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Presentations PRC Meeting November 7, 2024 Presentations Item #1 Teen Programs November 7, 2024 Parks and Recreation Commission Teen Commission, Youth Activity Board,and Recreation Event Volunteers Agenda •Teen Commission •Teen Commission Participation •Youth Activity Board (YAB) •YAB Programs and Events •Recreation Event Volunteers (REV) •REV Events Teen Commission Participate in programs as speakers, moderators, judges, and Masters of Ceremony Formal Commission comprised of nine resident teens Advise City Council and staff on issues and projects important to youth Teen Commission Participation Pizza and Politics Monster Mash Spelling Bee Big Bunny 5K Teen Resource Fair HACK Recognizing Youth Led Organizations •Receive presentations •Spread the word about Youth Led Organizations (YLO’s) Youth Activity Board Created in 2018 to further engage Cupertino teens and address the growing teen stress epidemic 13 teen volunteers create/plan events YAB Events Speaker Series Pizza and Politics Spelling Bee Teen Resource Fair HACK Cupertino Café Movie Nights Recreation Event Volunteers •September 2024 •Created to deepen the relationship between Cupertino Parks and Recreation and their teen volunteers •Year-round event volunteers REV Events Monster Mash Tree Lighting Breakfast with Santa Big Bunny 5K Earth Day Celebration July 4th Celebration Questions? PRC Meeting November 7, 2024 Presentations Item #4 Capital Improvement Program Photovoltaic Systems Design and Installation project Parks and Recreation Commission Meeting November 7, 2024 CAPITAL IMPROVEMENT PROGRAMS Photovoltaic Systems Design & Installation Project Subject Capital Improvement Programs’ Photovoltaic Systems Design and Installation project Recommended Action Recommend that City Council approve the Capital Improvement Programs’ Photovoltaic Systems Design and Installation project’s conceptual design for five City facilities: •Cupertino Library •Community Hall •Cupertino Sports Center •Blackberry Farm •Quinlan Community Center Tonight’s Action Photovoltaic Systems Design & Installation project - AGENDA 1.Background Information 2.Review project site conceptual design 3.Costs & Savings projections 4.Next Steps •FY24-25 CIP project, funded for $6.3M •Submitted interconnection applications to grandfather NEM 2.0 rates for 5 sites in 2023. NEM 2.0 provides 80% better buy-back rates for electricity. These sites must be activated by April 2026 •The savings in utility costs are projected to be $500,000 annually, and $26.5M over a 30yr lifespan if all five sites are implemented •Inflation Reduction Act (IRA)/Direct Pay program offers rebate of 40% of costs for PV systems •Installing photovoltaic systems at these sites does trigger code requirements to improve accessibility and EV charging stations Background Information Sustainability Commission voted unanimously to recommend to City Council: a. Approve the Installation Project’s Conceptual Design for five City of Cupertino facilities: Quinlan Community Center, Community Hall, Cupertino Sports Center, Blackberry Farm, and Cupertino Library. b. If the above recommendation is not fully approved by the City Council due to budget constraints, then the Sustainability Commission recommends the installation of the Photovoltaic Facilities in order of preference: Quinlan Community Center, Cupertino Sports Center, Community Hall, Cupertino Library, and Blackberry Farm. c. The Commission also requests that the City of Cupertino pursue a funding agreement with Santa Clara County Library District for that facility’s portion of the project. Background Information Proposed Site Conceptual Designs Sports Center •The proposed locations have optimized west and south facing solar access, providing shade for some parking spaces and spectator areas. •The northern array is split to allow for pedestrian and operational access to the courts. 322,104 PV systems kWh generation $93,047 PV systems annual savings* $4,511,620 PV systems lifecycle savings*** $1,962,300 Construction Cost - Total (PV+EV) $724,920 Direct Payback (IRA) funding (40%, PV only) $1,237,380City Funding 11.06 Payback period (years, discounted cash flow) Ideally oriented system with rooftop racking. Roof penetrations will not be required, as system will be able to clamp to standing seam roof profile. 66,784 PV systems kWh generation $29,441 PV systems annual savings* $1,336,267 PV systems lifecycle savings*** $376,950 Construction Cost - Total (PV+EV) $150,780 Direct Payback (IRA) funding (40%, PV only) $226,170City Funding 7.13 Payback period (years, discounted cash flow) Community Hall •Single continuous system that requires fewer trenching/ boring paths from various points on site, mitigating costs. •Proposed kWh generation slightly exceeds usage •The system is far enough from trees that tree trimming will not be needed to ensure solar access, and the existing netting system will protect the array from golf balls. •With system shading parking stalls, proportional shade coverage will need to be provided on ADA parking stalls. Blackberry Farm 110,428 PV systems kWh generation $38,253 PV systems annual savings* $1,587,032 PV systems lifecycle savings*** $1,055,500 Construction Cost - Total (PV+EV) $382,200 Direct Payback (IRA) funding (40%, PV only) $673,300City Funding 13.99 Payback period (years, discounted cash flow) •Modules are ideally oriented to the west or south. •Standing seam rooftops (supporting the two largest rooftop arrays) are ideal for supporting solar, as racking can be clamped to the standing seams as opposed to penetrating the roof surface. •Long trenching/boring routes will be required to consolidate generation at point of interconnection. •Some trees will need to be removed or significantly trimmed to support carport installation. •SCCLD pays electrical bill for the next 20 years, so direct benefit to the City will be long term. Library 1,048,978 PV systems kWh generation $202,501 PV systems annual savings* $11,701,727 PV systems lifecycle savings*** $4,101,000 Construction Cost - Total (PV+EV) $1,520,400 Direct Payback (IRA) funding (40%, PV only) $2,580,600City Funding 10.65 Payback period (years, discounted cash flow) •Utilizes existing roof areas with the most effective solar orientation to maximize profit and mitigate the costs of the system. •Freestanding arrays provide shaded parking and significant shaded picnic area. Northern carport will require some tree trimming to maintain solar access and may require shade be provided for some existing ADA stalls. •The picnic area structure will be designed to respond architecturally to the layout of the picnic area (rather than one large single shed roof as shown in the illustration). •Preserving significant trees and working within the aesthetics of the park were high priorities. 383,109 PV systems kWh generation $154,217 PV systems annual savings* $7,398,086 PV systems lifecycle savings*** $2,491,500 Construction Cost - Total (PV+EV) $936,600 Direct Payback (IRA) funding (40%, PV only) $1,554,900City Funding 8.85 Payback period (years, discounted cash flow) Quinlan Community Center Costs & Savings Costs & Savings: Implement all Five Sites •Annual Cost Savings: $517,459 projected, with $26.5M 30-year lifecycle savings •Cost of Design and Construction ($10M to $12M) exceeds $6.3M project budget. This option requires Council’s approval to increase the project budget by ~$6M. •BBF has higher costs compared to utility reduction benefit, resulting in a longer payback period. •Library tenant (SCCLD) will reap the benefit of a reduced electrical bill for the duration of their lease (~20 years). The City’s benefit will be the increased resilience of the Cooling Center once battery back- up systems are installed in conjunction. Costs & Savings: Four Sites (Eliminate BBF) •Annual Cost Savings:$479,206 projected, with $25M 30-year lifecycle savings. Cost benefit is slightly lessened from 5-site option, but not significantly. •Cost of Design and Construction ($9M to $11M) exceeds $6.3M project budget. This option requires Council’s approval to increase the project budget by ~$5M. •Library tenant (SCCLD) will reap the benefit of a reduced electrical bill for the duration of their lease (~20 years). The City’s benefit will be the increased resilience of the Cooling Center once battery back- up systems are installed in conjunction. Costs & Savings: Four Sites (Eliminate Library) •Annual Cost Savings:$314,958 projected, with $15M 30-year lifecycle savings. Cost Benefit is notably lessened from 5-site option. •Cost of Design and Construction ($6M to $7M) exceeds $6.3M project budget. This option requires Council’s approval to increase the project budget by less than $1M. •BBF has higher costs compared to utility reduction benefit, resulting in a longer payback period. Costs & Savings: Three Sites (Eliminate BBF and Library) •Annual Cost Savings:$276,705 projected, with $13.2M 30-year lifecycle savings. Cost benefit is significantly lessened from 5-site option. •Cost of Design and Construction ($5M to $6M) is within the $6.3M project budget. Next Steps Objectives & Next Steps •Present preferred option to City Council on December 3 (TU) •Negotiate terms with Design/Build Entity (Competitive process is underway) and return to Council in January 2025 to award contract. •Initiate design process, including procurement, in January 2025. Completion required by April 2026. Subject Capital Improvement Programs’ Photovoltaic Systems Design and Installation project Recommended Action Recommend that City Council approve the Capital Improvement Programs’ Photovoltaic Systems Design and Installation project’s conceptual design for five City facilities: •Cupertino Library •Community Hall •Cupertino Sports Center •Blackberry Farm •Quinlan Community Center Tonight’s Action Thank You! PRC Meeting November 7, 2024 Presentations Staff and Commission Reports Parks and Recreation Commission Liaison’s Update November 7, 2024 Cupertino Community Service Awards •Saturday, November 16 •6 p.m. (Doors open 5:30 p.m.) •Residence Inn San Jose Cupertino Parks and Recreation Events Holiday Events Tree Lighting •Friday, December 6 •6 p.m. at Quinlan Breakfast with Santa •Saturday, December 7 •8:30 to 11:30 a.m. at Quinlan Parks and Recreation Events Holiday Events Santa Visits Your Home •Friday through Sunday •December 13 to 15 and 20 to 22 •5:30 to 8:30 p.m. Signing Santa •Saturday, December 14 •2 to 4 p.m. at Quinlan Reminders Parks and Recreation Winter 2025 Recreation Guide •Resident Registration Open Now •Activities start January 2 •cupertino.gov/recreation City Offices and Facilities Closed •Monday, November 11 in observance of Veteran’s Day •Normal Operating Hours – BBF Golf Course & Sports Center •Thursday, November 28 and Friday, November 29 in observance of Thanksgiving •*Adjusted Operating Hours Thursday – BBF Golf Course & Sports Center (Normal Hours on Friday) Parks and Recreation Commission Liaison’s Update November 7, 2024