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P&R 02-04-99CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone (408) 777-3200 PRC#205 Approved MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION Thursday, February 4, 1999, 7:00 p.m. CALL TO ORDER Regular meeting of the Parks and Recreation Commission called to order at 7:01 p.m. SALUTE TO THE FLAG ROLL CALL Commissioners present: Staff present: Jelinch, Lowenthal, Shaikh, Stein, Wang Stephen Dowling, Director of Parks and Recreation Pamela Eggen, Recording Secretary ORAL COMMUNICATIONS 1. Commissioner Shaikh moved to elect Commissioner Edye Stein as Chairperson for 1999. Commissioner Wang seconded the motion. MOTION PASSED Commissioner Jelinch moved to elect Commissioner Saleem Shaikh as Vice Chairperson for 1999. Commissioner Lowenthal seconded the motion. MOTION PASSED UNFINISHED BUSINESS NEW BUSINESS 2. Director Dowling asked that the review of San Tomas Aquino/Saratoga Creek Trail Master Plan be continued to the Parks and Recreation Commission Meeting of March 4, 1999. 3. Director Dowling introduced Consultant Barnett Pearce of the Public Dialogue Consortium, and Macy Armstrong, Teen Facilitator. Barnett Pearce presented to the Commission a brief description of the steps taken as a result of the Task Force findings as highlighted below: Using the wisdom of the comlllunity · Teen Advisory Committee (comprised of people from community) Research using survey and focus groups · Identified choices with Teen Advisory Committee · Held public meeting in which choices were deliberated - heard from public what their likes and dislikes were Minutes of Parks and Recreation Commission Meeting of February 4, 1999 _Page -2- Criteria that Teens say they would apply to any facility or activity: 1. Accessibility This is an important issue, particularly for the majority of Teens who do not drive or do not have access to their own car. 2. Safety This is important for the Teens, and they want a place that their parents feel is safe so that they will be permitted to use it 3. Open channels of communication The Teens were explicit in their concern for ongoing communication between themselves and the sponsors/supervisors of the facility or activity 4. Cost They want a place that is inexpensive 5. Respect and Support Teens described themselves as sensitive to the way they are perceived; they want the place or activity to express respect and support for them 6. "Cool" adult supervision The Teens recognize the need for adult supervision but want this supervision to be provided by "cool" adults 7. Inclusion They want Teens to be involved at every step of the process of developing a place or activities for them "Choicework" was the final phase of the public dialogue process. Some of the choices the teens expressed · Club-Like Facility for Teens After School, Nights, and Weekends · A Facility for Organized Activities · A Facility for Unorganized Activities · Promote Current Activities Barnett Pearce added that food, music, and furniture was among the more important topics along with a "hang-out" together atmosphere. Macy Armstrong pointed out that school dances were not up to their expectations. He said teens need atmosphere, privacy and "freedom". For example, the Cactus Club had more atmosphere than the Quinlan Community Center. The Teen Center "look" needs more commercialism and privacy. Barnett Pearce stated up to 30% of teens would like a skateboard facility, even though the percentage is small, he stated these teens are very interested in having a facility. Commissioner Wang questioned the safety issue regarding the dances. Barnett Pearce answered that teens want their parents to feel secure when they are at supervised events. Minutes of Parks and Recreation Commission Meeting of February 4, 1999 Page -3- Listed below are findings of residents regarding final suggestions and results: · Anything that is done needs to be "By Teens, For Teens" · Make it "cool" to be there, otherwise Teens will not use it · Make it easy to find · Make it well-publicized · If you do a skate park, do it well · Make it cheap for the users · Start small, and test it out-be adaptable · Make it a place with good channels of communication (bulletin boards, work with school announcements, mass bills) · Include teens in the design, implementation, and operations · Keep the attitude that you will solve the problems that arise as they arise - something can be done Commissioner Jelinch inquired if there could be a governing structure that would phase in student control and keep adults to a minimum. Macy stated teens wanted the ability to make decisions along with adults. He said teens have the ability to work with government issues as proven in the schools. Commissioner Lowenthal moved to endorse the Teen Task Force Final Report. Commissioner Shaikh seconded the motion. MOTION 5-0 ITEM NOT ON AGENDA Mr. Dowling reviewed the McNair Property previously heard by Parks and Recreation Commission and then Planning Commission. After Planning Commission held a hearing they gave direction for the Parks and Recreation Commission to explore other alternatives for access to the property. Mr. McNair presented the driveway altematives to the commissioners, pointing out concerns for the Simms House and tree issues. The first suggestion would be to use the existing Simms driveway as access for the Mcnair Property coming in from down below the property which would require the garage be placed below as well. The second option was to skirt along the embankment near McClellan Ranch by McClellan Road, follow that embankment then head up into the side of the hill behind the Simms house and install a garage in that area. The negative aspects of these approaches will intqrfere with the Simms driveway and the future uses of the McClellan Ranch Park. Bob Hendricson, 10535 Mira Vista, expressed concern regarding safety issues on Mira Vista. Commissioner Jelinch moved to reject the Commissioner Shaikh seconded the motion. MOTION 5-0 driveway alternatives of the McNair Property. Minutes of Parks and Recreation Commission Meeting of February 4, 1999 Page -4- Director Dowling presented the Five-Year Capital Improvement Program stating the purpose is to identify projects that have a value of $50,000 or more in a lifespan of 5 years or more. Mr. Dowling pointed out the following: Acquisition of Property fronting Creekside Park Site: To provide better visual access into the park the homes fronting Miller Avenue should be purchased as they become available. Three properties have been acquired - four remain. Park Renovation Program: To program over several years renovations of existing playground equipment that is in need of upgrade to meet current acceptable standards. Priorities will be established. Monta Vista/Wilson Parks programmed for 98-99. Acquisition of Stocklmeir Property: 5 Acres adjacent to Blackberry Farm. It is part of the General Plan Open Space Acquisition Plan. Available for acquisition and will be negotiated to acquire in either 97-98 or 98-99. Portal Park Expansion: Expanding Portal Park would enhance meeting the neighborhood park standard of 3 acres per 1,000 population. This would require Cupertino School District's approval to utilize said land. The amount shown reflects physical improvements only. Blackberry Farm Picnic Area Bridges: The recent flooding damaged or removed 2 pedestrian bridges and 2 low water vehicular crossings. It is advisable to replace these with 2 permanent pedestrian and vehicular bridges and 1 pedestrian only bridge. Senior Center Expansion: Current programs and services have maximized building utilization. To respond to the needs of this growing population additional program space must be added. Total of approximately 15,000 square feet. Blackberry Farm Repairs: In order to bring Blackberry Farm up to current codes and remain commercially competitive, significant improvements to existing structures and facilities must be made over the next several years. Funding comes from excess revenues generated by the picnic grounds and golf course. Sports Center Fimess Expansion: In response to the growing demand for fitness programs, the Cupertino Sports Center must be remodeled to achieve more space for fitness equipment areas. ADA 91: Americans with Disabilities Act - Civil Rights for disabled to have access to public facilities. This has been an ongoing program and staff has prioritized the work. Sports Center to be upgraded in current fiscal year. McClellan Ranch Park: City Council had endorsed a long-range master plan for utilization of the buildings and grounds for environmental, historical and agricultural preservation. The McClellan Ranch Task Force is recommending a prioritized building improvement plan phased over 2 years. Minutes of Parks and Recreation Commission Meeting of February 4, 1999 Page -5- Commissioner Lowenthal suggested the "Skateboard Park" be programmed into the Five Year Plan. Mr. Dowling asked for a consensus of the commission to include the "Skateboard Park" into the Plan. The commissioners agreed. Commissioner Lowenthal motioned to fast track the Stevens Creek Trail Plan. Commissioner Shaikh seconded the motion. MOTION 5-0 Commissioner Jelinch moved and Commissioner Shaikh seconded the motion to approve the minutes of the January 7, 1999 Parks and Recreation Commission meeting as submitted. All in favor. Motion carried. MOTION 5-0 In reviewing the January Monthly Report, Mr. Dowling mentioned the City of Cupertino hosted the California Parks and Recreation Society District IV Banquet and received high praise from other public recreation professio~a[q about the quality of the Quinlan Community Center facility. 7. None. 8. None. Mr. Dowling reminded Commissioners Stein and Jelinch of the Four Seasons Comer Meeting on Wednesday, February 24th, 4:00p.m., to review applicants' for public art aspect of the project. He mentioned the city received 44 applications. 10. Vice Chairman Shaikh moved to adjourn at 8:30 p.m. to the regular meeting of the Parks and Recreation Commission on Thursday, March 4, 1999, 7:00 p.m. at Cupertino City Hall, 10300 Tore Avenue, Cupertino, California 95014. Commissioner Lowenthal seconded. All in favor. MOTION 5-0 Respectfully submitted, ATTEST: City Clerk APPROVED: