PSC 01-11-2024 Searchable PacketCITY OF CUPERTINO
PUBLIC SAFETY COMMISSION
AGENDA
10300 Torre Avenue, City Hall, Emergency Operations Center
Thursday, January 11, 2024
6:00 PM
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Minutes from November 9, 2023
Recommended Action: Approve minutes from November 9, 2023
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.Subject: Public Safety Forum
Recommended Action: Receive an updated report on the Public Safety Forum
Presenter: Thomas Chin
NEW BUSINESS
3.Subject: Discuss City Council Work Program Items for 2024
Recommended Action: Recommend City Council Work Program Items for 2024
Presenter: Thomas Chin
Staff Report
A - FY 23-25 Adopted City Work Program
B - Items Not Included in FY 23-25 City Work Program
C - Submission Form
STAFF AND COMMISSION REPORTS
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Public Safety Commission Agenda January 11, 2024
4.Subject: Report by the Santa Clara County Fire District
Recommended Action: Receive Report by the Santa Clara County Fire District liaison
Presenter: Deputy Chief Hector Estrada
5.Subject: Report by the Santa Clara County Sheriff's Office
Recommended Action: Receive report by the Santa Clara County Sheriff's Office liaison
Presenter: Captain Neil Valenzuela
6.Subject: Report by the City of Cupertino
Recommended Action: Receive a report by the City of Cupertino staff liaison
Presenter: Meredith Albert
7.Subject: Report on the Block Leader Program
Recommended Action: Receive a report on the Block Leader Program including the
REACH program and Neighbor to Neighbor program
Presenter: Meredith Albert
Staff Report
8.Subject: Commissioner’s Reports
Recommended Action: Receive Commissioners' reports
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
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Public Safety Commission Agenda January 11, 2024
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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CITY OF CUPERTINO
Agenda Item
24-12874 Agenda Date: 1/11/2024
Agenda #: 1.
Subject:Minutes from November 9, 2023
Approve minutes from November 9, 2023
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CUPERTINO PUBLIC SAFETY COMMISSION
MEETING MINUTES
Thursday, November 9, 2023, 6:00 p.m.
City Hall, 10300 Torre Avenue
CALL TO ORDER
Vice Chair Wang called to order this meeting of the Cupertino Public Safety
Commission at 6:09 p.m. on Thursday, September 14, 2023.
ROLL CALL
Commissioners Present: Vice Chair Tiffany Wang
Lakshminarasimha Ankireddipally
(Commissioner ALN)
Bobby Toda Commissioners Absent: Chair Eric Shan
Rohan Pandit
Staff Present: Captain Neil Valenzuela, Santa Clara County Sheriff’s
Office
Chief Tyler Mortenson, Santa Clara County Fire
Department
Meredith Albert, Emergency Management Analyst, City of
Cupertino
APPROVAL OF MINUTES
1. Subject: Minutes from Sept 14, 2023
Recommended Action: Approve minutes from Sept 14, 2023
ALN motioned to approve, and Toda seconded
Roll call vote- Ayes (ALN, Toda, Wang), two absent
Commissioner ALN motioned to approve the minutes; Commissioner Toda seconded the
motion; Ayes: ALN, Wang, Toda. Noes: None. Abstain: None. Absent: Shan, Pandit.
POSTPONEMENTS
None
ORAL COMMUNICATION
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None
WRITTEN COMMUNICATION
None
OLD BUSINESS
2. Subject: Public Safety Forum
Recommended Action: Receive an updated report on the Public Safety Forum
Presenter: Meredith Albert
Topics, presenters, and tables for the 2023 Public Safety Forum were discussed. The
commissioners discussed their roles at the Public Safety Forum. Commissioners noted
that Quinlan Community Center was a more appropriate venue for the event and
indicated an interest in continuing to host at this location. Commissioners discussed
attracting a younger audience by engaging with local scout troops or the Cupertino Teen
Council. The event format was discussed, with the possibility of adjusting it to include
more informal or panel-based presentations.
3. Subject: Block Leader and Citizen Corps Program Review
Recommended Action: Receive Presentation on Block Leader and Citizen Corps
Presenter: Meredith Albert
Meredith Albert reviewed the status of the Neighbor-to-Neighbor grant awarded to the
Block Leader program by CalVolunteers. She indicated that a review of the outreach
activities of the REACH program will be provided at the January Public Safety
Commission meeting.
NEW BUSINESS
STAFF AND COMMISSION REPORTS
4. Subject: Report by the Santa Clara County Fire District
Recommended Action: Receive Report by the Santa Clara County Fire District
Presenter: Chief Tyler Mortenson
Chief Mortenson reviewed the September and October Santa Clara County Fire
Department reports. Incident response was reviewed for each month and compared with
last year.
5. Subject: Report by the Santa Clara County Sheriff's Office
Recommended Action: Receive report by the Santa Clara County Sheriff's Office liaison
Presenter: Captain Neil Valenzuela
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Captain Valenzuela reviewed crime reports from July and August 2023. Captain
Valenzuela answered clarifying questions from Commission members.
6. Subject: Report by the City of Cupertino
Recommended Action: Receive a report by the City of Cupertino staff liaison
Presenter: Meredith Albert
Meredith Albert reviewed the status of City emergency planning efforts, including two
annexes to the City Emergency Operations Plan. She reviewed the status of the
Multijurisdictional Hazard Mitigation Plan (MJHMP) and the Community Wildfire
Protection Plan. Both plans are expected to be presented to the Public Safety Commission
in January and the City Council in February. Meredith Albert summarized EOC staff
training for the year and described the next steps for the City adoption of the MJHMP.
7. Subject: Commissioner’s Reports
Recommended Action: Receive Commissioners' reports
Commissioner Toda attended the Mayor’s meeting in November. The January Mayor’s
meeting will be held in person.
FUTURE AGENDA SETTING
None
ADJOURNMENT
Vice Chair Wang adjourned the Public Safety Commission meeting at 7:52 p.m.
SUBMITTED BY:
Thomas Chin
Staff Liaison to the Public Safety
Commission
Emergency Services Coordinator
City of Cupertino
Approval date
APPROVED BY:
Thomas Chin, Staff Liaison Date
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CITY OF CUPERTINO
Agenda Item
24-12875 Agenda Date: 1/11/2024
Agenda #: 2.
Subject:Public Safety Forum
Receive an updated report on the Public Safety Forum
Presenter: Thomas Chin
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CITY OF CUPERTINO
Agenda Item
24-12876 Agenda Date: 1/11/2024
Agenda #: 3.
Discuss City Council Work Program Items for 2024
Recommend City Council Work Program Items for 2024
Presenter: Thomas Chin
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PUBLIC SAFETY COMMISSION STAFF REPORT
Meeting: January 11, 2024
Subject
Discuss City Council Work Program Items for 2024
Recommended Action
Recommend City Council Work Program Items for 2024
Reasons for Recommendation
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program,
which included a total of 24 projects. Due to budget constraints, the City Council
approved funding for 15 of the 24 projects for FY 2023-2024, while the remaining nine
were placed on hold. Attachment A includes details on the adopted 24 projects.
The City Council will be reevaluating all City Work Program items in early Spring 2024.
Staff is requesting that all Commissions review existing work program items and
propose up to three items for Council to consider. These items can be from the nine
items that are currently on hold, listed in Attachment A. They can also be from the other
items that were not selected during the prioritization process, listed in Attachment B.
Commissions can also vote to propose new items as long as they fit the following
criteria:
• Timelines are finite in nature, with an expectation of completion within the next
1-2 fiscal years.
• Items are not duplicated in other efforts/programs like Capital Improvement
Program (CIP) projects, General Plan, Climate Action Plan, etc.
• Items are not part of general City operations.
• Items fit into at least one of the five Council approved Goals (Public
Engagement and Transparency, Transportation, Housing, Sustainability &
Fiscal Strategy, Quality of Life).
• Items fit within the Commission’s scope outlined in the Cupertino Municipal
Code.
All proposals must be submitted using Attachment C. These proposals will be
consolidated and submitted for Council consideration in early spring.
Sustainability Impact
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No impact.
Fiscal Impact
Commissioners should keep the City’s budget in mind when proposing new items for
Council consideration.
California Environmental Quality Act
Not Applicable
_____________________________________
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Tina Kapoor, Deputy City Manager
Attachments:
A – FY 23-25 Adopted City Work Program
B – Items not included in FY 23-25 City Work Program
C – Submission Form
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 1
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. As part of the City’s
budget reduction strategy, the City Council approved funding for 15 of the 24 projects for FY 2023-2024. The remaining nine projects will be
considered for funding next year. Details and the breakdown of each year’s projects can be found in the two tables below.
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
5
Vision Zero (3)
*Bike Ped
Commission
Develop a Vision Zero Policy and
Action Plan and hire a consultant.
The Plan will guide policies and
programs with the goal of eliminating
fatalities on Cupertino roadways.
Special emphasis will be placed on
routes to, and streets surrounding,
Cupertino schools.
$20,000
additional
(Vision Zero is
currently funded
with $80K (100-
88-844 750-040).
March 2023
- December
2023
Public Works 400 hrs/
$105,000
Transportation
4
Tree List Project phases:
1) Review and revise development
tree list (per Ch. 14.18: Protected
Trees) with an emphasis on
appropriate trees and native
species.
2) Review, revise, and communicate
street tree list with an emphasis
on appropriate trees and native
species.
3) Develop an Urban Forest program
scope and cost for future
consideration.
1) $50,000
additional
2) $60,000
additional
3) $0
1) January
2024 - June
2024
2) July 2023 -
June 2024
3) July 2023-
June 2024
1) Community
Development
2) Public Works
3) Public Works
1) 150 hrs/
$45,000
2) and 3)
200hrs/ $40,000
Sustainability &
Fiscal Strategy
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 2
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Public Safety
in both
residential/co
mmercial
areas
*Public Safety
Commission
1) Deploy city-owned license plate
readers and implement policies to
allow neighborhood-owned ones.
2) Strengthen Block
Leader/Neighborhood Watch
programs to ensure the leaders
are active and expand the
coverage of active neighborhoods.
3) Explore best practices to deter
crime in commercial areas and
bring options to Council.
1) $60,000
(Already allocated
in FY23)
2) $10,000
additional
3) $0
1) July 2022-
September
2023
2) July 2023-
June 2024
3)July 2023-
June 2024
1) Innovation
Technology
2) City
Manager’s
Office
3) City
Manager’s
Office
1) 100-200 hrs/
$15,000-
$30,000
2) 200 hrs/
$30,000
3) 250 hrs/
$40,000
Quality of Life
3
Senior
Services and
Youth
Engagement
*Teen
Commission
1) Assess Survey results and develop a
plan to increase awareness of
programs and services for seniors
based on gaps identified by the
survey.
2) Connect seniors with youth and
their families with inclusive
activities.
1) $0
2) $20,000
additional
1) July 2023-
June 30, 2024
2) July 2022-
June 30, 2024
Parks and
Recreation
1) 400-500 hrs/
$60,000-
$80,000
2) 200 hrs/
$30,000
Public
Engagement
and
Transparency
3
Dogs Off-
Leash Area
(DOLA)
Programs
*Parks and
Rec
Commission
1) Transition successful trial DOLA
programs to permanent programs
with a staff level permitting process
housed in Parks and Rec
2) Amenities for DOLA programs in
City parks, e.g., water facilities for
dogs, fencing, benches, etc.
1) $5,000
2) $200,000 per
year (already
allocated in CIP:
park amenity
improvements)
1) July 2023-
June 30, 2024
2) July 2023-
June 30, 2024
Parks and
Recreation
1) 600+ hrs/
$93,000+
2) 400hrs+/
$70,000+
(Dependent on
# of amenities)
Quality of Life
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 3
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Preserve
existing and
develop new
BMR/ELI
Housing
*Planning
Commission
Explore opportunities to preserve
existing expiring BMR housing.
Develop ELI (Extremely Low Income)
and BMR housing units for
Developmentally Disabled individuals
(IDD) on City-owned property as well
as the County-owned sites.
$250,000
(already allocated
and will
carryover)
July 2021-
June 2025
Community
Development
1000 hrs/
$305,000
Housing
2
Study Session
on City-
Owned
Properties
Inventory and assess existing facilities
and prepare a long-range planning
report for three City-owned
properties (including, but not limited
to Blesch, Byrne, and Stocklemeir)
$90,000 ($25k for
feasibility study
and $65k for long
range plan)
previously
allocated
July 2023
- June 2025
City Manager’s
Office
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
2
Housing
Element
Update
*Planning
Commission
Update Housing Element and
complete rezoning, General Plan
Amendments and EIR by December
2023.
$630,000
additional
($1,070,000
previously
allocated)
September
2020-January
2024
Community
Development
2000 hrs/
$610,000
Housing
2
Council
Governance
Reform
Package
1. Revised Ethics Policy consistent
with City response to the Civil Grand
Jury Report authorized on 2/21/2023
2. Investigate and report back on
incidents of violations of the
Municipal Code and Ethics Policy
relative to the Council-staff
relationship cited in the Civil Grand
Jury Report
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
1) March 2023
- September
2023
2) March 2023
- September
2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$30,000
Public
Engagement
and
Transparency
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 4
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Commission
Governance
Reform
Package
1. Revised Commissioner’s Handbook
to align it with Council Procedures
Manual
2. Investigate & report back on
incidents of violations of the Muni
Code re: the Commission-Staff
relationship
3. Realignment of Commissioner
terms of office
4. Establishment/revision of
commissioner qualifications
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
3) $0
4) $0
1) April 2023 -
December
2023
2) March
2023 -
September
2023
3) March
2023 -
October 2023
4) March
2023 -
October 2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$27,000
Public
Engagement
and
Transparency
2
Whole City
Policy Review
Repeat the 2013 process of compiling
and reviewing all City Policies
including 1) Administrative and 2)
Council policies and provide
recommendations/updates, e.g.
Green Purchasing, Property
Acquisition
1) $10,000
(Already allocated.
This excludes
funds related to
review of Financial
Policies)
2) $0
December
2022-June
2024
Admin
Services/ City
Attorney’s
Office/ City
Manager’s
Office
200-500 hrs/
$30k-$80k
Public
Engagement
and
Transparency
Lo
w
1
Analyze
Potential
Revenue
Resources
Analyze potential revenue resources
such as transient occupancy tax, sales
tax, property tax, utility users’ tax,
the City-owned municipal water
system, and potential lease/rental
income to address possible future
financing challenges.
$50,000 (already
allocated as part
of FY 23 City Work
Program)
March 2023 -
August 2023
Administrative
Services
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 5
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Lo
w
1
Support for
the Unhoused
*Housing
Commission
Collaborate and fund jointly with
West Valley efforts to address
regional needs and find workable
support for the Unhoused.
$50,000
additional
July 2023 -
June 2025
Community
Development
1000 hrs/
$90,000
Housing
1
Fiscal
Procedures
and Policies
Handbook
Develop the handbook to ensure
standardization of accounting,
budget, investment, procurement
policies, procedures, rules and
regulations.
$45,000 (already
allocated as part
of Moss Adams
Contract)
July 2021-
September
2023
Administrative
Services
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
Budget Audit Audit the Budget and Budget Policies. $15,000 (already
allocated as part
of Moss Adams
Contract)
July 2022-
July 2023
Administrative
Services
40 hrs/ $6,000
Sustainability &
Fiscal Strategy
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 6
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Recycled
Water
Feasibility
Study
Develop Recycled Water Feasibility
Study. Include Blackberry Farm
focus and extension of recycled
water from SCVWD.
$200,000 July 2023-
October 2024
Public Works 800 hrs/
$210,000
Sustainability &
Fiscal Strategy
Me
d
i
u
m
2
The Rise:
construction
stakeholder
engagement
Improve engagement with
stakeholders to ensure progress
with construction and reduce
barriers.
$100,000
additional
July 2023 -
June 2025
City Manager’s
Office
700 hrs/
$100,000
Public
Engagement
and
Transparency
2
Revise &
Update Heart
of the City
Special Area
Prioritize following completion of
Housing Element:
1. Address effect of AB 2011 and
build on Housing Element goals to
facilitate housing production in
transit-oriented locations
2. Tailor permissible uses to
revitalize local public-facing
commercial uses
(retail/restaurant/entertainment/p
rofessional office, etc.)
1)$1,000,000
additional
2)$50,000
additional
2) January
2024 - June
2025
3) January
2024 - June
2025
Community
Development
2000 hrs/
$610,000
Quality of Life
2
Homelessness
Jobs Project
and
Transitional
Housing
*Housing
Commission
Continue the Homeless Jobs
program for two individuals for the
third year. Revisit for review and
consider Transitional Housing.
$225,000
additional
July 2023-
June 2024
Community
Development
200 hrs/
$61,000
Housing
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FY 2023-25 City Work Program
*Projects relevant to Commission Scope 7
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Privacy
Screening and
Balconies
Code
*Planning
Commission
Prioritize following completion of
Housing Element:
Muni Code (Ch.19.28: R-1 Zones)
Privacy Screening and Balconies.
Update privacy planting list to be
climate appropriate/native
$200,000
additional
January 2024
- January
2025
Community
Development
300 hrs/
$92,000
Quality of Life
2
Pond
Repurposing
at Blackberry
Farm
Repurposing ponds at Blackberry
Farm, focus on groundwater
recharge.
$50,000
additional
July 2023 –
June 2024
Public Works 150 hrs/
$40,000
Quality of Life
Lo
w
1
New Bicycle-
Pedestrian
Plan
*Bike Ped
Commission
1) Update the current Bicycle and
Pedestrian Plans and combine them
to create a comprehensive Active
Transportation Plan.
2) Consider Complete Streets
concepts to enhance the interface
between Active Transportation
improvements and public and
private transportation systems.
$200,000
additional
July 2024 –
December
2025
Public Works 750 hrs/
$200,000
Transportation
1
Real Estate
Purchasing
Policy
Create Real Estate Purchasing
Policy
$75,000
additional
June 2025 City Manager’s
Office
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
280 stretch as
scenic
highway
Establish/maintain I-280 as scenic
highway
$25,000
additional
July 2023-
6/30/2024
Public Works 100 hrs/
$30,000
Quality of Life
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#Project Title Description Goal
1 Student Internship
Program
Implement a program to provide internship opportunities for
high school and community college students.
Public Engagement and Transparency
2 New Bicycle‐Pedestrian
Plan
1. Design a new Bicycle‐Pedestrian Plan to expand on the
expired Bicycle and Pedestrian Plans
2. Integreate Complete Streets concepts to create a better
interface between active transportation and VTA transit
systems
3. Bicycle and vehicular parking standards revision
Transportation
3 Privacy Screening and
Balconies Code
Muni Code: Privacy Screening and Balconies Transportation
4 Infratructure Assessment Perform a Citywide Infrastructure Assessment Transportation
5 Integrated Plan for
Community Engagement
Create Integrated Plan and Database for Community
Engagement. The plan should include all possible
outreach channels, traditional media, newspaper,
including Chinese and other languages, City Channel,
the Scene, social media and influencers. community
leaders, community groups, HOAs, block leader
programs, Chamber and other business groups etc.
Public Engagement and Transparency
6 Development
Accountability
Analyze methods to limit the implementation timeline
for entitled/future projects and encourage
development. Monitor implementation of
development agreements and conditions of approval.
Review and establish accountability in the project
approval process.
Quality of Life
7 Electrification Study Conduct public outreach, policy research, and
coordinate with regional efforts to develop policy
options for electrification of Cupertino's buildings and
transportation systems.
Sustainability
8 Visitor Center Develop an online visitor center/guide so that visitors to
Cupertino know where to go. Ideally a (digital) map to
identify locations to visit or for photo ops to post on
social media.
Public Engagement and Transparency
9 Safe Gun Storage
Ordinance
Research best practices for safe gun storage from
neighboring jurisdictions. Adopt safe gun storage
ordinance to increase public safety for residents.
Quality of Life
10 Sign Ordinance Update Update existing provisions, particularly in the temporary
sign regulations.
Quality of Life
11 Youth Who Work Encourage more youth and young adults in schools to
work and also help small businesses to reduce the
burden caused higher minimum wages. For example,
the City could provide $2/hour to compensate local
small businesses.
Quality of Life
Items Not Included in FY 23-25 City Work Program
ATTACHMENT B
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_______________________ Commission
2024 City Work Program Recommendations
Project Title Description Goal
1.
2.
3.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Select each goal that the project aligns with.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
ATTACHMENT C
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CITY OF CUPERTINO
Agenda Item
24-12877 Agenda Date: 1/11/2024
Agenda #: 4.
Report by the Santa Clara County Fire District
Receive Report by the Santa Clara County Fire District liaison
Presenter: Deputy Chief Hector Estrada
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CITY OF CUPERTINO
Agenda Item
24-12878 Agenda Date: 1/11/2024
Agenda #: 5.
Subject:Report by the Santa Clara County Sheriff's Office
Receive report by the Santa Clara County Sheriff's Office liaison
Presenter: Captain Neil Valenzuela
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CITY OF CUPERTINO
Agenda Item
24-12879 Agenda Date: 1/11/2024
Agenda #: 6.
Subject:Report by the City of Cupertino
Receive a report by the City of Cupertino staff liaison
Presenter: Meredith Albert
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CITY OF CUPERTINO
Agenda Item
24-12880 Agenda Date: 1/11/2024
Agenda #: 7.
Subject:Report on the Block Leader Program
Receive a report on the Block Leader Program including the REACH program and Neighbor to Neighbor
program
Presenter: Meredith Albert
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STAFF REPORT: REACH 2023 Review
Subject
Summary of REACH Program 2023
Recommended Action
Review 2023 REACH activities
Discussion
The REACH (Raising Emergency Awareness of Community Hazards) program is
essential for volunteers with the Office of Emergency Management (OEM) to keep
themselves and their communities informed of potential risks. In 2023, eleven REACH
messages have been sent out. These messages have been primarily related to weather
events, but one message was sent in September about poor air quality.
When the hazard presents a moderate risk, OEM sends relevant information
(situation briefing, how residents can protect themselves, resources) to all volunteers. If
the risk level increases, volunteers are asked to confirm that they received the message
and report how many people they shared it with.
Volunteers use a variety of methods to share information. Some forward the
email, summarize the information, and share through messaging platforms (texting,
WhatsApp). In one case, a volunteer posted to NextDoor and reported a message spread
of almost 5,000 people. Another volunteer worked with their building management to
contact each resident.
Response rates to REACH messaging vary from 3% to 17%, with a median of 9%.
The message with the lowest response rate was one asking for feedback on evacuation
maps (sent March 1), and the highest response rate was a message about poor air quality
sent in September. The program has been promoted to Block Leaders and Neighborhood
Watch volunteers, especially when new volunteers are on-boarded to increase response
rates. Beginning in 2024, the program will enforce the requirement that Block Leaders
participate in the REACH program.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
_____________________________________
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Prepared by: Marta Drown, Block Leader Coordinator
Reviewed by: Supervisor or Department Head Name, Title
Approved for Submission by: City Manager or Assistant City Manager
Attachments:
A – REACH messages sent
(Any attachments that are amendments to resolutions or ordinances will note one
attachment as the Draft Resolution or Draft Ordinance (clean version) and a separate
attachment as the redline changes to the resolution or ordinance only.),
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Attachment A: REACH Messages Sent
Date Sent Topic Community Members Reached
1/3/23 Extreme Weather 4644
1/6/23 Continued Storms 4853
2/14/23 Cold Weather 1145
2/21/23 Inclement Weather 3278
3/1/23 Evacuation Maps 696
3/8/23 Inclement Weather 4252
3/13/23 Continued Storms 2585
3/20/23 Inclement Weather 4741
6/29/23 Heat Advisory 2690
7/11/23 Excessive Heat Watch 3621
9/20/23 Poor Air Quality 6522
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CITY OF CUPERTINO
Agenda Item
24-12881 Agenda Date: 1/11/2024
Agenda #: 8.
Subject:Commissioner’s Reports
Receive Commissioners' reports
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