Supplemental ReportsPRC Meeting
April 4, 2024
Desk Items
Item #2
Commissioner Discussion
on Fiscal Year 2023-2025
City Work Program Item
Senior Services and Youth
Engagement
CITY COUNCIL INFORMATIONAL MEMORANDUM
Meeting: March 19, 2024
To: Cupertino City Council
From: Pamela Wu, City Manager
Re: Second Quarterly Update for FY 23-25 City Work Program
Reasons for Recommendation
This report focuses on updates from October 2023 through February 2024.
On April 4, 2023, the City Council adopted the FY 2023-2025 City Work Program, which included
a total of 24 projects. As part of the City’s budget reduction strategy, the City Council approved
funding for 15 of the 24 projects for FY 2023-2024. The remaining nine projects will be considered
for funding as part of the budget adoption in April/May 2024. Attachment A includes updates for
all funded projects in FY 2023-2024. These updates can also be viewed on the City Work Program
Dashboard at cupertino.org/cityworkprogram.
Below are highlights from high priority items:
Vision Zero: Staff has been progressing with the development of the draft Vision Zero Policy
and Action Plan. This has included the successful hosting of two community meetings, one
stakeholder meeting and one Bicycle Pedestrian Commission (BPC) meeting. The draft plan
will be available for public review next week on the city’s website, and staff will be
presenting the plan to the BPC on March 20 for discussion and feedback. Staff anticipates
completing the Final Plan and bringing it to the City Council for adoption in April.
Tree List: Community Development and Public Works staff have developed a plan to revise
the City’s tree list for both public and private trees and native species. They are developing
an RFP with publishing expected in June 2024.
Public Safety in Both Residential/Commercial Areas:
License Plate Readers – The County of Santa Clara recently adopted new policies
related to data sharing and automated license plate readers. The City and the Sheriff's
Office are reviewing the updated policies for implementation and possible
integration into the general law enforcement agreement.
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Block Leader Program Enhancements – In support of the City Council's initiative to
enhance the Block Leader Program, the City applied for and received a grant of over
$222,000 from the California Governor's Office of CA Volunteers. This funding will
support a pilot program focused on emergency preparedness and resilience. Staff are
actively implementing program initiatives to encourage active participation and new
volunteer recruitment with small focus groups and emergency kit building events in
neighborhoods.
Commercial Corridor Safety – The City has supported the Sheriff's Office with the
implementation of a new commercial corridor initiative to prevent and respond to
criminal activity at local businesses. The Sheriff's Office has implemented a
commercial burglary prevention program that is serving Cupertino businesses and
build relationships between the City, law enforcement, and business owners around
safety.
Senior Services and Youth Engagement: Staff has developed intergenerational engagement
programs and events to facilitate fun and engaging opportunities connecting seniors with
youth and their families. Here are some highlights:
Intergenerational Celebration – On October 20, 2023, the Cupertino Senior Center
and the Cupertino Change Agents, a youth-based Cupertino non-profit organization,
collaborated to create an event celebrating intergenerational engagement. Adults 50+
enjoyed musical performances by members of the organization and participated in a
variety of activities including cookie decorating and craft projects.
Thanksgiving Youth Art Celebration – During the month of November, “What
Thanksgiving Looks like for You,” a seasonal art exhibit comprised of paintings from
teen artists of the Youth of Suha Suha Art Studio, was displayed at the Cupertino
Senior Center lobby for all to enjoy.
Senior Strategy Assessment: Survey results were analyzed from a Community Assessment
Survey for Older Adults (CASOA) to better understand the contributions that adults [50+]
make to their communities, as well as the needs they have and challenges they experience.
The areas in which the city ratings were lower than benchmark comparisons were:
Cost of living in your community
Availability of affordable quality housing
The areas in which the city rating was higher than benchmark comparisons were:
Overall economic health of your community
Overall opportunities for education, culture, and the arts
Opportunities to build work skills
Availability of accessible housing (e.g., homes with a no step entry, single-floor
living, wide hallways and doorways)
Opportunities to enroll in skill-building or personal enrichment classes
DOLA: Staff is developing a standardized process to transition last fiscal year’s successful
Dogs Off Leash Area (DOLA) trial location into permanent programs with the Parks and
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Recreation Department implementing a permitting process. A list of amenities requests was
received from DOLA groups and the options were assessed and prioritized. Benches will be
installed at the Linda Vista and Jollyman DOLA locations.
Preserve existing and develop new BMR/ELI Housing: On February 6, the City Council
voted to enter into an Exclusive Negotiation Agreement (ENA) with a developer team
consisting of registered California non-profits focused on affordable housing development.
The developer team will hold public outreach meetings in coordination with the City,
develop the scope, and present plans to the City for review and approval. Both parties will
work to develop the terms of a ground lease, disposition and development agreement
(DDA), affordability covenants, and related documents by the end of 2024.
Housing Element Update: The third draft housing element was submitted to HCD in
February. Staff anticipates receiving comments from HCD and completing the Final Housing
Element in April 2024.
Study Session on City-Owned Properties: On March 19, staff will present a comprehensive
review of all City-owned properties. This will provide details on key City properties, with
recommendations for next steps pending Council direction.
Completed items:
Budget Audit
Council Governance Reform Package
Analyze Potential Revenue Resources
Next Steps
The FY 24-25 City Work Program is tentatively scheduled to be discussed at the April
3 City Council meeting. At this meeting, Council will have the opportunity to discuss
potential modifications to the FY 23-25 City Work Program. For more information on
the City Work Program and to view previous quarterly updates, please visit
cupertino.org/cityworkprogram.
Sustainability Impact
There are no sustainability impacts associated with this update.
Fiscal Impact
There are no fiscal impacts associated with this update.
California Environmental Quality Act
Not applicable.
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Tina Kapoor, Deputy City Manager
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Matt Morley, Assistant City Manager
Chris Jensen, City Attorney
Approved by: Pamela Wu, City Manager
Attachments:
A – FY 23-25 City Work Program Q2 Dashboard Printout
PRC Meeting
April 4, 2024
Desk Items
Item #3
Fiscal Year 2024-25
Community Funding
Application Evaluations
and Recommendation to
City Council.
Status Applicant Shearin Stanek Bono
Commission
Average
Commission
Ranking
Amount
Requested Tier Project Name
Cupertino
Residents
Served Eligibility
New Special Olympics Northern California 23 72 20 38.33 1 $15,959.00 Tier 4 2024 Spring Games 43 Eligible
New Bay Area Urban Eagles 19 54 19 30.67 2 $20,000.00 Tier 4 Summer Aviation Academy 2024 25 Eligible
New Cupertino Little League 100 82 100 94.00 3 $20,000.00 Tier 4 Scoreboard Replacement 400 Eligible
Status Applicant Shearin Stanek Bono
Commission
Average
Commission
Ranking
Amount
Requested Tier Project Name
Cupertino
Residents
Served Eligibility Last Funded Amount Funded Project
Returning Omniware Networks 20 50 18 29.33 4 $4,000.00 Tier 2 Improve Mental Health for Low Income Seniors 60 Eligible FY2023-2024 $4,000 Mental Health Program
Returning Rotary Club of Cupertino 30 77 15 40.67 5 $4,000.00 Tier 2 Rebuilding Together House Renovations 10 Eligible FY2021-2022 $12,000 Cupertino Fall Festival
Returning STEMBoost 93 56 97 82.00 6 $4,000.00 Tier 2 Elementary Science Olympiad Summer Workshops 100 Eligible FY2023-2024 $4,000 Elementary Science Olympiad Fun Day/Night
Returning Cupertino Symphonic Band 97 91 98 95.33 7 $6,063.00 Tier 3 Band Equipment and Materials 500 Eligible FY2023-2024 $4,000 Band Equipment
Returning Monta Vista High School Speech Boosters Inc 18 51 10 26.33 8 $6,500.00 Tier 3 Monta Vista Speech Program 7,232 Eligible FY2021-2022 $3,000 Monta Vista High School Speech Program
Returning AINAK 90 75 85 83.33 9 $10,000.00 Tier 4 AINAK Eyeglasses 100 Eligible FY2023-2024 $2,500 AINAK - Eye Exams & Eyeglasses
Returning West Valley Community Services 93 85 99 92.33 10 $10,000.00 Tier 4 Gift of Hope 2024 100 Eligible FY2023-2024 $10,000 Gift of Hope 2023
Returning
Chinese American Coalition for Compassionate Care
(CACCC)20 62 26 36.00 11 $15,000.00 Tier 4 Loss and Grief Workshop and Starting the Conversation 1,000 Eligible FY2022-2023 $13,000
Mindfully Facing Grief and Loss and Starting the
Conversation
TOTAL Community Funding Grants Requested $115,522.00
Tier 1 <$999.99
Tier 2 $1,000.00 - $4,999.99
Tier 3 $5,000.00 - $9,999.99
Tier 4 $10,000.00 - $20,000.00
*Maximum award $20,000 per organization
Tiers
Community Funding Approved Funding Range - Up to $32,500
Applicant
COMMISSION
AVERAGE
Amount
Requested
Cumulative
Total
Special Olympics Northern California 38 $15,959.00 $15,959.00
Bay Area Urban Eagles 31 $20,000.00 $35,959.00
Cupertino Little League 94 $20,000.00 $55,959.00
Omniware Networks 29 $4,000.00 $59,959.00
Rotary Club of Cupertino 41 $4,000.00 $63,959.00
STEMBoost 82 $4,000.00 $67,959.00
Cupertino Symphonic Band 95 $6,063.00 $74,022.00
Monta Vista High School Speech Boosters Inc 26 $6,500.00 $80,522.00
AINAK 83 $10,000.00 $90,522.00
West Valley Community Services 92 $10,000.00 $100,522.00
Chinese American Coalition for Compassionate Care
(CACCC)36 $15,000.00 $115,522.00
Applicant Shearin Shearin Rank Stanek Stanek Rank Bono Bono Rank COMMISSION
AVERAGE
COMMISSION
RANKING
AMOUNT
REQUESTED
Min Funding
Needed
FINAL MOTION -
RECOMMENDED
AWARD AMOUNT
Cupertino Symphonic Band 97 2 91 1 98 3 95 1 $6,063.00 $3,000.00
Cupertino Little League 100 1 82 3 100 1 94 2 $20,000.00 $10,000.00 $16,000.00
West Valley Community Services 93 3 85 2 99 2 92 3 $10,000.00 $3,750.00
AINAK 90 5 75 5 85 5 83 4 $10,000.00 $2,750.00
STEMBoost 93 3 56 8 97 4 82 5 $4,000.00 $3,000.00 $3,000.00
Rotary Club of Cupertino 30 6 77 4 15 10 41 6 $4,000.00 $4,000.00 $4,000.00
Special Olympics Northern California 23 7 72 6 20 7 38 7 $15,959.00
Chinese American Coalition for Compassionate Care
(CACCC)20 8 62 7 26 6 36 8 $15,000.00 $13,000.00
Bay Area Urban Eagles 19 10 54 9 19 8 31 9 $20,000.00
Omniware Networks 20 8 50 11 18 9 29 10 $4,000.00
Monta Vista High School Speech Boosters Inc 18 11 51 10 10 11 26 11 $6,500.00
TOTAL $32,500.00