LIB 10-06-2010 City of Cupertino
Library Commission
Regular Meeting
Oct 6, 2010
1. CALL TO ORDER
At 7:OOp.m. Commissioner Tsai called the meeting to order at Cupertino City Hall,
10300 Torre Avenue, Conference Room A, Cupertino.
2. ROLL CALL
Commissioners: Adrian Kolb, Ron Miller, Kathy Stakey, Ann Stevenson, Susanna
Tsai,
City /County Library Staff Mark Fink, Nancy Howe, Carol Atwood, Liz Nunez
Absent:
3. APPROVAL OF MINUTES
Commissioner Stakey moved to approve the minutes of the regular meeting of
September 1, 2010. Commissioner Miller seconded and the motion passed
unanimously.
4. ORAL COMMUNICATIONS
None
5. WRITTEN COMMUNICATIONS
None
6. REPORTS
A. Cupertino Community Librarian Report:
Mark Fink reviewed the attached monthly report. A total of $180,000 was
raised for the new Teen room through various organizations. Several of the
teens sent thank you cards which are uniquely displayed in the Teen room.
The position for Teen Services Librarian is now open.
B. County Librarian Report:
Nancy Howe reviewed the attached monthly report.
C. Commissioner Reports:
Commissioner Stakey reported Mayor's meeting was brief. Mayor gave
detailed updates at Joint Commissioners Dinner. No Mayor's meeting in
October. Commissioner Miller will attend the November Mayor's meeting.
Commissioner Tsai mentioned upcoming City tour for exchange students from
Hsin ChuSister City on November 3 @2:00 -3:00 p.m.
D. Staff Reports:
Carol Atwood met with Mark Fink regarding overflow parking
options near Library. Carol will discuss with Steve Rudd and Dennis
Whitaker regarding use of the parking lot on their properties.
A map will be created to show patrons the overflow parking areas available.
City is planning a budget adjustment as a proactive measure due to HP leaving
to be discussed at City Council meeting second week in January 2011.
Mark Fink brought up issue with the book drop screens facing parking lot
going black then blank due to bright sun where they are located. Mark asked
if there could be an overhang added to the specific area to alleviate this
problem.
Commissioner Stakey asked about status of Coffee Society space. Carol
advised commissioners that three RFP's were submitted and are being
reviewed by Terry Greene and staff.
E. Friends of the Library:
Commissioner Stakey reminded everyone about upcoming book sale on
October 16 and 17 at Community Hall.
F. Library Foundation:
Mark Fink distributed letter and update from Eno Schmidt. Gandhi Day event
was well attended in Community Hall with 250 people going through library
that day.
7. OLD BUSINESS
A. Patron Recruit — Strategic Plan:
Commissioner Miller recommended establishing strategic plan with specific
steps to increase patronage to library.
Carol Atwood and Mark Fink volunteered to review results of survey library
conducted and send Commission list of areas to target to be discussed at next
meeting.
B. Parking:
Continue to discuss and review options Carol presented to Commission.
C. Library Issues: Stair edging; Book Drop Water Management
Carol will talk to Roger Lee in Public Works for solution to water puddle
problem in book drop area.
Carol will discuss stair lighting option with Risk Management committee at
their next meeting to come up with solution.
8. NEW BUSINESS
A. Joint Commissioner Meeting Recap:
Commissioners discussed collaboration with other Commissions beginning
with the Fine Arts Commission.
B. Council Work Program City Council Agenda:
Commissioner Stevenson will attend next Council meeting on November 1
and update Council of Commissio:a's involvements.
C. Establishment of Poet Laureate:
Commissioner Miller presented proposal to Commission using similar
guidelines that have been used in other communities. Carol Atwood advised
Commission that the City Manager concurs with the proposal. Commissioner
Stakey motioned to approve establishing Poet Laureate. Commissioner Miller
seconded motion. Motion passed unanimously. Commissioners discussed
appointing an ad hoc committee.
9. CALENDAR
Commissioner Kolb will update calendar.
10. AGENDA BUILDING
Add Teen Librarian position update
Patron Recruit planning
11. ADJOURNMENT
The meeting was adjourned at 8:40 p.m.
Recording- ecretary