Loading...
P&R 12-09-99PRC#214 Approved CUPERTINO, STATE OF CALIFORNIA 10300 Torte Avenue, Cupertino, CA 95014 Telephone (408) 777-3200 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION Thursday, December 9, 1999, 7:00 p.m. CALL TO ORDER Regular meeting of the Parks and Recreation Commission called to order at 7:12 p.m. SALUTE TO THE FLAG ROLL CALL Commissioners present: Jelinch, Stein, Wang Staffpresent: Stephen Dowling, Director of Parks and Recreation Pamela Eggen, Recording Secretary ORAL COMMUNICATIONS UNFINISHED BUSINESS NEW BUSINESS 1. Director Dowling stated the subject before the commission is to review and recommend guidelines for community festivals using the turf area behind the Quinlan Community Center, as a result from a referral by City Council based on a letter received from residents of Christensen Drive. Commissioner Jelinch stated he was on the Board of Directors for the Cupertino Chamber of Commeme and the Board of Directors for the San Francisco Shakespeare Festival. He stated he would excuse himself from any participation on the subject issue and will abstain if there is a vote. Director Dowling presented the following recommendations: 1. The turf area behind the Quinlan Center shall be used for low-impact activities that are secondary to the main festival. The primary staging location for all festivals shall be the portion of Memorial Park between the sofiball field and Stevens Creek Boulevard This condition is intended to reinforce the low-impact theme of the Quinlan Turf and focus festival activity in the more active areas of the park. The entrance to Christensen Drive from Stelling Road shall be monitored by a security officer approved by the city. This condition requires a person of authority, rather than a volunteer, to monitor traffic on Christensen Drive. Code enforcement and Sheriff Department shall aggressively enforce existing no parking and Permit parking zones on Christensen Drive. For some festivals parking restrictions on adjacent streets are removed during the festival. This condition assures the residents this would not be an option. Traffic barricades shall be placed along the park side of Christensen Drive to preclude parking. This condition physically restricts someone from parking on Christensen should the driver end up on Christensen by coming through the neighborhood. 5. Delivery of equipment and supplies along Christensen Drive shall be prohibited This condition forces the off-loading of vendor equipment and supplies onto Alves Drive. Amplified music during the festival shall be limited to the area of Memorial Park between the softball field and Stevens Creek Boulevard. This condition restricts amplified music to the areas of the park where it has traditionally occurred in the past. The number of vendor booths set-up in the turf area shall not exceed seventy-five. This condition attempts to limit the potential density and scope of an event staged in the turf area. Although it is physically possible to set-up a great many more booths in this space, this restriction is based upon a reasonable number of vendors that can off-load and set-up within the typical two hour period. Director Dowling stated staff would like to find a balance between protecting the neighborhood and the very important need of allowing more space for community festivals. Data Pearlman, 21063 Christensen Drive, said she was a neighborhood representative in 1988, when the Quinlan Community Center was being planned. She stated the neighborhood would like written guidelines that would benefit everyone involved. The festival in August was of a larger and noisier scale than usual festivals. She asked if it was possible to locate festivals to another area or reduce size of festival booths. She would like to see certain restrictions. Dale Pearlman, 21063 Christensen Drive, described the festival of August 142 stating vendors drove on turf area, cars parked in "no parking" area, and no designated delivery sites. Dick Lohmiller, 1191 Stafford Drive, spoke on issues regarding his letter of December 9, 1999. Mary Ann Turner, 21073 Christensen Drive, commented on the noise and parking problems at Memorial Park as a result of festivals. She thinks the issue at hand is to have low-impact events. Bill Sullivan, 20630 Valley Green Drive, Chairman of Art and Wine Festival, apologized for everything that happened the weekend of the festival. He stated it was the largest festival they ever had. He stated the issues at hand can be resolved. _ Debby Solnit, 21103 Fenway Court, stated her concerns were regarding future festivals surpassing the growth of the last festival. She would like to lessen impact on the neighborhood. Orrin Mahoney, 10940 Miramonte Road, mentioned problems that happened in August should not effect every festival held at Memorial Park. He thinks the unloading problem can be resolved. Michele Tripp, 20400 Stevens Creek Boulevard, former Chairperson of the Oktoberfest, thought proper planning could eliminate most of the problems. Fernando Chen, 21185 Loretta Drive, organized Moon Festival. He thinks good planning could eliminate most of the problems. Nick Masse, Cupertino Chamber of Commerce, involved with art and wine festivals and Chamber for 15 years. Has been on several locations and believes vendors just want to load and unload quickly. Bill Jones, Cupertino Chamber of Commerce, believes the parking and noise issues can be properly resolved. Bob Turner, 21093 Christensen Drive, asked if it was possible to move Shakespeare to another location. Director Dowling pointed out that in 1997, the Chamber Board of Directors made the decision to combine Shakespeare in the Park and the Art and Wine Festival. The Board thought this would be a good blend. Eric Daniel, Associate Pastor, Abundant Life Assembly, Coordinator of the Easter Egg Hunt, would like to make an appeal for the smaller events stating they would not benefit from the regulations. Tuff area behind Quinlan is the only place to have the hunt. Emma Darknell, 6450 Myrtlewood Drive, member of Chamber and Rotary, believes Memorial Park is a good location for the events. Thinks there should be no restrictions on future festivals because of a one day, one problem event. Lucille Honig, 20748 Scofield Drive, President of the Sister City Organization, thought the Cherry Blossom Festival has been successful. Fung Bau, 21043 Christensen Drive, would like the restrictions and rules in writing. Director Dowling stated City Council will have final determination regarding regulations. Stated the organizations and residents should try to reach a compromise before January. Chairperson Stein recommended the three groups meet and try to reach a compromise by consensus. Staff was directed to meet once again, with interested parties, to work out a solution. 2. The following goals were determined by staffand commission: · Construction of the new Senior Center · · Completion of the Stevens Creek Trail Feasibility Study · Completion of the first project (skate facility) of the Teen Task Force · Initiation of the Blackberry Fam~VlcClellan Ranch Master Plan · Fremont Union High School District to host student leadership conference in June NEW BUSINESS 3. None. MINUTES OF PREVIOUS MEETING 4. Commissioner Wang moved and Commissioner Jelinch seconded the motion to approve the minutes of the October 7, 1999 Parks and Recreation Commission meeting as submitted. All in favor. MOTION: 3-0 WRITTEN COMMUNICATIONS 5. None MONTHLY REPORTS 6. Director Dowling reminded commissioners that next Tuesday, December, 14, 1999, 2:00 p.m. there will be bid openings for the Senior Center construction project. 7. None. MISCELLANEOUS 8. Commissioner Jelinch moved to appoint Kris Wang as Vice Chairperson, and Chairperson Stein seconded. MOTION: 3-0 ADJOURNMENT 9. Commissioner Jelinch moved to adjourn at 9:50 p.m. to the regular meeting of the Parks and Recreation Commission on Thursday, January 6, 2000, 7:00 p.m. at Cupertino City Hall, 10300 Torte Avenue, Cupertino, California 95014. Commissioner Wang seconded. All in favor. MOTION: 3-0 Respectfully submitted, Pamela A. Eggen, Recor~rl~ Secretary ATTEST: City Clerk