Agenda PacketCITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
AGENDA
10185 N Stelling Rd, Quinlan Conference Room
Thursday, November 7, 2024
7:00 PM
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Quinlan Community Center, 10185 North Stelling Road
2) The meeting will also be streamed live on and online at
https://youtube.com/@cupertinocitycommission
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) Appear in person at Quinlan Community Center.
2) E-mail comments by 4:00 p.m. on Thursday, November 7 to the legislative body at
parksandrecreationcommission@cupertino.gov. These e-mail comments will also be posted
to the City’s website after the meeting.
Oral public comments may be made during the public comment period for each agenda
item.
Members of the audience who address the legislative body are requested to complete a
Speaker Card and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or provide comments .
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Teen Programs
Recommended Action: Receive a presentation on Teen Commission, Youth Activity
Board, and Recreation Event Volunteers.
APPROVAL OF MINUTES
2.Subject: September 5, 2024 Parks and Recreation Commission Meeting Minutes
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Parks and Recreation Commission Agenda November 7, 2024
Recommended Action: Review and approve the September 5, 2024 Parks and
Recreation Commission meeting minutes.
A - Draft Minutes
3.Subject: October 3, 2024 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the October 3, 2024 Parks and Recreation
Commission meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
4.Subject: Capital Improvement Program Photovoltaic Systems Design and Installation
project
Recommended Action: Recommend that City Council approve the Capital
Improvement Program Photovoltaic Systems Design and Installation project's
conceptual design for five City facilities: Cupertino Library, Community Hall,
Cupertino Sports Center, Blackberry Farm, and Quinlan Community Center.
Staff Report
A - FY 24-25 CIP Project Narratives Excerpt
B - PV project costs savings
STAFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
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Parks and Recreation Commission Agenda November 7, 2024
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
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CITY OF CUPERTINO
Agenda Item
24-13467 Agenda Date: 11/7/2024
Agenda #: 1.
Subject: Teen Programs
Receive a presentation on Teen Commission, Youth Activity Board, and Recreation Event Volunteers.
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
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CITY OF CUPERTINO
Agenda Item
24-13469 Agenda Date: 11/7/2024
Agenda #: 2.
Subject: September 5, 2024 Parks and Recreation Commission Meeting Minutes
Review and approve the September 5, 2024 Parks and Recreation Commission meeting minutes.
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
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CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
10185 N Stelling Rd, Quinlan Conference Room
Thursday, September 5, 2024
7:00 PM
DRAFT MINUTES
CALL TO ORDER
Chair Shearin called the Parks and Recreation Commission meeting to order at 7:00 p.m.
in the Quinlan Community Center Conference Room, 10185 N Stelling Rd.
ROLL CALL
Commissioners present: Jennifer Shearin, Hemant Buch, Seema Swamy (7:01 p.m.),
Claudio Bono
Commissioners absent: Carol Stanek
Staff present: Jenny Koverman, Jessica Javier, Sonya Lee, Jacinta Liang
Guest speakers: None
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Parks and Recreation Department Summer Programs and Events
Recommended Action: Receive a presentation on the Parks and Recreation Department
Summer Programs and Events.
Sonya Lee, Recreation Manager, presented on summer programs and camps, summer
events and festivals, sponsorships, and upcoming events.
Commissioner Swamy requested clarification on Pizza and Politics and whether it was
local politics or national. Recreation Manager Lee clarified local politics. Added that the
event has a structured format that includes a teen debate and Councilmembers
[Mayor’s] roundtable. Commissioner Swamy requested clarification on average number
of participants. Recreation Manager Lee clarified the previous event had an estimated
50 participants.
Commissioner Bono requested clarification on whether not they collect general
feedback from the programs and camps. Recreation Manager Lee clarified that they
survey periodically, and the Recreation Coordinators work with their respective staff to
collect additional feedback as well.
Commissioner Bono requested clarification on whether or not the [$24,000] sponsorship
for the Summer Concert Series was enough or if they are seeking more funding for next
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year. Recreation Manager Lee clarified that the City could always do more with more
funding, but as far as paying the bands, the sponsorship was able to cover payment for
the nine bands. Added that if there were to be more sponsorship funding available in
the future, they could seek out bigger and more well-known bands that are more costly.
Vice Chair Buch requested clarification on advertising. Recreation Manager Lee
clarified that the Community Outreach Specialist in the department coordinates the
marketing efforts including posting to Facebook, Instagram, City website, and the
recreation brochure.
Chair Shearin requested clarification on the process for seeking out sponsorship
opportunities. Recreation Manager Lee clarified that the Event Coordinator is
developing a list of local businesses to send out the sponsorship form to, and they will
continue to contact businesses that staff feels would be a match for a particular event.
Added that they are learning as they are going since seeking out sponsorships is new
for the department.
Chair Shearin requested clarification on the increasing number of participants in
summer camps and classes, and whether or not that is attributed to an increase in class
offerings. Recreation Manager Lee clarified that they are offering around the same
number of camps and classes as the year before. Added that certain camps and classes
are doing well, while others are struggling, but ultimately, they are still analyzing the
trends as this is only the second year things are open post COVID.
Vice Chair Buch recommended the City provide additional alternative seating such as
tables and chairs (verses sitting on the grass) at the summer concerts. Recreation
Manager Lee commented that they have not seen a need for this as there are other
alternatives in the park such as the concrete in the amphitheater or nearby picnic tables.
APPROVAL OF MINUTES
2. Subject: August 1, 2024 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the August 1, 2024 Parks and Recreation
Commission meeting minutes.
Commissioner Swamy motioned to approve the August 1, 2024 Parks and Recreation
Commission meeting minutes as submitted. Commissioner Bono seconded. Motion
carried with 4 yes and 1 absent.
POSTPONEMENTS
None
7
ORAL COMMUNICATIONS
Lalitha Maruvada, Cupertino resident, supported seniors keeping their community
garden beds beyond the three-year period.
WRITTEN COMMUNICATIONS
Written communications were emailed to the commission and are included for the
record.
OLD BUSINESS
None
NEW BUSINESS
3. Subject: Fiscal Year 2023-2024 Community Funding Grant Program Written Reports
Recommended Action: Receive an update on the Fiscal Year 2023-24 Community
Funding Grant Program Written Reports.
Written communications for this item included an email to the commission and is
included for the record.
Jacinta Liang, Management Analyst, presented a summary of the FY 23-24 Community
Funding Grant Program written reports.
Commissioner Swamy requested clarification on No Time to Waste’s Feed the Need
Program. Management Analyst Liang clarified that the number of clients served is
calculated through a food recovery metric app that records the total pounds of food
collected from donors and converts that to the number of meals and sides recovered.
Added that majority of the donated food comes Santa Clara Kaiser and local bakeries
and restaurants.
Chair Shearin requested clarification of the 12,989 number of Cupertino residents
served for No Time to Waste, considering that the number is approximately one quarter
of Cupertino residents. Management Analyst Liang clarified that the number likely
represents the number of meals served to the community.
Chair Shearin requested for the Commission to have the Community Funding Grant
Program written reports summary available during the next Community Funding cycle,
specifically any previous grant received, and number of residents served.
8
Commissioner Swamy requested clarification on how the funds were spent for No Time
to Waste, and how the organization predicts the amount of surplus food. Management
Analyst Liang clarified that most of the funds were spent for transportation of food
collections and deliveries. Clarified that the organization likely estimates the amount of
surplus food based on the previous year.
Commissioner Bono commented that there are people who might need up to three or
four meals per day, so the number of Cupertino residents served [12,989] by No Time to
Waste could be misleading considering it is likely based on number of meals served.
Commissioner Swamy supported Commissioner Bono’s comments.
Chair Shearin requested clarification on the last time the Community Funding
application form was reviewed. Management Analyst Liang clarified that the policy
was last reviewed in 2022. Added that the Commission could discuss format changes to
the application or annual report, however, changing or adding new questions would
need to be approved by Council.
Chair Shearin requested a solution to the format of the application to allow for long
responses not to be cut off in text boxes.
STAFF AND COMMISSION REPORTS
Jenny Koverman, Recreation Manager, presented the Liaison’s update as submitted.
Chair Shearin expressed her gratitude for the Movies in the Park staff.
FUTURE AGENDA SETTING
Chair Shearin requested information on the Community gardens and policies.
Vice Chair Buch requested an update on park amenity improvements, including how
often [the prioritization list] is updated. Commissioner Bono seconded.
ADJOURNMENT
Chair Shearin adjourned the meeting at 7:58 p.m. to the October 3, 2024 meeting at 7:00
p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
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Minutes approved at the _____ regular meeting
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CITY OF CUPERTINO
Agenda Item
24-13468 Agenda Date: 11/7/2024
Agenda #: 3.
Subject: October 3, 2024 Parks and Recreation Commission Meeting Minutes
Review and approve the October 3, 2024 Parks and Recreation Commission meeting minutes.
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CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
10185 N Stelling Rd, Quinlan Conference Room
Thursday, October 3, 2024
7:00 PM
DRAFT MINUTES
CALL TO ORDER
Vice Chair Buch called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the Quinlan Community Center Conference Room, 10185 N Stelling Rd.
ROLL CALL
Commissioners present: Hemant Buch, Carol Stanek, Claudio Bono
Commissioners absent: Jennifer Shearin, Seema Swamy
Staff present: Jenny Koverman, Jessica Javier, Molly James, Jason Bisely,
D’Miles Salmon
Guest speakers: None
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Parks and Recreation Department Outdoor Recreation Division
Recommended Action: Receive a presentation on the Parks and Recreation Department
Outdoor Recreation Division.
Jenny Koverman, Recreation Manager, introduced Molly James, Recreation Manager, to
present on the item. Introduced Jason Bisely, Recreation Coordinator overseeing
Blackberry Farm, and D’Miles Salmon, Recreation Coordinator overseeing McClellan
Ranch Preserve. Presented on Blackberry Farm Golf Course, Blackberry Farm Park, and
McClellan Ranch Preserve.
Commissioner Stanek requested clarification on the declining numbers at the
Blackberry Farm Golf Course (BBFGC) and whether there were any plans to increase
marketing. Recreation Manager James clarified that they saw a huge increase spike
during COVID, but now post-COVID the numbers are leveling out. Added that there
will be a new Recreation Coordinator overseeing BBFGC starting in November who
will be tasked with bringing in new ways to expand the golf course offerings.
Commissioner Stanek requested clarification on the water irrigation replacement at
BBFGC. Recreation Manager James clarified that the Capital Improvement Programs
Manager informed her that it is currently not a funded project. Added that the golf
course maintenance contractor, Professional Turf Management (PTM), has been great
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patching any holes as needed, and they have the ability to bring in a subcontractor if
further issues arise.
Commissioner Stanek requested clarification on the March Pooch Plunge and whether
or not the pools will be heated. Recreation Coordinator Bisely clarified the pools will be
ready as they prepare for the season around that time already.
Commissioner Stanek requested clarification on the expansion of camps and classes due
to high interest. Recreation Manager James clarified that they hope to hire more staff
next year to expand the offerings.
Commissioner Stanek requested clarification on the community gardens and the
percentage of plots that are being utilized by high-density [housing] users, and how
they are working towards opening plots to decrease the waitlist. Recreation
Coordinator Bisely clarified he doesn’t know the exact percentage offhand. Clarified
that as the first three-year term is coming to an end, staff have reached out to all current
gardeners to inform them that their permit is ending and if they are interested in
renewing, they can get back on the waitlist 30 days prior to their expiration. Added that
they have heard back from a handful of gardeners already that they are ready to vacate
their garden plot early, and there are people from the waitlist who no longer wish to
permit a garden plot, so they have been getting through the waitlist faster than
anticipated.
Commissioner Stanek requested clarification on the likelihood that a current gardener
would be able to renew their permit and keep their plot. Recreation Coordinator Bisely
clarified they are hoping to accommodate 100% of those gardeners or close to that.
Vice Chair Buch requested clarification on the camps and classes, and whether or not
they could increase the price to hire more staff as needed. Recreation Manager James
clarified that they increased the price last year, however, they are still restricted to the
capacity numbers allowed in the Environmental Education Center.
Vice Chair Buch requested clarification on the size of the community garden plots, and
whether or not they can be shared. Recreation Coordinator Bisely clarified that the plots
are large, and sharing would be up to the gardener, but often they see family members
(e.g. parents and children) work on the garden plot together.
Vice Chair Buch requested clarification on what happens to gardeners when they do not
take care of their garden plot. Recreation Coordinator Bisely clarified that the Part-Time
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Community Coordinator does check, and staff will follow up with the multi-notification
warning process for any violations.
Commissioner Stanek commented that she is appreciative of staff for following up with
gardeners who are not maintaining their garden plots, and thanked staff for the
Augmented Reality (AR) App Tour at McClellan Ranch Preserve.
Commissioner Bono thanked the staff for their presentation and commended the AR
App at McClellan as it will be able to provide more opportunities for the community to
enjoy from their mobile devices.
Vice Chair Buch recommended making the AR App mobile. Recreation Coordinator
Salmon clarified that you have to show up at McClellan first to unlock the AR App, but
if you’re unable to finish or would like to go back you have the ability to take it home,
browse later, and share with others.
Vice Chair Buch requested clarification on whether or not staff considered adding
diving boards to the Blackberry Farm pools. Recreation Manager James clarified that the
pools are not deep enough to meet the California standards.
Commissioner Stanek expressed appreciation for staff incorporating the Labyrinth at
McClellan into their programming.
APPROVAL OF MINUTES
2. Subject: September 5, 2024 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the September 5, 2024 Parks and
Recreation Commission meeting minutes.
Item postponed to the next commission meeting.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
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OLD BUSINESS
None
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
Recreation Manager Koverman presented the Liaison’s update as submitted.
FUTURE AGENDA SETTING
None
ADJOURNMENT
Vice Chair Buch adjourned the meeting at 7:38 p.m. to the November 7, 2024 meeting at
7:00 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the _____ regular meeting
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CITY OF CUPERTINO
Agenda Item
24-13470 Agenda Date: 11/7/2024
Agenda #: 4.
Subject: Capital Improvement Program Photovoltaic Systems Design and Installation project
Recommend that City Council approve the Capital Improvement Program Photovoltaic Systems
Design and Installation project's conceptual design for five City facilities:Cupertino Library,
Community Hall, Cupertino Sports Center, Blackberry Farm, and Quinlan Community Center.
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PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: November 7, 2024
Subject
Capital Improvement Program Photovoltaic Systems Design and Installation project
Recommended Action
Recommend that City Council approve the Capital Improvement Program Photovoltaic
Systems Design and Installation project’s conceptual design for five City facilities:
Cupertino Library, Community Hall, Cupertino Sports Center, Blackberry Farm, and
Quinlan Community Center.
Executive Summary
This report provides scope and fiscal information on each proposed site of the
Photovoltaic Systems Design and Installation (PV) Capital Improvement Program (CIP)
project.
Background Information
The PV project was approved by the City Council as part of the Fiscal Year (FY) 24-25
annual budget. The PV project description included in the budget adoption and meeting
details is attached (Attachment A).
The Net Energy Metering (NEM) program is administered by the California Public
Utilities Commission and provides credits to a building’s utility bill for producing
excess on-site clean energy over a 20-year period. In 2023 PG&E announced a rate
decrease for electricity generated by photovoltaic (PV) systems (NEM 3) but provided a
window to allow grandfathering the more economically attractive NEM 2.0 rates if
interconnection applications were successfully submitted and corresponding systems
operational by 2026.
Reasons for Recommendation
NEM 2.0 Interconnection Applications were successfully submitted to PG&E for five
Cupertino facilities: Blackberry Farm Recreation and Pool facility, Community Hall,
Cupertino Library, Quinlan Community Center, and Cupertino Sports Center. This
Project aims to design and build PV systems at all five locations.
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NEM 2.0 projects must be completed by April 15, 2026 to receive the incentive.
Otherwise, the NEM 3.0 program, that offers reduced incentives/savings, would need to
be pursued. NEM 2.0 provides 75 - 80% greater compensation than NEM 3 rates for
electricity that is fed back into the electrical system. The savings in utility costs are
projected to be $500,000 annually, and $26.5 million over a 30yr lifespan. For more
detail, please see attachment B.
The City CIP staff is compiling a Conceptual Design Report that includes technical and
cost analysis data for each site. The following narratives from that report depict the
proposed layouts and projected cost savings at each site.
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Cupertino Library
A number of options were considered for this site. The Library roof locations have an
advantageous size, but only one of the large roofs is well-oriented to the west or south.
Standing seam rooftops (supporting the two largest rooftop arrays) are ideal for
supporting solar, as racking can be clamped to the standing seams as opposed to
penetrating the roof surface. Long trenching/boring routes will be required to
consolidate generation at point of interconnection. While the proposed carport locations
took the trees into consideration, some smaller trees will need to be removed or
significantly trimmed to support the installation.
The electrical bill at the Library would be reduced from ~$325K annually to ~$120K
annually, with projected lifecycle savings of $11.7 million. The City’s costs for design
and construction of $2.6 million could be recouped in just approximately 11 years.
The complication for the Library site is that the tenant, the Santa Clara County Library
District (SCCLD), pays the electrical bill. The fiscal benefit of the cost savings from the
photovoltaic installation would go to the SCCLD for the next twenty years. The payback
period for the project would be extended accordingly.
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Library Meter #1932850108
Last 12 months kWh usage 1,048,978 Construction Cost - PV only $3,801,000
Last 12 months cost of electrical $322,517 Construction Cost - EV only $300,000
Cost per kWh (ave.) $0.31 Construction Cost - Total (PV+EV) $4,101,000
PV systems kWH generation 621477
Direct Payback (IRA) funding (40%,
PV only) $1,520,400
PV systems annual savings* $202,501 City Funding $2,580,600
PV systems annual electrical bill** $120,016
Payback period (years, discounted
cash flow) 10.65
PV systems lifecycle savings*** $11,701,727 ROI 453%
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Blackberry Farm Recreation and Pool facility
A number of options were considered for this site. The building roof locations are too
small for a simple installation, and the solar orientation is not ideal. The proposed layout
is a single continuous system that requires fewer trenching/ boring paths to the electrical
point of interconnection. The installation is far enough from trees that tree trimming will
not be needed to ensure solar access, and existing netting system will protect array from
golf balls. With system shading parking stalls, proportional shade coverage will need to
be provided on ADA parking stalls. The State and Cupertino green energy code for EV
parking requirements are under review and may be substantial.
The electrical bill at Blackberry Farm would be reduced from costing ~$33K annually to
generating a revenue of almost $6K annually (because the PV system would generate
slightly more than the demand, and thus selling power back to PG&E). The lifecycle
savings are projected to be $1.6 million. The City’s costs for design and construction of
$675K could be recouped in approximately 14 years.
Blackberry Farm Meter #114315284
Last 12 months kWh usage 110,428 Construction Cost - PV only $955,500
Last 12 months cost of electrical $32,539 Construction Cost - EV only $100,000
Cost per kWh (ave.) $0.29 Construction Cost - Total (PV+EV) $1,055,500
PV systems kWH generation 110948
Direct Payback (IRA) funding (40%,
PV only) $382,200
PV systems annual savings* $38,253 City Funding $673,300
PV systems annual electrical bill** -$5,714
Payback period (years, discounted
cash flow) 13.99
PV systems lifecycle savings*** $1,587,032 ROI 236%
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Quinlan Community Center
A number of options were considered for this site. Preserving significant trees and
working within the aesthetics of the park were high priorities. This layout provides
maximal shaded parking and significantly shaded picnic area. Utilizes existing roof
areas, mitigating overall costs of the system. Northern carport will require some tree
trimming (overall tree health will not be compromised, however) to maintain solar
access and may require shade be provided for some existing ADA stalls. The picnic area
structure will be designed to respond architecturally to the layout of the picnic area
(rather than one large single shed roof as shown in the illustration).
The electrical bill at Quinlan would be reduced from costing ~$122K annually to
generating a revenue of almost $33K annually (because the PV system would generate
slightly more than the demand, and thus selling power back to PG&E). The lifecycle
savings are projected to be $7.4 million. The City’s costs for design and construction of
$1.6 million could be recouped in approximately 9 years.
Quinlan Center Meter #0116367009 - 116367840
Last 12 months kWh usage 383,109 Construction Cost - PV only $2,341,500
Last 12 months cost of electrical $121,336 Construction Cost - EV only $150,000
Cost per kWh (ave.) $0.32 Construction Cost - Total (PV+EV) $2,491,500
PV systems kWH generation 453795
Direct Payback (IRA) funding (40%,
PV only) $936,600
PV systems annual savings* $154,217 City Funding $1,554,900
PV systems annual electrical bill** -$32,881
Payback period (years, discounted
cash flow) 8.85
PV systems lifecycle savings*** $7,398,086 ROI 476%
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Cupertino Sports Center
This system is well-aligned to the west and south-facing solar access. The northern array
is split around north-south site access path to allow for any traffic which could interfere
with the carport array. The tree in the corner between the two arrays would ideally be
slightly trimmed to ensure maximum solar access, and trees under the northern arrays
would need to be removed.
The electrical bill at the Sports Center would be reduced from ~$108K annually to ~$15K
annually, with projected lifecycle savings of $4.5 million. The City’s costs for design and
construction of $1.3 million could be recouped in approximately 11 years.
Sports Center Meter #0116367009 - 116971849
Last 12 months kWh usage 329,369 Construction Cost - PV only $1,812,300
Last 12 months cost of electrical $108,143 Construction Cost - EV only $150,000
Cost per kWh (ave.) $0.33 Construction Cost - Total (PV+EV) $1,962,300
PV systems kWH generation 322104
Direct Payback (IRA) funding (40%,
PV only) $724,920
PV systems annual savings* $93,047 City Funding $1,237,380
PV systems annual electrical bill** $15,096
Payback period (years, discounted
cash flow) 11.06
PV systems lifecycle savings*** $4,511,620 ROI 365%
23
Community Hall
This is an ideally oriented system with rooftop racking. Roof penetrations will not be
required, as the system will be able to clamp to the existing standing seam roof profile.
The electrical bill at Community Hall would be reduced from ~$40K annually to ~$10K
annually, with projected lifecycle savings of $1.3 million. The City’s costs for design and
construction of $1.3 million could be recouped in approximately 7 years.
Community Hall Meter #0116367009 - 116367449
Last 12 months kWh usage 114,600 Construction Cost - PV only $376,950
Last 12 months cost of electrical $39,810 Construction Cost - EV only $0
Cost per kWh (ave.) $0.35 Construction Cost - Total (PV+EV) $376,950
PV systems kWH generation 66784
Direct Payback (IRA) funding (40%,
PV only) $150,780
PV systems annual savings* $29,441 City Funding $226,170
PV systems annual electrical bill** $10,369
Payback period (years, discounted
cash flow) 7.13
PV systems lifecycle savings*** $1,336,267 ROI 591%
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This item was presented at the October 17 meeting of the Sustainability Commission.
The Commission minutes are not yet published, but the Sustainability Commission
voted unanimously to recommend to City Council to approve the Capital Improvements
Program (CIP) Photovoltaic Systems Design and have the City Council consider the
below options:
a. Approve the Installation Project’s Conceptual Design for five City of Cupertino
facilities: Quinlan Community Center, Community Hall, Cupertino Sports
Center, Blackberry Farm, and Cupertino Library.
b. If the above recommendation is not fully approved by the City Council due to
budget constraints, then the Sustainability Commission recommends the
installation of the Photovoltaic Facilities in order of preference: Quinlan
Community Center, Cupertino Sports Center, Community Hall, Cupertino
Library, and Blackberry Farm.
The Commission also requests that the City of Cupertino pursue a funding agreement
with Santa Clara County Library District for that facility’s portion of the project.
This item was also shared with the community in a public meeting held on October 29 at
Quinlan Community Center. Minutes are not available from that meeting. [This staff
report is submitted for review prior to that meeting taking place. Comments from that
meeting may be shared with the Commission during the presentation.]
Following this Commission’s meeting, the next steps for the project are:
1. City Council meeting in December 2024 for approval of the design intent for each
facility.
2. City Council meeting in January 2025 for award of Design-Build Entity contract
(Request for Proposals is currently in process, following a Request for
Qualifications to create a list of pre-qualified applicants.)
Sustainability Impact
Adding solar generation reduces demand on the electrical grid and provides a
foundation to support future electrification of these facilities, which would be achieved
by transitioning to electric appliances. Electrification of existing buildings is a goal under
Measure BE-3 in the City’s Climate Action Plan 2.0.
Fiscal Impact
The Photovoltaic Systems Design and Installation (budget unit 420-99-274) was
approved as part of the FY 2024-25 Budget at $6,300,000. There are no recommended
changes to the budget.
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California Environmental Quality Act
The Project is Categorically Exempt as Class 1, Existing Facilities Under the California
Environmental Quality Act (CEQA) Guidelines Section 15301 and on a Separate and
Independent Basis is Exempt as Class 3, Construction of Small Structures, Under CEQA
Guidelines Section 15301.
_____________________________________
Prepared by: Susan Michael, Capital Improvement Program Manager
Reviewed by: Chad Mosley, Director of Public Works
Attachments:
A – FY 24-25 CIP Project Narratives Excerpt
B – PV project costs savings
26
Photovoltaic Systems Design & Installation
Proposed Funding $ 6,300,000
City Funding $ 6,300,000
External Funding $ 0
Funding Source, Approved Plan CR, CAP
Project Category Facilities
Project Type Design and Construction
Location Various
Dept. Priority High
Origin of Request Public Works
Project Description
Project Justification
Prioritization
Projected Schedule
Funding Information
Operating Budget Impacts
In 2023 PG&E announced a rate decrease for electricity generated by photovoltaic (PV) systems (NEM 3), but provided
a window to allow grandfathering the more economically-attractive NEM 2.0 rates if interconnection applications
were successfully submitted and corresponding systems operational by 2026. NEM 2.0 Interconnection Applications
were successfully submitted to PG&E for five Cupertino facilities: Blackberry Farm, Civic Center, Library, Quinlan
Community Center & Senior Center, and Sports Center. This project aims to design and build PV systems at all five
locations. This project proposes design/build of these systems, pending design development reviews for each facility.
The City must connect the proposed photovoltaic systems to the grid by 4/15/2026 in order to take advantage of the
NEM 2.0 applications, which provides 75 – 80% greater compensation than NEM 3 rates for electricity that is fed back
into the electrical system. The savings in utility costs are projected to be $500,000 annually, and $17.8M over a 30yr
lifespan.
Conceptual Design development and cost analysis: Summer 2024
Design-Build: Winter 2024 to April 2026
Installation of the PV systems is projected to save $500,000 annually in utility costs. Additional staffing will not be
required for ongoing operations and maintenance.
Installation of the PV systems is projected to save $500,000 annually. The use of cleaner energy sources is a CAP goal.
CA Government code allows for streamlined sourcing of Energy Service Companies (ESCO) for design/build
implementation to facilitate these types of projects. It is projected that this project will qualify for $1.9M in Inflation
Reduction Act credits.
The proposed budget will enable design and construction of the systems. Inflation Reduction Act credits projected for
this project are approximately $1.9M. Staff will also pursue other grant funding opportunities.
CIP FY24-25 • 5-YEAR PLAN ATTACHMENT A
ATTACHMENT CATTACHMENT A
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PHOTOVOLTAIC PROJECT COST/SAVINGS 17-Oct-24
*Annual savings includes 5% utility escalation, Year 1 ***Lifecycle Savings (30yrs) includes: 5% utility escalation, 0.4% module degradation, 30 years, NEM3 Included
**The costs (B) are offset by the kWh savings (E), resulting in lowered electrical bill (F)****Discounted cashflow methodology includes: 5% utility escalation, 0.4% module degradation, 30 years, NEM3 Included
A B C D E F G H I J K L M
Facility kWh kWh Cost cost per
kWh
(ave.)
PV systems
kWH
generation
PV systems
annual
savings*
PV systems
annual
electrical
bill**
PV systems
lifecycle
savings***
Constrn
Cost: PV
only
Constrn
Cost: EVCS
only
Constrn. Cost
(PV + EV)
IRA funding
(40% of PV
only)
City Funding Payback
Period
(years)
****
formula A/B B - E H + I H * 40% J - K
Library (1932850108)1,048,978 $322,517 $0.31 621,477 $202,501 $120,016 $11,701,727 $3,801,000 $300,000 $4,101,000 $1,520,400 $2,580,600 10.65
BBF (114315284)110,428 $32,539 $0.29 110,948 $38,253 -$5,714 $1,587,032 $955,500 $100,000 $1,055,500 $382,200 $673,300 13.99
Quinlan Community Center
(0116367009-116367840)383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,398,086 $2,341,500 $150,000 $2,491,500 $936,600 $1,554,900 8.85
Sports Center (0116367009-
116971849)329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,511,620 $1,812,300 $150,000 $1,962,300 $724,920 $1,237,380 11.06
Community Hall
(0116367009-116367449)114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,336,267 $376,950 $0 $376,950 $150,780 $226,170 7.13
$624,345 $517,459 $106,886 $26,534,732 $9,287,250 $700,000 $9,987,250 $3,714,900 $6,272,350 10.28
decreased by:517,459 with 20% contingency $11,984,700
Four sites, WITHOUT BBF
Library (1932850108)1,048,978 $322,517 $0.31 621,477 $202,501 $120,016 $11,701,727 $3,801,000 $300,000 $4,101,000 $1,520,400 $2,580,600 10.65
Quinlan Community Center
(0116367009-116367840)383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,398,086 $2,341,500 $150,000 $2,491,500 $936,600 $1,554,900 8.85
Sports Center (0116367009-
116971849)329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,511,620 $1,812,300 $150,000 $1,962,300 $724,920 $1,237,380 11.06
Community Hall
(0116367009-116367449)114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,336,267 $376,950 $0 $376,950 $150,780 $226,170 7.13
$591,805 $479,206 $112,599 $24,947,700 $8,331,750 $600,000 $8,931,750 $3,332,700 $5,599,050 9.98
decreased by:479,206 with 20% contingency $10,718,100
Three sites, WITHOUT BBF and Library
Quinlan Community Center
(0116367009-116367840)383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,398,086 $2,341,500 $150,000 $2,491,500 $936,600 $1,554,900 8.85
Sports Center (0116367009-
116971849)329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,511,620 $1,812,300 $150,000 $1,962,300 $724,920 $1,237,380 11.06
Community Hall
(0116367009-116367449)114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,336,267 $376,950 $0 $376,950 $150,780 $226,170 7.13
$269,289 $276,705 -$7,416 $13,245,973 $4,530,750 $300,000 $4,830,750 $1,812,300 $3,018,450 9.46
decreased by:276,705 with 20% contingency $5,796,900
Four sites, WITHOUT LIBRARY
BBF (114315284)110,428 $32,539 $0.29 110,948 $38,253 -$5,714 $1,587,032 $955,500 $100,000 $1,055,500 $382,200 $673,300 13.99
Quinlan Community Center
(0116367009-116367840)383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,398,086 $2,341,500 $150,000 $2,491,500 $936,600 $1,554,900 8.85
Sports Center (0116367009-
116971849)329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,511,620 $1,812,300 $150,000 $1,962,300 $724,920 $1,237,380 11.06
Community Hall
(0116367009-116367449)114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,336,267 $376,950 $0 $376,950 $150,780 $226,170 7.13
$301,828 $314,958 -$13,130 $14,833,005 $5,486,250 $400,000 $5,886,250 $2,194,500 $3,691,750 10.28
decreased by:314,958 with 20% contingency $7,063,500
PHOTOVOLTAIC PROJECT COST/SAVINGS 17-Oct-24
*Annual savings includes 5% utility escalation, Year 1 ***Lifecycle Savings (30yrs) includes: 5% utility escalation, 0.4% module degradation, 30 years, NEM3 Included
**The costs (B) are offset by the kWh savings (E), resulting in lowered electrical bill (F)****Discounted cashflow methodology includes: 5% utility escalation, 0.4% module degradation, 30 years, NEM3 I
A B C D E F G H I J K L M
Facility kWh kWh Cost cost per
kWh
(ave.)
PV systems
kWH
generation
PV systems
annual
savings*
PV systems
annual
electrical
bill**
PV systems
lifecycle
savings***
Constrn
Cost: PV
only
Constrn
Cost: EVCS
only
Constrn. Cost
(PV + EV)
IRA funding
(40% of PV
only)
City Funding Payback
Period
(years)
****
formula A/B B - E H + I H * 40% J - K
Library (1932850108)1,048,978 $322,517 $0.31 621,477 $202,501 $120,016 $11,701,727 $3,801,000 $300,000 $4,101,000 $1,520,400 $2,580,600 10.65
BBF (114315284)110,428 $32,539 $0.29 110,948 $38,253 -$5,714 $1,587,032 $955,500 $100,000 $1,055,500 $382,200 $673,300 13.99
Quinlan Community Center
(0116367009-116367840)383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,398,086 $2,341,500 $150,000 $2,491,500 $936,600 $1,554,900 8.85
Sports Center (0116367009-
116971849)329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,511,620 $1,812,300 $150,000 $1,962,300 $724,920 $1,237,380 11.06
Community Hall
(0116367009-116367449)114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,336,267 $376,950 $0 $376,950 $150,780 $226,170 7.13
$624,345 $517,459 $106,886 $26,534,732 $9,287,250 $700,000 $9,987,250 $3,714,900 $6,272,350 10.28
decreased by:517,459 with 20% contingency $11,984,700
Four sites, WITHOUT BBF
Library (1932850108)1,048,978 $322,517 $0.31 621,477 $202,501 $120,016 $11,701,727 $3,801,000 $300,000 $4,101,000 $1,520,400 $2,580,600 10.65
Quinlan Community Center
(0116367009-116367840)383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,398,086 $2,341,500 $150,000 $2,491,500 $936,600 $1,554,900 8.85
Sports Center (0116367009-
116971849)329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,511,620 $1,812,300 $150,000 $1,962,300 $724,920 $1,237,380 11.06
Community Hall
(0116367009-116367449)114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,336,267 $376,950 $0 $376,950 $150,780 $226,170 7.13
$591,805 $479,206 $112,599 $24,947,700 $8,331,750 $600,000 $8,931,750 $3,332,700 $5,599,050 9.98
decreased by:479,206 with 20% contingency $10,718,100
Three sites, WITHOUT BBF and Library
Quinlan Community Center
(0116367009-116367840)383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,398,086 $2,341,500 $150,000 $2,491,500 $936,600 $1,554,900 8.85
Sports Center (0116367009-
116971849)329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,511,620 $1,812,300 $150,000 $1,962,300 $724,920 $1,237,380 11.06
Community Hall
(0116367009-116367449)114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,336,267 $376,950 $0 $376,950 $150,780 $226,170 7.13
$269,289 $276,705 -$7,416 $13,245,973 $4,530,750 $300,000 $4,830,750 $1,812,300 $3,018,450 9.46
decreased by:276,705 with 20% contingency $5,796,900
Four sites, WITHOUT LIBRARY
BBF (114315284)110,428 $32,539 $0.29 110,948 $38,253 -$5,714 $1,587,032 $955,500 $100,000 $1,055,500 $382,200 $673,300 13.99
Quinlan Community Center
(0116367009-116367840)383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,398,086 $2,341,500 $150,000 $2,491,500 $936,600 $1,554,900 8.85
Sports Center (0116367009-
116971849)329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,511,620 $1,812,300 $150,000 $1,962,300 $724,920 $1,237,380 11.06
Community Hall
(0116367009-116367449)114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,336,267 $376,950 $0 $376,950 $150,780 $226,170 7.13
$301,828 $314,958 -$13,130 $14,833,005 $5,486,250 $400,000 $5,886,250 $2,194,500 $3,691,750 10.28
decreased by:314,958 with 20% contingency $7,063,500
ATTACHMENT B
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