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Director's Report OFFICE OF COMMUNITY DEVELOPMENT CITY HALL 10300 TORRE AVENUE • CLTI'ERTINO, CA 9501.4-3255 (408) 777-3308 • FAX (408) 777-3333 • planningQcupertino.orp CUPERTINO Subject: Report of the Community Development Director �2��� �� �j'! U l�a►/t�� Planning Commission Agenda Date: Tuesday, January 25, 2011 The City Council met on December 21, 2010 and discussed the following item(s) of interest to the Planning Commission: 1. North Vallco Park Master Plan Area - Council tabled this item until such time the new property owners of the HP campus in the North Vallco Area are ready to present their plans for future development to the City. The City Council met on January 4, 2011 and discussed the following item(s) of interest to the Planning Commission: 1. A�eal of the Results Way Wireless project - Council denied the appeal consistent with the Planning Commissiori s resolution and adding the following: • Plant additional screening trees at the northern property line to screen the treepole from the Astoria Townhome development; • Require berming and plant at least two 36" box, Coastal Redwoods, Blue Aptos variety on the berm on either side of the monopole to screen it; • Improve irrigation around the trees to ensure proper growth; • Remove and replace trees with dead tops; • Adequately maintain and water the trees in the parking lot; • Require an annual status report on the trees by a certified arborist for three years from the date of the tree planting; • Require that tree planting conform with the approved development plans of the Results Way office park; • Allow a monetary cap of $75,000 for the berming and tree planting required in the added conditions 2. A�peal of the �arking pad on Miller Avenue - Council denied the appeal, with the following conditions: • The parking area shall be revised to incorporate the 41 pedestrian path immediately „ north, increasing the parking pad depth from 17 feet to approximately 20 feet; • The corner of the existing planting area immediately north of the proposed parking pad shall be rounded-off to further enhance the vehicle movement; no parked cars shall extend over any portion of the sidewalk, except as may be necessary to enter or leave the property 3. Metro�olitan Modification - The applicant withdrew the application. 4. Planned Develo�ment Ordinance - Council conducted the 1St reading of the ordinance. January 25, 2011 Director's Report Page 2 The City Council met on January 18, 2011 and discussed the following item(s) of interest to the Planning Commission: 1. Green Building,Ordinance - Item is postponed to February 1, 2011 2. Planned Devel �ment Ordinance - Council conducted the 2nd reading and enacted the ordinance. The ordinance will be effective February 18, 2011. Miscellaneous Items: 1. Monta Vista Field Li�hts - Attached is some material from the FUHSD web site. It may be useful in responding to any resident concerns. The first chart shows the initial proposal and six alternatives. The second handout lists FUHSD responses to community concerns. Upcoming Dates: January 27,11:30-1:30 State of the City Address, Mayor Wong, Quinlan Center Enclosures: Monta Vista Field Light Materials News Articles G: \ Planning � AartiS � Director's Report � pd1-25-11.doc District Goals • To support increased demand for physical education, band practice, athletics, and competitions • To increase the availability, durability and fle�cibiiity of the fields and tracks • To extend the student school day by allowing band and sport practices to extend into the evening and reduce tiie burden on the Cupertino Higfi School track and fields � To upgrade or replace facilities to comply with ADA requirements . To provide outdoor facilities and iearning spaces that meet current demands and requirements and that are consistent with higb school facilities throughout Santa Clara County * CEQA: California Environmentaf Quality Act • i^ • • � • � • ' • • • • ` � s • � . � • s �•. •. a. Replace natural turf at the main fiefd and Lights could be used: Below CEQA* impact threshold for all a�eas tradc with synthetic turf Late Auaust to Mid-November. , b. Replace the dirt track with an ail-weather Maximum use of lights reduced by 73 /o compared Monday — Thursday to Project #1 rubberized track . 2 nights until 6:OOPM c. Replace the public address PA system on . 2 nights unti! 8:30PM main field and track d. �nstall PA systems at baseball and softball Friday — Saturday fields • Up to 6 nights per year until 10:30PM e. Install sports lights at the main field and Mid-November to End-of-March �� • Monday — Friday until 6:OOPM f. Construct restrooms and concession ` Up to 6 nights per year unti! 7:QOPM buildings No Liqhts: g. Rebuild the basebalf and softball fields qpri{ to Late August (using synthe#ic turfj and associated Sundays al! year dugouts, batting cages and bullpens h. Landscape around the perimeter of the sports fields area All components as listed irt Project #1 above Alf lights would be ivrned off by 7:30PM. Below CEQA impact thresho{d for a!I areas . � except that the number of light fixtures on each . No football or any other games would be played under standard would be reduced {Maximum lighting the sports lights. levels would be reducecl from 50 foot-candles, to 30 foot-candles All components as listed in Project #1 above Same as Altemative #3 abave with the following addition: Below CEQA impact threshold for all areas . .� except that the number of light fixtures on each pQrtable lighting would be used as a ..� � standard would be reduced (Maxirnum iighting � supplemental light source for one night game per , levels would be reduced from 50 foot-candles, to 30 foot-candles) y��' * CE4A: California Environmental Quality Att � 0 ' • � � • � • • • � • • f • • . ' • ♦ -•. -. a. Replace natural turf at the main field and Simiiar to Reduced Use Aftemative # 2 with 30 minute Below CEQA* impact threshold for alf areas .• • track wi#h synthetic turf extensians on some nights to provide time for clean-up b. Replace the dirt track with an a[f-weather under reduced lighting levels. rubberized track Lights could be used: Maximum use of lights is reduced by 6fi% compared to Project #9. c. Replace the public address PA system on Late Auvust to Mid-November. main field and tradc Monday — Thursday: d. Install PA systems at baseball and softball � 2 nights until 6:30PM Electriaty consumption and assaciated ��� greenhouse gas production similarly reduced • 2 nights until 8:30PM e. Install sports lights at the main field and track Friday — Saturday f. Construct restrooms and concession • Up to 6 nights per year until 10:30PM buifdings Mid-November to End-of-March 9- Rebuild the baseball anc! softball fields • Monday — Friday until 6:30PM (using synthetic turf} and associated • Up to 6 nights per year untif 7:34PM dugouts, batting cages and bu!lpens No Liqhts: h. Landscape around the perimeter of the qpril to Late August spo�ts fields area Sundays all year . .. . Same as Praject #1 above except No �ights No lights installed Below CEQA impact threshold for all a�eas .•.• Do none of the components in Project #1 Ho lights installed Below CEQA impact threshold for afl areas , above '� CEqf1: Calitornia Environmental Qua[ity Act � ' ' 1 � 1 1 1 � � ' 1 ' 1 1 f . �� . ' � � f � • • - � - � . � - • . - • • � � 11' • • • • � � �:;Lowered the entire upper feld (footbaliltrac�/soccer) by about 1 5�feet to reduce vrsual impact for the rre�ghbors �. > Selected location of the "home" bleachers based on minimizing visual, noise and privacy impacts for neighbors �;Redesigned "visitor" bleachers to reduce the height so that they would not be visible to ,: ; adjacenf ne�ghbors > Revised plans so that the Fort Baker gate would remain open and supervised during football games to encourage foot traffic and reduce traffic �`Derreloped a writ#en traffic,' parking �n� security plan for football garnes ` . _ > Planned for purchase of automatic controls on sound systems to prevent unauthorized� increases in noise from public address systems >;�Approved:a Board pohcy prohibitmg use of field lights and sbund systems by outside : , groups who use;�the felds ` ` � > Relocated all batting cages toward center and away from neighboring homes < ; , _ �'Reduced #he he�ght of softball backstop from 3Q' to 25' to reduce visual' �mpacf > Deleted plans for 25` tall poles and netting along third baseline of softball field to reduce visual impact y Moved softbaq diarnond/backstop/dugouts farther' nor�h and'rev�sed landscaping plans to reduce vrsual impacts on homes to the south � . . . •. --.. ' ... . ' . - r- � . 1 ! � . - � ♦ • • • . • • � � >. Developed and;included m;the Final �IR a"Pr�cfic� Lights Only Alternat�ve Froject Plan": for consideration by the Board of'Trusfees > Developed and included in the Final EIR a"Practice �ights and Homecoming Alterna#ive Project Plan" for consideration by the Board of Trustees > Developed and mcfudecl m the Fina1 E1R a"Reduced tJ�� and Lrght Levels Alternative `Pro�ect Plan" for consideration bjr the'Board of Trustees > Set up a community "Hotline" on fhe District website so that neighbors can report concerns and receive responses in a timely fashion ; , . , , � Implemented a traffie conges#�on mit��ation plan cvl(abora#ion with th� Gity of , ;Cupert�no the Sheriff's �epartment and the Cupertino,.Union S�hool Distr�cfi fo address regul�r sehool day frafFic con�estion + - : s . � • . � • • - � • - • � - � • - • • � • . � � • � + �; Involvmg'neighbors frarn nearb� homes in the cleve(opr�ent of landscapirtg plans anct '; plant select�on > Delaying the start time of daily construction 8:00 AM rather the usual 7:00 AM in order to minimize early morning noise and traffic issues �' H�ring a biofogist to advise contr�cfoC;and ensure c�n5fructron does not #hreaten nesting ' migratoryb�rds and r2ptors' > Providing information to parents, students, staff and the community about maximizing safety when playing on artificial turF >' Prohibiting use of pubEi� address systerns durrng aft�r school practice sessions � Using only EPA approved cleaning and maintenance products on artificial turf > , , > Facilitating communicat�ons between neighbors artd schools so fhat any concems a�out , `�eld'use are promptly responded to �nd addressed " � ' ������� � Cupertino's Scenic Circle proj ect aims to start construction in February By Matt Wilson mwilson@community-newspapers.com Posted: 12/ 16/ 2010 08:03:52 PM PST The Scenic Circle pathway project is going out for construction bids with hopes that the project can be completed in time for the start of the 2011-12 school year. The city council will review environmental documents and construction bids at a Jan. 18 meeting, with a bid potentially to be awarded that same night. Construction could begin in February, according to city staff. The new access path will allow easier pedestrian and bicycle access from areas west of Stevens Creek to the Stevens Creek Trail, Blackberry Farm Park, and the nearby tri-school area, which includes Lincoln Elementary, Kennedy Middle and Monta Vista High schools. The project includes construction of a 200-foot-long pathway, which will involve opening a gate at the site and building an access route into the park and across an existing bridge over a creek. The pathway will provide students and residents in the Monta Vista area with what proponents say is a safer route to school when compared to the twisting and winding portions of McClellan Road. A crosswalk and curb ramp will be installed at the pathway entrance for safety reasons. The trail will be 8 feet wide with handrails, stairs and ramps. The city is bringing in soil to grade the trail for handicap compliance. Wooden ramps also will be added to an existing bridge. Several trees will be removed and two native trees will be added. Existing native plants will be transplanted elsewhere. The city will face some construction risks when the project gets under way. The city will need to work during the rainy and bird nesting seasons in order to complete the project by the start of the next school year. There are also unforeseen site conditions due to its age and rustic nature, which could include stumbling upon archaeological items or buried remains. An archaeologist will be on call to inspect the site, according to city architect Terry Greene. The pathway will be made of stabilized crushed granite similar to what already exists in the Blackberry Farm group picnic area. A low retaining wall protects a large but non-native Chinese elm tree considered important due to its size. Two larger native trees will be planted as well to offset the necessary removal of several small oaks. Several aspects of the project, including the current design and the environmental review, were not taken into account when the city crafted the original project budget of $235,000. City staff said it seems likely that the overall project cost will exceed the budget. Final budget totals will be known when the bids come to council in January. Environmental clearance documents for the project were issued for public review and comment on Nov. 5. The public comment period closed on Dec. 6. The environmental clearance documents and responses to public comments will also be presented to the council in January. The project has been a source of controversy in the small and secluded Scenic Circle neighborhood. Residents in the area have spent the past year voicing concerns about the potential impact on their neighborhood due to a likely increase in pedestrian and bicycle traffic. The city hosted neighborhood meetings with residents to find ways to mitigate issues when designing the final project. ' ������ Cupertino names new public works director By Matthew Wilson mwilsonCc�community-newspapers.com Posted : O1/06/2011 08: O1: 06 PM PST Timm Borden is the new man in charge of the city of Cupertino's public works department after a nearly six-month search. As director, Borden will oversee much of the design, construction and maintenance work done for city projects, which include public streets, sidewalks, curbs, gutters, storm drains, street trees, street lights and signs. Borden takes over for Ralph Qualls, Jr., who stepped down as director in July after 10 years with the city. Qualls was on staff when the city approved and completed such noted landmarks as the library, civic center, Mary Avenue Bicycle Footbridge, Blackberry Farm renovation and Stevens Creek restoration. Borden joins the modestly sized Cupertino staff after more than eight years with the city's massive neighbor, San Jose, where he had served as deputy director of public works since August 2002. There, he assisted in leading a department of about 270 people. He led a 70-person division of transportation and hydraulic services, a 35-member development services staff and a 90-person engineering services staff. Borden oversaw services such as transportation, storm drain and sanitary sewer capital improvement programs, development services, utility permitting, utility underground work, surveying, construction inspection and materials laboratory. Cupertino's public works departments is comprised of five key departments: maintenance, engineering and development, capital projects, traffic engineering and environmental programs. From August 2001 to August 2002, Borden was manager of San Jose's development services division, overseeing 62 engineers, engineering technicians, construction inspectors and a support staff. Borden is a past president of the Municipal Public Works Officials of Santa Clara County and San Jose Management Association. He is a member of the American Public Works Association and former member of the board of directors of the Central YMCA. Earlier in his career, Borden did a stint with the California Department of Transportation. He holds a master's degree in public administration from San jose State University and a bachelor's degree in civil engineering from UC Davis. For more information and videos about the city's public works department and recent or upcoming capital improvement projects, visit www.cupertino.org. Cupertino Courier Posted : O1/06/2011 08:05: 34 PM PST Cupertino shorts: Applications for Cupertino commissions due ]an. 12 Last chance to apply for a commission gig Cupertino residents interested in serving on a city commission have until Jan. 12 at 5:30 p.m. to turn in their applications to the city clerk's office at city ha11,10300 Torre Ave. On Jan. 24 and 25 beginning at 6 p.m., the five-member Cupertino City Council will interview applicants for the following commissions: bicycle pedestrian; fine arts; housing, library, parks and recreation; planning; and technology, information and communications. For an application or more information, visit www.cu�ertino.org/vacancies or ca11408.777.3223. Sports Center rings in 2011 with event and special rates! Got a New Year's resolution that involves shedding pounds or muscling up in 2011? The Cupertino Sports Center, 21111 Stevens Creek Blvd., is hosting a free open house on Jan. 8 from 8:30 to 11 a.m. for those both young and old looking for an active lifestyle. The open house will feature a schedule of free programs and demonstrations on topics such as aerobics, body fat testing, body sculpting and Zumba dance. There will be face painting, games and a raffle. The first 300 people to attend will receive a free gift, and raffle winners must be present to receive their prize. Special membership rates and offers will also be available. For more information, visit http://www.cupertino.org'>www.cupertino.org or ca11408.777.3160. Historical Society seeks history lovers, volunteers The Cupertino Historical Society is looking for those with a love of history and community to help show off Cupertino's past and present. The group is looking for volunteers to work a two-hour shift, Wednesday through Saturday between 10 a.m. and 4 p.m. For more information, contact 408.973.1495 or info@cupertino historicalsociety.or�.