Agenda PacketCITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
AGENDA
10185 N Stelling Rd, Quinlan Social Room
Thursday, December 7, 2023
7:00 PM
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Cupertino Senior Center
Recommended Action: Receive a presentation on the Cupertino Senior Center.
APPROVAL OF MINUTES
2.Subject: October 5, 2023 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the October 5, 2023 Parks and Recreation
Commission meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
3.Subject: Discuss City Council Work Program Items for 2024
Recommended Action: Recommend City Council Work Program Items for 2024.
Staff Report
A - FY 23-25 Adopted City Work Program
B - Items not included in FY 23-25 City Work Program
C - Submission Form
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Parks and Recreation Commission Agenda December 7, 2023
4.Subject: Parks and Recreation Department Organizational Update
Recommended Action: Receive an organizational update on the Parks and Recreation
Department.
A - Parks and Recreation Organization Chart
B - Parks and Recreation Functional Organization Chart
STAFF AND COMMISSION REPORTS
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
23-12817 Agenda Date: 12/7/2023
Agenda #: 1.
Subject: Cupertino Senior Center
Receive a presentation on the Cupertino Senior Center.
CITY OF CUPERTINO Printed on 12/4/2023Page 1 of 1
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CITY OF CUPERTINO
Agenda Item
23-12818 Agenda Date: 12/7/2023
Agenda #: 2.
Subject: October 5, 2023 Parks and Recreation Commission Meeting Minutes
Review and approve the October 5, 2023 Parks and Recreation Commission meeting minutes.
CITY OF CUPERTINO Printed on 12/4/2023Page 1 of 1
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CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
10185 N Stelling Rd, Quinlan Social Room
Thursday, October 5, 2023
7:00 PM
DRAFT MINUTES
CALL TO ORDER
Chair Stanek called the Parks and Recreation Commission meeting to order at 7:00 p.m.
in the Quinlan Community Center Social Room, 10185 N Stelling Rd.
ROLL CALL
Commissioners present: Carol Stanek, Jennifer Shearin, Seema Swamy, Hemant Buch
Commissioners absent: Sashikala Begur
Staff present: Rachelle Sander, Jessica Javier, Sonya Lee, Robert Kaufman,
Susan Michael, Chad Mosley, Matt Morley
Guest speakers: Rayna Shah, Joyce Cheung, Pranav Gupta, Aarushi Jain,
Sonal Mane, Daniel Chu, Taarini Chopra
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Teen Programs
Recommended Action: Receive a presentation from the Youth Activity Board and Teen
Commissioners on teen programs.
Rachelle Sander, Director of Parks and Recreation, introduced Sonya Lee, Recreation
Manager, and Robert Kaufman, Recreation Coordinator, to present on the item. The
Youth Activity Board (YAB) – Aarushi Jain, Sonal Mane, Daniel Chu, and Taarini
Chopra, presented an overview of YAB, 2022-2023 debrief, and upcoming 2023-2024
programs and events. The Teen Commissioners – Rayna Shah, Joyce Cheung, and
Pranav Gupta, presented an overview of the Teen Commission, 2022-2023 debrief, and
upcoming 2023-2024 programs.
Commissioner Buch requested clarification on whether the teens have collaborated with
corporations for internship opportunities. Recreation Coordinator Kaufman clarified
that they have started to discuss the idea of collaborating with more companies for
Hack Cupertino and will take the feedback into consideration.
Commissioner Swamy requested clarification on the Spelling Bee and the costs
associated with the Window Painting. Recreation Coordinator Kaufman clarified that
the Spelling Bee is a local event, exclusive to Cupertino youth, and that they are looking
5
at ways to expand it. Recreation Manager Lee clarified that the Window Painting has
minimal expenses such as paint and paint brushes.
Vice Chair Shearin requested clarification on the difference of responsibilities for YAB
verses Teen Commission, and whether they have considered a program called Furry
Friends to help lower the stress levels of students. Recreation Coordinator Kaufman
clarified that they have had something similar to Furry Friends at Bobateeno and will
take the feedback into consideration. Recreation Manager Lee clarified that YAB takes
the lead on planning teen events, and the Teen Commission is more advisory, helping
with outreach of the teen events and spreading awareness of youth-led organizations.
Chair Stanek requested clarification on the recruitment process for YAB members.
Recreation Coordinator Kaufman clarified that YAB is a volunteer group and members
apply online, interview, and are appointed by him for a one-year term. Clarified that
YAB members are evaluated annually and can participate for multiple years. Chair
Stanek asked the YAB members and Teen Commissioners what their favorite activity
was. The teens responded with a variety events and programs including Bobateeno,
Spelling Bee, Hack Cupertino, Cupertino Café, Window Painting, and the Teen Movie
Night.
Commissioner Buch recommended exploring options for expanding the Spelling Bee
beyond a local event.
Commissioner Swamy recommended expanding the scope of the Leader in Training
program.
APPROVAL OF MINUTES
2. Subject: September 7, 2023 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the September 7, 2023 Parks and
Recreation Commission meeting minutes.
Commissioner Swamy motioned to approve the September 7, 2023 Parks and
Recreation meeting minutes as submitted. Commissioner Buch seconded. Motion
carried with 4 yes and 1 absent.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
MaryAnn Overton, Cupertino resident, supported pickleball.
6
Albert Wu, Cupertino resident, supported pickleball and presented slides on Equitable
Resource Allocation for Pickleball in Cupertino.
Curtis Lee, Cupertino resident, supported pickleball and the addition of eight pickleball
courts in the Memorial Park Specific Plan project design.
Rajiv Pathik supported pickleball.
WRITTEN COMMUNICATIONS
Written communications were emailed to the commission and are included for the
record.
OLD BUSINESS
None
NEW BUSINESS
3. Subject: Park Amenity Improvements Project Update
Recommended Action: Receive an update on the Capital Improvement Programs (CIP)
Park Amenity Improvements project.
Written communications for this item included emails to the commission and are
included for the record.
Director Sander introduced Susan Michael, CIP Manager, to present on the item.
Presented an overview of the Park Amenities project, provided a status update, and
proposals for next steps.
Commissioner Swamy requested clarification on whether the shade structures were
permanent or temporary, and how many they plan to fund. CIP Manager Michael
clarified they are permanent, and the current plan includes three proposed locations.
Commissioner Swamy requested clarification on the prioritization of amenities that
contribute to cost recovery. CIP Manager Michael clarified that Parks and Recreation
staff has noted the importance of increasing the usability of spaces, and that those
amenities be prioritized due to the added benefit of a revenue generating opportunity
for the City.
Vice Chair Shearin requested clarification on the status spreadsheet. CIP Manager
Michael clarified that the black columns are the generated list from 2021, and the red
columns are amenities that have been installed. Vice Chair Shearin requested
7
clarification on the Hoover Park newly installed amenities as the presentation image
showed garbage cans installed. CIP Manager Michael clarified that was a mistake and
Hoover Park did not have any garbage cans installed yet. Vice Chair Shearin requested
clarification on whether the Commission should consider re-prioritizing. CIP Manager
clarified that they are still following the direction from the Commission’s prioritization
and Parks and Recreation staff for the installations.
Director Sander added that a lot of what was prioritized will not change such as the
benches, hydration stations, and garbage cans – until those are installed, staff likely
won’t be re-looking into other options. Clarified that the dog off-leash area (DOLA)
amenities are part of the City Work Program so those will be looked at in conjunction
with the park amenity improvements funding.
Commissioner Buch recommended the addition of multi-generational play structure
equipment. CIP Manager Michael clarified that the priority is to replace any
playground equipment that is aged out and unsafe. Director Sander added that the
Memorial Park Specific Plan does include options for multi-generational activities.
Chair Stanek clarified that the park amenity improvements are separate from the
playground equipment.
Vice Chair Shearin requested clarification on the funding for park amenities verses the
playground equipment replacement. CIP Manager Michael clarified that the funding is
separate, and they are two different projects.
Chair Stanek requested clarification on the budget for park amenities and whether it
was still $200,000 for five years. CIP Manager Michael clarified that the project is in its
fourth year and given budget discussions, $200,000 was not allocated for this fiscal year.
Chair Stanek noted that the project is behind and requested clarification on whether or
not there was a plan to catch up and get back on track. CIP Manager Michael clarified
that staff is on it and continues to keep the project active. Director Sander added that
there were a lot of issues during COVID and new amenities were delayed in delivery.
Chair Stanek recommended that on the 2023 Amenities Survey (Attachment C), the 2023
Park Amenities red text box include the word “existing,” and the April 2021 Amenities
List orange text box include the word “recommended” to clarify between the two.
Commissioner Swamy requested clarification on expected time frame of completion,
whether or not the City is contracting out the installation of the park amenities, and if
there were any penalties for contractors completing the work past the deadlines. CIP
Manager Michael clarified that there isn’t an exact time frame for completion, a good
8
number of the amenities were purchased and installed by City staff, and usually there is
a penalty clause if contractors do not finish on time.
Chair Stanek opened public comment.
Suhas Patil, Cupertino resident, supported DOLA and commented that a fence was not
needed at the DOLAs.
Louise Saadati, Cupertino resident, supported DOLA amenities including a three-to-
four-foot hedge with a temporary fence at Linda Vista, four benches and shade
structures for both Linda Vista and Jollyman, and low lights at Jollyman.
Ishi Chopra, Cupertino resident, supported DOLA amenities including benches and
shade structures.
Ansh Chopra, Cupertino resident, supported DOLA amenities including a three-to-
four-foot hedge with a temporary fence at Linda Vista, benches and shade structures for
both Linda Vista and Jollyman, and low lights at Jollyman.
Chair Stanek closed public comment.
Commissioner Buch recommended a collaboration between the City and DOLA
supporters, adding that DOLA supporters could help fund some of the requested
amenities given budget constraints.
Commissioner Swamy thanked the DOLA supporters for sharing their passion and
encouraged them to share any concerns they have with large dogs.
Vice Chair Shearin supported the direction from City Council for the addition of DOLA
amenities and thanked the public for their comments.
Chair Stanek supported safety for all park users and commented that adding a hedge
would not only be for the DOLA users, but also those who are walking and are fearful
of dogs.
Commissioner Buch requested a response from the DOLA community and staff on his
collaboration suggestion between the City and DOLA supporters for funding of DOLA
amenities.
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STAFF AND COMMISSION REPORTS
Vice Chair Shearin reported on the Fall Fest and Cupertino Bike Fest.
Commissioner Buch reported on the Linda Vista trail.
Commissioner Swamy reported on the Saratoga Creek trail and Cupertino parks.
Chair Stanek reported on the Fall Fest, Pooch Plunge, Labyrinth, upcoming Public
Safety Forum, and the September Mayor’s Commissioners Meeting. Changes to the
Mayor’s Meetings include:
- Alternating between in-person and zoom, every other month
- Length of meetings will be 90 minutes
- Scheduled for the second Wednesday of the month
- Attendance is limited to the Chair or Vice Chair, unless neither can attend
- Structure will be more formalized, and attendees will need to submit three
bullets of what their Commission is working on for distribution to all
Director Sander provided the Liaison’s update on the following:
- Hidden Treasures – Thursday, October 26 from 9 a.m. to 2 p.m. at the Senior
Center
- Monster Mash – Friday, October 27 from 5:30 to 8:30 p.m. at the Quinlan
Community Center. Advanced registration required.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
November 8 – Chair Stanek
FUTURE AGENDA SETTING
None
ADJOURNMENT
Chair Stanek adjourned the meeting at 8:34 p.m. to the November 2, 2023 meeting at
7:00 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the _____ regular meeting
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CITY OF CUPERTINO
Agenda Item
23-12840 Agenda Date: 12/7/2023
Agenda #: 3.
Subject: Discuss City Council Work Program Items for 2024
Recommend City Council Work Program Items for 2024.
CITY OF CUPERTINO Printed on 12/4/2023Page 1 of 1
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PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: December 7, 2023
Subject
Discuss City Council Work Program Items for 2024
Recommended Action
Recommend City Council Work Program Items for 2024
Reasons for Recommendation
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program,
which included a total of 24 projects. Due to budget constraints, the City Council
approved funding for 15 of the 24 projects for FY 2023-2024, while the remaining nine
were placed on hold. Attachment A includes details on the adopted 24 projects.
The City Council will be reevaluating all City Work Program items in early Spring 2024.
Staff is requesting that all Commissions review existing work program items and
propose up to three items for Council to consider. These items can be from the nine
items that are currently on hold, listed in Attachment A. They can also be from the other
items that were not selected during the prioritization process, listed in Attachment B.
Commissions can also vote to propose new items as long as they fit the following
criteria:
• Timelines are finite in nature, with an expectation of completion within the next
1-2 fiscal years.
• Items are not duplicated in other efforts/programs like Capital Improvement
Program (CIP) projects, General Plan, Climate Action Plan, etc.
• Items are not part of general City operations.
• Items fit into at least one of the five Council approved Goals (Public
Engagement and Transparency, Transportation, Housing, Sustainability &
Fiscal Strategy, Quality of Life).
• Items fit within the Commission’s scope outlined in the Cupertino Municipal
Code.
All proposals must be submitted using Attachment C. These proposals will be
consolidated and submitted for Council consideration in early spring.
Sustainability Impact
12
No impact.
Fiscal Impact
Commissioners should keep the City’s budget in mind when proposing new items for
Council consideration.
California Environmental Quality Act
Not Applicable
_____________________________________
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Tina Kapoor, Deputy City Manager
Attachments:
A – FY 23-25 Adopted City Work Program
B – Items not included in FY 23-25 City Work Program
C – Submission Form
13
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 1
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. As part of the City’s
budget reduction strategy, the City Council approved funding for 15 of the 24 projects for FY 2023-2024. The remaining nine projects will be
considered for funding next year. Details and the breakdown of each year’s projects can be found in the two tables below.
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
5
Vision Zero (3)
*Bike Ped
Commission
Develop a Vision Zero Policy and
Action Plan and hire a consultant.
The Plan will guide policies and
programs with the goal of eliminating
fatalities on Cupertino roadways.
Special emphasis will be placed on
routes to, and streets surrounding,
Cupertino schools.
$20,000
additional
(Vision Zero is
currently funded
with $80K (100-
88-844 750-040).
March 2023
- December
2023
Public Works 400 hrs/
$105,000
Transportation
4
Tree List Project phases:
1) Review and revise development
tree list (per Ch. 14.18: Protected
Trees) with an emphasis on
appropriate trees and native
species.
2) Review, revise, and communicate
street tree list with an emphasis
on appropriate trees and native
species.
3) Develop an Urban Forest program
scope and cost for future
consideration.
1) $50,000
additional
2) $60,000
additional
3) $0
1) January
2024 - June
2024
2) July 2023 -
June 2024
3) July 2023-
June 2024
1) Community
Development
2) Public Works
3) Public Works
1) 150 hrs/
$45,000
2) and 3)
200hrs/ $40,000
Sustainability &
Fiscal Strategy
14
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 2
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Public Safety
in both
residential/co
mmercial
areas
*Public Safety
Commission
1) Deploy city-owned license plate
readers and implement policies to
allow neighborhood-owned ones.
2) Strengthen Block
Leader/Neighborhood Watch
programs to ensure the leaders
are active and expand the
coverage of active neighborhoods.
3) Explore best practices to deter
crime in commercial areas and
bring options to Council.
1) $60,000
(Already allocated
in FY23)
2) $10,000
additional
3) $0
1) July 2022-
September
2023
2) July 2023-
June 2024
3)July 2023-
June 2024
1) Innovation
Technology
2) City
Manager’s
Office
3) City
Manager’s
Office
1) 100-200 hrs/
$15,000-
$30,000
2) 200 hrs/
$30,000
3) 250 hrs/
$40,000
Quality of Life
3
Senior
Services and
Youth
Engagement
*Teen
Commission
1) Assess Survey results and develop a
plan to increase awareness of
programs and services for seniors
based on gaps identified by the
survey.
2) Connect seniors with youth and
their families with inclusive
activities.
1) $0
2) $20,000
additional
1) July 2023-
June 30, 2024
2) July 2022-
June 30, 2024
Parks and
Recreation
1) 400-500 hrs/
$60,000-
$80,000
2) 200 hrs/
$30,000
Public
Engagement
and
Transparency
3
Dogs Off-
Leash Area
(DOLA)
Programs
*Parks and
Rec
Commission
1) Transition successful trial DOLA
programs to permanent programs
with a staff level permitting process
housed in Parks and Rec
2) Amenities for DOLA programs in
City parks, e.g., water facilities for
dogs, fencing, benches, etc.
1) $5,000
2) $200,000 per
year (already
allocated in CIP:
park amenity
improvements)
1) July 2023-
June 30, 2024
2) July 2023-
June 30, 2024
Parks and
Recreation
1) 600+ hrs/
$93,000+
2) 400hrs+/
$70,000+
(Dependent on
# of amenities)
Quality of Life
15
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 3
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Preserve
existing and
develop new
BMR/ELI
Housing
*Planning
Commission
Explore opportunities to preserve
existing expiring BMR housing.
Develop ELI (Extremely Low Income)
and BMR housing units for
Developmentally Disabled individuals
(IDD) on City-owned property as well
as the County-owned sites.
$250,000
(already allocated
and will
carryover)
July 2021-
June 2025
Community
Development
1000 hrs/
$305,000
Housing
2
Study Session
on City-
Owned
Properties
Inventory and assess existing facilities
and prepare a long-range planning
report for three City-owned
properties (including, but not limited
to Blesch, Byrne, and Stocklemeir)
$90,000 ($25k for
feasibility study
and $65k for long
range plan)
previously
allocated
July 2023
- June 2025
City Manager’s
Office
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
2
Housing
Element
Update
*Planning
Commission
Update Housing Element and
complete rezoning, General Plan
Amendments and EIR by December
2023.
$630,000
additional
($1,070,000
previously
allocated)
September
2020-January
2024
Community
Development
2000 hrs/
$610,000
Housing
2
Council
Governance
Reform
Package
1. Revised Ethics Policy consistent
with City response to the Civil Grand
Jury Report authorized on 2/21/2023
2. Investigate and report back on
incidents of violations of the
Municipal Code and Ethics Policy
relative to the Council-staff
relationship cited in the Civil Grand
Jury Report
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
1) March 2023
- September
2023
2) March 2023
- September
2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$30,000
Public
Engagement
and
Transparency
16
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 4
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Commission
Governance
Reform
Package
1. Revised Commissioner’s Handbook
to align it with Council Procedures
Manual
2. Investigate & report back on
incidents of violations of the Muni
Code re: the Commission-Staff
relationship
3. Realignment of Commissioner
terms of office
4. Establishment/revision of
commissioner qualifications
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
3) $0
4) $0
1) April 2023 -
December
2023
2) March
2023 -
September
2023
3) March
2023 -
October 2023
4) March
2023 -
October 2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$27,000
Public
Engagement
and
Transparency
2
Whole City
Policy Review
Repeat the 2013 process of compiling
and reviewing all City Policies
including 1) Administrative and 2)
Council policies and provide
recommendations/updates, e.g.
Green Purchasing, Property
Acquisition
1) $10,000
(Already allocated.
This excludes
funds related to
review of Financial
Policies)
2) $0
December
2022-June
2024
Admin
Services/ City
Attorney’s
Office/ City
Manager’s
Office
200-500 hrs/
$30k-$80k
Public
Engagement
and
Transparency
Lo
w
1
Analyze
Potential
Revenue
Resources
Analyze potential revenue resources
such as transient occupancy tax, sales
tax, property tax, utility users’ tax,
the City-owned municipal water
system, and potential lease/rental
income to address possible future
financing challenges.
$50,000 (already
allocated as part
of FY 23 City Work
Program)
March 2023 -
August 2023
Administrative
Services
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
17
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 5
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Lo
w
1
Support for
the Unhoused
*Housing
Commission
Collaborate and fund jointly with
West Valley efforts to address
regional needs and find workable
support for the Unhoused.
$50,000
additional
July 2023 -
June 2025
Community
Development
1000 hrs/
$90,000
Housing
1
Fiscal
Procedures
and Policies
Handbook
Develop the handbook to ensure
standardization of accounting,
budget, investment, procurement
policies, procedures, rules and
regulations.
$45,000 (already
allocated as part
of Moss Adams
Contract)
July 2021-
September
2023
Administrative
Services
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
Budget Audit Audit the Budget and Budget Policies. $15,000 (already
allocated as part
of Moss Adams
Contract)
July 2022-
July 2023
Administrative
Services
40 hrs/ $6,000
Sustainability &
Fiscal Strategy
18
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 6
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Recycled
Water
Feasibility
Study
Develop Recycled Water Feasibility
Study. Include Blackberry Farm
focus and extension of recycled
water from SCVWD.
$200,000 July 2023-
October 2024
Public Works 800 hrs/
$210,000
Sustainability &
Fiscal Strategy
Me
d
i
u
m
2
The Rise:
construction
stakeholder
engagement
Improve engagement with
stakeholders to ensure progress
with construction and reduce
barriers.
$100,000
additional
July 2023 -
June 2025
City Manager’s
Office
700 hrs/
$100,000
Public
Engagement
and
Transparency
2
Revise &
Update Heart
of the City
Special Area
Prioritize following completion of
Housing Element:
1. Address effect of AB 2011 and
build on Housing Element goals to
facilitate housing production in
transit-oriented locations
2. Tailor permissible uses to
revitalize local public-facing
commercial uses
(retail/restaurant/entertainment/p
rofessional office, etc.)
1)$1,000,000
additional
2)$50,000
additional
2) January
2024 - June
2025
3) January
2024 - June
2025
Community
Development
2000 hrs/
$610,000
Quality of Life
2
Homelessness
Jobs Project
and
Transitional
Housing
*Housing
Commission
Continue the Homeless Jobs
program for two individuals for the
third year. Revisit for review and
consider Transitional Housing.
$225,000
additional
July 2023-
June 2024
Community
Development
200 hrs/
$61,000
Housing
19
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 7
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Privacy
Screening and
Balconies
Code
*Planning
Commission
Prioritize following completion of
Housing Element:
Muni Code (Ch.19.28: R-1 Zones)
Privacy Screening and Balconies.
Update privacy planting list to be
climate appropriate/native
$200,000
additional
January 2024
- January
2025
Community
Development
300 hrs/
$92,000
Quality of Life
2
Pond
Repurposing
at Blackberry
Farm
Repurposing ponds at Blackberry
Farm, focus on groundwater
recharge.
$50,000
additional
July 2023 –
June 2024
Public Works 150 hrs/
$40,000
Quality of Life
Lo
w
1
New Bicycle-
Pedestrian
Plan
*Bike Ped
Commission
1) Update the current Bicycle and
Pedestrian Plans and combine them
to create a comprehensive Active
Transportation Plan.
2) Consider Complete Streets
concepts to enhance the interface
between Active Transportation
improvements and public and
private transportation systems.
$200,000
additional
July 2024 –
December
2025
Public Works 750 hrs/
$200,000
Transportation
1
Real Estate
Purchasing
Policy
Create Real Estate Purchasing
Policy
$75,000
additional
June 2025 City Manager’s
Office
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
280 stretch as
scenic
highway
Establish/maintain I-280 as scenic
highway
$25,000
additional
July 2023-
6/30/2024
Public Works 100 hrs/
$30,000
Quality of Life
20
#Project Title Description Goal
1 Student Internship
Program
Implement a program to provide internship opportunities for
high school and community college students.
Public Engagement and Transparency
2 New Bicycle‐Pedestrian
Plan
1. Design a new Bicycle‐Pedestrian Plan to expand on the
expired Bicycle and Pedestrian Plans
2. Integreate Complete Streets concepts to create a better
interface between active transportation and VTA transit
systems
3. Bicycle and vehicular parking standards revision
Transportation
3 Privacy Screening and
Balconies Code
Muni Code: Privacy Screening and Balconies Transportation
4 Infratructure Assessment Perform a Citywide Infrastructure Assessment Transportation
5 Integrated Plan for
Community Engagement
Create Integrated Plan and Database for Community
Engagement. The plan should include all possible
outreach channels, traditional media, newspaper,
including Chinese and other languages, City Channel,
the Scene, social media and influencers. community
leaders, community groups, HOAs, block leader
programs, Chamber and other business groups etc.
Public Engagement and Transparency
6 Development
Accountability
Analyze methods to limit the implementation timeline
for entitled/future projects and encourage
development. Monitor implementation of
development agreements and conditions of approval.
Review and establish accountability in the project
approval process.
Quality of Life
7 Electrification Study Conduct public outreach, policy research, and
coordinate with regional efforts to develop policy
options for electrification of Cupertino's buildings and
transportation systems.
Sustainability
8 Visitor Center Develop an online visitor center/guide so that visitors to
Cupertino know where to go. Ideally a (digital) map to
identify locations to visit or for photo ops to post on
social media.
Public Engagement and Transparency
9 Safe Gun Storage
Ordinance
Research best practices for safe gun storage from
neighboring jurisdictions. Adopt safe gun storage
ordinance to increase public safety for residents.
Quality of Life
10 Sign Ordinance Update Update existing provisions, particularly in the temporary
sign regulations.
Quality of Life
11 Youth Who Work Encourage more youth and young adults in schools to
work and also help small businesses to reduce the
burden caused higher minimum wages. For example,
the City could provide $2/hour to compensate local
small businesses.
Quality of Life
Items Not Included in FY 23-25 City Work Program
ATTACHMENT B
21
_______________________ Commission
2024 City Work Program Recommendations
Project Title Description Goal
1.
2.
3.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Select each goal that the project aligns with.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
ATTACHMENT C
22
CITY OF CUPERTINO
Agenda Item
23-12819 Agenda Date: 12/7/2023
Agenda #: 4.
Subject: Parks and Recreation Department Organizational Update
Receive an organizational update on the Parks and Recreation Department.
CITY OF CUPERTINO Printed on 12/4/2023Page 1 of 1
powered by Legistar™23
PARKS AND RECREATION DEPARTMENT
ORGANIZATION CHART
Senior Management
Analyst
(Kevin Khuu)
Management
Analyst
(Jacinta Liang)
RecreaƟon
Coordinator
Sports/Leagues
(Alex Corbalis)
Facility
AƩendant
Community Hall
(Ron Bullock)
RecreaƟon
Coordinator
Sports Center
(Colleen Ferris)
Office
Assistant
Sports Center
(CrysƟna Gomez)
Sports and Fitness
RecreaƟon Manager
(Jenny Koverman)
Community Events,
Youth, and Teen
RecreaƟon Manager
(Sonya Lee)
RecreaƟon
Coordinator
Preschool/Youth
(Mariah Greene)
RecreaƟon
Coordinator
Youth/Teens
(Robert Kaufman)
RecreaƟon
Coordinator
Events/FesƟvals
(ChrisƟna Lopez)
Senior Office
Assistant
Quinlan Center
(Ofelia Ng)
Senior Office
Assistant
Quinlan Center
(Ruben Rodriguez)
Office
Assistant
Quinlan Center
(Nataly Garcia)
Facility
AƩendant
Quinlan Center
(Randy Viajar)
Senior Wellness
RecreaƟon Manager
(Alex Greer)
Facility
AƩendant
Senior Center
(Rafael Villalobos)
RecreaƟon
Coordinator
Volunteers/Trips/Events
(Amanda Hui)
RecreaƟon
Coordinator
Classes/Events
(Kris Garcia)
Senior Office
Assistant
Senior Center
(Kimberlin Leung)
Outdoor
RecreaƟon Manager
(Molly James)
RecreaƟon
Coordinator
BBF Golf Course
(Karen Levy)
RecreaƟon
Coordinator
BBF/Gardens
(Jason Bisely)
RecreaƟon
Coordinator
McClellan Preserve
(D’miles Salmon)
AdministraƟve
Assistant
(Jessica Javier)
Community
Outreach Specialist
(Branton Curt)
Commission/Board Liaisons
Parks and RecreaƟon Commission: Jenny Koverman
Library Commission: Molly James
Teen Commission: Sonya Lee
Senior Advisory Board: Alex Greer
Youth AcƟvity Board: Robert Kaufman
Director
(Rachelle Sander)
24
PARKS AND RECREATION DEPARTMENT
FUNCTIONAL ORGANIZATION CHART
FY 2023-2024
Youth
Sports Programs,
Camps, and Classes
Blackberry Farm
Pool, Picnic
Rentals and Events
Aquatics (Swim
Lessons)
Outdoor Recreation Division
Oversees the Steven’s Creek Corridor, including
McClellan Ranch Preserve, Blackberry Farm, and
the Blackberry Farm Golf Course. Oversees the
community gardens, aquatics program, and
education of others on nature and wildlife
preservation.
Environmental
Education
Center
McClellan Ranch/
Community
Gardens
Blackberry Farm
Golf Course
Park Ranger
and Corridor
Operations
Adult Sports
Leagues
Senior Wellness and Recreation Division
Provides a welcoming and friendly Senior Center
for everyone 50+, enhancing a healthy lifestyle
through quality education, recreation, services, trav-
el, socials, and volunteer opportunities.
Department Administration
Administers the department’s financial management and budget processes, policies
and procedures, training, marketing, agreements and human resource actions.
Works closely with Public Works on Parks and Public Works projects.
Community Events, Facilities, Youth and
Teen Recreation Division
Operates the Quinlan Community Center,
rentals of city facilities/picnic areas and all
community events. Oversees the support/permits
for large cultural festivals. Provides a variety of
youth, teen, adult enrichment and recreation
programs, events for youth, teens, and families.
Monta Vista
Recreation
Center
Festival Permits
Facility Permits/
Picnic and Park
Building Rentals
Quinlan Facilities,
Staffing, Programs,
and Events
Summer Events,
Fitness Events,
& Runs
Front Line
Customer Service
Teen Commission
and Youth Activity
Board
Senior Advisory
Council
Preschool
Youth Programs/
Classes, and
Summer Camps
Teen Center, Teen
Programs/Classes,
Leaders in Training
Adult Recreation
and Education
Programs
Sports Center
Classes, Programs &
Fitness Opportunities
Human Resources
Actions
Policy
Development
CIP and Park
Projects
City Work Program
Projects
Library
Commission
Athletic Use Policy,
Field Permits, and
Dog Off Leash Areas
Drop-In and
Registered Fitness
Classes
Contracts and
Agreements
Recreation
Marketing
Budget
Process
Financial
Management
Sports Recreation Division
Oversees the Cupertino Sports Center, athletic
fields, dog off leash areas, adult sports leagues,
drop-in and registered fitness programs, and youth
sports programs, camps, and classes.
Senior Marketing/
Newsletter
Senior Volunteers
and Events
Senior Classes and
Programs
Senior Tours and
Travel
Senior Center
Rentals and
Memberships
Training and
Onboarding
Community Funding
Grant Program
Parks and
Recreation
Commission
Community Hall
Rentals and Staffing
25