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01-24-2024 Final BPC Packet Bicycle Pedestrian Commission 01-24-2024 1 of 38 CITY OF CUPERTINO AGENDA lop CUPERTIN0 BICYCLE PEDESTRIAN COMMISSION 10300 Torre Avenue, City Hall, Conference Room C Wednesday,January 24, 2024 7:00 PM Special Meeting ROLL CALL APPROVAL OF MINUTES 1. Subject: November 15, 2023 Bicycle Pedestrian Commission Minutes Recommended Action: Approve the November 15, 2023 Bicycle Pedestrian Commission Minutes A-Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. Subject: Future Agenda Items (Wolf) Recommended Action: Develop and Maintain a List of Future Agenda Items for the Bicycle Pedestrian Commission NEW BUSINESS 3. Subject: Election of the Bicycle Pedestrian Commission Chair and Vice Chair for 2024 Recommended Action: Elect the Chair and Vice Chair for the Bicycle Pedestrian Commission for 2024 4. Subject: City Council Work Program and Capital Improvement Program (CIP) Projects for 2024 Page 1 1 Bicycle Pedestrian Commission 01-24-2024 2 of 38 Bicycle Pedestrian Commission Agenda January 24,2024 Recommended Action: Review the City Council Work Program and Capital Improvement Program Projects and Make Recommendations for 2024 Staff Report A-FY 23-25 Adopted City Work Program B-Items Not Included in FY 23-25 City Work Program C-Submission Form STAFF AND COMMISSION REPORTS 5. Subject: Staff Update and Commissioner Activity Report (All) Recommended Action: Receive Updates from Staff and Commissioners Regarding Recent Activities ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 2 Bicycle Pedestrian Commission 01-24-2024 3 of 38 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12906 Agenda Date: 1/24/2024 Agenda #: 1. Subject: November 15, 2023 Bicycle Pedestrian Commission Minutes Approve the November 15, 2023 Bicycle Pedestrian Commission Minutes CITY OF CUPERTINO Page 1 of 1 Printed on 1/17/2024 powered by LegistarTM 3 Bicycle Pedestrian Commission 01-24-2024 4 of 38 DRAFT MINUTES MINUTES OF THE REGULAR MEETING OF THE BICYCLE PEDESTRIAN COMMISSION 11M November 15, 2023 CUPERTINO Draft Minutes The meeting was called to order at 7:12 p.m. ROLL CALL: Present: Grace John, Ilango Ganga, Joel Wolf (C) Absent: John Zhao, Herve Marcy (VC) Staff: Marlon Aumentado, Staff Liaison Others Present: Matt Schroeder, Transit and Transportation Planner APPROVAL OF MINUTES 1. October 18, 2023 Bicycle Pedestrian Commission Minutes MOTION: Commissioner Ganga moved, seconded by Commissioner John to approve the minutes as presented. MOTION PASSED: 3-0, Marcy & Zhao Absent POSTPONEMENTS No Postponements ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None OLD BUSINESS 2. Future Agenda Items (Wolf) Work Plan • Bicycle Facilities—In Progress • Vision Zero—In Progress 1 Bicycle Pedestrian Commission Regular Meeting November,15 2023 4 Bicycle Pedestrian Commission 01-24-2024 5 of 38 • Lawson Middle School Bikeway-Completed • New Bicycle Pedestrian Plan (FY 24-25) Grants • Know/Understand Fed Grant Funding with Caltrans on updated bike ped planning • Understand/Educate on what funding standards are (Fed/State) Studies/Plans • Staff update-Rodrigues Ave Speed Study and Street Crossing Behavior • Staff update-Stevens Creek Corridor Vision Study • Examine Pedestrian Walkways for Safety • Install Bollards at existing buffered bike lanes (Public Request) • Path between Lincoln Elem and Monta Vista HS • Regnart Creek Trail Crossing at Blaney Avenue • Speed Limit Reduction Study on Blaney, Rodrigues, McClellan (Public Request) • Speed Limits Studies • Bollinger Road Corridor Projects • Staff update-Stevens Creek Boulevard, Phases 2-3 • Staff update-Safe Routes to School (SR2S) • Staff update-De Anza Blvd Buffered Bike Lanes • Carmen Road Bridge • 1-280 Wolfe Interchange Education • Adult Bicycle Education • Impact of Semi-Rural Designation on Bike and Ped Projects/Priorities • Lead Pedestrian Walk Interval(LPI)-Start pedestrian green before vehicles Miscellaneous • Bicycle Licensing (Theft Prevention) • Review Progress toward BPC Objectives &Grant Applications (6 mo.) • Status-VTA BPAC Adult Bicycle Education (Lindskog) NEW BUSINESS 3. Silicon Valley (SV) Hopper Services Update (Schroeder) Matthew Schroeder, Transit and Transportation Planner gave a presentation on the Silicon Valley(SV) Hopper Services. Commissioner Ganga wanted to know how much the program costs per year. He understood the funding for five years was$8.4 million. Mr. Schroeder answered it costs about$1 million per year to operate the program. Chad Mosley, Director of Public Works clarified that figure was just City of Cupertino expenditures. Mr. Schroeder remarked that Cupertino ran an incredibly efficient service when compared to similar Via customers. The cost per passenger was around 2 Bicycle Pedestrian Commission Regular Meeting November,15 2023 5 Bicycle Pedestrian Commission 01-24-2024 6 of 38 $18 per person, whereas, in the City of Sacramento, due to the large geographic area and the way they run their service, operated at roughly$42 per passenger. Commissioner Ganga wanted to know the demographic data of the users because the idea when the shuttle started was to service senior citizens and students, to help people have access to shopping centers, and assist commuters with access to Caltrain stations. Mr. Schroeder did not have that information on hand but said that information could be pulled. Commissioner Ganga commented that one of the questions everyone had before the program began was, with all the other ride services available, was SV Hopper going to be useful. Mr. Schroeder said it was. Concerning the high school students, given the attendance boundary of Cupertino High School being primarily in the City of Santa Clara and parts of the City of San Jose, the service was going to capture more high school students, whereas before, it was mainly capturing only Monte Vista High School students. Commissioner Ganga observed most riders went to De Anza College. Mr. Schroeder said yes, but there was a lot of ridership provided to Monte Vista High School, including after-school activities. Chair Wolf asked if there were provisions for bicycles, such as bike racks on the vehicles. Mr. Schroeder said yes, all vehicles were equipped with two bike racks. Chair Wolf asked if SV Hopper went to San Jose Diridon Station. Mr. Schroeder replied no, the eastern limit at this time was Valley Fair. Commissioner Ganga wondered if there were plans to expand this service to neighboring cities, such as the City of Sunnyvale. Mr. Schroeder replied that when staff was first drafting their application, they asked the City of Sunnyvale, and they declined participation. The City was still open to any partnerships with neighboring cities. Mr. Mosley said there were no plans now. The City of San Jose was interested in operating their own service, on the east side. Chair Wolf asked about the wait time. Mr. Schroeder said typically eight to ten minutes, which was comparable to Uber and Lyft however, with the increased size of the service area, the wait time was going to continue to be monitored. Commissioner Ganga wondered if more vehicles were going to be added since the service area increased. Mr. Schroeder said yes. Commissioner Ganga wondered how many passengers fit in each ride and if the driver waited to accumulate more passengers before they went from point A to point B. Mr. Schroeder said there was a limited wait time. For example, if a person was not at their stop within three minutes the driver left. It operated similar to an Uber or Lyft pool; if there were rides requested along a route, people were picked up along the way. Mr. Mosley wondered what the average single ride was. Mr. Schroeder said the average was a little over one. NO ACTION TAKEN 4. December 2023 Bicycle Pedestrian Commission Agenda Chair Wolf opened the discussion and said normally he and Marlon Aumentado, Assistant Engineer worked on the agenda, but he wanted other commissioners' input as to what they wanted to see on the agenda. The Bicycle Pedestrian Commission (Commission) viewed the list 3 Bicycle Pedestrian Commission Regular Meeting November,15 2023 6 Bicycle Pedestrian Commission 01-24-2024 7 of 38 of future agenda items. Mr. Aumentado clarified that the list contained suggestions, it was up to the Commission to decide on future agenda items. Mr. Aumentado mentioned the Commission's objectives and how the Commission discussed that throughout the year. Commission Ganga explained that typically in the November/December timeframe, the Commission discussed proposals for the City Work Plan. February and March were when commissioners provided that input to the City of Cupertino. Starting early allowed the Commission time to deliberate and finalize their discussion before their recommendation was due to City staff. The second point of discussion was the Capital Improvement Program (CIP) recommendation; this was done in the January/February timeframe. Chair Wolf asked for a refresher as to how the process worked. Chad Mosley, Director of Public Works noted that the process has been changing. Staff promised to provide the Commission with a process update,but the process may be different this year. Chair Wolf brought up grants and mentioned available money from the Inflation Reduction Act. He understood $1 billion per year was delegated toward bicycle pedestrian projects and 40% of that went toward plan and demonstration projects. He suggested applying for that to fund the City of Cupertino Bicycle Pedestrian Plan. Chair Wolf felt there was a need for a grant writer. Mr. Aumentado explained staff looked into each grant and also how much staff work time went into applying for each grant. Some grants had a lot of requirements. Mr. Aumentado planned to give the Commission an update on the grants the Transportation Division wanted to apply for in the upcoming year. He mentioned applying for the next One Bay Area Grant 3 (OBAG3) cycle. Commission Ganga wondered if City staff were able to advise the Commission on various other funding sources and the criteria. Mr. Aumentado said yes. He wanted to discuss the ones that were realistic to pursue, and he looked for grants that were $500,000 or more. Mr. Mosley remarked that Federal grants were difficult; he was still working on a grant that was given to the City three years ago. From that grant, he still had not received any funds so far and sank a large amount of time into it. Commissioner Ganga mentioned Vision Zero or the Local Road Safety Program (LRSP). He wondered if grants were applied for toward those programs. Mr. Aumentado said in some cases yes. It depended on the grant. Mr. Aumentado said the City needed to have the program in place for the grant that the City was applying for. He talked about other elements, such as the background or public outreach. Chair Wolf listened to two out of the three for the grant seminars for Federal grants and they were giving tips. The planning and demonstration grants were well over$1 million. Mr. Mosley said he was looking at that for the Bicycle Pedestrian Plan, but the City's project was around $200,000 and the Federal grant was for around $1-5 million, so the City was not able to apply. Chair Wolf recalled a range that started at$100,000. 4 Bicycle Pedestrian Commission Regular Meeting November,15 2023 7 Bicycle Pedestrian Commission 01-24-2024 8 of 38 Commissioner Ganga mentioned the Commission's objectives. It was good to review the Commission's objectives on an annual basis, to see whether the Commission was progressing toward their goals. Mr. Aumentado agreed it was a way for stakeholders to see that the Commission and City staff were working toward those objectives. He recalled that the Commission wanted those updates about every six months. Chair Wolf wanted to make sure all commissioners were present for that discussion. Commissioner Ganga suggested cancelling the regular meeting in December and having a special meeting the week before if there was not a quorum for the December 20 meeting. Mr. Aumentado wondered if there were any schedule conflicts anyone wanted to mention. Chair Wolf did not have any, Commissioner John said no, and Commissioner Ganga did not have any conflicts. Chair Wolf offered to check with Commissioner Marcy and Zhao, as they were not present at this meeting. Mr. Aumentado wanted clarification on what specific items the Commission wanted to bring to the December meeting. He said the first suggestion was to review progress toward Commission objectives and grant applications. Commissioner Ganga suggested the City Work Plan and the CIP Work Plan. MOTION: Commissioner Ganga moved, seconded by Commissioner John to recommend that City Staff and the Chair add the following items to the December Agenda as follows: 1. Progress report on the Bicycle Pedestrian Commission objectives and grant applications 2. Proposals for City Work Plan and Capital Improvement Program a. Provide a presentation on the process for the City Work Plan and Capital Improvement Program MOTION PASSED: 3-0, Marcy and Zhao Absent STAFF AND COMMISSION REPORTS 5. Staff Update and Commissioner Activity Report (All) Marlon Aumentado, Assistant Engineer gave an update on Vision Zero. City of Cupertino staff and the consultant were finalizing the draft report and planned to bring that to the Bicycle Pedestrian Commission (Commission) in January 2024. There was also going to be a future community meeting that went along with that. Regarding the Stevens Creek Corridor Vision Study, there was going to be a Community Advisory 2 meeting on Thursday, December 7, 5:00 p.m., held at the Santa Central Park Library, located at 2635 Homestead Road, in person, no Zoom option. Lawson Middle School Bikeway item was going to City Council in February 2024. There was a Commission Appreciation dinner on November 30, Quinlan Community Center, in the Cupertino Room at 6:00 p.m. 5 Bicycle Pedestrian Commission Regular Meeting November,15 2023 8 Bicycle Pedestrian Commission 01-24-2024 9 of 38 Commissioner John wanted an update on the bike racks. Chair Wolf spoke to Seema Lindskog who was affiliated with the Rotary. The Rotary hired a new attorney to work out the details of the arrangement with the City of Cupertino. Chad Mosley, Director of Public Works further updated the Commission and said Ms. Lindskog and the Rotary attorney sent him and the City of Cupertino Attorney the updated agreement, but they have not had time to review it. Commissioner Ganga inquired about the bike racks that were part of the City right of way, those were not contingent on any agreement. Mr. Aumentado wanted to get an update from David Stillman,Transportation Manager on that. Commissioner Ganga recalled there were additional guidelines that went with the bike racks, such as shower facilities. Those facilities were supposed to be added to the guidelines for new projects. Mr. Aumentado remembered that and promised to look into that. Commissioner Ganga asked if Vision Zero was going to come up in January 2024. Mr. Aumentado said yes. Commissioner Ganga asked if there was going to be a Vision Zero Stakeholder meeting. Mr. Aumentado knew about the Vision Zero Community meeting but promised to look into the Vision Zero Stakeholder meeting. Chair Wolf gave an update on the Mayor's meeting. ADJOURNMENT The meeting adjourned at 8:17 p.m. SUBMITTED BY: Marlon Aumentado, Staff Liaison Note: Any attachments can be found on the Cupertino Website https://www.cul2ertino.org/our-city/agendas-minutes 6 Bicycle Pedestrian Commission Regular Meeting November,15 2023 9 ian Commission • 24 10 of 38 November 15,2023 7:32 7 IF 4 Pepper Tree Ln &onny br d Sh-eft Or 9-Shelly i j S "11 "Icon Vallev e � ( SV) Ho PP e r JOr TLC Q 2023 Program plate 0 ;, 1in In 4 mitr City of Cupertino a�y�nitn Bicycle Pedestrian Commission 01-24-2024 11 of 38 About the Shuttle Service began with a pilot program in 2019. 1. Download ft App 2. Request a bide 3. Beet the Driver • o Silla Vapey Originally namedVia-Cupertino, the Hopver shuttle service is now branded as S Hopper. -, �.IQ ..z, . h � y �pp7lyyF�[.1N SV Hopper is operated by the transportation services company Via , cm which h is also known under the business name Nomad LLC. 11 Bicycle Pedestrian Commission 01-24-2024 12 of 38 2019 ViamCupertino Pilot Program ServiceArea ?w ; . , • City of Cupertino Mad* --J EI attti ir� H08 it l • El Camino Hospital r _ • Sunnyvale Carltrain Caitrain Station StationTW Hospital - _ - Based on results from - .. 2018 planning effort _ : } . . _ Cuperffno Service Area initiated by Council - �.i 12 Bicycle Pedestrian Commission 01-24-2024 13 of 38 How Does it Work .) Y Unlike U b r and Lyft, A 01 � which are door-to-door TICS, Via is an n- A d 4 demand corner-to- 0 0 t w f . corner sari . 0 0 A '9F .} This approach allows for improved efficiency Ail 112) 0 and predictable YA6 ctioparMar~a , system performance. 16 13 Bicycle Pedestrian Commission 01-24-2024 14 of 38 Service Details Fa res Rules $3.50 standard rate Students ages 13 to 17 need parental $ 1 .75 discounted rate consentt ride alone. $ 1 for each additional rider Wheelchair accessible vehicles are Operating Hours available, and individuals with disabilities will receive door-to-door 7 AM to 7 PI I : Monday through Friday service. I I to 5 P 1 1 : Saturday No Sunday service Over--the-phone bookings available through dispatcher 14 Bicycle Pedestrian Commission 01-24-2024 15 of 38 Service Details 13 Vehicle Fleet h' r Pavrered by OVIO all-electric ilia Nero vehicles Go green with 3 gas-powered WAVs aikion Valley hopper's prirr�ar�l electric �l��t. Overnight el�arir� currentlyoccurs t De Anna College 49 -s(D - L ■ . - 15 Bicycle Pedestrian Commission 01-24-2024 16 of 38 Program Funding The SV Hopper program is funded � through a combination of the City's general fund , City f Santa Clara utility fees, and CaISTA grant funds. In 2022 the City was awarded $8.4M in Transit and Intercity Rail Capital Program TI RCP} Cycle 5 funding t - �, w expand service into Santa Clara andimprove access to passenger rail - r . transit f rD Cs. This awarder ill fund half the program for five years. 16 + Wit_ 'i', .a. i, '..• Bicycle Pedestrian Commission 2023 Popular Destinations Top Destinations De Anza College 2202 School Vt SO 6. Cupertino City Center Cupertino City UmIts .� � � r• _ `'.1'.f:.^_17 NNW ' 5 Bicycle Pedestrian Commission 01-24-2024 18 of 38 Ridership `trends * High school students All service trips ® o� ca LJ u rr1 m rt I rr1 J Total Completed Trips for Life of Service dip in ridership 5.COG * Demand has fully recovered fromCL C C1 3.C44 4} OL * Steady r th 2.C-0G * 81 ,093 lifetime trips Date 18 .'}r'! y x',h+-�fxy 'ti.• ,}•�*Ky''' !4. r 1l' .` : r '-�`�`�Y: ' .. �_7�BfJ r}r�'�'_ ��C�yr��}�• — :?-.��.ir�'__ .� �5 dmk EEl1 _ s i l c k `r- - � i -- -- gyp �� -�rR •�� . fj �. }Ex }�A �.y k ..� +{7r•[,,. 4 .gyp C= � �. ��, rr '*!'-•- � � � ! ��' ,R .• �-'Y� � 3� � f 2, °ell ��-�'S�. - Iris�r �,IP`'# 0 ! Ab IF 4r c PedestrianBicycle Phase Destinations Beginning • � _ _ 2 7. 1 . Mission College 3. Great America Amtrak 4. Santa Clara Square ! • , .' - + }tiles%:F 'x - r rk ' F' w �i � _ " -71 *- • yam '`-v k -444f... 21 Bicycle Pedestrian Commission 01-24-2024 22 of 38 Completed Expansion 2026 Service Area 5 f * All of Cupertino 4= * Most of Santa Clara .. t • 3 Colleges 7 i Complete SV Hopper Service Area * 7 High Schools 1 = V * Levi 's Stadium - Santa Clara County Boundary a R * Amtrak, Carltraina and VTA Light Rail Santa Clara County City Limits . * 27 SMi 4. 22 Bicycle Pedestrian Commission 01-24-2024 23 of 38 Questions? ICON VALLEY Powered(PRopper 23 Bicycle Pedestrian Commission 01-24-2024 24 of 38 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12907 Agenda Date: 1/24/2024 Agenda #: 2. Subject: Future Agenda Items (Wolf) Develop and Maintain a List of Future Agenda Items for the Bicycle Pedestrian Commission CITY OF CUPERTINO Page 1 of 1 Printed on 1/17/2024 powered by LegistarTM 24 Bicycle Pedestrian Commission 01-24-2024 25 of 38 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12908 Agenda Date: 1/24/2024 Agenda M 3. Subject: Election of the Bicycle Pedestrian Commission Chair and Vice Chair for 2024 Elect the Chair and Vice Chair for the Bicycle Pedestrian Commission for 2024 CITY OF CUPERTINO Page 1 of 1 Printed on 1/17/2024 powered by LegistarT°" 25 Bicycle Pedestrian Commission 01-24-2024 26 of 38 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12910 Agenda Date: 1/24/2024 Agenda #: 4. Subject: City Council Work Program and Capital Improvement Program (CIP) Projects for 2024 Review the City Council Work Program and Capital Improvement Program Projects and Make Recommendations for 2024 CITY OF CUPERTINO Page 1 of 1 Printed on 1/17/2024 powered by LegistarT°" 26 Bicycle Pedestrian Commission 01-24-2024 27 of 38 CITY OF CITY MANAGER'S OFFICE CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366 CUPERTINO CUPERTINO.ORG BICYCLE PEDESTRIAN COMMISSION STAFF REPORT Meeting:January 24, 2024 Subject City Council Work Program and Capital Improvement Program(CIP) projects for 2024. Recommended Action Review the City Council Work Program and Capital Improvement Program projects and make recommendations for 2024. Reasons for Recommendation On April 4,2023, the City Council approved the Fiscal Year (FY)2023-2025 City of Cupertino Work Program (CWP),which included a total of 24 projects. Due to budget constraints, the City Council approved funding for 15 of the 24 projects for FY 2023-2024, while the remaining nine were placed on hold.Attachment A includes details on the adopted 24 projects. The City Council will be reevaluating all CWP items in early Spring 2024. Staff is requesting that all commissions review existing work program items and propose up to three items for the Council to consider. These items can be from the nine items that are currently on hold, listed in Attachment A. They can also be from the other items that were not selected during the prioritization process, listed in Attachment B. Commissions can also vote to propose new items as long as they fit the following criteria: • Timelines are finite in nature,with an expectation of completion within the next one to two fiscal years. • Items are not duplicated in other efforts/programs like CIP projects, General Plan, Climate Action Plan, etc. • Items are not part of general City operations. • Items fit into at least one of the five Council approved Goals (Public Engagement and Transparency,Transportation, Housing, Sustainability& Fiscal Strategy, Quality of Life). • Items fit within the commission's scope outlined in the Cupertino Municipal Code. All CWP proposals must be submitted using Attachment C. These proposals will be consolidated and submitted for Council consideration in early spring. 27 Bicycle Pedestrian Commission 01-24-2024 28 of 38 For reference, the CWP is the list of projects and/or initiatives that reflect the residents and City Council's stated priorities and policies. The CWP provides the opportunity to enact advanced priorities with funding into action. Some examples have been: Senior Services,Housing topics,Bike/Ped/Traffic Safety,etc. The CIP projects arise out of the need to construct, maintain, and improve the City's infrastructure, facilities, and property.While CIP projects may reflect resident and Council priorities,these projects undergo a separate evaluation process and are completed through different processes than most CWP projects. CIP projects should not be included in the list of CWP recommendations. Sustainability Impact No impact. Fiscal Impact Commissioners should keep the City's budget in mind when proposing new items for Council consideration. California Environmental Quality Act Not Applicable Prepared by: Astrid Robles, Senior Management Analyst Reviewed bv: Tina Kapoor,Deputy City Manager Reviewed bv: Chad Mosley,Director of Public Works Attachments: A-FY 23-25 Adopted City Work Program B-Items Not included in FY 23-25 City Work Program C-Submission Form 28 Attachment A Bicycle Pedestrian Commission 01-24-2024 29 of 38 FY 2023-25 City Work Program On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. As part of the City's budget reduction strategy, the City Council approved funding for 15 of the 24 projects for FY 2023-2024.The remaining nine projects will be considered for funding next year. Details and the breakdown of each year's projects can be found in the two tables below. Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff Goal Department Vision Zero (3) Develop a Vision Zero Policy and $20,000 March 2023 Public Works 400 hrs/ Transportation Action Plan and hire a consultant. additional - December $105,000 The Plan will guide policies and (Vision Zero is 2023 5 programs with the goal of eliminating currently funded fatalities on Cupertino roadways. with $80K(100- *Bike Ped Special emphasis will be placed on 88-844 750-040). Commission routes to, and streets surrounding, Cupertino schools. Tree List Project phases: 1) $50,000 1) January 1) Community 1) 150 hrs/ Sustainability& = 1) Review and revise development additional 2024-June Development $45,000 Fiscal Strategy tree list (per Ch. 14.18: Protected 2024 Trees) with an emphasis on 2) $60,000 2) July 2023 - 2) Public Works 2) and 3) appropriate trees and native additional June 2024 200hrs/$40,000 species. 3) July 2023- 3) Public Works 4 2) Review, revise, and communicate 3) $0 June 2024 street tree list with an emphasis on appropriate trees and native species. 3) Develop an Urban Forest program scope and cost for future consideration. *Projects relevant to Commission Scope 1 29 Bicycle Pedestrian Commission 01-24-2024 30 of 38 FY 2023-25 City Work Program Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff . . Department Time/Staff Cost Public Safety 1) Deploy city-owned license plate 1) $60,000 1) July 2022- 1) Innovation 1)100-200 hrs/ Quality of Life in both readers and implement policies to (Already allocated September Technology $15,000- residential/co allow neighborhood-owned ones. in FY23) 2023 $30,000 mmercial 2) Strengthen Block 2) City areas Leader/Neighborhood Watch 2) $10,000 2)July 2023- Manager's 2)200 hrs/ 3 programs to ensure the leaders additional June 2024 Office $30,000 are active and expand the coverage of active neighborhoods. 3) $0 3)July 2023- 3) City 3)250 hrs/ 3) Explore best practices to deter June 2024 Manager's $40,000 *Public Safety crime in commercial areas and Office Commission bring options to Council. Senior 1)Assess Survey results and develop a 1) $0 1)July 2023- Parks and 1) 400-500 hrs/ Public Services and plan to increase awareness of June 30, 2024 Recreation $60,000- Engagement = Youth programs and services for seniors 2) $20,000 $80,000 and Engagement based on gaps identified by the additional 2)July 2022- Transparency 3 survey. June 30, 2024 2) 200 hrs/ $30,000 2)Connect seniors with youth and *Teen their families with inclusive Commission activities. Dogs Off- 1)Transition successful trial DOLA 1) $5,000 1)July 2023- Parks and 1) 600+ hrs/ Quality of Life Leash Area programs to permanent programs June 30, 2024 Recreation $93,000+ (DOLA) with a staff level permitting process 2) $200,000 per 3 Programs housed in Parks and Rec year(already 2)July 2023- 2)400hrs+/ allocated in CIP: June 30, 2024 $70,000+ *Parks and 2)Amenities for DOLA programs in park amenity (Dependent on Rec City parks, e.g., water facilities for improvements) #of amenities) Commission dogs,fencing, benches, etc. *Projects relevant to Commission Scope 2 30 Bicycle Pedestrian Commission 01-24-2024 31 of 38 FY 2023-25 City Work Program Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff . . Department Time/Staff Cost Preserve Explore opportunities to preserve $250,000 July 2021- Community 1000 hrs/ Housing existing and existing expiring BMR housing. (already allocated June 2025 Development $305,000 develop new Develop ELI (Extremely Low Income) and will 2 BMR/ELI and BMR housing units for carryover) Housing Developmentally Disabled individuals *Planning (IDD) on City-owned property as well Commission as the County-owned sites. Study Session Inventory and assess existing facilities $90,000 ($25k for July 2023 City Manager's 100 hrs/ Sustainability& on City- and prepare a long-range planning feasibility study -June 2025 Office $16,000 Fiscal Strategy 2 Owned report for three City-owned and $65k for long Properties properties (including, but not limited range plan) to Blesch, Byrne, and Stocklemeir) previously allocated (D Housing Update Housing Element and $630,000 September Community 2000 hrs/ Housing C Element complete rezoning, General Plan additional 2020-January Development $610,000 2 Update Amendments and EIR by December ($1,070,000 2024 2023. previously *Planning allocated) Commission Council 1. Revised Ethics Policy consistent 1) $0 1) March 2023 City Attorney's 150 hrs/ Public Governance with City response to the Civil Grand -September Office/City $30,000 Engagement Reform Jury Report authorized on 2/21/2023 2) $25,000 2023 Manager's and Package 2. Investigate and report back on additional (For 2) March 2023 Office Transparency 2 incidents of violations of the both Council and -September Municipal Code and Ethics Policy Commission 2023 relative to the Council-staff Governance relationship cited in the Civil Grand Reform) Jury Report *Projects relevant to Commission Scope 3 31 Bicycle Pedestrian Commission 01-24-2024 32 of 38 FY 2023-25 City Work Program Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff .. Department Time/Staff Cost Commission 1. Revised Commissioner's Handbook 1) $0 1) April 2023 - City Attorney's 150 hrs/ Public Governance to align it with Council Procedures December Office/City $27,000 Engagement Reform Manual 2) $25,000 2023 Manager's and Package 2. Investigate & report back on additional (For 2) March Office Transparency incidents of violations of the Muni both Council and 2023 - Code re:the Commission-Staff Commission September 2 relationship Governance 2023 3. Realignment of Commissioner Reform) 3) March terms of office 2023 - 4. Establishment/revision of 3) $0 October 2023 C: commissioner qualifications 4) March 4) $0 2023 - October 2023 Whole City Repeat the 2013 process of compiling 1)$10,000 December Admin 200-500 hrs/ Public Policy Review and reviewing all City Policies (Already allocated. 2022-June Services/City $30k-$80k Engagement including 1)Administrative and 2) This excludes 2024 Attorney's and 2 Council policies and provide funds related to Office/City Transparency recommendations/updates, e.g. review of Financial Manager's Green Purchasing, Property Policies) Office Acquisition 2) $0 Analyze Analyze potential revenue resources $50,000 (already March 2023 - Administrative 100 hrs/ Sustainability& Potential such as transient occupancy tax, sales allocated as part August 2023 Services $16,000 Fiscal Strategy Revenue tax, property tax, utility users'tax, of FY 23 City Work ° 1 Resources the City-owned municipal water Program) system, and potential lease/rental income to address possible future financing challenges. *Projects relevant to Commission Scope 4 32 Bicycle Pedestrian Commission 01-24-2024 33 of 38 FY 2023-25 City Work Program Priority FY 2023-2024 City Work Program Ranking Project Title Description Estimated Budget Est.Timeline Lead Estimated Staff . . Department Time/Staff Cost Support for Collaborate and fund jointly with $50,000 July 2023 - Community 1000 hrs/ Housing the Unhoused West Valley efforts to address additional June 2025 Development $90,000 1 *Housing regional needs and find workable Commission support for the Unhoused. Fiscal Develop the handbook to ensure $45,000 (already July 2021- Administrative 200 hrs/ Sustainability& Procedures standardization of accounting, allocated as part September Services $30,000 Fiscal Strategy ° 1 and Policies budget, investment, procurement of Moss Adams 2023 Handbook policies, procedures, rules and Contract) regulations. Budget Audit Audit the Budget and Budget Policies. $15,000 (already July 2022- Administrative 40 hrs/$6,000 Sustainability& allocated as part July 2023 Services Fiscal Strategy 1 of Moss Adams Contract) *Projects relevant to Commission Scope 5 33 Bicycle Pedestrian Commission 01-24-2024 34 of 38 FY 2023-25 City Work Program Priority To Be Considered FY 2024-2025 City Work Program -. • . . • . • 41 Recycled Develop Recycled Water Feasibility $200,000 July 2023- Public Works 800 hrs/ Sustainability& Water Study. Include Blackberry Farm October 2024 $210,000 Fiscal Strategy s 3 Feasibility focus and extension of recycled Study water from SCVWD. The Rise: Improve engagement with $100,000 July 2023 - City Manager's 700 hrs/ Public construction stakeholders to ensure progress additional June 2025 Office $100,000 Engagement 2 stakeholder with construction and reduce and engagement barriers. Transparency Revise & Prioritize following completion of 1)$1,000,000 2) January Community 2000 hrs/ Quality of Life Update Heart Housing Element: additional 2024-June Development $610,000 of the City 1.Address effect of AB 2011 and 2025 Special Area build on Housing Element goals to 2)$50,000 3) January facilitate housing production in additional 2024-June 2 transit-oriented locations 2025 2.Tailor permissible uses to revitalize local public-facing c' commercial uses (retail/restaurant/entertainment/p rofessional office, etc.) Homelessness Continue the Homeless Jobs $225,000 July 2023- Community 200 hrs/ Housing Jobs Project program for two individuals for the additional June 2024 Development $61,000 and third year. Revisit for review and 2 Transitional consider Transitional Housing. Housing *Housing Commission *Projects relevant to Commission Scope 6 34 Bicycle Pedestrian Commission 01-24-2024 35 of 38 FY 2023-25 City Work Program Priority To Be Considered FY 2024-2025 City Work Program M'� Privacy Prioritize following completion of $200,000 January 2027om ty 300 hrs/ Quality of Life Screening and Housing Element: additional -Januaryent $92,000 Balconies Muni Code (Ch.19.28: R-1 Zones) 2025 2 Code Privacy Screening and Balconies. �17 Update privacy planting list to be Q- *Planning climate appropriate/native 3 Commission Pond Repurposing ponds at Blackberry $50,000 July 2023— Public Works 150 hrs/ Quality of Life Repurposing Farm,focus on groundwater additional June 2024 $40,000 2 at Blackberry recharge. Farm New Bicycle- 1) Update the current Bicycle and $200,000 July 2024— Public Works 750 hrs/ Transportation Pedestrian Pedestrian Plans and combine them additional December $200,000 Plan to create a comprehensive Active 2025 Transportation Plan. 1 2) Consider Complete Streets concepts to enhance the interface between Active Transportation improvements and public and *Bike Ped private transportation systems. Commission Real Estate Create Real Estate Purchasing $75,000 June 2025 City Manager's 200 hrs/ Sustainability& Purchasing Policy additional Office $30,000 Fiscal Strategy 1 Policy 280 stretch as Establish/maintain 1-280 as scenic $25,000 July 2023- Public Works 100 hrs/ Quality of Life 1 scenic highway additional 6/30/2024 $30,000 highway *Projects relevant to Commission Scope 7 35 Bicycle Pedestrian Commission ATTALC4I 'A Items Not Included in FY 23-25 City Work Program # Project Title Description Goal 1 Student Internship Implement a program to provide internship opportunities for Public Engagement and Transparency Program high school and community college students. 2 New Bicycle-Pedestrian 1.Design a new Bicycle-Pedestrian Plan to expand on the Transportation Plan expired Bicycle and Pedestrian Plans 2.Integreate Complete Streets concepts to create a better interface between active transportation and VTA transit systems 3.Bicycle and vehicular parking standards revision 3 Privacy Screening and Muni Code:Privacy Screening and Balconies Transportation Balconies Code 4 Infratructure Assessment Perform a Citywide Infrastructure Assessment Transportation 5 Integrated Plan for Create Integrated Plan and Database for Community Public Engagement and Transparency Community Engagement Engagement.The plan should include all possible outreach channels,traditional media,newspaper, including Chinese and other languages,City Channel, the Scene,social media and influencers.community leaders,community groups,HOAs,block leader programs,Chamber and other business groups etc. 6 Development Analyze methods to limit the implementation timeline Quality of Life Accountability for entitled/future projects and encourage development. Monitor implementation of development agreements and conditions of approval. Review and establish accountability in the project approval process. 7 Electrification Study Conduct public outreach,policy research,and Sustainability coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings and transportation systems. 8 Visitor Center Develop an online visitor center/guide so that visitors to Public Engagement and Transparency Cupertino know where to go.Ideally a(digital)map to identify locations to visit or for photo ops to post on social media. 9 Safe Gun Storage Research best practices for safe gun storage from Quality of Life Ordinance neighboring jurisdictions.Adopt safe gun storage ordinance to increase public safety for residents. 10 Sign Ordinance Update Update existing provisions,particularly in the temporary Quality of Life sign regulations. 11 Youth Who Work Encourage more youth and young adults in schools to Quality of Life work and also help small businesses to reduce the burden caused higher minimum wages.For example, the City could provide$2/hour to compensate local small businesses. 36 Bicycle Pedestrian Commission ATTikQIzdAEMTf f Bicycle Pedestrian Commission 2024 City Work Program Recommendations CUPERTINO Project Title Description Goal p Select each goal that the project aligns with. Please provide a project description of up to 300 ❑ Public Engagement&Transparency 1 characters. ❑ Transportation ❑ Housing ❑ Sustainability & Fiscal Strategy ❑ Quality of Life ❑ Public Engagement&Transparency ❑ Transportation 2. ❑ Housing ❑ Sustainability & Fiscal Strategy ❑ Quality of Life ❑ Public Engagement&Transparency ❑ Transportation 3. ❑ Housing ❑ Sustainability & Fiscal Strategy ❑ Quality of Life w V Bicycle Pedestrian Commission 01-24-2024 38 of 38 12 CITY OF CUPERTINO CUPERTINO Agenda Item 24-12911 Agenda Date: 1/24/2024 Agenda M 5. Subject: Staff Update and Commissioner Activity Report (All) Receive Updates from Staff and Commissioners Regarding Recent Activities CITY OF CUPERTINO Page 1 of 1 Printed on 1/17/2024 powered by LegistarTM 38