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LIB 08-02-06 City of Cupertino Library Commission Minutes Regular Meeting August 2, 2006 1. CALL TO ORDER At 7:03 p.m. Commissioner Mohan called the meeting to order at Cupertino City Hall, 10300 Torre A venue, Conference Room A, Cupertino. 2. ROLL CALL Commissioners: Ron Miller, Janet Riddell, Kathy Stakey, Susanna Tsai, Sheila Mohan City/County Library Staff: Mary-Ann Wallace, Sarah Flowers (representing Melinda Cervantes), David Woo Absent: Carol Atwood 3. MINUTES Commissioner Miller moved to approve the minutes from the July 5, 2006 regular meeting. Commissioner Riddell seconded and motion passed unanimously. 4. ORAL COMMUNICATIONS Library Foundation member Hema Kundargi announced that on October 29 from 1 :00 to 4:00 pm, a celebration of the end of the two-year library fundraising campaign will be held. She urged community members and commissioners to support and come to the event and encouraged community members to be active in the commission and foundation. 5. WRITTEN COMMUNICATIONS None. 6. CITY OF CUPERTINO LIBRARIAN'S REPORT Mary-Ann Wallace reviewed the attached monthly report. 7. COUNTY LIBRARIAN'S REPORT Sarah Flowers reviewed the attached monthly report. In response to an inquiry from Commissioner Stakey, Ms. Flowers reported that the Milpitas City Council voted unanimously to keep the Milpitas library within the County library system. 8. NEW BUSINESS A. Mayor's request for 2006-07 budgetary spending plan. Finance Director Woo indicated that the correct amount of the Library extra hours budget under discussion is $120,000 for 2006-07, not $125,000. August 2, 2006 Library Commission Minutes Page 2 B. Coffee Society connection Librarian Wallace presented a diagram of the library and specified where the possible passageway between the library and the Coffee Society store could be located. She indicated that placing the opening on the west wall rather than the south wall of the library is better because of the book aisles next to the south wall. She indicated that with the opening, security will decrease even with doors or other protective devices between the rooms. She indicated that the opening will negate the recent efforts to address complaints of the noise level within the library. There will be increased noise from the street and plaza and from patrons, music and phone calls within the store. The custom-built magazine display case on the west wall would have to be dismantled and magazines would have to be re- displayed on lower level shelving making it more difficult for some patrons to reach. Commissioner Stakey noted that the Library building steering committee had studied establishing a connection but ultimately decided that the coffee shop would be separate. Commissioner Riddell stated that the Mayor wanted the Commission to begin looking at a connection and then have a public discussion about it. The Commission decided to have Chairperson Mohan further discuss the issue with the Mayor. Based on that discussion, the Commission may then appoint a subcommittee to study the plan, survey patrons, and report back to the Mayor. 9. OLD BUSINESS A. Outstanding Building Issues Staff members Woo and Wallace reported that there was no new information to report on the lighting improvement project. On a new issue, Ms. Wallace reported that in the recent heat wave, the air conditioner broke down and it became very hot and hard to breathe on the 2nd floor. City maintenance and an air conditioning technician came out and repaired it by replacing a burnt out board. Ms. Wallace thought that Mecko shades are needed on certain windows to reduce the heat and glare from the courtyard in the summer. B. Budget Update Mr. Woo reported that relevant budget issues were already discussed in Agenda Items 8A and 9A. C. Friends of the Library Commissioner Stakey reported on the summer reading program. D. Library Foundation Ms. Wallace stated that the Foundation is finishing up their fund raising campaign and preparing for the October celebration. August 2, 2006 Library Commission Minutes Page 3 10. CALENDAR The Commission reviewed the calendar as prepared by Commissioner Tsai. The Commission suggested that the calendar no longer needs to contain past months. 11. AGENDA BUILDING Outstanding building issues, the Mayor's 06-07 budgetary spending plan (specifically $120,000 extra hour budget), and the posting of one-hour parking signs on Torre A venue to relieve library parking issues, were suggested for the next agenda. Budget update should be dropped. 12. REPORTS BY COMMISSIONERS Commissioner Stakey presented the attached report from the Mayor's breakfast meeting. 13. ADJOURNMENT The meeting was adjourned at 9:05 p.m. ~-~ ~vid Woo Finance Director