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P&R 01-17-02 APPROVED MINUTES PARKS AND RECREATION COMMISSION CITY OF CUPERTINO REGULAR ADJOURNED MEETING THURSDAY, JANUARY 17, 2002 CALL TO ORDER Chairman Jelinch called the regular adjoumed meeting of the Parks and Recreation Commission to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Commissioners absent: Staff present: Jeanne Bradford, Rod Brown, Frank Jelinch, Roger Peng, Kris Wang Therese Ambrosi Smith, Director; Marie Preston, Administrative Secretary; Terry Greene, Senior Amhitect, Public Works MINUTES OF PREVIOUS MEETING 1. With the addition of Commissioner Brown's name added to commissioners present, the minutes of December 6, 2001 were unanimously approved for filing. COMMUNICATIONS NOT ON THE AGENDA 2. ORAL Chairman Jelinch reported that he wanted to offer an idea of doing a jazz festival next summer in one of the parks or the city hall plaza. WRITTEN Chairman Jelinch stated that one of the CPRS publications indicates that there is going to be a bond election on March 5, 2002, for Proposition 40, The Clean Water Clean Air Safe Neighborhood Parks Coastal Protection Bond Act of 2002. He recommended reading the important information that was submitted on that topic. UNFINISHED BUSINESS - None NEW BUSINESS 4. Civic Center Design - Terry Greene, Senior Architect for Public Works, presented conceptual plans for the library and civic center plaza area. The plaza area has been identified as the mostly likely place for a community hall/council chambers. The plaza area would be programmed to encourage more community activities. Plans for incorporating Torre Avenue into the plaza area will also be developed. He discussed the potential of developing plans for a trail along Regnart Creek. Views of the redwood grove on the south side of the library will be incorporated into the civic center's design. The pad for the plaza is approximately one square acre. Traffic patterns are being reviewed to promote pedestrian traffic. The community hall would be opened to the public and could be made available for renting out. Commissioner Bradford stated that in terms of recreational opportunities, she is in agreement that a secondary site for smaller festivals and civic activities be developed. She commented Parks and Recreation Commission January 17, 2002 Page 2 of 3 that the plaza could be designed to promote those activities. She would like the inclusion in the master plan ora trail along Regnart Creek. She likes the idea of the plaza space having a majestic feel. She stated that the Parks and Recreation Commission and staff have a vested interest in the type of design that is done for the area and the type of programming that can be developed. Commissioner Brown stated that there is a good opportunity currently to turn the area next to Regnart Creek to one with a more natural path. He is also interested in getting this path into the master plan. He believes that the trail would provide a buffer to the neighbors backing up to city hall. Commissioner Jelinch requested that public art projects, architectural details, and landscaping be budgeted for so that the buildings and surrounding space stands out and become a focal point in the city. Therese commented that the conceptual drawings are a first step in the process to garner ideas. All of the event holders that currently use Memorial Park were invited to this meeting. She shared an e-mail she received from Charlie McCue from the Shakespeare Festival and stated that they should be invited to future meetings regarding the development of the civic center plaza and the library. He sees this project as an opportunity for the performing arts. They would like: - Load-in space - Stage space 50' x 50' - Backstage space - Audience space - Bathrooms, concessions - Handicap access - Bowl with 10-12 rows in back, but not as steep as Memorial Park - Specifications for power on several circuits - Storage and dressing rooms Terry Greene stated that this was very good input that the architect would want to know. It is important to develop a list of all the things you want the project to do. Therese stated that every interested event planner and community member would be kept informed of meetings. She also stated that it is an objective to make the civic center plaza a secondary site for community festivals. Commissioner Brown said that other features should be added that would make the plaza area more inviting for smaller groups of people or individuals. There should be a pleasant place for people to go after they have gone into the library. Terry Greene reported that he would be happy to keep the commission informed as plans progress. He also reported that two visioning sessions were held with staff and interested community members who helped choose the types of events that might be developed. From Parks and Recreation Commission January 17, 2002 Page 3 of 3 these meetings, a number of ideas have been put on the table from a programming point of view that will be pursued. Commission Jelinch requested that the New Business agenda item, Selection of Chair and Vice-Chair, be moved to follow Miscellaneous items. MISCELLANEOUS - No Action Required Staff Oral Reports: None Legislative Update: None 5. Community Contacts: a. Commissioner Bradford reported that she invited the Teen Commission to think of opportunities where they can work with the Parks and Recreation Commission. b. Commissioner Jelinch asked the commission to consider moving the April 4 meeting because of the conflict with the CPRS conference on April 11. ACTION: The commission agreed to move the April 4 meeting to April 11. c. Commissioner Jelinch encouraged everyone to attend the CPRS conference in Los Angeles. All expenses will be covered by the city. NEW BUSINESS - Continued: 6. Selection of Chair and Vice-Chair for 2002 - Chairman Jelinch thanked the commission and staff for their support for his term as Chair. He opened the nominations for Chair for 2002. Roger Peng was nominated as Chair. ACTION: By unanimous vote, Roger Peng was selected as the Chair for 2002. A nomination was received for Jeanne Bradford as Vice-Chair for 2002. ACTION: By unanimous vote, Jeanne Bradford was selected as Vice-Chair for 2002. ADJOURNMENT Chairman Peng adjourned the meeting at 8:10 p.m. Respectfully submitted, Mai'ie Preston, Administrative Secretary Approved at the March 7, 2002 regular meeting.