FAC 10-28-2008 AGENDA
FINE ARTS COMMISSION
Regular Meeting, Conf. Rm. A
C O P E RT I N O 10300 Torre Avenue Cupertino
Tuesday, October 28, 2008 7:00 P.M.
PLEDGE OF ALLEGIANCE
ROLL CALL
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
APPROVAL OF MINUTES
1. Minutes of the regular meeting of August 26, 2008.
PRESENTATIONS
NEW BUSINESS
2. Grant application from Euphrat Museum of Art
3. Review of upcoming projects with public art requirements
• Oaks Shopping Center -hotel and mixed use
• The Grove and Villa Serra
• Main Street Cupertino
UNFINISHED BUSINESS
4. Review of changes made to Percent-for-f1rt ordinance, "developer's guidelines" document,
and worksheet for commissioner review rind recommendation
5. Discussion of work program for Fiscal Year 2008-2009
COMMISSIONER REPORTS
STAFF REPORTS
6. Update on commission vacancies
• Resignation of Michael Harkin
• End of two terms for Nancy Canter
• Recruitment schedule
NEWS ARTICLES
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable
efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the
city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting.
Any writings or documents provided to a majority oil the Fine Arts Commission regarding any item on this
agenda will be made available for public inspection in the City Clerk's Office located at City Hall, 10300 Torre
Avenue, during normal business hours.
CITY OF
DRAFT MINUTES
FINE ARTS COMMISSION
Regular Adjourned Meeting, Conf. Rm. A
10300 Torre Avenue Cupertino
C O P E RT I N O Tuesday, August 26, 2008 7:00 P.M.
PLEDGE OF ALLEGIANCE
At 7:00 p.m. Chairman Robert Harrison called the meeting to order and led the Pledge of
Allegiance.
ROLL CALL
Present: Chairman Robert Harrison, and Commissioners Nancy Canter, Jessi Kaur. Absent: KC
Chandratreya, Michael Harkin. Staff present: Cit}~ Clerk Kimberly Smith and Ralph Qualls.
Guests: Matt Sullivan, Cupertino Courier, Tom Iclala.
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
APPROVAL OF MINUTES
1. Canter moved to approve the minutes of relay 27, 2008. Kaur seconded and motion passed
unanimously with Chandratreya and Harkin absent.
PRESENTATIONS
NEW BUSINESS
2. Update from City Architect Terry Greene regarding the Mary Avenue Pedestrian Bridge
public art (quail and red-tailed hawk).
Ralph Qualls, Director of Public Works, provided an update on the bridge project. Tom
Idala then gave a presentation describing, the quail and red-tailed hawk art that would be
incorporated into the bridge. It was noted that the art would be bronze due to the sulfur in
the area. Mr. Idala indicated that the bronze would be heated with the chemical Petina to
keep it in its original color.
3. Review grant application from Euphrat Museum of Art.
It was noted that the grant application from Euphrat Museum had not yet been received.
Canter moved to award a grant to Euphra.t Museum in the amount of $500 pending receipt
of application. Kaur seconded and motio~l passed with Chandratreya and Harkin absent.
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August 26, 2008 Cupertino Fine Arts Commission Page 2
UNFINISHED BUSINESS
4. Review of changes made to Percent-for-Art ordinance and "developer's guidelines
document.
City Clerk reported that the draft was sent to the Planning Department for review. She also
noted that the summary section was reviev~~ed in detail by the Planning Department and that
they are currently reviewing the remaining; portions of the document. The draft ordinance
and developer's guidelines were reviewed by the Commission. The City Clerk confirmed
that the '/a% was to be in the form of an ordinance and that they would finalize the
ordinance, guidelines and appendix for the October meeting.
5. Discussion of work program for Fiscal Ye:~r 2008-09.
Continued to the October meeting.
ADJOURNMENT
The meeting was adjourned at 8:50 p.m.
Kimberly Smith, City Clerk/Staff Liaison
CITY OF CUPERTINO
FINE ARTS COMMISSION GRANT APPLICATION
Please submit application by mail, FAX (408= 777-3366) or in person to the Office of the
City Clerk, City of Cupertino, 10300 Torre Avenue, Cupertino, 95014. Applications must
be received by 5:00 p.m. of the deadline date (February 15 or September 15).
PART I: APPLICANT INFORMATION
Name of Applicant or Group: Euphrat Museum of Art
Address: De Anza College, Cupertino. CA. 95014
Telephone: Home ( ) Work (408)864-8836
PART II: ACTIVITY/PROGRAM INFORII~IATION
Describe the proposed activity for which you are seeking funding. Include a description of
the audience you intend to reach and why you ithink the community would be interested in
this project.
General support for the Euphrat Museum of Art during a time of change and growth. This
includes lectures and exhibitions, outreach through our Arts & Schools Program,
community involvement with the Cherry Blossom Festival, the Lunar New Year Parade
and International Fair, Explore Cupertino Day, Cupertino's Fall Festival, as well as events
and planning related to the building of our new Euphrat Museum of Art.
Our audience includes the larger De Anna College community, young college students and
lifelong learners, along with younger students in our Arts & Schools Program and their
families, the arts community, as well as the bro~~der community.
Audience interest is developed from the ground up, because we involve community in the
programming process, from planning, to exhibi~tion/event, to follow up.
http://www.deanza.edu/euphratl Our website has been totally renovated with a new look.
It will continue to expand to show the breadth of our community involvement, provide
valuable information for our greater communit~~, and invite participation.
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Name Euphrat Museum of Art Page 2
Present a realistic timeline for the project. Detail the steps you intend to take. List the
short-term objectives, long-range goals, and implementation strategies.
September 2008 through June 2009, multidimensional program.
In fall, we will be presenting exhibitions, events, and programs from our interim space in
the A-9 building. Our first exhibition is De Anza and Foothill College Art Faculty/Staff
Exhibition starting September 30. It will be followed in winter by an exciting,
multifaceted inaugural exhibition for the new b~~uilding, along with gala opening events and
specific outreach to children and youth. The a.cuiual De Anza student show follows in the
spring. Lectures during the year will focus again on Art and Leadership.
Long term we continue to work on design and planning for our new Euphrat Museum of
Art which is connected to the new Performance Hall on campus (we open in February
2009). We are concentrating on all that is required to realize the full potential of this new
Euphrat Museum of Art and to enable expansion of programming on and off campus in the
future.
We will be working with college and community groups to develop and enhance our art
programming for all ages. Various groups include the planning group for the new Visual
and Performing Arts Center, the Institute of Civic and Community Engagement on
campus, and the Euphrat Museum Program Committee, which includes campus and
community members. We will work with tht; Euphrat Museum Council to continue to
build community participation and acquire funding for the Euphrat's physical and
programmatic needs.
Describe the previous experience you have had that will help you complete this project.
See attachments, including end-of--the-year report.
See also our website at http:/1www.deanza.edweuphrat/. It provides a lot information. One
of our major projects is continuing to build this new, expanded website.
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Name Euphrat Museum of Art Page 3
PART III. PROJECT BUDGET SUMMAR`t'
Salaries $228,187
Estimate 1/2 admin, 1/2 artistic salaries
Administrative staff
Artists
Promotion (advertising, box office, other) $1,377
Office expenses (postage, supplies, other) -Production $23,159
Other (Rent, utilities, use of city facilities, other)
TOTAL COST OF ACTIVITY $252,723
GRANT AMOUNT REQUESTED $4,000
PART IV: BACKGROUND INFORMATION
Please check appropriate space: Primary Interest:
Individual X Visual Arts
Group Dance
X Organization Music
Cupertino Resident Literature
Youth Theater
Other (specify)
Attach resume(s) or narrative information of primary participant(s) in the proposed
program as well as appropriate endorsements and letters of support. When possible, please
submit samples of your work in print, slides;. photographs, videotape, or audio tape to
assist the selection committee in making their choice. Samples will be returned if the
request is made at the time t are submitted.
Signature: L-' (~~k--' ~ Date: ~ ~'~~I C~
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PLEASE-NOTE: All grant recipients are required to submit a written evaluation of their
programs at the conclusion of the project, or every six months, whichever comes first.
Evaluations may be submitted to the City Clerk for distribution to the Fine Arts
Commission.
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Staff perform artistic and administrative functions.
Jan Rindfleisch. Director since 1979. Resp~~nsibilities include programming,
curating, fundraising, publications, press relai:ions, community outreach, personnel,
and financial management. Has a BA in physics and MFA in painting. Graduate of the
Getty's Museum Management Institute. Curated over 100 exhibitions and produced
12 books for the Euphrat. Board member of tl~e Arts Council of Santa Clara County
for many years. In 1990 and 1991 she served as a California Arts Council panelist.
Last several years has served as a member of the San Jose City Hall Exhibition
Committee. Her work has been recognized ~~ith a Cupertino Civic Service Award,
County Woman of Achievement Award, and f~sian Heritage Council Award.
Diana Argabrite, Director of Arts & Schools Program, full time for five years, part-
time since 1989. Has developed, directed, and taught programs within the schools for
over 20 years. Oversees a variety of community outreach. Runs the Euphrat's Arts &
Schools Program, supervising Artist/Teacher:; and De Anza student interns. Has co-
curated many Euphrat major exhibitions since 1989. Is a studio artist who also
creates public art projects. BA in studio art ar~d MA in art and art education. Was a
California Arts Council Artist in Residence (4 ,rears), a staff member of the California
Arts Project Visual Arts Team. Received grants awards from MACLA (San Jose
Center for Latino Arts), the Mountain View Arcs Commission. Crest Award (2001)
from Cupertino.
Oaks Shopping Center
Hotel and Mixed Use
On September 2, 2008, the City Council approved this project fora 122-room hotel and 56,194 square
foot mixed use building at the Oaks Shopping Center, 1265 Stevens Creek Blvd. It has a public art
requirement.
The project applicant is Karen Ngo, Sandhill Property (;o., (she also worked with the Fine Arts
Commission on the Whole Foods Market and Cupertino Landing office).
• Application Phase
The Oaks Shopping Center
Location: North of Stevens Creek Boulevard, east of H\'VY 85, west of Mary Avenue
Developer: Sand Hill Properties Inc.
Architect: ARC Inc. Architects
Project Manager: Colin Jung
Application Summary:
• Use Permit to demolish a theater and 2,430 square feet of commercial space and construct a 4-story,
122-room hotel, a 3-story 51,000 square foot mixed use' retail/office/convention center building over an
underground parking podium and site improvements in two phases at an existing shopping center
• Architectural and Site Approval for a proposed 4-story, 122-room hotel, a 3-story 51,000 square foot
mixed use retail/office/convention center building over ~~n underground parking podium and site
improvements in two phases at an existing shopping center
• Tentative Map to subdivide an 8.1 net acre parcel into 2 parcels of 3.0 and 5.1 acres in size, with one
parcel to be further subdivided into two commercial con~jominium units and a common area lot
• Exception to the Heart of the City to reduce one side-~~ard setback 15 feet for a proposed 4-story, 122-
room hotel, a 3-story 51,000 square foot mixed use retz~il/office/convention center building over an
underground parking podium and site improvements in 1:wo phases at an existing shopping center
• Tree Removal request to remove and replace approxirnately 47 trees that are part of an approved
landscape plan for an existing shopping center
Project Data:
Residential
Lot Size: N/A
Type: N/A
Units: N/A
Density: N/A
Height: N/A
Commercial
Lot Size: 8.1 acres
Type: Hotel, Mixed Use (retail/office/convention center)
Size: Hotel; 122 rooms, Mixed Use: 56,194 sq. ft.
Height: Hotel: 4-story, Mixed Use: 3-story
Status:
• The Planning Commission reviewed the project on May 27, 2008 and June 10, 2008 and recommended
the following in its approval: -Increase Mary Ave. setback to 40 feet to preserve Mary Ave. street parking.
- Apply Heart of the City landscaping to frontage between driveways.
_ -Bring back project for design approval of buildings.
• The City Council approved the project on September 2008.
• Building permit submittal anticipated in the 1st quarter of 2009.
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Visual:
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Proposed Site Plan
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Proposed Site Plan
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• The Grove and Villa Serra Apartments (:from Development Activity Report
10/08)
Location: North Stelling Road between Homestead Road and Interstate 280 at 10870 North Stelling Road.
Developer: Prometheus Real Estate Group
Architect: Christiani Johnson Architects
Project Manager: Aki Honda-Snelling
Application Summary:
• Architectural and Site Approval to construct an additional 116 apartment units, a public park, a
recreational facility, and leasing office within an existing apartment complex (Villa Serra/The Grove) for a
total of 504 units.
• Parking from the R3 (apartment) rear yard setback requirements.
• Parking Exception from 2 spaces per unit to 1.74 spaces per unit.
• Tree Removal for the removal of 92 trees and a replanting plan on a proposed modification to an existing
apartment development.
• Environmental Determination:: Negative Declaration recommended. The project will have no significant,
adverse environmental impacts.
Project Data:
Residential
Lot Size: 25.43 acres
Type: Apartments
Units: 505
Density: 19.86 units/acre
Height: 30 feet
Commercial
Type: N/A '
Size: N/A
Height: N/A ,
Status:
• The Project was approved by the City Council on July 3, 2007. Main discussions points are as follows:
• Building permits have been submitted and are under review.
• Site demolition work has commenced.
• Construction anticipated to begin in 2008.
• Park Commission reviewed the preliminary park design on February 7, 2008, April 2, 2008, and June 5,
2008
• The applicant is requesting a modification to the Architectural and Site approval (ASA-2007-03) to amend
the fees required relating to the public park.
• On September 16, 2008 the City Council reviewed the park design and the request to amend the fees and
approved the project with following conditions: -Approved option "A" to include additional picnic areas &
benches
- Additional $400,000 of park in-lieu fees eliminated
- Leave all parking stalls in place
- No restrooms needed
- Add solar pathway lighting
- Park will be public
- City will maintain park.
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