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1987 - 1995 FAC Minutes. FINE ARTS COMMISSION MINUTES 1 of 9 1987-OCT. 1995 �,. .:'j. '� t�' .f rrf� , 1 � ,� r Q _ C, ,. i v '� 6�` FEW ARTS CONUM s ION ® DATE N:INUTES DATE MINUTES MEETING DATE APPROVED DISTRIBUT7:1) If Aoa 14.5 � aG 9S �o ass '�i3 FINE ARTS MEETING DATE STATUS OF MINUTES I as 7� ylt 1 ,�/a 7 is%S ,# /l-, 6� y 0 . G19 �1S ..fir.... j City of Cupertino City Hall - 10430 S. DeAnza Boulevard 252-4505 !MINUTES Regular Meeting of the Fine Arts Commission Tuesdayp Marcia 10, 1957 7:00 p.m. Conference Room, Interim City Hall COMMISSIONERS PRESENT: Deborah Arden Elisabeth Bingham Sheila Ettinger Doris Harry Roberta Hollimon Val Ramsay James Rivera Nancy Roslund Nancy Steele STAFF PRESENT: Dorothy Cornelius, City Clerk CALL TO ORDER OATH OF OFFICE AND DISTRIBUTION OF COMMISSIONER'S HANDBOOK SELECTION OF TEMPORARY CHAIRPERSON SELECTION OF LENGTH OF TERMS ELECTION OF OFFICERS After discussion it was decided that the Commission would have temporary officers for the next two months and then elect permanent officers. Commissioner Rivera was asked to continue as temporary Chairperson. Commissioner Hollimon's offer to serve as temporary secretary was accepted unanimously by the other commissioners. It was moved by Arden, seconded by Ettinger and passed unanimously that Val Ramsay be elected Vice Chairperson. Copies of the applications for the Fine Arts Commission from other interested community members were given to the secretary for use in forming sub-committees and other activities of the commission. REVIEW OF BROWN ACT The City Clerk revieweu the provisions of the Ralph M. Brown Act regarding open meetings, posting of notice of meetings, need to have all discussion items listed on Agenda, and the requirement for Ural Communications at all meetings. ORAL COMMUNICATIONS There were no oral communications. DISCUSSION OF RELATIONSHIP WITH CITY COUNCIL The Fine Arts Commission has the right to publicize itself. The Community Relations Department of the City Manager's office handles publicity. Most city commissions and committees have a staff person responsible for taking minutes and preparing agendas. We need to communicate to the City Council, our need for staff. SELECTION OF MEETING DATE AND TIME The Fine Arts Commission will meet on the fourth Tuesday of every month at 7:00 pm in the Conference Room of the temporary City Hall, 10430 S. DeAnza Boulevard. DISCUSSION OF SCOPE OF DUTIES AND WORK PLAN Proposed activities of the commission were listed as short range (90 days) , m`dium range (180 days) or long range. Short Range Medium Range Long range Organization Liaison between Vehicle for city and communication Budget business, ® preparation schools, arts Expanded groups cultural Publicity calendar City event in Identify talent Sept. Cultural Center pool Building an Art Exhibit Identify arts/business Center community relationship needs and goals Public Art Grants Identify opportunities Intergeneration community al experiences facilities School fine arts activities "Martha's Vineyard" arts Inter-community community interface Visit other cultural centers Several commissioners will gather information and report at ® the next meeting. Commissioner Steele will attend the city's Bicentennial of the Constitution Commission meeting. Commissioner Arden will report to the. Chamber of Commerce Country Festival. Commissioner Bingham will report on the . zn: .. ram.. Sunnyvale Fine Arts Commission. Commissioner Harry, will find out if the studies suggested by the City Council were �n �y conducted. ` ADJ®D The meeting was adjourned at 10:05 pm. APPROVED: ATTEST* sirperson City Clerk Future meeting schedule March 31 April 28 May 26 June 23 July 28 August 25 September 22 October 27 November 24 December 22 r City of o4pertino City Hall - 10430 S. DeAnSat Boulevard 252-4505 MINUMS Regular Meting of the Fine Arts Commission Tuesday, Yarch 10, 1987 7:00 p.m. Conference Rom, interim City Hall Commissioners Present: Deborah Arden Elisabeth Bingham Sheila Ettinger Doris Harry Roberta Hollimon Val Ramsay James Rivera Nancy Roslund Nancy Steele Staff Present: Dorothy Cornelius, City Clerk CALL TO ORDER - 7:05 p.m. OATH OF OFFICE AND DISSI'F2IB[P T OF OCH IISSIC NER'S HANDBOOK Dorothy Cornelius, City Clerk, d the C ommimicrbex's Oath of office and reviewed the Handbook. SELECTIC N OF TIIMPCRA39Y CHAIRPERSON By consensus, Jim Rivera was selected to chair the mestirxj until election of officers. SELECTION OF LENGM OF TEEB++iS Chair Rivera asked if any Commissioner would prefer a arse- or two-year term. Sheira Ettfog kit requested a two-year term; Val Ramsay a one-year term: Nancy Roslund, one-year. Toms of Ommissicners are as follows: Terra Jan. 1988 Debore-ft Ardm Val Ramsay Nancy Roslund Jan. 1989 James Rivera Mmila. Ettirgar Roberta Hollimon Jan. 1990 Elisabeth Pin*m Doris Harry Nancy Steele Upon her selection as tenporary secretary, Roberta Hollimon continued the MiM*ABS of the meeltin CITY CLEM 10 E ' City of Cupertino City Hall - 10430 S. DeAnza Boulevard 252-4505 Minutes Regular Meeting of the Fine Arts Commission Tuesday, March 31, 1987 7:00 p.m. Conference Room, Interim City Hall CALL 7Y` ORDER - The meeting was called to order at 7:10 by Chairman Rivera. ROLL CALL - Commissioners present: Arde-, Ettinger, Harry, Hollimon, Ramsey, Rivera, Roslund, Steele. Commissioner absent: Bingham. Public present: Caro; ine Pugh, Fine Arts Mentor, Cupertino Union School District. SUSPENSION OF RULES - On motion of Com. Harry and second by Com. Arden the rules ® were suspended and the Agenda was re-organized. ® ORAL COMMUNICATIONS - There were no oral communications. REPORTS - Com. Steele reported on the City's Bicentennial of the Constitution Commission meeting of March 18, 1987. Activities planned by the Commission include a parade, poster contest, essay contest, ceramic tile mosaic, pancake breakfast, Apple 10K run, raffle and sale of inkwells and bumper stickers. Thee might be a re-enactment of the signing of the Constitution. Com. Steele recommended that the Fine Arts Commission take part in the celebration of the Bicentennial. The Commission could be involved with Art in the Park and the re-enactment of the signing of the Constitution. The Commission should develop criteria for - the acceptance of the ceramic mosaic and the design of the floats. Com. Arden reported that the Chamber of Commerce Country Festival will be held Aug. 15 & 16, 1987. Richard Arbuckle is the coordinator. This is the last year of the contract with California Art to produce the festival. The Fine Arts Commission should be prepared to let the Chamber know that we can "offer our services" to sign up artists and groups next year. It would be good to have a Commissioner on the Chamber of Commerce Board. .. 4 9 Com. Steele reported in the absence of Com. Bingham that they attended a meeting of the Santa Clara County Fine Arts Council designed to acquaint Cupertino with the Council. The Council wants Cupertino to commit funds and endorse their activities. The Commission should appoint a liaison with the Santa Clara County Fine Arts Council. Com. Harry reported that she contacted Steve Dowling regarding the City Council studies of other Arts Commissions. That information will be available at the next meeting. Com. Harry will research Arts Councils that are not sponsored by cities. Com. Ramsey circulated copies of the press release, an article from CaliforrA a Magazine and a list of ideas gathered from the interviews of Arts Commission applicants. DISCUSSION OF RELATIONSHIP WITH CITY COUNCIL The discussion of relationship with city council was tabled until the commission can meet with a city council member. The Commission will invite Barbara Rogers or John Gatto to our next meeting. DISCUSSION OF SCOPE OF DUTIES AND WORK PLAN The Fine Arts Commission needs to interface with other groups and compliment not compete with other groups. It was ® decided that short-term goals will be participation in the Bicentennial of the Constitution activities, approval of the mural for the Bicentennial, participation in the Country Festival, and some activity regarding the Community Center. There is a need to draft a statement regarding public art. We should appoint one Commissioner to keep track of all public art in the city. It was moved by Cam. Ramsey and seconded by Com. Ettinger to appoint Com. Steele as Chairman of the Bicentennial of the Constitution Committee. The motion waa amended to appoint Com. ,Steele as the Fine Arts Commission's liaison to the Bicentennial of the Constitution Commission. Motion passed. After discussion by the Commission, it was moved by Com. Harry, seconded by Com. Steele and passed unanimously to send the following procedures and guidelines for visual arts to the City Council for approval: PROCEDURES AND GUIDELINES FOR VISUAL ARTS SUBMISSION TO THE CIT`! OF CUPERTINO The Fine Arts Commission will provile scl:wening and/or review for Fine Arts activities wishing to obtain city funds or utilize public facilities. Procedures for screening and/or review: 1. The Fine Arts Commission will provide objective criteria for proposed public art work. 2. Artists will submit to the Fine Arts Commission a model, rendering, design, plan, photograph or presentation to be considered for recommendation to the City Council. 3. ' The Fire Arts Commission may request opinions from acknowledged qualified professional experts. 4. Applications will be forwarded to City Council with the Fine Arts Commission's recommendation. The following items will appear on the Agenda for the next meeting: Reports - Market Research - Ettinger Community Center Bicentennial Commission - Steele Arts Councils Studies - Barry Artist Identification Form for Cupt. Scene - Arden Appointments - Historian Liaison with Santa Clara County Arts Council Organization Scope of duties Election of Officers The secretary will develop a telephone tree, obtain a tape recorder for meetings and ask for clerical help and office supplies. There was a discussion of the desirability of having additional special meetings during the organizational phase of the Commission. ADJOUPJMNT The meeting was adjourned at 10:45. ATTEST: APPROVED: City- Clerk irperson City of Cupertino City Hall - 10430 S. DeAnza Boulevard 252-4505 MINUTES Regular Meeting of the Fine Arts Commission Tuesday, April 28, 1987 7:00 p.m. Conference Room, Interim City Hall CALL TO ORDER The meeting was called to order by Chairman Rivera at 7:10. FLAG SALUTE/ROLL CALL Present: Commissioners Ettinger, Bingham, Hollimon, Ramsey, Rivera, Roslund, Steele Absent: Commissioners Arden, Harry ORAL COMMUNICATIONS Jan Rindfleisch, Director of the Euphrat Gallery invited the members of the Commission to attend a reception for the Fremont Union High School District Art Showcase to be held at the Euphrat Gallery, May 6, 7-9 pm. APPROVAL OF MINUTES OF MARCH 10, 1987 Corrections: SELECTION OF LENGTH OF TERMS. Change "Roberta Hollimon requested a two-year term" to "Sheila Ettinger requested a two-year term." It was moved by Comm. Ettinger, seconded by Comm. Steele and passed unanimously that the Minutes of March 10, 1987 be approved as corrected. APPROVAL OF MINUTES OF MARCH 31, 1987 Correction: Date of Minutes should be March 31, 1987 not March 24, 1987. It was moved by Comm. Ramsey, seconded by Comm. P.oslund and passed unanimously that the Minutes of March 31, 1987 be approved as corrected. DISCUSSION OF RELATIONSHIP WITH CITY COUNCIL AND OTHER COMMISSIONS The Commissioners received copies of a letter to City Council from the Arts Council regarding the "Hands on the Arts" program. It was moved by Ramsey, seconded by Hollimon and passed unanimously that we schedule a second meeting each month for the next two months. Suggested dates are Wed. May 13 and Tues. June 9. REPORTS OF COMMISSIONERS Sheila Ettinger distributed a fact sheet on the new Community Center. Groundbreaking will be in the Fall 1987 and occupancy in 1988. The facility is very tight for space so there will not be much room for Fine Arts activities. There will be a museum for the Historical Society. The bare walls could be used for temporary or permanent art displays. If we want to request track lighting in the facility we should investigate sending a "minute order" to City Council or Parks and Recreation. Nancy Steele reported that she will coordinate the re-enactment of the signing of the Constitution for the City's Bicentennial of the Constitution celebration to by veld on Sept. 19. $750 is available for costumes. Signers will be recruited from the Chamber of Commerce and local dignitaries. It was moved by Roslund, seconded by Bingham and carried unanimously that Nancy Steele be named the Chairperson of the Fine Arts Commission Bicentennial of the Constitution Committee. CONTINUATION OF DISCUSSION OF RELATIONSHIP WITH CITY COUNCIL Council Member, Barbara Rogers indicated that she felt that it was an index of the maturity of a city that it no longer needed to think only about streets and gutters and could now go on to cultural matters. The Fine Arts Commission should set its own ® direction and doesn't need much direction from the City Council. It would be nice to have an inventory of public art in Cupertino. The Prometheus development will have some public art and City Hail has art hung by the Fine Arts League. The Fine Arts Commission cannot lend its name to anything without City Council permission. Individual Commissioners can investigate matters on their own but cannot take any action individually. If it is necessary to meet with the entire City Council, a study session may be scheduled. It should be requested through the City Manager or City Clerk. Jim Rivera will ask the City Manager how the Commission can acquire and disburse grant funds. RECESS It was moved by Ramsey, seconded by Ettinger and carried that the Commission recess for 10 minutes. ARRIVAL OF COMMISSIONER HARRY - 9:00 CONTINUATION OF COMMISSIONER'S REPORTS The City's Bicentennial Committee requested assistance from the Fine Arts Commission to coordinate the musical events the afternoon of the celebration. Jim Rivera will discuss the coordination with Steve Dowling of Parks and Rec and Elisabeth Bingham will assist him. Doris Harry reported that she had contacted Parks & Rec. and received a list of other community Arts Commissions. All have minimal city funding except for Milpitas which gives $10,000 in grants to arts organizations. (San Jose was not included in survey) . BUDGET Chairman Rivera reported that the budget prepared by Comm. Ramsey will be sent to City Council. DISCUSSION OF SCOPE OF DUTIES AND WORK PLAN Roberta Hollimon will coordinate the preparation of an inventory of arts facilities in Cupertino. Sheila Ettinger will work on identifying community needs and goals. Elisabeth Bingham will assist. The Fine Arts Commission's request for City Council approval of its Procedures and Guidelines will be on the City Council Agenda for May 4. Sheila Ettinger, Val Ramsey, Nancy Steele, Nancy Roslund and Roberta Hollimon will work on the Arts/Business Relationship. We will move Public Art from a long range goal to a mid range goal. Doris Harry will investigate the publication of a Cultural Calendar. APPOINTMENTS The position of Historian will be put on hold until we get a permanent secretary. Elisabeth Bingham will attend Santa Clara Arts Council meetings. ELECTION OF OFFICERS Comm. Bingham nominated Nancy Steele for Chairperson. Comm. Hollimon seconded the nomination. Comm. Harry nominated Val Ramsey for Chairperson. Comm. Ramsey declined the nomination. Comm. Roslund nominated Jim Rivera for Chairperson. Comm. Ettinger seconded the nomination. Votes were cast by written ballot and there was a tie vote. Comm. Hollimon moved and Comm. Bingham seconded that the elections be postponed until the next meeting at which all Commissioners are present. Motion carried. ADJOURNMENT 10:45. The meeting was adjourned to May 13, 1987. ATTE / AP ROVFiD: City Clerk , hairperson_ City of Cupertino City hall - 10430 S. DeAnza Boulevard 252-4505 MINUTES Regular Meeting of the Fine Arts Commission Tuesday, May 26, 1987 7:00 p.m. Conference Room, Interim City Hall CALL TO ORDER - The meeting was called to order at 7:07 p.m. by Val Ramsay ROLL CALL - Commissioners present: Harry, Ramsay, Steele, Ettinger, Hollimon, Roslund, Bingham. Commissioners absent: Rivera and Arden. Staff present: Donna Osterman, Community Relations Officer, Dustin McKennan, Community Relations Assistant. ORAL COMMUNICATIONS - There were no oral communications. APPROVAL OF MINUTES - Minutes from the meetings of April 28, 1987, and May 11, 1987, were approved by a unanimous vote. REPORTS - Commissioner Harry reported the progress-made on the Arts Calendar to be put in, the "Cupertino Scene" in the September edition. Harry asked about the size, space, and layout limitatioas of the calendar. The question of categorization was also discussed, regarding music, art and theatre events. Harry then moved to name the calendar the "Cupertino Cultural Calendar", and also moved that a Calendar Coor- dinator handle items to be published in the Scene. Commissioner Bing- ham seconded and the motion carried unanimously. Commissioner Ramsay reported on the Mayors Luncheon that she attended on May 19, saying it was a worthwhile experience to meet other people involved in municipal government, public and private business. She recommended that the other commissioners attend if invited. Commissioner. Steele reported on the Bicentennial Commission. She discussed possible costumes, wardrobes and props to be used. Comm- ission members then recommended groups and organizations to help facilitate the reenactment by supplying the necessary items. Commissioner Roslund reported on workshops and the question of sponsorship. The question discussed was should the commission sponsor specific workshops, and if so. to what extent? Commissioner Ramsay asked that the policy question of sponsorship regarding specific -'- -.'. r .r(y st t• Wit.. f organizations or artists be put on the July Agenda. Commissioner Hollimon reported on Arts Facilities in Cupertino which would have space available for displays. Commission members recommended several locations to contact, including the California History Center, Apple Computer Inc., Measurex and Tandem. GRANTS - Thz question arose as to whether or not the Fine Arts Commission can apply for grants as a city entity, rather than as a non-profit organization. Commissioners suggested various art agencies which give grants. Following clarification from city staff regarding a meeting held between Chairman Rivera, City Manager Bob Quinlan and Deputy City Attorney Peggy Crocker, it was suggested the chairman draft a standard letter asking about requirements. The form letter would be forwarded to the city attorney's office, which would send it to a list of art agencies provided by the commission. Commissioner Steele seconded and the motion carried unanimously. ORGANIZATION OF COMMISSION - Commissioners discussed formation of an executive committee that would recommend policy and action to the commission as a whole. There was little support for the idea and commissioners Hollimon and Ettinger recommended creating sub-committees as needed for projects and other actions. Commissioner Ettinger then motioned ® to appoint sub-committees or individual committees as needed. Comm- issioner Steele seconded and the motion carried unanimously. APPOINTMENTS OF LIAISONS - A list of art affiliates was distributed, with commissioners sign- ing up for groups they want to monitor in developing contacts and liaisons. A discussion on a standard letter of introduction from the Fine Arts Commission to these various liaisons followed. A form letter was sugg- ested, as well as a questionaire focusing on such things as programs, projects, workshops, grant requesting, grant rewarding, conferences, seminars, meetings, art advocacy/legislation, public art acquisition, business solitation, budgeting, etc. The commissioners decided to continue the discussion at the next meeting. REQUEST FROM THE OAKS - A request from the Oaks to produce an Art Show was discussed. Comm- issioner Harry read a letter from the Oaks asking the Fine Arts Commission to help assist in its arts program for the Cupertino Community. Commissioner Steele recommended the city not compete with or endorse any organization. Commissioner Hollimon then moved that city staff send a letter to the Oaks thanking them for asking the Fine Arts Commission to assist in the program but declining the offer since the Fine Arts Commission has not yet had time to ® develop a definite set of guidelines dealing with involvement in any project. Commissioner Roslund seconded and the motion carried unanimously. t 10 TRW 7 ADJOURNED SING - A motion by Commissioner Bingham to cancel the adjourned meeting for June 9, 1987, was made. Commissioner Ettinger seconded and the motion carried unanimously. ADJOURNMENT - The meeting was adjourned at 9:37 p.m. ATTEST: APPROVED: r City Clerk Chairperson City of Cupertino City Hall - 10430 S. DeAnza Boulevard 252-4505 MINUTES Adjourned Regular Meeting of the Fine Arts Commission Wednesday, May 13, 1987 7:00 p.m. Cogswell College, Board Room 10420 Bubb Road, Cupertino CALL TO ORDER The meeting was called to order at 7:05 by Chairman Rivera FLAG SALUTE/ROLL CALL Commissioners Present: Arden, Bingham, Ettinger, Harry, Hollimon, Ramsey, Rivera, Steele, Commissioner Absent: Roslund Staff Present: Donna Osterman, Community Relations Ofsicer, Steve Dowling, Director Parks and Recreation ® ORAL COMMUNICATIONS There were no oral communications APPROVAL OF MINUTES OF April 28, 1987 - Action Comm. Hollimon moved to postpone the approval of minutes until May 26. Second by Comm. Steele, carried unanimously. RECOMMENDATION TO CITY COUNCIL - Action Evelyn Crawford, Executive Director of the Arts Council/Music and Arts Foundation and Rim Uyeda of the City of Sunnyvale presented background information on the "Hands on the Arts" program. Comm. Ramsey presented a proposal recommending to City Council that they co-sponsor the "Hands of the Arts" program and appropriate funds for the event. (See attached Recommendation) . Comm. Arden moved and Comm. Harry seconded that the Cupertino Dine Arts Commission recommend to City Council that they co-sponsor the "Hands on the Arts" event and appropriate $3500 for the program. Motion carried unanimously. BUDGET - Action Chairman Rivera reported the the City Manager suggested that the Fine Arts Commission request an additional $10,000 for program requests. Requests would be handled like social program requests. Comm. Ramsey moved and Comm. Ettinger seconded that the Fine Arts Commission request that an item ® be placed on the June 1 City Council Agenda requesting $10,000 to fund a Fine Arts grants program for the fiscal year 1987-88. Carried unanimously. REPORTS OP COMMISSIONERS - information and Action Commissioner Arden reported on the 1,980 California Art Preservation Act. Artists have control over their art even after it has been sold. Commissioner Steele reported on the Bicentennial of the Constitution Commission. She is preparing biographical sketches of the original signers of the Constitution. Chamber of Commerce members will be matched with the original signers to re-enact the signing of the Constitution. The re-enactment will be the first of the afternoon's activities on Sept. 19. Commissioner Rivera reported that he is working with Mimi Baca on the entertainment for the afternoon. Commissioner Rivera reported that he spoke with the City Manager regarding grants and legal considerations. The city will contact selected agencies and determine their requirements for grants. Commissioners will draw up a list of agencies we want to approach for grants. Commissioner Hollimon reported that she and Commissioner Roslund have started working on the Inventory of Arts Pacilities in Cupertino. She passed out a list of ® facilities to be inventoried and a list of features of facilities with the request that Commissioners add features or facilities to the list. ADJOURNMENT The meeting was adjourned at 9:25. ATTEST: rl APPROVED: City Clerk airperson e - City of Cupertino City Hall - 10430 S. DeAnza Boulevard 252-4505 MINUTES Regular Meeting of the Fine Arts Commission Tuesday, June 23, 1987 7:00 p.m. Co•iference Room, Interim City Hall CALL TO ORDER The meeting was called to order at :07 p.m. by Jim Rivera ROLL CALL Commissioners present: Ramsay, Steele, Ettinger, Hollimon Roslund, Bingham, Rivera, Arden Commissioners absent: Harry Commissioner. Rivera left at 8:43 p.m. Staff present: Donna Osterman, Community Relations Officer Dustin McKennan, Community Relations Assistant ORAL COMMUNICATIONS There were no oral communications. APPROVAL OF MINUTES Minutes from the meeting of May 26, 1987, were approved unanimously with the following corrections: Rivers changed to Rivera in the Grant section, and Organization changed to Organization in the Organization of Commission section. STAFF REPORT Donna Osterman reported that the City Council had O.K.'d $10,000 in extra budget money for grants, bringing the total budget to $19,265 Osterman also recommended that a list of arts agencies and addresses be drawn up if the FAC wants to solicit matching funds. Osterman also suggested that a sepGrate meeting be scheduled for the specific purpose of discussing policies and procedures, rather than discussing one policy at each regular meeting. GRANTS A discussion on grants was held and questions pertaining to this couldn't be fully answered since the FAC has no formal guidelines and procedures as of yet. Commissioners, however, agreed that the FAC should compile a list of arts agencies and organizations who ® give out such grants in case they want to apply in the future. V . MW RIM d Commissioner Ettinger reported on the Milpitas Parks and Recreation � • arts program saying that they have $10,000 in grant money available for visual and cultural arts groups. Commissioner Bingham reported on the Sunnyvale Parks and Recreation arts program. She handed out the "Cultural Arts General Plan for Sunnyvale" booklet which tells how much the city awards in grant money, and its application and criteria guidelines for the dispensing of the money. Commissioner Roslund reported that she had talked with Leon Kaplan of the Visual Arts Jury, the Palo Alto equivalent of the FAC. She said Mr. Kaplan would be willing to come to a FAC meeting and talk about policies, procedures, and grant questions. Commissioner Ramsay then motioned to have Leon Kaplan, Director of the Palo Alto Cultural Center, to address the FAC at its regular meeting on September 22, 1987, and to have a letter sent to Mr. Kaplan with prepared questions from the FAC. Commissioner Bingham seconded and the motion carried unanimously. ELECTION OF OFFICERS Commissioner Ramsay handed out a list of desired qualities of a chairman. After a brief discussion on voting procedures, Commissioner Arden motioned to vote absentee instead of by ballot form, and to mail in the votes to Donna Osterman prior to the next meeting, with results to be given as part of the next agenda. Commissioner Bingham seconded and the motion carried unanimously. Nominations for Chairman followed. Commissioner Bingham nominated Commissioner Steele, Commissioner Hollimon seconded the nomination. Commissioner Ramsay nominated Commissioner Ettinger, who declined. Commissioner Ramsay then nominated Commissioner Rivera, Commissioner Roslund seconded. Commissioner Ettinger nominated Commissioner Hollimon, who declined. Nominations for Vice-Chairman followed. Commissioner Arden nominated Commissioner Ramsay, Commissioner Ettinger seconded. Commissioner Steele nominated Commissioner Hollimon, Commissioner Bingham seconded. Candidates then gave a brief statement on why they should be elected to each position. REPORTS FROM COMMISSIONERS Commissioner Steele reported on the Bicentennial reenactment. She informed the FAC that she was in contact with Dennis Purdy in re- gards to the Constitution event set for September 19, 1987. She said volunteers were needed to contact demonstration participants. - Commissioner Rivera, who volunteered to coordinate entertainment once the event was set up, asked if it was the FAC's responsibility to solicit groups. Both agreed to contact Barbara Rogers to see what ® she expects of the FAC in the project. There was a brief recess at 8:45 p.m., at which time Commissioner Rivera departed. The meeting reconvened at 8:50 p.m. Commissioner Steele continued on her Bicentenni:.l report. FAC commissioners then volunteered to help with the event. Commissioner Ramsay reported that she had contacted the Writers Connection, a professional writing group, as part of her liaison contacts. Commissioners Ettinger and Bingham reported on the Market Research Survey. Handouts were made available and the survey aas discussed further. Both said that they couldn't come up with a questionaire because the FAC hadn't drawn up its policies and procedures. Comm- issioner Ettinger moved to postpone the Market Research Survey procedures until guidelines and policies are set by the FAC. Comm- issioner Bingham seconded and the motion carried unanimously. Commissioner Hollimon postponed her Inventory of Arts Facilities Committee report until the next meeting. Commissioner Arden reported on the Mayor's Luncheon that she attended on June 16, 1987. She also reported on a filing system she would like to incorporate into the FAC. She showed a card handout form, which would be sent to area artists and performers, which, when sent back, would be put on a data base file. Arden said that the file system could categorize local talent. Commissioners decided ia�Ar4Ee should be made available at the library. It was also suggested that the form be put in the September "Scene" with a prepaid mailing return card. LIAISON SURVEY Commissioner Ramsay handed out a more updated liaison survey. She said that the list could be changed and revised at any time. Comm- issioner Hollimon asked if the FAC should still send out a form letter to contact these groups, but again, this couldn't be done until the FAC sets its guidelines and procedures. ADJOURNMENT The meeting was adjourned at 9:50 p.m. ATTEST: APPROVED:, �,�O� 1 // airperson ty Clerkh K e Regular Meeting of the Fine Arts Commission Tuesday, July 28, L987 7:00 p.m. Interim City Hall - Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:01 p.m. by Jim Rivera. FLAG SALUTE/ROLL CALL Commissioners present: Arden, Bingham, Ettinger, Hollimon, Rivera, Steele, Harry Commissioners absent: Roslund; Ramsay arrived late Staff present: Osterman, McKennan APPROVAL OF MINUTES The minutes of the meeting held June 23, 1987, were approved unanimously. ELECTION OF OFFICERS Commissioner Rivera, who had previously been nominated to serve as Chairperson, removed himself from consideration of Chairperson. ® Nominations for Chairperson were then reopened. Commissioner Bing- ham nominated Commissioner Steele, Commissioner Ettinger seconded the nomination. There were no other nominations. Nominations for Co-Chairperson were also reopened. Commissioner Arden nominated Commissioner Ramsay, Commissioner Ettinger se- conded the nomination. Commissioner Steele nominated Commissioner Hollimon, Commissioner Bingham seconded the nomination. There were no other nominations. Commissioner Steele was elected unanimously to serve as Chairperson. The election of Co-Chair person followed. Commissioners Arden, Harry, Ettinger, and Rivera voted for Commissioner Ramsay. Comm- issioners Steele, Bingham, and Hollimon voted for Commissioner Hollimon. Commissioner Ramsay abstained from voting. The tally showed that Commissioner Ramsay had won 4-3. STAFF REPORT A discussion on budget information followed. Commissioners reviewed budget materials passed out during the meeting, including an account summary through 6-30-87, an expenditures listing, and a 1987-88 program analysis. Commissioners were told by staff liaison Donna Osterman that expenditures from one activity could not be applied to another. ® Commissioner Rivera questioned the total budget allocation, saying that the FAC had requested $10,300 for an operating budget, yet only received $9,265. Rivera also wondered if money allocated to • REPORTS FROM COMKISSIONERS Commissioner Harry reported on the Cultural Calendar. Harry said that she is proceding with the plans for the September calendar to be put in the 'Scene' . Harry also reported on the Santa Clara Cultural Commission, its support groups and consortium. Commissioner Ramsay reported on the San Jose Fine Arts Commission meeting that she attended. Ramsay said that the Commission has various workshops and programs available. She also mentioned the groups on-going affairs. Commissioner Steele reported that she met with Sharon Carlton of the Los Altos Fine Arts Commission. Steele passed out a handout from Los Altos Arts Committees's Charge, and General Guidelines for the Citizen's Committee. Commissioner Ettinger reported on the ctiLtural .arta grants available from Milpitas. Ettinger said that from $1,000-i2,500 -is available in grant money. She also recommended using the Milpitas Funds Statement Application as a model for Cupertino's FAC application. Commissioner Hollimon reported that she had expanded her facilites inventory sub-committee by adding two people who have different areas of interest and expertise. Hollimon also passed out a listing of facilites as well as questionaires for the various types of art groups. Commissioner Bingham reported that she had some grant information from the Sunnyvale Parks and Recreations Department, E:nd that she would work on it further with Commissioner Ettinger in sub-committee. Commissioner Arden reported on the Country Festival sponsored by the Cupertino Chamber of Commerce. Arden said that because of lim:.ted space and parking problems, the festival might be in its last year.. She also mentioned that the chamber has an artists directory, and that it might be possible to compare lists once the FAC has one of its own. Commissioner Rivera requested that it be put on public record that he would like clarification on the budget, and specifically, if $3,500 for "Hands on the Arts" had been deducted from this year's budget. a ADJOURMENT The meeting was adjourned at 9:U5 p.m. ATTEST: r APPROVED: City Clerk hairperson "Hands on the Arts" was taken out of the 1987-88 budget because of a discrepancy in the figure reported in the last meeting's minutes. Osterman said she would look into the questions. Osterman reported that IBM was the only business so far to reply to the grant/information request. Osterman noted that IBM will only award grants to non-profit organizations, and not to govern- ment agencies. She also reported that sub-committees could be formed to research FAC issues in private meetings, only if there is no quorum. Osterman also mentioned that the bulk mailing rate was available to use for the artist survey, but that she could not devote two full pages in the 'Scene' for the survey and mailing address. Commissioner Arden asked if an insert could be added but it was determined to be too expensive. DISCUSSION OF QUESTIONS TO BE PUT FORTH TO LEON KAPLAN OF THE PALO ALTO CULTURAL CENTER A discussion took plane regarding questions in a letter to be sent Leon Kaplan. Commissioners recommended questions such as criteria for guidelines, does the Palo Alto arts group solocit funds from outside agencies?, how are they structured and organized?, how would you change it to make it better?, do you have an artists directory?, do you take survey?, do you sponsor evnets?, are you affiliated with the Parks and Recreation Department?, do other commissions help in funding?, guidelines for art in private busi- ness sites, maintenance of public art in private places, etc. DISCUSSION OF BROAD GOALS FOR POLICY/PROCEDURES DOCUMENT Commissioners discussed and recommended some broad goals for the policies and procedures of the FAC. 1) Increase Public Awareness a) Facilities Availability b) Preservation of Existing Art c) Recognition of Arts Excellence d) Determine Public's Interest and Needs 2) Fostering Community Programs a) Grants Policy b) Business/Arts Partnership c) Arts in Education d) Sponsor/Facilitate Programs e) Cultural Organization/Liaison: national, state, local 3) Increase Accessibility for Residents a) Works of Art/Public Places b) Public Art •in Private Places c) Performing and Visual Programs After a brief discussion, Commissioners decided to meet in sub- committees at Cogswell College, Board Room, on 8-18-87, at 7 p.m. ® to discuss the grant guidelines issue, and the criteria for public art issue. The regular August FAC meeting was cancelled. Minutes Regular Meeting of the Fine Arts Commission Tuesday, September 22, 1987 Interim City Hall - Conference Room CALL TO ORDER The meeting was called to order at 7:00 p.m. by Nancy Steele, Chairperson. FLAG SALUTE/ROLL CALL Commissioners Present: Arden, Dingiiam, Ettinger, Hollimon, Ramsay Roslund, Steele , Harry Commissioners Absent: Rivera Guests Present: Don Allen, Karl Coombs Commissioner Roslund arrived at 7:07 p.m. Commissioner Bingham left at 8:07 p.m. APPROVAL OF MINUTES OF MEETING HELD JULY 28, 1987 Roberta Hollimon motioned to approve the minutes of the meeting held July 28, 1987, with corrections in Reports From Commissioners. Specifically, Commissioner Ettinger's dollar figure of $1,000-2,500 should read $10,000. Commissioner Arden seconded and the motion carried unanimously. APPROVAL OF AMENDED MINUTES OF THE MEETING HELD JUNE 23, 1987, STATING TOTAL BUDGET FOR THE FINE ARTS COMMISSION AT $1!1,265 ® Val Ramsay motioned to approve the amended minutes of the meeting held June 27., 1987. Roberta Hoilimon seconded and the motion carried unanimously. STAFF REPORT Donna Krey reported that she was going to re-run the Artists Survey in the October issue of the 'Secne' . CONSIDERATION OF EUPHRAT CALLCRY 11I4011USAL TO DONATE FUNDS Don Allen, of the Cupertinu Natitma l Dank and Board member at the Euphrat Gallery, asked that the Fine Arts Cuimnission donate $500 on a 50/50 matching fund basis with the Cupertino National Bank to pay for a four- page insert or 4,000 extra copies for the Euphrat Gallery's 'Back in Touch' exhibit. He said the insert will go to print in three weeks. Commissioners decided that since formal guidelines hadn' t been discussed yet, the matter would have to be taken up at the end of the Agenda. •° DISCUSSION OF GENERAL GUIDELINES Commissioners reviewed the general guidelines that were done in Sub- Committee. Revisions were made to the draft document and will appear, as corrected, in the minutes. Deborah Arden motioned to approve the document, as revised, at this meeting. Sheila Ettinger seconded and the motion carried unanimously. vvv .. ,. fi DISCUSSION OF ART IN PUBLIC PLACES GUIDELINES Commissioners reviewed the art in public places guidelines. Changes were made and the revised document will be included in the minutes. Doris Harry motioned that the art in public places guidelines be adopted, with corrections„ by the FAC. Roberta Hollimon seconded and the motion carried unanimously. DISCUSSION OF GRANTS GUIDELINES Commissioners reviewed and made changes to guidelines for awarding grants. They agreed to continue the discussion at a later meeting. Commissioners also informally supported the Euphrat proposal , but asked Krey to look into the log;--tics of contributing funds since the grant guidelines have not y. been finalized. Also continued to the next meeting was the discussion of Facilities Guidelines. REPORTS FROM COMMISSIONERS Deborah Arden asked for permission from the Fine Arts Commission to issue releases to the local media. She also wanted to do a cable public service announcement and said that she would report on the matter at the next regular meeting. Arden then mentioned that she had made a re- sponse card for the 'Scene' Artist Directory, but said that there were some costs to be incurred by the FAC for postcards, postage, file drawer, and floppy disk. Finzily, Arden reported that she had 13 ® names on the Artists Directory and that she was adding a new cate- gory, namely, photograph on file. Roberta Hollimon motioned to authorize Deborah Arden to spend the money needed to cover the expenditures mentioned. Sheila Ettinger seconded and the motion carried unanimously. Nancy Roslund asked if the meeting with Leon Kaplan on October 27, 1987, 7:00 p.m. , was still on,and that the FAC should send him copies of the various guidelines so he can aquaint himself with them. ADJOURNMENT Val Ramsay motioned to adjourn the meeting until Tuesday, September 29, 1987, at 7:00 p.m. , in the conference room of interim city hall , and to finish the items not covered on the Agenda. Deborah Arden seconded and the motion carried unanimously. The meeting was adjourned at 10:07 p.m. by Nancy Steele, Chairperson. ATTEST: APPROVED: ® Cit Clerk C rpers Nancy Steele d = DRAFT Proposed Policies of the Fine Arts Commission The mission of the Fine Arts Commission is to foster, encourage, and assist the realization, preservation, and advancement of Fine Arts for the benefit of the citizens of Cupertino. 1. The Fine Arts Commission will increase accessibility to the Arts for residents by: A. Promoting the arts in public and private places, B. Promoting performances and visual arts programs, C. Estabiishing arts in public places program for the purpose of acquiring works of art for display in public places by donation, loan, or commission, D. Preserving existing art. 2. The Fine Arts Commission will foster community programs by: A. Providing grants to artists and arts organizations, B. Encouraging business/arts cooperation, C. Fostering arts in education, D. Providing liaison with cultural organizations at the local, state, and national level. 3. The Fine APts Commission will increase public awareness of Fine Arts activities in Cupertino by: A. Producing an inventory of facilities available for visual art display, art workshops, performances and rehearsals, B. Recognizing Arts Excellence, C. Assessing the public's interests and needs. TO: Cupertino City Council FROM:Cupertino Fine Arts Commission SUBJECT: Establishment of a City of Cupertino Public Arts Program I__RECOMM9NDATION_TO_THE_CUPERTINO_CITY_COUNCIL: Whereas it is the desire of the City of Cupertino to enhance the appearance of its public buildings, parks, and neighborhoods with appropriate works of art for, the enjoyment of its citizens, and to sponsor Art In Public Places program which will provide visibility for, the work of professional artists, and which will serve as a stimulus to the vitality and economy of the Community, it has instructed the Cupertino Fine Arts Commission to establish guidelines for procurement and placement of such works of art. (Ordinance 1401, Chapter- 2. 81), Section 84. 08p, Items 6 and 8) . Therefore, it is the recommendation of the Cupertino Fine Arts Commission that the CAly of ggpertink_establish Art in Public Places -- --- ------- Program for the purpose of acquiring art works through Camrnis5lon, purchase, an or donation; establish a master plan for the existing and future public parks and sites ideally suited for visual ® art works; that a method of funding arts acquisition be established (1 of new commercial and/or public building tax, 1% of Capital Improvements_budget, Redevelopment funds, etc) ; that a budget be established for city costs involved,^ -sucF-"as an_sureince, mai p,.•�n� , and storage: _and that—the City -vF—Cupertino a3apt- the-" attached Guidelines as criteria and procedure for acquiring public art works. II. DEFINITIONS: "Works of of Art" is defined as any visual work of art including, but not limited to painting, mural, fresco, sculpture, mosaic, decoration, drawings, inscription, stained glass, statue, monument, a work of calligraphy, a work of photography or graphic art ( including an etching, lithograph, offset print, silk screen), crafts ( including crafts in clay, textile, fiber, wood, metal, plastic, glass and like materials) , or mix media (including a collage assemblage or any combination of the foregoing art media) . The term "work of art" does NOT include environmental landscaping placed in or, about a building, or the interior or architectural design of a building. II. DEFINITIONS (CONI T) : ------------------------ NJ ® "Art in public places" is defined as any visual work of art displayed for two weeks or more in an open city-owned area, or the exterior of any city owned far.•ility, within any city-owned facility in areas designated as public areas, lobbies, or public assembly areas, or on non-city property if the work of art is installed or financed, either, wholly or in part, with city funds or grants procured by the city. _ GUIDELINES FOR ACQUISITION OF PUBLIC ART WORKS III_ APPLICATION PROCEDURES: ------------------------ All artists desiring to submit applications for consideration of their art works for the Cupertino Art in Public Places Program should Send the following information to the Cupertino Fine Arts Commission at 103oO Torre Avenue, Cupertino, CA 95014: 1. Artist' s resume Media of the art work and full description of the artist' s concept 3. Date of completion of the art work 4. Dimensions of the art work 5. Title of the art work 6. Information regarding exhibitions, commissions and media exposure, etc. 7. Not more than twenty (20) slides or photographs of the art work. Receipt of all applications will be acknowledged within thirty (30) days of submission date. IV__SELECTION_PROCESS: Artists applications will be reviewed by the Art in Public Places Committee comprised of representatives of the Cupertino Fine Arts Commission and the City and/or commercial agency responsible for the prospective site of the art work. Preliminary selection is based upon the quality of the artist' s past work and on the appropriateness of the type of work to the site. Semi-finalists will be asked to submit a detailed maquette, upon which final selection will be based. The final work must adhere precisely to the maquette unless agreed upon otherwise by the Committee. At the descretion of the Cupertino Fine Arts Commission a .jury of qualified art experts may be requested to aid in the selection process, or selection may be accomplished by a .juried art exhibit with popular, vote as the determining factor. SELECTION PASS (got T) a Visual Art Works Selection Criteria: All forms of visual art will be considered using the following criteria: 1. Quality - Aesthetic and IAtrinsics Special consideration will be given to the technical ability of the artist, the aesthetic value of the art work, and the way in which the art work relates to the human condition, social values, and historical spirit of the community. 2. Appropriateness for potential Sites Works of art must be compatible in scale, material, form and content with the architecture and environment of their proposed surroundings, and form an overall relationship with the total plan for the proposed site. 3. Visibility 4. Public Safety 5. Security 6. Interior and exterior traffic patterns 7. Function of the Facility (educational, administrative) etc. ) A. Future deve 1 opment p 1 ans for the area (i f known) 9. Landscape design 10. Ease and cost of maintenance 11. Feas i,b i l i t y for proposed sits 12. Other existing art works within the proposed site vicinity 13. Env i rormwnt a l concerns (i mpact) 14. Public accessibility to the work 15. Intwended use of the work 16. Appropriateness of the material, texture, colors and O � Mi nutes Adjourned Meeting of the Fine Arts Commission Tuesday, September 29, 1987 Interim City Hall - Conference Room CALL TO ORDER The meeting was called to order at 7:01 p.m, by Nancy Steele, Chairperson. ROLL CALL Commissioners Present: Arden, Ettinger, Harry, Hollimon, Ramsay, Rivera, Steele Commissioners Absent: Bingham Commissioner Roslund arrived at 7:20 p.m, Staff Present: McKennan EUPHRAT GALLERY PRCPOSAL FOR MATCHING FUNDS This item was put at the end of the Agenda. DISCUSSION ON GRANT GUIDELINES Commissioner Ettinger read the reviscd draft of the grant guidelines. Commissioners then revised and changed items on the draft, and the revisions will appear, as corrected, in the minutes, Commissioner Harry motioned to approve the revised grant guidelines, as corrected. Comm- issioner Arden seconded and the motion carried unanimously. DISCUSSION ON FACILITIES GUIDELINES Commissioners agreed to combine the draft letters into one letter. The discussion will continue at the next regular meeting. REPORTS FROM CCIMMISSIONERS Commissioner Arden handed out a newspaper article on a local sculptor, mentioned the Artist survey re-run in the October 'Scene' , and spoke on the press release and public service announcement she was still working on. She also wanted a plan to have a tour set up of the City's public art works as well as getting a listing of other cities who do this already. Commissioner Ramsay agreed and said she -would look into it. Commissioner Ettinger mentioned now that the policies were finalized, *she and Commisjioner Hingham could continue the Market Research and that she had 800 code phone numbers on the events going on in the City. She thought Cupertino could have one too. Commissioner Harry wanted an awards reception/ceremony for Cupertino artists, similar to the Citizen of the Year Award. Harry also mentioned doing a dedication or performance in conjunction with the Library Commission for the opening of the new city hall. Commissioner Hollimon reported that she had spoken with Marsha Fredrick, the director of the Performing Arts Alliance at Foothill College. Holl- imon said that the FAC could share a mailing list and other things with the group. Commissioner Ramsay said she would attend the next San Jose Fine Arts Commission meeting. She mentioned that this Commission puts on a series of artist workshops in which outside cities co-sponsor the event. Ramsay suggested that Cupertino do this in the future. Ramsay also mentioned that she would like the FAC to produce and sponsor a mummers-type fes- tival . Commissioner Rivera agreed with Commissioner Ramsay in that Cupertino needs to do things that are original and unique, like the mummers event. Commissioner Roslund reported that her church was opening the Creekside Center, an all-purpose complex, and that it will be used for artshows, choirs, floral shows, etc. Commissioner Steele reported on the reenactment and its lack of publicity. She suggested starting a Publicity Sub-Committee with a historian to keep a scrapbook. All agreed this was a good idea. Steele also mentioned that the FAC had to meet with the Cupertino Fine Arts League and inter- face with them on arts issues, especially in displaying art in the new city hail . EUPHRAT GALLERY PROPOSAL FOR MATCHING FUNDS Commissioners were unclear on the legality of Commissioner Arden staying in the meeting because of a possible conflil' of interest because she is also on the Euphrat Board of Directors. It was decided that Arden leave the meeting, but Commissioners wanted to get legal council on this matter in case it should happen again. After another discussion, Commissioner Hollimon motioned to grant $500 to the Euphrat Gallery to produce a four- page insert of 4,000 extra copies of a program mailer for the 'Back in Touch' exhibit. This recommendation is being made because of special circumstances to meet a specific deadline. Commissioner Rivera seconded the motion. The vote followed: Yeses, Harry, Hollimon, Ramsay, Rivera, Roslund, Steele. Noes, Ettinger. The mot:on carried 6-1. ORAL COMMUNICATION There was no oral communication. WRITTEN COMMUNICATION There was no written communication. 0 ADJOURNMENT The meeting was adjourned at 10:26 p.m. by Nancy Steele, Chairperson. ATTEST: APPROVED: City'Clerk irper n CUPERTINO FINE ARTS COMMISSION GRANT GUIDELINES INTRODUCTION The CFAC Grants Guidelines will consist of two parts: 1 . CFAC Grants Awards 2. Matching Grants and Private Donations Following are the guidelines for the Cupertino Fine Arts Commission Grants Awards. To fulfill its purpose of fostering, encouraging, and assisting the realization, preservation, and advancement of Fine Arts for the benefit of the citizens of Cupertino, the Fine Arts Commission grants funds to artists and fine arts organizations. Among the criteria used to evaluate grant proposals are the following: "does it encourage diverse fine arts programs for Cupertino residents based on their interests and needs -does it serve a wide range of citizens or a group not already served -does it extend the range of fine arts activities in the community -do:•s it provide for evaluation or accountability. CRITERIA Awards will be made on the basis of merit. All are encouraged to apply. Awards will be granted for visual and performing arts projects. The commission will work towards achieving a balance between visual and performing arts for the general public including those citizens not ordinarily reached, such as the elderly, children, the handicapped, and the economically disadvantaged. The amount for any grant will be determined on an individual basis. The commission will recommend an amount deemed appropriate, which may be more or less than the sum requested. CUPERTINO FINE ARTS COMMISSION GRANTS GUIDELINES page 2 ELIGIBILITY Applicants should: -be able to document the need for funding and submit a budget proposal -demonstrate administrative skills necessary for carrying out the program -provide written evaluation of their program at the conclusion of the grant period -be willing to acknowledge the support of the City of Cupertino where appropriate PROCEDURES Application packets are available a Cupertino City Mall , Community Relations Office. Grants will be awarded twice a year. Application deadlines are: January 15 August 1 Recipients will be notified by: March 15 September 30 In-person interviews will be scheduled with finalists. Applications will be reviewed by a subcommittee of Fine Arts Commissioners who have served on the commission for a period of a least nine months. The terms of service will rotate among the commissioners and will coincide with the city's fiscal year. Consultants knowledgeable in the field of fine arts for which funding is being requested may be asked to serve on the committee. The Grants Review Subcommittee will make its recommendations to the CFAC which will then vote on the awards. 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Y - boo - 7w.J • - YI'. - - i.J c� L •�i ull Y) •'•'.IU 11 •) - 1):�' •)-;_• _•- 1- = II .•. ��IIIPI •1 •._ =mow) •:_• • - Yi•' - •1 ✓: - t li• - t1.'-= _ { . �' .: s� :._ __. ::: .� __ _ _ _ _:' _ '.—�--e^—.;._'r-.,, ._ .,,,a ..tea ic''— -.�. ��..Y.. .�.,ae - ,n,.� ,�;.'a _�.yt>: •'..�-� �. � � �..��. _ 4 a. ,� , ; ;' • - _ . .. ." _ , . . - .r. ` 1 The mission of the apwtino Fins Arts Comission is to faster, er=uracue and assist the rGalizatiOnt � and ►t of fine arts for the benefit of the citizens of Lino. The guidelines developed by the Cupertino Fine Arts Mission fall into three categories: I. Gil guidelines II. Grant gui del i—&e III. Guidelines for part in public plate I. one-01 Guidelfnee 1. The Fine Arts CmVission will increase acomibility to the Arts for residents by: A. Promoting the arts in public and private places B. Prowting 1:a,8 m- , and visual arm PEMEMB C. Establishing an arts in public places pEngram for the Purpose of aagiirinci works of art for display in public places by donation, loan, or commission D. Preserving adstinq art. 2. The Fine Arts CWMiSSiCn will faster coaaMityFrogZIWby: A. Providing grants to artists and arts organizations B. Encouraging o®operation betWOM indUStrY and the arts C. gig arts in edacatian D. Providing liaiaans with cabural raizatior� at the local, state, and naatimul level 3. The Fine Arts Ccmat Bien will ir=eass public awareness of F'iM Arts activities in Cupertin® by: A.• Producing an imW't=7 of facilities available for visual art display, art morkShOPS, performances and rehman als B. Recognizing ewoeIlenas in the arts C. Assessing the public°s i r*,egmsts and needs D. Providing a dirWtCrY of QTMrtinO artists' -5- l.h II. Gludelines Me CF'AC Grants Gildelims will c ssist of two parts. 1. CFTC Grants .�.�., zmxbb p�� 2. Matching Grants and private Dm-ations To fulfill its purpose of fostering, erxxx aging and assistirq the realization, preservation, and advanoemertt of Fine Arts for the benefit of the citizens of OqDertino, the Fine Arts Camaissiot grants funds to artists and fires arts organizaticris. Among the questions whict will be used to evaluate grant proposals are the follow: -does it or O*ertino residents� their wage diverse rim and W ine arts programs f -does it saxw a wide range of cities or a grnup not already wed? -does it eactend the range of fine arts activities in the sty? -does it provide► for evaluation or accountability? CFMIERIA There will be a grantssuboaaeti ttee to review icatiam. The subommittee will be wised of three boat malxws who have no financial, personal or pmfessicral affiliaticne, with p2movamtitpa grantees. The of the subo=ittee will be submitted to the c manissian as a utole fm final to the City Council. At the time' of sutmissioa to the amnission as a mole, an individual Q= has a financial, personal or prof4maiorga Camection to any of the proposed grantees shall abstain from voting on that particular grant per• Awards will be maw on the basis of merit. All are ercouraged to t apply. Awards will be granted far visual and performing arts projects. The o.mauiesion will work tzward achieving a balance bets visual and performing arts for the general public:, including those citizens not ordinarily reached, such as the elderly, children, the hatscI- - .- -d, and the mically disadvantaged. The aunt for any grant will be determined on an individual kwisis. The camtiittee will recamend an amount deemed appropriate, which may be move or less than the sue requested. -6- e ' �aTCsI�+� Applicants dumId: -be able to dooment the need for Am ding art submit a hxkjet to admjrjstretive &Xi11s neomsar l for carryiM out the amide written evalvetion, of their pLwm at the cor 1usim of the grant pwicd -be willing to acaanaGrledge the NL*Vwt of the City of Quito PROCEDLIM AWlication pacimts are available at 04xwtim City Fall, a==Mity Relations office. Grar" will be wAidedl tdm a year. Applir�tiou deadlines are: imm ary is August 1 Recipients will be notified by: Much 15 Septimber 3® 1 In-person intervive w+11 be S&Adulmd with finalists. Recipients will. W*W into a omtm t with the City of 04wrtino. r Since it is the desire of the City Council to enhance the of its public buildi*zp, parks and neighborhootls with appropriate works of art (Ord. 1401, Ch. 2.80, Sect. 2.80.080, items 6 and 8), the Fine Arts Cotmtssion has developed these guidelines for placing and priming such works of art. Mu ugh an Art in Public Places program established by the coil, the FAC will: 1. acquire art work thrcugh purchase, loan or donation 2. investigate this possibility of placing art in existing and future public parks and sites ideally suited for visual art worft Thin FAC will work with other city oo missions, such as Parks and Recreation, in r+eadiing decisions about placing works of art at various sites. Final apprvvel will be given by the city Council. [A method of funding the Arts in Public Places prags am will be considered by the City Council at the time of budget discussions.] MM7Nn7CNS 'Works of Art" is defined as any visual work of art including, but not limited to, �painting, n��nal,, fresco, sculpture, mosaic, decoration, j drawings, +.s ._�ption, stained glass, statue, monument, a work of calligraphy, a work of pwtAMPNOy or graphic art (including an etching• lithograph, offset print, silk screen), crafts (includiM crafts in clay, tactile, fiber, wood, metal, plastic, glass and lilts materials), or mix media (including a collage assemblage or any c®binatian of the foregoing art media). The term 1°work of art" does NOT include envimmental landscaping planed in or about a building, or the interior or architectural design of a building. "Art in public places" is defined as any visual work of art displayed . for two weeks or more in an open city-awned area, or the exterior of any city owned facility, within any city-owned facility in areas designated as public areas, lobbies, or public assembly areas. -8- s � • APPUCATICK CRC All artists desiring to submit applicatirons for of their art works for the Cupertino Art in Public Places Pxogrr® shm" swd the following informat to the Cupertino Fine Arts Ommission at P.O. Bc 580, Cupertino, 95015-0580: 1. Artist's resume 2. Media of the art wmk and full description of the artist's 3. Date of oompletian of the art work 4. Diaaensiaris, of the ut w=* S. Title of the aft wm3c 6. Irtf, III ort regarding coxmission and media etc. 7. Not more than twenty (20) slides or phct of the art fit. Peceipt of all applicmcticns will be ack: mledgmd within tbizty (30) . days of submission date. SEEECTICK PROCESS Artists spplitatiarsi will be r@viewed by the Art in Public Places Ccmmittee o=q=ISed of vas of the amino Fire Arts Cmaissian and Uve City amVar sv si for the pz�ospective site: of the art work. Prellminafy selection is based upon the quality of the+&tti is past work aond an the temess of the type of vmk to the site. Semi-finalists will be asked to submit a detailed maquatte, Won %tich final selection will be based. The final week not adder pmecimly to the maguetta unless armed upon use by the 0m aittes. At the disc etion of the Cupertino Fine Arts Cmuissim a j=y of qualified ed selection may be a�l �ied by a j ri art emit with pvgular vats as the factor. + e -9- s visual Art Wanks Select'cn Critaria: All farms of vim art will be mmidered using the folloArq criteria: �� and tic. � sidoraticn will be the aesthetic ability Of the artists, 1. Qualityo the wd the Way in the art wo,Ic relates value f human art �` valves, and higtwical spirit of to the caimsulity° f� Site: Wegio of art � be 2_ s t� a with the and Zaaj�table in eca]s, vial, jrZoosed fay Of plan �c the site. 3. visibility 4. Public Safety 5. security 6. i.n.eric- andeaeciortraffic Patt+=s administrAti7. F W ctian of the Facilitys va, etC•D a. rutx= develCIMMIt FLvo ftw the area ( 3 D 9. Ike daesiW 10. Ease and cgt of ranco 11. Feasibility far pzqpnad sit® 12. othew Misting art W=Rs within the V=posed sit& vicinity 13. FYNis =r=ww ( ) 14. public ao ity to the work 15. Intended use of the wcwk 1 16. of the material, texture and colors -10- l� ® FINE ARTS COMMISSION MINUTES REGULAR MEETING Tuesday, November 17, 1987 Interim City Hall - Conference Room CALL TO ORDER The meeting was called to order at 7:02 p.m. by Nancy Steele, Chairperson. FLAG SALUTE/ROLL CALL Commissioners Present: Arden, Ettinger, Hollimon, Rivera, Roslund, Steele. Commissioner Harry arrived at 7:10 p.m. Commissioner Ramsay arrived at 7:13 p.m. Commissioner Bingham arrived at 9:13 p.m. Commissioner Rivera left at 8:55 p.m. APPROVAL OF MINUTES OF MEETING OF OCTOBER 27, 1987 Commissioner Hollimon motioned to approve the minutes of the meeting of October 27, 1987 as submitted, it was seconded by Commissioner Arden, Commissioner Rivera abstained. ORAL COMMUNICATIONS There were no oral communications. WRITTEN COMMUNICATIONS There were no written communications. STAFF REPORT Donna Krey reported that she spoke with City Attorney Charles Killian and he said the FAC, could charge a donation fee only to cover costs if they sponsor an arts event. Krey also said Commissioners Ramsay and Steele could send their reimbursement claims to Councilwoman Rogers for Bicentenniel activities. Krey mentioned that she had attended a meeting of the City Hall/Library Rededication Committee the committee has asked the FAC to help with a historical arts display of some sort. Krey suggested the FAC appoint a liaison for this project at the next regular meeting. She also reported that three FAC Commissioners have seats expiring January, 1988. DISCUSSION ON RICHARD NELSON VISIT Commissioner Roslund proposed the FAC sponsor a lecture by Hawaiian artist Richard Nelson at De Anza College for either March 15 or 16, 1988. She said that the fee for the lecture would be $150, airfare would be $50, and room and board another $35 for a total of $235. Roslund said the FAC could charge a nominal donation to cover the costs and Channel 53 could videotape the lecture for air. Commissioners were concerned with various aspects of the proposal. Commissioner Arden suggested balancing this lecture with another event such as a drama or music performance. Commissioner Ettinger asked how the FAC would justify to Cupertino artists this proposal. Commissioner Hollimon recommended looking more to a long-term plan versus short-term "piecemeal" projects such as the lecture. Commissioner Rivera supported the proposal. Commissioner Steele_ cautioned that any award to a FAC Commissioner ® would look like a conflict of interest and that the FAC shouldn't give the appearance of any favoritism. Commissioner Arden suggested and the commissioners agreed to form a sub-committee to set up guidelines and the logistics for sponsorships of this kind. 0 Commissioner Roslund motioned that the FAC sponsor a lecture by Richard Nelson for $235. Commissioner Rivera seconded. The vote was 6-1; Commissioner Hollimon voted no, Commissioner Ettinger abstained. • FINALIZATION OF GUIDELINES Commissioners reviewed the final guidelines packet and added to Part I, section 3, letter D, the following sentence: providing a directory of Cupertino artists. Commissioner Rivera motioned to approve the final guidelines as revised. Commissioner Ettinger seconded and the motion carried 8-0. Commissioner Rivera asked that it be put in the record that the FAC thanks those who helped in the guideline process. DISCUSSION OF GRANT APPLICATION FORM Commissioner Ettinger passed out an addendum to the form hich replaced part three of the application. The addendum itself wa3 revised so that Administrative staff and artists were listed seperately under Salaries. Section D was deleted from Part II. Include resumes(s)/or narrative information of primary participant(s) in the proposed program was put at the end of Part IV, and spacing changes were suggested to the document. Commissioner Hollimon motioned to approve the Grant Application Form as revised. Commissioner Arden seconded and the motion carried 8-0. REPORTS FROM COMMISSIONERS Commissioner Arden reported on the updated artist directory, the Euphrat Luncheon and her liaison contact with the Cupertino Fine Arts League. Arden mentioned paying for the gavel used by Chairperson Steele. Commissioner Harry motioned to reimburse Commissioner Arden $22 for the cost of the gavel. Commissioner Hollimon seconded and the motion carried unanimously. Commissioner Ettinger said sub-commitee appointments for art in public places and other programs should be made as soon as possible. Commissioner Harry reported on the letter she is sending out reminding people to send in Cultural Calendar information. Harry also mentioned the California Confederation of Arts Conference she attended in San Francisco, and said the FAC can use their funding and grants information as a model. She said that she also attended the Sonoma County Arts Commission meeting and that they have a map of art in public places like Palo Alto. Commissioner Hollimon said she sent out 47 letters tc various potential or current art facilities, and that she needed callers to contact these people by phone. Hollimon also mentioned she spoke with Evelyn Crawford at the California Arts Council about the programs offered and the grants available. Commissioner Ram3ay reported that Leon Kaplan sent her information on arts located in Palo Alto and that she would get the same information from Los Altos and Sunnyvale. She said she would set up a tour of art in Palo Alto for commissioners on Saturday, Jan. 9, 1988. ADJOURNMENT The meeting was adjourned at 9:32 p.m. ATTEST: APPROVED: City Clerk Chairperson f MINUTES Cupertino Fine Arts Commission Regular Meeting Tuesday, December 15, 1987 Interim City Hall - Conference Room 10430 S. De Anza Blvd. CALL TO ORDER The meeting was called to order at 7:02 p.m. by Nancy Steele, Chairperson. ROLL CALL Commissioners Present: Arden, Bingham, Ettinger, Harry, Hollimon, Rivera, Roslund, Steele Commissioners Absent: Ramsay APPROVAL OF MINUTES OF MEETING HELD NOVEMBER 17, 1987 Commissioner Arden suggested removing late arrival times and early departure times for FAC commissioners in the minutes and Commissioner Rivera said he would not approve the minutes as they were written because of the commissioners arrival and departure times. Commissioner Hollimon then asked that a roll call vote be done on each action item for future minutes. Commissioner Arden asked that these issues be done on the next agenda and minutes. Commissioner Bingham motioned to approve the minutes of the meeting held November 17, 1987. Commissioner Ettinger seconded. The vote followed: Arden Yes, Bingham Yes, Ettinger Yes, Harry Yes, Hollimon ®Yes, Roslund Yes, Steele Yes. Rivera No. The motion carried 7-1. (Upon clarification with City Clerk Dorothy Cornelius, late arrival and early departure times will be listed in the Roll Call sections, and roll call votes will be shown on action items. All questions can be answered by the City Clerk. ) ORAL COMMUNICATIONS There were no oral communications. WRITTEN COMMUNICATIONS There were no written communications. STAFF REPORT Donna Krey reported the the FAC Guidelines had been approved by City Council. She also mentioned the budget process the City Council will undergo to establish funding for Art in Public Places. Krey then reported that the city is sponsoring a retirement/city award program and that photos might be used as gifts. She suggested having a photo contest of Cupertino and FAC commissioners could help in judging the entries. Commissioner Ettinger volunteered to help and Commissioner Steele suggested that Commissioner Ramsay be appointed because of her photo experience. APPOINTMENTS TO SUBCOMMITTEES Commissioners Ramsay, Steele, Arden and Roslund were selected for the ®Art in Public Places Subcommittee. Commissioners Hollimon, Rivera, and Bingham were selected to the Grants Subcommittee. Commissioners Harry and Ettinger were selected first and second alternates, respectively. Commissioner Steele volunteered for the City Hall/Library Rededication ceremony. Commissioner Steele suggested that Commissioner Ramsay be included on the Sub-Committee because of her photo experience. DISCUSSION OF LONG-RANGE PLANNING Commissioner Hollimon raised three questions in looking at long-range planning. Hollimon asked what the needs were for the community, then if the FAC should do the projects themselves or hire consultants?, and, if the FAC does the project, should fundraising be utilized? Commissioners agreed that a needs assessment needed to be done. Commissioners Ettinger ?nd Bingham mentioned that they had started the assessment , but had not completed it. All agreed to continue the discussion of needs assessment at the next regular meeting, and to continue the long-range planning at the February meeting. UPDATE ON RICHARD NELSON VISIT , Commissioner Roslund handed out printed brochures on the workshop to be done by artist Richard Nelson. Roslund mentioned that she had spoken to Jan Rindfleisch regarding holding the lecture part of the visit in the Euphrat Gallery. Roslund said she would give another update at the next regular meeting. Commissioners Rivera, Arden and Roslund agreed to meet in Subcommittee to discuss coverage of the lecture. REPORT FROM SUBCOMMITTEE FOR COMMISSION-SUPPORTED PROGRAMS PACKAGE Commissioner Arden asked to continue the discussion at the next regular meeting. 0 DISCUSSION OF APPROPRIATE RECOGNITION FOR RESIGNING COMMISSION MEMBERS Commissioner Rivera suggested giving an award or gift to FAC commissioners leaving the commission. Commissioners Arden, Rivera and Roslund agreed to meet in Subcommittee to research the potential gifts and costs and will report at the next regular meeting. DISCUSSION OF FINE ARTS LOGO Commissioner Steele suggested that FAC commissioners bring three logo designs with them to the next FAC meeting. The discussion was continued until the next meeting, January 26, 1988. REPORTS FROM COMMISSIONERS Commissioner Arden said that she had missed her meeting with Channel 53 and that she would try to reschedule the appointment. Arden said she would make a more formal report at the next regular meeting. Commissioner Bingham said she would try to get the minutes from the Sunnyvale Fine Arts Commission and bring them as part of her liaison contacts. Commissioner Harry reported that she was getting responses from letters sent out on the Cultural Calendar. Harry also passed out a proposal for an annual Artist Recognition Award to be sponsored by the FAC. Commissioners agreed that the idea should be agendized January 26, 1988. r Commissioner Hollimon reported that the Facilities Questionaires were coming in and that she needed help in contacting these organizations by phone. Hollimon also mentioned that she would try to get the budget for the San Jose Arts Council as part of her liaison contacts. she also said that she was still awaiting information from Evelyn Crawford on Hands on the Arts. Commissioner Steele reported for Commissioner Ramsay regarding tour plans of Palo Alto art works on January 9, 1988. Commissioner Rivera reported that his contacts had not been very cooperative and that he would keep trying. Commissioner Roslund reported that she had attended the Cupertino Fine Arts League meeting and that she had given a talk on Richard Nelson. Commissioner Steele reported that the Bicentennial Committee would meet in January and that her experience of attending the last City Council 'meeting convinced her that the FAC has an extremely diversified community to consider when offering arts programs. ADJOURNMENT the meeting was adjourned at 8:38 p.m. by Nancy Steele, Chairperson. 0 ATTEST: APPROVED: City Clerk ChafIrperso 6 JO Z S66T 'JOO-L86'r SaHNIN NOISSIMM SJHV SNI3 Fine Arts Commission Regular Meeting Tuesday, January 26, 1988 Cupertino City Hall - Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by Nancy Steele, Chairperson. ROLL CALL Commissioners Present: Arden, Bingham, Ettinger, Hollimon, Ramsay, Rivera, Roslund, Steele Commissioners Absent: Harry Staff Present: Krey, McKennan Guests Present: Diane Scher, Joyce Weibel APPROVAL OF MINUTES OF MEETING HELD DECEMBER 15, 1987 Commissioner Ramsay asked the spelling of assessment be corrected in both the minutes and agenda. She then motioned to approve the minutes as revised. Commissioner Hollimon seconded and the motion carried unanimously. ORAL COMMUNICATIONS Diane Scher and Joyce Weibel introduced themselves to the Fine Arts Commission. Scher mentioned that she would like to re-start her art program on Channel 30 with a grant from the Fine Arts Commission. Commissioner_ Steele told Scher she could apply for a grant, but that she would have to wait until the next grant award period. WRITTEN COMMUNICATIONS There were no written communications. STAFF REPORT Donna Krey said that City Manager Robert Quinlan is requesting the FAC to come up with a proposal on how to display art in City Hall. Commissioner Steele suggested, and commissioners agreed, to draft a proposal in the Art in Public Places Sub-Committee. Krey also mentioned that the City Council would consider giving the Morion to Toyokawa, Japan, Cupertino's sister-city at the next council meeting. RECONSIDERATION OF GIFT OF PUBLIC ART TO CITY Commissioners reviewed the staff recommendation on a gift of art by ,Julian Harr to the city. Commissioners agreed that because of insurance, placement, risk and ether problems, the FAC would have to reject the offer. Commissioner Arden added that the art gift does not fit the criteria listed in the guidelines for art in public places. Commissioner Rivera motioned to reject the art gift, yet explain the decision by enclosing selection criteria of guidelines. Commissioner Ramsay seconded and the motion carried unanimously. UPDATE ON RICHARD NELSON VISIT Commissioner Roslund updated Commissioners on the Richard Nelson lecture to take place March 16, 1988, at 7:30 p.m. , in the Council Chambers. Roslund said the Nelson Sub-Committee had arranged or was in the process of arranging the promotion and logistics of the event. Roslund said there would be expenses for Nelson, the reception, refreshments and flyers and invitations. Commissioners agreed to a $2 donation at the door, with seniors and students free. ALLOCATION OF FUNDS FOR NELSON VISIT Commissioner Rivera motioned to spend up to $350 for funding beyond Nelson's personal expenses - for which $235 has already been allocated. Commissioner Arden seconded and the motion carried unanimously. NEEDS ASSESSMENT UPDATE Commissioners Bingham and Ettinger passed out a draft Market Research Survey. Commissioners reviewed the document and changes were made. Commissioners Bingham and Ettinger agreed to update and redraft the survey and continue the discussioi at the next regular meeting. REPORT FROM SUBCOMMITTEE ON PROGRAMS PACKAGE Commissioner Arden passed out a draft FAC sponsorship document to commissioners. The document listed the parameters of sponsorship, what the events will do for the community and funding for the events. Minor changes were made to the draft. Commissioner Rivera motioned to accept the 0 document as amended. Commissioner Roslund seconded and the motion carried unanimously. DISCUSSION OF FAC LOGO Commissioners discussed logo possibilities and agreed to use the city's morion while adapting Cupertino Fine Arts Commission around the helmet. Commissioner Rivera motioned to set up a logo sub-committee. Commissioner Roslund seconded and the motion carried unanimously. ARTIST RECOGNITION AWARDS BANQUET The discussion was tabled until the February meeting. REIMBURSEMENT FOR PHOTOS OF SIGNERS, BICENTENNIAL Commissioner Rivera motioned to reimburse Nancy Steele for photo expenses relating to the Bicentennial celebration. Commissioner Hollimon seconded and the motion carried unanimously. REPORTS FROM COMMISSIONERS Commissioner Arden reported that the T.V. Sub-Committee contacted Channels 30 and 53 to promote and produce cultural events and information. Arden also passed out an updated Artist Directory and mentioned the Chamber of Commerce dinner she was going to attend. Commissioner Ettinger said that she saw a Anne Frank exhibit in Miami, Fla and that the San Jose Museum of Art had a similar exhibit now. She also mentioned that she had an Atlantic exhibit guide that had exhibits isted for all over the country. Commissioner Hollimon passed out a facilities listing, a California Arts Council budget, Hands on the Arts participant demographics, and a Fremont Union High School District fee schedule. Commissioner Ramsay reported on Writer's Connection classes, the California Arts (Council quarterly newsletter, the Palo Alto art tour, proposed art tours of Sunnyvale, Santa Clara, Stanford and San Jose, the San Jose Arts Commission meeting, the Arts in Education Meeting and the Artist workspace in San Francisco. She said she hopes the south bay could have an artist workshop also. Commissioner Rivera reported he was in contact with Parks and Recreation on a concert series, his continued research on gifts for retiring commissioners, and his groues invitation to Dublin. Commissioner Roslund said she would attend the CAC meeting. She also mentioned talking to Leon Kaplan of the Palo Alto Cultural Center on Cupertino°s coverage in the newspapers. Commissioner Steele reported that there will be a Fourth of July s parade this year, sponsored by the Bicentennial Commission, the Mayors Luncheon, the morion liaison with Councilman Plungy, and a proposed listing of interpretors for use at city functions. ELECTIONS OF OFFICERS Commissioner Bingham nominated Commissioner Steele for Chairperson. Commissioner Ettinger seconded the nomination. Commissioner Rivera nominated Commissioner Arden for Chairperson. Commissioner Ramsay seconded the nomination. Voting for Chairperson followed: Steele - Bingham, Hollimon, Ramsay, Steele Arden - Arden, Rivera, Roslund Commissioner Ettinger abstained. Commissioner Steele was elected Chairperson 4-3, with one abstention. Nominations for Vice-Chairperson followed. Commissioner Hollimon nominated Commissioner Ramsay. Commissioner Roslund seconded the nomination. Commissioner Ramsay nominated Commissioner Arden. Commissioner Bingham seconded the nomination. Voting for Vice-Chairperson followed. Arden - Bingham, Ramsay Ramsay - Arden, Ettinger, Hollimon, Roslund, Steele Commissioner Rivera abstained. Commissioner Ramsay was elected Vice-Chairperson 5-2 with one abstention. AWOURNMENT The meeting was adjourned at 9:53 p.m. by Nancy Steele, Chairperson. ATTEST: APPROVED: I CityCSerk Chai e w 10 FINE ARTS COMMISSION Regular Meeting Tuesday, February 23, 1988 Cupertino City Hall--Conference Room MINUTES CALL TO ORDER The meeting was called to order by Chairman Nancy Steele at 7 p.m. ROLL CALL Commissioners Present: Arden, Bingham, Ettinger, Harry, Hollimon, Ramsay, Rivera, Roslund and Steele Commissioners Absent: None Staff Present: Donna Krey, Community Relations Officer Guests Present: Judy Gilstein, Gerd Lapson APPROVAL OF MINUTES FOR JANUARY 26, 1988 MEETING Wording was changed on reconsideration of gift of public art item to read: "Commissioner Rivera motioned to reject the art gift, yet explain the decision by enclosing selection criteria of the guidelines." Under Oral Communications, the words "in August" were deleted. In Commissioner Ettingeris report, "Atlanta" was changed to "Atlantic" and in Commissioner Ramsay's report. "workshop" was changed to "workspace." Commissioner Ardvti 1HOLIunud to approve cite minutes with these revisions and Commissioner Bingham seconded. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None STAFF REPORT Krey reminded commissioners that the Fine Arts Commission budget was charged for every contact with the City Attorney, including telephone conversations. She suggested going through staff first when possible. She also reported that City Council would be discussing two possible permanent locations for the morion at its March 7 meeting and that three of the Fine Arts commissioners would be receiving certificates ac that meeting in recognition of their recent re-appointment. Krey also said the Commissioners' Dinner would take place March 12 at Villa Felice Restaurant and she informed commissioners chat she was in the process of seeking a replacement for the intern position vacated by Dustin McKennan. ELECTION OF VICE CHAIRMAN/DISCUSSION OF ROTATING CHAIR Vice chairman Val Ramsay thanked commissioners for their support, but explained Lilac she had served already in the vice chair capacity and wished to open the seat for someone else: Steele opened the floor for nominations and Ramsay nominated Arden. Ettinger seconded. There were no other nominations and Arden was elected unanimously. The commission discussed the vice chair automatically assuming the chairperson's role each year, with the vice chair being the only person elected each year. Bingham indicated that she would feel more comfortable electing bath a chair and vice chair She moved to follow rhar course and her motion was seconded by Roslund. tinu, in favor were Bingham, Hollimon, Rivera, Roslund, Ettinger, Ramsay and Steele. Hirry and Arden opposed the motion. The commission also voted to limit the term of chairman, agreeing that s.i.iv-le person serve two full consecutive terms in the same position. FAC minutes - February 23, 1988 PAGE 2 DISCUSSION/APPROVAL OF GRANT AWARDS Commissioners Bingham and Hollimon reported on six applicatiors received by the grants subcommittee, and recommended funding for four of those applications. Commissioner Rivera, also a member of the grants subcommittee, recommended funding for three applications. Rivera said he could not go along with a proposal from the Euphrat Gallery which sought funding for bus service so that Cupertino high school and elementary school students could visit the gallery. He said that students who were bused to the Euphaat would not appreciate the exhibits as much as they would if they visited the gallery on their own. He also said the money requested could be better spent on ocher, more appropriate field trips, such as museum and symphony visits in San Francisco. With Rivera dissenting and Arden abstaining, Commissioners voted to grant the award to Euphrat, amendingthe proposal to include students enrolled in art classes. Grant total is $1500. Commissioners also unanimously agreed to recommend grants for the following. $650 to artists Alice Freund and Christine Chatwell to offer free portrait drawing classes to community residents. Classes Mould focus on human portraits and pec portraits and would include five, 2'3-hour sessions. $1500 to the Young Conservatory Theatre of San Jose for three theatrical productions ($500 each) at each Cupertino high school dealing •with drub abuse. A core of actors would be selected from the city of Cupertino. $1500 to the Abhinaya School of Dance for a workshop and performance on Indian classical dance. workshop would be seven days, two hours each day, with seomenns on the history of Indian dance and actual dance instruction. Participants could �:ctend either or both segments each day. A performance is scheduled May 28 ac Monca Vista High School Auditorium. A total of $5,150 in grants was approved for recommendation to City Council. The Fine Arts Commission voted unanimously to deny grants to two applicants. Arcist/studios owner Joyce Weibel proposed a grant of $5.500 to create 11 metaphysical works of art to be hua� within the city of Cupertino. Cost did not include framing.. Commissioners agreed the application appeared to be more of a business proposal, but expressed interest in a portion of the proposal which offered to turn the artwork into three-dimensional pieces to be enjoyed by blind persons. Commissioners agreed to ask the artist to submit another proposal during the next grant period which explored this possibility. Commissioners also unanimously agreed to deny a grant to CATCHT (Classics Advanced Through Cupertino's High Tech), saying that the proposal to use hial. tech to teach sound and classical applications to students was confusing and ill-prepared. The project was abstract, Bingham said, and commissioners agreed to invite the- applicanc to submit another proposal when the details could be made clearer. The grants subcommittee passed ouc a list of recommendations for the next grant period. The recommendations will be reviewed at the March Fine Arts meeting. UPDATE ON RICW%D NELSON VISIT Commissioner Roslund reported that the Nelson lecture would cake place as planned March 16 in Council chambers. She encouraged commissioners to become involved and help distribute flyers and cake charge of the reception, planned at 6:30 p.m. Commissioners agreed to participate. Roslund said flyers would be available shortly. REPORT FROM NEEDS ASScSS?IENT COA&IITTEE Commissioners reviewed a revised Needs Assessment form and agreed to accept . tth two grammatical changes. Ettinger moved to discuss how and when the form would distributed at the next meeting and Arden seconded the scion. Commissioners voted ainsnimously to table discussion until the March meeting. PU s 77 FAC Minutes Feb. 23, 1988 P. 3 0 UPDATE ON PROPOSED ARTIST RECOGNITION BANQUET Harry explained that this event should be considered in two phases: the presentation and banquet and. secondly, a contest to design the award itself. Commissioners expressed doubt that the banquet portion of the proposal could be adequately prepared by the date Harry suggested in September 1988. They discussed a presentation ceremony with no banquet for the first year. Harry moved that the commission first agree to sponsor an annual award for a deserving artist and Rivera seconded the mot:4 The vote was unanimous. Commissioners asked Harry to meet with her subcommittee come up with details on how the artist would be nominated. Further discussion on the design of the award was tabled. DISCUSSION ON 14ORKSPACE FOR ARTISTS IN CUPERTINO Continued to ?larch meeting DISCUSSION OF POSSIBLE LITER-CITY PARTNERSHIPS FOR ARTS PROJECTS Continued to March meeting REPORT FROM ART IN PUBLIC PLACES SUBCOMMITTEE Ramsay read a report from the subcommittee dealing with the placement of art in City Hall. At the City Manager's request the subcommittee explored the options for the site and identified potential areas where art could be placed. Commissioners (except Rivera, who asked to leave the meeting at 9:30 p.m.) toured City Hall and viewed the spaces suggested for art by the subcommittee. Upon returning to the City Hall conference room, commissioners revised the draft proposal to the City 0.1anager and unanimously voted to accept the proposal with revisions and to authorize he subcommittee to continueits work on the project. Ramsay moved for the acceptance, Ettinger seconded and the commissioners voted to present the proposal to Mr. Quinlan within two weeks. REPORTS FROM COMMISSIONERS Reports were postponed until the next meeting :ADJOURNMENT Arden moved to adjourn the meeting; Roslund seconded and Steele adjourned the meeting at 10 P.M. ATTEST: APPROVED: ZZ .�` City Clerk h rpers FINE ARTS CMM SSION Regular Meeting Tuesday, March 22, 1988 Cupertino City Hall--Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:04 p.m. by Chairman Nancy Steele ROLL CALL Commissioners Present: Arden, Bingham, Ettinger, Harry, Hollimon, Ramsay, Roslund and Steele Commissioners Absent: Rivera Staff Present: Donna Krey APPROVAL OF MINUTES FOR Feb. 23, 1988 MEETING In the section on Discussion/Approval of Grant Awards, the minutes were amended to include the wording, "and Arden abstaining" on the vote relating to the Euphrat grant award. Also corrected was the location of the Abhinaya School of Dance performance from Monta Vista Recreation Center to Monta Vista High School Auditorium. Ettinger moved to accept the minutes with these amendments; F.ollimon seconded and the motion carried unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Bingham spoke of a letter from artist Alice Freund reporting to the commission that $80 of grant money would be left over from the Freund-Chatwell project. Commissioners agreed to tell the artists to account for the money after the project is completed. STAFF REPORT Krey thanked commissioners for attending the annual Commissioners' Dinner and reported on next year's budget process. Using input from the FAC budget subcommittee, she explained how each project would be categorized. Commissioners asked for slight changes in funding items. Ramsay suggested that $150 be added to the FAC budget for professional membership dues. The proposed budget stands at $21,100, excluding wages and insurance benefits for staff. Also included in the budget draft was $2,000 for video productions coordinated by Channel 53, but Krey explained that this item was only in the event that the finance director recommended each commission carrying its own video budget. EVALUATION OF NELSON VISIT Commissioners agreed overall that the March 16 workshop by Richard Nelson was successful, and Roslund reported that the project went over budget by about $148, not including the cost of video production. (The amount does include the $300 rental of video equipment.) Commissioners expressed concern about the total production costs incurred by Channel 53 ($695) and asked how much the FAC budget would have to bear. Krey responded by saying the Channel 53 budget would not be able to absorb the total cost, but that she would report back to the commission when she found out about the breakdown of costs. Commissioners reported that many positive comments were expressed from the community for the Nelson workshop and indicated their desire to present programs of this type for the community regularly. DISCUSSION OF RECOrAiMATIONS FROM GRANTS SUBCOMMITTEE Hollimon reviewed recommendations for the next grants subcommittee, including FAC Minutes March 22, 1988 modifying the application to include progress reports midway through and a section on how the applicant would evaluate the project. Recommendations also included a suggested timeline following application deadline and establishing a rotation system for subcommittee membership so that all commissioners have an opportunity to serve on the grants subcommittee. DISCUSSION OF NEEDS ASSESSMENT DISTRIBUTION Commissioners spoke of various ways the assessment form could be distributed throughout the community. Hollimon suggestec' taking every loth name in the local phone directory and railing out the form for the purpose- of rece_.ving a random sampling. Commissioners also agreed to make the forms available at various public sites, such as City Hall, the library, the Senior Center and Chamber of Commerce. Krey indicated that she would include in the May Cupertino Scene a notice about the assessment forms being available. Commissioners also agreed to print the forms in different colors so that they would know from which source the forms were returned for evaluation. The subcommittee was asked to return to the commission with a plan for distribution. REPORT FROM ARTIST RECOGNITION SUBCOMMITTEE Harry gave details on a recognition reception for an artist to be selected annually for "excellence in the arts." The award will be presented this year in September, but beginning in 1989, an awards banquet will be held. The award will be a two-inch medallion cast in bronze and mounted in a cube of granite or lucite. Arden reported on one-time costs for die. A contest for the design will begin in April and the winner announced in July. Nominations for the artist to be recognized would be solicited from the community and a screening committee would chose three nominees for recommendation to the FAC. All FAC members would select the winner at the August meeting. DISCUSSION OF LEADERSHIP COURSE FOR COMMISSIONERS Steele explained that the City Manager was eager to incorporate a pilot program on leadership for city commissioners in Cupertino and asked commissioners to give input on committing 12 hours to the project. Commissioners expressed concern about the large time committment and also indicated that the program may be re- dundant for some of them who had already had leadership training. Krey said this particular program was aimed directly at public and non-profit agencies and that it dealth with such things as role-defining, interaction among commissioners and with staff and council, etc. Commissioners agreed the best time for the greatest number of them would be the first two weeks in June, two nights a week for three hours each. They set the dates (Tuesdays and Thursdays) for June 7, 9, 14 and 16. Krey said she would inform Mr. Quinlan. DISCUSSION ON ARTIST WORKSPACE IN CUPERTINO Ramsay proposed the idea of exploring a project that would encourage developers and the city to dedicate certain areas/buildings as artists' workspace, such as programs in existence in Santa Cruz, San Jose and San Francisco. Hollimon motioned to establish a subcommittee for the purpose of looking into such a plan and Arden seconded. The motion carried unanimously. Appointed were Ramsay, Arden, Roslund and Steele. ® DISCUSSION ON INTZR-CITY PARTNERSHIPS FOR ARTS PROJECTS. Ramsay preseii.ted the idea of establishing partnerships with neighboring cities for various arts-related events, such as a Mummers Festival. Harry moved to form a subcommittee to explore the possibility and Hollimon seconded. The motion carried unanimously. Appointed were Ramsay, Steele, Harry and Ettinger. FAC Minutes March 22, 1988 REPORTS FROM COMMISSIONERS Arden brought the commission's Artist Registry to the meeting for viewing. The file contains information about local artists and samples of their work. She also offered to set up a weekend date for commissioners to view the Rodin exhibit at Stanford University. Bingham presented Sunnyvale's master Plan for public art and asked Krey to include copies in next month's FAC agenda packet. Harry offered information to commissioners concerning an April conference in Sacramento sponsored by the California Confederation of the Arts. Hollimon reported on a California Arts Council meeting that she had attended. Roslund reported on a culinary benefit for Project Look, sponsored by the Palo Alto Cultural Center and said she was planning to attend. Steele reported on the student field trips to the Euphrat Gallery that the commission had supported through a grant. She said the program appeared to be very successful, from both the Euphrat's and schools' view. She also reported on an art show at Tandem and the fact that the Art in Public Places subcommittee would .report to Mr. Quinlan that week on art in CiLy Hall. Hollimon made a motion to adjourn the meeting at .10:05 p.m.; Bingham seconded and the motion was approved unanimously. ATTEST: APPROVED: City Clerk Cha rpers n FINE ARTS COMMISSION Regular Meeting April 26, 1988 Cupertino City Hall--Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:06 p.m. by Chairperson Nancy Steele ROLL CALL Commissioners Present: Arden, Ettinger, Harry, Hollimon, Steele Commissioners Absent: Bingham, Ramsay, Rivera, Roslund Staff Present: Donna Krey, Carol Frausto APPROVAL OF MINUTES FOR MARCH 22, 1988 MEETING Arden moved to accept the minutes as written, Ettinger seconded and the motion carried unanimously. ORAL COMMUNICATIONS Kathy Nunes from the Oaks Shopping Center informed the commissioners of the preliminary plan for a Cupertino Arts Festival to be held in September. The festival would highlight Cupertino artists. Discussion of the festival will be on the May agenda. Grants guideline will be sent to Nunes. WRITTEN COMMUNICATIONS Arden brought in a report from Roslund regarding her meeting with Nunes of the Oaks. Commissioners discussed a letter from the Mayor of Sunnyvale regarding a contribution to "Hands on the Arts." Commissioners decided that although the project was worthwhile, the Arts Council had received grants information in sufficient time to apply through proper channels for a grant. Commissioners also expressed concern about setting a precedent for other arts groups by makii.g exceptions to the FAC guidelines. DISCUSSION OF THE SAT JOSE SYMPHONY Commissioners decided the same rules regarding grants should apply to the symphony, whici has requested city funding for a concert series. Grants information hal also been sent to the symphony in time to meet the application deadline, .according to Steele. Krey said she would inform Mayor Gatto about both decisions commissioners made regarding funding for the symphony and Hands on the Arts project. STAFF REPORT Krey informed commissioners that the City Council had approved Phases 1, 2 and part of Phase 3 for the Art in City Hall Plan. Councilmembers appropriated $4,600 for those phases and directed commissioners to begin the procedure for a historical mural on the stairwell wall. Krey also reported that the Nelson visit cost the Fine Arts Commission about $350. All of the labor was charged to the Channel 53 budget. The FAC budget request for 1988-89 is $25,760, about $6,500 more than last year. The increase includes an extra $2,000 for grants, $150 for membership dues, $900 for conference and meeting expenses and extra funding for special projects. There will be no separate video budget for any commission. Krey said Council will allocate any special projects Channel 53 does over its budget. Krey concluded her report by telling the FAC that Mr. Quinlan had agreed to .lead a training program scheduled June 7, 9, T" �.; FAC Minutes April 26, 1988 Staff Report cont. 14 and 16 for three hours beginning at 7:30 p.m. each evening. GRANTS COMMITTEE UPDATE Hollimon agreed to stay on the grants subcommittee until she spoke to the other members. Two members of the subcommittee will rotate out for the next granting period. She will make revisions to the grant application and submit it to Krey for printing. The commission discussed new members, new applications and getting publicity started regarding grants. DISCUSSSION OF ART IN PUBLIC PLACES Steele requested all subcommittee members be present when approaching council to represent the FAC. DISCUSSION OF SUBCOMMITTEE ROLES Steele discussed overextension of commissioners regarding subcommittees. She requested all commissioners to come up with a list of the subcommittees on which they are actively involved and also to list the activity which is going on with that committee. Steele will prepare a form for the commissioners to fill out with this information. DISCUSSION OF HISTORICAL MURAL Steele said the Art in Public Places subcommittee would begin drawing up specifications for the mural and asked for input from other commissioners. Commissioners discussed specifications for proposals and screening procedures. An alternate will be appointed to replace Roslund on the Art in Public Places subcommittee until she returns. DISCUSSION OF NEEDS SURVEY POSTPONEMENT Hollimon asked that the needs survey be postponed until September because of the time conflict with the Parks and Rec Survey. She said Steve Dowling agreed that the public may be confused with two surveys coming out at the same time. At the July meeting, commissioners will recieve their section of the telephone pages and envelopes to address and stuff. That will be brought back to the August meeting and given to Krey for mailing. RE7DORTS FROM COMMISSIONERS Steele reported that the City of Los Altos will decide among three proposed sculptures for the city. She told of her conversation with Los Altos Arts Commissioner Sharon Carlton regarding the sculptures, guidelines and action which the Council will take. Steele also asked those involved with the art in Cupertino City Hall to take a look at the art located in the Tandem building. ROSLUND Arden distributed a copy of Roslund's report regarding the Oaks. She discussed Music on the Mall, Cupertino Artist Days and grants from the FAC. Harry spoke of having the art critic from the San Jose Mercury address the FAC. Commissioners agreed that future agenda items include the definition of Fine Arts and the scope of FAC's relationship with Cupertino schools. HOLLIMON Hollimon brought in the Directory of Visual and Performing Art Facilities in The City of Cupertino. A copy will be in the library and FAC Minutes April 26, 1988 qp Reports from Commissioners cont. in the Community Relations Office at City Ball. Hollimon reported on the City of Mountain View. The planning of new buildings valued at $1 million or more will include 1 percent of that project's cost for public art, to be incorporated into each project. The City will also allocate from its Transient Occupancy Tax $100,000 annually for public art. A copy of the Mountain View Art Plan will be included in the May agenda packet. HARRY Harry reported on the Cultural Calendar and the need for events during the summer. She discussed delivering the Cupertino Scene to the Cupertino Inn. She also reported on the problems with schools and their music prograns and discussed the FAC's relationship with Arts and education. ETTINGER Ettinger brought up the idea of the FAC awarding scholarships to students in the arts once or twice a year. ARDEN Arden passed out maps to the Stanford Museum tour. She mentioned the current exhibit at the Euphrat Gallery, "Art of the Computer." She also passed out a Fine Arts bibliography, and said she has a copy of the edited lecture by Nelson for commissioners wishing to see it. ADJOURNMENT Ettinger made a motion to adjourn the meeting at 8:58 p.m.; Hollimon seconded and the motion was approved unanimously. ATTEST: APPROVED: 4&dG City Clerk C irpe on FINE ARTS COMMISSION Regular Meeting May 24, 1988 Cupertino City Hall--Conference Room CALL TO ORDER The meeting was called to order at 7:00 p.m. by Chairperson Nancy Steele ROLL CALL Commissioners Present: Steele, Hollimon, Arden, Bingham, Ettinger. , Harry, Rivera, 7:07 p.m. Ramsay Commissioners Absent: Roslund Staff Present: Donna Krey, Carol Frausto APPROVAL OF MINUTES FOR APRIL 26, 1988 MEETING AND SPECIAL MEETING Hollimon moved to add 8:00 p.m. adjournment time to the minutes of the special meeting, Arden seconded and the amendment carried unanimously. Arden moved to accept the minutes of both meetings as written with one amendment, Ettinger seconded and the motion carried unanimously. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS Steele read a letter from the Abhinaya School of Dance inviting the commissioners to attend a performance and thanking them for the grant. Steele told of a letter received from Councilmember Barbara. Rogers thanking them for participation in the rededication of City Hall. STAFF REPORT Krey reported back to the Commissioners information requested about Parks and Recreation activities for the ce)ming months. The Commissioner training program will be changed to June 9, 14, 16 and 21 because of conflict with Budget Hearing an June 7. Fine Arts Commissioners are limited to three consecutive 3-year terms, other commissioners are limited to two 4-year terms. DISCUSSION OF POSSIBLE. FAC STUDENT SCHOLARSHIPS Ettinger explained a plan for two scholarships of v500 each to be given out from the grants budget. Commissioners discussed the possibility of giving public money to individuals. Ettinger moved to send on to a scholarship committee, Rivera and Hollimon will serve on the committee with Ettinger as the- head of the committee. DISCUSSION OF ARTS FESTIVAL AT THE OAKS Hollimon told commissioners she had recieved a grant application from Kathy Nunes of the Oaks. Commissioners discussed the fact that the current grants period would not cover the timeline suggested by the application and also wondered to what extent the FAC should become involved in promoting business in Cupertino. Commissioners agreed a I piscussion of Arts Festival cont. 'letter should be sent to Nunes. Rivera moved to write a letter to Nunes at The Oaks, Ramsay seconded and the vote carried with an abstention from Harry who asked for further discussion. Commissioners decided the content of the letter would express the FAC interest in cooperating in a supportive role at some time. A motion was made by Harry to include that amendment and Arden seconded. The amendment passed. unanimously. The original motion as amended passed unanimously. Hollimon And Steele will begin work on a letter. DISCUSSION ON DEFINITION OF FINE ARTS AND FOCUS OF FAC S,?ONSORSHIP Commissioners discussed the need to start focusing on the performing arts. They also discussed the definition of fine arts and decided that a general statement would be that "Fine arts is any visual or performing art that is deemed appropriate by the Fine Arts Commission." Hollimon moved that the FAC take up the acceptibility of Fine Arts on a case by case basis, Rivera seconded and the motion passed unanimously. It was then decided that no motion was needed. Hollimon withdrew the motion. DISCUSSION OF FAC RELATIONSHIP WITH SCHOOL DISTRICTS Commissioners discussed the support of another public agency. They decided FAC cannot get involved but can encourage and rcCcgnize excellence in the arts within the school districts. The policy `rill be the original mission statement rather than a separate policy, the Commissioners said. SELECTION OF ALTERNATES FOR THE GRANTS COMMITTEE Harry and Ettinger will move from alternates to being on the Grants Committee. Bingham anJ Rivera will rotate off and Hollimon will stay on the Grants Committee. The new alternates will be Steele and Ramsay. REPORTS FROM COMMISSIONERS ARDEN- Discussed the need for an extra meeting every third month. Commissioners agreed special meetings can be called when needed. Steele passed out a form she asked all commissioners to fill out regarding subcommittees and bring to the leadership training session. BINGHAM- Announced she will be moving by the end of June and will be sending in her letter of resignation to the City Council. She mentioned minutes she received from the City of Sunnyvale which included a review of co-sponsored clubs. A copy will be in the next meeting's agenda packet. ETTINGER- Asked that the commissioners try to attend grants recipients' performances. The City of Milpitas has no arts policy or any plans for public art, she said. HARRY- She met with Arden regarding the Artist Recognition publicity, and preparation. They asked for help from the commissioners with the reception. Harry will not be a liaison with the Cupertino Scene. Steele asked the Commissioners to keep Krey informed of any events they would like listed in the Scene. HOLLIMON- Will give a copy of her report on the SCC Arts Council to Frausto to put in next month's agenda packet. RAMSAY- Passed out flyers, catalogues and information on upcoming events, gallery opening, SJSU art reception, Flint Center performances. She offered to give information to any of the Commissioners on the materials she has received. qP O v RIVERA- De Anza completed a jazz festival and has an upcoming Pow Wow, also on June 5 will be De Anza Days. The summer performance will be Jesus Christ Superstar along with a Spring Music Festival. City of Cupertino Junior Theatre was performing The Hobbit, and will have a new play this fall. Parks and Rec. summer concerts will include Steve Suskin July 10 and the Magnolia Jazz Hand on August 7. The Cable TV Advisory Committee- Rivera met with Channel 30 Director Margolies, the station will be buying new equipment, and they are one of the top finalists for the NFLCP top access station award. upcoming programing includes a live call-in show. STEELE- Went to Euphrat Gallery Show and presented Fremont High School student Jim Dartnell with the award for the best art. Committee went over to select the art which took a few hours. Steele also reported only two of the commissioners were present at the award presentation; she requested more support. She also requested support for the Abhinaya Dance performance this coming weekend. ADJOURNMENT Arden made a motion to adjourn the meeting at 9:08 p.m. ; Ramsay seconded and the motion was approved unanimously. ATTEST: APPROVED: 1�?a4 AityClerk airpe son FINE ARTS COMMISSION Regular Meeting June 28,1988 Cupertino City Hall--Conference Room CALL TO ORDER The meeting was called to order at 7:02 p.m. by Vice-Chairperson Deborah Arden ROLL CALL Commissioners Present: Hollimon, Arden, Ramsay, Ettinger, Harty, Rivera, Roslund, 7:06 p.m. Bingham Commissioners Absent: Steele Staff Present: Donna Rrey, Carol Frausto Guests Present: Carol Garliepp Kara Myers APPROVAL OF MINUTES FOR MAY 24, 1988 MEETING Hollimon asked that her name be added to the scholarship committee, Arden asked that the word "received" be spelled zorrectly under the Bingham section, Ramsay moved to accept the minutes as corrected, - Rivera seconded and the motion carried unanimously. ORAL COMMUNICATIONS Arden introduced the guest present Carol Garliepp. WRITTEN COMMUNICATIONS None STAFF REPORT Krey reported that City Manager Quinlan expressed his appreciation to the commissioners who participated in the leadership workshop. she spoke about some of the topics raised during the workshop and suggested the commissioners may wish to discuss them at a later date. She reported that Tandem has applied to the City of Cupertino to construct an 8-story building and as part of their use agreement, the Planning Commission has asked them to coarse up with some public art. The condition states that whatever is installed will meet the approval first of the Fine Arts Commission and then the City Council. Someone from the Art in Public Places subcommittee will be designated to attend a meeting to set up guidelines. She also reported that the Parks and Recreation Needs Assessment Survey is complete and a matter of public record. She gave the commission a copy. Ettinger will find out about the library°s policy on the display Hof art work. Arden asked that the leadership workshop be put on the July agtnda for discussion. DESIGNATION OF BINGHAM LIAISION RESPONSIBILITIES Rivera m&de a motion that the new commissioner when appointed take over Bingham°s liaision responsibilities, Ettinger seconded and the motion carried unanimously. Fine Arts Commission Minutes June 28,1988 DISCUSSION OF ARTS RECOGNITION RECEPTION Harry gave Krey a press release regarding the artist recognition® award. Commissioners decided the wording of the press release should include, "Artist should reside and/or practice their art in the Cupertino area" and the selection committee will also consist of "city officials." Krey recommended that a nomination form be produced. Ettinger made a motion to approve the press release as corrected and Hollimon seconded, the motion passed unanimously. Commissioners discussed having the reception on the same day as Art in the Park. Harry will contact Parks and Rec. and the Fine Arts League regarding the reception. UPDATE ON HISTORICAL MURAL Ramsay said the committee is currently working on the request for proposal for the City Hall mural. She asked if Krey could get a list of city owned property so the committee can explore other candidates for public art. She also explained the timeline for the mural, which puts installation of the piece in the fall of 1989. Ramsay asked that the definition of Fine Arts be included for discussion on the August agenda. DISCUSSION OF GRANT DATES FOR 1989 Hollimon asked that this item be placed on the September agenda. DISCUSSION OF MEDIA GUIDELINES Krey said a videotape is available on media guidelines that the commission could view or she could write up a summary of the tape and include it in the next agenda packet. The commission agreed to view th tape at 6:30 p.m. before the next scheduled meeting and start the regula meeting at 7:30 p.m. rather than 7:00 p.m. Krey will write up a summary and include it in the next packet. DISCUSSION OF CONVENTION FUNDING IN OCTOBER Harry reported on the California Confederation of the Arts convention and membership. Hollimon made a motion to allocate $30 for a membership in the California Confederation of the Arts, Ramsay seconded and the motion passed unanimously. Krey said the newsletter could be included in the agenda packet. Harry will report back to the commission on convention registration. REPORTS FROM COMMISSIONERS ARDEN- Reported that the Fine Arts League requested a copy of the proposal for Art in City Hall, the facilities and artists directories, and all past and future minutes. Krey sent a copy of the proposal, informed the league of the location of the directories and put the group on the mailing list for future minutes. The Euphrat Gallery will be sponsoring a one day ,4nrkshop in August. It was also reported that the bus program funded from the grant was successful and has led to a good working relationship with educators. BINGHAM- Had nothing to report. , t Fine Arts Commission minutes June 28, 1988 ETTINGER- Informed the commissioners that Krey met with the City Attorney and he said i:: would be a problem to give individual scholarships if the money was not used for public purposes. The scholarship committee was disbanded. HARRY- Had nothing to report. HOLLIMON- Reported that she attended the Abihnaya School of Dance performance. She passed out the Performing Arts Alliance season schedule. The Arts Council has appointed a new director. She will find out about getting on the Business Volunteers for the Arts wailing list. RAMSAY- Attended the Sunnyvale City Council meeting and reported on the discussion and results regarding a proposed purchase of -public art. RIVERA- Reported on an exhibit at the San Jose Museum of Art. De Anza will perform "Jesus Christ Superstar' in August. He passed out a Parks and Rec. flyer regarding Concerts in the Park. He announced that Channel 3o has been named the number one Public Access Station in the country and July 3-10 is Public Access week. He also informed the commission that effective immediately he is resigning as a Fine Arts commissioner. ROSLUND- Announced that effective immediately she will also resign as a Fine Arts commissioner. She read a letter stating the reasons for her resignation including the fact that her mother is ill on the east coast. ADJOURNMENT- Ramsay made a motion to adjourn the meeting at 8:58 p.m. ; Harry seconded and the motion was approved unanimously. ATTEST: APPROVED: City lerk Chlifpdron • FINE ARTS COMISSION Regular Meeting July 26, 1988 Cupertino City Hall--Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:30 p.m. by Chairman Nancy Steele ROLL CALL commissioners Present: Steele, Arden, Ettinger, Hollimon and Ramsay Commissioners Absent: Harry Staff Present: Donna Krey, Tracy Colgin Guests Present: Donald Linden, Colleen McCarthy APPROVAL OF MINUTES FOR JUNE 28, 1988 Arden moved to approve the minutes as written; Hollimon seconded and the motion was approved unanimously. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None STAFF REPORT Krey said the City Council would be discussing the idea of reducing the Fine Arts Commission to seven members instead of nine, since three commissioners have resigned. The item is scheduled for discussion at the council's Aug. 15 meeting. FAC members would receive four-year terms instead of three and one new commissioner would be appointed. Commissioners agreed to send a letter to Mayor Gatto stating their approval of the idea. Krey also reported Councilmember Koppel would serve as the council representative for chosing the Artist Recognition honoree. She said the kiosk for the City Hall lobby was being designed for one TV monitor. And, she told commissioners she had met with City Manager Quinlan regarding the FAC needs assessment survey. Krey said Cuinlan had some problems with the survey and its questions and suggested further study of the project. Hollimon indicated that she would meet with other members of the subcommittee and review the survey. DISCUSSION OF MEDIA GUIDELINES Commissioners discussed a videotape they had viewed prior to the meeting. The tape was provided by Krey and dealt with media relations. Krey said some of the material was over-exagerated and did not necessarily apply to the FAC, but members agreed the videotape was worth watching and said they found it beneficial for a variety of reasons. Arden suggested that the FAC draft a short policy statement on media procedures for all commissioners and newly appointed FAC members. Krey was asked to provide the policy. a DISCUSSION OF LEADERSHIP TRAINING Commissioners agreed the program was very good and expressed appreciation ,• for having Quinlan as a facilitator. Ramsay said she enjoyed the asides; Hollimon suggested there may be a way to shorten the course. Most agreed it was too long for busy people. Arden said a good idea from the course was to pull together material such as past minutes, guidelines and goals for new commissioners. The materials should be assembled in a packet for easy reference and the chairman should go over the packet with Vhe new commissioner. Rrey was asked to assemble the packet of information. DISCUSSION OF AxTIST RECOGNITION EVENT Arden passed around a written update from Harry. Commissioners agreed that Ramsay will be added to the design award committee. The committee will decide on the ,.ward in late August. A discussion was held on when the recognition f;,r the award designer and honored artist would take place. It was agreed t!..e event should be tied into the Fine Arts Leagues Art in the Park on Sept,. 18, but every effort should be made to distinguish between the two eve;its, without detracting from either. Commissioners decided to have a musical interlude at about 3 p.m. , followed by the presentation of awards. Ettinger asked who would present the awards. It was determined that Harry, as subcommittee chair, would present the artist recognition award and Steele would present the design award. Xrey suggested other FAC members in attendance could be recognized at that time, and perhaps a- council representative would say, a few words. Arden offered to talk to the Parks and Rec staff to find out what details needed to be taken care of. Commissioners also agreed not tal supplement the league's refreshments. DESIGNATION FOR MEETING WITH CITY STAFF Steele and Arden were appointed to attend a meeting with city staff regarding guidelines for placing art in corporate developments. HISTORICAL MURAL UPDATE Ramsay passed around a draft RFP for a. historical mural to be placed in City Hall. Hollimon suggested the words "Indian inhabitants" be changed to "Native American inhabitants." Ettin;er questioned the application selection process and commissioners agreed to include city officials and community representatives on the selection committee, for a total of five people. A discussion was held on how detailed the initial information going to the artists should be. Ramsay said the subcommittee would refine the request and bring it back to the commission.Steele asked if someone from the Service Center could measure the mural wall and said she would be on hared to assist. Ramsay said a visit with a San Francisco restoration artist had been arranged and FAC members could attend and ask specific questions about mural details. Commissioners asked Ramsay to find out if the artist was planning on submitting a proposal for the mural and, if so, there would be no preliminary contact with him. DISCUSSION OF LIAISON RESPONSIBLITIES Steele said with the resignation of three commissioners recently, liaison responsibilities should be examined. Commissioners agreed to ask the new commissioner to chose a liaison responsibility between the City of Sunnyvale and the City of Palo Alto. Other liaison contact will be discussed when the new commissioner is appointed in August. r t • DISCUSSION OF SUBCOMMITTEES Steele asked commissioners to be cautious about over--extending themselves on subcommittees. Commissioners reviewed their various commitments and deleted some subcommittees that no longer are active. They agreed to leave others or, the "back burner" while fcusing attention on projects more timely. Ettinger said she would like to serve on a subcommittee that would encourage private industry to become involved in the arts through scholarship funding. The subcommittee would be known as Business Community Relations. Hollimon suggested the FAC develop a calendar in January to help schedule commission time. DISCUSSION OF SAN JOSE SYMPHONY PROPOSAL Steele reported that she spoke to Mayor Gatto regarding a proposal by the symphony for various performances in Cupertino. She said Gatto agreed that the commission was involved in too many activities this year and next year would be a better time to consider the proposal. In the meantime, the symphony could apply for a grant through the FAC process. Steele said she would call the symphony contact person and explain the decision. DISCUSSION OF EXTRA MEETING IN SEPTEMBER Hollimon said the timing to award grants would not be sufficient unless the commission met in early September. Members agreed to a meeting Sept. 7 at 7:30 p.m. COMMISSIONERS' REPORTS Arcl.en said the Euphrat Gallery is expanding and she will bring plans at the next meeting. Ettinger provided information on San Francisco symphony and opera performances and said she would find out about the Cupertino Library's policy regarding hanging art. Hollimon showed sketches provided by a former grant recipient, Alice Freund, which were done by students in the class. She also said the library had requested a second copy of the FAC Facilities Directory. Ramsay reported that she had received from the San Jose arts commission a copy of the inventory of all artwork within the City of San Jose but no value was attached to any of the pieces. Steele said she had received a packet of information from the City of Los Altos, including a map of all the sculpture the city has on loan, which she would mail to commissioners. She also reported that she had an appointment at Tandem on Sept. 7 at 2 p.m. to view the company's artwork and display cases and other commissioners were welcome to attend, as well as City Manager Quinlan. ADJOURNMENT Hollimon moved to adjourn at 9:50 p.m. ; Arden seconded and the motion carried unanimously. ATTEST APPROVED: City Clerk h�iirpers AN FINE ARTS COMMISSION ® Regular Meeting August 23, 1998 Cupertino City Hall--Conference Room u MINUTES CALL TO ORDER The meeting was called to order at 7:01 p.m. by Chairman Nancy Steele. ROLL CALL commissioners Present: Steele, Arden, Lerner, Ettinger, Hollimon, Ramsay Commissioners Absent: Harry Staff Present: Krey, Frausto Guest Present: Nancy Hertert APPROVAL OF MINUTES FOR JULY 26, 1988 Ettinger moved to approve the minutes as written; Arden seconded and the motion was approved unanimously. ORAL COMMUNICATIONS Nancy Hertert introduced herself as an artist and resident of Cupertino. She was given an artist directory application. Robert Lerner, the newly appointed Commissioner, was introduced by Steele. and gave background information about himself. W EN COMMUNICATIONS le showed a letter the Commission received from Sally Stillman, �cutive director of the Djerassi Foundation, requesting information be surwarded to her about the FAC. STAFF REPORT Krey handed out the first draft of a media policy she prepared. The media guidelines were placed on the next regular meeting agenda for discussion. Krey had a discussion with Quinlan about the Art in Public Places meeting that is being set up to formulate guidelines for corporate public art. She said the next step is to talk with the Mayor to see if the Council wants to get. involved at this stage. She will coordinate with the planning director to get the Planning Commission involved. DISCUSSION OF POLICY ON SUDCOW[ITTEES The Commission agreed to'discuss this item out of order while copies of a report were made for the discussion of Mural Ad agenda item. Steele proposed that Commissioners rotate through the subcommittees just like the Grants subcommittee. Lerner suggested calling the subcommittees a different name to stop confusion; commissioners agreed. Hollimon moved that the following committees be designated as standing committees and that they have a rotation cycle of one committee member staying on and the other two rotating off once a year; these are those standing committees: Art Recognition Committee, Art in Public Places Committee, Business/ Community Relations Committee and the Grants Committee, which will continue to rotate every six months. Arden seconded the motion. Ettinger a ed the motion to include Art in City Hall as a standing committee and A n seconded the motion. The amendment passed unanimously. The original ion passed unanimously. Fine Arts Commission August 23, 1988 ,--SCUSSION OF POLICY ON SUBCOWIT'LEES Con.t The Commissioners agreed that the other subcommittees should be called "projects." Hollimon made a motion that the rotations occur at the time that the terms of new commissioners begin and Arden seconded. The motion passed unanimously. The Commission put the discussion of who will rotate off on the January agenda. DISCUSSION OF MURAL AD Ramsay said David Allen, public arts coordinator for the City of San Jose, helped the Public Arts Committee formulate the Procedure for Soliciting or Commissioning a Mural for the City of Cupertino. Ramsay handed out copies of the Procedure. The adjourned meeting agenda will include a discussion on whether or not Allen would be asked to speak to the FAC on Sept. 27. The Commission discussed the Mural Ad and decided to leave it as written. The adjourned meeting agenda also will include discussion of a budget for the mural packet and advertising. Commissioners discussed each step of the procedure. An addition to Step 2 will include a total cost of completed artwork with installation. Also, the wording will be reversed so "packet of information" will be sent, then "qualifications" will be requested. Step 3 will delete "previous performance," "Qualifications ' entries will be narrowed down to not more than five," and "request comments on initial selections." Step 4 will change to "select three finalists." Step 5 will delete the last line regarding reference to the honorarium. Step 7 wording will change to "CFAC will apprise City Council of three finalists." Commission asked that discussion of the Mural formation packet be placed on the Sept. regular meeting agenda. Ramsay wade a motion to accept the "Procedure for Soliciting or Commissioning a Mural for the City of Cupertino" as amended by the commission and Lerner seconded. The motion passed unanimously. Ramsay also handed out a form for commissioners to write in locations for public art works and return to the Public Art Committee. DISCUSSION OF DEFINITION OF FINE ARTS This item was continued to the October agenda. DISCUSSION OF INTERFACING WITH LOCAL BUSINESSES Ettinger reported she received a call from Bob Rocket of the Cupertino Rotary, which is interested in Fine Arts. They will change some of their noon meetings to evening meetings and have artistic discussions or presentations. Artist directory will be sent to him by Arden. Ettinger handed out suggestions for FAC/local business activity. Steele will attend a rotary meeting. Commissioners agreed Ettinger should continue with what she is doing. DISCUSSION OF PROPOSAL TO CHANGE GUIDELINE FOR PUBLIC ART Ettinger said she met with the Cupertino supervising librarian and they spoke about temporary art located in the library. She suggested that two weeks is too short for the art display. The Commission agreed to discuss guideline changes for the grants and art in public places at the regular meeting in September. s FINE ARTS COMMISSION ,Agust 23, 1958 \,jMMISSIONERS' REPORTS ARDEN Reported Chamber of Commerce Director, Kathy Myles is leaving and Euphrat will have a full board meeting on Sept. 14 at 5:30 p.m. to discuss its expansion. She passed around renderings of expansion project at De Anna and summary of past board meeting. The Euphrat has not contacted her regarding a grant. ETTINGER Reported Cupertino Librarian Wallace wants some assistance on how to affix the temporary art on concrete walls. The reference section of the library would like an artist directory. The librarian said any state or local art information that she receives from the commission she will display. Ettinger informed her of the grants that are available; she did not receive the guidelines. Ettinger suggested that the Calabazas Library be dropped as a liaison; the commission agreed. HARRY Arden reported that the Art Recognition Committee will meet on Sept. 1S and the committeq, with Councilmember Barbara Koppel and artist repersentative Sal Pecoraro, will screen the nominations and select a nominee for the award this week. SLIMON 3sed around the Performing Arts Alliance calendar and the SCC Arts council list of new board members. RAMSAY Reported City of San Jose is on a retreat. STEELE She handed out a copy of the letter she sent to Mayor Gatto and the City Council on the recommendation that there be seven commissioners. (This idea was approved by the City Council.) She spoke with Sharon Car.•lten from Los Altos and she will be attending their September meeting. on Sept. 7 at 2:00 p.m. commissioners may attend a tour of Tandem's corporate art work and display cases. The address is Tandem, Main Lobby, 10435 N. Tantau. Steele also passed out a summary of tasks/responsibilities of Fine Arts Commission. Discussion of summary will be on the Sept. '. regular meeting agenda. Also, on the Sept. regular meeting agenda will be discussion of liaison responsibilities. ADJOURNMENT Arden moved to adjourn at 9:10 p.m. ; Ramsay seconded and the motion passed unanimously. The meeting was adjourned to Sept. 7 at 7p.m. in the conference room at City Hall. ATTEST: APPROVED: 0 City Clerk C4irper on FINE ARTS COMMISSI0N Adjourned Meeting Wednesday, September 7, 1988 Cupertino City Hall - Lower Conference Room = CALL TO ORDER The meeting was called to order at 7:37 by Chairman Nancy Steele. ROLL CALL Commissioners Present: Steele, Arden, Ettinger, Harry, Hollimon and Ramsay Commissioner Absent: Lerner ORAL COMMUNICATIONS Chairman Steele reported that she went with City Councilmem- ber Barbara Rogers and Commissioner Roberta Hollimon to view the- art and display cases at Tandem Computer. The Commissioners have been invited to attend an Open House at Tandem, Bldg. 4 from 4-6 p.m. on Friday, September 9 to see an art show of water colors and meet the artist. ARRIVAL OF COMMISSIONER LERNER - 7:40 WRITTEN COMMUNICATIONS None. APPROVAL OF GRANTS AWARDS Hollimon reported that there were 22 applicants; many were in response to the newspaper article in the Mercury-News. The Grants Committee recommends that 7 proposals be funded. 1. Thp San Jose Symphony - $750 to subsidize the purchase 100 tickets for the Sunday, January 15, 1989 Masterworks concert at Flint Center. The Symphony's Box Office Manager will work in conjunction with Cupertino's Community Relations Officer to iden- tify the appropriate special interest groups such as senior serv- ices, youth programs, health agencies, activity centers, and family centers. Lerner asked about a corporate gifts committee to provide on-going funding for projects we award grants to. Ettinger responded that we have a Business Relations Committee which would be an appropriate committee to look into this. 2. Joanne Tanner - $1500 to form the Cupertino Chamber Players to perform two concerts of classical chamber music in public settings. She received a positive response from Parks s Rec to perform in the Gazebo at Memorial Park. 3. Judy Gregory - $810 to create a traveling puppet theater which will present 18 performances to children ages 4-6 at local ® preschools. 4. Asian Heritage Council - $1000 to present two dance demonstration workshops. Each program will be two hours in length. 5. Shirley Kinoshita - $1000 to offer a visual arts program .o Cupertino residents who are confined to convalescent facilities. The program will consist of 16 two-hour sessions and includes art appreciation and the creation of works of art by the participants. At the end of the program there will be an exhibit of the art for friends and relatives. 6. Jeanne D. Bock - $500 to establish a gallery club at the Euphrat Gallery for 20-30 students ages 7-12. Club members will meet on three Saturdays to view the exhibit at the Euphrat and engage in some hands-on art activities related to the exhibit. 7. Montalvo Center for the Arts - $1000 for two or three "Informances" which will last one hour each. A member of the Montalvo staff will work with Cupertino's Community Relations Of- ficer to select the locations of the informances. Hollimon moved to award $750 to the San Jose Symphony for the purchase 100 tickets for the Sunday, January 15, 1989 Master- works concert at Flint Center. The Symphony's Box Office Manager will work in conjunction with Cupertino's Community Relations Of- ficer to identify the appropriate special interest groups such as senior services, youth programs, health agencies, activity cen- ters, and family centers. Ettinger seconded the motion. Arden moved to-amend the motion to state that the Fine Arts Commission will make recommendations to the Community Relations Officer regarding the groups which will receive the tickets. Harry seconded the amendment. The amendment carried unanimously. The motion as amended carried unanimously. Hollimon moved to award $1500 to Joanne Tanner to form the Cupertino Chamber Players and present 2 performances of classical music in public settings. Arden seconded and the motion passed unanimously. Ettinger moved to award $810 to Judy Gregory to create a traveling puppet theater and present i8 performances for pre- school children... Ramsay seconded and the motion passed unani- mously. Ettinger moved to award $1000 to the Asian Heritage Council for two demonstration workshops of ethnic dance. Ramsay seconded and the motion passed unanimously. Ettinger moved to award $1000 to Shirley Lum Kinoshita for a sixteen session art program for senior citizens to be held in convalescent facilities. Lerner seconded and the motion passed unanimously. Arden--announced that she would abstain from voting on the next motion. Harry moved to award $500 to Jeanne Bock to establish a Gallery Club at the Euphrat Gallery for 20-30 students ages 7-12. Club members will attend three Saturday sessions to view the ex- hibit and take part in arts activities. Ramsay seconded the mo- tion. Ayes: Ettinger, Harry, Hollimon, Lerner, Ramsay, Steele. Abstaining: Arden. Harry moved to award $1000 to Montalvo for two to three "Informances" to be held in Cupertino at sites recommended by the Fine Arts Commission. Arden seconded the motion. During discus- sion it was suggested that the sites should attract at least 100 people. Motion passed unanimously. Ettinger presented a draft of the letteur to be sent to ap- plicants who didn't receive a grant. Commissioners approved the letter. REPORT FROM ARTIST RECOGNITION comKrTTEE Barry presented the report of the Artist Recognition Com- mittee. The committee presented two nominees to receive the Ex- cellence in Arts Award. After discussion, Hollimon moved to give the Excellence in Arts Award to Nile R. Norton, a professional performing artist, conductor, and educator and Salvatore Pecoraro, a sculptor, painter and educator. Arden seconded and the motion passed unanimously. The winning design for the award was submitted by Thomas Buchanan. Arden moved that we accept the design for Excellence in Arts to serve for the 1988 award year. Ramsay seconded and the motion passed unanimously. Ramsay moved to increase the budget for the award to an amount not to er-ged $600. Ettinger seconded and the motion passed unanimous f. It was decided to hold the ceremony Sunday, September 18, 1:00 p.m. at Memorial Park. Hollimon moved to allocate a sum not - to exceed $250 for musicians at the ceremony and fliers to publicize the event. Arden seconded and the motion passed unani- mously. DISCUSSION OF SPEAKER AT SEPT. 27 MEETING ® It was decided to place this on the October Agenda. DISCUSSION OF BUDGET FOR MURAL PACKET AND ADVERTISING Ramsay presented a cover letter, budget for advertising and mailing packets, an advertising schedule including names of pub- lications and costs of advertising, and a procedure for solicit- ing or commissioning a mural for the City of Cupertino. After discussion of the content of the cover letter to the artists, it was decided to send two separate letters. The first letter will go to artists who respond to the ad. It will ask for qualifications of the artist and will include the specifications of the mural. `Item VI, Submission Procass, will be deleted from the specifications being sent to the artists. ) The second letter will go to the artists selected by the committee to submit a proposed concept and design of the mural. Enclosures will in- clude a brief history of Cupertino, demographics, CFAC Guidelines for #rt in Public Places, and contractual information. Hollimon moved to allocate an amount not to exceed $750 for advertising in five publications and printing and mailing packets to artists. Arden seconded and the motion passed unanimously. ADJOURNMENT Arden moved to adjourn at 10:20. Ramsay seconded and the motion passed unanimously. ATTEST: ® } APPROVED: ® \ r it Jerk at a„rper n FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. 0 September 27, 1988 Cupertino City Mall -- Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:02 p.m. by Chairman Nancy Steele. ROLL CALL Commissioners Present: Steele, Arden, Lerner, Ettinger, Hollimon, Ramsay, Harry Staff Present: Krey, Frausto APPROVAL OF MINUTES FOR AUGUST 23, 1988 REGULAR MEETING Ettinger moved to approve the minutes with the following changes: correct Djerassi spelling, remove one 11L" from Koppel, and spell Tandem with an "E"; Arden seconded and the motion was approved unanimously. APPROVAL OF MINUTES FOR SEPTEMBER 7, 1988 ADJOURNED MEETING Arden made a motion to approve the minutes as written; Hollimon seconded and the motion was approved unanimously. ORAL COMMUNICATIONS None kl EN COMMUNICATIONS e mentioned a newsletter received from the Fine Arts League, and a letter from M. Mann thanking commission for opportunity to play at Sister City event. Commission received an invitation to Glen Nelson Memorial Golf Tournament sponsored by the Cupertino Educational Endowment Foundation. STAFF REPORT Krey reported that Media Guidelines will be discussed at the next regular meeting. Krey said the budget will be included in the agenda packet for informational reasons per request by the commissioners. Krey said she made an appointment with the City Attorney for 2:30 Wednesday to discuss the rural. On Oct. 3 Robert Lerner will receive a certificate of appointment from the City Council. Nancy Roslund will be receiving her resolution at the same meeting. Krey passed out a memo to commissioners regarding the future agenda packet schedule. She also said the minutes will go out with the agenda packet as usual. UPDATE ON MURAL PROJECT Ramsay said three checks were mailed out with ads regarding the mural to: Art Week, West Art and Art In America and ads for Artist Magazine and Art News will go out in the next two weeks. Krey said special arproval is needed from Finance Director to send out check before regularly scheduled accounts payable for Artist Magazine Oct. 3 deadline. Ramsay will see if they will accept a purchase order. Deadline to request packet of mural s, Fine Arts Commission September 27, 1988 TE MURAL CONTINUED rmation is January 15. Krey said a general information release could be sent out to the media now and more releases could be sent out closer to December. Krey handed out the newly printed Request for Proposal. Ramsay discussed an addition to the letter that will accompany the mural information packet: "The Cupertino City Council reserves the right to reject all proposals or any portion of a proposal." Hollimon said the letter should read "application procedures" for clarification reasons. The first mailing will include the letter, application, and mural specifications. On the next printing of the Arts Opportunity Flyer the wording "expansion bolt corners" should be added. Hollimon requested the words "or sufficent postage to cover remailingi0 be deleted from the letter. DISCUSSION OF ARTIST RECOGNITION AWARD PROGRAM Harry passed out an artist recognition evaluation/recommendations and budget report. Harry reviewed and commissioners discussed the evaluation presented by the Artist Recognition Committee. One recommendation was that this event be shared between three committees: the nominating, event and publicity committees. The award will be completed by October and presented on Oct. 31 at 6:45 p.m. at the City Council meeting, Commissioners would like to evaluate the award at the next regular meeting. Harry recommended a standing publicity committee. Committee also requested to change the date of the event possibly to early May. Commissioners discussed the nominating procedure for future awards and all nations including those from the committee will be in at a specific line. DISCUSSION OF GUIDELINE CHANGES (GRANTS, ART IN PUBLIC PLACES) Hollimon recommended the fall grant deadline be September 15 at 5p.m. and the awards be announced by November 15. The spring grant deadline would be February 15 at 5p.m. and the awards announced by April 15. Hollimon made a motion to change the grant deadlines to 2/15 and notification 4/15 for spring and fall deadline 9/15 and notification 11/15. Lerner seconded and the motion passed unanimously. The Art in Public Places guideline changes was continued to the next regular meeting when Ettinger returns. Ramsay made a motion to continue discussion of Art in Public Places guideline changes to the October agenda. Hollimon seconded and the motion passed unanimously. DISCUSSION OF GRANT RECIPIENT REQUEST TO WORK WITH COMMUNITY RELATIONS OFFICER Krey wanted clarification on her participation that was requested. Krey will not be involved in any evaluation process. The symphony wants suggestions from the commission of who to give the 100 grant tickets to. The commission decided to give junior high school musicians and families 25 tickets, senior citizens 25 tickets, high school musicians and families 25 tickets and DeAnza Students Association/Handicapped 25 tickets. Commissioners made suggestions for the Montalvo informances: City Hall Plaza, Memorial Park Ampitheatre, Town Center Plaza Ampitheatre, Monte V' ta, Homestead and Cupertino High Schools. Krey will type the list of Westions and Hollimon will be the contact person. Fine Arts Commission September 27, 1988 *le SSIom OF CONFERENCE EXPENDITURES announced a conference in San Mateo on Oct. 8 called "Rediscovering Gold." - It is sponsored by the City of San Mateo and the cost is $75 per person. Ettinger arrived at 8:40 p.m. Steele and Ettinger would like to attend this conference. Ramsay and Lerner would lik`, to attend a Confederation.of- the Arts - conference in Orange County on Oct. 12, 13, and 14 the registration cost is $130 each for three days. Harry made a motion to approve expenditures not ;;o exceed $130 for Ramsay and Lerner and expenditures not to exceed $75 each for Steele and Ettinger. Steele seconded and the motion passed unanimously. APPROVAL OF APPROPRIATION FOR CUPERTINO CHRONICLE COPIES Arden will purchase four copies of the Chronicle and bring them to the next regular meeting. Arden made a motion to purchase three copies of the Cupertino Chronicle at $4 per copy from the Chamber of Commerce for a total of $12. Ramsay seconded and the motion passed unanimously. Krey will purchase those three copies of the Chronicle. DISCUSSION OF TASKS/RESPONSIBILITIES OF FINE ARTS COMMISSIONERS Commissioners discussed the summary of tasks/responsibilities in the agenda packet. Steele asked for suggestions from the commissioners. Hollimon reminded that "sub" be deleted from all references in the summary. The word "only" was deleted from the paragraph regarding vice-chairperson. Ettinger asked for a change in the first paragraph "chairperson may make assignments to commissioners and will inform the re commission of these assignments at its next meeting" rather than chairperson may appoint special committees and assignments to L.-Amissioners." The words "to each committee member by the committee chair"was added - and "each committee will designate a chairman." The summary of tasks/responsibilities will be retyped with changes requested. Arden handed out a committee assignment/rotation schedule. The commissioners discussed committee rotations. Grants and Distingushed Artist Award rotation will continue as currently established. Arden will put together a matrix of committee assignments/rotation schedule. Hollimon asked that committee assignments/rotation schedule (matrix) be placed on the October agenda. Commissioners discussed the possibility of a publicity committee. Krey suggested that chairs of each committee be involved with publicity. Hollimon tried to explain the difference between projects and policy committees. Ettinger asked that needs assessment be placed on the October agenda. Hollimon asked that discussion of calendar year be placed on the October agenda and she will prepare it. DISCUSSION OF SUBSCRIPTION TO SCULPTURE MAGAZINE Arder informed the commission of Sculpture Magazine and asked that the commission purchase a subscription at $40 per year. Ramsay made a motion to purchase a subscription to Sculpture Magazine not to exceed $40. Harry seconded and the motion passed unanimously. The subscription will go to Arden. ATTEST: / / APPROVED: ty Clerk Z'rper o FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. October 25, 1988 Cupertino City Hall -- Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by Chairman Nancy Steele. ROLL CALL Commissioners Present: Steele, Arden, Ettinger, Hollimon Commissioners Absent: Lerner, Ramsay, Harry Staff Present: Krey, Frausto Guests Present: Jim Jackson, Board member, Euphrat Gallery Jan Rindfleisch, Director, Euphrat Gallery Trish Klein Dorece Graves APPROVAL OF MINUTES FOR SEPTEMBER 27, 1988 REGULAR MEETING Arden made a motion to approve the minutes with the following corrections: change the spelling on the word "from" in the last paragraph first page, change tha words in the first paragraph last page from California Arts Council to Confederation of the Arts; in that same paragraph add the word "each" after the $ amounts; move quotation marks on the last page. Ettinger seconded and the motion passed unanimously. ORAL COMMUNICATIONS Jim Jackson, board member of the Euphrat Gallery gave a presentation regarding long range monetary support for the gallery from the City of ertino. They would like support of $2,000 for the coming year which riss into an ongoing commitment of up to $5,000. The commission agreed to put discussion of an allocation to the Euphrat on the November agenda. Hollimon passed out information for the Santa Clara County Arts Council in support of Maasure "A." Ettinger made an z:mouncement that she will be included in the next edition of "Who's Who in American Women." WRITTEN COMMUNICATIONS Steele said they have received a copy of the mural ad confirmation from "Art in America" and "Artist's Magazine." The commission has also received its first letter requesting mural information. STAFF REPORT Krey announced the next Civic Service Awards will be held at Tandem on Oct. 27 at 7:30 p.m. On Oct. 31 a certificate of appointment will be given to Robert Lerner at the council meeting and the Artist Recognition Award will be on the next City Council agenda as well. OLD BUSINESS DAVID ALLEN APPROVAL Commissioners agreed to ask David Allen to speak at the December 27 meeting. IEW OF MEDIA GUIDELINES Krey reported that she met with Randy Hagihara, the new editor of the Extra section of the Mercury News. She told commissioners to get in touch with her if they have any questions regarding the media. Fine Arts Commission October 25, 1988 REVIEW OF COMMITTEE ASSIGNMENT/ROTATION S92I DuJA A prelimenary discussion was held and commissioners talked about deleting certain committees. This item was continued until the November Oting. CALENDAR FOR THE YEAR This item was continued until the November meeting. NEEDS ASSESSMENT Ettinger and Hollimon reviewed the changes suggested by City Manager Quinlan for the needs assessment survey and made some changes to the survey. A prelimenary date for mailing will be January. The committee will hand out pages for addressing in December. Surveys will be distributed through random sample mailings and to the library, city hall and Flint Center. Each survey area will have a different color for coding purposes. Needs assessment will be on the next agenda for review and approval by the commission. ART IN PUBLIC PLACES GUIDELINE CHANGES Commissioners discussed a proposed change to the Art in Public Places guidelines. Hollimon made a motion to change the wording of the Art in Public Places guidelines to read: "Art in public places is defined as any visual art displayed for one month or more," instead of "two weeks" or more and Ettinger seconded. The motion passed with Steele, Ettinger and Hollimon voting in favor and Arden voting against. Arden said the change "didn't sit well" with her and wondered if the commission should have more control over art displays in various facilities. AMw BUSINESS _CUSSION OF FACILITATOR Steele brought up the idea of bringing in a facilitator to help the commission set goals. She contacted two facilitators and got information on prices and presentations. The commissioners decided to work on goal setting and then possibly, after the needs assessment is completed, bring in a facilitator. REVIEW AND EVALUATE AWARD DESIGN Commissioners discussed the design now that it has been completed. Some of the questions brought up included whether to keep the current design, commission a new design, enlarge, add elements or have a new design contest.. The continuity of the award would be broken and expenditures to commission a new design would vary between $50-65 for design work and 10-20 hours to complete the design. The design mold for the current award can be duplicated--the costs would be for casting and purchasing the marble. This item was continued until the November meeting. CHOOSE DATES FOR NOV. AND DEC. MEETINGS The November meeting will be held on November 22 at 7:00 p.m. The December meeting will be held on December 27 at 7:00 p.m. These are regular meeting dates. COMMISSIONER REPORTS A&den-She showed the commission a Cupertino Chamber of Commerce newsletter ch listed the grants that the F.A.0 had given out. Fine Arts Commission Oct6ber 25, 1988 Commissioner reports continued Ettinger-She attended the seminar called "Rediscovering Gold" which was 0llimon-Met i e DirExecut vd in San Mateo. She reported on the sessions she attended. o with the new Di rector of the Arts Council of Santa Clara County. The Director said she was interested in three areas: 1) increase financial support for the arts (Measure A) , 2)technical assistance to arts organizations (business volunteers for the arts) , 3)networking and advocacy for the arts. She would also like the cities in Santa Clara County to collaborate on the arts. Tandem and Apple have designated the Arts Council as an area for employee pay deduction contributions. Ramsay-Arden reported that notices are going out to galleries, artists and museums regarding the mural project. Ramsay will give a report on the arts conference she attended at next month°s meeting. California Arts Commission is holding a meeting for those who would like to give input on their guidelines on November 17. The Confederation of the Arts will be in San Jose in March focusing on local arts agencies. San Jose City Council commissioned a Arts 2020 Task Force Report on arts in Santa Clara Valley which will be available after November 29. Steele-She also attended the San Mateo seminar. She reported that the Mayor Pro tempore from Santa Barbara may come to Cupertino to speak at a City Council meeting. She also spoke about the events that occurred at the seminar and the meetings she attended. The City of Los Altos had their rededication of City Hall. OURNMENT MW Ettinger made a motion to adjourn the meeting at 8:50 p.m. and Hollimon seconded. The motion passed unanimously. ATTEST: / APPROVED: City Clerk irpe ors 1 FM ARTS CMSCLqSrCH PAgular Mating -- 7:00 p.m. Year 22, 1988 Ovartino city Ran — Omtecom Eon MENVIES The meeting um cWU*d to ortier at 7:02 p.M. bY Ch&i=an N&nCY StAGIO. ROUL 4.f Oia1� Cc�ani saf.aners Print: Arden, ems, der, Ho11imon, may, may, Lerner; 7:20 p.m. Staff Present: Ems, Frounto amsts : Mn Jackwm, Jan Rindtlei , Katherine Tobin, Nolan Lewis, FAphrat Gallery AMPF—MML of MMUM ER 8 oral I I charge Ettinger to "included" not " ." three change "20/20" to "At is 2020 Task Ebroe r4port." Mien MWO a motion to approve the mireatss as o=mcted. Ettinger seoon:Ied and the motion passed unanimously. MAL C�M1NYc�TY� Non WRITM 7NYCA' A Steele announced that 44-applicants ham applied for mural . Hollimon armed that the ect rWwt has been received from Mcntalvo. ® STAFF REPART &W reported that the City Council approved the Art in Public Places guideline j change fr® two w� eks toy an month for rpublic arrest. City Nwaqpw Quinlan will retire on Dec.• 20. .ty Winner Will be hOld in January. Hoard ma d:er Jim JWJts i addriessed the c==ission regarding wing monetary from the city bit for the 94hrat CAllWY• Jackman said they reoognize ghat not umb can be done this year sirne the bukjot is in place. He suggmted the PAC look at what funding and suppcirt Other a menities have given to the arts and ask %hat it would take to'support a program like the 94phrft. Krey asked if any other Andirg has been obtained f m other cities and organizations. DirOCtOrRia.93 aisc h said it is bard to obtain other funding until the haft base city COMMS, in first. " asked abaat the grant funding received in the past 2= the ammissicn and vAwthsr they consider this as support from the city. Ri-� eiach said grants are su�ort, but the EAhrat would like lane term f indirhlr of� ac:d expenses. oomasissioners asked qu stions g the ac=untability factor. Board meter Iiaithwine Tabin stra:ssed the need for hotter be support. Chairman Steele then asked the co®issiaaxars far discussion on this natter. Ardor said she would abstain fi:+ata disonsim and voting so there is no conflict of interest as a Euphxat board member. • •/ =V: - - •' •1 �' Imo.. _), FII E ARTS WOWS= 'e Nmed3er 22, 1988 desk said do feels that pgglc opinion has been firm about the awt- 3 8 that time and kup the current award design. Ccmissicners dw4ded not to spend any more matey, but wanted to add a mama plate to the award. Lerner made a motion to kip the original design. Arden seconded and the action passed unanimously. RErJ=4 of CONK= ASSZt_t41IfA9%NI= (HhTpm Lerner gave all caumissiarms a oopy of a committee assigrmumV rotations matrix that he dogeloped. ammissioners discussed the matrix and the weight of each ca®ittes or project. The ommission decided to monre the Television ccmittes from a standing o®ittm om*Azumm to projects of fixed duration. Hollimon will begin to prepare a calendar for 1989, she will place a list in the react agenda packet for any additions by commissioners. Rotation of grants comittes was placed on the December agenda. NEE= ASSFI�PFI' Minor changes were made to the questionnaire. Needs assessment envelopes will be broxjht to the Deoember meeting for addrasaing. The surveys will go out in January. DTI SS = =Z= OF FOIE Cmumissicners defined the definition of fire arts as follows: Art meted primarily as an aesthetic expression, to be contemplated or en oyed for its own sake. ® Cc maissicnexs agreed to ask David Allen to speak at the Jan'ary regular meeting. SIBS% Nm ARM- She reported that the chamber of camamrom acoapted art from the Fine Arts League to be displayed its their building. They hired a new executive director. She passed around a San Francis= synPhary holiday . - She warted to make sure there would be no conflict of interest with her Fine Arts liaison with the sd=1 district. HOUM T--Shs reported on past and upooming of grant recipients. She received a midproject report from 1+iontalvoe She reported on a discussion with tag Numba 1, yr<Wm officer at the Crean. Foundaticn of Santa Clara Comity. She also reported on a discussion with Trish Steinholtz of the Santa G"lara County Mtn CmCil. LF Nothing new to r mrt:. RAW:,Ay- she said the San Jose- Arta 2020 report will be released and d�.isc.,usssedd it Noumber. She reported an the C li j niaCwf�eyd�eraatiio�nJof the Arts Conferencesheattended. Cn Nov. 17 he amlifornia Arts WN[=U pronm�ted a meeting held with local arts agencies from around the state. California is one of the lowest on a lie` of states that promoU the arts. Rmsay will report on the conference at the January regular r School gwe Y a tape to WWAW for Channel 53 regarding for the Arts. Ramsay up the idea of California Sim hosting a meeting for the California Arts mil. This item was placed on the February agenda. STEED- Nothing rew to resort. ADJOURY��P Arden made a motion to adjourn time meeting at 9:45 p.m. and Harry seoon>ded. The motion passed unanimously. ATTEST: APPROVED-. : 1-4 ay city Cler h rper on FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. ' December 27, 1988 Cupertino City Hall -- Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:04 p.m. by Chairman Nancy Steele. ROLL CALL Commissioners Present: Arden, Steele, Ettinger, Hollimon, Ramsay, Harry, Lerner; 7: 12 p.m. Staff Present: Frausto Guest Present: Trish Steinholt2, Director, Santa Clara County Arts Council APPROVAL OF MINUTES FOR NOVEMBER 22, 1988 Correct the spelling of confederation on page 3. Hollimon made a motion to approve the minutes as corrected. Ramsay seconded and the motion passed unanimously. ORAL COMMUNICATIONS Santa Clara County Arts Council Director, Trish Steinholtz addressed the FAC and described three areas that she wants to focus on with the Arts Council: 1) financial assistance through grants for community based groups (small, medium and amateur) 2) provide technical assistance in collaboration with other agencies -- the Council will work as a facilitator 3) network advocacy -- Intercity Arts forum in February; CAmwncil will begin to facilitate communication between the 15 cities in to Clara County. She also asked for a commissioner to serve on an Intercity Arts committee; Hollimon will serve on the committee. She said the Council would eventually like to use Hands On The Arts as an annual fundraiser. The Council currently does all the promotion for the event to ensure countywide exposure. She also explained the Business Volunteers For The Arts program. WRITTEN COMMUNICATIONS The commission continues to receive requests for mural packets. STAFF REPORT Frausto reported to commissioners that Channel 53 is interested in playing a tape from the California State Summer School for the Arts. She also informed them that typed reports will be accepted for the agenda packet to help get information out to commissioners before the meeting. OLD BUSINESS NEEDS ASSESSMENT Ettinger handed out needs assessment packets to each commissioner for labeling. They need to be returned to Hollimon by January 3. She also handed out colored questionnaires to be placed at various locations. FINE ARTS COMMISSION December 27, 1988 (MENDAR FOR THE YEAR Hollimon handed out a calendar of activities. The commissioners discussed the calendar and rearranged some of the activities as needed. Lerner will put the calendar into a matrix for the next meeting. COMMITTEE RESPONSIBILITIES Commissioners rearranged the current committees and projects as follows: Move the Intercity Art Project and Artists' Live/work Spaces to Future committees. Art in City Hall and Special Events were placed under Standing Committees Continuous. Television was placed under Periodic committees. Harry was added to the Intercity Art Project. Lerner will be added to the Television committee. Ramsay made a motion to approve the committee _arocedures/rotation schedule and responsibilities as changed. Harry seconded and the motion passed unanimously. GRANTS AND PUBLIC ART POLICY ROTATION This item was placed on the January agenda. MATRIX Lerner handed out a committee and project matrix. Lerner will remove the weighting from the matrix. The commission decided that Ramsay will rotate off the Public Art Policy and Harry will go on. Special Events will be Lerner, Ettinger and Arden. Ramsay and Arden will rotate off the Artist Awards and Lerner and Steele will go on. Ramsay and Steele will rotate on to the grants first half with either Harry or Ettinger. Lerner Arden will be on the grants second half and either Ramsay or Steele rotate off. Lerner and Arden will be the alternates for the grants first half. Four commissioners will be on the Artist Event and Nominating committees with one rotating. COMMISSIONER REPORTS ARDEN She announced the Chamber of Commerce is having a reception on January 12. The State of the City Address with Mayor Plungy is January 19. ETTINGER She asked about press releases regarding grants. She will design a sign and give the rough draft to Krey for editing, and Lerner will print. HARRY She will let commissioners know the date in March of Command Performance, which is sponsored by the Cupertino Union School District. HOLLIMON She received a letter from the Asian Heritage Council two days before their performance. The next date is TBA. FINE ARTS COMMISSION December 27, 1988 QQHMISSIONXR REPO]= Nothing to report. RAMSAY She handed out a mural project report. The commission has received 226 requests for mural packets. STEELE Nothing to report. ADJOURNMENT Arden made a motion to adjourn the meeting at 8:45 p.m. and Ramsay seconded. The notion passed unanimously. ATTEST: APPROVED: City Cle Cha-irper on FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. January 24, 1989 Cupeilino City Hall -- Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:02 p.m. by Chairman Nancy Steele. ROLL CALL Commissioners Present: Arden, Steele, Ettinger, Hollimon, Ramsay, Harry Commissioners Absent: Lerner Staff Present: Frausto Guest Present: David Allen APPROVAL OF MINUSES FOR DECEMBER 27, 1988 Ettinger asked that the words "and Ettinger will post" be removed from her report. Arden made a motion to approve the minutes as corrected. Hollimon seconded and the motion passed unanimously. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS Steele showed commissioners a letter the Euphrat Gallery is sending to the San Jose Mercury News. The commission will discuss the signing of the letter at the next regular meeting. Grant recipients, the Cupertino Chamber Players, will perform classical chamber music at Memorial Park. Joanne Tanner set up "Sounds of Music" to be held on May 7 and June 4 at 1 . City of Pasadena is recruiting for an Executive Director of Arts. STAFF REPORT Nothing to report. GUEST SPEAKER David Allen, coordinator for San Jose's Art in Public Places program, gave a presentation on public art. He showed slides of contemporary art from around the United States and spoke of the artists. OLD BUSINESS MURAL UPDATE Ramsay reported on the mural project. The FAC received a total of 283 inquiries for information packets and 39 qualification packets were returned. The mural project committee narrowed the field to 8 entries. The committee has included several experts on a mural review panel which will narrow the entries to 3 or. 4. The commissioners discussed a timeline for the mural project. Mu:•al Update was placed on the March agenda. GRANTS AND PUBLIC ART POLICY ROTATION Ramsay, Steele and Ettinger will serve on the grants subcommittee for the spring of 1989. Lerner and Arden will be the two new members of the grants subcommittee for the fall of 1989. Lerner and Arden are also alternates. FINE ARTS' COMMISSION January 24, 1989 X,(CALENDAR This item was continued to the next regular meeting. ARTIST AWARD EVENT Commissioners discussed postponing the artist award event to 1990. Harry recommended a special event with a performing artist be held during this year. Harry made a motion to propose that the next artist award event be held in May of 1990, and a special event be held _in fall of 1989. Hollimon seconded and the motion passed unanimously. GOAL SETTING Commissioners discussed future goals and came up with these: 1. Performing Arts activity during the year 2. Visual Arts activity during the year 3. Start working on one new committee 4. Start process for sculpture in Cupertino 5. Increase business/community activity for the arts Steele asked commissioners to come up with committee budgets to be discussed at the March meeting. Harry suggested increasing the visibility of the FAC. Arden suggested cooperative programming with Channel 53. NEW BUSINESS ELECTIONS Ramsay made a motion to take commissioner reports before elections. en seconded and the motion passed unanimously. COMMISSIONER REPORTS ARDAN Reported that Mayor Plungy gave a state of the city address. She will be introduced to the City of Los Gatos Art commission at their next meeting. She also reported on a current Euphrat Gallery exhibit. ETTINGER She placed surveys at Flint Center. She gave a calendar to Ramsay and Steele to plan a schedule for upcoming grants. She also reported that 10% of the needs assessment surveys have been returned. Thirty surveys were returned for insufficient addresses, and Hollimon resent them to different addresses. She summarized the results of those surveys returned. After the survey deadline the committee will review and write a report on the results. The Museum of Modern Art in San Francisco is showing Giacometti sculpture and a Matisse exhibit. HARRY She reported that Command Performance will be held April 9 at 2 p.m. at Flint Center. She has also prepared a letter to go out to High School directors seeking their input on school cultural activities. FINE ARTS COMMISSION January 24, 1959 COMMIS BONER_REPt1R'I'S (CONTINUED) HOLLIMON She attended a Shakesphere informance that was funded by a PAC grant. She handed out a midterm report from Shirley Kinoshita, a grant recipient. She also reported on a new exhibit at the De Young Museum. RAMSAY She requested a copy of the Arts 2020 report from the City of San Jose. STEELE She brought up a proposal by City Council member Barbara Koppel regarding an aerial map of the city for the City Hall lobby. The Fine Arts League will hold elections of officers. The Chamber of Commerce is displaying their art, and in March they will have art at the De Anza Learning Center. ELECTIONS Chairman Steele opened the floor for nominations for the new chairman. Ettinger made a motion to nominate Arden and Harry seconded. No other nominations were made, and Arden was elected unanimously. Ramsay made a motion to nominate Hollimon as vice-chairman and Ettinger seconded. No other nominations were made, and Hollimon was elected unanimously. "OURNMENT Harry made a motion to adjourn the meeting at 9:45 p.m. and Arden seconded. The motion passed unanimously. ATTEST: APPROVED: �vz4' City Clerk Chairperson FINE ARTS COMMISSION Regular Neeting -- 7:00 p.m. February 23, 1989 Cupertino City Hall -- Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by Chairman Deborah Arden. ROLL CALL Commissioners Present: Arden, Steele, Ettinger, Hollimon, Ramsay, Harry, Lerner 7:10 p.m. Staff Present: Krey, Frausto Guests Present: Students from De Anza College APPROVAL OF MINUTES FOR JANUARY 24 , 1989 Hollimon requested words in Elections section to be changed to "Arden was elected unanimously," and "Hollimon was elected unanimously." She also asked for words in Grants section changed to "will serve on the grants subcommittee for the spring of 1989," and "for the fall of 1989.1" Ettinger asked Frausto to verify her second in the election of vice chairman. Ramsay asked Frausto to verify #4 under goal setting. Ettinger made a motion to approve the minutes as corrected. Hollimon seconded and the motion passed unanimously. ORAL COMMUNICATIONS None W�MEN COMMUNICATIONS Commission received a letter from Yvette Del Prado of the Cupertino Union School District thanking them for the San Jose Symphony tickets for Kennedy Junior High School. Sunday, April 9 is Command Performance at Flint Center. STAFF REPORT Krey reported that the Cherry Blossom Festival will be April 8 in the Civic Center Plaza. Parks and Rec. Director Steve Dowling will attend the March meeting to answer questions regarding the Quinlan Community Center. Krey asked the commission to come up with a proposal for a display case in City Hall by the March meeting per a request by the City Council. City Council also suggested that photos be displayed of City Managers, and they asked for guidelines on City Hall art; Krey will give them a copy. OLD BUSINESS LETTER FROM EUPHRAT Arden reported that the letter from the Euphrat to the San Jose Mercury has already been signed and sent. She said she checked with the City Clerk's office on the procedure for adding items to a posted agenda. An item can be placed on an agenda only in an emergency situation. It must not have been known by anyone prior to the posting of the agenda, and it must require action before the next regular meeting. Hollimon would like a definition of "emergency" to better understand the adding of agenda i ; Krey will find out. Arden explained the criteria for a spe::ial ang and an adjourned meeting. FINE ARTS COMMISSION February 28, 1989 ' MINUTES g TS ASSESSMENT - Ettinger reviewed the results of the needs assessment survey. She reported a 10% return rate on the random mail questionnaires. They also received drop-off surveys: 3 from library, 3 from City Hall, and 4 from the Euphrat. Xrety asked Ettinger to compile the information into a story for the Cupertino Scene. Xrey will send out a press release on the results. MURAL UPDATEZHONORARIUM Ramsay reported that the mural jury has selected three artists as finalists. Ramsay reported that the average budget submitted by the mural finalists was $31,000. The commission will appear before City Council on Monday, March 6 regarding the budget for the mural. The commission agreed that $20,000-$25,000 is a reasonable estimate for the mural. The finalists will be notified that they have been selected, and they will receive a mural information packet. Hollimon made a motion to authorize $300 per artist as an honorarium, to prepare an overall concept and a detailed rendering of their proposal for the mural. Steele seconded and the motion passed unanimously. INTERCITY ARTS Ramsay updated the commission on intercity arts. The commission discussed local arts agencies, and a packet they received from the California Arts Council. March 9 from 1 p.m. to 4 p.m. in Palo Alto a meeting will be held for local arts agencies, and commissioners attending will get together to fill out a questionnaire. PUBLIC ART POLICY RESPONSIBILITIES Arden spoke to the City Attorney regarding the guidelines for accepting loans of artwork to the City. He said there should be no liability for damage, loss etc. He suggested using other cities' contracts as models for the loan of artwork. Commissioners discussed the Public Art Policy responsibilities, and decided to include site and planning for additional Art in Public Places projects in the City. MATRIX/CALENDAR Commissioners received an updated matrix, and a schedule of upcoming Parks and Rec. events. In May and June Joanne Tanner's group will perform in Memorial Park. The commissioners will discuss the 1990 matrix in Nov./Dec. 1989 GOALS The Special Events committee will include Harry, Hollimon and Lerner. The committee will come up with recommendations for the next special event, and report in March. NEW BUSINESS GRANTS Ettinger reported that there were 11 grant applicants, 10 are Cupertino residents. Three of the applicants are repeat applicants, and FINE ARTS COMMISSION February 28, 1989 MINUTES Am WET S CONTINUED one youth. The committee met and selected finalists and are in the process of scheduling interviews. Grants will be placed on the March agenda. Grant approval will go to City Council in April, and the City Clerk's office will notify the grant recipients after the action. Krey requested a letter be sent to finalists not selected. BUDGET DISCUSSION Krey said commissioners could begin preliminary budget planning by going through past budgets and evaluating the areas where money was not fully utilized. Hollimon suggested looking at 1989 goals and attaching dollar amounts to specific areas within the goals, and also look at ongoing expenses. - Commissioners discussed the budget process, and decided to get budget requests to Lerner before March 10. Krey needs to view the suggested budget before the next meeting. CC�XMITTEE REPORTS ART IN CITY HALL Commissioners agreed to finish the Art in City Hall process. Hollimon will look at the Art in City Hall plan/budget and the committee will get together to decide how to complete the project. ARTIST'S AWARD arry said that the Artist's Award mold will be kept and can be i de with two months notice. She will also get nameplates for last year's awards. TELEVISION Steele reported that she met with Elliot Margolies of Ch. 30 to discuss training and utilizing public access programming. A crew of 8 people for two hours will cost $60. They would be willing to train 4 people for the control room. Krey mentioned that Ch. 53 is willing to do small projects with the commission, but due to lack of staff and time it is harder to do large projects. COMMISSIONER REPORTS ETTINGER- Nothing to report. HARRY- She will attend the City of Santa Clara Council meeting in April. Command Performance will be held at Flint Center. She also mentioned that the Fine Arts Commission name is not in the back of the California Confederation of the Arts magazine. Menlo Park Arts Commission sponsored a youth art festival. HOLLIMON- She mentioned that commissioners should try to see the public art in Sacramento. LF Nothing to report. io FINE ARTS COMM3:SSEON February 28, 1989 MINUTES S 'MISSIME L., Ws - She mentioned that Writers Connection has a now schedule. She was interviewed on Ch. 53 for *Jae California Summer School for the Arts. She reported that she has not received the Arta 2020 report from San Jose. STEELE- She will report on City of Los Altos next month. She spoke to John Boyce from Tandem regarding upcoming art show. On April 21 the Tandem employee art show will take place. ARDEN- She reported that Los Gatos Art Commission is getting ready to present annual art award. Los Gatos community also started the Friends of the Arts, Inc. She reported on the Robert Quinlan retirement party, and Krey announced that the City Council will name th2 new Community Center after him. ADJOURNMENT Ramsay made a motion to adjourn the meeting at 9:20 p.m. and Harry seconded. The motion passed unanimously. ATTEST: �j APPROVED: City Cle Ch irperson ® 51 FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. March 28, 1989 Cupertino City Hall -- Lower conference Room NUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by Chairman Deborah Arden. ROLL CALL Commissioners Present: Arden, Ramsay, Steele, Harry, Hollimon, Ettinger, Lerner, 7: 55 p.m. Staff Present: Krey, Frausto Guest Present: Steve Dowling, Parks and Recreation Director APPROVAL OF MINUTES FOR FEBRUARY 28, 1989 Arden requested artist's award "caste" be changed to "mold." In that same section the word "award" should be plural. Ramsay corrected. the word preliminary under Budget Discussion. Ramsay made a motion to approve the minutes as corrected. Ettinger seconded and the motion passed unanimously. GUEST SPEAKER STEVE DOWLING Parks and Recreation Director Steve Dowling gave a presentation on the Quinlan Community Center. He outlined the facilities that are available, and the activities that are planned for the Center. He talked about possible indoor/outdoor art placement sites. The facility will encompass CCS, parks and recreation, and a historical museum. The tenative completion date is January 1990. OL COMMUNICATION None. WRITTEN COMMUNICATION None. STAFF REPORT Krey presented the Commission Appointment certificate to Ettinger on behalf of the City Council. She announced a community dinner will take place on April 9, in honor of Toyokawa visitors, at the Senior Center. The Cherry Blossom Festival will take place on April 8, from 10-5 p.m. Krey talked to the city clerk, who defined an "emergency agenda item" as a situation requiring immediate action that did not exist before the agenda was posted. OLD BUSINESS SPECIAL EVENT COMM. PLANS REPORT Hollimon reported that the committee has decided on a performing arts event to be held in the fall. They have considered Oct. 8 and 22 and are checking into an opera performance in the civic center plaza. GRANTS SELECTION The committee received 11 requests, and one late request for grants. -The subcommittee recommended six grant applicants, which include: 1 a FINE ARTS COMMISSION 4arch 28, 1989 4INUTES GRANTS SELECTION continued Judy Gregory, puppet shows, $810; Lynn Gregory, harpist, $330; Peninsulaires, $600; California Youth Symphony, $1,000; Floy Zettin, artist, $575; Cupertino Chamber Players, $2, 125. Krey requested that a mid-way report be required of all grant applicants. Ettinger made a motion that the commission recommend funding for the six grant applicants. Steele seconded, and the motion passed unanimously. MURAL UPDATE Ramsay reported that the three mural finalists are Timothy Tyler, T. Scott Sayre, and Margaretta Gilboy. The artists were sent comprehensive packets to help formulate their renderings. The mural budget will not exceed $25,000 as appropriated by the City Council. The renderings and revised budget are due from all artists by 5 p.m. on May 26. The renderings will be on display in the City Hall lobby the week of June 5. Artists will receive a $300 honorarium when renderings are received. BUDGET DISCUSSION Krey and Arden had discussed the Fine Arts Commission budge*. The committee discussed the budget for special committee projects included in the agenda packet. The special event for the year will be the performing arts event in the fall, $1,500; $250 for Art in City Hall will be deleted. Artist Awards item, $750. The Unique Facility grant is the FAC recommended $2,000 for Euphrat Gallery. The City Council will have budget hearings near the end of May. The Mural line item of $1,800 is to be used for the mural dedication, and promotion. They increased the Grant line item by $3,000 for the year. A new item, communication, $500, will be used for television (Ch.30) . They deleted $400 for historical archives; the money will come from materials and supplies. Conference and meeting expenses will stay at $900. Materials and supplies will stay at $1, 300 for the next year. Postage will decrease to $500. Printing and duplicating will increase to $700. Membership and dues will be at $150. Graphics will be reduced to $750. Lerner will recopy the budget for the next regular meeting. ARTS 20,/20 Ramsay handed out the City of San Jose's Arts 20/20 Report: A Masterplan for the Arts. She pointed out areas that would be of interest to the commission. The document can be used for future reference. CALIFORNIA ARTS COUNCIL/HOSTING MEETING This item was tabled. NEW BUSINESS SANTA CLARA ARTS COUNCIL INTERCITY NETWORK REPORT The Arts Council of Santa Clara County asked for written support from the commission to help them receive grant funding for a pilot project to tie together the 15 cities in Santa Clara County for more resources to the arts. Hollimon drafted a letter in support of their request. Hollimon made a motion to send a letter to the Arts Council indicating support of their proposal for a grant from the National Endowment for the Arts. Harry seconded and the motion passed with six in favor and one absent (Lerner) at time of voting. FINE ARTS COMMISSION March 28, 1989 Minutes OITIEE REPORTS PUBLIC ART POLICY Loan guidelines were sent to Steele from the City of Sunnyvale and Los Altos. The committee will meet to discuss loan guidelines. ART IN CITY HALL Arden had frame companies bid on the framing for City Hall photos. She received two bids and selected Signature for the job. The company will pick up and deliver the photos to public works, who will hang photos with two hangers on each. She will send the quote to Krey for a purchase order. She will also check into conservation framing for the historical photos. Krey will find out about the hanging of City Manager photos. ARTIST'S AWARD This is on hold until June. GRANTS Ettinger had two grant updates/reports. TELEVISION Steele and Arden met with Elliot Margolies at Channel 30. Commissioners can attend sessions to begin sound, lighting, camera and portapak training. Commissioners discussed the possibility of the training and producing their own programs. They also discussed the sibility of 30-second spots highlighting local artists. The committee 1 continue to explore the possibilities of training. NEEDS ASSESSMENT The needs assessment summary will be sent to Krey, and this item will be removed from committee reports. COMMISSIONER REPORTS STEELE City of Los Altos is reviewing entrants for sculpture. Los Altos sent a copy of the contract between the city and the artist regarding loaned work. Krey asked that the City Attorney be ssnt copies of those contracts. The City of Sunnyvale is going to send information regarding loaned art work. She met with Bob Cowan regarding sculpture with new construction in Cupertino. RAMSAY She attended the City of San Jose arts meeting. They are going through their grants process. She handed out a resolution that the San Jose City Council approved for the California Arts Council. She announced upcoming performances and exhibits, and showed the Writer's Connection brochure. FINE ARTS OOWISSION MINUTES 3 of 9 1987-OCr. 1995 FINE ARTS COMMISSION March 28, 1989 Minutes COMMISSIONER REPORTS continued LERNE He is receiving the. minutes from the City of Sunnyvale and he will attend their next meeting. He is trying to get in touch with City of Palo Alto. HOLLIMON She pointed out a Cal Train brochure highlighting cultural events, and art in their stations. She attended the meeting of the North County Arts Network, which includes commission and committee members from Los Altos, Sunnyvale and Cupertino. They are interested in building a network to support arts in the north county. She has a summary of the last meeting. HARRY She will attend the City of Santa Clara meeting next week. Command Performance will be held at Flint Center on April 9. ETTINGER She attended the opening of Genesis, art+_st work space in San Jose. She pointed out a plaque that is on the Performing Arts garage in San Francisco. ARDEN She has not gotten the City of Los Gatos minutes. The Euphrat Gallery is opening a new show. An updated copy of the Artist Directory will be placed in the Chamber and Library. She announced that April 3 is the deadline for filing Form 730 with the City Clerk's office. ADJOURNMENT Hollimon made a motion to adjourn the meeting at 9:40 p.m. and Steele seconded. The motion passed unanimously. ATTEST: APPROVED: v � City Clerk ChArperson Rpm �Y n...-;.. FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. May 23, 1989 Cupertino City Hall -- Loner Conference Room CALL TO ORDER The meeting was called to order at 7:05 p.m. by Chairman Deborah Arden. ROLL CALL Commissioners Present: Arden, Steele, Hollimon, Ettinger, Harry Commissioners Absent: Ramsay, Lerner Staff Present: Krey, Frassto APPROVAL OF MINUTES FOR APRIL 25 1989 REGULAR tiIEETING Krey made a clarification on the adjournment which stated the meeting would be adjourned to June 12; the May meeting will be the one adjourned to June 12. Hollimon requested "musicians group" under Grants item be changed to "Musicians Union Trust Fund." She asked for the addition of the words "grant recipient" rather than "group" in regard to the Peninsulaires. Under Hollimon change the word "agenda" to "minutes." Hollimon made a motion to approve the minutes as corrected. Ettinger seconded and the motion passed unanimously. ORAL COMMUNICATIONS None. &TEN COMMUNICATIONS None. STAFF REPORT Krey discussed the budget and the changes requested by the City Manager. Krey informed commissioners that department heads, were asked to keep budgets to no more than a 5% increase. A budget hearing will be held at City Hall on June 6 at 7 p.m. She gave out copies of the updated budget. The Euphrat item for $2,000 of ongoing funding will be sent to the City Council as a seperate budget item. She also handed out information regarding the California Arts Council and the California State Local Partnc-,.;rship. OLD BUSINESS PUBLIC ART POLICY-LOANA TT Harry handed out a first draft of the Public Art Loan policy. The committee used as a reference the Los Altos loan art agreement, which was shown to City Attorney Kilian. To begin the draft they divided the policy into outdoor sculpture and two dimensional art. The committee reviewed and discussed the draft of the policy. Section one, item A, "in cooperation with other city agencies" was added. Section two, item 4, the word "maintainence" was added. This item was placed on the June agenda for finalization. FINE ARTS COM ISSION May 23, 1989 MINUTES FORNIA STATE LOCAL PARTNERSHIP Hollimon gave a background report on the California Arts Council and the State Local Partnership Program. There is one local partner per county in California, which tries to suppoL-t local arts agencies through funding for programs. Harry, Ramnay, and Hollimon attended a local meeting. Hollimon will check into the types of funding and technical assistance available, and how Cupertino qualifies. NEW BUSINESS In 1988 the Fremont Union High School District supplied award t medallions for its annual art competition. The Fine Arts Commission discussed havind its own award, to be given to the artist that the FAC committee selects. Arden will find out the dates for next year's competition. Krey will explore the possibility of using the city logo for an award, and she will get estimates from First Place. Harry suggested having the Mayor also use the same type of award. Harry will handle the preliminary details, and if a new chair is selected for the Distingushed Artists Committee, duties will pass on to that person. Hollimon suggested using a certificate to go along with the award. COMMITTEE REPORTS BUSINESS RELATIONS- Art and social action is an area that Ettinger would like to pursue. ART IN CITY HALL- Committee is discussing incorporating loan art in QAky Hall, but needs to wait until a policy is completed. SPECIAL EVENTS- Committee is looking for a group to perform in the plaza. Opera San Jose cannot perform on the date the committee selected. The committee is talking with Parks and Recreation Director Dowling about coordination of the event. GRANTS- Ettinger brought to attention an acknowledgement in the California Youth Symphony program about Fine Arts Commission grant. The chamber music in Memorial Park, which was supported by a FAC grant, was a success. The final evaluation from the Asian Heritage Council regarding Living Tradition workshops was received. Krey will be given a copy of a new grant application. Publicity for upcoming grants will be placed in the Scene. Steele, Arden and Lerner are on thie grants committee. TELEVISION- The FAC will not be working with Ch. 30; since Margolies left it has been unorganized, so Steele called and cancelled. The committee is working with Ch. 53 to produce spots highlighting grant recipients. Ch. 53 Producer Yamada has developed storyboards for the project. Krey announced that Ch. 53 took first place in the Bay Area Cable Excellence Awards (BACE) for a 30 minute film on Toyokawa, "East Meets West. " MURAL- One artist's proposal had already been received; the other two renderings are Jue by Friday. All three proposals will be hung in City 1 on May 30 through June 19. At the June 12 meeting the FAC will make commendation cs to the finalist. The City Council will make the final se ection on June 19. FINE ARTS CONWSSION Mai 23, 1989 MINUTES AhMISSIONER REPORTS ARDEN- Nothing to Report. ETTINGER- She attended the San Jose Open Studios. She said that any articles she has seen regarding Bands on the Arts has not mentioned Cupertino. Krey will check with the Public Information Officer in Sunnyvale to find out the details. Ettinger received a call from Betty Mann who said a new galled► is open at De Anza College called The Other Gallery. She also reported that ASAC may be asking; for help formulating a policy regarding murals within the city. HARRY_- Hothing to Report. HOLLIMON- She attended the Mayor's luncheon. The Performing Arts Alliance has their preliminary program available. The meeting of. thel North County Arts Leaders is scheduled on June 20 at 6 p.m. at the Euphrat. STEELE- Nothing to Report. ADJOURNMENT Ettinger made a motion at 8:30 p.m. to adjourn the meeting to June 12, 1989, 7 p.m. , Conference Room C, City Hall 10300 Torre Ave. Cupertino, CA; Harry seconded and the motion passed unanimously. 0 ATTEST: APPROVED: City Clerk,' ChAirperson FINE AM COHMYSSION Regular Meeting -- 9:00 p.m. April 25, 1959 Cupertino City Hall -- Lower Conference Room MIMCS s„PTO ORDER The meeting was called to order at 7:05 p.m. by Chairman Deborah Arden. ROLL CALL Commissioners Present: Arden, Ramsay, Steele, Hollimon, Ettinger, Harry; 7:19 p.m., Lerner; 7:40 p.m. Staff Present: Frausto APPROS9AL OF MINDS FOR MARCH 28 1982 REGU7 MEETING Ettinger made a motion to approve the minutes as written. Hollimon seconded and the motion passed unanimously. ORAL COMMUNICATIONS None. WRITTEN COMMUNICATIONS None. STAFF REPORT Report moved to later in the agenda. OLD BUSINESS SPECIAL EVENT COMMITTEE Hollimon reported that the special event committee decided to hold their event on October 22. Harry is still trying to coordinate the performing arts group for the event. NEW BUSINESS PUBLIC ART POLICY-LOAN ART Arden reported that one meeting has been held to discuss the Sunnyvale loan art problems. Another meeting will be held to discuss possible places for public art, to help formulate loan art guidelines. This item was placed on the May agenda. QLIFORNIA STATE LOCAL. PARTNERSHIP This item was placed on the May agenda. ` COMMITTEE REPORTS Arden handed out a list of committee chairmen. ART IN CITY UA Ramsay reported that framing has been completed on 13 of the Mayor's photos which have been hung in City Hall; 15 photos still need to be delivered. She also suggested a meeting to discuss possibilities for art in City Hall, and the procedure for loan art in City Hall. The display case for Toyokawa artifacts has not been completed, public works will work on specifications for the project. fir✓ FINE ARTS COMMISSION April 25, 1959 MINUTES MMITT'EE_ REPORTS CONTINUED Ettinger reported that rejection letters were sent out regarding grants, and Krey received a call from an applicant who did not receive a letter. Arden received a call from a grant applicant to find out why grant was not approved. Ettinger also received a call from Joanne Tanner informing the committee that the Musicians Union Tryst Fund would match grant funds. The Peninsulaires called Ramsay to find out about sponsorship of an event in Memorial Park. The committee agreed that the grant recipient should work on coordinating the event, and should not be sponsored by the Fine Arts Commission. TIyISION Steele reported that the committee will be meeting to discuss future projects. She also reported that Ch. 30 Access Coordinator Margolies has left the station, and no replacement has been made. MURA L f.amsay reported that sne took color photos of various city landscapes, and they were sent to one of the mural finalis`s. She pointed out that a special meeting will need to be held, before the Cite Council meeting so the FAC can decide or, a mural finalist recommendatio,., The committee decided to hold•a special meeting on June 12 at 7 p.m. On May 30 the mural renderings will be placed in the City Hall lobby for a two week public display. The FAC will make its recommendation to the City Council on June 19. STAFF REPORT Frausto handed out a thank-you letter from the California Youth Symphony, a recent grant recipient. She also reported that Councilwoman Koppel agreed to the displaying of the current City Manager's photo in City Hall. Arden read a memo from staff regarding the funding for Hands on the Arts. The City Council did approve a $2,000 grant, but future requests must be made through a grant application to the Fine Arts Commission. Hollimon suggested a later discussion of making Hands on the Arts a "special" grant item in the budget. COMMISSIONER REPORTS STEELE She reported that the City of Los Altos is reviewing the sites for new sculpture, and a decision will be made on June 2. BAMSAY Nothing to report. LERNER He will be attending the City of Sunnyvale's upcoming meeting. He is trying to get in contact with someone from City of Palo Alto. PINE AM COMMISSION .xnwns 1389 a co Loin RseoRms c+�Nma IMLLUM She attended the North County Arts Leaders meeting at the Suphrat, and she handed out a copy of the minutes. Y. She attended a meeting of the City of Santa Clara°s Cultural Adviaory Commission. She noted that an oral communications ;policy is written out on their agenda, and she explained their grants procedure. The city does not have a public art policy. They sponsor events, and will be holding a concert in the park series. She offered to take on another liasion. Harryfs music school is presenting "Tom Sawyer" in May. ETTINGER She attended Art Pest 089 in Santa Clara, and announced) an upcoming walking tour of San Jose art galleries. ARDEN She received the City of Los Gatos agenda for their last meeting. The Friends of the Arts met on April 18, Ettinger was given a contact for the business relations committee. She announced a photographic exhibit at the J.J. Brookings Gallery through May 20. Ramsay reported that VITA has its new program, and Living History Days at the San Jose Historical Museum will be held May 20-21. She also attended the Convention Center opening. ADJOUfflM T Steele made a motion at 8:20 p.m. to adjourn the meeting; Ramsay seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Ch irperson �r Fine Arts Commission Adjourned Meetinq June 12, 1989 Minutes Recomm pdatiAn to City Council on Artist to Part City Hall rA QU +a Qrde The meeting was called to order by chairman Deborah Arden at 7 p.m. Commissioners Present: Arden, Sheila Ettinger, Doris Harry, Roberta Hollimon, Robert Lerner, Val Ramsay. Commissioners Absent: Nancy Steele. Discussion Ramsay reported on results thus far of balloting by the public: Total votes received were 66, wit! 40 of those opting for Mural #1 by Scott Sayre; 24 voting for Mural #2 by Timothy Tyler and 2 votes for Mural #3 by Margaretta Gilboy. About 2/3 of those voting indicated they are residents of Cupertino. Voting by ballots will continue until the council meeting on June 19. Arden summarized the FAC's initial criteria for the mural and distributed evaluation sheets for each of the three finalists. She suggested commissioners view the murals while filling out their sheets. The evaluation sheets were to include information on how well the artists followed requirements as outlined by the FAC, • the comprehensiveness of the concept, composition, content interest, appropriateness for the site, technical skill and lasting appeal as pictorial history. Commissioners assigned numbers from a low one to a high 10 on each subject covered on the evaluation sheet. The scores were then added and commissioners calculated their average scores for each artist. Results of the commissioners' scoring follow: Muralist #1 54 points Muralist #2 37 points Muralist #3 29 points Commissioners then discussed their impressions of each mural. Ettinger said the winning mural appeared cluttered, too pale with too many details. Hollimon said she agreed at first, but now, the mural was growing on her and she could see that no one thing will stand out. Her only concern, she said, are the pastel colors chosen by the artist, which she felt are fine for the 80s, but may look dated in the 1990s. Several commissioners expressed similar views about the colors in Mural #1 and Arden said a more mid-tonal range, with slightly deeper palette might be suggested to the artist. Commissioners agreed the artist offered a continuity to his work, from Cupertino's beginning to end and he had come closest to prkividing the city with what the commission asked for. Arden read a memo from absent commissioner Nancy Steele, who wrote that she wanted to ca-st a vote for M,aral #1 and suggested asking for a different color palette. Ramsay made a motion that the FAC recommend that council retain artist Scott Sayre for the City Hall mural, with the stipulation that the commission be allowed to negotiate the color palette, so that the mural colors would conform more closely to its idea of mid-tonal range (ie deeper, richer colors) . Hollimon seconded; the motion passed unanimously. The meeting was adjourned at 8:20 p.m. ATTEST, ) G, APPROVED: Cit Clerk Chairperson FINE ARTS COMUSSION Regular Meeting --- 7:00 p.m. June 27, 1989 Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:06 p.m. by Chairperson Deborah Arden. ROLL CALL Commissioners present: Arden, Ramsay, Hollimon, Ettinger, Harry, Lerner; (7:12 p.m. ) ; Steele absent. Staff Present: Krey, Colgin. APPROVAL OF MINUTES FOR MAY 23 1989 REGULAR MEETING Hollimon made a mijtion to approve the minutes as written. Ettinger seconded and the motion passed unanimously. APPROVAL OF MINUTES FOR JUKE 12 1982 ADJOURNED MEETING Ettinger made a motion to approve the minutes as written. Hollimon seconded and the motion passed unanimously. ORAL COMMUNICATIONS None. J WRITTEN COMMUNICATIONS Arden received two letters, one from a resident of Campbell regarding Joanne Tanner's Chamber music at Memorial Park. The other involved a donkey softball game at which the commission was invited to participate on July 4, 1989. STAFF REPORT Donna Krey reminded commissioners about the council ordinance regarding meeting attendance. She also reported on price estimates on plagues from- First Place Awards, with one cost being $150 and another type costing $60. Krey also discussed Tim Tyler's mural presentation, saying the city would store it until the end of June. OLD BUSINESS FUHSD ARTIST PLAQUE Harry made a motion to have one plaque made at a cost of no more than $70.00. Hollimon seconded the motion. After further discussion on costs, the motion and seccnd were withdrawn and the commission agreed to refer the matter to the Artist Recognition Committee, which will gather more estimates and .sport back to the commission in August. FINALIZATION OF PUBLIC ART LOAN POLICY The commission expressed concern about waiting 60 days for the city attorney's opinion on liability for public art. Krey said she would ask the city attorney to give findings to commission before then if possible. -l- MURAL PROJECT Arden reported that she and Krey had met with assistant city attorney Leslie Lopez about drawing up a contract for Scott Sayre. The contract is expected within the week. Copies will be given to aural caittee for input. NEf81 BUSINESS PAC COMMUNICATION Arden stressed the importance of communication between commission members and between commission and staff. Arden distributed a "telephone tree" that is to be updated and redistributed at the next meeting. C=1=Z REPORTS PUBLIC ART POLICY This report was covered previously in the meeting. BUSINESS RELATIONS Ettinger reported that the PAC Business Committee will enhance the interaction between Arts and business by: updating lists of major businesses and service organizations in Cupertino providing a brochure for local businesses regarding PAC plans encouraging businesses to display and sponsor visual arts encouraging local businesses to contribute towards scholarships for Cupertino artists making available to local business, buttons stating "Cupertino Business Supports the Arts" enlisting support for Art and Social Action projects involving businesses in the promotion of fine arts activities in Cupertino advising local businesses and organizations of the PAC directory Krey said that she would get input from the City Manager and council on this and report back to the commission in July. ART IN CITY HALL Ramsay reported that there was interest among museums and galleries on loaning art to City Hall, however, guidelines were needed as soon as possible. The commission asked the Art in City Hall committee to begin investigating material and designs for the council chamber morion. SPECIAL EVENTS Holliffion reported that the council will be at the League of California Cities conference on October 22, but since no other dates are available, so the special event will remain planned for October 22. The event is an operatic one, to be held in the plaza. -2- ARTIST°S AWARDS Barry reported the plates for Artist Recognition Awards are ready for pick up. GRANTS Arden reported for Steele that the Channel 53 spots had been completed. TELEVISION Arden reported for Steele that a grant article had appered in the Cupertino Scene. MURAL After being at Sunnyvale's State of the City event, Ramsay proposed that the committee coordinate a similar dedication/celebration for the mural. Krey reminded the committee that they have $1,800. set aside for the dedication. Further discussion was continued until the mural committee could come up with cost estimates for alternate ideas. COMMISSIONER RERORTS ARDEN She reported she received an invitation from the City of Los Altos to the dedication of their gift sculptures. HARRY No report. LERNER No report. ETTINGER She suggested possibility of havirig an FAC booth at the next De Anza Days. HOLLIMON She reported on some research she did on a local grant for the FAC and was told that grants are only available for retreats. She offered to contact the States Arts Agency for more information. RAMSAY She reported on the "Raise the Roof" at San Jose Convention Center. ADJOURNI �T Arden made a motion to adjourn the meeting at 9:00 p.m. ; Lerner seconded and the motion passed unanimously. ATTEST' APPROVED: City Cle rv Cha rperson FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. July 25, 1989 Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:04 p.m. by Chairperson Deborah Arden. ROLL CALL Commissioners Present: Arden, Harry, Ettinger, Ramsay, Steele, Lerner hollimon. Staff Present: Krey and Colgan. APPROVAL OF MINUTES FOR JUNE 27, 1989 REGULAR MEETING Steele requested the minutes regarding grants and television report reflect Arden's statements that Channel 53 spots were completed and that a grant article appeared in the Cupertino Scene. Harry made a motion to approve the minutes as amended. Steele seconded and the motion passed unanimously. ORAL COMMUNICATIONS None. WRITTEN COMMUNICATIONS Arden reported that she had received a renewal for membership in the California Confederation of Arts. This was forwarded to Krey for processing. STAFF REPORT Krey passed out information on the Asian Heritage Council Awards Banquet and the Tandem Exhibit going on until August 30, 1989. Krey reported that Tim Tyler will receive his mural entry via Greyhound Bus for $100, and that the city will pay for half of the shipping costs. Krey stressed the future need for the commission to try to ensure that artists stick to the original guidelines. Krey reported that T. Scott Sayer has signed his contract and has been to City Hall on several occasions to survey and measure the mural site. Krey said that the council has received the Business Committee's recommendations to read. Krey also reported that the City Attorney is at this time reviewing the guidelines for loaned art, and an opinion is expected shortly. OLD BUSINESS Arden distributed the updated telephone tree and a communication flow chart. 0111111 NEW BUSINESS Ramsay requested that discussion of the mural dedication/celebration be continued until the next meeting. A celebration committee was formed, consisting of Lerner, Ramsay and Ettinger. The committee will meet in the near future to discuss proposals for a mural dedication and report back to the commission. Ramsay again stressed her desire for an all-city celebration incorporating other Cupertino events. Hollimon expressed concern that several news articles quoted Sayer as saying Highway 101 would be part of his mural. Krey said she would let the artist know that 101 does not run through Cupertino. COMMITTEE REPORTS PUBLIC ART POLICY Ramsay reported that she had received two calls in regard to loaning their art, for viewing in City Hall but is still waiting for the attorney's legal document. BUSINESS RELATIONS Ettinger reported on a fountain in Los Altos that had tiles donated by large businesses. She felt that this was one way to encourage businesses to support the arts. Lerner will obtain a list of corporate members from the Chamber of Commerce. ART IN CITY HALL Hollimon suggested contacting John Mathias from the Euphrat Gallery on ideas for building a display case for the lobby. Steele said that Mayor Plungy would choose which artifacts would be placed in the case. SPECIAL EVENTS Hollimon distributed information on the Music/Opera in the Plaza. The special event is to take place on October 22, 1989, from 2:00 - 3:00 p.m. at City Hall Plaza. The West Bay Opera will be performing, and the proposed total cost for the event is $1050. Hollimon also proposed purchasing a banner if extra money is available in the budget. This banner would be placed above Stevens Creek Blvd. Krey offered to bring possible sample flyers for the event to the August meeting. ARTIST'S AWARDS Harry reported that the nameplates for the Artist award had been delivered. The committee will continue researching options for the FUHSD award. GRANTS Steele reported that no grant applications had yet been received; the deadline is September 15, 1989. The committee received Judy Gregory's final evaluation report from her recent grant. TELEVISION Steele reported that one television spot on Channel 53 had been done, and will be aired in a couple of weeks. Arden will be doing the next spot with artist Floy Zittin. Ramsay read a portion of T.Scott Sayre's contract and asked staff to check on the meaning of a statement regarding reproduction of the mural for non-profit agencies. COMMISSIONER REPORTS Lerner asked if the August meeting date could be changed since three of the commissioners could not make it. The commissioners agreed to meet a week later on August 29, 1989. ARDEN Arden distributed a schedule of events and a list of Art Education Services from the last Euphrat meeting, and said she will attend the next Town of Los Gatos meeting. HARRY No report. STEELE She will report on City of Los Altos and the Fine Arts League next month. LERNER He will attend the meeting at Sunnyvale next month. HOLLIMOh Hollimon reported that she had called the California Arts Council to ask about technical assistance, and found that technical assistance goes through -the local partner, which is the Santa Clara County Arts Council. The California Arts Council cannot serve the cities directly. Occasionally training seminars are given that commissioners can attend. She also reported that she will get in touch with Gloria Woodlock and ask her to speak at a FAC meeting i- October or November regarding the structure of local arts agencies ail to help with board development. ETTINGER She reported that she had been to a studio called Creativity Unlimited in San Jose for the physically, mentally and developmentally delayed. The studio is ;laving an open house on September 8, 1989. Among the studios sponsors are the Fine Arts Commission of San Jose, and the Bank of America. RAMSAY She reported that the California Confederation of the Arts will have its meeting on November 16-18, 1989. ADJOURNMENT Ettinger made a motion to adjourn the meeting at 8:30 p.m. to August 29, 1989; Lerner seconded and the motion passed unanimously. ® ATTE APPROVED: City Cler Chairperson - Firs Arts Commission Phagular Meeting August 29, 1989 OADe tiro City Hall CALL M C)R.DER The meeting was called to order by Chairman Deborah Arden at 7 p.m. R2i& CALL Commissioner's present: Arden, Ettinger, Harry, Lerner, Ramsay and Steele catmitissioners absent: HOMmon (Harry eXOJsed at 7:50 p.m.) Staff present: Krey APPROVAL OF mn&gES JULY 25 1989 Y�TBNG Ransay asked that artist T. Scott Sayre's last name be corrected in staff report and in new busing sections of minutes. Also, the word "t®n should be deleted in fourth line of nor business section. Ray made a motion to approve the minutes as corrected; Steele se=%W and the motion passed unanimously. ORAL OM49 NICAT°Y� Thers were none. URIM'EN O lNZC41TIQ Arden began discussion of the California Confederation of the Arts conference in San Jose Nov. 16-18. Commissioners indicated it in atterxiing, with Arden, Harry and Ramsay sally they wanted to attend the full session and the others expressing interest in seeing a cmalete program schedule so they could choose am day to attend. Arden said she would find out if a one-day rate was available. Commissioners were asked to submit registration forms to Xy as soon as possible. Arden zlso mentioned a letter from the YWCA indicating available exhibit space and asked Krey to send a copy of the FAC's Artist Directory to the YWCA with a mote. Arden also received a letter from Barbara Koppel regarding an PAC entry in the Heritage Parade. ,lifter some discussion, cammissianers agreed a simple entry could be done. Steele offered to speak with someone regarding an appropriate vehicle for the parade. STAFF Fdn3CW Krey asked camuissicners to think about nominating someone for a Civic Service Award in the Cultural Arts category. Several names were mentioned and Ettinger asked for a noninaticn form. Frey also gave commissioners an update on the mural project and reported that the Channel 53 stuff eras preparing a videotape on the artist's progress, which they hoped could be shown during the mural dedication. Krey played the Ch. 53 PSA regarding the FAC grants program. She also reported five grant applications had been distributed by her office that week. Fine Arts Cans= ion August 29, 1989 Minutes OLD Fl1SINESS Artist Plaque: Harry showed several medallions and plaque samples available at First Place. Arden suggested the awards committee meet and propose one or two ideas to the commission. Public Art Loan Policy: Cmmissioners discussed a policy prepared by the city attorney's office. Ramsay said she wanted to send out the guide"-ines immediately to those galleries interested in loaning art to the city. Other easioners said they wanted more time to review the policy. Harry made a motion to accept the policy for the time being, with a formal approval at the next FAC meeting. Ettinger seconded. Lerner questioned whether or not an approval was needed, saying the attorney wrote the policy so that he could easily defend it if necessary. The motion passed unanimously, with commissioners asking Ktey to check on the wording of care subtitle ("Cost of installation, Maintenance of Removal") . Proposal of NUral DedicatiorVCelebration: Ramsay distributed a draft proposal for the dedication of the city Hall mural. Camiissioners agreed the event should take place Jan. 1.8, 1990 and that F-my should inform the artist in cage he is unable to eouplete the pm]ect by that date. A reception would begin at 7 p.m. with the unveUing shortly thereaft.2r. Ain=q speakers suggested were the mayor, the artist, an FAC representative and Jan Rindfleisch of the Evphrat Gallery. Commissioners discussed the idea of including a Elnphrat speaker, with Steele saying she didn't feel it was appropriata. other item in the proposal were questioned, such as the' ability to light the mural and the idea of having an open invitation printed in the Scene. The mural committee was asked to take the Back from the meting and report back to the commission with a revised proposal. The commission approved the concept of the dedication ceremony, upon a motion by Ettinger and a second from Steele. Budget for October Special Event: Lerner reported for Hollimon, saying the budget for opera in the Plaza is $1,100, which covers the cmmnittee's proposal. An additional cost would be required if the FAC wanted to buy a ecmaissien banner, to be used for all special events. Ramsay made a motion to authorize a suss of no more than $300 for the banner, which would feature interchangeable events and dates. Lerner seconded and the motion passed unanimously. IQW showers samples of flyers she made up for the zverit and the comotissicn agreed to pick one after Hollimon had a chance to see them. NEW BUSINESS There was none. OQWMTEE REPORT'S Ettinger reported on the Business Relations co m►ittee, distributing a sample brochure to be mailed to OUpertino businesses. The brochure provides information about the FAC and suggests ways that the business community can participate in fostering the arts in the city. Lerner was asked to type the brochure copy on his computer. Formal approval of the brochure will go on the September agenda. NEW. 42 oy KID)qAR-ArA .......... _9 IME o o I �qf IT Its • Fine Arts Comrn"on Regular Meeting September 26, 1989 Cupertino City Hall MINUTES CALL TQ QRDER The meeting was called to order by Vice Chairman Roberta Hollimon at 7:15 p.m. RQLL CALL Commissioners present: Hollimon, Steele, Harry, Ramsay, and Lerner Commissioners absent: Arden and Ettinger Staff present: Krey and Robinson APPROVAL QF MINUTES FOR AUGUST 29. 1989 MEETING Ramsay made a motion to approve the minutes as written; Lerner seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none, as Trish Steinhardt will instead be present at the October meeting. WRITTEN COMMUNICATIONS There were none. STAFF REPORT Krey noted that any commissioners interested in attending the San Jose arts conference should turn in their registration forms to her as soon as possible. The cost is$75 per day. Krey also drew attention to changes in the loaned art policy, made in Section C and on page 1. Krey further noted that in January the mayor will be Barbara Rogers, who requested that the committee move the Fine Arts Mural Dedication from Jan. 16 to Jan. 11. Krey also said that Chuck Kilian, City Attorney, requests that all commissions be more specific on agenda items requiring action, due to the Brown Act. OLD BUSINESS Artists Awards: This item will be taken up at a future meeting. j Mural Dedication: Ramsay distributed an updated, tentative outline for the dedication of the City Hall Mural for approval by the commission. She also distributed a list of tentative subcommittees for the mural dedication and reception, requesting that commissioners make changes as necessary. The committee has scheduled two meetings to continue planning on Oct. 5 and Oct. 19. Harry inquired as to whether the loaned art display must be tied to the mural dedication in City Hall, and suggested Music Americana as a possible selection for entertainment. The time of the event was changed from 8:00 p.m. to 7:45 p.m. for the unveiling. Ramsay noted the need to begin work on information to go in the program, promotional details, and that an invitation list be assembled. The commission discussed tentative dates for the event, including Jan. 11, 18, or 25th. Krey will check with the Mayor regarding the 25th of Jan., and will include a story on the event in the January issue of The Cupertino Scene. The pros and cons of keeping the reception invitational only were discussed. Lerner questioned the image of an event funded by the City that is not open to the public and the artist's use of publicity following the event. It was decided that a closed reception would be held for oersonal invitations prior to the event, with a general unveiling for anyone and opportunity to meet the artist following. Ramsay noted that an invitation has been extended by the artist for any committee member to visit his studio; it is an hour and a half drive. The artist will assist in the draping of the mural for the unveiling, and with the temporary lighting. Ramsay would like subcommittee reports by the 19th. October Event Budget: Hollimon noted that they are on budget for the October opera event, and that a banner was approved at the last meeting for$300. She found that it is easy to change the date on the banner but not the name of the event. Krey suggested speaking with Steve Dowling in Parks and Rec, as a source of information on banners. Ramsay suggested a banner with two wires and interchangeable letters. More research was suggested. Business Relations Committee: Ettinger left a brochure with Lerner. It will be sent out in the packet and voted on in the October meeting. Lerner will rotate the address on the brochure and mail it to Hollimon. NEW BUSINESS There was none. OMMEMEBEEMB Harry and Ramsay reported on the Public Art Policy Commies. Krey noted wording changes made by Mr. Kilian in the document. Nancy Steele made a motion to accept the corrections on the public art policy as proposed and on the public art loan policy. Lerner seconded and the motion passed unanimously. There was no report on business relations. Ramsay reported on Art in City Hall, noting her conversation with Duane Greene of Kaiia Lacoste Gallery. He feels that the lender needs to be consulted regarding signage, and the city should share responsiblity for wear and tear. Greene invited the commission to a reception Oct., 6-6 p.m. at N. 1 st Street. At this time he would pull potential art for City Hail from storage. Krey questioned the need for city staff for installation of works. Steele said Mayor Plungy would choose Sister City artifacts to be displayed once the city built display cases for the lobby. !trey will get staffs opinions on lights for the paintings. Hollimon reported on the October special events. Lerner developed a list of companies with 50 or more employees for invitations. Krey will send out press releases to the media. Lerner mentioned the need to develop a computer mailing list. The Artist's Awards were alr wady discussed. . Steele reported on Grants, noting that 12 were received. She will have a recommendation to the FAC on the 24th. It will be brought to counsel on November 6. The requests far exceeded the available amounts. Steele reported on Television, saying she met with Susan Orcutt, access director of Channel 90 and found her to be very qualified. Ramsey reported on the Mural, and inquired as to whether the city's franking privilege could be used for mailing. Krey noted that bulk rate could be used for invitations. It was suggested that responses be called in to Nancy Steele's answering machine. QQMMISSIONER REPORTS Steele reported that the City of Los Altos has been considered for a special arts program award. And the Cupertino Fine Arts League had an Art in the Park event attended by 29 artists, of which 22 displayed their work, due to the rain. Ramsay reported the now gallery oper.'Ing of the Fairmont Hotel Sept. 29, 7-9 p.m. Hollimon reported on the Arts Council. She attended a workshop along with representatives from variour,cites to discuss the new CAP (Committee opn Arts Policy) policy on grants. It was decided that a city program may apply for a grant but not the city itself. Only one grant per city per year is available. Other commissioners had no reports. A=URNMEUI Lerner made a motion to adjourn the meeting at 8:45 p.m. Ramsay seconded and the motion passed unanimously. ATTEST: APPROVED: �-4Gt 'City clerk Chairperson �e FINE ARTS C.OMKISSION Regular Meeting -- 7:00 p.m. October 24, 1989 ® Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:05 p.m. by Chairperson Deborah Arden. ROLL CALL Commissioners Present: Arden, Ettinger, Ramsay, Steele, Hollimon. (Harry arrived at 7:10, and Lerner arrived at 8:07 p.m. ) Staff Present: Krey and Robinson APPROVAL OF MINUTES FOR SEPTEMBER 26 1989 REGULAR MIEETING Steele requested the minutes be corrected on page 3 to show that the Fine Arts Grants will appear before the council on Nov. 6 rather than Nov. 2. Hollimon made a motion to approve the minutes as amended. Ramsay seconded and the motion passed unanimously. ORAL CO MICATIONS Trish Steinhardt was not present to speak. WRITTEN COMMUNICATIONS ® There were none. STAFF REPORT Krey reported on effects of the Oct. 17 earthquake on the City of Cupertino. Krey said that T. Scott Sayre called to affirm that the mural survived the quake without damage. Krey also reported that damage to City facilities totaled about $300,000. OLD BUSINESS Hollimon requested that commissioners who are liaisons to cities get names and addresses of mayors and art commissioners to her. Ettinger showed the rough draft of the business relations committee brochure and opened it up for discussion. Krey suggested that position titles not be mentioned to avoid the need to change the brochure on a yearly basis. Arden suggested that a half tone mural be placed on one panel of the brochure. She further recommended the use of McGrue Color Graphics in the Midwest as they do excellent, inexpensive work. Arden suggested that a section geared toward businesses be added. Ettinger stressed the need to keep the brochure grammatically consistent. NEW BUSINESS Steele reported that 12 grant applications were received. The committee recommended four grants: Hands on the Arts, $2,000; Cupertino Chamber Players, $1,000; Peter Thompson, $1,645; Julie 0 Dalrymple's library mural, $2,500. 0 Krey noted that Cupertino should be recognized as a contributor by Hands on the Arts, and that this should be taken into consideration for future grant applications. Arden asked what the City Council's feelings are for next year's grant application, whether this will be a yearly request, and exactly how many residents of Cupertino are served by Hands on the Arts. The Cupertino Chamber Players, headed by Joanne Tanner, will do one performance this year, rather than two as last year. The grants awarded total $7,145, which includes two visual and two performing artists. Hollimon suggested that Peter Thompson and Joanne Turner perhaps could receive funding through Young Audiences. Harry said the status of that group was not known. Ettinger moved that the committee's nominees for grants be accepted, Ramsey seconded. Harry interjected that she needed to abstain from voting on one of the nominees, and Krey recommended that each grant application be voted on individually. Ettinger withdrew her motion, and Ramsey withdrew her second. Harry moved that the committee recommend to City Council that they fund Hands on the Arts for the sum of $2,000 with the stipulation that Cupertino be recognized, verbally and orally in all publicity and that they get a written account of the numbers of people who attend the event from Cupertino. Ramsay seconded the motion and it passed unanimously. Ettinger moved that the committee recommend to City Council that they fund the Cupertino Chamber Players; Hollimon seconded and the motion passed unanimously. Hollimon moved that the committee recommend to City Council that they give $1,645 to Peter Thompson for programs in schools; Ramsay seconded the motion. Harry abstained as the grant petitioners are members of her faculty. The motion passed with six yes votes and one abstention. Ramsay moved that council fund the Cupertino Public Library in the amount of $2,500 for a mural; Harry seconded and the motion passed unanimously. COMMITTEE REPORTS PUBLIC ART POLICY There was no report at this time. BUSINESS RELATIONS There is nothing further to report at this time. RT.IN CITY HALL There was no report at this time. SPECIAL EVENTS Hollimon reported that Opera in the Plaza, was canceled due to inclement weather and timing with the earthquake. All but two musicians were notified of the cancelation before reaching their base in Palo Alto. A date and location for rescheduling was discussed. Arden emphasized the need to reschedule within the next quarter so the committee will receive something for the funds expended. Hollimon will continue preparation for a future event, and noted that she a o btained the city specs fr hanging a banner. The cost of a banner to meet these specs woula run between $600-$700. Lerner emphasized the need for publicity. Krey said that with advance notice she will put an article in the Cupertino Scene and do a press release. Ramsay made a motion to make arrangements to reschedule Opera in the Plaza and approve an additional expenditure up to $500. Steele seconded and the motion passed unanimously. ARTIST'S A6d DS The artist's awards will be discussed on the November agenda. 9BMS Grants have been completed. TELEVISION Steele will meet with Suzanne Orcutt and the subcommittee to discuss the television issue. Thursday, Jan. 25, is the new date for the mural dedication. COMMISSIONER REPORTS API Arden reported that the Euphrat Fall Art Education Reception was t be held Thursday, Oct. 26, from 4:30-6 p.m. She gave highlights of the Mayor's luncheon meeting: Parks and Rec made a bid to hold the pre-Olympic swim trials, curbside recycling has been a success, and she reminded the group of the Opera in the plaza event. MARRY Harry reported on her trip to Georgia, stating that she found that in one county of 76 schools there were 79 art teachers. She also went to xatia LaCoste Gallery in San Jose. STEELE Steele had no report. LERM Lerner had no report. HOLLIMON Hollimon reported that she has called Gloriawoodlock of the California Arts Council in Sacramento, a specialist in technical assistance on art commissions, and needs to know when to schedule her to come speak to the commission. Members suggested the month of February. ETTINGER She mentioned that a brochure is available on museums around the country, and asked if those attending the San Jose Arts Conference could pay at the door. Ramsay reported that San Jose Cleveland Ballet has mini-subscription tickets for $32. She also mentioned that The Harlequin Gallery in the downtown Fairmont Hotel has a metal art piece that could be considered for City Hall. AD.7 URNFKRIIT Ettinger made a motion to adjourn the meeting at 8:55 p.m. ; Ramsay seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk;Z ehitrperson FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. November 28, 1989 Cupertino City dull MINUTES CALL TO ORDER The meeting was called to order at 7:01 p.m. by Chairperson Deborah Arden. ROLL CALL Commissioners Present: Arden, Ettinger, Ramsay, Hollinger (Harry entered 7:11 p.m. and Lerner arrived at 8:50 p.m: ) Commissioners Absent: Steele Staff Present: Krey and Robinson Guests Prsent: Jan Rindfleisch, Euphrat Gallery director and Katherine Tobin, Euphrat gallery board member. APPROVAL OF MINUTES FOR OCTOBER 24, 1989 REGULAR MEETING Arden requested that the spelling of Katia LaCoste be corrected on page 3 under Harry's report. Ettinger asked that "committee brochure" under old business be clarified to read "business relations committee" brochure. Hollimon noted that on page 1 under old business the first sentence should be ammended to read, "Hollimon requested that commissioners who are liaisons to cities get names and addresses of mayors and art commissioners to her." Hollimon further requested that line 2 of page 3 be changed to read, ". . .she noted that she obtained the city specs for hanging a banner. The cost of a banner to meet these specs would run between $600-$700.1' Hollimon also requested that the spelling of Gloria Woodlock's name be corrected under her report on page 3. Ettinger requested that the wording of her report on page 3 be changed from "noted that those11 to "asked if those" and from "can pay" to "could pay. " Ettinger moved that the minutes be accepted as corrected. Ramsay seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Arden presented the agenda from the Los Gatos Art Commission meeting. She also presented a letter from Joanne Tanner suggesting that the City obtain a piano for the new community center. She gave the letter to Krey who will forward it to Parks and Rec Director, Steve Dowling. Other facit' ities in Cupertino were mentioned that have pianos. Ramsay suggested that businesses in Cupertino might be willing to underwrite this purchase. STAFF REPORT Krey submitted updated mural photos from T. Scott Sayre and noted that progress is going well on the mural. Sayre would like to install the mural Jan. 12, and will bring two workmen with him to install and drape it. She reported that Channel 53 continues work on their mural documentary with 9 reels of tape so far. Krey submitted a book of J. Stuart Johnson's sculpture to the public art committee. She also noted that if the Sobrato development passes council they will be required to include a piece of public art in it, which will go through the Fine Arts Commission. She presented a sample brochure for the FAC. OLD BUSINESS Artists Awards: Will be continued in Jan. Mural Dedication: Moved to Committee Reports. Art in City Hall -- Loaned Art Policy: Arden noted that this is on the agenda to empower the committee to arrange for loaned art for the mural dedication. This will be discussed under the mural report. NEW BUSINESS Euphrat Gallery: Director Jan Rindfleisch passed out a press kit on the Euphrat Gallery. The gallery recently received publicity from Metro, Artweek and the San Jose Mercury News. She noted that the gallery received five awards during the past year. She said that the gallery has been awarded $10,000 in Getty funding as well as a grant from the California Arts until. She noted that due to the earthquake the gallery will be allowed j keep the same rating which will guarantee funding for next year. Activities the gallery is planning for the coming year include an "Artist over 6011 exhibit, a collector's exhibit, three student shows and a fund-raiser. The gallery is also planning a "Drawing from Experience" exhibit and would like to have a lunch for Cupertino City Hall staff at the end of January. Special programs at the gallery include a pilot program with Vargas School. New positions at the gallery include Director of Special Programs, Patricia Alvers, and Education Coordinator, Trish Casper. There is currently a full-time assistant position open. Funding has been received from the Cupertino Educational Endowment Foundation and the gallery is putting in a proposal to Sunnyvale that will ask them to meet Cupertino's contribution. Other funding has been received from Hewlett Packard and other local companies. Committee Alternates: Arden noted that a number of committees have been "left short in times of high stress" and that there is a need for standing committee alternates. Harry suggested coordinating committees. Commissioners agreed that when the committee chairmen need more help they can feel free to call on another committee member at that time and that they would not further formalize the procedure. Arden reminded the FAC that the maximum number of commission members that can serve on any committee is three, as they can never have a quorum. COMMITTEE REPORTS PUBLIC ART POLICY To be discussed during the mural report. BUSINESS RELATIONS The commission reviewed Krey's FAC brochure and agreed to accept it after making minor changes. The commission would like the City Hall telephone number included in the brochure and a thicker paper stock used. The commission will research thicker paper stocks at the printer. ® ART IN CITY HALL This will be discussed under the mural. SPECIAL EVENTS Hollimon presented an interim report on the Opera in the Plaza event. Efforts to reschedule to Nov. 13 or Dec. 3 were not implemented, as Dec. was not good for the artists or the mayor. The committee recommends that the special evert be held in the Spring in combination with the Artists Awards. This way, there would be an audience and the two budgets could be combined. Also, this may fall at the end of a West Bay Opera season, thus costs would be reduced. Arden questioned if City Council Chambers are still an alterntive. Krey noted that the lack of piano and stage would pose a problem. Krey suggested using the community center which will open in the spring. The commission set a tentative date for May 6 at the community center. ARTIST'S AWARDS To be discussed on the January agenda. GRANTS Harry mentioned that Peter Thompson and the Thompson Trio have a chance to get a 70% matching grant from the musicians union to do two junior high performances in addition to the elementary schools if a letter is sent from city hall. Krey will sign the letter when provided by Harry. TELEVISION There -as no report. ® MURAL Ramsay reported that T. Scott Sayre has had news releases distributed to all the major national media. A second set of news releases will go out shortly before the dedication. Sayre will make remarks at the dedication and will help with the program cover. Ramsay distributed a copy of the timeline for the mural dedication and discussed the need for nametags and a guest book. Krey noted her concern with possible overcrowding in the city hall lobby. The commission decided to have food and drink distributed on trays by wandering waiters. The program for the dedication was discussed. The commission decided to order black ink on a cream or ivory background. The program will include a mission statement, member names, the program, the biography of T. Scott Sayre, acknowledgments, and volunteers. Krey will help with the inside of the program and requested that the commission get the information to her as soon as possible. It was decided that Hollimon will mail out the invitations the day after Christmas. Committee members mentioned that they found an appropriate sculpture for city hall at Katia LaCoste and a painting by Burt Humphrey. Harry moved that the commission contact the two art galleries proposed. Hollimon seconded and the motion passed unanimously. Lerner reported on the refreshment committee saying that Steele would like to be replaced. He said that Just Fresh will donate food for the dedication. The commission decided to go with deserts and drinks versus hors d'oeuvres. COMMISSIONER REPORTS ARDEN Arden had no report. HARRY Harry highly recommended the Arts in Education workshop at the California Confederation of Arts Conference stating that everyone should attend the conference even if they can only stay for half a day. She mentioned that arts groups need to be advocates for arts in their communities and promote arts candidates in the school districts. Harry submitted an art statement for platforms of candidates to Krey for distribution in the next packet. She mentioned that Dec. 1 will be a "day without art" for Aids awareness and suggested that the commission have retreats to exchange ideas from these conferences in the future. Hollimon proposed that a special meeting be held for attendees of the arts conference in the future. STEELE Steele had no report. LERNER Lerner had no report. HOLLIMON Hollimon reported on a multi-cultural caucus that she attended at the California Confederation of Arts Conference. She recommended that the commission think about expanding their multi-cultural mailing list. ETTINGER Ettinger displayed brochures on the ballet schedule and Flint Center yearly events, as well as a Creativity Unlimited newsletter. RAMSAY Ramsay noted a article in the San Jose Mercury News and reported on the: California Confedertion of Arts Conference. She said the most enlightening presentation was by Jan Hutchins about the power of the press. ADJOURNMENT Harry made a motion to adjourn the meeting at 9:35 p.m. to December 19th. Hollimon seconded and the motion passed unanimously. ATTEST: APPROVED: City Cler Chairperson • Fine Arts Commission Adjourned Meeting--Dec. 19, 1989 Cupertino City Hall MINUTES CALL TO ORDER The meeting wa3 called to order at 7:10 p.m. by Chairperson Deborah Arden. ROLL CALL Commissioners Present: Arden, Sheila Ettinger, Roberta Hollimon, Robert Lerner, Val Ramsay and Nancy Steele. Commissioners Absent: Doris Harry Staff Present: Donna Krey APPROVAL OF MINUTES FOR NOV 28 1989 REGULAR MEETING Hollimon asked that the minute approval for Oct. 24 reflect that Ettinger, instead of Ramsay, suggested different wording for the business relations committee brochure. Hollimon then moved to accept the minutes as corrected; Ramsay seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Arden said she received a letter from the International Sculpture Center thanking commissioners for renewing their membership and describing benefits. A second letter, from the City of Los Angeles, will be included ® in the January agenda packet. This letter concerns guidelines and recommendations for addressing the needs of artists with Aids. The commission will discuss the information in February. STAFF REPORT Krey said she finished the FAC brochure for the business relations committee and gave Ettinger the original to coordinate with printer. She reported she talked with artist Scott Sayre, who will install the City Hall mural on Jan. 12. He will work for three days on it following the installation and it will be draped for about a week prior to the dedication ceremony. OLD BUSINESS Artists° Awards--This item is scheduled for the January agenda. Art in City Hall--Ramsay reported that the committee has commitments for two pieces of art which will be displayed during the mural dedication ceremony. The artwork, a painting and a marble sculpture, are from two San Jose galleries. The galleries are responsible for installing the pieces and a representative of the FAC will be on hand when the artwork arrives at City Hall. Mural Dedication Ceremony--Hollimon reported the invitations to the dedication event are completed and passed around samples. She said about 150 would be mailed on Dec. 26 and she still needed a few more names and addresses. Lerner reported that several local merchants have volunteered to donate food and beverages to the event, including The Coffee Service (coffee, ca'aaccino, hot chocolate) , Just Fresh (quiche and vegetable dip) and La Patfsserie (baked items) . He said the FAC may be expected to pay for a portion of the food. Commissioners suggested Lerner talk to Watermark for bottled sparkling water, Florentine's, Fontana's and The Ultimate Slice. Steele volunteered to check with Harry to find, out about servers. It was agreed the food should be located in Conference Room A, and servers would replenish trays from that area. Lerner offered to buy sparkling cider, champagne and other grocery items; Arden will inquire about napkins printed with the city logo. Lerner said his food budget would probably run between $350-$400. Ramsay reported on the program and passed around a proposed schedule and write-up on the mural and the artist to be included. Commissioners made minor changes to the information and agreed to let Krey work on the program with Ramsay. Krey also will coordinate with the artist on a cover for the program. Commissioners decided on a 70# white parchment stock with black ink. The program committee will get together to firm up names of entertainers. Krey said commissioners should submit information to her as soon as possible so that the program could be completed by the second week in January. Commissioners agreed a guest book was not needed for the event, nor were nametags needed, The FAC chair will verbally acknowledge visiting governmental officials and also will mention that the mural will be used for educational purposes in conjunction with Cupertino students. Krey will verify that Parks and Rec will provide a portable podium with speakers and set up about 25 chairs around the lobby perimeter. The musicians will provide background music on the stair landing and will perform in the lobby for five minutes before the ceremony. Steele suggested a special meeting prior to the dedication ceremony, but other commissioners agreed to let individual committees handle various details of the evening. COMISSIONER REPORTS Arden reported on the Mayor's Luncheon, detailing current projects from other city commissions. Ettinger mentioned that the American Ballet will be performing in February. other commissioners had no reports. ADJOURNMENT Lerner made a motion to adjourn the meeting at 9:10 p.m. ; Steele seconded and the motion passed unanimously. ATTEST• APPROVED: City Clerk Chairperson Fine Arts Commission Regular Meeting - Jan. 23, 1990 Cupertino City Hall MINUTEs CALL TO ORD R The meeting was called to order at 7:10 p.m. by Chairperson Deborah Arden. ROLL CALL Commissioners Present: Arden, Nancy Steele, Roberta Hollimon, Val Ramsay, Sheila Ettinger (Robert Lerner and Doris Harry entered at 7: 15) . Staff Present: Donna Krey and Susan Robinson Guests Present: Jan Rindfleish, Euphrat Gallery, Helen Lewis APPROVAL OF MINUTES FOR DEC. 19 1989 ADJOURNED MEETING Hollimon moved to approve the minutes as written; Ettinger seconded and the motion passed unanimously. ORAL COMMUNICATIONS Rindfleish presented the Euphrat Gallery accomplishments to date and submitted a request for $5,000 for fiscal year 190-91. She also handed out Euphrat Gallery packets containing information on the gallery's art education program, exhibits and recent articles in the media, She noted the first Cupertino Union School district show that is being organized this year and invited the commission to a luncheon Friday, Feb. 16, from 12:00 - 1:00 p.m. Krey asked if the gallery had sought additional funding from Sunnyvale, Los Altos or Mountain View, as this will be a crucial issue in the council deciding on future funding. Rindfleisch said that the Euphrat has a $9,000 request pending to the city of Sunnyvale but has not approached the other cities. Commissioners will discuss budget matters at their February meeting. WRITTEN COMMUNICATIONS There ware none. STAFF REPORT Krey reported that the council chose Thursday, Mar=h 1 for the Commissioners' Dinner, though a time and place have not yet been decided upon. She showed the program for the mural unveiling and noted that a Mercury photographer would be out to shoot the mural for possible coverage in the Mercury Extra Section. Krey said that T. Scott Sayre has been wonderful to work with. OLD BUSINESS Mural Dedication--Steele and Lerner reported on the food and beverages for the mural dedication. Commission members were assigned responsibilities and Arden showed the napkins for the event printed with the city logo. It was decided that nametags would be made for city council members, FAC members and staff only. Harry reported on the entertainment for the event stating that there will be a clarinet quartet. The commission decided that Arden would give the welcome and acknowledgments. Following the report the commission went into the lobby to go over the logistics for the event. Art in City Hall--Ramsay gave Krey an agreement from Katia LaCoste Gallery as well as a receipt for artwork. The commission voted to reimburse the gallery for the pedestal made specifically for the sculpture's display in the lobby of City Hall. The cost will be less than $100. Arden will obtain an invoice. NEW BUSINESS Appointment of 1990 Committee rotation/All committees--New committee members were decided upon for all standing and periodic committees and projects. The updated list will be re-typed by Robinson and sent out in the February agenda packets. Election of Chairman and Vice Chairman--Ettinger nominated Hollimon for Chairman of the commission;Ramsay seconded the nomination and the motion passed unanimously. Ramsay nominated Harry for vice chairman and Steele nominated Ettinger for the position. Ettinger was elected as the vice chairman with four votes. Those voting for Ettinger were Steele, Hollimon, Ettinger and Lerner. COMMITTEE REPORTS Steele reported on grants, offering Joanne Tanner's scrapbook from her last project in local schools. It was also mentioned that preliminary sketches are being made for the library mural and that the next grants deadline will be Feb. 15. Ettinger suggested that bumper stickers be made. COMMISSIONER REPORTS Harry handed out flyers regarding the Teddy Bear Concert for children jan. 27, 11: 00 a.m. at The Music School. Ettinger noted that the Gumps exhibit will run until Jan. 27 in San Francisco. ADJOURNMENT Hollimon made a motion to adjourn the meeting at 9: 15 p.m. ; Ettinger seconded and the motion passed unanimously. ATTES APPROVED: Cit Clerk V Chairperson Fine Arts Commission Regular Meeting -- February 27, 1990 Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:02 p.m. by Chairperson Roberta Hollimon. ROLL CALL Commissioners Present: Hollimon, Deborah Arden, Nancy Steele, Sheila Ettinger, Doris Harry (Val Ramsay entered at 7:05; Robert Lerner entered at .7:10) . Staff Present: Donna Krey and Susan Robinson APPROVAL OF MINUTES FOR JAN. 23 1990 REGULAR MEETING Arden moved to approve the minutes with the correction of Scott Sayre's name in the staff report; Lerner seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Additional California Sumner School for the Arts applications were distributed to commission members and Steele will ask that a previously made tape on the school run on Channel 53. The Fine Arts League Newsletter and notice of the student gallery at De Anza were passed around. The notice for the Conference on the Nature of Public Art in Parks was also distributed. It will take place March 26-28 in Santa Barbara at a cost of $132. The Multi-cultural Seminar in San Jose, March 3, was also noted. STAFF REPORT Krey reported that no more tours of the community center will be scheduled due to construction deadlines and that commission members are invited to the dedication ceremony to take place March 30. The center will open to the public April 2. She is working on the mural brochure and hopes to have it completed March 12. Sayre is looking into mural posters for the city. Krey is waiting for a price on lighting for the mural from The Light Source, which will come out of the city budget. She also noted that Jerry Graham of Channel Four interviewed Sayre in front of the mural for Bay Area Backroads. Artist Magazine is also working on an article on Sayre. The April 29 special event has been approved for the community center. Krey said that at the Monday council meeting a resolution was passed on commission absences. Absences will now be calculated by the calendar year, so that if commissioners miss three meetings in one calendar year they must go before the council for a waiver. OLD BUSINESS Mural Dedication--Ramsay read her report of the mural dedication. The budget will be attached to it. She suggested forming a mural committee. Arden noted that several community organizations are interested in viewing the tape, The Making of a Mural, and that the library would like a copy ® for their permanent collection. Steele suggested that a critique be written with recommendations for the next event. Each committee will write comments and bring them to the March meeting. Art in City Hall--Arden suggested setting up a schedule for loaned art now that the policy is in place, noting that insurance still needs to be worked out. Lerner suggested publicizing loaned art in the Cupertino Scene. The commission agreed that they would like to continue art in city hall and need a new proposal to the city. The Art in City Hall Committee will come up with timing and procedures regarding city participation in art auctions should the city wish to purchase more artwork. NEW BUSINESS Discussion of 1990-91 Budget--Each committee will present a proposed budget for its activities. Request from Euphrat Gallery--The gallery has requested $5,000 for fiscal year 90-91. The commission noted that the gallery has made a $9,000 funding proposal to the City of Sunnyvale as stipulated in last year's council approval but has not heard the results. Ramsay moved to recommend to City Council that $5,000 be allocated to Euphrat Gallery above the regular grant amount; Steele seconded and the motion passed with one abstension by Arden, who is a member of the Euphrat board. Discussion of proposed mural poster--Krey said that Sayre would like to have mural posters printed that would sell for $10-20 each. Arden has a list of printmakers in California and will check them regarding the printing of the mural poster. Krey noted that any profit from the sale of the poster would revert to the city's general fund. COMMITTEE REPORTS Ettinger passed out a letter to accompany the commission brochure. The business committee will decide on the paper stock of the brochure and would like the information printed and mailed out by April 1. Ramsay moved that a periodic committee, entitled the Mural Education Committee, be formed to investigate and promote educational possibilities for the mural in schools and the community; Arden seconded. The motion and second were withdrawn. Ramsay then moved that the commission form a standing committee entitled the Arts Education Committee to investigate and promote educational possibilities for the schools and community. Arden seconded and the motion passed unanimously. Committee members will consist of Steele, Ramsay and Arden. Steele reported on grants, stating that panels are in place at the McClellan Nature Museum and the library is ready to finalize sketches. The television committee reported that commission members have been invited to attend the Cable Television Advisory Committee meeting March 7, at City Hall. Commissioners discussed having a copy of the mural tape available for members and others who wished to view it. ChannG-' 53 will provide a tape of the final version to the commission and the library. COMMISSIONER REPORTS Arden noted the fund raising letter for Euphrat. Harry said that the high school show will be at the Euphrat Gallery the end of April or early May. Steele voted that the Bicentenniel Committee is coming up. Ettinger mentioned a call from a Los Altos sculptor requesting information about ® the commission. ADJOURNMENT Hollimon adjourned the meeting at 9:00 p.m. a arms APPROVED: J City Cler ih�a rperson FINE ARTS COMMISSION Regular Meeting -- March 27, 1990 Cupertino City Hall NM CALL T®QRDER The meeting was called to order at 7:05 by Chairperson Roberta Hollimon. ROL CAII Commissioners Present: Hollimon, Deborah Arden, Nancy Steele, Sheila Ettinger (Doris Harry arrived 7:11; Robert Lerner entered 5:00). Commissioners Absent: Val Ramsay Staff Present: Donna Krey and Susan Robinson Guests Present: Caron Blinick and Lawrence Thoo APPROVAL QF MINUT F[)Fa FFR 27 1290 Br-Q111 AR Ettinger noted that under commissioner reports a Los Altos sculptor requested information rather than a presentation and Hollimon asked that Steele's name be corrected under new business and that the wording of the motion under committee reports be verified. Arden moved to accept the minutes as corrected contingent upon verification of committee reports; Steele seconded and the motion passed unanimously. QRAL COMMO��N&ADQU Caron Blinick, dir4ctor of community services at De Anza College, reported to the commission on the expanding role of the college into cultural and performing arts. They plan to develop a cultural center to link the California History Center, Flint Center, and the Euphrat Gallery. The college is interested in a joint project with the Fine Arts Commission next summer to bring performing arts to the community. Blinick suggested a symphony, blue grass or jazz and is open to other ideas. De Anza's new stadium for sporting and performing arts events will open June 4. The commission requested that a joint project with De Anza be on the April agenda. WRITTEN CO MUNICABON Hollimon noted written items that came in the packets. In addition she distributed a thank you letter from the Union Church, an announcement of Neighborhood Photography by Margie Haney, Fine Arts League Newsletter and the California Confederation of the Arts Action Alert. She also passed around the current edition of Sculpture Magazine. STAFF REPO Krey reported that she met with Hollimon to discuss the budget which will go the the city manager in April. She noted that any decreases reflect a more realistic ® budget, however there is some money for unexpected expenses and no requests were decreased. After the city manager reviews the budget the commission will ba advised of any changes. The council will have a preliminary review in early Junta and the final adoption will be July 2. Commissioners are free to attend budget hearings and provide input to the council. She passed out the mural brochure. They have been sent to Scott Sayre, the Historical Society and are in the kiosk. She noted that the community center banquet is on Friday and will be crowded. ®LD BUSINE S There was none. NEW BUSINESS Presentation from Patricia Steinhardt, Arts Council--Lawrence Thoo, attending in Steinhardrs place, presented a painting from last year's Hands on the Arts--a piece of child's art that will be presented to the city council. He passed out City Connect brochures. The name has been changed from Intercity Arts Forum. Thoo reported that brown bag lunches begin March 30 at the Non-Profit Development Center on Technology Drive. The first large event begins April 28. It will be a day-long session titled, "Towards a Regional Vision." He requested that a city roster be sent to him. The commission stated that they will try to get a representative there. He passed out the Artsconnect newsletter and other literature including envelopes for collecting individual donations for the earthquake recovery fund. Heritage Parade discussion--The commission discussed possibilities for an entry in the parade. Suggestions included carrying banners to represent each type of art, an antique automobile, a mural re-enactment, recognizing the artists of. the year, dance troupes, a mime and chalk painting. Krey suggested that the special events committee discuss it and make suggestions. Steele agreed to check into obtaining antique cars. Krey said that the Heritage parade may be combined with an international festival. Membership in CALAA--Hollimon said that the membership fee is $50 for the commission as a local arts agency. The purpose is to serve local arts agencies and provide leadership training. Arden made a motion that the commission participate in CALAA; Ettinger seconded and the motion passed unanimously. Krey will take care of the membership application. Discussion of FAC Goals--Hollimon reviewed last year's goals to note achievements. Goals included having performing and visual arts activities, forming a new committee, obtaining a sculpture and increasing the visibility of fine arts programming. These were achieved through the mural and loaned art exhibits, formation of the business committee, and a performing arts activity will be held in April. Arden noted that the commission has begun the process of acquiring a sculpture and need to put this on the City Council wish list for '90-'91. An increase in visibility was achieved through the mural dedication and working with Channel 53. This year's goals include a large performing arts event in drama or dance, combining distinguished artist's awards with an event, and obtaining an outdoor sculpture. The commission also set goals to establish a City Hall art collection, have one program that business can participate in such as purchase of a piano or sculpture, and to have a concerted effort to tie together arts organizations in Cupertino to promote intracity arts dialogue. The commission requested that a public art policy committee change be on the next agenda as well as strategies for FAC goals. Artists with AIDS Discussion--The commission discussed ways it could help artists with special needs such as AIDS in spite of a lack of resources. Suggestions included encouraging people to see the AIDS quilt which will be coming the weekend of April 27 to the San Jose Convention Center. Krey noted that they could request a proclamation from the Mayor. Hollimon made an official statement that the commission recognizes that there is a problem and would not discriminate against any artist with AIDS and that the commission applauds communities and community organizations that are able to help those with AIDS. Lending Policy for Mural Tapes--Two copies will be given to the library -and anyone wanting to borrow it will be referred to the library. Extra copies can be made by submitting a request and cassette tape to Channel 53. Discussion of Meeting Time--Harry noted that it is difficult to make a 7:00 meeting after school and made a motion that the meeting time be changed to 7:30; Arden seconded and the motion passed unanimously. Krey will check with the City Clerk regarding noticing of the new meeting time which will begin in April. COMMITTEE REPORTS Business Relations--Ettinger showed the letter and brochure to be given to local businesses. Next they will single out 20-25 businesses to visit personally. ® She would still like bumper stickers made. Hollimon, Lerner and Ettinger will begin the visits in June. Krey will check with Steve Dowling, Parks and Recreation Director regarding a joint effort to purchase a piano between the Parks and Recreation Department and local business. Art in City Hall--Arden requested a consensus on loaned art in City Hall and a direction or focus for the City Hall collection. The commission decided on an integrative, eclectic collection. Krey suggested that the commission receive feedback from the City Council by putting the proposal on the agenda. The commission discussed the need for the City Council to set money aside each year for arts acquisition to meet the sculpture goal by the year 2000. Arden showed a James Crable photo montage which will be included in the proposal. The committee requested that Art in City Hall-Purchase of Loaned Art and a proposal for acquisition and display of memorabilia be on the next agenda. Steele will check on the morion for the City Council chambers which is part of phase three proposal to City Council. The committee would also like to frame and get captions for the historical photos in City Hall. Harry moved that money be allocated from this year's budget to frame and identify the historical photos; Lerner seconded and the motion passed unanimously. Prices will be discussed next month. Special Events--Hollimon distributed opera flyers which will be mailed to the Parks and Recreation list. The event will be Sunday, April 29 at 2:00 and members should arrive by 1 :00 to help. Artist's Awards--No nominations have yet been made as the one comes out -March 28. The deadline is April 10. One award will be given to a person residing or practicing art in Cupertino. Arden is ordering the award. Wooden plaques with medallions have been ordered for high school awards. Dye casting of the morion has been suggested rather than etching if several commissions could jointly buy a dye cast. Krey mentioned that the City has a dye with the morion for the employee award program but gifts are ordered from one company in bulk. Grants--Lerner reported on the review of five grants. Sweet Adelines requested $500 for a marketing program. The committee suggests declining the request, and will send a letter. San Jose Symphony Orchestra requested $1,000 for $2,160 worth of tickets. This request was recommended for the full amount. California Youth Symphony requested $1,000 for 500 tickets and approval was recommended for the full amount. Cupertino Chamber Players requested $1,800 and the amount was recommended. Schola Cantorum requested $1,700 and $1,200 was recommended. Grants total $5,000 of t of the remaining $6,855 in grants budget. Arden made a motion to grant $1,800 for the Cupertino Chamber Players Fall performance; Harry seconded. Arden amended the motion to stipulate that $300 be budgeted for a piano; Harry seconded and the motion passed unanimously. Harry moved that $1,000 be granted to the California Youth Symphony contingent that a portion of the tickets be distributed to families; Ettinger seconded and the motion passed unanimously. Steele motioned that $1,000 be granted to the San Jose Symphony for tickets; Arden seconded and the motion passed unanimously. Television--Harry is on the TV Committee instead of Ramsay. The committee will request that videos on the grants process be scheduled several times per year on Channels 30 and 53. Mural--Steele asked that critiques of the mural ceremony be given to Ramsay before the next meeting. COMMISSIONER REPORTS Ettinger passed out a cultural center brochure and Villa Montalvo poster and noted the new opera series for next year. Arden mentioned the Euphrat exhibit luncheon April 5. Hollimon would like to set up a time for the commission to go the the Fremont library to view the art work. She noted that Earth Day is Sunday, April 22 and will involve many arts activities. ADJQUBbIMENI Lerner moved to adjourn the meeting at 9:35; Ettinger seconded and the motion passed unanimously. ATTEST-, APPROVED: r City Clerk Chairperson 4 FINE ARTS COMMISSION Regular Meeting -- April 24, 1990 Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:01 by Chairperson Roberta Hollimon. ROLL CALL Commissioners Present: Hollimon, Deborah Arden, Nancy Steele, Sheila Ettinger, Robert Lerner, Val Ramsay Commissioners Absent: Doris Harry Staff Present: Donna Krey and Susan Robinson Guests Present: Caron Blinick, De Anza College, Marge Frazer, Ed Frazer, Francis Reed and Howard Reed APPROVAL OF MINUTES rOR MARCH 27, 1990 MEETING Hollimon noted that fine arts awards on page two should read Distinguished Artists Awards. Lerner moved to accept the minutes as corrected; Arden seconded and the motion passed unanimously. ORAL COMMUNICATION There were none. WRITTEN COMMUNICATIONS Hollimon passed around Arts News from the California Art Commission, a thank you from Schola Cantorum and the Palo Alto Cultural Center events calendar. Kray distributed a newspaper clip regarding the Cupertino Union School District and a check for West Bay Opera. STAFF REPORT Krey reported that Parks and Recreation Director Steve Dowling is in favor of the Fine Arts Commission working on the acquisition of a piano for the community center. Krey also reported on the budget hearing with Don Brown. The only change was a recommendation that the grant to the Euphrat Gallery be lowered to $2,000. The FAC can go before the City Council to request the original $5,000 amount. There is no indication that the Euphrat has obtained other city funding, though the city of Sunnyvale has received two funding request packages from the Euphrat. OLD BUSINESS There was none. NEW BUSINESS Discuss joint project with De Anza--After reviewing the summary of needs from an FAC survey, E.'..inick noted that a classical music: event with lawn seating and aimed at families seems appropriate. The FAC would help coordinate the event and help locate a group at a reasonable price. The FAC was in favor of the event and suggested a youth orchestra and approaching local corporations for help with funding. The commission noted that the Distinguished Artist Awards could be combined with the event and possible funding could go in next year's budget. Ettinger, Steele and Hollimon volunteered to work on the event. Blinick requested a list of commissioners' names and numbers. She will call the committee when she begins planning the event in July or August. D scusgion of Public Art Policy Committee anae--The commission agreed to change the name of the committee to Public Art Committee. The responsibilities will remain the same with the addition of locating sites for public art and proposing acquisitions. It was noted that the Art in City Hall committee is periodic while the Public Art Committee is a standing committee. The Art in City Hall Committee will complete the historic photos for City Hall and will be continued as long as acquisitions are needed for City Hall. Arden is chairperson of Art in City Hall and Ramsay is chairman of Public Art Committee. Strategies for FAC Goals--Hollimon reviewed the goals set in the March meeting and discussed strategies for each. The performing arts event and possibly the distinguished artist awards will be achieved through the joint project with De Anza. Proposals will be made to the City Council by the Public Art and Art in City Hall Committees regarding obtaining outdoor sculpture and the City Hall art collection. A joint project with business will be achieved through the De Anza summer event or through help in obtaining a piano. Suggestions for promoting intracity arts dialogue included: showcasing diverse art groups in an informational forum, a twice a year informational mailing to local arts organizations or a booth at De Anza Days. The Grants Committee will work on the activity and bring it back to the commission for a decision. Intracity Arts Project will be on the next agenda. Update on Business Project--The co-...mission decided that the most urgent need was for a piano. Ramsay made a motion to authorize the ° Business Relations Committee to pursue funding for the purchase of a piano for the community center; Steele seconded and the motion passed unanimously. Discuss Art in City Hall/Purchase of Loaned Art/Memorabilia--Arden reported that the historical photos need frames. These will include a plaque with embossed lettering. She passed out a folder on the Bryan Holt sculpture currently on display in City Hall. Ramsay made a motion to spend up to $800 for framing and labeling of historic photos; Steele seconded and the motion passed unanimously. Ramsay noted that the painting on loan would have a purchase price of between $4,000 and $8,000. Krey will request direction from the City Manager and City Council regarding their interest in purchasing loaned art. She will also check on lighting for the mural. Arden contacted the Graphics Art Center in San Jose regarding the Cupertino mural poster. Their charge for printing the poster is $4,857 for 2,500; $5,764 for 5,000; and $7,276 for 10,000. The City Council will need to approve the project. Art in City Hall will be placed on the May agenda. Discuss co-sponsorship of Welch Choir--Frazer discussed the history of the Welch Choir and distributed a Risca Male Choir brochure. He has arranged a six concert tour and requested that the FAC provide co-sponsorship of a reception to be held at the Quinlan Community Center on Oct. 19. Frazer would like to use the community center for the reception at a cost of $8-$10 per ticket. The commission was in favor of co-sponsoring the event and then developing a policy for future requests. Arden made a motion that the FAC enter as a co-sponsor of the Risca Male Choir; Steele seconded and the motion passed unanimously. Discussion of attendance at City Connect functions--Registration forms were mailed in by Krey. The commission discussed who will attend which events. Hollimon may attend April 28, Steele will attend May 10, Ramsay May 24 and Ettinger June 22. Any member may attend brown bags at 1762 Technology Drive in San Jose. COMMITTEE REPORTS Public Art Committee--The commission discussed the report of the Public Art Committee listing goals and objectives for the public art acquisitor program. Each goal was assigned to either the Public Art Committee or the Art in City Hall Committee. An additional goal was added of obtaining sculpture for Cupertino parks. Business Relations--Ramsay pointed out the contribution policies and procedures list printed by Syntex Corp. Art in City Hall--Arden noted that a James Crable limited edition abstract for the City of Cupertino would cost $2,500. The committee will prepare proposals for the next meeting. Krey will get bumper sticker information to Ettinger. The committee requested that Proposal for Art in City Hall be on the next agenda. Special Events--(This item was taken out of order) The committee noted that Glen Rogers Perrotto will receive the Distinguished Artist Award this year and that the Mayor will be in attendance. Steele noted that she is working in conjunction with Suzanne Orcutt of Channel 30 who will videotape the awards and interview the artist. West Bay Opera will perform eight selections leading up to the award ceremony. There will be a reception following and Steele offered to call commission chairs and councilmembers regarding Sunday's event. Artist's Awards--Arden reported that the Fremont Union High School award has been ordered at First Place and she will bring the invoice to City Hall. Television--Steele reported that Channel 30 would like to produce half hour shows with the FAC each quarter on their current projects. Mural--Krey offered -ural brochures to the Mural Education Committee. Hollimon requested commission input on conference attendance and division of expenses. Discussion of use of conference funding will be on the next agenda. Ramsay read a letter from the San Jose Museum of Art. COMMISSIONER REPORTS Steele reported on the Fine Arts League demonstration May 14. Eight artists will be teaching classes at the Quinlan Community Center. ADJOURNMENT Ettinger moved to adjourn the meeting at 10:00 p.m. ; Arden seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerk Chairperson FINE ARTS COMMISSION Regular Meeting -- May 22, 1990 Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:35 by Chairperson Roberta Hollimon. ROLL CALL Commissioners Present: Hollimon, Doris Harry, Nancy Steele, Sheila Ettinger, Debra Arden, Val Ramsay Commissioners Absent: Robert Lerner Staff Present: Susan Robinson APPROVAL OF MINUTES FOR APRIL 24 1990 MEETING A typo on the last page under San Jose Museum of Art was noted. Ettinger moved to accept the minutes as corrected; Steele seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Hollimon passed around an invitation to the California Arts Scholars reception, a thank you from San Jose Symphony, a Midsummer's Night Dream brochure and flyer regarding the San Jose mayoral candidate address on arts. Other items distributed included a Hands on the Arts flyer, Humanities Network newsletter from the Mayor, Sculpture Magazine, Art in America Magazine and Public Art Review, FPPC Bulletin, and letter from the Arts Council of Santa Clara County seeking nominations. STAFF REPORT There was none. OLD BUSINESS Proposal for Art in City Hall--Arden distributed a draft proposal for City Council and Ramsay passed out a report from the Art in City Hall Committee. Arden reported that the draft was written using sections from the 1987 proposal. She noted that the description has been changed to outline recent accomplishments and include projects not yet completed. She noted that the Crable works at the end of the draft could go in the next packet as other commissioners do not have them in their drafts. The commission reviewed and corrected the document. p seventh acquisition was added to the description, the loaned art program. And a third recommendation was added -- providing theft and damage insurance coverage for loaned art while on city premises. Ramsay's proposal regarding the annual budget items for acquistion was not accepted as all committee members were not present at the meeting. It was noted that current Public Art Committee members include Harry, Ettinger and Ramsay. They will meet at a later date to discuss the draft of the annual budget items for acquisition. Harry suggested $15,000 for Art in City Hall in 190 then $35,000 for 191 to include an outdoor sculpture. The commission discussed getting citizen opinions on art in the city. Harry moved that in 1990 the FAC recommend to council that $15,000 be allocated to continue the art in City Hall projects as outlined in the Art in City Hall committee report. She also moved that the following budget items be included in future years: $35,000 in 9'l-92, $50,000 in 92-93 and $50,000 thereafter until the goals are achieved as outlined in the attached Art in City Hall recommendations. Ettinger seconded the motion. Commissioners discussed the motion. Harry ammended her motion to delete the final $50,000 and all u-ording following it. Arden seconded and the motion passed unanimously. The Public Art Committee will bring a proposal for the commission to the next meeting. NEW BUSINESS Discussion of intracity arts projects--Hollimon reported on the City Connect meeting "Towards a Regional View" and presented the vision statement agreed upon by the cities in attendance. Commissioners were in favor of the statement and will seek City Council support. The commission discussed the need to lobby those Goals Committee members interested in the arts. Hollimon, Ettinger and Harry will contact those members to ask that arts be included as a recommendation for the city. Ettinger made a motion that the commission recommend to City Council that they adopt the vision statement of Santa Clara Valley; Steele seconded and the motion passed unanimously. Steele discussed fund-raising suggestions raised at the meeting she attended presented by Bill Moyer. She submitted a book on fund-raising, "Beyond the Bake Sale. " Ettinger suggested that Steele draft a proposal ® for funding a new committee on fund-raising. Discussion of formation of a fund-raising committee will be on the next agenda. Hollimon recommends that the committee work with the regional inter-city projects rather than the commission starting their own. Discussion of policy for co-sponsorshiu of events scheduled at Quinlan Community Center or elsewhere--Continued to the next agenda. Discussion of policy for conference attendance among FAC members-- Commissioners agreed that conference funds will be equally distributed as needed and that members can reserve their allotment until the end of the year. The conference budget will be divided six ways and questions can how it will be used go before the commission. If there is a need to register between meetings the commission agreed to allow the chairperson to ma :e any pertinent decisions on applications. COMMITTEE REPORTS Business Relations--Ettinger is still working on bumper stickers and will review the information given to her by Rrey. A proposal for a piano will be on next month's agenda. Art in City Hall--The commission reviewed goals listed in the Report of Art in City Hall Committee. Steele discussed the historic photo captions noting that the nameplates will cost $1.90 each. Special Events--Hollimon reported that the opera and award ceremony at the community center went well with about 130 people in attendance. In future, they would like a mailing list compiled of those in attendance and ® lack of kitchen utensils will be discussed with parks and recreation. Artist's Awards--The committee noted that the Artist Award was presented at the opera. For the student award, a pencil drawing on paper was selected to receive a plaque. Protocol for future events will be investigated, as Cupertino was the only city awarding a plaque while the mayors presented ribbons. Grants--Selection of a new grants committee will. be on the next agenda. Television--Steele will get the summer Access schedule from Suzanne Orcutt. Mural-- The committee noted that they are still waiting for mural lights. COMMISSIONER REPORTS Steele reported that Joanne Tanner's next concert will be June 10 at Memorial Park. Ettinger requested that a report on City Connect meeting be on the next agenda. Ramsay requested that Writers Connection be removed from the agenda. She discussed attendance at the Art in Nature/Nature in Art Conference and distributed a book and article related to the conference. Harry distributed the Foothill Performing Arts Alliance Calendar. ADJOURNMENT Arden moved to adjourn the meeting at 9:40 p.m. ; Harry seconded and the motion passed unanimously. ATTEST• APPROVED: Cit ClerkChairperson FINE ARTS COMMISSION Regular Meeting -- June 26, 1990 " Cupertino City Nall MINUTES CALL TO ORDER The meeting was called to order at 7:32 p.m. by Chairperson Roberta Hollimon. ROLL CALL Commissioners Present: Hollimon, Doris Harry, Nancy Steele, Sheila Ettinger, Val Ramsay (Robert Lerner entered at 8:00 p.m. ) Commissioners Absent: Deborah Arden Staff Present: Susan Robinson APPROVAL OF MINUTES FOR MAY 22, 1990 MEETING The commission requested that wording be added to the discussion of policy for conference attendance among FAC members to read, 1 .. . .questions on how it will be used go before the commission." Ramsay moved to accept the minutes as corrected; Harry seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Hollimon distributed notices on the Tandem photo exhibit and reception, Writers Connection conference, a letter from Joanne Tanner and Schola antorum evaluation. STAFF REPORT Robinson presented Donna Krey's staff report. Hollimon commented on the budget hearing, n)ting that the Council agreed that the Euphrat Grant should be a separate line item. Ettinger suggested that Sculpture Magazine be passed to City Council members. The Commission requested that a plan for promoting public art for Cupertino and discussion of the focus of the commission for fiscal year 90-91 be on the July agenda. OLD BUSINESS Nei-itage_parade discussion -- Steele reported that she has located an antique car for the parade, however, she will not be here during that time to coordinate the event. The commission decided to obtain a banner that could be used afterward across Stevens Creek Blvd. They also want to obtain small banners to represent each of the arts. Harry will check another source for an antique car. The commission would like De Anza art students to carry the banner and other citizens and council members who support the arts to march with the commission. Hollimon will call Barb Koppel to confirm the commission's participation in the parade. Ramsay made a motion to approve an expenditure of no more than $500 from the current budget for promotional materials for the Heritage Day Parade Sept. 22; Steele seconded and the motion passed unanimously. ® NEW BUSINESS Discussion of formation of a fund-raising committee -- Steele reported that a committee could be formed to work with the business committee and be a source for all other committees. The commission discussed the appropriate name for the committee and whether they should c4eck city policy and legality of fund-raising. The commission requested hat discussion of fund-raising be on the July agenda. Ramsay made a motion that the FAC create a Development Committee for the purpose of investigating funding resources for the commission's projects; Harry seconded and the motion passed unanimously. The members will include Steele, Lerner and Hollimon. Steele noted that she will meet with Trish Steinhardt and report at the next meeting. She requested that Development m-omeittee be added to Committee Reports on the agenda. Discussion of R,olicy for co-sponsorship of events -- Commission members discussed whether they should sponsor ongoing or one-time events. They will discuss the ramifications further with Steve Dowling. Each commissioner will call his or her liaison city to investigate their policy of co-sponsorship. Proposal for aquisition of a piano -- Ettinger distributed a proposal from the Business Relations Committee on acquiring a piano. The commission reviewed and made changes to the document. . The committee will continue to research pianos. Steele suggested identifying piano teachers in Cupertino and the number of students. Ettinger reported on bumper stickers for the FAC that will read, "Cupertino cares about the arts" with the city motion. She will order 500 at a cost of .46 each and will contact Laura Newman regarding processing. Selection of a new Grants Commi.ttee -- The new committee will consist of Ettinger, Harry and Ramsay. Resort of City Connect Meeting -- Ettinger's report was postponed to ®July. Ramsay reported on the meeting entitled "Communications in Print. " Suggestions at the session included redoing the commission brochure professionally with a graphic designer and using a project estimate sheet for all jobs. The commission requested that discussion of adoption of mission statement be on the July agenda. Proposal for art in public places -- Ramsay presented a report to the FAC from the Public Art Committee. The commission discussed when to return to the City Council with another proposal. They will wait a few months, use the current proposal as a basis and return to the City Council before January. COMMITTEE REPORTS Art in City Hall -- This report was taken out of order. Steele reported on the Fine Arts League Newsletter, that Art in the Park will be held Sunday, Sept. 16 and that there will be a picnic in the park Aug. 12. She showed a video of Ch. 30's Cupertino Magazine. Steele noted that the City Hall photos are being framed. Artist's Awards -- Hollimon showed a photo of the student award. The commission will decide on award protocol before February. Grants -- Lerner reported that the library mural dedication will be July 23 at 7:30 p.m. He would like to promote the new grants cycle through press releases in the art section of local papers including Metro *and SF Focus and would like Krey to develop a flyer for the new grants cycle to be posted at music and art stores. CMISSLOM Bug= Harry noted that the new Cupertino 816=0ntarY School District superintendent Is Pat Lamson and that she is a supporter of the arts. Ettinger reported on the display at the Asian Art Museum 2f art by Yani and the Amish quilt display at the De Young Museum. Ramsay reported on the Harlequin Gallery at the Fairmont and Katia wCoste. She noted that Flint Center has begun its new community series. Hollimon requested an attendee for the Mayor's luncheon Monday, July 9. Harry volunteered. She noted that the deadline to have items put in the FAC packet is the Monday a week before the Tuesday meetings. AWOURNMENT Stcinger moved to adjourn the meeting at 9:37 p.m. ; Ramsay seconded and the motion passed unanimously. ATTEST: APPROVED: �1 - City ClerkChairpersoif FINE ARTS COMMISSION Regular Meeting -- July 24, 1990 Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:30 p.m. by Chairperson Roberta Hollimon. ROLL CALL Commissioners Present: Hollimon, Nancy Steele, Val Ramsay and Sheila Ettinger Commissioners Absent: Robert Lerner, Deborah Arden and Doris Harry Staff Present% Donna Krey and Susan Robinson APPROVAL OF MINUTES FOR JUNE 26 1990 MEETING Hollimon asked that that the paragraph under old business be changed to read, ". . .to confirm the commission's participation in the parade." Ramsay moved to accept the minutes as corrected contingent upon staff checking the tape in regard to Lerner's report on grants promotion; Ettinger seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Hollimon distributed an invitation to the San Jose Symphony Conductor's Circle Dinner, a notice on the art exhibition by the Arts Council of Santa Clara County, a press release by Joanne Tanner regarding the Sept. 16 concert and a thank you from Diane Snow. Other items included notices on the San Jose New World Festival Aug. 3, the Asian American Dance Collective Newsletter, a thank you from the Euphrat Gallery, copy of a letter from Jan Rindfleisch, an early-bird registration to California Confederation of the Arts, a goals committee notice, a thank you from President De Hart of De Anza College and a Children's Mural Dedication flyer. Krey submitted a Tapestry in Talent flyer. Hollimon requested that discussion of goals committee recommendations be on the next agenda and that a committee could look at the suggestions and form a response. STAFF REPORT Krey reported that on her vacation she passed through Chemainus, British Columbia known as the "town of murals." She submitted photos and a brochure of the murals. Krey noted that Barbara Rogers suggested the Chairman of the Library Commission meet with the PAC Chairman to find ways to promote art in the library. A copy of the budget through July 30 was distributed. The FAC spent 73.5% of last year's total budget. The City Council aproved the 1990-91 budget 2% over operating expenditures. This year, unspent money will carry over to a reserve fund for the FAC. OLD MUSINESS ® Art in public places -- Ramsay noted that the committee did not meet in June but will prepare another approach to be presented in Nov. or Jan. to the City Council. She will call a strategy meeting for this month. Discussion of fundraising -- Delayed to Aug. Agenda FINE ARTS COMMISSION MINUTES 4 of 9 1987-OCT. 1995 NEW BUSYNESS Plan or prom_oting RIAblic art in Cupertino -- Ettinger reported on the Arts Council_ workshop regarding private industry funding of art She submitted a book on art in public places and discussed the City of Brea's policy of direct contribution to art by business. She noted that Sunnyvale has a committee made up of art, planning and business people and she mentioned a policy f.om the City of Escondido. Ettinger would like a committee to begin looking into an art policy. The commission discussed ideas for the arrangement of the committee. The FAC decided that the Business Relations Committee can begin putting the material together and be a resource to the Public Art Committee. Ettinger will act as a liaison to both committees. Discuss focus of commission for fiscal near 90-91 -- Hollimon reviewed yearly goals in light of the City Counil budget cuts. Current goals call for a performing arts event, a distinguished artist's award, an outdoor sculpture, establishing a city hall art collection, a program for business contribution and to tie together arts organizations in Cupertino to promote inter-city dialogue. The commission noted that they would like to pursue the purchase of an outdoor sculpture and discussed obtaining insurance for loaned art. Krey will speak w_.th Barbara Brown regarding obtaining insurance by the city so more artists could loan art. The commission requested that insurance on loaned art and private funding of public art be included in the Aug. Agenda. Hollimon noted that next year's budget proposals must be to Krey by early March. Discussion of mission statement adoption -- Hollimon passed out the vision statement from the City Connect workshop, asking the FAC to adopt the statement, which was done unanimously. Hollimon then asked how to get the City Council to adopt the statement. Krey suggested a resolution to include the vision statement wording. She will draw up a resolution for FAC adoption next month, then forward it to the City Council. Hollimon asked that discussion of mission statement adoption be on the next agenda and that the resolution be. included in the next packet. COAT ITTEE REPORTS Public Art Policy -- Ramsay reported that she attended the symposiur: on public art by Jan Rindfleisch. The purpose was to solicit ideas for a significant exhibit for the gallery in the Fall. They listed ideas for the exhibit, reviewed the purposes of public art and discussed art in downtown San Jose. Ramsay suggested that the commission use a public meeting or symposium for future FAC projects. Business Relations -- Ettinger noted that funding for bumper stickers will go out of this year's budget and Krey will finish its design. Art in City Hall -- Steele said that the historical photos have been completed and will be hung Thursday. Grants -- Ettinger discussed ways of publicizing grants. Krey will do a flyer to be placed locally, an article will be placed in the Cupertino Scene to come out in September and press releases will be distributed. The commission asked that a copy of the press release be mailed to Lawrence Thoo of SC County Arts Council. The commission would like a form letter to go to those not receiving grants and will develop a follow-up procedure for contacting those rejected for grants. Krey will find the old form letter for those grants applicants turned down. Hollimon noted that a form letter should go out to all rejected candidates and that any personal contact should be up to the committee's discretion. She asked that the grants committee work on a new system and write it up to be included in the binder. Television -- Steele reported that a group of producers formerly of Channel 6 in Los Gatos have offered to produce the PAC program. However, a since they are not residents of Cupertino, they would like FAC co-sponsorship to use Access facilities. They would want to produce a variety of programs besides those for the FAC. The commission requested that development of co-sponsorship policy be on the Aug. agenda. COMMISSIONER REPORTS Following discussion the commission requested that the word liaisons be added to commissioner reports on future agendas. Steele reported that she is planning the re-enactment of the ratification of the Bill of Rights to take place next year. The Bicentennial Commission will begin meeting in October to make plans. she noted that many F;.: members will be gone for the Heritage Parade and that a member must be found to handle it or the entry must be withdrawn. Steele will contact other FAC members and call to cancel if necessary. Steele researched a banner at Signorama and found that a 3 x 32 foot banner with up to three colors would cost $700. She will check other { locations. Krey suggested checking with the Chamber of Commerce. ' Ettinger reported that the CYS has requested information on - ® co-sponsorship and that the poetry contest was good publicity for the FAC. She noted that at the City Connect meeting San Jose was considering a gallery where proposals for public art would be exhibited for a period of time. Ramsay discussed the City of San Jose method of co-sponsorship. She noted that they have contractural agreements with permits for fairs, parades and other events but do not actually co-sponsor groups. Hollimon reported on the Mayor's lunch. Subjects included a possible tax measure for the Nov. ballot to acquire land and upgrade youth sports facilities. The Mayor has also established a Child Care Task Force and a report will be presented in September. Ramsay reported for the record that s-he, Lerner and Ramsay attended the children's library mural dedication ceremony. ADJOURNMENT Ettinger moved to adjourn the meeting at 9:20 p.m. ; Steele seconded and the motion passed unanimously. ATTEST: APPROVED: City Clerkehairperson •'c ;fz 7' FINE ARTS COMMISSION ® Regular Meeting -- August 28, 1990 Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:30 p.m. by Chairperson Roberta Hollimon. Y ROLL CALL Commissioners Present: Hollimon, Robert Lerner, Sheila Ettinger, Deboran $} Arden, Val Ramsay (Doris Harry arrived at 7:35 p.m. ) Commissioners Absent: Nancy Steele W Staff Present: Donna Krey and Susan Robinson APPROVAL OF MINUTES FOR JULY 24, 1990 MEETING Ettinger requested that the words "throughout the city" be deleted from the first sentence under new business. Ettinger moved to accept the minutes as corrected; Arden seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Hollimon passed out the latest edition of Sculpture Magazine and noted that the renewal has been received. She distributed Cal. Arts Council ® letters, an art poster and communications and a flyer from the Welch Choir. Arden handed out pictures entitled "The Foundling" and Krey distributed the final evaluation from the Thompson Trio and Arts Council of SC County annual summary. STAFF REPORT Krey distributed the new FAC bumper stickers and noted that she has distributed eight to ten grants applications and has heard announcements on the radio and in the newspaper. She noted that the lobby sculpture has been removed and that each Wed. on Ch. 53 an arts program from the National Gallery will be aired. She invited FAC members to introduce and localize the various segments and said that Heritage Cablevision now gets channel 53 on 35-B. She found the letter to rejected grants applicants for future use by the FAC. OLD BUSINESS Discussion of Heritage Parade -- Hollimon reported for Steele that the Fine Arts Commission will no longer have an entry in the Heritage Parade. Discussion of fund-raising -- Hollimon reported for Steele on the Fund-raising Committee meeting. They would like guidance from the City Council on how to proceed with fund-raising in the city. At Krey's suggestion, thay will ask Finance Director Blaine Snyder to attend their next meeting. Following this they will draft a proposal and then will approach City Council. Krey will ask Snyder to attend the September FAC ® meeting. NEW BUSINESS Discussion of insurance on loaned art -- Krey reported on her meetings with Barbara Brown and ABAG noting that loaned art is covered under the city's property insurance but an independent appraiser is needed ' to evaluate the art. The city attorney will take out the wording stating that an artist must provide their own insurance. Goals Committee recommendations -- Hollimon stated that this committee will meet Sept. 25 and requested that Goals Committee recommendations be included on the next agenda. Discussion of private funding of public art -- Ettinger referred the commission to her document in the packet on private funding of public art. The commission reviewed the document and made content and wording suggestions. Some questions included whether donations of pubic art should be mandatory or voluntary and where the art should be located. Arden noted that the guidelines and criteria should be more specific. Krey noted that the Planning Commission has only required public art of one developer thus far in Cupertino and that the. key is getting the commissions to work together. Krey will present information on private funding of public art in an oral staff report to the City Council at their next meeting. Discussion of cosponsorship policy -- Hollimon noted her discussion with Mike O'Dowd regarding parks and recreation's policy on cosponsorship. She referred commissioners to her draft of the cosponsorship policy included in the packet which contains sections from the parks and rec. policy. The commissioners reviewed the draft and changed the deadline to the loth of the month for consideration at the next meeting. Lerner will develop the introduction for the cosponsorship policy and Arden will work with Hollimon to complete the application form to be included in the next packet. Hollimon requested that this item be included on the next agenda. Resolution for adoption of vision statement -- Harry referred commissioners to the vision statement resolution included in the packet. ® Harry then moved to adopt the resolution and have it sent to City Council for considerations Lerner seconded and the motion passed unanimously. The resolution will go to the City Council meeting in two meetings. During oral communications at the Sept. 4 City Council meeting FAC members will make a statement regarding the vision statement and present bumper stickers to City Council members. Discussion of hosting Arts Council workshop -- Hollimon noted that the Quinlan Center is available Fri. , Sept. 21 at noon and requested the FAC's approval to host the City Connect Workshop brown bag lunch. Arden moved to host the Arts Council workshop in Sept. sEttinger seconded and the motion passed unanimously. COMMITTEE REPORTS Public Art Committee -- Ramsay reported that the committee met to discuss the new proposal for promoting arts acquisitions to the City Council. She handed out a report from the meeting Aug. 21. Items discussed included developing a fact sheet on public arts support in Santa Clara Valley, publishing a survey for public art locations in the Scene and documenting public art in Cupertino. Krey noted that surveys in the Scene have had a low response rate in the past. Other suggestions included developing a policy for business funding public art, developing a public relations program, arranging a montage on the FAC by Ch. 30, arranging a breakfast meeting with Parks and Recreation members and founding the "Cupertino Friends of the Arts." The committee requested a list of Goals Committee members so they can send them a copy of the vision statement. Business Relations -- Ettinger noted the arrival of the bumper stickers. Before the next FAC meeting the committee plans to visit one or two businesses in Cupertino. . Art in City Mall -- The committee noted that the pictures have been hung and lightinc for the mural is not up but is ordered. Grants -- Harry will mail flyers to former artist award recipiae.ts. Krey sent out press releases on the grants and a copy of the flyer will go in the City Council packet. Development -- Harry noted a "Gifts to Share" catalogue. COMMISSIONER REPORTS Ramsay asked that a decision on who will attend the Cal. Confederation of the Arts meeting in Nov. be on the Sept. agenda. Ettinger showed a handout on how to contact congressional members. Harry reported that Sunnyvale is working on their arts 10 year plan. she noted that while in Virginia she saw the Annenburg Collection and Jasper Johns exhibit. Arden stated that the Euphrat goals will go in the next packet and that Glen Rogers Perotto will set up a demonstration of printmaking for those FAC members who would like to attend in October. Hollimon reported on a water sculpture she saw while in Washington D.C. , that there is no mayor's lunch this month and that she mailed in an NEA postcard to the President. She requested that sending a letter to legislatures and/or the President regarding the NEA be on the next agenda. ADJOURNMENT Ettinger moved to adjourn the meeting at 9:20 p.m. ; Lerner seconded and the motion passed unanimously. ATTEST: APPROVED: 1-2 City Clerk Chairperson y a- FINE ARTS CO MISSION Regular Meeting--Sept. 25, 1990 Cupertino City Hall MINUTES_ CALL TO ORDER The meeting was called to order by chairman Roberta Hollimon at 7:30 p.m. ROLL CALL Commissioners present: Hollimon, Sheila Ettinger, Doris Harry, Deborah Arden, Val Ramsay, Nancy Steele and Robert Lerner (arrived at 8 p.m. ) . Commissioners absent: None Staff present: Donna Krey and Blaine Snyder APPROVAL OF MINUTES Ettinger requested the insertion of two phrases on page three. The words "for mural" will be added in regard to the lighting -in City Hall and the words "artist award" will refer to former recipients receiving flyers. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Referring to newspaper clippings in the packet, Arden suggested letters of congratulations from the Fine Arts Commission be sent to local artists who achieve distinction, mentioning Zoe Adorno of Cupertino. Members agreed ® Hollimon should write a letter to the artist and include a grant application. Arden also suggested the Public Art Committee investigate how the City of Grand Rapids received Federal funding for a work of public art. Members agreed. Krey read a letter from Karen Lynn, special projects producer at KNTV, who praised the last chamber music concert at the community center and those responsible for coordinating the event. Hollimon passed out information about cultural events in the area and the latest issue of Sculpture magazine. STAFF REPORT Krey reported the Civic Service Awards ceremony will be Nov. 1 at the community center and that two people, Vicky O'Brien and Genevieve Ziegler, would be honored for cultural arts. She also said the mural lighting was nearly ready to be installed and that the artist would be coming in November to seal the painting. Krey also informed the commission that the City Council adopted the FAC-recommended vision statement at a meeting Sept. 17. t� us-c-US3ION OF PUMn-RAISINGJB4IDGE'd� Blaine Snyder, finance director, answered questions from commissioners on ghat restrictions the city has on fund-raising activities. He stated that the city can set up a trust fund for PAC specific projects, but the City Council must be made aware of •the activity and could, at any time, use the funds for other things, if necessary. Snyder spoke about Prop. 4, which does not allow government agencies to make a profit, but indicated overhead costs could be added to actual costs. This extra money could be kept in a separate account and the FAC would ask the council each year to deposit monies earned into a reserve fund. Again, he stressed, the funds would be up to council discretion. Hollimon said she would research further the idea of using the Santa Clara County arts Council as a repository for FAC-earned funds. On soliciting donations from businesses, Snyder again said the council should be kept informed of FAC's intentions, whether seeking donations for funding or for public artworks. Harry asked if a reserve fund could earn interest and Snyder replied that he was opposed to the idea because a certain amount of work goes into maintaining the fund, but it was possible. Hollimon said the first thing to do was to formulate a plan for a specific project, such as obtaining a piano for the community center and present it to the council. Commissioners agreed that fund-raising guidelines should be drawn up for themselves. By consensus, the Business Relations Committee will outline a proposal for the piano, to be discussed at the October meeting. The Public Art Committee will develop a plan for soliciting funding from outside sources for public art. This item will be discussed at the November PAC meeting. ADOPTION OF CO-SPONSORSHIP -POLICY Commissioners reviewed a policy and application form developed by Hollimon and made minor wording changes. Before the policy is adopted, Hollimon will get clarification from the Parks and Rec department regarding required use and fund-raising fees. Krey will ask the city attorney if the PAC needs to have co-sponsored groups sign a waiver of liability. This item will appear again on the October agenda. CALIFORNIA CONFEDERATION OF ARTS CONFERENCE The conference takes place Nov. 14-17 in Los Angeles and Hollimon suggested setting aside $400 for someone to *attend. Several commissioners expressed interest in going. Hollimon said whoever confirmed first would receive the available funding. Ettinger made a motion allocating $400 for the conference; Arden seconded and the motion passed unanimously. GOALS COMMITTEE RECOMMENDATIONS Hollimon explained that the city's Goals Committee was meeting with councilmembers and commission representatives for a preliminary look at the "vision" drawn up by the Goals Committee in relation to Cupertino's General Plan. She indicated that the arts were not often mentioned in the Goals Committee report and went through, reading passages where art-related phrases could be inserted. Because the meeting was taking place a day later, commissioners commented on the short time they had to read the report and offer input. By consensus, they authorized Hollimon to suggest places in the report where the arts could fit in. Ramsay said Hollimon should present in writing the inserted arts statements. Hollimon said she didn't think she 0 would have time, but would try before the meeting took place. LrEGrALA= REGAR®ZNG N� Hollimon said she called a hotline for information and was told that a compromise proposal, the Hatch compromise, was before the Senate. The bill removes the cos,troversial "content restriction" but states that artworks found obscene by a court must have funding returned to the NEA (National ®Endowment for the Arts) and the artist may not apply again for three years. Ramsay made a motion that Hollimon FAX a latter to Senator Pete Wilson requesting he support the Hatch compromise and that a similar letter be sent to Congressman Tom Campbell, requesting his continued support of similar legislation. Steele seconded and the motion passed unanimously. Hollimon volunteered to follow up the FAX with a mailed letter, including an FAC bumper sticker in the envelope. �QMMITTEE REPORTS The Public Art Committee will request that sculptor Chris Boissevain lend a piece of sculpture to the city for display in City Hall. Business Relations will meet to develop a proposal for the piano. Grants committee member Ettinger reported that 13 applicationshave been received, with requests totaling nearly $80, 000. Grant proposals ranged from about $600 to $50,000. She said a formal recommendation will come before the commission at its next meeting. Steele asked the commission to consider what direction to "sake with the Television Committee, saying interest in devoting time to Channel 30 productions had waned. Krey suggested keeping the committee for special Channel 30 projects and for ongoing spots with the Channel 53. Committee members will meet and discuss doing introductions for Channel 53 art-related programs. COMMISSIONER REPORTSILIAISONS Arden announced that she will obtain copies of the Euphrat's annual report and distribute them to FAC members and the city council. She also said she would be in touch with the City of Los Gatos to find out where they are locating several pieces of large sculpture recently acquired. Harry said she attended the Sausalito Art Festival, which is highly recommended and is not patterned after a crafts festival. She also mentioned a symphony concert in San Francisco, put on strictly for residents of that city, saying it was something to think about. Steele reported on a trip to Mammoth Mountain, where a 7,000-pound sculpture of a wooly mammoth was being dedicated. She offered to obtain further information on how the project was commissioned. Ettinger stated that a meeting will be held between Caron Blinicx of De Anza College, Hollimon, Steele and herself to discuss the FAC co-sponsore-I summer 1991 event at the college. Krey will reserve a conference room at City Hall for the Oct. 2 meeting. Ramsay displayed promotional materials from various arts organizations and galleries. Hollimon reported on the Mayor's Lunch, saying that ASAC is looking into the city's sign ordinance and that Cupertino has signed a memorandum of understanding with the Traffic Authority on the 280/85 interchange. She also spoke about Joanne Tanner's chamber music concert, reporting that it was a very successful and professional event, with abut 120 attending. Hollimon said the community center also received praise from those attending the FAC--hosted Arts Council meeting and she may be coming back to the FAC with a proposal to host another such meeting. ® ADJOURNMENT Ettinger moved to adjourn the meeting at 9:25 p.m. ; Steele seconded and the motion passed unanimously. Fine Arts Commission September 25, 1990 ATTEST: APPROVED: City Clerk -P'- 'h-a-lir;-persnn FINE ARTS COMMISSION Regular Meeting -- Oct. 23, 1990 Cupertino City Hall MINUTES CALL TO OR Ei B The meeting was called to order by chairman Roberta Hollimon at 7:30 p.m. ROLL CALL Commissioners present: Hollimon, Sheila Ettinger, Nancy Steele, Deborah Arden, Doris Harry, (Val Ramsay entered at 7:10 p.m. and Robert Lerner arrived at 7:50 p.m. ) Commissioners absent: None Staff present: Susan Robinson Guests: Brenda Narise APPROVAL OF MINUTES Arden requested that the word application be changed to applications under Committee reports on the last page. Ettinger made a motion to approve the minutes as corrected; Arden seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Hollimon requested information about the July/Aug. Sculpture magazine, as the library has not received it. The commission suggested checking with city council members as it is being distributed to them. Hollimon noted that a thank you 'or the chamber music concert was received and that a copy will be sent to city council. A final evaluation from Joanne Tanner was also received. Hollimon dist -ibuted a copy of a memo to staff on a meeting she attended with staff members regarding an upcoming goals committee meeting and requested that a discussion of the goals meeting be on the next agenda. Hollimon passed out information about numerous cultural events as well as copies of letters to Congressman Campbell and Senator Wilson. She distributed a related newspaper article oaf a House vote regarding arts funding. CALAA minutes were distributed and Hollimon noted a regional meeting in Palo Alto on Mon. , Nov 5 and requested that someone attend. Hollimon asked that a discussion of appointing a representative to CALAA be on the next agenda. The California Confederation of the Arts ballot was distributed and Hollimon noted that money is available to attend the conference, as Harry can no longer attend. STAFF REPORT Robinson noted that this will be her final meeting as she is expecting a baby the first week of December. ADOPTION OF CO-SPONSORSHIP POLICY Hollimon reported that this item has been delayed due to the need to meet with Barbara Brown and the city attorney regarding insurance and requested that adoption of co-sponsorship policy be on the Nov. agenda. FUNDING PROPOSAL FOR PIANO Ettinger submitted a packet with a proposal for the purchase of a piano as requested at the last meeting and a list of business contacts. She noted that the only change is the date. The commission would hike Donna Krey's assistance in approaching the city council for guidelines on this issue. The commission reviewed the document. Arden made a motion that the commission submit this proposal for funding of a piano for the Quinlan Community Center to City Council for their approval and direction; Ettinger seconded and the motion passed unanimously. RECOMMENDATIONS FOR GRANT RECIPIENTS The grants committee submitted a list of the 13 grant requests received including money requested and the amount recommended if any. The committee briefly reviewed the grant requests and explained the reasons for their recommendations. Lerner questioned the recommendation of grant money to Sculptor Chris Boussevain. He noted concerns about the value of the photos, paying for a piece of loaned art and the length of the loan to the city. Following discussion, Arden moved to accept the recommendation of the grants committee of the seven recipients; Steele seconded and the motion passed unanimously. DISCUSS MEETING DATES OF NOV. DEC. Hollimon noted that the normal meeting date in Nov. would be Nov. 27 following Thanksgiving. The commission agreed to meet at the regular meeting date in Nov. She noted that the December meeting, however, falls on Christmas night. Harry suggested taking the month of Dec. off, however it will be the final meeting for two commissioners. The commission discussed various alternatives and finally agreed to hold the meeting Dec. 18, with one abstention from Lerner as it is his birthday. DE ANZA CULTURAL CENTER Arden reported that plans are underway to establish funding for a cultural center at De Anza College and suggested that the commission go on record in favor of a cultural center, encouraging participation by civic leaders. Hollimon suggested having Krey write a resolution in support of the De Anza Cultural Center. The commission agreed that Krey should write the resolution and bring it to the Nov. meeting and requested that a resolution in support of the De Anza Cultural Center be on the Nov. agenda. COMMITTEE REPORTS Ramsay reported that the Public Art Committee would like to obtain information on how Grand Rapids received federal funding for a work of public art. Hollimon noted under Business Relations that the Arts Council is not secure about handling money from a city and that it does not sound promising. The commission decided not to pursue the matter further i Under Art in City Hall, Ramsay noted that they are interested n a particular bronze sculpture by Boussevain. He has agreed to come to City Hall in order to make a recommendation on the appropriate height. The Special Events Committee completed their project, however Ettinger reported on a meeting with Caron Blinick about city sponsorship of a special event at De Anza College. She noted that the problem was funding on both sides. They have decided on a one and a half hour performance on a Sat. afternoon, however the timing of the: event is still under discussion. The commission requested that mural be removed from committee reports but that they would still like the poster project continued under Art in City Hall or Business Relations. COMMISSIONER REPORTS AND LIAISONS Under Ettinger's report the commission discussed the letter from Barbara Rogers on the mayor's luncheons. Ettinger noted that it is difficult to attend for those who work. Others expressed the importance of communicating with other commissioners, the mayor and city staff at the luncheons. Ramsay passed out several cultural event flyers and photos taken at a previous FAC meeting. Hollimon reported on the Goals Committee Meeting she attended. She was particularly impressed by the facillitator and recorder in attendance, who artistically represented all .ideas presented. Hollimon said that the idea of a grand bled. in Cupertino was positively received, especially by Marshall Goldman. Hollimon also reported that a new theatre in Mountain View will have its first event Feb. 2 and passed out information on the theatre as well as a report from Cal. Arts Council. Lerner noted that he attended the Risca Welsh Choir performance at the Quinlan Center. He said it was long but entertaining and that it worked well in the facility. Arden commented that in her research of a 17th Century sculpture she found it intriguing that the feelings of outrage expressed at its unveiling were much the same as those heard today about controversial artists. ADJOURNMENT Ettinger made a motion to adjourn the meeting at 8:45 p.m. ; Arden seconded and the motion passed unanimously. ATTEST: APPROVED: . City ClerV Chairperson FINE ARTS COMMISSION Regular Meeting--Nov. 27, 1990 `�• Cupertino City Hall MINUTES CALL TO ORDER The meeting was called to order at 7:30 p.m. by chairman Roberta Hollimon. ROLL CALL Commissioners present: Hollimon, Sheila Ettinger, Deborah Arden, Robert Lerner, Doris Harry, Val Ramsay (entered. 7:40 p.m. ) and Nancy Steele (arrived 8:10 p.m. ) . Commissioners absent: None Staff present: Donna Krey Guests: Steven DeKold APPROVAL OF MINUTES Arden made a motion to approve the minutes as written; Ettinger seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Hollimon distributed a number of announcements and letters relating to arts groups and activities, including letters from legislators Pete Wilson and Tom Campbell on censorship of NEA grants. Campbell's letter expressed strong support for no censorship; Wilson's did not. Both letters were written as responses to FAC correspondence urging the elected representatives to vote against art censorship. STAFF REPORT Krey told commissioners that the City Council had approved Sobrato/Apple development of the former Motorola site and that a condition for the large office complex involves placing public art on the property. She noted that the FAC will play a major role in determining the type of art and its accessibility when the site is developed. Krey also told commissioners that plans for acquiring a piano for the community center had been approved by the council. She suggested exploring the idea of obtaining a grant from the Daytcn Hudson Company (Mervyns, Target) , which often offers community grants for arts projects. ADOPTION OF CO-SPONSORSHIP POLICY Hollimon distributed a revised copy of the p,�iicy. Commissioners made some minor changes and Lerner made a motion to approve the policy with those amendments. Ramsay seconded and the motion passed unanimously. DISCUSSION OF DECEMBER MEETING Hollimon reminded commissioners that the December meeting date had been changed from Dec. 25 to Dec. 18, but she was aware that three members of the FAC could not be present on that new date. She also said the large conference room would not be available. Ramsay moved to cancel the December meeting; Harry seconded and the motion passed unanimously. 9 PUBLIC ART JOINT MEETING f Two representatives of three commissions--FAC, ASAC and planning--will meet Dec. 5 to discuss the FAC's guidelines for public art and what projects would be candidates for public art. Also on the agenda for that ® meeting, said Hollimon, is a dicaussion on how public art goals can be incorporated into the city's General Plan. Hollimon and Ettinger are the representatives from FAC. APPOINTMENT OF CALAA REPRESENTATIVE Commissioners appointed Harry as the representative to the California Association of Local Arts Agencies. DE ANZA CULTURAL CENTER RESOLUTIOd+t Krey told commissioners it would be appropriate to ask the city council for a proclamation applauding the new facility at De Anza upon its completion. In the meantime, Hollimon will draft a letter of support to the college, on behalf of the FAC. .Ramsay made a motion calling for the FAC to request the council's proclamation when the cultural center is finished; Ettinger seconded and it passed. unanimously. SISTER CITY DISPLAY ITEMS Arden reported that she has seen additional gifts of photographs and a flag presented to Cupertino by the city of Toyokawa. She said the acid mats on the framed photographs would not last long and the pictures will fade as well. She recommended displaying one or two photographs on easels in the Japanese display case, and placing the flag on a pole next to the case. The remaining pictures, she said, should be hung in either the community center or sports center. Arden also said the community center should have a hanging system to protect the walls when the Fine Arts League displays its artwork. She said she would be happy to work with city staff in implementing the system. Steele volunteered to work with Krey in adding the items to the display cases, along with other pieces that will go in the Russia case. PROPOSAL FROM JOANNE TANNER Hollimon summarized the proposal which asked for three concerts to be presented by the Cupertino Chamber Players. The concerts would be co-sponsored by the FAC and an admission fee would be charged, in the hope that the project would break even. The FAC would be responsible for making up any deficit. Commissioners expressed concerns about the proposal. Ettinger said one group should not be favored over another; Arden felt the FAC needed assurance that the concerts would at least break even; Harry said FAC grants are designed for this type of thing and Tanner should apply for one. By consensus, the FAC determined that they could co-sponsor the project, thus allowing the Chamber Players to have free use of the community center, but that they would not assume any financial obligation. Hollimon will contact Tanner about the decision and offer some suggestions for raising funds. COMMITTEE REPORTS Public Art: Ramsay distributed a report on soliciting funding for arts activities from outside sources. Emphasized in the report was the recommendation to establish a Friends of the Arts type of committee, made up of community leaders, art collectors and others. Formation of the committee will be discussed at the January weeting. R Other recommendations in the report included designating two sub-committees under the Public Art Committee--Permanent Arts Acquisitions and Loaned Arts Program--and developing a flow chart shoving the relationships among various committees. Easiness Relations: Ettinger said the committee will meet with parks and recreation staff to determine what kind of piano to acquire. Lerner said in the event that funds could not be raised, the FAC may wish to look into renting a piano and requiring a user fee to pay for that cost. Art in City Hall: No report. Special Events: Ettinger and Hollimon met with Caron Blinick of De Anza to discuss a joint event at the college, but found that neither the FAC or De Anza had the financial resources to cover such an event. It was decided that Blinick would ask football players about the possibility of hosting a demonstration 149er football game and a symphonic brass ensemble would entertain at halftime. Proceeds from such an event would go toward arts activities in Cupertino. Artist's Awar* No report. Grants:_ Krey will publicize the availability of grants applications and deadlines in both January and February Cupertino Scenes. She will also re-do the flyer used during the last granting period and see that Ettinger receives copies for distribution. Krey will mail press releases to all local media, including arts-related publications. Television: No report. DeveloAment: No report. COMMISSIONER REPORTS AND LIAISONS Ramsay displayed a new publication for downtown San Jose, calling attention to arts related articles. Hollimon reported on the Mayor's lunch, telling commissioners about a new computer-based carpooling system planned by the Energy Commission and an eight-point work plan developed by Parks and Recreation. She also said she will organize a tour of public art within the City of Mountain view in January and will contact commissioners to see if they are interested. ADJOURNMENT Ramsay made a motion to adjourn the meeting at 8:53 p.m. ; Steele seconded and the motion passed unanimously. The next FAC meeting will take place Jan. 22, 1991. ATTES' APPROVED: ity Clerk Chairperson . FM ARTS CMUSSION Regular Meetings-Jan. 22, 1991 Cupertino City Hall MINUTES CALL TO ®RM The meeting was called to order at 7:30 p.m. by chairman Roberta Hollimon. ROLL CALL Commissioners present: Hollimon, Sheila Ettinger, Doris Harry, Frank Jelinch, Robert Lerner (entered 7:35 p.m.) . Commissioners absent: None Staff present: Donna Krey Laura Domondon APPROVAL OF MINUT1 Ettinger requested a change on page 3. The words "college officials" will be replaced by "football players" in regards to a possibility of hosting a demonstration 149er football game. Harry made a motion to approve the minutes as corrected; Ettinger seconded and the motion passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS Hollimon distributed a number of announcements and letters relating to arts groups and activities. STAFF REPORT ® Krey reported that the public works department requested bids for the mural lights and received only one. She said City Engineer Travice Whitten advised her that the bid needs to be revised. The new bid should be submitted by the end of the week. Krey also said that the Si Mercury News will publish a large article about the Grants program and vacant seats on the Fine Arts Commission. The article should be in the Jan. 23rd issue, Krey told commissioners that the City of Santa Clara implemented a program via residents utility bills in 1990 which solicits money for arts programs and other community projects. She suggested that the commission may want to consider doing the same. Krey mentioned that the city will accept applications for the Fine Arts Commission until Feb. it for two vacant seats. Jelinch suggested that the city include student members or student advisors on the commission. Ettinger said students could be from De Anza College. The possibility of including students as advisors will be discussed at the February meeting. DISCUSSION N- FORMATION OF FRIENDS OF THE ARTS COMMITTEE Jelinch offered to help set up a Friends of the Arts Committee and shared his experience with an Arts committee he previously headed. Krey said that she could include information about the formation of that committee in the March Scene. Hollimon suggested that by the next meeting there . should be a preliminary brainstorm of the future committee's foundation. Lerner and Jelinch will be in charge of setting down some possible ® guidelines. Results from their meeting will be discussed at the February ® meeting. Exploration of Friends of the Arts Committee (public forum) will be discussed at the March meeting. Ap INTEW of DE )_FN 4PP .A►RT 22LICX Hollimon and Ettinger met with representatives from the Planning, Parks and Recreation and ASAC Commissions to discuss requirements and a policy for public art at major developments. Hollimon said the Fine Arts Commission was asked to draft that policy which will be approved by the larger group. Lerner suggested that the Art in Public Places committee should be responsible for the policy. Hollimon said the committee would get together and bring the policy before the FAC for discussion. REDEFINITIQ& OF COMMITTEERE SPOIJSIBILITIES/CCMMITTEE AEE91 TTMEId°t°S Hollimon lead the discussion of the committee responsibilities and members. The commissioners decided to combine some committees. The new groups and responsibilities are as follows: a. Art in Public Places (combined with Art in City Tull) - write policies, solicit contributions, maintain the display cases, mural and loaned art. b. Business Relations and Development - solicit contributions from the business community. Presently concentrating on acquiring a piano for the Quinlan Community Center. c. Special Events (including Artist's Award) - sponsors large community events, honors citizens/individuals for artistic ability. d. Grants - responsible for grants awards given twice a year e. Directories (including Facilities Directory, Artists Directory and Historical Archives) - update directories. Members: a. Art in Public Places: Ettinger, Hollimon, JOAnch b. Business Relations and Development: Ettinger, Hollimon, Lerner c. Special Events/Artist Awards: Harry, Lerner, new member d. Grants: Harry, Hollimon, Jelinch e. Artists Directory/Facilities Directory/Historical Archives: Ettinger E ECTIQU OF CHAIRMAN AND VICE-CHAIRM Lerner nominated Ettinger for Chairman, Hollimon seconded the motion. Jelinch moved to close the nominations: Hollimon seconded and the motion to elect Ettinger as Chairman passed unanimously. Lerner nominated Harry for Vice-Chairman, Hollimon seconded and the motion passed unanimously. COMMITTEE REPORTS Business Relations: Ettinger reported that she has attempted to contact Mervyn's and Target several times but may call Dayton/Hudson directly for information about a grant for the piano. She said another option is to rent a piano. Hollimon said she is researching prices. Krey told commissioners that if a grant is obtained, bids are not necessary. She clarified the fact that a bidding process is necessary when public funds are used. Art in City Hall/Art an Public Places: Hollimon told commissioners that she is working on reframing two of the councilmembers' new pictures. Krey said that-the Cali Mill picture is hanging downstairs and the pictures, banner and flag from Toyokawa were given to Julia in the Community Center. She reported that the Community Center may have a Toyokawa Room which will include art from the Sister City. •. Soecial ZYWAR/Alt Ales A = Lerner told commission=e that an event :seeds to take place soon. Hollimon said that they should begin planning for a special Event now and work on the Artist's Awards at a later date. Ettinger indicated that if the war continues perhaps they should plan a ® patriotic concert or hold the awards ceremony at the July 4th picnic. Harry said that the event this year may want to include drama and dance. Krey reported that there will be a reenactment of the signing of the Bill of Rights in September, put on by the Bicentennial Committee. Jelinch said he is a member and will keep the PAC informed. Grants: Ettinger passed out more application forms for commissioners to distribute. Krrey indicted that she has sent out approximately 20 forms. Harry reported that she has passed out forms to sJ State. Artist's Directorv,Lftcilitiag Directory/Historical Archives: No report. COMMISSIONER REPORTS AND LIAISONS Ettinger lead the discussion of the new liaison assignments. The following was decided: Sheila Ettinger Doris Harry Flint Center City of Sunnyvale Cupertino Library Cupertino Union School District De Anza College Fremont Unified School District Roberta Hollimon Robert Lerner Performing Arts Alliance City of Santa Clara Calif. Arts Council City of Los Altos SCC Arts Council Euphrat Gallery City of Mountain View Frank Jal inch New Commissioner #1 City of Los Gatos City of San Jose Bicentennial Commission City of Palo Alto Chamber of Commerce New Commissioner #!2 Fine Arts League Harry reported that the public will have an opportunity to meet the artists of the west Bay opera on Jan. 24. Hollimon reported that the SC Arts Council sponsors brown bag luncheons every other month and she will inform the commission of upcoming meetings. She explained that the SC Arts Council is primarily a grants-giving group and the Confederation of the Arts is a lobbying organization. The commissioners thanked Hollimon for a very good year. ADJOURNMENT Lerner made a. motion to adjourn the meeting at 9:05 p.m. ; Harry seconded and the motioh-passed- unanimously. The next PAC meeting will tape place Feb. 26, 1991. ATTEST: APPRO`IED: ® City Cler Chairperson FIRE AMS COMMISSION Regular Meeting--Feb. 26, 1991 Cupertino City Hall MEMER11 CALL TO ORDER The meeting was called to order at 7:30 p.m. by chairman Sheila Ettinger. ROLL CALL Commissioners present: Ettinger, Roberta Hollimon, Frank Jelinch, Robert Lerner, Doris Harry (entered 7:38 p.m.) Commissioners absent: None Guests: Jim Pizor, newly appointed commissioner Virginia Grap, Community Outreach Coordinator, Euphrat Gallery Staff present: Donna Krey Laura Domondon APPROVAL OF MINUTES Ettinger requested a change on the agenda. The words "Union High" will replace "Unified" in reference to Doris Harry's liaison group, Fremont Union High School District. She also suggested that "application forms" replace "flyers", under grants on page 3. Jelinch made a motion to approve the minutes as corrected; Hollimon seconded and the motion passed unanimously. ORAL COMMUNICATIONS Virginia Grap, Community Outreach Coordinator for the Euphrat Gallery, introduced herself and discussed her position at the gallery. WRITTEN COMMUNICATIONS Ettinger distributed announcements and letters relating to art groups and activities. STAFF REPORT Krey told committee members that the City Council appointed Jim Pizor and Victoria Robledo to the Fine Arts Commission the previous night. Krey asked the commissioners to consider joining the Cupertino Chamber of Commerce Speakers Bureau. She said that most speaking engagements will take place during lunch time. Hollimon said she is interested in giving speeches and Ettinger said she is willing to write them. Hollimon, Ettinger, Jelinch and Harry requested application forms. Krey said that she wrote a few lines about the formation of a Friends of the Arts Committee in the March Scene. She also said that the San Jose Symphony will be giving her extra brochures which will be distributed to the commissioners to pass on to their various liaison groups. STUDENT ADVISORY MEMBERS _ Jelinch recapped the student advisory member program in Los Gatos and said that high school juniors were encouraged to participate as members of the art commission. Ettinger suggested that interested students attend an upcoming meeting. Grap said the committee should include a student from De Anza. Jelinch said that all high school students who live in Cupertino should be eligible. Krey suggested that the students be appointed as liaisons, as a reformation of the commission would involve the city council changing the FAC ordinance. Ettinger mentioned that the commission should contact music and art teachers. The commissioners decided that there will be two student advisory members: one high school representative (to be chosen by the Fremont Onion School District) and one representative from De Anza College. The students will be chosen by May for the next school year. Jelinch offered to draft an application form anO Harry said that she will write a letter to be attached to the form. Har agreed to contact the school district and Ettinger will contact De Anza College's Activities Dept. Grap suggested that the FAC notify the college's Art Association. COMMUNITY DEVELOPMENT PUBLIC ART POLICY The commissioners reviewed a draft of the art policy and made minor changes. Hollimon moved to approve the policy as corrected; Lerner seconded and the motion passed unanimously. This policy will be reviewed by representatives of the planning and parks and recreation commission and ASAC. DISCUSSION OF BUDGET PREPARATION Krey asked the members to submit proposals for the budget year 1991-92 to Ettinger by March 11. She reported that there will be no increase in programs or staffing during the next fiscal year. Krey will meet with Ettinger when proposals have been received and a budget will be presented to the FAC for adoption at the March meeting. NEW COMMITTEES AND MEMBERS AND NEW LIAISON ASSIGNMENTS Postponed until the March meeting. COMMITTEE REPORTS Business Relations: Lerner reported that the committee will research pianos in the $5,000 - 10,000 range. Hollimon said the group met with Julia from the Community Center to discuss the piano's specifications. Ettinger told commissioners that the Dayton/Hudson grants program will n fund equipment. Art in Public Places: No report. Special Events: Harry mentioned that the committee may feature a local performing group. Grants: Harry said she received 16 grant applications. Grant recommendations will be discussed at the March meeting. Artist's Directory/Facilities DirectoryJHistorical Archives: No report. COMMISSIONER REPORTS AND LIAISONS Hollimon and Harry attended a luncheon sponsored by the SCC Arts Council. Hollimon reported that the council has been working on two projects: a proposal for a $200,000 grant to San Jose State from the California Arts Council, recently awarded; and a proposal for a collaboration by the community school for music and arts in Mt. View, the SJ Symphony and Young Audiences for a county-wide in-school music education program. She also said that the NEA encourages local governments' participation in a-grants matching program. Jelinch said the Bicentennial Commission is planning a reenactment of the signing of the Bill of Rights. He said that the City of Los Gatos is trying to raise $40,000 to purchase a statue for the town plaza via the Friends of the Arts Committee. Jelinch also mentioned that Los Gatos is working on a Music in the Park program. Ettinger told committee members that the Fine Art Commission was asked to survey the Cupertino Library for opinions and placement of a sculpture. Discussion of library acquisition of a sculpture will be at the March meeting. Ettinger met with owner commission and committee chair* at the monthly Mayor°s Luncheon. She reported that format of the meetings was discussed and input requested.. Hollimon suggested that the luncheon continue to be issue-oriented and attended by all chairpersons. AWO-URNMENT Lerner made a mction to adjourn the meeting at 9:13 p.m. Harry seconded and the motion passed unanimously. The next FAC meeting will take place March 26, 1991. APPROVE: ATTEST: Sheila Ettinger, Chakfman Dorothy Ornelius, City Clerk FINE ARTS COMMISSION Regular Meeting--March 2.6, 1991 Cupertino City Hall ® 14INUTO CALL TO ORDER The meeting was called to order at 7:35 p.m. by chairman Sheila Ettinger. ROLL CALL, Commissioners present: Ettinger, Roberta Hollimon, Frank Jelinch, Doris Harry, Jim Pizor and Victoria Robledo Commissioners absent: Robert Lerner Guests: Virginia Grap and Jan Rindfleish, Euphrat Gallery Dr. Shan-Yuan Hsieh Staff present: Laura Domondon APPROVAL OF MINUTES Hollimon suggested that "Fremont" replace "Cupertino" in reference to the school district. Ettinger said that "Ettinger will contact" should be added before "De Anza College°s Activities Dept. " on page 2. She also requested that "She suggested rewording the grant application" be removed from the minutes under Business Relations. Hollimon asked that the projects by the SCC Arts Council read as follows: "a proposal for a $200,000 grant to SJ State from the California Arts Council, recently awarded; and a proposal for a collaboration by the community school for music and arts in Mt. View, the SJ Symphony, and Young Audiences for a county-wide in-school music education program. " Hollimon also suggested that "for local schools" be deleted under the matching grants program. Hollimon made a motion to approve the minutes as corrected; Jelinch seconded and the motion passed unanimously. ORAL COMMUNICATIONS Jelinch told the commissioners that he attended a CALAA conference in Sacramento that focused on grants, how to find grant money and local arts agency management. WRITTEN COMMUNICATIONS Ettinger distributed announcements and letters relating to art groups and activities. She said she received a letter from council member Barbara Rogers regarding an etching of Cali Mill that was purchased and left for the city. Ettinger said Rogers suggested where the etching could be displayed. The etching is now hanging near Conference Room A. STAFF REPORT No report. DISCUSSION OF FRIENDS OF THE ARTS GROUP Harry said the new members should receive a copy of the "Public Art Committee Report" produced in November 1990 that suggests ideas for soliciting from outside sources. She said the FAC should send invitations to citizens for an informal get-together to see if they would be interested in an arts group. Recommendations for the formation of the arts group will be discussed at the April meeting. s DISCUSSION OF BILL INSERTS F®R ARTS CONTRIRUTIONS Ettinger reviewed the solicitation insert included in the City of Santa Clara utility bills. She suggested that a contribution request form be included in the Cupertino Scene next to a Parks and Recreation registration form. Hollimon said Donna Krey should contact Steven Dowling to see if he would be receptive to contribution requests in the Scene. Harry said contribution requests could be mentioned in the Scene's Cultural Arts Calendar. Jelinch said that legally, the city cannot set money aside for the FAC and that money collected is placed in the general treasury. Ettinger commented that she is willing to talk to Krey about solicitation suggestions and Hollimon said she will join in the meeting. BUDGET PROPOSAL AND REVIEW Ettinger reported that she met with Krey about the proposed budget. She recommended a $1,000 increase in Grants and a $3,500 increase for Professional Services (including Special Events) . Hollimon said stage three of the renovation of City Hall (placing a motion behind the mayor's seat in the council chamber) will be funded by the Professional Services budget. Harry made a motion to authorize Krey to submit proposal as recommended; Jelinch seconded and the motion passed unanimously. PRESENTATION FROM EUPHRAT GALLERY Jan Rindfleish passed out information packets to the new commissioners containing the gallery's programs and reviews. She said the gallery requests $7,600 from the city for next year's budget. Rindfleish indicated that the request increased by $2,600 because the gallery is planning atterschool programs; working on developing good business relationships in the community; and focusing on youth programs for the coming year. Harry said the grant request for the Euphrat Gallery was entered as a separate line item in last year's budget. Ettinger mentioned that Krey told her that the council did not expect this year's request to increase. Hollimon expressed her concern about the council's reaction to an increase. Harry suggested that Euphrat propose that funding for an after school program be on a separate grant request. Harry moved that in addition to the recommended budget, the FAC recommend an increase in the line item grant to Euphrat from $5,000 to $7,600. Hollimon seconded and the motion to recommend an increase passed unanimously. CONSIDERATION OF CO-SPONSORSHIP FOR CULTURAL VIDEO PROGRM Dr. Hsieh introduced himself and presented his proposed video project about the life and thought of Confucius. He passed around a number of pictures, maps, prints and drawings and mentioned that the video script is being revised by a senior student at De Anza. Jelinch motioned to co-sponsor the program; Pizor seconded and the motion passed unanimously. Ettinger said she will meet with Krey and draft a letter to Suzanne Orcutt, director of the De Anza TV Center, in support of Hsieh's efforts. GRANT RECOMMENDATIONS The FAC reviewed the proposed grant recommendations. Harry made a motion to recommend the grants as proposed; Jelinch seconded and the motion to present the proposals to the council passed unanimously. NE�1 CORIY�ZTTEE ASSI � ' The new assignments are listed below: Art in Public ]Places Business Roberta Hollimon * Roberta Hollimon Frank Jelinch Robert Lerner* Victoria Robledo Sheila Ettinger Special Events Granter pire____ pie Doris Harry* Doris Harry* Sheila Ettinger Robert Lerner Frank Jelinch Jim Pizor Jim Pizor Roberta Hollimon Roberta Hollimon * indicates chairman Note: Frank Jelinch will be chairman for the next grants cycle; Victoria Robledo and Robert Lerner will be added to the next grants committee. NEW LIAISON ASSIGNMENTS Sheila Ettinger Doris Harry Flint Center City of Sunnyvale Cupertino Library Cupertino Union School District De Anza College Fremont Union High School District CALAA Roberta Hollimon Robert Lerner Festival of the Arts City of Santa Clara Calif. Arts Council City of Los Altos SCC Arts Council Euphrat Galle_,-y Frank Jelinch Jim Pizor, Town of Los Gatos Fine Arts League Bicentennial Commission City of Palo Alto Chamber of Commerece Victoria Robledo City of San Jose- — City of Mt. View COMMITTEE REPORTS Art in Public Placers Hollimon and Ettinger met with representatives from the Planning and Parks & Recreation Commissions and ASAC regarding an ordinance for public art. Hollimon said the committee discussed the possibility of using the amount of square footage in a new development to determine whether or not art would be required. She mentioned that the director of community development said a general statement of the policy should be included in Cupertino°s general plan. Jelinch reported that he received an arts policy from the City of San Francisco regarding standards and criteria. Hollimon said she will meet with the public art committee and report to the FAC at the next meeting. Ettinger said that the library commission asked the FAC to recommend where art could be displayed. She suggested placing art pieces along the stairway. Hollimon suggested adding art work that will add light to the lobby. Ettinger said a member of the library commission should be invited to an upcoming FAC meeting or to a meeting of the public art committee to get more recommendations. Ettinger reported that the painting in the city hall lobby was removed because the gallery was closing, however, the director mentioned he would be willing to lend another painting. She also said that a local artist contacted her and is interested in displaying work in City Hall. Ettinger told the commission that the public art committee should sugget which art work should be displayed. Business: Ettinger told the commissioners that she will call Sumitomo Bank regarding help in financing a piano for the community center. SRecial Events: Harry said the committee is considering to sponsor a narrated solo performance--an "informance"--by Tandy Beal & Co. She mentioned that the special event will be advertised through the Scene, local newspapers and flyers and recommended that the event take place in June or July. Harry also discussed the Distinguished Artist's Award and reviewed guidelines. She recommended that all entries include supporting documentation, such as a resume and recommendations. The commissioners decided that the award ceremony will be planned after the Special Event takes place and the award will be presented next year. Grants: No further report. Directories: No report. COMMISSIONER REPORTS AND LIAISONS Hollimon reported that Performing Arts Alliance is now called the Festival of the Arts. Jelinch said the Bicentennial Committee is creating a poster contest for students. He also mentioned that the town of Los Gatos gives an . annual arts citizen award to a person who has contributed to the arts, but is not necessarily an artist. He told commissioners that the Los Gatos Museum Society is inviting the FAC to an annual cat's mask ball, a 'lack tie event. Jelinch expanded on the CALAA conference. He said, according to a speaker at the conference, grant money can be found in the following areas: 1) contingency funds never spent; 2) interest off indemnity funds; 3) hotel occupancy tax; 4) bond issues and 5) parking taxes. The CALAA Conference will be discussed in further detail at the April meeting. Harry told the commission that Cupertino Union School District's music programs is considered a "high risk" for next year. She also reported that music teachers in the district have received pink slips and were recommended to find other jobs. Harry discussed the Mayor's luncheon and said that the group decided to keep the meetings as luncheons and feature one topic at each meeting. Upcoming topics include: the general plan; the water/drought situation; housing; cable tv; and combined community events, such as the Arts in the Park. Harry said only one member should represent the commission or committee and that attendee should remain the same throughout the year. Harry also mentioned that the mayor will visit all commission or committee meetings and that agendas for the mayor's luncheon will be out in advance. ADJOURNMENT Hollimon made a motion to adjourn the meeting at 10:07 p.m. ; Jelinch seconded and the motion passed unanimously. The next FAC meeting will take place on April 23, 1991. ATTEST: APPROVED:. City Clerk Sheila Ettinger, ChaimarY FINE ARTTS COMMMISSICN Regular Meeting--May 22, 1991 Cupertino City Hall tl�0 CALL TOas= The meeting was called to order at 7:30 p.m. by chairman Sheila Ettinger. 13Ot t GAt i Commissioners present: Ettinger, Doris Harry, Roberta Hollimon, Frank Jeiinch, Jim Pizor. Commissioners absent: Robert Lemer, Vicioria Rcbledo Staff present: Donna.Krey, Laura Domondon Guest present: Ru!h. ;hun APPROVAL OF MINUTES Ettinger suggested changing "opposing" to "supporting" in reference to School Arts Programs on pg. 2. She also asked that"our" be added before "state representatives." Hollimon said "25,000" square footage should replace "20,000" under Committee Reports. Harry motioned to approve the April minutes as corrected; Hollimon seconded and the motion passed unanimously. Q�A��1�11CATiQNS There were none. ® Ettinger read a letter from the Oaks Shopping Center thanking the FAC for a recent grant. She also said mayor Barbara Koppel wrote her about the Heritage Parade and application deadline of July 15. Ettinger also distributed announcements relating to art groups and activities. STAFF REPORT Krey announced that the mural lights were installed. She said Scott Sayre will paint a final sealant on the mural. Krey received mixed reactions about the lobby sculpture, "Mars; but told the FAC that an explanation of the statue was helpful. "Mars" will be on display through October. TANDY BEAL INEORMANCE Harry reported that the committee received a banner quote for $800. Krey said the parks and recreation dept. is no longer responsible for hanging banners and that public works is now in charge. Harry told the commissioners that Lerner is in charge of the refreshments at the reception. Krey distributed Tandy Beal flyers and mentioned that a press release will be sent to the media on Friday. She also said Tandy Beal will print invitations and suggested commissioners send invitations to other city oommission and committee members. Harry said the FAC should send announcements to city arts officials. Krey asked the commission to give her an estimate of the number of invitations needed. Harry said the concert needs to be spread by 'word-of-mouth" and that the commission should promote the event as a "family affair". Pizor mentioned that flyers could be distributed to neighborhood stores and Ettinger suggested passing out flyers to liaisons and calling Mrs. Kilian to ask If she would like to be on the program. o Krey told Harry that she will give her a check for Tandy Beal before the event. S_77JDMa RE,t LOA11TA=ON JHE FAC Ettinger reviewed a letter of intent with the FAC to check if it is applicable to De Anza students. The commissioners agreed to made minor changes to the letter for college students. Harry suggested that the high school student application deadline should be Sept. 15. Ettinger said the letter will be distributed to liaisons and school principals. Harry said student body advisors will be notified. Letters will be mailed in August and the positions mentioned in the July Scene. High school senior Ruth Chun said she started to write guidelines for an arts council at Lynbrook H.S. Hollimon asked Harry to consider contacting the Inter-Governmental Council and Ettinger suggested notifying arts departments. ®IS MK)N OF FRIENDS OF THE ARTS GROUP Krey said the Euphrat Gallery board of directors or Jan Rindfleish could be used as references to develop an arts group. Ettinger said the formation of the group could be mentioned at the Tandy Beal concert. Harry suggested a breakfast meeting for those interested in joining. Jelinch will contact Lerner to discuss strategies to encourage the community to start an arts group. The FAC also discussed contacting Val Ramsay to get involved. ART IN CITY BALL ACTIVITIES Hollimon said Chris Boissevain's wife suggested having a reception dedicating the new lobby sculpture, but was told that dedications are usually pl;.nned for permanent an pieces only. Krey said councilmember Barbara Rogers would like to display all former councilmembers' pictures in the halls of City Hall. She said only four councimembers° pictures are not displayed. Krey reported that Rogers and the city council also would like to display city managers' portraits. QENERAL BM G= Krey told commissioners that the community development department is asking commissions and committees for input to the General Plan. Hollimon said the group working on a public art ordinance asked the FAC to create goals, policies and strategies relating to public art that could be included In the General Plan revisions. Hollimon and Ettinger met with associate planner Ciddy Wordell to develop some wording. Hollimon said the planning commission will review the goals once approved by the FAC. After minor revisions the FAC agreed that Hollimon and Ettinger should further develop the recommendation. Hollimon said she would attend the Planning Commission's June 10 meeting to present the public art policy. GIFT-GIVING PROGRAM FOR THE ARTS Ettinger referred to the contribution form and asked for suggestions. Krey mentioned that Cupertino has only one public utility which is not used by all residents and an insert in a utility bill would not be too effective. She said separate accounts can be set-up before contributions are collected. Krey also told the commission that she met with city manager Don Brown about soliciting contributions In the Scene. She said Brown told her that he would like an "all-city'° contributions booklet for various city programs. The FAC agreed. Krey said she is willing to work with other committees and commissions to produce a gift catalogue. She stated that she will research Sacramento's contribution program and gather samples. She also suggested contacting the Cupertino Chamber of Commerce for assistance. Art In Pubtic Places - Hollimon will start a file for possible fund raising activities. BusingMs Relagans A Qggglogment - Ettinger reported that Sumitomo unit Is interested In giving a grant for the piano and asked her to return in July for the next granting cycAe. She said she will draft a letter of Intent to Dayton-Hudson for the piano by the next meeting. Ettinger also mentioned that Dayton-Hudson normally does not fund music equipment, but the committee would submit a proposal anyway. Special Events - Harry said she and Piaor toured Euphrat and awarded an FAC- sponsored plaque during a high school exhibition. Grants - Harry stated that she spoke with Krishna and encouraged the group to reapply for a grant. Krey asked that the committee give her a list of applicants and addresses during the next cycle. Harry said the director of the California Youth Symphony thanked her for a FAC grant. Directories - No report. QQMMISSIONER BMQBTS AND U6L9= Jelinch said five events are scheduled for Los Gatos' Music in the Park program. Harry said she enjoyed a recent California Youth Symphony concert. AUJOUSNMENT Jelinch made a motion to adjourn the meeting at 9 p.m.; Hollimon seconded and the motion passed unanimously. The next FAC meeting will be held on June 25 at 7:30 p.m. ATTEST: Z�o�r��L4- City Clerk APPROVED: ,aA f Sheila Ettinger. Chairma .st!! J Eli ot '•` • 11- It Z-1 .•= -_.,. oil .. Il- ..11 11 •1 11 U:I I•.' •.Itl mow• c� - .« - - _., •.It ...I'- - - • Ik o'•it 1. _ _ _ Ir. 01 .; .I11 ice. .•.�. - 11� .)� ' _.��J - •t it •, ..•.. ."•'l l I:I •; �; .`: �.��.. �. � •' •, ..^ �.._ _• ..' 0ll' :. . •) :• • • -. has clot been spent. Hollis said she will contact farmer, ss_tissianer Deborah Arden to determine the value of the print and dons and costs for framing. � ��r OF CALF .,elinch recapped the conference held in Sacramento. He told camissicnexs that the conference focused on: where to find cm-ant money; how to get NEB► grants (a minimum of $150,000 is needed to match 5o%); finding hen cities for art projects; and how to organize local arts agencies. Jelirx:fi mentioned that Cam has regional meetings and Saturday held in the Santa Clara area. He stated that the conference discussed raising grants money, not hoer to spend it. DISCUSSLCN OF STUMM ON FAC Ettinger said she spoke with the Creative Arts Dept. at De Anza and the president of the Student Art ASSoc. about the proposed representation on FAC. Both mores were positive. Harry distributed a draft letter to be sent to the high schools in the district. Jelinch suggested the letter indicate that students be a least juniors in high school. Robledo told oamaissionners that the FAC also should write a letter of intent. Jelirch said he will obtain a copy of an application used in Las Gatos' program. Jelinch made a motion to adopt the policy to include student representation at the PAC meetings; Hollimon seconded and the motion passed unanimously. The commissioners agreed to run the program from Oct. 1 through June. The application and letter will be discussed at the May The newly-formed "Student Liaison Committee" will include: Ettinger Jelinch and Harry. Ettinger said students in private high schools should be considered and Harry meted including student liaiscr. information in the Scene. DISCUSSION OF FRIG M OF = ARTS GR06JP Postponed until next meeting. DISCUSSION OF HANDS CN 2Z ARTS Pizor said the Hands on the Arts program should mention that it is sponsored in part by 04=tino. Krey told the members that she has not received any information or prmgrason advertising this year. Rabledo suggested putting up a banner to advertise 04extino's sponsorship. Hollimon menticined that purchasing a banner is expensive and that the wording should be generic so it can be used more than came. She also said the co missicn could borrow a city banner and discuss its usage with parks and recreation director Steve Dowling. Ettinger staged that the Special Events committee should consider obtaining a banner for the Tardy Heal event. SCHOOL ARTS P3A r Harry reported that the music teachers in the Cupextino Union School District were planning a celebration in the park, but wasn't sure if it would occu or not. Ettinger meted that the FAC write a letter to our state representatives supporting Proposition 98. Krey said Ettinger could write the letter and it would be typed on city stationary, on behalf of the commission. Ettinger told the FAC that the letter will be copleted by the end of the week. 6M1d..i8r►7.1,4L! Hollimon SPONSME reviewed the policy. Sparmoring televisian prom is covered. TAM ML "MMM= - 841 P Pizor told ommissioners that the "Infer" is scheduled for 9z day, June 15 at 7:30 p.m. in the Quinlan Center. Krey said the FAC shmId advertise in other media besides the Scene. criers mentioned publicity in the Omwier, Mtr+o, Merry and other media. Icy that she could write a press release and distribute it and will pr®duce a flyer. Pizor said the will cost $750 for the artist. Krey told the graW that she has some die left from a previous FAC function. Ettinger volunteered Lerner to be in urge of refreshment donations. DISCUSSION OF CUPERMIQ DISTRICT ART EVENT Cancelled - already covered. CoMnUME Art in Public Places: Hollimon said the city attorney reviewed the guidelines for the public art ordinance. The co mmittee made scare granges and Hollimon said she will bring these changes to the larger coomittee. The committee decided to replace construction permits with use permits; and charged 10,000 sq. footage to 25,000. Krey mentioned that she is meeting with Ciddy Wordell regarding ardmuiavies and policies of other cities. Ettinger molted that she spoke to a representative of the Library c nmmissson and said the FAC will set up a joint meeting with the camaission about placing art pieces in the library. Business Relations and Develant: Holliman told the rwmaissioners that Measureac contributed $500 for the Quinlan Center piano. Ettinger mentioned that she and Hollimon, will meet with Sumitomo Bank on Fries►. she also said Dayton Dodson will send a grant application this week. special E- : No further report Grants: Harry reported that Sri Tama called and expressed disappointment in not receiving a grant. Harry said the group requested $5,000. The eotnission said ommand Performance did not acknowledge Cupertino for a grant received. Pizor suggested listing the directories on a Macintiosh program and making the list available at the library. Krey mentioned that „n.csion may need to be obtained from artists to use the information publicly. Holli=n meted that Pizor contact Jot n Statton, govenment affrirs specialist at Apple and 04Mt no energy eonmaission chairman. OCHIMICKM REIN AND LIAISCR�LS Robledo said she will be meeting with a San Jose art came ussioner on Sunday. She mentioned that she has had a difficult time contactiM a representative in Mt. view. Ettinger suggested that Rabledo call Ransay for a contact. Lerner told the c=Issioners that the R#zat Gallery will spotlight a C3hildren's Art Show on Saturday. Barry said Canorxi Performance will be featured on Sunday, Apr. 28 at the Flint Centex. She showed West Bay Opera fliers and raffle ticket: forms in import of the opera. Harry also showed the group a Trader Joe's grocery bag that advertisers the SJ Synphony and told the oannissioners that a car lot in Raleigh tins been converted to artists' quarters. Pizor said the City of Palo Alto is working on a Public Art Ordinance and holds its arts cmwdssic:n meetings at 7:30 a.m. r - { - _ -iic :�� .- i = �.•.f4r.j'.ems- r. r_j:� �..+ _ �t - ..! • *�'" 9 - • r L I;��iSt�J.t}. •l rice•:,_ ti'_• .:� •.. k - tl:;-= 4r. - '_••` - r 4w Y' 'ill r. Cf- t• _ a a• r r rit of :••; •- • • �•11,i 1i - 1 1— l�•.-li�=C T•- G•' • =;iG i. 11-71.7 of 0 a.- • - 1C --• 1 .• ill • - 01 • I�::; :1'r"• ON �l •I 1 I i as 0 •- 0 0 I•••, 0 - - - �• a - " •- a: - • ':era • - • :-•"! C11 0 R IIII! r f df JeLinch said the Bicentennial Ommissim will disband at the end of the year. Hollimn attended a reception sponsored by Apple Computer for the Ethnic Dance Festival. She also visited Tandem's employee art show. Ettinger asked Harry to attend the Mayor's lunch an July S. She alm said the. Senior center aslmd the FAC to judge a poetry contest. Ettinger, Pik and a volunteer from the onmumity will judge the contest. Ierner mired to adjourn the meeting at 8:55 p.m.; Harry seconded the motion passed unanimously. the next FAC meeting will taloe place on July 23, 1991 at 7:30 p.m. AT.['=: APPROVED: City Clerk FINE ARTS 024IISSICH Regular Meeting of July 23,1991 04ertino City Hall Conference Room A 4 M ORDER the meeting was called to order at 7:35 p.m. by Chairperson Ettinger ROLL, CALL Cmmnissioners Present: Ettinger, Harry, Hollium, Jelinch, Pik', Lerner, Robledo C nmissioners Absent: None Staff Present: Dorothy Cornelius APPROVAL OF NHS a. Regular meeting of June 25, 1991. Iy. was moved by Gam. Jelinch, seconded by Cam. Hollimon and passed 5-0 to approve the minutes as follows: Page 2, correct the misspelling of "consensus", amp next to last paragraph to include statement that Gam. Hollimn attended a a reception sponsored by Apple Computer for the ethnic dance festival; under Business Relations and Development, delete reference to Dayton Hudson and insert ot��}u axi "Meam ynsa. WRrITEN GQ —4M-CATIQJS A letter has been received from Pat Lamson, Cupertino Union School District, thanking the Gananission for their grant. An invitation to "Hats Off" reception was received from Triton Paseum. Staff was directed to send in the response card indicating that two commissioners would be attending the reception. Written Cotma�nicati,ons included eaanmuiication from People for the American Way, Pathway to GoRminity Culture and Tandy Beal.. STAFF RE:t�ORTS City Clerk Cornelius inquired about the possibility of information an Council Chamber pertaining to the various flags around the roam. -1- Oom. Hollium said she would look into this. City Clerk Cornelius also inquired about updating the Fine Arts Conndission brochure. OLD BUSII�ESS a. Student per tative an Fine Arts Commission--application and Doris Hargy stated she had been told to work through the Inter District Council. Copies of the Fine Arts ordinance, cover, and application will be sent to high schools and DeAnza College. Publicity will be placed in the Cupertino Scene, Courier, and Mercury News. It was moved by Com. Hollimon, seconded by Com. Jelinch and passed 6-0 to accept the cover letter and application amended to show an October 4 filing deadline and that the municipal code chapter pe a,i n i ng to the Fine Arts Conmission be included. b. Follow-up on Public Art/Coals meeting (Com. Pizor arrives 7:55 p.m.) Com. Hollimon stated that the Planning Commission expressed concern that an additional requirement would discourage development. Staff is reaammemding that there not be a percentage for art for private development. Sunnyvale has this requirement only for certain gateway areas. It was s u1gested that it be left at the discretion of the Planning staff to negotiate for art. The problem is having a set percentage for art in private developments. Is the eoemntission interested in changing policy? Com. Hollboon reviewed the goal and the General Plan. In regard to the goal and policy for the arts, she stated that the goal is good in the General Plan, but not the policy. There appears to be no precedent for 1% of total construction costs. The Public Art Committee is meeting. It will look at why others are saying they do not have a set percentage. She also requested that this item be placed on the aka for the next meeting and pointed out that there are many other fees on development. Ccm. Jelinc-.h said there is a precedent for other fees, why not art? He felt the oamrmission needs to push even if the policy is not accepted at this time. -2- Cm. Hollimon stated she would work with Parks and Pacxmitim and see if some of the park fees could be spent on wArt in the Park". Also, a general question will be put an Citylink as to tow other cities handle this. Next month's agenda will include consideration of a possible duumje of policy. c. Piano donation Julia Lamy, of Parks and motion, has approved the donation. Tur ng of the piano will come from the Parks and Recreation budget. A thank you letter will be sent, as well as a letter regarding the value of the piano ($1500). Com. Harry stated she had received a donation of $29.00 for the piano fund from Thapson/Williams concert. Chaa.r Ettinger will prepare a letter to service clubs requesting a donation towards the piano fund. She reported that letters had been sent to Syva and Olivetti, as well as to Sumitomo. The piano will cost in the $4,000-4,500 range. d. Friends of the Arts Group Discussion was held regarding the possibility of putting on a ® breakfast in September or October to encourage Friends of the Arts. NEW BUS]= a. Senior Center Poetry Contest C air Ettinger reported that the Fine Arts Comni.ssion is Listed as judges. b. Consideration of c kvW of date for September meeting Ttle Caaa9.ssi.on will leave the date of the September meeting at its regular time. Coon. Hollimon reported that she would not be present at that meet-ng- C L-144r 'EE REPORTS a. Art in Public Places Jackie June of Apple, wants to meet the Art in Public Places or Business Relations and Development suboamnittees regarding art in new development. Roberta Hol]imon, Frank Jelinch, and Victoria Ro+bledo will meet with her. (Robert lezner leaves ® 8:25 p.m.) -3- The chair reported that the Historical Society had referred someone to the Commission regarding a piece of pottery and requesting the nae of an appraiser• Debbie Arden submitted the name of one appraiser. It was suggested that the directoryy being prepared could include appraisers. In the nwi im, the person will be referred to a Muse= or the yellow Pages for appraisers. Victoria Robledo, suggested the use of students or video equipment from the cable station to prepare a tape showing art in various cities. Mlis tape could be presented to the Planning Cmmiission. In addition, she stated she does have a friend who does do this type of work. The tape could include an interview of persons in various corporations stating what they feel is the benefit of public art. It was suggested that Can. Robledo encourage her friend to apply for a grant to do such a piece. b. Business Relations and Development c. Special Events Qom. Harty addressed the group regarding Tandy Beal, who has received a grant from another source. The performance mist be in schools and a program for students. Staff was requested to send a copy of Ms. Beal°s letter to newbers of the city council. Qom. Harry will contact Ms. Beal regarding future performance. d. Grants Com. Jelinch stated that publicity would be conducted as in the past. Articles will be placed in the Cupertino Scene and the Courier. The Committee will meet after the deadline and review the applications. Qom. Harry mentioned that the Quinlan Comm ity Center door needs sound absorbers as there are reverberations when the door closes. Following discussion, it was detendned that activities receiving grants should be listed in the cultural calendar of the Apertino Scene and when grant recipients are notified, they should be told that the event will be in the cultural calendar. ® -4- n:gY • • 161 _ •: }. v- to . as s•'It,• - - _ �i • •I • r , a ,::7 at Zj •:7 - �'• •' • - •r :+:Kst faK •. tr:N a .a =L1::• •:,c=a•' 1' r p ON - ••`II : �.•. K'7�� .::I•.�. _ � �• :• it � _t•1 :' 1 1.• ORAL IC�1TI�iS Charles Leggett, Library Qoami.ssioner, asked if the Fine Arts Ommi,ssimaa has a master plan or envisioned a master plan for art inside and outside the Library. Chair Ettinger stated this would cme under 'Art in Public Places". She and can. Hollimon had toured the library and found same areas possibly for public art. Discussion followed regarding grants. Library C mmission Chair Hilvey said the cammissRm would Like same knowledgeable assistance regarding art and placement. There are appmcDdmately 40,000 patrons in the library each mcsxth. The library has good visibility for public art. He asked what kinds of art the comtnisSUM should look for. He felt at a loss for direction and that a master plan could help. chair Ettinger sucgested a joint oommittee with Library CmuRi.ssian representatives and me bens of the Public Art C mcittlee. axe. Hollimon said there is no long range master plan Ili however, the public Art C maittee could held the Library O mmission with a plan. am. Jelinch eglai.ned the grant process. He thought that perhaps the commission could put out more specific information such as, the City is looking for a certain type of art in a certain place and then send that to a list of artists who might be able to fill that need. CM. Hollimm, atated that the grants are typically $1,000. The watercolors in the children's section and the mural on the wall in the library were done with grants. The mural consists of anmal pictures. It was pointed out that the Fine Arts ammission would review► any art for the library. Imo'. malvey stated that the comi.ssion is looking .for suggestions for the teary- chair Ettinger once again suggested a joint meeting. She also encouraged the Library Cmmissicners to review Sculpture ma_yLzine for ideas. am. Hollimon said that she would invite the Library Canni.ssioners present to the next Public Art Subcot[tnittee and also the Euphrat Gallery representative. Mr. Liggett stated that the watercolors will be hung and perhaps a joint reception could be held. The librarian is working on having the ® watercolors mounted. He will get back with a possible date for a reception. -2- •r'pj. •`.• ::I6U :....•..•_G: �:7 � ��.. .- '�.f�':1.1 •�: .•. - .I-�: �. .. =, �: '•• 7.- c.L1�i o-- i.. - r-a.= •• - - - _ t1 ,:j1[oil wwc:'- v,=i" '•-•__ Ili i�_. 11 Zino �s •V.:;i 1 r' •. 40 •'• =�• • (i /•.•i i - et - •s • • (r:a • - •.� gal t tl a ��lr•- 01 _t -- �♦ • ].q • _.ail- • it .• 11610 0.h_= • b. Civic Service Award - ChairEttinger encouraged the �ss to nom mte anyone they know of in the art field who qualifies for this award. C. Art in private development - Om. HolLimau stated that the suboomittes had inat. The committee members liked the present goal, but would like to dhange the policy as presented. She stated that the Director of unity Dev+eloptent says it is best riot to leave the art option up to staff, but to have definite guidelines. Cam. Hollimon will contact the City Clergy: regarding how to contact the Apple staff pew, Jackie June, who is dealing with the oonditiOn of approval on their use permit requiring art. It is up to Apple to decide what they want and then present it to the Fine Arts Oamuissum and the City council for awl. a229TTWA a. Art in Public Places - Cam. Kollimmn stated that in regard to the council and City Manager pictures in the hall, Frank Jelinch is looking at new ways of displaying then as the City is running out of rccm. am. Jelinch will contact the Director of Public Works, Bert viskovich. In recm-d to the flags in council chnber, she will try to get a color poster faun Sunset magazine and fram it and put it by the door. Can. Hollimon stated that the General Plan goal regading art has been very time eorsu mmg and a lot of work. The commission may want to re-think the work distribution next year. Chairperson Ettinger stated she will help with the General Plan writing- b. Business Relations and Development - Chair Ettinger stated she has sent letters to rotary Club and the Riwanis Club regeirding donations for a piano. It was suggested she also look at the clubs that are Listed in the Cupertino Scene. Com. Hairy will look into the possibility of there being California Federated Wks Club music clubs. Chair Ett-bw+p: will send the ThoaPson Trio a thank you letter for their dotation toward the piano. C. Special Events - Com. Harty presented a follow up on the Tandy Beal performanoe. She stated there will be a follow up in the schools in the spring. The dance coupany needs a )arse: c2m or similar facility. It was suggested the: Ms. Beal be put in touch with Pat Lamson. It was also suggested to add available gyms to the direr-tory of facilities. Discussion followed regarding tlx: possibility of sending her a co--sponsorship application for the Quinlan cam mnity Center. fr • •. 11 .� �. . . .:. 11 . 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Harry stated that she had dame three intros and mtxos for (mil 53 on three events and cm tape r8gading get cut and vote. t - Caa►. Thec3 nothing to aseport. The - sprative faa M#zat mileiy revimeed Womdng ohms and stated that the Fine its Oa®ai ssum and Euphrat may be able to collaborate regarding art for the library. At 8:45 p.m.,, it was moved by Cou. Pizor, ssoonded by 0cm. Hollimon and passed ply to adjourn the meeting. aW Clerk APPROVED: Chairperson -6- FINE AMPS CI KaSSIC N Regular Meeting--Seger 24, 1991 Cupertino City Hall Conference Rom A 1. CALL TO ORDER Chairperson Ettinger called the meeting to order at 7:37 p.m. 2. ROTS, CALL CaTodssioners present: Kerner, Pizor, Robledo, Ckiixperson Ettinger Commissioners absent: Harry, Hollimon, Jelinch Staff present: Deputy City Clerk Wolfe 3. APPROVAL OF KMXIIES a. Regular meeting of August 27, 1991. It was waved by Com. Lerner, seconded by Com. Pizor and passed unanimously to approve the minutes as submitted. 4. ORAL COMMICATIONS - None. 5. WRITTEN CMrlUNICATICkJS Chair Ettinger reviewed the following with those present: a. Letter frrtn Target pledging $500 grant to piano fund. b. Letter from Mervyn's stating their policy regarding grants. c. Letter of thanks from Redwood Consort. d.. Announcement of convention at Lake Tahoe. e. Letter from Senior Center - poetry contest. f. Announcement from Euphrat - citizen receiving California Arts Council award. g. Civic Service Awards announcement - October 10. h. Layne Ivngfellow event announcement. i. Business of Art magazine subscription announcement. j. Brochures. k. Invitation to Arts &nd Business awards dinner, Steer 26. 1. Letter from Music Performance Trust Fund acknowledging payment. 6. STAFF REPORTS - None. -1- 7. 06 BUSIN SS a. status of applications or student representative. .One application has been received. Cm. Pizor suggested extending the -deadline past October 4 and getting more publicity, possibly an article in the san Jose News Extra section. It was decided that the deadline would not be extended at this time, but the schools will be contacted and the Public information officer will be asked to seek more publicity. 8. NEW BUSINESS a. Review of grants applications. Revoim+endations for grants will be given at the October meeting. Five applications were received. Coin. Leaner said it would be helpful to have a history of who had applied for and received grant's in the past. Com- Hollimon is ompiling such a history. b. City Wishlist priorities. The following item were placed on the list to be turned in to Laura Newman tomorrow: Topiary and/or climbable animals in Memorial Park. Portable mural. Loaned wind sculpture - plaza between Library and city Hall. Art for Library. Inproving concert facilities at trial Park aq3hitheater - band shell. Piano for Quinlan Center. Improved acoustics at Quinlan Center. C. Reommemdations regarding $5,000 in fine Arts Cmrdssion budget. The following remmendations were made: com. Lerner - special event in January or February. Cm. Hollimon piano. Com. Pizor lendable art distributed through Library. Art-related video tapes for Library. Commission brochure. Rent sculpture. d. Request for Co-Sponsorship Clair Ettinger discussed the request from The Baroque Sinfonietta, for a 9P concert to be held November 9 at the Quinlan Center. -2- _r Ii`. was nKm,d by Com. Lerner, seconded by Com. Robledo and passW unanimously to co-sponsor the event with the stipulation that it be a low- or no-charge event. Changing the Co-Sponsorship, Appli Cation form to include a question regarding cost to attendees at events will be placed on the next agenda. 9. RF.pQ a. Art in Public Places Com. Robledo reported that nothing has been dome on posting the flags. Framing on Cbunci] pictures is in progress. The sub-camittee has decided on the placement of the City Manager's photo. Ms. Rabledo said that a meeting with the Library has been scheduled for October 21. She will check with Omn. Iioll.imon regarding the watercolor dedication/reception. Ms. Robledo discussed the upkeep on the mural. The City Clerk will check to see if there are provisions in the contract with the artist for maintwmae of the mural. b. Business Relations aiJ Developw!nt ® Com. Kerner. said Chair Ettinger is seeking out and getting donations truard the piano. Ms. Fttinger asked staff to send Sumitomo Bank another copy of the letter sent to them earlier. Mr. Lerner suggested sending a similar letter to all financial institutions in the city. Ms. Ettinger will continue to review business groups other than Kiwanis and Rotary who might donate toward the piano. Com. Kerner said that perhaps a surcharge ($25) could be added to the fee charged for use of the piano at the Quinlan Center which would go toward the Fine Arts Cmnui.ssi:on. C. Special its Oam. Pizor said the subcommittee had been asked to assist with the formation of the Friends of the Arts by planning a community function. They were thinking about a Saturday morning baceakfaot meeting in early November. A panel of former grant recipients would be asked to speak and a modest contirxmtal breakfast would be provided. Mr. Pizor said that they want to get non-Commissum people to work with Commission people for a more cmamnumity based or�ganizati�on. It was moved by Come. Pizor, seconded by Com. Lerner and passed unanimously for the Fine Arts Commission to sponsor an organizing breakfast activity ® to form Friends of the Fine Arts. Approval was contingent upon confirming that this is an appropriate expense for the Cmuuissum. -3- RIM :.. Coen. Pizor stated that the artist award had been missed last year and they want to start planing now and shoot for early April.. Maybe an art event could be combined with the artist recognition. The subcommittee would like input from the full Cmutission. .Chair Ettinger said that the award had not been conceived as an annual event. The subcommittee will continue to plan for the event. d. Grants. Recommendations will be given at the next meeting. e. Directories - None. 10. COMMISSICNM REPORTS AND LIAISONS Sheila Ettinoer - Cam. Harry had reported on the Mayor's lunch. Commission members were encourage by the Mayor to have a positive attitude toward City staff. Jim Pizor - None. Robert Lerner - Com. Lerner said he had attended an excellent performance of the San Jose Symphony. Victoria Robledo - None. It was moved by Com. Pizor, seconded by CXm. Lerner and passed unanimously to adjourn the meeting at 8:45 p.m. Deputy City Clerk APPROVED: Chairperson -4- FINE ARTS COMMISSION MINUTES 5 of 9 1.987-OCT. 1995 ME AWS COWISSION Regular Met rg-�rbar 22, 1991 Cupertino City Hall Confer Roam A 1. C�+iLL TO The meeting was called to order at 7:30 p.ra. by Maa.rperson Ettinger. 2. ag& CALL Commissioners present: Et*-urger, Hiollimom, Jelinch, Fizor, larner, Robledo O mnissioners absent: Harry Staff present: Dorothy Cornelius PIED[E OF Atl Chair Ettinger introduced Mary Ann H+4ard from the City of Campbell. 3. APPRMFAL OF MIRYMS a. Regular meeting of September 24, 1991 It was moved by Com. Pizor, seconded by Colo. Robledv and passed with Oom. H0113=n abstaining to approve the minutes with page 3 ammuled to show that a possible surcharge would be for use of the piano at the Quinlan Center and that the special events subcomnittes had been ask+ad to assist with I-ne formation of the Friends of the Arts. 4. ORAL CATICAdS Iauralee Sorensen, Council fir, addressed the committee rsegmaUng the fifteenth anniversary of .ino's sister city with Tbyckawa. This will o=r in 1993. She stater that the City wanted to present T%rokawa with a magnificent gift, an original, unique piece of art depicting the two cities. It will also be Tloyokawa's 50th anniversary as a city. Cupertino did not wish to spend more than $5,000. crnmc. Sorensen said she would also be speakuig to the Library comussion. Perhaps cable television could do a video of the Cherry Blossom Festival which they could also present to Toyokawa. The City wants to present a major gift in the _fine arts area. She will be addressing the sister City Cmmittee anal is going to suit that the chair form a steering committee -1- consisting of representatives from the Fine Arts Commission, the Library Comotission, the Chamber of Commerce, Cable Television Advisory Committee, Euphrat Gallery, schools, and possible service clubs. A good size for the committee would probably be no more than ten people and would probably be formed in spring or suer of 1992. This item will be placed on the agenda for the November meeting. 5. VWdTM tX144M �TICAiS Sculpture Magazine Art in Public Places, Santa Fe Confederation of the Arts, San Diego Eu0irat Gallery - free-hand San Jose Syngoheny benefit concert Office of Cultural Affairs brown bag lunch Brochure on art glass A letter fram Kathy Nunes informing the Commission that the Cherry Blossom Festival had received an international award. Architecture, Art, and Planning Magazine Arts Council survey 6. STAFF RCS ® City- Clerk Cornelius informed the Commission that upon checking the contract for the mural, it was discovered that the City is required to maintain the mural. In addition, she had contacted James Sealy regarding his grant. Mr. Sealy returned a cheek for $625.00, along with a letter explaining that he had been unable to complete the project as he had been robed and his egaipment taken. City Clerk Cornelius also reported that the Fine Arts Omission had $5,000 remaining from last year's budget. This money has been put into a reserve apt and may be used far a special project approved by the City Manager. 7. OLD BUSINESS a. -Mars- statue in foyer - Mr. Jelinch will contact Chris Boissevain regat1i ng extending the loan of the statue. b. Friends of the Arts BrE.RIdast - Corm. Lerner said that Saturday, November 23, 9:00 a.m., is the tentative time for the breakfast. The plan is to have a continental type breakfast catered at the Quinlan Center, with funds coming from the current budget. The Clerk will contact Quinlan Center regrading use of a room. Chambex members will be invited, as well as members from the Fins Arts League and people on the mailing list of the Euphrat Gallery. Apporcocimately 25 people would be expected to attend. Council members and commissioners will also be invited. C. Target Cunt - Chair Ettinger has not yet heard frcam Target Stores regarding a presentation. -2- d. $5,000 budget item -- Cm. Hollimagt empressed, a preference that this reserve account not be used for use of the piano, but for a special event, possibly a joint progrm wit:h Dek= College or scmethLW to enhance the Library. It could be used to built a concrete pad "or a large outdoer sculpture on a five-year loan or loan to purchase plan. Another possibility is to use it with the spring grants, 7 8• NEW 177.Ja7.S1rESS a• Sorensen Anniversary gift for the City of y Toyokawa honoring 15 years of sister city relationship. Counc. Sorensen addressed the commission earlier in the meeting. b. Request for approval to replace brass plaques on photos in hall. 03m. Rollimon reported that she has received an estimate of $550.00 to replace the brass plaques. There are 23 pictures. The Cgmtni.ssion then asked where they would gs r the m nsy to complete this project. It would have to be authorized by Council. Oom. Robledo stated that she will be meeting with Mountain View ® Charnel 30 representatives next week regarding a video showing area art with a narration. Cities to be covered would Mountain View, Sunnyvale, and Los Altos. This would give the 0c missi:on something to show the Planning C mani ssi,on. if possible, the video will include art being created. Citizens will be asked how they feel about having the art. It will be a 10-15 minute video. She will also discuss this with tche chair of Cupertinoirs cable television eammittee and with Cupertino Channel 30. C�It14i�Pl5 The $20,000 c urmtly in the grant fund includes $5,000 for the Euphrat Gallery. Staff was asked to check and see when it is appropriate to give it to thetas. Discussion followed ring revising the grants application. This will bz plate on the next agenda. Not many applications were received this round. The next round of grants will be pram t+ed; notices will be sent to arts groups, as well as to previous applicants who dial not receive grants. (0 mt. Robledo leaves 8:35 p.m.) It was mowed by (lam. Jeling•.h, seconded by cm. Lerner and passed unanimously .(5-0) to approve grant reommendations as submitted by the ® -3- -- • I fl.• - • .•._- •1 :...- • V:. 'i:-- __ • :.•;. G•d 'fir '•.•1.- •• 1 `fir ,'1:Ii'•:'il • - f«. 'a 1 - - is '•:>_ - • ••. - •. c•- • tr r :•. ✓: a• • ar •.- 1 • n f• � - �a. �-:r, •.fir •7 -- �• •'gal 9.0 - IN .T• _.• • �.l:1 '::• tpbl �••1 •�• • ��IT is :lY:• •.i _ � -1 '�f'll •n•e• O-•-• •. L.1 Ia.7. •..:r%1 Y :if Of -• _ 1 .G.:. _ _ 7•II1 _.• • j;r •• JAOIdw, Gi •� '•,.G •1 �i J a' '.IL• • .I':SI �:•;••1. r 7 /:•- v::` r �.1. /:= ;• 1 •=..f:�. •. .-..•,_: .:.lip• •�..%1,a - 1-. - - C.• - 11: •� ..�1 1:= _ ila. _• Y ir. - _.�•s:fr•;_i� i M•7-. • .'I`.•; -�.• .•.._ _.. it .l 1 • - 1 .• ai..•. w�t.-. 1 ,- �:•:>-' _a. - - •:U • Q -I • 1•; of to 41N - •M' •J. � - �•.. •. - 1 1. • i 1•.�i �.1 � i •.. `.•r t�•.• •� ,•. r of _- r~ ••- ..U-i.-._ 1 .i. �• t•t • Ib:�. yu,;r vI -- ►': - •;. .i•�•• t _• ice: .• • °�:.•7 _t. - i•b i • •f - • •r cr ♦• •r.tce - �.- �•-.Il it - ' - .3 �. C'•� :�• y:•,c.[ - • - _ ,•I = • � 1.- •.i _i.�.:'. •,. •. - .•. - �a•�,:aif 1.� ,� :�1:�<• ►:1-- - �_.�.•._ - a ,• - :•.•mac c• - - !•r .r •rurl� - •: - .,: • '..- so a oil 4 T- el • -cr:, •,: •c •, a a- • •.. .. '.r.c•. - •. - • s.. :I:.•• •, . a Oom. 1=w informed the O m"siao that he did contact the smaptw of the "Mars" figure and gat a six month eKtensicm an the lam of the sculpture. 7he mission used their thanks to the City Clerk's Office for the timeliness of their response to the requests of the Omwdesiooets. It was moved by Com. Hairy, seconded by Oom. Pizar and passed ly (6--0) to adjourn the meeting at 8:50 p.m. to January 28, 1992. City Clark . f. 4 « r • al'T. IN '<w;ir ram•. ra qI r, $I «' •��,� •; a F.�,. SAM a 1.0 *at • 71•,{ +�.•;�fi.a • - 1•. •:•. .�-•'• g11'i •:r__=• - 1. • ll `{-. ''-CC•: a. • ..t �,-. �:11 •c �:ei fYa,:J • i d- •1•Il 11 =_ :�: . F_ •:•it•. •.•. • �.1 .• - �'.• -- • _r' f i =.'1. 1! •- • .• - • rl '=a = •:f •- •- a • - •:_.t. Wit,_ • 17 - ••. .•.. ♦- •r••t rc• _ .• _ of•. ::{ ;>•�•F =._:av, , = We'll Z-9 IW 04 on •.t r .u. :-i - - •r i - t. r •• o ws a , Both motions passed unanimmisly. b. Review of Ommmittee assignments and cansidaraticn of reassigmuerts By consensus, the following assignn*nts v, m raaale. The first person listed will serve as chair of that ccomittee. Special Events Jim Pizor Doris Harry Robert Lerner rat in Public Places Frank Jelinch Victoria Robledo Robert Lerner Business Real at i erns and Dev+elot Roberta Hollinm Doris Harry Ank` Frank Jelinch Victoria Robledo Jinn Pizor Sheila Ettinger Direct-rories Jim Pizor M&USSICIa£t REPORTS AID LIAISCHS The only city that will have a pemmneirt assi:gmueat with be the City of mountain View for Victoria Robledo. Friends of the Arts will be added to the 130-- g for Cara. Jelineh. Perfomi ng Arts Alliance will be rid fram the agenda as a permanent coup. Sally Hsiu-I Lay will be listed as liaison with DeAnza and the Flint Center; Rachel Anne PbstP.r will be listed with the Frenant Union High h School. District and Cupertino Union School District. California Arts council will be assigned to victoria Rabledo; Jim Pizor to the Sister City Cammittee. I e Chamber of Caumm-ce will be deleted. C. Revision of grant application -3- Staff presented a proposed change to the guidelines and applicti,on which would result in applicants being aware of the need to budget for and maim for use of City facilities. These changes were approved by consensus d. Final reports frown grant recipients The reports were received. e. Proposed goals and policies for the General Plan Can. Hollimon presented a draft of proposed goals and policies for the General Plan. It was moved by Can. Jelinch, seceded by QRn< Ettinger and passed unanimously to approve the goals and policies as presented. f. Policy regarding requests for letters of Cm. Et ;ger read a letter of reference she had prepared for and given to Mona Sfeir. The need was expressed that the mission be careful not to give an endorsement, but just a statement of fact which would be done on City letterhead. The statement could include sawUdng to the effect that the person or group had received a grant. The statement could also show that the group or person had given the City a final report and informatum about how the City had benefitted by giving this grant. Can. Robledo suggested that perhaps at each event, the evaluations could be clone by the audience and copies of a sample could be attached to the letter. Can. Pizor suggested that this be an action item for the Grants Cconttee to work out. Clan. Hollimon suggested that if evaluations were done by the audience, it could include the name and address and then those people could be added to the C omission's mailing list. Clam. Hollimon, regarding Art in Public Places, said she will be meeting with Jan Rindfleisch at the library regarding what kind of art would be appropriate for the library. Gerald Mlvey and Charles Liggett from the Library Commission will meet also. She presented information regarding the Los Altos Sculpture Program and said it is very time intensive. Cam. Hollimon reported that the main topic of the Mayor's Luncheon had been the state of the City finances. Mayor Sorensen has requested that c umissi.ons review the ordinances giving their duties. There will be a mix of sharing and information giving luncheons. The City is planning far :more structured training of new commissioners, especially in the area of the Brcxn Act. -4- -, VRW e 00m. lamer agorbed that money is stall beiW raised for the pig. It was suggested that the oarmuselon caxhct an art auCtiOn. In regard to grants, it Ms clarified that a could provide infer to smaone considering applying without there being a conflict. 8. 8 9. 10. Oa4WSS1a= AIND IJ-U- Cm. Ueiinc h informed t`x)se present that the Friends of the Arts had received an additional $10.00 cock. Cupertino Nats,onal Bank has op ened an mount at no charcia and the group has a tax M nmrber. I t was ailiLDluYced that the weelmd of Mare 28 will be the time far the Cherry Blossffit► FesUval. It was moved by (yam. Pizor, seconded by Conn. Bttinger and passed unanimously to adjourn at 9:05 P.M. s City Clerk ® -5- `r 0 till offf 11 - L - a*01 a1.- ir1 so c.•; -- • • '#•. rb '•'a _• _- a.•. I 'rf.a •:•. I 1 -- - - •f Ifl,-: c - Y:r :•.- :•_�- Lll � .•; t G:f _.. :1`•-.-�•. '• �1•,ff7 - •} �w•:.1.•:c.: :. 1b1111 Chai Harry will write and explain to the dmudws that the piano planned for purchase is not a baby grand, but is an eboy studio piano. Chair harry stag that $25.00 had been hived frm the OVertino Federated Utim's Club. Ibis money w311 aim be put tom the purchase of a piano. Both donatine resulted frm ring the article in the Other written received included a copy of , a regarding a regional scholarship for visual artiste, information regarding Hands on the Arts, a folkw up letter farm Jan Ri ndflei.sch, ex ibitim no ces pertaining to prat Gallery, flyers and a thank you from Tandy Beal and any, and arts agency brochures. 6. tIID BUSISS a. Update on TV project - Victoria Robledo Chair Harry stated she had spokes with Cann. Robledo, who had informed her that the objective of the 10-15 minute video is to publicize art and its :uTortanae to the oam mitt'. Coma. Rabledo and two voluntaeres are attending a class that will help then with this project. AdShk 7. NEW BUSIa'�SS a. Review of Chapter 2.80 of the tctino Municipal Code, Fine Arts i9a21tission This will be discussed with Item c, goals for next year. (Corm. I erner arrives 8 s 00 p.m.) b. Update on this year's buffet Following discussion regarding current year budget cuts, it was mowed by Casa. Holliimn and sem nded by C=n. Ettinger to fund grants at $3,000. The motion was adopted with Cmsm. Iarnw dissenting. The Fine Arta am nissimn will prepare a public statement regarding reduction of funds available for grants. C. Fiscal year 1992/93 goals and budget Camittees will meet to prepare their portion of the budget which will be submitted to Chair Harry no later than March 9. chair Harty and Staffperson cornelius will meet March 16 to prat the budget in les draft farm to be subutted to the finance dumctor. Cram. Hollimmn used her cpiniron that grants are the most important thing the oommissirn does. -2- s •: ' -•'•II I - • - • v - • •1 -.. .r, 8. S7IF Staff will request that the City Attorney clarify the ordinance in regard to tens since some terms were shorter than the current four years. 9. CST EE FMUKN TS Comm. Hollimon stated that the name plates for Council pictures have been done. The commission needs to deter ne the place to hang forte Councilmember Barbara Rogers' picture. This item will be placed on the Larch agenda. Lamm. Ierner told those present that the artists' recognition event and award will be held Sunday, September 20. This will be a multi-arts event held in --junction with the Fine Arts League Art in the Park. Performing arts will be in Quinlan Cw mmity Center. If the commission agrees with this concept, nominations will be open April 1. Possibly a drama event could be held. One goal is to get as many groups involved as possible. Cann. Ettinger stated that more than half of the grant applications are from people who want to do permanent art for a public building in Cupertino with the City picking the site. It was suggested that a job descr4)t ion be developed for the Grants Committee chair. This would enable future chairpersons to know what procedure to follow. It was suggested that each committee develop written procedures. In regard to some of the larger projects covered by the grants applications, perhaps same of then could be scaled do-am. It was determined that applications from previous grant recipients would be considered as well as applicati�oa�a from those who had not received grants before. Comm. Jelinch will check on the last grant recipients in regard to their progress and final reports. Cam. Jelinch suggested that the Gant Committee have a meeting and decide how to divide the grant money and then fit the applicatioons into each category. 10. CCWIISSICNER REPORTS AND LIAISQJS Sheila Ettinger - Comm. Ettinger stated that the Library has been very busy. She passed around a resource pamphlet she had obtained during a visit to Davies Hall in San Francisco. Robigza. Hallimon - Comm. Hollimon reviewed the County's Strategic Vision regarding art and stated that they have a different approach from the City, that of having art permeate everything in the General. Plan. Santa Clara is the first county to go through this strategic planning. Frank Jelinch - Comm. Jelinch announced that the steering committee for Friends of the Arts meets Thursday. Chair Harry will also be in attendance. This is a brainstorming meeting. -4- s� :a w 77 ad tba she did V*Umteme so for the ® 'rb. � � � � � �.n }, Vi sts —•7' g• by 01--• S tti. " and passed It was maw at 9 s 1® p.m• to adjo= the city Clea�it -5- aF 2.80.090 WAO Fbwers and functions. 2JO100 beet. A. The powers and functions of the Fine Arts Nothing in this chapter shall be tom as Commission shall be to foster, encourage and restricting or curtailing any powers of ft City assist the realization,preservation and advance- Council or City ofBctm(Or& 1401(paa 1987) ment of fine arts for the benefit of the citizens of Cupertino. B. To fulfill their mission, the Commission may involve itself in the following activities; 1. Act as a catalyst for the promotion of fine arts activities; 2. Keep current on potential fine arts activities which would be available to the com- munity; 3. Provide liaison between various fine arts activities; 4. Provide a means for coordination for fine arts groups or facilities which may exist within the community; 5. Maintain ar: inventory of facilities avail- able for related fine arts activities within the com- munity; 6. Provide screening and/or review for fine activities wishing to obtain city funds or utilize public facilities; 7. Provide information to the community relating to the arts; S. Foster the development of public art within the community; 9. Be vigilant in exploring and advancing the range of fine arts activities available to the com- munity; 10. Enhance the interaction between arts and business; 11. Any other activity which may be deemed is appropriate and necessary. (Ord. 1401 (part), EXHIBI[A 1987) 2.80.090 Compensation—&%penses. Members of the Fine Arts Commission shall -eve without compensation, but all necessary expenses reasonably incurred by them wiule act- ing in their official capacity shall be paid by appropriate action of the City Council. (Ord. 401 (per), 1987) ,ctic,runo 3.891 70-2 FM ARTS CUNKMIM Recplar 149stilig"-varch 24, 1992 QVertino City Hall Conference Rom A 1. C UL TO and PZ CF ALM—IMM 4he meeting was called to order at 7:30 p.m. by Chairperson Harry* 2. BMS_ CALL Casmissioners per: Ettinger, Hollimon, Jelinch, Lerner (arrived 7:40 p.m.), Pfz0r, Robledoe wry ConzLissioners absent: None School liaison pit: Rachel Anne Foster, Frenrot tudm District School liaison absent: Sally Hsiu-I Lay, Foothill-DeAnza .tY College District ® Staff fit: Dorothy Cornelius 3. APPR VA CIF MIIWM a. Regular meeting of February 25, 1992 It was mood by Comm. Ettinger, se=mW by Cam.m. Jelinch and passed unanmusly to c-R=m the minutes with the following changes: on page 1, the date should read January 28, 1992; on page 4, the remarks regarding the Santa Clara County's Strategic Vision, "the Arts CknMW-UQ shod replace "they hwe" and the phrase "the General. Plan" should be placed at the end of the sentence. 4. CiRAL CX NICATICNS Jan Rindflei.sch, Euphr'at Gallery, requested that the Ccomission chair or a motive of the Catanission be present April 5 for Family Day- She encouraged the Commission to spread the word. A City luncheon is scheduled Friday, April 24, at noon. The Councils and Arts C3MdJ38ioras from Sunnyvale, Jos Altos, and Capertino will be invited to attend. The annual art show of the ft-wmt Umm High School District will be held may 2 May 10. Usually, a comity recognition award isby the commission. (comm. Lerner arrives 7:40 p.m.) v MW 5. WRI`I°M CX B]IJIGTIC�IS Included were the QMAA Newsletter, the Cherry Blossam Festival program, invitations to the California Arts Council ration, infer regarding the Governor-s Conference May 27 and 28, an invitation to the Black and White Ball in Palo Alto, a Confederation of the Arts bulletin, SCulpture magazine, Connections, and The Guild 7. Staff was directed to pay the $7.50 shipping and handling . 6. JIJ) BUSII�SS a. Chapter 2.80 of the Cupertino Municipal Code, Fine Arts Cmnission the report was accepted. 7. NEW_BUSINESS a. Consideration of reo=esxdations from the Grants C mmittee 'The Grants Cc mnittee recxxmmended the following grants be approved: Rose Nary Smith, $200; The Flamenco Society of San Jose, $1200; Philip Rosenthal, $800; The Acade[y of the Ord, $800. CMM. Pizor stated he was very disoauraged with the mar hands. There were many applications for good projects. He requested that those who had sulac►itted applications for projects thM- were not funded be bold about the budget cuts. Following discussion, it was suggested that the Grants Committee meet and evaluate the grant application. Perhaps same fine tuning could be cone to the guidelines. The form is meant to be as easy as possible to complete. It was suggested that the cmmi.ssion could request more information on the application regarding who would benefit from the proposed project and how Cupertino would benefit. Staff was requested to contact the Parks and Recreation Director regarding tenporaty use of certain walls at the Quinlan Center for temporary addbits. Staff will also contact the City Attorney regarding the Commission trying to get donations for persons or conpanies to sponsor some of the projects not funded. The letter to applicants will ask if the City may keep slides submitted on file should a sponsorship for the project be available. Applicants will be encouraged to apply again. If the City is able to seek sponsorship for same of the projects, the Public Information officer will be contacted regarding publicity. It was moved by Cann. Jelinch, seconded by Comm. Ettinger and passed unanimously to accept and approve the Grants Committee's recommendation. Staff was requested to thank Bernard Bauer for his article in the Mercury News. -2- b. Preparation of written procedures for omunittees Chair Harry requested that current committee chairs prepare guidelines and procedures for their amuLittees. Cavan. Jelinch suggested that the Commissum have a storage place in City Hall for their records C. Fiscal year 1992/93 goals and budget Chair Harry reviewed the City's 1992/93 budget and cutbacks. Jan Rindfleisch expressed need for advocacy of the arts. In the projected budget, the art amount is so small that the art cutback does nothing for the overall deficit. Art encourages business and people to Come to the area. Also, there are a lot of at risk youth that are aided by the arts. There would be some value in working with the City Council over the next few months. Euphrat Gallery is of value to a small oamamsum.ity like this. Partnerships have developed. There are school arts programs going. These am of tremendous value to the cw=zUty. In addition, the gallery has received in kind contributions. Arts serves as a core to build around. It is important for art to be in the sdmools. This allows local participation. The gallery has leveraged the money that has Cane from the City. It has received an DIVA grant. In addition, Elmphrat is a source of pride to the mmammmn.i ty. The gallery makes good economic sense and provides good value for the money. Chair Hairy staters that the Cam assiom can revise its posed budget and submit an advocacy statement. Cann. Robeldo said the Comanissiom needs some way of being able to depend on the funding. it is necessary to focus on all of the benefits art brings to a community. Comm. Jelinch urged the Commission to keep in mind that its goal is to advise the Council. They wmyaid be remiss as a Cmuission .if they did not give an imadepengiemmt view. Council may not accept the Commission's ideas, but it should submit then. Conan. Robeldo suggested that the Commission look at other cities and how much they spend per person on art. Comm. Jelinch suggested that a Commission representative comet with the City Manager. Grants and special events are a concern. Chair Harry and Cam. Hollimon and Jelinch will meet with the City Manager. -3- PRO Staff was requested to oontact the Chair regarding the Clouncil's budget meeting schedule. Chair Harry said goals will be considered at the next meeting. By consensus, the Commission increased their grant request for 1992-93 to $25,000 and their professional services request to $3,000. No changes were made to the "bare bones" budget. 8. STAFF REt3RTS City Clerk Cornelius presented the new cxmmissicner's manual. 9. CIQMII'I= REPS a. Art in Public Places - Cam. 3elinch said the committee does hwe a meeting scheduled. b. Business Relations and Development - Comm. Hollimon suggested the "shotgun" approach regardiAg the Piano by sending a let --c to all Chamber members. She said the Chamber char y53 for their List. There will be ly $188.50 for postage and $56.00 for supplies. It was moved by Comm. Holl.imon, seconded by Oomm. Pi.zor and passed unanimously to authorize $300 for this mailing. Comm. Holiimon stated that the goal is to develop same relationship with business. A survey will be done to find out what it is business wants the Co n fission to do. Comm. Harry asked why the C9mmu scion is raising funds for an upright piano and not a grand piano. She was informed that there is no place to store a grand piano, nor is there room an ttia floor for the use perceived. A studio upright is more practical.. The Parks and Recreation Department felt this very strongly- C. Special Events - Comm. Pizor said that the committee is in the process of finalizing a special event. Ibllo ing discussion, it was determined that the special event committee does not need to place an item on the aged regarding the artist's award for a high school student. The committee may just go ahead and prepare the award. d. Grants (Action previously taken.) e. Directories - No report. -4- f. C,eneral Plan - Art C_?als - Caum. Eollimon, stated that the staff prepared a daft of the gals and presented it to the Planning Ci mi.ssi,mn. It is similar to the goals adopted by the Clmmissicn in January. Two items have been deleted. The City Clerk was directed to contact the pLmz i.ng Department regarding the Art in Public Places material loaned thew by the Fig Arts Coomi.ssim. 10. COMMIGNM FM OM AND LIAISM Doris y - Chair Harry announced that March 28 will be Arts Advocacy Dray. Co m. Hollimon stated she is attending the event. Jim Pizor - C mn. Pizor reminded those prat of the Cherry Blossan Festival the weep of March 28. Frank Jelindi - Co m. Jelinch said that the Friends of the Arts is planning a general meting at the Quinlan Center for April 11., 8:30 a.m. gley are also thinking of having an adult Hal.laween party as a fund raiser. Roberta Halliman - Cann. Hollixron stated that the next meeting of the Arts Council and City Connect Cotmcil will be April 9 at 5:30 p.m. Friday is the California Arts Council meeting in San Jose which will be followed by a reception. It was moved by Lamm. Hollimon, sex xxW by Comm. Ed-inger and passed unanimously to adjourn the meeting at 9:15 p.m. City tlerk -5- FnE ARTS 00�WSSIW Special Meeting 2, 1992 QWertino City Fall Conference Rom A 1. CALL 70 The meeting was called to order at 6:00 p.m. by C1sajrgerson Harry. 2. R®LL CAIL Ca Tmissioners present: Ettinger, Hollim m, Jelinnc h, Rabledo, Harry C.camisBi oners absent: I nier, Pizor, Staff present: Dorothy Cornelius PI gm W ALLh]GIA Chars HMT reported on "Friends of the Arts% There is a steering O= ttee meeting Marls 3. Zhe Friends of the Arts would like the CmInissi on to co-sponsor a general meeting of the group for March 23. The Quinlan amity Center is not available that day; Yncwever, staff will check the possibility of using the Senior Center. It was moved by Cc m. Hollium, seconded by Cma. Ettusger and passed unaniaaously by those pent (5-0), that the Fine Arts Camli.ssi,on oo-sponsor- a general meeting of Friends of the Arts in a City facility. The meeting was adjourned at 6:05 p.m. City Clerk 11 1`C�• •:� 's •r ctc - =.r �� f _� a�- •: • Vll sit all MV ,- -.. ll•� 1. .- :kF•1 �._.- rl :.c:a IT o •': oil ON fir. .i , . •1 _ ,i 1 ;• c ♦=ii=t •. Oibble, • we - - •.1". • Assembly of Focal Arts Agencies regarding a media kit; a schedule for Festival of the Arts at Foothill College; information regarding a book entitled The Business of Art; a flyer fres the Matinnal Brookline Books; a letter from the Peninsula nsula Library System regarding a database of clubs, associations, performing groups and other c m:nity organizations in San Mateo and Santa Clara Counties; information from The National Endowment for the Arts regarding grants for coQmurnty- ased organizations; notice of the Governor's conference on the Arts and a letter from Target regarding their corporate giving program. The letter from Target was referred to the Grants Committee. 6. QED BUSINESS - None. 7. NEW BUSINESS Chair Harry stated that I,.en c, Silicon valley Fund, will be taken out of order. That item would be heard at this time. C. Silicon valley Fed - Barbara Bierstein, Silicon valley Arts Fund, stated that this is an unpmecedented campaign, not to be publicly announced until fall. Eleven cultural primary groups are involved. The Fed is a joint effort frann many areas. ApproDrimately 72% of the funds will go for endowments; 14%, a reserve for interest-free borrowing; and the remainder will be applied to reduce the deficit. It is not designed to impact any group Is operating fund or grant money. The Arts Council would get 10% off the top; there would be a formula for the rest of the groups- She reviewed the and structure of the proposed group Ms. Bierstein staged there is a need for involvement of all cities in the valley. She suggested that $1.00 per resident be considered as a starting point. She urged the COMMISsi.on to reeomimd that the City be involved and help with financial support. This is not proposed to be a permanent pv�ni��tirmI but the pulling together of amisting organizations to create the Fund. Currently, she is talking to cities and requesting that they consider increasing funding for the arts. Some cities are finding the dollars to participate. The initial campaign funds are coning separately from foundations- chair Harry informed her that the Cmumssion is currently looking for funds to keep its own programs going; however, this will be placed as unfinished business on the next agenda for discussion and decision. a. Goals - individual commissioners listed their gals as follows: Jim Pizor-an active arts aspect in Cupertino Scene. Rcaberta Hollimon-an art goal in the General Plan, a piano for the Quinlan renter and the aoipilation of a grants binder. -2- LW Sheila Ettinger-the piano for the Quinlan Center, a long-term rental or pit outdoor sculpture, irmolvement with at least one major business in Cupertino for a new piece of publicly visual art. Frank Jelinch-organization of a network of motes to increase awareness of need for support of the arts. Vickie RobledD-a policy in place pertaining ng to art in public places, an awareness of need for the arts, a space at Quinlan Comuiuuity Center for display of art. Robert IAwner-secure funding. Sally Hsiu-I Lay-increase of funds for grants. Rachel Anne Foster-the encouragement of high school arts of all kinds with a pattern of recognition, perhaps a high school artist of the year. This would involve recognition by the City and not necessarily money. ® Doris Harry-funds and commmity involvement, support for Friends of the Arts, outreach to other art groups within the city, getting other community groups, not necessarily artists, and businesses involved, updating and expanding the artists, directory at the reference desk in the library via the Cupertino Scene, as well as the Courier, the Mercury News and the , noting grant award recipients in the Scene. Comm. Ettinger suggested that former commissioners be contacted regarding participation in Friends of the Arts. The possibility of a college intern working with the Commission was mentioned. Robert Leiner suggested keeping a supply of Cupertino Scene in companies and shops within the city. Cann. Hollimon also suggested that the cultural calendar be placed on corporate E-mail syst®ns. Following discussion, Camuission set the following goals: 1) Ca[[minication/advocacy Directory Cupertino Scene cultural calendar 2) Arts Goals in the General plan 3) Alternative Eunding for Public Art 4) Regoohition t of Young Artists -3- Comm. Jelincih requested a written opinion zing the Brown Act and 000ni.ssi oners' attendance at Friends of the Arts mwtuzp. Reg rding the General Plan Goal, Cmem. Hbllimon stated it would be necessary to monitor the General Plan process and prepare an advocacy statement to present to the City Council. A tune line for each goal will be prgpared. This item will bs places on the agenda for the next meeting. The informati regarding young artists will be presented by the Special Events Committee and Rachel Foster. Alternative funding will be presented by the Grants Committee; the General Plan report will be prepared by Comm. Ettinger and Hbllimon. The Cammanity/Advocacy report will be prepared by the Art in Public Places committee. b. Fine Arts Cmuissi:on's advocacy role including the relationship between the Coamission's duties, responsibilities, and budget. Coffin. H6ollimon presented a report on Arts Advocacy Day. She stated when the Commission addresses the City Council, it would be appropriate to bring others with them, perhaps find a developer to support the Commission's desire for public art. Discussion followed regarding the possibility of having a form letter for citizens to sign and mail. Chair Harry will find out what role any schools and students can play in this. It was anmounced that council will take its first look at the General Plan process at their meeting of May 4. A budget study session will be held at 5:00 p.m., June 4; however, there may be one set at 7:00 p.m., June 3. That will be decided at Council's June 1 Wig• City Clerk Cornelius distributed the Fine Arts Commission budget page as will be in the 1992-93 preliminary budget. Jan Rindfleisch, Euphrat Gallery, stated that Family Day was extremely successful. Euphhrat Gallery and the Commission needs to work together and build a parttiership. She reviewed various programs and documentation of the values of the events and programs. By consensus, the Commission asked that an item be placed on the next Council agenda requesting that the Council meet with the Fine Arts c=nissum at the regular May 26 meeting. The main item to be discussed will be the Commission's budget. ® C. Silicon Valley Fund (Previously taken out of order.) -4- t- _•� ,•'.• • • •=1. it-fl{ [•' - _ _ �r - r •.•- •. L"�. f - - Am ca of 24 r.- Ito • s,• •r. - - �.>t- _ r••-'_ �;•. - ••-• -:.Eli•• _ +' el 0 • .0,:. •' �'... .;_ •'./. ..: mil; t :�.• 31 •.1: _ x •;1. =.IF1 /."�`.:�• _l •)f,- 9... ��1,i{• •7 •:•._,11':.: •1. 1,-. 111 5.,•. ." /.-_U:.11 -. :_I'- -ni. �.v.;:F.•.� •- 1�-ii'.fl •-• - [L•:. qL:i •. _t. C., G, •: 1. �• �6117F. 274 84,1 sk.ve '1F t•.. �Y ..G •+'•'.•61 rr ZA •1".•f :••7 •1 �1 - •• 1— r - t•I tl. IY t• c•;- r c 00 1 : .•.• : a • •.1 .11 , She informed Council that the Commission is concerned regardingbudgat cuts, especially since they are advocates for artists. The co[viu.ssicness wish to have a chance to express their opium regarding the need for expans=i of the prposed budget, especially in the area of grants. Cam. Ettinger said caami.ssi oners had begun with wonderful dreams of a nmral and a sculpture for City Hall Plaza. Cm. Rollimon felt that the grants are the most inportant charge of the calmission as it fosters and encourages art. The grants benefit a broad spectrum of people. She then gave exanples of sane of the projects made possible through the conutission grants. Qom. Robledo said that the commission was forced to serve as an advocate for the arts. The members work with multi cultural arts groups. 7 e grants were cut during the second period of this fiscal year at which time they had 46 applicants. It is difficult to meet the goals of the ccstnission without maney in the budget. Qom. Pizor said he had moved from Sunnyvale because of the quality of life in Cupertino. The arts are important. It is a paradmc to live in an area with so much talent and not be able to foster it. Qom. Jelinch said the c=nissinn had tried to diversify grant recipients; however, not much can be done with just a few hundred dollars. Sometimes the arts are the first to go because no one motes for then. He referred to the duties as per the city ordinance and stated that even though tiaras are touch, the oon nissi o n cannot function with such extreae budget cuts. am. Ierner addressed Council regarding overhead in the commission's bit. He stated that there must be $5,000-10,000 in general funds available for the CQMMissicn. It is inportant to the city. Chair Harry said the emission was wilih g to try to be creative with its dollars. That's how it was able to cue up with $3,000 for 1-he last grant period. mayor Sorensen said that the Council will review the budget June 4. Personally, she stated, the arts are mp ortant. The City believes there will be more cuts in funds fram Sacramento. It is extremely difficult to balance the city's budget this year. City Manager Brown told the commissioners that staff has shown the Council a way to balance the budget through cuts, including personnel and basic services, as well as revenue enhancements. He is concerned about what further reductions may dame fram the state. The motor vehicle tax is question ble. Expectations are now dawn $2 mi.11ion from previous projections- -2- Oounc. Szabo said there is a $10 billion deficit at the state. If all University of California campuses were closed, that deficit could not be covered. He asked how much the crw aissi n had available in previous years for grants. am. Pizor responded that the last three years theme had been $14,000 each year. Cam. Hollimon stated that the first year there had been about $10,000. Actually, there is still about $10,000 bid what is given to the Eg1wat. counc. Szabo mentioned that at work he had been required to take an involuntary day off mouse of budget difficulties. The situation at the state is getting desperate. Cities are being charged more and more fees. Cupertino sales t..ac peaked in 1984 and has been going down in real dollars since them. Last year, all new, capital Mures had been eliminated from the budget. Mayor Sorensen said the Council will do its best guess in June with the budget, but we won't really know what our final budget will be until the state passes theirs. mac. Dean stated that he feels he has taken an action step in the info-mineial" prods, which he hopes will increase tax dollars in Cupertino. He, too, expressed the opinion that art is important to the 1 . mu pity. He has prepared three of the "info-mercials", one pertaining to a bakery, one pertaining to Mrs. H's Baskets, and one about a local artist. This would provide television exposure. Equipment is available and if the cmumssion is interested in seeing the video about the artist, he would have it set up for showing. He euphasized that the Fine Arts Cbmaissioi is critical. Count. Szabo asked if the eomnission could pursue sponsorship through the city's three largest companies. Com. Ettinger inforaoed him about the requests for donatums towards a piano for the community center. Oom. Hollimon stated that the previous council had asked the cmfmssumers to stay away from meanies. If this Council is m enable to it, they would ba happy to approach businesses. Oounc. Dean suggested they wait until the General Plan process is canplete. Mayor Sorensen used praise for the Friends of the Arts concept. Discussion followed regarding g GLa uissi an attendance at a Friends of the Arts meeting and that either less than a quorum be present or it be handled as a meeting of the axnnission. -3- ° � � . . , , ® & : f � : � f � « - � � , ■ ® f � , ® : " � / � ° : ■ t - � � � ¥ � � [ t . . . , . . : - - - s : � - ! , . , , m p . . � ~ � � � 9 � � � � � � ' � � ® � : - � %« � , « + . ° i : � { � ` � � � \ { t , � / _ \ \ ' � � � } « } < 4 6 - \ { , / « ( < ' { � . _ � � � { ' � { w � ¥ ; � { - i � 2 . � \ - ` @ � � e . � � f � ~ � � \ � � - ` e . � � � # - ., { , " � ., \ , • ~ ! , ' , � � - � k � • � , ' ° � ^ � \. = - • ` - ` : ^ t , . : \ _ R � � \ ƒ \ � _ t ' � » a ; _ £ � ' , � 7 / ( � © � � � ' � - f � \ \ f a � � - � t , �, , a � , , . � . ; . , . � � , y y � . - ) • _ , \ t , \ ` } - � , � _ f � . � : _ \\ ©< � " � 2 . � � ' ` \ ' � 2 . � - , ; � . . t . , : 2: - - _ , � ® - _ \t - \ - � - - - . : " : , : \ � \ ¥ ! ~ a ' _ ` � " /� �\ � : ; � } � . \ | : ! / { - ` � � ) � � - : � \ \ � ` � � \: - � , ! , y � / \ \ � , i / , ! , > � % y - � { � � 2 � / , � / J { . � � � ' ® � ® « " - 2 , � � � ! r / \ _ , § � / p { /. %: �� / k � . � / � \ \ | \ } � \ \ \ / : \ z � / \ § : � / ^ . � � \\ - ■ - . t ! ! | � � ' � • / * \ \\ \� \ \ \ � \ � \ / « \ \ \ � � � \ \ \ , \ \ \ \ \ 4 � � �\ _ _ _ . , � . _ - � ■ � \ > t : / � \\ : _- ` __ - : 2 : � � ƒ _ | � � : _ ! ! / t ? \ ¥ � / \ � ` � t \ . : / 2 . � 2\ ^ t a w a » - : � � . � ; 2 . � ® ; I ; k : & � 4 & » /§ «2 /� -\ / 3. COMMAL PreSeUtation of Firle Arts Ommission Righ School Artist mewd to Renar Yegpiffim. 7he award was presmited to Kenar Yegyayan. It was moved by Om. Pizor, seamiled by Own. Ierner and passed ummimously to adjourn at 7:45 p.m. City Clerk/ -5- � _ �:� •� t cam: � Dirt. C, III•i, �i. h .•• _ of WA f•I -c-a • :I:•.ri • - u 1 - �i• 1 •'- - 6. CM BUSINESS a. Discussion and decision on participrating in the Silicon Valley Fund. Robert Lerner suggested the commission look at this when more information is available. Chair Harty suggested that the: commission get more specifics on how small organizations will benefit Jim Pizor expressed opposition as he feels it will freeze out fledgling organizations. Cam. Hollimon stated that this would be setting up an fit. SY,) feels that the money should came from the private sector. She said the commission does not need to be parochial., but she sees no way to give money. However, perhaps, the commission would be interested in loaning its name. Jan Rindfleisch of the. M#wat Gallery, said she had written to the Arts Council asking for information and expressing her concerns. She would like the County council to look at the status of the health of all of the arts organizations, then find out how this fund relates to them. Com. Hollimm said she is interested in looking at matching funds. Com. Ettinger and Hollimon will torch this. By consensus, the commission decided to take no action regarding the Silicon Valley End at this time, but to request additional infrmmat;An. This item will be put back on an agenda when more information has been received. 7. NEW BUSINESS a. DeAnza Day booth for advocacy petitions. Sally Hsiu-I Lay stated there was no, problem putting up a table with petitions. Chair Harty said it would be all right to use art works prepared by children dome on their own time. However, politicians do not respond well to the work of children as they feel that in this type of situation, the adults are using the kids. M. Lay said she is working with another group on another petition and she would use the same process for this. Tire petition would be addressed to our state representatives. Staff will pare a petition form and call Ms. Lay when it is ready. ® This will be done on 8-1/2 x 11 paper. the thane will be, "fie arts in California are serving more people than ever for $.53 per capita, about what you would pay for a can of soda." It would urge mahnta i n i n g funding to the arts. -2- b. Goals - of time lines for goals established at the April 28 meeting. This will be placed on the agenda of the nett meetisxg. 9. COMMITTEE RKPCIRTS b. Business Relations and Development A letter to chauber members will be going out regarding donations for the piano. The letter refers to Mozart Society, Chopin Circle and Gershwin Group, dependent upon amount of contribution. Anyone or any company donating $500 or more will be acknowledged in the plaque. It was requested that each commu.ssioner receive a copy of the letter. C. Special Events Jim Pizor reviewed information about youth artist recognition and the artist award. He hoped that eventually there would be a festival of youth art which would serve as a showcase for both visual and performing artists. Staff was requested to check on insurance needs for hanging art on loan for display. There will also be press releases and phoI I of the displays. The publicity will be for the art and not the art commission. d. Grants The commission requested a more complete list of those who had requested grants during the last application period. Publicity needs to be prepared to attract sponsors for the grants. f. General Plan - Art Goals Con. Hollimon stated that after the City Council adopts the General Plan, it then goes to the state for approval. Meetings are scheduled through the end of June. The commission discussed the joint meeting with councilromrbers and used frustration. The commission discussed the Possibility of contacting other cities regarding their next year's art budget, both in relationship to total dollars and percentage of the budget for art. Also, how much per person is spent on the arts. -3- F - •� - .. • f.: :11 I'�- �•. - ::•-r 1 .t:._ 't• ••. 1IlM. ,tl-.11•' 1.': •c - 10. CORUMONM M. MAMM-1 Sheila Fktinc r - The aaesnissioner informed those pint that there is a new Chinese teffple reconstructed at Kelley Park. She also reported about the Rommu. operas and the At vmton Chen Tour. Victoria - Mountain View is in the process of pxtting up some-- free Standing sculptures in the City Sall plaza. She also reported on a children's arb=k display. Boris Harm - The Chair reported on her trip to Washington, D.C. and attending a performance frow the President's bmc at Kennedy Center. It was moved by C om. Lerner, seconded by Oom. Boll i mon and passed unanimously to adjourn the meeting at 9:35 p.m. o City Cl Ip -5- i FINE ARTS OMUSSION Regular Meeting—Jime 23, 1992 Cupertino, City Hall. tlon€ereaoa Rom R 7:00 p.m. 1. CALL TO ORDER and Pilo= OF AId�7GIANL� The meeting was called to order at 7:36 p.m. by Qgdrperson Harry. 2. �.L CALL canni.ssioners present: Ettinger, Hiollimon, Jelinch, Lerner (arrived 7:43 p.m.), Pi.zar, Harry Dacnnicsioners absent: Robledo School liaison present: Rachel Anne Foster, Fremont Mion School District School liaison went: Sally Hsiu-I Lay, Foothill DeAnza Oamzmnity College District Staff pit: Carol Shepherd 3. APPROVAL OF N3NOTES a. Adjourned regular meeting of My 26, 1992 It was moved by Ocxn. Ettinger, second3d by Oom. Hollimon and passed urani.mously by those present to approve the minutes as submitted. b. Regular meeting of Nay 26, 1992 Following c=ecti on of the spelling of "Asilcmar", it was moved by Oom. Ettinger, seconded by Cam. Jelin h and passed unanimously by those present to approve the minutes. 4. ORAL OQ fMCWIONS - None. 5. Da MEM OQ+ RJICATIQNS Chair Harry reviewed a flyer from the City of Fremont regarding art in public places, a letter frcxn Siemens Corporation stating they were taxable ® to contribute towards the purchase of a pig, the National Art Week media -1- kit, and Very Special Arts In California, VSA. She also requested that the Arts Extension Service Publications guald be attached to the mirnztes of this meeting. Jim Pi.zor showed photos of the status of the project for which Phi, Rosenthal had received a city grant. He also stag that on July 29, 6a00 p.m., there will be an artist's reception related to the project. Frank Jelinch reviewed a proposal from the Saar Jose Foundry ruing the art in public places condition on the approval, of the Apple use permit. 6. CLD BUSINESS - NCNE 7. NEW BUSIMS a. Request from Mayor Sorensen regarding suggestions for a Sister City gift. The Oosnission discussed possible ideas as a gift to Tuyokawa next year in honor of the fifteenth anniversary of our Sister City rel ationship. The Commission supported the idea of having a section of the mural enlarged as a separate pig of art, especially the sections showing Manorial park and the drunners. Chair Harry will call Sao Sayre to get an estimate of what he would charge for such a parroting and also to get his permission to have that done. She will report back at the next meeting. Also, the Grant (7Caittee will bring back names of any applicants who might be appropriate to do a piece of work for this. The CImnission requested clarification of what the City's responsibilities are for this event and what the Sister City C=attee's responsibilities are. b. Goals - of time lines for goals established at the April 28 meeting. C. Budget Allocations Gant. Hollimon stag that in regard to the grant money, the Canni.ss1m might want to look at the last grant proposals and fund some of those rather than go out for new applicants or perhaps the money could be %voen to fund a specific project to meet one of the eomni.ssi,on,s goals. Omn. Pizor said that funds allocated for Special Events would be used for the Distinguished Artist Award and the Euphrat High School Art Shaw. ® Also, the staboatattittee is trying to do an additional event without paying for artists. One event discussed is a youth art festival which would be a volunteer effort with minimal sag. Chair Harry said that when deducting personnel casts, the budget is $6,875.00. Dom. Lerner suggested that the contrassion sponsor a scholarship to a suer school for the arts. Determining that thew cannot be a gift of public hands to an individual, it was Considered that perhaps the individual receiving the "grant- should bring sawthing back to display in the city. Clair Harry said that the city has received more feedback on special event type activities as there is usually a wide audience. Com. Ettinger pointed out that $1,700 was specifically given for grants. Com. 3elinch felt the commission could find enough to make the grant money $2,000. Following (hair Harry•s review of commission goals, it was pointed out that the only ones needing money are the outdoor sculpture and encouraging high school artists. Dam. Ettinger would like to know how Mountain view arranged for their current display of outdoor sculpture. ® At thJs time, was not available rung matching grants. During discussion, it was suggested that the commission give a matding grant and leverage money, as well as putting out publicity that this year the city would be giving matching grants. It was pointed out that this would help the commission meet its facilitating goal as it would facilitate artists raising their own runey. It was pointed out that this varies from past grant policies. Grants went toward a specific event or project. Another suggestion was putting a moratorium on fall grants and lasing all the money in the spring. There was a suggestion that the Ommission meet with art groups and other artists in a round table discussion regarding the situation. However, this could be duplicating work done by the Arts Council. Another suggestion was that the Friends of the Arts event be a fundraiser and the commission build on Friends. Also, the Commission could Contact businesses for contributions and say that the city will match funds. This could be done through the Chamber of Dam lerce. Vim. Lerner suggested that the projects submitted in the last grant cycle be listed with a dollar range, i.e., for $100-500, you could sponsor this project; for $501-1,000, you could sponsor this project. Dam. Hollimon said she would like the Grant Committee to screen tyd list first. The commission could serve as a broker. It has the responsibility to list only those that meet the co nnission°s guidelines. It was suggested that not all need to be listed, just categories and an exople of each category. Ms. Foster felt that a larger 'listing would catch more people's eyes. -3- r= art a. r:�+ : r r GAG .• •_: a. - r •- - ,• G.I.:• r ;a _rGr^ •:•.(: •;.• .•-_. •1 '::•':.f :•. NO I llbw= elf : •• �• ..I•• - «': _ _ _ !1 G.L. - •- !ir - wt IN oil C:. [!• .. -• 1/ i i •:{ :I. :•.11- • 1. M 4t • •:- •=,t •tIS: •-r •+•1`. 04 ON it •- 00 _• Y. •- r03, ^ • •:•- - - •1 • - a• r• I• •r .. •th •:- - • r • - ••r of z •vl •7 - •. - •ai 11C • r • • •;• • it I fz- it • rl •r-_ c• rr- - •: - - 11 s• • '•c M �• •- I .•: r r - i-•.J.1 b- Z4 a :- 0 - G s- O• 0 ft:• qtq rt- rChair Harry her. said she had called to talk to the party but was unable to Tote Cmaani.ssion requested that the Silicon, Valley Fund be placed on the agenda for the next meeting. In the meantime, ooamission s will try to get answers to their questions. Chair Harty will ask the Fund's representative to mail the iratormati,on. Questions that need to be answered include: How small o benefit and who will decide how to spend the 10%? A concern is how Cupertino would benefit fran this fund. It was moved by Caen. Ettinger, seconded by Can. Pizor that the current Grants Committee members remain in that position at this time. 7he motion was carried unanimously by those present. Coon. Lerner suggested that since there is now more foams on its, the catmiss.um form a Budget Suboaamittee, even if it is only on a temporary basis. By consensus, the Vice Chair will be Chair of a Finance Caamittee, which will be a standing committee, and prepare the aaan"sicn's annual budget. Cana. Jelinch and Chair Harry will also be members of that caamittee. Fbllowing bather discussion of the budget, Chair Harry suggested $1,700 for grants; $1,000 for matching f=ds; $2,000 for special eats; $2,175 for operating eqpenditures which includes postage, supplies, duplicating and mr, I rships. She also stated that publicity will take a great deal of time and will contact the city's Public Information Officer regarding the conamssum doing its own publicity. d. Reocrosnendation for Distinguished gu;shed Artist award. Com. Pi.zcr stated that the ration to Council for this award is M[ythili Kumar. She is an Indian cultural folk artist who teaches and entertains in Cupertino, as well as performing internationally. It was moved by Dam. Pi.zor and seconded by Cam. Ettinger to ncmuu&e Ms. Kumar to Council. The motion was adopted unanimously (6-0) by those present- e. Update on the seeking of matching grants. This will be placed on the July agenda. 8. STAFF REPOM - No questions or a mments. 9. OQaTI'F'E REPOR!Y'S a. Art in Public Places - Dan. Jelinch and Kerner reviewed the subcommittee's meeting with a representative of Apple. -5- b. Business Relations and Dev elopnent - Com. Hollimon stated that she needed sow dates fran the other mmdea-9 of the subomm ttee In arder to set up a meting. c. Special. Events - Can. Pizor also stated he needed to determine seine dates. He said the s x=mlttee has focused on the artist's award which will be presented in September. He had sent out a flyer and letter to those listed in the Artist's Directory. Based on the mmber of replies, they could be the basis of the special event. Com. Hollimon inquired about spaces in Cbpertino for Open Studio. She asked if this could be tied into the special event. It was suggested she contact Fioy Zittin. d. Grants - Chair Harry asked the ammittee to update Cam. Robledo. e. Directories - Cam. Pizor said he had sent out a letter regarding an update. f. General Plan - Art Goals - Cam. Hollimon said that the city identity issue would be the last one considered by Council and it will probably be September 1. She will not be available to attend that meeting. Chair Harry will most likely attend. 10. COMSSIME R MPORTS AND LIA.ISQNS Sheila Ettinger - Com. Ettinger reviewed the opera series and Lively Arts. Roberta Hollimon - Can. Hollimon presented materials from a meetiM on censorship in the arts. She also informed those present that City Camect is Wiring a meeting in September for newly appointed canni.ssi:oners. Frank Jelinch - There will be a Friends of the Arts night at a wand performance of Cats at Flint Center. 'niece will be reserved seeds at a discount price and the Friends will add on what they want for a profit. There will be parties before or after the perfoaeaanae with a bar and appetizers in the Euphrat area. Chair Harry said that she had talked with Vicki O'Brien of the Flint Center and there will be 100 tickets available; fir, they will not be at a discount. The party will occur after the performance. Pile will need two tickets; am for the shwa and one for the gala. Ms. O'Brien is meeting with Friends of the Arts. Can. Jelinch stated that the Friends have adapted their constitution, by-laws and Articles of Incorporation. Doris Harzv - Clair Harry inquired about the June 25 meeting with the Friends of the Arts and asked if it were cancelled, what the effect on c=rLLssion absences will be. Also, should the commission mission adjourn for lack of quorum? cmo. Holliman requested that a discussion be scheduled to ascertain ,,he commission's role with Friends of the Arts. chair Barry suggested that if a amnissioner wishes to attm5d a meeting of the Friends, that am. Jelinch be notified. If that attendance would result in a quorum, he could infom the casaissi.oner. Friends of the Arts want to meet July 25. It is necessary for the commission to be part of that meetit_;. (on. HollimQn suggested that if there is not a need to eorti nue as joint meetings, the cmaissim could co-sponsor the group. As Ails. Lay was not present, there was no report regarding the petition that was available for signature at DeAnza Day. gd,x t Lerner - C'em. Lerner reported on the Joint Venture/Silicon Valley Luncheon. A docamwit available at the luncheon entitled 'An F=ncmy At Risk- was the Phase I diagnostic report of this group. It addresses education, business, and government. Now, those issues will be emmnined and solutions will be sought. It was moved by ton. Pi.zor, seconded by Com. Hollimon ara3 passed ® unanimously by those present to adjourn at 9.19 p.m. city'Clerk 40 FINE ARTS COMMISSION Regular Meeting--July 28, 1992 Cupertino City Hall Conference Room A 7:30 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE. The meeting was called to order by Chair Harry at 7:30 p.m. 2. ROLL CALL Commissioners present: Ettinger, Hollimon Jelinch, Lemer(arrived 7:35 p.m.), Pizor, Robledo,Hang Commissioners absent: None School liaison present: None School liaison absent: Rachel Anne Foster,Fremont Union School District Sally Hsiu-I Lay,Foothill-DeAnza Community College District Staff present: Dorothy Cornelius,City Clerk 3. APPROVAL OF MINUTES a. Regular meeting of June 23, 1992 . Following editing changes by the City Clerk, it was moved by Com. Hollimon, seconded by Com. Ettinger and passed unanimously(6-0)to approve the minutes. (Com. Lerner arrived.) 4. ORAL COMMUNICATIONS Com. Pizor announced on behalf of Jan Rindfieisch that there will be a November event celebrating the inauguration of the Euphrat Museum of Art 5. WRITTEN COMMUNICATIONS Chair Harry circulated communications received from National School Hoards Association, San Jose State University, NAI.AA pertaining to National Arts Week, MINUTES OF THE JULY 29, 1`392,FINE ARTS COMMISSION MEETING CALAA, Art and Auction, Sculpture magazine and the Coca Cola Foundation/Georgia Council for Arts/Greater Augusta Arts Council. Com. Jelinch presented a communication announcing an artist from Beijing who wants to display art locally. The information was referred to Com. Pizor who will mail the artist information about the special event. Com. Pizor reviewed a communication announcing the Kala Institute Fellowship Awards Exhibitions. Glen Rogers Perrotto, a former recipient of the Distinguished Artist award, was one of the artists in the exhibit. The City Clerk was directed to arrange for a press release about this. Coma Pizor also informed those present about the grand opening party of the Studio 42 Gallery in Los Gatos. Proceeds of the event will benefit the Center for Living with Dying. 6. QLD BUSINESS a. Silicon Valley Fund- request for City's par.;c ipation and contribution. ® This item was continued to the next meeting. There was discussion regarding whether or not the Fund would be interested in using Cup rrtino's name even if they did not contribute money. The possibility of a Council proclamation supporting the hand was also discussed. b. Sister City gift for 15th anniversary - Clarification of roles of the Sister City Committee and Fine Arts Commission. Report regarding passibility of Mr. Sayre doing an enlargement of a portion of the mural. Report regarding any grant applicants possibly doing a piece of work. The City Clerk stated that the gift recommended by the Fine Arts Commission would be separate from the Sister City Committee's gift. Chair Harry said she had talked with Scott Sayre regarding the possibility of his Ming given a commission to prepare the work to be presented as the gift. Possibilities discussed were an original piece that would depict part of the mural, a signed photograph, or a signed lithograph. Com. Hollimon said she would like an original for this occasion. By consensus, the Commission will invite Scott Sayre to attend a meeting. 2 FINE ARTS OOWISSION MINUTES 6 of 9 1987-OCT. 1995 MINUTE OF THE JULY 29, 1992, FINE ARTS COMMISSION MEEnNG Staff was requested to verify that this gift would be separate from the gift of the Sister City Committee as well as the amow?t of:Honey that is earmarked for the gift. Mr. Sayre will be asked to attend the September meeting. If others are involved in the gift selection,they too will be invited to the meeting, 7. NEW E SINES, a. Seeking matzhing grants ibr applicants. Com. Hollimon reviewed ways of leveraging the grants money. One of these is to participate in the Partners program. This is a group of agencies, foundations and companies that pool funds for art grants. A separate board selects the recipients. If Cupertino contributes there is no guarantee that a Cupertino group would be funded. The group also will assist any people interested in writing their grant. Pros would be that the expectation is there that more money could come to Cupertino artists. A con is that the Commission/Cupertino would have no control. A question arose as to whether or not the Commission could legally do this with City funds. Chair Harry said that when thinking abut those who apply to Cupertino she is not sure how they would merge with those on the list of grant recipients presented. It was suggested that perhaps only a portion of the grant funds be used this current fiscal year if it is found that we could contribute. Com. Lerner also suggested that before grant applications are due in the normal grant cycle, perhaps a workshop could be heid to help interested parties complete the form. Those present could be told about other grants available at that time. By consensus,the Commission agreed with this. Chair Harry stated that this could he done next year if there is no new grant cycle dais year. Staff will check to see if the Commission can award grants using current applicants. There was discussion regarding issuing a press release about private funding for the applicants. The grant committee will meet and review the grant application.$ on file at this time. This will be an agenda item at the October meeting. j3y consensus the Commission agreed to table leveraging grant money. b. Clarification/determination of the Fine Arts Commission's role with Friends of the Arts. 3 MINUTES OF THE JULY 29, 1992,FIRE ARTS COMMISSION MEETING Chair Harry stated that absences at those meetings do not apply toward the restrictions and guidelines stated in Resolution No. 5357. It was moved bit Com. Hollinger, seconded by Com. Ettinger and passed unanimously (7-0)that the Fine Arts Commission cosponsor Friends of the Arts. Any Commissioner planning to attend a meeting of Friends of the Arts will contact Mr. Jelinch. The Friends will meet the third Saturday of each month. Staff will reserve the conference room at the Quinlan Community Center for those meetings. C. Consideration of a nomination for the 1992 Arts and Business Awards (ABBYs). Chair Harry suggested that the Commission nominate a company from Cupertino to receive this award. Com. Hollimon suggested that it be referred to the Business Relations Committee to start developing profiles for rPxt year. Com. Lerner suggested that the Commission, through the Business Relations Committee, try to make the nomination for Apple and Tandem and submit those nominations this year. The companies could help by writing a two page summary of"heir programs. Discussion followed regarding lack of information but the desire to acknowledge those contributing to the arts. Concern was expressed that there was not time to develop more awareness of what companies are doing for the arts for this year's nomination period. "it was moved by Com. Lerner and seconded by Chair Harry to submit nominees this year. The motion as defeated with Commissioners Ettinger, Hollimon, Jelinch, Pizor and Robledo dissenting. Com. Jelinch said that questions regarding this could be included in a survey of businesses being done. It was moved by Com. Pizor, seconded by Com. Hollimon and passed unanimously to direct the Business Relations Committee to review companies and business leaders and their support of the arts and to present recommendations for nominees at the May, 1993, meeting. d. Report and action on September special event- Distinguished Artist award. 4 R+RITES OF THE JULY 29,1992,FINE ARTS COAO MISSION RItEEMC Coin. Pizor said he had received ten positive responses for participation in the September event. There will be no stales of items; however, ar4.ists can promote themselves. He will send out another letter in an attempt to get more performing artists to participate. Coin. Hollimon said she would like to make this a cooperative effort with the Cupertino Fine Arts League. Com. Pizor said he will request the Parks and Recreation Department to help with the setup. He feels that costs -will be staff time involved, the catered refreshments and the materials for setting up the displays. Chair Harry stated that this will be occurring during National Arts Week and felt that this event could be part of that celebration. She proposed that the Commission promote that week_ The Mayor will be requested to put a proclamation on the September 21 agenda in honor of National Arts Week. The Commission or a representative from the Commission will attend that meeting to receive the proclamation. Com. Pizor requested staff'to verify the ability of Fine Arts in Metal to do the award that is planned to be presented to the distinguished artist. ® 8. STAFF REPORTS City Clerk Cornelius had previously distributed a report on seriatim meetings. 9. COMMITTEE REPORTS a. Art in Public Places Com. Hollimon referred to a list of books available,one of which is "Going Public." By consensus Commission directed staff to purchase that book. b. Business Relations and Development Com. Hollimon reported on a trip looking for a piano to purchase. There is$2,304 in the fund. She estimates that for between $4,500 and $5,000 a good piano could be purchased for the Community Center. No responses had been received to the last letter sent requesting donations. She feels that certain people in certain companies need to be targeted. This will be done after the General Plan is adopted. She hopes to receive the name of a contact at Hewlett-Packard. Currently a survey is being prepared for businesses in Cupertino. Com. Jelinch said that the survey will be included in a Chamber newsletter. There may be a small charge for 5 NIMUM OF THE JULY 29, IM,FINE ARTS COA001USSION MEETING setup; however, there will be no charge for mailing. The survey will be asking the business community what they would like to see in the way of arts. City Clerk Cornelius announced that the City had received a S1,500 contribution from Mark Droll of Prometheus Development for a concert to be held in the outdoor amphitheater in the City Center complex. This will be held from 5:00-7:00 p.m. on Thursday, September 17,as part of the Beat the Backup/Community Walk event. C. Special Events Previously discussed under New Business. d. Grants Com. Pizor reminded those present that on Thursday, July 30, from 6:30-7:30 p.m. a reception will be held at the Cupertino Library for a previous grant recipient. Staff was requested to remind Council members of the event e. Directories Com. Pizor stated that the current directory is out of date and a revised edition will be prepared. f. General Plan -Art Goals Com. Hollimon has drafted some ideas to present to Council. Currently this is scheduled for the Council meeting of September 1. Should any date change occur staff will notify Chair Harry. g. Finance Committee No report. 10. COMMISSIONER REPORTS AND LIAISONS Com. Robledo addressed the Commission regarding the Mountain View exhibit. She has filmed some children with hands on the pieces. Mountain View hired a consultant for $12,000 who let out the word that tine City was looking for artists. Where were approximately 100 responses. The City selected 22. It is currently getting feedback from the community and will select some to purchase. This i:, being done with redevelopment funds. She emphasized that for a city to have a successful arts program there must be Council support for the arts. 6 MINUTES OF THE DULY 29, I992,FEVE AR IS COMMISSION MEETING Com. Jefinch updated the Commission on the October 23 event at Flint Center. Following the Cats performance the Friends will have an after theater party. They are getting donations for champagne and desserts. Tickets are available from Nancy Steele at $50 apiece. some individuals are having pre-show parties in their homes. This is a voluntary social function. The Friends are considering T-shirts and other promotional type items for sale. Com. Hollimon suggested that anyone interested attend City Connects new commissioners workshop. It's a good way of networking with others in similar positions. Various organizations at various levels will give presentations and an overview of organizational structure showing how each layer fits in the overall picture. This workshop will be held on the evening of Thursday, September 24, at Triton Museum in Santa Clara Com. Hollimon will suggest they advertise this so future commissioners could attend and receive early orientation. Com. Ettinger said that there had been another round of poetry judging at the Senior Center. Com. Lerner referred to an earlier mention of the possibility of canceling the regular August meeting which is scheduled for August 25. By consensus, the Commission canceled that meeting. The meeting in September will be held on the regular date. A special meeting will be held prior to the special event if determined to be necessary. It was moved by Com. Jelinch, seconded by Com. Lerner and passed unanimously to adjourn the meeting at 9:25 p.m. City Clerk ® CITY OF CUPERTINO,STATE OF CALIFORNIA 10300 TORRE AVENUE,CUPERTINO,CA 95014 TELEPHONE: (408)252-4505 • MINUTES OF THE REGULAR MEETING OF THE FINE ARTS COMMISSION HELD ON SEPTEII BER 22, 1992,CONFERENCE ROOM A, CITY HALL, 10300 TORRE AVENUE,CUPERTINO,CALIFORNIA 1. CALL TO ORDER Chair Harry called the meeting to order at 7:33 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Ettinger, Hollimon,Jelinch,Pizor,Robledo,Harry Commissioners absent: Lerner School liaison present: None Staff present: Deputy City Clerk Wolfe Others present: Scott Sayre Dennis Mitchell Jan Rindfleish,Euphrat Gallery 4. AEPROVAL OF AID UTES It was moved by Com. Ettinger,seconded by Com. Pizor and passed unanimously by those present to approve the minutes with the following amendment: Change Page 7, first line, from Sep&wtber to October. 5. QRAL COMMUNICATIONS-None. 6. WRITTEN COMAfiJNICATIQNS Chair Harry circulated communications received r-viuding a h-ochure about orientation for cultural arts commissionersa brochure listing Art in Public Places lectures,two Sculpture magazines,a memo from Dorothy Cornelius(follow up from June 29 meeting) and theGenend Plan report to Council. Chair Harry reviewed the report and its references to public art She summarized her appearance at the Council meeting. Item 7.b. was taken out of order. MIIATM OF THE SEP'IEMBER 22, 1992,FINE ARTS COMMISSION MEETING 7. OI,D BUSINESS b. Sister City gift for Cupertino's 15th anniversary as a Sister City to Toyokawa,Japan-presentation by Scott Sayre. Mr. Sayre passed around the ad from Guild 7 and his bio. He showed a print of a sketch for a glazed oil painting which he had titled,"A New Page." He said the finished product would be priced at$3,256 for a 3'x V and half that much for a 2'x 3'. Mr. Sayre described the process and what was being pictured. He said he could add two more scenes to the larger size painting. It will be a similar color palette to the one used in the mural; he will provide a complete palette. He showed where the^norion would be in the painting. Mr. Sayre said it would be quite an undertaking. It's about changing times and showing that gifts received from Toyokawa,including the cherry trees,have been Important to us. In answer to questions,Mr. Sayre said that the City Hall mural does not need a sealant. He will clean it in a couple of years. Chair Harry said they will get confirmation that the budget is firm and pursue a time line. Mr. Sayre said he would be happy to do something else if Commission wanted him to,he really wanted to do the project. It would give him an opportunity to have something overseas. The sketch encompasses lots of changes. Ms. Harry said it would be on the next agenda. a. Silicon Valley Fund- request for City's participation and contribution. Ms. Harry said we hadn't gotten the information from Silicon Valley Fund. Com. Pizor expressed concerns,saying he is reluctant and has no clear position one way or the other. By consensus, it was decided to wait until we hear from a representative of the Fund. C. Seeking matching grants for applicants- private funding;award of grants using current applications. The grants committee had not met. They now know they can use existing application and will report next meeting. d. Arts Alive event. Com. Pizor said it was a qualified success. There were about 150 visitors. The ® consensus was that it was a quality art event. On the negative side,there was almost no 2 M RITES OF THE SFP17N BER 22, 1992,FINE ARTS COMMISSION MEETING} publicity. Only one Council member attended. Regarding the ceremony, Kumar was in native dress and her students did a demonstration. The caterer was very late. The casting of the award was so inferior that we will return it to the foundry. Mr. Pizor thanked staff. He said we can't produce events in this fashion. Publicity must be upgraded. We may want to work with the.Parks and Recreation Department more in the future;they produce events all the time. Mr. Pizor had drafted a Lett 7 thanking the artists. Com. Robledo asked about money for publicity-could grants money be used? Consensus was that it should not. Ass. Robledo said she feels offended that we have so little to work with. A publicity committee was discussed. Staff will get clarification regarding publicity through the City. 8. NEW BUSINESS a. Report from Pat Jocius,Administrative Specialist,re development of a logo for the Volunteer Cupertino! program. Following discussion of a contest among high school art students to develop the logo, Ms. Harry said she will call Gary Post and Kathy Crockett for input as to the best way to contact the schools. Com. Robledo will contact Cupertino merchants regarding donation of a prize. Ms. Harry said she will ask the City°s Public Information Officer to do publicity for the project. A time line was discussed. Com. Pizor suggested forming an ad hoc committee to do the necessary planning. Commissioners Robledo and Hollimon volunteered. Com. Hollimon will call Ms. Crockett. b. Flamenco Society performance November 6-sale of tickets and promotional items. Staff was ask(J to find out if they are paying rent for the performance. The consensus regarding charging for tickets and promotional items was that it was traditionally done by other performing groups,including symphonies,so they saw no problem with it. 9. STAFF REPORTS Ms. Wolfe stated that Counc. Dean had asked about high school art being displayed at City Hall. 3 • M11NUrES OF THE SEPTEMBER.22, 1992,FINE ARTS COMMISSION MEETING 10. COAD ITTEE REPOM a. Art in Pt"ic Places-Com. Jelinch said that he and Ms. Cornelius had visited Apple. He described the proposed Public art project. They can bring samples to the next meeting. He described the concept,a sculpture garden. Staff was requested to contact the Project engineer regarding when they can do the presentation. Regarding high school art,the Public Arts Committee will report at the next meeting. b. Business Relations and Development- Com. Hollimon said they are holding off approaching the three big companies until after the General Plan is approved, but they have a plan. Ions. Hollimon said that everyone thinks we are getting a grand piano. She will talk to Julia Lamy who manages the community center. Results of the survey of businesses will be in the Chamber of Commerce newsletter. C. Special Events-no additional report. d. Grants-no additional report. C. Directories-no report. f. General Plan-Arts Goals-no additional report. g. Finance Committee- has not met. 11. COMNIISSIONER AND I.UISON REPORTS Commissioners Ettinger,Hollimon and Jelinch were appointed to a temporary committee to work on the appointment of school liaisons. Com. Ettinger will chair the committee. Com. Jelinch said that Friends of the Arts had tickets for the October 23 performance of "Cats" for$50 each. He said the Friends are looking at having pins and T-shirts made with their logo. Mr. Jelinch said he will call Vicki O'Brien about having a membership table at the"Cats" performance. ® Chair Harry invited those present to her home for hors d'oeuvres before the performance. 4 MINUTES OF THE SEpT&mBMt 22,1992,FINE ARTS LO1b1M=1ON MEETING Com. Hollimon reporting on the SCC Arts Council said she had attended the first in their series of lectures. Com. Jelinch said DeAnza College is considering hiring a professional manager to run Flint Center. If this happens, it would cut into the ability of orchestras to haver the dates they have had. After a meeimg,the College had voted to t2ow a committee time to come up with a plan before they make any changes. Com. Ettinger reported on the library mural. She also read a letter from Diane Snow (Cupertino Senior Center)regarding the judging of poems written,by the seniors, and including a copy of the poems. Ch:-r Bkrry reported on CALAA. Questions were raised regarding whether there is a fee and whether we would join. Ms. Wolfe said she would make sure the proclamation regarding Arts Week was displayed at City Mall. Staff was directed to convey thanks to Julia Larry and David Chandler for all their assistance with the Arts Alive event. At 9:30 p.m., it was moved by Com. Ettinger,seconded by Cm. Hollimon and passed unanimously to adjourn. l l5ep f uty City Clerk 5 4 FIAT ARTS OCdMMSSION Regular 27, 1992 Cati.no City Hall Conference ROM A 7:30 p.m. KDRYMS 1. CALL t0 ORDER 2. PUMM QF ALLE7GLANCE The meeting was stalled to order at 7:34 p.m. by vice Cbaixperson Imo. 3. ROLL CATS, Coffmi.ssioners present: Ettinger, Hollimon, Jelinch, Lerner, Pizor Cbnnissioners went: Robledo, Barry Staff present: Dorothy Cornelius 4. APPRJQVAL OF NIIN[flES a. Regular meting of September 22, 1992. It was moored by Comm. Leiner, seconded by Camnt. Jelinch and passed unanimously by those present to approve the minutes as submitted. 5. ORAL OQBIlJYCAT IC�YS Nancy Steele, Friends of the Arts, stated that those attending the ( .; performance and the reception afterwards at the Flint Center on Friday had h%d a ve y good time. There is a $10 membership fee to join Friends of the Arts. She urged all aoami.ssioners to join the . The check should be made out to Friends of the Arts and could be sent to P. O. Bwc 1562 in Cupertino. She stated that she has received contributions and 70 tickets to CATS were sold. Friends of the Arts will meet the third Saturday of November at 9:00 a.m. They have selected a logo. Staff will send M. Steele a form to apply for waiver of business license fees. 6. WRITTEN CX144UNICATICNS Mr. Lerner circulated announcement of a sculpture exhibit at Stuibirt.. Gallery, a flyer stating Flamenco Society performances, material frm the National Association of Local Art Agencies, the RedmondArt. Project, the Assembly of Local Arts Agency, and the Public Art Review magazine. -1- e Mr- I,errer requested that the Silicon Valley Fund be placed on the r,-xt aWida under Old Business. 7. OLD BUSIl�;SS a. sister City gift for Cupertino°s 15th anniversary as a Sister City to Zbyokawa, Japan. The Commission discussed the possibility of approving the suggest=, submitted by Scott Sayre. It was suggested that no person be depicted in the piece and that chair Harry and another cammisslonser get together with Mr. Sayre and possibly ask him for other Ideas. It was moved by Comm. Hollimmn, seconded by Cam. Pizor and passes; unanimously by those present that Chair Harry contact Vx. Sayre and that Conm. Jelindh provide any assistance needed. b. Clarification of publicity policy. Staff submitted a report clarifying ng that the clam mssion may do its own publicity on City letterhead, but not on City press release. forms. ® c. Update regarding g contest to select logo for the Volunteer 04m tinoo! 1 - Om m. Hollimon has contacted the schools regarding a logo caatest. Also, Carom. Robledo has received donation of an award from FAdu el's Arts and Crafts. Staffpersan Cornelius distributed a memo from Pat Jocius who is it charge of the City,s :,volunteer program depicting logos used by other." agencies. d. Reommaendation tam Fine Arts Grants suba=ittee. The Fine Arts Grants subcommittee reviewed the applications from the prior grant cycle and made the following to Fine Artt Commission: $1200 for the Janlyn Dance Group to do program in they schools and $400 for Luhan Winn for a photographic exhibit of seniore to be displayed in Cgxmt_ino. Discussion followed regarding possible donations for arc projects ir preparation of a "wish list-. his is also something for which the Friends of the Arts could raise money. c7asmission requested that this item be scheduled for their January meeting. -2- 6. NEW BUSINESS a. Request fresn the Sister City Comni.ttee to frame and hang membership certificate in lobby by Sister City display case. By consensus, the Commission q*roved the purczase of a black frame and that the certificate be hung at the Quinlan Center. b. Consideration of maintaining membership in California Asserbly of Local Art Agencies. It was moved by Cam. Jelinch, sad by Comm. Hollimon and passe ' ,inanumously by those present to appt+opriate $30 farm the budget tc, pay for CALAA it en3hip gees. Staff was requested to get information regarding membership in the 1UA and that this item bE placed on the next agenda. C. Possible cancellation of meeting sled Decenber 22, 1992. It was moved by Cam. Ettinger, seconded by Comm. Hollimon and passed unanimously to cancel the regular meeting of Decenber 22, 1992. Conami,ssioners requested staff to said them a list of commission openings available in January, 1993. d. Request from Councilmanber Dean for high school art display in City Hall. The Commission discussed the possibility of a special event in the spring for an art display of works by high school students. Corm. Jelinch will follow up on this item and contact Jim Warren at Manta Vista High School. By consensus, the Mission agreed that they will do this special event and include private high schools, as well as public ones. Staff was requested to inform Counc. Dean. e. Resignation of student liaison Sally Lay and recruitment of student liaison. The Commission accepted the resignation of Sally Lay with regret arc directed that a letter fran the City go to bath Ids. Lay and Rachel Amu Floster. 9. STAFF REPC3RTS City Clerk Corneiius distributed the Fair Political Practices Camnissicr bulletin and the monthly financial report. -3- J 10. MOOT M _rt in Public Places - iihe suboaltmlttee will be meeting with Apple representatives. 1°his meeting is scrAduled for November 11, but may be chanced to Novenber 12. vi - Cann. Pizor said that tie had received a request frcv;, the Janlyn Dance any that they be included in the dizzy. This was received as a response to an article in the Cupertino Soeare. Finance Conmittee - Cam. Ierner requested that he be sent a cagy cl the quarterly update on the budget which will be available the following week. 11. amasSImM AMID LIAISON REPORTS Jim Pizor - COMM. Pizor said that the Euphrat is delaying their museum Launch to a later date. Robert Lerner - Mom. Lerner announced that he had been elected tc: the Hoard of Directors of the San Jose Opera. He believes this will facilitate the croup working with Friends of the Arts. At 8:59 par., the meeting was adjourned. City Clerk -4- FINE ARTS COMMISSION Regular Meeting--November 24, 1992 Cupertino City Hall Conference Room A 7:30 p.m. MINUTES 1. CALL TO ORDER The meeting was called to order by Chair Harry at 7:37 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present Ettinger, Hollimon, Lerner,Harry Commissioners absent: Jelinch,Robiedd Staff present Dorothy Cornelius Also present Former Commissioner Jim Pizor 4. APPROVAL OF hUNUTES a. , Regular minutes of October 27, 1992. It was moved by Comm. Ettinger, seconded by Comm. Hoilimon and passel 3-0 with Chair Harry abstaining,to approve the minutes as submitted. 5. ORAL COMMUNICATIONS Comm. Ettinger shared Jan Rindfleisch`s announcement of the next show at the Euphrat Gallery. There will be a reception December 2. The gallery is getting a new donation box and is developing a new logo. Copies of Treasure were distributed. 6. WRITTEN COMMUMCATIONS Chair Harry presented a letter from Los Pinos de San Jose announcing their hope to approach the Commission with a proposal for a dance concert during the 93/94 season. This will be a budget consideration. Staff was requested to send copies of an announcement regarding fellowships to visual artists listed in the City's directory. 1 Chair Harry returned to Oral Communications with the arrival of John Kimball and Peery Kimball. 5. ORAL COMMUNICATIONS Mr. Kimball stated that he and his wife have a store entitled"Seven Authors" in Cupertino Village. 11ey give daily classes in Chinese and classes for English as a Second Language students. They feel that this provides a bridge between "us" and immigrants. He feels there is a need for a bridge where we can get to know Chinese backgrounds. He stated he can get commissioned copies of museum pieces from China which would be appropriate in a setting such as a Chinese tea room. He feels that he has found an appropriate site for such an establishment and that is the site next to Good Earth•.-estaurant where Magic Wok was located. It would be called The Pearl Bridge, A Bridle Across Cultures. He would like at least 5 1% of the funding from the Caucasian comraunity. He and his wife are not looking for a big income; this could be done as a non-profit agency with a salary for his wife and himself. This is being presented to the Commission for information only. It would take approximately$200,000 to take over the current lease. 7. OLD BUSINESS a. Silicon Valley Arts Fund- request for Cupertino's parti6,-.ration. Comm. Lerner will suggest to the Board that if the campaign is successful, the amount over $20 million would go to smaller organizations. The Commission discussed whether or not they wished to lend their support and name. Cupertino would see same benefit because residents patronize the arts that do receive grants, even if not located within City limits. It was moved by Comm. Hollimon to recommend that Council endorse the idea in name. (Motion died for lack of second.) Mr. Lerner stated that emphasis will be on donations from individuals. The Commission discussed referring this matter to the City Council and requesting Mr. Lerner attend that meeting. Mr. Lerner will check with other cities in regard to what action they ace taking. It was suggested that the Commission's recommendation be presented to Council after the first of the year,preferably the January 19 meeting. Chair Harry opened discussion to the public. Jim Pizor stated that he still has some reservations. He is intrigued with Mr. Lerner's suggestion regarding funds in excess of$20 million be granted to small operations. 2 Comm. Lerner will write a letter to the Board making the suggestion prior to it being on the City Council agenda. He will request information regarding specific mechanisms by which the money will go to small organizations. It will not be referred to the City Council until more information is available. 8. NEW BUSINESS a. Consideration of membership in the rational Assembly of Local Arts Agency (NALAA). By consensus, Commission approved membership in NALAA for the amount of$90.00. They also expressed concern regarding untimely receipt of event and meeting notices. b. Selection of student liaisons. Co.nm. Ettinger reviewed the application filed by Carolyn Clegg. She and Comm. Hollimon had interviewed Ms. Clegg, who requested that she serve as liaison with ,nigh schools only. The Commission agreed with this and, by consensus, will recommend her appointment to the City Council at their December 7 meeting. Comm. Ettinger will notify her of their recommendation. C. Resignation of Jim Pizor and report on recruitment process. Chair Harry thanked Mr. Pizor for his participation and follow through during his time on the commission. Publicity will be sent out regarding commission vacancies. RECESS: 8:45-8:50 P.M. Chair Harry stated that an announcement regarding commission vacancies will also be made at the next Friends of the Arts meeting. d. Setting date for meeting with representatives of Apple regarding public art. Static was requested to contact the Apple project director regarding a presentation preferably at the February meeting. 9. STAFF REPORTS Staff distributed copies of the wish book and informed the Commission that as future items are requested, the wish book will be revised. Also, commissioners requesting additional copies could receive them. ` 3 10. COMMITTEE REPORTS Comm. Hollimon distributed nomination farms for the Santa Clara County Arts Council awards for businesses who have contributed to the arts. These forms are due by August. 11. COMMISSIONER AND LIAISON REPORTS Roberta Hollimon - Comm. Hollimon updated the Commission on the logo contest for the volunteer program. She has talked with Jim Warren and it has been decided that the contest will be limited to Monta Vista and Cupertino High Schools. Even though Homestead High School is in the city limits, the. trajority of students come from Sunnyvale. The contest will conclude at the end of January. Comm. Hollimon stated she attended the Arts Council annual meeting and distributed AIDS ribbons for those wishing to wear them on World AIDS Day. She also attended the Tandem art show, which consisted of art works made from computer keyboards. Comm. Hollimon said she has enjoyed being on the Fine Arts Commission. Friends of the Arts - Chair Harry requested that the Commission send a note of congratulations to them on their first event. Comm. Lerner reported that he had talked with Jan Rindfleisch regarding her concern about the Silicon Valley Fund. Chair Harry reported that at the Mayor's Luncheon,the Parks and Recreation Commission representative had expressed interest in a joint meeting and suggested that the Commission invit: them to a Fine Arts meeting. It is possible that the two commissions could cocY,dinate an event such as Shahmpieare in the Park or a film festival with DeAnza College and The Oaks participating. Staff was requested to put this on the January or February agenda for discussion. Cor,.m. Hollimon stated that particularly with a film festival, perhaps businesses could be involved. The Commission gave a standing ovation for Sheila Ettinger and Roberta Hollimon and their work on the commission since its founding. At 9:20 p.m., it was moved by Comm. Hollimon,seconded by Comm. Ettinger and passed unanimously by those present, to adjourn the meeting to the regular meeting of January 26, 1993. City Clerk 4 FINE ARTS COMMISSION Regular Meeting—January 26, 1993 Cupertino City Ball Conference Room A 7:30 p.m. NIINU TES 1. CALL TO ORDER The meeting was called to order by Chair Hany at 7:35 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Beard,Chen,Ikeda,Jelinch,Lerner(arrives 8:10 p.m.), Mohan,Chair Barr}+ Student Liaison: Clegg Staff present: Dorothy Cornelius Chair harry announced that item 8c, the presentation of Deborah Sussman, will be taken as the first item of business. C. Presentation by Deborah Sussman of Sussman/Prejza&Company,Inc. Ms. Sussman will review a proposal for installation of art for public viewing to fulfill a condition of approval for Application I 1-U 90,Apple Computer,Inc. (It is requested that this presentation be taken out of order and be taken as the first item of business.) Frank Jelinch introduced Ed Stellingsma of Apple, Inc. and Deborah Sussman of Sussman/Prejza&Company,Inc. Ms. Sussman introduced an associate, Scott Pyler,who was also present. Mr. Stellingsma presented an overview of Apple's R&D (research and development) buildings and one "commons" building. The campus is to be filly occupied by October, 1993. An underground garage will handle 900 cars, and an additional 1,000 can be accommodated at ground level. Aria. Sussman explained that her firm brid;3es die boundary between art and graphics. She reviewed her professional background and presented slides showing completed projects by her firm and graphics done for the Apple project. The p-dblic art planned is an outdoor garden of Apple icons. She presented a model to the Commission. (Comm. Lerner arrives 5:1 Op.m.) The garden will consist of grass, icons,a metaphor of an apple orchard and flowers. The height of the icons will be 6-1/2 to 9 feet; they will be 3-4 inches thick, stainless steel finished in graffiti-resistant material, and repairable.. Night-time illumination is planned. The gases will be designed to discourage climbing. The Commission did express concern regarding children climbing on the icons. It was moved by Comm. Jelinch,seconded by Comm. Lerner and passed 6-1 with Comm. Ikeda dissenting, to accept the concept presented and continue to have the subcommittee meet with the representative from Apple and with Ms. Sussman. Comm. Ikeda stated she would like to see a more developed model. She stated she felt the proposal was more appropriate for an inner courtyard and not for the outside curvature of the buildings. She also needed to see the landscaping proposed. Comm Ikeda stated she did like the concept, It was suggested that a more detailed rendering be presented. RECESS: 8:30-3:40 P.M. Members of the Commission introduced themselves and presented a brief history of their background. 4. APPROVAL OF MINUTES a. Regular minutes of November 24, 1992. It was moved by Comm. Jelinch,seconded by Comm. Lerner and passed 3-0 to accept the minutes as submitted. 5. ORAL COMMUNICATIONS-None. 6. WRITTEN COMMUNICATIONS Chair marry announced receipt of the City Comet calendar and Radius Magazine and other items. Comm. Jelinch had received a letter of thanks from Janlyn Dance Company, a grant recipient. 2 7. OLD B1(JMESS-None. g. NEW BtJMESS a. Eldon of Chair and Vice-Chair It was moved by Comm. Lerner,seconded by Comm. Ikeda and passed unanimously to elect Frank Jelinch as Chair of the Commission. It was moved by Chair Jelinch,seconded by Comm. Larry and passed unanimously to elect Robert Lerner as Vice Chair of the Commission. b. Appointment of Commissioners to standing committees Art in Public Places Business Development and Finance Boris Harry- Chair Robert Lerner-Chair Diane Ikeda Ming-Chung Chen Frank Jelinch Stephen Beard Special Events ,rmnts Frank Jelinch-Chair Robert Lerner(will call a meeting) Ming-Chung Chen Stephen Beard Sheila Mohan Sheila Mohan Carrie Clegg-alternate Publicity Stephen Beard-Chair Doris Harry Carrie Clegg C. Considered earlier in meeting. d. Discussion regarding joint meeting with Parks and Recreation Commission to plan an event. By consensus,the Commission directed staff to notify the Parks and Recreation Commission that members are invited to the February 23 meeting,Conference Rooms C and D, 7:30 p.m.,to discuss a joint event. 9. C®1VE TI'I'EE REPORTS-None. 3 lip . .. I& COIyIl aMONM AND LIAISON REPORII S The following assignments were made. Cupertino Library-Sheila Mohan. Staff will notify the library. Santa Clara County Arts Council-Diane Ikeda Friends of the Arts - Frank Jelinch informed those present that this group was formed to provide financial support for advocacy of the arts. Members are planning a March reception for local artists. A meeting is scheduled for January 30 at the Quinlan Community Center to plan the event and discuss the Arts Directory. The group is establishing a procedure for permanent officers and is developing a more definitive Mission Statement. Their regular meeting date should be added to the Cultural Calendar and Calendar of Events in the Cupertmo 5mne. It was moved by Comm. Lerner, seconded by Comm. Heard and passed unanimously to adjourn the meeting at 9:50 p.m. City erk 4 FINE ARTS COMMISSION Regular Meeting--February 23, 1 993 Cupertino City Hall Conference Rooms C and D 7:30 p.m. MINUTES 1. CALL TO ORDER The meeting was called to order by Chair Jelinch in Conference Rooms C and D at 7:35 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present Beard,Chen, Harry, Ikeda,Lerner(arrives 7:40 p.m.), Mohan,Choi.Jelinch Student Liaison: Clegg Staff present Dorothy Cornelius,Director of Parks and Recreation Dowling Parks and Recreation Commissioners Present Hopkins,Throne,Chair Lohmiller Parks and Recreation Commissioners Absent Colman,Hendrickson,Quinlan Chair Jelinch welcomed members of the Parks and Recreation Commission to the joint portion of the meeting. Self introductions took place. S. NEW BUSINESS a. Consideration of an event conducted jointly by the Fine Arts Commission and the Parks and Recreation Commission. ( Staff recommends this item be taken as the first order of business.) Chair Jelinch stated that interest had been expressed for the two commissions to put on a joint public event. Parks and Recreation Director Dowling stated, in regard to the budget, the City is reducing and eliminating programs at this time. In order to initiate something new, creative fimding would be necessary. Those present discussed the possibility of Shakespeare in tine Park or perhaps working with The Oaks Shopping Center to put on a film festival. (Comm. Lerner arrives 7:40 p.m.). This would be a business/government/community project. Chair Lohmiller suggested that the group start small to help ensure success. The City could go through schools and service groups. Chair Jelinch suggested that if the event were a film festival, there be an opening night reception. Chair Lohmiller suggested that the City go through Kathy Nunes, the public relations person for The Oaks Shopping Center. Comm. Harry reviewed some of the past events put on by the Fine Arts Commission. These included opera at the Quinlan Center, performances of the Tandy Beal Dance Company, and events featuring Cupertino visual artists and musical groups. These were free events and attracted a large and diverse audience. She also mentioned that some Council members have requested that young people be incorporated intc an event. Comm. Ikeda stated that the City of Milpitas is having an opera event and Dan Moore, participating in the event,said one could be held in Cupertino. Discussion followed regarding the involvement of parks, youth, and an. The Memorial Park amphitheatre has a capacity of 400-500. The City Center amphitheatre has a capacity for over 1,000. Director of Parks and Recreation Dowling said the Parks and Recreation Deparatment does have an event called Art in the Park each September. This is co-sponsored by the Fine Arts League. There is also a Sunday concert series. Four of the participating groups are paid; two are volunteer. For budget reasons, it was necessary for the department to eliminate the Children's Theater. There is, however,going to be just a small production at the Quinlan Community Center, 160 children auditioned for the 30 parts available. The Parks and Recreation Department also sponsors occasional art shows. Student Liaison Clegg suggested an admission charge to help cover expenses. The City Center amphitheater would be appropriate for events featuring a choral group, orchestra, or a reading. A film festival requires a great deal of advance planning. To sponsor an event, the Fine Arts Commission, the Parks and Recreation Commission, schools,and others could combine funds. Comm. Harry suggested consideration of a youth arts festival. There could be performers throughout the day and exhibits by visual artists as well. It was suggested that may be appropriate for a future event;however, perhaps at this time, the group should look at staging an event in the immediate future. 2 l"hair Lahmiller suggested CEEF (Cupertino Education Endowment Fund) for both funding and help. Comm. 'Throne pointed out that there are small bands in some of the schools. Perhaps the Commission could go to schools and put together a program. Student Liaison Clegg said that Monta Vista high School also has a jazz band. Chair Jelinch suggested that subcommittees of each of the commissions meet to discuss this. Comm. Marry added that the Shakespeare festival would take money and this could be considered for a long range event. Director of Parks and Recreation Dowling said Julia Lamy is the Parks and Recreation staff person in charge of cultural events. Comm. Chen said he liked the idea of involving local groups. He felt it would be good to involve the high schools,focal artists, and different ethnic groups. This takes planning and contacting people. He also suggested that the California Youth Symphony be considered as a participant. Comm. Lerner said there is a diverse ethnic population in the Cupertino area. The event could be a multi-cultural event featuring performances and food booths. It does require City Council action for the City to co-sponsor an event. Discussion foil owed regarding the possibility of getting a grant. Comm. Chen suggested an international cultural arts festival featuring Bay Area artists. Chair Lohmiller stated he felt such an event would bring the community together. It could be held in a City facility and incorporate youth and various cultural and other groups. The Commission recessed at 8:20 p.m. to provide time for the Parks and Recreation Commissioners present to leave. The meeting reconvened at 8:25 p.m. 4. APPROVAL,OF NIMUTES a. Regular meeting of January 26, 1993. It was moved by Comm. Lerner, seconded by Comm. Beard and passed 6-0 to approve the minutes as submitted(Comm. Ikeda agent). S. ORAL COMMUNICATIONS-None. 3 6. WRITTEN CON949 lViCATIONS (Comm. Ikeda returns 8:27 p.m.) Chair Jeiinch reviewed written communions received which included the membership directory and other documents from the National Assembly of Local Arts Agencies, information regarding the Kennedy Junior High Music Boosters art exhibition and auction, City of Milpitas Leisure Services Mvision special event calendar, City Connect, a Csovernoes Conference on the Arts to be held in Los Angeles,the City of Sunnyvale Arts brochure and related material. 7. OLD BUSINESS a. Consideration of returning "Mars"or extending agreement for loan of sculpture. It was moved by Comm. Harry, seconded by Comm. Chen and passed unanimously to contact Chris Boissevain and request that the statue remain in the City Hall lobby for a period of 60 days, after which time, he is requested to remove it. The Commission also requested that publicity be placed in the Neighbor regarding the closing date. b. Update on Apple project. The Commission requested staff contact Apple inquiring about the status of the project. Coma. Lerner expressed concern regarding the project and stated that if there is a public art c ,ndition on an application in the future, perhaps the project should be something a littl more artistic and universal. He felt the Commission should be involved from the br_inning. 8. NEW BUSINESS a. Consideration of an event conducted jointly by the Fine Arts Commission and the Parks and Recreation Commission. ( Staff recommends this item be taken as the first order of business.) (Item discussed earlier in the meeting) 9. STAFF REPORTS City Cleric Cornelius distributed copies of the monthly budget report to the Commissioners. 10. CONEMITTEE REPORTS a. Art in Public Places ® b. Business Relations and Development - Comm. Lerner said the subcommittee has not yet held its first meeting. 4 C. Special Events- This subcommittee will be meeting with the Parks and Recreation subcommittee. Student Liaison Carrie Clegg gave the commissioners her phone number. d. Grants-This subcommittee has not yet met. e. Publicity-This subcommittee has not yet met. 11. COMMISSIONER AND LIAISON REPORTS Sheila Mohan- The library wants everyone to be aware of their cutback in hours. Sunday hours are paid for by the City. The Friends of the Library conducted a used book sale and raised$3,500 for the library. Chair Jelinch suggested that the$100 left in the Commission's grant budget could be given to the library for the purchase of art books. Staff was asked if the Commission could donate to the City's piano fund. Comm. Ikeda stated that at the last meeting of the Santa Clara County Fine Arts Council, the City of Sunnyvale discussed how they funded their arts. ® Frank Jelinch- The Friends of the Arts may change their meeting days. ":'he next meeting scheduled is March 10, 7:30 p.m. at Quinlan Community Center. The group hopes to get a larger attendance. They are planning a reception for local artists and looking at preparing a cultural calendar to tie together all events. Possibly funds would be raised by ads. The group does have about $1,000; they have raised a total of$3,500 and spent $2,500, Members are talking to companies regarding donating graphic artists and printing. Robert Lerner-The annual luncheon for the Euphrat Gallery is on Friday. Comm. Ikeda addressed the Commission regarding National Endowment for the Arts and presented information about grants. The meeting was adjourned at 9:15 p.m. City Cleric 5 A FMRAMCOOUANWM CRY NO Cud&wm Rom A �+10"Y lW CA 4 3g y WPM I. CA ILL TO ORD= 11W=Mft 116wit cgkd b cWw by Cbw himb in Cm%mmsA of 7.40 2. PLIWG9 OF ALLEGIANCE 3. W ILL.CAL L commowlsom ® caumawimnshom SaAm Lji Staff Psmat Thy Cowlimm bmd Item No 7a at of 7. OLDBUMOM a UPdMw an PUN an a Apple awfw mvkm c# conoW coma Iftim Avmv and hdaft LoV Ik to=40d IWAMpog P .-1 toso ad vw&d Comm Ska&MW dw fiked it vv maw wd felt f 6s MaMakah UVO The be 60 r+ FINE ARTS COAAH ;ON Regular Meeting of March 23, 1993 City Hall Conference Room A 10300 Torre Avenue Cupertino,CA 95014 252-4505 7:30 p.m. 1VJ[IlVMES 1. CALL TO ORDER The meeting was called to order by Chair Jelinch in Conference Room A at 7:40 p.m. 2. PLEDGE OF ALL nL#NCE 3. BOLL CALL, Commissioners present; Beard,Ikeda,Mohan,Chair Jelinch ® Commissioners absent: Chen,harry,Lever Student Liaison: Clegg Staff present City Clerk Cornelius The Commission heard Item No. 7a out of order. 7. OLD BUSOESS & Update on public art at Apple campus,review of landscape detail and request for approval Scott Pyler, representing Sussman/Prgm briefly reviewed the previously approved cone of Apple icons as a sculpture garden. The garden will be located on the northeast corner of Marian Avenue and Infinite Loop. He presented a color rendering showing the ions and landscaping. Park-lice benches will provide places for people to sit and view the sculptures. Comm. Ikeda said she liked it very much and felt the crab apple trees were better than the previously proposed Macintosh trees. The sculpture garden will be lighted with the lighting directed to not intrude on the neighborhood parking is available in the Apple lot across the street. , . d It was moved by Comm. Ikeda, scoanded by Cwmi. Bed and passed unanimously by those present to approve the proposal and send it to Council. C.:y Clerk Cornelius stated it would be on the Council agenda for their regular meeting of ,kpril 6. Art in Public Places T. Scott Sayre add the Commission regarding a gift in celebration of Cupertm,&s fifteenth anniversary of a sister city relationship with Toyokawa,j.-Vam He is proposing a 30"x 40"oil entitled The New Page. It will show the growth of the cherry trees and aerial view of City lull and the library. A girl will be drawing cherry blossoms. The oil will be done in pastel colors with many dissolves in the piece. The trees represent growth. Mr. Sayre will also make a hardwood crate with felt lining. The Commission will investigate the possibility of having it framed and also getting a bilingual plaque. Mr. Sayre stated he could have the oil done by the end of May. It was moved by Comm. Ikeda, seconded by Comm. Mohan and passed unanimously by those present(4-0)to approve the painting and direct that the agreement be prepared. 4. APPROVAL OF NUNUTES & Regular meeting of February 23, 1993. It was moved by Comm. Ikeda, seconded by Comm. Beard and passed unanimously by those present(4-0)to approve the minutes as submitted. S. ORAL.COCATIONS Comm. Beard reported on the Euphnat Gallery luncheon, Comm. Ikeda stated she had gone to the opening of the Tandem exhibit. 6. WRrITEN COIVEWMCATIONS Communications were received rcgwdmg the Palo Alto Black and White Ball, the Guild 8 Directory, "Reinventing the Wheel", an announcement of Northern Arizona University seminars, the Asian Amfic Performing Arts Festival, the City Connect calendar, Tandem International Art Show, the European Heritage Institute pertaining to art in Italy, Theaterworks USA, the University of Massachusetis at Amherst arts program and the NALAA monographs. 2 t� S. NEW BUSENESS a. EupUa Museum of Art budget request Jan Eindfleisch said that she hoped that the Commission would recommend a$6,000 grant to the museum. She reviewed her written communication and stated that the money granted by the City brings in a lot of matching funds. It is difficult for a small non-profit arts agency to exist in north Santa Clara County. The Cleric reviewed the CiWs budget process. Comm. Ikeda moved that the budget be approved as submitted, the motion died for lack of second. Ms. Rindfleisch stated that her hope was that the Commission would start out by asking for at least $6,000 for Euphrat (City Clerks Note: The budget submitted to the Commission for approval included a$3,000 grant for Euphrat Museum). It was moved by Comm. Ikeda and seconded by Comm. Beard to recommend approval of the budget as proposed with reservations regarding further erosions to Euphrat. The motion and second were withdrawn. It was then moved by Comm. Ikeda and sanded by Comm. Beard to approve the total as presented in the budget with $6,000 of the amount recommended for grants to go to Euphrat Museum. The motioc,was adopted unanimously by those present. b. Review of proposed 1993/94 Fine Arts Commission budget (previously considered). C. Disposition of"Mars" The"Mars"sculpture will stay in the City Hall lobby until the end of April. The posJbility of a small reception was rafecred to the Special Events subcommittee as well as Friends of the Arts. 9. COAEW=E REPORTS a Art in Public Places-No report;a meeting is being arranged. b. Business Relations and Development - This subcommittee has not yet met. Comm. Beard suggested that the members meet and try to find a local frame shop to donate a frame for the Toyokawa picture. It was suggested he contact Frank Sh=zartno at the Chamber of Commerce and Genevieve Ziegler. 3 I C. Special Events - A joint meeting will be held with the Pwks and Recreatift Commission subcommittee after April 4. d. Grants - It was moved by Comm. Ikeda, seconded by Comm. Mohan and passed unanimously by those present to donate die$100 retaining in the grants budget to the fund for purchase of a piano at Quinlan Community Center. C. Publicity-This subcommittee has not yet met;therefore,no report was given. io. COhEMMIONER AND LL41SON RKPORIM Sheila Mohan - Comm. Mohan reported that the Chinese story time at the Library has been a huge success. The library is also looking for volunteers to help with their computers and showing the public how to use them Free tax help is available for individuals on Saturdays from 11:00 am. - 4:00 p.m. for personal taxes. She sty that the public has voided some concern regarding cutback,on library hours. Diane Ikeda- Comm. Ikeda reported that the Santa Clara County Arts Council will meet April I. Ftnnk Jelinch- Comm. Jelinch announced that the Friends of the Arts will meet Saturday, March 26, at 10,00 am. They are planning a region for local artists which probably will be held at the Quinlan Community Center. Carrie Clerza - The Student Liaison said that she had sent her report to the Associated t� Student Body secretary. The meeting was adjourned at 9:15 p.m. C' Clerk a --vrmw- TENRP01,11MA, Fi!IT: KIRE2 FINE ARTS CORMMON Regular Meeting of March 23, 1993 City Hall Conference Room A 10300 Tom Avenue Cupertino,CA 95014 252-4505 7:30 p.m. NENUTn 1. CALL TO ORDER The meeting was called to order by Chair Jelinch in Conference Room A at 7:40 p.m. 2. PLEDGE OF AT I nIANCE 3. ROLL CALL Commissioners present Beard,Ikeda,Mohan,Chair Minch Commissioners absent Chen,fiarry,Lerner Student Liaison: Clegg Staff present City Clerk Cornelius The Commission heard Item No 7a,out of order. 7. OLD BUSINESS Update on public art at Apple campus,review of landscape detail and request for approval Scott Pyler, representing Sussman1?fe-jza briefly reviewed the previously approved concept of Apple icons as a sculpture garden. The garden will be located on the northeast comer of Mariani Avenue and Infinite Loop. He presented a color rendering showing the icons and landscaping Park-like benches will provide places for people to sit and view the sculptures. Comm. Ikeda said she liked it very much and felt the crab apple trees were better than the previously proposed Macintosh trees. The sculpture garden will be lighted with the lighting directed to not intrude on the neighborhood. Parking is available in the Apple lot across the street It was moved by Comm. Ikeda, seconded by Comm. Beard and passed unanimously by ® those present to approve the proposal and send it to Council. City Clerk Cornelius stated it would be on the Council rgenda for their regular meeting of April 6. Art in Public Places T. Scott Sayre addressed the Commission regarding a gift in celebration of Cupertinds fifteenth anniversary of a sister city relationship with Toyokawa,Japan. He is proposing a 30"x 40"oil entitled The New Page. It will show the growth of the cherry trees and aerial view of City Hall and the library. A girl will be drawing cherry blossoms. The oil will be done in pastel colors with many dissolves in the piece. The trees represent growth. Mr. Sayre will also make a hardwood crate with felt lining. The Commission will investigate the possibility of having it framed and also getting a bilingual plaque. Mr. Sayre stated he could have the oil done by the end of May. It was moved by Comm. Ikeda, seconded by Comm. Mohan and passed unanimously by those present(4-0)to approve the painting and direct that the agreement be prepared. ® 4. APPROVAL OF N VWLr S a. Regular meeting of February 23, 1993. It was moved by Comm. Ikeda, seconded by Comm. Beard and passed unanimously by those present(4-0)to approve the minutes as submitted. 5. ORAL.CONEVRMCATIONS Comm. Beard reported on the Euphrat Gallery luncheon; Comm. Ikeda stated she had gone to the opening of the Tandem exhibit. 6. WRITTEN COM1VIMCATIONS Communications were received regarding the Palo Alto Black and White Ball,the Guild 8 Directory, "Reinventing the Wheel", an announcement of Northern Arizona University seminars, the Asian Pacific Performing Arts Festival, the City Connect calendar, Tandem International Art Show, the European Heritage Institute pertaining to art in Italy, Theaterworks USA, the University of Massachusetts at Amherst arts program and the NALAA monographs. 2 8. NEW BUS)r1WSS ® a Euphrat Museum of Art budget request Jan Rindfleisch said that she hoped that the Commission would recommend a$6,000 grant to the museum. She reviewed her written communication and stated that the money granted by the City brings in a lot of matching funds. It is difficult for a small non-profit arts agency to exist in north Sania Clara County. The Clerk reviewed the City's budget process. Comm. Ikeda moved that the budget be approved as submitted; the motion died for lack of second. Ms. Rindfleisch stated that her hope was that the Commission would start out by asking for at least $6,000 for Euphrat. (City Clerk's ]Mote: The budget submitted to the Commission for approval included a$3,000 grant for Euphrat Museum). It was moved by Comm. Ikeda and seconded by Comm. Beard to r}acommend approval of the budget as proposed with reservations regarding further erosions to Euphrat. The motion and second were withdrawn. ® It was then moved by Comm. Ikeda and seconded by Comm. Beard to approve the total as presented in the budget with $6,000 of the amount recommended for grants to go to Euphrat Museum. The motion was adopted unanimously by those present. b. Review of proposal 1993/94 Fine Arts Commission budget (previously considered). C. Disposition of"Mars" The"Mar-"sculpture will stay in the City Hall lobby until the and of April. The possibility of a small reception was referred to the Special Events subcommittee as well as Friends of the Arts. 9. C®1Vi1WIITUE REPORTS a. Art in Public Places-No report;a meeting is being arranged. b. Business Relations and Development - This subcommittee has not yet met. Comm. Beard suggested that the members meet and try to find a local frame shop to donate aflame for the Toyokawa picture. It was suggested he contact Frank ® Strazzarino at the Chamber of Commerce and Genevieve Ziegler. 3 C. Special Events - A joint mecting will be held with the Parks and Recreation Commission aftr April 4. d. Grants- It was moved by Comm. Ikeda, seconded by Comm. Mohan and passed unanimously by those present to donate the$100 ruining in the grants budget to the fund for purchase of a piano at Quinlan Community Center. C. Publicity-This subcommittee has not yet met;therefore,no report was given. 10. COMNHSSIONER AND LIAISON REPORTS Sheila Mahan - Comm. Mohan reported that the Chinese story time at the Library has been a huge success. The library is also looking for volunteers to help with their computers and showing the pWNc how to use them. Free tax help is available for individuals on Saturdays from 11:00 a.m. - 4:00 p.m. for personal taxes. She stated that the public has voiced some concern regarding cutback on library hours. Diane Ikeda- Comm. Ikeda reported that the Santa Clara County Arts Council will meet April 1. Frank Jelinch- Comm. Jelinch announced that the Friends of the Arts will meet Saturday, March 26, at 10:00 am. They are planning a reception for local artists which probably will be held at the Quinlan Community Center. Carrie Clegg - The Student Liaison said that she had sent her report to the Associated Student Body secretary. The meeting was adjourned at 9:15 p.n:. C' Clerk 4 FINE ARTS COA Ml MON Regular Meeting of April 27, 1993 City Hall Conference Room A 10300 Torre Avenue Cupertino,CA 95014 252-4505 7:30 p.m. MENUM 1. CALL TO ORDER The meeting was called to order by Chair Jelinch in Confenence Room A at 7:35 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Beard,Chen, Marry(arrived 7:45 p.m.),Ikeda,Lerner, Mohan,Chair Jelinch Student Liaison present: Clegg Staff present: City Clerk Cornelius 4. APPROVAL OF MINUTES a_ Regular meeting of March 23, 1993. It was moved by Comm. Ikeda, seconded by Comm. Beard and passed fro to approve the minutes of March 23. S. ORAL COMMUNICATIONS-None. 6. @YRI'I'I'EN CONEVIUNICATIONS Announcements and brochures received since the last meeting were circulated amongst the commission members. 'These included announcement of the Fremont Union High School District art show at Euphrat Museum of Art;various acts available for hive; notice of the National Assembly of Local Arts Agencies Annual Convention; Co twos monthly also from NALAA. Comm. Ikeda circulated 12paloguea of Dn+endy which announced an exhibition by a Latino artist-teased cooperative. (Comm. Harry arrives 7:45 p.m.) Student Liaison Clegg circulated flyers announcing the Fremont Union High School District art show. 7. STAFF REPORTS a. Budget update and schedule Staff was requested to send the Budget Committee recommendations to each commissioner as soon as they are available. b. Council actions-Apple art and Sister City gift Staff reviewed the actions Council had taken at their last meeting. S. OLD BUSINESS-Atone. 9. NEW BUSINESS a Euphrat Museum of Art-Jan Rindfleisch C. Selection of a Commissioner to serve on art jury- Euphrat Museum of Art Comm. Harry stated that Jan Rindfleisch will not be able to attend the meeting; however, she will make the report instead. The commission needs to appoint a representative to serve on the jury for the youth art exhibit first Place is the source for the award presented by the Fine Arts Commission. A reception is being held May 5 from 6:00-8:00 p.m. When the youth art exhibit leaves Euphrat Museum, the winners go to the district office for exhibit The City Council wants the commission to exhibit these works also. After the district office completes their exhibit, the Public Art Committee will work with Jan Rindfleisch regarding a display in City Hall. The Att in Public Places subcommittee consisting of Commissioners Harry, Ikeda, and Jelinch will serve as judges. However, Chair Jelinch is unable to attend the May 5 reception. Comm. Harry announced that Euphrat's Earth Day exhibit was a success. b. General Plan/Draft Environmental Impact Report (DEIR) Hearing Schedule. Review and discussion of goals and policies under the charges given to the Fine Arts Commission. Request for any additional input from the Commission to the Planning Commission and City Council. The Apple Public Art project was referred to the Publicity subcommittee. The Chair of that subcommittee was requested to contact Ed Stellingsma of Apple. Suggestions for 2 publicity included tee shirts with public art icons, with the possibility of$1.00 per sale donated to public art in Cupertino. The commission had no additional input at this time regarding the arts goals and policies in the General Plan. The matter was referred to the Art in Public Places subcommittee. Staff was requested to prepare a letter of appreciation to Apple regarding their project. d. Establishing time line for distinguished artist award The commission deferred discussion on this item until the Special Events subcommittee reps- 10. COMMTFEE REPORTS a. Art in Public Places- This committee will meet again at a time to be determined. b. Business Relations and Development - This committee has not yet met. Comm. Beard has stated he has contacted the Chamber of Commerce and three members are interested in donating a frame for the Sister City picture. C. Special Events - Chair Jelinch said this committee has met with the Parks and Recreation Commission subcommittee. They are planning an event that will be within a $3,000 budget that can be accomplished by committing this fiscal year's funds and using some of next year's budgeted amount. The date of the event is still to be determined. It will probably be Saturday, September 12 or 19. Potential sites are at the Memorial Park amphitheater or City Center amphitheater or the Civic Center plaza. The subcommittees are leaning towards performing or theater arts,such as Shakespeare in the Park, Show Tunes, Shakespeare for Children. Comm. Harry expressed a preference for Shakespeare because performances are not as readily available. Music theater is quite accessible in this area Next year, perhaps,a multi art youth event could be planned. Student Liaison Clegg will ask her English teachers if they are aware of any Shakespearean performers available in the area The subcommittee is also looking at additional funding sources such as corporate sponsors, selling ads in a program, having sales of food and soft drink sales during intermission, and also applying for a county grant. Bob Hopkins of the Parks and Recreation Commission, is going to contact Vicki OBrien of the Flint Center regarding performers. Staff will contact the cities of Los Gatos, Palo Alto, and Sunnyvale and review grant applications on file. It was moved by Comm. Lerner and seconded by Comm. Ikeda that the commission solicit applicants for the Distinguished Artist Award to be presented in 3 September. If someone qw ifies, the award will be given in compunction with the special event. The motion was adopted unanimously. By consensus, the commission referred publicity for the award to the Publicity subcommittee and set a deadline for receipt of applications for June 30. Staff was requested to contact the San Jose Foundry regarding last year's award. d. Grants - Staff was requested to check the usual grant cycle. The Grants committee will meet and make a recommendation. This will be placed on the agenda for the next meeting. e. Publicity-This committee has not yet met. 11. COMMISSIONER AND LIAISON REPORTS Sheila Mohan - Comm. Mohan said there is not much activity going on at this time. The Library will have the usual summer programs and is stiii concerned regarding the budget,especially for the Sunday hours. Diane Ikeda - The Santa Clara County Arts Council is not meeting again until June. There was a brainstorming session held this month There seems to be a lack of interest to continue meeting. Comm. Ikeda stated she has found the meetings worthwhile. These are held every two months and have excellent programs. The lack of interest could be coming from budget cutbacks. There will be a meeting the first part of June. She will bring information back to the commission. Frank Jelinch - Comm. Jelinch stated that the Friends of the Arts need to set up another meeting. Comm. Harry thought, perhaps, the commission needs to be stronger in lead of this group. They have collected$1300-1400. Robert Leiner-Euphrat Museum of Art(discussed previously). Doris Harry-Comm. Harry had aoth+ng to report. Carrie Clem; - Ms. Clegg said that her connection to the other schools has not contacted her yet. Her art teacher had asked her to pass out the art show flyers and hoped for better attendan"e at the exhibit. Chair Jelinch announced he understands the Clinton administration will continue with censorship in art funding. 4 Comm. Le mer rapesW clarification regmdMg the student liaison and the feet that we did not have one yr with the comrmunity college district. Recruitment will be done in September. At 9:05 p.m.,the meeting was adjourned- City berk 5 Comm. Lerner requested c1mificefion fPSE'ding the student haison and the fad that we did not have one cuffentty with the community college district Recruitment will be done in September. At 9:05 p.m., the meeting was adjourned. City Clerk FINE ARTS COMMISSION Regular Meeting of May 25, 1993 City Hall Conference Room A 10300'Torre Avenue Cupertino,CA 95014 252-4505 7:30 p.m. MIl UTES 1. CALL TO ORDER The meeting was cafled to order by Chair Jelinch in Conference Room A at 7:32 p.m. 2. PLEDGE OF ALLEGIANCE Chair Jelinch took Item No. 9a out of order. a. Presentation of award to Jimmy Matsuki of Cupertino far his work exhibited at the ® Euphrat Museum of Art youth art exhibit. The award was presented to Jimmy MatsuK who was in attendance with his mother. Photos taken of the presentation will be forwarded to Mr. Matsuki. 3. ROLL CALL Commissioners present: Beard, Chen, Harry,Ikeda,Lerner (arrived 7:40 p.m.), Mohan,Chair Jelinch Commissioners absent: Chen Student Liaison present: Clegg Staff present: City Clerk Cornelius 4. APPROVAL OF NIINUTES a. Regular meeting of April 27, 1993. ® It was moved by Comm. Beard, seconded by Comm. Ikeda and passed 5-0 to approve the minutes of April 27 as submitted. (City Clerk's Note: Commissioner Lerner arrives.) S. ORAL COUIVIIKUMCATIONS- None. 6. WRITTEN CONEWUNICATIONS, Chair Jelinch circulated communications which had been rived from West Bay Opwa, NALAA., City Arts, Margaret Wingrove Dance Company, the Western States Arts Federation, International Sculpture Center, A.ES, and information regarding a workshop based on the book Women Who Rim With the Wolves. Student Liaison Clegg provided information regarding fine arts competitions at the upcoming county fair which will be held July 29-August 15. 7. STAFF REPORT a. Update on Sister City gift. The Commission reviewed photos that had been brought down by Scott Sayre. It was announced that he will be at City IWI at 11:00 am. Friday to present the finished pain - b. Budget update. ® The Commission received the budget update and by consensus, directed that the City subscribe to Scudpture magazine. The Commission also received reports regarding the proposed 1993-94 fiscal year budget. Also presented wass a schedule of Broadway productions planned for Flint Center. At their June 7 meeting, Council will present the Cupertino Symphonic Band with a proclamation. Comm. Jelinch reported on items discussed at the Mayor's luncheon. S. OLD BUSINESS-None. 9. NEW BUSINESS a Update on Sister City gift. Complewl earlier in the meeting. b. Request from the Special Events sub-committee for approval of a Fall performance of"Romeo and Juliet". 2 Following discussion,staff was directed to check with the Service Center for a banner the Commission had prepared for "Opera in the Park". It was moved by Comm. Lerner, seconded by Comm. Harry and passed unanimously to approve a presentation of"Romeo and Juliet" to be held the afternoon of September 19 and to authorize expended as necessary up to$475.00 for the performance,$100.00 for Parks and Recreation staff time, and$850.00 for the banner(less if an existing banner is locked). C. Discussion regarding grant cycle and consideration of 1993-94 grant. By consensus, the Commission decided to make no changes in the grant application or guidelines. If any changes are to be made regarding the number of grant cycles for the fiscal year, that will be done following review of applications during the fall cycle. d. Discussion of standing subcommittees and policy decision in light of current court derision extending Brown Act to include them. Following review of the staff report, the Commission decided to appoint one person to each area of business. The appointments are as follows: Grants, Robert Lerner, Art in Public Places, Doris Harry; Publicity, Stephen Beard; Special Events, Frank Jelineh. An appointment to Business Relations will be scheduled for consideration at the next meeting. Other items to be placed on the next agenda for report and discussion are publicity,grants, and special events. ® 10. CONUMU f'l Eic AFP'ORTS a. Art in Public Places-Chair Jelinch informed the Commission that art is going to be made available to the City for a temporary exhibit Three pieces from each school in the high school district will be loaned to City Hall. Comm. Harry said she had called Sussman Prejaa regarding loan of a model of the public art icons to be displayed at City Hall. She was informed they have huge mock-ups; however, these would not be appropriate for display here. Comm. Harry told them that we would like a model to display in City Hall and we would also like to participate in some publicity. Comm. Beard discussed framing of the Sister City painting, after which Mr. Sayre will prepare a felt-lined crate for shipping the painting to Toyokawa d. Grants - Staff was requested to put in the Ju'. _ issue of the Cupertino Scene information regarding the fall grants. There will also be a press release and a flyer prepared. e. Publty - Comm. Beard said that he had met with the ad hoc committee and brainstormed resources. They would like to advertise the Youth Art exhibit ® coming to City Hal:. He also spoke with Donna Krey regarding future publicity. 3 He will be setting up two publicity data bases, one for Cupertino only, the otter covering general distribution. Student Lisiscm Clegg is making posters which may be displayed in Cupertino Library,City Hail,art stores,and places at the Oaks Shopping Center. Following an update regarding the Distinguished Artist Award, staff was directed to contact First Place for costs. If necessary, Tom Buchanan may also be contacted regarding the design model. Comm. Beard will send copies of the Distinguished Artist press release to former recipients. 11. COMAUSSIONER AND LIAISON REPORTS Sheila Mohan - Comm. Mohan reported that amounts of fines at the library have been doubled since May L Public access to computers has been reduced. The library is getting ready for summer programs. In relationship to the library, Chair Jelinch said that at the Mayor's Luncheon there was discussion regarding combining Cupertino Library and school library services. Diane Ikeda- Comm. Ikeda said the Santa Clara County Arts Council met and is selecting topics for the next four meetings. Apparently, these meetings will continue. She also reviewed the exhibit of eight Latino artists currently being held at Tandem. She said this is a collection of primitive art with simple and direct messages. Doris Harry - Comm. Harry reviewed her trip to the Sculpture Doom and Garden Blues event and circulated the program. Carrie Clete- Liaison Clegg announced that some of the art work from the Euphrat juried exhibit of youth art is currently being displayed at the school office. At 9:00 p.m.,the meeting was adjourned. City berk 4 AFILINE ARTS COMMSSION Regular Meeting of June 22, 1993 City Hall Conference Room A 10300 Torre Avenue Cupertino, CA 95014 252-4505 7:30 p.m. MLNUTES I. CALL TO ORDER The meeting was called to order by Chair Jelinch in Conference Room A at 7:37 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present Beard,Chen, Harry(arrived 7:50 p.m.),Ikeda,Leaner (arrived 9:03 p.m.),Mohan,Chair Jelinch Student Liaison absent Clegg Staff present City Clerk Cornelius 4. APPROVAL OF MI IUTES & Regular meeting of May 25, 1993. It was moved by Comm. Ikeda, seconded by Comm. Mohan and passed 5-0 to approve the minutes as submitied. 5. ORAL CONUdUNICATIONS ]an Rindfleisch of the Euphrat Museum of Art thanked the commissioners for their support. She felt because of budget constraints, it would have been inappropriate for her to request the previous funding of$6,000 for Euphrat However, she requested that if an opportunity arises and money becomes available that the Commission would think of the Euphrat Museum. The current exhibit of art in City Hall lobby by students of the Cupertino Union School District is a way to get started bringing childreWs art work into City Hall. On Thursday afternoon them will be a meeting at Euphrat regarding a fall s>, exhibit of high school student art in City Hall. Ms. Rindfleisch requested thet a city staff person attend the meeting. Chair Jelinch took Item No. 9d on the agenda at this time. 9. NEW BUSINESS d. Report on City Hall exhibit of student art. Ms. Rindfleisch said that for the proposed exhibit, it will be necessary for proper panels or some other way of hanging this artwork. It may be that something special will have to be made. Chair Jelinch suggested four panels the same size as portions of the walls hanging down. These could be used for rotating exhibits. (Comm. Harry arrives 7:50 p.m.) To facilitate staff attendance at the Thursday meeting,, it was moved to City Hall. It was moved by Comm. Harry, seconded by Comm. Ikeda and passed 6-0 to allow up to $1500 for panels to be built for art display in City Hall and Quinlan Community Center and the Library as well,if the money is available. 5. ORAL COMMUNICATIONS Comm. Chen announced that there will be a Taiwanese cultural festival at Mitchell Park in Palo Alto on Sunday, June 27. Hand puppet players from Taiwan, aboriginal dances and other events will take place. He handed out flyers pertaining to the festival. 6. WRITTEN COMMUNICATIONS (Comm. Lerner arrives 8:03 p.m.) Communications included ilrt Folio's annual competition announcement; NALAN's monographs; NALAA newsletter, Connections; announcement of National Arts and Humanities Week; notice of a national teleconfemce regarding states and local arts agencies collaboration; and a letter from Faria Academics Plus School in appreciation of the Janlyn Dance Company performance. 7. STAFF REPORT a. Budget update. The City Clerk told the commissioners that the Mayor's Lunch is back in the budget, so it will no longer be necessary for commissioners to pay for their own lunch. The final budget was approved with a $7,000 total grant money, which includes $3,000 for the Euphrat Museum of Art. 2 She also announced that the panting by Scott Sayre has been framed and is available for viewing in her office until it is shipped to Toyokawa. 8. OLD BUSINESS-None. 9. NEW Bi1SlfhtESS a Consideration of endorsing reproduction of Rain Forest mural exhibition in schools and other public places(Comm. Beard). Comm. Beard stated he is working with the Rain Forest Coalition in regard to reproducing and displaying an 8 ft. x 137 ft. rain forest mural. fie will be looking for possible support from Tandem, Apple, and Xerox. He requested an endorsement of this project from the Fine Arts Commission. It was moved by Comm. Harry and seconded by Comm. Ikeda that the Fine Arts Commission of the City of Cupertino, recognizing the need for policy change and treatment of the rain forest, to endorse furthering this cause through the media of art on display in public places for the purpose of educating the community toward the rain forest preservation. Following discussion, the motion and second were withdrawn. It was then moved by ® Comm. Harry, seconded by Comm. Ikeda and passed unanimously that, "The Fine Arts Commission of the City of Cupertino recognizes the need to preserve the rain forests and endorses furthering this cause through public art." b. Appointment to"Business Relations" By consensus,Sheila Mohan was appointed. C. Report and discussion regarding publicity,grants,and special events. Two nominations have been received for Distinguished Artist Award. The City Clerk will forward a copy of the guidelines for the Distinguished Artist Committee to Chair Jelinch. By consensus, the Commission approved that plaques be given as awards with the current design. Two shall be ordered; one for the 1992-93 recipient and one for this year's recipient Staff will come back with a copy for final approval. The Romeo and Juliet performance has been scheduled for 4:00 p.m., September 19, at Memorial Park. A banner will be prepared. Staff was requested to find out the cost of having the event videotaped. Flyers will be placed in the schools and posters will be distributed Staff will investigate the possibility of a reception. The Distinguished Artist Award will be presented at this special event Staff was directed to call former ® commissioner dim Pizor regarding mailing lists and his records on this topic. 3 FINE ARTS COMMISSION MINUTES 7 of 9 1987-OCT. 1995 M d. Report an City Hall exhibit of stvdent at (Considered earlier in the meeting) 1C. COADUSSIONER AND LIMB N REPORTS Sheila Mohan - Comm. Mofmn steed that the worst case for the library is the possibility of a 40%cut in funds. ))iane Lke& - Comm. Ikeda sw-.ad that the Santa Clara County Arts Council will be meeting SwAmber 30. Robert Lerner-Comm. Lerner addressed the group regarding grants. He requested that a letter go to previous applicants and that publicity be put in the Mercury News, Mehv� Neighbor and Courier. The ad hoc committee for reviewing grant applications win" be Comm. Lerner, Ikeda and Caen. Comm. Beard stated that he had met with P10 Krey regarding publicity. Dons Harry, on behalf of the Commission, expressed appreciation for staff for their support. At 9:15 p.m.,the meeting was adjourned. City Clerk 4 77 CITY OF CUPERTINO,STATE OF CALIFORNIA 10300 TORTE AVENUE,CUPERTINO,CA 95014 TELEPHONE: (408)252-4505 MINUTES OF THE REGULAR MEETING OF THE FINE ARTS COMMISSION HELD ON JULY 23, 1993,CONFERENCE ROOM A,CITY HALL, 10300 TORRE AVENUE,CUPERTINO,CALIFORNIA ROLL CALL Commissioners present: Beard,Chen,Chair Jelmch Commissioners absent: Lerner,Harry,Ikeda,Mohan Student Liaison present: Clegg Staff Present: Deputy City Cleric Wolfe The meeting was adjourned due to lack of a quorum. j Deputy City Clerk X-7 City Of Cupertino FINE ARTS COAKMOMON Regular Meeting of August 24, 1993 NENUTES 1. CALL TO ORDER The Fine Arts Commission convened at 7:30 p.m. in Conference Room A of Cupei-tino City Hall. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissi(mers Beard,Chen, Harry, Ikeda,Jelinch, and Mohan were present Commissioner Leiner and Student Representative Clegg were absent Reporting Secretary Smith was present. 4. APPROVAL OF MINUTES A. Regular meeting of June 22, 1993 B. Regular meeting of July 27, 1993 It was moved by Comm. Beard,seconded by Comm. Harry seconded,and passed unanimously with Commissioner Lerner absent to approve the minutes as presented. 5. ORAL COAUWUNICATIONS Comm. Harry announced that Bruce Davis was appointed as the new Executive Director for the Santa Clara Ary Council,replacing Chris Steinhard. She noted that they would be holding a grant information hewing in San Jose. 6. WRITTEN COMMUNICATIONS Chairman Jelinch indicated that they had received a request from the Arts Council of Santa Clara to have the Cupertino Fine Arts Commission host their regular meeting in January or March of next year. He explained that the Council hoped to rotate their meetings throughout the communities. Discussion was held regarding the responsibilities of the Commission if they fulfilled the request The Commission concurred to include this on the next agenda for Comm. Ikeda to provide a feasibility report. ChairmanJelinch distributed a flyer regarding the Mandarin Gourmet restaurant in Cupertino,which has a mural done by the famous artist John Plugh,who had also done the street murals at the Stanford Shopping Center and downtown Palo Alto. Page 2 Fine Arta Commission August 24, 1993 The fommissioners reviewed the various pieces of mail. Comm. Harry asked that any information from the California Association of Kcal Arts Agencies(CALAA) be forwarded to her immediately instead of being held until the next Commission meeting. At 7:48 p.m., Student Representative Clegg was present. Comm. Beard suggested that the Commission consider the formation of an"artists file drawer",as had been discussed some months ago, in which to file the mail coming to the Commission in a place accessible to the public,then publicize the availability of the information and resource documents. Discussion was held regarding an appropriate location. The Commission concurred to put this suggestion on the next agenda Chairman Jelinch reported receipt of a letter from Ed Stellingsma with Apple Computer,Inc.,regarding their Icon Garden. He stated that the letter indicated they had no plans for any special event when the Icon harden was opened,but would keep the Commission informed. Comm. Harry clarified that the letter was in response to one from the City asking to participate in the opening events. 7. STAFF REPORT A. Sister city gift Reporting Secretary Smith announced that the mural presented to Cupeatinds Sister City Toyokawa was very well received Comm. Beard expressed concern that Fast Frame was not:acknowledged in any of the press reports for their generous donation of framing the mural. He indicated that he would be writing a letter to the media regarding the invaluable support given to the arts by the private sector. The Recording Secretary was requested to complete a survey form from the National Assembly of Local Arts Agencies. 8. OLD BUSINESS 9. NEW BUSINESS A. Discussion of 1993 Distinguished Artist award recipient and approval of award design. Chairman Jelinch discussed the qualifications of the three nominees for the 1993 Distinguished Award,and stated that the selection committee recommended Sandra Beard for this honor. He explained that the selection committee was composed-of himself,Commissioners Beard and Harry, Mayor Nick Szabo,and Ms. Jean Sorensen. The Commissioners reviewed the Pap 3 Firic AJts Commission August 24, 1993 application and art samples submitted by Ms. Beard. Comm. marry rrmoved, CommAkeda seconded,and the motion carried unanimously with Comm. Lerner ebsent to present the award to Sandra Beard at the reception to follow the Sep:.ksmber 19 production of Romeo and Juliet. B. Status report on "Romeo and Juliet" production on September 19 and consideration of endorsement of Friends of the Arts fundraising project at this event. Discussion was held regarding the events planned for September 19. Comm. Ikeda:roved, Comm. Mohan seconded,and the motion carried unanimously with Comm. Lerner absent to endorse the Friends of the Arts fundraising project at this event. At 8:06 p.m.,the Commission messed. At 8:10 p.m.,the Commission reconvened Discussion continued regarding the Distinguished Artist Award,and the Commissioners reviewed the plaque samples. The Commission concurred to select the walnut plaque with the morion logo and wording to state"Cupertino Fine Arts Commission"and"1993 Distinguished Artist"and the artist's name. Staff was also directed to order a similar award for the 1992 recipient Mythili Kumar. Comm. Beard displayed a sample poster of the water color he had donated to the Friends of the Arts,which would be sold at the Romeo and Juliet event He explained how the poster was manufactured. Discussion was held regarding other opportunities for selling this poster and other fund-raising options. Ms. Clegg offered to duplicate the Romeo and Juliet posters and distribute them at the schools. It was moved by Comm. Ikeda,seconded by Comm. Mohan, and passed unanimously with Comm. Lerner absent,to endorse the Friends of the Arts fundraising project at this event Discussion was held regarding the reception for the artist,which would be held at the Senior Center immediately follow the play. Chairman Jelinch said he would form an ad hoc committee to make arrangements for the reception, and that he would contact Ms. Clegg and Commissioners Chen and Mohan to arrange that. C. Report regarding display of art in the City Hall lobby and other public facilities, including student art from Fremont Union High School District Discussion was held regarding the current display of student art in the City Hall lobby, and the need to obtain expert advice in hanging and displaying the work to best effect. Recording Secretary Smith indicated that Monta Vista High School had indicated they would be removing the artwork shortly. Pap 4 Fine Arts Commission Auger 24, 1993 Comm.Larry indicated that they did not currently have any foamed art work to replace that which would be removed D. Discussion of Apple Computer's public arts project. Chairman Jelinch announced that the Icon Arden project had been delayed, but that representatives at Apple had indicated that they would notify him when it was near completion. Discussion was held about opportunities for publicizing the opening even if Apple did not plan to do so. 10. COM3 ISSI®NER AND LIAISON REPORTS Comm. Mohan discussed the latest plans for reducing hours of operation at the Cupertino Library as a result of budget cuts. Ms. Clegg indicated that her school wc:uld begin in six days,and she would have more to report after that. Chairman Jelinch reported that there would be one more meeting of the Friends of the Arts to discuss the final poster arrangements. He also discussed the refreshment sales that would take place at the September19 event and asked for volunteers to help out at the booths. 12. NEWS ARTICLES Comm. Beard stated that he had distributed Romeo and Juliet posters to the Senior Center,Quinlan Center,YMCA,the Coffee Society,and the Cupertino library,and he planned to put them at the Vallco Shopping Center. T'he Commissioners also suggested the Metro guide and the pink pages in the Chronicle. The Commission concurred to direct staff to include on the next agenda the review and appointment of student representatives on the Fine Arts Commission. 13. ADJOURNMENT At 8:52 p.m., the meeting was adjourned. JLlil/jt.L'l.�err Kim Smith Recording Secretary City of Cupertino FINE ARTS CO11UdMON Regular Meeting of September 28, 1993 AUNUTES I. CALL TO ORDER The Fine Arts Commission convened at 7:50 p.m. in Conference Room A of Cupertino City Hall. 2. PLEDGE OR ALLEGIANCE 3. ROLL CALL Commissioners Beard, Harry (arrived at 8:20 p.m.), Jelinch, Lerner and Mohem were present. Commissioners Chen and Ikeda and Student Representative Clegg were absent. Deputy City Clerk Wolfe was present. Comm. Lerner suggested that Commission members who know they won't be able to attend meetings notify the chair person or the City Clerk. He also had a question about Rule No. C.3 of Resolution 8828 regarding attendance at meetings. Does the absence count i'i the meeting is adjourned due to lack of quorum? 4. APPROVAL OF At[NUTES A. Regular meeting of August 24, 1993. It was moved by Comm. Beard, seconded by Comm. Lerner and passed unanimously by those present to approve the minutes with the spelling of Comm. Lernees name corrected on page 3,paragraph 7. 5. ORAL CONEMUNICATIONS Comm. Mohan announced that the City Connect event scheduled for Thursday will be held at the Center for the Performing Arts, not the Convention Center as stated in the notice. 6. WRITTEN COl UMMNICATIONS A. Postcards requesting information about Percent for Art or Art in public Places Program. Comm. Lerner stated that those cards had probably been picked up at a ® conference. By consensus, staff was directed to send a letter to those Page 2 MWLT ES OF THE FINE ARTS COMMISSION MMWO Sepftmbcr 23.1993 submitting postcards informing them that we do not have an ordinance regarding percent for art but we have a General Plan policy on the aft. A copy of the policy will be sent with the letter. Chairman Jelinch passed around other written communications including a letter from 1993 Distinguished Art.st Sandra Heard dumkmg the Commission for the award. 7. STAFF REPORTS B. Clarification of Commission mail handling procedures This item was taken out of order at the direction of the Chairman. Comm. Lerner suggested that the magazines be passed along to the Library. Items that contain information that might be referred to in the future (NALAA newsletters, bulletins, etc.)could be placed in a binder and retained by the City Clerk for two years. Comm. Beard repeated his suggestion of having a file drawer or box for material that is sent to the Commission. The material would be available for review by the public. As part of the ad hoc publicity committee's duties, Mr. Beard said he would contact Alice Freund and talk to her about creating an inter-city or countywide artists' information center. He will report at the next meeting of the Commission. It vas moved by Comm. Lerner,seconded by Comm. Mohan and passel unanimously to regncst that the Mayor present at the October 4 Council meeting a proclamation declaring October as National Arts and Humanities Month. A. Distribution of most recent budget report for the Fine Arts Commission. The report was received. Chairman Jelinch said he had been contacted by a party who had indices "fey wished to contribute toward the piano fund, possibly enough to complete the purchase. Comm. Lerner suggested asking Mervyn's fo; $500. He said Target had donated that amount. The Business Relations ad hoc Subcommittee will discuss asking businesses for donations. Chairman Jelinch turned over the grant applications to Comm. Lerner for consideration by the grants ad hoc subcommittee. Returning to discussion of the budget, the Commission agreed that it is time to start planning for the year's special events. ® g. OLD BUSMESS- None. 2 . .. a .- • Pap 3 M -JUCES OF TIRE FINE ARTS COMMISSION MMEMO Septemba 23,1993 9. NEW BUSINESS A. Consider request to host a meeting of the Arts Council of Santa Clara County in the month of January or March. By consensus, the Commission expressed support. Comm. Ikeda will convey the Commission's answer to the Arts Council. B. Discussion of procedures regarding the application and appointment process for student representatives from the local schools and colleges. Staff was directed to send notices and applications to the schools as soon as possible. The deadline for applications was set for October 26,the date of the next Commission meeting. C. Discussion of procedures regarding the Fine Arts Grants applications. Comm. Lerner read the City Clerk's memo regarding the application received from the Santa Clara County Arts Council (Hands on the Arts). It was moved by Comm. Lemer, seconded by Comm. Mohan and passed unanimously that it appeared the applicant had met the deadline with their FAXed application and to accept the application. Staff was directed to review the application and guidelines and address the issue of applications received by FAX. D. Consider feasibility of creating an"artists'file drawer"to make accessible to the public the literature,resource guides, and other mail received by the Fine Arts Commission. This item was discussed earlier in the meeting under Staff Reports. Comm. Harry arrived at 8:20 p.m. E. Discussion regarding public art at City Hall. Comm. Harry said City Council members are anxious to have Comm. Beard's painting(from which the poster was made)displayed at City Hall. They also wanted literature regarding the painting and poster to be available. Sandra Beard, 1993 Distinguished Artist, will be visiting City Hall to see where her work will be displayed. Counc. Goldman has volunteered to use his truck to move the art if no other transportation was available. 3 WMINOR— Pop . .... .-. ,%,. 4 s . n .. 4 MINUTES OF THE FINE ARTS COMMMION MEETING Alper 23,1"3 Comm. Lerner asked about insurance- who is liable if an wtis,s work is damaged while on loan to the City? Comm. Harry reminded members that there are binders containing information about special events, public art and other subjects that should have been passed on from previous Cognmissioners. The Public Arts manual,which Chairman Jelinch has, contains the information on insurance. Mr. Jelinch will find out whose responsibility it is to provide insurance on the art work. Comm. Lerner asked about publicity on the City Channel. F. Review of September 19th's production of Romeo and Juliet and the 1993 Distinguished Artist award Comm. Harry said Romeo and Juliet was good but they needed to use amplification. She expressed thanks to Roberta Hollimon and Commissioners Jelinch and Mohan for their work on the reception. Comm. Lerner said that he has spoken to Bob Hopkins, a member of the Parks and Recreation Commission who assisted with the event. They thought it was a good event and well attended and they want to do it again next year. Comm. Harry said that maybe it could be held at a different spot and mentioned the Prometheus amphitheater as a possibility.. Comm. Lerner said that he would like to contact the P&R Commission and thank them for their assistance and offer the Fine Arts Commission's assistance next yeas if they undertake the event. Staff was directed to write a letter for the Mayors signature to the group that presented the play. G. Update on APt le Computer's icon sculpture garden. Discussion wa: held regarding the icon sculpture garden at Apple Computer. Chairman Jelinch said the landscaping would be completed as a condition of approval for the project. 10. CONDUSSIONER AND LIAISON REPOW-i S Comm. Mohan informed the Commission that the Library hours have been cut again. They are closed on Monday. Council is meeting with the Library Commission tomorrow night to discuss funding options. Comm. Beard reported on poster sales. Four were sold at the Romeo and Juliet performance, and eighteen were sold at Art in the Park. $335 has been raised so far against the total cost of$1,500. Mr. Beard said that he had contacted the Rotary Club regarding selling the posters at the Oktoberfest, but the event is produced by an outside organization and they won't allow non-profit organizations to sell anything there. 4 ftV 5 ACOUnIS OF TIRE FINE ARTS COMMMMON WETEW Saphabw 2:k IM Comm. Harry suggested that a poster and information be placed at the Libmy. Pahaps an arrangement could be made with the winery to sell a poster and a bottle of wine together. Ms. Harry also suggested that copies of the flyer be sent to Commissioners and Council members. Mr. Beard said he had talked to the San Jose Merewy News reporter and them will be an article about the poster in that paper. The article will probably focus on the history of the winery and the tie in with Apple Computer. Comm. Harry requested that the next agenda include discussion of a special event featuring youth. She said that one was supposed to have been done last spring The event would include visual and performing artists. Ms. Harry said that Council and community members feel strongly about including young people in events. She said that perhaps the visual art could be hung at City Hall and stay up for a long time,and that the square between the Library and City Hall could be used by performing groups. It wo---!,-IWt cost a lot of money. Comm. Beard suggested that maybe May Day would be a good time for the event School would still be in session. Comm. Harry said that the choirs, bands,drama groups,etc. would be participants. Chair]clinch said we could use some of our special events money. Ile also suggestpd that tke grants subcommittee people might consider using some of the people who donut !-xeive grants as part of special events. Ms. Harry said that at the Mayor's meeting was a film festival which involved the Commission, Parks and Recreation and DeAnza College to be held at the Oaks shopping center. Staff was directed to place discussion of special events on the next agenda- Aftk At 9:00 p.m., the meetin'r.was adjourned. �-JA Deputy City CIA ANIL 5 now City of Cupertino FINE ARTS COMMISSION Regular Meeting of October 26, 1993 MINUTES 1. CALL TO ORDER The Fine Arts Commission convened at 7:34 p.m. in Conference Room A of Cupertino City Hall. 2. PLEDGE OF ALLEGIANCE Chairman Jelinch led the commission in the Pledge of Allegiance. 3. ROLL CALL Commissioners Beard,Chen, Harry,Jelinch. Lerner were present. Student Representative Clegg and City Clerk Smith were also present. Commissioners Ikeda and Mohan were absent. 4. APPROVAL OF MINUTES A. u 'e • Minutes of the regular meeting of September 28, 1993. Recommendation: Adopt minutes as presented. Action: It was moved by Comm. Beard, seconded by Comm. Chen,and passed unanimously by those present to adopt the minutes as presented. 5. ORAL COMMUNICATIONS A. Discussion: Chairman Jelinch said that he had received a telephone call from Mr. Bobby Winston,the Director of the San Francisco Shakespeare Festival,who offered to provide three consecutive performances of"A Mid-Summer Night's Dream" in the spring of 1994,and they would only charge one-half of their ustial rate. Action: The Commission concurred to refer this item to an ad hoc committee consisting of Commissioners. Chen,Clegg,Jelinch,and Mohan, and that the committee would report back to the Fine Arts Commission at the next meeting with suggestions for improving future performances,whether there would be sufficient staff support for three performances,and recommendations as to whether to accept the offer. a October 26, 1993 Minutes of the Fine Arts Commission Page 2 6. WRITTEN COMMUNICATIONS A. act: "Sound-off' from Ms. Helen Araldi regarding a need for posted notices at the amphitheater for the Romeo and Juliet production. Recommendation: Receive for information. Action: The Commission concurred to direct staff to write a letter to Ms. Araldi thanking her for her suggestion. Staff was also directed to attempt to locate a previously-purchased banner which says "special event." B. Subject: Purchase of used pianos. )Discussion: Comm. Lerner discussed a flyer which he had received from Foothill College about the opportunity to purchase used pianos. Chairman Jelinch said that he would follow up on the request for funds from the Rotary Club. Action: The Commission concurred to refer this item to an ad hoc committee composed of Commissioners Beard,Chen,and Lerner. 7. STAFF REPORT A. Su�jeet: 'Current budget report for the Fine Arts Commission. Recommendation: Receive the budget report. Discussion: Comm. Lerner asked for clarification on the grants line item, and why the balance went from $7,000 to $4,000. Chairman Jelinch explained that$3,000 was given to the Euphrat Gallery. /AcdQw The Commission concurred to receive the report. B. Subject: Attendance requirements of Resolution No. 8828, Rule C3. Recommendation: Receive oral staff report and discuss attendance issues. Discussion: The City Clerk reviewed Rule C3 and said that she had reviewed the matter with the City Attorney. She explained that meetings canceled for lack of quorum were not counted in the number of absences which would lead to the disqualification of a member because the lark of quorum may have been created by the absence of different members. The Commission discussed the need to strongly encourage participation and to ensure attendance by a quorum and they reviewed minutes of the previous meetings. They noted that Commissioner Ikeda had missed three consecutive regular meetings but that she had not been given a formal reminder of the situation, as was customary. Action; The Commission directed staff to review attendance figures for Commission members, and to send a letter to Comm. Ikeda and any other members whose attendance did not meet requirements, with notification that missing another meeting would result in their removal from the Commission. October 26, 1993 Minutes of the-Fine Arts Commission Page 3 8. OLD BUSINESS A. SuhjImt. Status report from Commissioner Beard regarding an inter-city and/or countywide artists' information center. Recommndation: Receive report. B. Suhica. Status report from Commissioner Ikeda regarding the request to sponsor a meeting of the Sarta Clara County Arts Council. Recommendation: Receive report. Discussion: The Commission concurred to discuss these items under one heading. Comm. Beard suggested that it may be more appropriate for the SCC Arts Council to oversee a countywide artists' information center,and that he would request that it be put on the Arts Council agenda at their next regular meeting f November 30, which would be held in Milpitas. He also discussed the fine Arts Council request for the Commission to sponsor a meeting,and said that the ad hoc committee recommended that the Commission host the meeting of March 29. Comm. Beard said that there would be a$6.00 fee charged for a light supper,and the Commission would be expected to put on a 20-minute presentation regarding their efforts to support the arts. Action: The Commission concurred to direct staff to book a room at the Quinlan Center for approximately 20 people on March 29 from 5:45 p.m. to 7:30 p.m. The Commission also concurred to refer this matter to an ad hoc committee composed of Commissioners Beard and Ikeda for planning the Commission's presentation, meals, etc., and the other members would provide resource information as needed. Comm. Beard stated that he would contact Alice Freund to confirm the arrangements with the Aris Council. 9. NEW BUSINESS A. Subiect: Renewal notice for 1994 membership in National Assembly of Local Arts Agencies(NALAA). Recommendation: Authorize staff to renew the Fine Arts Commission membership in NALAA. AW= It was moved by Comm. Lerner, seconded by Comm. Harry, and passed unanimously by those present to direct staff to renew the NALAA membership at the discounted rate of$30.00 for one year. B. Subject: Request for co-sponsorship of the First Annual Cupertino Accordion Festival. Recommendation: Refer application to ad-hoc committee for rwiew and recommendation regarding sponsorship. Discussion: The City Clerk presented a request for co-sponsorship from Mr. James R. Boggio. Discussion followed regarding a similar event which had recently taken place in San Francisco. The City Clerk indicated October 26, 1993 Minutes of the Fine Arts Commission Page 4 that the application requested the use of a City park and personnel. Discussion was held regarding the limited funds available this year, and whether it would be more appropriate to request support from the Parks and Recreation Department, because it would involve their facilities and staff. Action: It was moved by Comm. Lerner,seconded by Comm. Beard,and passed unanimously by those present to refer this item to the Parks and Recreation Department. C. Subject:: Discussion of special events, including one featuring youth activities. Discussion: Comm. Harry explained that in the past the Fine Arts Commission sponsored only two events a year,and that typically one of them had focused on youth,at the request of City Council. She discussed programs that had been held in the past, and said that it was time to begin planning the activities for the second half of the year. She suggested a program to combine both a visual display of art and performances presented by youth and intended for a!l ages. Action: The Commission concurred to refer the matter to an ad hoc committee composed of Commissioners Chen,Jelinch, Clegg, and Mohan, for review and a report back to the Commission. D. jec • Discussion regarding art displayed in City Hall. Items currently scheduled and/or requested are the following: 1. On-going displays of student art from Monte Vista High School 2. Display of painting by Stephen Beard 3. Display of art work by Distinguished Artist Award winner Sandra Beard 4. Display of artwork by Kennedy Elementary School,requested by Councilwoman Lauralee Sorensen. Recommendation: Establish a policy regarding(a) A calendar for scheduling public art displays; (b)Completion of agreement between artist and City regarding access and insurance; (c)Fine Arts Commission oversight of the display composition and hanging;(d) Determination of appropriate hanging materials. Discussion: The City Clerk explained that direction was needed from the Commission regarding the calendaring of displays, appropriate hanging methods, and composition of displays. Chairman Jelinch stated that he had received an additional request to use the City Hall for display purposes, which was a request from Lincoln Elementary School to display the 4 or 5 winning entries from a contest to create maps of Cupertino. Discussion was held regarding the review practices in the past and the ® problems associated with properly hanging the artwork without placing holes in the walls. The Commission also discussed alternatives for displaying a variety of artwork, such as a group display and reception. October 26, 1993 Minutes of the Fine Arts Commission Page 5 Action: The Commission concurred to refer this item to an ad hoc committee composed of Commissioners Harry, Ikeda,Jelinch for review and a report back to the Commission. 10. COMMISSIONER AND LIAISON REPORTS Discussion: Chairman Jelinch commented on the icon sculpture garden at Apple Computer, and described the landscaping features which were still to be completed. The Conunissioners who had seen the sculpture discussed their reactions,and the other commissioners were urged to visit the garden so that the Fine Arts Committee could gather their input and then contact the company. Chairman Jelinch indicated that he would contact Mr. Frank Stellingsma regarding the stares of the landscaping. Discussion: Student Representative Clegg said plans,were being made for displaying some more of the artwork from Monta Vista. 11.4-. Clegg also discussed an after school program that Ms. Freund is conducting with Sunnyvale and Cupertino school districts. Ms. Clegg said that she planned to attend future meetings regarding this program. Discussion: Comm. Beard reported on the Cupertino Library on behalf of Comm. Mohan. He said that the Cupertino City Council had recently authorized$55,000 for the Cupertino Library to fund additional hours and materials,and ti0t this amount was the most generous offer made to any of the libraries within Santa Clara County. Discussion: Chairman Jelinch stated that poster sales were continuing,and that they would break evep when they had sold 100. Comm. Beard said that he would be taking some more to the historical society,and also to Sunrise and Ridge Vineyards for them to sell. Comm. Lerner suggested that the local banks be contacted about selling them,along: with the commemorative wine-glasses and other items they are selling. 12. NEWS ARTICLES A. Subject: October 6, 1993,article regarding&ephen Beard's "digigraph." Discussion: The Commissioners discussed the media coverage on the digitized painting. 6. WRITTEN COMMUNICATIONS(continued) Discussion: The City Clerk presented a written application from Diane Chao for Student Representative to the Fine Arts Commission, and noted that the deadline for filing was October 26. Ms. Clegg apologized for missing the deadline herself. The Commission discussed the lack of applicants from a college. Comm. Harry noted that the guidelines said that the two positions should be filled by a high school and a college student. Action: The Commission concurred to extend the filing deadline for all applicants until November 5, and to create an ad hoc committee consisting of Comm. Chen, Mohan,and Ikeda, which would meet between November 8 and November 23 to interview the • October 26, 1993 Minutes of the Fine Arts Commission Page 6 applicants. The Commission directed staff to telephone the chairs of the art departments at West Valley College, DeAnza College,and Foothill College to insure they had received appropriate notification,and to explain that the deadline had been extended to November 5. 10. COMIMIISSIONER AND LIAISON REPORTS(continued) Discussion: Discussion was held about the annual meeting of the Arts Council to be held at Silicon Graphics in Mountain View, and a reception for the latest exhibit at the Euphrat museum. Discussion: Comm. Lerner reported that the following grants requests had been received: • Homestead High School Band Boosters(band activities and classes) $4,000 • Therese May(quilt) $10,000 • Shirley Fisher(historical rendition of Cupertino Post Office) $ 1,500 • Sri Rama dance group(Indian opera) $ 1100 • ViIla Montalvo(discounted seniors tickets) $ 2,080 • Arts Council of Santa Clara County(Hands on the Arts) $ 2,000 • Vicky Sowell (sculpture) $ 2,000 Comm. Lerner said that when the subcommittee was discussing the applications,they thought there was$7,000 available for grants, but actually there was only$4,000. He discussed the various proposals. Comm. Hang suggested that if they took money from special events to combine with grants money,they should tie it into getting some complimentary tickets for families who otherwise can't afford to participate. Following discussion, it was decided that a vote could not be taken at this meeting because the item had not appeared on the agenda so the deadline for notifying the applicants(November 15)could not be met. The next Fine Arts Commission meeting would be November 23 and their recommendation to the Council would be scheduled for December 6. 13. ADJOURNMENT At 9:10 p.m.,the Commission concurred to adjourn. Kim Marie Smith AML City Clerk NOTICE OF ADJOURNMENT AND CALL FOR SPECIAL MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the .Fine Arts Commission of the City of Cupertino, California, scheduled for on Tuesday, November 23, 1993, was adjourned for lack of quorum. NOTICE IS ALSO GIVEN that a special meeting of the Fine Arts Commission of the City of Cupertino is hereby called to be held on Tuesday, November 30, 1993, commencing at 5:30 p.m. in Conference Room A of Cupertino City Hall, 10300 Torre Avenue,Cupertino. Said special meeting shall be for the purpose of considering the items on the attached agenda. Dated this 24th day of November, 1993 Kim Marie Smith, City Clerk STATE OF CALIFORNIA ) OUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO ) Kim Marie Smith, being first duly sworn, deposes and says: That she is the duly appointed and qualified City Clerk of the City of Cupertino and that on November 24, 1993, she caused the above Notice to be posted near the door of the Cupertino City Hall located at 10300 Torre Avenue, Cupertino, California. Kim Marie Smith,City Clerk Cupertino, California NOTICE OF ADJOURNMENT AND CALL FOR SPECIAL MEETING NOTICE IS HEREBY GIVEN that the regular meeting of the Fine Arts Commission of the City of Cupertino, California, scheduled for on Tuesday, November 23, 1993, was adjourned for lack of quorum. NOTICE IS ALSO GIVEN that a special meeting of the Fine Arts Commission of the City of Cupertino is hereby called to be held on Tuesday, November 30, 1993, commencing at 5:30 p.m. in Conference Room A of Cupertino City Hall, 10300 Torre Avenue,Cupertino. Said special meeting shall be for the purpose of considering the items on the attached agenda. Dated this 24th day of November, 1993 Kim Marie Smith,City Clerk STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO } Kim Marie Smith, being first duly sworn, deposes and says: That she is the duly appointed and qualified City Clerk of the City of Cupertino and that a copy of the above Notice of Special Meeting was delivered and/or notice accepted by telephone not less than 24 hours before the time of the meeting to be held on November 30 by the following individuals: Conmissioners Stephen Beard, Ming-Chun Chen, Doris Harry, Diane Ikeda, Frank Jelinch,and Robert Lerner,and Student Liaison Carrie Clegg. Kim Marie Smith,City Clark Cupertino, California City of Cupertino FINE ARTS COMMISSION Special Meeting of November 30, 1993 MINUTES 1. CALL TO ORDER The Fine Arts Commission convened at 6:00 p.m. in Conference Room A of Cupertino City Hall, 10300 Torre Avenue,Cupertino. 2. PLEDGE OF ALLEGIANCE Chairman Jelinch led the commission in the Pledge of Allegiance. 3. ROLL CALL Commissioners Beard, Chen, Ikeda,Jelinch and Mohan were present. (Commissioner Mohan arrived at 6:05 p.m.) Student Representative Clegg and City Clerk South were also present. 4. APPROVAL OF MINUTES A. Subject: Minutes of the regular meeting of October 26, 1993. Recommendation: Adopt minutes as presented. Discussion: Commissioner Chen asked that the minutes be amended to reflect his last name on page 5, and to clarify the wording on page 4 regarding "art performances by and for youth of all ages." Action: It was moved by Comm. Ikeda, seconded by Comm. Chen,and approved unanimously by those present to adopt the minutes as amended.. 5. ORAL COMMUNICATIONS 6. WRITTEN COMMUNICATIONS 7. STAFF REPORT A. Subject: Current budget report for the Fine Arts Commission. Recommendation: Receive the report. Action: The Commission concurred to receive the report for information. B. Subjec Update on Brown Act changes. Recommendation: Receive the report. Discussion: The City Clerk briefly highlighted some changes to the Brown Act,and explained that ad hoc committees were those formed for an express November 30, 1993 Fine Arts Commisson Agenda Page 2 purpose with a limited period of time,such as a committee to procure a piano for the Quinlan Center. She stated that the Commission might wish to consider forming a standing committee for overseeing the art displays at City Hall, and suggested that the Brown Act changes be discussed in more detail after the new members had joined the group in January. Action: The Commission concurred to defer this item to the January agenda. 8. OLD BUSINESS 9. NEW BUSINESS A. Subject Report from.Special Events ad hoc committee recommending the distribution of grant monies to Fine Arts Grant applicants. Recommendation: Receive the report and direct staff to prepare a report and recommendation from the Fine Arts Commission to the City Council,to be placed on the December 6 agenda. Action: It was moved by Comm. Beard, seconded by Comm. Ikeda,and carried unanimously by those present to recommend to City Council that $1000 be awarded to the Fine Arts Council of Santa Clara County for the "Hands On The Arts Program" and that$1040 be awarded to Villa Montalvo for discounted ticket;for Cupertino seniors. B. Subiect: Report from the ad hoc committee regarding the applicants for the student intern positions on the Fine Arts Commission. Recommendation: Receive the report and select student interns to represent both high school and college. Discussion: The City Clerk stated that Carrie Clegg did not reapply for a student liaison position. Commissioner Chen said that the committee had interviewed both of the new applicants and recommended that they be appointed as student liaisons. He said that Frank Navas would represent De Anza College,and Diana Chao would represent Monta Vista High School. ActionL The Commission concurred to appoint Mr.Navas and Ms. Chao,and requested that staff notify them of their appointment. C. Subject: Report from Special Events ad hoc committee regarding an offer of three Sunday performances of a Shakespeare play in spring of 1994 for one- half price. Recommendation: Receive the report and take action to accept or deny the offer. Action: The Commission concurred to defer this item to the next agenda. November 30, 1993 Fine Arts Commission Agenda Paige 3 D. Subject: Report from the ad hoc committee regarding the possibility of purchasing a used piano from Foothill College. &-gammendation: Receive the report and consider purchase of piano. Discussion: Comm. Beard stated that the piano sale at the College occurred over a very short period of time and funds had not yet been identified. Chairman Jelinch said that he would follow up with the Rotary Club to see if they had some funds to donate toward the purchase of a piano for the Quinlan Center,and that he would report back at the next meeting. E. ublect: Status report regarding the "City Connect" meeting of the Santa Clara County Arts Council,to be hosted by the Cupertino Fine Arts Commission at the Quinlan Center on March 29. Recommendation: Receive the report. Discussion: Comm. Ikeda stated that she had been in contact with Mr. Bruce Davis,and that the speaker arranged for the evening was Mr. Freedland, Director of Community Lending with Citibank. The City Clerk stated that the location was changed to the Cupertino Room at the Quinlan Center,and she provided copies of maps to the Quinlan Center to Comm. Ikeda. The Commissioner said that she would prepare written instructions as well. The City Clerk was asked to contact Ms. Alice Freund,who had also been making arrangements for the "City Connect"program. F. Subject: Report from Special Events ad hoc committee regarding a youth- oriented arts event to be held in spring of 1994. Recommendation: Receive the report. Action: The Commission concurred to defer this item to the next meeting. G. u ' c • Report from the ad hoc committee regarding the scheduling of exhibits and display methods for art to be exhibited at City Hall. $ecommendation: Receive the report. Discussion: The City Clerk asked that the Commission consider establishing a standing committee to handle these functions. Action: The Commission concurred to defer this item to the next meeting after the new commissioner and student liaisons had joined the group. H. Subject: Status report on landscaping improvements for Apple Computer's icon sculpture garden. Fecommendation: Receive the report. piscussiom Comm. Mohan stated that she had recently seen the sculpture garden, and it didn't look any different except that a few more trees had been planted. Chairman Jelinch stated that he believed they were crab apple trees, and that the landscaping was now complete. ^rY November 30, 1993 Fine Arts Commission Agenda Page 4 I. Subject: Changes to meeting schedule of Fine Arts Commission. gecommmdgfian: Cancel regular meeting of December 28, 1993. Wig; The Commission concurred to cancel the December meeting. 10. COMMISSIONER AND LIAISON REPORTS Comm. Mohan stated that she had not been able to reach the Cupertino Library by phone since they now have on a permanent recording saying that they are unable to answer the calls due to budget cuts. Comm. Ikeda reported that Mr. Michael Freedland,the speaker for the March 29 "City Connect" meeting,would be a speaker of interest to more than just the Fine Arts Council since he would be addressing how the arts help the economy of the community and government,and she anticipates a greater-than-usual turnout for the meeting. She said she had been requested to provide the-,tame of an indus4; representative to serve as a possible speaker at other meetings. Chairman Jelinch suggested Mr. Frank Stelling-oma with Apple Computer,and asked staff to contact Ms. Freund to provide her with that suggestion. The Commissioners thanked Carrie Clegg for tier service as student liaison and wished her well. 12. NEWS ARTICLES 13. ADJOURNMENT At 6:25 p.m.,the Fine Arts Commission concurred to adjourn. Kim Smith, City Clerk 0 NOTICE OF ADJOURNMENT NOTICE IS HEREBY GIVEN that at the November 30, 1993, Special Meeting of the Fine Arts Commission of the City of Cupertino, the Commission concurred to cancel the regular meeting scheduled for December 28. The next regular meeting will be on Tuesday, January 25, 1994, at 7:30 . .m., in Conference Rooms A located at Cupertino City Hall, 10300'Tone Avenue, Cupertino, California. Dated this 3rd day of December, 1993. rt/tc�- Kim Marie Smith,City Clerk STATE OF CALIFORNIA ) COUNTY OF SANTA CLARA ) ss. CITY OF CUPERTINO j Kim Marie Smith, being first duly sworn, deposes and says: That she is the duly appointed and qualified City Clerk of the City of Cupertino and that on December 3, 1993, she caused the above Notice to be posted near the door of the Cupertino City Council Chamber located at 10300 Torre Avenue, Cupertino, California and at the Cupertino Library, 10400 Torre Avenue. Kim Marie Smith,City Clerk Cupertino,California City of Cupertino FINE ARTS COMMISSION Regular Meeting of January 25, 1994 MINUTES 1. CALL TO ORDER The Fine Arts Commission convened at 7:35 p.m. in Conference Room A of Cupertino City Hall. 2. PLEDGE OF ALLEGIANCE Chairman Jelinch led the commission in the Pledge of Allegiance. 3. ROLL CALL Commissioners Beard, Chen,Corcoran,Jelinch, Lerner,and Mohan were p.,esent. Student Representatives Chao and Navas and City Clerk Smith were also present. Commissioner Ikeda was absent. 4. INSTALLATION OF OFFICERS A. Subject: Introduction of Fine Arts Commissioner Patricia Corcoran. B. Subject Introduction of Ms. Diana K. Chao and Mr.John F.Navas, student liaisons representing Monta Vista High School and De Anza College, respectively. Discussion: The incumbent Commissioners greeted the new members. C. Subject: Election of Chairman and Vice Chairman. Action: Chairman Jelinch called for nominations for Chairperson. He explained that it was customary for the previous Vice-Chairperson to become the Chairperson. Vice-Chairman Lerner nominated Comm. Mohan. Comm. Chen seconded. It was moved by Comm. Lerner, seconded by Comm. Chen, and carried unanimously to close the nominations. The Commission was unanimously in favor of the electing Comm. Mohan to Chairwoman. Chairwoman Mohan took the gavel and called for nominations for Vice- Chairperson. Comm. Jelinch dominated Comm. Beard. Comm. Lerner seconded. Student Liaison Navas nominated Comm. Chen. Student Liaison Chao seconded. It was determined that the student liaisons'position as non- voting members did not permit them to offer or second motions,so the motion was withdrawn. Comm. Beard nominated Comm. Chen,and Comm. Lerner seconded. It was moved by Comm. Lerner, seconded by Comm. Chen,and carried unanimously to close the nominations. Comm. Beard was elected as Vice-Chairman, with Comm. Mohan,Chen,Corcoran,Jelinch,and Lerner voting aye,Comm. Beard voting no,and Comm. Ikeda absent. January 25, 1994 Fine Arts Commission Page 2 5. APPROVAL OF MINUTES A. Suuiect: Minutes of the special meeting of November 30, 1993. Recommendation: Adopt minutes as presented. Action: Student Liaison Navas corrected the minutes on Page 2, item 9-B,to show his name as "John" instead of"Frank." It was moved by Comm. Beard to adopt the minutes of November 30, 1993, as amended. Comm. Chen seconded, and the motion carried with Comm.Beard, Chen,Jelinch,and Mohan voting aye,Comm. Corcoran abstaining,and Comm. Ikeda. 6. ORAL COMMUNICATIONS No oral communications were received. 7. WRITTEN COMMUNICATIONS The City Clerk noted that the only written communications reccsiveu were brochures and reference materials,as well as two letters requesting funds for various programs. She clarified that the current practice of handling the main-will be continued under the new Chairperson. Any items with deadlines before the next Commission meeting would be forwarded to the Chairwoman,who would contact the members if she felt the matter to be important. Otherwise,the mail would be brought to the meetings and passed around for review as the meeting progressed. Discussion was also held regarding the appropriate delivery address for mail from the Santa Clara County Fine Arts Council. 8. STAFF REPORTS A. Subject* Report on distribution of grant monies to Villa Montalvo and the Fine Arts Council of Santa Clara County,and deadlines for the next granting cycle. Reconmendaton: Receive the report. Discussion: The City Clerk reported that the funds from the fall granting cycle had been distributed,and that notice had been given regarding the spring cycle deadline of February 15. It had been provided to the press,would be published in the next Cupertino Scene,and was posted at the Cupertino Library. The City Clerk said that she would bring the grant applications to the next meeting. ,Action: Staff was directed to put the notice on the City Channel announcement screen. The Commissioners and Student Liaisons agreed that they would make copies of the announcement and would post them in other appropriate locations such as the Quinlan Center,coffee shops,school bulletin boards,etc. January 25, 1994 Fine Arts Commission Page 3 9. OLD BUSINESS A. 5u ect: Update on the "City Connect" meeting of the Santa Clara County Arts Council,to be hosted by the Cupertino Fine Arts Commission at the Quinlan Center on March 29. Speaker will be Mr. Michael Freedland. Recommendation: (1)Arrange for publicity;(2)Arrange for dinner for guests; (3) Plan Fine Arts Commission's 15-minute presentation. Discussion: The Commissioners discussed the announcement from the Arts Council,the type of meal to be served and the appropriate price,how reservations would be made for meals,and alternatives for the Commission presentation. The City Clerk said that the Cupertino Room at the Quinlan Center had been reserved for March 29 from 5:30 to 8:00 p.m. Action: Comm. Beard said that he would contact Comm. Ikeda,who was the liaison to the Arts Council,to get more details from her as to the status of the project and whether she would be able to continue her work as liaison on this event. 10. NEW BUSINESS A. Su gct; Report from Commissioner Jelinch regarding the possibility of ® obtaining funds from the Rotary Club to purchase a piano for the Quinlan Center. Recommendation: Receive the report. Discussion: The City Clerk announced that a check had been received from Target Stores in the amount of$177. Comm. Jelinch said that he had been in contact with them,but had not yet contacted the Rotary Club regarding a donation. Action: Staff was directed to deposit the check, send a thank-you letter to Target,and provide the total fund balance to Comm. Jelinch by telephone and to the Commission at the next meeting. Comm. Jelinch said that he would contact the Rotary Club and would also contact Barbara Rogers,who had established a fund for community enrichment. B. Subject: Current and proposed budgets for the Fine Arts Commission. Recommendation: (1)Receive the current budget report; (2)Review and provide recommendations regarding the proposed budget for Fiscal Year 1993-1994. Discussion: The City Clerk reviewed the mid-year budget figures and said that funds would probably remain limited during the next fiscal year. She indicated that the Commission's recommendation regarding the budget had to be provided to the Finance Department in early March,so this item would be agendized for the February meeting and the Commission could address the matter then. 77 January 25, 1994 Fine Arts Commission Page 4 C. Report from the ad hoc committee composed of Commissioners Ikeda and Jelinch regarding the scheduling of exhibits and display methods for art to be exhibited it City Hall. Recommendati_ ne Establish standing committee to handle scheduling and display of art work. Discussion: There was discussion about alternative methods of addressing this item,such as establishing a standing committee,appointing an individual to handle it,or rotating the responsibility among the commissioners. It was suggested that Jan Reindfleisch from the Euphrat Museum may be able to provide additional direction. Action: Staff was directed to provide copies of the existing policy regarding Art in Public Places as well as any other policies governing art in City Hall, and to agendize this item for the next meeting. If an ad hoc committee were determined to be necessary,the members would be reappointed at that time. D. Subject: Report from ad'hoc committee composed of Commissioners Chen, Jelinch,and Mohan, regarding an offer of three Sunday performances of a Shakespeare play in spring of 1994 for one-half price. Recommendation: Receive the report and take action to accept or deny the offer. Discussion: Discussion was held whether there would be sufficient interest for more than one performance of the same play,the improvements that would have to be made(such as a sound system),alterative locations for the performance and associated costs such as insurance,and how much support could be provided by the Parks and Recreation staff. Action: Staff was directed to contact the Parks and Recreation Director regarding the availability of staff for this event,or up to three events(of which one would be a play). Staff would also provide the names and telephone numbers of the repertory theater group to Comm.Jelinch,who would contact them and explore alteratives, suggest improvements,and confirm costs for one or more performances. E. Sg jecj: Report from ad hoc committee composed of Commissioners Chen, Jelinch,and Mohan regarding a youth-oriented arts event to be held in spring of 1994. Recommendation: Receive the report. ctio • Comm. Lerner said that he would contact Jan Reindfleisch at the Euphrat Museum of Art about their plans for youth events to determine whether a function of this nature put on by the Commission would be redundant. January 25, IS 94 Fine Arts Commission Page 5 F. Subject Review of commissioner representation on various committees and selection of new representatives where appropriate. Recommendation: (1)Appoint an individual to replace Doris Harry on the California Association of Local Arts Agencies(CALAA);(2)Consider appointing an individual to attend the bi-monthly"City Connect"meetings of the Fine Arts Council of Santa Clara County;and(3)Make other appointments or changes as necessary. Action: Comm. Jelinch was appointer)as the representative to CALAA; Comm. Corcoran volunteered to attend the next City Connect evening meeting and find out more about their bi-monthly meeting schedule;and Comm. Leamer's name was added to the agenda reflecting his liaison position to the Euphrat Museum of Art. G. Subject: Commissioner name and address update for the Santa Clara County Fine Arts Council. Recommendation: Clarify whether members would prefer direct mailing to their homes or to have notices sent to City Hall for distribution at regular meetings once a month. ction: Staff was directed to provide home addresses for the SCC Fine Arts Council,and also to provide an updated municipal telephone directory to the Commission members as soon as it was available. 11. CONUAISSIONER AND LIAISON REPORTS A. Subject: Confirmation of reporting assignments for Commissioners for the following committees and agencies. Action; The following assignments were confirmed. Sheila Mohan-Cupertino Library Diane Ikeda- Santa Clara County Arts Council Frank Jelinch-Friends of the Arts and Cal. Assoc. of Local Arts Agencies. Robert Lerner-Euphrat Museum of Art Diane K. Chao-Morita Vista High School John F.Navas- De Anza College 10. NEW BUSINESS(continued) Comm. Lerner noted that during his interview for reappointment to the Commission,it appeared that Council was encouraging the Commission to try to obtain grant funds from other sources,and that might be a project to consider in the future. Comm. Corcoran offered to share her reference materials about funding sources for musicians. Comm.Beard said a related subject would probably be covered by Mr. Freedland,the speaker at the City Connect meeting in March. January 25, 1994 Fine Arts Commission Pap 6 The Commissioners thanked Frf nk Jelinch,Robert Lerner,and Kim Smith for their services during the past year as Chairman, Vice-Chairman,and secretary to the Commission, respectively. 12. NEWS ARTICLES There were no articles for discussion. 13. AD.EO1JItNM EIoTT At 9:12 p.m.,the Fine Arts Commission adjourned. >7 � Kim Marie Smith City Clerk City of Cupertino FINE ARTS COMMISSION Regular Meeting of February 22, 1994 MINUTES 1. CALL TO GAR-DER The Fine Arts Commission convened at 7:40 p.m. in Conference Room A of Cupertino City Hall. 2. PLEDGE OF ALLEGIANCE Chairwoman Mohan led the commission in the Pledge of Allegiance. 3. ROLL CALL Commissioners Beard,Chen, Corcoran,Ikeda,Jelinch,Lerner,and Mohan were present. Student Representative Chao and City Clerk Smith were also present. Student Representative Navas was absent. 4. APPROVAL OF MINUTES A. Subject: Minutes of the regular meeting of January 25, 1994. Action: It was moved by Comm. Ikeda,seconded by Comm. Jelinch,and carried unanimously to adopt the:vnutes as amended. The correction was to change Comma Lerner's name to Comm. Beard on Page 3,item 9-A. 5. ORAL COMMUNICATIONS Chairwoman Mohan reordered the agenda to hear item 9-B next. 9. NEW BUSINESS B. Subject: Report from Jan Rindfleisch regarding the planned events and` budget for the Euphrat Museum of Art at DeAnza College. Discussion: Ms. Rindfleisch gave an overview of the museum's upcoming events,such as Family Day on April 10 which includes a reception, performances,and hands-on activities,as well as art from Fremont Union High School District,and an art show in May which includes an award from the Fine Arts Commission. Ms. Rindfleisch distributed flyers regarding Part I of an exhibition of art by recent immigrants titled"Coming Across"which will run February 3 through April 20. She said that Part II would be presented in the fall and asked for input on this topic. She invited the Commissioners to the annual Cities Lunch which recognizes the Cities of Cupertino,Los Altos, and Sunnyvale for their support. Ms. Rindfleish reviewed the history of the Museum, and explained that their attempts to obtain diversified sources of funding had not been totally successful in the last few years since February 22, 1994 Fine Arts Commission Agenda Page 2 governments,corporations,and private citizens had all felt the impacts. She explained the important of the role of the Fine Arts Commission's grant funds for the Museum,which makes it possible for them to receive funding firm Los Altos and Sunnyvale, which in turn leads to funding from state and national endowments. She asked the Commission to provide additional support, both financially and creatively,and requested grant funds in the amount of$6,000. Comm. Lerner said that he would be in contact with Ms. Rindlleisch at a later date to discuss ways in which the Fine Arts Commission could work with the Museum,as well as planning for an exhibit at City Hall. 6. WRITTEN COMMUNICATIONS A. abject: Written evaluation from the Janlyn Dance Company regarding the use of grant funds that were awarded to them in 1993. B. Subjccl: Letter from Villa Montalvo thanking the Commission for their 1994 grant award. C. Subject: Letter from the Arts Council of Santa Clara County thanking the Commission for their 1994 grant award. ® Discussion: Comm. Lerner commented that the written evaluation from the Janlyn Dance Company was a good example of the kind of reporting which should be required from all grant recipients,and that the committee members who would be working on the next round of grants might want to set up some kind of follow-up procedures for the grant recipients. 7. STAFF REPORTS Discussion: The City Clerk distributed copies of Form 730, Statement of Economic Interests,to the Commissioners,as well as copies of the new City Hall phone numbers and current addresses and phone numbers for the Fine Arts Commission. S. OLD BUSINESS A. Subject: Current and proposed budgets for the Fine Arts Commission. Recommendation: (1)Receive the current budget report; (2)Review and provide recommendations regardir;the proposed budget for Fiscal Year 1993-1994. Deadline for recommendations to the Finance Director is March 2, 1994. Discussion: The Commission discussed options for spending current-year fluids and the difficulty in providing meaningful grant awards with limited ® funds during difficult economic times. They also discussed how existing funds in the Conferences/Meeting Expenses and Professional Services categories could best be used, such as assisting the Euphrat Museum of Art . .. -.. .,. -•.,... J ,-.. .. « .. .. .-, „ :, ,-.,ems E _ February 22, 1994 Fine Arts Commission Agenda Page 3 with a project,hiring a consultant and/or someone from the Museum to help establish practices for hanging art work in the City Hall lobby,and transferring some money from the Fine Arts Commission to the Quinlan Center Piano Fund. Action: Comm. Jelinch moved to request the same budget amounts for each line item as were given last year,and to direct staff to investigate whether unused funds in the Conference/Meeting Expense and Materials/Supplies categories could be transferred to the Quinlan Center Piano fund. Comm. Corcoran seconded. Discussion: Comm. Lerner pointed out that there was a need for a phased-in program to bring grant fund balances back up to levels which could allow meaningful grants,such as ultimately being able to grant the Euphrat Museum $6,000 per year,and he suggested that if$10,000 were obtained for grants, $4,000 could be given to the Euphrat this year and$6,000 awarded in the two granting c)cles. The Commissioners discussed appropriate levels of funding for grants and other line items within their budget. Action: Comm. Jelinch amended his motion to request that the grants line item budget be raised from the current level of$7000 to$10,000,and that all other line items requests remain the same as last year's budget. Comm. Corcoran seconded the amended motion,and it carried unanimously. B. Subject: Update from Comm. Beard and Ikeda on the "City Connect" meeting of the Santa Clara County Arts Council,to be hosted by the Cupertino Fine Arts Commission at the Quinlan Cemor on March 29. Speaker will be Mr Michael Freedland. Discussion: Comm. Ikeda indicated that she had been in contact with Alice Freund, and that the responsibilities of the Commission would be to select the restaurant which would provide food,to assist with labeling flyers on Friday, greeting guests at the meeting,doing the pre-meeting tour of the Quinlan Center,and doing a 10-minute presentation regarding the Fine Arts Commission. She said that the Arts Council would handle reservations, publicity,and the printing of flyers,and they were investigating whether the Commission would need to provide postage. Comm. Beard and Ikeda agreed to meet again to decide on food,seating arrangements,etc. Comm. Ikeda will do the tour, and Comm. Beard will do the presentation and will review materials on file in the City Clerk's Office for slides,overheads, historical material,etc. C. Subject: Report from Commissioner Jelinch regarding the possibility of obtaining funds from the Rotary Club to purchase a piano for the Quinlan Center. Current fund balance is$2,581. Discussion: Comm. Jelinch said that he had not received any response to his original and follow-up letters,and asked that this item be put on the next agenda. February 22, 1994 Fine Arts Commission Agenda Page 4 D. Subject: Scheduling of exhibits,selection of artwork,completion of contracts, and display methods for art to be exhibited at City Hall. Recommendation: Establish policies and procedures to govern the acceptance and arrangement of artwork displayed in the City Hall lobby. Discussion: The Commissioners expressed interest in the possibility of hiring a consultant to assist with this project, and agreed to continue it to the next agenda when additional information would be available regarding their options for current-year budget. E. Subject: Offer of three Sunday performances of a Shakespeare play in spring of 1994 for one-half price. Discussion: The Commissioners reviewed the memorandum from the Parks and Recreation Director dated February 15, 1994,which suggested that Council and City staff be given an opportunity to evaluate the merits of committing funds to new events in contrast to those that had been recently canceled. The City CIerk explained that Parks and Recreation staff were not currently available to assist with the project without additional funding,and that the Commissioners were encouraged to perform as many functions as possible if that was their desire. Action: An ad hoc committee consisting of Comm. Beard,Jelinch,and Mohan was formed to work on this item,and they would be contacting the repertory group for detailed information,dates of performances,etc. F. Subject: Discussion regarding a potential youth-oriented arts event to be held in spring of 1994. Commissioner Lerner will report bask on youth-oriented events scheduled by the Euphrat Museum of Art. Recommendation: Receive the report. Discussion: Comm. Lerner indicated that he would report back on this and other items related to the Euphrat Museum at the next meeting. 9. NEW BUSINESS A. Subject: Applications for Fine Arts Commission grant funds. Recommendation: Select members to serve on an ad hoc committee to review the grant requests and report back to the Commission at the March 22 meeting. Action: An ad hoc committee consisting of Comm. Chen,Corcoran,and Jelinch was formed to review the requests. Comm. Corcoran took the original applications and will forward them to the other members after review,before the ad hoc committee meets to discuss the proposals. The committee will report back to the Commission with a recommendation at the next meeting. February 241994 Fine AM Commission Agenda. Page 5 10. COMN[ISSIONER AND LIAISON REPORTS Comm. Mohan reported on a fiord-raising effort by the Chamber of Commerce to benefit the Cupertino Library by increasing local sales,and with City approval, earmarking a portion of the increased sales tax revenues to be given to the Library. Comm. Ikeda reported that the City Connect meeting of May 31 will be a panel discussion on graffiti. Comm.Jefinch reported that the last Friends of the Arts project was the poster-sales project. The Commissioners discussed some businesses which may wish to offer the poster for sale. 11. NEWS ARTICLES 12. ADJOURNMEENT At 9:40 p.m.,the Fine Arts Commission concurred to adjourn. �i✓.nc_.W44� Kim Marie Smith City Clerk C9 ,, 043 C(UTEKR S NOTICE OF ADJOURNMENT Notice is hereby given that the regular meeting of the Cupertino Fine Arts Commission of March 22, 1994, was adjourned by the City Clerk at 10:06 p.m. to Tuesday, March 29 at 5:00 p.m. at the Quinlan Community Center, 101 85 N. Stelling Road. March 24, 1994 '� �-- Roberta Wolfe Deputy City Clerk WNW City of Cupertino FE4E ARTS COMMISSION Regular Meeting of March 22, 1994 M[[NUTES 1. CALL TO ORDER The Fine Arts Commission convened at 7:35 p.m. in Conference Room A of Cupertino City Hall. 2. PLEDGE OF ALLEGIANCE Chairwoman Mohan led the commission in the Pledge of Allegiance. 3. ROLL CALL Commissioners Beard,Corcoran,Jelinch,Lerner,and Mohan were present. Student Representative Chao and City Clerk Smith were also present. Commissioners Ikeda and Chen and Student Representative Navas were absent, 4. APPROVAL OF MINUTES A. SAject: Minutes of the regular meeting of February 22, 1994. Recommendation: Adopt minutes as presented. Actiow 5. ORAL COMMUNICATIONS None. 6. WRITTEN COMMUNICATIONS 7. STAFF REPORTS A. S.b}ga: Review of current-and future-year budget options by Administrative Services Director Blaine Snyder. Recommendation: (1)Receive report;(2)Direct staff to prepare request to City Council for transfer of Fine Arts Commission budget funds to the Quinlan Center Piano fund. The Administrative Services Director reviewed the Commission's budget request, which included an increase in the Grants line item from$7,000 to$10,000. Mr. Snyder indicated that he planned to recommend funding only at the$7,000 level. March 22, 1994 Fine Arts Commission Agenda Page 2 ® He noted that there will probably be more cuts to the City's budget this year,and that the Library, another community asset in addition to public arts,had also requested additional funds recently. He explained that the Commission was welcome to attend the budget meeting and present their case to the City Council,who will make the final decision. He referred to the Commission's desire to transfer unused funds to the Quinlan Center piano fund, and recommended that the request be presented to Council at budget time with no specific figures included,just referencing"unexpended funds" and indicating the account numbers which should have money transferred from them. He suggested that they anticipate questions from Council as to where and how much money has been spent from their overall accounts in the past,and why the finds will not be totally expended,particularly in the materials and supplies account and the conference and meeting account. In reference to the piano fund, he said that the Quinlan Center has been open about 4 years and the piano fund was established the following year,although the amount collected so far is not very substantial. Comm. Jelinch noted that there was one contributor that donated about$750 but the rest was in smaller increments from Target,the Lion's club,and other clubs. The Administrative Services Director discussed the approach the Library Commission took,which was to raise funds which the City has agreed to match. They have made a special effort as a committee and will reach their goal of$55,000 this year in contributions to the library. He suggested that the Commission use the time between now and the end of May to try to raise additional funds for the piano reserve,and one way would be to advertise in the Cupertino Scene. Mr. Snyder explained that in the past the Council has been very firm in their position about giving the money away without good justification. The City has a good level of reserves,and is financially in very good position, but it attempts to maintain operating revenues and expenditures within balance. Comm. Jelinch said that since General Fund monies were used to purchase the contents of the Quinlan Center, such as furniture, it seemed that what the Commission is now trying to buy a piano which could have been bought from the General Fund, and the Commission has already raised more than half of what is needed. Mr. Snyder said that he was not recommending against transferring unused funds to the Piano Fund,only that they use the remaining time to try to raise additional monies. Any funds not spent by the Commission out of their budget will be returned to the General Fund. Comm. Lerner said that the Commission made a conscious choice the last couple of ® months to spend sparingly in the conference&meeting budget and the materials and supplies budget. Some of the things they normally would have paid for were accomplished using more creative means, such as the joint sponsorship with Parks March 22, 1994 Fine Arts Commission Agenda Page 3 and Recreation for the Romeo and Juliet production. The Commission felt that the piano fund would be a good use for the saved money. Mr. Snyder said that was a legitimate reason. Discussion followed regarding the total amount of the Commission budget. Mr. Snyder noted that,next to the Planning Commission, the Fine Arts Commission is the most expensive commission for the City to maintain. The Library Commission budget is$700, excluding funding for Sunday service. Comm. Beard said that they should invite Council to next Tuesday's City Connect meeting,since Michael Freeland will be speaking on the necessity of the arts to revitalize our cities. Comm Beard said he had been asked by the Euphrat Museum about the transferal of funds to fund a kids' day. It took place last year too, but the addition of money from the Fine Arts Commission could extend the hours.. They will have a multicultural dance,performances of choral groups and hands-on events for kids which require funding for the materials. Discussion followed regarding the use of funds in the professional services budget. It was agreed by all that a more appropriate title for the way the funds were used was "special events"budget. Mr. Snyder explained that they could not just give money to the Museum,they would have to grant it after receiving the Council's authorization. For example,it would not be permissible to purchase supplies and donate them to the Euphrat. He said they must be careful about following procedures when giving away public funds even through Euphrat,because it's a non-profit corporation,not a city function. Council did not have to approve the expenditures for the Shakespeare festival because that was an event put on by the Commission,and therefore by the City. Discussion followed regarding the past uses of funds in the professional services account, such as putting on special events,purchasing services to design an award, etc. The Administrative Services Director said that if they wish to help Euphrat more,they would have to get permission from Council to grant additional funds. He suggested that for next year,they consider moving some of the money in professional services($4,000)to the grants budget. He said that if cuts were demanded by Council,he would recommend they cut the professional services and conference&meeting expense, since those are the two that are not being spent down. Discussion followed regarding the budget and actual expenditures from the previous year and this year. Staff was asked to confirm the figures and where the money was spent, since the Commission remembered spending almost all of their available funds. The Administrative Services Director explained that in this current fiscal year the grants budget was increased to include money for the Euphrat Museum. He said :,. . March 22, 1994 Fine Arts Commission Agenda Page 4 it was deliberately blended in with grants because the museum does not have a guaranteed funding level under the City Council's curren±policy. Discussion followed regarding the benefits and disadvantages of lumping the professional services and grants money together into a single account. If combined, it may look like the grants budget is increasing,especially since this is the first year that Council will be seeing the budget detail. Comm. Beard suggested that they research what other fine arts commissions have to spend per capita as a means of justifying a budget increase,or at least maintaining current levels. Mr. Snyder said there should be no problem in maintaining the current funding level. Discussion returned to the piano for the Quinlan Center. Mr. Snyder said that if the Commission's trust fund got close to the target amount Council would probably authorize spending the rest of the money needed. The possibility of getting a donated used piano was discussed, and the City Clerk referred to the request for a piano in the Cupertino"Wish Book"for donations,which specifically states that used materials and equipment cannot be accepted. Comm. Beard and Comm. Corcoran agreed to serve on an ad hoc committee to raise additional funds or to solicit the donation of a piano. The Commission agreed to discuss the budget figures at the next regular meeting. ® Comm. Jelinch asked if the professional services and grant funds were joined,would the Commission have to get Council permission each time the funds were spent? Mr. Snyder agreed that would be required,and may slow down the process. Perhaps there could be a condition that money spent for special events would ultimately come from the grants account,but would be charged to the line item of professional services. He explained that the reason the name of the account was important was that if the funds come from the grants account, Council approval must be received first. Council may choose to give the Commission discretion to spend any amount in the grants fund for their own expenses. Comm. Lerner pointed out that a larger amount in the grants budget will create more pressure to give away all the funds, instead of the Commission using the money for their own special events.Mr. Snyder said that he would officially change the name of the professional services budget to "special events budget"during this current year. He encouraged the commissioners to contact anyone in his office if they had budget or accounting questions. The Commission concurred to reorder the agenda to receive the report from Julia Lamy, Recreation Supervisor. D. Subject: Report from the ad hoc committee composed of Comm. Beard,Jelinch,and Mohan regarding the offer of three Shakespeare plays for one-half price. Recommendation: (1)Receive recommendations;and(2)Consider preparing a request to Council to use Fine Arts Commission funds for Parks and Recreation staff ® support if necessary. March 22, 1994 Fine Arts Commission Agenda Page 5 Recreation Supervisor Julia Lamy distributed and discussed some guidelines for event planning. She discussed how the function could be put on by the commissioners themselves,or with the assistance of volunteers working under their direction. Some duties the volunteers could perform would be directing drivers in the parking lot, seating people,and helping out with refreshments if there are food sales. She discussed the pros and cone of using the City facility,the City Center,the Quinlan Center, and Memorial Park. She added that the commissioners should also keep in mind the requirements of the Americans with Disabilities Act as far as providing access and providing reasonable accommodation to meet any special requests that may be received. The City Clerk explained that staff had researched thE City Center to locate a written agreement that the facility could be used fee of charge, and the only reference was in the minutes al,-out providing public access. The commissioners discussed the noise caused by the birds at Memorial Park. Julia said that the performers require a 10 by 10 foot cement stage and there was no appropriate surface at the Quinlan Center or City Center. She said the priorities were amplification for the actors and providing adequate parking. Comm. Corcoran said a P.A. system could be rented from Guitar Showcase in San Jose for$50 for the weekend. Discussion followed regarding access to electricity, an emergency plan (such as contacting 911),a rain-out policy printed in the flyer,how to obtain volunteers through Barbara Brown,and some ideas about publicity. Ms. Lamy said that a recent survey showed that 83%of the customers in recreation activities found out about the events through the Cupertino Scene or the Cupertino Recreation Schedule. She said that none of them indicated they learned about the event from the San Jose Mercury News or other outside newspapers. The deadline for both the May Scene and the summer recreation schedule w,- the first week in April. She discouraged the use of banners because of the cost. The City Clerk said the banner that had been purchased a few years back was damaged beyond repair. They discussed a professionally-made sign on the corner near the site. Ms. Lamy noted that a sandwich board must go through the approval process. She added that the best tool to have for emergencies was a lot of duct tape. Comm. Jelinch reviewed the dates that the Shakespeare group was available. The Commission concurred to schedule the event for Saturday, May 21, for a performance of"A Midsummer Night's Dream." Ms. Lamy suggested that the Oaks Shopping Center be contacted to see if they had an event on the same day,and whether there would be a conflict in parking,and that a good contact at the Chamber of Commerce for publicity, etc.,was Ms. Barbara Biamonte. March 22, 1994 Fine Arts Commission Agenda Page 6 g. OLD BUSINESS A. Subject: Update on the "City Connect"meeting of the Santa Clara County Fine Arts Council op. March 29 to be hosted by the Fine Arts Commission. Discussion: Ms. Lamy said that she would normally be the appropriate person to provide a tour of the facilities but had a conflict on that evening. She said she would provide brochures regarding the Quinlan Center and anyone interested could take a self-guided tour. Discussion followed regarding the expected number of attendees, seating arrangements,catering,etc. Comm. Beard said his opening remarks would review their resources, including the Euphrat Museum, Flint Center,Quinlan Center and its displays by the Cupertino Fine Arts League,an overview of the Commission's budget, and mention of the major corporate contributors to public art. He said that the Historical Museum is in the middle of changing their exhibit and will not be open. B. Subject: Update from Commissioner Jelinch regarding the request for a donation from the Rotwy Club to purchase a piano for the Quinlan Center(Current fund balance is$2,581). Recommendation: Receive the report. Discussion: Comm. Jelinch said that he had sent follow-up letters,and talked to the Rotary Club representative,and but had not yet received any additional money. The 40 Commissioners discussed fundraising possibilities, such as can recycling,a"piano dinner", a private showing of the movie"The Piano",or the possibility of collecting some of the proceeds from the movie for the piano fund. Comm. Corcoran and Beard agreed to work together on some wording for the Cupertino Scene to request donations. C. Subject: Scheduling of exhibits, selection of artwork,completion of contracts,and display methods for art to be exhibited at City Hall. Recommendation: (1)Discuss feasibility of using consultant services; and/or(2) Establish policies and procedures to govern the acceptance and arrangement of artwork displayed in the City Hall lobby. Discussion: Comm. Lerner said he had spoke to Ms. Rindfleisch at the Euphrat Museum,and she offered her services to assist with this project. The City Clerk said that some areas to be addressed included the physical task of hanging the art work; arranging for contracts to be completed for valuable art,calendaring display dates; monitoring the drop-off and pick-up of art work; and determining which pieces will be hung(for unsolicited items). She said the urgency on this item has passed, since the people on the"waiting list"gave up,and there are currently no items hanging at City Hall. Comm. Lerner noted that two Council members have expressed an interest in having art in the public areas of the building, and perhaps after the spring shows the lobbv could be used to showcase those pieces. The Commission_agreed to hang some of the work out of the Euphrat show. Discussion followed regarding the best way to address these issues. The City Clerk explained that an ad hoc committee could be used to prepare a policy on handling lobby art. An ad hoc committee March 22, 1994 Fine Arts Commission Agenda Page 7 consists of less than a majority of the Commission,which meets for a finite period to address one subject. Also,a standing committee could be created. A standing committee has a continuing scope of work, such as"policy writing", for many different projects, and it would require that agendas and minutes be prepared as specified in the Brown Act. F. Subject: Discussion regarding a potential youth-oriented arts event to be held in spring of 1994 and update from Comm. Lerner regarding ways in which the Commission can further assist with the youth-oriented events scheduled by the Euphrat Museum of Art. Discussion: The Commission discussed a draft letter from the Euphrat Museum requesting financial assistance at their Fourth Annual Family Day scheduled for April 10, 1994. It was moved by Comm. Jelinch, seconded by Comm. Corcoran,and carried unanimously with Comm. Ikeda and Chen absent,to authorize staff to provide$1,000 to the Euphrat Museum as a contribution from the Fine Arts Commission as co-sponsor of the event. The City Clerk stated that this may require City Council approval,and if so she would put it on the next City Council agenda. E. Subject: Report from the ad hoc committee composed of Comm.Chen,Corcoran, and Jelinch regarding Fine Arts Commission grant funds. ® Recommendation: (1)Receive recommendations; and(2)Make recommendations to City Council regarding the award of gra .:funds. Discussion: Only one of the three committee members had the opportunity to review the grant applications. They agreed to meet after the City Connect meeting next Tuesday, and then arrangements would be made via the City Clerk to schedule a special meeting so that the Commission's recommendation could be presented to City Council as soon as possible. 9. NEW BUSINESS A. Subject: Discussion of the May 1994 Euphrat Museum of Art show. Recommendation: (1) Select Commissioners to serve as judges; and(2) Direct staff to arrange for award to be presented by the Fine Arts Commission. Discussion: The Commission authorized staff to order the award for the Artist of the Year award to be presented by their representative to the winner of the Homestead High School Art Competition. It was decided that they would select the judges to represent the Commission at their next meeting. 10. COMMISSIONER AND LIAISON REPORTS None. ® 11. NEWS ARTICLES March 22. 1994 Fine Arts coma Agenda Pop 8 m 12. ADJOU N" 994 at 5:00 p.m• in the At 10:06 p.m.,VAe Commission adjourned to Tuesday,March 29, Santa Clara Quinlan center located at 10 185 North StOlingosw by the Cupertino Fine Arts in Cupertino,to attend the County Arts Council"City Connect"meeting h Commission. Kirn Marie Smith City Clerk City of Cupertino FINE ARTS{CONEWMI®N qP On Tuesday,March 29, 1994,at the Quinlan Community Center,The Fine Arts Commission members hosted the"City Connect"meeting of the Santa Clara County Fine Arts Council. Commissioner Beard reviewed the activities of the Cupertino Fine Arts Commission as well as the arts events,galleries,and organizations in the community.Alice Freund of the Fine Arts Council introduced the speaker,Mr. Michael Freedland,who is the Director of Community Lending for Citibank. Mr. Freedland's presentation was titled"What Makes the Arts Essential to the Economic Revitalization of Our Cities?" City of Cupertino FINE ARTS COMMISSION Special Meeting April 12, 1994 MINUTES 1. CALL TO ORDER At 6:40 p.m.,Acting Chairman Beard called the meeting to order in Conference Room A, Cupertino City Hall, 10300 Torre Avenue,Cupertino. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners Beard, Chen,Jelinch,and Ikeda were present. Chairwoman Mohan and Commissioners Corcoran and I.erner were absent. City Clerk Smith and Student Representative Chao were present, and Student Representative Navas was absent. 4. ORAL COMMUNICATIONS 5. NEW BUSINESS ® A. Subject: Report from the ad hoc committee composed of Comm. Chen,Corcoran, and Jelinch regarding Fine Arts Commission grant funds. Recommendation: (1)Receive recommendation;and(2)Direct staff to present recommendation to City Council. Discussion: Comm. Jelinch briefly reviewed the applications and said that some of them were not appropriate uses for grants from the Fine Arts Commission at this time. For example,one had a deadline that was already past,and a Shakespeare event was already planned for this year. Discussion was held about the request for funding for the Matador Gallery,and the potential of setting a precendent by providing funds for a single high school rather than funding a project which would benefit all the schools. Comm. Che_reviewed the application from the California Youth Symphony,and he and Comm.Jelinch recommended that the Symphony be awarded the grant. They suggested that the entire balance of the grant fund be awarded instead of giving the Symphony $1,800 requested and awarding such a small amount($160)to another applicant. Action: It was moved by Comm. Jelinch,seconded by Comm. Ikeda,and carried unanimously by those preset to award$1,960 to the California Youth Symphony to extend their senior outreach program to Cupertino residents. Staff was directed to notify the applicants by mail after Council's action,and to ask the City Attorney whether Fine Arts Commission funds could be granted for a permanent construction on school property. April 12, 1994 Fire Arts Commission Poe 2 6. ADJOURNMENT At 6:55 p.m. the Commission concurred to adjourn. R1L�.e�>LY� Kim Mane Smith City Clerk NOTICE AND CALL OF A SPECIAL MEETING OF THE CUPERTINO DINE ARTS COMMISSION TO THE MEMBERS OF THE CUPERTI.NO FINE ARTS COMMISSION OF THE CITY OF CUPERTINO AND TO THE'CITY CLERK: NOTICE IS HEREBY GIVEN that a special meeting of the FINE ARTS COMMISSION of the City of Cupertino is hereby called to be held on Tuesday, April 12, 1994, commencing at 6:30 p.m. in Conference Room A, 10300 Torre Avenue,Cupertino. Said special meeti-ig shall be for the purpose of acting on the item on the attached agenda. Dated: Sheila Mohan,Chairwoman NOTICE IS HEREBY GIVEN that staff was directed by. Chairwoman Sheila Mohan via telephone to call a special meeting of the Fine Arts Commission. The meeting will be held on Tuesday, April 12, 1994, commencing at 6:30 p.m. in Conference Room A at 10300 Torre Avenue,Cupertino. Said special meeting shall be for the purpose reviewing the items listed on the attached agenda. Dated: Kim Smith,City Clerk City of Cupertino FINE ARTS COMMISSION Regular Meeting of April 26, 1994 MINUTES 1. CALL TO ORDER The Fine Arts Commission convened at 7:35 p.m. in Conference Room A of Cupertino City Hall. 2. PLEDGE OF ALLEGIANCE Chairwoman Mohan led the commission in the Piedge of Allegiance. 3. ROLL CALL Commissioners Beard,Chen,Corcoran,Ikeda,Jelinch,Lerner,and Mohan were present. Deputy City Clerk Wolfe was also present. Student Representatives Chao and Navas were absent. 4. APPROVAL OF MINUTES A. Subject: Minutes of the regular meeting of March 22 and the special meeting of April 12, 1994. Recommendation: Adopt minutes as presented. .Action: It was moved by Conun. Jelinch,seconded by Comm. Beard and passed unanimously to approve the March 22 minutes as presented and to approve the April 12 minutes corrected to show that Comm. Corcoran was absent. 5. ORAL COMMUNICATIONS Chairwoman Mohan said that she had attended the Mayor's lunch,and a representative of the Cable TV Advisory Committee had told her that Fine Arts Commission events could be publicized on the City Channel 6. WRITTEN COMMUNICATIONS Commission members reviewed the written communications. Com. Lerner said there should be a way to let artists know about grant funds that are available from sources other than the City. Staff was directed to place on the next agenda discussion of setting up a central bulletin board or information center,possibly at the library. 7. STAFF REPORTS A. Subieet: Update on previous-and current-year budget expenditures Recommendation: Receive report. April 26, 1994 Fine Arts Commission Minutes Page 2 Discussion: Deputy City Clerk Wolfe reported that the City Connect meeting cost the Commission approximately$200 for dinners ordered but not used. City Clerk Smith had informed Ms. Wolfe that payment would be charged to Conference and Meeting Expense. By consensus, Commission members agreed that if the amount is$50-75,the Commission will absorb it; if it is really$200 they want to discuss it further. Ms. Wolfe referred to a list of authorized expenditures from last year's budget that Ms. Smith had compiled. The total amount unspent agreed with the report from Finance. S. NEW BUSINESS A. Subject: Report on Euphrat Museum's Family Day,held April 10,and co- sponsored by the Commission. Discussion: Comm. Lerner reported that the event was well attended and well planned. The packet for tonight's meeting contained a thank you letter to the Commission from Jan Rindfleisch. It was suggested that a similar letter be sent to the City Council thanking them for approving the funding assistance for the event. Ms. Mohan will contact Ms. Rindfleisch in this regard. Discussion followed about the exhibiting at City Hall of the"Welcome"arch that was part of the Family Day show. Staff will contact Diana Argobrite about the dates for the display. Ms. Argobrite has indicated that students will set it up and take it down. B. SLitiecto Artist of the Year,Fremont Union School Art Contest. R=ommendatiom (1)Identify commissioner(s)who wish to serve as judges (by appointment at the Euphrat April 30 through May 3rd);(2)identify commissioner(s)who wish to present the Artist of the Year award on May 4th, Euphrat Museum, 7:00 p.m. Discwlsion: Commissioners Corcoran, Beard and Chen agreed to be judges and will contact Ms. Rindfleisch for an appointment on April 30. Ms. Mohan will present the award on behalf of the Commission. Staff will contact the judges as soon as possible after they have made their choice so that the plaque can be completed. C. Subject: Distinguished Artist Award. Recommendation: Authorize staff to(1) Issue a news release and arrange for an article for the Cupertino Scene; and(2) Make arrangements for the plaque. Discussion: Staff reported that the news release will appear in the June issue ® of the Cupertino Scene. Comm. Beard will contact Public Information Officer Krey and ask her to submit the press release to the Courier and Neighbor as well. FINE ARTS OOMMIISSION hIINVfFS 8 of 9 1987-OCP.1995 April 26, 1994 Fine Arls Commission Minutes Page 3 Ms. Wolfe reported that we purchased the plaque for last year's award from First Place. If the Commission:wishes to present the same award this year,it can br or iered and completed within a few days. 9. OLD BUISINESS A. Subject: Piano for the Quinlan Center(Current fund balance is$2,581). Recommendation: (1)Receive an update from Comm. Beard and Corcoran regarding their ideas for fund-raising or soliciting a piano donation;(2) Discuss other fund-raising possibilities, including the Barbara Rogers trust fund; (3)Direct staff to prepare a request to Council to transfer unused funds to the Piano Fund at the end of the fiscal year. Discussion: (1) Comm. Corcoran said that there would be an item in the May Scene. The item will also appear on the City Channel. (2) Ms. Mohan said she had talked to Barbara Rogers about using funds from her trust. Ms. Rogers had indicated she thought this would be an appropriate use for the trust fund monies and asked that the Commission write her a letter telling her what had been done to raise money for the piano fluid,how much is needed and any other justification for the request. (3) By consensus,the Commission continued discussion of this item to the next meeting(May 24)which will be just before Council's budget study session. Ms. Wolfe informed the Commission members that Council will be setting a date for the study session and adoption of the budget at their May 2 meeting. May 31 and.Tune 2 had been suggested as possible dates for the study session. At the May 24 meeting,staff will be given direction regarding a request to Council to transfer unused supplies and services and conference and meeting funds to the piano fund. B. Subject: Scheduling of exhibits, selection of artwork,completion of contracts, and display methods for art to be exhibited at City Hall. Recommendation: Receive report from ad hoc committee composed of Comm. Jelinch, Lerner,and Chao. Discussion: The committee had not met. Mr. Lerner said the Ms. Rindfleisch had offered to help them put together a written policy. Comm. Corcoran suggested that an individual Commission member be appointed. Mr. Lerner said one of the reasons he wanted to have this item on the agenda is that several of the Council members have said that they want to have student art displayed at City Hall. He said he would like to be able to arrange in advance with Ms. Rindfleisch to have some of the pieces from the current Euphrat exhibit shown here. Ms. Mohan,suggested that the Commission members who are going to judge in the Artist of the Year contest talk to Ms. Rindfleisch about a City Hall exhibit while they are at the Museum for the judging. April 26, 1994 Fine Arts Commission Minutes Page 4 C. Subj=I& Report from the ad hoc committee composed of Comm. Beard, Jelinch, and Mohan regarding the San Francisco Shakespeare Festival performance of Midsummer Night's Dream on May 21, 1994. Recommendation: (1)Receive reconvnendations;(2)Review correspondence Discussion: Com. Beard said an article will be in the May Scene. Ms. Wolfe informed the Commission that the event is listed in the Parks and Recreation schedule which just came out. Discussion followed regarding additional publicity for the event. Staff was asked to contact the company to see if they can provide posters or fliers. Comm. Corcoran volunteered to put together a flier on the computer if posters aren't available. Comm. Beard asked about the alignment of the ad hoc committees. He was informed that they had been removed from the agenda because of Brown Act restrictions. Mr. Beard suggested that he and Comm. Corcoran work on p4.alicity for the play. It was suggested that the student liaisons place posters or fliers in the schools. Comm. Jelinch informed the Commission that there will not be a sound system used for the performance. The company has one, but they would have to bring equipment and technicians, and it would be too costly for us. Staff was directed to contact the Parks and Recreation Department to confirm what the Commission members need to do on the day of the performance and make sure electrical power will be available and that the fountains and sprinklers will be turned off. 10. COMMISSIONER AND LIAISON REPORTS Sheila Mohan-Cupertino Library-Comm. Mohan announced that the library will be holding a book sale on May 21. The publicity subcommittee will put fliers about the Shakespeare event at the library. Diane Ikeda- Santa Clara County Arts Council-Comm. Ikeda announced that the Council will meet on May 31. Comm. Beard said that the subject will be graffiti and the meeting will be in Los Gatos. Comm. Lerner suggested that the City person who deals with graffiti issues might be interested in attending that meeting. Ms. Ikeda said that Alice Freund had contacted that person. Frank Jelinch- Friends of the Arts-no report. California Association of Local Arts Agencies(CALAA)-no report. Robert Lerner-Euphrat Museum of Art-previously reported. Diane Chao- Monta Vista High School -absent. John Navas- DeAnza College-absent. 11. NEWS ARTICLES-None. April 26, 1994 Fine Arts Commission Minutes Page 5 12. ADJOURNMENT At 8:50 p.m.,the meeting was adjourned. Deputy City Clerk City of Cupertino TINE ARTS COMMIS.saON Regular Meeting of May 24, 1994 MINUTES 1. CALL TO ORDER The Fine Arts Commission convened at 7:40 p.m. in Conference Room A of Cupertino City Hall. 2. PLEDGE OF ALLEGIANCE Chairwoman Mohan led the commission in the Pledge of Allegiance. ?. ROLL CALL The following individuals were present: Commissioners Beard,Chen,Corcoran, Ikeda,Lerner, and Mohan,and City Clerk Smith. The following individuals were absent: Commissioner delinch and Student Representatives Navas and Chao. 4. APPROVAL OF MINUTES A. Subject: Minutes of the regular meeting of April 26, 1994. Recommendation: Adopt minutes as presented. Action: It was moved by Comm.Ikeda,seconded by Comm. Mohan,and carried unanimously with those present to approve the minutes as presented. 5. ORAL COMMUNICATIONS None. 6. WRITTEN COMMUNICATIONS A. Su ject: Flyer regarding City Connect meeting of May 31 on the topic of graffiti, including a request for each community to provide a representative for their Steering Committee. Discussion: The Commissioners decided not to assign a single individual to the Steering Committee, but to cover the meetings in rotation. Comm. Ikeda said that she planned to attend the next City Connect meeting and would stay for the Steering Committee meeting. B. Subject: Letter from the California Youth Symphony thanking the Commission and City for grant funds. Discussion: The letter was received. Staff was directed to provide the current Commissioner mailing list to the California Youth Symphony, in particular Comm. Lemer's address since he had not received notice of their concerts. May 24, 1994 Fine Arts Commission Pop 2 C. Subject: Letter from the Cupertino Historical Museum requesting volunteers. Discussion: The letter was received. D. 5.Abject: Letter from Public Art Works requesting assistance from the Commission in conducting a survey of outdoor public sculpture for Save Outdoor Sculpture(SOS!). This is a joint project of the National Museum of American Art,the Smithsonian Institution,and the National Institute for the Conservation of Cultural.Property. Discussion: The City Clerk referred to another letter on the same subject which had been received from The San Jose Convention Center Office of Cultural Affairs,which was in partnership on this project. Staff was directed to contact them and provide information relating to the Historical Society, City volunteers,and the availability of advertising in the Cupertino Scene and on the City Channel. Com►n. Ikeda said that a sculpture was needed at the corner of Stevens Creek Boulevard and De Anza Boulevard on the property donated by the Cali family. Staff was directed to pass this suggestion on to the Planning Department to be considered as a part of the Stevens Creek Master Plan/"Heart of the City"project. 7. STAFF REPORTS A. Subiect: Update on current-year budget expenditures. First public hearing/budget study session of City Council will be held Tuesday,May 31, 7:00 p.m. Discussion: The City Clerk invited the Commissioners to attend and participate in the budget study session. Staff was directed to explain to Council,if necessary,that their were left-over funds in the budget because they had been intentionally cautious about spending this year,particularly Conference and Meeting Expense,and they hoped to meet their goal in the piano fund this year or next. B. Subject: Distinguished Artist Award. Discus:i n: The City Clerk reminded the Commission that they would need to select two members from the Commission,a Council member,and members of the arts community to serve on the selection committee in August. Patricia Corcoran said that she would be interested in serving. Staff was directed to contact Mayor Koppel and Jan Reindfleish to see if they were interested, or could recommend someone. The City Clerk noted that the advertisement said the award would be presented at a special event in September. Staff was directed to contact Donna Krey,the Public Information Officer,to see if there was already something scheduled during September. May 24, 1994 Fine Arts Commission Page 3 S. NEW BUSINESS A. Soject: Update from City Clerk on the latest displays of art at City Hall. Discussion: The City Clerk reviewed a letter she had written to Jan Reindfleisch of the Euphrat Museum regarding the time and effort her employee Kristin Hartman had put into hanging the exhibit of student art from the recent competition,and of designing a better hanging solution consisting of chains and S-hooks. The City Clerk said she did not know what criteria were used to select the paintings for display in the lobby. Comm. Chen suggested that preference be given to those paintings that had won awards, and that in the future the identification cards indicate which person ur agency had presented the award. The City Clerk explained that the artwork hanging in the City Hall lobby were items from the student art showcase at the Euphrat Museum, but that one of the students had removed her painting for another show. Staff was directed to contact.Tan Reindfleisch to see how long the paintings would remain on display, and if there is time,to arrange for a replacement painting B. Subject& Creation of bulletin board or other centr d source of information for artists. Discussion: The City Clerk explained that reference materials collected over the last year were currently maintained in her office. Chairwoman Mohann said that she would contact the Library to see if they could provide a l:ina of "artists' reference drawer.." She would also see if the Library is currently receiving the Sculpture and Maquette magazines,or whether they would like the copies belonging to the Fine Arts Commission. Comm. Chen suggested that the Commission might purchase a bulletin board for the library which would display arts-related information. Chairwoman Mohan will report back at the next meeting. C. Subject: Consider renewal of subscription to International Sculpture Center held by Commissioner Jelinch at an Individual Level Member. Reuewal fee is $55. Dj&QaAQRL The Commission concurred to renew the subscription for one more year,and that the City Clerk would give the magazines to the Library(if they were needed)after they had been reviewed to the Commission. 9. OLD BUSINESS A. SuWgc Piano for the Quinlan Center(Current fund balance is$2,404). Recommendation: (1)Discussion fund-raising efforts, including the Barbara Rogers trust fund; (2)Review cost estimates and confirm piano type; (3) Provide direction to staff regarding which budget funds are to be transferred to the Piano Fund at the end of the fiscal year. May 24, 1994 Fine Arts Commission Page 4 Discussion: The City Clerk said that she had researched piano costs and the lowest quote was available from Sherman Clay, whose representative said she might be able to sell us a piano at their cost. An institutional-quality baby grand piano is estimated to cost$6,000. The piano track and cover would be another$650. The City Clerk said that Mrs. Barbara Rogers was considering a donation to the piano fund from her trust. The Commissioners concurred that when it came time to select an instrument, Comm. Corcoran and past Cornm. Roberta Holliman should participate because of their expertise. The Commission concurred to request permission from Council to transfer all of the Commission's unused budget to the piano fund as well. Discussion was held regarding methods of raising the remaining funds necessary. Comm. Beard said he would contact the Chamber of Commerce about the feasibility of selling his posters at the next Wine and Country Festival in Cupertino to benefit the piano fund. Comm. Corcoran will investigate the feasibility of an infomercial on the new television channel. B. Subject; Review of the San Francisco Shakespeare Festival performance of Midsummer Night's Dream on May 21, 1994. Discussion: The City Clerk reported that about 30 people were in attendance when the play began,and many others were attracted during the event, for a total of about 100.Comm. Corcoran said she prefened the play without amplification,and that it was nice to have it in such an informal setting so that those families with children could enjoy the play and not worry about disrupting the event. Staff was directed to prepare a thank-you letter from the Mayor,and to investigate the feasibility of using sandwich boards for advertising next year; in particular,how long can they be displayed,what is the process involved in getting permission,and can any fee be waived. 10. COMMISSIONER AND LIAISON REPORTS Sheila Mohan said the Cupertino Library had a successful book sale. Diane Ikeda said she would attend the next meeting of the Santa Clara County Arts Council. It was noted that Student Liaison John Navas had only attended one meeting at the beginning of the year. Chairwoman Mohan said that she would contact him by telephone. 11. NEWS ARTICLES ® A. Student art showcase at Euphrat Museum. B. Art and Schools program at Euphrat Museum. May 24, 94 Fine Arts Commission Page 5 12. ADJOURNMENT At 8:50 p.m.,the Fine Arts Commission concurred to adjouru. Kim Marie Smith City Clerk City of Cupertino FINE ARTS COMMISSION Regular Meeting of June 28, 1994 MINUTES 1. CALL TO ORDER The meeting was called to order at 7:35 p.m. in Conference Room A of Cupertino City Hall, 1030E Torre Avenue. 2. PLEDGE OF ALLEGIANCE Chairwoman Mohan led the pledge of allegiance. 3. ROLL CALL Commissioners Beard, Corcoran,Chen, Ikeda,Jelinch,Lerner and Mohan and City Clerk Smith were present. Student representatives Chao and Navas were absent. 4. APPROVAL OF MINUTES A. Subject: Minutes of the regular meeting of May 24, 1994. Action: It was moved by Comm. Ikeda,seconded by Comm. Chen,and carried unanimously to adopt the minutes as presented. 5. ORAL COMMUNICATIONS Mr. Bobby Winston,representing the San Francisco Shakespeare Festival,thanked the Commission for their firsncial support of the recent performance of A Midsummer Night's Dream at Memorial Park. He explained that the Shakespeare Festival was expanding into the South Bay area, and they were looking for another site to offer both free Shakespeare and a summer camp for children. Mr. Winston explained that they hoped to find a permanent location for their summer camp in the summer of 1995. Both paying students and underprivileged students on scholarships participated in acting classes for 10 days,and put on a performance as their final project. Instruction was limited to 40 students per class, and if there were more than 40 applicants then classes would be added. Mr. Winston also discussed their desire to establish a permanent program of free Shakespeare in the Park. He said that they would need the endorsement of the Fine Arts Commission as well as their assistance in identifying appropriate corporate sponsors. He proposed the construction of a portable stage,costing about$1500,which could be placed over the moat at the Memorial Park amphitheater to bring the actors closer to the audience. Mr. Winston agreed to submit a detailed summary of these two projects in writing,and the Fine Arts Commission concurred that they would consider the request at the next meeting, and follow up with Parks and Recreation staff to determine the feasibility of using the ® Quinlan Center and Memorial Park. June 28, 1994 Fine Arts Commission Page 2 6. WRITTEN COMI6+IUNICATIONS The City Clerk read written correspondence. One was a letter from Siocklmeir School thanking the City for the April 15 performance by the Janlyn Dance Company. The other item was a fax from BLO productions offering a"turn-key" ballet production of Peter and the Wolf narrated by Christopher Reeve at the Flint Center on November 11. Comm. Corcoran said that she would follow up on the item and report back. 7. STAFF REPORTS A. Su Update on the May 31 City Council budget study session. Discussion: Chairwoman Mohan reviewed the amendments made to the proposed budget and said that Council had authorized the transfer of inused funds to the piano trust fund. The City Clerk explained that Council had added$2,000 to the grants line item,with specific direction that the amount to be awarded to the Euphrat Museum was at the Fine Arts Commission's discretion. She said that figures for the new budget year and the piano trust fund total would be presented at the next commission meeting. 8. NEW BUSINESS A. Sm = Distinguished Artist Award. $mac motion: (1)Identify the commissioners,Council member,and artists in the a mmun ty who will serve on the selection committee;(2)Decide when and whert the award will be presented;and(3)Authorize staff to purchase plaque. Action: The ad hoc Selection Committee was designated as Comm. Corcoran and Ikeda,.�s well as Jan Reindfleisch(Director of Euphrat Museum), Sandra Beard(last year's winner),and Mayor Barbara Koppel. Comm. Ikeda said she would contact the others and confirm that they were available to serve on the selection committee. The Commission concurred that they would not make the award if there were no candidates of sufficient note. Tice City Clerk provided the nomination packages for Mr. Jim Mueller, Mr. Sydell Lewis,and Mr. Gary Post. She said that any more received prior to the deadline of June 30 would be delivered to Comm.Ikeda's home. Decisions regarding the time and place of award were postponed. B. Subject: Discussion of proposals for the Steven's Creek Master Plan"Heart of the City"project. Comm. Ikeda said that she had attended the joint workshop of the City Council and Planning Commission on July 27 when this item was discussed. She expressed concern about tentative plans for retail uses on the comer lot at Stevens Creek and De Anza Boulevard,which was donated by the Cali family for the express purpose of open space. Comm. Ikeda said another proposal for that lot was an orchard theme with a large sundial in the center. She said that Mayor Koppel had been quite clear in specifying that funds should be set aside for the public art items associated with this specific plan,and that the Fine Arts Commission would play an active role in that segment of the plan. The City Clerk briefly highlighted the themes of the rest of the specific plan and said that the commissioners could obtain staff h... - June 28, 1994 Fine Arts Commission Page 3 reports and/or a videotape of the workshop by contacting her office. The next workshop would be scheduled for early September and the commissioners were encouraged to attend. 9. OLD BUSINESS A. Subject: Status of Piano fund for the Quinlan Center baby grand piano. Recommendation: (1)Discuss additional fund-raising methods if needed;and(2) Create ad hoc Piano Selection committee. Action: The City Clerk announced that the Barbara Rogers Trust approved a donation of$450 to the piano fund,bringing the current total to$2,854, which will be augmented by the unspent Commission finds to be transferred at the end of the fiscal year. Comm. Beard and Mohan agreed to serve on the Piano Selection ad hoc committee. Comm. Lerner said he would contact ex-commissioner Roberta Holliman to see if she would like to participate,since she had originally done the research about the piano. The City Clerk said that they would know the total amount in the piano trust fund by next meeting. She explained that a salesperson at Sherman Clay had indicated they might be able to provide an institutional quality baby grand at cost instead of retail. It.would probably be about$6,000,plus truck and cover,and the selection committee may wish to begin working with Sherman Clay representatives to locate an appropriate model. If the funds were not sufficient,then the corr missioners could look further for corporate donations to make up the difference. B. Subject: Update on"artists' drawer"or bulletin board at Cupertino Library. Discussion: Chairwoman Mohan said that she had spoken with Marianne Wallace, the Cupertino Librarian,who was very enthusiastic about providing some space for the artist's reference materials. She cautioned that the Library would not be able to provide any staff to support this,so it would be the responsibility of the Commission to screen and organize the materials to be provided,and then to periodically purge materials. Ms. Wallace indicated she would be able to provide more information in a week or so, so this item was continued to the next meeting. 10. COMMISSIONER AND LIAISON REPORTS Chairwoman Mohan said that she had contacted both student liaisons about their lack of attendance. Mr.Navas was attending a class on Tuesday evenings, and Ms. Chao had recently graduated. The Commissioners concurred to wait until the next regular appointment period to recruit for replacements,and to then make direct contact with the art departments of the schools, or possibly make personal presentations. Comm. Corcoran wondered if it would be possible to arrange for class credit for participation in the commission. AAh IF Comm. Beard said that he had made arrangements with the Chamber of Commerce and Mr.Jim Gilmore of the Historical Society to sell posters at the Cupe,Zino Summer Festival. He asked Comm. Jelinch to arrange permission with the Friends of the Arts to have the proceeds benefit the piano trust fund. June 28, 1994 Fine Arts Commission Page 4 AOL 11. NEWS ARTICLES 12. ADJOURNMENT At 9:18 p.m.,the meeting was adjourned. ,/Olt Kim Marie Smith City Clerk w •. City of Cupertino FINE ARTS COMMISSION MINUTES Judy 26, 1994 9. CALL TO ORDER The meeting was called to order at 7:35 p.m. in Conference Room A of City Hall, 10300 Torre Avenue. 2. PLEDGE OF ALLEGIANCE Vice-Chairman Beard led the Pledge of Allegiance. 3. ROLL CALL Commissioners present: Beard,Corcoran,]clinch, Ikeda,and Lerner(7:50 p.m.)were present. Commissioners absent: Chen and Mohan. Staff present: City Clerk Kim Smith. 4. APPROVAL OF MINUTES A. S Minutes of the regular meeting of June 28, 1994. ® Action: It was moved by Comm. Ikeda,seconded by Comm. Corcoran,and carried unanimously by those present to adopt the minutes as presented. 5. ORAL COMMUNICATIONS Ms. Jan Rindfleisch said she had attended this year's budget session and requested an additional $3,000 for the Euphrat Museum,but the -.nal decision was to provide an additional $2000. She asked for clarification on how the money will be spent. The City Clerk explained that Council authorized an additional$2,000 for the grants line item,and indicated that the Fine Arts Commission should use their discretion to determine how much of that money would be distributed to the Euphrat Museum and how much would be retained for the purposes of fine arts grants. Discussion followed regarding the benefits of having the Euphrat funds blended into the grants line item instead of being a aeparate Pine item. The Commission directed staff to put an item on the next agenda regarding distribution of funds to the Euphrat Museum. 6. WRITTEN COMMUNICATIONS Comm. Ikeda reviewed a copy of letter dated July 20, 1994,to Community Development Director Bob Cowan from Sandra Beard and Glen Rogers Perrotto regarding their request to directly involve artists in the Stevens Creek Master Plan; The City Clerk said that she would obtain a copy of Mr. Cowan's response and distribute it at the next meeting. 7. STAFF REPORTS July 26, 1994 Fine Arts Commission Page 2 8. NEW BUSINESS 9. OLD BUSINESS A. eject: Distinguished Artist Award. Recommendation: (1)Recommendation from ad hoc committee(Corcoran, Ikeda, working with Sandra Beard,Jan Reindfleisch, and Mayor Barbara Koppel); (2) Decide when and where the award will be presented; and(3)Authorize staff to purchase plaque. Discussion: Comm. Ikeda reviewed the applications and said that the ad hoc committee recommended the award be made to Janet Shaw of the JANLYN Dance Company. The commissioners viewed a 9-minute videotape of excerpts of the company's performances. Comm. Ikeda said she would contact the other nominees whose supporting information lacked detail, to suggest that they reapply next year and provide a variety of samples of their work, such as audio tapes,photographs,etc. She said the committee recommended that the nomination form be amended to specify that candidates should provide graphic examples of their artistry. The City Clerk said that she would amend the forms and bring them for review at the next meeting Action: It was moved by Comm. Jelinch, seconded by Comm. Lerner, and carried unanimously by those present to give the Distinguished Artist of the YP.ar award to Janet Shaw. Staff was directed to arrange for the plaque, send out letters of notification to all nominees,and to tell Ms. Shaw that she would be contacted at a later time to make arrangements for the presentation of the award. The Commission agreed to discuss the award arrangements at the next meeting. At 8:20 p.m.,the Commission recessed. At 8:25 p.m.the meeting reconvened. B. Subject: Status of Piano fund for the Quinlan Center baby grand piano. Recommendation: (1)Report from the City Clerk on the current trust fund total;and (2)Report from the ad hoc Piano Selection committee(Beard and Mohan). Discussion: The City Clerk said that the Finance Department planned to transfer $4,140 of the Commission's remaining funds from last year to Quinlan Center Piano trust fund. She said she wished to clarify the amount because it was possible it included$1,960 of grant funds which was awarded to the California Youth Symphony but not disbursed prior to the end of the fiscal year. She said that she would notify the Commissioners of the confirmed amount. However,the last confirmed total was$2,854,which included the$t50 donation from the Barbara Rogers Trust Fund. If the amount to be transferred from!ast year's remaining funds was correct the grand total would be$6,994. The selection committee agreed to contact Linda at Sherman Clay Pianos and Organs as well as beg shopping through other sources. Action: It was moved by Comm. Jelinch, seconded by Comm. Ikeda,and carried unanimously by those present to authorize the subcommittee to select an appropriate piano and to negotiate any other items such as piano tuning services,etc. July 26, 1994 Fine Arts Commission Pap 3 C. ect; Update from Chairwoman Mohan on"artists' drawer"or bulletin board at Cupertino Library. Discussion: The City Clerk said that Chairwoman Mohan had asked the Cupertino Librarian to contact staff when the storage location was available,but no further information was available at this time. This item was continued to the next meeting. 10. COMMISSIONER AND LIAISON REPORTS The Commissioners concurred to cancel the August meeting,as was traditionally done,to accommodate vacation schedules. 11. NEWS ARTICLES The Commissioners reviewed an article by Jeff Barbosa of the Cupertino Courier titled "Students Draw Artistic Summer",which highlighted a high school art program sponsored by the Euphrat Museum. 12. ADJOURNMENT At 8:35 p.m.,the meeting was adjourned. Since the August meeting was canceled the next regular meeting will be on September 27, 1994. CJ Kim Marie Smith City Clerk City of Cupertino FINE ARTS COMMISSION Regular Meeting, September 27, 1994 MINUTES 1. CALL TO ORDER The meeting was called to order at 7:40 p.m.,in Conference Room A, 10300 Torre Avenue, Cupertino. 2. PLEDGE OF ALLEGIANCE Chairwoman Mohan led the Pledge of Allegiance. 3. ROLL CALL Commissioners present: Beard,Chen,Corcoran,Jelinch, Mohan, Ikeda(7:55 p.m.),and Lerner(8:05 p.m.)were present. Commissioners absent: None. Staff present: City Clerk Kim Smith. 4. APPROVAL OF MINUTES A. Subject: Minutes of the regular meeting of July 26, 1994. Action:,Comm.Jelinch moved to approve the minutes as presente•J. Comm Beard seconded,and the motion carried unanimously with Comm. Ikeda and Lerner absent. 5. ORAL COMMUNICATIONS None. 6. WRITTEN COMMUNICATIONS The City Clerk announced that a letter had been received from Virtual Valley,Inc.,offering access to an electronic on-line network for the local arts community. The letter was distributed for interested Commissioners to mark their computer types,and the City Clerk was directed to forward their requests for the free service. She reviewed another letter from Saddle River Art Society requesting a current directory of visual artists from this area,and said she would forward the request to the Fine Arts League, the Euphrat Museum of Art,and the Santa Clara County Fine Arts Council. Chairwoman Mohan distributed a flyer from the Euphrat Museum of Art about their current is show"Coming Across, Art by Recent Immigrants,Part 2." z September 27, 1994 Fine Arts Commission Page 2 7. STAFF REPORTS A. Subject: Budget reports from July 31 and August 31, 1994. Discussion: The City Clerk reviewed the reports,and said the funds spent to date were for personnel costs and for the plaque for the Fine Artist of the Year. 8. NEW BUSINESS A. Subject: Discussion of funds to be dispersed to Euphrat Museum. Discussion: The City Clerk stated that the Commission was given$2,000 more in their grants budget, for a total of$9,000,and it was the Commission's discretion how much of that should be given to the Euphrat. Discussion followed regarding how much money should be earmarked for the grants process and how much should be given to the Euphrat at this time. Last year they received$3,000 in a grant,plus an additional $1,000 at the end of she fiscal year for Euphrat Family Day. Action: Comm. Jelinch moved to award$4,000 to the Euphrat Museum at 'tis time, keeping in mind that additional funds not used for grants could be awarded later in the year. Chairwoman Mohan seconded,and the motion carried unanimously with Comm. Ikeda and Lerner absent. B. Subject: San Francisco Shakespeare Festival proposals regarding Free Shakespeare in the Park and Shakespeare Summer Camp. Discussion: Comm. Jelinch announced that he had been elected to the Board of the San Jose Shakespeare Festival. They want to have a bigger presence in Cupertino and axe willing to commit substantial resources. They have a total budget of over$1 million this year,and are requesting the City's support by way of providing performance space and/or a building for the summer camp. He described their summer camp program and their performances,and said it is a professional organization using all Actors Equity Union members. Comm. Jelinch said that he hoped to have more specifics by the next meeting. C. Subject: Report from Comm. Corcoran on the"turn-key" ballet production of Peter and the Wolf narrated by Christopher Reeve at the Flint Center on November 11 proposed by BLO Productions Inc. Discussion: Comm. Corcoran reported that the performance had been booked,but the company was looking for major contributors and it was beyond the Commission's budget. D. Su_hjgct: Status report on"Heart of the City"specific plan for Stevens Creek Boulevard. Discussion: The City Clerk announced that the next public meeting on this would be held before the Planning Commission on October I 1 at 6:45 p.m. She encouraged the Commissioners to attend or watch it on television, since they will be participating in the portion of the project having to do with public art, including the proposed archways and sun dial. 7-__ , RM September 27, 1994 Fine Arts Commission Page 3 E. ems' g: Review appointment policies and procedures for student liaisons. Qjscnssion: Discussion followed regarding recruitment procedures,and whether the Commissioners wanted to make personal presentations or mail out application packages,and what ages would be appropriate. Action: Chairwoman Mohan and Comm. Corcoran agreed to work with the City Clerk to identify teachers at the local schools in the field of music,art,and drama who will be sent a letter about the program. The application deadline will be October 21,and the application will be presented to the Commission at the October 28 meeting.Notification will be sent to the Mercury News,Cupertino Neighbor,and Cupertino Courier. The appointed student liaisons would begin the November meeting. F. Subject: Review of amended forms for nominating Distinguished Artist of the Year and application for Fine Arts Grant funds. Action: The Commission concurred that they preferred Alternate 1 as shown in the packet, with the deletion of the request for recommendations,and asked staff to amend the forms to include the new wording. G. Sup sect: Fine Arts Grants to be awarded November, 1994. Discussion: An ad hoc committee was formed to review the applications,and will make recommendations to the full Commission at the October meztLn& 9. OLD BUSINESS A. Subiect: Purchase of baby grand piano for the Quinlan Center. Recommendation: (1)Report from selection committee regarding the selected piano; (2)Report from the City Clerk on the balance in the trust fund; (3)Discussion regarding plaque listing donations;and(4)Discussion regarding dedication ceremony. C. Subieq; Distinguished Artist Award. Recommendation: (1)Determine method and location for presenting the award to Janet Shaw,JANLYN Dance Company;and(2)Discuss publicity for advertising the eward and the presentation ceremony. The agenda was reordered to discuss items 9-A and 9-C concurrently. The City Clerk said that Julia Lamy of the Quinlan Center had suggested that the piano dedication ceremony and presentation to Janet Shaw,winner of the Fine Artist of the Year award,be held in conjunction with the Cupertino Swing Band concert scheduled at the Quinlan Center for November 2 at 7:30 p.m. Attendance is expected to be about 300 people. Discussion followed regarding the fund donors, and it was decided that a plaque acknowledging their gift would be hung at the Quinlan Center. Comm. Beard reported on the piano purchase,and said that they Now- w September 27, 1994 Fine Arts Commission Pap 4 were able to negotiate a purchase price about half that of the retail cost. There is a remaining balance of$149.17 in the piano fund. Janet Shaw agreed to perform one of her 12-minute dances, if requested. Comm. Ikeda made the following motion: Staff was asked to find out if the performance was free, work with the band to arrange an appropriate time for the presentations,and arrange for passes if necessary. Invitations and/or notices will be developed by Comm. Corcoran and the City Clerk,and will be mailed to Council members,all City Commissioners,those individuals who had donated money,Janet Shaw,the Euphrat Museum,and the Fine Arts Commissions from other communities. Comm. Corcoran seconded the motion,and it carried unanimously. B. Subject: Update from City Clerk on artists' resource drawer at Cupertino Library. Discussion: The City Clerk reviewed the file system that had been set up in the library,and acknowledged that she would send a thank-you letter to the library. 10. COMMISSIONER AND LIAISON REPORTS 11. NEWS ARTICLES Clippings regarding the current exhibit at the Cupertino Historical Museum titled "Cupertino's Crossroads: The Core of a Community";Award of$7,000 to Euphrat Museum from Advanced Micro Devices;Articles about Janet Shaw,the Distinguished Artist of the Year and the grant funds available this year•,and photograph highlights from the Chamber of Commerce Summer Fest. 12. ADJOURNMENT At 8:40 p.m. the meeting was adjourned. Kim Marie Smith City Clerk Of FINE CARTS COMMISSION Regular Meeting October 25, 1994 1. CALL TO ORDER At 7:40 p.m. Chairwoman Mohan called the meeting to order. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Beard,Chen, Ikeda,Jelinch, Lerner(8:15 p.m.) and Mohan. Commissioners absent: Corcoran. Staff present: Kim Smith, City Clerk, and Colin Jung,Associate Planner. 4. APPROVAL OF MINUTES Comm. Ikeda moved to approve the minutes of September 27, 1994,as presented. Comm. Chen seconded,and the motion carried unanimously with Comm. Lerner and Corcoran absent. 5. ORAL COMM ;N-ICATIONS 6. WRITTEN COMMUNICATIONS 7. STAFF REPORTS A. Status report on"Heart of the City" specific plan for Stevens Creek Boulevard. Ms. Sandra Beard and Ms. Glen Rogers Perrotto,both artists in the community, were present for discussion of this item. Ms. Perrotto distributed a sheet titled Suggestions and Considerations for Integrating Art into Cupertino's Heart of the City Plan." Ms. Perrotto said she had attended the design charette and wanted to make sure that public art was included in the specific plan. This was Cupertino's opportunity to integrate the art and project design instead of doing it piecemeal. She showed a series of slides contrasting what is typically thought of as public art(such as a statue in the park)with a number of ilides of commissioned art pieces. They included a bench that also serves as a loudspeaker for playing music,unusual seating areas, fences that serve as physical or visual barriers and also serve as art in themselves,patterns and colors that are created in asphalt roads or concrete sidewalks,a park-like setting which also served as a flood control area,and a combined walkway,gazebo,and pond design. She noted that one concrete design included a spiral of of bricks stamped with important dates in history,and a similar idea might be used to commemorate important dates in Cupertino's development. In response to a question about why the City Center buildings were allowed to be built at such a height,Mr. Jung explained that the General Plan from many years ago identified that area and Vallco as areas to be developed with up to 8 stories. Mr.Jung gave a brief overview of how the specific plan's concept had changed over time, frcm a"Grand Boulevard" design which was very urban in nature,and very expensive,to the current concept of connecting a"string of pearls" (the City's major hubs of DeAnza College, City Center),wd by using additional landscaping October 25, 1994 Fine Arts Ctaimission Page 2 in keeping with an agri,ultural and rural theme. He said that the consultant, Michael Freedman,was directed to find ways to minimize the cost. There were limited public funds, with the possibility of additional hands from an assessment district imposed either on the properties adjoining Stevens Creek or on all of the residents of the City. The consultant was told the design should(1)take advantage of existing landscaping;(2)not require money to be spent buying private property to do the improvements; (3 be possible to implement in a single phase or multiple phases,based upon available funding; and(4) identify things which would work together in the design but would still be economical. He said he was pleased that the conceptual plan did include public art, such as the gateways and the landmark feature at Stevens Creek and DeAnza. Mr. Jung said the consultant was an architect and urban designer, but had worked with the art community before to create public art and public monuments, so he was very flexible. Comm. Lerner arrived at 8:15 p.m. Mr. Jung also explained the business community's concern about the plan to increase the number of trees, and that it would block visual access to their businesses. Stag'and the consultant continue to work with the Chamber of Commerce to resolve that issue. He said the fences proposed in the plan were intended to replace some of the existing bermed and landscaped areas,which were successful in blocking views of cars in parking lots,but also blocked the view of businesses. The fences would help to camouflage the cars, but people driving by should still be able to see through them. In this case a split-rail type of fence had been proposed. Mr. Jung said that the consultant had estimated costs based on his ANIL design concept, but as yet there was no specific budget for the project, and there probably would not be one until there was a buy-off-from the community. The City has $1.8 million available at this time,but that would only pay for the installation of the trees. Discussic-i followed on the following topics: The feasibility of creating a committee of Fine Arts Commission members and non-members, including artists,to work with the architect;how art competitions were handled in other communities; the anticipated time frame for this project and its impact on the commission of art work;and the ways in which the Commission could influence the Planning Commission and Council. The City Clerk said that commissioners could write to the other boards, or attend the meetings and speak on behalf of the Fine Arts Commission regarding the need to expand the definition of public art to include benches, sidewalks,paving, tree grates,etc. Ms. Perrotto said that she would be hap to work with the architect. Mr. Jung explained that there was no money availai�le for private meetings. He offered to rovade copies of the conceptual plans. Ms. Perri�tto said that she would review the plans and highlight possible sites to be considered for art integrated into the design,and send that information back to the Fine Arts Commission for their review. The Commissioners thanked the guests for their interest and encouraged them to stay involved in the project. The City Clerk said she would forward the most recent set of minutes regarding this project to the Commissioners. At 8:45 p.m. the Commission recessed. At 8:55 p.m. the meeting reconvened. October 25, 1994 ine Arts Commission Page 3 S. NEW BUSINESS A. San Francisco Shakespeare Festival proposals regarding free Shakespeare in the park and Shakespeare summer camp. Comm. Jelinch said the Shakespeare Festival board would be meeting next Saturday and he hopped to have an update by the Commission's meeting in November. We added they are now expanding into non- Shakespeare performances, such as a Gershwin play. B. Review of applications for student liaisons. The City Clerk said the letters and application forms were mailed on October 3 to all instructors of art,music,or theater in the high schools and DeAnza College,and the deadline was October 2 1. No applications or phone calls had been received for the vacant positions. The Commissioners concurred to defer any further recruitment effort to the next year. C. Recommendations from the ad hoc committee regarding the award of Fine Arts Grants money. Chairwoman Mohan said the selection committee had been made up of herself, Steven Beard,and Diane Ikeda. They unanimously recommended awarding$1,410 to the Janlyn Dance Company,$1,000 to the Cupertino CherryBlossom Festival,and$1,700 to the Peninsula Youth Symphony. Comm. Beard explained that there were many other requests of merit,but these three showed the most benefit for the citizens of the City. He acknowledged that it would only leave about$900 for grants in April,but the Commission also had some special events money which they could use for other projects. Comm. Jelinch moved to approve the recommendations. Comm. Chen seconded,and the motion carried unanimously with Comm. Corcoran absent. The City Clerk said she would prepare a report to City Council, and would also send out notification letters to ail of the applicants. Council would review their recommendation or November 7. 9. OLD BUSINESS A. Discussion of program for Fine Artist of the Year and Piano Dedication ceremonies in conjunction with Cupertino Swing Band performance on November 2, 1994,at 7:30 p.m. The City Clerk said that invitations and free passes were mailed to all Council,commissioners,past Fine Arts commissioners,neighboring arts councils,Janet Shaw and her guest list,the donors,and previous Distinguished Artist Award winners. Chairwoman Mohan was given the plaques for Janet Shaw and for the piano. The piano plaque listed all the donors and would be accepted by Mayor Barbara Koppel. October 25, 1994 Fine Ads Commission Page 4 10. CONUMMIONER AND LIAISON REPORTS None. 11. NEWS ARTICLES 12. AIDJOUPJNMNT At 9:20 p.m.the meeting was adjourned. Kim Marie Smith City Clerk �6 City of Cupertino FINE ARTS COMUMON Regular Meeting November 22, 1994 MINUTES I CALL TO ORDER Chairwoman Mohan called the meeting to order at 7:40 p.m. in Conference Room A of Cupertino City Hall, 10300 Torre Avenue. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Beard(7:50 p.m.),Corcoran,Jelinch, Mohan,Ikeda and Lerner (7:55 p.m.)were present. Commissioners absent: Chen. Staff present: City Clerk K;m Smith. 4. APPROVAL OF MINUTES A. Minutes of the regular meeting of October 25, 1994. Mohan moved and Ikeda seconded to approve the minutes as presented. Motion carried unanimously. 5. ORAL COMMUNICATIONS 6. WRITTEN COMMUNICATIONS A. Thank-you letter from Martha J.Kanter,President of DeAnza College,for the donation to the Euphrat Museum of Art. B. Thank-you letter from the Peninsula Symphony for the$1700 grant. C. Thank-you note from Janet Shaw for honoring her as the Distinguished Artist of the Year at the concert and piano dedication. 7. STAFF REPORTS A. Budget report for October 1994. The City Clerk said that the$4,000 grant to the Euphrat Museum was reflected on this budget. The other fine arts grants would show up on the November print-out, with the exception of the grant to the Cherry Blossom Festival. Since Kathy Nunes will not necessarily be in charge of the festival this year,the check is being held up while an appropriate recipient is identified. —N November 22, 1994 Fine Arts Commission Page 2 B. Review of Fine Arts Commission project deadlines. The City Clerk said the project deadline chart had been established to help the members plan for upcoming deadlines,and the budget deadlines would be filled in once the new Administrative Services Director had planned out the budget year. g. NEW BUSINESS A. Report on November 2 piano dedication ceremony and award Fine Artist of the Year plaque. The commissioners agreed it had been a successful ceremony,and they were very pleased with the duality and performance of the swing band. B. San Francisco Shakespeare Festival proposals regarding Free Shakespeare in the Park and Shakespeare Summer Camp. Comm. Jelinch described how the summer camp would be run. The City Clerk read a letter from Mr. Charles McCue, Marketing Director of the San Francisco Shakespeare Festival,which asked for three rooms for a two-week period for the summer camp. She said that the Quinlan Community Center did not have any rooms available without bumping already-scheduled classes which brought in revenue. However,the Parks and Recreation Director said he would explore the availability of the Fremont Older School site and other locations. The City Clerk asked Comm. Jelinch to forward the minimum specifications needed, such as room size, telephones,desks,bathroom facilities,sinks,parking,etc., so the Parks and Recreation staff could look for suitable sites. C. Consider renewal of membership in National Assembly of Local Arts Agencies. Discounted membership as a full Statewide Assembly member organization would be$50. Ikeda moved and Mohan seconded to authorize the renewal of membership in NALAA. Motion carried unanimously. D. Consider cancellation of regular meeting of December 27, 1994. Ikeda moved and Mohan seconded cancel the December meeting. Motion carried unanimously. 9. OLD BUSINESS A. "Heart of the City"specific plan for Stevens Creek Boulevard. Discussion followed regarding the role of the Fine Arts Commission in the process. Chairwoman Mohan said she had been contacted by Planning Commissioner Paul November 22, 1994 Fine Arts Commission Page 3 Roberts who felt the Planning Commission did not have the expertise to handle the arts issues associated with the project. The City Clerk said she would arrange to have the Fine Arts Commissioners receive notice of the Stevens Creek Specific Plan meetings. The Commission concurred that it was important to attend the meetings. Comm. Lerner suggested that ideas for artistically-designed street furniture,paving, etc.,might be obtained from resource books availabie at the larger libraries. The City Clerk said she had not yet received any materials from Glen Rogers Perrotto and Sandra Beard, who spoke at last month's meeting. Discussion followed regarding the importance of getting the art community involved,what.steps might be taken next,and the need for the Planning Commission to be educated as to what other items could be artistically-designed besides the traditional"public art'sculptures or fountains. A written program will probably be necessary. 10. COMMISSIONER AND LIAISON REPORTS Comm. Lemer suggested that some thought be given to a special event for the spring. Since the Commission will not be meeting in December,it was important to begin plans as soon as possible. Some of the suggestions made were: (1)A musical event,such as a student recital, children's spring concert,or a children's musical competition;(2) A multicultural folk dance; and(3)Participation in the Chinese New Year celebration in February. 11. NEWS ARTICLES Clippings regarding the Distinguished Artist of the Year Award to Janet Shaw as well as the piano dedication,and a federal grant awarded to the California History Museum. 12. ADJOURNMENT At 8:35 p.m. the meeting was adjourned. Next meeting is scheduled for January 24, 1.995. Kim Marie Smith City Clerk City of Cupertino FINE ARTS COMMISSION Regular Meeting of January 24, 1995 MEWTES 1. CALL TO ORDER Chairwoman Sheila Mohan called the meeting to order at 7:40 p.m. in Conference Room A, 10300 Torre Avenue, Cupertino. 2. PLEDGE OF ALLEGIANCE 3, ROLL CALL Commissioners present: Beard,Corcoran, Mohan, Lerner(8:20 p.m.), and Springmeyer. Commissioners absent: Ikeda. Staff present: City Clerk Kim Smith. 4. APPROVAL OF MINUTES A. Subiect: Minutes of the regular meeting of November 22, 1994. Mohan moved to approve the minutes. Beard seconded,and the motion carried with Springmeyer abstaining, and Ikeda and Lerner absent. 5. INSTALLATION OF OFFICERS A. Suhject: Introduction of new commissioner Andrew Springmeyer. The City Clerk explained that Andrew Springmeyer and Harvey Barnett had been appointed by the City Council to replace the vacancies created by the expiring terms of Ming-Chung Chen and Frank Jelinch. However,Mr. Barnett later found that he had a conflict with another board meeting and declined the appointment. Smith said the vacancy would remain open until filled. Mr. Springmeyer introduced himself and highlighted his background. B. Subject: Election of Chairperson and Vice Chairperson. Mohan moved to elect Stephen Beard as Chairperson. Corcoran seconded,and the motion carried unanimously with Ikeda and Lerner absent. Mohan moved to elect Patricia Corcoran as Vice Chairperson. Beard seconded and the motion carried unanimously with Ikeda and Lerner absent. 6. ORAL COMMUNICATIONS Ms. jan Rindfleisch from the Euphrat Museum of Art discussed plans for"Family Day" scheduled approximately April 8,and asked for financial support from the Commission for this annual event. Ms. Ellen Yetvin-Haven was present in the audience. She introduced herself,and was encouraged to apply for the vacant position on the commission. She said she could not usually attend at the Commission's regular meeting timegr but offered her services as a volunteer. y S January 24, 1995 Fine Arts Commission Page 2 Chairman Beard reordered the agenda to hear item 9.B. out of order. 9. NEW BUSINESS B. Consideration of an offer to donate a commissioned painting by Chinese artist Zhunwang Zhao. Ms. Ann Hsieh said that she was a student of Mr.Zhunwang Zhao,a Chinese contemporary watercolor ink artist. Mr.Zhao and his wife have businesses in Cupertino,and wished to make the City a gift of a commissioned painting. Ms. Hsieh showed slides of some of Mr.Zhao's work. (Lerner was present at 8:20 p.m.) The City Clerk explained that Council had asked the Fine Arts Commission to work with the artist on one or more preliminary sketches,and then make recommendations to the Council regarding final location, subject matter,etc. Discussion followed regarding the artist's style, which locations in Cupertino might be considered for subject matter,and whether the painting would be permanently ® hung in one location or rotated among City buildings,the library,etc. Corcoran suggested that consideration be given to a subject matter which would reflect the community's history and how its culture has developed. Specific locations were also considered. Lerner moved that the artist be requested to prepare one or more preliminary sketches which include a scene(s)of significance to Cupertino. Some suggested locations were Memorial Park, McClellan Ranch,the Stevens Creek Reservoir, Blackberry Farm, Deep Cliff Golf Course,or views of the foothills or the valley. Corcoran seconded,and the motion carried unanimously with Ikeda absent. 7. WRITTEN COMMUNICATIONS The City Clerk reported that there would be a free symposium in Sacramento on February 4, 1995,.regarding public art. A letter had been received from the Dover Arts Council asking for strategies in fundraising. The commission concurred to refer the letter to City Connect. A letter had been received by Sheila Mohan from Mayor Wally Dean asking the commission to consider ways of improving the appearance of the fountain located between City Hall and the library. This item will be placed on the next agenda. 8. STAFF REPORTS A. Budget reports for Nov. and Dec., 1994. There was no discussion on these items. «t.. K R .r: Jan my 24, 1995 Fine Arts Commission Page 3 Chairman Beard reordered the agenda to discuss item No. 10.A. next. 10. OLD BUSINESS A. San Francisco Shakespeare Festival proposals regarding Free Shakespeare in the Park and Shakespeare Summer Camp. The City Clerk reported that staff had been working with the Festival to provide rooms for their Shakespeare Summer Camp. The Quinlan Center rooms were already booked for revenue-generating classes,and there were no adequate spaces available through the school district. The City had planned to offer the Fremont Older school site,but last week it had been severely damaged in the storm. In addition to broken windows,a shorted-out electrical system,and a leaking roof,they had received a letter from the school district that the building may also not be up to earthquake standards. All existing uses of those buildings had been evacuated,and it would not be repaired in time for the Shakespeare Camp to use. The commission agreed to wait for further correspondence from the Festival as to their proposal for a removable stage for the Memorial Park amphitheater for Shakespeare in the Park. ® 9. NEW BUSINESS A. Consideration of a special event for Spring 1995. The commissioners discussed whether there were funds available for either a special event in the spring, financial support for the Euphrat Family Day,or both. An ad hoc committee was formed(Corcoran and Mohan)and will report back at the next meeting with some suggestions. C. Consider renewal of membership in the California Confederation of the Arts at a cost of$40. Lerner moved to renew the commission's membership. Mohan seconded,and the motion carved unanimously with Ikeda absent. 10. OLD BUSINESS B. Update on"Heart of the City"specific plan for Stevens Creek Boulevard. The City Clerk reported that the Planning Commission had canceled their meeting on this topic,and would probably discuss it again in late February. The Fine Arts ® Commissioners would be sent a copy of the Planning Commission agenda as notice. Discussion was held regarding the status of the master plan,the concerns of the business community regarding visual access to their businesses,and the need to r January 24, 19% Fine Arts Commission Page 4 inform the Planning Commission of the Fine Arts Commission's level of participation and suggestions for more creative solutions for street furniture,fences, etc. The City Clerk was asked to contact artists Susan Beard and Glen Rogers Perrotto,who had offered at the meeting of Oct. 25, 1994.to come back to the Commission with some suggestions and recommendations. 11. COINU Ii ISSIONER AND LIAISON REPORTS Report from Commissioner Ikeda on City Connect meetings. Ikeda had faxed an invitation to the next City Connect meeting on the topic of"The Media- Access and Expectations,"to be held Tuesday,January 31 in Palo Alto. Attached to that agenda was a notice about the Cultural Advocacy Campaign Hotline. 12. NEWS ARTICLES News release about the Fine Arts Grants deadline on Feb. 15. 13. ADJOURNMENT ® At 9:30 p.m.,the commission concurred to adjourn. A Kim Marie Smith City Clerk i e City of Cupertino FINE ARTS COMMISSION Regular Meeting of February 28, 1995 MINUTES 1. CALL TO ORDER Chairman Steven Heard called the meeting to order at 7:30 p.m. in Conference Room A, 10300 Torre Avenue,Cupertino. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Heard,Corcoran,Ikeda,Mohan(7:35 p.m.),Lerner(7:50 p.m.), Sievert, and Springmeyer. Staff present: City Clerk Kimberly Smith. 4. APPROVAL OF MINUTES A. Minutes of th;-.regular meeting of Jan. 24, 1995. It was moved by Corcoran and seconded by Ikeda to approve the minutes with the correction to the spelling of Mr.Zhao's name. Motion carried with Sievert abstaining. The agenda was reordered to accommodate visitors who were speaking on the Shakespeare Festival, the Heart of the City,and the t-ainting donation. 8. NEW BUSINESS A. Requests from San Francisco Shakespeare Festival for(1)sponsorship of a school performance of As You Like it in the spring or summer and(2)consiv!�!r 1996 support of Shakespeare in the Park. Mr. Charlie McCue said he was the marketing director for the Festival,and he highlighted their three major programs(Shakespeare Camp,the school performance program,and the Free Shakespeare in the Park). He explained that the Park performances were full-scale productions using professional actors. They propose beginning in 1996 with performances over two weekends between July and October, and are discussing the use of an area behind the Quinlan Center. A portable stage would be constructed and left in place between the two performances. He highlighted their extremely successful initial program in San Francisco,and explained that they were now expanding into San Jose and San Ramon. He discussed their corporate funding and the extensive gifts of advertising which would be seen on buses,television and radio spots,etc. He handed out a sample letter from San Ramon which had agreed to endorse the concept and provide$5,000 in funding, and he asked the commission for their endorsement of the concept,their agreement Febniary 29, 1995 Fine Arts Commission Page 2 to assist in identifying potential corporate sponsors from the Cupertino area,and financial support. Mr. Frank Jelinch, on the Festival Board of Directors,explained that the City sponsorship was an impetus for corporations to donate as well. Mr. McCue said they ask each host city to fund their move and set-up,and once operating they are self-sustaining through t-shirt sales,passing the hat at performances,etc. In their San Francisco they also benefit from"A La Carte in the Park"which is a food and wine tasting event,and there are sponsors which provides funds for their general operating costs. He added that generally they requesi$5,000 from the host city for each year. Mr. McCue invited the commissioners to attend one of the abbreviated school performances to be held on March 13 at both Cupertino Junior High and Lincoln Elementary schools) 9. OLD BUSINESS B. Update on"Heart of the City"specific plan for Stevens Creek Boulevard and review of materials from Glen Rogers Perrotto. Artists Glen Rogers Perrotto and Sandra Beard were present. Ms. Perrotto reviewed her letter to the commission suggesting the creation of a Master Art Plan for the project. This would include reviewing elements already suggested(sundial, archway,and fence)and pinpointing new sites for public art(benches,paving,bus stops,open spaces/parks,etc.). She said the costs may stay within the parameters of already budgeted items or combined with additional funds. Artists collaborate with .architects, staff,and community through all design phases. Corcoran said she had been searching for examples of artistic solutions to standard street fumiture without much result. Springmeyer suggested the San Jose State Library which has an architectural section which includes a collection of City hardware. Discussion followed soliciting bids for the design,holding an open competition,or hire designers as a part of the team. Beard said the commission should introduce themselves to the Planning Commission to discuss which elements they plan to target. He toted that the next general meeting on the project was sche&led for April 1 S. It was agreed that an ad hoc committee(Beard,Mohan)will prepare a letter and present it to Planning Commission,with a copy to Council,at the March 27 meeting. Ms. Perrotto said that she could loan a copy of the Tasman Light Rail master art plan to interested commissioners. A. Review of sketches for commissioned work by artist Zhunwang Zhao. Ms.Ann Hsieh,representing Mr.Zhao,said that he had visited the sites recommended by the commission as well as many others in Cupertino,and had taken over 100 photographs. She photographs and the initial sketch,done in watercolor. Ms. Hsieh explained that it was an overview of the City which included all of the February 29, 1995 Fine Arts Commission Page 3 sites that had been suggested,and would be prepared as 3 separate pieces on rice paper. Discussion followed whether an additional sketch was desired of a new location or a smaller-scale subject,or whether they should request a detail of this sketch since Mr.Zhao was beginning to incorporate American methods and colors into his style.The commissioners concurred that they were very pleased with the initial sketch,and that seeing some work in progress would be sufficient. An ad hoc committee(Lerner,Sievert, Springmeyer)arranged to meet Ms. Hsieh at the studio on Saturday,March 11,to meet the artist and view some of his work. D. Report from ad hoc committee(Corcoran and Mohan)on Spring 1995 special event(s). Ms. Jan Rindfleisch from the Euphrat Museunn of Art was present,and requested funding for"Family Day"to be held on April 8. Corcoran and Mohan discussed their ideas for student exhibitions in dance and the time frames necessary to begin a project from scratch versus supporting a function already in the planning stages. It was moved by Ikeda and seconded by Springmeyer to approve funds in the amount of$1000 to sponsor the Family Day celebration. Corcoran and Mohan will meet with Jan Rindfleisch to explore opportunities to expand the celebration,and the commission may consider additional funding if performances are added. 5. ORAL COMMUNICATIONS None. 6. WRITTEN COMMUNICATIONS It was confirmed that commissioners would review the mail at the meeting. They may remove any materials in which they are interested,and return them to the City Clerk for later filing in the library. 7. STAFF REPORTS A. Budget reports for Jan. 1995. The City Clerk noted that draft budget requests were required by March 13,and that she would submit a request for the same budget as last year along with an additional amount for the Shakespeare in the Park project. The commission budget will be on the next agenda,and commissioners should begin preparing justifications for any increases. February 28, 1995 Fine Arts Commission page 4 8. NEW BUSINESS(continued) B. Submission of Fine Arts Grant applications. An ad hoc committee was formed(Springmeyer,Beard,and Corcoran)and will report back on March 28. C. Analysis and recommendation for improvements to fountain by Cupertino Library (requested by Mayor Dean). The City Clerk explained that the overall design of the City Hall plaza and fountain area is being reviewed by the Planning Department,but that the commission was specifically requested to brainstorm ideas to improve the aesthetics of the fountain. An ad hoc committee was formed(Ikeda, Sievert,and Springmeyer)and will report back on March 28. E. Request from Mayor Dean for 3-dimensional model of the morion to be used as a "Mayor's Award." The City Clerk explained that about 25 awards per year would be needed,and would be presented to Mayor's Award winners,visiting dignitaries,and Council members. It is hoped that once the final mold was made by an artist,the awards could be produced in-house by maintenance yard employees. Sievert agreed to sketch out some preliminary designs and specifications and do some initial costing. 10. COMMISSIONER AND LIAISON REPORTS 11. NEWS ARTICLES 12. ADJOURNMENT At 10:02 p.m.the meeting was adjourned. Kimber c-mith City Clerk City of Cupertino FINE ARTS COMMISSION Regular Meeting of March 28, 1995 MINUTES 1. CALL TO ORDER Chairman 13-,.ard called the meeting to order at 7:35 p.m. in Conference Room A, 10300 Torre Avenue. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Beard,Corcoran(7:45 p.m.),Ikeda,Lerner(8:00 p.ri.), Sievert,and Springmeyer. Commissioners absent: Mohan. Staff present: City Clerk Kimberly Smith. 4. APPROVAL OF MINUTES A. Subject: Minutes of the regular meeting of February 28, 1995. Ikeda moved and Springmeyer seconded to approve the minutes of February 28. The motion carried unanimously with Corcoran and Lerner absent. ® 5. ORAL COMMUNICATIONS-None. 6. WRITTEN COMMUNICATIONS A. Letter from Euphrat Museum of Art thanking the Commission for the$1000 given to support Family Day 1995. B. Letter from City of Sedona Art in Public Places Committee asking for methods of introducing developers, land planners,architects and builders to incorporate art into their plans and designs. The City Clerk said that the City of Sedona may be a good contact in the future when the Fine Arts Commission is also looking for similar methods associated with the "Heart of the City Plan"and that she would keep their letter on file for future contact. 7. STAFF REPORTS 8. NEW BUSINESS March 28, 1995 Fine Arts Commission Page 2 A. Discussion of 1996 commission budget request. The City Clerk highlighted the financial trends that had been presented at the Council meeting on March 27 and explained the anticipated shortfall. Ms. Jan Rindfleisch of the Euphrat Museum of Art, said it may not be wise to ask for a lot more money when things like the Fourth of July have been cut back;however,if you don't ask and someone else does,they seem to find money. She said she would like to ask for the Euphrat to be given $6,000 next year, knowing that that may not happen. The commissioners discussed how much money they would consider earmarking for the free "Shakespeare in the Park" project and the anticipated cost of attending the National Association of Local Arts Agencies conference to be held at the Fairmont Hotel in June. Discussion was held regarding the operating expenses and whether adjustments should be made in those line items and whether some of the unused funds could be used to provide additional grant monies. Beard moved to request an additional $3,000; $2,000 of it would go towards the "Shakespeare in the Park" program and the other$1,000 would be for reinstatement of vital finds needed for the Euphrat Museum. Ikeda seconded and the motion carried unanimously with Mohan absent. Lerner moved to keep$500 of this year's budget for the NALAA conference and use left over operating funds to provide additional grants if approved by City Council. Ikeda seconded and the motion carried unanimously with Mohan absent. The commissioners reviewed and accepted the budget overview narrative for their commission. OkAL COMMUNICATIONS Jan Rindfleisch handed out extra flyers of this year's Family Day and she reminded the commissioners that the Fremont Union High School District art show award ceremony was scheduled for May 3 from 6:00-8:00 p.m. The commission typically serves as jury for the show and that will probably be arranged for the Saturday prior to the ceremony. 9. OLD BUSINESS A. Report and recommendation from ad hoc committee(Lerner, Sievert,and Springmeyer)regarding the commissioned work by artist Zhunwang Zhao. Springmeyer said that some repres,..itatives of the commission had visited the artist's studio and concurred that the original working sketch was the one they want to submit to Council. They did view a portfolio of paintings with more detail and a variety of styles and those would be brought to the presentation. March 28, 1995 Fine Arts Commission Page 3 Lerner moved to recommend to City Council that they accept the sketch and direct the artist to continue with the painting to be presented to the City of Cupertino. Ikeda seconded and the motion carried unanimously with Mohan absent. Springmeyer said that he would attend the meeting as a facilitator. The chairperson re-ordered the agenda as follows: D. Report and recommendation from ad hoc committee(Beard,Corcoran,and Springmeyer)regarding the award of Fine Arts Grant funds. Beard said that his recommendation was to provide 50% or the request made by the California Youth Symphony. Springmeyer agreed and said that incrementally, almost dollar for dollar, it would still serve their purposes. He added that he had Cupertino Seniors as his second choice because that project would also serve Cupertino residents. Lerner said that some other group might bP funded with money from materials and supplies. 0 Corcoran's recommendation was to give it all to the California Youth Symphony. Lerner said that the Hands on the Arts project was one of his favorites because it reached so many children. The commissioners concurred that the Hands on the Arts project was a good one. Ikeda moved to recommend the granting of$500 to the Hands on the Arts project and $900 to the California Youth Symphony, using $510 from materials and supplies. Corcoran second and the motion carried unanimously with Mohan absent. Lerner asked that the correspondence with the Hands on the Arts staff encourage them to advertise the event in Cupertino as fully as possible. E. Report and recommendation from ad hoc committee(Ikeda, Sievert,and Springmeyer)regarding the analysis and recommendation for improvements to fountain by Cupertino Library(requested by Mayor Dean). Beard discussed his idea to modify the fountain by adding a flange over the existing wall made of metal that would acquire a natural patina such as copper or bronze. The design motif would be a relief of a computer circuit board. The protuberances ® would come out from the wall, would be in one flat color, and from certain views could look like a cityscape and it would provide a means of breaking the stream of water. He suggested that Apple, Tandem and/or Hewlett-Packard could help come up with a design element. The commissioners also discussed hiring artists to work with those three companies or holding a contest. March 29, 1995 Fine Arts Commission Page 4 Sievert showed elevations she had prepared that suggested a re-landscaping of the common area and changing the path to a slope grade so that it would be possible to sit by the fountain. Springmeyer's idea was to put a rough tile surface to break the water and change the nozzles so the fountains don't shoot straight up,but flow over in a different pattern. Lerner said he liked the fountain at Net City,which has an aluminum bar over the lip so that it creates a sheet of water. Sievert agreed to do elevation treatments for those ideas and asked the commissioners to put their ideas down in writing with a quick sketch. Lerner said that he would like to see Mary's elevations presented to Mayor Dean as soon as possible. Beard said he would present it to him at the next Mayor's Breakfast meeting. C. Discussion regarding cor+umission and council support for concept of making Cupertino a permanent location for Shakespeare in the Park beginning in the summer of 1996. Ikeda moved to send a letter to City Council recommending support for the concept of free "Shakespeare in the Park" for summer of 1996. Corcoran seconded and the motion carried unanimously with Mohan absent. Beard said that he would work with the City Clerk to draft the letter of support and that any offers of funding for this project would be made at a later time. F. Report and recommendation from ad hoc committee(Corcoran and Mohan)on participation in Euphrat Museum's"Family Day"and other special event(s). Corcoran said that she and Mohan have worked with Jan Rindfleisch, but that the event was well-established and staff was already thoroughly stretched. She suggested that the additional money they were considering for this project be saved to fund the"Shakespeare in the Park"project. G. Report and recommendation from Commissioner Sievert on a 3-dimensional model of the morion to be used as a Mayor's Award(requested by Mayor Dean) Sievert had prepared some preliminary sketches. Her recommendation was to hire a professional artist to do the mold or to call for entries at DeAnza College and the Fine Arts Commission could serve as jury. The mold costs would range from $250- 500; cast through patina stages could be done by city facilities maintenance staff. If �_.. March 29, 1995 Fine Arts Commission Page 5 the object were bronze, it could be as much as $60 each for each desktop item. Acrylic costs were unknown. City Clerk said she would inform the Mayor and get further direction. B. Report and recommendation from ad hoc committee(Beard and Mohan)on a letter to the Planning Commission regarding the"Heart of the City"specific plan for Stevens Creek Boulevard and appointment of a liaison between the Fine Arts Commission and the Planning Commission. Beard said a liaison was needed to the Planning Commission to serve as facilitator to the Planning Commission on the "Heart of the City" project. Many of the commissioners had conflicts with regular attendance at those meetings and it was agreed that they would take turns attending as their schedules permitted. The City Clerk will contact the chairperson to let him know when the meetings are scheduled and if he was not able to attend he would place calls to other members. 10. COMMISSIONER AND LIAISON REPORTS Ikeda said that she has been attending the City Connect meetings for about two years and she asked for another liaiso i to take her place. There would be a meeting taking place ® tomorrow night, the sites change each month and it is difficult for her to attend them on a regular basis. The commissioners agreed to try to attend the meetings as their schedules permitted. The City Clerk was asked to send out copies of the NALAA annual conference notice to all commissioners and to put it on the agenda for review in the May meeting. Sievert said that she would attend the "Heart of the City" meeting before the Planning Commission on April 18. Ikeda said that she planned to volunteer at the NALAA convention, but would request reimbursement for the$30 dinner. 11. NEWS ARTICLES 12. ADJOURNMENT-At 9:30 p.m.,the commission concurred to adjourn. d4-x,", J�� Kimberly Smithtity Clerk City of Cupe6jw FINE ARTS C011�ti ISSi ON Regular Meeting of April 25, 1993 MINUTES 1. CALL TO ORDER Chairman Steven Beard called the meeting to order at 7:47 p.m. in Conference Room A, 10300 Torre Avenue, Cupertino. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present:Beard, Ikeda, Mohan,and Sievert. Commissioners absent: Corcoran,Lerner,and Springmeyer. Staff present: City Clerk Kimberly Smith. 4. APPROVAL OF MINUTES A. Minutes of the regular meeting of March 28, 1995. Ikeda moved and Sievert seconded to approve the minutes as presented. The motion carried 4-0 with Corcoran,Lerner,and Springmeyer absent. ® 5. ORAL COMMUNICATIONS None. 6. WRITTEN COMMUNICATIONS The City Clerk announced that the following items had been received: (1) An invitation to the Quota Club's benefit auction of fine art to be held April 27 at the Quinlan Center;(2)A letter from John Ballou offering for sale a bronze sculpture of a mountain lion and cubs;(3) A thank-you letter,photographs,and flyers regarding the 1995 Hands On The Arts program; and(4)A letter from Dayana Salazar from San Jose State University forwarding a list of reference books on urban furniture as requested by Commission Springmeyer. Chairman Beard announced that the following items had been received: (1)An invitation to an opening from Sandra Beard;(2)A thank-you letter from the San Jose Shakespeare festival; (3)A flyer regarding a discussion of public art and private expression scheduled for May 6; and(4)A letter from Fremont Union High School District. He also announced that he would be interviewed for the Cupertino Scene and encouraged the commissioners to submit any suggestions regarding the commission's activities. 7. STAFF REPORTS A. Review of budget for March 1995,and update on budget recommendations to City Council. n, April 25, 1"1 Fine Arts Commission page 2 The City Clerk said that she had presented the Commission's budget request to the City Manager an,;Administrative Services Director. The City Manager would be recommending a budget$1,000 less than was requested. She suggested that the Commission redistribute the monies so that funds intended for the Shakespeare Festival program would be in the same account as the funds given to the Buphra Museum,which came out of the grants account. Ikeda moved to redistribute the budget request as follows: Grants account 2200-699 should be$12,000,and Special Events account 2200-761 should be$4,000. Mohan seconded and the motion carried unanimously. B. The City Clerk notified the Commission that the Distinguished Artist Award press release would come out in May and would be featured in the Cupertino Scene and on the City Channel. The deadline for nominations is June 20,and they will be presented to the Commission on June 27. She asked that the Commission consider whether the Fine Arts Commission will cancel the August meeting,as is their custom, since it may affect the timing of the award. The commissioners concurred with the proposed schedule,and asked that the cancellation of the August meeting be put on the May agenda for discussion with the whole group. 8. NEW BUSINESS A. Selection of commissioners to attend the National Assembly of Local Arts Agencies (NALAA)annual convention to be held in San Jose in June. Commissioner Ikeda said that she planned to volunteer at the convention so she would not have to pay for registration,but she did ask to be reimbursed for the dinner in advance($30). The commissioners concurred that the Clerk should register the chairperson for the conference,and then arrangements would be made for one or more individuals to attend based upon availability and program content. The Clerk said that she would obtain conference programs and distribute them to the commissioners. B. Selection of commissioners to serve as judges for the Fremont Union High School Art Competition. Award ceremony scheduled for May 3 at 6:00 p.m.,judging will take place the weekend before. Sievert and Ikeda agreed to serve as a judges,and to contact the City Clerk with the name of the winning student. The plaque will be given to Mayor Dean,who plans to attend the awards ceremony,and if one of the commissioners is available that night they will present the plaque instead. April 25, 1995 Fine Arts Commission Pap 3 9. OLD BUSINESS A. Update on Council support for concept of Free Shakespeare in the Park beginning in the summer of 1996,and discussion of financial support. The City Clerk reported that Council had conceptually approved the program,but would not consider any financial support until the budget study sessions were held. She did explain to Council that the Fine Arts Commission would be granting them $3,000 from this year's Special Events budget to help defray the start-up costs for the first year. B. Update on Council action regarding painting by artist Zhunwang Zhao, The City Clerk said that Council was very pleased with the sketch presented by Mr. Zhao. He was directed to complete the painting,and his translator Ms. Ann Hsieh was told to contact the Commission when the painting was nearing completion to arrange for a reception or press release,etc. C. Update on Planning Commission meeting regarding the"Heart of the City"specific plan for Stevens Creek Boulevard. The City Clerk distributed copies of the staff report that went to the Planning Commission. Sievert has attended the meeting,and she reviewed the discussions that were held and said that there is a possibility that the plan will not be implemented because of cost and the number of changes that had already been made to the initial design. Discussion was held regarding the role the Fine Arts Commission could play in public art regardless of the specific project. The City Clerk said that the next meetings were tentatively scheduled for May 16 and June 20. Ikeda said she would follow up on cost of the niountain lion sculpture(written communications). D. Update on ideas for improvements to the fountain by the Cupertino Library. Lerner had dropped off a sketch and photographs of a proposed treatment to the fountain. Beard said that he would present the materials from Sievert and Lerner,as well as his ideas,to the Mayor at the next Mayor's breakfast. Sievert cautioned that if the fountain were the product of an artist,permission must be obtained to make any changes. The City Clerk said that the drawings and any comments from the Mayor would be forwarded to the Planning Department for consideration in their overall review of the plaza area. x . 'I'll pill April 25, 1995 Fine Arts Commission Pap 4 E. Update on"Mayor's Award"morion sculpture. The City Clerk said that the information Sievert had prepared on the motion sculpture would be presented to the Council during budget discussions. Sievert suggested that a foundry be contacted for estimated cost of pouring acrylic or cold cast bronze,which is acrylic with bronze powder. 10. COMMISSIONER AND LIAISON REPORTS 11. NEWS ARTICLES "The Verdict on Public AM"San Jose Mercury News,April 2, 1995. 12. ADJOURNMENT Sievert moved to adjourn at 9:10 p.m. Ikeda seconded and the motion carried 4-0 with Corcoran,Lerner,and Springmeyer absent. Kimberly City Clerk City Of Cupewwo FINE ARTS COMMON Regular Meeting of May 23, 1995 MINUM 1. CALL TO ORDER Chairw.n Steven Beard called the meeting to order at 7:36 p.m. in Conference Room A, 10300 Torre Avenue,Cupertino. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present:Beard,Corcoran,Ikeda(7:50 p.m.),Lerner(7:45 p.m.),Mohan, and Springmeyer. Commissioners absent: Sievert. Staff present: Deputy City Clerk Roberta Wolfe. 4. APPROVAL OF MINUTES A. Minutes of the regular meeting of April 25, 1995. Mohan moved to approve the minutes as amended to change"Bear"to"Beard" under Item 6. Springmeyer seconded and the motion carried 6-0. S. ORAL COMMUNICATIONS None. 6. WRITTEN COMMUNICATIONS A. Letter from Helstrom Turner&Associates regarding an executive search for a director of cultural tourism for the Los Angeles Convention&Visitors Bureau. The Deputy City Clerk asked the commissioners to forward this information to any individuals they thought might be interested. Commissioners requested copies of the attachment mentioned in the letter,a profile for the director of cultwral tourism position. Beard announced that he would be attending the City Connect meeting which will be held at Euphrat. Mayor Dean will be there. All commissioners said they had received notice of the meeting. 7. STAFF REPORTS A. Review of April 1995 budget,and update on Council budget study session. The Deputy City Clerk explained that the council budget study session had been changed from May 22 to May 24,so the Clerk would be reporting back on their .x . May 23, 1995 Fine Arts Commission Page 2 ® decisions at the June meeting. All of the commissioners were invited to attend the study session which is scheduled for 6:00 p.m. in Conference Room C and D. Discussion was held regarding Shakespeare in the Park. By co asensus,Commission requested that the City Clerk send a check for$3,000 from this year's budget unless this matter needs approval from the City Council. Mohan said she would work with the Clerk on the transmittal letter. Commission discussed the budget request and clarified that it is for$12,000 for grants,of which$3,000 will go to Euphrat;and$3,000 for Special Events,$2,000 of which will go to Shakespeare in the Park. 8. NEW BUSINESS A. Consider cancellation of August meeting to accommodate vacation schedules. Ikeda moved to cancel the August meeting. The motion died for lack of a second. Following discussion of possible vacation plans,Commission concurred to continue to meet during tie summer unless a quorum of members is not available ® B. Consider renewal of International Sculpture Center membership($55 for an individual membership). Ikeda moved to renew the Commission's individual membership in the International Sculpture Center. Lerner seconded and the motion carried 6-0. 9. OLD BUSINESS A. Update on Council support for concept of Free Shakespeare in the Park beginning in the summer of 1996,and discussion of financial support. The Deputy City Clerk had previously explained that the commissioners request for $4,000 additional funds had been reduced to$3,000 by the City Manager. That amount, if approved,will be shown in the Fine Arts Grants line item,and the Commission will have discretion over how much of those funds will be distributed to the Euphrat Museum of Art,the Free Shakespeare in the Park program,and for grants to other artists. Further information will be available after the May 24 budget study session,but she had been to!d that the Shakespeare staff were already working on raising corporate funds for this project. B. Update on National Assembly of Local Arts Agencies(NALAA)annual convention in San Jose in June. Chairman has been registered,and a check for Ikeda is available for dinner. The Deputy City Clerk presented the dinner check tc Comm. Ikeda and gave the registration package to Chairman Beard. He asked that copies of the schedule be May 23, 1995 Fine Arts Commission Page 3 provided for each Commissioner. Since this is the national convention,Beard said as many of the Commission members as possible should attend and asked the Clerk to Find out about registering as the Fine Arts Commission rather than an individual so that different members could use the badge at different times and more people could attend. C. Update on Fremont Union High School art competition and award ceremony. Winning student was Ms. Lee May Huang. Commissioner Ikeda reported that she had been unable to attend because of a family illness,and Commissioner Sievert had made the choice and the award had been presented. Discussion followed regarding hanging the winners at City Hall as had been done last year. Beard requested that the City Clerk contact Jan Rindfleisch to find out is the art is still available or if students have already taken them home. D. Update on Euphrat Art Museum's"Family Day." Lerner and Beard reported that they and their families had attended and everyone appeared to be haviii`a good time. Activities included singing,dancing,arts and crafts. They concluded that the event is well worth supporting. E. Update on Planning Commission meeting regarding the"Heart of the City"specific plan for Stevens Creek Boulevard. The Deputy City Clerk said that a joint meeting has been scheduled between the Planning Commission and City Council for June 5,and invited the commissioners to attend. Discussion was held regarding the Economic Summit held last Friday and other Heart of the City issues. F. Update on ideas for improvements to the fountain by the Cupertino Library. Beard reported that he had presented their ideas to Mayor Dean at his Mayor's meeting. He gave the package of information to the Deputy City Clerk to be forwarded to the Planning Director. The Deputy City "lerk also noted the letter from Sievert that was included in the packet about California artists' rights to protect their work. Mohan asked if money had been budgeted for this project. G. Sample morion award prepared by First Place in Sunnyvale. Original morion sculpture photographs available. The Deputy City Clerk explained that the service center would not have the facilities available to prepare the sculptures. The job was costed out by First Place in Sunnyvale,and their estimate was that in addition to design costs,each 3- dimensional sculpture would cost about$500 because they would have to be hand- cast and finished individually. First Place recommended a sand-blasted crystal disk with the morion logo,and had prepared a sample. These would cost about$123 Jill 1111 J ''1401:111:1 V1 1 210 9 May 23, 1995 Fine Arts Commission Page 4 each,which would include personalization. Bulk orders of 25 or more would reduce the price to$100. Lerner said he thought the Commission's role was to judge the artistic content of the award as well as consider costs. He said the sample is visually appealing and appears to be high in quality,but the cost is prohibited if it is gong to be given out in. quantity. Corcoran said she thought Sievert's drawing should be given to other sources to see what they could come up with. Mohan said she will find out who the sources are for awards given out where she works. The Clerk was asked to place this on the agenda for the June'meeting. 10. COMMISSIONER AND LIAISON REPORTS Beard said that Commissioners planning to attend the City Connect meeting should reply soon. 11. NEWS ARTICLES Newspaper clippings from Cupertino Courier and San Jose Mercury News about Shakespeare in the.Park. 12. ADJOURNMENT At 8:52 p.m.,Lerner moved to adjourn. Corcoran seconded and the motion carried 6-0. �4a-� &Jcll�-(A, Roberta Wolfe Deputy City Clerk City of Cupertino FINE ARTS COMMISSION Regular Meeting of July 25, 1995 MINUTES 1. CALL TO ORDER At 7:35 p.m. Chairman Beard called the meeting to order in Conference Room A of Cupertino City Hall, 10300 Torre Avenue,and led the pledge of allegiance. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Beard,Ikeda,Lerner,Mohan, Sievert. Commissioners absent: Corcoran and Springmeyer. Staff present: Kimberly Smith,City Clerk. 4. APPROVAL OF MINUTES A. Minutes of the regular meeting of June 27, 1995. Lerner moved to approve the minutes as presented. Mohan seconded and the motion carried unanimously with Corcoran and Springmeyer absent. 5. ORAL COMMUNICATIONS 6. WRITTEN COMMUNICATIONS The City Clerk noted that the commission had received an evaluation report from the Janlyn Dance Company in regard to their 1994-1995 grant and a letter from San Jose Shakespeare Festival thanking the Commission for their gift of$3,000. She distributed a flyer asking for a volunteer to the Planning Department to help with logo design for historical sites. 7. STAFF REPORTS A. Review of June 1995 budget. The City Clerk said that the June budget report had not yet been distributed,and she would provide both the June and July reports at the next meeting. 8. NEW BUSINESS The agenda was reordered by Chairman Beard so that the Eupluat Museum report would be done first. July 25, 1995 Fine Arts Commission ?age 2 D. Review of the Euphrat Museum of Art funding sources and proposed projects. Ms. Jan Rindtleisch,Museum Director,distributed newspaper clippings about the events that had been held at the museum over the last year. She also passed around a book which was created for the exhibit"Coming Across: Art by Recent Immigrants" which was made possible by a$19,500 grant from the Rockefeller Foundation. She noted that flyers regarding all of their shows, including Family Day and the student art shows,had been distributed to the Commission throughout the year. Ms. Rindfleisch explained that the current year's financial report was not yet approved by the board,but she highlighted the information and compared it to a copy of last year's report, which was given to the Commissioners. The museum receives grants from the cities of Cupertino, Sunnyvale, Los Altos. and the County. There are sometimes state grants, but usually only enough money to pay for the administration of the grant itself. They also received grants from corporations such as Apple, Tandem, Hewlett Packard, and smaller companies. Individuals donate funds through appeals. She said that she was the only staff person to received benefits in addition to salary. She highlighted some changes expected in the next year, including a program committee composed of three individuals from the community in addition to college representatives. There had been a very open discussion about the year's direction, and she planned to do shows that would meet the spirit of that discussion, particularly related to community-oriented things such as environmental issues. She asked that the funding levels for the Euphrat Museum be brought back up to $6,000. She noted that the Shakespeare project is a multi-million dollar business, and the museum is in a different realm. It should be considered for its year-round impact and connection with schools. A regional partnership is important to continue their work at a small, grass-roots level. Beard said that the Commission would be as flexible as possible,and this item was subject to further discussion. After discussion the Commission concurred to an item on the October agenda(during discussion of fine arts grants)to consider current and future funding levels for the museum. A. Consideration of re-instituting the student liaison program. The City Clerk explained that last fall there had been no indications of interest,either by application or phone call. The previous year there were only two applicants, and both were appointed but stopped attending meetings after the first few months. Commissioners discussed the feasibility of generating enough interest to get applicants;whether future Commission projects would hold more interest for students; whether they could be contacted on an ad hoc basis,and whether recruitment should be done at a different ® time during the year. Ikeda moved that this item be put on the agenda for July 1996, and if the circumstances changed before then it would be discussed earlier. Mohan July 25, 1995 Fine Arts Commission Page 3 seconded and the motion carried unanimously with Corcoran and Springmeyer absent. B. Recommendation from ad hoc committee(Mohan, Springmeyer,Dean, Shaw) regarding the Distinguished Artist of the Year. Mohan explained that the committee recommended the selection of Fusako Seiga Hoyrup,an ikebana artist. Most felt she was a very strong candidate, although one member of the committee had felt a disadvantage because they were not actually viewing her art. Ms. Hoyrup had the equivalent of a Ph.D. in flower arranging,and her work had been on display at the De Young Museum. Ikeda moved to select Ms. Hoyrup as the Distinguished Artist of the Year for 1995. Sievert seconded and the motion carried unanimously with Corcoran and Springmeyer absent. The Commission discussed the award ceremony. One year it had been done at the Art in the Park by the Arts League,one year there was a local artist show and tell at the Quinlan Center, with a concert; one year it was done at the Shakespeare in the Park performance;and last year it was awarded during a swing band concert when the new baby grand piano was dedicated. The commission concurred to discuss the award ceremony at the next meeting and hope to find an appropriate on-going event. The City Clerk said that she would put an item on the next agenda regarding Mr.Zhao's painting. Perhaps the timing would be right to make the award to Ms. Hoyrup when the painting was unveiled. C. Review of the function and role of the Fine Arts Commission as set forth in the Cupertino Municipal Code. The City Clerk said that the City Attorney was making amendments to the municipal code,and she wanted to confirm the information that was in there. The commission should consider whether they wanted to change that,or may want to review their recent activities compared with those duties. Lerner suggested this be continued to the next meeting. Ikeda moved to continue this item. Beard seconded and the motion carried with Corcoran and Springmeyer absent. 9. OLD BUSINESS A. Update on Planning Commission meeting regarding the"Heart of the City"specific plan for Stevens Creek Boulevard. Offer of research assistance from SJSU Department of Urban and Regional Planning. The City Clerk said that Springmeyer had received an offer of research assistance. The commission concurred to move this item to the next meeting when he was in attendance. ® 10. COMMISSIONER AND LIAISON REPORTS r FINE ARTS QOWISSION MINUTES 9 of 9 1.987-OCT. 1995 M July 25, 1995 Fine Arft Conunission Pap 4 11. NEWS ARTICLES The City Clerk 6stributed the latest NALAA legislative updates. Tice commissioner concurred to ainhorize Beard to contact legislators in support of the NALAA recoxnmendat.ons for National Endowment for the Arts(NEA)funding. 12. ADJOURNMENT At 9:10 p.m. the meeting was adjourned. Kimberly with City of Cupertino FM ARTS C01tI1AMION Regular Meeting of August 22, 1995 MINUTES ➢. CALL TO ORDER At 7:40 p.m., Beard called the meeting to order in Conference Room A,City Hall, 10300 Torre Avenue,Cupertino. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Beard,Ikeda,Lerner(8:10 p.m.),Mohan, Springmeyer Commissioners absent: None. Staff present: Kimberly Smith,City Clerk 4. APPROVAL OF MINUTES A. Minutes of the regular meeting of July 25, 1995. Ikeda moved and Mohan seconded to approve the minutes. Motion carried with Springmeyer abstaining. 5. ORAL COMMUNICATIONS None. 6. WRITTEN COMMUNICATIONS The City Clerk reported that they had received a letter from the Peninsula Symphony thanking the Commission for the$1700 grant and explaining how the funds had been used. She also distributed a work schedule from Mr.Zhao about the painting"Spring in Cupertino." 7. STAFF REPORTS A. Review of June and July budget reports. The City Clerk explained that the July budget report was not yet available from Finance. Discussion was held regarding the purpose of this monthly report. Springmeyer suggested that it be done quarterly. Consensus was to retain it as a monthly item but to discuss it only when there was some significant activiq,taking place in the account. B. Resignation of Patricia Corcoran; interviews scheduled for Septem?--r 18. The City Clerk said that Ms. Corcoran had resigned because of a change in her work schedule which dad not permit her to attend meetings regularly. However,she had August 22, 1995 Fine Arts Commission Page 2 volu-iteered to work with the Commission as a private citizen when her schedule allowed,and asked to be kept informed of special events. The Clerk said that interviews of new commission:rs were scheduled for September 18,and asked the members to notify any people they knew who inight be interested in serving on the commission. Beard noted that only 5 of the 7 members must be Cupertino residents, and suggested that NALAA or the Santa Clara County Arts Council should be notified. Sievert also suggested notice be sent to the DeAnza/Foothill College District. 8. NEW BUSINESS A. Preparation of letter to Mr. Zhao regarding the donated painting. The City Clerk had distributed a completion schedule from Mr.Zhao. The Commissioners expressed concern that the painting might not be hung in time since it was being sent overseas for framing. She said that a meeting was planned the following week with Zhao and some individuals who were going to assist him with fundraising..Zhao had asked about the feasibility of getting some funds from the City. She had told him that the Commission would probably agree to purchase the plaque which will accompany the painting,but that any additional funds would have to go through the Fine Arts Commission as a forme!request.. Zhao had then taken a blank grant application form. At 8:10 p.m., Lerner was present. The Clerk said that in the mean time,Zhao's representatives would be doing some fund-raising in the community. Springmeyer expressed concern that. Zhao and his associates would be meeting with staff but not the whole commission. Sievert and Beard said they would plan to attend the meeting as representatives of the commission. B. Planning for ceremonies(Distinguished Artist of the Year and unveiling of painting). Both have been accepted for the City's 40th Birthday Party on October 7. The City Clerk reported that plans for the day include a parade, food booths, presentations by Council,a brief history of Cupertino,and live musical entertainment. C. Update on legislative activity associated Mth funding for the National Endowment for the Arts. The City Clerk highlighted the latest report from NALAA on the status of funding. Beard reported on his attempts to lobby on behalf of their recommendations and said that it was extremely complex. He suggested that time would be better spent supporting the professionals at NALAA than trying to influence}these matters it from a local level. August 22, 1995 Fine Arts Commission Page 3 9. OLD BUSINESS A. Offer of research assistance from SJSU Department of Urban and Regional Planning in regard to the Heart of the City plan(Springmeyer). Springmeyer said that he had not seen a copy of the letter that it had been sent in April in response to his contact with that Department about assistance with the Heart of the City. They had indicted at that time it might be possible to develop some graduate-level student coursework where students actually perform research on the City's project. The City Clerk provided a copy of the letter,and said that it was discussed at the April meeting in Springmeyer's absence. All that was sent was a suggested bibliography and no mention was made of the graduate program. Sievert said that it may be too late to develop the coursework at this point,but she would contact the dean and report back to the Commission. B. Review of function and role of the Fine Arts Commission as set forth in the Cupertino Municipal Code and the annual budget,and discussion of future projects. There was general consensus that the wording in the code anti the annual budget was accurate. Lemer moved that a minor amendment be made to Section 2.80.02.B. Ikeda seconded and the motion carried unanimously. 10. COIV MISSIONER ANID LIAISON REPORTS Springmeyer suggested agendizing a discussion regarding the format of the Shakespeare play to be performed in Cupertino next spring. He referred to the mixed reviews received on the current production which was not done in the traditional mode. Discussion followed regarding the `95 production, the cost to the company of requiring changes to a play that is performed throughout several counties,and the potential for restriction of artistic freedom. The general consensus was to table this matter. 11. NEWS ARTICLES Press release n1garding Distinguished Artist award; article regarding integration of arts in school reform. The City Clerk discussed an article about the Heart of the City hearings and invited the Commissioners to attend the Council meeting of September 6,when the Council would first take action on this item. 12. ADJOURNMENT At 9:10 p.m.,the meeting was adjourned. Kim with City Clerk u, city Of Cupavino DINE ARTS COMMISSION Regular Meeting September 26, 1995 MINUTES 1. CALL TO ORDER At 7:35 p.m. Chairman Beard called the meeting to order in Conference Room A and led the Pledge of Allegiance. 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTION OF NEW MEMBER The City Clerk said that their newest member was Rita Young,who had a prior one-time commitment on this same evening so she would not be able to attend this meeting. She would be present at the meeting in October. 4. ROLL CALL Commissioners present: Beard; Ikeda; Lerner(8:15 p.m.); Mohan; Sievert;and Springmeyer. Commissioners absent: Young. ® Staff members present: City Clerk Kimberly Smith. 5. APPROVAL OF MINUTES A. Minutes of the regular meeting of August 22, 1995. Ikeda moved and Sievert seconded to approve the minutes as recommended. Motion carried unanimously,with Young absent. 6. ORAL.COMMUNICATIONS None. 8. STAFF REPORTS A. Review of July budget report. September 26, 1995 Fine Arts Commission page 2 Beard reordered the agenda to take item Nos. 1 OA and 1 OB out of order. 10. OLD BUSINESS A. Update on ceremonies(Distinguished Artist of the Year and "Spring in Cupertino" painting);and B. Update on progress of painting and correspondence from Mr. Zhao. Mr. Zhao and his wife Dr. Y. Liu were in attendance with their translator,Grace Yen. The City Clerk updated the commission on events which had transpired since the last commission meeting. Those things included a meeting with the Chinese American Cupertino Association and Mr.Zhao's decision to not use that organization as a fund- raising solution. Mr. Zhao explained that he would be meeting with a different committee on Wednesday night to discuss the possibility of their funding the costs of framing and installation. Sievert described her proposal for a laser-etched plaque to match the wood in the lobby and discussion was held about the appropriate wording. An ad hoc committee composed of Sievert, Springmeyer, and Beard as a backup person,was formed to work with Mr. Zhao on the final wording and design of the plaque. Mr. Zhao said that the painting would be finished by the end of September. Original plans had been to ship it overseas for framing,but it was decided to obtain that service locally. Dr. Liu said that they were also planning an exhibition of Mr.Zhao's other works in his studio on the same day that"Spring in Cupertino"would be unveiled. The City Clerk said if Dr. Lau would provide flyers or invitations, she would mail them to the Council, department heads,Fine Arts Commissions,the Euphrat Museum,and neighboring cities' fine arts commissions. Later in the evening,Mohan and Beard agreed to write a dr0t script for the Master of Ceremonies to use when introducing Ms.Hoyrup. The City Clerk said she would request that a proclamation be prepared for Mr. Zhao. Also,Lerner suggested teat Mr.Zhao consider having some of his working materials out during the exhibition. Having the original photographs,watercolor sketch,etc. would be an interesting way to show the work in progress which led to"Spring In Cupertino." At 8:15 p.m., Lerner was present. Mr. Zhao said that he planned the installation for October 5,and would have the installer call a day in advance to make an appointment for facilities maintenance staff to be present. From 8:20 p.m. to 8:30 p.m. the Commission recessed. September 26, 1995 Fine Arts Commission Page 3 The City Clerk passed around a copy of a flyer regarding the city's 40th birthday party and said she would mail copies to the commissioners homes. She reported that Distinguished Artist Fusako Hoyrup would be doing two ikebana arrangements for the lobby for the event, and she had been very pleased with all of the publicity she had received as a result of the award. 9. NEW BUSINESS A. Election of Vice-Chairperson. Springmeyer nominated Ikeda for the position of dice-Chairperson. No further nominations were received,and tie nominations were closed. Sievert moved and Mohan seconded to appoint Ikeda as Vice-Chairperson. The motion carried unanimously with Young absent. B. Distribution of grant applications and selection of ad hoc committee. The commissioners established an ad hoc review committee composed of Ikeda, Springmeyer, and Beard, who will report back at the October meeting. Discussion was ® held regarding Mr. Zhao's application for grant funds to reimburse him for costs associated with the donated painting and the City Clerk distributed a list of criteria which is provided to all applicants. C. Report from Comm. Sievert on research assistance from San Jose State University Department of Urban and Regional Planning. Sievert said she had placed some telephone calls but had not yet been able to speak with anyone on this topic. She asked that it be continued to the following meeting. D. Update on Stevens Creek Specific Plan "Heart of the City"project. The City Clerk highlighted the staff report to Council and the section of Council minutes in which policy changes were made. 11. COMMISSIONER AND LIAISON REPORTS Lerner said he had attended the Art in the Park function last weekend. There was a good turn-out and there were some fund-raising booths. He suggested that when the commission puts on their next special event, signs should be posted at Memorial Park as they were for this event, since it is such a heavily-traveled area. Beard said he would be unable to attend the next Mayor's breakfast. Sievert agreed to go on his behalf. September 26, 1995 Fine Arta Commission Page 4 Sievert asked that the next agenda include discussion of ideas for fixture special events. Written communications were taken out -,a order on the agenda: 7. WRITTEN COMMUNICATIONS Sievert uiscussed her letter written as a private citizen to the Mayor regarding a proposal to involve Our City Forest in the Heart of the City project. She said she would discuss it with the Mayor at the next Mayor's breakfast,which she would attend on behalf of Beard. 12. NEWS ARTICLES News articles regarding Fusako Hoyrup, October 7 celebration,and vacancy on Fine Arts Commission. 12. ADJOURNMENT At 9:18 p.m.,the meeting was adjourned. Kimber Bnith , r zz.. _ � 1 City of Cupertino FINE ARTS COMMISSION Regular Meeting October 24, l 995 1. CALL TO ORDER At 7:45 p.m. Chairman Beard called the meeting to order in Conference Roont A and led the Pledge of Allegiance. 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTION OF NEW MEMBER The City Clerk introduced the newest member, Rita Young. The new recording secreta , Dorothy Steenfott,was also introduced. 4. ROLL CALL Commissioners present: Steve Beard; Diane Ikeda; Mary Sievert;Andrew Springmeyer; and Rita Young. Commissioners absent: Robert Lerner; Sheila Mohan. Staff members present: City Clerk Kimberly Smith and Recording Secretary Dorothy Steenfott. 5. APPROVAL OF MINUTES A. Minutes of the regular meeting September 26, 1995. Springmeyer moved to continue approval of the minutes to the next meeting and Sievert seconded. Motion carried unanimously with Lerner and Mohan absent. 6. ORAL COMMUNICATIONS None. 7. STAFF DEPORTS Review of August and September budget report. October 24, 1995 Fine Arts Commission Page 2 8. OLD BUSINESS A. Report and recommendation from ad hoc committee regarding grant applications. Beard reported on the Ad hoc committee recommendations. Ikeda and Springmeyer discussed the grants that were requested. Ikeda moved to award$1,700 to the Peninsula Symphony, $390 to Mr. Keys and $1,000 to the Cherry Blossom Festival. Young seconded. Motion carried unanimously with Lerner and Mohan absent. B. Report from Sievert on research assistance from San Jose State University. Sievert reported that there is interest in the Heart of the City project as a case study for students for a one-semester class. She would report back at the November meeting. C. Consideration of current and future funding levels for Euphrat Museum of Art. Beard moved that Lerner be present for this discussion and that this item be moved to the November agenda. Springmeyer seconded. Motion carried unanimously,with Lerner and Mohan absent. 9. WRITTEN COMMUNICATIONS ® The City Clerk reviewed a letter from BRAVO, a film and arts network on television, which has produced a public service announcement for the arts funding issue asking viewers to oice their support by calling an 800 number sponsored by the National Assembly of Local f rts. Callers will have the option to have their telegrams hand deliver-d the next day to their se iators on Capitol Hill for a fee of$9.50. They expect cable to reach�.2 million cable ho iseholds. City Clerk reported that it is time to renew the membership in the National Association for Local Arts Agencies(NALAA). She would verify the fee to see if it is the same as last year and arrange to renew the membership_ The City Clerk discussed plans for the "Spring in Cupertino"plaque. It was decided that staff will work with Cameron Corry and Jim Davis at the Service Center. Cameron will try to acquire the birch and stain to keep costs down. Sievert requested that City Clerk find out where we stand on the issue and to give her a call with the outcome. Ikeda reported on the Santa Clara Arts Conference to be held on November 2 at Silicon Graphics. The conference will do a presentation on the council's current and future plans, Will celebrate the birth of the California arts, and take a look at the new web site. The City Clerk said she would add Rita to the mailing list so she can receive the information directly. October 24, 1995 Fine Arts Commission Page 10.NEW BUSINESS A. Discussion of ideas for future special events. The City Clerk said this item was on the agenda to facilitate advance planning. She reviewed previous events which included fund raising to purchase the grand piano for the Quinlan Center. The Commission was involved in the unveiling.at a concert and made the presentation of the dancer's award at the same time. Other events were a performance in the park of"As You Like It"and Romeo and Juliet,as well as reviewing and accepting the painting from Mr.Zhao. The City Clerk reported that it's difficult and expensive to publicize special events and that the Commission can be more effective if they participate in events that are already happening. The Commission discussed whether money could be rolled over to the next year to fund a special project. City Clerk stated that if the Commission named a specific item and purpose and the amount of funds needed, it may be possible to set up an account. The City Clerk reported that she has received many phone calls in the past from artists looking for somewhere to di:play their work. This might be something the Commission could look into as a special project. Springmeyer felt this might be a grant activity where people could submit their bid for support in the exhibition process. Perhaps the money could be used to survey vocal businesses about space they might have available and then publish that information so it would be available to artists. Sievert discussed the"Our City Forest"program which might be implemented to plant trees along Stevens Creek. The trees could be planted by the community as well as Public Works. She stated that Mayor Dean also liked the idea. Springmeyer felt that this might be a good special project and the community would really want to participate. The Commission discussed the possibility of finding a corporate sponsor for the tree planting and whether the Fine.Arts Commission should be involved in the tree planting efforts. Sievert thought the commission could be involved in some way with the program,perhaps F. ledication ceremony. Ikeda moved thvt Sievert be appointed liaison with the Planning Commission for the planting of trees and the and that she pursue the Fine Arts Commission's role in Our City Forest. Any others willing to participate in the liaison will join Mary and that she report back to the commission. Springmeyer seconded. Motion carried unanimously, with Lerner and Mohan absent. Discussion followed regarding placing an ad in the Cupertino Scene for locations which may be available for artists to exhibit and promote their art. Springmeyer moved to have Young work with Public Information Officer Donna Krey to send a survey to businesses to determine whether there is support to exhibit visual performing artist work. Ikeda seconded. Motion carried unanimously with Lerner and Mohan absent. s October 24, 1995 Fine Arts Commission Page 4 B. Fol!ow-up on the City's 40th birthday. T tie City Clerk reported that the City's 40th birthday celebration went well. She stated that she received a letter from Mr. Zhao requesting that the painting be displayed permanently. If it were removed permanently, he would like to take the painting back. Sievert said she would provide a draft agreement to be used for artists who contribute artwork. Springmeyer suggested that special events be a running agenda item. Ikeda felt there should be some time limits on the agenda to move things along and be able to take action quickly. C. Discussion o1 joint participation with Parks and Recreation Department/Commission for special events.The City Clerk reported that Mr. Dean attended Cupertino Art in the Park and wondered if the Fine Arts Commission had been involved. He felt that it could have been a better presentation,and suggested there should be a liaison to attend the Parks and Recreation Commission when they are planning special events. Sievert moved to have a liaison on an as needed basis. Ikeda seconded. Motion failed with Sievert and Ikeda voting yes,Beard, Springmeyer and Young voting no. Springmeyer moved that staff provide Sievert with Parks and Recreation agendas and other appropriate information. Sievert will report back to the Fine Art Commission on the feasibility of a Fine Arts Commission liaison to the Parks and Recreation Commission for special events. Sievert seconded. Motion carried unanimously,with Lerner and Mohan absent. 11. ADJOURNMENT At 9:45 p.m.,the meeting was adjourned. Kimberly Smith City Clerk