The URL can be used to link to this page

ACC Agenda Packet 01-22-24CITY OF CUPERTINO ARTS AND CULTURE COMMISSION AGENDA 10300 Torre Avenue, City Hall Conference Room C Monday, January 22, 2024 6:30 PM ROLL CALL APPROVAL OF MINUTES 1.Subject: Meeting Minutes for the December 6, 2023 Arts and Culture Commission meeting. Recommended Action: Review and approve the minutes for the December 6, 2023 Arts and Culture Commission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2.Subject: Architectural and Site Approval (ASA-2023-013) to consider a public art installation for the Westport Development at 21301 Point Reyes Terrace (APN: 326-027-049, -046). Recommended Action: Receive a presentation on a public art installation and approve public art application, subject to conditions of the draft resolution. Staff Report A - Draft Resolution ASA-2023-013 B - Fine Arts Application 3.Subject: Discuss City Council Work Program Items for 2024. Recommended Action: Recommend City Council Work Program Items for 2024. Page 1 1 Arts and Culture Commission Agenda January 22, 2024 Staff Report A - FY 23-25 Adopted City Work Program B - Items Not Included in FY 23-25 City Work Program C - Submission Form STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment . Page 2 2 CITY OF CUPERTINO Agenda Item 24-12888 Agenda Date: 1/22/2024 Agenda #: 1. Subject: Meeting Minutes for the December 6, 2023 Arts and Culture Commission meeting. Review and approve the minutes for the December 6, 2023 Arts and Culture Commission meeting. CITY OF CUPERTINO Printed on 1/17/2024Page 1 of 1 powered by Legistar™3 Draft MINUTES ARTS AND CULTURE COMMISSION Wednesday, December 6, 2023 6:30 p.m. ARTS AND CULTURE COMMISSION SPECIAL MEETING CALL TO ORDER At 6:38 p.m., Chair Maa called the special meeting to order at City Hall, 10300 Torre Avenue, Conference Room C. ROLL CALL Commissioners Present: Carol Maa, David Wang, Rani Agrawal, Kiran Rohra (arrived 6:33 p.m.) Commissioners Absent: Dana Ford Staff Present: Gian Martire, Evelyn Moran, Jessica Javier, Susan Michael Presenters: Melissa Erikson (virtual) APPROVAL OF MINUTES 1. Subject: Meeting Minutes for the September 25, 2023 Arts and Culture Commission Meeting Recommended Action: Review and approve the minutes for the September 25, 2023 Arts and Culture Commission meeting. Vice Chair Wang motioned to approve the September 25, 2023 Arts and Culture Commission meeting minutes as submitted. Commissioner Agrawal seconded. Motion carried with 3 yes and 2 absent. POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS Written communications were emailed to the commission and are included for the record. OLD BUSINESS 2. Subject: Consider a public art installation for Jollyman Park Recommended Action: Receive a presentation on the proposed public art for the All-Inclusive Playground Project at Jollyman Park and approve the public art. Gian Martire, Senior Planner, introduced Evelyn Moran, Public Works Project Manager, to present on the item. Project Manager Moran gave an outline of the subject and introduced 4 Melissa Erikson, MIG Consultant, to continue the presentation. Consultant Erikson provided an overview including project history, alterations due to previous suggestions, budget and art in a play area considerations. Commissioners asked clarifying questions. Commissioner Rohra commended the team for addressing the commission’s previous concerns. She requested clarification on the number of petal arms and possible reflections and shadows cast on neighbors. Consultant Erikson stated there were four arms. She clarified that there were no homes close to the area and that the material for the petals was translucent and positioned flatly in the sculpture. Reflections would not be an issue. Project Manager Moran stated that the nearest home is four hundred feet away and has a landscape buffer. Vice Chair Wang echoed Commissioner Rohra’s praise of the teams hard work. He asked for clarification on the sound element that was alluded to in the presentation. Consultant Erikson stated that due to the amount of activity in this location of the park, sound elements were ruled out. She clarified that sound elements would be part of other designated play areas. Commissioner Agrawal asked for clarification of the tactile element of the piece. Project Manager Moran stated that the mechanism of the piece could be operated using a closed fist . Consultant Erickson stated the reason for this was to make it more usable. Commissioner Agrawal asked for clarification if a single wheel or multiple wheels would be used to operate the different arms. Consultant Erickson clarified that different wheels would be used for each arm. Chair Maa asked for clarification as to how the color choices were made. Consultant Erickson stated that color samples were provided by the fabricator which were then taken out into the sun to determine the best combinations for color and shadows. Chair Maa asked if any one color was more durable than the others. Consultant Erickson stated all the colors were equally durable. Chair Maa asked if the colors were chosen to include people with visual disabilities. Consultant Erickson clarified that considerations had been made and included in the decision for the strongest results. Chair Maa asked if the colors were final. Project Manager Susan Michael clarified that it would be best to determine final color choice later, on the project site. Chair Maa asked if more tactile elements could be introduced at the interaction interface. Consultant Erickson stated those considerations had been made but ruled out for safety and maintenance concerns. Commissioner Rohra asked for clarification if the manipulation wheels would be accessible and useable for younger children. Consultant Erickson stated they would. Commissioner Rohra asked if the possible additive element mentioned in the presentation would be located elsewhere in the park. Consultant Erikson stated that since the element was meant as a visual stimulation, it would most likely be in a planter near benches. She clarified that the element was 5 included as a possible additive because there were no opportunities to alter the structure of the primary sculpture. Commissioner Agrawal asked how this particular piece was arrived at as opposed to something more interactive and child friendly. Project Managers Moran and Michael stated that several items were presented to the Commission previously and this was the one that was determined to be the best fit. Vice Chair Wang stated he was ready to approve the main project, but not in favor of the additive element for fiscal responsibility reasons. Commissioner Rohra stated that she believed the feedback and asks of the Commission were satisfied to the best of the project teams’ ability. She said she was unsure about the additive element and didn’t feel strongly about it either way. Chair Maa asked Vice Chair Wang to clarify his fiscal responsibility reason. Vice Chair Wang stated that he did not feel that the additive element enhanced the project significantly for the price. He expressed that if the Commission saves money now, there will be opportunities to spend on other projects. Chair Maa thanked the team for their efforts. She stated that she was disappointed that all involved had not created something significant for Cupertino. She stated that she felt in five years they would look back and realize they had not done enough. Commissioner Rohra commended the staff and Commission for their efforts. She stated that this being the first time this process had been done, she felt that there were successful elements which they could learn from for future projects. Commissioner Rohra motioned to approve the Kaleidoscope design as presented, with the budget as estimated and without the additive element. Vice Chair Wang seconded the motion. Motion carried with 4 yes and 1 absent. NEW BUSINESS 3. Subject: 2023 Distinguished, Emerging, and Young Artist Award Programs Recommended Action: Evaluate participant submissions for the 2023 Distinguished, Emerging, and Young Artist Award Programs and select winners for each category. Jessica Javier, Administrative Assistant, Parks and Recreation, gave a brief overview of the evaluation process and asked if any of the commissioners had a conflict of interest regarding the entries. None of the commissioners stated a conflict of interest. Administrative Assistant Javier asked if the commissioners had any questions. Chair Maa requested clarification if there were repeat applicants for the same award. Administrative Assistant Javier clarified that applicants 6 could apply year after year in the same categories as long as the requirements are still met. She stated that one applicant had resubmitted an art piece from a previous year as part of a portfolio. Chair Maa asked for clarification on the late entry and if it should be considered. Administrative Assistant Javier clarified that the entry was allowed due to technical difficulties when no staff was available. She stated that submittal process adjustments would be made to prevent this for upcoming years. Administrative Assistant Javier reminded the commissioners of the maximum and minimum point scoring per the evaluation form and collected the commissioners total scores for each artist across all categories – Young Artist Group A, Young Artist Group B, Emerging Artist, and Distinguished Artist. Chair Maa opened and closed the item for public comment seeing no members of the public present. Administrative Assistant Javier suggested opening the discussion for the top five Young Artists Group A entries. Chair Maa opened the discussion. She stated that the criteria to discuss would be media, contest theme creativity, imagination, individuality, and was the theme addressed. Administrative Assistant Javier stated that the scores for the top five could be adjusted to reflect the top three choices after reassessment and discussion. Vice Chair Wang shared his screen with the top five entries for Group A displayed. The commissioners discussed technique, media, imagination and subject for the five pieces. They were impressed by them all but were able to narrow the entries to the top three. The commissioners were polled for the order of their choices. Final tally for the Young Artist Group A votes determined: 1st Place - Amelia Wang 2nd Place - Chloe Park 3rd Place - Swara Ananth Administrative Assistant Javier displayed the scored order of the Young Artists Group B entrants. The commissioners agreed to take the top five entrants for final consideration. Chair Maa reiterated the criteria for discussion. Vice Chair Wang shared his screen with the top five entries for Group B displayed. All the commissioners praised the entries for their creativity and technique. They discussed the pieces and were polled for their choices. Final tally for the Young Artist Group B votes determined: 1st Place – Yishan Lin 2nd Place – Rosa Lee 3rd Place – Jonny Tang 7 Administrative Assistant Javier displayed the rankings for the Emerging Artist entries. She suggested all the commissioners refer to the submitted portfolios on their laptops to help make the decision on final ranking choices. She clarified that only a platinum winner needed to be chosen, but gold and silver rankings were optional. She stated that only the platinum winner received a cash prize. She clarified the other ranked winners would receive plaques. Administrative Assistant Javier suggested that consideration of the top three be used due to the amount of material to be reviewed in the portfolios. Vice Chair Wang stated he preferred to consider the top five to remain consistent. Commissioner Rohra asked if all the commissioners had read the Gill Doyle entry. She observed that it was very difficult to compare the different medias and be fair when deciding. She suggested that unique entries be separated and called out specially. Commissioner Agrawal suggested that the commissioners leave the judging as is but make changes for future competitions. Administrative Assistant Javier stated that types of entries change yearly, and that sometimes other mediums may be absent. Vice Chair Wang stated that he felt as representatives of the Arts and Culture Commission they needed to promote and acknowledge all types of art, not just visual. The top four entries were discussed. A silver award was chosen. The choice for platinum and gold awards deadlocked. Chair Ma asked to reread the artists personal statements. Commissioner Rohra asked to look at the ranked scores one more time. After further discussion, the final tally for the Emerging Artist votes determined: 1st Place – Chloe Yoon 2nd Place – Tiffany Gu 3rd Place – Gill Doyle Administrative Assistant Javier displayed the rankings for the Distinguished Artist entries. She inquired if the commissioners wanted to consider the top five or three ranked. Commissioner Rohra reiterated her previous comments as to whether an entry that was a not visually media based should receive special consideration. The commissioners deliberated and narrowed the selection to four entries. Chair Maa noted that design and composition were criteria factors for this category to be considered. The commissioners stated that all the entries were amazing. Chair Maa stated that she wanted to highlight lesser-known artists. Administrative Assistant Javier polled the commissioners to remove one name from the four entries being considered. Commissioner Agrawal suggested future entries names be anonymous so as not to influence the decision-making process if the artist is known. Administrative Assistant Javier stated that this could be part of a later discussion. The final tally for the Distinguished Artist votes determined: 1st Place – Astrid Chevallier 2nd Place – Janki Chokshi 3rd Place – Mukund Marathe 8 Chair Maa moved to accept the winners as discussed and agreed to in the meeting for the 2023 Artist Award Program. Commissioner Rohra seconded. Motion carried with 4 yes and 1 absent. Chair Maa closed the item. STAFF AND COMMISSION REPORTS Vice Chair Wang reported on attending the most recent Mayor’s Meeting. He stated that he felt the new meeting format is much more structured and productive. He informed the commissioners that if they had not completed the cyber security training it was requested that they do. Finally, he stated that there was discussion to reinstate Zoom commission meeting accessibility to the public. Administrative Assistant Javier informed the Commission on the plans for the Artist Award Program exhibition and presentation ceremony to occur at the Arts and Culture Commission meeting January 22, 2024. She stated that the exhibition and award presentations would occur in Community Hall before the formal meeting. Senior Planner Martire provided a Staff Update on the following: - The January 22nd meeting would possibly include a number of items including o The City Work Program o Westport Art Program. He stated that two of the three developers have art for their developments. o The Art in Lieu policy. He stated that this item is scheduled for the February 6th City Council meeting. He noted that he is trying to get this pushed because of the tight turn around. o Administrative Assistant Javier reiterated that the Artist Award Program exhibition would happen before the formal meeting and would not impact regular meeting business. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS The Mayor’s meetings is bi-monthly and alternate between in-person and remote. The meetings must be attended by either the Chair or Vice Chair. Commissioners to attend the upcoming Mayor’s meetings as follows: January 16 – Chair Maa (in person) FUTURE AGENDA SETTING Vice Chair Wang requested a discussion on procedure and process for future Artist Award Program cycles ADJOURNMENT Chair Maa adjourned the meeting at 10:22 p.m. to the January 22, 2024, meeting at 6:30 p.m. 9 Respectfully Submitted by, Jon de Ridder, Administrative Assistant Community Development Department Minutes approved at the _______ regular meeting 10 CITY OF CUPERTINO Agenda Item 24-12889 Agenda Date: 1/22/2024 Agenda #: 2. Subject: Architectural and Site Approval (ASA-2023-013) to consider a public art installation for the Westport Development at 21301 Point Reyes Terrace (APN: 326-027-049, -046). Receive a presentation on a public art installation and approve public art application, subject to conditions of the draft resolution. CITY OF CUPERTINO Printed on 1/17/2024Page 1 of 1 powered by Legistar™11 ARTS AND CULTURE COMMISSION STAFF REPORT Meeting Date: January 22, 2024 Subject Architectural and Site Approval (ASA-2023-013) to consider a public art installation for Westport at 21301 Point Reyes Terrace (APN: 326-27-049, -046). The applicant is Dorka Keehn, Keehn on Art Recommended Action Receive a presentation on a public art installation for the Westport Development and approve public art application, subject to conditions of the draft resolution. Discussion Background On August 18, 2020 City Council approved a development proposal to demolish an existing shopping center (The Oaks) and to construct a mixed‐used development consisting of 267 housing units (88 Rowhouses/townhouses, 179 senior apartments of which 48 are Senior affordable apartments), 27 memory care licensed Assisted living residences (“memory care residences”), and 20,000 Square feet of commercial space via planning applications EA-2018-04, DP-2018-05, TM-2018-03, ASA-2018-05, TR‐2018‐22, and U-2019-03. The artwork is required as a condition of approval under DP-2018-05 (CC Resolution No. 20-106), Condition #12, Public Art Requirement: Public art shall be provided for the project in accordance with General Plan Policy 2- 66 and the City' s Public Art Ordinance (Chapter 19. 148 of the Cupertino Municipal Code). The minimum expenditure for the artwork, including, but not limited to design, fabrication, and installation is one (1) percent of the construction valuation for the first $ 100 million on construction valuation, or 0. 9% of construction valuation for valuation in excess of $ 100 million. The project pro forma shall be provided to the City to confirm the project budget. The public art plans (including location and design) shall be reviewed by the Fine Arts Commission during the building permit stage, in advance of final occupancy. Once approved by the Fine Arts Commission, the public artwork shall be installed to the satisfaction of the City prior to final occupancy. In the event the developer or property 12 ASA-2023-013 21301 Point Reyes Terrace January 22, 2024 Page 2 owner determines that the placement of artwork on a particular property may not be feasible, the developer or property owner may apply to the Fine Arts Commission for an in -lieu payment alternative as indicated in Chapter 19. 148 of the Cupertino Municipal Code. The in-lieu payment shall be 1. 25% of the construction valuation. The developers for the townhome/rowhouse parcels (Taylor Morrison) and the Senior Affordable Housing portion (The Pacific Companies) have submitted jointly as part of their respective obligations. Both developers have retained Dorks Keehn, Keehn on Art, to represent them. The Assisted Living (Related Companies/Atria) part of the Westport Development will submit later. Figure 1 Proposed Public Art locations. The applicant is proposing to locate the artwork at two locations, one on each development parcel. (Figure 1). The townhome/rowhouse portion will be along the Mary Avenue frontage, while the Senior affordable housing parcel will have the art pieces facing Stevens Creek Boulevard. The development is located between Stevens Creek Boulevard and Mary Avenue. The site is bounded by high density residential to the north, De Anza College to the South, and Memorial Park/Senior Center to the east. Since the proposed project is limited to exterior modifications to the site and landscaping. Municipal Code Chapters 19.12 and 13 ASA-2023-013 21301 Point Reyes Terrace January 22, 2024 Page 3 19.168 requires that an Architectural and Site Approval Permit is obtained for such modifications. Artwork Location The proposed artwork locations are situated along the frontages of the Westport Development, highly visible to motorists, residents, and pedestrians. No trees are proposed to be removed to facilitate these art installations. The project area comprises a footprint of approximately 30 square feet and comprises of the sculpture. Please refer to Attachment 3 for the artwork plan set. Design The proposed art pieces are briefly described below.  The Oaks: Created by Eric Powell, these five (5) benches located along the south façade of the senior affordable housing building facing Stevens Creek Boulevard combine form and function. Each bench is made from Ipe wood and steel backing that represent five different oak species endemic to norther California.  Kaleidoscope Dreams: Created by Reed & Madden, the stainless steal structure topped by twelve (12) steel laser cut butterflies will be adjacent to a butterfly garden fronting Mary Avenue. This will be based on concrete seating area and will be illuminated by low-voltage LED up lighting. Up lighting is allowed for public art pieces as ordained in CMC 19.102.040 Outdoor Lighting Requirements, and as approved by the Arts and Culture Commission. Please refer to Attachment 2 for a full description of the art pieces including pro-forma, design, and artist biographies. Environmental Review This project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) per Section 15303 – New Construction or Conversion of Small Structures and/or Section 15304 (Minor Alterations to Land). Other Department/Agency Review The City’s Building Division, Environmental Programs Division, Public Works Department, and the Santa Clara County Fire Department have no objections to the project. 14 ASA-2023-013 21301 Point Reyes Terrace January 22, 2024 Page 4 Conclusion Staff recommends approval of the project because the project and conditions of approval addressed concerns related to the proposed art piece and all of the findings for approval of the proposed project, consistent with Chapters 19.148 and 19.168 of the Cupertino Municipal Code, could be made. Next Steps The permit will become effective 14 calendar days from the date of the hearing. The decision of the Arts and Culture Commission is final, unless appealed within 14 calendar days from the date of the hearing. The applicant team may apply for building and/or other permits with the City at the end of the appeal period (February 5, 2024 at 5:00pm). This approval is valid until January 24, 2025. The applicant team may apply for a one-time two-year extension before the approval expires. Prepared by: Gian Paolo Martire, Senior Planner ATTACHMENTS 1. Draft Resolution ASA-2023-013 2. Fine Arts Application 15 ASA-2023-013 CITY OF CUPERTINO 10300 Torre Avenue Cupertino, California 95014 RESOLUTION OF THE ARTS AND CULTURE COMMISSION OF THE CITY OF CUPERTINO APPROVING THE PROPOSED ART AT THE PUBLIC ART INSTALLATION FOR THE WESTPORT DEVELOPMENT AT 21301 POINT REYES TERRACE SECTION I: PROJECT DESCRIPTION Application No.: Public Art (ASA-2023-013) Applicant: Dorka Keehn (Keehn on Art) Location: 21301 Point Reyes Terrace (APN: 326-27-049, -046) SECTION II: FINDINGS WHEREAS, the Arts and Culture Commission of the City of Cupertino received an application for an Architectural and Site Approval to consider public art at the Westport Development; and WHEREAS, artwork in private developments is required per Cupertino Municipal Code 19.148; and WHEREAS, the Arts and Culture Commission has held at least one public meeting with regard to the application; and WHEREAS, pursuant to the provisions of the California Environmental Quality Act of 1970 (Public Resources Code section 21000 et seq.) (“CEQA”), together with the State CEQA Guidelines (California Code of Regulations, Title 14, Section 15000 et seq.) (hereinafter, "CEQA Guidelines"), the City staff has independently studied the proposed Project and has determined that the Project is exempt from environmental review pursuant to the categorical exemption in CEQA Guidelines section 1530 3 (New Construction or Conversion of Small Structures) and/or Section 15304 (Minor Alterations to Land); and WHEREAS, the applicant has met the burden of proof required to support said application; and 16 Resolution No. ASA-2023-013 January 22, 2024 Page 2 WHEREAS, pursuant to Cupertino Municipal Code Section 19.148.060 Design Criteria and Artist Qualifications and Section 19.168.030 Architectural and Site Approval, the Arts and Culture Commission finds as follows with regard to this application: 1. The artwork is of a nature specified in Section 19.148.030. Section 19.148.030 identifies sculpture and functional artwork as a permitted artwork. 2. The artwork requirement is to be satisfied with one significant piece of artwork, except that the requirement may be met with several works of art when specifically found by the Fine Arts Commission to fulfill the intent of this chapter. The artwork shall be an integral part of the landscaping and/or architecture of the buildings. The artwork consists of multiple art pieces located at focal areas of the development. The location of the artwork is in an open area making it an integral component of the landscaping and site. 3. The artwork shall be easily visible from the public street and be located in an area specifically designated on the project site plan. Appropriate locations include, but are not limited to, entryways to the property, greenbelts, and building exteriors. The artwork must be in permanent view to motorists and pedestrians. Artwork located at the entrance to a development should make a major statement and be visible from the main parking lot, if any. When located in proximity to major traffic thoroughfares, the artwork should be at a motorist's scale and oriented toward the view corridor of the motorist. The artwork would be visible to residents, motorists, and pedestrians who travel by the site because the artwork shall be in an area along the corner of the development. 4. The composition of the artwork shall be of permanent materials requiring a low level of maintenance. Materials used shall be durable and resistant to graffiti and the effects of weather. The materials are permanent stainless-steel materials, as well as Ipe wood, requiring a low level of maintenance. The lights have an approximate 20-year durability. A maintenance program has been approved as part of this application. 5. The nature and style of the artwork shall be considered in the context of other artwork in the surrounding area in order to encourage a wide range of art styles and materials, and to create a balanced and interesting aesthetic appearance. The developer is encouraged to give preference to artists living or working in the San Francisco Bay area, and to avoid using artists whose work is already displayed as public art within the City of Cupertino boundaries. 17 Resolution No. ASA-2023-013 January 22, 2024 Page 3 The artwork meets the minimum requirements because the proposal adds to the wide range of styles and materials currently represented in Cupertino’s catalog of public art. The artists are local to the San Francisco Bay Area but has not been previously commissioned for other works in Cupertino, therefore adds to the diversity of artists locally. 6. Artwork shall be identified by an appropriate plaque or monument measuring not less than eight inches by eight inches. The plaque shall be made of a durable, permanent material and shall be placed near the artwork, and shall list the date of installation, title and artist, and medium. The artwork are identified by an 8”x8” stainless-steel plaques. 7. The proposed artwork shall meet the criteria for review as set forth in the City of Cupertino Public Art Program Guidelines for Selection of Public Art, as originally adopted by the City Council Resolution No. 05-040, or as later amended. The art program meets the criteria stated within City of Cupertino Public Art Program Guidelines for Selection of Public Art, which are incorporated into the findings stated above in Sections II 1-5 and/or incorporated into the conditions of approval in Section III of this resolution. 8. The proposal, at the proposed location, will not be detrimental or injurious to property or improvements in the vicinity, and will not be detrimental to the public health, safety, general welfare, or convenience: The proposed public art pieces are located around landscape areas and internal sidewalks that will need to meet ADA requirements of the development. Minimal modifications are proposed for the site landscaping. Therefore, the proposed artwork will not be detrimental or injurious to property or improvements in the vicinity, and will not be detrimental to the public health, safety, general welfare, or convenience. 9. The proposal is consistent with the purposes of Chapter 19.168, the General Plan, any specific plan, zoning ordinances, applicable planned development permit, conditional use permits, variances, subdivision maps or other entitlements to use which regulate the subject property including, but not limited to, adherence to the following specific criteria: a) Abrupt changes in building scale should be avoided. A gradual transition related to height and bulk should be achieved between new and existing buildings. The project scope does not include an increase in floor area or modifications to any of the buildings onsite. The artwork is proposed in an area onsite where there are currently no structures. Additionally, the design maintains a human scale. 18 Resolution No. ASA-2023-013 January 22, 2024 Page 4 b) In order to preserve design harmony between new and existing buildings and in order to preserve and enhance property values, the materials, textures and colors of new building should harmonize with adjacent development by being consistent or compatible with design and color schemes with the future character of the neighborhoods and purposes of the zone in which they are situated. The location, height and materials of walls, fencing, hedges and screen planting should harmonize with adjacent development. Unsightly storage areas, utility installations and unsightly elements of parking lots should be concealed. The planting of ground cover or various types of pavements should be used to prevent dust and erosion, and the unnecessary destruction of existing health y trees should be avoided. Lighting for development should be adequate to meet safety requirements as specified by the engineering and building departments and provide shielding to prevent spill-over light to adjoining property owners. The proposed artwork is designed to be harmonious with the surrounding landscape and is compatible with the development. New native landscaping will complement the intent of the design of the spiral art piece. Lighting for the artwork are low-voltage LEDs and lighting standards have been conditioned to prevent intrusive effects on adjacent properties. c) The number, location, color, size, height, lighting and landscaping of outdoor advertising signs and structures have been designed to minimize traffic hazard, positively affect the general appearance of the neighborhood and harmonize with adjacent development. The artwork is identified by a plaque at the pathway as required by CMC Section 19.148.060. They are made of durable, permanent materials and are integrated into the artwork design and overall site. d) With respect to new projects within existing residential neighborhoods, new development should be designed to protect residents from noise, traffic, light and visually intrusive effects by use of buffering, setbacks, landscap ing, walls and other appropriate design measures. This application is not a new development project and the artwork itself maintains sufficient setback along the front setback. NOW, THEREFORE, BE IT RESOLVED: That after careful consideration of the maps, facts, exhibits, testimony, staff’s report and presentation, and other evidence submitted in this matter, subject to the conditions which are enumerated in this Resolution beginning on PAGE 4 thereof, 19 Resolution No. ASA-2023-013 January 22, 2024 Page 5 The application for an Architectural and Site Approval, Application no. ASA-2023-013 for Public Artwork is hereby approved and that the subconclusions upon which the findings and conditions specified in this resolution are based and contained in the Public Meeting record concerning Application no. ASA-2023-013 as set forth in the Minutes of the Arts and Culture Commission Meeting of January 22, 2024 and are incorporated by reference as though fully set forth herein. SECTION III: CONDITIONS ADMINISTERED BY THE COMMUNITY DEVELOPMENT DEPARTMENT 1. APPROVED EXHIBITS Approval is based on the Fine Arts applications prepared by Dorka Keehn,of Keehn of Art, titled “Westport Affordable Senior Appartments” and “Westport Arroyo Village” consisting of 28 pages, except as may be amended by conditions in this resolution. 2. ACCURACY OF PROJECT PLANS The applicant/property owner is responsible to verify all pertinent property data including but not limited to property boundary locations, building setbacks, property size, building square footage, any relevant easements and/or construction records. Any misrepresentation of any property data may invalidate this approval and may require additional review. 3. ANNOTATION OF THE CONDITIONS OF APPROVAL The conditions of approval set forth shall be incorporated into and annotated on the first page of the building plans. 4. BUILDING AND FIRE CODE The applicant shall apply for and obtain building permits to allow the construction of the approved project. The applicant shall provide information and plans to allow the Building Official and the Fire Marshall, or their designee, to determine that the proposed plans comply with Building and Fire Codes in effect at the time of application for a building permit. 5. CONSULTATION WITH OTHER DEPARTMENTS The applicant is responsible to consult with other departments and/or agencies with regard to the proposed project for additional conditions and requirements. Any misrepresentation of any submitted data may invalidate an approval by the Community Development Department. 20 Resolution No. ASA-2023-013 January 22, 2024 Page 6 6. DEMOLITION REQUIREMENTS All demolished building and site materials shall be recycled to the maximum extent feasible subject to the Building Official. The applicant shall provide evidence that materials were recycled prior to occupancy. 7. DUST CONTROL The following construction practices shall be implemented during all phases of construction for the proposed project to prevent visible dust emissions from leaving the site: a. Water all exposed surfaces areas (e.g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) at least twice daily and more often during windy periods to prevent visible dust from leaving the site; active areas adjacent to windy periods; active areas adjacent to existing land uses shall be kept damp at all times, or shall be treated with non-toxic stabilizers or dust palliatives. b. All haul trucks transporting soil, sand, or other loose material off-site shall be covered. c. All visible mud or dirt track-out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited. d. All vehicle speeds on unpaved roads shall be limited to 15 mph. e. All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible. Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used. f. Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to 5 minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations [CCR]). Clear signage shall be provided for construction workers at all access points. g. All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified mechanic and determined to be running in proper condition prior to operation. h. Post a publicly visible sign with the telephone number and person to contact at the Lead Agency regarding dust complaints. This person shall respond and take corrective action within 48 hours. The Air District’s phone number shall also be visible to ensure compliance with applicable regulations. 21 Resolution No. ASA-2023-013 January 22, 2024 Page 7 The applicant shall incorporate the City’s construction best management practices into the building permit plan set prior to any grading, excavation , foundation or building permit issuance. 8. EXTERIOR BUILDING MATERIALS/TREATMENTS The final building exterior plan shall closely resemble the details shown on the original approved plans. Final building exterior treatment plan (including but not limited to details on exterior color, materials, architectural treatments, doors, windows, lighting fixtures, and/or embellishments) shall be reviewed and approved by the Director of Community Development prior to issuance of building permits to ensure quality and consistency. Any exterior changes determined to be substantial by the Director of Community Development shall either require a modification to this permit or a new permit based on the extent of the change. 9. ARTWORK IDENTIFICATION Artwork shall be identified by an appropriate plaque or monument measuring not less than eight inches by eight inches. The plaque shall be made of a durable, permanent material and shall be placed near the artwork, and shall list the date of installation, title and artist, and medium. 10. PERMANENT INSTALLATION The artwork shall be a permanent, maintained fixed asset of the property, and statements to this fact shall be attached or recorded to the existing CC&R's or otherwise recorded on the property deed, to advise subsequent property owners of their obligations to maintain the artwork. Artwork may not be removed without replacement with all necessary City Permits or the express written approval from the Fine Arts Commission or body governing such matters in the future. 11. MAINTENANCE Materials used shall be durable and resistant to graffiti and the effects of weather. 12. DUPLICATION To assure that the art work will not be duplicated, the artist shall be asked to warrant that the art work is unique and an edition of one, unless stated to the contrary in the contract and disclosed to the Fine Arts Commission. Mult iples shall be considered for selection at the discretion of the Fine Arts Commission. 22 Resolution No. ASA-2023-013 January 22, 2024 Page 8 13. LIGHTING PLAN Applicant shall provide to staff the proposed lighting plan for the art program. The plan shall include, but is not limited to, lighting specifications such as location, size, type, color, controls, timers, and appropriate illumination levels. The Director of Community Development, or staff designee, shall review and approve the lighting plan. 14. DARK SKY COMPLIANCE Alternative lighting standards for increased color temperature (no more than 4,000K) are approved pursuant to review and approval by the Fine Arts Commission. Prior to the issuance of Building Permits, the applicant shall provide to staff the lighting plan for the art program to comply with the remaining development standards of Cupertino Municipal Code (CMC) Section 19.102.040 Outdoor Lighting Requirements, including project lighting to be fully extinguished or motion sensor operated after 11:00 p.m., pursuant to CMC Section 19.102(B)(4). In the event changes are proposed from the approved plans, said changes must be reviewed and approved by the Director of Community Development or their designee. The applicant shall provide all documentation required to determine compliance with the Municip al Code. 15. PUBLIC ACCESS TO ARTWORK The artwork shall remain in permanent view to pedestrians and motorists and remain accessible to both pedestrians in the public right-of-way and to visitors of the Forum. No fencing or closing off the public artwork is permitted that would prohibit the visibility and/or access to the artwork as intended by the artist and described in this application. 16. GRADING AND CONSTRUCTION HOURS AND NOISE LIMITS a. All grading activities shall be limited to the dry season (April 15 to October 1), unless permitted otherwise by the Director of Public works. b. Construction hours and noise limits shall be compliant with all requirements of Chapter 10.48 of the Cupertino Municipal Code. c. Grading, street construction, underground utility and demolition hours for work done more than 750 feet away from residential areas shall be limited to Monday through Friday, 7 a.m. to 8 p.m. and Saturday and Sunday, 9 a.m. to 6 p.m. Grading, street construction, demolition or underground utility work within 750 feet of residential areas shall not occur on Saturdays, Sundays, holidays, and during the nighttime period as defined in Section 10.48.053(b) of the Municipal Code. 23 Resolution No. ASA-2023-013 January 22, 2024 Page 9 d. Construction activities shall be limited to Monday through Friday, 7 a.m. to 8 p.m. and Saturday and Sunday, 9 a.m. to 6 p.m. Construction activities are not allowed on holidays as defined in Chapter 10.48 of the Municipal Code. Nighttime construction is allowed if compliant with nighttime standards of Section 10.48 of the Cupertino Municipal Code. e. Rules and regulations pertaining to all construction activities and limitations identified in this permit, along with the name and telephone number of an applicant appointed disturbance coordinator, shall be posted in a prominent location at the entrance to the job site. f. The applicant shall be responsible for educating all contractors and subcontractors of said construction restrictions. The applicant shall comply with the above grading and construction hours and noise limit requirements unless otherwise indicated. 17. LANDSCAPE PROJECT SUBMITTAL Prior to issuance of building permits, the applicant shall submit a full Landscape Documentation Package, per sections 14.15.050 A, B, C, and D of the Landscape Ordinance, for projects with landscape area 500 square feet or more or elect to submit a Prescriptive Compliance Application per sections 14.15.040 A, B, and C for projects with landscape area between 500 square feet and 2,500 square feet. The Landscape Documentation Package or Prescriptive Compliance Application shall be reviewed and approved to the satisfaction of the Director of Community Development prior to issuance of building permits, and additional requirements per sections 14.15.040 D, E, F, and G or 14.15.050 E, F, G, H, and I will be required to be reviewed and approved prior to final inspections. 18. LANDSCAPE INSTALLATION REPORT The project is subject to all provisions delineated in the Landscape Ordinance (CMC, Chapter 14.15). A landscape installation audit shall be conducted by a certified landscape professional after the landscaping and irrigation system have been installed. The findings of the assessment shall be consolidated into a landscape installation report. The landscape installation report shall include, but is not limited to: inspection to confirm that the landscaping and irrigation system are installed as specified in the landscape and irrigation design plan, system tune-up, system test with distribution uniformity, reporting overspray or run-off that causes overland flow, and preparation of an irrigation schedule. 24 Resolution No. ASA-2023-013 January 22, 2024 Page 10 The landscape installation report shall include the following statement: “The landscape and irrigation system have been installed as specified in the landscape and irrigation design plan and complies with the criteria of the ordinance and the permit.” 19. LANDSCAPE AND IRRIGATION MAINTENANCE Per the Landscape Ordinance (CMC, Chapter 14.15), a maintenance schedule shall be established and submitted to the Director of Community Development or his/her designee, either with the landscape application package, with the landscape installation report, or any time before the landscape installation report is submitted. a. Schedules should take into account water requirements for the plant establishment period and water requirements for established landscapes. b. Maintenance shall include, but not be limited to the following: routine inspection; pressure testing, adjustment, and repair of the irrigation system; aerating and de-thatching turf areas; replenishing mulch; fertilizing; pruning; replanting of failed plants; weeding; pest control; and removing obstructions to emission devices. c. Failed plants shall be replaced with the same or functionally equivalent plants that may be size-adjusted as appropriate for the stage of growth of the overall installation. Failing plants shall either be replaced or be revived through appropriate adjustments in water, nutrients, pest control or other factors as recommended by a landscaping professional. 20. NESTING BIRDS Nests of raptors and other birds shall be protected when in active use, as required by the federal Migratory Bird Treaty Act and the California Department of Fish and Game Code. a. Construction and tree removal/pruning activities shall be scheduled to avoid the nesting season to the extent feasible. If feasible, tree removal and/or pruning shall be completed before the start of the nesting season to help preclude nesting. The nesting season for most birds and raptors in the San Francisco Bay area extends from February 1 through August 31. Preconstruction surveys (described below) are not required for tree removal or construction activities outside the nesting period. b. If construction activities and any required tree removal occur during the nesting season (February 1 and August 31), a qualified ornithologist shall be required to conduct surveys prior to tree removal or construction activities. Preconstruction surveys shall be conducted no more than 14 days prior to the start of tree removal, pruning or construction. Preconstruction surveys shall be 25 Resolution No. ASA-2023-013 January 22, 2024 Page 11 repeated at 14-day intervals until construction has been initiated in the area after which surveys can be stopped. During this survey, the ornithologist shall inspect all trees and other possible nesting habitats in and immediately adjacent to the construction areas for nests. c. If the survey does not identify any nesting birds that would be affected by construction activities, no further mitigation is required. If an active nest containing viable eggs or young birds is found sufficiently close to work areas to be disturbed by these activities, their locations shall be documented, and protective measures implemented under the direction of the qualified ornithologist until the nests no longer contain eggs or young birds. d. Protective measures shall include establishment of clearly delineated exclusion zones (i.e., demarcated by identifiable fencing, such as orange construction fencing or equivalent) around each nest location as determined by the qualified ornithologist, taking into account the species of birds nesting, their tolerance for disturbance and proximity to existing development. In general, exclusion zones shall be a minimum of 300 feet for raptors and 75 feet for passerines and other birds. The active nest within an exclusion zone shall be monitored on a weekly basis throughout the nesting season to identify signs of disturbance and confirm nesting status. The radius of an exclusion zone may be increased by the qualified biologist, if project activities are determined to be adversely affecting the nesting birds. Exclusion zones may be reduced by the qualified biologist only in consultation with California Department of Fish and Wildlife. The protection measures and buffers shall remain in effect until the young have left the nest and are foraging independently or the nest is no longer active. e. A final report on nesting birds and raptors, including survey methodology, survey date(s), map of identified active nests (if any), and protection measures (if required), shall be submitted to the Planning Manager, through the building permit review process, and be completed to the satisfaction of the Community Development Director prior to the start of grading. 21. TREE AND LANDSCAPE MAINTENANCE The property owner shall be responsible for ensuring that the existing trees and newly planted trees are properly maintained including but not limited to ensuring that there is adequate soil drainage, that the soil is well -aerated, and irrigation systems are thoroughly tested to provide sufficient water to landscaped areas while reducing water waste. 26 Resolution No. ASA-2023-013 January 22, 2024 Page 12 22. TREE PROTECTION As part of the demolition or building permit drawings, a tree protection plan shall be prepared by a certified arborist for the trees to be retained. In addition, the following measures shall be added to the protection plan:  For trees to be retained, chain link fencing and other root protection shall be installed around the dripline of the tree prior to any project site work.  No parking or vehicle traffic shall be allowed under root zones, unless using buffers approved by the Project Arborist.  No trenching within the critical root zone area is allowed. If trenching is needed in the vicinity of trees to be retained, the City’s consulting arborist shall be consulted before any trenching or root cutting beneath the dripline of the tree.  Wood chip mulch shall be evenly spread inside the tree projection fence to a four-inch depth.  Tree protection conditions shall be posted on the tree protection barriers.  Retained trees shall be watered to maintain them in good health.  A covenant on the property shall be recorded that identifies all the protected trees, prior to final occupancy. The tree protection measures shall be inspected and approved by the certified arborist prior to issuance of building permits. The City’s consulting arborist shall inspect the trees to be retained and shall provide reviews prior to issuance of demolition, grading or building permits. A report ascertaining the good health of the trees mentioned above shall be provided prior to issuance of final occupancy. 23. INDEMNIFICATION As part of the application, to the fullest extent permitted by law, the applicant shall agree to indemnify, defend with the attorneys of the City’s choice, and hold harmless the City, its City Council, and its officers, employees, and agents (collectively, the “indemnified parties”) from and against any liability, claim, action, cause of action, suit, damages, judgment, lien, levy, or proceeding (collectively referred to as “proceeding”) brought by a third party against one or more of the indemnified parties or one or more of the indemnified parties and the applicant related to any Ordinance, Resolution, or action approving the project, the related entitlements, environmental review documents, finding or determinations, or any other permit or approval authorized for the project. The indemnification shall include but not be limited to damages, fees, and costs awarded against the City, if any, and cost of suit, attorneys’ fees, and other costs, liabilities, and expenses incurred in connection with such proceeding whether 27 Resolution No. ASA-2023-013 January 22, 2024 Page 13 incurred by the Applicant, the City, or the parties initiating or bringing such proceeding. The applicant shall agree to (without limitation) reimburse the City its actual attorneys’ fees and costs incurred in defense of the litigation. Such attorneys’ fees and costs shall include amounts paid to the City’s outside counsel and shall include City Attorney time and overhead costs and other City staff overhead costs and any costs directly related to the litigation reasonably incurred by City. The applicant shall likewise agree to indemnify, defend, and hold harmless the indemnified parties from and against any damages, attorneys’ fees, or costs awards, including attorneys’ fees awarded under Code of Civil Procedure section 1021.5, assessed or awarded against the indemnified parties. The Applicant shall cooperate with the City to enter a Reimbursement Agreement to govern any such reimbursement. The Applicant shall agree to (without limitation) reimburse the City for all costs incurred in additional investigation or study of, or for supplementing, redrafting, revising, or amending, any document (such as an Environmental Impact Report, negative declaration, specific plan, or general plan amendment) if made necessary by proceedings challenging the project approvals and related environmental review, if the applicant desires to continue to pursue the project. The Applicant shall agree that the City shall have no liability to the Applica nt for business interruption, punitive, speculative, or consequential damages. 24. NOTICE OF FEES, DEDICATIONS, RESERVATIONS, OR OTHER EXACTIONS The Conditions of Project Approval set forth herein may include certain fees, dedication requirements, reservation requirements, and other exactions. PASSED AND ADOPTED this 22nd day of January 2024 at a noticed Public Meeting of the Arts and Culture Commission of the City of Cupertino, State of California, by the following vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: ATTEST: APPROVED: Gian Paolo Martire Carol Maa Senior Planner Chair 28 CUPERTINO PERCENT FOR ART APPLICATION WESTPORT ARROYO VILLAGE & AFFORDABLE SENIOR APARTMENTS August 28, 2023 TABLE OF CONTENTS A. Master Site Plan with Public Art Locations Page 1 B. Public Art Costs Worksheet Page 2 C. Senior Apartments Public Art Application Form Page 3 a. Artist bio and images of past artworks Page 5 b. Artist statement and proposed artwork Page 8 c. Site plan with artwork location Page 14 d. Location of identifying plaque Page 15 D. Arroyo Village Public Art Application Form Page 16 a. Artist bio and images of past artworks Page 18 b. Artist statement and proposed artwork Page 20 c. Site plan with artwork location Page23 d. Location of identifying plaque Page 24 E. Pro formas Page 25 29 SETBACK S E T B A C K SE T B A C K SETBACK PROPERTY LINE PROPERTY LINE STEVENS CREEK BOULEVARD MARY AVE LEGEND: RESIDENTIAL AREA RETAIL WITH RESIDENTIAL ABOVE EXTENTS OF UNDERGROUND PARKING GARAGE EDGE OF CURB EDGE OF CURB EDGE OF CURB PROPERTY LINE TOWNHOUSES (7)TOWNHOUSES (6)TOWNHOUSES (6) TOWNHOUSES (6)TOWNHOUSES (6) TOWNHOUSES (6)TOWNHOUSES (6) TOWNHOUSES (6) TOWNHOUSES (5) R O W H O U S E S ( 6 ) TO W N H O U S E S ( 4 ) TO W N H O U S E S ( 4 ) TO W N H O U S E S ( 4 ) TO W N H O U S E S ( 4 ) MONUMENT SIGN CENTRAL GREEN CENTRAL GREEN PARKING GARAGE ACCESS LOADING DOCK LANDSCAPING BLDG 2: BMR SENIOR LIVING (48 BMR SENIOR UNITS)/ RETAIL (2400 SF) BLDG 1: SENIOR LIVING (158 UNITS) / RETAIL (17,600 SF) R O W H O U S E S ( 4 ) R O W H O U S E S ( 8 ) 21'-4 1/2" 8'-4 1/2" 21'-4 1/2" 8'-5 1/2" 21'-4 1/2" 8'-5 1/2" DROP-OFF / LOADING DROP-OFF SEE PROJECT SUMMARY SHEET G202 FOR ZONING AND LAND USE DESIGNATIONS, AND GROSS SITE AREA AND NET SITE AREA. 1. GENERAL NOTES - SITE PLAN SEE OPEN SPACE CALCS SHEET G206A, G206B, G206C FOR OPEN SPACE CALCS.3. SEE LANDSCAPE SHEETS FOR LANDSCAPE AREA INFO. 4.SEE SHEET G202, A200 AND A201 FOR PROJECT PARKING SPACE SUMMARY. 5. SEE SITE PLAN SETBACKS SHEET G203 FOR SETBACK DIMENSIONS.2. SEE CIVIL DRAWINGS FOR VEHICLE ACCESS TURNING RADIUS AND STREET DESIGN 6. 6/ 4 / 2 0 2 0 2 : 4 4 : 2 P M 1" = 40'-0"A001 1 ARCHITECTURAL SITE PLAN 0'20'40'80'160' 6 30 Westport Cupertino Public Art Costs Arroyo Village 1%$314,585.47 Affordable Senior Apts 1%$177,732.76 1% Total $492,318.23 The Oak Benches Artwork Price artist fee $16,340 materials $12,000 fabrication $58,000 Design $1,000 Transportation $3,000 Installation $3,200 Insurance $500 Studio/Admin $3,000 Contingency $2,000 Plaque $1,000 Art Consultant $20,000 Total $120,040 Kaleidescope Dreams Artwork Price artist fee $50,000 materials $61,000 fabrication $155,000 engineering $14,048 Transportation $4,100 Installation $32,800 Insurance $1,500 Legal $400 Permit $5,500 Studio/Admin $15,000 Contingency $3,800 Art Consultant $26,130 Artists proposal fees $2,000 Plaque $1,000 Total $372,278 GRAND TOTAL $492,318 31 Cupertino Public Art Application Form Development Project Project Name: ___________________________ Application No: Address and/or Location: Acreage:________________________________ Lot size: Bldg. Sq. Ft. _____________________________ No. of stories: Arch. Style: ______________________________ Bldg. Usage: : Date of PC approval:_______________________ Date of CC approval Planner Name: ___________________________ Estimated occupancy date: Detailed project description: Public Art Overall project budget (from Pro Forma, et al) .25% for Art: $___________________________ Artwork Budget: $ Artwork Name: __________________________ Brief description: Materials: ______________________________ Dimensions: Lighted? Y/N ____________________________ Estimated installation date: Detailed description of art (location, materials, function, landscaping, lighting, pedestal, etc.): Detailed description of identifying plaque (location, materials): Cupertino Public Art Application Form Page 2 32 Project Name: ___________________________ Application No: Contacts Developer: Address: Phone (office):________________________ Phone (cell): Fax:_________________________________ Email: Artist: Address: Phone (office):________________________ Phone (cell): Fax:_________________________________ Email: Submitted by: ________________________________ ___________________________ Signature Date ___________________________ Printed name IMPORTANT: ATTACH SITE PLANS, ELEVATIONS, AND A LIST OF ANY OTHER PERTINENT INFORMATION 33 Westport Cupertino Affordable Senior Housing Apartments ARTIST BIO Berkeley based artist Eric Powell is known for his large works of art that relate strongly to site and architecture. Working both on commissioned private works and public art projects, he translates an idea into large, freeform structures that can withstand strong wind loads and harsh environments. He also designs and fabricates functional art including gates, benches, and railings. Powell appreciates public art commissions for their collaborative aspect, as well as for the opportunity to design and create works of art that are lasting, permanent, accessible and compelling for all viewers. Powell studied sculpture and painting at California College of Arts and the University of Southern California. In 1982, he co-founded Spirit Arts Gallery in Santa Fe, New Mexico, where he created an extensive body of sculptural works. In 1989, he founded Eric Powell Studio where he produces public and private commissions and works for gallery and museum exhibitions. Ericpowell.com SELECT CLIENT LIST Alameda County Arts Commission Alliance Residential Company Berkeley Civic Arts Commission City of Napa San Francisco Arts Commission Tucson Metropolitan Transit District Essex Property Trust Los Angeles County Arts Commission Oakland Arts Commission San Francisco Recreation and Parks Department SFMOMA Trumark Homes Wareham Development 34 Previous Works POLARIS, 2019 Steel, stainless steel, Diameter: 16’ EAH Housing for Estrella Vista Emeryville, California ARCHAEOLOGY, 2017 Steel, paint, varying dimensions (Horseshoe: 15‘ x 15’ x 2’) Trumark Homes Dublin, California 35 BOOKSHELVES, 2012 Stainless Steel, Steel, Paint Elmwood Public Library Berkeley, California NAPA BENCHES, 2015 Steel, Tazlan Wood, Historical Cast Iron Bookends, Bronze Plaques H: 52" W: 96" D: 17" 2015 City of Napa, CA 36 THE OAKS ART BENCHES Eric Powell Westport Cupertino Affordable Senior Housing Apartments The oak tree theme draws from the history of Cupertino and the site. Prior to 1850, according to a report from the San Francisco Estuary Institute (SFEI), 80 percent of all the trees in Cupertino were oak trees. Oaks deﬁned the place. Most of the oak trees were valley oaks, the largest and longest-lived of North American oak trees and endemic to California. More recently, the site was The Oaks Shopping Center. Each 6’ long bench features a curved 4 ½’ to 5’ high back that included a leaf shape design of a different oak that is native to Northern California. The ﬁve benches will be made of steel with Ipe wood seating with the overall design relating to the Mission Revival architecture of the building. They will adhere to ADA bench requirements with the seat 18” high and 22” deep, and will be bolted to the concrete. All ﬁnishes will be durable, easy to maintain, and resilient to the environment. The steel will be primed and painted in earth tones, mimicking a natural patina and the wood will be smooth with natural edges. Both the steel and wood will have protective coatings. The benches will serve as a draw for the retail, enhance the front of the building’s aesthetics, and provide places of respite for both residents and visitors. 37 38 39 40 41 42 STOP M M D.S. D.S. 48 ' - 1 " T4.2B.B REF REF REF MW21" DIA GURNEY 24"x84" MIN. 21" DIA RE F FE C FE C UP CO N D U I T TO P A N D B O T T O M CO N D U I T BO T T O M O N L Y CO N D U I T BO T T O M O N L Y CO N D U I T TO P & B O T T O M 12 . 0 0 17 . 0 0 12. 8 4 8.0 9 8.0 9 8.09 8.0 9 8.0 9 8.0 9 8.0 9 8.0 9 8.0 9 8.0 9 AR E A RE S T R I C T E D A3012 A301 1 STEVENS CREEK BOULEVARD ACCESSIBLE LOADING ZONE / PASSENGER DROP OFF PER CBC 11B-503 BIKE PARKING (4 SPACES) BIKE PARKING (4 SPACES) A302 1 A302 2 FIRE HYDRANT, SEE CIVIL NO PA R K I N G FIRE HYDRANT, SEE CIVIL 1 1 ACCESSIBLE ROUTE 3 PUBLIC WAY PRO PE RT Y LI N E PRO PE RT Y LI N E PR O P E R T Y L I N E PR O P E R T Y L I N E EV C H A R G I N G ON L Y NO PA R K I N G 12 ' - 0 " 5' - 0 " 12 ' - 0 " 5' - 0 " 8' - 6 " 8' - 6 " 8' - 6 " CL E A N A I R / VA N P O O L / E V CL E A N A I R / VA N P O O L / E V 1 6 6 18'-0" 7 TYP FR O M B A C K O F C U R B 35 ' - 0 "S E T B A C K L I N E BACK OF CURB 5 4 64 8 8 9 (7) PARKING SPACES 2 10 TO PARKING GARAGE (GARGE UNDER SEPARATE PE RM I T ) 11 1 1. CIVIL, LANDSCAPING AND SITE LIGHTING DESIGN (PHOTOMETRICS) SCOPE IS UNDER A SEPARATE SITE DEVELOPMENT PERMIT BLD-2021-0403. INFORMATION IS SHOWN FOR REFERENCE ONLY. 2. PRIOR TO AND AT THE TIME OF FOUNDATION INSPECTION, CORNER STAKES OR OFFSET STAKES MUST BE ESTABLISHED BY A LAND SURVEYOR REGISTERED IN THE STATE OF CALIFORNIA AND VERIFIED BY THE FIELD INSPECTOR TO ENSURE THAT NEW CONSTRUCTION IS LOCATED IN ACCORDANCE WITH THE APPROVED PLANS. 3. EXTERIOR DOOR LANDINGS SHALL BE 2% MAX SLOPE. EXTERIOR DOOR DETAILS AND ADA COMPLIANT THRESHOLDS PER SHEET A912. 4. PROVIDE KNOX BOX AT LOBBY ENTRANCE FOR FIRE DEPT. ACCESS. THE APPROVED KEY BOX (KNOX) SHALL BE INSTALLED AT LEAST 48" ABOVE GRADE ON THE OUTSIDE OF DOOR. IT SHALL BE PROVIDED W/ A KEY TO OPEN THE DOOR. GENERAL NOTES - SITE PLAN KEVIN S. SAUSER C-31859 REN. 11/30/2021S T A T E OF CA L I F O R NIA LI C E N S E D ARCHIT E C T REPRODUCTION OF THIS DRAWING IS EXPRESSLY FORBIDDEN WITHOUT THE SPECIFIC WRITTEN PERMISSION OF C2K ARCHITECTURE INC. THIS DRAWING IS ONLY CONDITIONALLY ISSUED, AND NEITHER RECEIPT OR POSSESSION THEREOF CONFERS OR TRANSFERS ANY RIGHT TO, OR LICENSE TO, USE THE SUBJECT MATTER OF THIS DRAWING OR ANY TECHNICAL INFORMATION SHOWN THEREON, NOR ANY RIGHT TO REPRODUCE THIS DRAWING OR PART THEREOF, WITHOUT THE WRITTEN AUTHORIZATION OF C2K ARCHITECTURE INC. SHEET TITLE: SHEET NO.: CITY STAMP 1645 NW HOYT PORTLAND OREGON 97209 503 444 2200 ADDRESS: OWNER: PROJECT NO.: DRAWN: DATE: REVISION: DESCRIPTION: C: \ R e v i t _ L o ca l \ 2 0 1 32 _ W e s tp o r t _ B u i l d i n g 2 _ s o h l h ab e r . r v t 11 / 8 / 2 0 2 1 9 : 5 4 : 3 1 A M A200B SITE PLAN IS S U E F O R P E R M I T WESTPORT- CUPERTINO: AFFORDABLE SENIOR APTS 21267 STEVENS CREEK BL V D CUPERTINO, CA 95014 AMERICAN CANYON PACIFIC ASSOCIATES, a CLP 20132 SRO 13 AUGUST 2021 ISSUE FOR PERMIT 1/8" = 1'-0" A200B 1 ARCHITECTURAL SITE PLAN 0' 2' 4' 8' 16' KEYNOTES - SITE PLAN 1 UNIT PATIO / PRIVATE SPACE 2 UNDERGROUND TRANSFORMER VAULT 3 KNOX BOX LOCATION. SEE ELEVATIONS. 4 LEVEL 2 EVSC CHARGING SPACE 5 LEVEL 1 EV READY SPACE 6 CLEAN AIR VEHICLE SPACE 7 WHEELSTOP 8 EVSC CHARGER 9 30"X48" CLEAR FLOOR SPACE 10 COMBINED STANDPIPE AND SPRINKLER FDC, SEE CIVIL DWGS 11 (10) CLASS 1 - BIKE LOCKERS. SEE LANDSCAPE DRAWINGS SHEET L100. BUILDING 2 F.F.=298.37 1 1 1 1 28 SEPT 2021 PERMIT REVISIONS - CYCLE 01 2 15 OCT 2021 PERMIT REVISIONS - CYCLE 02 3 12 NOV 2021 PERMIT REVISIONS - CYCLE 03 1 3 2 3 3 2 2 Independent Code Consultants11/22/21 43 44 Cupertino Public Art Application Form Development Project Project Name: ___________________________ Application No: Address and/or Location: Acreage:________________________________ Lot size: Bldg. Sq. Ft. _____________________________ No. of stories: Arch. Style: ______________________________ Bldg. Usage: : Date of PC approval:_______________________ Date of CC approval Planner Name: ___________________________ Estimated occupancy date: Detailed project description: Public Art Overall project budget (from Pro Forma, et al) .25% for Art: $___________________________ Artwork Budget: $ Artwork Name: __________________________ Brief description: Materials: ______________________________ Dimensions: Lighted? Y/N ____________________________ Estimated installation date: Detailed description of art (location, materials, function, landscaping, lighting, pedestal, etc.): Detailed description of identifying plaque (location, materials): Cupertino Public Art Application Form Page 2 45 Project Name: ___________________________ Application No: Contacts Developer: Address: Phone (office):________________________ Phone (cell): Fax:_________________________________ Email: Artist: Address: Phone (office):________________________ Phone (cell): Fax:_________________________________ Email: Submitted by: ________________________________ ___________________________ Signature Date ___________________________ Printed name IMPORTANT: ATTACH SITE PLANS, ELEVATIONS, AND A LIST OF ANY OTHER PERTINENT INFORMATION 46 Arroyo Village Artists’ Bio & Past Work Reed and Madden are award-winning sculptors who specialize in site-speciﬁc artwork for public environments. Their artwork is about creating the genius loci (spirit of the place) with elegant forms that tell a story about the uniqueness of the site. They make iconic sculptures that promote community pride. Artistically, the couple combines restrained elegance with playfulness – often using the movement of wind, light and water to evoke natural phenomena. They work primarily with stainless steel, bronze, concrete and programmable L.E.D. lights. Reed and Madden have a metal shop in Richmond, California. They are trained as architects and landscape architects and are licensed contractors. They have extensive experience collaborating with multiple city agencies and other professionals to get public art permitted and installed. Reed and Madden have completed more than two dozen large-scale outdoor sculptures for cities across the country. www.reedmadden.com Tiburon Arts Commission Saluna Apartments, Phoenix, AZ Maitland Arts Commission King Park, Johnson City, TN Everglades Holiday Park, Broward County, FL Palo Alto Arts Commission Seal Point Park, San Mateo, CA Coming About, 2006 Main Street, Tiburon CA seating, fountain & sculpture 47 Soluna, 2021, Pheonix, AZ Stainless steel, concrete, benches, LED programmed screens Sun Flowers, 2002, Palo Alto, CA 48 KALEIDOSCOPE DREAMS, Reed and Madden, Arroyo Village CONCEPT: In Reed and Madden’s Kaleidoscope Dreams, a human ﬁgure appears to be daydreaming encircled by a butterﬂy kaleidoscope (Butterﬂies ﬂying in a group are often referred to as a kaleidoscope, due to their many beautiful colors). Their head is ﬁlled with monarch images, their body leans back in upward exuberance. The twelve butterﬂies in their dream are supported by swirling tubes creating a dappled shade structure for the plaza below. Benches echo the geometry above and of the plaza inviting community seating. LED solar puck-lights, requiring no electricity, are mounted between the butterﬂy’s wings, creating a magical glowing atmosphere at night. ARTISTS’ GOALS: • An iconic sculpture for the plaza that draws people to it and connects to the surrounding butterﬂy garden. • Joy and light for the park both day and night. • Timeless sculpture made of enduring materials that appeals to a wide audience. • Sense of wonder by adding color, shadows, and lighting year-round. • Seating that offers both shade and sun depending on the weather. MATERIALS + CONSTRUCTION METHODS: • SEATS: Reinforced concrete of a custom light beige with a slightly textured surface that deters skateboarders but is still comfortable for sitting. Interior of seating will be stainless steel that will include laser cut lyrical text and welded-on skateboard deterrents. The outside convex shapes discourage skateboarders as they fall off the curve. The seating heights will be a uniform 18” in height, with plenty of room for wheelchairs between and beside benches. • ARBOR: The human-form column that supports the kaleidoscope of butterﬂies is made up of heavy stainless pipe, patinated bronze. The arbor is 23-feet long, 13-feet tall, and 15-feet deep. • BUTTERFLIES: The twelve butterﬂy-sculptures are made of laser-cut stainless-steel (12 gauge) of varying shapes and sizes, 40”-60” in diameter. Each butterﬂy will be rolled to form four individual wings at varying states of ﬂight. Areas of color will be achieved with dichroic glass. LED Solar puck lights are mounted between each butterﬂy’s wings. MAINTENANCE: The sculpture is made entirely of stainless-steel and should last indeﬁnitely. The bronze-patinated human form and the stainless- steel butterﬂies should be waxed every-other year to maintain the ﬁnishes. Glass and painted surfaces hosed yearly to eliminate dust. Only the LED up- lights will eventually need replacing. Their life-expectancy is 10 years. SAFETY AND LIABILITY: The lowest portion of the kaleidoscope is over 10’ above ground, deterring climbing. There are no sharp edges to any part of the sculpture. 49 50 51 Kaleidoscope Dreams Jeffrey Reed + Jennifer Madden Dichroic glass has slight texture and luminous colors that change with the angle of viewing. Sample of dichroic glass behind laser-cut stainless-steel. 52 M M M M M M M M M M M MMMMMMM M M M M M M M M M M M M M M M M STOP M A R Y A V E S T A T E R O U T E 8 5 S T R E E T A STREET C R O W R O W TOWNHOUSES TOWNHOUSES R O W H O U S E S R O W H O U S E S EQ . ( T Y P ) 24 ' 25 ' - 3 " 4' ( T Y P ) 4' TYP 1 2 ' 6 ' 1 5 ' 5 ' T Y P 3 0 ' 15' EQ . (TYP) 4' (TYP) 15'-3" 14' 27 ' 4' 5'-6" (TYP) 2 7 ' 30' 3 0 ' - 5 " 11'-7" 34'-1" 25' 32'-4" 4' ( T Y P ) 2 8 ' - 1 1 " 34'-8" 27'-6" 38'-8"28' 26'-9" 12'-6" 1 9 ' - 6 " E Q . ( T Y P ) 5' TYP O F F S I T E I M P R O V E M E N T S P E R S E P A R A T E P L A N S E T 6 ' 4 ' - 2 " 3 3 ' 4 ' 26 ' - 9 " 2 9 ' - 8 " R18.3' NORTH HA R D S C A P E P L A N L101 WE S T P O R T PR E P A R E D F O R KT U R B A N SE E S H E E T L 1 0 3 F O R C O N T I N U A T I O N SEE SHEET L102 FOR CONTINUATION OPEN LAWN SPACE, REFER TO L202 FOR INFORMATION A VALLEY GUTTER, REFER TO CIVIL PLANS FOR INFORMATION(TYP) PROPERTY LINE / R.O.W. LIMIT (TYP) A G A ROWHOUSES PATIO, REFER TO ARCHITECTURE PLANS (TYP) REFER TO LANDSCAPE PLANS FOR TREE INFORMATION (TYP) CONCRETE SIDEWALK WITHIN R.O.W. PART OF SEPARATE PLAN SET BIORETENTION, REFER TO CIVIL PLANS FOR INFORMATION (TYP)5 1 2 7 2 1 EXPANSION JOINT (TYP) CONTROL JOINT (TYP) PORCH WALL, REFER TO ARCHITECTURAL PLANS (TYP) PROPERTY LINE / R.O.W. LIMIT (TYP) EXPANSION JOINT (TYP) B C G I E E F F H G REFER TO L104 FOR ENLARGEMENT 1. REFERENCE SHEET L100 FOR SITE FURNISHINGS, HARDSCAPE SCHEDULES, AND NOTES. 2. REFERENCE SHEET C410-C417 FOR FINE GRADING AND DRAINAGE PLANS NOTE TO CONTRACTOR: SITE FURNISHINGS LEGEND - ROWHOUSES AND TOWNHOUSES REF #DESCRIPTION WASTE AND RECYCLING CONTAINERS W/ ASHTRAY BIKE RACK CAFE TAB LE CAF E CHAIR BACKLESS BENCH MAILBOX (A) MAILBOX (B) MAILBOX (C) HARDSCAPE LEGEND - ROWHOUSES AND TOWNHOUSES REF. # DESCRIPTION SIDEWALK CONCRETE INTEGRAL COLOR CONCRETE ASPHALT CONCRETE STAMPED ASPHALT CONCRETE DETECTABLE WARNING HEAVY-DUTY CONCRETE PERVIOUS PAVEMENT AND SUBSURFACE SILVA CELL BIORETENTION GRANITECRETE 8 G 6 PEDESTRIAN LIGHTING, REFER TO HEART OF CITY SPECIFIC PLAN (TYP) BUILDING MOUNTED LIGHTING, REFER TO LIGHTING PLANS (TYP) SEAN HATCH 01/25/22 53 54 55 156,377 Cost Code TRADE Subcontractor PHASE TOTALS Avg SQFT Cost MIX COUNT 88.00$ CONTRACTS BY BUILDING 022500 CONCRETE - FOUNDATION ATLANTIC CONCRETE 1,788,800.00$ 11.44 022600 CONCRETE - VAPOR BARRIER N/A -$ - 061730 FRAMING TRUSS CBC FRAMING 621,760.00$ 3.98 061770 FRAMING LABOR CBC FRAMING 2,398,154.00$ 15.34 061780 FRAMING LUMBER CBC FRAMING 5,213,810.00$ 33.34 071210 INSULATION TRUETEAM 379,439.00$ 2.43 071230 FIRE STOPPING TRUETEAM 70,400.00$ 0.45 071360 SHEETMETAL SIGNAL HEATING & AIR 47,945.27$ 0.31 073010 ROOFING CITADEL ROOFING 517,541.00$ 3.31 073055 SOLAR ZERO DOWN -$ - 085000 WINDOWS INSIGHT GLASS (ALL ANDERSON)2,768,617.00$ 17.70 124400 MASONRY/CMU WALLS LV MASONRY 301,150.00$ 1.93 124500 STUCCO GREYSTONE 1,747,180.00$ 11.17 125210 FIRE SPRINKLER THREE ALARM 449,570.00$ 2.87 125212 FIRE ALARM N/A -$ - 127125 GUTTERS SIGNAL HEATING & AIR 87,906.88$ 0.56 127200 ORNAMENTAL IRON COSTAL LUMBER 400,932.59$ 2.56 0 EMPTY N/A -$ - TOTALS BY BUILDING TOTAL 16,908,005.74$ 107.39 SQFT CONTRACTS BY PLAN 071220 DECK COATING HIGH END 45,696.00$ 0.29 085350 GARAGE DOOR ALCAL SPECIALTY 341,338.00$ 2.18 092103 DRYWALL CRS DRYWALL 1,797,720.00$ 11.50 096100 FLOORING- CERAMIC TILE HOMESITE 149,035.00$ 0.95 099100 FLOORING- CARPET HOMESITE 133,384.00$ 0.85 096800 PAINTING J.W. PETERSON PAINTING 754,319.60$ 4.82 102051 FINISH CARPENTRY & INT TRIM BMC 1,111,692.00$ 7.11 102104 STAIR RAILS HEATH STAIRS 163,571.00$ 1.05 102705 FINISH HARDWARE BMC 158,639.00$ 1.01 102830 MIRRORS & SHOWER DOOR INFINITY GLASS & GLAZING 109,190.00$ 0.70 113110 APPLIANCES GE APPLIANCES 453,014.00$ 2.90 123300 CABINETS BARBOSA CABINETS 983,758.06$ 6.29 123301 CABINETS INSTALL BARBOSA CABINETS 116,166.94$ 0.74 123635 CULTURED MARBLE MARBLE PALACE 221,638.00$ 1.42 123660 GRANITE COUNTERTOP HOMESITE 269,167.00$ 1.72 125150 TERMITE PRETREAT B.E.E. PEST SERVICES 8,360.00$ 0.05 125260 STRUCTURED WIRING THREE D ELECTRIC 218,722.15$ 1.40 152150 HVAC SIGNAL HEATING & AIR 1,640,072.77$ 10.49 153130 PLUMBING JR PIERCE PLUMBING 3,040,610.00$ 19.44 162510 ELECTRICAL THREE D ELECTRIC 1,903,017.00$ 12.17 162560 ELECTRICAL FIXTURES MELODY LIGHTING 115,521.50$ 0.74 133120 FENCING & GATES COSTAL LUMBER 30,668.76$ 0.20 096400 FLOORING - LVP/WOOD HOMESITE 325,155.00$ 2.08 123655 CERAMIC TILE - MSTR BATH SURRONDS HOMESITE 293,185.00$ 1.87 0 EMPTY N/A -$ - 0 EMPTY N/A -$ - 0 EMPTY N/A -$ - TOTALS BY PLAN TOTAL 14,550,542.12$ 91.98 SQFT GRAND TOTAL BUILDING & PLANS (Stick / Brick) TOTAL 31,458,547.86$ 199.37 SQFT ARROYO VILLAGE (NSE #35083201) - Cupertino Budget as of: 8/29/2023 1:39 PM 56 CITY OF CUPERTINO Agenda Item 24-12890 Agenda Date: 1/22/2024 Agenda #: 3. Subject: Discuss City Council Work Program Items for 2024. Recommend City Council Work Program Items for 2024. CITY OF CUPERTINO Printed on 1/17/2024Page 1 of 1 powered by Legistar™57 ARTS AND CULTURE COMMISSION STAFF REPORT Meeting: January 22, 2024 Subject Discuss City Council Work Program Items for 2024 Recommended Action Recommend City Council Work Program Items for 2024 Reasons for Recommendation On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. Due to budget constraints, the City Council approved funding for 15 of the 24 projects for FY 2023-2024, while the remaining nine were placed on hold. Attachment A includes details on the adopted 24 projects. The City Council will be reevaluating all City Work Program items in early Spring 2024. Staff is requesting that all Commissions review existing work program items and propose up to three items for Council to consider. These items can be from the nine items that are currently on hold, listed in Attachment A. They can also be from the other items that were not selected during the prioritization process, listed in Attachment B. Commissions can also vote to propose new items as long as they fit the following criteria:  Timelines are finite in nature, with an expectation of completion within the next 1-2 fiscal years.  Items are not duplicated in other efforts/programs like Capital Improvement Program (CIP) projects, General Plan, Climate Action Plan, etc.  Items are not part of general City operations.  Items fit into at least one of the five Council approved Goals (Public Engagement and Transparency, Transportation, Housing, Sustainability & Fiscal Strategy, Quality of Life).  Items fit within the Commission’s scope outlined in the Cupertino Municipal Code. All proposals must be submitted using Attachment C. These proposals will be consolidated and submitted for Council consideration in early spring. Sustainability Impact 58 No impact. Fiscal Impact Commissioners should keep the City’s budget in mind when proposing new items for Council consideration. California Environmental Quality Act Not Applicable _____________________________________ Prepared by: Astrid Robles, Senior Management Analyst Reviewed by: Tina Kapoor, Deputy City Manager Attachments: A – FY 23-25 Adopted City Work Program B – Items not included in FY 23-25 City Work Program C – Submission Form 59 FY 2023-25 City Work Program *Projects relevant to Commission Scope 1 On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. As part of the City’s budget reduction strategy, the City Council approved funding for 15 of the 24 projects for FY 2023-2024. The remaining nine projects will be considered for funding next year. Details and the breakdown of each year’s projects can be found in the two tables below. Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est. Timeline Lead Department Estimated Staff Time/Staff Cost Goal Hi g h 5 Vision Zero (3) *Bike Ped Commission Develop a Vision Zero Policy and Action Plan and hire a consultant. The Plan will guide policies and programs with the goal of eliminating fatalities on Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools. $20,000 additional (Vision Zero is currently funded with $80K (100- 88-844 750-040). March 2023 - December 2023 Public Works 400 hrs/ $105,000 Transportation 4 Tree List Project phases: 1) Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species. 2) Review, revise, and communicate street tree list with an emphasis on appropriate trees and native species. 3) Develop an Urban Forest program scope and cost for future consideration. 1) $50,000 additional 2) $60,000 additional 3) $0 1) January 2024 - June 2024 2) July 2023 - June 2024 3) July 2023- June 2024 1) Community Development 2) Public Works 3) Public Works 1) 150 hrs/ $45,000 2) and 3) 200hrs/ $40,000 Sustainability & Fiscal Strategy 60 FY 2023-25 City Work Program *Projects relevant to Commission Scope 2 Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est. Timeline Lead Department Estimated Staff Time/Staff Cost Goal Hi g h 3 Public Safety in both residential/co mmercial areas *Public Safety Commission 1) Deploy city-owned license plate readers and implement policies to allow neighborhood-owned ones. 2) Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active neighborhoods. 3) Explore best practices to deter crime in commercial areas and bring options to Council. 1) $60,000 (Already allocated in FY23) 2) $10,000 additional 3) $0 1) July 2022- September 2023 2) July 2023- June 2024 3)July 2023- June 2024 1) Innovation Technology 2) City Manager’s Office 3) City Manager’s Office 1) 100-200 hrs/ $15,000- $30,000 2) 200 hrs/ $30,000 3) 250 hrs/ $40,000 Quality of Life 3 Senior Services and Youth Engagement *Teen Commission 1) Assess Survey results and develop a plan to increase awareness of programs and services for seniors based on gaps identified by the survey. 2) Connect seniors with youth and their families with inclusive activities. 1) $0 2) $20,000 additional 1) July 2023- June 30, 2024 2) July 2022- June 30, 2024 Parks and Recreation 1) 400-500 hrs/ $60,000- $80,000 2) 200 hrs/ $30,000 Public Engagement and Transparency 3 Dogs Off- Leash Area (DOLA) Programs *Parks and Rec Commission 1) Transition successful trial DOLA programs to permanent programs with a staff level permitting process housed in Parks and Rec 2) Amenities for DOLA programs in City parks, e.g., water facilities for dogs, fencing, benches, etc. 1) $5,000 2) $200,000 per year (already allocated in CIP: park amenity improvements) 1) July 2023- June 30, 2024 2) July 2023- June 30, 2024 Parks and Recreation 1) 600+ hrs/ $93,000+ 2) 400hrs+/ $70,000+ (Dependent on # of amenities) Quality of Life 61 FY 2023-25 City Work Program *Projects relevant to Commission Scope 3 Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est. Timeline Lead Department Estimated Staff Time/Staff Cost Goal Me d i u m 2 Preserve existing and develop new BMR/ELI Housing *Planning Commission Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as the County-owned sites. $250,000 (already allocated and will carryover) July 2021- June 2025 Community Development 1000 hrs/ $305,000 Housing 2 Study Session on City- Owned Properties Inventory and assess existing facilities and prepare a long-range planning report for three City-owned properties (including, but not limited to Blesch, Byrne, and Stocklemeir) $90,000 ($25k for feasibility study and $65k for long range plan) previously allocated July 2023 - June 2025 City Manager’s Office 100 hrs/ $16,000 Sustainability & Fiscal Strategy 2 Housing Element Update *Planning Commission Update Housing Element and complete rezoning, General Plan Amendments and EIR by December 2023. $630,000 additional ($1,070,000 previously allocated) September 2020-January 2024 Community Development 2000 hrs/ $610,000 Housing 2 Council Governance Reform Package 1. Revised Ethics Policy consistent with City response to the Civil Grand Jury Report authorized on 2/21/2023 2. Investigate and report back on incidents of violations of the Municipal Code and Ethics Policy relative to the Council-staff relationship cited in the Civil Grand Jury Report 1) $0 2) $25,000 additional (For both Council and Commission Governance Reform) 1) March 2023 - September 2023 2) March 2023 - September 2023 City Attorney’s Office/ City Manager’s Office 150 hrs/ $30,000 Public Engagement and Transparency 62 FY 2023-25 City Work Program *Projects relevant to Commission Scope 4 Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est. Timeline Lead Department Estimated Staff Time/Staff Cost Goal Me d i u m 2 Commission Governance Reform Package 1. Revised Commissioner’s Handbook to align it with Council Procedures Manual 2. Investigate & report back on incidents of violations of the Muni Code re: the Commission-Staff relationship 3. Realignment of Commissioner terms of office 4. Establishment/revision of commissioner qualifications 1) $0 2) $25,000 additional (For both Council and Commission Governance Reform) 3) $0 4) $0 1) April 2023 - December 2023 2) March 2023 - September 2023 3) March 2023 - October 2023 4) March 2023 - October 2023 City Attorney’s Office/ City Manager’s Office 150 hrs/ $27,000 Public Engagement and Transparency 2 Whole City Policy Review Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2) Council policies and provide recommendations/updates, e.g. Green Purchasing, Property Acquisition 1) $10,000 (Already allocated. This excludes funds related to review of Financial Policies) 2) $0 December 2022-June 2024 Admin Services/ City Attorney’s Office/ City Manager’s Office 200-500 hrs/ $30k-$80k Public Engagement and Transparency Lo w 1 Analyze Potential Revenue Resources Analyze potential revenue resources such as transient occupancy tax, sales tax, property tax, utility users’ tax, the City-owned municipal water system, and potential lease/rental income to address possible future financing challenges. $50,000 (already allocated as part of FY 23 City Work Program) March 2023 - August 2023 Administrative Services 100 hrs/ $16,000 Sustainability & Fiscal Strategy 63 FY 2023-25 City Work Program *Projects relevant to Commission Scope 5 Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est. Timeline Lead Department Estimated Staff Time/Staff Cost Goal Lo w 1 Support for the Unhoused *Housing Commission Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support for the Unhoused. $50,000 additional July 2023 - June 2025 Community Development 1000 hrs/ $90,000 Housing 1 Fiscal Procedures and Policies Handbook Develop the handbook to ensure standardization of accounting, budget, investment, procurement policies, procedures, rules and regulations. $45,000 (already allocated as part of Moss Adams Contract) July 2021- September 2023 Administrative Services 200 hrs/ $30,000 Sustainability & Fiscal Strategy 1 Budget Audit Audit the Budget and Budget Policies. $15,000 (already allocated as part of Moss Adams Contract) July 2022- July 2023 Administrative Services 40 hrs/ $6,000 Sustainability & Fiscal Strategy 64 FY 2023-25 City Work Program *Projects relevant to Commission Scope 6 Priority To Be Considered FY 2024-2025 City Work Program Ranking Project Title Description Estimated Budget Est. Timeline Lead Department Estimated Staff Time/Staff Cost Goal Hi g h 3 Recycled Water Feasibility Study Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled water from SCVWD. $200,000 July 2023- October 2024 Public Works 800 hrs/ $210,000 Sustainability & Fiscal Strategy Me d i u m 2 The Rise: construction stakeholder engagement Improve engagement with stakeholders to ensure progress with construction and reduce barriers. $100,000 additional July 2023 - June 2025 City Manager’s Office 700 hrs/ $100,000 Public Engagement and Transparency 2 Revise & Update Heart of the City Special Area Prioritize following completion of Housing Element: 1. Address effect of AB 2011 and build on Housing Element goals to facilitate housing production in transit-oriented locations 2. Tailor permissible uses to revitalize local public-facing commercial uses (retail/restaurant/entertainment/p rofessional office, etc.) 1)$1,000,000 additional 2)$50,000 additional 2) January 2024 - June 2025 3) January 2024 - June 2025 Community Development 2000 hrs/ $610,000 Quality of Life 2 Homelessness Jobs Project and Transitional Housing *Housing Commission Continue the Homeless Jobs program for two individuals for the third year. Revisit for review and consider Transitional Housing. $225,000 additional July 2023- June 2024 Community Development 200 hrs/ $61,000 Housing 65 FY 2023-25 City Work Program *Projects relevant to Commission Scope 7 Priority To Be Considered FY 2024-2025 City Work Program Ranking Project Title Description Estimated Budget Est. Timeline Lead Department Estimated Staff Time/Staff Cost Goal Me d i u m 2 Privacy Screening and Balconies Code *Planning Commission Prioritize following completion of Housing Element: Muni Code (Ch.19.28: R-1 Zones) Privacy Screening and Balconies. Update privacy planting list to be climate appropriate/native $200,000 additional January 2024 - January 2025 Community Development 300 hrs/ $92,000 Quality of Life 2 Pond Repurposing at Blackberry Farm Repurposing ponds at Blackberry Farm, focus on groundwater recharge. $50,000 additional July 2023 – June 2024 Public Works 150 hrs/ $40,000 Quality of Life Lo w 1 New Bicycle- Pedestrian Plan *Bike Ped Commission 1) Update the current Bicycle and Pedestrian Plans and combine them to create a comprehensive Active Transportation Plan. 2) Consider Complete Streets concepts to enhance the interface between Active Transportation improvements and public and private transportation systems. $200,000 additional July 2024 – December 2025 Public Works 750 hrs/ $200,000 Transportation 1 Real Estate Purchasing Policy Create Real Estate Purchasing Policy $75,000 additional June 2025 City Manager’s Office 200 hrs/ $30,000 Sustainability & Fiscal Strategy 1 280 stretch as scenic highway Establish/maintain I-280 as scenic highway $25,000 additional July 2023- 6/30/2024 Public Works 100 hrs/ $30,000 Quality of Life 66 #Project Title Description Goal 1 Student Internship Program Implement a program to provide internship opportunities for high school and community college students. Public Engagement and Transparency 2 New Bicycle‐Pedestrian Plan 1. Design a new Bicycle‐Pedestrian Plan to expand on the expired Bicycle and Pedestrian Plans 2. Integreate Complete Streets concepts to create a better interface between active transportation and VTA transit systems 3. Bicycle and vehicular parking standards revision Transportation 3 Privacy Screening and Balconies Code Muni Code: Privacy Screening and Balconies Transportation 4 Infratructure Assessment Perform a Citywide Infrastructure Assessment Transportation 5 Integrated Plan for Community Engagement Create Integrated Plan and Database for Community Engagement. The plan should include all possible outreach channels, traditional media, newspaper, including Chinese and other languages, City Channel, the Scene, social media and influencers. community leaders, community groups, HOAs, block leader programs, Chamber and other business groups etc. Public Engagement and Transparency 6 Development Accountability Analyze methods to limit the implementation timeline for entitled/future projects and encourage development. Monitor implementation of development agreements and conditions of approval. Review and establish accountability in the project approval process. Quality of Life 7 Electrification Study Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings and transportation systems. Sustainability 8 Visitor Center Develop an online visitor center/guide so that visitors to Cupertino know where to go. Ideally a (digital) map to identify locations to visit or for photo ops to post on social media. Public Engagement and Transparency 9 Safe Gun Storage Ordinance Research best practices for safe gun storage from neighboring jurisdictions. Adopt safe gun storage ordinance to increase public safety for residents. Quality of Life 10 Sign Ordinance Update Update existing provisions, particularly in the temporary sign regulations. Quality of Life 11 Youth Who Work Encourage more youth and young adults in schools to work and also help small businesses to reduce the burden caused higher minimum wages. For example, the City could provide $2/hour to compensate local small businesses. Quality of Life Items Not Included in FY 23-25 City Work Program ATTACHMENT B 67 _______________________ Commission 2024 City Work Program Recommendations Project Title Description Goal 1. 2. 3. Public Engagement & Transparency Transportation Housing Sustainability & Fiscal Strategy Quality of Life Select each goal that the project aligns with. Public Engagement & Transparency Transportation Housing Sustainability & Fiscal Strategy Quality of Life Public Engagement & Transparency Transportation Housing Sustainability & Fiscal Strategy Quality of Life ATTACHMENT C 68