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LIB 12-18-01CUPERTINO LIBRARY COMMISSION MINUTES December 18, 2001 CALL TO ORDER Chairperson Kathy Stakey called the meeting to order at 7:30 p.m. ROLL CALL Present: Kathy Stakey Sheila Mohan Janet Riddell Eno Schmidt Yuhfen Diana Wu Also present: Susan Fuller, Santa Clara County Librarian Mary-Ann Wallace, City Librarian MINUTES One correction needs to be made in the November 20, 2001 Minutes. It was the Cupertino Library Foundation whose annual mailing went out to the community in November, not the Friends of the Cupertino Library. The Minutes of the November 20, 2001 meeting were approved as amended. ORAL COMMUNICATION None. WRITTEN COMMUNICATION None. NEW BUSINESS Commissioner Schmidt reported on the CALTAC (California Association of Library Trustees and Commissioners) workshop, IT Survival Skills for Library Trustees and Commissioners, that he attended on 9-22-01. Joan Frye Williams was the keynote speaker. She talked about the need to nurture lifelong learning, and suggested ways in which commissioners could serve as a bridge to the public. She suggested that commissioners always keep in mind the questions: "How does it benefit our library users?" and "What can be done differently?" When people ask, "why do we need libraries, when we have computers with Internet access?" she suggested that commissioners think of the computer as another one among many library tools. Computers and books do mix, according to Williams, and both will be around for a long time. Commissioner Schmidt summarized the key points of the presentation on one sheet for commissioners, and provided copies of the workshop handouts 1) on the Continuing Role of the Library and 2) Matching Technologies to Service Goals. Chairperson Stakey thanked Commissioner Schmidt for his lively and thorough workshop report. Commissioners discussed what new steps they might take to publicize library services and successes. One suggestion was to report to the city council quarterly on library successes, as part of the public comment at the beginning of council meetings. This would be in addition to the more formal annual report from the commission to the city council. OLD BUSINESS Standing Reports: Legislative Update: State Senator Jackie Speier wants the governor to revisit an ERAF return bill that she has developed. She is asking library Friends groups around the state to collect signatures on petitions that will be sent to the governor in support of the ERAF return bill. County Librarian Fuller will have copies of the petition by the next meeting. Sister Libraries: Commissioner Wu reported on her visit to Taiwan. The new Director of the Hsinchu City Library would like to continue the Sister Library relationship. A delegation plans to visit Cupertino at the time of the Moon Festival. April 4th is a Taiwanese Children's Day celebration, and they will celebrate during the whole month of April in Taiwan. Hsinchu City Library plans to present a Harry Potter program in April as part of the celebration. While in Taiwan, Commissioner Wu also visited the university, which was her alma mater. She was given a copy of a video of an ancient Chinese wedding ceremony that was sponsored by a research grant. Commissioner Wu will also give a copy to the Cupertino Library. Library Foundation: The foundation will not meet in December. Returns from the annual mailer are being received. The next meeting of the foundation will be held on Wednesday, January 23, 2002. Friends of the Library: The Friends held their annual holiday meeting on December 3, 2001, where they wrapped paperback books that they had purchased as gifts for children and teens for the CCS holiday baskets. The Friends look forward to this annual event to support literacy and to encourage children to become lifelong readers. The next Friends membership meeting will be held on Monday, January 14, 2002. Mayor's Breakfast: Commissioner Wu attended and reported on the Mayor's Breakfast in December. Commissioner Mohan plans to attend the Mayor's Breakfast in January. Calendar: Commissioner Schmidt sent out the calendar electronically in advance of the meeting. There were no corrections. Commissioners began to suggest items for the 2002 calendar. CITY LIBRARIAN'S REPORT Attached. COUNTY LIBRARIAN'S REPORT County Librarian Fuller reported on the survey conducted by the library on the feasibility of mailing books on hold to the public. The majority of people who answered the survey indicated that they would not be interested in paying more than $2.00 for the service. Since that amount does not cover the cost of the service, the library will not mail books on hold to the public at this time. The library may revisit this issue in the future. COMMISSIONERS' COMMENTS AND AGENDA BUILDING Commissioners want to invite the new City Council members to upcoming Library Commission meetings. Commissioner Wu will be attending ALA Midwinter Conference. She did a presentation on the Q & A Cafd virtual reference service at both her alma mater and at the Hsinchu City Library on her recent trip to Taiwan. Chairperson Stakey reminded commissioners to begin thinking of library services and successes that can be presented to the City Council on a quarterly basis. Commissioner Schmidt agreed to make the first quarterly presentation. ADJOURNMENT The meeting was adjourned to Tuesday, January 15, 2002 at 7:30 p.m. Note: The Minutes are unapproved until the following Cupertino Library Commission meeting, where any corrections are noted. Respectfully submitted, Mary-Ann Wallace Community Library Supervisor Cupertino Library - Cupertino Librarian's Report 12-18-01 November Programs: Children: # of Programs: Storytimes Agesl½ to2½ Ages 2 ½ to 3 ½ Ages 3 ½ to 6 Ages 3 years old and up Class visits: 5 Elementary Eaton School, 3rd grade McAuliffe School, 6th/7t~ grade Eaton School, 3rd grade Eaton School, 2nd grade Eaton School, 1st / 2nd grade Eaton School, lSt/2nd grade Visits to schools: 1 Preschool Vallco CDC Preschool 4 4 4 4 Cub Scouts #433 visit Junior Volunteer Program Total: 28 Junior Volunteers Adults / Young Adults: Library tours 1 Taiwan Day: Grandma's Ghost film and Chinese Paper cutting demo 1 6th/7th grade class visit McAuliffe School with both Teen and J staff 1 Mandarin Intemet class 1 Travel slide program: Rajasthan 1 Chateau Cupertino Booktalks 1 Total: 6 Young Adult Volunteers Attendance: 271/67 average 153/38 average 154/38 average 284/71 average 21 students 38 students 20 students 48 students 38 students 40 students 43 students 14 attendees 63 attendees 1,187 attendees 126 hours 1 attendee 40 a~endees 38 students 1 a~endee 15 mtendees 21 a~endees 115 a~endees 134 hours November Statistics: November Circulation (# of items checked out) 157,584 November Gate Count (# of visits to the library) 47,421 November Average Circ (check-out of items) per hour 638 Drop-in Internet classes on Saturday mornings from 10:00 to 10:30 a.m. began on October 27, 2001. Classes are kept to a maximum of 5 students, and are open to the first 5 people who sign up at the adult reference desk at 10:00 a.m. on Saturday mornings. Staff will continue to offer the opportunity each Saturday morning. Staff members are happy to offer these small, personalized classes for our library users, as we offer the twice-weekly tours/online catalog demonstrations. The Intemet classes in Mandarin Chinese must be scheduled in advance through the adult reference desk. Children's Librarians are planning a Harry Potter Trivia program on Thursday afternoon, December 27th. There will be no storytimes during the last week of December and the first week in January. Storytimes will begin again the week of January 7th.