HC 3-14-2024 Searchable PacketCITY OF CUPERTINO
HOUSING COMMISSION
AGENDA
10300 Torre Avenue, City Hall, Conference Room C
Thursday, March 14, 2024
9:00 AM
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the December 14 Housing Commission special meeting minutes
Recommended Action: Approve the December 14 Housing Commission special
meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2.Subject: Election of Chair and Vice Chair
Recommended Action: Elect a Chair and Vice Chair of the Housing Commission
3.Subject: Fiscal Year (FY) 2024-25 Community Development Block Grant (CDBG)
Program and Below Market Rate Affordable Housing Fund (BMR AHF) funding
allocations
Recommended Action: Consider the FY 2024-25 CDBG and BMR AHF funding
applications and make recommendations to City Council for final approval.
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Housing Commission Agenda March 14, 2024
Staff Report
A - City of Cupertino FY 2024-25 NOFA/RFP
B - Housing Commission Resolution 17-02 (CDBG Contingency Plan)
C - FY 2024-25 CDBG & BMR AHF Funding Application Summary
D - Senior Center Facility Condition Assessment Report
4.Subject: Discuss Proposed Meeting Time Change
Recommended Action: Discuss the proposed meeting time change for Housing
Commission meetings and finalize the time for future meetings.
STAFF AND COMMISSION REPORTS
5.Subject: Update on Mayor’s Commissioner Meetings
Informational Report
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
24-12986 Agenda Date: 3/14/2024
Agenda #: 1.
Subject: Approve the December 14 Housing Commission special meeting minutes
Approve the December 14 Housing Commission special meeting minutes.
CITY OF CUPERTINO Printed on 3/5/2024Page 1 of 1
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City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
DRAFT MINUTES OF THE SPECIAL MEETING OF
THE HOUSING COMMISSION HELD ON DECEMBER 14, 2023
CALL TO ORDER
Chair Tatachari opened the meeting at 9:00 a.m.
ROLL CALL
Commission Members present: Govind Tatachari, Chair
Tessa Parish, Vice Chair
Sue Bose, Commissioner (arrived at 9:04 a.m.)
Angan Das, Commissioner
Connie Cunningham, Commissioner
Staff present: Alec Vybiral, Assistant Housing Planner
Jon de Ridder, Administrative Assistant
APPROVAL OF MINUTES
1. Subject: Approve the September 14 Housing Commission special meeting minutes
Recommended Action: Approve the September 14 Housing Commission special meeting minutes.
Vice Chair Parish moved, and Commissioner Das seconded to approve the minutes.
AYES: Tatachari, Das, Parish
NOES: None
ABSTAIN: Cunningham
ABSENT: Bose
VOTE: 3-0-1-1
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
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PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
2. Subject: Discuss City Council Work Program Items for 2024
Recommended Action: Recommend City Council work program items for 2024
Assistant Housing Planner Vybiral provided a brief overview and explanation of the staff report. He
stated that the City Manager’s office requested that all commissions make recommendations for the City
Work Program for the City Council to consider. He clarified that the Commission could make up to three
recommendations per the criteria provided.
Commissioner Cunningham asked that the Housing Commission section of the municipal code be
shown for review.
Commissioner Bose asked for clarification if this was an informational item. Housing Planner Vybiral
clarified that the Commission was directed by the City Manager’s to make three recommendations for
the City Council per the criteria in the staff report provided.
Commissioner Das asked for clarification on the tables provided in the staff report and how the
commissioners were to make their recommendations. Housing Planner Vybiral clarified that there were
three possible ways to consider recommendations.
1) Refer to the already approved list for FY 2023/2024 and if there was a program that the
Commission liked and wanted to continue to support.
2) Refer to the list of not approved programs and recommend programs from that list for
inclusion on the FY 2024/2025 list.
3) Recommend new programs that do not appear on either list.
Commissioner Das asked for clarification as to the commissioner’s priority on voting for the
recommendation categories to be considered. Vice Chair Parish stated that it was their responsibility to
reinforce the choices already made or propose new programs to be considered by City Council.
Chair Tatachari asked for clarification as to how many items appear on the final City Work Program.
Housing Planner Vybiral stated that the City Council would determine that.
Commissioner Das recommended that the commissioners discuss items for possible future inclusion first
and follow with items already approved but might be continued. All the commissioners agreed.
Housing Planner Vybiral brought up and highlighted the housing item on the To Be Considered FY
2024-2025 City Work Program. He explained that the Homelessness Jobs Project and Transitional
Housing project had previously been in the City Work Program but due to budgetary constraints, left off
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the FY 2023-2024. Commissioner Das asked if the commissioners vote on the To Be Considered list had
any bearing on whether an item stayed on the list. Housing Planner Vybiral clarified that their support
for an item would strengthen its’ chances for the final list but not supporting it would not remove it from
the list.
Chair Tatachari gave a brief history of the Homelessness Jobs Project. Commissioner Cunningham asked
for clarification as to when the program would start if passed by the City Council. Housing Planner
Vybiral stated it would probably be sometime in July. Vice Chair Parish stated she felt the cost was too
high and felt that West Valley had not given a detailed enough breakdown of the cost. She suggested
asking the Council to look for another organization. Commissioner Das stated he supported the housing
portion of the program but not the employment aspect. Commissioner Cunnigham stated she felt the job
aspect of the program was necessary to allow participants a stable situation for retraining. She suggested
a stipulation that West Valley not be allowed to hire the participants to avoid a conflict of interest.
Commissioner Bose stated she supported Commissioner Cunningham’s point to allow participants a
chance to get established but questioned staff time/costs. Housing Planner Vybiral stated he did not
have information on the staff time/costs and the commissioners should focus on the estimated budget.
Commissioner Das observed the commissioner’s passion for the program. He suggested a compromise
of support for the program, but with adjustments. Vice Chair Parish stated that she supported the idea of
the program, but not the details. She emphasized that the cost breakdown would need to be more
itemized and certain aspects namely education and rehabilitation be prioritized.
Housing Planner Vybiral inquired if the commissioners wanted to put the item on the 2024 City Work
Program Recommendations list. Commissioner Cunningham observed the difficulty to decide if no other
items have been proposed for the list. She further clarified that recommendations could be from the
established list, the under consideration already list or new ideas presented by commissioners. She
stated that it was the commissioner’s responsibility to recommend programs that would support
housing for the City, but the final decision would be the City Council’s. Housing Planner Vybiral
suggested that the commissioners focus on three recommendations for the form. He stated each
commissioner should make their three suggestions and then they could vote on them.
Commissioner Das stated that he supported the Homelessness Job Project but stipulated that the
employment portion of the program presented a conflict of interest and should be addressed. He
clarified that an itemized breakdown of the program should also be reviewed.
Commissioner Das left the meeting at 9:52 a.m.
Vice Chair Parish suggested a city staff comprehensive research report on the different types of low-
income ELI/BMR public housing, resident owned, city owned, CO-OP housing, etc. This report would
address the following:
1) Legal limitations.
2) Different types of funding and financing options.
3) Different types of builders.
4) Study other cities policies to help attract builders to Cupertino for affordable housing
opportunities.
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E) Document the sequence and process of the types of housing for public access and reference.
Commissioner Cunningham stated that she wanted to change the ranking of the preserve existing and
develop new BMR/ELI housing item on the current Work Program from medium to high. She clarified
that the wording of the item is the same, but the ranking would be changed. She stated that she wanted
the same thing done with the collaborate/jointly fund with West Valley efforts to address regional needs
and find workable support for the unhoused item. She suggested that the raking be changed from low to
high. Commissioner Cunningham stated her third item was support for the Homelessness Job Project
previously discussed.
Commissioner Bose stated that she supported Commissioner Cunningham’s suggestions. She stated she
also supported the Homelessness Job Project with the stipulation that administrative costs be reviewed
and reduced.
Chair Tatachari stated that he supported Commissioner Cunningham’s effort to emphasize the
preservation and development of new BMR/ELI housing. He stated the raking should be changed from
medium to high.
Chair Tatachari stated his proposed recommendation was similar to Vice Chair Parish’s with slightly
different wording. He suggested a database that contained the different types and occupancy of housing
available. He suggested that events that brought those looking for affordable housing and those who
build affordable housing together could facilitate the needs of both.
Commissioner Bose suggested that the wording of Vice Chair Parish and Chair Tatachari’s suggestions
could be merged into one idea.
Housing Planner Vybiral summarized all the commissioners’ recommendations. Vice Chair Parish
suggested that for the Homelessness Job Project, other organizations, such as Helping Hands, be
explored. Commissioner Bose clarified that they should concentrate on the new suggestions and those
not already on the current Work Program list to make sure they are considered by the City Council.
Chair Tatachari suggested they word the recommendation for the new project first and then move on to
the already existing projects to add their additional support. He asked for clarification if a staff report
would be prepared for the recommendations. Housing Planner Vybiral stated that once the
recommendations sheet was complete, he was not sure how it would be presented to the City Council.
He asked if the list of projects were acceptable to the Commissioners. He stated that the Housing
Commission recommendations for the FY 2024/25 City Work Programs would include the following:
1) Affordable Housing Research Report and Database
2) West Valley Community Services Homelessness Jobs Program
3) Preserve existing new BMR/ELI Housing
Housing Planner Vybiral polled the commissioners for the suggested recommendations.
AYES: Tatachari, Parish, Bose, Cunningham
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NOES: None
ABSTAIN: None
ABSENT: Das
VOTE: 4-0-0-1
3. Subject: 2024 Housing Commission Meeting Schedule
Recommended Action: Establish the Housing Commission meeting schedule for 2024.
Chair Tatachari opened the item.
Housing Planner Vybiral presented the suggested dates and topics of discussion for the upcoming year
meeting schedule. He stated that four meetings must occur. One per quarter.
Vice Chair Parish asked for clarification as to why there was an election of Chair/Vice Chair scheduled
for twice in one year. Housing Planner Vybiral clarified that the March election was for 2024 and the
December election would be for 2025.
Commissioner Cunningham requested clarification as to when the Commission would meet about the
Housing Element. Housing Planner Vybiral stated that when the response from the State was received,
meetings with the Planning Commission and City Council would be scheduled. He stated that he was
unsure when the exact date would be, but once it was determined, a special meeting of the Housing
Commission would be called. Vice Chair Parish recommended that a special meeting in January be
scheduled for the Housing Commission to propose their own policies for the Housing Element.
Housing Planner Vybiral asked if the commissioners were alright with the regular meeting dates. They
approved of the dates with the additional recommendation of a special meeting to propose their own
policies for the Housing Element. Chair Tatachari proposed moving the regular time of meetings from 9
to 11 a.m. on the 2nd Thursday of the month to 3 to 5 p.m. on the 2nd Thursday of the month. Vice Chair
Parish asked that Chair Tatachari request a special meeting that would be independent of the Housing
Element results. Chair Tatachari agreed. Housing Planner Vybiral stated he would make note but could
not say exactly when the meeting would occur.
Chair Tatachari closed the item.
STAFF UPDATES AND COMMISSION REPORTS
4. Subject: Informational presentation on the Fiscal Year (FY) 2024-25 Notice of Funding
Availability (NOFA) and Request for Proposals (RFP).
Recommended Action: Receive informational presentation.
Housing Planner Vybiral gave a brief presentation. He stated that once applications close in February the
Commission can review and make funding recommendations to the City Council.
Chair Tatachari closed the item.
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5. Subject: Informational presentation on the proposed Below Market Rate (BMR)
Ownership Resale Fee
Recommended Action: Receive informational presentation.
Housing Planner Vybiral gave a brief presentation. Commissioner Bose asked for clarification if the BMR
house being sold would remain in the BMR program. Housing planner Vybiral clarified that the houses
in the program remain in the program. Chair Tatachari recommended that a comparative study with
other cities be conducted. Commissioner Cunningham stated she did not support this proposal because
of the negative impact on BMR. She stated that it shows a lack of support by the City for the BMR
population. She suggested the City look to those that can afford it for revenue generation.
Chair Tatachari closed the item.
6. Subject: Updates on Housing Commissioner Vacancies & Mayor's Meeting Attendance
Housing Planner Vybiral updated the commissioners on the vacancies happening at the end of January.
He stated that Commissioner Bose was at the end of her second term.
Commissioner Cunningham expressed her gratitude for Commissioner Bose’ service to the City for the
last eight years.
Chair Tatachari expressed his thanks to both Commissioner Bose and Vice Chair Parish for their support
and service.
Commissioner Bose stated she was appreciative for serving on the Housing Commission. She stated that
she felt the City of Cupertino was supporting housing efforts to the best of their ability. She stated that
for a smaller sized city, it had a big heart.
Housing Planner Vybiral clarified that the Mayor’s Meeting attendance should be by the Chair or Vice
Chair. If neither the Chair nor the Vice Chair are available, an alternate may be appointed.
FUTURE AGENDA SETTING
None
ADJOURNMENT
The meeting was adjourned at 11:08 a.m. to the next regularly scheduled Housing Commission meeting.
Respectfully submitted:
___
Jon de Ridder
Administrative Assistant
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CITY OF CUPERTINO
Agenda Item
24-12988 Agenda Date: 3/14/2024
Agenda #: 2.
Subject: Election of Chair and Vice Chair
Elect a Chair and Vice Chair of the Housing Commission
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CITY OF CUPERTINO
Agenda Item
24-12987 Agenda Date: 3/14/2024
Agenda #: 3.
Subject: Fiscal Year (FY) 2024-25 Community Development Block Grant (CDBG) Program and Below
Market Rate Affordable Housing Fund (BMR AHF) funding allocations
Consider the FY 2024-25 CDBG and BMR AHF funding applications and make recommendations to
City Council for final approval.
CITY OF CUPERTINO Printed on 3/5/2024Page 1 of 1
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HOUSING COMMISSION STAFF REPORT
Meeting: March 14, 2024
Subject
Fiscal Year (FY) 2024-25 Community Development Block Grant (CDBG) Program and Below
Market Rate Affordable Housing Fund (BMR AHF) funding allocations.
Recommended Action
1. Consider the FY 2024-25 CDBG and BMR AHF funding applications and make
recommendations to City Council for final approval.
Reason for Recommendation
An annual Notice of Funding Availability (NOFA) and Request for Proposals (RFP) (Attachment
A) was issued on November 06, 2023, inviting applicants to apply for eligible capital housing
projects (one-year funding cycle) for the upcoming FY 2024-25. The NOFA/RFP deadline ended
on February 06, 2024. Housing Commission reviews CDBG and BMR AHF applications and
makes funding recommendations to the City Council. BMR AHF funding amounts for FY 2024-
25 are subject to City Council approval. CDBG funding amounts will be reduced or increased
proportionately based on final HUD allocations. On May 11, 2017, the Housing Commission
adopted Resolution 17-02 (CDBG Contingency Plan, Attachment B), in the event that the City
receives more or less CDBG funding from the United States Department of Housing and Urban
Development (HUD).
CDBG Funding
HUD annually allocates CDBG funding to local jurisdictions for community development
activities. Cupertino is one of nine entitlement jurisdictions within Santa Clara County.
Jurisdictions typically must have a population of 50,000 or more to qualify as an “entitlement
jurisdiction” that receives grant funding directly from HUD. Entitlement grants are largely
allocated on a formula basis based on several objective measures of community needs including
the extent of poverty, population, housing overcrowding, age of housing, and extent of
population growth lag in relationship to other metropolitan areas. This is Cupertino’s twentieth
year as an entitlement jurisdiction receiving a CDBG grant directly from HUD.
The City anticipates receiving approximately $358,910 in FY 2024-25 CDBG entitlement funding.
Program income in the amount of $7,944 will be received and allocated from existing CDBG loan
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payoffs. HUD regulations implement maximum percentages that may be allocated to CDBG
administration and public services. Of the total estimated funding, a maximum of 20% may be
used for administrative costs to cover salary and benefits of staff who operate the CDBG program,
a maximum of 15% may be used for public services, and the remaining 65% may be used for
capital housing projects. As noted earlier, CDBG funding amounts will be reduced or increased
proportionately for FY 2024-25 based on final HUD allocations and City Council approval.
FY 2024-25 CDBG Budget (est.)
Entitlement Amount (EN) $358,910.00
Program Income (FY 2024-25) $7,944.00
Unexpended Funds (FY 2022-23) $27,781.35
Sub-Total $394,635.35
Program Administration (20% EN) $73,370.80
Public Service (15% EN) $55,028.10
Capital/Housing Projects (65% EN + Unexpended
Funds) $266,236.45
Total $394,635.35
HUD regulations require that eligible activities selected for funding must benefit very low and
low-income households, eliminate a blighted area, or address an urgent (emergency) community
need, and must also meet a national objective. In addition, only certain types of eligible activities
qualify under the CDBG regulations. Some examples of eligible activities are improvements to
public facilities, funding public services, housing rehabilitation, and economic development.
2024-25 CDBG Program Administration Funds
An estimated total of $73,370.80 will be used for CDBG program administration. The City will
use these funds for administrative costs to cover salary and benefits of staff who operate the
CDBG program.
2024-25 CDBG Capital Housing Project Funds (One-Year Funding Cycle)
An estimated total of $266,236.45 is available to be used for eligible CDBG capital housing
projects. This consists of anticipated FY 2024-25 funding and unexpended funding from prior
years. City staff conducted extensive outreach and the NOFA/RFP was sent to over 200 contacts
in the affordable housing community. In addition, staff provided technical assistance to
affordable housing developers and non-profits. The City received two applications in this
category totaling $362,237.00. Funding recommendations are listed in the table below.
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1 CDBG Capital Housing Projects
FY 2024-25 Application
Summary
Funds
Available
Funding
Requests
Funding
Recommendatio
ns
FY 2023-24
Funding
Allocations
a
Rebuilding Together Silicon
Valley- Homeowner Repair
and Rehabilitation Program
$96,237.00 $96,237.00 $92,536.00
b
City of Cupertino – Senior
Center Cooling System
Improvements
$266,000.00 $169,999.45 $367,951.38
Sub-Total $266,236.45 $362,237.00 $266,236.45 $460,487.38
2023-24 BMR AHF Capital Housing Project Funds (One-Year Funding Cycle)
The City estimates up to $4,250,000 will be available to fund eligible BMR AHF capital housing
projects for FY 2024-25 after accounting for administrative and other expenses. Over the course
of the year, staff met with multiple developers and non-profits to provide technical assistance in
order to generate affordable housing. The City did not receive any eligible applications for FY
2024-25 BMR AHF Capital Housing Projects due to barriers such as the high cost of land and lack
of adequate funding available to leverage the development of affordable housing. Staff will
continue to provide outreach and technical assistance to interested affordable housing developers
and non-profits throughout the year.
Sustainability Impact
FY 2024-25 grant funding recommendations will not result in a sustainability impact.
Fiscal Impact
CDBG programs and projects are funded by HUD grant funds. BMR AHF projects are funded by
housing mitigation fees collected from residential and non-residential development projects.
Budget allocations for approved funding allocations will be included for City Council’s approval
as part of the proposed and final budget.
California Environmental Quality Act
FY 2024-25 grant funding recommendations are not a project subject to the California
Environmental Quality Act (CEQA).
Prepared by: Alec Vybiral, Senior Housing Coordinator
Reviewed by: Luke Connolly, Asst. Director of Community
Development
Approved for Submission by: Benjamin Fu, Director of Community
Development
Attachments:
A – FY 2024-25 NOFA/RFP
B – Housing Commission Resolution 17-02 (CDBG Contingency Plan)
C – FY 2024-25 CDBG and BMR AHF Funding Application Summary
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City of Cupertino
Notice of Funding Availability (NOFA)
and Request for Proposals (RFP)
Issued: November 6, 2023
Deadline: February 6, 2024
The City of Cupertino has issued the fiscal year (FY) 2024/25 NOFA and RFP. The City is requesting
proposals for eligible capital housing projects. The City may award and appropriate funds to one or more
eligible projects in each funding category. Funds must be used to serve low-and/or moderate-income
households located within the City of Cupertino jurisdiction limits. The City is not accepting applications for
public services due to a two-year grant funding cycle ending in FY 2024/25.
The following funding sources are on a one-year grant funding cycle (FY 24/25):
1.Below Market Rate (BMR) Affordable Housing Fund (AHF) Capital Housing Projects (up to $4,250,000)
2. Community Development Block Grant (CDBG) Capital Housing Projects (approx. $266,000)
The estimated CDBG dollar amounts may change based upon the final federal budget approved by Congress.
BMR AHF and CDBG allocations are subject to City Council approval and may change as a result.
CAPITAL HOUSING PROJECT FUNDS:
•Funding Source #1- BMR AHF Capital Housing Projects (FY 24/25):
The City estimates up to $4,250,000 will be available to fund eligible BMR AHF capital housing projects on a
competitive basis for FY 24/25. BMR AHF funds must be used for eligible housing projects that will serve low-
and/or moderate-income households located within the City of Cupertino jurisdiction limits.
Project Requirements:
BMR AHF capital housing project funds will not be granted or issued as forgivable loans. The City invites
eligible non-profit and for-profit Development Entities (DEs) to submit proposals for eligible funding activities,
which include, but are not limited to:
Land acquisition
New construction
Acquisition and/or rehabilitation of buildings for permanent affordability
Substantial rehabilitation
Project Affordability Requirements:
BMR AHF affordable rental and/or ownership housing proposals must meet the City’s BMR requirements and
offer 99 years of affordability. An affordable regulatory agreement will be recorded against the property to
ensure affordability.
Eligible Development Entities (DEs):
Eligible DEs include non-profit and for-profit organizations licensed to conduct business in the State of
California.
•DEs must demonstrate credit worthiness, financial capacity, relevant experience to undertake
acquisition, rehabilitation, operation of rental housing, or redevelopment of new affordable housing.
Attachment A - FY 2024-25 NOFA/RFP
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• DEs must have no negative financial and project management history within the last five years (i.e.,
DEs has not been in monetary default on a loan and has been current on all financial obligations and
compliance documentation).
Loan Terms and Requirements:
Rental Ownership
Loan Type: Acquisition, predevelopment/construction
converting to permanent, rehabilitation
Acquisition, rehabilitation and/or
construction
Interest Rate: 3.0% simple interest 3.0% simple interest
Loan Term: 30 yrs. 30 yrs.
Affordability
Term:
99 yrs. 99 yrs.
Security: Deed of Trust, Promissory Note and other
regulatory agreements recorded against the
property as required by the City
Deed of Trust, Promissory Note, and
other regulatory agreements recorded
against the property as required by the
City
Security
Position:
Will consider subordinating to a construction or
permanent lender with City approval
Will consider subordinating to a
construction or permanent lender with
City approval
Repayment
Terms:
Interest only. All outstanding interest and
principal will be due in full and payable on or by
the maturity date. Required 50/50 split of the
residual receipts.
Interest only. All outstanding interest and
principal will be due in full and payable on
or by the maturity date. Required 50/50
split of the residual receipts.
Timeframe: It is expected that projects must proceed
expeditiously to construction
It is expected that projects must proceed
expeditiously to construction
Financial Pro-
Forma:
Submit development financial pro-forma to be
reviewed by City. Subject to review by qualified
third-party consultant/organization to determine
reasonableness
Submit development financial pro-forma
to be reviewed by City. Subject to review
by qualified third-party
consultant/organization to determine
reasonableness
Environmental
Conditions:
All environmental conditions (EX: CEQA) that
are applicable to an eligible project must be
satisfied
All environmental conditions (EX: CEQA)
that are applicable to an eligible project
must be satisfied
Project
Conditions:
Project may be subject to Planning
Commission and/or City Council approval prior
to Deed of Trust, Promissory Note and other
recorded regulatory agreements being
executed and disbursement of funding being
approved
Project may be subject to Planning
Commission and/or City Council approval
prior to Deed of Trust, Promissory Note
and other recorded regulatory
agreements being executed and
disbursement of funding being approved
Underwriting Criteria:
Proposals and DE’s will be underwritten in accordance with City policies which includes, but not limited to,
compliance with the General Plan, BMR Housing Mitigation Program Procedural Manual (Housing Mitigation
Manual), and Policy and Procedures Manual for Administering Deed Restricted Affordable Housing Units (BMR
Manual).
• Funding Source #2: CDBG Capital Housing Projects (FY 24/25):
The City estimates allocating up to $266,000 in funding for eligible CDBG capital housing projects on a
competitive basis for FY 24/25. All CDBG projects must meet an eligible national objective and matrix code as
per HUD regulations. CDBG capital housing project funds must be used for projects that will serve low-income
households located within the City of Cupertino jurisdiction limits. CDBG capital housing projects are subject to
HUD Section 3 requirements. The CDBG program is directed toward expanding and maintaining the affordable
housing supply; promoting housing opportunities and choices; maintaining and improving community facilities;
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increasing economic opportunities, accessibility, energy efficiency and sustainability; and providing supportive
services specifically for persons of very low- and/or low-income. Targeted groups might include persons who
are homeless, seniors, persons with disabilities, and other special needs groups.
CDBG funding is allocated on a competitive basis. A list of eligible CDBG capital housing project activities is
available on the HUD website: https://www.hudexchange.info/cdbg-entitlement/cdbg-entitlement-program-
eligibility-requirements/.
Santa Clara County Measure A- Affordable Housing Bond
The City’s NOFA/RFP is issued in conjunction with the County’s NOFA for the Measure A- Affordable Housing
Bond. Measure A funding is available on a rolling basis for development capital funding, project-based
vouchers, and acquisition funding. Information and applications are available on the County’s website:
https://www.sccgov.org/sites/osh/HousingandCommunityDevelopment/AffordableHousingBond/Pages/home.a
spx
RFP Review Process:
Upon receipt of proposals, staff will conduct an initial review to determine program and/or project eligibility and
completeness. The City reserves the right to send a written request to an applicant requesting additional
information. After the RFP deadline has been completed, all eligible and complete program and/or project
applications will be forwarded to the City’s Housing Commission for initial rating and ranking. The Housing
Commission is a five-member board appointed by the City Council and serves as the recommendation body to
the City Council regarding housing policies and funding recommendations. A Housing Commission public
hearing will be held in which the initial rating and ranking of eligible and complete program and/or project
applications will occur. After the Housing Commission has initially rated and ranked applications, the funding
recommendations will be forwarded to the City Council for final approval. A City Council public hearing will be
held to determine the final funding recommendations.
Award Notification:
After the City Council has made the final funding recommendations, organizations will be notified with results
funded through this FY 24/25 RFP.
Disclaimer:
This RFP does not commit the City to award any contract or developer agreement, execute any grant or loan
documents, pay any pre-award expenses, or pay any costs incurred in the preparation of a proposal. The City
reserves the right to: 1) accept or reject any or all proposals received; 2) waive a non-substantive deficiency or
irregularity; 3) negotiate with any qualified applicant; 4) execute grant or loan documents in what it believes to
be in the best interest of the City; 5) cancel this request, in part or its entirety, if it is deemed to be in the best
interest of the City; 6) reject the proposal of any applicant who has previously failed to perform properly; 7)
reject the proposal of any applicant who has failed to complete a contract within the specified timeframe; 8)
reject the proposal of any applicant that is not in a position to fulfill a resulting contractual obligation; or 9)
recommend partial funding of a proposal.
Evaluation Criteria:
Proposals will be reviewed and scored relative to the below program and project scoring summary. The
maximum possible score is 100.
Scoring Summary Points
1. Organization Experience and Capacity 50
2. Program/Project Readiness 30
3. Program/Project Leveraged Funds 20
Maximum Possible Score 100
17
Page 4 of 4
RFP Application Information & Deadlines:
The RFP application period will open at 8:00am on Monday, November 6, 2023, and will end at 5:00pm
on Tuesday, February 6, 2024. Organizations who intend to apply for funds through this RFP must apply
online at www.citydataservices.net. To obtain a temporary login username and password, please visit and
request at www.citydataservices.net. For additional questions, please contact Alec Vybiral, Housing Planner, at
AlecV@cupertino.orgor (408) 777-1347. Any RFP application that does not meet the deadline will not be
accepted.
Note: All proposals are subject to the conditions, instructions and specifications included in this RFP.
Applicants will be notified of upcoming meetings and public hearings to discuss the expenditure of
these funds.
The City will provide alternative accessible formats of this document upon request. If you need this document
in an alternative format such as large print, Braille, audiotape, or computer disc, please contact the City at the
contact information listed above.
18
RESOLUTION NO. 17-02
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF CUPERTINO
RECOMMENDING APPROVAL OF THE 2017-18 CDBG, GENERAL FUND HUMAN
SERVICE GRANTS (HSG) PROGRAM AND BELOW MARKET-RATE (BMR)
AFFORDABLE HOUSING FUND (AHF) RECOMMENDED FUNDING ALLOCATIONS TO
CITY COUNCIL FOR FINAL ADOPTION
WHEREAS, the Housing and Community Development Act of 1974 provides that funds
be made available for the Community Development Block Grant (CDBG) Program; and
WHEREAS, the City of Cupertino wishes to apply for funds as an Entitlement
Jurisdiction under said Act; and
WHEREAS, the City of Cupertino estimates receiving a $307,952 CDBG entitlement grant
from the United States Department of Housing and Urban Development (HUD) to be allocated
for fiscal year 2017-18; and
WHEREAS, the City of Cupertino estimates allocating $7,944 in CDBG program income
for fiscal year 2017-18; and
WHEREAS, The City of Cupertino estimates allocating up to $8,161 of available
uncommitted CDBG funds from prior fiscal year 2016-17 for fiscal year 2017-18; and
WHEREAS, the City of Cupertino is required to submit a fiscal year 2017-18 CDBG
Annual Action Plan to HUD for review and approval prior to being allowed to expend CDBG
funds for fiscal year 2017-18; and
WHEREAS, the City of Cupertino put into place a CDBG Contingency Plan (Exhibit 1)
because of the uncertainty in the federal budget and the revised timeline provided by HUD to
submit the Action Plan; and
BE IT FURTHER RESOLVED that the Housing Commission of the City of Cupertino
hereby recommends approval of the fiscal year 2017-18 CDBG, HSG and BMR AHF
recommended funding allocations (Exhibit 2) to the City Council for final adoption; and
BE IT FURTHER RESOLVED that the fiscal year 2017-18 CDBG, HSG and BMR AHF
recommended grant funding allocations will be decreased/increased based on final budget
allocations by HUD and the City Council.
Attachment B - Housing Commission Resolution 17-02 (CDBG Contingency Plan)
19
PASS ED AND ADOPTED at a regular meeting of the Housing Commission of the City of
Cupertino this 11th day of May, 2017 by the following vote:
Vote Members of the Housing Commission
A YES: Chair Daruwalla, Vice Chair Chu, Kapil, Zhao, Bose
NOES: none
ABSENT: none
ABSTAIN: none
ATTEST : APPROVED:
KerriH~ Nill~
Senior Housing Planner Chair, Housing Commission
2
20
Exhibit 1
CDBG Contingency Plan
In the case of funding increase, the following plan is recommended:
® Public Services ($47,188): Distribute the additional available amount in the public services
cap until an applicant is fully funded. If an applicant reaches the funding amount requested, any
remaining funds will be distributed to other applicants who have not yet reached the maximum
funding amount.
® Administration ($63,107): Funds are to be allocated to the City of Cupertino for CDBG
administration. General Fund allocation will be reduced accordingly.
® Capital/Housing Projects ($213,259): Distribute the additional available amount in the
capital/housing projects cap until an applicant is fully funded. If an applicant reaches the
funding amount requested, any remaining funds will be distributed to other applicants who
have not yet reached the maximum funding amount.
In the case of a funding decrease, the following plan is recommended:
® Public Services ($47,188): Distribute any funding decrease proportionately among the
remaining public service applicants, but maintain a minimum funding allocation of $15 ,000 for
any applicant to the extent feasible.
® Administration ($63,107): Any decrease in funding will be supplemented by the General
Fund for CDBG administration.
® Capital/Housing Projects ($213,259): Any decrease in funding will be supplemented by the
Below Market Rate (BMR) Affordable Housing Fund (AHF) for CDBG capital/housing projects.
3
21
Page 1 of 1
Attachment C
FY 2024-25 Community Development Block Grant (CDBG) and Below Market Rate
Affordable Housing Fund (BMR AHF) Funding Application Summary
1. CDBG Capital Housing Projects
Application 1a.
Name of Organization: Rebuilding Together Silicon Valley (RTSV)
Name of Project: Housing Repair and Rehabilitation Project
Annual Goal: 7 low-income Cupertino homeowners
Project Description: Provide critical home safety repairs and accessibility
modifications for 7 low-income Cupertino homeowners.
Funding Request: $96,237.00
City Staff Funding
Recommendation: $96,237.00
Housing Commission
Funding Recommendation: $
Application 1b.
Name of Organization: City of Cupertino Public Works Department
Name of Project: Senior Center Cooling System Improvements
Annual Goal: 800 seniors per year
Project Description: The packaged AC units at the City's Senior Center are
approaching the end of their expected useful life and need to be
replaced. This project would provide replacement and installation
for those units.
Funding Request: $266,000.00
City Staff Funding
Recommendation: $169,999.45
Housing Commission
Funding Recommendation: $
1. BMR AHF Capital Housing Projects
No eligible applications received.
22
FACILITY CONDITION ASSESSMENTS | F1
Senior Center
Appendix F
Address: 21251 Stevens Creek Boulevard, Cupertino, CA 95014
Detailed Report
Facility Year Built Building Area Replacement Cost Replacement Cost/SF
Senior Center 2001 remodeled.
Original
construction
1978
15,500 $19,883,000 $1,283
Facility Capital Renewal
Cost
FCI Condition Score Condition Rating
Senior Center $1,88,1970 0.095 B FAIR
23
F2 CITY OF CUPERTINO | FINAL REPORT
Assessment Descriptions
Architectural Elements
The Senior Center was originally constructed in 1978 and remodeled in 2001 and includes several classrooms, meeting rooms,
a dining area, and a kitchen used by senior citizens.
Interior finishes include a mixture of painted textured gypsum and acoustical tile ceilings, painted texture gypsum walls with
stained wood trim, and carpeted and resilient flooring throughout. In general, the interior finishes are in good condition
and appear to be updated regularly. Other than some minor signs of wear and use, no major deficiencies were noted in the
interior.
The exterior envelope consists of cement plaster walls with wood framed windows and aluminum storefront doors, and clay
tile roofing. Overall, the exterior appears to be in good condition.
Mechanical Systems
The mechanical systems consist of packaged air conditioning units, split system units, rooftop exhaust fans, and air handling
units. The conditioned air is distributed to the spaces via concealed hard ducts and diffusers. Overall, the mechanical systems
appear to be in operable condition.
Electrical Systems
Electrical power is provided by a 1000-amp metered main switchboard and distributed via several switchboards throughout
the building. The electrical equipment appears to be in good operational condition but past its expected useful life.
Interior lighting is primarily provided by recessed fluorescent and exterior lighting is provided by wall and recessed soffit
mounted fixtures. The lighting system appears to be in good operational conditions; however, assuming they were upgraded
in 2001, the fixtures are past their expected useful life.
Plumbing Elements
The plumbing systems consist of domestic cold and hot water piping, gas piping, sanitary waste piping, and vent piping. The
domestic hot water is provided by a gas-fired water heater. Overall, the plumbing systems appear to be in operable condition.
Fire Protection
The building is equipped with a fire alarm and sprinkler system that appears to be in operational condition. A fire alarm panel
was not observed in the facility. Based on that, the existing fire alarm system appears to be an outdated pull-down switch
system. Based on the age of the building and information provided both systems are past their expected useful life.
24
FACILITY CONDITION ASSESSMENTS | F3
Conclusion
For the Senior Center, these charts summarize the Capital Renewal Costs by Priority with their associated costs and
escalation based on the time period anticipated for implementation.
Detailed Capital Renewal Costs by Priority, broken down by Building System Class, are included in the following CIP
Deficiency Cost Summary. This chart summarizes all of the more detailed information from the subsequent Deficiency
Table. To supplement the Deficiency Table, representative photographs and descriptions are included.
Priority 1 Priority 2 Priority 3 Priority 4 Priority 5 Total
8% Escalation 13% Escalation 18% Escalation 23% Escalation 28% Escalation
$309,330 $583,060 $1,207,710 $69,130 $0 $2,169,230
14.26% 26.88% 55.67% 3.19% 0.00%100.00%
Senior Center
Capital Renewal Costs by Priority
Priority 1
$309,330
Priority 2
$583,060
Priority 3
$1,207,710
Priority 4
$69,130
CAPITAL RENEWAL COSTS BY PRIORITY CHART
25
F4 CITY OF CUPERTINO | FINAL REPORT
This page intentionally left blank.
26
Cupertino
Facility Condition Assessment
Senior Center
Building System
Class
Current
Costs
CIP DEFICIENCY COST SUMMARY
Uniformat
Code
Construction Increase - Cumulative Escalation
8%
Priority 1
0-12 Months
Priority 2
1-2 Years
Priority 3
2-3 Years
Priority 4
3-4 Years
Priority 5
4-5 Years
Condition Score:B
FCI:0.095
Condition Rating:FAIRReplacement Cost/SF:$1,283
Capital Renewal Cost:$1,881,970
Replacement Cost:$19,883,000
13%18%23%28%
D3030 COOLING SYSTEMS $472,770 -$504,750 $30,830 --
D3050 FACILITY HVAC
DISTRIBUTION SYSTEMS
$69,300 -$78,310 ---
D3060 VENTILATION $56,160 ---$69,130 -
D5020 ELECTRICAL SERVICE AND
DISTRIBUTION
$102,960 --$121,510 --
D5040 LIGHTING $894,370 --$1,055,370 --
D7050 DETECTION AND ALARM $286,410 $309,330 ----
$1,881,970 $309,330 $583,060 $1,207,710 $69,130 -TOTALS
TOTAL
(Priority 1-5
without escalation)TOTAL
(Priority 1-5 with escalation)
$1,881,970
$2,169,230
APPENDIX F F5 27
Deficiency
Description
Description of
Work
Qty Unit Total
Deficiency
Cost (2)
Deficiency
Cost
(1)
LocationSystemItem No.
Cupertino
Facility Condition Assessment
Senior Center
(1) Deficiency Cost = Qty x Unit Cost
(2) Total Deficiency Cost = (Deficiency Cost) x (General Construction Factor) x (City Cost Index) x (Non Construction Cost) x (Escalation)
General Construction Factor [1.4] = Estimating Contingency, General Conditions, Overhead and Profit, Insurance and Bonds
City Cost Index [1.235] = A Compensation for Cost Variation per Geographical Location
Non Construction Cost [1.3] = Includes Architect/Engineer Fees, Construction Management, Client Administration, Permits, Testing, etc.
DEFICIENCY TABLE
PriorityRecord ID
D7050 -
DETECTION
AND ALARM
D7050.10.025 The existing fire
alarm system is
approaching the
end of its useful life
and should be
replaced.
Replace the
existing fire alarm
system with a
complete, site-
wide, fully
addressable fire
alarm system.
15,500 SF 1$127,420 $309,3301158
D3030 -
COOLING
SYSTEMS
D3030.10.018 Packaged AC unit
is approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 2Roof$20,560 $52,230446
D3030 -
COOLING
SYSTEMS
D3030.10.018 Packaged AC unit
is approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 2Roof$20,560 $52,230448
D3030 -
COOLING
SYSTEMS
D3030.10.019 Packaged AC unit
is approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 2Roof$34,260 $87,030454
D3030 -
COOLING
SYSTEMS
D3030.10.019 Packaged AC unit
is approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 2Roof$34,260 $87,030450
D3030 -
COOLING
SYSTEMS
D3030.10.019 Packaged AC unit
is approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 2Roof$34,260 $87,030452
D3030 -
COOLING
SYSTEMS
D3030.10.020 Packaged AC unit
is approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 21$54,800 $139,200442
D3050 -
FACILITY HVAC
DISTRIBUTION
SYSTEMS
D3050.50.006 Air handler is
approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 2Roof$30,830 $78,310445
D3030 -
COOLING
SYSTEMS
D3030.70.043 Split system with
fan coil and
outdoor
condensing unit is
approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 31$11,620 $30,830464
D5020 -
ELECTRICAL
SERVICE AND
DISTRIBUTION
D5020.10.305 The 1000A
metered main
switchboard (3P,
120/208 ) is
approaching the
end of its expected
useful life.
Replace the
existing metered
main switchboard
with a new
metered main
switchboard.
1 EA 31$14,110 $37,430457
D5020 -
ELECTRICAL
SERVICE AND
DISTRIBUTION
D5020.30.1008 The 225A
(120/208, 3P)
panelboard is past
its expected useful
life.
Replace the
existing
panelboard with a
new panelboard.
1 EA 3Kitchen $7,920 $21,020477
D5020 -
ELECTRICAL
SERVICE AND
DISTRIBUTION
D5020.30.1008 The 225A
(120/208, 3P)
panelboard is past
its expected useful
life.
Replace the
existing
panelboard with a
new panelboard.
1 EA 31$7,920 $21,020461
D5020 -
ELECTRICAL
SERVICE AND
DISTRIBUTION
D5020.30.1008 The 225A
(120/208, 3P)
panelboard is past
its expected useful
life.
Replace the
existing
panelboard with a
new panelboard.
1 EA 3Kitchen$7,920 $21,020476
APPENDIX F
F6 28
Deficiency
Description
Description of
Work
Qty Unit Total
Deficiency
Cost (2)
Deficiency
Cost
(1)
LocationSystemItem No.
Cupertino
Facility Condition Assessment
Senior Center
(1) Deficiency Cost = Qty x Unit Cost
(2) Total Deficiency Cost = (Deficiency Cost) x (General Construction Factor) x (City Cost Index) x (Non Construction Cost) x (Escalation)
General Construction Factor [1.4] = Estimating Contingency, General Conditions, Overhead and Profit, Insurance and Bonds
City Cost Index [1.235] = A Compensation for Cost Variation per Geographical Location
Non Construction Cost [1.3] = Includes Architect/Engineer Fees, Construction Management, Client Administration, Permits, Testing, etc.
DEFICIENCY TABLE
PriorityRecord ID
D5020 -
ELECTRICAL
SERVICE AND
DISTRIBUTION
D5020.30.1008 The 225A
(120/208, 3P)
panelboard is past
its expected useful
life.
Replace the
existing
panelboard with a
new panelboard.
1 EA 31$7,920 $21,020462
D5040 -
LIGHTING
D5040.50.302 The exterior fixture
is approaching the
end of its expected
useful life.
Replace the
existing wall
mounted lighting
fixture with an LED
lighting fixture.
20 EA 3$19,380 $51,4201132
D5040 -
LIGHTING
D5040.50.411 Interior lighting
system is at or is
past its expected
useful life.
Provide new
interior lighting and
control system
throughout building
per current CEC
T24 code.
15,500 SF 3$378,520 $1,003,9501131
D3060 -
VENTILATION
D3060.30.005 Roof exhaust fan is
approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 4Roof$3,020 $8,360443
D3060 -
VENTILATION
D3060.30.005 Roof exhaust fan is
approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 4Roof$3,020 $8,360447
D3060 -
VENTILATION
D3060.30.005 Roof exhaust fan is
approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 4Roof$3,020 $8,360453
D3060 -
VENTILATION
D3060.30.005 Roof exhaust fan is
approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 4Roof$3,020 $8,360451
D3060 -
VENTILATION
D3060.30.005 Roof exhaust fan is
approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 4Roof$3,020 $8,360455
D3060 -
VENTILATION
D3060.30.005 Roof exhaust fan is
approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 4Roof$3,020 $8,360449
D3060 -
VENTILATION
D3060.30.011 Utility exhaust fan
is approaching the
end of its expected
useful life.
Provide equipment
replacement and
installation.
1 EA 4Roof$6,860 $18,970444
APPENDIX F
F7 29
Cupertino
Facility Condition Assessment
Senior Center
PHOTO
NOT
APPLICABLE
Packaged AC unit is approaching the end
of its expected useful life.
Deficiency Description:
Priority:2
Quantity/Unit of Measure:1/EA
Floor/Room:1
Description of Work:Provide equipment replacement and
installation.
Item No.D3030.10.020
Comments:Packaged Unit
System D3030 - COOLING SYSTEMS
Total Deficiency Cost:$139,200
Record ID 442
PHOTO
NOT
APPLICABLE
Roof exhaust fan is approaching the end of
its expected useful life.
Deficiency Description:
Priority:4
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3060.30.005
Comments:Exhaust Fan
System D3060 - VENTILATION
Total Deficiency Cost:$8,360
Record ID 443
PHOTO
NOT
APPLICABLE
Utility exhaust fan is approaching the end
of its expected useful life.
Deficiency Description:
Priority:4
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3060.30.011
Comments:Exhaust Fan
System D3060 - VENTILATION
Total Deficiency Cost:$18,970
Record ID 444
APPENDIX F
F8 30
Cupertino
Facility Condition Assessment
Senior Center
PHOTO
NOT
APPLICABLE
Air handler is approaching the end of its
expected useful life.
Deficiency Description:
Priority:2
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3050.50.006
Comments:Air Handler
System D3050 - FACILITY HVAC DISTRIBUTION
SYSTEMS
Total Deficiency Cost:$78,310
Record ID 445
PHOTO
NOT
APPLICABLE
Packaged AC unit is approaching the end
of its expected useful life.
Deficiency Description:
Priority:2
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3030.10.018
Comments:Packaged Unit
System D3030 - COOLING SYSTEMS
Total Deficiency Cost:$52,230
Record ID 446
PHOTO
NOT
APPLICABLE
Roof exhaust fan is approaching the end of
its expected useful life.
Deficiency Description:
Priority:4
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3060.30.005
Comments:Exhaust Fan
System D3060 - VENTILATION
Total Deficiency Cost:$8,360
Record ID 447
APPENDIX F
F9 31
Cupertino
Facility Condition Assessment
Senior Center
PHOTO
NOT
APPLICABLE
Packaged AC unit is approaching the end
of its expected useful life.
Deficiency Description:
Priority:2
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3030.10.018
Comments:Packaged Unit
System D3030 - COOLING SYSTEMS
Total Deficiency Cost:$52,230
Record ID 448
PHOTO
NOT
APPLICABLE
Roof exhaust fan is approaching the end of
its expected useful life.
Deficiency Description:
Priority:4
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3060.30.005
Comments:Exhaust Fan
System D3060 - VENTILATION
Total Deficiency Cost:$8,360
Record ID 449
PHOTO
NOT
APPLICABLE
Packaged AC unit is approaching the end
of its expected useful life.
Deficiency Description:
Priority:2
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3030.10.019
Comments:Packaged Unit
System D3030 - COOLING SYSTEMS
Total Deficiency Cost:$87,030
Record ID 450
APPENDIX F
F10 32
Cupertino
Facility Condition Assessment
Senior Center
PHOTO
NOT
APPLICABLE
Roof exhaust fan is approaching the end of
its expected useful life.
Deficiency Description:
Priority:4
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3060.30.005
Comments:Exhaust Fan
System D3060 - VENTILATION
Total Deficiency Cost:$8,360
Record ID 451
PHOTO
NOT
APPLICABLE
Packaged AC unit is approaching the end
of its expected useful life.
Deficiency Description:
Priority:2
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3030.10.019
Comments:Packaged Unit
System D3030 - COOLING SYSTEMS
Total Deficiency Cost:$87,030
Record ID 452
PHOTO
NOT
APPLICABLE
Roof exhaust fan is approaching the end of
its expected useful life.
Deficiency Description:
Priority:4
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3060.30.005
Comments:Exhaust Fan
System D3060 - VENTILATION
Total Deficiency Cost:$8,360
Record ID 453
APPENDIX F
F11 33
Cupertino
Facility Condition Assessment
Senior Center
PHOTO
NOT
APPLICABLE
Packaged AC unit is approaching the end
of its expected useful life.
Deficiency Description:
Priority:2
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3030.10.019
Comments:Packaged Unit
System D3030 - COOLING SYSTEMS
Total Deficiency Cost:$87,030
Record ID 454
PHOTO
NOT
APPLICABLE
Roof exhaust fan is approaching the end of
its expected useful life.
Deficiency Description:
Priority:4
Quantity/Unit of Measure:1/EA
Floor/Room:Roof
Description of Work:Provide equipment replacement and
installation.
Item No.D3060.30.005
Comments:Exhaust Fan
System D3060 - VENTILATION
Total Deficiency Cost:$8,360
Record ID 455
PHOTO
NOT
APPLICABLE
The 1000A metered main switchboard (3P,
120/208 ) is approaching the end of its
expected useful life.
Deficiency Description:
Priority:3
Quantity/Unit of Measure:1/EA
Floor/Room:1
Description of Work:Replace the existing metered main
switchboard with a new metered main
switchboard.
Item No.D5020.10.305
Comments:Metered Switchboard
System D5020 - ELECTRICAL SERVICE AND
DISTRIBUTION
Total Deficiency Cost:$37,430
Record ID 457
APPENDIX F
F12 34
Cupertino
Facility Condition Assessment
Senior Center
PHOTO
NOT
APPLICABLE
The 225A (120/208, 3P) panelboard is
past its expected useful life.
Deficiency Description:
Priority:3
Quantity/Unit of Measure:1/EA
Floor/Room:1
Description of Work:Replace the existing panelboard with a
new panelboard.
Item No.D5020.30.1008
Comments:Panelboard
System D5020 - ELECTRICAL SERVICE AND
DISTRIBUTION
Total Deficiency Cost:$21,020
Record ID 461
PHOTO
NOT
APPLICABLE
The 225A (120/208, 3P) panelboard is
past its expected useful life.
Deficiency Description:
Priority:3
Quantity/Unit of Measure:1/EA
Floor/Room:1
Description of Work:Replace the existing panelboard with a
new panelboard.
Item No.D5020.30.1008
Comments:Panelboard
System D5020 - ELECTRICAL SERVICE AND
DISTRIBUTION
Total Deficiency Cost:$21,020
Record ID 462
PHOTO
NOT
APPLICABLE
Split system with fan coil and outdoor
condensing unit is approaching the end of
its expected useful life.
Deficiency Description:
Priority:3
Quantity/Unit of Measure:1/EA
Floor/Room:1
Description of Work:Provide equipment replacement and
installation.
Item No.D3030.70.043
Comments:Mini Split
System D3030 - COOLING SYSTEMS
Total Deficiency Cost:$30,830
Record ID 464
APPENDIX F
F13 35
Cupertino
Facility Condition Assessment
Senior Center
PHOTO
NOT
APPLICABLE
The 225A (120/208, 3P) panelboard is
past its expected useful life.
Deficiency Description:
Priority:3
Quantity/Unit of Measure:1/EA
Floor/Room:1 / Kitchen
Description of Work:Replace the existing panelboard with a
new panelboard.
Item No.D5020.30.1008
Comments:Panelboard
System D5020 - ELECTRICAL SERVICE AND
DISTRIBUTION
Total Deficiency Cost:$21,020
Record ID 476
PHOTO
NOT
APPLICABLE
The 225A (120/208, 3P) panelboard is
past its expected useful life.
Deficiency Description:
Priority:3
Quantity/Unit of Measure:1/EA
Floor/Room:1 / Kitchen
Description of Work:Replace the existing panelboard with a
new panelboard.
Item No.D5020.30.1008
Comments:Panelboard
System D5020 - ELECTRICAL SERVICE AND
DISTRIBUTION
Total Deficiency Cost:$21,020
Record ID 477
PHOTO
NOT
APPLICABLE
Interior lighting system is at or is past its
expected useful life.
Deficiency Description:
Priority:3
Quantity/Unit of Measure:15,500/SF
Floor/Room:
Description of Work:Provide new interior lighting and control
system throughout building per current
CEC T24 code.
Item No.D5040.50.411
Comments:
System D5040 - LIGHTING
Total Deficiency Cost:$1,003,950
Record ID 1131
APPENDIX F
F14 36
Cupertino
Facility Condition Assessment
Senior Center
PHOTO
NOT
APPLICABLE
The exterior fixture is approaching the end
of its expected useful life.
Deficiency Description:
Priority:3
Quantity/Unit of Measure:20/EA
Floor/Room:
Description of Work:Replace the existing wall mounted lighting
fixture with an LED lighting fixture.
Item No.D5040.50.302
Comments:
System D5040 - LIGHTING
Total Deficiency Cost:$51,420
Record ID 1132
PHOTO
NOT
APPLICABLE
The existing fire alarm system is
approaching the end of its useful life and
should be replaced.
Deficiency Description:
Priority:1
Quantity/Unit of Measure:15,500/SF
Floor/Room:
Description of Work:Replace the existing fire alarm system with
a complete, site-wide, fully addressable
fire alarm system.
Item No.D7050.10.025
Comments:
System D7050 - DETECTION AND ALARM
Total Deficiency Cost:$309,330
Record ID 1158
APPENDIX F
F15 37
CITY OF CUPERTINO
Agenda Item
24-12989 Agenda Date: 3/14/2024
Agenda #: 4.
Subject: Discuss Proposed Meeting Time Change
Discuss the proposed meeting time change for Housing Commission meetings and finalize the time
for future meetings.
CITY OF CUPERTINO Printed on 3/5/2024Page 1 of 1
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CITY OF CUPERTINO
Agenda Item
24-12990 Agenda Date: 3/14/2024
Agenda #: 5.
Subject:Update on Mayor’s Commissioner Meetings
CITY OF CUPERTINO Printed on 3/5/2024Page 1 of 1
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HOUSING COMMISSION INFORMATIONAL REPORT
March 14, 2024
Subject
Update on Mayor’s Commissioner Meetings
Discussion
Updated guidance has been issued from the City Manager’s Office regarding the Mayor’s
Commissioner Meetings.
Mayor’s Commissioners Meetings would be held bi-monthly (six times per year) and will
rotate between in-person and Zoom. Each Commission will be asked to provide three
agenda topics using the shared Word document prior to the meeting. Meeting attendance
is limited to commission chairs or vice chairs only. In the event where neither the chair
nor the vice chair can make the meeting, the chair may designate an alternative
commissioner to attend the meeting. The Chair will notify city staff accordingly.
Meeting reporting structure will include up to three summary bullets that highlight
activities from each commission. Such summary should be provided to City staff at least
two days in advance of the Mayor’s meeting. Prior to the meeting, City staff will
consolidate all of the bullet summaries and provide a comprehensive report, in addition
to the Mayor’s report(s), to attendees. During the meeting, each commission
representative is provided up to three minutes to clarify or answer questions from other
participants. The Mayor will elaborate on activities from the submitted activity reports
and any other Council updates worth noting. The intent of the Mayor’s commission
meeting is focused on information exchange amongst Commissions and the City Council.
The next meeting is scheduled for Wednesday, March 20th from 5:00-6:30 p.m. via Zoom.
During the March meeting, a discussion will be held on the presentation format to the
Council and rotation.
______________________________________________________________________________
Prepared by: Alec Vybiral, Senior Housing Coordinator
Reviewed by: Luke Connolly, Assistant Director of Community
Development
Approved for Submission by: Benjamin Fu, Director of Community Development
40