Agenda PacketCITY OF CUPERTINO
TEEN COMMISSION
AGENDA
10185 North Stelling Road, Quinlan Conference Room
Wednesday, January 10, 2024
6:00 PM
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approval of Minutes - November 8, 2023
Recommended Action: Review and approve the minutes from the Teen Commission
meeting on November 8, 2023.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2.Subject: Discuss City Council Work Program Items for 2024
Recommended Action: Recommend City Council Work Program Items for 2024
Staff Report
A - FY 23-25 Adopted City Work Program
B - Items not included in FY 23-25 City Work Program
C - Submission Form
3.Subject: Update on Teen Resource Fair
Recommended Action: Receive an update on the Teen Resource Fair from Recreation
Coordinator, Robert Kaufman.
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Teen Commission Agenda January 10, 2024
STAFF AND COMMISSION REPORTS
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
24-12871 Agenda Date: 1/10/2024
Agenda #: 1.
Subject: Approval of Minutes - November 8, 2023
Review and approve the minutes from the Teen Commission meeting on November 8, 2023.
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[DRAFT] MINUTES
CUPERTINO TEEN COMMISSION
Wednesday, November 8, 2023
REGULAR TEEN COMMISSION MEETING
CALL TO ORDER
At 6:04 p.m. Chair Shah called the Teen Commission meeting to order.
ROLL CALL
Present: Biswari, Chen, Cheung, Garg (6:30 p.m.) Gupta (6:13 p.m.), Hu, Kumar, Mukherjee, Shah.
Absent: none Staff: Sonya Lee, Robert Kaufman, Christina Lopez.
CEREMONIAL MATTERS & PRESENTATIONS
1. Subject: Presentation on Peer Advocate Advisory Council
Recommended Action: Receive a presentation on the Peer Advocate Advisory Council
from Ethan Leung.
Commissioners received a presentation from the Peer Advocate Advisory Council on
reducing tobacco use.
Commissioner questions:
• Can the advisory council combine with schools for their Red Ribbon Week?
o The advisory council said that was a good suggestion to think about
• How are they getting the word out about the program?
o Pamphlets and posters in the city public buildings and areas
Comments:
• Suggestion to focus on high school students
• Create resources on how to say no to tobacco use
• Schools can help implement the program
2. Subject: 2023 Holiday Events Presentation
Recommended Action: Receive a presentation on 2023 Holiday Events from Recreation
Coordinator, Christina Lopez.
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Cupertino Teen Commission Minutes November 8, 2023
Commissioners received a presentation on the Holiday Events.
There were no questions or comments.
3. Subject: Teen Commission and Youth Activity Board Presentation
Recommended Action: Receive a presentation on the Teen Commission and Youth
Activity Board from Commissioner Gupta, Vice Chair Cheung, and Recreation
Coordinator, Robert Kaufman.
Commissioners received a presentation from the Youth Activity Board and Teen
Commission regarding the events and programs from each group as well as the roles
and responsibilities of each group.
There were no questions or comments.
APPROVAL OF MINUTES
4. Subject: Approval of Minutes – October 11, 2023
Recommended Action: Review and approve the minutes from the Teen Commission
meeting on October 11, 2023.
Commissioner Chen moved to approve the October minutes and Commissioner Biswari
seconded the motion. The commission voted unanimously to approve the minutes.
WRITTEN/ORAL COMMUNICATIONS
No written or oral communications received.
OLD BUSINESS
No old business.
NEW BUSINESS
5. Subject: December Teen Commission Meeting Possible Cancellation
Recommended Action: Discuss and provide feedback on possible cancellation of
December Teen Commission Meeting.
After discussion, it was agreed that, due to finals, the December meeting would be
canceled.
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Cupertino Teen Commission Minutes November 8, 2023
STAFF & COMMISSION REPORTS
• Staff Updates
o Staff Report
Recreation Coordinator, Robert Kaufman gave a staff report.
• Commissioner Updates – Commissioner Shah gave an update on the Mayor’s meeting.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
• No updates.
FUTURE AGENDA SETTING
No future agenda items were added.
ADJOURNMENT
At 6:59 p.m., Chair Shah adjourned the meeting.
_______________________________
Sonya Lee, Staff Liaison
6
CITY OF CUPERTINO
Agenda Item
24-12872 Agenda Date: 1/10/2024
Agenda #: 2.
Subject: Discuss City Council Work Program Items for 2024
Recommend City Council Work Program Items for 2024
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TEEN COMMISSION STAFF REPORT
Meeting: January 10, 2024
Subject
Discuss City Council Work Program Items for 2024
Recommended Action
Recommend City Council Work Program Items for 2024
Reasons for Recommendation
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program,
which included a total of 24 projects. Due to budget constraints, the City Council
approved funding for 15 of the 24 projects for FY 2023-2024, while the remaining nine
were placed on hold. Attachment A includes details on the adopted 24 projects.
The City Council will be reevaluating all City Work Program items in early Spring 2024.
Staff is requesting that all Commissions review existing work program items and
propose up to three items for Council to consider. These items can be from the nine
items that are currently on hold, listed in Attachment A. They can also be from the other
items that were not selected during the prioritization process, listed in Attachment B.
Commissions can also vote to propose new items as long as they fit the following
criteria:
• Timelines are finite in nature, with an expectation of completion within the next
1-2 fiscal years.
• Items are not duplicated in other efforts/programs like Capital Improvement
Program (CIP) projects, General Plan, Climate Action Plan, etc.
• Items are not part of general City operations.
• Items fit into at least one of the five Council approved Goals (Public
Engagement and Transparency, Transportation, Housing, Sustainability &
Fiscal Strategy, Quality of Life).
• Items fit within the Commission’s scope outlined in the Cupertino Municipal
Code.
All proposals must be submitted using Attachment C. These proposals will be
consolidated and submitted for Council consideration in early spring.
Sustainability Impact
8
No impact.
Fiscal Impact
Commissioners should keep the City’s budget in mind when proposing new items for
Council consideration.
California Environmental Quality Act
Not Applicable
_____________________________________
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Tina Kapoor, Deputy City Manager
Attachments:
A – FY 23-25 Adopted City Work Program
B – Items not included in FY 23-25 City Work Program
C – Submission Form
9
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 1
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. As part of the City’s
budget reduction strategy, the City Council approved funding for 15 of the 24 projects for FY 2023-2024. The remaining nine projects will be
considered for funding next year. Details and the breakdown of each year’s projects can be found in the two tables below.
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
5
Vision Zero (3)
*Bike Ped
Commission
Develop a Vision Zero Policy and
Action Plan and hire a consultant.
The Plan will guide policies and
programs with the goal of eliminating
fatalities on Cupertino roadways.
Special emphasis will be placed on
routes to, and streets surrounding,
Cupertino schools.
$20,000
additional
(Vision Zero is
currently funded
with $80K (100-
88-844 750-040).
March 2023
- December
2023
Public Works 400 hrs/
$105,000
Transportation
4
Tree List Project phases:
1) Review and revise development
tree list (per Ch. 14.18: Protected
Trees) with an emphasis on
appropriate trees and native
species.
2) Review, revise, and communicate
street tree list with an emphasis
on appropriate trees and native
species.
3) Develop an Urban Forest program
scope and cost for future
consideration.
1) $50,000
additional
2) $60,000
additional
3) $0
1) January
2024 - June
2024
2) July 2023 -
June 2024
3) July 2023-
June 2024
1) Community
Development
2) Public Works
3) Public Works
1) 150 hrs/
$45,000
2) and 3)
200hrs/ $40,000
Sustainability &
Fiscal Strategy
10
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 2
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Public Safety
in both
residential/co
mmercial
areas
*Public Safety
Commission
1) Deploy city-owned license plate
readers and implement policies to
allow neighborhood-owned ones.
2) Strengthen Block
Leader/Neighborhood Watch
programs to ensure the leaders
are active and expand the
coverage of active neighborhoods.
3) Explore best practices to deter
crime in commercial areas and
bring options to Council.
1) $60,000
(Already allocated
in FY23)
2) $10,000
additional
3) $0
1) July 2022-
September
2023
2) July 2023-
June 2024
3)July 2023-
June 2024
1) Innovation
Technology
2) City
Manager’s
Office
3) City
Manager’s
Office
1) 100-200 hrs/
$15,000-
$30,000
2) 200 hrs/
$30,000
3) 250 hrs/
$40,000
Quality of Life
3
Senior
Services and
Youth
Engagement
*Teen
Commission
1) Assess Survey results and develop a
plan to increase awareness of
programs and services for seniors
based on gaps identified by the
survey.
2) Connect seniors with youth and
their families with inclusive
activities.
1) $0
2) $20,000
additional
1) July 2023-
June 30, 2024
2) July 2022-
June 30, 2024
Parks and
Recreation
1) 400-500 hrs/
$60,000-
$80,000
2) 200 hrs/
$30,000
Public
Engagement
and
Transparency
3
Dogs Off-
Leash Area
(DOLA)
Programs
*Parks and
Rec
Commission
1) Transition successful trial DOLA
programs to permanent programs
with a staff level permitting process
housed in Parks and Rec
2) Amenities for DOLA programs in
City parks, e.g., water facilities for
dogs, fencing, benches, etc.
1) $5,000
2) $200,000 per
year (already
allocated in CIP:
park amenity
improvements)
1) July 2023-
June 30, 2024
2) July 2023-
June 30, 2024
Parks and
Recreation
1) 600+ hrs/
$93,000+
2) 400hrs+/
$70,000+
(Dependent on
# of amenities)
Quality of Life
11
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 3
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Preserve
existing and
develop new
BMR/ELI
Housing
*Planning
Commission
Explore opportunities to preserve
existing expiring BMR housing.
Develop ELI (Extremely Low Income)
and BMR housing units for
Developmentally Disabled individuals
(IDD) on City-owned property as well
as the County-owned sites.
$250,000
(already allocated
and will
carryover)
July 2021-
June 2025
Community
Development
1000 hrs/
$305,000
Housing
2
Study Session
on City-
Owned
Properties
Inventory and assess existing facilities
and prepare a long-range planning
report for three City-owned
properties (including, but not limited
to Blesch, Byrne, and Stocklemeir)
$90,000 ($25k for
feasibility study
and $65k for long
range plan)
previously
allocated
July 2023
- June 2025
City Manager’s
Office
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
2
Housing
Element
Update
*Planning
Commission
Update Housing Element and
complete rezoning, General Plan
Amendments and EIR by December
2023.
$630,000
additional
($1,070,000
previously
allocated)
September
2020-January
2024
Community
Development
2000 hrs/
$610,000
Housing
2
Council
Governance
Reform
Package
1. Revised Ethics Policy consistent
with City response to the Civil Grand
Jury Report authorized on 2/21/2023
2. Investigate and report back on
incidents of violations of the
Municipal Code and Ethics Policy
relative to the Council-staff
relationship cited in the Civil Grand
Jury Report
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
1) March 2023
- September
2023
2) March 2023
- September
2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$30,000
Public
Engagement
and
Transparency
12
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 4
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Commission
Governance
Reform
Package
1. Revised Commissioner’s Handbook
to align it with Council Procedures
Manual
2. Investigate & report back on
incidents of violations of the Muni
Code re: the Commission-Staff
relationship
3. Realignment of Commissioner
terms of office
4. Establishment/revision of
commissioner qualifications
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
3) $0
4) $0
1) April 2023 -
December
2023
2) March
2023 -
September
2023
3) March
2023 -
October 2023
4) March
2023 -
October 2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$27,000
Public
Engagement
and
Transparency
2
Whole City
Policy Review
Repeat the 2013 process of compiling
and reviewing all City Policies
including 1) Administrative and 2)
Council policies and provide
recommendations/updates, e.g.
Green Purchasing, Property
Acquisition
1) $10,000
(Already allocated.
This excludes
funds related to
review of Financial
Policies)
2) $0
December
2022-June
2024
Admin
Services/ City
Attorney’s
Office/ City
Manager’s
Office
200-500 hrs/
$30k-$80k
Public
Engagement
and
Transparency
Lo
w
1
Analyze
Potential
Revenue
Resources
Analyze potential revenue resources
such as transient occupancy tax, sales
tax, property tax, utility users’ tax,
the City-owned municipal water
system, and potential lease/rental
income to address possible future
financing challenges.
$50,000 (already
allocated as part
of FY 23 City Work
Program)
March 2023 -
August 2023
Administrative
Services
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
13
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 5
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Lo
w
1
Support for
the Unhoused
*Housing
Commission
Collaborate and fund jointly with
West Valley efforts to address
regional needs and find workable
support for the Unhoused.
$50,000
additional
July 2023 -
June 2025
Community
Development
1000 hrs/
$90,000
Housing
1
Fiscal
Procedures
and Policies
Handbook
Develop the handbook to ensure
standardization of accounting,
budget, investment, procurement
policies, procedures, rules and
regulations.
$45,000 (already
allocated as part
of Moss Adams
Contract)
July 2021-
September
2023
Administrative
Services
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
Budget Audit Audit the Budget and Budget Policies. $15,000 (already
allocated as part
of Moss Adams
Contract)
July 2022-
July 2023
Administrative
Services
40 hrs/ $6,000
Sustainability &
Fiscal Strategy
14
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 6
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Recycled
Water
Feasibility
Study
Develop Recycled Water Feasibility
Study. Include Blackberry Farm
focus and extension of recycled
water from SCVWD.
$200,000 July 2023-
October 2024
Public Works 800 hrs/
$210,000
Sustainability &
Fiscal Strategy
Me
d
i
u
m
2
The Rise:
construction
stakeholder
engagement
Improve engagement with
stakeholders to ensure progress
with construction and reduce
barriers.
$100,000
additional
July 2023 -
June 2025
City Manager’s
Office
700 hrs/
$100,000
Public
Engagement
and
Transparency
2
Revise &
Update Heart
of the City
Special Area
Prioritize following completion of
Housing Element:
1. Address effect of AB 2011 and
build on Housing Element goals to
facilitate housing production in
transit-oriented locations
2. Tailor permissible uses to
revitalize local public-facing
commercial uses
(retail/restaurant/entertainment/p
rofessional office, etc.)
1)$1,000,000
additional
2)$50,000
additional
2) January
2024 - June
2025
3) January
2024 - June
2025
Community
Development
2000 hrs/
$610,000
Quality of Life
2
Homelessness
Jobs Project
and
Transitional
Housing
*Housing
Commission
Continue the Homeless Jobs
program for two individuals for the
third year. Revisit for review and
consider Transitional Housing.
$225,000
additional
July 2023-
June 2024
Community
Development
200 hrs/
$61,000
Housing
15
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 7
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Privacy
Screening and
Balconies
Code
*Planning
Commission
Prioritize following completion of
Housing Element:
Muni Code (Ch.19.28: R-1 Zones)
Privacy Screening and Balconies.
Update privacy planting list to be
climate appropriate/native
$200,000
additional
January 2024
- January
2025
Community
Development
300 hrs/
$92,000
Quality of Life
2
Pond
Repurposing
at Blackberry
Farm
Repurposing ponds at Blackberry
Farm, focus on groundwater
recharge.
$50,000
additional
July 2023 –
June 2024
Public Works 150 hrs/
$40,000
Quality of Life
Lo
w
1
New Bicycle-
Pedestrian
Plan
*Bike Ped
Commission
1) Update the current Bicycle and
Pedestrian Plans and combine them
to create a comprehensive Active
Transportation Plan.
2) Consider Complete Streets
concepts to enhance the interface
between Active Transportation
improvements and public and
private transportation systems.
$200,000
additional
July 2024 –
December
2025
Public Works 750 hrs/
$200,000
Transportation
1
Real Estate
Purchasing
Policy
Create Real Estate Purchasing
Policy
$75,000
additional
June 2025 City Manager’s
Office
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
280 stretch as
scenic
highway
Establish/maintain I-280 as scenic
highway
$25,000
additional
July 2023-
6/30/2024
Public Works 100 hrs/
$30,000
Quality of Life
16
#Project Title Description Goal
1 Student Internship
Program
Implement a program to provide internship opportunities for
high school and community college students.
Public Engagement and Transparency
2 New Bicycle‐Pedestrian
Plan
1. Design a new Bicycle‐Pedestrian Plan to expand on the
expired Bicycle and Pedestrian Plans
2. Integreate Complete Streets concepts to create a better
interface between active transportation and VTA transit
systems
3. Bicycle and vehicular parking standards revision
Transportation
3 Privacy Screening and
Balconies Code
Muni Code: Privacy Screening and Balconies Transportation
4 Infratructure Assessment Perform a Citywide Infrastructure Assessment Transportation
5 Integrated Plan for
Community Engagement
Create Integrated Plan and Database for Community
Engagement. The plan should include all possible
outreach channels, traditional media, newspaper,
including Chinese and other languages, City Channel,
the Scene, social media and influencers. community
leaders, community groups, HOAs, block leader
programs, Chamber and other business groups etc.
Public Engagement and Transparency
6 Development
Accountability
Analyze methods to limit the implementation timeline
for entitled/future projects and encourage
development. Monitor implementation of
development agreements and conditions of approval.
Review and establish accountability in the project
approval process.
Quality of Life
7 Electrification Study Conduct public outreach, policy research, and
coordinate with regional efforts to develop policy
options for electrification of Cupertino's buildings and
transportation systems.
Sustainability
8 Visitor Center Develop an online visitor center/guide so that visitors to
Cupertino know where to go. Ideally a (digital) map to
identify locations to visit or for photo ops to post on
social media.
Public Engagement and Transparency
9 Safe Gun Storage
Ordinance
Research best practices for safe gun storage from
neighboring jurisdictions. Adopt safe gun storage
ordinance to increase public safety for residents.
Quality of Life
10 Sign Ordinance Update Update existing provisions, particularly in the temporary
sign regulations.
Quality of Life
11 Youth Who Work Encourage more youth and young adults in schools to
work and also help small businesses to reduce the
burden caused higher minimum wages. For example,
the City could provide $2/hour to compensate local
small businesses.
Quality of Life
Items Not Included in FY 23-25 City Work Program
ATTACHMENT B
17
_______________________ Commission
2024 City Work Program Recommendations
Project Title Description Goal
1.
2.
3.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Select each goal that the project aligns with.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
ATTACHMENT C
18
CITY OF CUPERTINO
Agenda Item
24-12873 Agenda Date: 1/10/2024
Agenda #: 3.
Subject: Update on Teen Resource Fair
Receive an update on the Teen Resource Fair from Recreation Coordinator, Robert Kaufman.
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