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P&R 02-02-12 APPROVED MINUTES PARKS AND RECREATION COMMISSION CITY OF CUPERTINO Regular Meeting February 2, 2012 at 7:00 p.m. Community Hall, 10350 Torre Avenue, Cupertino, CA Note: This meeting will be televised 1. CALL TO ORDER Chairperson Darcy Paul called the meeting to order at 7:00 p.m. in the Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Darcy Paul, David Greenstein, Marcia St.Clair, David Fung, David Lee Commissioners absent: None Staff present: Mark Linder, Timm Borden, Gail Seeds, Barbara Banfield. Christine Hanel, David Jahns, Donna Henriques 4. SELECTION OF OFFICERS A. Chairperson Action: Commissioner Lee nominated Commissioner David Greenstein for Chairperson and Commissioner St.Clair seconded the motion. The motion carried 4 - 0 - 1 with Commissioner Greenstein abstaining. B. Vice Chairperson Action: Commissioner Greenstein nominated Commissioner David Fung for Vice Chairperson and Commissioner Paul seconded the motion. The motion carried 4 —0 - 1 with Commissioner Fung abstaining. 5. MISCELLANEOUS —NO ACTION REQUIRED A. Staff oral reports 1 Director Mark Linder congratulated Commissioners Darcy Paul and Marcia St.Clair on their reappointment to another four-year term to the Parks and Recreation Commission. B. Commissioner contacts -None 6. MINUTES OF PREVIOUS MEETING A. Regular meeting of January 5, 2012 Action: Commissioner Greenstein made a motion to approve the minutes and Commissioner Fung seconded the motion. The motion carried unanimously. 7. ORAL COMMUNICATIONS—None S. NEW BUSINESS - None 9. OLD BUSINESS A. Second special study session regarding McClellan Ranch Master Plan Director Mark Linder introduced the City staff members in attendance and then turned the meeting over to Sharon Refvem, from Hawley Peterson Snyder Architects, to facilitate and review the goals of the meeting. Sharon then introduced Timm Borden, Public Works Director, who explained that the main goal of the meeting is to gather information from the public input on what projects are most important and to prioritize them for the CIP budget. Gail Seeds, Park Restoration and hnprovement Manager, and Barbara Banfield, City Naturalist, then discussed the background and progress recap and explained how they would like the prioritization of the CIP and non-CIP projects suggestions. Sharon Refvem then informed the attendees about breaking into small groups and how to report their feedback to the entire group. After 30-minutes of small group discussion, each table reported their potential projects back to the full group. After each table reported back to the group, Director Timm Borden wrapped up the meeting by thanking everyone for their excellent variety of ideas. He said the team will put the ideas and priority projects into a recommended Master Plan and present the Plan to the Parks and Recreation Commission on March 1. The Commission may make changes or additions to the Plan at that meeting. The recommended Master Plan would then go to City Council on March 20 or April 3, with any changes that were made at the Commission meeting. In May and June, the budget discussions will take place and decisions will be made on the priorities within the CIP budget. 10. ADJOURNMENT - Chairperson Greenstein adjourned the meeting at 9:06 p.m. Respectfully submitted, /s/ Donna Henriques Donna Henriques, Administrative Assistant Minutes approved at the March 1, 2012 regular meeting