LIB 01-18-00 CUPERTINO LIBRARY COMMISSION MINUTES
January 18, 2000
CALL TO ORDER
Chairperson Yuhfen Diana Wu called the meeting to order at 7:30 p.m.
ROLL CALL
Present:
Yuhfen Diana Wu
Mary Minow
Sheila Mohan
Absent with prior notice: Charles L. Pow
Note: Commissioner Catherine Gordon has resigned due to new job responsibilities.
Also present:
Susan Fuller, County Librarian
Mary-Ann Wallace, City Librarian
Charlotte Doudell, County Library System Administrator
MINUTES
The Minutes were accepted as written.
ORAL COMMUNICATION
None.
WRITTEN COMMUNICATION
A communication was received from the City Attomey on the Brown Act, and the
Annual Budget Report from the city was received.
The Commission Budget includes the cost for Sunday Service Hours. The Commission
is very pleased that the City Council unanimously approved the extended hours for the
library, making the new service hours schedule: Monday through Thursday 10-9, Friday
and Saturday 10-6, and Sunday 12-6 for a total of 66 hours per week. Chairperson Wu
will write a thank you letter to the City Council for the extended hours.
NEW BUSINESS
Note: Two corrections were made to the Agenda: The Listserv should be under
Old Business, and the Commission Election of Officers should be under New
Business.
Election of Officers: Commissioner Sheila Mohan was elected Chairperson. and
Commissioner Mary Minow was elected Vice Chairperson. The election of the Secretary
was postponed until the current commission vacancy is filled.
Web-based Online Catalog: County Librarian Susan Fuller introduced System
Administrator Charlotte Doudell, who reported on the library's plans for a web-based
catalog.
System Administrator Doudell brought the commission up to date on the changes in this
current fiscal year, beginning July 1, 1999. These include the doubling of
the library network's capacity, the installation of 300 new PC's throughout the system,
the upgrading of 99 MMX PC's, the installation of the new operating system, Windows
NT, and the adding and upgrading of various databases, in addition to new ADA
machines for the public, and the upgrading of the Telecim service.
In addition, System Administrator Doudell talked about Y2K compliance and many other
current issues and services that both she and her staff are working] on at this time.
The library is looking forward to offering a web-based catalog. The present version of
the web-based catalog, however, which has been in beta testing fqr 1.5 years already has
many problems. It doesn't print; it does not allow patron holds no~ allow patrons to check
their own records. It has scroll bar problems; and is not compatib.'e with many of the
newer versions of browsers. A web-based catalog with these prol: lems would be a big
step backward and a major PR problem for our system. Our syste: n is waiting for the
newest Unix-based version that will have these problem issues re: ;olved before we try to
go up on a web-based catalog.
The commission thanked Charlotte Doudell, and said that they lo6k forward to the future
implementation of a web-based catalog.
OLD BUSINESS
Commission Listserv: After discussions with Director of Admini:.trative Services, Carol
Atwood and City Clerk Kim Smith, the commission has decided 1 o drop the idea of a
listserv for now. The City Attorney also cautioned against using )ne. Commissioners
want to be as inclusive as possible, and do not want to exclude thc)se who don't want to
learn or use this technology. The commission may want to revisit this topic at a later
time.
CAC: There will be a CAC (Citizen's Advisory Commission) m, ;eting tomorrow,
January 19, 2000 at Campbell Library. Cupertino Library Commission representative
Charles L. Pow will be unable to attend. After discussion, it was determined that no
other Cupertino Library Commissioner would be able to attend. 'rony Giles, who heads
up the library's CPM (Comprehensive Performance Managemenl), will work with the
group in developing a mission statement and goals.
Library Expansion Update: The next campaign committee meetin~ will be held Thursday,
January 20, 2000.
!
Standing Reports:
Legislative Update: Proposition 14 will be on the ballot statewide with $350 million in
funding for libraries. All of the cities with building projects will: tpply for funds. The
San Jose Mercury will have an editorial on it in the next couple o ?days.
Sister Libraries: The display of the work of students in the 4th and 5th grades at Sedgwick
School in retelling American folktales in their own words and ilk strating them will be in
the library for approximately one month. The exhibit will then b{, sent on to Cupertino
Library's Sister Library in Hsinchu City, Taiwan.
Library Foundation: The next meeting of the Library Foundation
January 26, 2000.
Friends of the Library: The Friends will hold heir next meeting o~
2000 at which time they will be working on their upcoming book:
February 12 and 13, 2000.
Mayor's Breakfast: Chairperson Diana Wu attended the last May,
now being held on the 2na Tuesday at 7:15 am at Hobees. Comm
to attend in February. Commissioner Mohan will attend in Marct
Calendar: No additions at this time.
CITY LIBRARIAN'S REPORT
Attached.
COUNTY LIBRARIAN'S REPORT
The JPA meeting will be held January 27, 2000 at Campbell Libr
several new JPA representatives on the Board, including Cuperti~
Richard Lowenthal.
The county's major employee union is currently in negotiations a
help. The union wants more benifitted positions right now. We ar
of the fiscal year.
Proposition 14 will be on the March ballot, and is an important st
libraries.
Mll be on Wednesday,
t Monday, January 31,
;ale in February:
~r's Breakfast, which is
.ssioner Minow offered
:y. There will be
o's representative,
~out the use of extra
currently in the middle
~tewide measure for
/
COMMISSIONERS' COMMENTS AND AGENDA BUILDING
1
Commissioner Minow is continuing to work on her book, which she is dictating into the
computer. The deadline for her manuscript to be completed is DeCember, 2000.
Chairperson Wu reminded commissioners of the next CALTAC,
of Library Trustees and Commissioners) workshop on Saturday,
Also, Mayor John Statton has invited commission chairs or their
city council meeting on Monday, March 6th to give a short (5 to
the city council about what the commission is working on.
ADJOURNMENT
The meeting was adjourned to Tuesday, February 15, 20~
Note:
The Minutes are unapproved until the following Cupertim
meeting, where any corrections are noted.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
California Association
february 26 in Fremont.
lesignees to come to a
min.) presentation to
at 7:30 p.m.
Library Commission