P&R 08-04-11 APPROVED MINUTES
PARKS AND RECREATION COMMISSION
CITY OF CLPERTINO
Regular Meeting
August 4, 2011 at 7:00 p.m.
Community Hall, 10350 Tone Avenue, Cupertino, CA
Note: This meeting will be televised
1. CALL TO ORDER
Chairperson Darcy Paul called the meeting to order at 7:02 p.m. in the
Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Commissioners present: Darcy Paul, David Greenstein, Marcia St.Clair,
David Fung
Commissioners absent: David Lee
Staff present: Mark Linder, David Jahns, Donna
Henrique s
4. MISCELLANEOUS—NO ACTION REQUIRED
A. Staff oral reports
Director Mark Linder said that the new brochure is out and registration is
now open for the fall programs. He also said that there will be a new look
to the winter brochure. Commissioner Greenstein said he finds the
information in Mark's column in the brochure very helpful to know what's
going on with Parks and Recreation.
Director Linder said that Shakespeare in the Park kicks off on August 13
at Memorial Park and tonight is the last night for Cinema at Sundown.
Subtitles have been added to the movie for the hearing impaired. All
summer programs will end on August 12.
B. Commissioner contacts
Commissioner St.Clair asked if there has been any follow-up from staff
replying to the three letters to the Editor in the Cupertino Courier
regarding the restroom problem at Creekside Park at the July 4th event.
Director Linder said he replied directly to the person that wrote the initial
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letter to the Courier, rather than replying to the paper. He said the long
lines to the restrooms were due in part to having the largest crowds ever
attending the event. He also said that there were thirteen portable
restrooms and three permanent City restrooms at Creekside Park but the
portable restrooms were placed in different areas. If the City has a July 4th
event next year, they will bring in around twenty-five portable restrooms.
And the City would also put up better signs pointing to the restroom
locations.
Chair Paul reported that he participated in the Relay for Life walk on July
16 to raise money for cancer research.
5. MINUTES OF PREVIOUS MEETING
A. Special meeting of July 9, 2011
Action: Commissioner Fung made a motion to approve the minutes
and Commissioner Greenstein seconded the motion. The motion
carried unanimously with Commissioner Lee absent.
6. ORAL COMMUNICATIONS—None
7. PRESENTATION
A. Helping Hands update by David Jahns, Recreation Coordinator
Director Linder introduced Dave Jahns who gave a power point presentation
on the progress of the Helping Hands program. Dave said the program was
launched in January 2009 and was initially formed for groups to adopt a park.
Since then, the program has evolved into a larger pool of volunteers. As of
November 2010 when Dave took over the program, there have been 91
participants who worked over 352 volunteer hours and the majority of the
service projects have taken place at McClellan Ranch Park. Dave would like
to see the program expand to other City parks and re-focus the adoption plan
to have a group adopt a specific project within a park, rather than adopt the
entire park. He would also like to have larger quarterly projects, with the
Public Works Department, and invite the community to help.
Commissioner St.Clair suggested putting up a sign at Mc Clellan Ranch Park
with the Helping Hands website for people to contact if they are interested in
helping with projects at the park. Dave Jahns said that was a good idea and he
would look into it. Chair Paul suggested that the signs be posted at other City
parks also to get more volunteers involved.
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8. NEW BUSINESS
A. Discuss Commission's Work Plan for FY 2011 —2012
Director Linder presented the Work. Plan schedule for FY 2011 —2012
showing what would be on each monthly agenda. Director Linder said that
Council removed the item to research new areas for a fenced dog park and
Director Linder will directly report to Council at a future meeting. Also, the
City Manager added an item to work with the Cupertino Historical Society
regarding the placement of historic signs in Blackberry Farm Park.
There was also discussion regarding one of the items on the September 1
agenda since the current Economic Development Manager, Kelly Kline has
resigned. The Commission decided to postpone that item until a later date in
2012. Also, certain work plan items may have to be moved to different
months as needed.
Chair Paul suggested having a representative from the Chamber of Commerce
come to speak at one of the future Commission meetings.
Action: Commissioner Greenstein made a motion to accept the revised
Work Plan as of August 2, 2011. Commissioner St.Clair made a friendly
amendment to the motion to change the date of the September 1 meeting
to September 8, 2011. Commissioner Fung seconded the amended
motion. The motion carried unanimously with Commissioner Lee absent.
Note: The approved FY 2011-2012 Work Plan is attached.
9. ADJOURNMENT - Chairperson Paul adjourned the meeting at 7:54 p.m.
Res ectfully submitted,
157 (///1/(4.-- (47'2--'66k °
Donna Henriques, Administrative Assistant
Minutes approved at the _October 6, 2011 regular meeting
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