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LIB 05-16-00CUPERTINO LIBRARY COMMISSION MINUTES May 16, 2000 CALL TO ORDER Chairperson Sheila Mohan called the meeting to order at 7:30 p.m. ROLL CALL Present: Mary Minow Sheila Mohan Charles L. Pow Kathy Stakey Yuhfen Diana Wu Also present: Julie Famsworth, Deputy County Librarian Mary-Ann Wallace, City Librarian Richard Lowenthal, City Council Member and JPA Rep. Julie Phillips, De Anza College Environmental Studies Pat Comely, De Anza College Environmental Studies MINUTES The Minutes of the April 18, 2000 meeting were accepted as written. ORAL COMMUNICATION At Commissioner Minow's invitation, Julie Phillips and Pat Comely of De Anza College Environmental Studies discussed the college's new Environmental Studies Building as a state of the art energy-efficient and ecological design. The 34,200 sq. ft. building will cost $12,000,000 to build, $6,000,000 of which the college is currently in the process of fundraising. It will include nontoxic building components, orientation for passive solar benefits and natural lighting, photovoltaic roof panels for electrity generation, will be built to withstand earthquakes, and will serve as a model of climate responsive energy efficiency. The building has been designed by Van der Ryn Architects in consultation with well-known energy expert Dr. Donald W. Aitken, Ph.D. Currently there are no public buildings with all of these features, although the White House in Washington, D.C. with some recent greening modifications has saved about $300,000 in energy costs over the last couple of years. Commissioners asked about key language, such as energy efficiency, and climate responsiveness that might be included in the library's RFP. WRITTEN COMMUNICATION The commissioners received e-mail from Ronda Hoxsie with her view on the library building site. The commission also received a memo from Dr. Kenneth Starr, State Librarian, on the CALTAC (California Association of Library Trustees and Commissioners) state training for trustees and commissioners for maximum effectiveness. Commissioner Minow is one of the trainers. The trainers present a three-hour training program, which is aimed primarily at training commissioners in rural libraries. Commissioner Minow offered to do an abbreviated version of the training for the Library Commission. The Cupertino Library Commission manual is being used by CALTAC as a model and training guide for library commissioners statewide. NEW BUSINESS None. OLD BUSINESS The possibility of an ERAF return has died for this year. It did not show up in the governor's May Budget Revise. The governor seems adamantly opposed to approving any returns that would involve on-going revenues. The Santa Clara County Library's ERAF loss this year alone amounts to $7,000,000. County Librarian Susan Fuller and County Library Finance Manager Gay Strand are committed to working on getting the ERAF return included in a bill next year. Standing Repons: Legislative Update: It will be a year before the rules for Prop 14 grants will be issued. A question was raised about when the library will install a web-based catalog. The web- based catalog is on order. Sister Libraries: The folktales display has come down, and will be sent to Hsinchu City at a later date. Library Foundation: The new Board is hard at work. The next meeting of the Library Foundation will be on Monday, May 22, 2000. Due to schedule conflicts, the Foundation has been meeting on the 4th Monday rather than on the 4th Wednesday. Friends of the Library: The third issue of the Friends newsletter was just published and sent out to the entire membership. Immediate Past President of the Friends, Jean Gallup, will receive a CREST award on Thursday, May 18, 2000 at 7:00 p.m. at Quinlan Center for all of her volunteer efforts on behalf of the Friends and on behalf of the library. The Friends will hold their May booksale this coming weekend on May 20th and 21st. The next Friends meeting will be held on Monday, June 12, 2000. Mayor's Breakfast: Commissioner Pow attended and reported on the Mayor's Breakfast. The next Mayor's Breakfast will be held on June 13th. Chairperson Mohan will attend if possible. Commissioner Wu will attend as an alternate, if necessary. Council Member Lowenthal asked commissioners to help set goals for increasing the usage of the self checkout machines in the library by asking for a monthly report on the usage. Commissioner Stakey said that she would try to find some volunteers to spend time at the self checkout machines at busy times, helping people to notice them and to learn how to use them. Commissioner Minow suggested that the library might want to try one express checkout line for 5 items or less to encourage use of the self checkout machines. Deputy County Librarian Julie Famsworth and Cupertino Librarian Mary-Ann Wallace will visit Richmond Library, B.C. in June to see how that library does 85% of its circulation on its self-checkout machines. The library will try the express checkout and having volunteers help with self checkout, and will report on progress at the next meeting. Calendar: No additions at this time. CITY LIBRARIAN'S REPORT Attached. COUNTY LIBRARIAN'S REPORT Deputy County Librarian Julie Famsworth reported for County Librarian Susan Fuller. Santa Clara City Library will also be building a new main library in the near future. The May revise of the governor's budget did not include an ERAF return for the 25 special district libraries in the state, which lost those funds in 1992. The JPA (Joint Powers Authority) meeting went well. The JPA Board passed the library budget with only minor questions. The JPA Finance committee had asked and had received answers to their many detailed questions at their earlier meeting. COMMISSIONERS' COMMENTS AND AGENDA BUILDING Chairperson Sheila Mohan is the Library Commission representative to the Library Building Committee. Commissioners Mary Minow and Kathy Stakey will serve as alternates. Commissioner Stakey will attend the first meeting of the Library Building Committee tomorrow, May 17, 2000. Commissioners Minow and Pow attended the Legislative Breakfast in April. This year's speaker was Brian Godbe of Godbe Research & Analysis. In the future, they suggest putting a reminder on the commission calendar about 3 to 4 weeks before the Legislative Breakfast to invite the members of the City Council to attend with the commissioners. Commissioner Minow will present a talk entitled "Disability Access to Electronic Information" at a Libraries and the Law conference in Milwaukee, Wisconsin next week. Commissioner Minow will not be able to attend the June commission meeting. ADJOURNMENT The meeting was adjourned to Tuesday, June 20, 2000 at 7:30 p.m. Note: The Minutes are unapproved until the following Cupertino Library Commission meeting, where any corrections are noted. Respectfully submitted, Mary-Ann Wallace Community Library Supervisor Cupertino Library - Cupertino Librarian's Report 5-16-00 April Programs: Children: # of Programs: Attendance: Storytimes Ages 1 ½-2 ½ Ages 2 ½-3 ½ Ages 3 ½-6 Ages 3 years old and up Class visits: 1 Preschool, 8 Elementary Eaton School 1st grade Eaton School 1st grade Eaton School 2na grade Eaton School 3ra grade Sedgwick School Discovery Day Sedgwick School YCC Preschool 265/66 average 231/58 average 206/52 average 283/70 average 42 students 35 students 42 students 19 students 136 students 38 students Junior Volunteer Program 49 attendees Total: 30 1346 a~endees Junior Volunteers 81hours Adults / Young Adults: Library tours Intemet class Feng Shui Program 4/15 5 attendees 3 attendees 21 attendees Total: 29 a~endees Young Adult Volumeers 155 hours April Statistics: April Circulation (# of items checked out) April Gate Count (# of visits to the library) April Average Circ (check-out of items) per hour 137,695 47,898 518 Staffing: Adult Reference Librarian Jeff Leming, who is filling one of the term-limited codes, is also working extra hours as the Central Reference Librarian here at Cupertino. Fulltime Library Clerk II Lisa Bonnet has left the county library for a job in the private sector. Halfiime Library Clerk II Brian Bartholomew transferred into the fulltime code as of May 15th. Halfiime Library Clerk II Christine Hyland will work extra hours up to fulltime. New Halftime Library Clerk I Padma Rengarajan started on May 15th. Other new hires are Marta Drudis, Diana Galvan, and Maeoll Kim, all hafiime Library Clerk I's. Children's Program Librarian Pamela Moore will be teaching a class at San Jose State University this summer, entitled "Storytelling in a Digital Age." Programs, Collections, and Services: Thanks to a thoughtful and generous gift from Mrs. Cynthia Lee, Cupertino Library will be able to offer a Special Series of Storytimes in Mandarin Chinese during the month of June this year to coincide with the Chinese Dragonboat Festival (June 6th). This Special Series of Storytimes will be presented by Children's Librarian Bonnie Wang on Wednesday evenings at 7:30 p.m. on June 7, 14, 21, and 28. Mrs. Lee's girl also will provide an addition of books in both English and Chinese to our children's collection. A flyer on the series is available in the library. Because of community requests, we are adding a New Talking Book section in the New Book area. All of the collections there will be moving down a bit to make room for this new section. The move will be completed by the end of June. This area, to the right of the adult reference desk on the main floor, will start with the Friends Bestseller collection. We will be changing the labels on the Friends Bestseller collection also, so that they are easier to distinguish from the regular new Fiction and new Non-Fiction. To the right of the Friends Bestsellers will be the New Fiction sections, and the New Talking Books section. The theme for Summer Reading Club this year is: Library Kids Lead the Way! The theme for the Teen Summer Reading is: Get a Clue! Publicity posters and flyers will be available in the library soon. Special: Jean Gallup (the Immediate Past President of the Friends of the Cupertino Library) will be honored with a CREST AWARD for all of her work with the Friends and for the library along with 7 other community volunteers and volunteer organizations on Thursday, May 18th at 7 p.m. at the Quinlan Center. Next Friends of the Cupertino Library Booksale will be held on May 20th and 21st. Flyers are available in the library.