LIB 02-07-07
City of Cupertino
Library Commission
Regular Meeting
February 7,2007
1. CALL TO ORDER
At 7:00 p.m. Commissioner Miller called the meeting to order at Cupertino City Hall,
10300 Torre Avenue, Conference Room 100, Cupertino.
2. ROLL CALL & INTRODUCTION OF NEW MEMBERS
Commissioners: Ron Miller, Kathy Stakey, Susanna Tsai, Ram Gopal
City/County Library Staff: Pamela Moore, Melinda Cervantes, David Woo
Absent: Janet Riddell
3. ELECTION OF VICE CHAIR AND SECRETARY
Commissioner Stakey nominated Commissioner Riddell as Vice Chair. Commissioner
Gopal seconded and the motion passed 3-0 with Commissioner Miller abstaining and
Commissioner Riddell absent. Commissioner Stakey nominated Commissioner Tsai as
Secretary. Commissioner Gopal seconded and the motion passed 3-0 with Commissioner
Miller voting no abstaining and Commissioner Riddell absent.
4. APPROVAL OF MINUTES
The minutes from the January 3, 2007 regular meeting were missing the attachment
containing the County Librarian's Report. Commissioner Stakey moved to approve the
minutes from that meeting, the County Librarian's Report absent from the packet.
Commissioner Tsai seconded and motion passed unanimously with Commissioner
Riddell absent. The County Librarian's report for January 3 will be presented for approval
as part of the February 7 minutes.
5. ORAL COMMUNICATIONS
None.
6. WRITTEN COMMUNICATIONS
Melinda passed around the CAL T AC brochure to the Commission. Commissioner Stakey
requested that staff renew the CAL T AC membership for the returning commissioners and
start a new membership for Commissioner Gopal.
7. CUPERTINO COMMUNITY LIBRARIAN'S REPORT
Pamela Moore reviewed the monthly report.
8. COUNTY LIBRARIAN'S REPORT
Melinda Cervantes reviewed the monthly report.
9. NEW BUSINESS - None
February 7,2007
Library Commission Minutes
Page 2
10. OLD BUSINESS
A. Excess Hours - Follow up
The County Librarian reported that Library staff has extensively reviewed how far
$120,000 can be stretched to open the library on Monday. Because of the failure
of Measure B in May 2005, and the fact that extra part-time help now receive
benefits, because existing staffing is already efficiently scheduled out for the other
days, and because approximately 15 staff members are needed to operate the
library, Ms. Cervantes indicated that new staff would have to be hired to be able
to open on Monday. She estimated it would cost $300,000 to hire sufficient staff
for the additional hours. She also indicated that the additional staff would work
on the other days resulting in enhanced service.
Commissioner Gopal suggested a door-to-door fund raising campaign, but Ms.
Cervantes stated that she could only hire staff with ongoing, reliable funding. The
County Librarian indicated that she would not have a definitive answer about
extra hours until the budget is presented to the JP A board in April. If funding is
secured, Monday hours would not occur before July 1 at the earliest. She
indicated that the Library would need City funding and would inform City staff of
any new information.
B. Movie Rentals - Follow Up
Chairperson Miller will ask Carol Atwood for further information about her
suggestion on movie rentals that was given at the previous meeting. This item
would then be continued at the next meeting.
C. Friends ofthe Library
Commissioner Stakey stated that the Friends decided to donate up to $27,000
toward the self-checkout machines. She also announced the book sale that was to
occur this month. The organization also established a slate of officers.
D. Library Foundation
No formal report from Pamela. Commissioner Stakey reported that she referred
someone to the Foundation who wanted to donate cash and stock. It was also
mentioned that the Foundation contributed $48,000 to the Cupertino Library for
augmenting the adult book collection.
11. CALENDAR
The Commission reviewed the calendar as prepared by Commissioner Tsai.
February 7,2007
Library Commission Minutes
Page 3
12. AGENDA BUILDING - For March
. Parking
. Outstanding Building Issues
. Movie Rentals-Follow Up
. Commission Goals
13. REPORTS BY COMMISSIONERS
Commissioner Stakey reported that she a conversation with a community member who
wanted to suggest some items for the library collection. Library staff responded that the
library can accept these recommendations either in person or online.
Commissioner Stakey also reported on the City Council meeting actions and discussion
about the Coffee Society window and presented an overview of the January 10, 2007
Mayor's meeting where the Mayor indicated a request for commission goals in 2007.
There was a suggestion that a steering committee of two persons be formed to set goals.
Commissioner Tsai discussed the March Unity Parade. Commissioner Gopal announced
that May is Asian Pacific heritage month and discussion ensued as to what the Library
and/or City is doing or could do to participate in it. Chairperson Miller reported on the
letter received from the Mayor thanking the Commission for its work to support the
Council's action on the Coffee Society pass-through window. He also read a newspaper
article to the Commission about the extreme difficulties faced by the National Archive in
Iraq as a result of the current war.
14. ADJOURNMENT
The meeting was adjourned at 8:44 p.m.
~
David Woo
City Staff