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P&R 02-04-10 APPROVED MINUTES PARKS AND RECREATION COMMISSION CITY OF CU PERTINO Regular Meeting February 4, 2010 at 7:00 p.m. Community Hall Council Chamber 10350 Torre Avenue, Cupertino 1. CALL TO ORDER Chairperson Stauffer called the meeting to order at 7:00 p.m. in the Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Debbie Stephens Stauffer, David Lee, Darcy Paul, David Greenstein Commissioners absent: Jeanne Bradford Staff present: Mark Linder, Donna Henriques, Rachelle Sander, Julia Lamy Note: Chairperson Stauffer said she would like to change the order of the agenda and move the Staff Oral reports and Commissioner contacts to Item number 4. This will be the new format for future Parks and Recreation Commission meetings. 4. MISCELLANEOUS - NO ACTION REQUIRED A. Staff oral reports Director Linder gave an update on the Quinlan Plaza project and said that the project is to begin on February 18, 2010 and is to be completed by June 10, 2010. Construction hours will be 8:00 am — 5:00 pm Monday through Friday. The fountain area will be filled in and a trellis of approximately 400 square feet will be added. He said they are hoping this change will bring in more revenue producing events and community events. It is planned for use on July 4, 2010 for the children's parade and activities. Director Linder also said that a contract with KaBOOM!, Inc. for a playground in the new Sterling Park is on the February 16 City Council agenda for approval. 1 B. Commissioner contacts Commissioner Greenstein said there was a nice article in the Cupertino Courier this week recognizing Helping Hands, the Monta Vista High School students who are taking care of the parks at McClellan Ranch and Blackberry Farm. Director Linder said that other high school student groups are working with the Park Maintenance Department on painting, and general cleanup in Memorial, Three Oaks and Portal Parks. Chairperson Stauffer said she would like to encourage more dialog between the Commissioners at the meetings. She would also like the Commissioners to think about how to invite more public participation and attendance at the meetings. She suggested that the Commissioners invite any groups or individuals that they would like to be recognized at the Commission meetings. Chairperson Stauffer asked for an update on the Commissioners' subcommittees involvement. Commissioner Bradford has been involved in online civic engagement and on the future use of the Simms property. Commissioner Greenstein is currently involved with the Helping Hands group. Commissioner Paul is involved in the future use of Stocklmeir and future use of the Blue Pheasant. Chair Stauffer is involved in online civic engagement and the new KaBOOM! playground at Sterling Park. Director Linder mentioned that he invited Commissioner Greenstein to join him on the Blackberry Farm neighborhood advisory committee. This is not a Commission sub - committee but Director Linder asked Commissioner Greenstein to represent the Commission at these meetings and Commissioner Greenstein's participation has been very helpful. 5. MINUTES OF PREVIOUS MEETINGS A. Regular meeting of January 7, 2010 Action: Commissioner Greenstein asked for a clerical correction to the spelling of his last name. Commissioner Paul asked for an addition to the minutes under Item 8A. He said that there was a public comment made by Deborah Jamison, regarding smoking in vehicles, with the windows rolled up in the Blackberry Farm parking lot. The comment made was that when the doors of a vehicle were opened, it defeats the purpose of keeping the smoke in the vehicle and that she would prefer a dedicated smoking area. However, it was determined after the meeting that the comment was not actually made by 2 Deborah Jamison but was from an email sent to the Commissioners by Susan Sievert after the January 7 Commission meeting. Commissioner Greenstein made a motion to approve the minutes with the amendments. Commissioner Lee seconded the motion. The motion carried unanimously. 6. ORAL COMMUNICATIONS — None 7. PRESENTATION A. Parks and Recreation Program update by Rachelle Sander, Recreation Coordinator with the Youth and Teen Division. Rachelle gave a presentation on the Preschool and Tiny Tots programs and the many activities and camps that are offered for younger children. She said that all of the preschool classes are full and have a waitlist. Among her other responsibilities are, contractual classes, summer camps and Breakfast with Santa, which are all very popular. 8. NEW BUSINESS A. Cupertino Historical Society verbal proposal on Stevens Creek Trail markers Mark McKenna, a current board member on the Cupertino Historical Society, presented a proposal using overhead slides, for a history walk along the Stevens Creek Corridor which would include three stops that would highlight the history of certain areas. The history walk would start at McClellan Ranch in the area where there is an existing marker from a previous monument dedicated to the McClellan family. The next historical stop would be at Blackberry Farm, the original homestead of Captain Stephens. The final historical stop would be the Stocklmeir orchard property. The Historical Society would like to place pamphlets at each end of the walk explaining the historical markers. In addition, they would like to place sign boards at each stop area that would explain the history. The Cupertino Historical Society is proposing to partner with the City and Rotary and would like to promote a sale of bricks from the Stocklmeir property to help raise funds for the project. The bricks would be engraved with the family names of the supporters and then placed in the historical areas. Mr. McKenna also suggested asking for grants from some of the local service clubs. He mentioned to the Commission that the City has hired a landscape architect for the Stocklmeir property and asked if the same architect could also look at how much room they would have for the proposed historical 3 trail markers and how much it would cost. The Historical Society would help with the cost of the sign boards and re- usable pamphlets. Senior Recreation Supervisor Julia Lamy said that it would be feasible to ask the landscape architect for he Stocklmeir property how much it would cost to complete the Historical Society's proposal. She also said that three historical markers, within about a mile -long trail, is within the acceptable standard for interpretive signs. Action: Commissioner Greenstein made a motion to support the Cupertino Historical Society's recommendation for the signage on the trail. Commissioner Paul seconded the motion. The motion carried unanimously. B. Recommended additions to the Parks and Recreation Commission 2009/2010 Work Plan Director Linder said that he has an adjustment to his second recommendation because April 1, 2010 is too early for the Parks and Recreation Department's Capital Improvement Program. He would like to move this addition to the May 6, 2010 Commission meeting. He felt it would be useful for the Parks and Recreation Commission to review the proposed Parks and Recreation projects and offer recommendations to the City Council. Director Linder discussed his other recommendation regarding Project Cornerstone and said that he would like to invite the current executive director of Project Cornerstone, Ann Ehresman, to speak before the Commission. Her presentation will provide the Commissioners with valuable information about the developmental assets and how to get involved. Commissioner Greenstein said he liked the idea of having the Project Cornerstone presentation in March and then discuss the project at a later date. Action: Commissioner Lee made a motion to approve Director Linder's recommendations, with the date changes. Commissioner Greenstein seconded the motion. The motion carried unanimously. 4 9. ADJOURNMENT - Chairperson Stauffer adjourned the meeting at 8:02 p.m. Respectfully submitted, '7e-111frttg eCOVizttp..- Donna Henriques, Administrative Assistant Minutes approved at the _March 4, 2010 regular meeting 5