FAC 110910 AGENDA
.. FINE ARTS COMMISSION
/ 9,, Special Meeting, Conf. Rm. A
10300 Torre Avenue Cupertino
C U P E RT I N O Tuesday, November 9, 2010 7:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
APPROVAL OF MINUTES
1. Subject: Minutes of September 28, 2010.
Recommended action: Adopt the minutes as presented.
PRESENTATIONS
NEW BUSINESS
2. Subject: Report from Jessie Kaur on Poet Laureate project, a proposal for a combined
project by the Fine Arts Commission and the Library Commission.
Recommended action: Receive report; select one additional representative to serve on the
ad hoc committee.
UNFINISHED BUSINESS
COMMISSIONER REPORTS
3. Subject: Report from commissioner(s) on the Mayor's meetings.
Recommended action: Receive report, no action required.
4. Subject: Reminder of upcoming Mayor's :meeting with commission representatives on
Wednesday, November 10, at 4:30 p.m. in Conference Room A. Future meeting dates will
be determined by the next mayor.
Recommended action: Confirm attendance at the November 10 meeting. by Srilakshmi
Sitaraman.
STAFF REPORTS
5. Subject: Letter to Distinguished Artist Pantea Karimi requesting an evaluation report in six
months.
Recommended action: Receive report, no action required.
6. Subject: Distribute roster of ad hoc committees
Recommended action: Receive report, no action required.
November 9, 2010 Cupertino Fine Arts Commission Page 2
NEWS ARTICLES
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make
reasonable efforts to accommodate persons with qualified disabilities. If you require special
assistance, please contact the city clerk's office at 408 - 777 -3223 at least 48 hours in advance of the
meeting.
DRAFT MINUTES
FINE ARTS COMMISSION
44. S -c.19 $ Regular Meeting, Conf. Rm. C
10300 Torre Avenue Cupertino
C U P E RT I N O Tuesday, September 28, 2010 7:00 p.m.
PLEDGE OF ALLEGIANCE
At 7:05 p.m., Chairman KC Chandratreya called the meeting to order in Conference Room A,
10300 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance.
ROLL CALL
Present: Chairman KC Chandratreya and Commissioners Robert Harrison, Jessi Kaur and
Srilakshmi Sitaraman. Absent: None. Staff present: Staff Liaison Kimberly Smith.
ORAL COMMUNICATIONS - None
WRITTEN COMMUNICATIONS - None
APPROVAL OF MINUTES
1. Subject: Minutes of July 27, 2010.
Recommended action: Adopt the minutes as presented.
Action: Harrison moved and Kaur seconded to adopt the minutes as amended, to show that
on page 2, item 9, commissioner Sitaraman was scheduled to attend the September 14
Mayor's meeting. The motion carried unanimously.
PRESENTATIONS - None
NEW BUSINESS
2. Subject: California Arts Day
Recommended action: Review draft document and discuss any presentations to Council.
Action: Chairman Chandratreya said that he would be present to receive the proclamation.
The other commissioners agreed to attend and speak if their schedules allowed.
3. Subject: Review Commission meeting schedule for next six months and discuss bi-
monthly schedule
Recommended action: Change or cancel meetings that conflict with commissioners' travel
schedules
Action: The Commission unanimously agreed to cancel the regularly scheduled meetings
in October and December, and to move the November meeting to November 9. It was also
agreed that the Commission would return to a schedule of meeting every other month, and
additional meetings could be called as needed.
4. Subject: Status Report on Commission vacancies. Three terms end Jan 2011: Jessie Kaur,
Robert Harrison, and a vacant seat). Interv;ews anticipated on January 24 and 25
Recommended action: Receive report.
Action: No action was taken.
September 28, 2010 Cupertino Fine Arts Commission Page 2
UNFINISHED BUSINESS
5. Subject: Report on the all- commissions meeting with City Council on August 17.
Recommended action: Update from commissioners on their report to the city council.
Discussion: The commissioners discussed ideas raised at the "cross- pollination" meeting
of all commissions, and decided to explore two ideas immediately. They also asked that
the January agenda include discussion of ways to promote the Distinguished Artist and
Emerging Artist awards. commissioner Sitaraman noted that she was familiar with
program called "Reflections" sponsored by the National PTA, and it may serve as a good
model. Staff was asked to remind the recent Distinguished Artist, Pantea Karimi, of the
requirement for a written evaluation in six months.
Action: Commissioner Kaur agreed to explore the Poet Laureate concept, as well as
additional art in the Library, in collaboration with the Library Commission. Chairman
Chandratreya agreed to explore an additional Shakespeare event in collaboration with the
Parks and Recreation Commission.
6. Subject: Report Distinguished Artist award at the Shakespeare in the Park performance.
Recommended action: Update from K.C. Chandratreya and Srilakshmi Sitaraman.
Action: The Commission received the report and no action was taken.
COMMISSIONER REPORTS
7. Subject: Report from August and September Mayor's meetings.
Recommended action: Receive report
Action: K.C. Chandratreya reported on the August meeting. No commissioner was
available to attend the September meeting.
STAFF REPORTS
8. Subject: Reminder of upcoming Mayor's meeting with commission representatives, 4:30
p.m. on the second Wednesday of each month, in Conference Room A.
Recommended action: Confirm attendance at the October 13 meeting by Robert Harrison
and select representative for the November 10 meeting.
Action: Commissioner Kaur will attend the October 13 meeting, and Commissioner
Sitaraman will attend the November 10 meeting. Future meetings will depend upon the
schedule of the new mayor, who will be appointed in December.
NEWS ARTICLES - None
ADJOURNMENT
At 8:45 p.m., the meeting was adjourned. The October meeting has been cancelled, and the
November meeting changed to November 9, 2010.
Kimberly Smith, City Clerk
Staff Liaison to the Fine Arts Commission
5/.\v E
Kimberly Smith
From: Kirsten Squarcia ''
Sent: Tuesday, September 21, 2010 8:45 AM " C CO S S �� � R a l CYrk
To: Kimberly Smith
Subject: Commissioners Dinner Notes
Hi Kim —
Here are the action items I extracted from the commissioner's dinner, as related to the FAC. Thanks, Kirsten
4/ Darcy Paul, on behalf of the Parks and Recreation Commission, suggested a possible collaboration with the Shakespeare
Festival involving a 6 -week program. The course would involve learning about a particular play and then putting that
production on at the end of the course.
The Planning Commission encouraged meeting attendance to all commissions, especially relating to the Green Building
Ordinance and permit process review. They confirmed making Distinguished Artist and Emerging Artist announcements
at the end of each meeting.
Niki Moroko spoke for the Housing Commission and invited input from all commissions in the matter of affordable
housing and BMR programs.
Ron Miller for the Library Commission suggested displaying exhibits in the library and to jointly endorse a Poet Laureate
proposal as a new plan for the City.
The Audit Committee invited other commissions to attend their meetings and request reports.
Shali Samar for the Teen Commission requested help getting exposure for their W.O.W. project. Commissioner Harrison
requested help publicizing the Emerging Artist Grant to schools.
Mayor Wang invited the Commissions to the Commissioners Appreciation dinner on September 23`
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City Hall
10300 Torre Avenue
Cupertino. CA 95014 -3202
Telephone: (408) 777 -3223
T �9
�s ss FAX: (4081777 -3366
C O P E RT I N O Kimberlys@cupenino.oro
OFFICE OF THE CITY CLERK
October 5, 2010
Pantea Karimi
1679 Brooklyn Ave
San Jose Ca 95128
Dear Ms. Karimi:
It was nice to meet you at the Fine Art League's art show and auction, and congratulations again
on your selection as the 2010 Distinguished Artist of the Year.
I know that K.C. Chandratreya, the Fine Arts Con Chairman, has already given you the
plaque and the $500 check. I just wanted to remind you that recipients of cash awards are asked to
do the following:
• Acknowledge the support of the City of Cupertino on any printed advertising, programs or
brochures related to the expenditure of your award funds
• Send any pre -event notices, announcements, or media coverage to the Fine Arts
Commission c/o the Cupertino City Clerk.
• Submit a written evaluation, to be provided at the conclusion of the project, exhibit or
event, or within six months from the date of the award, whichever comes first. The
evaluation should include a description of your activities and goals, your target audience,
and any feedback received. Also, please describe how you would rate the success of your
event(s), and any adaptations or improvements you may make in the future.
You can send this information to me by email at kimberlvs @cupertino.orn. or mail to Kimberly
Smith, 10300 Torre Avenue, Cupertino.
Please call if you have any questions, you can reach me at (408) 777 -3217.
Sincerely,
Kimberly Smith,
City Clerk
AGENDA
. (1 : 111 & / FINE ARTS COMMISSION
94. Special Meeting, Conf. Rm. A
10300 Torre Avenue Cupertino
C U P E RT I N O Tuesday, November 9, 2010 7:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
APPROVAL OF MINUTES
1. Subject: Minutes of September 28, 2010.
Recommended action: Adopt the minutes as presented.
PRESENTATIONS
NEW BUSINESS
2. Subject: Report from Jessie Kaur on Poet Laureate project, a proposal for a combined
project by the Fine Arts Commission and :he Library Commission.
Recommended action: Receive report; select one additional representative to serve on the
ad hoc committee.
UNFINISHED BUSINESS
COMMISSIONER REPORTS
3. Subject: Report from commissioner(s) on the Mayor's meetings.
Recommended action: Receive report, no action required.
4. Subject: Reminder of upcoming Mayor's meeting with commission representatives on
Wednesday, November 10, at 4:30 p.m. in Conference Room A. Future meeting dates will
be determined by the next mayor.
Recommended action: Confirm attendance at the November 10 meeting. by Srilakshmi
Sitaraman.
STAFF REPORTS
5. Subject: Letter to Distinguished Artist Pantea Karimi requesting an evaluation report in six
months.
Recommended action: Receive report.. no action required.
6. Subject: Distribute roster of ad hoc committees
Recommended action: Receive report, no action required.
November 9, 2010 Cupertino Fine Arts Commission Page 2
NEWS ARTICLES
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make
reasonable efforts to accommodate persons with qualified disabilities. If you require special
assistance, please contact the city clerk's office at 408 - 777 -3223 at least 48 hours in advance of the
meeting.
11&/ DRAFT MINUTES
FINE ARTS COMMISSION
9 Regular Meeting, Conf. Rm. C
10300 Torre Avenue Cupertino
C U P E RT I N O Tuesday, September 28, 2010 7:00 p.m.
PLEDGE OF ALLEGIANCE
At 7:05 p.m., Chairman KC Chandratreya called the meeting to order in Conference Room A,
10300 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance.
ROLL CALL
Present: Chairman KC Chandratreya and Cornmissioners Robert Harrison, Jessi Kaur and
Srilakshmi Sitaraman. Absent: None. Staff present: Staff Liaison Kimberly Smith.
ORAL COMMUNICATIONS - None
WRITTEN COMMUNICATIONS - None
APPROVAL OF MINUTES
1. Subject: Minutes of July 27, 2010.
Recommended action: Adopt the minutes as presented.
Action: Harrison moved and Kaur seconded to adopt the minutes as amended, to show that
on page 2, item 9, commissioner Sitaraman was scheduled to attend the September 14
Mayor's meeting. The motion carried unanimously.
PRESENTATIONS - None
NEW BUSINESS
2. Subject: California Arts Day
Recommended action: Review draft document and discuss any presentations to Council.
Action: Chairman Chandratreya said that he would be present to receive the proclamation.
The other commissioners agreed to attend and speak if their schedules allowed.
3. Subject: Review Commission meeting schedule for next six months and discuss bi-
monthly schedule
Recommended action: Change or cancel meetings that conflict with commissioners' travel
schedules
Action: The Commission unanimously agreed to cancel the regularly scheduled meetings
in October and December, and to move the November meeting to November 9. It was also
agreed that the Commission would return to a schedule of meeting every other month, and
additional meetings could be called as needed.
4. Subject: Status Report on Commission vacancies. Three terms end Jan 2011: Jessie Kaur,
Robert Harrison, and a vacant seat). Interv:.ews anticipated on January 24 and 25
Recommended action: Receive report.
Action: No action was taken.
•
September 28, 2010 Cupertino Fine Arts Commission Page 2
UNFINISHED BUSINESS
5. Subject: Report on the all - commissions meeting with City Council on August 17.
Recommended action: Update from commissioners on their report to the city council.
Discussion: The commissioners discussed ideas raised at the "cross- pollination" meeting
of all commissions, and decided to explore two ideas immediately. They also asked that
the January agenda include discussion of ways to promote the Distinguished Artist and
Emerging Artist awards. Commissioner Sitaraman noted that she was familiar with
program called "Reflections" sponsored by the National PTA, and it may serve as a good
model. Staff was asked to remind the recent Distinguished Artist, Pantea Karimi, of the
requirement for a written evaluation in six months.
Action: Commissioner Kaur agreed to explore the Poet Laureate concept, as well as
additional art in the Library, in collaboration with the Library Commission. Chairman
Chandratreya agreed to explore an additional Shakespeare event in collaboration with the
Parks and Recreation Commission.
6. Subject: Report Distinguished Artist award at the Shakespeare in the Park performance.
Recommended action: Update from K.C. Chandratreya and Srilakshmi Sitaraman.
Action: The Commission received the report and no action was taken.
COMMISSIONER REPORTS
7. Subject: Report from August and September Mayor's meetings.
Recommended action: Receive report
Action: K.C. Chandratreya reported on the August meeting. No commissioner was
available to attend the September meeting.
STAFF REPORTS
8. Subject: Reminder of upcoming Mayor's meeting with commission representatives, 4:30
p.m. on the second Wednesday of each month, in Conference Room A.
Recommended action: Confirm attendance at the October 13 meeting by Robert Harrison
and select representative for the November 10 meeting.
Action: Commissioner Kaur will attend the October 13 meeting, and Commissioner
Sitaraman will attend the November 10 meeting. Future meetings will depend upon the
schedule of the new mayor, who will be appointed in December.
NEWS ARTICLES - None
ADJOURNMENT
At 8:45 p.m., the meeting was adjourned. The October meeting has been cancelled, and the
November meeting changed to November 9, 2010.
Kimberly Smith, City Clerk
Staff Liaison to the Fine Arts Commission
5 f\\) E
Kimberly Smith
From: Kirsten Squarcia ''
Sent: Tuesday, September 21 2010 8.45 Affil C1 S S 1� G c.r\
To: Kimberly Smith
Subject: Commissioners Dinner Notes
Hi Kim —
Here are the action items I extracted from the commissione's dinner, as related to the FAC. Thanks, Kirsten
Darcy Paul, on behalf of the Parks and Recreation Commission, suggested a possible collaboration with the Shakespeare
Festival involving a 6 -week program. The course would invclve learning about a particular play and then putting that
production on at the end of the course.
The Planning Commission encouraged meeting attendance to all commissions, especially relating to the Green Building
Ordinance and permit process review. They confirmed mak ng Distinguished Artist and Emerging Artist announcements
at the end of each meeting.
Niki Moroko spoke for the Housing Commission and invited input from all commissions in the matter of affordable
housing and BMR programs.
Ron Miller for the Library Commission suggested displaying exhibits in the library and to jointly endorse a Poet Laureate
proposal as a new plan for the City.
The Audit Committee invited other commissions to attend their meetings and request reports.
Shali Samar for the Teen Commission requested help getting exposure for their W.O.W. project. Commissioner Harrison
requested help publicizing the Emerging Artist Grant to schools.
Mayor Wang invited the Commissions to the Commissioners Appreciation dinner on September 23'°
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10300 Torre Avenue
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Telephone: (408, 7 77 -32 23
9
s s FAX: (408) 777-3366
Kimberlvs gcuperino.org
CUPERTINO
OFFICE OF THE CITY CLERK
October 5, 2010
Pantea Karimi
1679 Brooklyn Ave
San Jose Ca 95128
Dear Ms. Karimi:
It was nice to meet you at the Fine Art League's art show and auction, and congratulations again
on your selection as the 2010 Distinguished Artist of the Year.
I know that K.C. Chandratreya. the Fine Arts Commission Chairman, has already given you the
plaque and the 8500 check. I just wanted to remind you that recipients of cash awards are asked to
do the following:
• Acknowledge the support of the Cite- of Cupertino on any printed advertising, programs or
brochures related to the expenditure of your award funds
• Send any pre -event notices, announcements, or media coverage to the Fine Arts
Commission c/o the Cupertino City Clerk.
• Submit a written evaluation, to be provided at the conclusion of the project, exhibit or
event, or within six months from the date of the award, whichever comes first. The
evaluation should include a description of your activities and goals, your target audience,
and any feedback received. Also, please describe how you would rate the success of your
event(s), and any adaptations or improvements you may make in the future.
You can send this information to me by email at kimberlys C.cupertino.or2, or mail to Kimberly
Smith, 10300 Torre Avenue, Cupertino.
Please call if you have any questions, you can reach me at (408) 777 -3217.
Sincerely,
/4---97K4e
Kimberly Smith
City Clerk
DRAFT MINUTES
FINE ARTS COMMISSION
y - s. ► 9,, Regular Meeting, Conf. Rm. C
10300 Torre Avenue Cupertino
CU P E RT I N O Tuesday, September 28, 2010 7:00 p.m.
PLEDGE OF ALLEGIANCE
At 7:05 p.m., Chairman KC Chandratreya called the meeting to order in Conference Room A,
10300 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance.
ROLL CALL
Present: Chairman KC Chandratreya and Commissioners Robert Harrison, Jessi Kaur and
Srilakshmi Sitaraman. Absent: None. Staff present: Staff Liaison Kimberly Smith.
ORAL COMMUNICATIONS - None
WRITTEN COMMUNICATIONS - None
APPROVAL OF MINUTES
1. Subject: Minutes of July 27, 2010.
Recommended action: Adopt the minutes as presented.
Action: Harrison moved and Kaur seconded to adopt the minutes as amended, to show that
on page 2, item 9, commissioner Sitaraman was scheduled to attend the September 14
Mayor's meeting. The motion carried unanimously.
PRESENTATIONS - None
NEW BUSINESS
2. Subject: California Arts Day
Recommended action: Review draft document and discuss any presentations to Council.
Action: Chairman Chandratreya said that he would be present to receive the proclamation.
The other commissioners agreed to attend and speak if their schedules allowed.
3. Subject: Review Commission meeting sc:aedule for next six months and discuss bi-
monthly schedule
Recommended action: Change or cancel meetings that conflict with commissioners' travel
schedules
Action: The Commission unanimously agreed to cancel the regularly scheduled meetings
in October and December, and to move th; November meeting to November 9. It was also
agreed that the Commission would return to a schedule of meeting every other month, and
additional meetings could be called as needed.
4. Subject: Status Report on Commission vacancies. Three terms end Jan 2011: Jessie Kaur,
Robert Harrison, and a vacant seat). Interviews anticipated on January 24 and 25
Recommended action: Receive report.
Action: No action was taken.
September 28, 2010 Cupertino Fine Arts Commission Page 2
UNFINISHED BUSINESS
5. Subject: Report on the all - commissions meeting with City Council on August 17.
Recommended action: Update from commissioners on their report to the city council.
Discussion: The commissioners discussed ideas raised at the "cross- pollination" meeting
of all commissions, and decided to explore two ideas immediately. They also asked that
the January agenda include discussion of ways to promote the Distinguished Artist and
Emerging Artist awards. Commissioner Sitaraman noted that she was familiar with
program called "Reflections" sponsored by the National PTA, and it may serve as a good
model. Staff was asked to remind the recent Distinguished Artist, Pantea Karimi, of the
requirement for a written evaluation in six months.
Action: Commissioner Kaur agreed to explore the Poet Laureate concept, as well as
additional art in the Library, in collaboration with the Library Commission. Chairman
Chandratreya agreed to explore an additional Shakespeare event in collaboration with the
Parks and Recreation Commission.
6. Subject: Report Distinguished Artist award at the Shakespeare in the Park performance.
Recommended action: Update from K.C. Chandratreya and Srilakshmi Sitaraman.
Action: The Commission received the report and no action was taken.
COMMISSIONER REPORTS
7. Subject: Report from August and September Mayor's meetings.
Recommended action: Receive report
Action: K.C. Chandratreya reported on the August meeting. No commissioner was
available to attend the September meeting.
STAFF REPORTS
8. Subject: Reminder of upcoming Mayor's meeting with commission representatives, 4:30
p.m. on the second Wednesday of each month, in Conference Room A.
Recommended action: Confirm attendance at the October 13 meeting by Robert Harrison
and select representative for the November 10 meeting.
Action: Commissioner Kaur will attend the October 13 meeting, and Commissioner
Sitaraman will attend the November 10 meeting. Future meetings will depend upon the
schedule of the new mayor, who will be appointed in December.
NEWS ARTICLES - None
ADJOURNMENT
At 8:45 p.m., the meeting was adjourned. The October meeting has been cancelled, and the
November meeting changed to November 9, 2010.
Kimberly Smith, City Clerk
Staff Liaison to the Fine Arts Commission
•
5 "\\J E
Kimberly Smith
From: Kirsten Squarcia `'
Sent: Tuesday, September 21, 2010 8:45 AM Cry S S � � `CtiZ
To: Kimberly Smith
Subject: Commissioners Dinner Notes
•
Hi Kim —
Here are the action items I extracted from the commissioneiJs dinner, as related to the FAC. Thanks, Kirsten
Darcy Paul, on behalf of the Parks and Recreation Commission, suggested a possible collaboration with the Shakespeare
Festival involving a 6 -week program. The course would involve learning about a particular play and then putting that
production on at the end of the course.
The Planning Commission encouraged meeting attendance to all commissions, especially relating to the Green Building
Ordinance and permit process review. They confirmed making Distinguished Artist and Emerging Artist announcements
at the end of each meeting.
Niki Moroko spoke for the Housing Commission and invited nput from all commissions in the matter of affordable
housing and BMR programs.
Ron Miller for the Library Commission suggested displaying exhibits in the library and to jointly endorse a Poet Laureate
proposal as a new plan for the City.
The Audit Committee invited other commissions to attend their meetings and request reports.
Shali Samar for the Teen Commission requested help getting exposure for their W.O.W. project. Commissioner Harrison
requested help publicizing the Emerging Artist Grant to schools.
Mayor Wang invited the Commissions to the Commissioners Appreciation dinner on September 23'
•
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+ inc 10300 C Torre Avenue
Cupertino. CA 95014 -3202
Telephone (408) 777-3223
4 1.19 4 ,
FAX: (408) 777-3366
Kimberlvs C cupertino.ors
CUPERTINO
OH - ICE OF THE CITY CLERK
October 5, 2.010
•
Pantea Karimi
1679 Brooklyn Ave
San Jose Ca 95128
Dear Ms. Karimi:
It was nice to meet you at the Fine Art League's art show and auction, and congratulations again
on your selection as the 2010 Distinguished Artist of the Year.
I know that K.C. Chandratreya. the Fine Arts Commission Chairman, has already given you the
plaque and the 8500 check. I just wanted to remind you that recipients of cash awards are asked to
do the following:
• Acknowledge the support of the City of Cupertino on any printed advertising, programs or
brochures related to the expenditure of your award funds
• Send any pre-event notices, announcements, or media coverage to the Fine Arts
Commission c/o the Cupertino City Clerk.
• Submit a written evaluation, to be provided at the conclusion of the project, exhibit or
event, or within six months from the date of the award, whichever comes first. The
evaluation should include a description of your activities and goals, your target audience,
and any feedback received. Also, please describe how you would rate the success of your
event(s), and any adaptations or improvements you may make in the future.
You can send this infoiuiation to me by email at kimberlvs C cunertino.org.. or mail to Kimberly
Smith, 10300 Torre Avenue, Cupertino.
Please call if you have any questions, you can reach me at (408) 777 -3217.
Sincerely,
Kimberly Smith J
City Clerk