LIB 03-02-2011 City of Cupertino
Library Commission
Regular Meeting
March 2, 2011
1. CALL TO ORDER
At 7:05 p.m. Commissioner Stevenson called the meeting to order at Cupertino City
Hall, 10300 Torre Avenue, Cupertino. California.
2. ROLL CALL
Commissioners: Susana Tsai, Adrian Kolb, Ron Miller, Ann Stevenson, Rose
Grymes
City /County Library Staff Melinda Cervantes, Mark Fink, Carol Atwood,
Absent: Derek Wolfgram, Liz Nunez
3. APPROVAL OF MINUTES
Commissioner Kolb proposed three changes and then moved to approve the minutes
of the regular meeting of February 2, 2011. Commissioner Miller seconded and the
motion passed unanimously.
4. ORAL COMMUNICATIONS
None
5. WRITTEN COMMUNICATIONS
None
6. REPORTS
A. Cupertino Community Librarian Report
Mark Fink reviewed the attached monthly report. Mark added that statistics
show that the number of patrons visiting the library has leveled but the amount
of materials they are checking out has increased. He also commented that the
Silicon Valley Reads was a great event.
B. County Librarian Report
Melinda Cervantes reviewed the attached monthly report. She discussed the
current State budget situation and stated that it will have a financial affect on
the library between $1.2M to $2.5 M. Fifteen and one -half positions are now
on a "hard freeze ". The JPA will be considering a non - resident fee at their
April meeting to offset some of this impact.
C. Commissioner Reports
Commissioner Tsai reported that she presented the 2010 work plan to the City
Council on March 1St
Commissioner Miller reported that the 2010 work plan was now complete and
that he enjoyed CALTAC and the Friends book sale.
Commissioner Grymes reported that she attended the "Shakespeare In The
Park" meeting. Discussion followed about partnering with the Library and
possibly the Fine Arts Commission regarding "Artist in Residence."
Chair Stevenson and Commissioner Grymes noted that CALTAC conference
was very beneficial with a general theme about partnering, fundraising and
citizens advocates.
Chair Stevenson gave a report after attending the Mayor's meeting.
D. Staff Reports
Carol Atwood reported on the status of the City's FY2011 -12 Budget. The
City currently is including additional hours in the five year base budget. Carol
also reviewed the process of petty cash reimbursements, business cards and
name badges for Commissioners. Commissioners were reminded to submit
the Form 700 Economic Interest Forms.
E. Friends of the Library
No report was made.
F. Library Foundation
Eno Schmidt submitted written report via email. Mark Fink added that he
plans to propose an e- reader project to the Foundation.
Chair Stevenson noted that the Rotary Golf Tournament is on May 14 and
that they are looking for participation in the "hole in one" activity from May
3 - 1 3 th .
7. OLD BUSINESS
A. Poet Laureate Update -
Commissioner Miller gave an update on the Poet Laureate project and
interview schedule. The committee received six applications with
three chosen after they completed the screening. The committee will
meet on March 31, 2011 and plan to present to the City Council on
April 19, 2011. A reception is planned on May 1, 2011 from 12:00
p.m.- 4:OOp.m. at the Community Hall with the theme " Celebrate
Creativity ".
B. Commission 2011 Work Plan -
The Commission deferred discussion until the upcoming Library
Retreat on March 25 at the Cupertino Senior Center.
C. Library Commission Handbook —
The Commission concurred that the library handbook is not their role
to update and recommend utilizing the generic Commissioners
handbook.
D. Parking
Carol Atwood reported that the property owners along Torre Avenue
were not interested in shared parking. As a result, a discussion for a
solution will be deferred to the Council sub - committee
E. Library Building Issues — Stair edging/ Book Drop Water Management
Carol Atwood gave status report.
F. City Council Agenda —
Commission concurred with Vice Chair Kolb's recommendation to
remove as an agenda item.
8. NEW BUSINESS
A. March 25 Commission Retreat agenda -
Carol reviewed the proposed agenda and distributed parking passes for
Senior Center.
B. Mayor's meeting assignments -
The following assignments were agreed upon:
March 8, 2011 — Commissioner Grymes
April 12, 2011 - Commissioner Tsai
May 10, 2011 — Commissioner Kolb
June 14, 2011 — Commissioner Miller
July 12, 2011 — Commissioner Stevenson
9. CALENDAR
Commissioner Grymes reviewed dates.
10. AGENDA BUILDING
Commission agreed to add a report from the Parking sub - committee and
under New Business- Commission liaisons (i.e. Shakespeare festival)
11. ADJOURNMENT
The meeting was adjourned at 9:13 p.m.
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Carol Atwood, Director of Administrative Services