Loading...
LIB 10-18-06 City of Cupertino Library Commission Minutes Regular Meeting October 18, 2006 1. CALL TO ORDER At 7:04 p.m. Commissioner Mohan called the meeting to order at Cupertino City Hall, 10300 Torre Avenue, Conference Room A, Cupertino. 2. ROLL CALL Commissioners: Janet Riddell, Kathy Stakey, Susanna Tsai, Sheila Mohan City/County Library Staff: Melinda Cervantes, Mary-Ann Wallace, Carol Atwood Absent: Ron Miller (with prior notice - couldn't make changed meeting date) 3. MINUTES Commissioner Stakey moved to approve the minutes from the September 6, 2006 regular meeting. Commissioner Riddell seconded and motion passed unanimously with Commissioner Miller absent. 4. ORAL COMMUNICATIONS None. 5. WRITTEN COMMUNICATIONS None. 6. CITY OF CUPERTINO LIBRARIAN'S REPORT Mary-Ann Wallace reviewed her monthly report. 7. COUNTY LIBRARIAN'S REPORT Melinda Cervantes reviewed the attached monthly report. 8. NEW BUSINESS A. Recommendations for Additional Library Hours Melinda Cervantes recommended that the Commission develop a recommendation. County staff will bring to the November meeting several different options for extended hours including 12-6pm on Sunday, Monday opening and a lOam Tuesday opening. Staff will also present the pros and cons for using these additional hours. With this information the Commission will recommend a plan for extra hours. B. Parking on Torre Avenue The Cupertino Library Parking Task Force (Kathy Stakey and Janet Riddell) reviewed the parking at the library and recommends the following: i. Park city vehicles off-site for special event days to provide additional parking. 11. Post 2 hour parking on Torre Avenue (library side only) seven days per week. October 18, 2006 Library Commission Minutes Page 2 111. Ask City Staff to approach Hunter/Storm Properties regarding a shared parking agreement on weekends. Commissioner Stakey moved to approve the Parking Task Force recommendations. Commissioner Riddell seconded and motion passed unanimously with Commissioner Miller absent. Carol Atwood will take these recommendations to the City. C. Coffee Society connection Carol Atwood stated that the Mayor has asked the Commission to look into installing a window between the Coffee Society and the Library Reading Room. She reviewed where the window would be placed and the pros and cons of the project. Ron Miller's report regarding his research was forwarded to Carol Atwood for her information. Discussion followed with the predominant view that this action would eliminate the quiet reading room for adults and cause other maintenance problems. Commissioner Mohan moved for denial of the proposed window. Commissioner Riddell seconded and motion passed unanimously with Commissioner Miller absent. D. Replanting the Library Grounds Carol Atwood stated that the courtyard in the center of the library has been redesigned with the goal of installation before the Library loan pay-off celebration. She reviewed the concept of a cruciform paved walkway with a fountain in the middle and benches surrounding, a double row of Crepe Myrtle trees and plantings in both the east and central flowerbeds. Granite Rock will be donating the paving. Terry Greene, who may be making some modifications, is currently reviewing the plan. Planting is scheduled for Monday, October 23 at 9am. Everyone is welcome to come and participate. E. Jubilee Update Janet Riddell stated that the Jubilee was very successful and that the Chamber and Rotary had worked with the Library Staff in planning for the event. The event organizers set aside 20 parking spaces for the library staff, which was very helpful. She commented that next year everyone would need to address a better solution for book drops. Melinda Cervantes suggested using the county bookmobile next year for collecting books which would otherwise be deposited in the book drops during the Jubilee. October 18, 2006 Library Commission Minutes Page 3 9. OLD BUSINESS A. Outstanding Building Issues The Commission is concerned over the apparent lack of progress on these building issues. Carol Atwood stated that Terry Greene is working with the consultants and that the work will be done no later than June 30, 2007. She asked that the Commission be patient since staff has a long list of CIP projects. B. Budget Update The Commission still has the $120,000 for extra hours in the 06/07 budget. We are waiting for the extended hour proposals in order to spend this money. If there are extra budget dollars, it was suggested that the city could possibly replace or add self-check out machines. C. Friends of the Library Commissioner Stakey reported that the Friends had a very successful book sale which made over $10,000. She distributed the schedule for next year's book sales. D. Library Foundation The Foundation is preparing for the October celebration - "Cupertino Library Celebrates". The event is scheduled for October 29t\ 1 :00 p.m.-4:00 p.m. in the Community Hall. In addition, they have updated their logo. E. Commission Meeting Schedule The Commission unanimously agreed to continue to meet monthly. 10. CALENDAR The Commission reviewed and edited the calendar as prepared by Commissioner Tsai. 11. AGENDA BUILDING None. 12. REPORTS BY COMMISSIONERS Mary-Ann Wallace stated that she would be doing an E-services presentation on on-line library applications after the first of the year. Commissioner Tsai attended the SCC Appreciation Event for Boards and Commissions. 13. ADJOURNMENT The meeting was adjourned at 9:27 p.m. ~/M~ {Jhmb~ Carol Atwood Staff Liaison