PC 2-13-2024 Searchable PacketCITY OF CUPERTINO
PLANNING COMMISSION
AGENDA
10350 Torre Avenue, Council Chamber
Tuesday, February 13, 2024
6:45 PM
IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue.
2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
3) The meeting will also be streamed live at www.Cupertino.org/youtube and
www.Cupertino.org/webcast
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) Appear in person at Cupertino Community Hall. Members of the audience who address
the Commission must come to the lectern/microphone, and are requested to complete a
Speaker Card and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or provide comments.
2) E-mail comments by 5:00 p.m. on Tuesday, February 13 to the Commission at
planningcommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City’s website after the
meeting.
Members of the public may provide oral public comments during the meeting as follows:
Oral public comments will be accepted during the meeting. Comments may be made
during “oral communications” for matters not on the agenda, and during the public
comment period for each agenda item.
Teleconferencing Instructions
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
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Planning Commission Agenda February 13, 2024
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_kx81xMKDR6ClXlN7GDsi_w
Phone Dial: 669-900-6833 and enter WEBINAR ID: 990 6964 8369 (Type *9 to raise hand to
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Meeting ID: 990 6964 8369
SIP: 99069648369@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand,” or, if
you are calling in, press *9. Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
PLEDGE OF ALLEGIANCE
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Planning Commission Agenda February 13, 2024
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the December 12 Planning Commission minutes.
Recommended Action: Approve the December 12 Planning Commission minutes.
1 - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
CONSENT CALENDAR - NONE
Unless there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items under the Consent Calendar be acted on simultaneously.
PUBLIC HEARINGS - NONE
Effective January 1, 2023, Government Code Section 65103.5 (SB 1214) limits the distribution of
copyrighted material associated with the review of development projects. Members of the public wishing
to view plans that cannot otherwise be distributed under SB 1214 may make an appointment with the
Planning Division to view them at City Hall by sending an email to planning@cupertino.org. Plans
will also be made available digitally during the hearing to consider the proposal.
OLD BUSINESS - NONE
NEW BUSINESS
2.Subject: Election of Planning Commission Chair and Vice Chair, and Committee
representatives and 2024 meeting schedule.
Recommended Action: Elect Planning Commission Chair and Vice Chair and approve
meeting schedule for 2024 (see Attachment 1).
Staff Report
1 - Planning Commission 2024 meeting schedule
2 - Cupertino Municipal Code Chapter 2.32 Planning Commission
3.Subject: Discuss Recommendations for City Council Work Program Items for 2024
Which Are Within the Jurisdiction of the Planning Commission.
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Planning Commission Agenda February 13, 2024
Recommended Action: Recommend City Council Work Program Items for 2024.
Staff Report
A - FY 23-25 Adopted City Work Program
B - Items Not Included in FY 23-25 City Work Program
C - Submission Form
STAFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
If you challenge the action of the Planning Commission in court, you may be limited to raising only
those issues you or someone else raised at the public hearing described in this agenda, or in written
correspondence delivered to the City of Cupertino at, or prior to, the public hearing. In the event an
action taken by the Planning Commission is deemed objectionable, the matter may be officially appealed
to the City Council in writing within fourteen (14) days of the date of the Commission’s decision. Said
appeal is filed with the City Clerk (Ordinance 632).
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the Planning Commission after publication of the
packet will be made available for public inspection in the Community Development Department located
at City Hall, 10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in
Planning packet archives linked from the agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the Planning Commission concerning any item that is
described in the notice or agenda for this meeting, before or during consideration of that item. If you
wish to address the Planning Commission on any issue that is on this agenda, please complete a speaker
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Planning Commission Agenda February 13, 2024
request card located in front of the Commission, and deliver it to the City Staff prior to discussion of the
item. When you are called, proceed to the podium and the Chair will recognize you. If you wish to
address the Planning Commission on any other item not on the agenda, you may do so by during the
public comment portion of the meeting following the same procedure described above. Please limit your
comments to three (3) minutes or less.
For questions on any items in the agenda, or for documents related to any of the items on the agenda,
contact the Planning Department at (408) 777 3308 or planning@cupertino.org.
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CITY OF CUPERTINO
Agenda Item
24-12951 Agenda Date: 2/13/2024
Agenda #: 1.
Subject: Approve the December 12 Planning Commission minutes.
Approve the December 12 Planning Commission minutes.
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DRAFT MINUTES
CUPERTINO PLANNING COMMISSION
Tuesday, December 12, 2023
At 6:45 p.m. Chair Steven Scharf called the Regular Planning Commission meeting to order and
led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre
Avenue and via teleconference.
ROLL CALL
Present: Chair Steven Scharf, Vice Chair Muni Madhdhipatla, and Commissioners David Fung
and Seema Lindskog. Absent: Commissioner Tejesh Mistry. Vice Chair Muni Madhdhipatla
attended via teleconference.
MOTION: Scharf moved and Lindskog seconded to approve Madhdhipatla’s request to
participate in tonight’s meeting remotely. The motion carried with the following vote: Ayes:
Scharf, Fung, and Lindskog. Noes: None. Abstain: Madhdhipatla. Absent: Mistry.
APPROVAL OF MINUTES
1.Subject: Approve the November 14 Planning Commission minutes.
Recommended Action: Approve the November 14 Planning Commission minutes.
MOTION: Scharf moved and Fung seconded to approve the November 14 Planning
Commission minutes. The motion carried with the following vote: Ayes: Scharf,
Madhdhipatla, Fung, and Lindskog. Noes: None. Abstain: None. Absent: Mistry.
POSTPONEMENTS - None
ORAL COMMUNICATIONS
Peggy Griffin expressed concern regarding lack of public discussion on the housing element.
San R discussed a recent Municipal Code Amendment for 23 Public Facilities (BA) zoned
properties and lack of housing element discussions.
WRITTEN COMMUNICATIONS - None
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CONSENT CALENDAR - None
PUBLIC HEARINGS
2. Subject: Application to consider the construction of a seven-unit townhome development
and associated environmental review. The application includes demolition of an existing
four-plex, subdivision for condominium purposes only, architectural review, and
associated tree removal. (Application No(s): DP-2023-001, ASA-2023-002, TM-2023-001
& TR-2023-008; Applicant(s): Leon Hu of Top Mission Realty & Investment, Inc.;
Location: 10046 Bianchi Way, APN: 359-07-021.) Recommended Action: Staff
recommends that the Planning Commission adopt the draft resolutions recommending
that the City Council:
1. Find the project exempt from the California Environmental Quality Act (CEQA) and
2. Approve the following permits:
a. Development Permit (DP-2023-001) (Attachment 1);
b. Architectural & Site Approval Permit (ASA-2023-002) (Attachment 2);
c. Tentative Final Map (TM-2023-001) (Attachment 3); and
d. Tree Removal Permit (TR-2023-008) (Attachment 4).
Written Communications for this item included staff and applicant presentations and an
email to the Commission.
Planning Manager Piu Ghosh introduced the item and Associate Planner Danielle Condit
gave a presentation.
Michael Wilson, on behalf of applicant Leon Hu, gave a presentation.
Chair Scharf opened the public hearing and the following people spoke.
Lynne Carlton
San R
Chair Scharf closed the public hearing.
Commissioners discussed site visits and ex-parte communications.
Commissioners asked questions and made comments.
Staff and Michael Wilson and Larry Wang, representing Leon Hu of Top Mission Realty &
Investment, Inc. answered questions.
1. MOTION: Fung moved and Lindskog seconded to approve the Development Permit
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(DP-2023-001). The motion carried with the following vote: Ayes: Scharf, Fung and
Lindskog. Noes: Madhdhipatla. Abstain: None. Absent: Mistry.
2.MOTION: Fung moved and Lindskog seconded to approve the:
•Architectural & Site Approval Permit (ASA-2023-002);
•Tentative Final Map (TM-2023-001); and
•Tree Removal Permit (TR-2023-008).
The motion carried with the following vote: Ayes: Scharf, Fung and Lindskog. Noes:
Madhdhipatla. Abstain: None. Absent: Mistry.
3.Subject: Sign Exception to allow two wall signs for a single tenant (Shane Co) at an
existing retail building (Application No(s): EXC-2022-004; Applicant(s): Kevin Tallman,
Shane Co.; Location: 19900 Stevens Creek Blvd.; APN: 369-05-044)
Recommended Action: That the Planning Commission adopt the proposed draft
resolution (Attachment A):
1.Finding the project exempt from CEQA; and
2.Approving a Sign Exception (EXC-2022-004) to allow a total of two wall signs.
Written Communications for this item included staff and applicant presentations.
Planning Manager Piu Ghosh introduced the item and Senior Planner Gian Martire gave
a presentation.
Dani Calkins, on behalf of applicant Shane Co, gave a presentation.
Chair Scharf opened the public hearing and the following people spoke.
San R
Chair Scharf closed the public hearing.
Commissioners discussed site visits and ex-parte communications.
Commissioners asked questions and made comments.
MOTION: Scharf moved and Madhdhipatla seconded to approve the Sign Exception
(EXC-2022-004) with the following modification:
-To allow one unlighted wall sign as a sign exception on the east facade at location 2.
The motion as modified carried with the following vote: Ayes: Scharf, Madhdhipatla, Fung
and Lindskog. Noes: None. Abstain: None. Absent: Mistry.
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OLD BUSINESS - None
NEW BUSINESS - None
STAFF AND COMMISSION REPORTS
Staff informed the Commission about receiving a modification application for the Rise
development pursuant to state law.
FUTURE AGENDA SETTING
Commissioners made comments and discussed requests for a future agenda item on the
Housing Element.
ADJOURNMENT
At 8:18p.m., Chair Scharf adjourned the Regular Planning Commission Meeting.
Minutes prepared by:
_______________________________
Lauren Sapudar, Deputy City Clerk
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CITY OF CUPERTINO
Agenda Item
24-12958 Agenda Date: 2/13/2024
Agenda #: 2.
Subject: Election of Planning Commission Chair and Vice Chair, and Committee representatives and
2024 meeting schedule.
Elect Planning Commission Chair and Vice Chair and approve meeting schedule for 2024 (see
Attachment 1).
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PLANNING COMMISSION STAFF REPORT
Meeting: February 13, 2024
Subject
Election of Planning Commission Chair and Vice Chair, and Committee representatives and
2024 meeting schedule
Recommended Action
Elect Planning Commission Chair and Vice Chair and approve the meeting schedule for
2024 (see Attachment 1).
Discussion
Chair and Vice Chair: The Chair and Vice Chair are elected annually among the Commission
members (See Attachment 2 - CMC Section 2.32.040). The term for Chair and Vice Chair is for
one year. While any Commissioner can be nominated and elected as the Chair, in the last
several years, the Vice Chair has been selected as the Chair by fellow Commissioners. The
selection for Vice Chair has historically been based on seniority with rotation among
Commissioners. The current Commissioners are listed below in order of term appointment
and rotation:
Name Term Date of
Appointment Date Term Ending
Muni Madhdhipatla (Vice Chair) First January 2021 January 2025
Steven Scharf (Chair) First January 2021 January 2025
David Fung First January 2023 January 2027
Seema Lindskog First January 2023 January 2027
Tejesh Mistry Partial March 2023 January 2025
Planning Commission Committee Appointments: Historically, prior to 2023, the Planning
Commission selected a Commissioner to attend Housing Commission meetings in order to
provide a brief summary of Housing Commission matters during the Commission Reports portion of
the Planning Commission Agenda. A Planning Commissioner appointee who attends a Housing
Commission meeting is not a voting member and there is no associated term of office. Usually,
the selection to be the Housing Commission attendee is determined by the level of interest of a
particular Planning Commissioner. However, a selection is not required, and any Commissioner
may attend a Housing Commission meeting since they are public meetings. A selection was not
made in 2023.
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The Mayor’s Meeting with Commissioners: This meeting is a bi-monthly meeting to report on
Planning Commission matters. The meeting format alternates between in-person and remote
attendance. The meetings must be attended by either the Chair or Vice Chair. If neither is
available, an alternate commissioner may be chosen to attend. This can be done on an as-needed
basis and no action is required at this time.
2024 Planning Commission Meeting Schedule: Cupertino Municipal Code (Chapter 2.32) (see
Attachment 2) sets regular Planning Commission meetings on the second and fourth Tuesdays of
each month at 6:45 p.m. However, the Code allows modifications to the schedule (Chapter
2.32.050). Additionally, meetings can be cancelled for lack of business pursuant to the Brown Act
(Section 54955 - 54955.1 and 54956). Should the Commission decide to cancel any meetings now,
a Special Meeting may be held, as needed (See Attachment 2 - CMC 2.32.050).
The proposed regular meeting schedule for the 2024 calendar year (see Attachment 1) has been
modified for the following reasons:
1. The City Council’s Procedures Manual established the month of August to be an annual
recess period and therefore, no meetings are held in August. In order to align with the
Council meeting schedule, no August meetings are proposed.
2. December 24, 2024 is an observed holiday and City facilities are closed. While the
Municipal Code requires that Planning Commission meetings that fall on legal holidays
be moved to the following day, City Hall is shut down between December 24, 2024 to
January 1, 2025. As a result, the proposed schedule proposes to not include a second
meeting in December.
While the proposed schedule does not cancel Planning Commission meetings for the following
meeting dates, since they occur close to scheduled holidays, the Commission may consider
cancelling these meetings to allow flexibility in personal scheduling since there may be issues
with obtaining a quorum for these meetings:
May 28th (day after Memorial Day)
November 26th (2 days before Thanksgiving)
Staff recommends that the Commission decide whether to cancel any meetings and adopt the
2024 meeting schedule.
Prepared by: Jon de Ridder, Administrative Assistant
Reviewed: Michael Woo, Senior Assistant City Attorney
Approved for Submission by: Piu Ghosh, Planning Manager
Attachments:
1 – Planning Commission 2024 meeting schedule
2 – Cupertino Municipal Code Chapter 2.32 Planning Commission
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Meeting Month 2nd Tuesday 4th Tuesday
Jaunuary 9th 23rd
February 13th 27th
March 12th 26th
April 9th 23rd
May 14th 28th (day after Memorial Day)
June 11th 25th
July 9th 23rd
August
September 10th 24th
October 8th 22nd
November 12th 26th (2 days before Thanksgiving)
December 10th 24th (Holiday)
2024 Planning Commission Calendar Schedule
No Meetings
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CHAPTER 2.32: PLANNING COMMISSION*
Section
2.32.010 Established.
2.32.020 Terms of Office.
2.32.030 Vacancy or removal.
2.32.040 Chairperson.
2.32.050 Meetings.
2.32.060 Amendments–Records.
2.32.070 Powers and functions.
2.32.080 Procedural rules.
* For statutory provisions regarding the establishment of a city planning commission, see Gov. Code
§ 65100 et seq. -- See Title 17, Zoning.
* Prior ordinance history: Ords. 5, 5(b), 5(c), 5(d), 167, 1166, 1213, 1321, 1459, 1549 and 1697.
2.32.010 Established.
The City Planning Commission is established. The City Planning Commission shall consist of five
members, none of whom shall be officials or employees of the City and none of whom shall cohabit
with as defined by law, nor be related by blood or marriage to any other member of the Commission,
the City Manager or the staff person(s) assigned to this Commission. The five members shall be
appointed by the City Council. Each member shall be a qualified elector in and resident of the City.
Each member shall receive compensation as established by resolution of the City Council.
(Ord. 1787, § 1 (part), 1998)
2.32.020 Terms of Office.
A. Commissioners serve at the pleasure of the City Council. The term of office of the members of
the Planning Commission shall be four years and shall end on January 30th of the year their term is
due to expire. No commissioner shall serve more than two consecutive terms except that a
commissioner may serve more than two consecutive terms if he or she has been appointed to the
Commission to fill an unexpired term of less than two years.
B. The appointment, reappointment, and rules governing incumbent members of the Commission
are governed by the Resolution of the City Council which governs advisory bodies.
(Ord. 18-2180, § 1 (part), 2018; Ord. 1974, § 4 (part), 2006; Ord. 1787, § 1 (part), 1998)
2.32.030 Vacancy or Removal.
Any appointed member may be removed by a majority vote of the City Council. If a vacancy occurs
other than by expiration of a term, it shall be filled by the Mayor ’s appointment for the unexpired
portion of the term.
(Ord. 1787, § 1 (part), 1998)
2.32.040 Chairperson.
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The commission shall elect its Chairperson and Vice- Chairperson from among its members. The
terms of the Chairperson and Vice-Chairperson shall be for one year.
(Ord. 2015, § 7, 2008; Ord. 1787, § 1 (part), 1998)
2.32.050 Meetings.
A. The City Planning Commission shall hold regular meetings on the second and fourth Tuesdays
of each month at six forty-five p.m. and may adjourn any regular meeting to a date certain, which shall
be specified in the order of adjournment and when so adjourned, such adjourned meeting shall be a
regular meeting for all purposes. Such adjourned meetings may likewise be adjourned and any so
adjourned meeting shall be a regular meeting for all purposes.
City Planning Commission meetings that fall on legal holidays shall automatically be moved to the
following day.
B. Special meetings of the Commission may be called at any time by the Chairperson or by any
three or more members of the Commission upon written notice being given to all members of the
Commission and received by them at least twenty-four hours prior to the meeting, unless notice
requirement is waived in writing by the member.
(Ord. 1942, 2004; Ord. 1787, § 1 (part), 1998)
2.32.060 Amendments–Records.
A. The affirmative vote of not less than a majority of its total voting members is required to approve
a recommendation to amend the zoning ordinance; the affirmative vote of a majority present with a
quorum present is required to take any other action.
B. The Commission shall keep an accurate record of its proceedings and transactions, and shall
render such reports to the Council as may be required by ordinance or resolution, and shall submit an
annual report to the Mayor. These records shall be filed with the City Clerk.
(Ord. 18-2180, § 1 (part), 2018; Ord. 1787, § 1 (part), 1998)
2.32.070 Powers and Functions.
The powers and functions of the City Planning Commission shall be as follows:
A. Prepare, periodically review, and revise as necessary, the General Plan;
B. Implement the General Plan through actions including, but not limited to, the administration of
specific plans and zoning, subdivisions, and sign ordinances;
C. Annually review the capital improvement program of the City and the local public works projects
of other local agencies for their consistency with the General Plan (pursuant to Sections 65400 et seq.
of the California Government Code);
D. Endeavor to promote public interest in, comment upon, and understanding of the General Plan,
and regulation relating to it;
E. Consult and advise with public officials and agencies, public utility companies, civic, educational,
professional, and other organizations and citizens generally concerning implementation of the General
Plan;
F. Promote the coordination of local plans and programs with the plans and programs of other
agencies;
G. Perform other functions as the City Council provides including conducting studies and preparing
plans other than those required or authorized by state law;
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H. Establish as needed a standing subcommittee of the Commission for Design Review. The
Planning Commission shall decide appeals of the Design Review Committee for the purposes of
conducting design review on projects that properly come before the Design Review Committee for
review, and conduct design review of a project as required by Chapters 2.90, 19.132, 19.134 and of
the Cupertino Municipal Code.
(Ord. 1844, § 1 (part), 2000; Ord. 1787, § 1 (part), 1998)
2.32.080 Procedural Rules.
The Planning Commission may adopt from time to time such rules of procedure as it may deem
necessary to properly exercise its powers and duties. Such rules shall be subject to approval by the
Council before becoming effective. All such rules shall be kept on file with the Chairperson of the
Planning Commission and the Mayor and a copy thereof shall be furnished to any person upon
request.
(Ord. 1844, § 1 (part), 2000; Ord. 1787, § 1 (part), 1998)
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CITY OF CUPERTINO
Agenda Item
24-12943 Agenda Date: 2/13/2024
Agenda #: 3.
Subject: Discuss Recommendations for City Council Work Program Items for 2024 Which Are Within
the Jurisdiction of the Planning Commission.
Recommend City Council Work Program Items for 2024.
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PLANNING COMMISSION STAFF REPORT
Meeting: February 13, 2024
Subject
Discuss Recommendations for City Council Work Program Items for 2024 Which Are
Within the Jurisdiction of the Planning Commission
Recommended Action
Recommend to City Council Work Program Items for 2024
Reasons for Recommendation
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which
included a total of 24 projects. Due to budget constraints, the City Council approved funding
for 15 of the 24 projects for FY 2023-2024, while the remaining nine were placed on hold.
Attachment A includes details on the adopted 24 projects.
The City Council will be reevaluating all City Work Program items in early Spring 2024. Staff
is requesting that all Commissions review existing work program items that are in their
jurisdiction and purview and propose up to three items for Council to consider. The Planning
Commission should discuss and select 3 items from the following which are within its
jurisdiction: 1) Attachment A – Update of the Heart of the City Special Area (Specific Plan),
Housing Element Update and Preserve existing and develop new BMR/ELI Housing and 2)
Attachment B – Privacy Screening and Balconies Code, Development Accountability and Sign
Ordinance Update. While the three items in Attachment B were not selected during the prior
Council prioritization process, the Planning Commission may select three from among these
five projects.
Commissions can also vote to propose new items as long as they fit the following criteria:
• Timelines are finite in nature, with an expectation of completion within the next 1-2
fiscal years.
• Items are not duplicated in other efforts/programs like Capital Improvement Program
(CIP) projects, General Plan, Climate Action Plan, etc.
• Items are not part of general City operations.
• Items fit into at least one of the five Council approved Goals (Public Engagement and
Transparency, Transportation, Housing, Sustainability & Fiscal Strategy, Quality of
Life).
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• Are within the Planning Commission’s jurisdiction outlined in Cupertino
Municipal Code section 2.32:
https://codelibrary.amlegal.com/codes/cupertino/latest/cupertino_ca/0-0-0-
79491#JD_Chapter2.32
All proposals must be submitted using Attachment C. These proposals will be
consolidated and submitted for Council consideration in early spring.
Sustainability Impact
No impact.
Fiscal Impact
Commissioners should keep the City’s budget in mind when proposing new items for
Council consideration.
California Environmental Quality Act
Not applicable.
_____________________________________
Prepared by: Astrid Robles, Senior Management Analyst
Michael Woo, Senior Assistant City Attorney
Reviewed by: Tina Kapoor, Deputy City Manager
Chris Jensen, City Attorney
Attachments:
A – FY 23-25 Adopted City Work Program
B – Items not included in FY 23-25 City Work Program
C – Submission Form
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 1
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. As part of the City’s
budget reduction strategy, the City Council approved funding for 15 of the 24 projects for FY 2023-2024. The remaining nine projects will be
considered for funding next year. Details and the breakdown of each year’s projects can be found in the two tables below.
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
5
Vision Zero (3)
*Bike Ped
Commission
Develop a Vision Zero Policy and
Action Plan and hire a consultant.
The Plan will guide policies and
programs with the goal of eliminating
fatalities on Cupertino roadways.
Special emphasis will be placed on
routes to, and streets surrounding,
Cupertino schools.
$20,000
additional
(Vision Zero is
currently funded
with $80K (100-
88-844 750-040).
March 2023
-December
2023
Public Works 400 hrs/
$105,000
Transportation
4
Tree List Project phases:
1)Review and revise development
tree list (per Ch. 14.18: Protected
Trees) with an emphasis on
appropriate trees and native
species.
2)Review, revise, and communicate
street tree list with an emphasis
on appropriate trees and native
species.
3)Develop an Urban Forest program
scope and cost for future
consideration.
1)$50,000
additional
2) $60,000
additional
3)$0
1)January
2024 - June
2024
2)July 2023 -
June 2024
3)July 2023-
June 2024
1)Community
Development
2)Public Works
3)Public Works
1)150 hrs/
$45,000
2) and 3)
200hrs/ $40,000
Sustainability &
Fiscal Strategy
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 2
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Public Safety
in both
residential/co
mmercial
areas
*Public Safety
Commission
1) Deploy city-owned license plate
readers and implement policies to
allow neighborhood-owned ones.
2) Strengthen Block
Leader/Neighborhood Watch
programs to ensure the leaders
are active and expand the
coverage of active neighborhoods.
3) Explore best practices to deter
crime in commercial areas and
bring options to Council.
1) $60,000
(Already allocated
in FY23)
2) $10,000
additional
3) $0
1) July 2022-
September
2023
2) July 2023-
June 2024
3)July 2023-
June 2024
1) Innovation
Technology
2) City
Manager’s
Office
3) City
Manager’s
Office
1) 100-200 hrs/
$15,000-
$30,000
2) 200 hrs/
$30,000
3) 250 hrs/
$40,000
Quality of Life
3
Senior
Services and
Youth
Engagement
*Teen
Commission
1) Assess Survey results and develop a
plan to increase awareness of
programs and services for seniors
based on gaps identified by the
survey.
2) Connect seniors with youth and
their families with inclusive
activities.
1) $0
2) $20,000
additional
1) July 2023-
June 30, 2024
2) July 2022-
June 30, 2024
Parks and
Recreation
1) 400-500 hrs/
$60,000-
$80,000
2) 200 hrs/
$30,000
Public
Engagement
and
Transparency
3
Dogs Off-
Leash Area
(DOLA)
Programs
*Parks and
Rec
Commission
1) Transition successful trial DOLA
programs to permanent programs
with a staff level permitting process
housed in Parks and Rec
2) Amenities for DOLA programs in
City parks, e.g., water facilities for
dogs, fencing, benches, etc.
1) $5,000
2) $200,000 per
year (already
allocated in CIP:
park amenity
improvements)
1) July 2023-
June 30, 2024
2) July 2023-
June 30, 2024
Parks and
Recreation
1) 600+ hrs/
$93,000+
2) 400hrs+/
$70,000+
(Dependent on
# of amenities)
Quality of Life
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 3
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Preserve
existing and
develop new
BMR/ELI
Housing
*Planning
Commission
Explore opportunities to preserve
existing expiring BMR housing.
Develop ELI (Extremely Low Income)
and BMR housing units for
Developmentally Disabled individuals
(IDD) on City-owned property as well
as the County-owned sites.
$250,000
(already allocated
and will
carryover)
July 2021-
June 2025
Community
Development
1000 hrs/
$305,000
Housing
2
Study Session
on City-
Owned
Properties
Inventory and assess existing facilities
and prepare a long-range planning
report for three City-owned
properties (including, but not limited
to Blesch, Byrne, and Stocklemeir)
$90,000 ($25k for
feasibility study
and $65k for long
range plan)
previously
allocated
July 2023
- June 2025
City Manager’s
Office
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
2
Housing
Element
Update
*Planning
Commission
Update Housing Element and
complete rezoning, General Plan
Amendments and EIR by December
2023.
$630,000
additional
($1,070,000
previously
allocated)
September
2020-January
2024
Community
Development
2000 hrs/
$610,000
Housing
2
Council
Governance
Reform
Package
1. Revised Ethics Policy consistent
with City response to the Civil Grand
Jury Report authorized on 2/21/2023
2. Investigate and report back on
incidents of violations of the
Municipal Code and Ethics Policy
relative to the Council-staff
relationship cited in the Civil Grand
Jury Report
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
1) March 2023
- September
2023
2) March 2023
- September
2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$30,000
Public
Engagement
and
Transparency
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 4
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Commission
Governance
Reform
Package
1. Revised Commissioner’s Handbook
to align it with Council Procedures
Manual
2. Investigate & report back on
incidents of violations of the Muni
Code re: the Commission-Staff
relationship
3. Realignment of Commissioner
terms of office
4. Establishment/revision of
commissioner qualifications
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
3) $0
4) $0
1) April 2023 -
December
2023
2) March
2023 -
September
2023
3) March
2023 -
October 2023
4) March
2023 -
October 2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$27,000
Public
Engagement
and
Transparency
2
Whole City
Policy Review
Repeat the 2013 process of compiling
and reviewing all City Policies
including 1) Administrative and 2)
Council policies and provide
recommendations/updates, e.g.
Green Purchasing, Property
Acquisition
1) $10,000
(Already allocated.
This excludes
funds related to
review of Financial
Policies)
2) $0
December
2022-June
2024
Admin
Services/ City
Attorney’s
Office/ City
Manager’s
Office
200-500 hrs/
$30k-$80k
Public
Engagement
and
Transparency
Lo
w
1
Analyze
Potential
Revenue
Resources
Analyze potential revenue resources
such as transient occupancy tax, sales
tax, property tax, utility users’ tax,
the City-owned municipal water
system, and potential lease/rental
income to address possible future
financing challenges.
$50,000 (already
allocated as part
of FY 23 City Work
Program)
March 2023 -
August 2023
Administrative
Services
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 5
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Lo
w
1
Support for
the Unhoused
*Housing
Commission
Collaborate and fund jointly with
West Valley efforts to address
regional needs and find workable
support for the Unhoused.
$50,000
additional
July 2023 -
June 2025
Community
Development
1000 hrs/
$90,000
Housing
1
Fiscal
Procedures
and Policies
Handbook
Develop the handbook to ensure
standardization of accounting,
budget, investment, procurement
policies, procedures, rules and
regulations.
$45,000 (already
allocated as part
of Moss Adams
Contract)
July 2021-
September
2023
Administrative
Services
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
Budget Audit Audit the Budget and Budget Policies. $15,000 (already
allocated as part
of Moss Adams
Contract)
July 2022-
July 2023
Administrative
Services
40 hrs/ $6,000
Sustainability &
Fiscal Strategy
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 6
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Recycled
Water
Feasibility
Study
Develop Recycled Water Feasibility
Study. Include Blackberry Farm
focus and extension of recycled
water from SCVWD.
$200,000 July 2023-
October 2024
Public Works 800 hrs/
$210,000
Sustainability &
Fiscal Strategy
Me
d
i
u
m
2
The Rise:
construction
stakeholder
engagement
Improve engagement with
stakeholders to ensure progress
with construction and reduce
barriers.
$100,000
additional
July 2023 -
June 2025
City Manager’s
Office
700 hrs/
$100,000
Public
Engagement
and
Transparency
2
Revise &
Update Heart
of the City
Special Area
Prioritize following completion of
Housing Element:
1. Address effect of AB 2011 and
build on Housing Element goals to
facilitate housing production in
transit-oriented locations
2. Tailor permissible uses to
revitalize local public-facing
commercial uses
(retail/restaurant/entertainment/p
rofessional office, etc.)
1)$1,000,000
additional
2)$50,000
additional
2) January
2024 - June
2025
3) January
2024 - June
2025
Community
Development
2000 hrs/
$610,000
Quality of Life
2
Homelessness
Jobs Project
and
Transitional
Housing
*Housing
Commission
Continue the Homeless Jobs
program for two individuals for the
third year. Revisit for review and
consider Transitional Housing.
$225,000
additional
July 2023-
June 2024
Community
Development
200 hrs/
$61,000
Housing
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 7
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Privacy
Screening and
Balconies
Code
*Planning
Commission
Prioritize following completion of
Housing Element:
Muni Code (Ch.19.28: R-1 Zones)
Privacy Screening and Balconies.
Update privacy planting list to be
climate appropriate/native
$200,000
additional
January 2024
- January
2025
Community
Development
300 hrs/
$92,000
Quality of Life
2
Pond
Repurposing
at Blackberry
Farm
Repurposing ponds at Blackberry
Farm, focus on groundwater
recharge.
$50,000
additional
July 2023 –
June 2024
Public Works 150 hrs/
$40,000
Quality of Life
Lo
w
1
New Bicycle-
Pedestrian
Plan
*Bike Ped
Commission
1) Update the current Bicycle and
Pedestrian Plans and combine them
to create a comprehensive Active
Transportation Plan.
2) Consider Complete Streets
concepts to enhance the interface
between Active Transportation
improvements and public and
private transportation systems.
$200,000
additional
July 2024 –
December
2025
Public Works 750 hrs/
$200,000
Transportation
1
Real Estate
Purchasing
Policy
Create Real Estate Purchasing
Policy
$75,000
additional
June 2025 City Manager’s
Office
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
280 stretch as
scenic
highway
Establish/maintain I-280 as scenic
highway
$25,000
additional
July 2023-
6/30/2024
Public Works 100 hrs/
$30,000
Quality of Life
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#Project Title Description Goal
1 Student Internship
Program
Implement a program to provide internship opportunities for
high school and community college students.
Public Engagement and Transparency
2 New Bicycle‐Pedestrian
Plan
1. Design a new Bicycle‐Pedestrian Plan to expand on the
expired Bicycle and Pedestrian Plans
2. Integreate Complete Streets concepts to create a better
interface between active transportation and VTA transit
systems
3. Bicycle and vehicular parking standards revision
Transportation
3 Privacy Screening and
Balconies Code
Muni Code: Privacy Screening and Balconies Transportation
4 Infratructure Assessment Perform a Citywide Infrastructure Assessment Transportation
5 Integrated Plan for
Community Engagement
Create Integrated Plan and Database for Community
Engagement. The plan should include all possible
outreach channels, traditional media, newspaper,
including Chinese and other languages, City Channel,
the Scene, social media and influencers. community
leaders, community groups, HOAs, block leader
programs, Chamber and other business groups etc.
Public Engagement and Transparency
6 Development
Accountability
Analyze methods to limit the implementation timeline
for entitled/future projects and encourage
development. Monitor implementation of
development agreements and conditions of approval.
Review and establish accountability in the project
approval process.
Quality of Life
7 Electrification Study Conduct public outreach, policy research, and
coordinate with regional efforts to develop policy
options for electrification of Cupertino's buildings and
transportation systems.
Sustainability
8 Visitor Center Develop an online visitor center/guide so that visitors to
Cupertino know where to go. Ideally a (digital) map to
identify locations to visit or for photo ops to post on
social media.
Public Engagement and Transparency
9 Safe Gun Storage
Ordinance
Research best practices for safe gun storage from
neighboring jurisdictions. Adopt safe gun storage
ordinance to increase public safety for residents.
Quality of Life
10 Sign Ordinance Update Update existing provisions, particularly in the temporary
sign regulations.
Quality of Life
11 Youth Who Work Encourage more youth and young adults in schools to
work and also help small businesses to reduce the
burden caused higher minimum wages. For example,
the City could provide $2/hour to compensate local
small businesses.
Quality of Life
Items Not Included in FY 23-25 City Work Program
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_______________________ Commission
2024 City Work Program Recommendations
Project Title Description Goal
1.
2.
3.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Select each goal that the project aligns with.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
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