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CHC 03-11-2010 MINUTES OF THE JOINT MEETING OF THE CUPERTINO HOUSING COMMISSION AND THE CDBG STEERING COMMITTEE March 11, 2010 1. CALL TO ORDER The joint meeting of the Cupertino Housing Commission and CDBG Steering Committee was called to order at 9:10 a.m. by Chair Rhada Kulkarni 2. ROLL CALL Present: Housing Commissioners Niki Maroko, Radha Kulkarni, Jimmy Chien; CDBG Steering Committee member Thorisa Yap and Planning Commissioner David Kaneda Absent: Harvey Barnett, Jessie Lin and William Sunlin Staff present: Vera Gil, Senior Planner 3. WRITTEN COMMUNICATIONS None 4. ORAL COMMUNICATIONS None 5. APPROVAL OF MINUTES a. None 6. UNFINISHED BUSINESS None 7. NEW BUSINESS Public hearing to consider use of eigth year program (2010 -11) Community Development Block Grant (CDBG) funds. Staff explained that the City of Cupertino will receive a CDBG entitlement of approximately $418,295 for fiscal year 2010 -11, plus a reallocation of $10,300 in projected program income. This is Cupertino's eighth year as an entitlement jurisdiction receiving the CDBG grant directly from HUD. Of the $428,595 entitlement plus program income Cupertino will receive, $85,000 may be used for administration of the program and fair housing services and $64,285 may be used to fund public service activities. Federal regulations do not allow the city to use more than 15% of the combined total of the entitlement and any projected program income for public service activities. Federal regulations also prohibit the use of more than 20% of the entitlement plus projected program income to be used for administration of the grant. Included in the program administration category are fair housing activities. Public service activities must benefit very low and low- income households and include activities such as childcare, placement services, senior legal services, etc. The remainder of the grant is available for activities such as the purchase of land for affordable housing, rehabilitation of qualifying units, construction of affordable units and public improvements in low and very -low income neighborhoods. Staff received two applications for this pool of CDBG funds. The CDBG Steering Committee listened to presentations from all agencies present at the meeting and engaged in discussion regarding the funding of two additional agencies, Maitri Domestic Abuse Services and Santa Clara Health Foundation's Healthy Kids Program. Staff explained that two agencies receiving funding in the past chose not to reapply this year: Emergency Housing Consortium and Second Harvest Food Bank. The CDBG Steering Committee wanted an opportunity to complete their on -line rating prior to making the final recommendations to Council. The Committee agreed to reconvene on March 18, 2010 to make the final recommendations. In the meantime, if any Committee member had not rated the applications or wanted to make changes to their rating, they should do so. 8. ADJOUNMENT OF CDBG STEERING COMMITTEE The CDBG Steering Committee adjourned at 10:54 a.m. 9. CALL TO ORDER OF THE HOUSING COMMISSION The Cupertino Housing Commission was called to order at 10:56 a.m. by Chair Radha Kulkarni 10. ROLL CALL Present: Housing Commissioners Niki Maroko, Radha Kulkarni, Jimmy Chien; Planning Commissioner David Kaneda Absent: Harvey Barnett and Jessie Lin Staff present: Vera Gil, Senior Planner 11. WRITTEN COMMUNICATIONS None 12. ORAL COMMUNICATIONS None 13. APPROVAL OF MINUTES None 14. UNFINISHED BUSINESS None 15. NEW BUSINESS a. Election of Chair and Vice Chair Motion made to elect Niki Maroko as Chair and Harvey Barnett as Vice -Chair Motion: Radha Kulkarni Second: Jimmy Chien Vote: 3 -0 16. COMMITTEE MEMBER REPORTS None 17. ANNOUNCEMENTS None 18. ADJOURNMENT Meeting adjourned at 11:05 a.m. to Special Meeting of the CDBG Steering Committee on March 18, 2010. SUBMITTED BY: Ver Oil, Senior Planner