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01-24-2024 BPC Final Minutes1 Bicycle Pedestrian Commission Special Meeting January 24, 2024 FINAL MINUTES MINUTES OF THE SPECIAL MEETING OF THE BICYCLE PEDESTRIAN COMMISSION January 24, 2024 Final Minutes The meeting was called to order at 7:00 p.m. ROLL CALL: Present: Ilango Ganga, Grace John, Hervé Marcy (VC), Joel Wolf (C) Absent: John Zhao Staff: Marlon Aumentado, Staff Liaison Others Present: Susan Michael, Capital Improvements Program Manager, Chad Mosley, Director of Public Works APPROVAL OF MINUTES 1. November 15, 2023 Bicycle Pedestrian Commission Minutes This Item was continued after Oral Communication on this agenda. POSTPONEMENTS No Postponements ORAL COMMUNICATIONS Jennifer Shearin, public speaker wanted someone to work with the Parks and Recreation Commission staff to have their meetings on Zoom so there was more opportunity for resident participation. Commissioner John joined the meeting at 7:05 p.m. APPROVAL OF MINUTES 1.November 15, 2023 Bicycle Pedestrian Commission Minutes MOTION: Commissioner Ganga moved, seconded by Chair Wolf to approve the minutes as presented. MOTION PASSED: 3-0, Zhao absent, Marcy abstain 2 Bicycle Pedestrian Commission Special Meeting January 24, 2024 WRITTEN COMMUNICATIONS None OLD BUSINESS 2. Future Agenda Items (Wolf) Work Plan • Bicycle Facilities – In Progress • Vision Zero – In Progress • Lawson Middle School Bikeway – Completed • New Bicycle Pedestrian Plan (FY 24-25) Grants • Know/Understand Fed Grant Funding with Caltrans on updated bike ped planning • Understand/Educate on what funding standards are (Fed/State) Studies / Plans • Staff update - Rodrigues Ave Speed Study and Street Crossing Behavior • Staff update - Stevens Creek Corridor Vision Study • Examine Pedestrian Walkways for Safety • Install Bollards at existing buffered bike lanes (Public Request) • Path between Lincoln Elem and Monta Vista HS • Regnart Creek Trail Crossing at Blaney Avenue • Speed Limit Reduction Study on Blaney, Rodrigues, McClellan (Public Request) • Speed Limits Studies • Bollinger Road Corridor Projects • Staff update - Stevens Creek Boulevard, Phases 2-3 • Staff update - Safe Routes to School (SR2S) • Staff update – De Anza Blvd Buffered Bike Lanes • Carmen Road Bridge • I-280 Wolfe Interchange Education • Adult Bicycle Education • Impact of Semi-Rural Designation on Bike and Ped Projects/Priorities • Lead Pedestrian Walk Interval (LPI) – Start pedestrian green before vehicles Miscellaneous • Bicycle Licensing (Theft Prevention) • Review Progress toward BPC Objectives & Grant Applications (6 mo.) • Status – VTA BPAC Adult Bicycle Education (Lindskog) • Inventory of Traffic Lights (triggering traffic light from a detector) – Staff update o Is there a sensitivity setting? 3 Bicycle Pedestrian Commission Special Meeting January 24, 2024 NEW BUSINESS 3. Election of the Bicycle Pedestrian Commission Chair and Vice Chair for 2024 NOMINATION: Commissioner Wolf, seconded by Commissioner John nominated Commissioner Marcy as Chair of the Bicycle Pedestrian Commission for 2024. NOMINATION FOR COMMISSIONER MARCY AS CHAIR FOR THE BICYCLE PEDESTRIAN COMMISSION FOR 2024 PASSED: 4-0, Zhao absent NOMINATION: Chair Marcy, seconded by Commissioner Wolf nominated Commissioner Wolf as Vice Chair of the Bicycle Pedestrian Commission for 2024. NOMINATION FOR COMMISSIONER WOLF AS VICE CHAIR FOR THE BICYCLE PEDESTRIAN COMMISSION FOR 2024 PASSED: 4-0, Zhao absent 4. City Council Work Program and Capital Improvement Program (CIP) Projects for 2024 Marlon Aumentado, Assistant Engineer gave a presentation on the City Council Work Program (CWP). Susan Michael, Capital Improvement Programs Manager gave a presentation on the Capital Improvement Program (CIP) projects for 2024. Commissioner Ganga remarked that typically the Bicycle Pedestrian Commission (Commission) made CWP and CIP recommendations in January. He clarified there were already existing projects in play and there were not going to be any new CIP Project recommendations for this year. Ms. Michael said the Bollinger Road Project was a new recommendation, which was going to be in May. Commissioner Ganga recalled that the Bollinger Road Project was a past project. Ms. Michael relayed that the initial study produced two options and there needed to be a decision between the two options, which needed more work and public feedback. Chad Mosley, Director of Public Works explained further on the two options: there needed to be a traffic analysis to decide if both options were constructible. With that, there needed to be additional public outreach, and after that, the next phase was design. It was not another study, it was a traffic analysis of existing patterns, which was outside the scope of the original study. Commissioner Ganga inquired if this was going to come back to the Commission before a recommendation was made to the City Council. Mr. Mosley said that was what they were doing now. Vice Chair Wolf clarified the distinction was really between a CIP and a CWP item. He wondered what delineated between the two, was it the design aspect that made a project a CIP project. Mr. Mosley said that was a good definition. It started with an idea in mind, was it possible to do a certain project and then a feasibility study fell within the purview of the CWP. Once it was decided that the project was feasible and the project could be done, then design efforts were at play: that was when a project became a CIP project. 4 Bicycle Pedestrian Commission Special Meeting January 24, 2024 Commissioner Ganga commented on the Bollinger Road Project and asked if the City was going to enter into a cost-sharing agreement with the City of San Jose because they benefitted from the project as well. Mr. Aumentado said they would reach out to the City of San Jose, but the cost- sharing agreement was not finalized yet. Mr. Aumentado said CWP recommendations could be from one of the nine items that were on hold, a recommendation could be something that was not selected during the prioritization process, or commissions were able to recommend new items, as long as they fit the criteria set out in the staff report and attachments for this item. If the Commission did recommend a new item, there was an expectation that it should be completed within one to two years. Items were not to be duplicated in other programs, such as in the CIP, items were not to be part of any general City operation; they needed to fit one of the Council-approved goals and they needed to be within the Commission scope as outlined in the Cupertino Municipal Code. The New Bicycle Pedestrian Plan (Plan) was already on the ‘to be considered’ list as a low priority. Mr. Aumentado suggested the Commission propose that project as a high priority. Items that were not included in the Fiscal Year (FY) 23-25 CWP list were the Bollinger Road Corridor Microstudy and the Speed Limit Lowering. Staff recommended those as recommendations as well. Vice Chair Wolf asked for clarification on the Bollinger Road Corridor Microstudy because there was just a grant received for $500,000. He wanted to know why this was in the CWP. Mr. Mosley clarified the Commission was able to provide a recommendation for CIP to retain that project as a proposal. Vice Chair Wolf said this was in case the Council did not want to produce the remaining 20% of the project funds. Mr. Mosley said yes. This way the Commission expressed importance. Jennifer Shearin, public speaker supported a new combined Plan. Combining the Bike Plan with the Ped Plan allowed for better prioritization of projects. Second, she supported speed limit lowering. Chair Marcy wanted to better understand the process because the Bollinger Road Project seemed ongoing but maybe there was an additional study that needed to be funded. Mr. Mosley clarified staff was going to recommend Bollinger Road as a CIP project, which was separate from the CWP project. Staff hoped the Commission would also recommend the project for CIP so it could be taken to the City Council in May. Commissioner Ganga said typically CIP and CWP projects were separate, but they were listed as one agenda item on this agenda. Mr. Mosley responded that because staff was trying to get Commission recommendations early for CWP and CIP. Staff recommended the Bollinger Road Bike Lane Project for the CIP. The CIP budget was limited on funds this year and probably will be the next few years. Chair Marcy wanted to know what other projects were recommended by staff. Mr. Mosley said they were not proposing any other projects. He commented that three other projects were being proposed but those were not bike-ped related. 5 Bicycle Pedestrian Commission Special Meeting January 24, 2024 Chair Marcy wanted to know the criteria for choosing the Bollinger Road Project over others because last year the Commission was interested in the Carmen Road Bridge project. Mr. Mosley replied that the Commission could recommend the Carmen Road Bridge, but he did not think there were the funds for that. He wanted to suggest items that were feasible according to the current budget and current staffing resources. Chair Marcy thought it was good to know the tradeoffs ahead of time because it was hard for the Commission to make a recommendation without that information. Commissioner Ganga clarified there were already ongoing projects and staff wanted to make sure those got completed. He suggested finishing those projects before new ones were started. The Carmen Road Bridge project was always pushed back because of the cost. He suggested completing the Bollinger Road Project so it could be closed. MOTION: Commissioner Ganga moved, seconded by Commissioner John to recommend the following Capital Improvement Program item to the City Council for Fiscal Year 2024/2025: 1. Capital Improvement Project a. Bollinger Road Corridor Microstudy MOTION PASSED: 4-0, Zhao absent Mr. Aumentado said the proposed CWP ideas were changing the Bicycle Pedestrian Plan from a low to a high priority and the Speed Limit Lowering, Assembly Bill (AB) 43. The Commission wanted to know the priorities from last year. Mr. Mosley said Vision Zero and staff was working on that. Vice Chair Wolf confirmed the Vision Zero Draft Report was going to be presented to the Commission in February. Mr. Aumentado said yes, and it was going to go to the City Council either in March or April. Mr. Mosley said last year the Council approved the Bicycle Pedestrian Plan as a low-priority item. If the Commission thought that was important, he suggested recommending it as a high- priority item. Commissioner John asked about the Bike Rack Facilities. Mr. Aumentado said that was an ongoing item. Vice Chair Wolf recalled Mr. Mosley gave an update at the last Commission meeting. There was an agreement between the City and the Rotary. Mr. Mosley stated he was working with the Rotary right now to establish the agreement, then the bike racks were to move forward. Vice Chair Wolf said the Vision Zero report was going to come out soon and he thought there was going to be some recommendations that came out of that. Mr. Aumentado said Vision Zero was not going into the CWP as a recommended item. Vice Chair Wolf wanted to see Vision Zero principles incorporated into the Plan. Mr. Aumentado agreed. Mr. Mosley confirmed once Vision Zero was adopted, the guidance from Vision Zero would be incorporated. 6 Bicycle Pedestrian Commission Special Meeting January 24, 2024 Commissioner John wanted to know exactly what was planned for the new Bicycle Pedestrian Plan. Mr. Aumentado explained it was an update on the current 2016 Plan, the existing conditions in the City, an update on how many miles of bikeways there were, and areas that needed improvement. The consultant was going to look at the Plan from a data standpoint, bringing in what the vision was for the City, and making recommendations for new projects or priorities for 2025. Commissioner Ganga felt the Commission needed to establish the Vision Zero Plan first, and then move on to the Bicycle Pedestrian Plan. Vice Chair Wolf disagreed and felt the Commission needed to recommend the Plan as a high priority to the Council. Chair Marcy thought plans were good because then the Commission was able to look back and there was guidance. If there was no idea of what the Commission wanted, then it was going to be hard for the Commission to make progress. Commissioner Ganga said the Vision Zero item was going to come back to the Commission in February and he felt the Commission needed to make input to ensure that project was robust because he did not think Vision Zero was fully complete. He suggested the Commission look at Vision Zero while they look at the Plan because if the long-term projects were considered in the Plan, they were not complete. He suggested gathering input first and then proceeding with updating the Plan. MOTION: Vice Chair Wolf moved, seconded by Chair Marcy to recommend the following City Work Program items to the City Council for Fiscal Year 2024/2025: 1. City Work Program a. Bicycle Pedestrian Plan (high priority) b. Speed Limit Lowering (AB 43) c. Have staff collaborate with the City of Sunnyvale on the Homestead Bike Lane Study MOTION PASSED: 3-0, Zhao absent, Ganga abstain STAFF AND COMMISSION REPORTS 5. Staff Update and Commissioner Activity Report (All) Marlon Aumentado, Assistant Engineer relayed that the Silicon Valley Hopper expanded to the City of Santa Clara in November. Cristo Rey Drive Bike Lanes project was complete. McClellan Phase III started construction, which was going to last about four months. The De Anza Buffered Bike Lane project was going to bid in the coming months. Regarding the Bicycle Pedestrian Plan (Plan), staff was preparing to apply the remaining Transportation Development Act (TDA) 3 grant funds towards the Plan, which was going to be at least $250,000. The Safe Streets for All grant was awarded for the Bollinger Road Microstudy, which was $425,600. This project had a $106,400 local match. The initial phase of the project was going to occur over two years, beginning summer of 2024. This project required collaboration with the City of San Jose since the City shared its right-of-way. There was a Vision Zero Action Plan meeting that 7 Bicycle Pedestrian Commission Special Meeting January 24, 2024 happened yesterday. The draft report was coming to the Bicycle Pedestrian Commission (Commission) in February. There was a Steering Committee Tour related to the Stevens Creek Vision Corridor happening at Diridon station on February 8. There was a third Steering Committee meeting happening at the City of Cupertino City Hall on February 22 at 10 a.m. Finally, next month’s Commission meeting was pushed to the following week due to the Commission meeting happening the same night as a Council meeting. Vice Chair Wolf updated the Commission on the Mayor’s meeting. ADJOURNMENT Meeting adjourned at 8:31 p.m. SUBMITTED BY: ____________________________ Marlon Aumentado, Staff Liaison Note: Any attachments can be found on the Cupertino Website https://www.cupertino.org/our-city/agendas-minutes FY 2024 -2025 City Work Program Bicycle Pedestrian Commission Agenda Item #4 January 24, 2024 •Background •City Work Program (CWP) •CWP Ideas for 2024 •Proposed Ideas Contents Background •On April 4, 2023, City Council approved FY 23-25 City Work Program (CWP) •Total of 24 projects •Due to budget, 15 projects were approved for funding •Remaining 9 were placed ‘On Hold’ (see Att. A) City Work Program •City Council will evaluate all CWP items in Spring 2024 •Commission Action •Staff is requesting the all commissions review existing work program items •Propose up to 3 items for the Council to consider CWP Ideas •Items can be from the nine items that are on hold •New Bike Ped Plan •Can be items not selected during the prioritization process •Propose new items that fit the criteria below: •Timelines are finite ; expectation of completion within the next one to two fiscal years •Items are not duplicated in other efforts / programs (i.e. CIP Projects) •Items are not part of general City operations •Items fit into at least one of the 5 Council approved goals •Items fit within commission’s scope outlined in the Cupertino Muni Code Proposed Ideas •Already on the “To Be Considered FY 24 –25 CWP” List •New Bicycle-Pedestrian Plan (Low) •On Items Not Included in FY 23 –25 CW List •Bollinger Road Corridor Microstudy •Speed Limit Lowering (AB 43)