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LIB 04-01-09 City of Cupertino Library Commission Regulaa• Meeting April 1, 2009 1. CALL TO ORDER At 7:00 p.m. Commissioner Tsai call~;d the meeting to order at Cupertino City Hall, 10300 Torre Avenue, Conference Room 100, Cupertino. 2. ROLL CALL Commissioners: Adrian Kolb, Kathy Stakey, Ann Stevenson, Susanna Tsai, City/Coun Library Staff: Carol Atw~~od, Melinda Cervantes, Rosanne Macek Absent: Ron Miller Guests: Caroline Martin, Donna Lydon 3. APPROVAL OF MINUTES Commissioner Stakey moved to approve the minutes of the regular meeting of March 4, 2009 as amended. Commissioner Stevenson seconded and the motion passed unanimously with Miller absent. 4. ORAL COMMUNICATIONS Caroline Martin, City of San Jose Library Commission, described their function. 5. WRITTEN COMMUNICATIONS Letter from Foundation requesting a representative to attend meetings for the anniversary celebration. Commissioner Kolb will be the representative. 6. REPORTS A. Staff Reports Carol Atwood clarified Brown Act rules for the Commission. B. Cupertino Community Librari~~n Report Rosanne Macek reviewed the attached monthly report. C. County Librarian Report Melinda Cervantes reviewed tl~e attached monthly report. D. Commissioner Reports Commissioner Kolb revie~Ned the March lOt" mayor's meeting. Commissioner Tsai will attend the mayor's meeting in April. Commissioner Tsai noted that the Hsin Chu City mayor would be here in May, but a date has not been sf;t. Commissioner Stevenson rep~~rted that she is working with Kelly Kline to introduce the library to busine~;ses. E. Friends of the Library Commissioner Stakey reported that there would not be a meeting until April 6 when the new officers will be installed by the Cupertino Librarian. April 1, 2009 Library Commission Minutes Page 2 F. Library Foundation It was noted that the strategic plan had been approved and a consultant has been hired to redesign the teen area. 7. OLD BUSINESS A. Receive report from ad hoc commil:tee regarding 2009 work plan Continued to the May meeting. B. Aquarium Maintenance for Future Years Carol Atwood requested names of potential donors from Commissioners as she was not aware of who in the community would be interested in making a donation of this kind. C. Parking Carol Atwood noted that budget constraints make any attempts to add parking impossible at this time. She also suggested that the Commission promote walking, carpooling, or biking to the community. D. Library Building Safety Issues Carol Atwood reported that the s~ifety issues related to the stairs would be resolved when other City projects are completed. E. Torre Avenue Traffic Update Commissioner Stakey will continue to update the Commission on this item. 8. NEW BUSINESS None. 9. CALENDAR The Commission reviewed the calendar as submitted by Commissioner Stevenson. 10. AGENDA BUILDING The Commission added Parking, Torre Avenue Crosswalk and Library Building Safety Issues to the April agenda. 11. ADJOURNMENT The meeting was adjourned at 9:00 p.m. L' rary mmis Cupertino Library Commission April 1, 2009 Community Librarian's Report Statistics Regular February statistics are not yet available. However, I have some interesting statistics to share comparing Cupertino Librar;~ with other public libraries in California serving cities of similar size. CA Libraries Mean Cupertino Library Annual circulation 4:31,036 2,596,670 Circulation per capita 7 43.76 Circulation per FTE 15,595 67,622 Circulation per hour 107 832 Source: California Library Statistics, 2008, published by the California State Library. March Children's Programs In addition to our regular storytimes, we continue to host a variety of fun programs for children. Our biggest program in March was the delightful magician Tony Daniels. Unfortunately, we were bumped from the Community Hall on the day of this program, and had to cram almost 300 people into our chiildren's area. Luckily Tony was a seasoned professional and helped us deal with the crowds. Another very enjoyable children's program was presented by the San J~~se Museum of Quilts and Textiles. March Adult Programs Our adult programs included: "Outclass the Competition: Business Etiquette and Professional Image," "Become a Savvy Stock l:nvestor Using Online Financial Databases," "Continuum of Care: Care Options for Seniors," and a book group discussion of "People of the Book." New Art Wall Brought to you by the Cupertino Library, the Cupertino Library Foundation, and the Fine Arts League of Cupertino, we now have a new Art Wall Display. This will be a rotating exhibit located in the popular reading room right off the lobby. A reception to kick off this display will be held Friday at 7pm in the li'~~rary. New Chat Reference Service available from t~~ie Santa Clara County Library On March 2 we introduced chat reference from 3:00-6:OOpm Monday through Saturday. The librarians at all our libraries work together to provide this service. Patrons can chat with one of our knowledgeable reference librarians to get reference help. And, when a patron gets zero hits while doing a search in ottr online catalog, they will automatically be given the option of asking for assistance. 56 patrons used this service in the first week, so it seems to be off to a good start. New Fines and Fees Effective today, the Santa Clara County Library has a new JPA-approved fines and fees schedule. The daily fine for feature movies has been reduced to 25 cents per day to be consistent with other materials. Fees for interlibrary loans were increased slightly, and printing charges were increased slightly for co;~t recovery. Upcoming April Programs Apri17: Book talking at the Senior Center, 10:30am. Cupertino Librarians will share great titles that area "must read." Apri19: Cupertino Cinema Club presents "Jou.rney to the Center of the Earth" at 4:OOpm in the story room. 3-D glasses will be provided! April 12: LIBRARY CLOSED. April 12-18: National Library Week! Stop by the adult reference desk and pick up a ballot to cast your vote for a favorite book. April 13: The Small Business Administration presents a workshop "Free and Low-Cost Resources for Starting a Business," 6-8:30pm. April 15: Picturing American program "Fun with Chalk Drawing," 3:00 in the story room. April 16: Book discussion of Memory of Running at 7pm in the story room. April 17: Book discussion of The Journey to tine River Sea for 4th through 8th grade, 2:30 in the story room. Apri122: Celebrate Earth Day with fun activities, crafts and snacks, 4:OOpm in the story room. Apri127: Gina Carroll, a home transformations specialist from "Lift Your Spirits" will present a home makeover workshop, 7pm at the Cupertino Community Hall. Respectfully submitted, Rosanne Macek Acting Community Librarian Library Commissioners Report Melinda Cervantes, County Librarian Santa Clara County Library April 2009 ' On March 24, the Santa Clara (;ounty Board of Supervisors appointed Nils Peterson as County Poet Laureate. A reception for Mr. Peterson will be hosted by the Friends of the Saratoga Libraries on April 14th at 4:30pm in the Saratoga Library Community Room. The County Library is a co-sponsor with the County Board of Supervisors and Arts Council Silicon Valley. ' The CLA/CSLA Library Legislative Day in Sacramento is scheduled for Wed., April 15 beginning at 8:1;iam. Appointments for local legislators can be found on the CLA websi~te, cla-net.org. If interested in joining staff and JPA members at this Event, please contact Cynthia Garcia. ' The SVLS/PLS/BALIS Legislative Issues Breakfast will take place on Saturday, April 25 at the Stanford Park Hotel beginning at 8:30am. Invitations will be mailed this week. ' The next meeting of the JPA Board is scheduled for Thursday, April 23 at 1:30pm. The Board will consider the FY2010 Budget for the Library. MAYOR' S MEETIl`1G March 10, 2009 Debbie Stephens Stauffer Parks and Rec Daniel Nguyen Public Sai~ety John Fiegel Fine Arts Paul Brophy Planning Adrian Kolb Library Orrin Mahoney Mayor PARKS AND REC Commission has been discussing dog/off leash issue and will make a recommendation to Council. Simms property, which is next to Mclellan Ranch, has two properties: an old house and another one in foreclosure. The land has been .re-zoned for park use. Commission is in process of preparing work paan for the year. They take a day retreat each summer to do this. They received Commission training from Frank Jelinch, who is a Cupertino resident. She recommends that other Commissions consider this. They are looking for community volunteers to build a playground at Blackberry Farm. It will be put up in one day, on June 6. Grand opening of Blackberry is July 4. PUBLIC SAFETY Working on how to streamline the public safety reporting process for when citizens have a concern about a public safety issue. They want people to come to the Commission before going to Public Works or anyone else. That way they can screen, gather info, and determine relevance of issue. Dealing with always pressing school safety issue. Trying to gather info on why kids do not walk or bike when they live close enough too do so. Daniel and Adrian walked out to Torre ave crosswalk to see area of concern. Daniel said that he thinks that the crosswalks should be mare visible. FINE ARTS Property at 10900 Tantau has a new sculpture for which the contractor did not provide lighting. Are looking at how to do this and keep in line with this building's LEED (meets certain green requirements) level. PLANNING , Reports that the "pipeline' of private real estate projects is running dry after major ones such as Oaks, Cupertino Village, and Cupertuio Square. Commission will use the time to work on public policy and long term issues. Some of the developers in the projects mentioned above have scaled down their projects or asked to phase them in. This raises the issue of whether to extend lock in entitlements. LIBRARY Comparison statistics from a year ago. Preparing our work plan for this year, what will be our priorities. MAYOR Orrin said that the study session on relationships with Commissions was helpful and that he understands the need to know what is going; on with each of them. Library Commission Staff Reports April 1, 20~~9 Aquarium Maintenance for Future Years Request names of potential donors if Commission isn't comfortable finding a \ Parkin This is a happy problem. 72 additional spaces were made available and plans for additional diagonal spaces are not possible due to budget constraints. The City's theme this year is "green" -promote walking, biking or carpooling to alleviate current parking conditions. Library Building Safe Issues Completion of these issues has been stalled in Public Works due to the Mary Avenue bridge and the Stevens Creek Corridor projects. Brown Act Violations The Commissioners can work at the book sale together, they just can't talk to a resident and tell the resident they agree with them but their fello~,v commissioners do not, nor can they talk to each other about commission business or anything related to it. Sitting at different tables at lunch during a conference is probably a good idea because it's too easy to start talking to a fellow commissioner about doing something for their own library that they heard about at one of the workshop sessions. It also gives the perception to the public that they are not conducting commission business while at the workshop. With respect to attendance at council meetings, if 3 or more of them attend a council meeting, even if only 1 speaks about an item, we must prepare a commission agenda, post the agenda, they must meet as a commission and take minutes, rind their meeting would end when they all leave the council meeting. If only 2 of them attend the council meeting, no commission agenda or minutes are needed. In either case though, the commissioners speaking should make it very clear that they are speaking as a resident or as a library commissioner.