LIB 1987 - 1995 LIBRARY CJOWISSION MINUTES 1987-1995 1 of 8
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LIBRARY COA04LSSION
DATE MINUTES DATE MINUTES
MEETING DATE APPROVED DISTRIBUTED
4/19194
5/17/94
6/21/94
7/19/94
8/16/94
9/20/94
10/18/94
11/15/94
12/20/94
1/17/95 2/21/95
2/21/95 3/21/95
3/21/95
4 6/20/95
5
6/20/95 7/19/95
7/18/95 8/15/95 9/'26
8/15195 9/19/95
9/19/95 10/17/95 10/16
10/17/95 11/21/95 11/28
11/21/95 12/19/95 12/19
12/19/95 1/16196 1/29/96
CITY (V CUPMUINOO S1'.ATz C? CAUPORMIA
10300 TOONR 2
RE AVM=o 52CUPEWIN09 CA 95014
TEURPRES (400) —4505
xxxuTza OF THE amuLAR ING OF THE LIBRARY COMMISSICN H=
ON JANUARY 209 1987 AT" 7430 PR IN THE TEMPORARY CITY HALL9.
CUPERTINO
Call to Order
The meeting was called to order by Chairman Locher at 700 PM*
Roll Call
Commissioners Presents Locher, Whitlow# Epstein and Shields
Commissioner Absents Herlihy
Others Attendings Carol Jaech (representing Susan Puller)
Mary-Ann Wallace, City Libraries
fiaroval of Minutes
The minutes of the meeting of November 189 1986 were approved as
presented*.
Commtmicatlans
The County Library Commission minutes of November and December
were noted as revelvede The minutes of the Los Altos Library Com-
missice. November meeting were circulated to ormmissicu members*
Old Business
The CALTAC regional workshop, *A Tftsteets View of the Role. o-&,' the
Library*, will be hold in Sonth San Francisco on Saturdayg, Peter
281, 19879. from 9 AN-' to 2s30 PKi, at the South San Francisco Munial-
pal Services Building,, 33 Arroyo Drive*. Commissioners are urged
to attend the workshope A oheck for #P0, registration fee and
lunchsoat must be mailed by February 14th*, All commissioners had
received registration forms* At the Commission meeting an Feb-
zuar7. l7t,,h, commissioners will arrange car pools for the workshop&
Commissioners may complete a form for reimbursement from the oltyi.
New Business
Shields
Commissioner/reported on the January Ma"rIls-Uncheame. P4;nes-,=Looher
will attend the February luncheon*.
The Commission elected officers for the coming years
Chairman - Mary Ann Herl1hr
Vioe Chairman - Thelma Epstein
Secretary - Carolyn Whitlow
2
The Commission discussed whether there Is a need for a policy for
inviting guests to Commission meetings* It was agreed that since
all Commission meetings are open to the public and anyone may at.
tendq there is no need for a policy at this times Guests are,-,
welcome at all! Commission meetdU684,
City Librarians Begort
Construction has begun on City Halle* The Library will remain in
operation until March when the move to the on School will take
place* Colorful flyers announcing the move to temporary quarters
and approximate dates for the Library's -moves are being distri.
buted to the public Mgt dates will be forthcominge The archi-
tectural plans for Zhe remodeling and expansion of the LibraM
are displayed on the Nall' that leads from the library lobby and
checkout area to the adult reference desk;.
The Fire Department and the City have approved plans for the tem.
porary library facility;
The November Gate Count was 20%,643 and the December Gate Count vas
1992654-- Apple Ile computer use by the public was 116 ana for Dee-
emberg It was I 10,;
Sunday Service and Hoare
Fe le of Cards Circulation
11/23/86 632 21 980
11 1097
2�30/86
1 7/86 X, 21 939
12/14/86 499 19 897-
12/21/86 303 11 0
12/28/86 452 15
1/4/87 3 13
1/11/87 43 28
1/18/87 633 17
05tatistios an the checkout of library materials are not
available as yet- due to a series of microcomputer pro&
blemse Data collection Is ongoing even though the com-
puter is downoi Stlatistles will be updated In the next
mcut hly reporto.
The Friends of the Libra" held their final sale until the re-
opening of the Librarye This saleg hold on January 9th and 10tN,
19879 netted $29000 . This money will be used for Items for the
Librsmyve The Friends have already decided to purchase a picture
book table for the, children'113 room. The Friends of the Library,-
ask that everyone remind the public that magazines Will no longer
be eaaepte& by them until' aftler the newly remodeled Llbra;Mriss,
open again*'". The public Is also reminded that- books in storage
i`
3
In the LIbrra►rg basemetat Yave alreeft been paolod in bOMS and
will not be ,available until the Ubirary bul2ding is re%nnedo.
County &ibrari.,e RMoxt
The Coll budget def In a temporary hiring
freeze. Susm tlleri®teas asked hatIt has �the Libre be exempted
from the hiring freeze-
The Department of Revenue9 the COMO oalleotion agency, hss
raised the fines it will charge to those pail o g more
than $50 in pest due book fees . ltt- Was OMMMced that there will
no longer be a. grace period before flues are assesse""
The video report will'fbe given. by gvtsaM Fuller at the Februa 7..,
meeting*'
Other Rttsines8�.
Ron*
Ad 1 ou7rnmeat
The meeting was adJourned to Tuesdays Febrt;ax7 17" 1987 at` 7 30 :
Respectfully Submitted'
Thelma R. RpStein, �earetmrir�
us PEPSI ::!i�1:1!4T7??TiR;Fgp! ;!!:I!!!: ::
CITY OF CVP8n1MO# STATE OF CALUMNIA
10430 SOUTH DEAN?A BLVD.09 CUPERTINOv CA 9501.4
TELEPHONE: 408-2524505
MINM%S OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON
.
FEBRUARY 17,, 1987 AT 7:30 PM IN THE TEMPORARY CM HALL CVMT1ND-
0
Call to order
The meeting was called to order by Mary Ann Herlihy at 7:45 PM.
Roll Call
Commissioners Present: Umbers Epstein, Shieldss Herlihy,, and Whitlow
Others Attending: Susan Fuller (County Librarian)
Mary Am Wallace (City Librarian)
Agyroval of Minutes
The minutes of the meeting of January 20, 1987 were approved as presented.
Communications
The County Library Commission minutes of January were noted as received.
Old Business
REMODELING
The City Librarian gave a report on the progress of tj'.,ie closing of the
library and movItig It to temporary facilities at Saban School, The
basement and the book room have been packed. They are now packift
magazines. Twenty-four hundred boxes have been packed so face Part of
the books and materials will be going to Campbell., part to Eaton, and part
to Collins School for storage. Due to the closure of the library drLveway
all books, materials, and furniture from the basement will have to be
brought up on the elevator.
There was some concern about the library being closed for a math beginnIng
Sunday march B., 1987 at 4:00PM and re-opening on Monday April 6,, 1987 at
12:00 noon at Eaton School. The City Librarian and the County Librarian
assured the Commission that they would be moving everything out of the
Cupertino building and time was needed for this. Fliers and big signs
in the library tell of the closing. Library materials should be Zeturned
to the Cupertino Library until Sunday., March 29, 1987. Beginning Mandays
March 30, 1987 materials should be returned to the Eaton School multi-
purpose room. Materials may also be returned to any public library to
Santa Clara County.
Beginning Monday., march 30s 1987, Staff will be re-assigned to other libraries
in the county. There will be no lay-offs.
Parking at Eaton School will be re-striped by the City of Cupertino at
the existing lots. Thre are 29 slots on the school alto. It problem
occur for residents then permits will be available for residents.
The Library Staff has been working extremely hard to meet all of the
dead lines. The public owes the staff a big TUNK YOU*
The CALTAC workshop will be held Saturday, February 28, 1987 In South
San Francisco. P.gnes Lehner, Thelma Epstein, and Mary Ann Wallace will
be attending for Cupertino.
New Business
Commissioner Lochner reported on the Febamary Mayor's Lunbbeon. Coamissioner
Herlihy will attend the March Luncheon. Commissioner Epstein will attend
the April Luncheon. Commissioner Shields will attend the May Luncheon.
Commissioner Whitlow will attend the .Tune Luncheon and Comalseloner Lochner
will attend the July Luncheon.
CITY Librarian's Report
The City Librarian discussed the remodeling as noted above. An cap-date
on the February statistics will be included in the March Report..
COUNTY Librarian's Report
The County Librarian gave a video report. The Cupertino Library Patrons
seem to be pleased with the new addition of videos. There are plans to
Increase the number of videos available. From a survey taken by the
County patrons are interested in more feature videos, children videos,
and How to do videos. Commissioner Lochner wanted to know where the
money came from to purchase videos. The money comes from the book budget.
Bash library that participates receives $1200 to buy videos. There are
still some problems that have to be worked out.
The County Librarian stated that the budget for neat year will be tight
but they will be able to maintain service.
Commissioner Epstein wanted to know if the County Library System served
jails etc. Mrs. Fuller said she would get back to us on the question.
At This time she thought the county did not.
Commissioner Epstein and the County Librarian also suggested that the
Commission discuss next time we meet some plans for a Grand Opeting Celebration
In the Fall.
Other Business
None
Adjournment
The meeting was adjourned to Tuesday, March 17, 1987 at 7:30 PM.
gasopecfullyF su fitted,lyni low, ec
CITY OF CUPERTING9 STATE OF CALIFORMA
10430 South Deanza Blvd. 5 Cupertino, CA 95014
Telephone: (408) 252-4505
MI1QJTES_ OF THE REGULAR MEETING OF THE LIBRARY COMISSIOld HELD ON MARCH
17, 1987 AT 7:30 PM IN THE TEMPORARY CITY HALL CUPERTINO.
Call t9 Order
The meeting was called to order by Mary Ann Herlihy at 7:35 PH.
Ball Call
Commissioners Present: Locher, Epstein, Herlihy, and Whitlow
Commissioner Absent: Shields
Others Attending: Susan Fuller (County Librarian)
Mary Ann Wallace (City Librarian)
Dorothy Cornelius (City Clerk)
8p2teyoj 9± Ninutes
The minutes of the February 17, 1987 meeting were approved with the
following corrections:
Under Old Business change Lochner to Locher.
Under New Business change Lochner to Locher.
Under County Librarian's Report change Lochner to Locher.
Old BusiDess
Dorothy Cornelius (City Clerk) explained clarification of the Brown Act.
Remodeling of the Library:
The City Librarian gave a report on the progress of closing the library.
Almost all of the books have been packed. Some of the books are at
Eaton School and in storage at Collins School. The construction crew
would like to start before all of the books, materialsq furniture, etc. ,
have been moved out but that is not possible. The City Librarian stated
that everything will be moved out of the library by the deadline of
March 31, 1987 as planned. Some books and materials have all ready been
moved to Eaton School .
Commissioner Herlihy wanted- to know how overdue books and materials were
to be handled. The City Librarian stated that books and materials could
still be returned to the back drop at the public library. Other
branches in the system cannot renew. T!:= City Librarian stated that it
was hoped that patrons would return books and materials an time and if
not they would be a little lenient on returning them. Commissioner
Herlihy also wanted to know where patrons could go to get reference
material and do research that was comparable to the Cupertino Library.
The City Librarian stated that patrons could use the Sunnyvale, Santa
Clara, Los Altos, and Saratoga Libraries. She also stated that the
Saratoga Library was getting a lot of Cupertino's returns.
The City Librarian also stated that City �1&11 would.:be di�$o►'#"; � `
Forms from 8:00 AM to 5:00 PH Monday through Friday to the Oubli, for
the library until April 15. City Hall also has the copy machine that Is
usually located in the library. Patrons may go to City Hall to copy
material. Please remember that the cost for one page is $ . 15. Please
have correct change. The Commission decided to send a thank you note to
tte City Manager's Office for allowing the copy machine to be placed
there and for handling the Tax Forms.
tim Business
Commissioners Locher and Epstein reported on the CALTAC Workshop held on
Saturday, February 28, 19137. The Commissioners stated that the Library
Commission should understand the role of the library. At the next
meeting it was decided to discuss the role of the Cupertino Library and
become more aware of the community's needs. Commissioner Epstein
stated that Joey Rodger, Executive Director of the Public Library
Association, gave an interesting talk on the Role of the Library.
Mary Ann Herlihy reported on the March Mayor's Luncheon. Commissioner
Epstein will attend the April Luncheon.
City Librarian's ReRort
The computer is down due to remodeling so no sta-- r.stics were available
for usage, staffing, library programs or volunteers. There was no
report on upcoming events. See library closing under old business.
The commissioners discussed three ideas for a reopening celebration in
the fall. These were a fund raiser, an open house, and a donation
board. The commission decided to continue the discussion at the next
meeting.
County Librarian's aMort
The County Librarian reported that will be a joint commissioners'
meeting held on April 11 with Milpitas Commissioners as the sponsor.
Lunch will be from 12:00-1:38 with Norman Mineta speaking on the Future
of Federal Finance and Support. The Cost for the lunch wi.l be $6.75.
All the commissioners were encouraged to attend. The County Librarian
Commissioners report was received. There was no report on the County
Library Budget.
The County Librarian will discuss with the commissioners at the next
meeting the Keene Bill and SB1FJ1 Construction and Remodeling.
Also the Public Library Fund Bill was sent through by the Bovernor with
out any additional funding.
6§19urnment
The meeting was adjourned to Tuesday, April 21, 1987 at 7:30 PM.
Respectfully submitted,
Carolyn Whitlow, Secretary
:N y.,y r�yj JFY..s. , _ v t.-�>,.; .•�. «ra� ",.nr• 'ak: .d` .x m�'
CITY OF CWMRTING, STATE OF CALIFORNIA
10430 South DeAnaa Blvd., Cupertino, Ca. 9W14
Telephone: 408-252-4505
M- PTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSIts HELD ON APRIL 219
1987 AT 7:30 PM IN THE TEMPORARY CITY HALL CUP€RTINO.
Call to Order
The meeting was called to order by Julie Shields at 7:36 PM.
Roll Call
Commissioners present: Locher, Shields, and Whitlow
Commissioners absent: Herlihy and Epstein
Others Attending: Susan Fuller (County Librarian)
Mary Ann Wallace (City Librarian)
82REov_al of Minutes
The minutes of the March 17, 1987 meeting were approved as presented.
Old Business
Remodeling of the Library:
The City Librarian brought pictures of the old library before the remodeling
began and pictures of the library in some of the first stages of the
remodeling. The City Librarian goes to the library every Thursday to see
tba remodeling progress. Commissioners Shields, Locher, and Whitlow have
to the temporary library at Eaton School. Each commissioner thought
the temporary library looked in good shape. They thought the signs were-
visible from all sides.
Items B and C on the agenda were postponed to May.
B. Library Re-opening-discussion
C. Role of Library in community discussion
Commissioner Whitlow read a letter that was sent to the City Manager's
Office thanking him for allowing the copy machine and tax forms to be placed
at City Hall.
New Business
None
No report on the Mayor's Luncheon since it was postponed.
City Librarian's R__ LDCt
The City Librarian gave the commissioners each a flier entitled "Help the
Library Be A Good Neighbor". This flier is being distributed to all patrons
that use the Eaton Library.
There are no current statistics because the computer is still down.
December circulation was 27,451 with 590 library cards issued or replaced.
Jury circulation was 35, 171 with 767 library cards issued or replaced.
Wd-
Febr%Wy circulations s ms 30,8V saith bA hibWasry caars .ter t gzad.
March circulation for the few days the liibta�ry zees � bras �a were
will be no gate count at Eaton.
-EffNe City Librarian stated that people apL- fineing the library at Eaton.
orytime is still heavily attended "there are now lights in the front of
the building and a light has been asked for at the boots drop.
The Staff at Eaton will not be more than six at any one time. The rest of
the staff has been assigned to Saratoga, Campbell and Headquarters.
The upcoming events of the Library include storytime for the private schools
located at Eaton and the Children's Librarian is trying to set up children's
programs at other sites in the city.
County Librarian's Reg_
On April 11 the joint commissions of the county met for a luncheon in
Milpitas and heard Norman Mineta speak. The luncheon was very successful.
The Commissioners all received a manta Clara County Fact Sheet and a copy of
a letter sent to the City Manager on the formula factors based on the most
recent population, assessed valuation and circulation figures.
May 13 is Legislative Day in Sacramento and the County Librarian wanted the
commissioners to let her know if they would be going. This is an excellent
way to let the government know that we are behind Public Library Funding.
0d.igg nmanntt
Oe
meeting was adjourned to Tuesday, May 190 1987 at 7:30 PM.
Respectfully submitted,
l &444iezv_�
Carolyn Whitlow, Secretary
p
CITY OF CL`ERT I KO, STATE OF CALIFORNIA
18430 South DeAnza Blvd., Cupertino, CA 95014
Telephone: (408) 252-4505
MINUTES OF THE REGULAR MEET I NS OF THE LIBRARY COMMISSION HELD
a7N MAY 19, 1987 AT 7:30 PM IN THE TEMPORARY CITY HALL
CUPERT I NO.
Call to Order
The meeting was called to order by Mary Ann Herlihy at 7:32
PM.
Roll Call.
Commissioners present: Herlihy, Locher, Epstein, Shields
and Whitlow
Others Attending: Susan Fuller (County Librarian)
Mary Ann Wallace (City Librarian)
Approval of Minutes
The Minutes of the April 21, 1987 meeting were approved as
presented.
Old Business
Remodeling of the Library
The basement is coming along nicely and the first floor has
been framed. There is no longer a` parking lot.
Library Rededication
The earliest date that the library may open is late November.
Plans have been discussed as to a reopening event.
Role of the Library in the Community
The commission discussed what they feel are the strong
features of the Cupertino Library. These are Life Long
Learning, Reference, and Popular Materials Library.
Commissioner Whitlow felt that the children section was a
strong feature because of the programs, story hour, and
research available for children. One suggestion made was
that after the library reopens a class on How to Use the
Library (reference skills) might be offered to all patrons
that are interested. Commissioner Epstein suggested more
publicity in the Cupertino Scene and that some of the
commissioners go out and speak to community groups about the
library.
New Business
® Julie Shields reported on the Mayor's Luncheon.
1 to''Immil I 'g
City LilatariLms Rgp_gtt
Usage Statistics
WECEMBER 1986 28,318 = Total Circulation for the month (includes 3
missing days of statistics due to computer
problems)
Sunday 12-7-86 People: 481 Library cards: 20 Materials checked out: 925
Sunday 12-14-86 499 is 889
Sunday 12-21-86 303 12 606
Sunday 12-28-86 452 15 (lost statistics) ---
JANUARY 1987 36,665 = Total circulation for the month.
Sunday 1-4-87 People: 563 Library cards: 14 Materials checked out: 1010
Sunday 1-11-87 665 27 1171
Sunday 1-18-97 633 17 1080
Sunday 1-25-87 536 13 1061
FEBRUARY 1987 32,004 = Total Circulation for the month.
Sunday 2-1-87 People: 591 Library cards: 25 Materials checked out: 1065
Sunday 2-8-87 707 10 1129
Sunday 2-15-87 563 19 970
Sunday 2-22-87 544 is 763
MARCH 1987 8,461 = Total Circulation for 9 Days open this month.
0 unday 3-1-87 People: 527 Library cards: 18 Materials checked out: 861
unday 3--8-87 588 14 1046
Sunday 3-15-87
Sunday 3-22-87 CLOSED FOR REMODELING
Sunday 3-29-87
Apple IIe Microcomputer for Free Public Use Number of people who used
it each month
December 1986 108
January 1987 112
February 1987 81
March 1987 24 in the 8 days that we were open before remodeling.
April 1987 43 after our reopening on April 6th at Eaton School
Multipurpose Room.
Number of Trips_ to the Library RgE month As recorded by the security
system
December 1986 19,265 visits (30 open days: 31 ;-jaysli holiday)
January 1987 22,489 visits (29 open days: 31 days/2 holidays)
February 1987 20,804 visits (27 open days: 28 days/I holiday)
March 1987 4,621 visits (S open days before we closed for
remodeling)
April 1987 on - We will no longer have this count until we are back at
Torre Ave.
0
Ij
""RAM RT
Staffing
Cupertino now has a new assistant librarian, Adrienne
DeAngelis. She started her job on April 20 and s-17.1 rotate
with other assistants in the county.
Upcoming Events
The Cupertino Library is still having pre-school story hour
by registration. The library has also done two programs for
the Five CC's located at Eaton and one program for the
Montessori School . There will be some Summer Reading
Programs at other sites throughout the city in June.
Eaton Facility
The Eaton Facility has been extremely hot during the past
several reeks due to the unusual weather. Fans have helped
somewhat. The Friends of the Library are taking a few
donations. Storage is a big problem. Patrons are still
finding the facility without much trouble. Fines and Fees
are going up at the beginning of June. Each commissioner was
given a new flyer telling of the changes and all patrons
coming to the library will receive the same flyer.
QgUUty Librarian's Rev?Et
Other Commission Reports
:t was decided that other commission reports be kept in the
Cupertino Library for the Commissioners to peruse at their
leisure.
Legislation
Legislation Day in Sacramento was successful . The idea was
to push for complete funding of the public library. We did
get the cost of living added to the public library foundation
and Mrs. Fuller did feel that -the legislature is more aware
of public library funding.
Budget
There will be a budget meeting the third week of June at the
county. The Budget looks pretty good for the libraries.
There may be some cutbacks but Mrs. Fuller feels that there
is enough money to maintain the current budget.
agigUnnment
The meeting was adjourned to Tuesday, June 16, 19137 at 7:30
PM.
Respectfully Submitted,
OaA S'67X,
Carolyn Whitlow, Secretary
W11s
CITY OF CUPERTINO, STATE OF CALIFORNIA
10430 South DeAnza Blvd. , Cupertino, CA 95014
Telephone: (408) 252-4505
MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JUNE
16, 1987 AT 7:30 PM IN THE TEMPORARY CITY HALL
pa11Ag-pr4ec
The meeting was called to order by Mary Ann Herlihy at 7:34 PM.
Roll Call
Commissioners present: Herlihy, Locher, Epstein, Shields and Whitlow
Others Attending: Susan Fuller (County Librarian)
Mary Ann Wallace (City Librarian)
8RpEqy@1_qj_ninutes
The minutes of the May 19, 1987 meeting were approved with the
following correction: Under Staffing change assistant librarian to
Library Assistant
Q14_pgginess
Library Remodeling
The commissioners saw the latest pictures of the remodeling. Mary Ann
Wallace stated that the floor is done in the lower level and the
ceiling has been finished. Some of the lower level rooms are
beginning to take shape. Mary Ann also stated that she is going to
work up a little display in the library for the patrons so they can
see the progress of the library with pictures. Commissioner Locher
Stated that the librarians should start a Wish List for people,
organizations, and businesses that wish to contribute money toward new
furniture, etc. for the library. It was decided that a wish list
would be completed by September. A donator's board was discussed
also.
Library Rededication
Commissioner Whitlow reported that at the Mayor's Lunchenon she asked
the city if we could work together an a joint re-opening celebration
of the City Hall and the Library. It was decided that Commissioner
Herlihy should contact the City Manager on this matter.
New Business
Commissioner Whitlow reported ie the Mayor's Luncheon. The schedule
for the Mayor's Luncheon for the rest of the year is as foliows:
Locher-July, Shields-August, Epstein-September, Herlihy-October,
Shields-November. The commission also discussed the possibility of a
liaison/secretary being provided by the City to attend the meetings.
Commissioner Herlihy will contact the City Manager on this matter.
Ci tg-lei b1,Nar i an_S 8e—ort
Usage 5tastics
Apple Usage - 52 people
APRIL 1987 Re-opened 4-6-87 Eaton 9,4234 = Total Circulation for the
month (24 service days)
Sunday 4-5-87 STILL CLOSED FOR REMODELLING MOVE (re-opened April 6th)
Sunday 4-12-87 Library Cards: 5 Materials checked out: 283
Sunday 4-19-87 CLOSED FOR EASTER OBSERVANCE
Sunday 4--26-C7 Library Cards: 4 Materials checked out: 257
MAY 1987 Eaton School 12,585 = Total Circulation for the moaith (29
service days)
Sunday 5-3-87 Library Cards: 4 Materials checked out: 406
Sunday 5-10-87 4 261
Sunday 5-17-87 a 319
Sunday 5-24-87 CLOSED FOR MEMORIAL DAY OBSERVANCE
Sunday 5-31-87 5 Computer problem
DECEMBER 1986
Sunday 12-28-86 Corrected Circulation: 481
Staffing
The librarians are on a 19 week rotation and it is time to switch.
The librarian assistants are on a 15 reek rotation.
Upcoming Events
The library is still having pre-school story time by registration.
The Cupertino Library Summer Reading Club has started and is having
different programs at school sites throughout the city.
Eaton Facility
There is a new computer program called Info Trac II. The magazine
index is now on the computer and may be used by patrons to call up
different subjects in the magazines available at the library. There
is now a water service available for the staff at Eaton. I - has been
decided that the large micro-computer will not be brought to Eaton. A
phone modem will be used to deal with patron fines;. The tudor group
that used to work at the old library is anxious to return after the
remodeling of the 'library has been completed.
County_Librarian's_ReQort
Reports from other library commissions can be seen at the library.
Legislation and Public Library Funding
An extra 2% cost of living had been given to the Public Library
Funding. A million dollars has been budgeted for literacy.
,.
�7F,F¢fit
Budget
Budget hearings are coming up at the county office this emek. One
hundred thousand dollars has been added to the back budget and the
library may get more property tax money next year. Shelving and other
acoustical material bids came in recently and furniture bids should
come in by the end of the year.
841gMEement
The meeting was adjourned to Tuesday, July 21, 1987 at 7:30 PM.
Respectively Submitted
Carolyn Whitlow, Secretary
`CITY OF CUPERTINO. STATE OF CALIFORNIA
10430 SOUTH DeANEA BLVD., CUPERTINO. CA. 95014
TELEPHONE: (406) 252-4505
MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JULY
21 ,1987 at 7:30 PH IN THE TEMPORARY CITY HALL.
Call to Order
The meeting was called to order by Mary Ann Herlihy at 7:34 PM.
Roll Call
Commissioners present: Herlihy, Locher, Shields, and Whitlow
Commissioner Epstein arrived at 8:30 PM
Others Attending: Susan Fuller (County Librarian)
Mary Ann Wallace (City Librarian)
Approval of Minutes
The minutes of the June 16, 1987 meeting were approved with the
following correction: Under Eaton Facility change tutor to tutor.
Old Business
Library Remodeling
The latest pictures of the remodeling were shown by Mary Ann Wallace.
® In some of the ceiling vents It was found that fiber glass had been
used instead of metal so the construction people had work this problem
out. Everything else seems to be coming along on schedule.
Library Rededication
Commissioner Herlihy contacted Mr. Quinlan to discuss working together
on a Joint re-opening celebration of the City Hall and the Library.
It was decided that a committee would be appointed by the City Council
to work on the protect . The Library Commission will discuss next
month who our representative will be and will discuss some suggestions
for our representative to take to the committee.
City Hall Llason
Commissioner Herlihy also discussed with Mr. Quinlan about the
possibility of a city llason person represented on our commission. It
was decided that at this time a city llason person was not needed.
The commission then instructed Commissioner Herlihy to meet again with
Mr. Quinlan to discuss the possibility of a secretary for the
commission. Mcny of the other commissions have secretaries provided
by the city.
New Business
There was no Mayor's Luncheon for July. Commissioner Locher will
attend the August Luncheon.
COMMunicatione
Ox missioner Herlihy mentioned that the CALTAC Convention will be held
In November in Santa Clara and she hoped that all of the commissioners
could attend. A letter was received from the Cupertino Chamber of
Commerce inviting the commission to be represented on July 29 at
Memorial Park for "Cupertino Cares" rally. It was decided that the
Friends of the Library would represent the Library.
City Librarian's Ragact
Usage Statistics
Apple Computer for Public Use: 35 people used It In June, 1987.
May: Total circulation of materials: 12,585 (29 days of service)
(Comparison of statistics shows that even out of this very small
temporary faclllty at Eaton School , the circulation was more
during the month of May than the Bookmobile: 6611 , Woodland:
7251 , and Gilroy: 12,351 , and came close to the circulation of
Morgan Hill : 16,412.
Sunday Service:
5-3-87 4 library cards Issued 406 Items checked out
5-10-87 4 library cards Issued 261 °
5-17-87 8 ° 319 °
5-24-87 Closed for Memorial Day
5-31-87 5 library cards Issued 395 °
June: Total Circulation of Materials: 14,085 (30 days of service)
(The circulation comparisons for June are not yet available,
but the circulation of materials Is continuing to go up.)
Sunday Service:
6-7-87 8 library cards issued 237 Items checked out
6-14-87 5 ° Soo °
6-21-87 7 ° 275 °
6-28-87 no library cards Issued 284 °
Staffing
The library has now been at Eaton School Multipurpose Room for 15
weeks and this is the time for the two Library Assistants to rotate.
The new Library Assistant, Adrienne De Angelis, will now spend 15
weeks at Saratoga Library. Library Assistant Sharon Kerr will return
to Cupertino at Eaton from the library headquarters, where she has
been on special assignment.
Library Programs and Summer Reading Program
The Children's Librarians have conducted Story Hour for 128 children
and 49 adults at the schools located on the Eaton Campus. They have
also vlsted 6 pre-schools and 3 recreational locations to promote
story hour and children's programs. So far this summer, 158 children
have finished reading ten books and have received certificates and a
free paperback from the Summer Reading Club.
3
•
Eaton Facility
The Friends of the Library feel that more fans are needed when 1t is
hot. Mary Ann Wallace stated that they were using all of the fans
available to the library. A complaint has been received at the Eaton
Facility that the photo-copy machine is too expensive. It is *.15 a
COPY. Mary Ann Wallace stated that all the libraries around charge
this amount. The library does not make a profit from this. This is
what It costs to maintain the machine and provide paper. Commissioner
Herlihy suggested a sign be placed on the machine stating this.
County L,ibrarian's Report
Other Library Commission Reports maybe seen at the Eaton Facility.
Legislation
The Governor signed the approved budget. Libraries will receive a
little more money.
RdJ ournmen t
The meeting was adjourned to Tuesday, August 18, 1987 at 7:30 PM.
Respectively Submitted,
® Carolyn Whitlow, Secretary
CRY OF CUPERTINO.STATE OF CALIFORNL4
10430 SOUTH DeANZA BLVD.,CUPERTWO,CA•95014
TELEPHONE: (40M 252.4505
MINUTES OF THE REGULARMEETINGOF THE LIBRARY t�lt�AiSSIOII HELD ON AUGUST 16,
1967 AT 7:30 PM IN THE TEMPORARY CITY HALL.
Il to
The meeting was Called to orderby Julie Shield at 7:33 PM.
Fbll Call .-
Commissioners present Locher,Shield,and Whitlow
C=nissioner Epstein arrived at 9:30 PM
Commissiorm,Herlihy absert
®tt m attending: Susan Fuller(Couriy Librarian)
Mary Ann Walj►ce(CRy Librarian)
Sara Thomson,Rachael Thompson
6M val of Min
1967 meeting were approved w1h t* foilovving correction: Under Old
The minutes of the July 21, ng city council would be approached by Mr.
Business Library Rededication: k was decided the
Quinlan and asked to appoint a commft9e.
Old Busi ess
Library Rerreodeling
The library is procgessing well. Sheetrodc has been put up and the individuairooms are�►kingshape•
The library should be ready to occupy by January.
Library Aededk2Wn
Bob
Nbry Ann Herlihy and Thelrrra Epstein are going to set up a meetng with Donna n and
Quinlan on Rededication of the LbrM-
City HaIllSecretary
in order for the Library Co mission to have a secretary,vNe must submi a letter asking 1br a ware"
to be put in net years City Budget
,New
There �a va�alcshop
on September 21. 1967 in San Francisco entitled Strategic Planning in a Public
I"Selling:An Orenriev+r. S usan Fuller will be attending.
Ell
w report on the mayor's hmeloon since the date vm changod to Wednesfty,
MUM&AO"
Stabstics,
Apple lie microcomputer for K*public use: 42 people used it in July
July: Total circulation ormat9ftis: 18,400(28 days of service)
The total circulation continuestID rise. April: 9,234 May: 12,585
June: 14,085 July: 18,400
Sunday Service:
7-5-87 Closed for ft ObwmncO of Independence Day
7-12-87 3 1"aM issued 314 items checked Out
7-19-87 1 library card issued 472 bm checked Out
7-26-87 10 Ibl"cards issued 381 terns Checked out
Volunteer Hours:
Wmh 1907: 17 hours The nwjw of volunteer hours each InOnth will
be necessarily small until we are back NO
April 1987: 28 hours Torre Ave. our preserispace,is small,and
May 1987: 42 hours our 27ewwricalls for us to have no more
June 1967: 46.25 hours than 5 people scheduled atone Mm 11M.
July 1987: 41.5 hours
Swww Reading PmgraM
So far 319 chiWen have finished 10 books and picked up OWWxates and a M*pap6ft&book-
Cou L 'S
Susan Fuller rote a letter to Bob ouinlan asking that ltrM personnel be notified about h8WMP an Of
re-development in Cupertino. This does concern the lba ShealsostaWthatshehadirwitedsy
ReeO,a County Execubve,to vist the new Cupertino LWN-
The meeting was adjourned to Tuesday,S%MMW 15.1987 at 7:30 PM
Respectively Sdxnod,
L)
Carolyn Whitlow,Secretary
CITY OF CUPERITINO, ST9TE OF CALIFORNIA
10430 SOUTR De*XZA BLVD., CUPERTINO, CA 95014
TELEPHONE: (408) 252-4505
MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON
SEPTEMBER 15, 1987 AT 7:30 P.M. IN THE TEMPORARY CITY HALL
Call to Order
The meeting was called to order by Chairperson Herlihy at 7:32 P.M.
Roll Call
Commisssioners present: Epstein, Herlihy, Locher and Shields
Commissioners absent: Whitlow
Others attending: Carol Jaech, Supervising Librarian (County)
Approval of Minutes
The minutes of the August 18, 1987 meeting were approved as submitted.
Old Business
Library Remodeling
Carol Jaech attends the weekly construction meetings with Mary-Ann Wallace
(City Librarian) and she reported that everything is going smoothly. The
interior painting was started last week and concrete was poured this week.
The building is expected to be ready in December and, once it is accepted,
occupancy couli be within three weeks.
Library Rededication
Commissioner Herlihy was contacted by Doris Harry on the Fine Arts Commission
regarding interest in having some visual or performing arts take place at
this event. Commissioner Epstein will meet with City Manager Quinlan and
Donna Krey on September 25, 1987 at 10:30 A.M. to discuss the rededication.
The Commission considered suggestions for some kind of library rededication
the end of January or early February, and also discussed working with the
City for a joint dedication ceremony where both buildings will have a ribbon-
cutting ceremony and local dignitaries would be invited. Perhaps the library
would host some special event after the dedication. The library staff is
starting to work on a list of people who should be invited, as well as a list
of items that would be welcome additions to the library's furniture and
e( aipment for the newly remodeled building.
New Business
Commissioner Locher reported on the Mayor's luncheon meeting of August 19
and Commissioner Epstein reported on the Mayor's luncheon meeting of
September 15. Commissioner Herlihy will attend the October luncheon and
Commissioner Shields will attend the November luncheon.
f
`a
City Librarian's Report
Usage Statistics
Apple He microcomputer for free public use: 67 people used it in August
Total circulation and Sunday statistics for August not available as yet.
They will be reported at the next Library Commission meeting in October.
Summer Reading Club
157 additional children completed reading their ten books and picked up
their certificates and their free paperback book. That brings the total
to 404 children who have completed so far, and have been awarded their
certificate and free paperback book PROVIDED BY THE FRIENDS OF THE CUPERTINO
LIBRARY.
Volunteer hours will be reported at the October meeting.
Staffing
Librarian Priscilla Oxley has rotated from Campbell Library to Saratoga
Library. Librarian Victor Tung has been working at Eaton for the last ten
weeks and will now rotate to Campbell Library for ten weeks. Librarian Ally
Holtby, who has been at Saratoga Library, will now be at Eaton for the next
ten weeks. Since the staff at Eaton can be no more than six people at any
one time, Cupertino staff are continuing to help out at the other libraries
in our system that are impacted by our temporary move to smaller quarters.
The libraries in our system that are impacted are Saratoga and Campbell.
County Librarian's Report
Carol Jaech reported on legislation that would affect the library - a bill
still in Committee on not having sales tax for schools and libraries,
including sales tax on books. She stated that funding looks good and the
library does have some fund balance from last year. Another $100,000 will
be put into the book budget. She also discussed the San Jose Public Library
cutting back on hours and how this will affect the County libraries.
Adjournment
The meeting was adjourned to Tuesday, October 20, 1987 at 7:30 P.M.
Respectfully submitted,
ulie E. Shields
Acting Secretary
. Total � of Certificates 404
Schools in 1987 Sur Reading Clop
Schools # of Readers
79
*Collins
99
*Dilworth
32
*Faris
16
*Garden Gate 54
*Lincoln
18
*Muir
20
*Older
53
*Regnart
St. Joseph's 24
14
*Stevens Creek sub-total
1
Armstrong 2
Bethel Lutheran 5
*Blue Hills 1
Brady Middle School 1
Creekside Preschool 2
Cupertino High 1
® *Cupertino Jr. High 1
Cupertino Preschool 2
*De Vargas 1
French American School 3
Frost 1
Harker 2
Harmony 3
*Hyde 6
*Kennedy Jr. High 1
Laurelwood 1
Lynbrook 8
*Meyerholz 6
*Miller Jr. High 1
*Montclaire 1
Neighborhood Monterey 1
*Nimitz 1
Norwood Creek 8
One World Montessori 3
*Ortega 1
Out of the Area 2
Pat Nixon 1
Presbyterian Preschool 2
Queen of the Apostles 1
S. Peninsula Hebrew Day School 1
S. Valley Cardin 1
® Sacred Heart 1
St. Andrew's 1
St. Simon's 1
Willson Park u _tote
*Schools in Cupertino Elementary School District
_. F sr ax
es 6
µ,
1987 Summer Reading Club - ag-s of certificate holders
AGE 0 of Readers
3 1
4 8
5 23
6 54
7 57
8 81
9 65
10 57
11 32
12 16
13 5
14 2
15 1
no age given 2
TOTAL 404
Cupertino Elementary Schools
School 5 6 7 8 9 10 11 other total
Collins 3 7 8 20 16 16 9 - 79
Dilworth 1 2 1 3 5 4 1 2 19
Faria - 7 4 6 6 4 2 3 32
Garden Gate - 4 2 - 3 4 2 1 16
Lincoln 2 8 10 12 11 9 1 1 54
Muir - 2 6 2 4 2 2 - 18
Older 1 4 3 3 2 3 3 1 20
Regnart 4 8 9 18 6 4 1 3 53
St. Joseph's 4 3 4 7 1 3 1 1 24
Stevens Creek 2 1 - 3 4 3 1 - 14
total 17 46 47 74 58 52 23 12 329
.w
dITY OF CUPERTINO, STATE OF CALIFORNIA
10430 SOUTH DeANZA BLVD., CUPERTINO, CA 95014
® TELEPHONE: (408) 252-4505
MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON
OCTOBER 20, 1987 AT 7:30 P.M. IN THE TEMPORARY CITY HALL
Call to Order
The meeting was called to order by Chairperson Herlihy at 7:38 P.M.
Roll Call
Commissioners present: Epstein, Herlihy, Locher and Shields
Commissioners absent: Whitlow
Others attending: Susan Fuller (County Librarian)
Mary-Ann Wallace (City Librarian)
Approval of Minutes
The minutes of the September 15, 1987 meeting were approved as submitted.
Old Business
Library Remodeling
® Mary-Ann Wallace reported that the work is progressing well. The building is in
the process of being painted on the inside. The light color really makes the
building look spacious and will help to keep it looking open and light even when
all of the shelving and equipment are back in.
Staff have been working on planning the telephone system for the building and have
finalized plans with County Communications who will be laying the phone cable in
the building the week of October 19th. The fire and burglar alarm systems for the
building have been finalized with Bay Alarm Company, who will now be working on
getting them installed.
Mary-Ann Wallace has toured all of th! members of the Cupertino Library Commission
and Friends of the Cupertino Library President Lois Woodruff through the building
recently, as well as staff from the County Public Services Agency of which the
library is a member department, and our own Cupertino Library staff. Everyone
has been pleased with the progress and is looking forward to getting back into the
building again.
Progress pictures of the library remodeling are on display at the Eaton School
Multipurpose Room posted at the circulation desk.
Library Rededication
Commissioner Epstein reported that the committee will meet on November 5, 1987
® at 3:30 P.M. to discuss the rededication.
The committee will consist of the following eight people: Berman Hi'uans,
Past.Presfdent of the Cupertino. Chamber of Commerce (representing the Chamber)g
a representative from the Friends of the Cupertino Library; Genevieve Ziegler
(from the Cupertino Historical Society); Mary-Ann Wallace (City Librarian)g a
member of the City Council; Robert V. Quinlan; Donna Srey; and Commissioner Epstein.
Mary-Ann Wallace will attend the Friends of the Cupertino Library meeting on
October 21 and will be given the name of a Friends member who will serve on the
reopening committee.
A recommended date for the rededication is Saturday, March 5, 1986, 2:00 - 4:00 P.M.
Commisssioner Herlihy noted that this is the same Saturday as the DeAnsa Flea
Market. Commissioner Locher stated that members of the Cupertino Federated
Women's Club have offered to act as hostesses for this event. Marge Gilbert has
volunteered on behalf of the Federated Wsmen's Club and Commissioner Epstein will
report this to the committee.
Now Business
There we no October Mayor's luncheon meeting. Commissioner Shields will attend
the November luncheon; Commissioner Herlihy will attend in December and Commissioner
Locher will attend In January.
ELM Librarian's ftmt
Usage Statistics:
Microcomputer for free public use: 30 people used it during the month of September.
Circulation for August: 17,657 r
Circulation for September: 14,135 (dropped back frou 8:00 P.M. closure to 7:00 P.M.
closure three nits a week
ldew library hours as of October 26, 1987: Monday - Saturday 10:00 - 5100
Sunday . noon - 4:00
Sunday Service:
8-2-87 4 library cards issued 228 items checked out
8-9-87 . 6 a '" " 379
8-16-67 2 " " '° 381
8-23-87 3 '0 t° n 328
8-30-87 5 " " 0° 350
9-6-87 Closed for the observance of Labor Day
9-13-87 9 library cards issued 302 items checked out
9-20-87 5 " n 09 432
9-27-87 0 e S98 n n n
volunteer hours: .August - 40.75 hours
Staffing:
Karen Armor has accepted a 1-year appointment to Milpitas. To fill in for Karen
will be Pamela Moore, Children's Librarian, from Los Altos.
d
Library Skills
Mary-Ann Wallace was requested by Commissioner Herlihy to invite someone from
the Cupertino library staff to attend the Library Commission meeting of November 17,
1987 to discuss library skills.
De Anza College Learning Center
Commissioner Epstein informed the Commission that Ralph Steinke is the new Dean
of the DeAnza College Learning Center. It was suggested that Dr. Steinke be
invited to a future Commission meeting, either in January or February, 1988
to let us know what he sees as any kind of relationship with the County library.
This would be a nice time to begin a dialogue.
Friends of the Cupertino Library Gift Campaign
This is the annual gift campaign, which used to be the magazine campaign, to
elicit community support for magazines, books and/or items for the new library
building. Commissioner Epstein will contact Donna Krey to publicize this campaign.
In addition, it was suggested that something be in the lobby of the library
announcing this campaign - probably over a six-month period. It was also suggested
inviting Lois Woodruff from the Friends of the Cupertino Library to attend the
January 19, 1988 Library Commission Meeting to discuss some kind of gift campaign
for the rededication.
County Librarian's Report
Susan Fuller discussed the California Library Assn.. Annual Conference .in Santa Clara,
November 14-17, 1987. The program for this conference is at Eaton Schoolin
the Commission binder. Commissioners Locher and Shields plan to attend the
conference.
Ms. Fuller reported on a censorship attempt in the mountain area. The principal
of one of the schools wanted a series of "Sweet Malley High" books removed from
the Bookmobile before the Bookmobile reached the school. Ms. Fuller stressed
that this is a public library. Commissioners suggested that she contact the
County Superintendent of Schools regarding this matter.
Adjournment
The meeting was adjourned to Tuesday, November 17, 1987 at 7:30 P.M.
Respectfully submitted,
?ul"ieE. Shields
Acting Secretary
Friends of the Cupertino Library
Dear Friend of the Cupertino Library:
Good News! In a few months, we will be moving into the remodeled and expanded
CUPERTINO LIBRARY building where the library's proud record of service to the com-
munity will be even further extended.
However (and unfortunately there always is a however), we need your help if the*
library is to have the additional magazines,. books, and equipment which would do
justice to its aims and the needs of the community. May we count on your help
through one of the following categories:
CASH DONATIONS: DONOR $5 - $25 SPONSOR $26 - $100
SUPPORTER $101 - $250 BENEFACTOR $251 plus
If you wish, you may specify that your donation be used for magazines, books,
and/or one or more of the following items from our WISH LIST:
Book Display Table Paperback Display Racks
Cassette Player Listening Station Record Bins
Computer and Software for Public Use Record Player Listening Station
Globe Video Cassettes
Investment Services Video Cassette Recorder
If you are interested in covering the cost of one or more items on the WISH LIST,
please contact Mary-Ann Wallace or Charlotte Doudell at 253-6213.
This Gift Campaign has developed from the Magazine Campaign, which for eight years,
has supported the library's magazine collection. If you wish your donation to pro-
vide either a specific magazine title or to support the entire collection, please
indicate this on the return envelope.
You may also specify that your donation be used for one of the following:
**ADULT SERVICES FUND**CHILDRENIS SERVICES FUND**YOUNG ADULT SERVICES FUND**
Please remember, all donations are TAX DEDUCTIBLE. Make your check payable to
SANTA CLARA COUNTY LIBRARY.
The opening of the new library quarters is a milestone in Cupertino's history and
progress. Please help us to take full advantage of this opportunity to build an
ever greater record of dedicated service to the children and adults of our commu-
nity. We look forward to hearing from you.
Sincerely yours,
Lois Woodruff, Presid
Friends of the Cupertino Library
10400 Torre Avenue,Cupertino,Ca.95014 • (408)263-6212
CITY Utr CUPERTINO, STATE OF CALIFORNIA
10430 SOUTH DeANZA BLVD. , CUP°ERTINO, CA. 93014
TELEPHONE: (4018) 252-4505
MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON NOVEMBER
17, 1957 AT 7:30 PM IN THE TEMPORARY CITY HALL.
fall to Order
The meeting was called to order by Chairperson Herlihy at 7:37 P.M.
Roll Call
Commissioners present: Herlihy, Locher, Shields, Epstein, and Whitlow
Others attending: Susan Fuller (County Librarians
Mary Ann Wallace (City Librarian)
Julie Dalrymple (Children's Librarian:
A2pr.ova l of M 1 mutes
The minutes of the October 20, 1987 meeting were approved with the
following correction: Under DeAnza College Learning Center change to
DeAnza College Learning Resource Center.
Old Business
Library Remodeling
Mary Ann Wallace reports that the painting has been done inside and
outilde. Some of the carpeting Is now belnq installed. The windows add
more light In the building. Trees are being planted in the parking lot
area. ^he plans are to start moving into the new facility by
mid-December.
Library Rededication
Commissioner Epstein was unable to attend a meeting on the library
rededication. However, Commissioner Locher attended and reported to the
commissioners. The Rededication Is scheduled for March 5, 1988 from
2:00-4:00 P.M. The Cupertino Federated Women's Club will be hostesses
serving refreshments In both the city hail lobby and the public library
lobby. About 200 dignities will be invited. The committee Is estimating
the total number attending around 500. There will be high school bands
and a clown present. The commission discussed people they would like to
Invite. Lois Woodruff will represent the Friends group.
New Business
Cal Tac Conference
Commissioners Locher, Shields, and Whitlow attended the Cal Tac
Conference in Santa Clara. They attended a luncheon where Gary Strong,
the State Librarian spoke. They also attended a workshop on the Cal Tac
Tool Kit . They reported that the workshop was very worthwhile.
Commissioner Shields also attended a workshop c.n how the Friends of the
Library could increase membership. Susan Fuller, County Librarian,
reported she picked up a tape from Dan Walters, reporter for the
Sacramento Bee, on the Projection of Demographics in the year 2000 in
California. She also heard one of the legislators speak about no
additional money is set aside for children's service programs.
Mary Ann Wallace, City Librarian, sport®d OR rk� In the., of
Library Marketing, PlanningPr�:e o. and the D'41mant Caiiiornia
Population 1n the year 20OO. After hearing all the reporte the
c—Issloners decided to discuss at the January meetings plant to meet
®with sane of the l oca l legislators to talk about the importance of
libraries in California.
Mayor's Luncheon
There was no luncheon In November. The luncheon has been changed to the
second Thursday In each month. Ccmissioner Herlihy will attend the
December luncheon. Commissloner Locher will attend the January luncheon.
Report from Julie Dalrymple on Library and School Library Skills
There is a new report out called Crisis In the California School
Llbrarles. California ranks last In certificated school librarians. In
Cupertino there are no certificated librarians in the elementary or high
school districts. It has also been reported that many of the books In
the schools are out of date. The public library has had to, as time
permits, teach library skills. They have done some Informal Instruction
and are planning to try to do acme lnservices with teachers or aides In
this area. The conissioners have asked Julie to report back in May on
the progress concerning library skills.
City Librarian's Report
Usage Statistics
Circulation for October 15,554 (not Including hand charges)
September circulation was 14,135
Sunday service for October
Items checked out
10-4 429
10-11 583
10-1i8 600
10-25 409
Microcomputer for free public use in October: 42
Volunteer Hours: October 19187 35.75 hours
Staffing
The staffing has not changed.
County Librarian's Report
Susan Fuller, County Librarian, reported that she, Mary Ann Wallace, and
Coamnissioner Epstein will meet with Dr. Steinke, head librarian of the
DeAnza College Learning Resource Center. In December. Also there Is a
December workshop at the county on the future In libraries.
January Meeting
® Lois Woodruff, President of the Friends of the Library, has been invited
to discuss the gift campaign.
5PP
A Ur]M*At
The meeting was adjourned to Tuesday, January 19, 1988 at 7:30 P.m*
spectfully submitted,
Carolyn Whitlow
Secretary
a a. 7 ass:. s
CITY OF CUPERTINO. STATE OF CALIFORNIA
10300 TORRE AVENUE, CUPERTINO, CA. 95014
TELEPHONE: (408) 252-4505
UTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JANUARY 19,
1988 AT 7:30 PM IN THE CONFERENCE ROOM, CITY HALL
Cal ) to Order
The meeting was called to order by Chairperson Herlihy at 7:32 P.M.
Roll Call
Commissioners present: Herlihy, Locher, Shields, Epstein and Whitlow
Others attending: Carol Jaech (Deputy County Librarian)
Mary Ann Wallace (City Librarian)
Aaoroval of Minutes
The minutes of the November 17, 1987 meeting were approved as presented.
Oral Communications
None
Old Business
brary Remodeling
ee Cupertino Library Commission Meeting 1-19-88, attached. The Library
Commission recommended that the library remain closed for as long as necessary
to complete the move from the temporary facility.
Library Rededication
See Cupertino Library Commission Meeting 1-19-88, attached.
Gift Campaign - Postponed to February 16. 1988 meeting.
Letters
Commissioner Epstein will write to Bob Ouinlan regarding secretarial help for
the Library Commission. The Commission decided to postpone a Thank You letter
to Sonia Schur, liaison person for the Eaton Facility. The Library Commission
postponed a letter to Dr. Steinke. Head of the DeAnza College Learning Resource
Center until a later date.
New Business
Appointment of County Library Commission
Carol Jaech, Deputy County Librarian, will report back to the commission on the
status of appointing a County Library Commissioner.
Change In Chairperson, Vice-Chalrperson, Secretary
Commissioner Shields nominated Commissioner Epstein for the Chairperson.
GIssioner Locher nominated Commissione: Shields for Secretary and
closioner Whitlow was nominated by Commissioner Herlihy for
Vlce-Chairperson. The commission voted and approved the nominations. At 8:03
Commissioner Epstein took over as Chairperson. She thanked the former
Chairperson, Vice-Chairperson and Secretary for all their work.
Mayor's Luncheon
Commissioner Herlihy reported on the January luncheon. It was also decided
that Commissioner Epstein would attend the February luncheon, Commissioner
Locher would attend the March luncheon, Commlssloner Shields would attend the
April Luncheon and Commissioner Herlihy would attend the May luncheon.
Budget Request - Fresno Conference
Commissioner Epstein will find out much money the Library Commission has to
spend for conferences, etc. It was suggested that the commission request
enough money In next year's city budget to send several people to the Fresno
Conference and some of the CALTAC workshops. The Vice-Chairman will report to
the commission every three months or so on the commission's budget.
Legislators' Meetings - Postponed until a later date.
Conference
fere
Is going to be a CALTAC workshop on Saturday, January 30, 1988 In
Inas. The workshop will will be on library needs of the community looking ard the year 2000. The commission wants to do Its own survey In the fall on
the needs of our community.
City Librarian's Report
Usage Statistics - See Cupertino Library Commission Meeting 1-19-88, attached.
Staffing - See Cupertino Library Commission Meeting 1-19-86, attached.
County Librarian's RgRact
Other Commissions - See minutes at the Eaton Facility.
Legislation and Funding
Carol Jaech reported that the state legislation will appropriate more money for
literacy and public libraries. Also the commissioners were encouraged to write
their legislators asking their support on SBISI .
Budget
Carol Jaech reported that they were working on the library budget for the
county.
or eting with Dr. Steinke was postponed until a later date.
The County Library Commission will hold their April meeting In the "new"
Cupertino Library on April 4, 1988, at 7:30 PM. It was decided by the
commission that the Cupertino Commission should attend and we would provide
refreshments.
. +.
A t�u�atr[ttx�t,
The meeting was adjourned to Tuesday. February 16, 1988 at 7s8O F•�•
ectfully aubMItted.
Carolyn Whitlow
Secretary
WMIMM
Cupertino Library Cam dssion Meeting 1-19-M
MEAbemodeang we have relocated the old wall hung shelving on the main floor and the old
W free standing shelving on the mezzanine in the remodeled building. We have
not yet begun to move books bark in as we do not yet have the final approval
to take possession of the building from the city. City and Fire Marshall both
(Show pix) have to give approvals yet. We are scheduled for a final walkthrough on
Thursday 1-21-88. If all goes well then, we will be able to start moving
materials back in the next week 1-25-88. It will probably take 4 to 6 weeks
minimum to get all back in. We plan to leave Eaton school open until
the end and only be closed totally I to 2 weeks before reopening to the
public at Torre Avenue. We have not yet set an official opening date,
as we need to wait for the arrival of the new shelving.
Rededication The rededication has been rescheduled to Saturday, April 16th from 2 - 4 pm.
Sta�istics November total number of items circulated: 17,059
Sunday Service: 11-1-87 710 items checked--out 8 new/renewed library cards
11-8-87 566 It 5 it
11-15-87 543 of 4 to
11-22-87 644 if 6 of
11-29-87 829 of 8 It
December total number of items circulated: 15,237
Sunday Service: 12-6-87 596 items checked out 9 new/renewed library cards
12-13-87 492 09 6 of
12-20-87 445 tt 3 of
12-27-87 233 of 4 to
Microcomputer for free public use: Nov: 23 Dec: 29 People used it
Volunteer Hours: Nov: Dec: Friends:20 Gomm:6.75
Total: 26.75 hours
Staff gM&es Half-time Children's Librarian Bonnie Wang started work at Eaton in November.
Children's Librarian Karen Armor, who had taken a temporary Children's
Program Librarian Vosition in Milpitas, has since been promoted to a
permanent Children s Program Librarian position at Alum Rock Library.
Peggy Baker, a children's librarian with over 5 years experience in our
library system, will take over Karen's position here and begins work here
this week. Pamela Moore, who had temporarily been filling in for Karen, will
take a permanent full-time children's position at Milpitas Cmumity Library.
Ellie Bortner, a half-time Clerk Typist with us for some time, has moved into
our full-time Clerk Typist position. Emily Schwoebel, who has also worked
at Cupertino for some time as an extra help employee, has been promoted into
the half-time coded ClerkTypist position. Half-time coded Office Clerk Misuk
Park has left our staff to begin school at U.C. Irvine this term. Former
extra help employee Tracy Mr-Person has been hired into the half-time coded
Office Clerk position. Former Friends volunteer Donna Van Schaack has been
hired as extra help Office Clerk, and Karen Boyle has hired 4 new pages to
take the place of some pages who have left the staff. The four new people
are: Mary Caroline, Bhagavathy (Uma) Sankaran, Richard Faulhaber, and Jason
Sulzinger. We are also in the process of hiring extra help pages for the
temporary period of the move.
Meetings I attended a very enjoyable meeting with Susan Fuller, Thelma Epstein and
Dr. Ralph Steinke at De Anza College as a way for all of us to get acquainted
and to explore possible avenues of cooperation on joint projects etc.
I also attended an informative meeting with Bev Simmons of SVale Library with
Evelyn Bachelor and Maribeth Smith of Fremont Union High School D.on coop. effort]
CITY OF CVPERTIN'O, SUTE OF CALIFORNIA
10300 TORRE ANEW , CUPERTINO. CA., 95014
TELEPHONE: (408) 252-4505
MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON
FEBRUARY 16,1988 AT 7:30 PM IN THE CONFERENCE ROOM, CITY HALL
Call to Order
The meeting was called to order by Chairperson Epstein at 7:32 P.M.
Roll Call
Commissioners present: Epstein, Herlihy, 5hields,Whitlow, Locher
Others attending: Susan Fuller(County Librarian)
Mary Ann Wallace(City Librarian)
Lois Woodruff(Prs. Friends of Library)
Mr. Ketchum- interested citizen
A2proval of Minutes
The minutes of the January 19,1988 meeting were corrected to read;
® under New Business-Appointment of County Library Commission member
by Tom Legan. and under Bud et request insert "how" between out and
much on first line. Minutes were appnoved as corrected.
Oral Communications
In response to Mr. Ketchum•s inquiry, Lois Woodruff stated that the
Friends Book Sale is planned for the 3rd week in May.
It was decided to add "Written Communications" to future agendas.
Old Business
Library Remodel uig
See Cupertino Library Commission Meeting February 16,1988 attached
Library Rededication
Commissioner Locher reported on the February 4,1988 rededication
meeting. Invitation lists are being assembled and program and photo-
graphic exhibits planned.
Gift Campaign
® President Woodruff reported that $ 2680.00 has been collected thus far
in the Friends Gift Campaign. Response from the business area has been
poor.
r
The Friends have purchased a child's pfct =hn�$ h1e, .adult
paperbacks, an Atlas case for the children's section and $1629.00 in
Gift Books. The library needs a complete set of 1987 National Geographic.
The Junior League of San Jose is sponsoring a Grant Writing course.
Two commissioners indicated interest in this program.
Thank'-you letter to Sonia Schur
Postponed to April. agenda
Flans for Santa Clara Library Commission visit
:Tans were discussed for the April 4,1988 County Library Commission
meeting at the Cupertino Library. Members will tour the library and
our commission will provide refreshments, name tags and paper goods.
Status of Budget Request
The Commission budget request is due March 1, 1988. There is no carry-
over of unused funds. An expanded budget is to be requested. It was
decided to request secretarial service for Library Commission meetings.
With only 5 members of the commission it is difficult for the person
taking minutes to participate in discussions.
Proposed budget- Office Supplies - $ 60.00
Conferences& meetings 550.00
Reproduction 100.00
Memberships and dues 50.00
Secretarial services
Vacancy on County Library Commission
It was suggested that a list of potential candidates for the County
Library Commission be assembled and the issue be placed on the March
agenda.
New Business
Chairperson Epstein reported on the February Mayor's luncheon. The
formal swearing in of new commissioners, the Morion, sister-city gifts,
Fine Arts in public places, Senior Center activities and the Racquet
Club were discussed. Mayor Gatto posed the question as to what ways
the City Council/Commission relationship could improve. Workshops
for work of commissions for future participants was suggested.
Commissioner Locher will attend the March Mayor' s luncheon.
Proposal for Computer Donations
The proposal for computer donations was postponed to the March agenda.
City Librarian's Report
Usage statistics
See Cupertino Library Commission Meeting, February 16,1988 attached
71Page 3 >s
City Librarian's Report (c3ntinued)
January circulation was 18.235
There were no staff changes. Movers have been hired.
County Librarian's Resort
The County Commission is looking forward to visiting our library
Legislation
SB 181- Ways and Means- due any moment-gives broader library support
AB 385 (Moore)- Tax credits to businesses who donate on-line hardware/
software to Public Libraries. Must not be obselete.
Diane McKenna has toured the Cupertino Library.
Adjournment
The Meeting adjourned to Tuesday, March 15,1988 at 7:30 P.M. in the
Conference Room at City Hall.
Respectfully submitted,
Agnes N. Locher
Commissioner
-_� F ��s,ffi .%'✓ter'" t ", +W
CUPERTINO LIBRARY CMMISSION MEEMV FEBRUARY 169 1988
Remr,deling:
® Carpeting in offices and ramp from lobby to existing building is still to be
done, along with electrical work in reference and circulation desks, and some touch
up projects. lobby will need to be dealt with as well. After the general contractor
is satisfied that the work has been completed, we will do one final walkthrough to be
sure that nothing was missed.
Shelving for the main floor is supposed to arrive tomorrow. A double crew is
supposed to be put on to assemble it as quickly as possible. It will probably take
at least a week in any case.
No official opening date has been set yet. Rededication is still set for Sat. 4-16-88.
Statistics:
Sunday Service # of items checked out # of library cards issued/renewed
1-3-88 492 7
1-10-88 727 15
1-1.7-88 630 8
1-24-88 547 9
1-31-88 541 15
Microcomputer for free public use: 33 people used it during January
..........
CITY OF CUPERTINO, STATE OF CALIFORNIA
10300 TMUFtE AVLNUE, CUPERTINO, CA 95014
TELEPHONE: (408) 252-4505
MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION
HELD ON MARCH 15. 1988 AT 7:30 P.M. IN THE CONFERENCE ROOM,
CITY HALL, CUPERTINO, CALIFORNIA
Call to Order
The meeting was called to order by Chairperson Epstein at 7:35 P. M.
Roll Call
Commissioners Present: Epstein, Locher, Shields, Whitlow and
Herlihy (arrived at 7:318 P.M. )
Others Attending: Susan Fuller, County Librarian
Mary-Ann Wallace, City Librarian
Enid Davis, Program Librarian & Management
Intern, Santa Clara County Library
Approval of Minutes
The minutes of the February 16, 1988 meeting were approved with the following
correction - on page Z under "Old Business" change "Plans for Santa Clara
Library Commission visit" to "Plans for Santa Clara County Library Commission
visit".
Oral Communications
Susan Fuller introduced Enid Davis, Program Librarian at the Santa Clara
County Library, and explained the management intern program. This is the
second year the County has had this program. Enid will be working one month
at the Cupertino library in June.
Written Communications
None
Old Business
1. Library Remodeling
Mary-Ann Wallace reported that a walk-through was done on March 10.
Amoroso is still maintaining an office in the lower level of the library.
Most of the interior work is completed. Electrical work in both the reference
and circulation desks is still to go out to bid and will have to be completed
by opening day. Carpeting on the stairs to children's room and landing,
behind the circulation desk, elevator is to be delivered/installed March 28
and 29. There won't be any mirrors in the main floor men's and women's
restrooms until April 22. The end of the exterior handicapped ramp is atin
Is to be finished. The City will complete that project. The landscaping needs
to be completed, and the rest of the parking lot on the library side needs to
be striped.
The library needs to have the loudspeaker system installed, have the elevator
interior redone, and still has a few shelving pieces to complete.
Flyers are being handed out (copy attached) announcing the permanent closing
of the Cupertino Library at Eaton on Sunday, March 20, at 4:00 P.M. There
will be no library service at either Eaton or Torre for the two weeks from
March 21 through April 3. The bookdrop will remain open at Eaton duiing
that period for returns of library material due back during that time. The
library will reopen at Torre on Monday, April 4, from 12 - 9 P.M. 'and
books will have to be returned at Torre from then on. The library will
revert to its regular slate of open hours at that time: Monday and Tuesday
12 - 9, Wednesday 10 - 9, Thursday, Friday, Saturday 10 - 6, and
Sunday 12 - 4.
A letter of appreciation will be passed out to the Eaton School neighborhood
inviting residents to the rededication and grand opening of the library (copy
attached).
Corrmissioner Epstein. informed the Commissioners that the City has requested
some temporary storage space in the library basement to keep some records
that they are in the process of microfilming. The Commission discussed this
request and we will try to accommodate the City.
2. Library Rededication
The committee met on March 15, 1988 and Councilmember Rogers informed
the members that Amoroso has contributed $1,000. Commissioner Epstein
requested Commissioner Herlihy to contact Donna Krey regarding the
recognition of dignitaries. The next meeting of the committee will be on
Tuesday, April 5, 1988, at 1:30 P.M.
3. Santa Clara County Library Commission Visit on April 4
Susan Fuller prepared a list of Commissioners to be distributed at that meeting.
Plans were disc --:seed for the tour, refreshments, name' tags, etc. We look
forward to an informal exchange of ideas among Commissioners. Elaine
Dauber, Chair, Los Altos Library Commission, will also be attending the
April 4 meeting.
4. Status of Budget Request
Commissioner Epstein submitted the 1988/89 budget request to Blaine Snyder,
Director of Finance, on March I.
S. Proposal for Computer Donations
Commissioners Herlihy and Whitlow met with Mary-Ann Wallace last week
and discussed proposed computer donations. Regarding the proposal to
Apple, the Manager of Corporate Grants wants a written proposal. Mary-Ann
Wallace will try to have it done before our meeting of April 19, 1988.
6. List of Candidates for County Library Commission
Commissioner Epstein discussed making up a list of possible nominees, so
that there is a list available when there is a vacancy on the County Library
Commission. This will be agendized again in June.
7. City Council/Commission Relationship
The Commission discussed Mayor Gatto's request for ways in which the
City Council/Commission relationship can be improved. Commissioner
Shields will contact City Clerk Dorothy Cornelius regarding a date in
May or dune for the City Council to visit the library with the Commission.
Commissioner Shields will report back at the April 19, 1988 meeting with
a date for this visit.
1
New Business
Commissioner Locher reported on the March Mayor's luncheon meeting. Mayor
Gatto is interested in making the Commissions more effective and discussed
whether sufficient information is available to the public for Commission applicants.
There is a VCR film available for purchase on this subject (3 segments of 12
hours each. ) Commissioner Shields will attend the Mayor's luncheon meeting
in April.
City Librarian's Report
Usage Statistics: 18, 256 items circulated at Eaton during the month of February
Sunday Service: No. of items checked out No. of library cards issued/renewed
2/7/88 434 8
2/14/88 467 7
® 2/21/88 696 8
2/28/88 558 14
Microcomputer for free public use: used 41 times during the mouth of February
Staffing: Having added 13,000 square feet to the building and greatly enlarged
the public service area of the building, we have only added one half-time
children's librarian to the staff. We are concerned about having sufficient
staff to provide the level of service that the public will expect in our remodeled
and expanded facility. We are certainly hoping that our funding will allow us to
add at least one additional adult reference position in this next fiscal year, and
then one additional clerk-typist position in the next fiscal year after that.
Additional extra help hours will need to be added if we do not have enough
money to add the permanent positions. Even these additions would not bring
us hack to the level of staffing that this library had prior to the budget cuts of
1978 - 1980.
Programs: Since we were able to add the half-time children's position, we
are now in a position to add two additional sto•fIrtimes per week, including a
bedtime storytime that we have received many requests for and has proven
popular in other local communities. We will now have on Tuesday evenings
at 7:30 P.M. a Bedtime Storytime (ages 3 - 8); on Wednesday morings two
sessions of storytimes for Three's (ages 2- - 3-), one at 10:15 and one at
11:15, and on Thursday nurnings a storytime at 10:05 for Two's (ages li -
2-) and at 10:45 a storytime for Four's and Five's (ages 2 - 6).
n
Latch-key Children
Cosnsnissioner Whitlow asked if this is an anticipated problem, as it is
with some libraries.
County Librarian's Report
Susan Fuller discussed the snatching gift program. She reformed the
Commissioners that the Shasta County libraries have closed. The Keene
bill SB181 on library remodeling was signed by the Governor a few days ago
and will be on the ballot in November.
Adjournment
The meeting was adjourned to Tuesday, April 19, 1988, at 7:30 P.M. in the
Conference Room at City Hall.
Respectfully submitted,
Julie E. Shields
Secretary
Cupertino Library at Eaton School
M Mu
u t i t purpose Rom
20220 Suisun Drive
Cupertino, California 95014
March 1988
Dear Neighbors
Thanks so much for all of your cooperation and support! We have really
enjoyed our stay at the Eaton School Multipurpose Room this year while our
Torre Avenue building has been remodeled and enlarged.
You have all made us feel very welcome. We hope that you have been able
to visit and use the miniature version of the library during this time.
Now that we are moving back to our greatly enhanced building at 10400 Torre
Avenue next to Cupertino City Hall, we want to personally invite you all to come
to the library when you can to see our new look. We now have more space, more
seating, an improved layout, and more parking spaces available!
We're only moving back about a block and a half, and hope that you will visit and
continue to use the services of Cupertino Library. We will reopen for service at
Torre Avenue on Monday, April 4, 1988 from 12 noon to 9 pm, and will resume our
normal weekly hours: Monday and Tuesday 12 - 9, Wednesday 10 - 9, Thursday,
Friday, Saturday 10 - 6, and Sunday 12 - 4.
New Cupertinn Library Telephone Numbers are: Cupertino Library Information
Recording (408) 253-6212; Administration/Circulation (408) 446-1677; Adult
Reference (408) 446-1526; Periodical Reference (408) 446-0863; Children's
Reference (408) 446-1823.
We also hope that you will accept our personal invitation to attend and help
celebrate the rededication of both the Cupertino Library and Cupertino City Hall
on Saturday, April 16, 1988 from 2 to 4 pm in the afternoon. There will be a short
ceremony on the plaza between the two buildings, tours of both buildings and
refreshments will be served.
Thanks for being so nice! We are all looking forward to serving you in our
remodeled and expanded building! Sincerely,
w N
w
+++4*.+++++++++++++++
0 + +
®+ WE HE +
e
VING BACK
CUPERTINO LIBRARY WILL PERMANENTLY CLOSE HERE
AT EATON SCHOOL ON SUNDAY, MARCH 20 AT 4:00 P.M.
THERE WILL BE NO LIBRARY SERVICE BETWEEN MARCH 21
AND APRIL 3. THE BOOKDROP WILL REMAIN OPEN HERE AT
EATON SCHOOL FOR LIBRARY MATERIALS RETURNED DURING
THIS TWO-WEEK PERIOD. BEGINNING-APRIL 4, ALL LIBRARY
MATERIALS MUST BE RETURNED TO THE TORRE AVENUE LOCATION.
LIBRARY SERVICE WILL RESUME ON MONDAY APRIL 4 AT NOON
AT 10400 TORRE AVENUE. LIBRARY HOURS WILL BE:
MONDAY AND TUESDAY 12:00 - 9:00 P.M.
WEDNESDAY 10:00 - 9:00 P.M.
.,. THURSDAY, FRIDAY, SATURDAY 10:00 - 6:00 P.M.
SUNDAY 12:00 - 4:00 P.M.
CITY OF CUPERTINO, STATE OF CALIFORNIA
10300 TORRE AVENUE, CUPERTINO, CA 95014
TELEPHONE: (408) 252-4505
® MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION
HELD ON APRIL 19, 1988 AT 7:30 P.M. IN THE CONFERENCE .ROOM,
CITY HALL, CUPERTINO, CALIFORNIA
Call to Order
The meeting was :galled to order by Chairperson Epstein at 7:35 P.M.
Roll Call
Commissioners Present: Epstein, Locher, Shields and Whitlow
Commissioners Absent: Herlihy
Others Attending: Susan Fuller, County Librarian
Approval of Minutes
The minutes of the March 15, 1988 meeting were approved as presented.
Oral Communications
None
® Written Communications
None
Old Busirass
1. Library Report
Since Mary-Ann Wallace is out of town, there was no library report:
2. Library Rededication
Commissioners all agreed that the library rededication was a great success.
Letters will be sent from the Commission to the Cupertino Federated Women's
Club, Friends of the Cupertino Library, Supervisor Dianne McKenna, as
well as Superintendent Yvette del Prado and Sonia Shurr with the Cupertino
Union School District, thanking them for all their help.
3. Status of Budget Request
In discussing our budget request it is noted that the Commission's request
for secretarial assistance has not been met to date. The Commission
discussed the issue and decided that it would be inappropriate as well as a
conflict of interest for either the City or County Librarians to be responsible
for taking the minutes themselves. Therefore the Commission will take the
matter under advisement and schedule the issue for the next Library Commission
meeting.
4. City Council Tour of the Library
City Council members will tour the library with the Library Commission
at 7:00 P. M. on Tuesday, May 3rd.
New Business
I. Mayor's Luncheon Meeting
Commissioner Epstein attended the April 14 Mayor's luncheon meeting.
Among the items discussed were the iollowing:
a. Mayor Gatto would like Commissioners to try to utilize the Mayor's
luncheon as a communications link. People attending are asked to
bring issues with them that can be discussed by all.
b. The Mayor suggested using the Staff Reports time at the City Council
meetings to invite Corramissionera to bring information directly to the
City Council. This can cone-- through the staff or by individual
Commissioners.
c. The Commiseions can decide whether to set up special meetings with
the City Council as needed.
d. The trend report •all be an option. In the fall of the year each
Commission will be invited to do a short trend report on the direction
the Commission is taking or work the Commission has done during the
® year that they want the City Council to know about. NOTE: The Fine
Arts Commission will go through the ICIvM�. Training Guide for three
hours on four nights - June 7, 9, 14 and 16. Any Commissioner is
invited to visit the training session. More information is available
from the City Manager's office.
The next Mayor's luncheon meeting will be held on Thursday, May 12.
Commissioner Herlihy will attend.
2. Friends of the Cupertino Library Book Sale
The Friends of the Cupertino Library Book Sale is scheduled for May 21
and L2 in the Library Community Room. Lois Woodruff, President of
the Friends of the Library, prepared the attached list of gifts from the
Friends to the remodeled Cupertino library since January 1988. As a
way of increasing their membership, it was suggested that a booth for
the Friends be set up during De Anza Day in June.
City Librarian's Report
There was no City Librarian's Report.
County Librarian's Report
Susan Fuller presented the updated County Library Fact Sheet, as well as a
® copy of a letter to City Manager Quinlan (attached). She discussed the
General Fund difficulties and that the position freeze does affect the County
Library.
a n r
'Legislative Day in Sacramento is Wednesday, May 11.
Adj our nme nt
The meeting was adjourned to Tuesday, May 17, 1988, at 7:30 P.M. in the
Conference Room at City Hall.
Respectfully submitted,
ulie E. Shields
Secretary
LIBRARY COMMISSION MINUTES 1987-1995 2 of 8
Gifts from the Friends of the Cupertino Library for the new library.
This does not include any of the gift money that went directly into the
County Library for Cupertino.
$ 510.45 Gift Books for the Adult Section (since January 1988)
19.25 Posters for the Children's Section
792.91 Atlas Case for the Children's Section
944.35 Picture Book Table for the Children's Section
176.39 3 Tables (folding) for community room)
$ 2,443.35
(This came from our Book Sales and Rentals and memberships. )
SAWA CLAM COUNTY LIBRARY FACT SHEET*
LIBRARY A MINIST ATIM jam
095 N. 7th St. , San Jose 13 S. San Antonio Rd. , L.A.
ours open: 8-5 Mon. - Fri. Hours open weekly: 64
Building - Leased warehouse Building - City owned
In location since 1972 Date opened: 5/3/64
Square Footage: 20,000 Square Footage: 14,112
Not open for public service Volumes in collection: 127,966
Size of staff: 39 Size of staff: 25. 1
BO MOBILE & BIBLIOTHERAPY Circulation: 367, 104
Headquarters: 1095 N. 7th St. , S.J.
Stops bi-weekly: 57 WOODLAND LIBRARY (L.A. branch)
Volumes in collection: 78,362 1975 Grant Rd. , Los Altos
Size of staff: 6 Hours open weekly: 39
Circulation: 71,006 Building - City owned
Date opened: 2/29/76
ALUM ROCK LIBRARY Square footage: 4,600
75 S. White Rd. , San Jose Volumes in collection: 31,856
Hours open weekly: 53 Size of staff: 3.6
Building - Leased, built for Library Circulation: 90,650
Date opened: 6/30/78
Square footage: 6,890
Volumes in collection: 72,966 MILPITAS COMMUNITY LINUM
Size of stafZ: 9.7 40 N. Milpitas Blvd. , Milpitas
Circulation: 200,158 Hours open weekly: 53
Building - City owned
CAMPRKLL LIBRARY Date opened: 3/l/83
77 Harrison Ave. , Campbell Square footage: 19,500
Hours opened weekly: 53 Volumes in collection: 109,931
Building - City owned Size of staff: 17.5
Date opened: 2/22/75 Circulation: 337,685
AdIhSquare footage: 24,000
plumes in collection: 113,920 MORGAN HILL LIBRARY
Size of staff: 16.2 17575 Peak Ave. , Morgan Hill
Circulation: 339,632 Hours open weekly: 49
Building - City owned
**CUPERTINO LIBRARY Date opened: 8/19/73
10400 Torre Ave. , Cupertino Square footage: 13,900
Hours opened weekly: 57 Volumes in collection: 78,998
Building - City owned Size of staff: 11
Date opened: 4/10/71 (4/4/88 expansion) Circulation: 204,506
Square footage: 37,000
Volumes in collection: 153,263 SARATOGA COMMUNITY LIBRARY
Size of staff: 27 13650 Saratoga Ave. , Saratoga
Circulation: 328,832 Hrs. open wkly: 55; Summer: 51
Building - City owned
GILROY LIBRARY Date opened: 2/1/78
7387 Rosanna St. , Gilroy Square footage: 18,000
Hours open weekly: 42 Volumes in collection: 117,847
Building - City owned Size of stiff: 16
Date opened: 2/1/75 Circulation: 310,921
Square footage: 12,800
Volumes in collection: 75,930 COMMUNITY ROOMS/CAP CITY
Size of staff: 9.3 Campbell - 100 Milpitas - 100
Circulation: 163,287 Cupertino - 140 M. Hill - 60
Gilroy - 50 Saratoga - 100
* Includes all 1987/88 funded (coded and extra-help) positions including
those funded by the cities (180.4 FTE) . Circulation and collection
figures are for 1986/87.
* Reference center staff (4 FTE) and book collection are included in
Cupertino figures.
Rev_ 3/21/88
CoumV of ftnu Mra to 4N
Callfa la
April 19, 1988
Robert W. Quinlan
City Hall
10300 Torre Avenue
Cupertino, CA 95014
1
Dear Bob:
I am enclosing the formula factors which will determine the
County Library's allocation of personnel and book monies in
1988/89 budget year. As you know, the formula is bas,3d on the
average percentage of the most recent population, assessed
valuation, and circulation figures.
The circulation figures had some minor modifications this year.
During 1987/88, Cupertino Library was remodeled, and service was
provided at much smaller quarters. Cupertino circulation was
frozen at the previous year's figures to provide a more realistic
comparison. Gilroy Library was closed two weeks for recarpeting,
and their circulation was prorated for that period. This policy
is applied to any library under similar circumstances.
This year, I have also included an update to the City Assessed
Valuation comparison sheet. The sheet shows assessed value from
cities only, minus the redevelopment loss. When you compare the
formula percentages to this sheet, you will notice that each city
benefits from its attached unincorporated area. In addition, all
libraries benefit from revenues generated from unattached,
geographically isolated unincorporated populations.
Your support of quality library service is very much appreciated.
I believe all our communities are better places to live when
government agencies cooperate to provide the best value for tax
dollars.
Thank you for your help and enthusiasm. Please call me if I can
assist you in any way.
Sincerely,
Susan Fuller
County Librarian
SF/je
cc: Sally Reed
Dianne McKenna
Karen Foss
ends .
An Equal Opportunity Employer
SAVA CLARA COUNTY LIBRARY APRIL 1, 1988
FORMULA FOR ALLOCATION OF PERSOIiNEI d BOOK BUDGETS 1988l89
The purpose of this formula developed by the Library and City Managers in 1980 is to establish an equitable
distribution of the available persannAl and book funds. It shops relationships among the various libraries.
•It does not include all the unincorporated area. The total assessed valuation (or tax base) is f16,958,562,282.
TOTAL UNINCORPORATED POPULATION: 103,40
UNINCORPORATED A.V.: 3,898,741,676 = 37,633 PER CAPITA
ASiESSED Mar 87 - Feb 88
POPULATIOh PERCENT VALUATION PERCENT CIRCULATION S PERCENT AVERAGE
ALUM ROCK 20,000 9.04 1,0')3,724,,100 6.62 196,436 7.68 7.77
CAMPBELL 339900 1,644,431,626
UNINCORPORATED 10,994 4131737,202
------ -------------
44,894 14.49 2,058,168,830 12.92 345,807 13.52 13.64
CUPERTINO 38,650 2,972,235,817
UNINCORPORATED 9,933 373.808,589
------ -------------
46,583 15.68 39346,044,406 21.01 448,595 17.54 18.08
GILROY 27,450 1,002,135,637
UNINCORPORATED 5,525 207,322,325
------ -------------
32,975 10.64 1,210,057,962 7.60 163,637 6.40 8.21
LOS ALTOS 27,200 1,7 0,232,617
LOS ALTOS HILLS 7,850 744,729,431
UNINCORPORATED -5,809 --218,610,077
40,859 13.19 2,673,572,145 16.79 501,225 19.60 16.53
MILPITAS 43,900 3,067,871,926
UNINCORPORATED 100 3,763,300
REDEVELOPMENT (935,373,803)
------ -------------
44,000 14.20 21136,261,343 13.42 334,400 13.08 13.57
MORGAN HILL 21.450 11007,240,885
UNINCORPORATED 139367 503,040,311
REDEVELOPMENT (2969369,935)
------ -------------
34,817 11.24 1,21314i.1,261 7.62 230,282 9.00 9.29
SARATOGA 29,900 1,890,322,547
MONTE SERENO 3,400 252,30,936
UNINCORPORATED 2,380 8t%q 540
------ -------------
35,680 11.52 212321253,023 14.02 337,250 13.18 12.91
PERCENTAGES FIGURED ON:
ASSIGNED 309,808 155923,9929970 2,557,712 1
NOT ASSIGNED 27,492 1,034,5699312 73,208
------- -------------- ---------
TOTAL 337,300 161958,5621282 296301920
° Cupertino circulation is frozen at 1986/87 level due to temporary quarters during remodeling, Bill
Gilroy received credit for a two week closure due to recarpeting.
• APRIL 7, 1988
CITY ASSESSED VALUATION 1987/88%
PERCENTAGE OF TOTAL COUNTY LIBRARY ASSESSED VALUATION
CAMPBELL 1 ,644,471 ,628 9.7(-.)
CUPERT I NO "972,235,817 17.53
G I LROY 135,637 5.91
LOS ALTOS 1 ,710,232,617 10.08
LOS ALTOS HILLS 7441729,431 4.39
MILPITAS 2,132,498,043 * 12.57
M7RGAN HILL 710,8709950 * 4.20
MONTE SERENO 252,363,936 1.49
SARATOGA 1,89C.),322,547 11 .14
------------- ------
13,059,820,606 77.01
UNINCORPORATED 3,898,741 ,676 22.99
----------------
TOTALS: 16,958,562,282 100.00 %
%c After redevelopment loss is subtracted.
Campbell redevelopment district agreement protects library
and therefore no reduction is noted.
Prepared by Janice Yee
F, s
CITY OF CUPERTINO, STATE OF CALIFORNIA
10300 TORRE AVENUE, CUP.ERTINO, CA 95014
TELEPHONE: (408) ZSZ-4505
MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION
HELD ON MAY 16, 1988 AT 7:30 P.M. IN THE CONFERENCE ROOM,
CITY HALL, CUPERTINO, CALIFORNIA
Call to Order
The meeting was called to order by Chairperson Epstein at 7:30 P. M.
Roll Call
Commissioners Present: Epstein, Locher, Shields and Whitlow
Commissioners Absent: Herlihy
Others Attending: Mary-Ann Wallace, City Librarian
Carol Jaech, Supervising Librarian - County
Approval of Minutes
The minutes of the April 19, 1988 meeting were approved as written.
Oral Communications
None
Written Communications
None
Old Business
1. Library Report
The stairs going down to the children's area have now been carpeted. The
lobby will also be carpeted; however, the date and arrangements still have
to be decided.
Several people have voiced concern that the Library/City Hall sign on
Torre Avenue is not very visible in bright daylight.
2. Status of Budget Request
Commissioner Epstein has not yet received any formal notification of the
budget request status. Commissioner Whitlow moved and Commissioner
Locher seconded a motion that Library Corm-russioners make an appointment
with City Manager Quinlan to discuss the need for a secretary for the
Library Commission.
3. Computer Acquisition
Commissioner Whitlow will contact Councilmember Plungy this week
regarding computer acquisition. This item will --, agendized again for
the June 21 Library Commission meeting.
i ,. zx,. •. a' '.3 y{�. _ x ..+. ij y,.�. ,;.r.t +; {"' _ .S.r. x Fr
Neu, Business
I. Mayor's Luncheon Meeting
Since Commissioner Herlihy was not present to give the report on the
Mayor's luncheon meeting of May 12, this report will be given at the
June 21 Library Commission meeting. Commissioner Shields will attend
the Mayor's luncheon meeting in June.
Z. Friends of the Cupertino Library Book Sale
The Friends of the Cupertino Library book sale will be held on May 21 and
22 in the Library community room.
3. Library Tour for City Staff_,aind Commissioners
City Staff and Commissioners are invited to an -informal tour of the-library
on Tuesday, June 14, from 5:00 to 7:00 P.M. Invitations are being prepared.
4. Joint Meeting and Luncheon of Countywide Library Commissions
The joint meeting and luncheon in Cupertino of the Countywide library
commissions is scheduled for September 24, 1988.
City Librarian's Report
March Usage Statistics:
Total Circulation: 12, 683
(6, 724 - children's material)
No gate count
Registrations: 182
Reference Queries: 1, 497 - (853 adult reference, 644 children's reference)
March Sunday Service - at Eaton:
3/6/88 617 items checked out 12 library cards issued
3/13/88 634 items checked out 8 library cards issued
3/20/88 656 items checked out 6 library cards issued
3/27/88 closed for move
April Usage Statistics:
Total Circulation: 41, 637
(21, 362 - children's material)
Gate count: 47, 102
Registrations/Library Cards: 1, 159
Reference Queries: 5, 943 - (4, 435 adult reference, 1, 508 children's reference)
4 +.
April Sunday Service:
4/3/88 Closed
4/10/88 1, 361 items checked out 25 library cards issued
4/17/88 1, 164 items checked out 31 library cards issued
4/24/88 1,015 items checked out 27 library cards issued
County Librarian's Report
County budget hearings will start on June 13. The County is adding $100,000
to the book budget. Ms. Jaech stated that permission was given to hire
librarians and pages; they have been exempted from the hiring freeze. The
freeze is expected to be off by the end of June.
Adjournment
The meeting was adjourned to Tuesday, June 21, 1988, at 7:30 P.M. in the
Conference Room at City Hall.
Respectfully submitted,
® Jul P E. Shie:.-,d.s
Secretary
M
MINUTES OF THE CUPERTINO LIBRARY COMMISSION June 21, 1988
Call to Order
The meeting was called to order by Chairperson Epstein at 7: 35 P.M.
Roll Call
Commissioners Present: Epstein, Locher, Whitlow and Herlihy
Commissioners Absent: Shields (out of town)
Others Attending: Susan Fuller, County Librarian
Mary-Ann Wallace, City Librarian
Approval of Minutes
The minutes of the May 17 , 1988 meeting were approved as written.
Oral Communications
Chairperson Epstein had received a phone call from Josephine
Guerrero of the County Library Commission. She asked to postpone
discussion on this until later in the meeting when the Joint
Commission Meeting is discussed .
Written Communications
All commissioners had received the Memo from the City Council
regarding conduct of Commissioners.
Old Business
Status of Budget Regue-ot
Commissioners Shields and Epstein had a meeting with City Manager
Bob Quinlan in early June. Mr. Quinlan said the budget request
of $1071.94 was fine except for the $311.94 allocation for secretarial
support. (At present one of the commissioners acts as secretary. )
Mr. Quinlan said that perhaps someone from the Library Staff should
take minutes of the Commission Meetings.
Susan Fuller and Mary-Ann Wallace responded that they will work--
on a compromise for a secretary for the Library Commission.
Computer Acquisition Report
Commissioner Whitlow reported that Councilman Plungy had been unable
to get some Apple Computers donated to the library. Mary-Ann Wallace
will contact Mr. Silverman at Apple Computer . She will work with
the Library Staff to come up with a proposal. A request will be made
for 4 - 2 e 's for the Children 's section, 2 - Mac 's for Adults and a
Laser Printer. Mary-Ann will report back to the Commission in July .
Library Tour for City Staff and Commissioners
A tour was held on June 14th for City Staff and Commissioners.
"M
2
joint Meeting and Luncheon
Josephine Guerrero contacted Chairperson Epstein regarding the
Sept. 24th meeting to be held at the Cupertino Library. She gave
Chairperson Epstein information on caterers for the Luncheon.
It was decided that the Library will provide coffee, tea and
paper products. The Commission (Cupertino) will provide juice
and coffeecakes. The library will be responsible for set up.
A caterer will be chosen and all checks will go through the Co.
Librarian 's secretary. The Friends of the Cupertino will be
asked if they are interested in providing a centerpiece for the
food table.
The program will be from 10:00 a.m. to 1 : 30 p.m. in the Community
Room. Commissioners attending will be notified that a parade
will be held in Cupertino that morning and that alternate routes
might be necessary.
The theme of the day is Educacion - A Look at some of the
services the Library provides which are not readily visible.
Bob Quinlan and Sally Reed will be the Luncheon speakers.
Library Commissioners are encouraged to invite their City Manager 's
and Council People to attend this event .
New Business
Mayor 's Luncheon
Mayor 's Luncheon Reports were given by Mary Ann Herlihy and Julie
Shields. ( Commissioner Shields sent in a written report. )
On September 3rd Emporium is sponsoring a Children's Library
Card Day. Representatives from the Library will be at the Emporium
at Vallco to sign up children for library cards,
County Library Commission Nominees
It was suggested to ask Jack Van Shaack and Pat Ryan if they would
be interested in having their names submitted the next time an opening
arose.
Needs Assessment fo Library and Commission
1 . Request should be sent to Apple for computers for children and
young adults.
2. Carpet Library Reception area.
3. Library doors were very difficult to open.
4. Signs were needed (bookdrop, hours, etc. ) .
5. Add community room usage to City Librarian's report.
Add figures from 1987 and 1986 on circulation tro City Librarian ' s
report .
6. Check into expense of Dial a Story.
City Librarian 's Report
r
CUPERTINOI LIBRARY COMMISSION NAG 6-21-88
Circulation of Materials for May, 1988: 42,272 (50% adult, 4% YA, 46% children's)
Reference Questions answered May, 1988: 5,479 (4097 adult, 1382 children's)
Registration for New/Replacement Library Cards May, 1988: 1053
Visits to the library (Security Cates count) for May, 1988: 61,621 * this may not
be a true count, as we have been having problems with the gates. It may
be high. Bright sunlight at certain times triggers the counter. 3M has
been trying to solve the problem for us.
Public use of the Apple IIe for May, 1988: 58
Sunday Library Service Funded by the City of Cupertino for May, 1988:
date / # of people who came in / # of library cards / # of items circulated
May 1 1355 37 .1376
May 8 1271 20 1024
May 15 1550 17 1047
May 22 1396 25 1173
May 29 Closed for Observance of Memorial Day
Ask Staff: Priscilla Oxley, halftime Adult Librarian II will ba resigning July 27th.
Priscilla has been a part of Ckupertino's staff since February, 1982. She began
in a fulltime position,which was later that year reduced to a halftime position
due to budget cuts, and has remained in a halftime position since then. Her
subject expertise in technical and applied science areas will be missed. She
and her husband will be moving to Oregon to enjoy retirement and to continue
to develop a rock and mineral sales business that began some time back as a hobby.
Sheila Ho, Adult Librarian II who has been splitting her time between Cupertino
and Milpitas libraries, will now move into the half that Priscilla is leaving,
aLid will now be a fulltime staff member at Cupertino Library. Sheila has foot
surgery scheduled for July and so will actually begin her fulltime stint here
in mid to late August.
Summer Reading Club:
The first program was today and was a smashing success. We lost count at
more than 130. Children were still streaming in and out. Today they made
paper bag puppets and large paper bag book bags that they decorated.
So far, we've had over 200 sign ups for Summer Reading Club (60 the first day)
so this summer should be a busy one. Several members of the Friends have been
helping us with sign ups, including Lois Woodruff, Peggy Hamilton, Elaine Otani,
Sharon and Juliann Rohde. We have also started our Junior Volunteers Summer
Program on Monday, Wednesdays and Fridays and have signed up 14 Jr. Volunteers
so far. Joy Ku is our Volunteer coordinator for Mondays, Priye Satlyonadaran
for Wednesdays, and Julie Chin for Fridays. Tandy Aye has signed up to show
movies on Thursdays during Summer Reading Club.
County Librarian's Report
Budget
The budget hearing was held last Thursday with the Board of Supervisors .
At this time everything looks ok. The Literacy Program which is
presently funded by the state will begin to lose 25% of the state support
this year . The Friends of the Literacy Program asked the Board to put
money into this program. ($34,000) Diane McKenna made a motion to
have the Supervisors put this request on a budget request list. Funding
from the County will not be known until County Budget is complete.
Animal Control
The Animal Control Department will have a new director in July -
Kathy Kline. The City of Cupertino might be interested in inviting
her to talk about the Animal Control service.
County Library Commission
Dave Rohde has resigned from the County Library Commission.
Diane McKenna has the next appointment.
Emporieum Library Day
In addition to the Library Day already mentioned, the Emporium will
be doing features on libraries ir. a Sunday Magazine Ad. This will
probably be on the Labor Day Weekend.
KGO Libray Features
KGO (Channel 7) will be doing feature stories on libraries about
3 times a week. These are not PSA's but actual stories. Commissioner
Whitlow mentioned that she had seen one.
Adjournment
The meeting was adjourned to Tuesday, July 19, 1988 at 7:30 p.m.
in the Conference Room at City Hall .
Respectfully submitted,
Mary Ann Herlihy
Acting Secretary
a
�p
MINUTES OF THE CUPERTINO LIBRARY COMMISSION July 19, 1988
Can tg Order
The meeting was called to order by Chairperson Thelma Epstein at
7:30 p.m,
RQ11 Call
Commissioners present: Epstein, Locher, Whitlow, Herlihy,
and Shields
Commissioners absent: None.
Others attending: Susan Fuller, County Librarian
Mary-Ann Wallace, City Librarian
Approval U Minutes
Minutes of the June 21, 1988 meeting were approved with the
following corrections:
Under old business, line 1: The spelling of request.
Page 2, 2nd paragraph: Friends of the Cupertino Ljlxzxx.
Last page: Spelling of Emporium.
Oral Communications
None
Written Communications
The notice of the all commission meeting (Education Day) was
received. It will be held September 24, 1988, 10 a.m. to
1 :30 p.m. at Cupertino Library and will feature City Manager,
Robert Quinlan, among others.
Ql,d Business
Education Day, September 24, 1988. Commission moved to send an
invitation by letter to every Council person encouraging them to
attend Education Day.
UmPiLte.r Aog u1,i c i t i on Heivzt
Reagendized for August. Question was raised about carpeting in
foyer. The carpet is in process.
NOR Business
K"_Qr's Luncbrwn
Carolyn Whitlow reported on the Mayor's luncheon. There will
be no August luncheon.
1
EQJJCY 9-Qr Placement Q 'tizen-cenerated aterials in
library lQbby—
A patron called Cupertino Library to ask about placement of
material In the giveaway table. He wanted to talk to the
chair of the library commission and she decided to refer to
staff. This brought up the question of library policy in
dealing with the giveaway table. Library staff brought the
policy and it was discussed. Copies wem- distributed to each
commissioner. A suggestion was made to put a sign on the
table explaining the library's policy and stating that the
library provides information, but does not advocate any point
of view. The chair also reminded the ^ommission that
citizens are welcome to attend the monthly commission
meetings .
City Uhr—ari.an's Report. (Attached)
Questions were raised about graffiti and carpet dirt. City staff
took marks off pillars. Janitors have been able to remove carpet
spots.
County Librarian's Rewr-t
Reminder about the all Commission meeting September 24 at
Cupertino. Bob Quinlan and Sally Reed will be among the
is speakers.
Marilyn Kanemura is the new appointment to the County
Commission. Libby Lai is the new chair.
The County Library is cooperating with West Valley College in
tutor training for the Literacy project.
Adjournment
The meeting was adjourned to August 16, 1988 at 7:30 p.m. in the
Conference Room at City Hall.
Respectfully su�i 'ted,
40�t
Susan Fuller
Santa Clara County Librarian
SF/je
enc.
, .
. M. .
'CMMd M InRARy Om4qM10M 7-19-0
Circulation of Materials
June 1988: 459635
June 1987: 14,606 (Eaton School)
June 1986: 34,319
Gate Count - Number of Visits to the WT
June 1988: 47,165
June 1987: No count at Eaton School
June 1986: 22,407
Reference questions Answered
June 1988: 5,077
June 1987: 1,623 (Eaton School)
June 1986: 4,862
Sunday Service funded directly by the City of Cupertino
June 1988: 6-05-88 1087 people csme in 25 cards issued 860 items were charged out
6-12-88 1013 to 87
of 7 •• 745 1/
6-19-88 708 •f 24 •� 983
6-26-88 927
June 1987: 6-07-87 No count of visits 8 237 `•
re •°
Eaton 6-14-87 to 7 5 „ 30700 ••
of
School 6-21-87 of 0 •• 275
6-28-87
84
June 1986: 6-01-86 659 people came in 28 " 839 •'
18 °• No statistics available
6-15-86 363 " 9 •• 698 items were charged out
6-15-$6 363 �P 18 „ b46 ••
6-22-86 369 15 •• 646 "
6-29-86 265 of
Public Use of the Free Public Use Microcomputer for June 1988: 64
MINUTES OF THE CUPERTINO LIBRARY COMMISSION - AUGUST 16, 1988
Call to Order
The meeting was called to order by Chairperson Thelma Epstein at 7:30 P.M.
Roll Call
Commissioners present: Herlihy, Shields, Locher, Whitlow and Epstein
Commissioners absent: None
Others attending: Susan Fuller, County Librarian
Mary-Ann Wallace, City Librarian
Approval of Minutes
Minutes of the July 19, 1988 meeting were approved.
Oral Communications
None
Written Communications
None
Old Business
Education Day .
Reminder given about Education Day, September 24. Cupertino Commission and
Friends will provide juice, coffee cake, and flowers. The library will pro-
vide coffee, tea, cups, napkins, and name tags.
Computer Acquisition
Mary-Ann Wallace distributed a draft of the request to Apple and asked
Commissioners to review and give input by next Friday. Mary-Ann plans
to send to Apple within several weeks.
New Business
Recognition for City Manager Bob Quinlan
Library Commission will honor the City Manager in an appropriate manner.
.r
Nominations for County Library Commission
Commission charged with keeping this need in mind and to talk with
appropriate individuals in other organizations.
City Librarian's Report
Attached
County Librarian's Report
A. Commissioners notified about the status of SB 5 Deddeh. The bill
is currently in the Senate Rules Committee. This bill allows the
use of community standards rather than state-wide standards in court
definitions of obscenity. This action would make censorship attempts
much more likely.
B. The new County Library brochures were distributed.
C. The children's volunteer recognition program was a great success--about
i00 children and parents attended. Councilwoman Barbara Rogers, Friends'
President Lois Woodruff, and Elena Pena, a representative from
Dianne McKenna Is office, were also present. Dianne McKenna will be
introducing a resolution honoring the children's librarians of Santa Clara
County for their work with the Summer Reading Club. A motion was made by
the Commission that the Cupertino City Council honor the 165 Cupertino
Library Junior Volunteers by a resolution.
D. A revised policy for bulletin boards, which also includes the give-away
table, is being developed.
Adjournment
The meeting was adjourned to September 20, 1988 at 7:30 p.m. in the Conference
Room at City Hall.
Respectfully submitted,
Susan Fuller
Santa Clara County Librarian
SF:nm
enc.
CUPERTIM LIBRARY COMMISSION MEETING 8-16-88
CUPE3MNO LIBRARIAN'S REPORT:
Circulation statistics will be included in the September report.
Use of the free public use Apple Ile in July 1988: 49 people
Staffing:
Sheila Ho, a Librarian II who used to work half-time at Cupertino and
half-time at Milpitas and who started full-time at Cupertino 8-1-88 has had
foot surgery. The operation went well, and Sheila will need to be in a wheelchair
for several weeks to give the foot time to heal. She will be out from 8-8-88 to
10-1-88. We will be filling in her nights and Saturdays with substitute librarians
in the interim, and other CU staff members will fill in her other on-desk hours.
Sharon Kerr, a longtime Library Assistant II at Cupertino, has taker a library
assistant position in children's and young adult services at Campbell Library. Sharon
last day at Cupertino was 7-25-88. Wilda Warren, a library assistant at technical
services, has been hired to take Sharon's position. Wilda will start at Cupertino
9-19-88. We will be using substitutes to fill in for Sharon's time on desk in the
interim.
We have had three area students working here for 8 weeks this sL=er under
the NOVA program, which paid their salaries. Keegan McCloskey, Van Nguyen, and
Pam Ambagan have each worked 24 hours per week on various paging and clerical
projects and have done a good job. Their last day at the library is 8-17-88.
Summer Reading Club:
Final statistics will be reported in September, as children have until 8-31 to
sign up and to 9-12 to finish reading their ten books. So far 1048 children have
signed up for the Summer Reading Club, and 650 have already finished reading their
ten books and have received their certificate and their free paperback book provided
by our Friends of the Cupertino Library members, as well as either a zoo pass or a
baseball game ticket which were two other promotional gifts offered this summer.
With this many children in the club, we decided to have the children choose their
book as they finished their reading, instead of trying to have one time when they
would all come for the certificates and books.
Instead we held a part%, to honor both the children who had signed up and read or
were still reading their books and the children who had given time as Junior
Volunteers this summer at the library. City Council Member Barbara Rogers represents
the City of Cupertino in congratulating the children. Elena Pena came as a repre-
sentative from Supervisor Dianne McKenna's office. County Librarian Susan Fuller
also came to congratulate the children on their efforts. 70 children and many
parents were in attendance. Refreshments were provided by several local stores:
Safeway (Bollinger), Tin Tin Market, Nob Hill, Lucky's, and PW, and Alpha Beta
helped by storing beverages in coolers until the time of the arty. Channel 7 News
came and filmed a portion of the party to be shown on the 5 o clock News this evening
The party took place today 8-16-88 as the end of the Summer Reading Club programs.
The Junior Volunteer Program was wildly successful this summer at the library. 90
children volunteered their time in June, and 75 children volunteered in July, making
a total of 165 Jr. Volunteers so far. At the party Children's Program Librarian Julie
Dalrymple gave out certificates to 56 children who had put in a total of 4 hours or
more of volunteer time at the library this summer. Final statistics on the Junior
volunteers will also be reported at the September meeting, as children are still
finishing up with some projects.
o,
we have just rived the Preliminary Cmferwce Schelde£for do 19S GU YFMIA
LIMMV ASSOCL4nat cWHOCE to be held in Fresno, California from ramember 12 to
November 16, 1988. This is the 90th =wal conference. The them this year is:
"LIMRIES: UNITINC a L=w THRO= RTdM.EDCE." Each C rtino Library Conisssione
will receive a copy of the program listings for planning purposes.
Cupertino Fine Arts Commissioner Sheila Ettinger, who is the library liaison
member, came by the library to leave a copy of the GUIDELINES FOR ART IN PUBLIC
PLACES, the VISUAL ARTS SELECTION CRITERIA, and the APPLICATION PROCEDURES and
to offer the commission's help as needed.
Each Commissioner has received a new SANTA CLARA COUNTY LIBRARY brochure with the
complete inserts for all of the member libraries. The City Manager, Assistant to
the City Manager, Commmity Affairs Officer, and City Council Members have also
received copies of the brochure containing all of the inserts. Copies of the
brochure with only the Cupertino Library insert are available at the Library and
in the lobby of City Hall.
IMP
s. ,
MIMES OF `ICE 9MMLINMRY CMSSICN
. r , 1988
Gall to Order
1%e meeting was called to order by Chairperson Thelma Epstein at 7:40 pm.
Roll Call
Commissioners present: Epstein, Herlihy, Locher, Shields, Whitlow
Commissioners absent: None
Others Attending: Susan Fuller, County Librarian
Mary-Ann Wallace, Community Library Supervisor, Cupertino Library
Approval of Minutes:
Minutes of October 18, 1988 were approved as presented.
Oral Communications:
None
Written Communications:
Notice of upcoming CP►LTAC (California Association of Library Trustees and Commissioners)
meetings was received. Notice of the upcoming Friends of the Cupertino Library Book Sale
(cookbooks, paperbacks, children's books) slated for November 19th and 20th was received.
Old Business:
The request for computer equipment has been presented to Apple Computer, Inc. The library
will check with Apple staff on its progress. A suggestion was offered that the library
might want to have a photograph taken of the currently empty children's computer room
with the caption "waiting for our cuter."
New Business
The November Mayor's luncheon was cancelled. Commmiss ion.criairperson Ihelma Epstein
attended the December lur-neon. Commissioner Julie Shields wall attend the January luncheon.
Cupertino Librarian's Report
October, 1988 October, 1987 October, 198
Circulation of materials 43,711 16,194 35,814
Adult reference questions answered 4,137 1,001 3,651
Children's reference questions answered 1,408 697 827
Total reference questions answered 5,545 1,698 4,478
Security gate count of visits to library 46,621 no count 20,676
Library card registrations (new/reissue 892 268 750
Free public computer usage 32 42 102
of October 19J8 to October 1986:
irc0mpuarison
l.ation of material: up 22%
Adult reference questions answered: up 13%
Children's reference questions answered: up 707.
Total reference questions answered: up 24%
Security gate count of visits to library: up 125%
gipertino ubiwian'E
Sunday Service:
October 1988 October 1987 October 1986
People Cards Checkout People Cards Checkout People Cards Checkou
10-2 1165 30 1244 10-4 no count 3 429 10-5 no count 28 1083
10-9 1717 26 1220 10-11 no count 7 583 10-12 506 18 1034
10-16 1146 18 1186 10-18 no count 12 600 10-19 510 13 911
10-23 1285 29 1251 10-25 no count 15 409 10-26 516 15 948
10-30 1360 16 1257
Sunday Circulation in October 1988 is up 237. over 1986.
Security gate count of visits to the library is up 150%
Staff:
Full-time Librarian Il Sheila Ho returned to work on October 31st after being off
work for foot surgery and recovery since August. Sheila is working most of the time on
the mezzanine to begin with, so that she does not have as much walking to do. We are very
happy to have her back, and she will gradually return to a normal schedule of rotation
among the three adult reference desks.
County Librarian's Report
Notices of the upcoming CALTAC programs were handed out.
Proposition 85 passed with 52% of the -vote on a relatively law campaign budget of $43,000.
This means that there will be money available for library building projects around the state.
$109 million is slated for the new San Francisco Public Library construction. The money
will be administer,.:d by the state library and will not all go to Los Angeles, but will help
to fund many small projects around California.0ur Los Altos Library is in need of expansion,
and will apply to get funds.
Some measures did not pass. Mendicino failed. Shasta failed. Former County Librarian and
present County Library Commissioner Barbara Campbell will be working on a small taskforce
to work on exploring ways to get these necessary library measures funded.
Ney, from the CIA (California Library Association) Conference: CIA is working on getting
a line item for school libraries added to the budget like the one for textbooks. At the
annual CALTAC (California Association of Library Trustees and Commissioners) luncheon the
Friends of the Saratoga Library were presented with this year's award. (The Friends of the
Cupertino Library won that same award several years ago.)
Adjournment
The meeting was adjourned to January 17, 1989 at 7:30 pm in the Conference Room at City Hall.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor, Cupertino Library
0 IN
r Y r
sdM QZ ME CUPERTINO LIBEM GDMISSYQii+fi
January 17, 1989
Call I& Order
The meeting was called to order by Chairperson Thelma Epstein.
Rail Call
Commissioners present: Epstein, Herlihy, Shields, Whitlow,
Locher
Commissioners absent: None
Others Attending: Susan Puller, County Librarian
Fury-Ann Wallace, Community Library Supervisor
Guest Ron Miller
Approval QZ Minutes
Minutes of November 15, 1988 were approved as presented.
Oral Communications
® None
Written Communications:
January 28 meeting of CALTAC. Commissioners were reminded of
meeting. Thelma Epstein will attend.
H, Business
Status of grant proposal: Mary-Ann will meet with staff from
Apple to finalise plans for graant. She will report at next
commission meeting.
Santa, Clara CountX Library
County Library turned in their budget to County Administration.
Budget will go to the Board of Supervisors in May. This year,
the budget will have some additions in the area of support
services.
Election of officers: Carolyn Whitlow was elected Chair by
acclamation. Julie Shields was elected Vice Chair by
acclamation.
1
x
x
Luncheon
Thelma Epstein attended the December meeting. Commissioners
reported on highlights of their year.
A suggestion cage from Bob Quinlan to do a survey on patron
satisfaction. Nary-Ann Wallace will pursue.
Julie Shields attended the January meeting and reported that the
new City Manager will start January 31. Thelma Epstein will
attend in February, Julie Shields in March, and Mary Ann Herlihy
in April.
Coumtg Librarian's Hegort
New Bookmobile schedules passed out. New roster passed out.
County Commissioners will take a tour to South County libraries
(Gilroy and Morgan Hill) on February 4.
The County Commission will be recognizing individuals or groups
who support the Library. The first recipients will be former
City Manager Bob Quinlan and the Saratoga F:aends in recognition
of their receipt of the statewide CALTAC award.
Mary van Tamelen was appointed. to the County Commission by
® Supervisor Dianne McKenna.
Respectively Submitted:
jot
10 CLipertino Librarian's Report:
,!Isage Statistics: November 1988 November 1987 November 1986
0 Circulation of materials 42,674 17,059 30,935
Adult reference questions answered 3,888 999 3,675
Children's reference questions answered 1,308 810 789
Total reference count 5,196 1,809 4,464
Security gate count of visits to library 45,882 No count 20,643
Library card registration (new/reissue) 814 246 714
Free public computer usage 45 23 116
Comparison of November 1988 to November 1986:
Circulation of material: up 38%
Adult reference questions answered: up 5%
Children's reference questions answered: up 65%
Total reference count: up 16%
Security gate count of visits to library: up 122%
December 1988 December 1987 Der-ember 1986
Circulation of materials: 40,137 15,237 28,799
Adult reference questions answered: 3,488 942 3,211
Children's reference questions answered: 952 651 676
Total reference count: 4,440 1,593 3,887
Security gate count of visits to library: 46,410 No count 19,265
Library card registration (new/reissue) 672 267 590
Free public computer usage: 24 29 110
Comparison of December 1988 to December 1986:
Circulation of material: up 39%
Adult reference questions answered: up 8%
Children's reference questions answered: up 40%
Total reference count: up 14%
Security gate count of visits to libra::,,,: up 140%
Sunday Service:
November 1988 November 1987 November 1986
People Cards Checkout People Cards Checkout People Cards Checkout
11-6 1334 16 1442 11-1 no count 8 710 11-2 536 13 1127
11-13 1238 25 1260 11-8 no count 5 566 11-9 509 24 1093
11-20 1446 24 1391 11-15 no count 4 543 11-16 609 22 1151
11-27 1926 21 1179 11-22 no count 6 644 11-23 632 21 980
11-29 no count 8 829 11-30 534 18 1097
Sunday Circulation in November 1988 is up 21% over 1986.
Security gate count of visits to library is up 158% over 1986.
December 1988 December 1987 December 1986
People Cards Checkout People Cards Checkout People Cards Checkout
12-4 1722 22 1151 12-6 no count 9 596 12-7 481 21 939
12-11 1377 18 1090 12-13 no count 6 492 12-14 499 19 897
12-18 1024 12 1001 12-20 no count 3 445 12-21 303 11 606
12-25 Closed 12-27 no count 4 233 12-28 452 15 481
Sunday Circulation in December 1988 is up 36% over 1986.
Security gate count of visits to library is up 223% over 1986.
'A
Cupertino Librarian's Report: (continued)
Staffing:
Although we have not had any increase in our clerical staffing sine we reopened the
building, we have coded another 20 hours of our Library Clerk I time that was extra
help time previously. tie now have 4 i time coded Library Clerk I positions. To
fill the new position, we have hired Mary Wirth. To fill a previously existing
Library Clerk I vacancy, we have hired Betty Tsang. Betty has been a long time
extra help staff member at Cupertino, and we are happy to have her in a coded position.
There is always a fair amount of change in the paging staff. New faces on the paging
staff: Leyla Gahrahmat, Philip Tafoya, Paul Auman, Lam Nguyen, and returning page
Afshin Ganjoo.
At the end of this month we will be losing Stacie Jasper, our Senior Library Clerk, a big
loss for us. Stacie and her husband will be moving to Oregon. We will fill in her hours
with another staff member, Ellie Bortner doing work out of class, but we will still have
a 40 hour gap in our clerical staff until the Senior Library Clerk examination can be
given and an appointment list is established. Stacie's last day will be Feb. 3rd.
Upcoming Events:
The Friends of the Cupertino Library will hold one of their three annual book sales
on the weekend of February 18 and 19.1his is one of the two smaller sales. There will
be no textbooks at this sale, but the Friends do have some magazines, paperbacks, a few
hardback novels, records, and some children's books. All proceeds go to benefit the
library.
Other library news:
Friends gifts to the library for July, August, and September 1988 totaled: $839.25
Friends gifts to the library for October, November, and December 1988 totaled: $1878.10
In addition to the $1878.10 to the library, the Friends gave a memorial book to the library
in honor of retired Cupertino clerical staff member Myra Stanley, who died recently, and
also provided $150.65 worth of paperback books that they purchased especially for the
Christmas baskets that Cupertino Comm mitt' Services provided to needy residents at
Christmas and presented to CCS all wrapped and tagged. That brings Friends donations
to total of $2065.47 for Oct. thru Dec. and to a total of $2904.72 so far this fiscal
year. Friends raise money for the libr&-y through their three booksales a year, plus
the nominal membership dues of $2 per person and $3 per family, and revenue from the
rental book collection that they established and maintain as another library service.
The annual Gift Campaign letters went out to individuals and to business in the
corrainity right after Thanksgiving this year.. The Friends started us off with a $600
donation (included in the $1878.10 amount), and response has been good so far. As of
now the library has reveived approximately $2100(including the $600 from the Friends).
CU staff member Gail Hugger is in her 20th year of service to the library, and staff
are planning a small celebration.
MIMM OF IM CtWWM LI C ISSIO+I
February 21, 1989
Call to Order
The meeting was called to order by Chairperson Carolyn Whitlow at 7:36 pm.
Roll Call
Commissioners present: Epstein, Herlihy, Locher, Shields, Whitlow
Commissioners absent: None
Others attending: Susan Fuller, County Librarian
Mary-Ann Wallace, Community Library Supervisor
Approval of Minutes
The Minutes of January 17, 1989 were approved as presented.
Oral Comunications
None
Written Couramications
None
Old Business
Status of grant proposal to Apple Computer: Mary-Ann Wallace, Charlotte Doudell,
Julie Dalrymple of Cupertino Library, and Enid Davis, Santa Clara County Library
Management Intern met with Fred Silverman, Director of Community Affairs, Steve
Cisler, Monica Ertel, and Sue Eldredge of Apple Computer on January 31, 1989 to
discuss the grant proposals that the library had submitted to Apple. There has
been no decision as yet from Apple, but follow-up phone conversations indicate
that a decision will soon be made. Library commissioners will be notified as
soon as library staff receive an answer from Apple.
CALTAC (California Association of Library Trustees and Comrmissioners) renewal:
Chairperson Carolyn Whitlow contacted Laura Newman at City Hall, who said that
she would renew the CALFAC memberships for all of the library commissioners.
New Business
Report on the CALTAC Workshop: None of the Cupertino Library Commissioners were
able to attend this workshop. Susan Fuller attended, and reported that the work-
shop, held at the Pleasanton Library, centered on evaluating library services.
Out of this workshop, together with ideas from an earlier conference on the
changing demographics in the state, came the idea to use the subject of the
change in demographics and what the libraries need to do to meet the new needs
that will come fron it as the focal point for the next joint city/county library
commission meeting. No date has been set yet .for the upcoming joint meeting, but
the county library commission will agendize the topic for discussion at their
March meeting.
Mayor's Luncheon: Thelma Epstein attended, and reported on the discussion. Mayor
John Plungy presided, and extended an invitation from the city to all of the city
connissioners to attend the reception for new City Manager Don Brown at the Senior
Center on Friday, February 24 from 5 to 7 pm, and to attend the annual Commissioners'
Dinner on Friday, March 3rd.
Invitation to the new City Manager to attend aUbrary CmvdAs
�, *", t
W I
pee son Carolyn Whitlow extended an invitation to new City M46g�& P-
.- Doin
attend the February 21st meeting of the Cupertino Library Cwmission. He was-
unable to do so (t4e to the City Council riveting being held the sane evening. An
open invitation has been extended for him to visit any upcoming library commission mtg.
Report on the City Manager's visit to Cupertino Library: Mary-Ann Wallace and staff
of both Cupertino Library and of Central Reference, also housed at Cupertino, welcomed
new City Manager Don Brown to the library with tour and refreshments an February 2nd.
County Librarian Susan Fuller and Deputy County Librarian Carol Jaech attended from
Santa Clara County Library administration. Friends of the Cupertino Library President
Lois Woodruff, and Library Commissioners Julie Shields and Agnes Locher also attended.
Everyone was pleased that Don could take the time to visit the library so soon after
his arrival here, and all look forward to working with him.
AAIV (American Association of University Women) Joint Proposal: Cwnissioner Theiria
Epstein attended a recent AABJ meeting where proposals were generated for projects
that local AAUW groups could undertake jointly with other community groups. One of
Vielma's ideas was the project that the group decided to pursue: incorporating newly
arrived elders into the cormiunity and into the public libraries by holding a flini
series of citizenship classes, for example, at the libraries. Library staff would
help with suggestions for materials and act as a resource, and AAUW members would
plan and put on the actual series of classes at the library, incorporating library
materials into the class material. Thelma was to present this idea to the Cupertino
Library Commission, and AALV member Marilyn Crosby is to present it to the Sunnyvale
Library Commission, as AAUW would like to hold this type of class at both libraries.
Both staff and commissioners felt that this would be a worthwhile project to pursue,
as long as library staff were included in the planning and coordinating, and AAUW
nembers could be counted on to plan and put on the actual classes. It was also
suggested that if both libraries are in agreement on co-sponsoring this AAUW series,
that it would be good to try to coordinate so that the same theme was presented at
classes at both libraries at the same time.
Cupertino Librarian's Report
Usage Statistics: January 1989 January 1988 January 1987
Circulation of materials 45,254 18,285 36,665
Adult reference questions answered 4,452 1,116 3,783
Children's reference questions answered 1,286 975 380
Total reference questions answered 5,738 2,091 4,663
Security gate count of visits to library 51,828 No count 22,489
Library card registration (new/reissue) 861 307 767
Free public computer usage 42 33 112
Comparison of January 1989 to January of 1987:
Circulation of material: up 23%
Adult reference questions answered: up 187,
Children's reference questions answered: up 46%
Total reference questions answered: up 23%
Security gate count of visits to library: up 1.30%'
Library card registration (new/reissue): up 12%
a. .
SAY SBryiC@S
January 1989 January 1988 January 1987
People Cards Checkout People Cards Checkout People Cards Checkout
1-1 Closed for New Year 1-3 No count 7 492 1-4 563 14 1010
1-8 1370 22 1407 1-10 No count 15 727 1-11 665 27 1171
1-15 1345 28 1215 1-17 No count 8 630 1-18 633 17 1080
1-22 966 12 1129 1-24 No count 9 547 1-25 536 13 1061
1-29 1729 23 1402 1-31 No count 15 541
U iparison of Sundays in January 1989 to Sundays in January 1957:
Security gate count of visits to the library: up an average of 25%
Library card registration: up an average of 24%
Sunday circulation of material: up an average of 19%
Library Prograns: Bonnie Wang had 57 children and 20 adults in attendance at the
first evening Chinese story time program on Wednesday February 8th. The program was
very well received, and attendance has gone up as the series of four Chinese story
times has progressed. A complete report will be given at the next commission mtg.
This week is vacation week for many of the area schools. The library will present
movies each afternoon this week at 2:30 pm for schoolage children, Feb. 21 through Feb. 24.
Facility Report: Some shelving has pulled away fron. the perimeter wall of the main
floor of the library, pulling the wood paneling away with it. Two sections of reference
books have been removed (700 s). They will be temporarily located in the staff workroom,
and will be paged as needed. Wo sections of magazines have also been taken down, and
have been placed on the counters on the opposite wall (along the outside wall of the
® quiet study room). The shelving company has been notified that they must redo these
and all other sections which are not properly bolted to the wall.
Other Library News: Mary-Ann Wallace attended the Chamber of Commerce's first planning
session for the 1989 Cupertino Country Festival to be held August 12 and 13 to be sure
that the need for parking places for library users on that weekend would not be forgotten.
The library is open from 10 to 6 on Saturdays and 12 to 4 on Sundays each weekend.
Mary-Ann Wallace also attended the City of Cupertino's second annual Employee Recognition
Awards on February 16 to represent the library. Library staff work closely with many of
the city staff, and wanted to show the library staff's appreciation also, especially
since twe of the staff who were receiving "Extra Mile" Awards have certainly gone the
extra mile for the library as well: Joe Noel and Ron Silva.
The Friends of the Cupertino Library held a successful sale over the past weekend,
February 18 and 19, totaling $2100 in sales. This is one of three annual sales: a
small sale in February, the Large sale in May, and another small sale in November that
the Friends hold each year to benefit the library.
County Librarian's Report
The idea of trying a series of Chinese Story Tines carve out of an earlier conference,
entitled A STATE OF CHANGE: CALIFORNIA'S =.UC FUTURE AND LIBRARIES. At that wcrkshop
members of the Chinese and Asian community asked if the library could do some program
in Chinese and other Asian languages. Cupertino Library is fort mate to have a staff
member, Bonnie Wang, who could do such a series. Cupertino has had many requests from
® the community to do the series.
s_ K•.._� ...:,r; .ems a' � i� , c 'rrt y,. .�.�.
On Ferry lO City Librarian Susan %1ler met with C. L. �° �er
Don Brown to talk about the Santa Clara County Library and its se rvi "` x ty
of Cupertim. 1he discussion centered on libraa ,funding, the formula used b the
library to.divide up its revenues, and library services in general, and was a` good
exchange of ideas.
The County Library Commission has tentatively scheduled its recognition of former
Cupertino City Manager Bob Quinlan for his long support of the library for the
March oth meeting of the Santa Clara County Library Commissiorm.
Also on February 10 Susan Fuller attended a meeting with librarians from. school
libraries, special libraries, academic libraries, and other public libraries convened
by David Weber of Stanford university to address the problem of students who progress
through the educational system and reach Stanford and other colleges and universities
with no library or research skills. the problem is common to all libraries and
educational institutions, and the plan of the meeting was to fora a coalition to
try to get federal funding to seek some solutions to the problen.
Adjournment
The meeting was adjourned to March 21, 1989 at 7:30 pm in the City Hall Conference Rocn.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor, Cupertino Library
7
dlfi= QE THE CUI!EJRTINO LIBR"X COMMISSION
March 21, 1989
Call t_Q QrAar
The meeting was called to order by Chairperson Carolyn Whitlow
Roll Call
Commissioners pr-sent: Herlihy, Whitlow, Shields, Mulvey,
Epstein
Commissioners absent: None
Others attending: Susan Fuller, County Librarian
Mary-Ann Wallace, City Librarian
ARRroval QJ dinn-t&&
The minutes of February 21, 1989 were approved as presented.
Oral Communications
Report on appointment ceremony for new commissioners which was
well received.
KrJ_t_t= Communications
None
Old Bnainojaa
Apple grant.
Mary-Ann Wallace reported on the Apple grant. Details of gift
are attached. Software control was suggested as a good
protection to consider. Plans for a dedication ceremony were
discussed and will be agendized for next month. Discussion also
ensued about types of software to consider for the future.
RQR Business
a. New commissioner, Gerald Mulvey, introduced himself. His
general interest is in the area of promoting libraries.
b. Mayor's luncheon was attended by Julie Shields. Gerald
Mulvey will attend in April, Mary Ann Herlihy in May, Thelma
Epstein in June, and Carolyn Whitlow in July/August.
C. Commission discussed the issue of taking minutes. Carolyn
will meet with Don Brown to discuss this matter and
encouraged other commissioners to join her on a motion by
Gerald Mulvey.
t
City Librarian's Report
(attached)
County Librarian`s Report
Board of Supervisors gave $15 , 000 to County Library Literacy
Program. Since budget and program this year was working well,
money was set aside for next year's budget. Board encouraged
investigation of Literacy Project in jails.
Orientation was offered to new commissioner.
Library Legislative Day is May 10.
New commission roster handed out.
Los Altos is beginning to plan for reinstitution of tax override.
It may include building expansion.
Adjournment
At 9: 15 p.m. , the meeting was adjourned to April 18, 1989 at
7:30 p.m. in the City Hall conference room.
SF/je
enc.
2
,MT
I`Ie
77
nW
9REr_ti_w Librarian's LeIMt.,
Y§a Ae Statistics: February 1989 Feim-uery 1988 Febriary 1987
Circulation of materials: 469738 18,256 31,950
Adult reference questions answered 4,764 1,157 3,023
Children's reference questions answered 1,258 1,046 736
Total reference count 6,022 2,203 3,759
Security gate count of visits to library 48,220 No count 20,804
Library card registration (new/reissue) 804 266 674
Free pub!-Lc computer usage 47 41 81
Comparison of February 1989 to February 1987:
Circulation of material: up 461
Adult reference questions answered: up 57%
Children's reference questions answered: up 70%
Total reference count: up 60%
Security gate count of visits to library: up 132/
Sunday Service:
February 1989 February 1988 February 1987
People Cards Checkout People Cards Checkout People Cards CheckouL*.
2-5 1414 22 1311 2-7 no cou;,i t 8 434 2-1. 591 25 1065
2-12 1520 26 1374 2-14 no count 7 467 2-8 707 10 1129
2-19 1788 25 1588 2-21 no count 8 696 2-15 563 19 970
2-26 1281 22 1434 2-28 no count 14 558 2-22 544 18 763
Comparison of February 1989 Sunday Service to February 1987 Sunday Service:
Sunday Circulation in February 1989 is up 45% over February 1987.
Security gate count of visits to library is up 149% over February 1987.
Library Pro&.rans:
The 4 week series of Chinese Story Times done by Bonnie Wang was very successful:
Attendance: 2-8 53 children & 27 adults = 80 attendees
2-15 56 children & 30 adults = 86 attendees
2-22 57 children & 30 adults = 87 attendees
3-1 48 children & 27 adults = 75 attendees
Totals: 214 children W14 adults =323 attendees
By a count of raised hands, the largest group were front Cupertino, the next largest San 10
and the rest of the audience was split among attendees from Los Altos, Saratoga, Palo Alto,
Sunnyvale, and Los Gatos in very small numbers.
Bonnie plans to do another series sometime in the fall in September or October. She has
been asked by several other libraries in our library system to do a similar series for
them (Milpitas, Saratoga, Los Altos).
Facility Report:
All of the wall-hung shelving ng on the perimeter wall of the main floor was taken down and
.,-bolted to the wall on Friday, March 10.
Other Library News:
The library coca cat microfilm catalogs will soon have a new format. Instead of
having the adult and children's catalog all on one nechine, the children's catalog
will be separate and the adult catalog itself will be split into author title on
one machine and subject on another. It will have a very different look to it.
The com cat catalog that will be split into author/title and then subject will
be arriving sometime in May. In the neantime, we will soon be getting a com
catlog that will still have author/title/subject on one tape, but that will look
very different in format than our present one. This new version of the catalog
should be arriving it the adult area very soon.
We now have a cd-rom UNION CATALOG of the holdings of the South Bay Cooperative
Library Syst4--i Libraries (with the exception of San Jose Public Library) at the
adult and children's reference desks. Library staff can check this if you need
to find out whether a particular book is in one of the other SBCLS libraries.
Old Business:
Status of the Apple Grant: SUCCESS!! ?
Apple Gift to the Cupertino Library
Apple Computer is gifting the Cupertino Library with computers and software
for both the adult and children's areas of the library in a generous response to
our request..
For the adult -reference Brea Apple is donating a Macintosh II Hard Disk 40
with a CD-ROM attachment. 11ith Lhis in place, we can now order some of the
business directories that we regularly purchase in cd-rom format rather than
in print fora, and people will be able to tailor the information that they
cull from these directories to their particular needs. Our public use computer/
machine room presently holds an Apple He with an Epson printer for free public
use. To this Apple is aiding 2 Macintosh SE's (with 20-r.�g. hard disks), one
LaserWriter NT, and one IrnageWriter II. People use our present computer for
word processing, resumes, spreadsheet applications, flyers a;-kl a variety of
other uses. Uith the addition of the Macs (each with Hypercard) our patrons
can produce a very professional product in a great variety of desktop publishing
and other applications. 01
For the children's area Apple is donating 2 Apple IIGS's, one Macintosh SE
(wi_h 20-mg. hard disk ar' Hypercard) and 2 ImageWriter II's. In the children's
area we want to emphasize Lhe use of computers with software programs designed to
teach library and research skills, as we find that many of the children (and adults)
who use the library do not have these skills, as they are no longer being taught in
many of the schools. We want to offer a variety of software programs for the different
age levels: preschool, kindergarten through 3rd grade, 4th through 6th grade, and
7th and Sth grade. We plan to try a series of programs for preschoolers using
computers, acid may try other projects, such a a computer club for kids, if we can
get soriE volunteer help.
In addition to the equipment, Apple is donating MacUrite, MacPaint, and Maac.Drau II
software for all 4 of the Macintosh computers, and Apple[;orks GS for the 2 Apple IIGS's.
This is a wonderful resource for the community, and we are really looking
foivard to having it as part of the Cupertino Library collection and services.
WPM
MTt-%i'UTr-_S OF THE REGULAR MEETING OF THE
LIBRARY COMMISSION HELD APRIL 19, 1929
CONFERENCE ROOM A, CITY !-4f)LL, curEp-rTNIO, CALIFORNIA
Call to Order
The meeting was called to crder by Chairperson, Carolyn '.-Jfhitlow
at 7:-35 P. M.
R,011 1 Cal 1
o -mi -=ior.ers Present. Carol--1 whit-1-ow, J u 1 d s
v� 7
Thelma Fast sin and G3-2ralld Mulvey
oner= AhSent!
Ma-v Ann Hsr'-D-y
s-=-F-; Fullr---
, County Librari---
hr St R-1-F ^-++--d rl',7; U
Wallace, Cupertino Library S'Llp�-rVi==
-hjc �'IT mar�h Meeting of r-mmj�=4an were aFproved
171 n a t i on a I
FF-i=--tW'= of tt-,e
j- - ;=-Will L' holding their next borok-
�0 and the '21
r
May. They enc-oura-ed the members i--f I ti
the Library =-mmission to help; r-!Ublicize the sale by distributing
which will be made a-,.-aijable in early May at the Library.
e -,--j 0 &-:r J. --t e n c c,MT,U n,i C: n s.
Old -2--s-i.ness
A,pple Grant Deidicati-c-
iwas advised by Mary-Ann Wallace that the, buik z�f
the equipment promised b., the Apple Computer Inc. had alre-ady
at the Library. Ar, Apple Computer represent.at 4 ve nctified
i,s Wallace th�!-- , the rema-- ning were ort back orde- p
at A pie
t� E-=F�t as =00-r-1 BE th-V Wler-E
Ctoirimi=-sion ts'--tati,--ly F-_Mu iC) JLily a-
the L-- n g: e T..-0 y r t h c om p U-t T-s a t t h e
or
L.,Cr
+ + 01 ace.
--Ut 09-th2r an nv; atio;
r-1 the L-4 '---.ry d e d i- i o I i 7-�t. s. W a I a c e also
volLinteered to prepare notices for the June and July issues of
the Cupertino Scene.
The Secretary was tas!:ed with preparing a letter of appreciation
to aPpie Computer inc. The letter is to be reviewed by the
r-
Czmmizsiom at +-he next meeting.
Meeting "'Jith City Manager
Ch_=irpers-fir What' ow on the meeting -w4th the Cupertino
17 t M a-a C.L-r D n n.Z-1 d P r o w m The topic of the meeting was
�-iCall s u p po rt -f-Or the recur dingand preparation o'-F L-1.t r ar Y
a :-5 n Minute. it was reported that Mr. Prowr ol'fersd to
-,,g �e-._7, ca to recz)�d Tull t
and th-mt, - member of the ritv Clerk 'T st_n-�T w.Duli_-4
t a S a r,C, prrz r e: 5 u m m. r i z e d "a c t i C:m im 17-,t e s o r
b 11 c __.._ _..or -F 0 1 C-w_=d T:C-c a:-r a the 0 s t
P I - =ter a�d. then sumn. ari-_P the 4--ap-as
to t`_ the other 0.'n rn' issions ha%,e,
n ja f E I Y
`c -i that it
c; --, �z om ff s i m-2. thOUght
d Lj E� m P r-o C:"7--_ d th t�ne records ng a r;d
Sri: 7-+- Jr! :a- op-po-ed- + the _cor i n,y cl crk approach. it v:a s;
m s:c-i o m vjauld use the taping approach +or -a
i Od C:-F thr-zn_ months to evaluate the results and costs. The
n t of con-tact -For the tape hand off k-zas identified Caret!
tOrm.-w Pusir-less
-jection of ne; ==r r m t ary
t_i im o t i o n w_=s .Trade !D.y Ch a P e r s c n tal h i t 1 o w to E-1 act C C,M.m.i s S i o.mi e r
G_=_ral d Mulvey as the new -Secretary. The notion was seconded by
Comm i s 5 i on E.r E t e j -.
C om;n 1 i s s i over MLIlVey W S lected a-S
-,_retarY by a 7- to 0 -,,,Fo-te
Mayor 's Lumcheon Rel-of-t-
C 0 in,m i=_a.i m_n e:r u. -=_-PortT�d that thj Mayor 's Lumzhson had b e E n
resCheduled for Apr i1 1_a and therefore a report on that woLIIld be
dElayed _fntil the ne-.t Commission Meeting.
Con-Ferer-_'tic =nd 'LoT:al mezE!-tings
T�Fere- oi- ln,7-aj ni S E t 41 n g S 3t t'_CI f-;4, -t-,&
o"T,
0 S Vv,:�_-F d t i-c i d. T h w-_ r 2 e g i-_I a t ii im D
A 12 i--I g 0 1: o r d CALTAr
'd u,r n g
•
uL'i�ina3il i1 1 TSB T'cLi �= _ � •r: -''-i�-r=:
pus s--,aut�Ts� L,ww0zi _ia'ry:1 :-LC�v rya
14 [Ih ;z's-i fQ pa-md.:^JJJ c7lari 's
p �'� T T j7-
-C,77
..P-._7: DE_!T
3qq q Pa/,Try-]a.d Uvacaq 'TL3fJ pIEL{ :TildliT �..7 :la� iSci _i j } s fi�c 1 1? �2
a Yip uo lss 1Silgns pa.,s inba-.,i a44 a4vu Ip-jooD pu)7, Dui t e-Lfi n 4o r
}cD 4 D .rg(J, a iTe= OY UC?+D ' ;sari Nc3ITilt1 �__s��;�€;
5uI-�aoW u0=ss;TWW0J +xau GL44 +e PliazAa-1 J0j- 4s a mba -4 aEprny
L?{ pc,-u5Ts.e ajam :53 ;riW pun :gip-aTl4S s j a u 0 sIkVU-'-03
-epue5v al{; use Esau sem z•,dc-4 s v44, amu aS .uo iss zll q s ga5pr:j3
uo i%%Twwo:3 A-xeaq t i Ubf:I—s9Sr�i aq4 6ts Tu.4aDsjcl past_ Bert :c)s sa b
yr
ty 5`.
t � O
. :n
Usage Statistics: Larch 1989 March 1988 Marsh 1967� March 1986
• w
AgICi
rculation of Materislsts M ;.w 539447 1Z;6803 89461 409715
IoPhdult reference questions answered 59529 853 711 4,288
Children's reference emotions answered 19339 6" 225 906
Total reference question count 69868 19497 936 59194
Security Bate count of visitsto library 291,906 No cou►7t 49621 269461
Library card registration (tea/reissue) 11,044 182 169 1,153
Free public computer urge 59 55 24 102
*at Eaton School/open **open only 8.days until
ConWiscn of Jarch 1989 to March 1986: only 20 days before move out of old buildi
wove back to new bldg.
Circulation of material: up 31%
Adult reference questions answered: up 29%
Children's reference questions answered: up 48%
Total reference questions answered: up 32%
Security gate count of visits to library up 13% -(Corrected gate counts for the year on rever.
Sunday Service:
March 1989 March 1988
People Cards Checkout People Cards Checkout
3-5 993 41 1778 3-6 No count 12 617
3-12 883 27 1511 3-13 No count 8 634
3-19 8" 23 1644 3-20 No count 6 656
3-26 Closed 3-27 Closed for move back to remodeled buildim
®March 1987 March 1986
People Cards Checkout People Cards Checkout
3-1 527 18 861 3-2 520 22 880
3-8 588 14 1646 3-9 692 , 30 1226
3-15 Closed for the move 3-16 766 25 1193
3-22 to Eaton School 3-23 591 28 987
3-30 Closed
CxnWison of March 1989 Sunday Service to March 1986 Sunday Service:
Average Sunday circulation in March 1989 is up 5.r,4 over the average circulation of March 1986
Average security gate count of visits to the library is up 41`X over the average of March 1986
Library Programs:
This week the Young People's Room is presenting Spring Vacation Movies at the library Monday
through Friday at 2:30 pm. The films have been chosen for grade levels K - 4, and each day
the program is approximately an hour long.
Staff:
Extra help Library Clerk I Mindy Sakoi has been hired into a coded Library Clerk I position
at Campbell Library. - Her last ;Jay was Sunday April 16th. Three new Pages started April loth
Patrick Blue, Andy Boyd, and Diane Moody. New Page Anna Billstrom will start April 24th.
0 Other Library News:
Almost all of the Apple hardware and software has arrived. We are starting to set up the
ca9puters for staff training. We are planning to wait until July to have a ribbon-cutting
or dedication and to put the Apple donation out for public use at that time. From now until
then we will be training both regular Cupertino staff and our regularly scheduled cJbstitute
librarians and library assistants, so that we are all familiar with the equipment and will be
able to give start up help to the public in its use.
_ -
Carrmted settulty gate counts for this pwt yew since the
building: y ,
April 1988 Reported: 47,102 Corrected: 23 SS1
May 1988 610621 30810
June 1988 479165 239582
July 1988 45,717 22 ASS
!fit 1986 46,018 23,1.W9
September 1988 41,028 209514
October 1988 46,621 239310
November 1988 45,882 221,941
December 1988 46,410 239205
January 1989 519828 25,914
February 1989 48,220 24,110
March 1989 59,813 299906
'. rrected Cate Count Caparisons: Average increase of 14%
April 1988: 23,551 to April 1986: 27,479 - down 14%
May 1988: 30,810 to May 1986: 22,940 - up 34%
June 1988: 23,582 to June 1986: 22,407 - up 5%
July 1988: 22,858 to July 1986: 21,755 - up 5%
August 1988: 23,009 to August 1986: 20,612 - up 11%
September 1988: 20,514 to Septer.ther 1986: 20,575 s down .3%
October 1988: 239310 to October 1986: 20,676 - up 12%
November 1988: 229941 to Novenber 1986: 20,643 - up 11%
December 1988: 23,205 to December 1986: 19,265 s up 20%
January 1989: 25,914 to January 1987: 22,489 . up 15%
February 1989: 24,110 to February 1987: 20,804 - up 15%
March 1989: 29,906 to March 1986: eo 26,461 - up 137.
March _ + ... v,.,.y open 8 days: 4,621 before closinngg
expansion/remodeling, so casing figure frW March 1986.
SPRING VACATION MOVIES at the CUPERTINO LIBRARY
Monday-Friday, April 17th-21st, from 2:30 p.m. till about 3:30
Monday - King Rollo and the Dishes
The Accident
The Foundling
Tuesday - Angus Lost
The Tale of Rumpelstiltskin
Isabella and the Magic Brush
Wednesday - Hank the Cave Peanut
There's a Nightmare in My Closet
The Snake Prince
Thursday - The Beast of Monsieur Racine o
The Big Red Barn
Miss Nelson is Missing
Everybody Knows That g"
Friday
y - The Fabulous Harlem Globetrotters
King Rollo & King Frank
Ferdinand the Bull
Mole in the too
The Boy and the North Wind
(Movies were chosen for children in Grades K-4)
Cupertino Public Library
10400 Torre Avenue
Cupertino, California 95014
Young People's Room
(408) 446-1823
Illustration by James Marshall
from Miss Nelson is Missing,
Santa Clara County Library 3/89 JP by Harry ar
MINUTES OF THE REGULAR MEETING OF THE
LIPRARY COMMISSION HELD APRIL IS, 19B9
CONFERENCE ROOM A, CTTY HALL, CUPERTIMO, CALIFORNIA
Cal I to Or-der
The meeting was called to order by Chairperson, Carolyn Wh4Ltic.w
at �:75 P.M.
R.,-jll Call
C-Omnmis=_ionars pp-esent: Ca-clyn Whitlow, Jyul:' e Sh.i e I d
Thelma Epstei:-- and Gerald Mulvey
_omm ==ioner-s Absent- M_=ry An- Herlihy
C74— f1 r+-+Jjn-,. t SusRn Fullar , Coul. Lib,
Wallace, Cuper-tins. !_ibrmr-/
Mf
I..g
-rhe M-i-,.Lftes fci the March meEt1,g Of _,pproVE-:Ij
p.. =eMted-.
rommun,
he
LF U- t F
I�- L i -a r y 11 b e h c1 d i n g th-ei.- nevt book sale
+ h
th= 21. of May. They -encouraged 'he memteFs of
L-�, .,�n -
L
the Llbr-im-ery commissior to help, publlcize the sale by di- stributing
LJ- I—, I.- �__ � a h.= J, r y.
4" ers ivjh- ch 1411 b- —de -v a J I b I e i n. I M a , t t - L_k b a r
W r i t t e n Com m t n +
.-F-itten
7,,1 s s i o.r, w a dv 4 s=d byc a r y-A n r-, 1W a I I a C e t h t '_h e: bulk of
t e qu,i p f-,,-2- M,t promdsed by the Apple Comp.te, had alF-Eadl`
L- br-atry. -An Apple Compt-i-
11 I— u�_t_: "
1 a c e that -t�e r e.-.. a i ri 4 1 t ms r s- b,a c!, der -a t- tn. pp 1 e
10 July as the datE
4- j t
r T, E P t.7-i C,I t �a!- d 1- -T I U `JC; 0F.
W.0 r d i M
— t e af1. i V
list
the d i4 t i c n Ms, 4- + al sc.
F:1 T_.�i'•ijw• ���_ iv..i �•-}L� -'•'�'-,i'- .-'F.1 �-•- -'r• v i�i �J..i.•:a�-F-._'-=,=i .. "
f:igClg uG T:�.'c j,S Z 'i-Ii F-`= :'l i ".0 p1 a ai•i is
?c1..1`41 3:.':fc r.5l� .Y_.^1LC i"-- i _..- =�-- -3- =- �_ c_.3!•iy _...-i=''�--c...
�-r
Gy p j7-!GM -4EL44 UG >F a_40j-uric Lj.4 k7`. e GT ♦ T�J'p _i-•i f7 r. i.+rro+ -
JE;aq pet Uozq::;U1-1 i'Jf=W Jitit '+=•-iq fr i'-Ib•1 J= i- _- : ,IT
_:4 _ _ !t.?i
c2 pagzo ja SC-m Ai3A.`.`lW ..0 Oi T SS IWui C, u_cam
PaPUOnGS =-M U01-.0W 3Lj.L 1.3c .a...:Gc� er;aii aq4 SE
_GUOT_SSTtSlUIO-ll 400-La 1'4 WD174`=e,1<i �__so�_�TcyJ �,;� a+}[:• _e� :i _�r 1i �
i= -"E.J S;E' P= L7 14uzP1 SEfi i cj i-'U=Li a')E4 at14-+ .jur Y"c�L-7_ y-•_1 .=T -{
puT a{ii?aa..i zzq, c :e`y i:_ oq -14quc!,iu - '-``a4 � - po =-{
y -io j• gD-EiG�i?vc 5u idE--, aLiT aSli P 11,10M U0 ES5 7:t�;G:.l i:5! -F -�`=` -t p c..s_i
Pur G^_iTP...uDB-t aqq F"j'i'i.i•i P a -�:Q C;� i;' i,i=CG� v..s C-U, -'-i }' iz`_C;Y'
•I Io;-F r'1.7 � J:t L> >4.7G TSaL LU ui r.�'1 sc 4.+�FJ -'-iT -r i.I��LiStii.:l l.i�_e�i'c ,_iyT
=.a�ET at�y, viT�'c`;L•LLie1= ?J=F44 F'_ic '-Io{= i
ii'a r*'1 =::,, :�,. SUT _.da=•U+:""., p''iYio 13 j• ;_iu i s_n.✓
1J_Jc d
�G ` 1—_ --U=I _ C j Ei-4+ ;3�L'i-►F.._
C.
i-rl+l.l`=e i7�t`-= =l. =i-3=1..J s'••- ,J ="q-i. joUce�yuci�i! �'� i=•^I+ 4-'aiE :�r_,:.:i.}ac::tt
=fi Y-='-0 i 10 U,"•a-ia -j"- Teg4 sem 41 =a+l-,U tiW '•_IG� -= f�_tt_t.�,
L #E 4q r -jo 4E-,�vda1+d cLE- 5UTPJZ--- -j aqq -40i + L-1 _
s-
•ti-1 5 .4ao.w aq4 �G i�S7{ aq! SF=;.G...a f IEiJG� 1aL=_x yj •.}
l s�
cD UT_:�_;a�i� 3 "' Ft+9 5Ui`1:a?'', a uo ..jcda_d -` 1 T'-js� �G�3 2•_: -{`=:i
=•j f �� �t f-1 i� r=
EUT }a•cty ;i:au aqq ;z i4i?T =iilL C i
:Dq4 Aq P aMajAa-j aq 04 51 ja4Ta j atil oul ;agrdwo alddv =*
"-;o fo q Lm (r 3, =t s Eft �.J.✓=to=off c�•i�
-aUc7S ciu-r4 .Iadno ot-q
jo sense T A jnr pur aunt aq- sr; saw i Vic'_ a _da��! ov a J a4u 7 7Or,
question was raised concerning the 17S9-17- 9n Library ary Commission
Padget Submission. Since this topic was net an the agenda.
-OMMissi.oners ahi=Zds and Mulvey were assignedto `pr"'et""+-c' !-L-
budget request for re,_i es., at the ne:,,t Carnmi s ion Meeti r-cU.
Chairpers.,on Whitl zaw wil? caii the Director of Finance for
-L.iPe ti rl 1 and determine *e tat— for the submission 4{ the
_ `t f L brc3F 3 ctl Re P,ort
Tt._ 1..___ .s�'r J>.= ,�, '^L:. .�' t_..-•. jY!' i7C.7? -l_ -7. -!C. F.
-may} r T: :}�._ i P?'�C' e= \� h- SS-T -
] 3 s''t :_ 1 rs_ s=rP' -r,a�`G'! tJ �. ;E �._ fctcx: 'y' E•{,. ._:.
vij f tT- 'it:e o-ther ct'=mmi iF=ioners 2.n 12FDrar-f repi r E?se ;'t_'a t-i v.
'. _�
L.. - S-5 -F a S i 7 ;(v-a o-S the t, p-e recorde o,`' l_Jf du r 4-n y
of the c-oi-;i=sion meeting.
Ear l d musl to
OP
MM
Cupertino Librarian's As!W:
A I saae_Statistics: March 1989 March 1988 March 1987 March 1986
'rculation of Materials 53,447 129683 89,461 409715
Adult reference quest-ions answered 5,529 853 711 4,288
Children's reference questions answered 1,339 644 225 906
Total reference question count 60868 1,497 936 5,194
Security gate count of visits to library 29,906 No count 4,621 26,461
Library card registration (new/reissue) 1,044 182 169 19153
Free public computer usage 59 55 24 102
*at Eaton School/open **open only 8 days until
Comparison of March 1989 to March 1986: only 20 days before move out of old buildi
move back to new bldg.
Circulation of material: up 31%
Adult reference questions answered: up 29%
Children's reference questions answered: up 48%
Total reference questions answered: up 32%
Security gate count of visits to library up 13% -(Corrected gate counts for the year on revers
Sunday Service:
March 1989 March 1988
People Cards Checkout People Cards Checkout
3-5 993 41 1778 3-6 No count 12 - 617
3-12 883 27 1511 3-13 No count 8 634
3-19 844 23 1644 3-20 No count 6 656
03-26 Closed 3-27 Closed for move back to remodeled buil-
March 1987 March 1986
People Cards Checkout People Cards Checkout
3-1 527 18 861 3-2 520 22 880
3-8 588 14 1046 3-9 692 30 127-6
3-15 Closed for the move 3-16 766 25 1193
3-22 to Eaton School 3-23 591 28 987
3-30 Closed
Comparison of March 1989 Sunday Service to March 1986 Sunday Service:
Average Sunday circulation in March 1989 is up 53% over the average circulation of March 1986.
Average security gate count of visits to the library is up 41% over the average of March 1986.
library Programs:
This week the Young People's Rom is presenting Spring Vacation Movies at the library Monday
through Friday at 2:30 pea. The films have been chosen for grade levels K - 4, and each day
the program is approximately an hour long.
Staff:
Extra Help Library Clerk I Mindy Sakoi has been hired into a coded Library Clerk I position
at Campbell Library. Her last day was Sunday April 16th. Three new Pages started April 10th:
0 Patrick Blue, Andy Boyd, and Diane, Moody. New Page Anna Billstrom will start April 24th.
Other Library News:
Almost all of the Apple hardware and software has arrived. It will not be available for publi
use until July in order to give us enough time to have all Cl staff and the regularly schedul
substitute librarians and library assistants trained and familiar enough with all of the
equipment to be able to give basic start up help to the public. At that time we want to have
a nice dedication or ribbon-cutting to publicize its availability.
x rx
...,
Corrected security gate carats for this bast year since the library hss bm in its r led "
building: '
ti
April 1988 Reported: 47,102 Corrected: 23,551
May 1988 61,621 309810
June 1988 47,165 23,582
July 1988 45,717 22,858
August 1988 46,018 23,009
September 1988 41,028 20,514
October 1988 46,621 23,310
November 1988 45,882 221,941
December 1988 46,410 23,205
January 1989 51,828 25,914
February 1989 48,220 24,110
March 1969 59,813 29,906
-orrected Gate Gount Cwaarisons: Average increase of 147
April 1988: 23,551 to April 1986: 27,479 = down 14%
May 1988: 30,810 to May 1086: 22,940 a up 347
June 1988: 23,582 to June 1986: 22,407 = up 57
July 1988: 22,858 to July 1186: 21,755 = up 5%
August 1988: 23,009 to August 1986: 20,612 = up 11%
September 1988: 20,514 to September 1986: 20,575 - down
October 1988: 23,310 to October 1986: 20,676 = up 12%
November 1988: 22,941 to Na enber 1986: 20,643 = up 11%
December 1`88: 23,205 to December 1986: 19,265 = up 20%
January 19d9: 25,914 to January 1987: 22,489 m up 15%
February 1989: 24,110 to February 1987: 20,804 = up 157
March 1989: 29,906 to March 1986: 26,461 = up 13%
March of 1987 only open 8 days: 4,621 before closinngg fo
expansion/remodeling, so using figure from March 1986.
TB U THEC0�'IIR TNQ J� _ CO 7[:gSTnt�
may 16, 1989
C11 #Q Order
The meeting was called to order by Chairperson, Carolyn Whitlow.
Roll Call
Commissioners present: Mulvey, Epstein, Whitlow, Shields,
Herlihy
Commissioners absent: None
Others attending: Susan Fuller; County Librarian
Mary-Ann Wallace, City Librarian
Donald Brown, City !tanager
Kinutes,
The minutes of the April 18th meeting were accepted as corrected.
Oral Commi'n i cat,ons
Gerald Mulvey received a comment from a citizen requesting
® different or extended hours. The Library will do a study of use
during open hours and present it at the July meeting.
Written C mmunications
The Commission received a copy of a letter from Rod Diridon,
Chair of the Board of Supervisors thanking John Sculley for Apple
Computer Inc. "s gift to the Cupertino Library.
Qld Hsiness
A. KeDlixg with th tbr,_ City Manao-er
Don Brown, City Manager, attended to discuss this issue.
Cupertino has six other commissions which are staffed with
City staff. Only the Planning Commission has secretarial
help. Several City commission meetings are recorded for
archival purposes.
Don Brown suggested That the Library Commission also be
recorded. However, he said that the legal document is the
written minutes taken at the meeting. Length of tape
retention is the decision of the commission_
City staff attend meetings to participate as well as take
minutes.
1
The Commission feels that the issue of Commission secretarial
help has been a problem for a long time. Mr. Brown suggested
that the Library staff be viewed in the same manner as City
staff is at other commission meetings. Therefore, Library
staff will take minutes. Mr. Brown suggested that if a
conflict of interest is anticipated at any meeting, the City
will supply someone to take minutes. In addition, Mr. Brown
indicated that if there are problems with this method in the
future, he should be contacted.
The Library Commission also brought up the fact that no one
had discussed the Library Commission's budget with them. In
previous years, budget input has been possible. Mr. Brown
agreed that prior notification should take place.
Mr. Brown also indicated that Cupertino has gone into a second
year of deficit spending, and that this is the second year
that the sales tax has dropped. Therefore, the City is
looking at a very austere budget this year with no new
programs or personnel.
A motion was made by Thelma Epstein that the library
commission meetings be recorded and held for one year,
assuming a workable quality tape recorder could be found- At
end of year, the Commission will Teske a decision to hold or
discard the past year's tapes. Seconded by Nary Ann Herlihy.
Passed unanimously.
Commission directed Carolyn Whitlow to write a memo stating
Commission's wish to tape meetings and hold the I'Llpes
indefinitely.
B. Apxj-e. Grant dedication
Mary-Ann Wallace checked into the procurement of plaques. She
found the cost would be about 18 cents for each letter, plus
25 cents for each square inch of plaque. The plaque would be
in a public area close to the computers.
The question was raised as to who should pay for the plaque.
Discussion ensued as to whether there were standards for
recognition plates. This item will be agendized in June.
Mary-Ann Wallace is developing the guest list for the Apple
grant celebration.
Date of the event is July 10, 1989 at 4 p.m. The Cupertino
Scene has carried the announcement.
A thank you letter will be sent to apple Computer, Inc. from
the Commission.
2
� $�gF;iness
A. for luncheon renog �
Gerald Mulvey reported on the April meeting. Mary Ann Herlihy
reported on the May meeting.
B. Beset
1. Review of 1989-90 budget. Proposed budget was passed out.
2. Memo to Blaine Snyder. The Commission directed Carolyn
Whitlow to write to Blaine Snyder requesting advance
notice of budget preparation and notification of the final
budget outcome.
C. Frie,.�s s Q t& Library Booksale
The booksale will be May 20, 9 a.m. - 4 p.m. , and May 21,
12 - 3 p.m.
D. Discussion -Qf Sister City affairs in re ation tg. Library
Commission
® Gerald Mulvey suggested that Library Commission spearhead the
development of a booklet on the history of Cupertino. The
booklet would be translated into Japanese and used to promote
good relationships. Commissions agreed to reagendize this
item at a later meeting.
S. CAIen"t proposal of uncomi nos events and deadLinem
Gerald Mulvey passed out a calendar of City meetings and
events to be used in Planning and Commission activities. This
item will be agendized monthly.
The date and purpose of a library annual report will be
agendized next month.
City Librarian's RepQrt
Attached.
County Librarian's Report
A copy of the formula by which salary and book money is
dis�ributed was presented.
:s
f
Legislative Day was held on May 10 in Sacramento. The general
issued mentioned included bills pending:
o $1.1 million augmentation of the literacy program will
mean sixth year extension of the existing programs and
some establishment of new programs.
o Full funding of the Public Library Fund. Would double the
money available to the County Library.
4.) Roberti bill SR® 1 modifying the Gann limit.
Adjournment
The meeting Was adjourned until June 19, 1989 at 7:30 p.m. in the
City Hall conference room.
Respectfully submitted,
Susan Fuller
County Librarian
SF/je
4
Cupertino Librarian's !Mort:
Usage Statistics. Apr-1 1989 April 19661
Wirculation of ma-erials 52,741 41,637
Adult reference questions answe-.:ei' 5,099 4,435
Children's r_:=_--zcnce questions aranne--e(" 1.,333 1.,508
Tc,,_al refererrce question count 6,432 5,943
Security gate count of visits tG IM7a--y 31,546 23,551
U-beary card registration (new/reissue) 879 1,159
K-ec public computer usage 55 50
*Reopened April 4, 1988.
CrnpariSGn of April 1969 t.; April 1988:
C4_:culat4.o-,k of materials: up 2 6 1,.'
Adult reference questions answered: up 14%
ChilLen I s reference questiops aii-s-wered: dc%ni 117,
T,-.ta1 reference questions answered: up 8%
Security gate count of visits to library: up 3:%
Sunday Se_-vice - Funded by the City of Cupertino
i%pril 1989 April 1988
People Cards Checkout People Cards Checkout
4-2 1315 14 1322 4-3 Closed ui,til Reopening
4-0 767 15 1284 4-10 631 25 1361
4-16 170 15 1215 4-17 427** 31 .1164 --%-.T.xate prob.Len -
4-13 703 24 1338 4-24 553 27 1015 only I gate
4-30 710 25 1313 counting _Z!'..L da
Canparison of April 1989 Sunday Service to April 1988 Sunday Service:
Average Sunday circulation in April 1989 is up 9% over the average Sunday tire. of April 1988.
Average security gate count of visits to the library is up 25% over the average of April 1988.
Other Library News:
Nineteen coded and regularly scheduled extra help staff from both Cupertino and Central
Reference recently finished a 3 Dart Stress Reduction workshop offered at Cupertino s�e f
for our staff by Barbara Fain, the county's Health Promotion ProgramCocrdinator and
menbers of her staff. Attendees found it helpful, and are trying to practice some of the
techniques learned. The series will be offered now to the staffs of other libraries as well.
The library is being asked to conduct many class visits for adults. Staff have developed
a one f page list of guidelines for setting up a tour/visit, which will be avaiable at next
nozith s commission meeting.
Staff are gearing up for the end of tern; reference rush, the Surmer Reading Club activities,
which will start on June 2oth, and are fwailiarizing themselves with the Macs donated by
Apple Computer, Inc. which will be available for public use after the July 10th 4pri
ribbon-cutting ceremony. A nctice of this opening will appear in both the June and the
July Cupertino Scene.
MINtYIES OF TME C PERT O LJBRARY OOMMSSION
.June 19, 1989
Call to Order
The neeting was called to order by Chairperson Carulyn Whitlow.
Roll Call
Commissioners present: Herlihy, Mulvey, Shields, Whitlow
Commissioners absent: Epstein excused with prior notice
Others attending: Susan Fuller, County Librarian
Mary-Ann Wallace, Cupertino Librarian
Minutes
The Minutes of the May 16th meeting were approved as written.
Oral Communications
Commissioner Shields reported on the Friends of the Cupertino Library May Booksale, which
netted $3189.62, and took 232 hours of volunteer time to put on. The proceeds will be
used for equipment and services to b,�nefit the library.
Commissioner Shields also reported on the April, May, and June 1989 gifts given by the
Friends to the Cupertino Library. These gifts totalled $1960.86 and are to support the
® Apple Computer, Inc. gift of computers to the library. So far the Friends have purchased
2 computer tables, 4 chairs, and 1 software package to be added to those received with the
computers, and one reference service in cd rom format. These will all be available for publi
use after the July loth ribbon cutting.
There will be a Friends meeting tomorrow, June 20th.
Commissioner Mulvey received a comment from a library user who was pleased to see that the
library had an audio tape section with cassettes and books on tape, and wanted to know if
the library would be adding to that collection. Cupertino Librarian Mary-Ann Wallace asked
that Commissioner Mulvey assure that person that the library will indeed be adding to the a
collection on a regular basis.
Written Communications
None.
Old Business
A. Apple Grant Dedication:
160 invitations were sent out. The notice appeared in the June CUPERTINO SCENE, and will
appear in the July issue as well. Plaques indicating that the computer equipment is a
gift of Apple Computer, Inc. will be ordered this week by the library.
Chairperson Whitlow may not be able to attend, as she is on call for Jury duty the week
of the ribbon cutting.
The Friends of the Library will be asked if they would like to donate some money for
refreshments for the event. Each commissioner volunteered to bring 2 dozen cookies.
County Librarian Susan Fuller will thank Apple on behalf of the library. The dedication
will be a short one. Commissioners will arrive by 3:30 pm for the 4 pm event.
LIBRARY UOMISSION MINUTES 1987-1995 3 of 8
New Business
A. Mayor's Luncheon report:
As Commissioner Epstein is not present, her report on the June Mayor's Luncheon will be
given at the Ji.tly Commission meeting.
B. Monthly Calendar Review:
This serves as a good reminder of upcoming events and deadlines, and will be reviewed
regularly.
1. Memo to Don Browny City Manager
Chairperson Whitlow wrote a thank you letter to City Manager Don Brown for coming to
the May meeting to clarify the issue of minute taking and the tape recording of meetings.
2. Memo to Blaine Snyder, Finance Director
A letter was also sent to Finance Director Blaine Snyder requesting two months advance
notice of the deadline for the Library Commission budget to be submitted, and a request
to inform the commission of the disposition of the budget once it has been approved.
3. Thank you letters to Apple Computer, Inc.
Thank you letters from the Commission were sent to John Sculley and to the Manager of
Apple Community Affairs for Apple's generous gift of computer equipment to the library.
To agendize for the July meeting:
1. Sister City Brochure in Japanese
2. Library Commission Annual Report
3. Library survey of usage on an hourly basis
Commissioner Mulvey suggests having a photograph of the members of the Library Commission
displayed in the library, and asks that library staff contact Apple for information about
a Japanese character set for computers that could aid in developing a brochure in Japanese.
Cupertino Librarian's Report
Attached
County Librarian's Report
Board of Supervisors will hold budget hearings in August this year instead of in June to
have a better idea of revenues. This means that all departments, including the library, will
not be able to hire any new positions,nor take on any capital expenses until that time.
The county library will be going into its 5th year of the literacy program next tear. Funding
now has a maximum of 5 years, after which the local jurisdiction is expected to pick up the
cost. With 707. of the clients coming from outside of the library's tax area: San Jose,
Sunnyvale, Santa Clara etc., funding becomes an issue. County Executive Sally Reed wrote to
all of the city managers, and has convened one meeting so far to discuss the issues. There
is support to find a solution, and a recognition of the continuing need for literacy programs.
There is legislation being proposed that would add a 6th year of funding to these programs.
By the time the county library goes into its 6th year, the precedent would be set, if the
legislation passes. Time is short before this legislation goes to the governor.
Adjournment
The meeting was adjourned until July 18, 1989 at 7:30 pm in the City Hall conference roan.
Respectfully submitted,
Mary-Ann W2lace, Community Library Supervisor
17
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Cupertino Ubrarian's IWEt
r
Usage Statistics: May 1989 may 1988
Circulation of materials 519288 429272
Adult reference questions answered 5,207 4,097
Children's reference questions answered 1,406 1,382
Total reference questions answered 69613 5,479
Security gate count of visits to the library 28,056 309810
Library card registration (new/reissue) 908 1,053
Free public computer usage 71 58
Comparison of May 1989 to May of 1988:
Circulation of materials: up 21%
Adult reference questions answered: up 27%
Children's reference questions answered: up 1%
Total reference questions answered: up 207
Security gate count of visits to library: down 9%
Sunday Service - Funded by the City of Cupertino
May 1989 May 1988
People Cards Checkout People Cards Checkout
5-1 678 37 1376
5-7 853 22 1314 5-8 636 20 1024
5-14 624 is 1148 5-15 775 17 1047
® 5-21 733 30 1460 5-22 698 25 1173
® 5-28 482 15 1046 5-29 Closed for Memorial Day Holiday
Comparison of May 1989 Sunday Service to May 1988 Sunday Service:
Average Sunday circulation in May 1989 is up 8% over the average Sunday circ. of May 1988.
Average security gate count of visits to the library is down 3% from the average of May 1988.
Other Library News:
Suniner Reading Club sign tips begin tomorrow, June 20th. We are looking forward to
a busy stwmi r. Flyers of the Sumner Reading Club activities are available in the
library. Programs and navies will be presented on Thursdays at 2:30 pm. The first
program will be held on June 22nd, and the last will be held on August 31st. Certificates
and the free paperback provided to each child who reads 10 books during the suwaer by the
Friends of the Cupertino Library will be given out as each child completes their reading.
The library is looking for volunteers to help in the young people's room during the
sorrier. There are several different projects. Flyers are posted in the library.
MINUTES 0 COP'' RTINO UNARY CMIS SION
July 18, 1989
Call to- Order
The meeting was called to order by Chairperson, Carolyn Whitlow.
Commissioners present: Mulvey, Epstein, Whitlow, Shields,
Herlihy
Commissioners absent: None
Others attending: Susan Puller, County Librarian
Mary-Ann Wallace, City Librarian
Hinutes
The minutes of June 19 were changed -to read that Mary Ann Herlihy
was excused from that meeting with prior notice.
Oral Communications
Mr. Gunther, owner of a _focal pizza store, has a literacy program
® for children and wants to present his program to the Library
Commission. The Commission agreed it would be good to hear a
short report from him. They also agreed to invite Jaleh Behroozi
to speak on the County Literacy Program.
Written Communications
The County Library Newsletter was received by all commissioners.
Qld Business
Sister city affairs in relation to Library Commission.
Cupertino Historical Society is developing film of the history
of Cupertino. County Historical Society is doing an update of
Cupertino history. Gerald Mulvey suggested library in sister
city in Japan and Cupertino Library exchange some books. He also
suggested encouraging the Chamber of Commerce to translate the
Cupertino promotional brochure partially or wholly into Japanese.
This item would be exchanged with Japan. Item will be agendized
at a future meeting. Carolyn Whitlow will ask the Mayor when the
Japanese delegation is coming back to Cupertino.
HaR Business
A. Mayor's luncheon reports
® Thelma Epstein reported on the June meeting. Carolyn Whitlow
reported on the July meeting.
1
B. Monthly ,dal _ndar review
Gerald Mulvey passed out, a new calendar.
C. LjJw_wg hours survey
Mary-Ann Wallace requested this item to be retabled in August
as the report is not completed-
D. L 1War-v Commission annual report
Gerald Mulvey introduced an outline of possible report.
Discussion centered around emphasis of report. Items to be
included could be some summary library statistics and
accomplishments and goals of the Library Commission. Brevity
was considered really crucial. The report should be in the
hands of the Mayor by January 1, 1990.
A committee consisting of Thelma Epstein and Gerald Mulvey was
appointed to develop this report -to deal with future goals.
Carolyn Whitlow and Mary Ann Herlihy to do accomplishments.
This committee will define how the mission statemen+, was
carried out. Some ideas should be brought to the next
meeting.
E. Information yoster Qu ±Jw. Library Commission
Discussion of Laving a picture of the Library Commission
posted in the library with a sign underneath stating the
meeting time. The Commission agreed to have pictures taken in
August.
Additional Hex Bus;mess
Thelma Epstein suggested exploring a program for older adults.
Consideration could be given to joint projects and classes with
DeAnza College. This would be an off-campus program.
Some subjects could include how local government works, history,
etc. The Commission should think about this subject and then
agendize for the future.
Author's Day sponsored by the Commission is another idea to
consider. To be placod on a future agenda.
Public service spots are available through Radio KEEN. This item
to be agendized at a future meeting.
City Librarian's Report
® Attached.
t
C-ountg Librarian
The Governor has blue penciled the $1.1 million augmentation to
the Literacy Program.
The County Library is working with other 3uriudictions to plan
for literacy services starting 1990-91.
The Board of Supervisors will approve the County Library's budget
in August.
Adjournment
The meeting was ad;ourned until August 15, 1999 at 7:30 p.m. in
the City Ball conference room.
Respectfully su '-tted,
Susan Fuller
County Librarian
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Cupertino Librarian's Emr
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,e Statistics: June 1989 June 1988
Circulation of library materials 50,7% 45.635
Adult reference questions answered 4,577 3,884
Children's reference questions answered 1,230 1,19-.,
Total reference questions answered 5,807 5,071
Security gate count of visits to the library 26,032 22,583
Library card registration (new/reissue) 884 080
Free public computer usage 48 45
Comparison of June 1989 to June of 1988:
Circulation of library materials: up 11%
Adult reference questions answered: up 18%
Children's reference questions answered: up 3%
Total reference questions answered: up 14%
Security gate count of visits to library: up 107.
Sunday Service - Funded by the City of Cupertino
June 1989 June 1988
People Cards Checkout People Cards Checkout
6-4 632 20 1225 6-5 544 18 960
6-11 616 13 1137 6-12 507 25 891
6-18 636 17 1125 6-19 354 7 745
6-25 .1487 13 1039 6-26 464 24 983
Com.parison of June 1989 Sunday Service to June 1988 Sunday Service:
Average Sunday circulation in June 1989 is up 26% over average Sunday circulation of June 19
Average security gate count of visits to the library is tr, 26% also over average of June 198
Library Programs:
Summer Reading club sign ups have been very high. We have 916 children enrolled as members
at this point. Some have already read their 10 books, and we are encouraging them to con-
tinue reading over the summer. In August we will begin to give out the certificates and the
free paperback book provided by the Friends of the Cupertino Library that goes to each child
who reads 10 books over the summer.
Summer Reading Club program attendance has also been high:
The safari program on 6-22: 115 children 25 adults in attendance
The wildlife program on 6-29: 195 children 8 adults in attendance
The Fly it! program on 7-6: 125 children 25 adults in attendance
The karate program on 7-13: 119 children 26 adults in attendance
The help decorate a mural program on 6-27: 27 children 3 adults in attendance
The make a pop-up book program on 7-11: 42 children 6 adults in attendance
(I.;e showed movies to the children too
young to attend the wildlife program) 8 children in attendance
631 children 93 adults Total attendance
Suffimer Reading Club programs and movies will continue through August 31. Children must
finish reading their 10 books by September 2 to receive a certificate and free paperback bc(
Junior Volunteers are going strong. 33 volunteers have given a total of 107 hours of voluill
time in June. (over)
Ribbon cutting for the Apple Computes, Inc. and Claris Corp. gift to the library:
The ribbon cutting and dedication of the crAg uters, printers and software was held
at 4pm on Monday, July LO in the Cupertino Library Community Room. Refreshments were
provided by the Cupertino Library Co±..,ission and the Friends of the Cupertino Library.
Mayor John Plungy spoke or, behalf of the'City of Cupertino, County Librarian Susan
Fuller spoke on behalf of the Santa Clara County Library system, Mary-Ann Wallace
spoke on behalf of the Cupertino Library, and Fred Silverman, Manager of Apple
Connamity Affairs Department, spoke on behalf of Apple Computer, Inc. at the brief
ceremony. The symbolic ribbon cutting was done by two of the library's Junior
Volunteers, Grace Chu and Samay Gheewala, who were anxious to start using the computers.
Sixty people attended,including Cupertino Library Commissioners, Friends of the
Cupertino Library members, city staff, including City [Manager Don Brown and Community
Affairs Officer Donna Krey, city council members, including Barbara Koppel, both city
and county commissioners, Apple staff, and members of the public.
After the dedication and refreshments, everyone was invited to visit both the adult
and children's areas to see the gift equipment in action. The adult reference area
features a Mac II with a cd ram attached and an ImageWriter printer. The Friends of the
Cupertino Library purchased FACTS ON FILE in cd rom format, which was available for use.
The library has ordered the ELECTRONIC ENCYCLOPEDIA, which should arrive soon, and plans
to purchase other reference materials in the cd rom format for use on the Mac II.
The adult hands on computer/machine room now features two Mac SE's, an ImageWriter
printer,and a LaserWriter printer in addition to the Apple He that the library already had.
The children's hands on computer roan features two apple IIGS's, and a Mac SE with one
ImageWriter printer. All of the Macs have MacWrite II, MacDraw II, and MacPaint, and the
Apple II GS's have Appleworks, gifts of Claris Corporation. The library and Friends have al
purchased additional software packages for both the adult and children's computers.
Friends of the Cupertino Library purchased tables and chairs for the computers in the
adult area, and will purchase chairs for the children's computer area. In addition, they
have purchased security devices for the equipment, the FACTS ON FILE on cd rom, and a
desktop publishing program, READY SET GO. They also contributed money towards refreshments
for the dedication. Total Friends gifts in support of the Apple gift amount to just under
$2400.00 so far.
In the week since the computers have been put out for the public, the adult area gift
computers have been used a total of 46 times, and the children's computers have been
used a total of 26 times. We continue to have questions about them, and a very
favorable response from people who have been in to use then.
• Minutes of the Cupertim Libras.Comission
August 15, 1989
Call to Order
The meeting was called to order at 7:30 pm by Chairperson Carolyn Whitlow.
Roll Call
All Commissioners present: Epstein, Herlihy, Mulvey, Shields, Whitlow
Others attending: Susan Fuller, Santa Clara County Librarian
Mary-Piro Wallace, Cupertino Librarian
Jaleh Behroozi, Program Coordinator for The Reading Program
Guest Speaker
Jaleh Behroozi, Program Coordinator of the Santa Clara County Library System Reeading
Program, spoke on illiteracy and specifically what is being done on the state and local
level to help solve the problem. The Reading Program is the county library's literacy
program, headquartered at the Milpitas Cmmnunity Library with an office in Gilroy as well.
Since it was first funded in 1985 The Reading Program has trained 700 tutors and has worked
with 750 learners in this area. The program provides one on one training in literacy skills
for English speaking adults 16 years of age and older. All tutors receive at least 15 hours
of training, and are matched with learners. Tbtors agree to give at least 6 months to the
program and spend at least 2 hours per creek with their learner. Many of the tutors trained
in 1985 are still with the program. A monthly newsletter, WORD WISE, is published with
the support of the Friends of the Reading Program. One of the largest volunteer pragrans
in the South Bay Area, the Reading Program has generated over 100,000 hours of volunteer
time in its first four years. Started with a grant from the California Library Services
Act, and at least partially funded by it each year, the program will need to be totally
self sufficient and locally funded by the end of its fifth year.
® Minutes
Correction to the Minutes of July 18, 4989 to reflect that Comissioner Julie Shields
worked on the Accomplishments of the Commission, and that Commissioners Mary Ann Herlihy
and �'arolyn Whitlow worked on the Mission Statement for the commission's proposed Library
Commission Annual Report.
Oral Communications
None.
Written Communications
None received. Commissioner Thelma Epstein wrote a letter to Mr. Arthur G. Gunther to
invite him to speak at the September Library Commission meeting.
Old Business
A) There are upcorIng visits in August, September, and October of delegations from both
the Japanese and the Russian Sister Cities. Commissioner Gerald Mulvey will unite to
the Cupertino Historical Society for information on a video tape 'being produced at De Anza.
Commissioners discussed possible book titles and other information that could be put
together as a packet for a visiting delegation from Sister Cities. Commissioner Mulvey
will. also contact the Cupertino Chamber of Commerce for any help that they could provide.
B) The library hours survey showed that the Sunday Service, funded by the City of Cupertino,
is very well used by the commmity. Cupertino Librarian Mary-Ann Wallace will prepare a
report showing the hour by hour -reference count for Sundays during the rive week survey
period.
C) For the proposed Library Comdss ion A-uival Repo-.-Repo-.-t,, Mary Arn Herlihy!4 ,Ail o,. ftlds f
had put together the past accomplishments of the Commission. They wil?. r�set again to
concentrate on those specific accomplishments of this past couple of yews. 1h6lim
Epstein and Gerald Mulvey had worked on goals and ideas for the future. Out of their m
ideas commissioners decided to pick out two or three possibilities to work on. °These
will be decided at the next meeting. Other ideas can be pursued later. Cw.n.issioner.s
discussed the passibility of a succinct annual report, which would set goals for the
next year, and would be presented to the City Council in January. This would also
provide a good sense of what has gone on that year for any new coranissioner.
New Business
A) The presentation on the Reading Program was moved up before the regular agenda.
B) Mayor's Luncheon report was given by Carolyn Whitlow. Upcoming luncheons:
Julie Shields will attend in September. Mary Ann Herlihy will tentatively attend in
October. Gerald Mulvey will attend in November. Thelma Epstein will tentatively attend
in December. For the September luncheon, commissioners will be asked to stay to go over
the Civic Service Award nominations. The commission is nominating Lois Woodruff. Julie
Shields will write up the naiination.
C) Monthly Calendar review - CIA is coming up in Novenber. 4ttendance will be discussed
at the September meeting.
U) Public Service spots on KEEN and other stations were discussed by Gerald Mulvey. Sone
service spots would need to be general ones, as radio stations goes out to a much larger
audience than the local cornunity. Spots on local cable t.v. were also discussed. Local
AAUW has produced cable programs, won awards. Thelma Epstein will contact them.
Other New Business: Julie Shields had several announcements on behalf of the Cupertino
Friends of the Library. The fall bcoksale trill be the weekend of November 11ash. The
September Friends meeting will be Monday, September 11, 1989 at 7:30 in the Cocamuiity Roon.
It is tine to renew Friends r-,.enberships. Julie Shields has the forms for anyone who
might need them.
Julie Shields has drafted a letter to outgoing Cupertino City Councilman Phil Johnson
from the Library Commission.
Mary Ann Herlihy had questions about a library book and library programs.
CaTmissioners will have their photos taken for an information poster for the library after
the meeting.
City Librarian's Report
Attached.
County Librarian's Report
A children's services report shows a 91% increase in children's use of the library in
a one year period in Cupertino, and a 15% increase in circulation overall. The County
Library 3udget will be heard Monday, August 21, 1989 at 10:00 an in the Board of Super-
visors Chambers at 70 Hest HAding Street in San Jose. The county funding looks more
stable with revenues up somewhat. There are still some health issues to be resolved,
such as state mandated programs at VMC, but on the whole the outlook is goad.
Adjournment
The meeting was adjourned until September 19, 1989 at 7:30 pm in the City Hall conference
room.
Respectfully submitted,
Mary-loin tlallace
Community Library Supervisor
2EStim tlbrarian'Lream
[Ls%e Statistics July 1989 July 1988
Circulation of library materials 54,549 450424
Adult reference questions answered 41,662 39761
Children's reference questions answered 1,111 988
Total reference questions answered 5,773 4,749
Security gate count cf visits to the library 26,957 22,858
Library card registration (new reissue) 906 881
Free public computer usage, -adult room 214 49
_chiL'kcen's room 124 -
Total publuc, computer usage 338 49
Comparison of July 1989 to July 1888:
Circulation of library ffLqterials: up 20%
Adult reference questions answered: up 23*/.'
Children's reference questions answered: up 12%
Total reference questions answered: up 21%
Security gate count of visits to the library: up 18%
Sunday Service - Funded by the City of Cupertino
July 1989 July 1988
People Cards Checkout People Cards Checkout
7-2 362 3 807 7-3 Closed for Independence Day
7-9 465 8 1094 7-10 392 7 791
7-16 488 16 1123 7-17 434 24 329
7-23 551 17 1153 7-24 440 12 718
7-30 533 14 1185 7-31 462 19 736
Comparison of July 1989 Sunday Service to July 1988 Sunday Service:
Average Sunday circulation in July 1989 is up 76% over Sunday circulation of July 1988.
Average Sunday security gate count of visits to the library is up 18% over average of visits
in July 1988.
Library Programs
Final Sumner Reading Club statistics not yet available, as children have until September 2
to finish reading their ten books. As of 8-14-89 there are 1091 sign ups for Summer Reading
Club, and 325 children have already finished reading their ten books, and have received a
certificate and a free paperback book provided by the Friends of the Cupertino Library.
Junior Volunteers number 66 children this summer so far. In June they gave 107 hours,
in July 174.75 hours, and in August up to August 15th have given 52.5 hours for a total
of 334.25 hours of volunteer time.
Staffing
Several Cupertino and Central Reference staff were honored recently for their years of
service to our library systen. : Pan. Hook (Central Reference) 20 years; Julie Dalrymple,
Charlotte Doudell, and Sheila Ho - each 15 years; Peggy Baker - 10 years,and Fmily
Schwoebel - 5 years, a total of 80 years of service all together.
Library Assistant Adrienne DeAngelis will be missed as she leaves this fall to begin
library school studies at Simmons College in Boston, Massachusetts. Interviews will
be held soon to fill. her position.
i
Minutes of t e Cu Libra i.ssion,
t
September 19, 1989
Call to Order
The meeting was called to order at 7 : 30 p.m. by Chairperson
Carolyn Whitlow.
Roll Call
Commissioners present: Thelma Epstein, Mary Ann Herlihy,
Julie Shields, Carolyn Whitlow
Commissioners absent: Gerald Mulvey
Others attending: Susan Fuller, Santa Clara County Librarian
Mary-Ann Wallace. Cupertino Librarian
Minutes
The minutes of the August 15, 1989 meeting were approved with the
following additions:
1 . The explanation that Mr. Gunther will speak on his
literacy project proposal.
2. Accomplishments were worked on by Mary Cann Herlihy and
Julie Shields.
Oral Communications
Mr. Gunther wants to come to the October meeting.
Written Communications
A letter came regarding the Civic Service Award. Curt Woodruff
was nominated by the Commission.
Thelma Epstein pointed out a September 3 article on public
libraries from the SAN JOSE MERCURY NEWS by Mary Cantwell (a NEW
YORK TIMES columnist) .
Thelma presented a booklist to consider for giving to Sister City
visitors. Commission agreed to recommend several titles that '4
focus on Santa Clara County and the Cupertino area. Money for
book purchases will be requested from the Chamber of Commerce.
Old Business
A. Sister City affairs in relation to the library.
B. Library hours survey. Mary-Ann Wallace passed out survey of
use during a Sunday period.
2
C. Library: Commission annual report. In selecting goals, issues
discussed were:
Bookmobile service
Information on the library in neighborhoods
Sister City projects
Plans were discussed and will be finalized in the next few
months.
New Business
A. CLA Conference. Will take place November 11 - 14 in Oakland.
Trustee Day is Saturday, November 11 . Three Cupertino
Commissioners will attend.
B. Mayor's Luncheon. Mary Ann Herlihy will attend in October.
C. Monthly calendar review. Mr. Gunther's speech will be added
in October.
D. Radio BEEN public service library spots--continued until
further notice.
City Librarian's Report
Attached.
® Counts Librarian's Report
Orientation will take place at the County Library Headquarters on
October 24. Commissioners should call my secretary, Joanne Ellis
at (408) 293-2326, if interested.
County Library budget was approved on August 21 , 1989 by the
Board of Supervisors. An additional $19,000 was given for the
Reading Program.
Agenda Building
Dial-a-story will be on the agenda in October.
Respectfully submitted,
Susan Fuller
County Librarian
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4yertino Librarian's Report
Use statistics August 1989 bust 1988
'rculaticn cf library Materials 54,092 44,075
ult reference questions answered 4,813 4,117
ildren's reference questions answered 986 1,087
Total reference questions answered 5,799 5,204
Security gate count of visits to the library 28,654 23,009
Library card registration (new/reissue) 905 No count
Free public computer usage - adult room 512 40
- children's room 291 -
Total free public computer usage 803 40
Comparison of August 1989 to August 1988:
Circulation of library materials: up 23%
Adult reference questions answered: up 17%
Children's reference questions answered: down 10%
Total reference questions answered: up 11%
Security gate count of visits to the library: up 25%
Sunday Service - Funded by the City of Cupertino
August 1989 August 1988
People Cards Checkout People Cards Checkout
8-6 467 16 1188 8-7 446 No count 951
8-13 796 10 924 8-14 509 No count No count
20 464 14 968 8-21 380 No count 826
27 486 5 969 8-28 192* No count 661
*law because of gate problems
Comparison of August 1989 Sunday Service to August 1988 Sunday Service:
Average of the Sunday circulation in August 1989 is up 251Z over Sunday circulation August 1988.
Average of the Sunday security gate count of `risits to the library is up 45 over the average
of visits in August 1988.
Library Programs
Steer Reading Club final statistics: 1107 �;hildren signed up for Summer Reading Club.
951 children read at least one book during the summer. 765 children finished 10 books or more
and received a certificate and a free paperback book provided by the Friends of the Cupertino
Library. 80% of those children who read at least one book went on to read their 10 books over
this summer. Last summer 771% of the children completed reading 10 books over the course of
the summer.
Staffing
Library Assistant Adrienne DeAngelis has left to begin library school studies in Boston,
Massachusetts. Library Assistant Candy Cavanaugh will start September 25th at Cupertino
as Adrienne's replacement. Candy has been working at Technical Services at HQ and has done
substitute work at Cupertino and other libraries in our system, and we are looking forward
to having her as a staff member.
Other Library News
16all Bookmobile Schedules are now available at the library. On August 12th Cupertino
ibrary issued library card #50,000.
(over)
.V:_ t way °v
:AaR mt of Fr• ,6f the B.inn, brary Cantributi�o�
over the Last i ve,Xears
1988-1969 $ 6,125.31 (plus $150.65 to Cupertino Camsmity Services for books
to be included in the holiday baskets)
1987-1988 $ 6,201.23
1986-1987 $ 4,405.86
1985-1986 $ 3,635.89
1984-1985 $ 5,973.72
$26,342.01 Grand 'Total of $26,492.66
Pfinutes of theQwwtino Librwy Comission
ftvmber 21, 1989
Call to Order
®The meeting was called to order at 7.*30 pm by Chairperson Carolyn Whitlow.
Roll call
All Commissioners present: Thelma Epstein, Mary Am Herlihy, Gerald Mulvey, Julie Shields,
Carolyn Whitlow.
Others attending: Susan Fuller, Santa Clara County Librarian
Mary-Arm Wallace, Cupertino Librarian
Sparky Cohen, Guest
Correction to the September 192 1989 Minutes
Cornissioner Gerald Mulvey was absent with prior notice. The Minutes were approved as
amended.
Also, it was noted that the August Minutes had not come through with the other Minutes
in the City packet. Librarian Mary-Ann Wallace will take another copy to the city for
distribution.
Oral Communications
Carolyn Whitlow contacted Mr. Arthur Gunther, but did not receive a reply, about his
coming to the Commission to discuss his literacy project. Chairperson Whitlow will again
contact by phone or by note to try to reschedule this discussion to the February meeting.
Commissioner Julie Shields reported on the Friends of the Cupertino Library Nov. Sale, which
netted $1900. The children's book area made $2.34, and the Cookbook area made $329. This
is one of the two smaller annual sales. The next one will be in February.
Written Communications
1) Copy of a letter from Susan Fuller to one of the library's young volunteers, Tandy Aye,
thanking her for her outstanding volunteer work over several years.
2) Letter sent by the Commission to Phil Johnson on his leaving the City Council.
3) Letter from John Gatto thanking the Commissioners for serving on the City Commissions.
4) Letters will be sent to John Gatto and to John Plungy on their going off the Council.
5) Letter fron, the Chamber of Commerce to Commissioner Mulvey on Sister City affairs.
6) CALTAC notice of upcoming workshop for commissioners ark trustees to be held at the
Fremont Main Library on March 3, 1990. This will be added to the January calendar,
so that as many of the commissioners as possible can plan to attend.
Old Business
a) Discussion on Sister City affairs in relation to the library.
Commissioner Mulvey contacted the Cupertino Chamber of Commerce on two points: what materials
they provide or can provide, and what assistance could they render in a special exchange
program. The reply from the Chamber President included copies of the materials that Carl
be provided, such as the official map, the city's economic profile, and the Cupertino
book that the Chamber puts out every year (next issue available in the spring) and indicated
an interest in continuing the discussion of the commission's ideas. After a discussion, it
was decided that a library to library exchange would be something that the commission would
like to pursue, possibly sending one book per year to the Sister City Libraries in Japan and
Russia. The library -my do displays of material on or fron, the Sister Cities. Commissioner
Epstein suggested a cover letter to be sent with the packet of information from. the Chamber.
Cormissioner Mulvey will contact the Chamber to pursue this project.
v> >
b) Library Ca mission Annual Report
Goals chosen to work on for next year are: 1) Sister City Exchange Program 2) Quarterly
"Get to Know the Library" programs 3) Educational Library Classes. Comissioner Mulvey will
get the input from the commission and see that it gets mailed out to each commissioner before
the January greeting, so that the commnission will be ready to discuss and finalize the ret.
a
Com. , issioner Mulvey will then have the finished report out within a eek of the -is
c) Pictures of Commissioners
CAwnissioner Mulvey brought the photos taken of each commissioner. After a decision has been
made as to presentation, they will be displayed in the library.
New Business
a) Policy on Computer Usage - a ten minute limit was set on this discussion.
Guest Mr. Sparky Cohen addressed the Commission with his complaint on the current computer
policy. His concern is that the policy is not user friendly. He would like people to be
able to use the computers more than once a day, as the policy now states. He also believes
that he is being penalized because he is single. He also stated that he felt he had been
talked down to by staff when he complained. Commissioners apologized to him for any rudeness
that he perceived on the part of staff, and thanked him for coming to voice his concern.
They asked him if he had seen the policy before he had used the computer, and said that it
was important for the rules to be posted and plainly visible to all users. Commission
members further indicated that they did not see how being single was an issue in this case.
Librarian Mary-Ann Wallace stated that the rules for the use of the computer are plainly
posted on the door to the room. Two sheets: one of the rules, and one of the hardware
and software programs are given to everyone before they use the computers for the first
tine. The point of the policy is to give the maximum access to the computers to the greatest
number of people in the community. The library is not set up to function as a computer lab.
The rule of one time per person per day use came from some people (including Mr. Cohen) who
would come back, after already having had their uninterrupted hour on the computer, and
harass people who were currently on the computer to get off early, so that they could get
back on, which was unfair to those who were bothered to get off and meant that the staf
person at that desk was tied up with getting people on and off the computer to the detr*nt
of people who were not getting reference questions answered in a timely manner. After the
one hour per person per day rule was included in the policy, those problems stopped. Mr.
Cohen is the only person who has complained about this rule. Both the heavy workload and
the problem of all of the other equipment and reference questions that the staff at that
desk need to deal with need to be taken into consideration as well in the formulating of
a workable policy. Staff can not be so tied up with computer booking that they are not able
to deal with the legitimate reference needs of people using the library. In the particular
incident that Mr. Cohen complained about, the person in charge had made an exception and let
him use the computer for a short time, but he had been so abusive that the staff member told
him that she would call the police if he did not calm down. He has been told that if he is
abusive to staff that the police will be called in the future.
A discussion of the policy ensued. Commissioners would like to see computer policies from
other libraries. The commission said that they would ask staff to review the policy. In
the children's roan, the rules for usage will be posted and passed out on sheets as well.
Currently, they are in the procedures book, and are explainer'. to first time users. Any
especially important information should be highlighted. Commissioner Epstein also offered
the help of some Alpha Gamma Sigma honor society student volunteers to help with the compute
at peak times.
b) Mayor's Luncheon Report
September - Commissioner Shields reported on the Sept. luncheon news.
October - Commissioner Herlihy attended.
November - Commissioner Mulvey was unable to attend.
December - Commissioner Epstein will attend.
c) Mayor's Luncheon - January
Commissioner Mulvey will attend.
l nthly WeWw
CALTAC cmfeievrA will be added. _ .
e) Dial-A-Story - Mary Arne Herlihy
This has bow postponed to the Jamey agenda.
ity Librarian's Report
Attached.
County Librarian's Mort
The county library system was very fortunate to have minimal damage from the October 17
earthquake. The most badly stricken building was Saratogs, which lost all of its adult
non-fiction shelving. All county libraries are now open.
The colmty library is applying for a federal grant for a literacy project in conjunction
with the cities of Sunnyvale, Santa Clara, and Mountain View. If awarded, the grant will
provide $25,000 for each jurisdiction. The money will be used for computer equipment and
staff for literacy training and teaching. The county library will continue to be the
coordinator and fiscal agent.
Los Altos Library Commission is planning to go to the voters next year to renew their tax
override. They are including a building expansion in their plans.
Other Comments
Com.issioners Herlihy and Shields took a tour of the county library headquarters on Oct. 24,
and found it interesting and enjoyable. Recommend it to all of the commissioners.
Election of officers will take place at the January meeting.
Adjourmnent
The meeting was adjourned until January 16, 1990 at 7:30 pm in the City Hall conference
room.
Respectfully submitted,
"Maw-i��_6 4&a--_�
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
Cupertino UbrarUW's RgEt
Usage statistics October 1989 €October,1988
Circulation of Library materials 51,510 43,711
Adult Reference questions answered 5,309 4,137
Children's reference questions answered 1,252 1,408
Total reference questions answered 6,561 5,545
Security gate count of visits to the library 26,538 23,310
Library card registration (new/rciL-sue) 991 892
Free public computer usage - adult room 377 32
- children's room 164 -
Total free public computer usage 541 32
Comparison of October 1989 to October 1988:
Circulation of library materials: up 18%
Adult reference questions: up 28%
Children's reference questions answered: down 127.
Total reference questions answered: up 18%
Security gate count of visits to the library: up 13%
Sunday Service - Funded by the City of Cupertino
October 1989 October 1988
People Cards Checkout People Cards Checkout
10-1 724 25 1586 10-2 583 30 1244
10-8 636 21 1570 10-9 859 26 1220
10-15 797 31 1571 10-16 573 18 1186
10-22 821 27 1822 10-23 643 29 1251
10-29 804 30 1648 10-30 680 16 1257
Average Sunday Circulation in October 1989 is up 33% over average of the October 1988 circulation
_average of the Sunday security gate count of visits to the library is up 137. in Oct. 1989 ov th
average of visits in October 1988. QP
Library Programs:
Mary-Aim Wallace toured two groups of students from Foothill College LTA program on 10-24, 39
students in all.
Bonnie Wang completed her series of story times in Chinese on Wednesday evenings at 7:30 pm,
although one of the sessions (10-18) was cancelled because of the earthquake. On October 4th
she had 110 children and 50 adults in attendance; on October filth there were 75 children and
50 adults, and on October 25 there were 50 children and 30 adults attending. Bonnie will do
another of these series in Chinese for us for a six week session in January and February 1990.
The Halloween crafts program where children made a spooky mosaic mural and ghosly mobiles
was attended by 35 children and 11 adults. The Halloween movies shown on 10-30 had 25 children
and 6 adults in attendance.
The next children's program will be a Holiday crafts program on Monday December 18th, which
is during the school vacation week, at 2:30 pm, and there will be holiday movies shown the
rest of that week at 2:30 pm daily.
Staffing:
Half-time Library Clerk I Mary Wirth has accepted a position at Campbell Library, and began
there on November 6th. Half-time Library Clerk I Mindy Sakoi has returned to Cupertino from
Campbell, also on November 6th. Half-time library Clerk I Betty Tsang has accepted a full-time
position in computer automation at the Red Lion Inn. Her last day will be November 25th. We
will be interviewing to fill two open positions at Cupertino. In the meantime, we are very
short staffed in clerical services.
Staff f0antimwd):
Page Anna Billstrom has left due to a heavy school schedule. Pap Patrick Blue left to take
a position that offered more hours. Due to these and other previous page vacancies, Karen Boyle
is in the process of training three new pages: Tracy 1,anghorne, Milani Spanos, and Jeff Holton.
L rian 11 Sheila Ho has accepted a position at the Milpitas Library, and will be transferring
Are in January. We will be interviewing for her position after the test has been given and a
new list has been established.
Librarian 11 Joanna Seymour has accepted a half-time position with Cupertino, which will also
start in January. This is the first coded addition that we have made to our adult staff since
before we moved out of the old building. It will not solve our overall shortage, but is a step
in the right direction. Even with this additional half-time position, we are not back to the
level of staffing that we had prior to 1978-80, when our circulation and reference were lower
than they presently are, and when we had many fewer services that are staff intensive to provide
to the public.
Facility Report: "After the Quake" library photos are posted in the lobby by the North Entrance.
After the 10-17-89 earthquake, it took us two full days to clean up the mess of materials on the
floor with all staff here reshelving materials and Lois and Curt Woodruff of the Friends and three
other community volunteers helping out, as well as staff from our headquarters. We reopened on
Friday October 20th. We were extremely fortunate that no one got hurt. After the quake we were
able to clear the library while it was still light, and we held materials for library users
that we were unable to check out to them at that point. We had losses of shelving in the basement
non-public area only, and lost only paperback racks in the public area, and a table in the staff
room. There are hairline cracks in the concrete and in the lobby beams. City engineers and
inspectors have checked over the building, and the city is getting an opinion from the structural
engineer who designed the project as to the significance of the cracking.
We are replacing the shelving in the basement, so there will be no paging of back issues of
periodicals or newspapers until that project is complete. All of the necessary d-Icu-tentation
�&been completed for the county, and we are now preparing the work orders for items that will
iNMre that we are as prepared as we can be for any future tremblors.
Other Library News:
We were very happy to see that Curt Woodruff, a longtime Friend of this library and nominated
by the Library Commission for a Civic Service Award, received an award on October 12th. Gm-nission-
ers Carolyn Whitlow and Julie Shields Represented the Cotimission and Librarian Mary-Ann
Wallace represented the library at the City Civic Awards presentation.
The library is very pleased to announce that the children's room has been awarded a $2500 grant
from the Fine Arts Commission for a mural on three masonite panels to be installed in the children'
Picture Book area corner. Karen Rathbun has been asked by Children's Program Librarian Julie
Dalrymple to do the mural. She will be incorporating children's books into the overall presentati
Karen did the artwork for the Summer Reading Club Reading Safari theme this past summer.
Children's Program Librarian Julie Dalrymple spoke at the Cupertino Union School District Parent
University Day on October 28th on raising readers. Her list of ways to encourage young readers
is available at the library.
Annual Gift Campaign returns total $3143 so far.
9
CUPERTINO LIBRARY COMMISSION MINUTES
JANUARY 16, 1990
Call to Order
The meeting was called to order by Vice Chair Julie Shields.
Roll Call
Present: Gerald Mulvey, Thelma Epstein, Julie Shields,
Mary Ann Herlihy.
Absent with excuse: Carolyn Whitlow
Also present: Susan Fuller, County Librarian
Mary Ann Wallace, City Librarian
Sparky Cohen, guest
Minutes of November 21 , 1989 Meeting
The minutes were approved as written.
Oral Communications
1 . Decision was made not to pursue Mr. Gunther any further
regarding literacy programs at the library.
2. Mayor Barbara Rogers had indicated to Mr. Mulvey that
$50 - $100 could be added to the Library Commission
budget for Sister City books.
Public Communications
Sparky Cohen came to the meeting to talk about the manner in
which books are cataloged for the South Bay Cooperative System
Union Catalog and the County Library catalog. He is asking for
subject access more quickly.
The Commission discussed various possibilities and suggested that
Dewey lists be placed close to the new books.
Written Communications
1 . Letter to Mr. Cohen advising him of this meeting.
2. CALTAC notice of March 3 meeting in Fremont.
Old Business
1 . Sister City affairs in relation to Library. The mayor
was very amenable to a small ($50 - $100) addition to
the Commission budget to purchase gift books for the
Sister City Program. Mr . Mulvey will contact the
Chamber to ascertain their interest in participating.
1
7
The Commission agreed to discuss general Commission
budget at the February meeting.
2. Library Commission Annual Report
The Commission agreed that G. Mulvey should print up
the Commission's Annual Report and send it to each city
council member, the City Manager, the library, the City
Clerk and the city commission secretary. Mr. Mulvey
will send a draft to each commissioner and then proceed
when comments are made.
3 . Pictures of Commissioners
Mary Ann Wallace will put the Library Commissioners'
pictures up in the library. Mary Ann Herlihy will get
a frame.
4 . Policy on Computer Usage
M. Wallace presented a copy of the policy which will be
available to all computer users. Discussion ensued
about the various policies of other local libraries.
It was felt that rules and regulations are in sync with
those of cities around Cupertino.
Mr . Cohen had several comments to make concerning
people who reserve two weeks in advance and then do not
show up. The Commission felt that the rules were fair
and that the service is a real convenience for patrons.
The-re was discussion and agreement about treating all
users the same.
The Commission has reviewed the policy, taken Mr .
Cohen' s concerns under consideration, and agreed to
accept the library's recommendations. They also agreed
to have "Cupertino Library Commission" placed on the
forms.
It was suggested that a letter detailing usage be sent
to Apple on the anniversary of the computer gift.
It was also agreed to agendize a review of computer
policy at the June meeting.
New Business
11 Election of Officers:
Julie Shields, Chair
Gerald Mulvey, Vice Chair
Mary Ann Herlihy, Secretary
0 These commissioners were elected unanimously.
2
2. Mayor's Luncheon
December: Epstein
January: Mulvey
Reports were given on Mayor's luncheons. Assignments
for future months:
February: Julie Shields
March: Thelma Epstein
3. Monthly Calendar Review
The calendar wEs distributed. The Commission will all
go to the CALTAC March 3 meeting in Fremont.
4. Dial a Story
Mary Ann Herlihy was impressed by the Sunnyvale Library
Dial a Story. This program has been in progress seven
years. The stories change weekly. Costs include staff
to read stories, telephone lines, and answering ma-
chine.
Mary Ann Wallace stated that she is doing research on
this subject. Questions to consider include: Phone
line, financing, and staff time.
This item will be reagendized in March. The Commission
encourages adoption of the project if at all feasible.
5 . Friends' Book Sale
March 10 - 11 . Friends purchased books to put in
Community Services Christmas baskets.
City Librarian's Report
Attached.
County Librarian's Report
Susan Fuller passed out the 1990-95 library profile. This report
contains information about the library and guidance for library
policy over the 1990-95 period.
The Winter-Spring Bookmobile schedule was passed out.
Ad.iournmfpnt
The meeting was adjourned until February 20 at 7: 30 p.m.
Respectfully submitted,
Susan Fuller, County Librarian
Mina 14brarisn's EMSt
Use Statistics: 1989 November 1988
AWculation of library materials 559441 421,504
Wt reference questions answered 59686 39888
-1dren's reference questions answered 19573 11308
Total reference questions answered 79259 59196
Security gate count of visits to the library 29,006 229941
Library card registration (new/reissue) 1,078 814
Free public computer usage - adult room 329 45
- children's room 238 -
Total free public computer usage 567 45
Comparison of November 1989 to November 1988:
Circulation of library materials: up 30%
Adult reference questions answered: up 46%
Children's reference questions answered: up 20%
Total reference questions answered: up 40%
Security gate count of visits to the library: up 26%
Sunday Service - Funded by the City of Cupertino
November 1989 November 1988
People Cards Checkout People Cards Checkout
11-5 936 40 1936 11-6 667 16 1442
11-12 896 28 1675 11-13 619 25 1260
11-19 826 31 1550 11-20 723 24 1391
11-26 1654 27 1775 11-27 963 21 1179
Akmrage of the Sunday Circulation in November 1989 is up 32% over the average of Nov. 1988 circ.
IMPerage of the Sunday security gate count of visits to the library is up 45% in November 19S9
over the average of visits in November 198t,.
Library Programs:
Children's programs, including 22 regularly scheduled story times, 3 class visits, and 4 visits
to schools totaled 29 with a total attendance of 1,184 presented by our children's staff.
There were 5 booktalking visits to junior high schools to a total of 21 classes and a total
attendance of 634 students presented by our young adult librarian.
Staffing:
Extra Help Library Clerk I Laura Schibler from Saratoga Library started working part time at
C7U on November 28th. Laura is helping out until we are able to fill some clerical vacancies.
Other Library News:
The Friends c ' the Cupertino Library held a successful book sale on the 11th and 12th of
November. Forty seven Friends members helped out by giving anywhere from 1 hour to 20 hours
to help put on this sale. All proceeds go to benefit the Cupertino Library.
Volunteers:
Friends regular tasks: 48 hrs. / Friends Sale: 173.5 hrs.
J volunteers: 144.5 hrs. / Adult community volunteers: 12.5 hrs.
Total volunteer hours for November 1989: 378.5 hours
0
ggMtino Librarian's t8e Mt
Usage Statistics December 1989 December 1988
AMcculation of library materials 50,148 399761
It reference questions answered 41,840 39488
Children's reference questions answered 1,005 952
Total reference questions answered 59845 4,440
Security gate count of visits to the library 269969 231,205
Library card registration (new/reissue) 828 672
Free public computer usage - adult room 374 24
- children's roam 311 -
Total free public computer usage 685 24
C Parison of December 1989 to December 1988:
Circulation of library materials: up 26%
Adult reference questions answered: up 39%
Children's reference questions answered: up 5%
Total reference questions answered: up 32%
Security gate count of visits to the library: up 167
Sunday Service - Funded by the City of (Martino
December 1989 December 1988
People Cards Checkout People Cards Checkout
12-3 711 32 1456 12-4 861 22 1151
12-10 738 22 1445 12-11 689 18 1090
12-17 679 18 1581 12-18 512 12 1001
12-24 Closed - - 12-25 Closed -Ahj-31 Closed -
Werage of the Sunday circulation in December 1989 is up 38% over the average of December 1988
Sunday circulation. The average of the Sunday security gate count of visits to the library is
up 3% in December 1989 over the average of visits in December 1988.
L�•brary Programs:
Children's librarians put on 28 rrograris, including 12 toddler story times, 6 family programs,
including bedtime story times, � elementary school age movies and craft programs, and one
school visit with a total attendance of 1,368 in December.
Staffing:
Librarian II Sheila Ho's last day at Cupertino was 12/22. Sheila will be on leave to work for
the union and then will begin working at Milpitas Library on 1/22/90.
Tom Catalano, a coded Library Clerk from Los Altos Library is helping out on weekends until we
fill our current clerical 'vacancies. Tam started part time at C:U on 12/8.
Newly hired Page Milani Spanos left the library. Her last day was 12/6. New Page Lisa Bonnet
was hired to take her place, and started working on 12/28.
Volunteers:
Friends regular tasks: 23.5 hrs. / J volunteers: 84.75 hrs. / Adult volunteers: 12.5 hrs.
Total volunteer hours for December 1989: 120.75 hours
a s
Cx3PFam LIBRARY ('.OMSSION MIMES
FEBRUARY 19, 1090
Call to Order
The meeting was called to order by Chairperson Julie Shields at 7:30 pn.
oll Call
Present: Mary Ann Herlihy, Gerald Mulvey, Julie Shields, Carolyn Whitlow
Absent: Thelma Epstein (absent for roll call, but present for the rest of the meeting)
Also Present: Susan Fuller, County Librarian
Mazy-Arai Wallace, City Librarian
Greg Knittel, San Jose State University, guest
Minutes of the January 16, 1990 Meeting
ne Minutes were amended to read that three cornissi.oners will attend the CALTAC workshop
on March 3, 1990: Commissioners Epstein, Mulvey, Shields. The Minutes were approved as
amended.
Chairperson Shields notes for the re.ord that Commissioner Thelma Epstein is now Present
Oral_ Corinunications
Guest Greg Knittel spoke about the update of the "Cupertino Chronicles" and asked. for
suggestions for further ideas and sources to consider for the project. Cor.nissioners
had several suggestions of both people to interview and places to contact for additional
inf irr:iat ion.
Written Comnunications
a) The Cornission received a letter from Blaine Snyder re: Library Commission budget for
the year 1990/91. Budget requests need to be in to the city by March 23, 1990.
b) Oinmissioners felt that they did not have enough infornation at this point to make a
anal decision on the budget. The budget discussion will be reagendized for the March
orr:lission meeting. Chairperson Julie Shields will contact Department of Finance Directo2
Blaine Snyder about coming to the neat cmmission meeting.
Old Business
a) Gerald Mulvey is still pursuing discussions with current Cupertino (umber of C,zmrlerce
President Pat Jackson about Sister City/Library Com.ission cooperative efforts.
b) Cor.4nissioner Epstein had a concern that the report night not reflect the full scope of
the commission's activities, but after discussion it was decided to let it stand as
presented. Ccxrmissioner Herlihy will retype the Library Commission Annual Report.
c) Commissioners Epstein, Mulvey and Shields arranged to neet to attend the March 3 workshop
in Freiacnt together.
d) City Librarian Mary-Ann Wallace will draft a letter to Apple Computer for the June meeting
%diich will be seat to Apple on the anniversary Apple's gift of computers, printers, and
software to the library. Included will be statistics on the use of this gift and samples
of different materials prod:iced by the library using the LaserWriter printer.
New Business
a) Chairperson Julie Shields reported on the February Mayor's Luncheon. Cosriissi_oner Epstein
will attend in March, Cour:iissioner Whitlow ui.11 attend in April, and Commissioner Mulvey will
tentatively attend in May.
b) Monthly Calendar Review: March - Dial.-a-Story, Ccxn;fission Goals / April - Review of
the `ape recorded Library Cornission Minutes process / June - Letter to Apple Computes orl
the anniversary of its gift cf computers to the library / July - Review of the Cupertino
Library Public Use Q-Aaputers Policy August/September - Discussion of upcoming Nova:ber 3 -7
CIA Cc)nference in San Diego.
�) Annual budget already discussed and reagendized for March 20, 1990 meeting.
d) (',xx.iissiuners are planning a Lour of the library for new City Council Menbers and
Commissioners with a tentative date of April 22. Librarian Mary-Ann Wallace will chevl; the
availability of the Ccxrariunity Rood. Cot:missioner Mary Ann Herlihy will draft the invitation
fog: 2 pr:, Sunday, April 22.
e) Ail, Oax;xnissioners are planning to attend the annual Cor:iiissioners' Banquet.
City Librarian s &Wrt
At to heck
CLunty Librarian's R.' rt
o date has been set yet for the all Library COMiSions Joint Meeting, but the topic
will be County planning,tai•.i.ng into consideration the new demographics. The rWetir
will probably be set for June at the earliest. The discussion will center around demo-
graphics in the county in general, and then how they will affect the libraries.
Copies of the new Library Cormdssion -roster were passed out.
Chairperson Julie Shields reminded everyone of the upcoming Friends Sale on (March 10 and li
at t-he library.
Adjournment
Tie meeting was adjourned until March 20 at 7:30 P1.
Repeccfully suhAtted,
Mary-Ann TATall ce, Cormauni_ty Library Supervisor
Cupertino I.b rarian's Report
Usage Statistics: January 1990 Jamsary 19E9
Circulation of library materials 62,907 45,254
Mult reference questions answered 6,104 4,452
Aft-hildrein's .reference questions answered 1,834 1,286
1W1t:;.al reference questions answered 7,938 5,738
Security gate count of visits to the library 34,602 25,914
Library card registration (clew/reissue) 1,145 861
F-ee public conputer usage - adult coon 450 42
- child-ren's rou. 235 -
TcLal free public_ computer usage 735 42
Cor.j,2ari-son of January 1990 to January 1989:
Circulation of library materials: up 39%
Adult -reference questions answered: up 37%
Children's reference questions answered: up 43%
Total reference questions answered: up 38%
Security ;ate count of visits to the library: up 34%
Sunday Service - Funded by the City of Cupertino
January 1990 January 1989
People Cards Checkout People Cards Checkout
-7 1008 47 2231 1-i Closed for New Year's Day
"L-14 782 34 1674 1-8 685 22 1407
1.-21 890 22 1602 1-15 b73 28 i2`.5
1•23 578 46 1078 1-22 483 12 1 29
1-29 865 23 1402
Con r'son of Sundays in January 1990 to Sundays in Janus 1989:
Werage of the Sunday circulation in January 1990 is up 28% over the average of Sunday cir-
culation in January of 1989. The average of- the Sunday security gate counts of visits to the
library Is up 20% over the average of visits to the library in January of 1989.
Library Programs:
There were 28 children's programs presented in January with a total attendance of 1515.
The Chinese Story Times on Wednesday eveiciigs were all well attended in January:
124: 90 children / 60 adults 1-31: 70 children / 50 adults
2•-7: 70 children / 50 adults 2-14: 62 children / 52 adults
The Iasi two story times in this series will be presented on 2-21 and 2-28.
Me library is presenting Vacation Week novies each day this week. Today's attendance was:
95 children / 32 adults.
The library will participate in the Cupertino Parks and Recreation's Mr. Bun E. Rabbit's
Open House activities on Saturday, April 14 by holding storytelling sessions in the lib:-ary.
Staffing:
Three new coded halftine Library Clerk I's have bgun work at the library: Mary Caroline,
Rochelle Golosman, and Jill Kersey. Three new Pages have also begun working: Gordon Bu_ke,
Gaby Femenia, and Chris Nguyen.
x.
CUPERTINO LIBRARY COMMISSION MINUTES
MARCH 20, 1990
1 . Call to Order
The meeting was called to order by Chairperson Julie Shields.
2. Roll Call
Present:
Gerald Mulvey, Mary Ann Herlihy,
Julie Shields, Carolyn Whitlow, Thelma Epstein
Also Present:
Mary-Ann Wallace, City Librarian
Susan Fuller, County Librarian
Sparky Cohen, guest
3 . Minutes of February Meeting
The date of the meeting was February 19, 1990 not 1090. Minutes
were accepted as corrected.
4 . Oral Communications
Sparky Cohen, 1111 Weyburn Lane, San Jose is requesting a change
in computer rules. He is concerned about the rule which requires
individuals to stay at the computer and not leave for the time
they are signed up. Chairperson Shields gave Mr. Cohen a copy of
the rules and indicated that the Commission had approved them.
Mr. Cohen indicated he had a problem with the rule . Mary-Ann
Wallace indicated that the rule is there to protect computer and
software security. The procedure for dealing with momentary
needs ( restroom, etc . ) is to let the desk person know. The
Commission indicated it would agendize this item for the next
meeting.
Blaine Snyder, Cupertino's Director of Finance, came to discuss
the Commission' s budget. Mr. Snyder explained the budget format.
Concern was expressed that the commission be brought into the
budget loop. They wanted to know the actual expenditures for the
previous year. Mr. Snyder said that would be possible.
Another question was the e->--lanation of printing costs . The
costs shown are actual expenditures . The Commission also
expressed concern that costs did not reflect actual activity.
Mr. Snyder will check on this year's records and clarify them.
The Commission is concerned that the record be straight . Mr.
Snyder offered to send a monthly statement to the Chair. The
Commission felt that would be very helpful.
Commissioners asked about money for meetings, particularly the
San Diego CLA meeting. Mr. Snyder felt the Commission's request
was not unreasonable. He said that next year's budget prepara-
tion process will be longer and also indicated his willingness to
answer any questions now or in the future . He also mentioned
that the Commission could get office supplies from the City.
The Commission agreed to keep $2, 500 for travel in the budget.
They also agreed to get a copy of the City budget by the next
meeting.
5. Written Communications
A letter was received from Don Brown thanking and commending the
Commission for their annual report.
Friends of the Library of Monterey Park vs. City of Monterey Park
was sent to Gerald Mulvey.
6. Old Business
a. CALTAC Workshop
Reports were given on the CALTAC workshop. Ideas the Com-
mission may wish to pursue include:
o Survey Cupertino residents about library needs .
o Apply for White House conference.
o Develop a mission statement.
o Consider citizenship packets for new immigrants.
o Encourage Cupertino Friends to give a scholarship such
as the one given by Sunnyvale Friends.
o Establish an author series.
o Consider focus groups.
o Conduct tours during National Library Week.
o Focus on serving as many diverse groups in the
community as possible.
o Consider the library in a box whereby service is pro-
vided to a targeted area from a kiosk for a short time
such as a summer. Evaluation of program gives informa-
tion about further service needs.
o Pursue an IRS assistance program during tax season.
o Explore the idea of continuous book sales with the
Friends.
o Consider a specific area for seniors.
b. Friends book sale
Friends made $2 , 283.83 on their March book sale. Commis-
sioners were urged to attend the next Friends' meeting on
April 2 .
C. Library tour
The tour will take place April 22 at 2 p.m.
d. Cupertino Chronicles.
The old issues of the Cupertino Courier were found. The
library will determine costs of microfilming and report at
the next meeting.
2
7,
e. Dial-A-Story
Mary-Ann Wallace reported on costs for Dial-A-Story. The
proposed budget was passed out. The first year cost would
be $1 . 662.90. Discussion ensued as to the accuracy of the
costs. The feeling was that estimates may be low. Mary-Ann
will bring further information to the next meeting.
f. Annual report
The Commission ' s annual report will be posted at the
library.
7. New Business
a. A report on the Mayor ' s luncheon was given by Thelma
Epstein.
b. Monthly calendar review. Carolyn Whitlow will attend the
April Mayor's meeting.
Implementation of goals and other ideas to be scheduled in
the May agenda.
8 . City Librarian's Report
Attached.
9. County Librarian's Report
Library Legislative Day will be May 1 in Sacramento.
All Commission meeting will be held June 23 in Milpitas.
Library has transmitted costs of next year's Sunday hours to City
of Cupertino.
10. Adjournment
The meeting was adjourned until April 17 at 7:30 p.m.
Respectfully submitted,
Snsan Fuller
County Librarian
SF/je
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3
Cupertino Ubrariai's Report
Upage Statistics: February 1990 February 1989
Circulation of library materials 58,136 46,738
Adult reference questions answered 5,187 49764
ANChildren's reference questions answered 1,669 1,258
otal reference questions answered 6,856 6,022
Security gate count of visits to the library 30,238 ti 24,110
Library card registration (new/reissue) 957 804
Free public computer usage - adult roar 444 42
- children's roon 358 --
Total free public computer usage 802 42
* South gate counter out of order 3 days
Comparison of February 1990 to February 1989:
C?_rculatiun of library material up 24%
Adult reference questions answered up 8%
Children's reference questions answered up 32%
Total reference questions answered up 14%
Security gate court of visits to the library up 2.5%
Sunday Service - Funded by the City of Cupertino
February 1990 February 1989
People Cards Checkout People Cards Checkout
2-4 845 23 1656 2-5 70; 22 1311
2-11 462 '- 34 1662 2-12 760 26 1374
2-18 803 26 1775 2-19 894 25 15800
2-25 769 21. 1298 2-26 641 22 1434
Gate counter- problem - low count
&,or rison of Sundays in February 1990 to Sundays in February 1989:
Average of the Sunday circulation in February 1990 is up 12% over the average of Sunday
circulation. in February 1989. The average of the Sunday security gate count of ;vsits tc; the
library is down 4% (but probably due more to non functioning gate counter rather than a:, aci:ual
lower number of people) over the average of visits to the library in February 1989.
Library Programs:
The last two programs in the series of Chinese story tines were well attended: 2/21: 1.21,
and 2/28: 116. The total attendance for the 6 programs in January and February was 741.
Total nuriber of children's programs offered in February was 32 with a total attendance of
1,963.
Staffing:
Jill Kersey, one of 3 riew halftime Library Clerk I's recently hired; has been offered a fuli-
tirie position, which she has accepted,at Foothill College. I,er last day r_s a coded clerk will
bQ April 1st, but she has graciously agreed to change to extra help and stay on for soeie
pare time hours for a while, as it will be cone time before we can fill her position. Extra
Help Library Clerk Donna Van Schaack is cutting back her tinge to an occasional everting ar-,d
some weekends, as she will be txibysi_tti.ng for her new grandchild during Che day feom now
Facility Report:
The library hours are now on both sets of lobby doors in large type, so as to be visible ae
scare distance from the entrance..
The Children's staff have received some photographs of the mural in progress fo:- the children's
oon. Librarian Mary-Ann Wallace will bring the photos to the i:ext meating.
Other Library News:
The library received a Sound Off complaint about young children in the library, which Librarian,
Mary-Ann Wallace has responded to by suggesting more quiet times when no chiidrrer,'s seocy
tines or programs are in progress as tines for the writer to come to the library.
c`t ttaFRTIMO LIB AM COMMISSION MINUTES
May 15, 1990
Call to Order
The meeting was called to order by Chairperson Julie Shields at 7:35 p.m.
Roll Call
Present: Carolyn Whitlow, Gerald Mulvey, Mary Ann Herlihy, Julie Shields
Thelma Epstein arrived late at 5:05 p.m.
Also Present: Carol Jaech, Deputy County Librarian,
Charlotte Doudell, Cupertino Adult Program Librarian
Minutes of April Meeting
Absent with prior approval changed to absent with prior notice. With that
correction, the April minutes were accepted as amended.
Oral Communications
none
Written Communications
Lois Woodruff passed to Julie Shields two articles from the Peninsula Times Tribune
on the Redwood City Library.
Old Business
a) Partnership for Change Program discussed by Gerald Mulvey:
Could the library be instrumental in the smooth transition and changes within the
® Cupertino community. A communication to G. Mulvey from Jane C. Heiser, regional
consultant with the State Library, was passed out. Commissioners Herlihy and
Whitlow felt the library already is making progress in the smooth transition of
immigrants into the community and didn't want to impose an extra burden on the
library. G. Mulvey was concerned about how the Commission knows if the needs of
the rnmmunity am being met. Charlotte Doudell and Carol Jaech explained how the
library receives input on what the service needs are and what materials the library
purchases. G Mulvey recommended that the Commission put on their calendar every
six months what materials the library has purchased to meet the needs of the new
immigrants. Charlotte Doudell suggested that a report could be made at book budget
time on how the adult materials budget is spent for Cupertino, especially foreign
language materials. C. Doudell's suggestion was accepted.
b) Review of tape recording of Commission minutes:
Commission discussed the use of the tape recorder. Thelma Epstein moved and
Carolyn Whitlow seconded that the commission not use the tape recorder.
Unanimously approved.
New Business
a) Gerald Mulvey reported on the May Mayor's luncheon.
b) Friends of Library Meeting:
Meeting date Wednesday, June 6, 7:00 p.m., as set up for book sale.
c) Friends of Library Book Sale June 9/10:
Friends need help for book sale.
im pi:1111 1?1,
d) Change of June Commission Meeting date:
Date will stay at Tuesday. June 19.
c) Monthly Calendar Review:
Add for September Plans for CLA Conference.
Add for October the librarian's report on the adult materials budget with emphasis on
foreign languages materials.
Add for November the CLA Conference.
Put on monthly agenda the implementation of annual goals.
Cupertino Libradan!_JReport
Attached. Charlotte Doudell reported that Mary-Ann Wallace received a sound-off
complaint on the $5.00 late fee charge on videos. Mary-Ann Wallace wrote a letter in
response to the complaint explaining that as of April 16, 1990, the late video fee has
been reduced to $2.00 per video. Charlotte Doudell passed around pictures of progress
being made on the children's mural. She also passed out her report on newspaper
microfilming (attached). The Commission decided it was too much money to ask for
from the Friends. Thelma Epstein will contact the California History Center and the
Cupertino Historical Society to see if a committee can be established. The committee
would prepare a proposal asking the business committee for funds for the
microfilming.
County IdblAdan's Report
Carol latch passed out Santa Clara County Library addresses and open hours sheets.
The All Commission Meeting will be held June 23 at the Milpitas Library. Letters with
agenda were mailed to all commissions today.
Adiournmat
The meeting was adjourned until Tuesday, June 19, 1990 at 7:30 p.m.
Respectfully submitted,
c4-A-P�
Carol Jac"
To: Cupertino Library Commission
From: Charlotte Doudell
Subject: Newspaper microfilming
Date: May 14, 1990
Four libraries in the Santa Clara County Library system have microfiled past
issues of their local newspapers. These libraries are Campbell, Milpitas, Morgan
Hill, and Saratoga. All of them used Bay Microfilm. The newspapers were sent
to their plant to be processed.
Years mimmmed
Campbell 10 years Friends
Milpitas 1955 to curent Milpitas Historical Society
Morgan hill 1894 - 1989 Friends
Saratoga 20 years Friends
Since Bay Microfilm has microfilmed the other local papers,MaryAnn and 1
have both talked to them about cost.
1. They charge 7 cents per page.
2. Each roll is a 1000 pages. They either put 1 year, 6 months, 3 months on a
roll, depending on what creates the most natural break.
3. Each duplicate roll is $20 per roll. The original should be kept in a safe
place, and the duplicate used for normal transactions.
4. All shipping and handling charges are included in the 7 cents per page fee.
5. All newspapers are microfilmed at their plant. The camera is the size of a
small room.
6. Bay Microfilm will provide references to the Cupertino Courier to assure
them that their newspapers will be processed safetly and returned. They
can also provide a tour of their processing plant.
Based on this information, I have tried to roughly estimate how much it will cost
to microfilm the Cupertino Courier. The Bay Microfilm representative said one
inch of newspaper is equal to about 500 pages. There are about 6 inches per
year of the Cupertino Courier. Each year would then cost approximately$230
($210 for the original roll plus$20 for the duplicate).
ry F°s
Cupertino Librarian's Report
Usage Statistics: April 1990 April 1989
Circulation of library material 63,295 52,562
Adult reference questions answered 6,090 .5,099
thildren's reference questions answered 1,467 1,333
Total reference questions answered 7,557 6,432
Security gate count of visits to the library 36,502 31,546
Library card registration (new/reissue) 974 879
Free public computer usage - adult room 430 55
- children's room 366 -
Total free pui:)lic computer usage 796 55
Comparison of April 1990 to April 1989:
Circulation of library material: up 20%
Adult reference questions answered: up 19%
Children's reference questions answered: up 10%
Total reference questions answered: up 17%
Security gate count of visits to the library: tip 16%
Sunday Service - Funded by the City of Cupertino
April 1990 April 1989
People Cards Checkout People Cards Checkout
4-1 789 No count-- 1445 '' Have only 4-2 1315 14 1322
4-8 990 of1847 total count for 4-9 767 15 1284
4-15 Closed month, as listed 4-16 770 15 1215
4-22 1414 it1547 above. 4-23 703 24 1338
4-29 905 91 1570 4-30 710 25 1313
Comparison of April 1990 to April 1989 Sunday Service:
Average Sunday circulation in April 1990 is up 24% over the average of Sunday circulation
in April 1989. Average security gate count of visits to the library is up 20% in 1990
over the average security gate count of visits in 1989.
Library Programs:
There were 32 children's programs presented in April with a total attendance of 1,704.
Staffing:
Halftime adult Librarian II Jodie Wiepking began work at Cupertino with two days of orienta-
tion on May 1st. We are really pleased to have her as a new member of the staff. She has
a very well rounded library background and good reference skills.
gr *1
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minutes of the Lino Library Commission
June 19, 1990
Call to Order
The meeting was called to order by Vice Chairperson Gerald Mulvey at 7:30 pm.
Roll Call
Present: Mary Ann Herlihy, Secretary
Gerald Mulvey, Vice Chairperson
Carolyn Whitlow
Absent with prior notice: Thelma Epstein
Julie Shields, Chairperson
Minutes of the May Meeting
Under Roll Call remove the word "late". Under Old Business, part a, the Partnership
for Change Program discussed by Gerald Mulvey, the first sentence needs a question
mark rather than a period.
With these changes, the Minutes are accepted as amended.
Oral Communications
None.
Written Communications
A) Voice Mail:
Commissioners have been advised that they now have voice mail access through City
Hall. Discussion ensued as to how cften it should be checked, and the best way to respond
to voice mail inquiries in a timely fashion. It was felt that the Chairperson should
® check the voice mailbox once a week. Gerald Mulvey will call Julie Shields on her return
to let her know of this discussion.
B) Note from the Mayor:
The Commission received a note from Mayor Barbara Rogers concerning notification the
City had received about the Friends of the Reading Program Trivia Bee Fundraiser. Chair-
person Julie Shields, Commissioner Carolyn Whitlow, and Cupertino Librarian Mary-Arm
Wallace attended the fundraiser to represent both the city and the library. The mayor
would like a letter stating who participated, and the results of the fundraiser. Secretary
Mary Ann Herlihy will draft the letter.
C) Library Commission Budget Balance:
The commissioners would like some further information on the source of some of the
cost figures. Secretary Mary Ann Herlihy will write a letter to Blaine Snyder, Director
of Finance, to follow up on his offer of providing the commission with more explanation
of the commission expenses. Commissioner Herlihy will ask for a written reply.
Newspaper article in the SAN JOSE MERCURY NEWS Computing Section, Sunday, June 10,1990:
This article featured a picture of the Cupertino Library Children°s computer room,
and described the public use computers in local libraries, as well as in commercial
ccaputer outlets in the area.
Old Business
A) Cupertino Courier update information:
Commissioner Epstein was to have searched for sources of funding help, and as she
is not present to report her findings, the commissioners have decided to reagendize this
item for the next meeting.
0
Old Business
B) Dial-A-Story:
Commissioners decide to ask Chairperson Julie Shields if she would be willing
to bring this up to the Friends to ask that they fund it. If they felt that it was
too much money to fund it all at once, perhaps it could be funded over a couple of
future sales. Vice Chairperson Gerald Mulvey will call Chairperson Julie Shields
about this on her return.
C) Commission Goals - 1990:
Sister City Exchange: The Chamber has agreed to provide copies of its directories
for the packet. The Commission has the list of books from which to select one or two
titles, and is waiting for the budget to be approved to proceed. Vice Chairperson
Mulvey will contact the Mayor to get a list of official Sister City delegation visits
over the next few months.
Quarterly Get to know your library program: The Library Commissioners' photos
are now in the lobby so that library users will know who they are. The Commission
also now has Voice Mail through City Hall. A Meet Your Library Commission Day at the
library is planned for some future Saturday or Sunday. This will be on the July agenda.
Educational Library classes: This will also be on the July agenda, since Commissioner
Thelma Epstein is the source of this suggestion and is the liaison with De Anza College
on this cooperative venture.
Commission members feel that they are on target to meet their 1990 goals.
New Business
A) Friends of the Cupertino Library Book Sale:
The June book sale made a profit of $3,576.46, which was $400 more than the May 1989
® book sale. The Children's book area made $176.30; the cookbook area made $300.95; and
the Old Book/Almost New Book area made $605.15. Cookbook sales dropped this year, and
Friends members Judy Scharpen and Sally Schumann, who work this area, felt that that was
due to more women working these days and doing less fancy cooking. Lots of microwave and
quick meal cookbooks went first in the sale.
The Friends next meeting is scheduled for Monday, July 2, and will be a celebration
for book sale workers with refreshments.
B) Trivia Bee Fund Raiser:
Commissioners Julie Shields and Carolyn Whitlow attended with Librarian Mary-Ann
Wallace and her husband Joe Ribera. All felt that it was a fun evening and a very
worthwhile cause. The bee itself was well organized with teams from various companies
competing, complete with referees in uniform. Refreshments were served, and there was
entertainment before the contest began. Questions were submitted from the various
libraries in the Santa Clara County Library system, and everyone had fun trying to
beat the contestants to the answer. The winning team was from the San JOSE MERCURY NENS.
All proceed$ went to support the literacy work done by the Reading Program.
C) Mayor's Luncheon meeting:
Commissioner Carolyn Whitlow will attend the July Mayor's luncheon. Commissioner
Mary Ann Herlihy is tentatively scheduled to attend the August Mayor's luncheon meeting.
D) Plans for the "All Commissioners' Joint Meeting" Saturday June 23, 1990:
Vice Chairperson Gerald Mulvey, Commissioner Thelma Epstein, and Librarian Mary-Ann
Wallace will attend
E) Monthly Calendar Review:
Add to January 1991 - Request Budget Form. Add to July/Aug. 1990 - Plan for
CIA conference attendance in Nov (CLA preliminary conference schedule usually is
available by that time).
"
a
' New Business
F) Apple Anniversary letter:
Librarian Mary-Am Wallace passed out draft copies of a thank you letter to
Apple Computer,Inc. to be sent on the one year anniversary of the gift of computers,
printers, and software to the library. Vice Chairperson Gerald Mulvey suggested
an addition to undescore the partnership of the business community and the library
in Cupertino, the home of Apple Computer, Inc.
G) Current Focus Group Activities:
This idea came from a CALTAC workshop attended by commissioners. It was decided
that this would be tabled to a future meeting, when all of the commissioners are present.
City Librarian's Report
Attached.
County Librarian's Report
With the issues of rap music being banned, and the controversy surrounding the
National Endowment for the Arts funding, County Librarian Susan Fuller reminded the
Commission that the library indeed has controversial material in the collection. It
has a responsibility to provide all sides of issues, and would not be doing its job
if it did not include things which some may be uncomfortable with. The library has
an open access policy, and supports people's right to know and to be able to find
material of differing points of view in its collection. The [Materials Selection Policy
is available in the library and has a good statement on the selection of materials for
the library's collection.
The State Budget should have its resolution within a few days. One item is the
California literacy campaign pledge of $265,000, which would fund 6th year programs,
of which the Santa Clara County Reading Program is one of the programs that would
benefit. Senators Alquist and Vascancellos are the people to contact. The line item
number in the budget is # 6120-211-001-schedule a 50.20.010.
The Bookmobile Summer Schedule 1990, available at the library, was passed out.
Adjournment
The meeting was adjourned to Tuesday, July 17, 1990 at 7:30 pm.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
Cupertino Librarian's Report:
Usage Statistics: May 1990 May 1989
Circulation of library material 66,292 51,083
Adult reference questions answered 6,579 5,207
Children's reference questions answered 1,754 1,406
Total reference questions answered 8,333 6,613
Security gate count of visits to the library 34,055 28,056
Library card registration (new/reissue) 963 908
Free public computer usage - adult room 470 71
- children's roan 328 -
Total free public computer usage 798 71
Comparison of May 1990 to May 1989:
Circulation of library material: up 307.
Adult reference questions answered: up 26%
Children's reference questions answered: up 25%
Total reference questions answered: up 26%
Security gate count of visits to the library: up 21%
Sunday Service - Funded by the City of Cupertino
May 1990 May 1989
People Cards Checkout People Cards Checkout
5-6 828 J 1.3 1475 5-7 853 22 1310
5-13 770 28 1304 5-14 624 18 1144
5-20 852 30 1947 5-21 733 30 1452
5-27 915 28 1876 5-28 482 15 1044
Comparison of May 1990 to May 1989 Sunday Service:
Average Sunday circulation in May 1990 is up 33% over the average of the Sunday circulation
in May 1989. Average security gate count of visits to the library is up 25% in 1990 over
the average of the security gate count of visits in 1989.
Staffing
The library had hired Jody Wiepking to fill the adult reference librarian halftime position.
She had started work on May 1. We had also hired a librarian to fill the vacant fulltime
adult reference position, but before he started work here, he accepted another position.
We offered that position to Jody, and she has been fulltime since May 28. The halftime
position will be filled by Leslie Findlev, who has done substitute work here. She will
start in the halftime position as of June 25. We are very happy to have these vacancies
filled with two excellent additions to our staff.
Programs:
During the month of May a total of 29 children's programs were presented with a total
attendance of 1,340. City Librarian Mary-Ann Wallace participated in presenting a work-
shop to help staff with the various issues and problems that come up for staff who are
called on to be in charge of any of the libraries in the county library system.
Other Library News:
The mural for the children's room has been delivered. A dedication will be held on
Monday, July 23, 1990 at 7:30 pm. Invitations were passed out to commissioners and will
be sent out. Refreshments will be provided by the Friends of the Cupertino Library.
Summer Reading Club will start this Thursday, June 21, 1990. The Schedule of programs
was passed out, along with a brochure on Encouraging Kids to Read.
The adult literacy class co-sponsored by Cupertino Library and the Fremont Union High
School District Adult Education program has published a booklet of short essays by the
students at Cupertino and Sunnyvale Libraries. Copies were passed out to the commission.
Commissioners also received a flyer on Library Services for Persons with Disabilities,
done by So. Bay Cooperative Library System, and available at the library.
01:11i lits,
CUPERTINO LIBRARY COMMISSION MINUTES
July 17 , 1990
Call to Order
The meeting was called to order by Chairperson Julie Shields at
7 : 30 p.m.
Roll. Cail
Present : Julie Shields, Mary Ann Herlihy, Carolyn Whitlow,
Gerald Mulvey
Absent Thelma Epstein, with prior notice
Also Present: Susan Fuller, County Librarian
Julie Dalrymple, Cupertino Children' s Program
Librarian
Lois Woodruff, President of Cupertino Friends
Minutes of the June 19, 1990 Meeting were unanimously approved as
submitted.
Oral Communications
Gerald Mulvey met with Mayor Barbara Rogers after the City Coun-
cil budget hearings. She:
0 suggested having a regular Commission meeting in the
library and inviting the City Council . A tour could be
offered after a brief meeting.
0 indicated that the Council is always in favor of fund-
ing the library and that this year' s questions about
the budget for Sunday hours were generated by a need
for more information. G. Mulvey pointed out the impor-
tance of early notification of the public if and when
any changes are made.
0 encouraged the Library Commission to coordinate with
the Fine Arts Commission to increase the use of art in
the library.
The Commission agreed to agendize these items for discussion at
the August meeting.
Written Communications
A letter was received from Blaine Snyder, Cupertino Director of
Finance, about the balance of the Library Commission budget for
the period ending 5/31/90. It did not appear to answer the
Commission' s questions, but they decided to hold any action until
a response is received to the Commission' s request for further
detail. .
Ni
Copy of memo to City Manager Don Brown with additional informa-
tion about Sunday hours .
Old Business
a. Update on Microfilming of Cupertino Cuperti.no Courier
Reagendize for next meeting as Commissioner Epstein is
absent .
b. CLit_y Council Budget Pieeting, 1/3/90 - G. Mulvey
G. Mulvey, C. Whitlow, and M. A. Wallace attended City
Council budget hearings to make a presentation about
Sunday hours focusing on heavy use of the library.
Questions were asked about the use of volunteers on
Sunday and it was pointed out that Sunday library use
required trained staff to serve the public and maintain
order. The Council agreed to fund Sunday hours for
1990-91 . Some concern was expressed that money would
be tight for the next few years and future requests
would be looked at. with that in mind.
C . Dial-A-Story
J. Dalrymple passed out the revised costs for the
Dial-A-Story Program. Discussion ensued. Lois Wood-
ruff agreed to bring this subject to the Friends'
meeting on August 6.
d. All Commission Day, 6/23/90, Milpitas Library
G. Mulvey and T. Epstein attended the All Commission
Day. Kathryn Studwell , Santa Clara County Planner
spoke on Santa Clara County demographics and environ-
mental issues such as traffic and land use.
e . Voice, Mail
G. Mulvey discussed way to use voice mail. The Commis-
sion agreed to use voice mail to increase communication
with tk,e public . Messages will be checked by the Chair
once a week.
f. Review of Computer Policy
J. Dalrymple passed out the rules and the Commission
reviewed them. They agreed to continue the current
policies .
2
d .
g. Apple Computer = Anniversary Letter
Copies of the thank you letter to Apple Computer were
passed out. The Commission agreed that the letter was
well composed by Mary-Ann Wallace.
h. Implementation of Annual Goals
Discussion of Sister City project and educational
library- classes will be agendized for August meeting.
New Business
a. Mayor' s Luncheon Meetin
M. Herlihy reported on 'the July meeting. J . Shields
will attend in August .
b. Activity of Friends of te-
Library Group--
Lois Woodruff
Friends have 51 singles and 101 families in their
membership. Discussion ensued about the booksale and
the Commission urged consideration of raising prices.
Projects the Friends anticipate in the next year in-
clude donation of items such as:
Gift books
Summer Reading Club gifts
Craft programs
Christmas basket books for older children
Periodical gift drive
Light, for rental. collection
These projects will cost in excess of $4 ,000.
Volunteers for booksales are increasingly difficult to
recruit. Each sale requires several hundred volunteer
hours. It is especially hard to get younger people who
can handle the physical lifting and long hours. The
Commission expressed pleasure at the Friends' report
and requested that a Friends ' representative be sched-
uleu at future meeting's. Lois Woodruff agreed to come
in October.
C. Mural Dedication, Library, Children' s Area.
Flyers were passed out advertising the mural dedica-
tion. The ceremony will take place on July 23 , 1990 at
7 : 30 p.m. in the Children' s Room.
3
d. GALTAC 1990 swards Nomination
Cupertino Friends received this award in 1986. The
Commission will consider other possible candidates for
1990 and discuss this item in August.
e. Monthly Calendar Review
Calendar was passed out.
C: ty Librarian' s Report
Attached.
County Librarian' s Report
The Commissioners were thanked for attending All Commission Day.
Santa Clara County budget is still pending. Serious cuts are
possible, particularly if the State budget is not resolved.
County Library budget is not affected.
Adjournment
The meeting was adjourned until Tuesday, August 21 , 1990 at
7 : 30 p.m.
Respectfully submitted,
Susan Fuller
County Librarian
SF/je
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Cupertino Librarian's Deport--dune 1990
Usage Statistics June 1990 June 1989
Circulation of library materials 63,229 50,796
Total reference questions answered 6.463 5,807
Adult reference questions answered 4,959 4,577
Children's reference questions answered 1,504 1,230
Security gate count of visits to the library 32,761 26,032
Library card registration (new/reissue) 994 884
Total free public computer usage 987 48
Free public computer usage--adult 536 48
Free public computer usage--young people 451 -
Comparison of June 1990 to June 1989
Circulation of library materials: up 24%
Total reference questions answered up 11%
Adult reference questions answered up 8%
Young people's reference questions answered up 22%
Security gate count of visits to the library up 26%
Sunday Service--Funded by the City of Cupertino
June 1990 June 1989
People Cards Checkout People Cards Checkout
6/3 746 20 1,472 6/4 632 20 1,225
6/10 861 29 1,430 6/11 616 13 1,137
6/17 606 17 1,385 6/18 636 17 1.125
6/24 629 22 1,559 6/25 487 13 1,039
Comparison of June 1990 to June 1989 Sunday Service
Average Sunday circulation in June 1990 is up 33% over the average of Sunday
circulation in Juze 1989. Average security gate count of visits to the library is up
25% in June 1990 over the average of the security of gate count of visits in June 1989.
Staffing
Leslie Finlev started in the halftime adult librarian position as of June 25th.
We are very happy to have her as a staff member and to have all of the refere "
positions filled. June 30th was the last day of work for pages Gaby Femenia and Leyla
Gahrahmat. New page Elayn Bays started work June 13th. and new pages Stacey Otani
and Tom Merrell began work on June 19th.
r,•. s ,u
j. 71iR
Programs
During June. Cupertino Childmn's Services put on 31 programs with a total
attendance of 1,771. Summer Reading Club began June 21st. and there were 984
members as of this morning. Most of the children are well on their way towards
finishing the ten books required to earn a certificate and a free paperback book
from the Friends of the Library.
We also have a head-to-Me club for those too young to be able to read by
themselves. 'There were 151 members as of this morning. Children who listen to ten
/ books receive a certificate only.
Summer school-age programs began June 26th.
6/26 Drop-in Crafts 175 children. 35 adults
6/28 Chinese Stories & Puppet Show 80 children, 35 adults
7/3 Musician Lisa Atkinson 85 children, 30 adults
7/5 Cupertino Museum 26 children, 2 adults
7/10 Storyteller Jobekah 80 children, 10 adults
7/12 Origami 75 children, 15 adults
7/17 Dinosaurs 105 children, 25 adults
Other Library News
So far, 44 young people have worked at least an hour as Junior Volunteers this
summer. In particular, the teenagers who have helped with some of our programs
have made the difference as to whether the program was possible.
We have a new storytime flier: It's Not Bard to Find the Right
Storytime at the Cupertino Library.
,
s
CJPERTI`O LIBRARY 0—MISSION MnC1 S
August 21, 1990
Call to Order
® The meeting was called to :.,der by Chairperson Julie Shields at 7:30 pm.
Roll Call
Present: Thelma Epstein, Gerald Mulvey, Julie Shields , Carolyn Whitlow
Absent with Prior Nct .ce: Mart Ann Herlihy
Also Present: Mary-Ann 1yallace, Cupertino Librarian
Jud=-h Carson-Croes, Manager, Cupertino Historical Museum
Greg Knittel, San Jose ;rate Universit-i student working on update of
CUPr_RT:NO MONICLES
Minutes
The Minutes were accepted as recorded.
Oral Communications
Judith Carson-Croes, !tanager of the Cupertino Historical Museum, gave a detailed report of
the 4.nvestigating that she has done into various ways or preserving the back issues of the
Cuvertino Courier. She checked with several microfilming companies, as Nell as with some
sources for grant money to compete such a project, and also suggested =he possibility of
some sort of joint sponsorship fundraiser. At minimLm, she suggests that the newspapers be
sorted, indexed, and stored in acid-free conservation boxes. Also, if the entire amount of
the project cannot be raised at once, she said that the microfilming could be done over a
period of time.
ireg Knittel stated that the Curer:.ino Courier itself had 22 to 23 years of older issues
housed at the newspaper's office. Howeve► . these are bound issues. Even if permission
to do this were ;ranted, it would cost $SS per bound volume to unbind them in order to
microfilm them and then rebind them again, according to one local company. He said that
Jim Williams of the California History Center would be back September 6th and would be
another good person to talk to.
Commissioners thanked both of the guests for coming and sharing information. In the dis-
cussion that followed. commissioners asked Librarian Mar-Ann Wallace to contact the
California State Librari to see is they can recommend a good ;microfilming company in this
general area, and to see if C-XL AC, the California association of Library Trustees and
Commissioners. has any grant money that could be used for this kind of project. Another
idea that would need to be explored with the groups in question, is a jointly sponsored
fundraiser.
It was decided to ask Jinn Williams of the California History Center to come to either the
September or the October ComB:.i.ssion meeting, Whichever he could attend. The microfilming
project will be reagendized for September. Gerald Mulvey will write up a summary of what
needs to be done. Julie Shields will contact City Clerk Dorothv Cornelius about what the
city does about its microfilming needs. (:hairperson Shields will also contact Jim Williams
by letter to see when he may be able to come to a commission meeting.
Written Communications
City Finance Director Blaine Snyder sent a letter to Commissioner Herlihy in reponse to
her request on behalf of the commission for a written reply to the commission's questions
about their budget.
The commission also received a letter from Finance Director Blaine Snyder about the
ount for printing expenses for the cc-mission.
A neno dated 7-23-90 was received from Department of Community Development Director Bob
Cowan concerning a joint meeting with commission chairs and the Goals Committee set for
September S, 1990. Cha-irperson Julie Shields will call Bob Cowan. To this date the
commission has not received a copy of the preliminary recommendations of the Goals
Committee. and the (liai=oerson will have to ac uninstructed to this meeting.
y"^.t
Written Cmmmications (Continued)
The commission has received City Council Resolution No. 8173 re: Holding of Public
Hearings by Commissions.
The commission also received a nomination form for the 1990 Civic Service Awards. Last
year the library nominated Curt Woodruff for all of his volunteer work, and he was selected
for an award. The nominations must be in to City Hall by September 5, 1990. The awards
will be presented November 1, 1990. Cupertino Librarian Mary-Ann Wallace will do a write
up to nominate longtime library volunteer Ann Sinnott for an award this year. The com-
mission will put the Civic Service Awards on the July agenda next year. [The Sunday
Service request will be on the February agenda next year.]
Old Business
The commission discussed the possibility of holding a future commission meeting at the
library to which members of the City Council would be invited to attend. The agenda would
be kept short so as to have time for a tour to include the new mural in the children's room,
and the new IBM PS/2 computer. The commission would need to alert City Clerk Dorothy
Cornelius about the change of location for the meeting. This will be reagendized for Sept.
The commission will request the Fine Arts Conriission to consider doing a review of the
library as a possible site for the acquisition and display of an art object or objects
appropriate to the library either inside or outside the building. Chairperson Julie
Shields will contact the Fine Arts Corrmission.
The Voice Mail is accessed by the Chairperson of the library commission once a week on
Mondays in case there are messages left over the weekend. Voice Mail can be accessed by
calling 252-4505 during working hours, and by calling 252-4641 after 5 pm. So far, the
mailbox has been empty when t;:2 Chairperson has called.
On the implementation of Annual Goals relating to the exchange of books and materials with
our Japanese Sister City, commissioners are still planning to purchase books, if the money
budgeted for this has been approved in the budget. The amount budgeted was $100. Commissioner
�tulvey will contact Blaine Snyder to find out if it was approved in the final city budget.
According to City Information Officer Donna Krey, there will be a delegation o£ 12 people
here between October 5 and October 7 from Toyokawa. The Chamber of Commerce said that it
would add a copy of its annual directory to whatever material the library coa . 'ssion presents
to the delegation. This item will be reagendized for September.
CALTAC 1990 Awards will be given out in November. The Friends of the Cupertino Library
have won that award in the past. The commission does not have a nomination for this
year's award.
New Business
Coranissioner Thelma Epstein reported on the June Mayor's luncheon meeting. Commissioner
Epstein is in favor of pursuing the idea of getting the AALW and the League of Women Voters
to take on the project of putting on an occasional. class on citizenship at the library.
There was no August. Mayor's Luncheon. Chairperson Julie Shields will attend in September.
Commissioner Thelma Epstein will tentatively attend in October.
Chairperson Julie Shields reminded the con-missioners that the next Friends of the Library
meeting 6rlil be September 10, 1990 in the community room at the library.
Time commission discussed pctential future applications on the part of the library for
Fine Arts Commission grants. Possible areas in the library for future grant applications
are: Comnunir_y Room, Story Room, Another area of the C ildren's :loom, arcl the Landing
area between the Lobby and the Children's Room.
The Annual Report Outline was reagendized for the September meeting.
The Monthly Calendar Review has additions of the Sunday Service Request is February, 1991
d the Civic Service Awards Nominations in July, 1991.
City Librarian's Report
Attached
County Librarian's Report
No report.
Written Cmmmications (Continued)
The cor.mission has received City Council Resolution No. 8173 re: Holding of Public
Hearings by Commissions.
The commission also received a nomination form for the 1990 Civic Service Awards. Last
year the library nominated Curt Woodruff for all of his volunteer work, and he was selected
for an award. The nominations must be in to City Hall by September 5, 1990. The awards
will be presented November 1, 1990. Cupertino Librarian Mary-Ann Wallace will do a write
up to nominate longtime library volunteer Ann Sinnott for an award this year. The com-
mission will put the Civic Service Awards on the July agenda next year. (The Sunday
Service request will be on the February agenda next year.]
Old Business
The corxzission discussed the possibility of holding a future commission meeting at the
library to which members of the City Council would be invited to attend. The agenda would
be kept short so as to have time for a tour to include the new mural in the children's room,
and the new IBM PS/2 computer. The commission would need to alert City Clerk Dorothy
Cornelius about the change of location for the meeting. This will be reagendized for Sept.
The cocramission will request the Fine Arts Commission to consider doing a review of the
library as a possible site for the acquisition and display of an art object or objects
appropriate to the library either inside or outside the building. Chairperson Julie
Shields will contact the Fine Arts Commission.
The Voice Mail is accessed by the Chairperson of the library commission once a creek on
Mondays in case there are messages left over the weekend. Voice Mail can be accessed by
calling 252-4505 during working hours, aixi by calling 252-4641 after 5 pm. So far, the
mailbox has been empty when the Chairperson has called.
On the implementation of Annual Goals relating to the exchange of books and materials with
our Japanese Sister City, commissioners .are still planning to purchase books, if the money
budgeted for this has been approved in the budget. The amount budgeted was $100. Commissioner
Mulvey will contact Blaine Snyder to find out if it was approved in the final city budget.
According to City 'Information Officer Donna Krey, there will be a delegation of 12 people
here between October 5 and October 7 -from Toyokawa. The Chamber of Commerce said that it
would add a copy of its annual directory to whatever material the library commission presents
to the delegation. This item will be reagendized for September.
CALTAC 1990 Awards will be given out in Ncvenber. The Friends of the Cupertino Library
have won that award in the past. The commission does not have a nomination for this
year's award.
New Business
Commissioner Thelma Epstein reported on the June Mayor's luncheon meeting. Commissioner
Epstein is in favor of pursuing the idea of getting the AALU and the League of Women Voters
to take on the project of putting on an occasional class on citizenship at the library.
There was no August Mayor's Luncheon. Chairperson Julie Shields will attend in September.
Commissioner Thelma Epstein will tentatively attend in October.
Chairperson Julie Shields reminded the co. , 'ssicners that the next Friends of the Library
meeting will be September 10, 1990 in the community room at the library.
The commission discussed potential future applications on the part of the library for
Fine Arts Commission grants. Possible areas in the library for future grant applications
are: Community Room, Story Room, Another area of the Children's Room, and the Landing
area between the Lobby and the Children's Room.
The Annual Report Outline was reagendized for the September meeting.
®The Monthly Calendar Review has additions of the Sunday Service Request in February, 1991
and the Civic Service Awards Nominations in July, 1991.
City Librarian's Report
Attached
County Librarian's Report
No report.
,t S=OunceMaurits
Chairperson Julie Shields reminded the commissioners that the Friends meeting is normally
the first Monday of every month, unless that date falls on a holiday. The October Friends
meeting will be on October 1, 1990.
Commissioner Thelma Epstein brought up several issues of concern about the library. The
Of irst is the state of the ground cover on the north side of the building. It looks as if
it is dying, and would be quite expensive to replace. Librarian Wallace suggested that she
contact the City Public Works department, as the city maintains the landscaping outside the
library. The second area of concern is the carpeting inside the library, which is beconing
very spotted and dirty in certain areas. Librarian Wallace said that she would contact
library administration to set up a carpet cleaning as soon as it can be arranged. Comissione
Epstein was also concerned about the state of the library's com cats in the building. She
has found many out of order, and wondered whether they could be replaced or removed. Librarian
11allace told the commission that the library is aware of the problem of out of order com cats.
Unfortunately, they are no longer being made, and until the library is up on a new on-line
catalog, which should be within this next year, the library has to make do with the con cats
it has. The library does have a repairman who is out each week to fix com cats. However,
as soon as they are all fixed, some of them have problems again. tlhile it may look like
the same com cats are out, they are moved around, and usually it is a different one or two
that will be out of order for a while. The library is hying to keep as many of the con
cats as it has because the catalog is already split, xviih half the machines having the
author/title index and half having the subject index on them. That means fewer machines
for the public to use than if all of the machines had the entire index on them. Progress
is being made on the on-line system, and the library is optimistic that it won't be too much
longer until it can replace all of the com cats with an on-line catalog. The last area of
concern is the lobby area with the shelf for giveaway materials that is so often messy and
unsightly. Commissioner Fnstein wondered if the shelf and the materials could be moved
down to the landing between the lobby and the children's room. If that were done, it would
eliminate people standing in front of the shelf looking at the materials and give the lobby
a little more room for the long checkout lines. Librarian Wallace said that staff were aware
®of the problem of the unsightly clutter, which is especially noticeable as it is just about
the first thing a person sees when they walk in the door. Staff do straighten it up several
times during the week, but it is hard to maintain in its current cLndition. The library kill
be getting dividers for both the shelf and for the floor area underneath to help keep the
materials in better order. Staff had not considered moving the shelf, but Librarian Wallace
said that she would be happy to consider the idea and get back to the commission about it.
Adjournment
The meeting was adjourned to Tuesday, September 18, 1990 at 7:30 p.m.
Respectfully submitted,-
Mary-Ann Wallace
Community Library Supervisor, Cupertino Library
M,
WIM-M,W-77W
CuDertind MhEariare s ftort:
Usage Statistics: July 1990 July 1989
Circulation of library material 69,858 54,328
Adult reference questions answered 4,636 4,462
Children's reference questions answered 1,318 1,111
Total reference questions answered 5,954 5,773
Security gate count of visits to the library 32,760 26,957
card registration (new/reissue) 960
Library r 906
Free public computer usage - adult room 504 214
- children's roori 571 124
Total free public computer usage 1,075 338
Comparison of July 1990 to July 1989:
Circulation of library material: up 2T/.
Adult reference questions answered: up 3%.
Children's reference questions answered: up 2%
Total reference questions answered: up 3%
Security gate count of visits to the library: up 22%
Sunday Service - Funded by the City of Cupertino
July 1990 July 1989
People Cards Checkout People Cards Checkout
7-1 644 19 1578 7-2 362 3 845
7-8 580 19 1526 7-9 465 8 1114
7-15 617 23 1558 7-16 488 16 1158
7-22 637 17 1527 7-23 551 17 1240
7-29 606 11 1417 7-30 533 14 1267
Comparison of July 1990 to July 1989 Sunday Service:
*Average Sunday Circulation in July 1990 is up 35% over the average of the Sunday circulation
in July 1989. Average security gate count of vi.!.,its to the library is up 29% in 1990 over
the average of the security gate count of visits in 1989.
Staffing:
Young Adult Librarian II Ally Holtby is retiring at the end of September. A retirement party
was held July 26, as Ally will be away on vacation from then until her actual retirement date.
The library will be interviewing to fill this position soon.
Adult Program Librarian Charlotte Doudell has been selected to work at library HQ for this
next year as the Management Intern. She will be working on the library's upcoming on-line
computer catalog as one of her main projects. This intern post opportunity is filled on a
one year basis. Elegibility to apply is rotated among the adult and children's program
librarians in our library system. At the end of the year, Charlotte will return to Cupertino.
WhileCharlotte is at HQ, Children's Program Librarian Julie Dalrymple will also be making a
change. She will switch into Charlotte's position of Adult Program Librarian for phis next
year. At the end of the year period she will also return to her position as Children's Prograr
Librarian here at Cupertino.
While Julie is taking over adult services, an experienced Children's Program. Librarian from
Alum Rock 'Library, Karen Armor (who has also previously worked here at CU), will fill in a
Children's Program Librarian here at Cupertino.
There are also new faces on the circulation desk. In order to fill staff vacancies until
coded staff can be hired, Cupertino has borrowed staff from other libraries to work some hours
here: Greg Drew, Laura Schibler, Kathy Andrews, Larry Chan, David Howard, Tom Catalano, and
Phuong Nhan, all from various other libraries in our system, have helped us out quite a bit.
LIBRARY COMMISSION MINUTES 1987-1995 4 of 8
programs:
During July 33 children's programs were presented to a total audience of 1,756 children and
adults.
e Suirner Reading Club will not be finished until September 10th. Figures so far show
I! members and 669 children have completed reading their 10 books. The Read to me
program for children too young to read themselves has had 180 members so far. The final
figures will be avEdlable at the September commission meeting.
The two Summer Reading Club parties were held yesterday. The party for grades 4 and older
was held at 2:30 pm, and the party for grades 3 and younger was held at 7:30 pm so that more
parents could bring their youngsters to the party. The Friends of the Cupertino Library paid
to have ventriloquist Steve Chaney entertain the children, while groups of then went off to
select their free paperback book, also provided by the Friends. Mayor Barbara Rogers, City
Manager Don Brown, Santa Clara County Public Ser-Aces Agency Director Karen Foss, and County
Librarian brarian Susan Fuller attended the afternoon party. Library Commissioners and Friends of the
Library Members helped out at both the afternoon and evening parties monitoring while children
picked out their award bock, and stariming the child's certificate once a book had been chosen.
Children seemed to enjoy the parties very much, and parents commented favorably on their
organization.
The Children's Mural was dedicated. Monday, July 23. Mayor Barbara Rogers attended the
ceremony, as did Fine Arts Commissioners Nancy Steele, Val Ramsay, and Robert Lerner. Deputy
Countv Librarian Janice ce Yee attended, as did artist Karen Rathbun and her husband. About 25
people attended, but many more have been in to look at and enjoy the mural. Refreshments
and flowers for the evening were provided by Library Commissioners and Friends of the Cupertino
Library.
Other Library News:
The library received a very nice letter from Fred Silverman in reply to our one year anniversary
thank you letter to Apple for all of the equipment and software donated to the library last
uly. We also received a phone call from another of the apple staff who had received our letter
She was very pleased to see the usage statistics that showed how naiany people were making use
of she gift.
Because of the high volume of circulation at Cupertino, and the amount of repetitive motions
that go in to a normal checkout of I-ibrary materials, we've had a couple of cases of carpal
tunnel syndrome, and one person presently on workmen's compensation. In order to be sure
that we are doing all we can to prevent any other cases, and to help those uho may already have
some symptoms, we had a nurse practitioner from Vally Medical Center come out to observe staff
and to make recommendations about our equipment, procedures, and tips and exercises for staff
,-4 Ve
to do to break up the repetitive notions. As a result of the meeting, we have changed the
positioning of monitors and keyboards, and have added a padded grip ;to some of our light pens,
among other things. A follow up meeting is scheduled for September.
New handouts available at the librari: Booklists on Rating 7ideos, Rating Recordings, Getting
into College, Buying a Car or Truck, and How to do a Science Fair Project.
Staff want to thank Library Commissioner Ger—ri Mulvey for sharing ng his time and talents and
making an Egyptian poster for us for our King Tut Day Summer Reading Club Program. Both the
poster he made and the other stnra-bouarht poster that he lent us for that day really helped
add an authentic feeling to the corm unity room for that Drozram.
July Volunteers:
Friends: 38.5 hours
Community Volunteers: 31.5
Children's Room Volunteers: 69 volunteers put in 2031.215 hrs. Included in those hours is
• San Jose State Library School student doing an internship who put in 29.5 hours, and
• sentencing alternative volunteer who worked 20.5 hours.
OTotal Volunteer Hours for July 1990: 273.25 hours
CUPERTINO LIBRARY (MISSION MINtTM
September 13, 1990
Aftll to Order
e meeting was called to order by Chairperson Julie Shields at 7:30 pm
Roll Call
Present: 'Thelma Epstein, Mary Ann Herlihy, Gerald Mulvey, Julie Shields, Carolyn Whitlow
Also Present: Susan Fuller, County Librarian
Mary-Ann Wallace, Cupertino Librarian
Sparky Cohen, Guest
Wayne Qhitlow, Guest
Minutes
Corrections to the Minutes: Under Roll Call: Cormissioner Carolyn Whitlow was mistakenly
listed as absent; she did attend the August 21st meeting. Under Oral Commi mications, delete
the sentence: "In fact, he may have a possible grant proposal to explore." and deleta the
rest of the paragraph after "jointly spcnsored fundraiser." Under Old Business, delete the
phrases "Commissioner Mulvey has contacted City Councilwoman Lauralee Sorensen, who is the
Sister City Liaison person on the Council." Under Cupertino Librarian's Report: Other Library
News: in the third paragraph there was a typographical error in the word handouts, and in the
fourth paragraph there was a typographical error in the word commercially. With these
corrections noted, the Minutes were accepted as amended.
Oral Communications
Guest Sparky Cohen spoke for a five minute period. He had asked to be on the agenda for this
meeting, but had been too late. The agenda had already been prepared and sent to City Hall for
sting. Mr. Cohen was told again of the tineframe needed in order to have an item placed on
e agenda. He asked to be put on the agenda for the October meeting. He suggsted a video for
purchase by the library, said that he had never yelled or caused a disturbarre in the library,
and stated that the computers at the library are not working properly.
Commissioner Epstein had a recent conversation with Shirley Fisher, a photographer and teacher
at De Anza College. Ms. Fisher had displayed her photographs in the old building, and stated
that she would be interested in displaying in the new building.
Commissioner Epstein also had a conversation with Jim Williams from the California History
Center. While he did not have any grant proposals, he would be interested in working with
the library Commission and the Historical Society on a joint project, such as the micro-
filming of the Cupertino Courier.
Written Communications
The commission received a flyer for an upcoming fundraiser for the benefit of The Reading
Program in South County: A chance to play Cow Patty Bingo.
The commission received a letter from Director of Community Development Bob Cowan rescheduling
the Sept. 5 joint neeting with the goals Committee to September 26. Chairperson Julie Shields
will attend the September 26 meeting.
Old Business
Microfilming of the Cupertino Courier: Chairperson Shields had written to Jim Williams of the
California History Center about attending the Sept. meeting of the commission. He was unable
to attend, but will try to attend in October. He had spoken to Judith Carson-Croes and will
meet with her within the next four weeks. He would like someone from the libray commission
to attend that meeting as well. This could be a project that the Library Commission, the
Qpertino Historical Socity, and the California History Center could work together on a fund-
iser to accomplish. They may also contact the Courier for whatever help it could provide.
Cupertino Courier General Manager Jim: Beck said that some microfilming had been done. Comrds-
sioner Gerry Mulvey volunteered to work on this project. Chairperson Julie Shields had also
contacted City Clerk Dorothy Cornelius as to the company used by the City, and shared that
information with coa ,issioners.
Old 6us1ness (continued)
Future date of commission meeting and tour in library: The cmmmission plans to schedule
this for the November 20 meeting. letters of invitation will be sent out.
iftice Mail: Wo messages: 1) September 6 - Sparky Cohen, and 2) September 14 Sparky Cohen.
INViairperson Julie Shields has responded to both messages.
Implementation of Annual Goals - Sister City Program: The funds were approved in the budget.
1W books will be purchased: The Japanese jeaa and Passing Farms, Enduring Values with
gift plates'from the Cupertino Library Caamission for your city library',' These will be
presented some time during the October 5 - 7 delegation visit.
Plans for CLA (California Library Association) Annual Conference in San Diego - Nov. 3 - 7:
Chairperson Julie Shields plans to attend. County Librariaa Susan Fuller will also attend.
Areas of library concern: No one had contacted the city about the ground cover, but this will
be done. The other areas of concern: carpeting, can cats, and the giveaway materials shelf
in the lobby were discussed. The carpet is scheduled to be cleaned; the com cats are repaired
each week, and will all be replaced within the next year by an integrated catalog; the landing
would not be a good place for the giveaway materials, as it is not handicapped accessible.
Staff will check other possible areas, but the added depth it would give to the lobby area
by removing the shelf is not significant. Dividers will be purchased to help keep it neat.
New Business
Mayor's Luncheon meeting: Chairperson Julie Shields reported on the September luncheon.
Commissioner Thelma Epstein will attend the October luncheon. Commissioner Carolyn Whitlow
will tentatively attend the November luncheon. Commissioner Gerry Mulvey will act as back up
and attend, if Commissioner Whitlow is unable to go to the November luncheon.
Friends of the Library meeting: The next Friends of the Library meeting is Monday, October 1st
in the library crAu=ity room. The next Friends of the Library Book Sale is scheduled for
.&M weekend of Nov. 10 and 11.
401inual Report Outline: The commission discussed keeping it brief - a snapshot of what the
commission is involved in - with a focus on the Sunday usage. This will be reagendized for
the October meeting. Commissioners should be prepared to bring ideas and discuss goals
for the next year.
Monthly Calendar Review: Add the Sunday Service request to February. 1991.
City Librarian's Report - attached.
County Librarian's Report
County Librarian Susan Fuller commented on the recent newspaper articles an r-rated videos,
and the the recent Milpitas Library Commission meeting where a businessman in Milpitas came
to question the library's policy on video checkout. The library's open access policy was
presented and discussed. Copies of the library's Materials and Services Policy were passed
out to commissioners. The library is considering the possibility of sending a letter out to
parents at the time a child gets a library card to explain the library's collection, services,
and policies. The Milpitas Library Commission upheld the library's position, and said that
they would not recormend any changes in the library's policies. The matter will be discussed
at the October 1st meeting of the Santa Clara County Library Commission. Deputy County
Librarian Carol Jaech will represent Susan Fuller at the upcoming county.4ibrary comn-ission
meeting.
The Board of Supervisors passed the library budget, and from a suggestion of Supervisor Dianne
Mr-Kenna, voted to put $30,000 into the literacy program out of the general fund.
Progress is being made on the integrated catalog. The library is deciding between two vendors,
Lmd_is close to a final decision. The public catalog will be the first priority with full
Wlementation hoped for by next August.
Adjournment
The meeting was adjourned to Tuesday, October 16, 1990 at 7:30 pm.
Respectfully submitted,
Mary--Ann Wallace, Community Library Supervisor, Cupertino Library
r
Cupertino Librarian's Report
Usage Statistics: August 1990 August 1989
4&
rculation of library material 66,737 54,386
ult reference questions answered 4,895 4,813
Children's reference questions answered 1,395 986
Total reference questions answered 6,290 5,799
Security gate count of visits to the library 34,270 28,654
Library card registration (new/reissue) 931 905
Free public computer usage - adult room 511 512
- children's roon 588 291
Total free public computer usage 1,099 803
Comparison of August 1990 to August 1989:
Circulation of library material: up 23%
Adult reference questions answered: up 2%
Children's reference questions answered: up 41ro
Total reference questions answered: up 8%
Security gate count of visits to the library: up 20%
Sunday Service - Funded by the City of Cupertino
August 1990 August 1989
People Cards Checkout People Cards Checkout
8-5 1641 14 1503 8-6 467 16 1189
8-12 650 13 1031 8-13 796 10 937
8-19 590 21 1434 8-20 464 14 971
8-26 646 21 1392 8-27 486 5 970
a&mmison of st 1990 to August 1989 Sunday Service:
rage Sunday circulation in August 1990 is up 32% over the average of the Sunday circulation
in August 1989. Average security gate count of visits to the library is up 591% in 1990 over
the average of the security gate count of visits in 1989.
Staffing:
Cupertino Library staff members Karen Boyle, Bonnie Wang, Margaret Thomas, and Mindy Sulzinger
were honored along with Central Reference staff member Susan Castellano at a service award
program on September 5th. Karen has worked for the county library system for 20 years, Bonnie
for 15 years, Margaret for 10 years, and Mindy and Susan for 5 years each - all good people!
Cupertino Library Clerk Ellen Pacchetti will be retiring at the end of September. A retirement
brunch was held this past Sunday. Ellen is retiring to spend more time with her grandchildren
and to put more time into developing a flower arrangement business. Carol &awns, an experience
Library Clerk from the Alum Rock Library will start at Cupertino to fill Ellen's position on
October 1st.
An experienced YA (Young Adult) Librarian from Saratoga Library, Judy Thompson, will start at
Cupertino on October 15th to fill retired YA Librarian Ally Holtby's position.
Extra Help Library Clerk Diane Moody has been hired into one of one of Cupertino's vacant half
time codes. Diane has been working at Cupertino for some time as extra help, and will be a
really goal addition to the coded staff.
One of the library's new Pages, Stacey Otani, has been selected as the Octoberfest Queen.
Karen Armor from Alum Rock, who will be our Children's Program Librarian for this next year
while Julie Dalrymple takes over Adult Services and Charlotte Doudell is at library HQ in the
Qo,nag ement Intern position, will start at Cupertino next week, on September 24th. Karen has
rked here before, and brings a strong background and good experience to this position. Julie
Dalrymple will be back from vacation next week also, and will begin hez duties as Adult Program
Librarian for this next year.
Library PrO�IamS:
Children's services librarians presented 31 programs in August for a total audience of
1,766 children and adults. The final Summer Reading Club figures for Sumer 1990 are
evressive. The total number of signups for the Sumer Rf-4ing Club was 1,118. However,
, of those who signed up, did not follow through to list any of the books that they had
read over the summer, so officially, we will count 947 as the total number of reading club
members. Out of the 947 members, 788 read at least 10 books, and earned their certificate
and their free paperback book provided by the Friends of the Cupertino Library. This is
an 80% completion rate, which is quite goad.
Other Library News:
The carpal tunnel syndrome follow up meeting was held at the library on Tuesday, September llth
Dr. Gary Pasternak of the Repetitive Motion Clinic, Nurse Practitioner Tammy Carver, Physical
Therapist Serena Lawrence, and Occupational Therapist Hazel Sim-in, all from Valley Medical
Center took measurements of the circulation desk, weighed many of the objects that staff use
in daily routines, observed staff at the desk, took photos, and talked at length with staff
here and with Library Circulation Manager Bonnie Faubion, They brought with them some
additional light pen covers of different sizes and degrees of firmness, and suggested that
staff try them to see what works best for each person. They made some additional recommenda-
tions, which we are working on, but the bulk of their recommendations will come back to us
in the form of a written report, which they have promised to get back to us as soon as they
can finish it. With the changes already made and whatever new info we learn from the report,
we hope to be able to contain the problems that we already have and hopefully alleviate them
for the staff who've experienced carpal tunnel problems, and we hope to prevent any other staff
from becoming injured. Cupertino Library is the only library in our system to have had these
problems so far. We have a very high volume of circulation, which can account for the enormous
amount of repetitive actions. However, other departments in the county have had similar prob-
lems, and they are quite common in the private sector workforce in this area as well.
9-10-90 the Sheriff's Dept. was called by a teenager, who had been assaulted in the parking
t. According to the victim, he had been followed by another car, which pulled up alongside
his when he parked in the lot, and another teenage boy, unknown to him, hit him in the face.
He did not get out of the car to fight, but came in to call the sheriff. The three youths in
the other car fled before sheriff's dept. personnel arrived.
On 9-13-90 Librarian Wallace called the Sheriff's dept. to have a deputy come out to talk to a
person who had caused many outbursts in the library over the last several years. The last out-
burst had been on the previous Saturday. On Thursday there was no outburst, but it was made
clear to the person that though he had caused disturbances in the past, any future outim sts
would result in the sheriff's department being called.
August Volunteers:
Friends: 13 volunteers, 61 hours
Community Volunteers: 5 volunteers, 22.75 hours
Children's Room Volunteers: 52 volunteers, 177.25 hours (including one SJSU library school
student who worked 52.5 hours)
Total Volunteer Flours for August 1990: 70 volunteers, 261 hours
The library nominated longtime community volunteer Ann Sinnott for a Civic Service Award for
Volunteerism. Ann has been selected to receive an award, and will attend the Nov. 1 awards
program.
Upcoming Events:
The next series of story times in Chinese (mandarin) will be held on Wednesday nights in
QLobey: 10-3, 10-10, 10-17, and 10-24. Librarian Bonnie Wang will be presenting these.
Halloween crafts program drill be held on Monday, October 22nd. There will also be a
Halloween movie program held on Monday, October 29th.
A Thank you reception for library volunteers will be held on Thursday, October 25th.
0
CUPERTINO LIBRARY COMMISSION
OCTOBER 16, 1990
Cali to Order
'rhe meeting was called to order by Chairperson Julie Shields at
7 : 30 p. m.
Roll Call
Present: Thelma Epstein, Mary Ann Herlihv, Gerald Mulvey, Julie
Shields , Carolyn Whitlow
Also Present: Susan Fuller. County Librarian
Mary-Ann Wallace, Cupertino Librarian
Donald Brown, City Manaaer
Sparks Cohen, Guest ( arrived at 7 : 45 p.m. )
Minutes
The minutes for the September 18 . 1990 meeting were accepted as
read.
Oral Communications - None .
Written Communications
a. Memo from Bob Cowan, Director, Department of Community
Development, was received by ,Julie Shields stating the
current status of the City :goals Committee. Donald
Brown indicated that all foals ' meetings are open
public meetings. A commissioner indicated concern that
no long-range goals addressing adequacy of future
library- services are in the- report. Comments focused
on rising use patterns. Tht•lma Epstein moved that the
Commission write to Bob Cowav and give a brief analysis
of the library ' s needs in :he future ten to twenty
gears. Passed unamiously.
b. .Letter from CALTAC regarding awards was received by
Julie Shields.
C . A letter was received from the Mayor questioning the
Commission ' s feelings about the continuation of the
Mayor' s Luncheon meeting. General discussion was that
these are practical , useful opportunities to get to
know other commissioners, city staff and the ;mayor.
® Thelma Epstein moved that a letter be sent stating the
commission ' s wish to continue the Manor ' s meetings .
rpsteiri, Herlihy, Shields , Mulvey: Yes. Whitlow, No.
J.
i{�` .t't `[�N@' iii`S 'tip� �; 4 4 �+ �'•''�:•
Old Business
a. Spark- Cohen. Use of library computers. Mr. Cohen is
concerned about the library's lack of technical assist-
ance and instruction in computer use . He is also
concerned that the library doesn ' t. have t.',e most
up-to-date software.
Commissioners and staff commented that the intention is
to provide the community with opportunities to use
computers, but not to provide instructions. Mr. Cohen
was encoura¢ed to suggest. software that the library
might purchase , and to take local computer classes.
The Commission also suggested that information about
classes be posted in the vicinity of the compt.ter room.
b. Microfilming of Cupertino Courier. Some progress has
been made , but there have been a few delays .
C . Commission Meeting and Tour
A tour for new council members will be held on Nov. 20
at 7 : 30 p.m. in the staff conference room. M. Herlihy
will call to remind council members of the meeting .
® d . Voice mail - Two messages were received from Sparkv
Cohen. Julie Shields responded.
e. Implementation of Annual Goals
Gift Books . Books were purchased at A Clean Well
Lighted Place for Books and the Historical Center.
G. Mulvey presented them to Sister City representatives
from Toyokawa, Japan and they were very well received.
f. Plans for CLA Conference - Julie Shields will attend
the conference.
New Business
a. Mayor' s Luncheon
No representative could attend in October. G. Mulvey
will attend in November and T. Epstein will attend in
December.
b. Annual Report Outline
G . Mulvey made several recommendations about the
report.. General discussion took place about the format
and content . A draft will be available at the November
® meeting and Commissioners should respond to G. Mulvey
® by December 5 .
''^+ ,w&✓p§ � to '�'' ..��, �.R'.. "s'�4' ? , �,p' "* � u,,`3`' � : � ✓",�2-`� .�;': �* ,%"ram a^�.R, �, £i 8
d 3
C. Monthly Calendar Review - No changes were made this
month.
City Librarian'sReport - attached.
qjS u, ►ptv Librarian's Report
Status of the request to restrict minor' s use of R rated video
was discussed . A study session will be held by the County
Library Commission on October 25 at 6:45 p.m. at the Count Gov-
ernment Center, 70 W. Hedding St. This issue will probably go to
the Board of Supervisors.
Adjournment
The meeting was adjourned ;,o Tuesday, November 20 at 7 : 30 p.m. to
be field in the staff conference room at the Cupertino Library.
Respectfully Isubmitted ,
Susan Fuller
Counter Librarian
SF/,ie
enc .
.5
4
H
Cupertino 11brax ian's Resort
Usage Statistics: September 1990 September 1989
Circulation of library material 62,254 50,158
ult reference questions answered 5,796 5,488
ildren's reference questions answered 1,992 1,243
Total reference questions answered 7,788 6,731
Security gate count of visits to the library 30,551 26,267
Library card registration (new/reissue) 1,019 900
Free public computer usage - adult room 564 535
- children's room 395 167
Total free public computer usage 959 702
Comparison of September 1990 to September 1989:
Circulation of library material: up 24%
Adult reference questions answered: up 6%
Children's reference questions answered: up 607.
Total reference questions answered: up 16%
Security gate count of visits to the library: up 16%
Sunday Service - Funded by the City of Cupertino
September 1990 September 1989
People Cards Checkout People Ca: s Checkout
9-2 Closed for labor Day 9-3 Closed for Labor Day
9-9 746 31 1855 9-10 684 29 1616
9-16 914 23 1673 9-17 1352 19 1699
9-23 774 25 1844 9-24 667 25 1458
9-30 837 25 2007
Comparison of September 1990 to September 1989 Sunday Service:
Average Sunday circulation in September 1990 is up 16% over the average of the Sunday
circulation in September 1989. Average security gate count of visits to the library is
down 10% from the average of 1989 because of one particularly high count Sunday. Without
counting that very high Sunday, the average for September 1990 would be 21% higher than
that of Septenber 1989.
Staffing:
Judy Thompson, an experienced Young Adult Librarian, started at Cupertino yesterday, replacing
Ally Holtby, who retired recently.
Central Reference Library Assistant Melissa Houle started also yesterday. Melissa will be
working half time for Central Reference.
Central Reference Coordinator Pam Hook is taking a 6 month leave of absence on request of her
physician in order to give herself more time to recover from her recent cancer surgery. While
Pars is out, Linda Lubovich will be working out of class in Pam's position as Central Reference
Coordinator.
Central Reference Clerk Typist Judy Enriques is leaving to have more time for her family.
Central Reference will be looking for a half time Clerk Typist.
Library Programs:
Children's services librarians presented 28 programs with a total attendance of 904: 583
children and 321 adults. There was also one class visit with 35 students.
The Chinese Story tine series is underway, and has been well attended. Final attendance
figures will be available at the next meeting.
Other Library News:
Annual Gift Canpaign returns total over $2000 so far. The Volunteer Thank you program,
scheduled for October 25 has been postponed to the Spring.
CUPERTINO LTBRAIB COMMISSION MINUTES
November 20, 1990
Call to Order
The meeting was called to order by Chairperson Julie Shields at
7: 30 p.m.
Roll Call
Present : Julie Shields , Glary Ann Herlihy , Thelma Epstein,
Carolyn Whitlow, Gerald Mulvey
Also present: Susan Fuller, County Librarian
Mary-Ann Wallace, Cupertino Librarian
City Council Members:
Barb Koppel, Mayor
Nicholas Szabo, Mayor Pro Tempore
Barbara Rogers
Lauralee Sorensen
Chung Wu
Marcia Szabo
® Minutes
The minutes were approved as read.
Oral Communications
None.
Written Communications
0 1991 CALTAC workshop will be March 2 in Redwood City.
o Libraries in the Political Process Workshop will take
place in Oakland on February 1 .
o Letter from B. Snyder received and noted.
o Commissioner Epstein distributed a letter written to
the Cupertino Goals Committee.
Old Business
Friends of the Library Booksale. $1 ,865 .06 was made in the
November 10, 11 sale.
Emergency Plan and Earthquake Presentation Meeting. Commissioner
Shields attended the meeting and reported that it was very use-
ful .
1
Irv-
717,WKg,
Report on CLA Conference. Commissioner Shields attended and
reported fine meetings. Especially noted were State Librarian
Gary Strong' s comments on the precarious state of California
libraries. He urged contacting legislators to raise support
levels.
Voice Mail. No messages received.
New Business
Mayor's Luncheon. Reports were given on the Mayor's luncheon.
T. Epstein will attend in December. G. Mulvey will attend in
January.
Friends of the Library Meeting. Next meeting is December 3 to
wrap gift books for holiday baskets. Books are paid for by the
Friends of the Library.
Annual Report Outline. Outline was passed out. Comments were
solicited. Please give to G. Mulvey by December 5.
Suggestion was made to host an annual meeting of libraries in the
area. Commission will pursue. T. Epstein offered to host the
meeting at DeAnza-
Monthly Calendar Review was distributed.
Cites Librarian's Report
Attached.
Counts Librarian's !deport
County Library Commission voted 6-0 to recommend that the Board
of Supervisors sustain current open access policy and to ask
staff to send a letter to the parents of new minor card holders
explaining library services and policies including open access
and confidentiality.
Board hearing will take place December 4 , 10 a.m. to 12 p.m. in
the Board Chambers. Three other commissions have written letters
in support.
Adjournment
The meeting was adjourned.
A library tour and refreshments followed the formal meeting.
Respectfully submitted,
Susan Fuller
MITTS DP-Y--t
Uaa,e Statistics: October 1990 October 1989
C:rculatio3, of l.il ca^7 material 67,117 51,510
Adult reference questi". answered 5,700 5,309
Children's reference questions an.vwed 2,053 1,252
Total reference questions answered 71758 6,561
See-uricy gate counit of visits to the library 34,447 26,538
Library :arc; registratior, (new/reissue) 1,096 991
Free public coreputer usage - adult roan 554 377
- rhildren's roam 445 164
Total free public cenputer usage 999 54'
C•.:.raparison of October 1990 to Ortobei 1989:
Circulaticn of library material: up 30%
Adult reference questions answered: up 77.
Children's reference questions answered: up 647
Total reference questicns answered: L? 18%
Security gate count of visits to the libraryy: up 29%
Sunday Set-Ace - Raided by the City of Cupertinc
October 1990 (October 1989
People Cards Checkout People Cards Checkout
10-7 374 23 1748 x0-1 724 25 1536
10-44 837 20 1900 10-8 636 2" ?570
10-21 821 22 1764 10-15 797 31 1571
10-23 336 36 1731 10-22 821 27 1822
10-29 804 30 1642;
Cavar.son of (k:tobe= "990 to Octcber 1989 Sunday Service:
0 Average Su;iday ciicula~_ion in (k:_cober IS is up 9% over .the average of tore Sunday circ�u?ati:
in Ozt6ber 1989. Average sec=ity gate aour L of visits to the library is up 11% i-r, 1990 u.-e-
the average of the security gate zixnt of visits in 1989.
S taf f ing:
Central Reference Ubcarian II (halft e) Phyllis Levine will be retiring in FebLim-y.
No flew Library Clem; I°s have been hires' here at Cupertino tc fill Q::is t'�ig clerical
vacancies: David Howard ad Jamia May.
Library Pro rams:
0ii1dren's Librarians presented a total of 44 prcg`ams in October to an audience of 2021
children and 432 adults, a total attendance of 2453.
The series of 4 starytiiies iu Chinese in October had an audience of 334 children and 133
adults, a total attergdance of 517.
Class visits to the libra:.y: 5 for 143 students. Class visits to schools: 10 for 353
students. the schools served: Bethel Lutheran, Garder, Gate, St. Joseph, Fremmnt Oldee,
wad Collins.
Two classes of U.'-lara:y Tea:�aic al Assistant srude<<ts from Foeth:ll College also ::&me for
tours. A total of 30 students attendee' these tours.
Facility Report:
The library ca;-pens were cleaned on 1Qovebb-" 12th.
City Public Works Dept. is scheduling work to be done on the sidewalk on the south side
(soccer field side) of the lobby. Bad compaction has caused the sidewalk and retaining
wall to sink. The trellises will need to be removed and held in place by jacks while the
sidewalk is removed, piers are sunk, and the sidewalk is replaced, and trellises set back
on pillars. It is hoped that some of the work can be done during the holidays, a tradi-
tionally slower time for the library.
Other news: Gift reports showing Friends donations to library for this year were passed out.
�w.
CUPERTINO LIBRARY COMMISSION MINUTES
January 15, 1931
Call to Order
The meeting was called to order at 7 :30 p.m. By Chairperson Julie
Shields.
Roll Call.
Present: Julie Shields, fury Ann Herlihy, Gerald Mulvey,
Thelma Epstein
Also present: Mary-Ann Wallace, Cupertino Librarian
Susan Ful.ler, County Librarian
Lois Woodruff. , President of the Friends
Mary Williams, Lake County Representative to
North Bay Cooperative System Board
Minutes
The minutes were approved as read.
(.)ral Communications
® Sheila Ettinger, Fine Arts Commission, requested information on
Lhe Library Commission' s relationship to the Friends of the
1,i brary.
Ralph Steinke , DeAnza College . offered to host a meeting of
I.ibrarians from Cupertino public and local school libraries to
exchange ideas.
Written Communications
a. resolution received from California Library Association
supporting County Library's open access policy.
b. Letter of resignation from Carolyn Whitlow accepted by
the Commission with thanks and deep regret.
G. Letter regarding balance of budget up to December 31
was received from Blaine Snyder.
d. Lett.er received from Pat Joci.us with information about
emergency preparedness. She will do two programs at
the library.
e. Citizen Goals Committee report received by
commissioners.
® f. Orientation to the County Library announcement was
received by the Commission.
Old Business
a. Microfilm of Cupertino Courier. No additional informa-
tion.
b. Julie Shields distributed information on ,awards given
at California Library Association.
C. Voice Mail - No messages received.
New Business
a. Election of officers
Gerald Mulvey was elected Chairperson. Thelma Epstein
was elected Vice Chairperson. The position of Secre-
tary will be filled at the next meeting.
b. Mayor' s luncheon
Information was given on the December Mayor' s luncheon.
January Mayor's Luncheon was cancelled. Gerry Mulvey
wil._t attend in February.
C. Friends of Library report
Friend s:
o donated 19 years of National Geographic to a
school in China.
o seeking crossword puzzle books to send to military
in the Gulf.
o sponsored 249 paperbacks for older children for
Christmas boxes.
o gave the library $659 for special books; $650 for
magazine fund, and $30 to fix mural.
d. CALTAC information was distributed by the Friends of
the Library.
e. Friends of the Library meeting will take place on
February 4 , 1991 .
f. Friends book sale will be February 9 and 10.
g. Annual report
A draft was distributed. Mulvey asked for comments.
Discussion ensued. A motion was made to accept the
report and passed unanimously.
h. Monthly calendar
Calendar update was distributed.
Counter Librarian's Report
Distributed:
a. Details of the CALTAC meeting.
b. Letter to parents of minors.
C. Roster update.
Ac3urnment
Ttie meeting was adjourned at 9: 10 p.m. to February 19.
Respectfully submitted,
Susan Fuller
SF/je
CRrtino Librarian's ft2q
Usage Statistics: November 1990 November 1989
Circulation of library material 66,299 55,441
Adult reference questions answered 5,073 5,686
Children's reference questions answered 2,178 1,573
Total reference questions answered 7,251 71,259
Security gate count ofvisits to the library 31,434 29,006
Library card registration (new/reissue) 964 1,078
Free public computer usage - adult room 503 329
- children's room 435 238
Total free public computer usage 938 567
Comparison of November 1990 to November 1989:
Circulation of library materials up 20%
Adult Reference questions answered down 12%
Children's reference questions answered up 38%
Total reference questions answered down 0.11%
Security gate count of visits to the library up 8%
Sunday Service - Funded by the City of Cupertino
November 1990 November 1989
People Cards Checkout People Cards Checkout
11-4 885 23 2198 11-5 936 40 1936
11-11 915 33 1977 11-12 896 28 1675
11-18 900 39 2098 11-19 826 31 1550
11-25 826 35 2068 11-26 827 27 1775
Average of the Sunday circulation in November 1990 is up 20% over the average of the
Sunday circulation in November 1989. The average of the Sunday security gate court of
visits to the library is up 1% over the average count of visits in 1989.
Staffing:
David Howard and Jaime May started work as half-time coded Library Clerks. Half-tine coded
Library Clerk Mary Caroline began a medical leave for surgery.
Library Programs:
Children's Librarians presented 39 programs in November for an audience of 1221 children
and 251 adults, a total attendance of 1478.� There were 4 class visits to the library
with a total attendance of 90 students, and 15 visits to schools with a total attendance
of 455 students. Schools using library services this month were: Sunnymount Preschool,
Garden Gate, St. Joseph, Montebello, and Collins elementary schools. The Commmity
Library Supervisor spoke to two coaamity groups: the Optimists Club, and Quota Club of
Cupertino, for a total attendance of 36.
Facility:
Library carpeting was cleaned on November 12th, the Veteran's Day holiday.
Other Library News:
Library Volunteer Ann Sinnott and Gxmmity Library Supervisor Mary-Arm Wallace were
awarded Civic Service Awards on November 1st at a lovely ceremony held at the Quinlan
Community Center.
The Friends of the Cupertino Library held a successful book sale on November 10th and 11th.
A total of 46 Friends members volunteered their time to help at the sale.
Cupertino Librarian's Repgrt
Usage Statistics: December 1990 fiber 1989
Circulation of library materials 58,980 500148
Adult reference questions answered 4,175 40840
Children's reference questions answered 1,308 1,005
Total reference questions answered 5,483 5,845
Security gate count of visits to the library 30,501 26,969
Library card registrations (new/reissue) 788 828
Free public computer usage - adult roan 575 374
- children's room 456 311
Total free public computer usage 1,031 685
Cavarison of December 1990 to December 1989:
Circulation of library materials: _ up 18%
Adult reference questions answered: down 15%
Children's reference questions answered: up 307
Total reference questions answered: down 6%
Security gate count of visits to the library: up 13%
Sunday Service - Funded by the City of Cupertino
December 1990 December 1989
People Cards Checkout People Cards Checkout
12-2 1008 34 1651 12-3 711 32 1456
12-9 797 22 1615 12-10 738 22 1445
12-16 695 25 1759 12-17 679 18 1581
12-23 Closed - Water Damage 12-24 Closed - Holiday
12-30 687 21 1746 12-31 Closed - Holiday
Average of the Sunday circulation in December 1990 is up 13% over the average of the
Sunday December 1989 circulation. The average of the Sunday security gate count of visits
to the library is up 12% in December 1990 over the average of visits in December 1989.
Staffing:
Extra help Library Clerk Jason Duran started work on 12-27. He will be working part-time
at both Cupertino and Saratoga libraries.
Programs:
Children's librarians presented 27 children's programs in December to 924 children and 275
adults for a total attendance of 1199.There were no class visits to the library during the
month of December. Five visits were made by staff to schools for a total attendance of
159 students. Schools using our services this month were Bethel Lutheran axed Collins.
Two special programs were presented at the Quinlan Community Center for Cupertino Parks
and Ree eation for 135 children and 26 adults, a total audience of 161, The Community
Library Supervisor toured the library and demonstrated library cd rom services to three
members of Cupertino High School's Site Survey team.
Facility:
-.r exterior sprinkler pipe froze and broke on Sat. Dec. 22, causing some interior damage
in the lobby and workroom, and causing the closure of the building at 3pm in the afternoon.
The library remained closed on Sunday 12-23, on Monday 12-24, and reopened on Wed. 12-26
at 12 noon, losing a total of 14 hours of public service time. (Usually the number of
charges and discharges of library material have been almost the same. Materials were
still being returned during this time when none could be checked out. December discharges
numbered 64,000 so if the library had not had to close with the water damage, December
circulation most likely would have been 62,000 to 63,000.) The water was removed from
the canting. There was no damage to computers or other library equipment. Insulation
and ceiling tiles in the lobby will need to be replaced. It retrains to be seen exactly how
much damage was done to the sub floor and carpeting. the city is getting estimates now.
Other Libre+
December issm of the Cupertino oweer of Cole wce newsletter had article on
Business Resources at the aq=tino Librwy written, by the COM7AMit Ubrery Supervisor,
Two library staff Gail Eiit�er Mary-Am Wallace, also had toys in the
® Cupertino Historical Musew Open the Toy Box lh'b t. meted versions of the Rules for
Use of the Cupertino Library amity Room ,6,ere passed out. Copies of the reply to
a Sound Off letter regarding the size of the library's video collection tears also
distributed.
?W!Ki� "I,:::: A
Minutes of the gontino Library Commission
February 19, 1991
Call to Order
We meeting was called to order by Chairperson Gerald Mulvey at 7:30 pm.
Roll Call
Present: Jean Bedord, Thelma Epstein, Charles Liggett, Gerald Mulvey, Chung Wu
Also Present: Susan Fuller, County Librarian
Mary-Ann Wallace, Cupertino Librarian
(Zhairperson Gerald Mulvey passed out copies of the New Commissioner's Handbook, the county
library I s Five Year Plan, and the Commissioner's Tool Kit, a publication of the state library,
to the new commissioners along with meeting agendas, the Yearly Calendar, and last year's
Annual Report of the Library Commission. New commissioners also need Voice Mail information.
New Business
This was moved up in the agenda, so that the Chairperson could welcome the three new Library
Commissioners. There are three officers on the commission: Chairperson, Vice Chairperson,
and Secretary. These are rotated each year, so that each commissioner gets a chance to par-
ticipate in the various offices within their term of office. After nomination and discussion,
r,harles Liggett was unanimously voted in as Secretary.
Minutes
Commissioner Epstein suggested two corrections to the January 19, 1991 Mims: es:
Under Oral Communication, change the second sentence to: Ralph Steinke, De Anza College, upon
request from the Library Commission, agreed to host an annual -meeting of librarians from
Cupertino public and local school libraries to exchange ideas.
Under New Business, part g. Annual report, change the third sentence to: A motion was made
o accept the report as amended and it passed unanimously.
With these corrections noted, the Minutes were approved as amended.
Oral Communications
Voice Mail was checked - no messages.
Written Communications
Chairperson Mulvey received a notice of study sessions to be held on the city's General Plan,
starting on February 20, 1991. Commission input is sought in evaluating possible alternatives.
The plan will be studied through May, 1991.
The commission had sent a letter to the Goals Committee, and had not noticed any changes
in the published plan. Commissioner Epstein will give copies of the letter to the new
commissioners. Chairperson Mulvey will obtain copies of the Visions and Goals publication
for commissioners Jean Bedord and Chung Wu.
Old Business
1990 Annual report briefing: discussion of highlights, statistics, and goals for 1991.
Co-sponsorship of annual library meeting: Commissioner Epstein thought that De Anza would
agree to host a small meeting of the various types of libraries in Cupertino. The focus would
be on challenges and problems facing each of the types of libraries, changes in the population
served, and ideas on how to meet present and future needs. De Anza could provide the meeting
place. The commission would need to set date, agenda, and send out letters of invitation.
Parking is also an important consideration, as it is in short supply on regular class days
0 even with the new parking structure. The library could provide the names of the libraries
and librarians in the area. A committee from the commission will need to brainstorm the
topics of consideration and report back at the next commission meeting in March. Commissioners
Charles Liggett and Chung Wu agree to serve on this committee. County Librarian Susan Fuller
and Cupertino Librarian Mary-Ann Wallace will also meet with the committee.
There will also be a joint meeting of all of the Library Commissions in the Santa Clara County
Library system coming up. County Librarian Fuller will have more information in March.
MIMI
x,
Old Business (continued)
Preservation of past CUPS COURIER issues: the commission would like to have the
COURIER preserved on microfilm. The COURIER itself hots some of the old issues, but in
and form. These would need to be unbound in order Lo have them microfilmed, and then
ebound again. This would add to the cost of a microfilming project. Ccxrmissioner Mulvey
will be contacting the California History Center concerning this project.
New Business
Welcome: conducted earlier in the meeting, but certificates of appointment and Cupertino
pins were also passed out.
Election of new secretary: Also conducted earlier: Charles Liggett is new Secretary.
Mayor's Luncheon report: given by Commissioner Mulvey. Commissioner Epstein will attend
in March; Commissioner Liggett will attend in April; Commissioner Bedord will attend in May;
and Commissioner Wu will attend in June.
1991 Goals Establishment: tabled to March meeting so that new commissioners have time to
consider this.
Annual Budget: discussion also tabled to March. Information about the budget will be sent
out to commissioners before the next meeting.
CALTAC workshop March 2, 1991: Commissioner Mulvey will attend. Librarian Wallace will
secure copies of the registration forms for any of the other commissioners who might like to
attend. Chairperson Mulvey will arrange carpool as necessary.
Friends of the Library Book Sale: Successfully raised .$800 more than last year's sale. Final
total was: $3,043.51.
County Library Headquarters tour is slated for February 28, 1991: Commissioners are
encouraged to attend as possible. Since it is often difficult for commissioners to tour
n a weekday, County Librarian Fuller will bring some of the information from the tour to
he next commission meeting.
Monthly Calendar Review: Actual dates for the CIA conference set for Nov. will be added as
soon as they are available. National Library Week (usually the 3rd week in April) will be
added. The Friends of the Library Book Sale Dates for May will be added: May 18 and May 19.
City Librarian's Report (attached)
County Librarian's Report
Circulation has taken a dramatic rise in all of the county libraries: approximately 25% rise
every month since July, with a 42% rise in reference statistics. While total circulation for
the library system was 3,500,000 last year, this year should hit 5,000,000 items. Some of this
usage can be attributed to the library's good collections, and the fact that people are making
good use of them. Traditionally libraries have had heavy usage in times of recession:. There
have been articles on libraries in the NEW PORK TINS and the WALL STREET JOURNAL within the
last couple of weeks.
Plans for an on-line catalog are progressing. The library is in the negotiation stage at
present. All of the stand-alone data bases in our libraries will need to be merged. How
soon the library is up on the on-line system will depend on how smoothly the databases can be
merged. The library is hoping to have the first part of the public catalog in place by next
fall, and the entire system up within 12 to 15 months.
On February 5, 1991 the County Board of Supervisors voted unanimously to support and uphold
the county library policy regarding the circulation of videos.
Ad'ournment
e meeting was adjourned to Tuteessd/ay, March 19, 1991 at 7:30 pn.
Respectfully submitted,
Mary-Ann Wallace, Community Library Supervisor, Cupertino Library
T--m.
OL
Cupertino Librarian's Ltemtt
Usage Statistics January 1991 January 1990
Circulation of library materials 72,865 62,907
Adult reference questions answered 5,910 6,104
Children's reference questions answered 2,271 1,834
Total reference questions answered 8,181 7,938
Security gate count of visits to the library 35,798 34,602
Library card registrations (new/reissue) 1,126 1,145
Free public computer usage - adult room 588 450
- children's room 438 285
Total free public computer usage 1,026 735
Comparison of January 1991 to January 1990:
Circulation of library materials: up 16%
Adult reference questions answered: down 3%
Children's reference questions answered: up 24%
Total reference questions answered: up 3%
Security gate coimt of visits to the library: up 3%
Sunday Service - 'Funded by the City of Cupertino
January 1991 January 1990
People Cards Circulation People Cards Circulation
1-6 1007 32 2191 1-7 1008 47 2231
1-13 999 22 2215 1-14 782 34 1674
1-20 986 31 2026 1-21. 890 22 1602
1-27 706 26 1905 1-28 578 46 1078
Comparison of Sundays in January 1991 to Sundays in January 1990
Average Sunday circulation in January 1991 is up 27% over the average Sunday circulation
in January 1990. The average number of security gate count visits to the library is up
13% in January 1991 over the average count of visits to the library in January 1990.
Staffing:
Coded halftime Library Clerk Mary Caroline returned from a medical leave on January 10th.
Page Freeman Murray's last day worked was January 4th, and Page Joe Tafoya's last day
worked was January 5th. Halftime coded Library Clerk Lisa Celantano began work on
January 7th. County hiring freeze in effect as of January 16th.
UhEan Programs:
Children's Librarians presented 30 programs in January for 1156 children and 318 adults,
or 1474 total attendance. There were 4 class visits to the library for 124 students, and
6 visits to schools for 281 students. Schools using our services this month were: Bright
Beginnings Preschool, Bethel Lutheran, Montebello, and Collins Elementary schools. The
Young Adult Librarian visited 24 classes at Kennedy Junior Hign School to do booktalking
for a total of 669 students.
Other Library News:
Pat Jocius, the City of Cupertino's disaster preparedness expert, gave a talk to library
staff on earthquake preparedness on January 24th; one staff member was then inspired to
take the exams to get her radio operator's license. New library bookmarks were passed out.
The library received a very nice letter through the Sound Off column of the city newsletter
complimenting staff on the service given. Copies will be given to Commissioners at the
next meeting. The library is currently off-line on the circulation system, but should be
back on line by the end of this week. A meeting has been set up by county mediator
George Soto in an effort to help staff solve some on-going problems with Mr. Sparky Cohen.
e t ,
agwrr= UUM CWHMION PlIIdITM
March 19, 1991
Call to Order
The meeting was called to order by Chairperson Gerald Mulvey at 7:35 pm
Roll Call
Present: Charles Liggett, Gerald Mulvey; Chung Wu, Jean Bedord (7:40 pm)
Absent with Prior Notice: Thelma Epstein
Also Present: Mary-Ann Wallace, Cupertino Librarian
Minutes
The Minutes of the February 19, 1991 meeting were approved as written.
Oral Communications
Voice Mail was checked by Chairperson Mulvey, and there were no messages. Chairperson
Mulvey was contacted by Jim Williams of the California History Center, and will meet
with him on March 20, 1991 to discuss the microfilming of the Cupertino Courier project.
Charles Liggett visited the Nonprofit Development Center in San Jose, a resource center
for grants. They are only open regular business hours of 9 am to 5pm, but have lots of
good current information on available grant sources. The center provides a one-hour
orientation on Friday, which Commissioner Liggett attended.
Librarian Wallace will bring the report done by Judith Carson-Croes for an earlier
library commission meeting to the April meeting for the new commissioners.
Commissioner Bedord will check a grants database.
Written Communications
Chairperson Mulvey noted an article on Cupertino Librarian Wallace in the Cupertino Courier.
Chairperson Mulvey also received a letter from the City Finance Dept. requesting that the
Library Commission budget request be submitted by March 18, 1991, and a letter from Blaine
Snyder, Finance Director, which included a report of the balance of the commission budget
through the year.
Also received by Chairperson Mulvey was a schedule update from the Planning Commission on
the General H.an public hearing to be held March 25, 1991 on four development alernatives.
Old Business
Report from the Annual Library Meeting Committee, made up of Charles Liggett and (hung Wu,
who met with County Librarian Susan Fuller and Cupertino Librarian Mary-Ann Wallace:
Charles Liggett presented the report that he and Chung Wu had worked up. 'Ihe original
scope of the meeting was to have served as a meeing for library professionals in the
various types of libraries within the city to discuss cammon concerns and issues. Ideas
for a larger community forum meeting were also presented. When De Anza had been proposed
as a possible site for the meeting, it had been as a small meeting. If a larger meeting
were to be held, the library community room or other site might be used. It was felt that
fall might be a better time for the meeting than late spring. Commissioners agreed to
think about a proposed agenda, and discuss it at the next meeting, when all commissioners
would be present.
1991 Goals Establishment: After discussion, commissioners selected the goals to work on
this coming year, and will finalize their selection.
Annual budget: Changes were proposed based on commission plans for the year, and the
budget was accepted as amended. Chairperson Mulvey will submit it to the Finance Dept.
Report from the CALTAC (California Association of Library Trustees and Commissioners)
workshop March 2, 1991: Chairperson Mulvey, and Commissioners Liggett and Wu attended.
All felt that it was worthwhile, and generated good ideas and useful information. State
Librarian Gary Strong gave a keynote speech,., and the new head of the San Jose Public
Library also spoke. Ideas were generated for discussion at the upcoming White House
Conference on Libraries. County Library Commissioner and member of the Friends of the
Cupertino Library, Pam Jayko, will be a delegate to the upcoming White House Conference
on Libraries. Attendees of the CALTAC workshop were divided up into small groups for
discussion of issues that all felt should be brought up to the delegates who will
attend the White House Conference. A complete report of the issues and concerns
raised will be sent to all of the CALTAC attendees.
New Business
Chairperson Mulvey reported for Commissioner Epstein on the Mayor's Luncheon. One of
the ideas for future Mayor's Luncheon meetings was to have a theme for the meeting, which
would be discussed by the participants, as opposed to just having a roundtable report from
each of the commissions.
Updating of the New Commissioners Handbook: The commissioners decided to review their
copies of the handbook for the next meeting, and to discuss it at that time.
Joint Meeting with the Sunnyvale Library Trustees: Chairperson Mulvey and Commissioner
Bedord will work on a tentative agenda for a possible meeting with the Sunnyvale Library
Trustees, and will present it at the next meeting.
Monthly Budget Report: Commissioners reviewed and discussed the budget report.
City General Plan Review - current services / facility limitations: Commissioners want
to be sure that the library will be considered in the City's future plans to expand City
facilities. The library's dramatic growth in the number of reference questions generated,
the amount of materials borrowed, and the number of citizens using the library since the
remodeling/expansion in 1988 has yet to level off.
City Librarian's Report (Attached)
County Librarian's Report
Cupertino Librarian Wallace reported for County Librarian Susan Fuller, who was on
route to the Public Library Association Conference in San Diego. Progress is being
made in the library's quest to convert to a computerized, fully integrated online system,
including a online public access catalog (OPAC). DYNIX has been chosen as the vendor, and
negotiations are now underway. The library hopes to have the first phase in place in the
fall of this year.
Both Susan Fuller and Mary-Ann Wallace will attend the PLA Conference in San Diego from
March 20 - 24. This is the fourth such conference, and the first to be held on the
West Coast. It is a nationwide gathering of public library staff, and should offer
some very worthwhile workshops.
The Sunday Service projected 1991/1992 costs report, prepared by Deputy County Librarian
Carol Jaech and Cupertino Librarian Mary-Ann Wallace was passed out to the Commissioners.
Adjournment
The meeting was adjourned to April 16, 1991 at 7:30 pm.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
O.ipertino Librarian's Report
Usage Statistics February 1991 February 1990
Circulation of library materials 70,045 58,136
Adult reference questions answered 5,271 5,187
Children's reference questions answered 1,928 1,669
Total reference questions answered 7,199 6,856
Security gate count of visits to the library 35,081 30,238
Library card registrations (new/reissue) 1,074 957
Free public computer usage - adult roam 576 444
children's room 454 358
Total free public computer usage 1,030 802
Comparison of February 1991 to February 1990:
Circulation of library materials: up 20%
Adult reference questions answered: up 2`/,
Children's reference questions answered: up 15%
Total reference questions answered: up 5%
Security gate count of visits to the library: up 16%
Sunday Service - funded by the City of Cupertino
February 1991 February 1990
People Cards Checkout People Cards Checkout
2-3 987 22 1895 2-4 845 23 1656
2-10 1068 31 1911 2-11 462--'r 34 1662
2-17 891 19 1903 2-18 803 26 1775
2-24 956 29 1972 2-25 769 21 1298
Cate counter problem: low count
® Comparison of Sundays in February 1991 to Sundays in February 1990
Average Sunday circulation in February 1991 is up 20% over the average Sunday circulation
in February 1990. The average number of visits to the library as counted by the security
gates is up 25% in February 1991 over the average number of visits to the library in
February 1990 (taking out the lowest Sunday in each of those two years because of the
security gate counter problem in February 1990).
Staffing
Library Assistant Wilda wrnforth transferred to Campbell Library to gain experience as a
Young Adult Library Assistant. Her last day at Cupertino was February 15. Because of the
county-wide freeze in effect, Cupertino is not able to hire anyone to take her place at
this time. In addition, no extra help hours can be used to fill in. To cover some of the
lost hours, four coded half-time library assistants, who normally work at county library
headquarters,are each working a few hours at Cupertino in addition to their normal hours.
The four Library Assistants are: Suzanne Hirogoyen, Lisa King, Yen Luu, and Karen Posner.
Adult Program Julie Dalrymple spent time training them for work at Cupertino, as all but
one of the four had never worked on a public reference desk, They are also not able to
help cover the nights or the weekends, so we are requesting an exemption from the freeze
to be able to hire someone for this position. In addition to the reference desk duties,
this position oversees the periodical collection of over 740 current subscriptions and
another 700 back files in addition to several other on-going tasks.
Extra Help Page Stacey Pollard began work at the library on February 11.
Programs
CIS Mary-Ann Wallace, Adult Program Librarian Julie Dalrymple, children's Program Librarian
Karen Armor, Young Adult Librarian Judy Thompson, and Acting Central Reference Coordinator
Linda Lubovich toured and demonstrated the library's current catalog and cd rom catalog,
reference, and indexes to periodical materials for 19 of the Cupertino Union School District
Media Aides on February 7.
p eAmt n 1''@ for
= w `� Its
Children Li series ®f stOrttbes Im Mandarin
828fl in-
Children a total $�aence Of 15510 attendance for the Chinwe storytimm totalled
cluded in that total audiam fUure• lbs
299 children and 173 adults.
the library for 49 students, and 2 visits to schools for
There were 3 class visits in
using the libraryis services this moth were: One World
66 students- Schoolsfgraups Older, and tebello Elementary schools, a Brownie troop
Montessori Preschool, t
Other Libr�� gre edness Specialist,
26, Pat ,locius, the City of Cupertino s Emergency p�
On February preparedness presentation for library staff.
did a second earthquake
On February 4 County Mediator George Soto came out to talk with staff about the
h Ont1Cohen.
uing problems with patron Mr. Spaarky Cohen. Co Soto also met individually in early March.
A joint mediation meeting with staff and Mr- Cohen will set up in early
----------
M I wgi p
i,
•
FF
CUPERTINO LIBRARY COMMISSION MINUTES
April 16, 1991
CALL TO ORDER
The meeting was called to order at 7:30 p.m.
ROLL CALL
Library Commissioners present:
Charles Liggett
Chung Wu
Thelma Epstein
Jean Bedord
Gerald Mulvey
Also present:
Mary-Ann Wallace, City Librarian
Susan Fuller, County Librarian
Blaine Snyder, City of Cupertino Director of Finance
MINUTES
Approval of the minutes was postponed until the May meeting.
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
Information on expenditures was received from Blaine Snyder.
Thanks were expressed for the work of Blaine and his staff.
OLD BUSINESS - Items were reagendized for the May meeting.
NEW BUSINESS
Mayor's luncheon was attended by Charles Liggett.
Fine Arts Commission would like to meet with the Library Commis-
sion to discuss placement of art in the library.
Library financing:
Blaine Snyder discussed the City' s five year projected
financing including projected revenues. He anticipates
revenues being restricted in future years.
q r..
Given the forecasts, B. Snyder discussed various options in
the Sunday hours project. City staff are considering pre-
senting the City Council with options on all phases of the
budget including Sunday hours, May 28, 29 is set for City
Council budget deliberations.
B. Snyder discussed various possibilities being considered
to reduce city expenditures in future years.
Commissioners expressed concerns about library service cuts
in the future. They pointed out the high use of the library
by a diverse clientele.
Commissioner Mulvey suggested that the Commission solicit
public opinion before the Council meeting on May 28. The
Commission agreed to announce that this agenda item will be
discussed at the next Commission meeting May 21.
A motion was made by Thelma Epstein to place a notice in the
Cupertino Courier and in the Cupertino Scene soliciting
public input on the issue of Sunday hours use and to place
this item on the agenda of the May 21 commission meeting at
a time certain of 7:30 - 8: :30 p.m. Passed unanimously.
City Librarian's Report - attached.
County Librarian's Report
California privacy laws require the Library to keep all circula-
tion and registration records private. The Library will be
distributing information to patrons informing them of library
policies surrounding privacy. The only change anticipated will
be that records can be released only to cardholders regardless of
age even if materials are overdue.
1991-92 formula figures were distributed.
Library Legislative Day is May 7 in Sacramento.
Orientation presentation about the organization and funding of
the County Library will be rescheduled for the June meeting.
Because of increased use, the Cupertino Library will be ceasing
telephone service on Sundays on June 2 for a trial period of six
months. A letter will be sent to the City Manager.
AdJournment
The meeting was adjourned to May 21 , 1991 at 7:30 p.m.
Respectrqlly submitted,
® Susan 41uller
County Librarian
Qvertino Librarian &Dort
Usage Statistics March 1991 March 1990
Circulation of library materials 82,731 64,040
-Adult reference questions answered 6,489 69035
Children's reference questions answered 2,356 1,675
Total reference questions answered 8,857 7,710
ISecurity gate count of visits to the library 41,890 36,845
Library card registration (new/reissue) 1,219 1,028
Free public computer usage - adult room 605 497
- children's room 561 365
Total free public computer usage 1,166 862
Comparison of March 1991 to March 1990:
Circulation of library materials: up 29%
Adult reference questions answered: up 8%
Children's reference questions answered: up 41%
Total reference questions answered: up 15%
Security gate count of visits to the library: up 147.
Sunday Service - Funded by the City of Cupertino
March 1991 March 1990
People Cards Checkout People Cards Checkout
3-3 1226 46 2503 3-4 1034 32 2100
3-10 1190 24 2248 3-11 1148 38 1883
3-17 1224 38 2663 3-18 1447 22 1530
3-24 1139 23 2353 3-25 856 24 1509
3-31 Closed
Comparison of Sundays in March 1991 to Sundays in March 1990
Average Sunday circulation in March 1991 is up 39% over the average Sunday circulation
in March 1990. the average number of visits to the library in March 1991 as counted by
the security gates is up 6% over the average count of visits on Sunday in 1990.
Staffing
We had applied for, and have received, an exemption from the county-wide hiring freeze
in order to fill our Library Assistant position, vacated by Wilda Cornforth in February.
There is no current list for Library Assistants, so an examination will need to be given,
interviews will need to be conducted, and a list will need to be established before we
will actually be able to interview for and fill the position.
Programs
The library co-sponsored a successful 3-part workshop on 'fie Effective Job Search" on
March 3, 4, and 5. The workshop was presented by Karen Sim, and quickly filled up to
the maximum number of 20 participants. On March 25, 49 teachers from Cupertino High
School came for a demonstration of the various cd rom reference and index to periodicals
products at the library. The large group was split into 4 smaller groups, and staff
did four different presentations or demonstrations for each of the four groups. CLS
Mary-Ann Wallace, Acting Central Reference Coordinator Linda Lubovich, Young Adult
Librarian Judy lbompson, Children's Program Librarian Karen Armor, and Library Assistant
Candy Cavanaugh all participated.
Young Adult Librarian Judy Thompson did 5 booktalking class visits to high school classes
for an audience of 246 students.
Children's Librarians presented 23 programs for a total audience of 854 children and
350 adults, or 1204, including the class visit attendance. There were two class visits
to the library for 24 students and one visit to a school for 32 students. Schools/groups
using the library's services this month were: Collins and Montebello Elementary schools,
and a Boy Scout Troop.
3
WIWI
Faciliv
In March repair work was done to the lobby ceiling and office floor that had been
water damWd by the broken sprinkler pipe during the freeze in Dwouber.
. Other Library+ !Yews
On March 4, County Mediator Geoge Soto presided at a meeting with staff and library
, patron Sparky Cohen with both parties signing an agreement. It is hoped that this
will help alleviate the continuing problems that staff has had with Mr. Cohen's outbursts
in the library.
On March 14, members of the Fine Arts C rAssion toured the library with CLS Wallace to
look for possible future sites for art works both inside and outside of the library.
On March 18, Deputy County Librarian Carol Jaech and CLS Wallace met with Finance
Director Blaine Snyder to discuss the library's 1991-92 Sunday Library Service request.
In order to demonstrate the volume of usage on Sundays, as requested by Finance Director
Snyder, CIS Wallace charted the library's circulation, reference, and gate count of visitE
to the library on a monthly, daily, and per hour basis. These charts have been given to
the city, and are being passed out the the commissioners this evening.
As April is Earthquake Preparedness Month, a new Pathfinder Bibliography on Earthquake
Preparedness,done by Management Intern Charlotte Doudell,is given to each cxrdssioner.
Copies were given to Commissioner Liggett to pass out at this month's Mayor's Luncheon,
and were sent to the city's Raergency Preparedness Specialist Pat Jocius. Copies are alsc
available at the library.
a
MEV= OF THE CUPEKrM LIBRARY COMMISSION
May 21, 1991
Call to Order
The meeting was called to order at 7:35 pm by Chairperson Gerald Mulvey
Roll Call
Present: All Commissioners: Jean Bedord, Thelma Epstein, Charles Liggett,
Gerald Mulvey, and Chung Wu
Also Present: Susan Fuller, Santa Clara County Librarian
Mary-Ann Wallace; Cupertino Librarian
Guests: Dennis Feich
Ed Jajko
Ellen Price
Howard Price
Sally Schumann
Julie Shields
Carolyn Whitlow
Curt Woodruff
Lois Woodruff
Due to the special nature of this commission meeting, which had been advertised as having
the first hour open for citizen input on Sunday Library Service Hours, Chairperson
Mulvey reordered the agenda, and opened the floor to discussion, asking what the
impact of a reduction of two Sundays of service would be on the citizens of Cupertino.
The citizens attending the meeting gave their views in turn, making points, such as that
Sundays were crowded, well-used days of service, and were for some citizens, the only
time they could use the library, and that the library should be oiler more hours, not
less hours.
Commissioner Epstein thanked all who came for their input, and told them that City Finance
Director Blaine Snyder had come to a previous Library Coninission meeting to talk about
the city's budget this year and to say that the city was looking at a 2% across the board
cut in the budget, and an increase in user fees to generate more revenue. Commissioner
Epstein said that the commission intended to do all that it could do to maintain the
current level of service on Sundays. The actual cost per Sunday for staff and utilities is
$1,082.90, so the total cost for 2 Sundays would be $2,165.80. After discussion among
all of the commissioners, Chairperson Mulvey thanked all those who had come out to
voice their opinions. He read a letter from another citizen, Jean Gallup, who could not
be present at the meeting. A motion was made, seconded, and motion carried by the
commission to urge the city to maintain and to increase Sunday Service hours rather than
cutting out two Sundays of library service. The budget meetings are public meetings,
and citizens may address the council for a three minute period at the beginning of the
meeting. Commissioners asked Librarian Wallace to prepare a budget for 6 hours of
service on Sundays in contrast to the 4 hours the library is presently open.
Minutes of the April Meeting:
Correction to the last paragraph of the County Librarian's report to read: Because of
increased patron usage on Sundays, the library will cease to offer telephone service on
Sunday, beginning June 2nd for a trial period of six months. This test will relieve
staff from having to answer telephone inquiries on Sunday in order to be able to handle
the questions from the public in the building. A letter to this effect will be sent to
the City Manager. With this correction, the minutes were approved as amended.
Library staff will evaluate the effects of offering no telephone service on Sundays.
The library commission would like to discuss this topic at the January 1992 meeting.
Oral fmimmications
Chairperson Mulvey reporred that there were no voice mail messages.
Planning Commissioner Betty Mann had told a member of the Library Commission that the
shelving in the non fiction 500 area was not anchored to the floor. She did not
alert library staff. CIS Wallace will check into this and will send a letter to
Commissioner Mann.
Written Cammjnications
Monthly Budget statement was passed around for the commissioner8 to see.
Chairperson Mulvey has received several letters from the Planning Commission, and a
packet of forms to review and fill out for the General Plan. The Commission has until
June loth to prepare a statement for input to the Planning Commission.
Commissioners discussed the letter that the commission had sent to the planning
commission on October 25, 1990.
Commissioners voted to schedule a study session two weeks from today to resolve this
item. The meeting will be on June 4th. It will be a public meeting, and will be posted.
Old Business
Updating of the New Commissioners Handbook: Commissioners felt that this might take more
time than could be allotted at a regular meeting. Among the suggestions offered was one
to begin it at a meeting and then set up a study session. Commissioners would come to
that session with all of their ideas and be prepared to finalize at the study session.
July meeting - Civic Service Awards nominees to be discussed, as well as the review of the
public computes policy.
August meeting - Start of the annual report, and the implementation of annual goals.
Commissioners decided to set up the calendar at the June meeting, and schedule a study
session for early August to work on updating the New Commissioners Handbook.
Joint Meeting with Sunnyvale Library Trustees: Need to identify and cocrdinate both the
agenda and a date for the meeting, possibly in the month of October. One suggested
agenda item was meeting the needs of the changing, multi-ethnic population. Another was
the impact on libraries from school library service cutbacks. Commissioners decided to
extend an invitation to the Sunnyvale Library Trustees to meet with the Cupertino Library
Commissioners for the October 15, 1991 meeting to be held at the Cupertino Library.
Report from the Annual Library Meeting Committee: May need to set up a study session
to cover this as well.
New Business
Mayor's Luncheon report was given by Commissioner Jean Bedord.
Scheduling of Commission Work Sessions and City General Plan Review Comments were covered
above.
City Librarian's Report - Attached
County Librarian's Report
County Librarian Susan Fuller thanked Commissioner Chung Wu for participating in the May
Legislative Day in Sacramento. It was a full day, and the library contingent was able to
meet with many of the state legislators a:-1 their aides.
Commissioners were given a packet of information on the library's right to privacy policy,
including the handouts that the public has been receiving when they check out materials.
County Librarian Fuller talked about understanding what it means to get a library card,
and the fact that this policy isn't really new. The new element is that while we used
to release the names of authors and titles to parents who were trying to deal with getting
overdue books back to the library, the law is eery clear, and does not call out any age
at which the right to privacy begins. This means that only the cardholder may be told the
names of authors and titles that he or she has checked out. Each cardholder is an individual
and is held responsible for the items checked out on that card.
•. z
Ad$Ournt
The meeting was adjc=ed to 3une 19, 18, 1991 at 7:30 pm.
Respectfully submitted,
"Y7
mary-Ann al lace
Com wity Library Supervisor
Cupertino Library
C�ertino Librarian's gmEt:
Usage Statistics: April 1991 April 1990
Circulation of library materials 83,908 63,295
Adult reference questions answered 6,393 6,090
Children's reference questions answered 2,373 1,467
Total reference questions answered 8,766 7,557
Security gate count of visits to the library 42,474 36,502
Library card registration (new/reissue) 1,181 974
Free public computer usage - adult room 628 430
- children's room 548 366
Total free public computer usage 1,176 796
Comparison of April 1991 to April 1990:
Circulation of library material: up 33%
A< reference questions answered: up 5%
Children's reference questions answered: up 61%
Total reference questions answered: up 16%
Security gate count of visits to the library: up 16%
Sunday Service - Funded by the City of Cupertino
April 1991 April 1990
People Cards Checkout People Cards Checkout
4-7 1003 21 1857 4-1 789 No count* 1445 *only monthly
4-14 1194 24 2499 4-8 990 " 1847 count as
4-21 1007 30 2162 4-15 CLOSED listed above
4-28 1021 24 2011 4-22 1414 " 1547 available for
4-29 905 °' 1570 this month.
® Comparison of April 1991 to April 1990 S2Eday Service:
The average of the Sunday circulation in April 1991 is up 33% over the average of
the Sunday circulation in April 1990. The average of the security gate count of
visits to the library is up 3% in 1991 over the average of the security gate count
of visits on Sundays in April 1990.
Staffing:
Extra Help Page Debbie Smith started work 4-2. Tracy Ianghorne's last day as
Extra Help LC/Page before moving with her family to Virginia was 4-5. Extra Help
Page Kris Chopra began work 4-16. Library Circulation Supervisor Karen Boyle in-
terviewed at the end of April and was selected to fill an up to 6 month vacancy in
the Public Services Agency's administration office, filling in for a management
analyst on loan to another department. While Karen is away on her temporary
assignment, Senior Clerk Ellie Bortner will work out of class as Library Circulation
Supervisor, and Library Clerk II Tracy Knobel will work out of class as Senior Clerk.
Programs:
Children's L.; �-arians Karen Armor, Peggy Baker, and Bonnie Wang presented 31 programs
in April for a total audience of 1060 children and 337 adults or 1397 people in all.
That number includes the attendance for 2 class visits to the library for 52 students
and 3 visits to schools for 83 students. Schools/groups using our services this
month were TLC Montessori Preschool, Collins, McAuliffe, and Montebello Elementary
Schools, and Britannica Learning Center.
Other Library News:
April 1991 marks three years in our remodeled/expanded buildi In that three
years the monthly circulation has gone from 41,637 (April 19818 to 83,908 (April 1991
an increase of more than M. (102%).
Library Pathfinder Bibliography on topics related to Earth Day, Welcome to the
Children's Rooms of the Santa Clara County Library flyers, and information
on the library's Right to Privacy policy, passed out to commissioners, are available
in the library.
Minutes of the Cupertino library Commission
June 6, 1991
Present: Gerald Mulvey, Jean Bedord, Chung Wu, Charles Liggett,Thelma
Epstein
Chairperson Mulvey called the meeting to order at 7:35 pm.
Discussion ensued on the Library Commissions input to the General Plan.
Numerous suggestions were made to add to the General Plan in places that
would enhance the visibility, goals and strategies to improve the library
facilities and services within the city. These will be presented at the
Planning Commission meeting Monday, June 10.
The meeting was adjourned at 9:15 pm.
Respectfully submitted
Charles F. Liggett, Secretary, Cupertino Library Commission
e
CUPERTINO LIBRARY COMMISSION MINUTES
.tune 1.8, 1991
CALL TO ORDER
The meeting was called to order by Chair Gerald Mulvey at
7: 30 p.m.
ROLL CALL
Library Commissioners present:
Charles Liggett
Chung Wu
Thelma Epstein
Jean. Bedord
Gerald Mulvey
Also present:
Karen Armor, Cupertino program Librarian
Susan Fuller, County Librarian
MINUTES
® May 21 minutes were approved as read. June 6 Study Session
minutes were also approved as read.
ORAL COMMUNICATIONS
Voice Mail: No voice message or verbal inputs were reported.
Report on action items from May meeting:
Gerald Mulvey investigated secretarial support for
Commissioners' Handbook. The City will supply.
CALTAC dues have been paid.
Name plates for Chung Wu and Charles Liggitt were received.
Working copies of planning documents were received for
June 6 study session.
WRITTEN COMMUNICATIONS
Library Commission. Budget Report
Budget, summary was distributed. 92.8 percent of the budget
has been expended. All funding asked for was received
including same level service for Sunday hours in 1991-92.
IN
PMt
OLD BUSINESS
New Commissioner's Handbook
item to be discussed at July Study Session. Issues to
consider include format of handbook and things to be added
and/or updated.
Date was set for July 11 , 1991 , 7:30 p.m. in City Hall.
October 15 joint meeting with Sunnyvale.
A letter was sent to the Sunnyvale trustees inviting them to
a joint meeting October 15. Item to be discussed in July.
County Library System Operations
Susan Fuller gave a presentation on the operations and
history of the County Library.
NEW BUSINESS
Mayor's luncheon report.
Chung Wu will go in July, Thelma Epstein in August, and Jean
Bedord in September.
June luncheon was cancelled.
Scheduling Commission Work Sessions: July 11 at 7 : 30 p.m. in
City Hall .
Report on Planning Commission presentation.
Gerald Mulvey reported on his presentation. He pointed out
that the library should be in the City's Master Plan. He
emphasized the library ' s integral position in the
community's social , business , cultural , and educational
life. He stressed the library's multi-purpose character and
purpose. He requested at least the inclusion of grovith
sites in the Master Plan to allow possible future expansion.
Planning Commission members agreed to make provisions for
library in the Master Plan.
Annual calendar update. Calendar was distributed.
CITY LIBRARIAN'S REPORT
Attached.
COUNTY LIBRARIAN'S REPORT
Dynix Integrated System was approved by the Santa Clara County
Board of Supervisors June 18.
County Library budget appears to be stable.
County Library Commission will be sponsoring an all commission
meeting October 5 . The focus will be on the role of
commissioners.
ADJOURNMENT
The meeting was adjourned to July 16, 1991 at 7 :30 p.m.
Respectfully submitted,
Susan Fuller
County Librarian
SF/je
enc.
sf9 . cUm
Cupertino Librarian's Report
Usage Statistics: May 1991 May 1990
Circulation of library materials 77,598 66,292
Adult reference questions answered 6,344 6,579**
Children's reference questions answered 2,454 1,754
Total reference questions answered 8,798 8,333
Security gate count of visits to the library 33,871* 34,055
Library card registration (new/reissue) 1,050 963
Free public computer usage - adult room 595 470
- children's room 412 328
Total free public computer usage 1,007 798
Low gate count due to having one gate out of order for 5 days in May 1991.
Gate out of order was the south gate, which tends to have the heaviest tral
Extra money was put into additional reference desk librarian and library
assistant extra help staff hours in 1990. We did not have extra money to
do that this year. County hiring freeze in 1991 also impacted the number
of reference hours on desk.
Comparison Of May 1991 to May 1990:
Circulation of library materials: up 17%
Adult reference questions answered: down 3% see note above
Children's reference questions answered: up 39%
Total reference questions answered: up 6%
Security gate count of visits to the library: down .005% see note above
Sunday Service - Funded by the City of 2M2rtino
May 1991 May 1990
People Cards Checkout People Cards Checkout
5-5 1060 26 2548 5-6 828 18 1475
5-12 367* 22 2002 5-13 770 28 1304
5-19 823 30 1936 5-20 852 30 1947
5-26 692 22 1776 5-27 915 28 1876
Sunday May 12, 1991 was one of the days on which the south gate was out of
order.
Comparison of Sundays in May 1991 to Sundays in May 1990:
Average of the Sunday circulation in May 1991 is up 25% over the average of the
Sunday circulation in May 1990. The average number of visits to the library in
May 1991 is down 147 from the average count in May 1990 due at least in part to
the south gate being out of order on one of the 4 Sundays.
Staffing:
Library Circulation Supervisor Karen Boyle will be working as an assistant to Publi
Services Agency Director Karen Foss for a period of approximately six months. Kare
last day before her temporary assignment was May 17th. While Karen is away, Senior
Clerk Ellie Bortner will work out of classification as Library circulation Super-
visor and Library Clerk II Tracy Knobel will work of out classification as Senior
Clerk.
Halftime Coded Clerk Mary Caroline returned to work May 6th from a disability leave
due to a carpal tunnel syndrome problem.
Richard Faulhaber was rehired as extra help Library Clerk I to help out over the
summer. He is home from callege,and the library is happy to have an experienced
summer worker. Paul Auman was rehired as well as extra help Library Clerk I on
May 24th also for the summer months, and is another worker with good experience.
ExtraHelp Page Minh Do started work on May 29th.
Programs:
Childrents Librarians presented a total of 35 programs this month for an attendance
of 1206 children and 379 adults, a total audience of 1585 people. There were 7 class
visits to the library for 164 students, and 4 visits to schools for 100 students. School:
groups using the library's services this month are: Collins Faria9 Mmtebello Elewrtary schools
Brit Beginnings and Owth of Christ Presdwls.
Other Librar
y News:
A children's three part program on personal safety was_presented on Saturday, June
for 0 children and /F adults, a total audience of F7 people. Children's Program
Librarian Karen Armor and Adult Program Librarian Julie Dalrymple met on May 20th with
Eleanor Todd of the Cupertino Union School District to begin discussing means of
increased cooperation between the library and the schools. The library has had both
a poster display in the lobby and a book display across from the adult reference
desk on the Bill of Rights. This year marks the bicentennial of the signing of the
Bill of Rights. Community Library Supervisor Wallace, along with other members of the
city's Bicentennial Commission, staffed a booth at De Anza Day on Saturday, June 2nd
where citizens could sign a copy of the Bill of Rights. An opportunity will also be
provided for people to sign the Bill of Rights in the library lobby, if volunteer
monitors can be found for short shifts on three summer weekends. The library began its
six month trial period of no telephone reference or billing inquiries on Sundays on
Sunday, June 2nd. There are answering machines on the circulation, adult, periodical,
and young people's reference desk phone lines to tell people that the library is not
providing telephone service for this time period on Sundays, and advising people to
call back during open hours Monday through Saturday. Cupertino Friends of the Library
have rescheduled their big book sale to the second weekend in October - Oct. 12 and 13.
Summer Reading Club will officially begin on June 24th. Program flyers, passed out to
commissioners at this meeting, are available in the Young People's Roam at the library.
CUPERTINO L113RARY COMMISSION MEETING MINUTES
July 16, 1991
Call to Order
The meeting was called to order by Chair Gerald Mulvey.
Roll Call
Present: Gerald Mulvey, Charles Liggett, Chung Wu
Absent with excuse: Thelma Epstein, Jean Bedord
Others attending: Susan Fuller, Santa Clara County Librarian
Karen Armor, Cupertino Children's Program Librarian
Minutes of May Meeting
Minutes were approved as corrected below:
• Charles Liggetts name was misspelled in the item on
nameplates.
• Letter to the Sunnyvale trustees will be sent after the
July 16, 1991 meeting.
Oral Communications
• No voice mail.
• A patron mentioned to a commissioner that the library was
noisy, especially from children. He was also disturbed by staff
noise at the reference desk. Staff will investigate to see if
something could be done. Commissioners also suggested some
kind of posting of programs so patrons could visit the library
at quietier times.
Written Communion$ions
• An invitation was received to develop a float for };to Heritage
Parade. The Commission decided not to make a float for the
parade this year, but will place this item on the April 1992
agenda to plan for next year.
• The County Library newsletter and the minutes of the County
Library Commission were received.
Old (business
• October 15 joint meeting with Sunnyvale. The Commission
moved to send a letter to the Sunnyvale Library Commission
which includes a proposed agenda. Commissioners will come
to August meeting prepared to choose agenda areas to research
in preparation for the meeting.
• Review of Computer Use Policy: Postponed to August meeting.
• Civic Service Awards Nomination. The Commission discussed
possible nominees and will reagendize in August.
Now (business
• Mayor's Lunch. Chung Wu reported on the July 8 lunch.
• All Commissioners' Workshop, October 5. Reagendized to
August meeting.
• Calendar Update
Additions were discussed.
Decision was made to defer the DeAnza and library forum
meetings until later in the year.
2
® City Librarian's Report
• Staff will bring report to the August meeting.
• Karen Armor reported on the Summer Reading Club. A total of
976 children have signed up. A "good listening" club for
,younger children has 157 participants.
County Librarian's Report
• Progress is being made on ordering equipment and preparing
sites for the integrated system.
• Pam Hook, head of Central Reference for many years, is
retiring.
Adjournment
Meeting was adjourned until 'Tuesday, August 20.
Respectfully submitted,
Susan Fuller
County Librarian
SF/je
3
Cupertino Library Commission Minutes
August 20, 1991
Call to Order:
The meeting was called to order by Chairperson Gerald Mulvey at 7:30 p.m.
Roll Call:
Present: Thelma Epstein, Charles Liggett, Gerald Mulvey
Absent with prior notice: Jean Bedord, Chung Wu
Also Present: Susan Fuller, Santa Clara County Librarian
Mary-Ann Wallace, Cupertino Librarian
Minutes of July Meeting:
Tie-Minutes were approved as corrected below:
- Under Roll Call Absent with excuse should be replaced by Absent with prior notice.
Oral Communications:
Voice Mail message from Comcilperson Barbara Rogers. Bicentennial Dinner Dance to be
held September 28. Bicentennial Commission planning meetings: August 28, September
11., 18, and 25 at Cogswell College at 7:30 p.m. The commission would like a Library
Commissioner to participate in these planning meetings. A written invitation to the
Dinner Dance will follow.
Voice Mail message from City Clerk inquiring if Jean Bedord had gotten her nameplate.
The answer is yes. All nameplates have arrived.
Phone call. from Jackie Smith of the Sunnyvale Library Commission to Gerald Mulvey about
the commission's invitation to the Sunnyvale Commissioners to come to a joint meeting.
Patron complaint from the July meeting about noise in the library has been answered,
® As a public library that serves all ages, there are times when Cupertino Library will be
noisy. People needing quiet are encouraged to make use of the quiet study room on the
main floor and to come to the library at times when there are no programs or storytimes
scheduled. Programs will be listed on the Library information bulletin board located
next to the circulation desk near the north (City Hall side) entrance/exit in the lobby.
Staff will also do their bes to keep their voices down at the reference desk, and will
remind students doing group assignments to keep their voices down as much as possible.
Commissioner Epstein also suggested that staff try posting som permw1ent signs around
the building etmcouraging people to work quietly while in the library. Staff will work
on phrasing and layout of sign.
Written Communications:
Chairperson Mulvey also received a letter from Jackie Smith of the Sunnyvale Board of
Trustees in regard to the proposed joint meeting. Commissioners decided to send one
commissioner to a Sunnyvale beard of Trustees meeting to explain the proposal. Commis-
sioner Charles Liggett will attend the September 9th Sunnyvale mtg.
Notice was received of the All Commission Workshop to be held October 5th at Saratoga
Library. Each commission will highlight accomplishments of the last year and share
ideas with the other commissions. Commissioner Mulvey will be away at that time.
Commissioner Epstein will attend part of the meeting, as she has a prior committment.
Commissioner Liggett will attend. Chairperson Mulvey will check with Commissioners
Bedord and Wu to see if they car also attend.
Commissioners decided to use part of the September 17th meeting as a working session to
plan the October 5th presentation. If the September 17th meeting needs to be moved,
Chairperson Mulvey will contact the City Clerk and County Librarian Susan Fuller.
Notice was also received of another General Plan Review set for August 12th. This
session was for major property owners and businesses.
Commissioner Bedord sent a note from Singapore, where she is presently on a business trip.
Written Communications: (Continued)
CALTAC Ca z..ornia Association of Library 'Trustees and Commissioners) Newsletter
was received, noting an award to media for special services to libraries with a
deadline of September 15th. Co missioner Liggett suggested nominating the San Jose
Mercury newspaper for its KEY section for literacy each week. He will pursue this
by formulating the nomination and getting the required letters of recommendation.
County Librarian Susan Fuller will contact Jaleh Behroozi, the Director of the
county library's Reading Program, to see how helpful it has been for students in
the literacy program.
The Annual Report was reagendized to the September meeting. There will be a working
session scheduled to complete the Annual Report.
Old Business:
The Commission has no nominations for this year's Civic Service Awards.
Some time ago members of the Fine Arts Commission toured the library to look for
possible places for art pieces to be placed in the future both inside and outside
the library building. Secretary Charles Liggett will draft a letter to Chairperson
Sheila Ettinger of the Fine Arts Commission to ask the commission if it has an overall
plan in mind for future placement of art both inside and outside the library.
The last Fine Arts Commission grant to the library was for six framed watercolors
for the library's Store Room. The watercolors have been received. The Library
Commission would like to host a reception for the dedication of the watercolors with
the Fine Arts Commission and the artist in attendance. Library staff will explore
possible dates for the reception, and will bring suggestions to the next meeting.
The New Commissioner's Handbook needs to be revised. It will be agendized for the
November mtg. All Commissioners should bring their copies to the meeting, along with
any suggestions and ideas for updating. A working session will be scheduled after the
® regular meeting.
Citizen complaints about the noise level in the building were addressed under Oral
Communications. A complaint about loose shelves was also investigated. All shelves
are bolted to the floor and are cross braced. There is some give to them, so that
they will flex and not break in the event of an earthquake.
Implementation of annual goals - Along with the exchange of looks that the library
commission has already started with our Sister City, Commissioner Epstein suggested
that the commission might also want to look closer to home to see if there was an
area within the county where the commission might want to establish a sort of "Sister"
arrangement _. ie, a migrant camp, where the commission might want to give reading
material. Librarian Wallace will talk to Mary Minnow, who heads up the Bookmobile
Service, to see what her suggestions might be. The commission would like to discuss
this with the Friends to see if this is something that could be taken up jointly.
Get to Know Your Library - the poster of the Library Commission members will be put
up in the lobby by the next Library Commission mtg. with or u ithout the photos of all
Commission members. Two photos are still needed. Co:ni.ssioners want. to be in the
library at some point during National Library Week in April, 1992 to greet library users
and to be available to take questions and suggestions.
Library Professionals Forum - will be reagendized for next year.
Cupertino Courier microfilming project is still something that the commission would like
to pursue. It may involve writing a grant proposal, and will be carr;ed forward into
next year.
New Business:
Mayor's luncheon report - canceled
Annual Calendar update - t'.ie Library Professionals Forum will be reagendized for the
January meeting. The Commission would like to invite outgoing Councilperson Barbara
Rogers to a meeting to discuss her views on library service and growth in Cupertino
between the end of her Council term and the April meeting of the Commission.
New Business: (Continued)
Report on the Santa Clara Coura y Fair - Chairperson Gerald Mulvey represented the
Library Camission and was the one representative from the City of Cupertino at
the Santa Clara County Fair, attending the opening and closing festivities.
Chairperson d lvey will also be seen this month and next month on Channel 53
making public service announcements on community water saving measures.
City ibrarian's Report: Attached
County Librarian's R�rt:
'The Board of Supervisors approved the County Library budget on August 5. The literacy
program received $25,000 for the community-based walk in program.
An inventory report was distributed.
Central Reference at Cupertino Library will be a test site for DAIRS, the Bay Area
Information and Referral System.
The contract for SEIU Local 715 was negotiated. Salary increases will be 3'/ in 1991-92
and 0% in 1992-93. The cost of Sunday service will be slightly less as a result.
The California Library Association Convention will take place in Oakland, Nov. 16-19.
Trustee's Day will be November 16.
Circulation in the Santa Clara County Library saw an increase of 24°o in 1990-91 over
the 1989-90 circulation.
Adjournment:
The meeting was adjourned until Tuesday, September 17, 1991 at 7:30 p.m.
Respectfully submitted,
10e%�4a�
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
Cupertino Librarian's Report:
Usage Statistics: June 1991 June 1990
AIL Circulation of library materials 77,982 63,229
Adult reference questions answered 5,571 4,959
Children's reference questions answered 1,803 1,504
Total reference questions answered 7,374 6,463
Security gate count of visits to the library 32,819 problem 32,761
Library card registration (new/reissue) 1,072 with gate 994
Free. public computer usage - adult room 611 6-27 6-28 536
- children's room 531 and 6-30 451
Total free public computer usage 1,142 987
Comparison of the present month with the sane month last year:
Circulation of library material: up 23%
Adult reference questions answered: uD 12%
Children's reference questions answered: up 19%
Total reference questions answered: up 14%
Security gate court of visits to the library: up .0017% even with the gate malfunctionir
Sunday Service - Funded by the City of Cupertino for 3 days of the month
June 1991 June 1990
People Cards Checkout People Cards Checkout
6-2 720 35 1817 6-3 746 20 1472
6-9 719 19 1783 6-10 861 29 1430
6-16 585 17 1647 6-17 606 17 1385
6-23 749 25 1922 6-24 629 22 1559
® 6-30 545 14 1658 gate not working
Comparison of June 1991 to June 1990 Sunday Service:
Average Sunday circulation i:i June 1991 is up 20% over the average of the Sunday
circulation in June 1990. Average security gate count of visits to the library is
down .07% with gate not working properly one Sunday.
Staffing:
Lisa Bonnet's last day as Page was 6-7. New Page Radhika Kannan started working 6-11.
Halftime Librarian I/II Leslie Finlev left to pursue a position in non-profit corporation
management. Leslie's last day was 6-12. This simmer we have two summer NOVA workers:
Triet Nguyen and Kevin Wolff. They both began work on 6-24.
Programs:
Children's librarians presented 30 programs in June for an audience of 1393 children
and 375 adults, for a total audience of 1768 people. The program attendance total includE
the totals from the class vists as well. 2 classes visited the library for a total of
73 students. Staff made 5 visits to schools fo_ a total audience of 157 students.
Schools/groups using our services this month were: One World Montessori, Lutheran School
of our Savior, Collins, and Regnart Elementary schools. Summer Reading Club got off to
an enthusiastic start on June 24th, and by the end of June we already had over 700
memberships signed up. The Read to me Club for children too young to read by themselves
will also be offered again this summer.
Other Library News:
Children's Program Librarian Karen Armor was on a panel and spoke to the Garden Gate PTA
® on Reading Development on 6-11. Due to the carpal tunnel problems the circulation desk
staff have developed, and following a recommendation from staff of VHC's Repetitive
Motion Clinic, the circulation desk in the lobby will be redesigned to be lower and
narrower. Bids for the desk construction are due this month. We hope the desk will be
completed by early fall.
F
Cupertino Librarian's Report:
Usage Statistics: July 1991 July 1990
Circulation of library materials 85,535 69,858
Adult reference questions answered 5,770 4,636
Children's reference questions answered 1,698 1,318
Total reference questions answered 7,468 5,954
Security gate count of visits to the library 28,608 * problems 32,760
Library card registration (new/reissue) 1,188 with both 960
Free public computer usage - adult room 656 gates not 504
- children's room 570 working 7-21 571
Total free public computer usage 1,226 thru 7-27 1,075
Com
parison of the present month with the same month last year:
Circulation of library material: up 22%
Adult reference questions answered: up 24%
Children's reference questions answered: up 28%
Total reference questions answered: up 25%
Security gate count of visits to the library: down 14% not a tntie fig;_xre, as gates
Sunday Service - Funded by the City of Cupertino malftmetioning 7/21 - 7/27
July 1991 July 1990
People Cards L"ieckout People Cards Checkout
7-7 568 24 1962 7-1 644 19 1578
7-14 683 22 1793 7-8 580 19 1526
7-21 311 26 1759 7-15 617 23 1558
7-28 757 21 1793 7-22 637 17 1527
7-29 606 11 1417
Comparison of July 1991 Sunday Service to July 1990 Sunday Service:
The average of the Sunday circulation in July 1991 is up 20% over the average of the
Sunday circulation in July 1990. The average of the security gate count of visits to the
library is down 6% as recorded with gates malfunctioning on one Sunday. In actuality,
it should be an increase of 8% to 10% over the previous year.
Staffing:
Former Page Lisa Bonnet returned to work 7-1 after changing plans to move out of the area.
Coded Library Clerk II Van Nguyen from,► Los Altos Library started working at Cupertino on
?-12. Van will be working at Cupertino on a couple of days a week. Coded halftime
Library Clerk Mary Caroline informed the library that she is unable to return to work
due to a carpal tunnel injury. She will be entering a vocational rehabilitation training
program through Worker's Compensation. Terye Riley, a Library Clerk from the Saratoga
Library will be our new Library Assistant at Cupertino. She will start on September 3.
This fills the Library Assistant position that has been open since last February, when
Library Assistant Wilda Cornforth went to Campbell Library. We are applying for an
exemption from the hiring freeze for our Adult Program Librarian position. If granted
we will be filling that position as soon as possible. At that point Julie Dalrymple
will go back to being our Children's Program Librarian, and Karen Armor will go back
to Alum Rock Library. Karen has been serving as our Children's Program Librarian this
year while Julie served as Adult Program Librarian. We are also applying for an exemptioll
to fill a halftime adult Librarian opening.
Programs:
Children's Librarians presented 37 programs in July (including class visits) for a total
audience of 1618 children, 360 adults or 1978 E:ttendees. There were 3 class visits in the
library for 63 students, and 6 visits to schools for 147 students. Schools/groups using
our services this month were: Monta Vista Recreational Center, St. Joseph's of Cupertino,
and Fremont Older Child Development Center. The library also cc-sponsored a 3 part Job
Search workshop for adults w4,th a total attendance of 35.
�s
X.: K
Other Library F .
Summer Reading Club is proving to be ever more popular. As of today, Aupwt 20,
there are 1214 sign-ups. There are 1041 child who have a folder with at least
one or more books read so far, and there are already 772 child who have finished
reading their ten books and are eligible for a certificate and a free paperback book
provided by the Friends of the Cupertino Library. The Read to Me Club for children
who are too young to read themselves has 169 members, and already 79 of them have had
ten books read to them over the simmer by family members.
Service. Awards were presented today to five Cupertino Library staff members who, among
the five people, have given 70 years of service to the public: Library Clerk 0avi.d
Howard - 5 years; Senior Library Clerk now working out of class as Library Circulation
Supervisor Ellie Bortner - 10 years; Children's Program Librarian (on loan for the year
from Alum Rock Library) Karen Armor - 15 years; and Librarian II Victor 1bng and Com-
munity Library Supervisor Mary-Ann Wallace - each 20 years.
In order to reduce work-related injuries from the repetitive motions of checking out
so many materials (July circulation was 85,535 - an all-time high!), Cupertino Library
is trying something new by not putting date due stickers on all of the three-week books,
but instead giving a date due bookmark each time a library user checks out three-week
books. Library users may take additional bookmarks, so that they have one for each
three-week book they check out. All other library materials, including any specially
marked books, will still be stamped with date due stickers. Copies of the flyer and
sample bookmarks were passed ot!t to cownission members. We are hoping that this change
in procedure and the lowering of the circulation desk, will help alleviate the carpal
tunnel problems that some scaff have experienced. Construction plans for the desk
have been drawn up, and we hope that the work will be completed by early fall.
IN
T V RIPM
CUPERTINO LIBRARY COMMISSION MEETING MINUTES
SEPTEMBER 179 1991
Call to Order
The meeting was called to order by Chair Gerald Mulvey.
Roll Call
Present: Gerald Mulvey, Charles Liggett, Chung Wu
Absent with prior notice: Thelma Epstein, Jean Bedord
Others attending: Susan Fullar, Santa Clara County Librarian and
Mary-Ann Wallace, Cupertino City Librarian
Minutes of August Meeting
Minutes of the August 20, 1991 meeting were approved as read.
oral Communications
• The Fine Arts Commission invited two representatives of the
Library Commission to a meeting on October 21, 5:30-7:30 p.m.
to discuss art inside and outside of the library. Discuqsion on
the meeting will be agendized in October.
• Dedication of watercolors will be October 7. The Fine Arts
Commission will be guests. C. Liggett will send letters of
invitation.
• Sunnyvale Board of Library Trustees Chair, Jackie Smith,
called to make arrangements for the joint meeting on
October 15 in Cupertino. Sunnyvale will bring Fremont Unified
School District principal and school librarian.
Commissioner Liggett reported on his meeting with Sunnyvale
on September 9. The Commission decided to appoint C. Liggett
and Chung Wu to develop an agenda that will include a brief
overview from staff on library operations and focus on school-
public library relationships.
overview from staff on library operations and focus an school-
public library relationships.
No voice mail received.
Written Communications
No written communications received.
Old Business
No old business.
Now Business
• Commissioner G. Mulvey reported on the Mayor's luncheon.
T. Epstein will attend in October, J. Bedord in November, and
C. Liggett in December.
• No calendar update.
• C.L.A. Conference
Mary-Ann Wallace will send out registration forms.
Commissioners will send registration in, save receipts and
submit to the city for reimbursement.
City Librarian's Report
Attached.
County Librarian's Report
• All Commission Meeting will take place at Saratoga Library
October 5.
• The City of Cupertino asked for more detail on the library's
future building needs. The report to the city was distributed
and is attached.
2
LIBRARY Q'XMIISSION MINUTES 1987-1995 5 of 8
• A $30 million cut has been proposed in the Department of the
Census. Protest letters have been sent by the libraries.
All Commission Meeting and Joint Commission
Meeting
Commissioners C. Liggett and Chung Wu will attend the All
Commission Meeting. They will also develop an agenda for the joint
Sunny%.,ale/Cupertino Commission meeting.
arking Session an Annual Report
A working session to develop the annual report will take place
November 12, 7:30 p.m. at City Hall. The report will be finalized at
the regular meeting in November.
Adjournment
Meeting was adjourned until Tuesday, October 15, 1991.
AMA
Respectfully submit°ad,
O l
Susan Fuller
County Librarian
SF/je
encls.
3
Cupertino Librarian's Report:
Usage Statistics: August 1991 August 1990
Circulation of library materials 83,339 66,737
Adult reference questions answered 5,485 4,895
Children's reference questions answered 1,568 1,395
Total reference questions answered 7,053 6,290
Security gate count of visits to the library 37,765 8/16-8/20 34,270
Library card registration (new/reissue) 2,309 gate nal- 931
Free public computer usage - adult room 676 functioned 511
- children's room 642 588
Total free public compute: usage 1,318 1,099
Corrpearison of the present month with the same month last year:
Circulation of library material: up 25%
Adult reference questions answered: up 12%
Children's reference questions answered: up 127.
Total reference questions answered: up 12%
Security gate count of visits to the library: up 10% even with 5 days of gate
Sunday Service - Funded by the City of Cupertino problems
August 1991 August 1990
People Cards Checkout People Cards Checkout
8-4 750 22 1663 8-5 1641 14 1503
8-11 772 14 1884 8-12 650 13 1031
8-18 414 21 1704 8-19 590 21 1434
8-25 804 20 2142 8-26 646 21 1392
gate malfunctioned
Comparison of Sunday Service in August 1991 with Sunday Service in August 1990:
The average of the Sunday circulation in August 1991 is up 38% over that of August
1990. The average of the gate count in August 1991 is down 131% from August 1990 due
at least in part to a malfunctioning gate on one Sunday in August 1991 and to an
unusually high gate count of visits to the library on one Sunday in August 1990.
Staffing:
New Library Assistant Teeye Riley began work at Cupertino on 9-3.
New Page Brett Cox began cork on 8-21, and Page Cheryl Blaha from Milpitas began work
on 8-30. Library Clerks/Pages Paul Auman and Richard Fa:ilhaber left 8-25 and 8-28 to
return to colleges out of the area.
The interviews for the Adult Program Librarian position will be held this coming
Thursday, September 19th. We have not as yet received an exemption from the hiring
freeze in order to fill the position, but this way, we will be ready to move to fill
it as soon as our exemption is granted or the freeze is lifted. tie are hoping that
one or both of those solutions will happen very soon.
Programs:
Children's Librarians presented 28 programs in August for 1645 children and 268 adults
or a total audience of 1913 people. There were no class visits this month. Summer Read-
ing Club Totals: 1225 sign ups. Out of that number 1064 children had at least one or
more books listed in their folders, so this is the number we use for the official SRC
count. Out of the 1064 members, 873 children read ten books over the summer and re-
ceived a certificate and a free paperback book provided by the Friends of the Cupertino
Library. The Read to Me Club had 169 members, and 83 of those children had 10 books
read to them over the summer, and received a certificate.
Other Library News:
Girl Scout Volunteers have been staffing a table in the lobby for three recent weekends,
enabling citizens to celebrate this Bicentennial Year of the original Bill of Rights by
signing a ?archment paper copy of the Bill of Rights as part of the Bicentennial
Commission s celebrations.
M'
M, WPM
CUPE TINO BUILDING EXPANSION
1 MMm SQ Pr/ M MAM1VlUM SQ Frft UX
I^AJRRENT GROWTH GROWTH - GROWTH GROWTH
Population r 45,571 54=8 59,696 --�--
Collection 212,000 324,000 32,400 360,000 36,000
Seats 143 216 6,480 240 7,200
Workspace 35 FrE 40 F TE 7,000 45 FTE 8,000
Lobby 1,000 sq ft -- 1,500 2,000
Program Room 1,800 sq ft 2,500 3,600
GROSS SQ FT *37,000 *66,507 *75,733
Parking spaces 200 250 275
*Gross square feet reflects unassignable space which includes walls, mechanical, aisles,
utilities, and areas not specifically assignable to any function. 'Typically buildings have
from 20 to 30 percent unassignable space.
The annual circulation at the Cupertino Library when they moved into the new
building in 1985/86 w:,s 431,000. In 1990/91, the annual circulation was 856,000.
If new construction is involved, the City will have to provide funding. County Library
revenues in Cupertino do not support additional lease payments beyond the current
level of $120,000+ annually. Any anticipated increase in assessed value will need to be
applied to ongoing operations.
Assumptions:
* 6 items per person for collection
* 10 items per square foot
* 4 seats per 1,000 at 30 square feet each
Cupertino Library Commission Minutes
October 15, 1991
call LQ Order
The meeting was called to order by Chairperson Gerald Mulvey
Roll i
Present: Jean Bedord, Thelma Epstein, Charles Liggett,
Gerald Mulvey, Chung Wu
Also Present: Susan Puller, Santa Clara County Librarian
Mary-Ann Wallace, Cupertino Librarian
Julie Dalrymple, Cupertino Adult Program Librarian
Also Present for this Joint Meeting with the Sunnyvale Board of Library
Trustees:
Richard Albert, Sunnyvale Board of Library Trustees
Herbert Dorfman, Sunnyvale Board of Library Trustees
Chairperson Roberta (Jackie) Smith, SVale. Bd. of Library Trustees
Lynn Schmidt, Sunnyvale Board of Library Trustees
Beverly Simmons, Director of Libraries and Information
Services, Sunnyvale
Susan Denniston, Administrative Librarian for Children°s
Services, Sunnyvale
Karen Burnett, Coordinator of Libraries, Media, and
Technology, Fremont Union High School District
Eleanor Todd, Educational Media Clerk, Cupertino Union
School District
As this is a joint commission meeting, the rest of the normal agenda
will be set aside to the November meeting. The attached agenda will be
the one followed for this evening.
Chairperson Mulvey welcomed all of the participants with the hope
that this would be an informative and productive session, perhaps leading
to additional meetings to discuss topics that affect all of tonight's
® participants. it is hoped that the meeting will lead to an easy exchange of
ideas, promote continued interaction between the libraries and the school
districts, and ensure long terra interest in libraries and the best
utilization of all library facilities. With that as an introduction, the
roundtable began with Cupertino Library leading off describing Its
interactive efforts with local schools.
Cupertino Librarian Mary-Ann Wallace: Spoke about the library's ongoing
program of visits to preschools and elementary schools by Children's
Librarians and to Junior High and High Schools by the Young Adult
Librarian. Class visits are encouraged on all levels, including adult ESL
classes and classes of LTA students from Foothill College. Described
efforts within the last couple of years for a more consistent framework
of interaction with local schools, including a tour and demonstration of
library techn,)iogy for 20 of the 22 media aides in the Cupertino Union
School District and for 45 teachers from Cupertino High School. The most
ambitious project is presently underway. From September to January, the
entire Freshmen Class of Cupertino High School will be given a tour of the
Cupertino Library and talk by Young Adult Librarian Judy Thompson in 6
groups of approximately 30 students each.
Beverly Simmons, Director of Libraries and Information Serra Ices for the
City of Sunnyvale: Talked about a City Survey of 5th and 6th graders that
asked in part what city facility they had used in the past year. 75% of the
students had used the library within the past year, and that was the
largest percentage for any city facility. Beverly Simmons introduced
Susan Denniston, who would talk about the Sunnyvale Library's
interactions with local schools.
Susan Denniston, Administrative Librarian for Children's Services: Spoke
about the demand for curriculum-related materials on all educational
levels. Therss are 4 different school districts within the service area of
Sunnyvale Library, which makes interactions more complicated. Sunnyvale
Library participated in a Partnerships for Change LSCA grant, focusing on
the Hispanic Community as the underserved community that the library
hoped to reach. They chose the Hispanic community because although it
makes up 24% of Sunnyvale's school population, only 6 to 7% of the
library's registred borrowers were Hispanic. As part of the grant
requirements, the library held bilingual programs, tours, and story times,
and had translators on hand to help with getting library cards and
explaining library rules, and how to use the various library services.The
Sunnyvale Friends of the Library put on Author Programs and work with
the schools to see that the author's work is assigned reading for those
who attend, so children will have some familiarity with the author's work
ahead of time. A Homework Survival Class for parents helping their
children do homework was presented, and 25 parents attended. The
Bookmobile is adding stops at far flung schools in Sunnyvale, so that
classes can come on to the bookmobile in areas where children have
difficulty in getting to the library.
Karen Burnett, Coordinator of Libraries, Media, and Technology for the
Fremont Union High School District. Described her new position for the
District, which she started in September of this year. She works with the
5 high schools in the district: Cupertino High School, Fremont High School,
Homestead High School, Lynbrook High School, and Monta Vista High School.
The background and experience of the library staff and the condition and
currency of the collections in the 5 high school libraries are all varied,
and part of the exciting challenge of the position will be to work with all
of these diverse elements to bring them into a cohesive and efficient
whole, maximizing the potential in each facility. The schools have had
very limited library materials budgets, so the reference and nun-fiction
as well as fiction collections tend to have older titles, and not too much
up-to-date material in some areas. They have small paperback collections
to aid with the silent, sustained reading programs established in the
schools. The level of technology is also diverse, with Homestead and
Fremont having modems and dial-up capabilities and being tied in to Do
Anza College. At Morita Vista, students can get a library card and referral
slip to use the resources at De Anza College. Two schools now have the
Grolier's Electronic Encyclopedia on cd rom, and have access to interactive
video products for students. Periodical collections have of necessity been
small - only 50 periodicals and i to 4 newspapers, and not much, if any,
backfiles, so this is an area where students need to use the local public
libraries to find needed material. Another problem with the libraries is
that even though they all had space set aside specifically for a library,
other school activities have encrouched on the space in the time when
there really weren't any library aides to staff the facilities. Other
functions, such as career centers, ended up taking over some of the library
space. In addition to doing a general assessment of the library
collections, and purchasing as much current material as the budgets will
allow, Karen is interested in pursuing cooperative efforts with the local
public libraries. She also recommended the book INFORMATION POINTER.by
the American Association of School Librarians, published by the American
Library Association.
Eleanor Todd, Educational Media Clerk, Cupertino Union School District.
Spoke about the make-up of the district, with schools having grades K -8,
Isno district librarian, and no librarians in the schools. Schools have media
aides. The school libraries are open from 2 hours to 6 hours a day,
y, ,_._ _, •. v .h.� tea,.>:. ,._
depending on the schedule of the media aide. There often isn't time for
much else than checking out the 800 or so books that may be checked out
20 students when the library is open. There is little time for collection
work of any sort. Processing is done centrally. Very few of the libraries
even have phones at this point, although Director of Technology Harvey
Barnett hopes to change that so that more possibilities will open up for
dial up access to various public and other school libraries in the area. An
exciting new direction for the district is the establishment of The Guided
earning Center concept in which will be found a stage and an area for
assemblies, an area for music and physical education, a library, a
technology lab, an instructional lab, and a staff productivity center. The
district is presently underway with a major building and remodeling
program, and by 1995 all 19 elementary schools should have a Guided
Learning Center. The junior high schools won't have exactly the same
thing, but already have labs etc. Kennedy Junior High has been designated
an MTS - Model Teaching School. Business and industry fundraising for the
District is through the District Foundation and the Cupertino Educational
Endowment Fund, which annually puts on the Gala as their fundraising tool.
The schools have laser discs, videos, instructional technology, and closed
circuit television. Schools can order films from the County Office of
Education to show on closed circuit television. As soon as the school
libraries have phones, efforts will be made to connect with dial up access
local library catalogs.
Each of the above speakers passed out pertinent flyers and brochures
to all of the participants in this joint meeting. The discussion continued
around the table, so that each participant had the chance to expreos his or
her thoughts about the meeting, what each person felt was valuable for
them, and any suggestions for future projects or topics. Everyone felt
that this had been a worthwhile meeting. As it was the first time that
everyone had met together, each person needed to take time to describe
the current situation and on-going cooperative efforts, which did not
leave time to get on to all of the proposed agenda topics of discussion.
Now that this groundwork has been completed, another meeting will allow
more time for dialogue among all of the participants. A decision was
made to hold another joint meeting of the two commissions after the first
of the year.
The next joint meeting will be hosted by the Sunnyvale Board of
Trustees, and will take place at their regular meeting on the first Monday
in February, February 3, 1992. Chairperson Mulvey thanked everyone for
their attendance and participation in this meeting.
The meeting was adjourned until Tuesday, November 19, 1991.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
Community Libraries and Public School Libraries
Meeting the Students' Needs
Cupertino City Hall - Main Conference Room
Tuesday, October 15, 1991
7:30 - 9:30PM
INTRODUCTION GERALD MULVEY
Participants
Scope
Perceptions
COMMUNITY LIBRARIES
Interactive Efforts - Cupertino MARY-ANN WALLACE
Interactive Efforts - Sunnyvale BEVERLY SIMMONS
PUBLIC SCHOOLS
Resources/Capabilities/Programs KAREN BURNETT&
ELEANOR TODD
Needs
DISCUSSION
Inter-organizational Cooperation
Sharing of Resources
School Involvement in the Public Library
Volunteer Efforts
Student Representation
Automation/Computers in the Library
C
CUPERTI LIBRAw comMISSION MINUTE
November 19, 1991
to 9W-4-f-r-
The meeting was called to order by Chairperson Gerald Mulvey.
Roil Call
Present: Gerald Mulvey, Charles Liggett, Chung Wu,
Thelma Epstein, Jean Bedord
Also present: Susan Fuller, C-unty Librarian
Mary-Ann Wa.'_lace, Cupertino Librarian
Minutes
The minutes of the October 15, 1991 meeting should read GROLIER'S
ELECTRONIC ENCYLOPEDIA on CD RON. With that correction, the
minutes were approved as read.
Oral Communications
Commissioner Wu indicated that Tandem may- consider a grant for
microfilming the CUPERTINO COURIER, Other suggestions for corpo-
rate funding possibilities were discussed. Tandem wants applica-
tion to come from the Friends of the Library or other non-profit
agency.
Commission decided to meet informally :with Tandem to talk about
the project, talk to the Friends to determine their interest and
plan towards a proposal application date of April 1, 1992.
Wri ten Communications
o Budget reports were received and reviewed.
o Thank you letter received from artist Mona Sfedr.
o Thank you letter received from Fremont Union Nigh
School District Librarian Karen Burnett.
o The letter from Mary-Ann Wallace, Julie Dalrymple, and
Susan Denniston outlined ideas from the October 15
joint meeting that both Cupertino Library and Sunnyvale
Library want to pursue. Discussion ensued about the
subject of future meetings. Chair Mulvey agreed to
contact Sunnyvale Commission to talk about the subject
of the next meeting.
1
r
Old Business
o Sunday telephone reference review discussed; reagen-
dized for January.
o Commissioners Mulvey and Liggett met with Fine Arts
Commission to discuss ways to use art in the library.
Different options were considered about funding and
placement.
New Business
o Annual calendar was distributed.
o CLA Conference. Commissioners Liggett and Wu attended
and reported on their experience.
City Librarian's &RRrt
Attached.
County► Librarian's Report
a CAL TAC meeting in Oakland very successful. Santa
Clara County was recognized for support of open access
policies.
0 $65,000 in matching funds received from the State for
the community wall[-in portions of the Literacy Program.
0 Memo to City Manager Don Brown regarding Sunday hours
was distributed.
o Flyer advertising positions for librarians with special
shills in children's services and multi-cultural
services was distributed.
o Volunteer docents will be sought for automated system
public training.
Adjournment
The meeting was adjourned to discuss the Library Commission
Annual Report in a study session.
Respectfully submitted,
s bmitted,
Su an Fuller
County Librarian
SF/je
enc.
Goading- Librarian's EJORort:
Usage "Istics: September 1991 Sepfeinbdr°4,1190
Circulation of library materials 74,696 St,264
Adult reference questions answered 5,863 5,*�
Children's reference questions answered 2,114 I'Sor
Total reference questions answered 7,977 7,789
Security gate count of visits to the library 37,116 30,551
Library card registration (now/reissue) 1,104 1,019L
Free public computer usage - adult room 608 564 '
- childreWs room 431 395
Total free public Computer usage 1,039
Compadson of the ®resent manth with the "Me month last year
Circulation of library materials: up 2040
Adult reference questions answered: up 1%
Children's reference questions answered: up 60/0
Total reference questions answered: up At
Security gate count of visits to the library: up 21%
Sunday Service - Funded by theCoy of CuRading:
Sunday 1991 Sunday 1990
People Cards Circ People Cards Circ
9-1 Closed for Labor Day 9-2 Ciosed for Labor Day.
9-8 818 35 2125 9-9 746 31 1866-
9-15 942 29 2310 9-16 914 23 16,73-
9-22 1000 29 2091 9-23 774 25 1844
9-29 936 27 2385 9-30 837 25 2007
Com"dagn of Sunda Sandge in Seo,Yernberin 1221 IQ SSRMMbk IM:
The average of the Sunday circulation in September. 1991 Is up 21%4440
that of September 1990. The average of the gate count In September'11-19911
is up 13% over that of September 1990.
' K
Cupertino ubrarian's Report:
sage Sty ics: October 1991 Octobr I W.
Circulation of library materials 77,720 67 47
Adult reference questions answered 6,329 5,7x
Children's reference questions answered 2,139 2 ,
Total reference questions answered 8,468 7,758
Security gate count of visits to the library 39,938 34,44.7
Library card registration (new/reissue) 1,141 1
Free public computer usage - adult room 713 554,
- children's room 404 445
Total free public computer usage 1,117 999
Comparison of the present month with the same month last
Circulation of library materials: up 160.E
Adult reference questions answered: up 11%
Children's reference questions answered: up 4,D/0
Total reference questions answered: up 90A
Security gate count of visits to the library: up 16%
Sunday Service - Funded by tit® City of Cupertino:
October 1991 October 1990
People Cards Circ Pe*e Cards Circ
10 - 6 1246 52 2579 10-7 874 -23 1748
10 -13 975 25 2225 10-14 837 20 1900
10 - 20 1268 26 2283 10-21 821 22 1764 ,
10 - 27 1211 35 2370 10-28 836 36 1731
Comparison of Sunday Service in October 1991 to October 12M
The average of the Sunday circulation in October 1991 is up 32% oven that
of October 1990. The average of the gate count in October 1991 Is up 4W10
over that of October 1990.
S
VW
Julie Dal 1
We have lots of good news " report about staffing. rymp e
has completed her year as Adult Program Librarian, and has now returned
to her position as Children's Program Librarian. Julie did a great job this
past year, but is also quite happy to be going back to her position in
Children's Services. Karen Armor, who had been acting as Children's
Program Librarian while Julie was heading up Adult Services, was to have
returned to her Program Librarian position at Alum Rock Library, but was
just hired by Campbell Library to be their Children's Program Librarian.
Karen is also to be commended for the wonderful job she did for Cupertino
Library this past year. The person that Karen is replacing has gone to head
up Bookmobile Services to replace Mary Minow, whom we have hired as our
new Adult Program Librarian. We are fortunate to have Mary as a new
staff member, as she is a very capable person, who brings lots of new
ideas to her position. Mary started at Cupertino on November i Sth.
We have also filled the halftime Adult Librarian position, which had
been vacant for some time and had been staffed by extra help substitutes
due to the county`s hiring freeze. Doris Tseng will be joining our staff in
this halftime position on November 25th. Doris has been working hdiffte
® at San Francisco Public Library, at San Jose Public Library for some
substitute hours, and for our system as an extra help substitute librarian,
including some hours at Cupertino on Sundays. As she is fluent in Chinese,
she has also done somig cataloging at our library administration head-
quarters in technical services. Doris will be a wonderful addition to our
staff, and we are looking forward to her arrival.
Library Circulation Supervisor Karen Boyle, who has been on loan to
the Public Services Agency administration team for the last B months,
will be returning to her position on December 9th. Karen has enjoyed her
temporary assignment. Staff here are looking forward to her return. While
Karen has been at PSA, Senior Clerk Ellie Bortner has been working out of
class as Library Circulation Supervisor, and Library Clerk 11 Tracy Knobei
has been working out of class as Senior Clerk. Both of them have done an
outstanding job. At the end of October, Ellie had surgery, and she will be
out for at least 5 weeks to recuperate. During this time, Tracy Knobel,
who has been working out of class as Senior Clerk, will be working out of
class as Library Circulation Supervisor. Also during this time, rather than
having one person work out of class as Senior Clerk, the Senior Clerk
duties have been parcelled out as equitably as possible to clerical
services staff, so that no one person is overwhelmed, and so that everyone
has the opportunity to learn new job skills.
Because of Cupertino Ubrary's high circulation and assessed
valuation, our share of the formula for revenue is a large one, and that
meant an additional $50,000 for extra help staff this fiscal year. We are
using the additional money to: 1) increase Page hours so that materials
are shelved in a timely fashion, and so that the shelves can be kept in
better numerical and alpabetical order; 2) increase hours on the
circulation desk so that all of the clerical services staff have shorter on-
desk shifts. This is helping to alleviate the carpal tunnel problems staff
have experienced due to our tremendous circulation; 3) increase extra help
librarian and library assistant hours on the reference desks to help out as
needed, and to cover staff illnesses and vacations better than we have
been able to cover them in the past; 4) try a type of monitor position for
some busy hours in both the adult and children's computer rooms, so that
reference staff are able to help the public with reference questions rather
than having to deal with the public access computers and not being able to
help all of the people who have reference information needs.
Facility:
Because of the carpal tunnel syndrome problems that clerical staff
had been experiencing, some time ago we had a team from the county's
Repetitive Motion Clinic at Malley Health Center come out to do an
analysis of our furniture, equipment, work techniques, and work flood. One
of the strong recommendations from this team was to replace the
circulation desk with a desk that was lower in height and narrower in
depth: Over the Veteran's Day holiday the new desk was installed, and city
Public Works staff reinstalled the electrical outlets. Both staff and
public alike have commented favorably on the new desk. it does make
quite a difference being at a lower height. We also added book and other
library material returns at each end of the desk, instead of having the
returns only in the middle, as was the case in the old desk. This makes it
much clearer and easier for the public to get to and to use, and does not
cause traffic problems in the lobby. We have also installed a counter for
the public to rest their books on while standing in line for checkout. The
counter also acts as a guide to where people should stand in one line while
waiting for the next available clerical services staff member to help
them. It also serves as a place to fill out a registration form for a library
card, so that that is complete when the person gets to the circulation
desk. Many people had asked for something to rest books on while waiting,
so the comments about the counter have been very positive.
® Another attempt to cut down on the possibility of carpal tunnel
syndrome problems for clerical services staff has been the Introduction of
three week bookmarks for all three week books instead of date due
stickers. We've had mixed reaction to this by the public. Some people
really do not like it, but since we need to protect staff from unnecessary
injuries, we are planning to keep the bookmarks. For people who have a
problem with the bookmarks, we offer the option of getting a printout that
shows all of the books checked out and the due dates, or the option of
using the date due sticker gun themselves on their books.
Friends of the Library Book Sale is this weekend: Saturday from 9 to
5pm and Sunday from 12 to 3pm.
The library has had several incidents recently where staff needed to
contact the Sheriffs Dept. One was for a patron who has caused problems
in the past. This time he threatened another library patron and a staff
member. In addition, we've had a couple of reports of indecent exposure.
The last incident was of a wallet and keys stolen while the person was in
the library. The wallet, minus the money, and the keys were found later.
Programs:
Library Commission Chairperson (carry Mulvey presented two Adult
Services programs on ancient Egypt this month. Both programs were well
done and well received by the 32 people in attendance.
Children's Services Staff presented 24 programs in September for a
total audience of 964 children and adults. Library staff made 7 visits to
schools. School using the library's services in September was Carden Gate.
Children's Services Staff presented 64 programs in October for a
total audience of 2,676 children and adults. That total includes 4 Chinese
story times presented this month in addition to the regular story times.
There was one visit to the library and 31 visits to schools. Schools and
groups using the library's services this month were: Collins, Fremont
Older, Faria, Regnart, Garden Cate, St. Joseph's, and Britannia yarning
Center.
ATTEST: APPROVED:
City Clerk Chairperson
Cupertino Library Commission Minutes '
January 21, 1992
Qll to Order
The meeting was called to order at 7:30 pm by Chairperson Gerald Mulvey.
Roll Call
Present: Gerald Mulvey, Jean Bedord, Thelma Epstein, Charles Liggett
Absent: Chung Wu
Also Present: Carol Jaech, Deputy County Librarian
Mary-Ann Wallace, Cupertino Librarian
Mary Minow, Cupertino Adult Program Librarian
Eleclion of Officers
Chairperson Mulvey thanked the Commissioners for their help over the past year.
Commissioner Epstein thanked Chairperson Mulvey for his outstanding job as
Chairperson.
Members of the Library Commission normally progress through the offices of
Secretary, Vice Chairperson, and Chairperson so that every commissioner holds
each office during a four year term. This would have been Commissioner
Epstein's time to serve as Chairperson again. However, due to her current
professional workload, Commissioner Epstein declined to serve as Chairperson
this year. Commissioner Epstein nominated Commissioner Jean Bedord as
Chairperson. Commissioner Liggett nominated Commissioner Wu as
Chairperson. Discussion ensued, and it was decided that since not all
commissioners were present, it would be best to postpone the election of officers
to the next meeting, which will be a joint moxting with the Sunnyvale Board of
Trustees on Monday, February 3, 1991-7. Before meeting with the Sunnyvale
Board of Trustees, the Cupertino Library Commission will meet at 6:30 pm at
City Hall to hold the election of officers. Chairperson Mulvey will contact the
City Clerk about the room and the necessary public notice. After the election of
officers, the Commissioners will adjourn to the Joint Meeting at the Sunnyvale
Library.
w
The Minutes of the November 19, 1991 meeting were accepted as printed.
Oral Communications
There were no messages on Voice Mail. Commissioner Mulvey received one
complaint about the lighted Christmas tree outside the library in the plaza. The
person was concerned that a tree had been cut down to be used as a decoration for
such a short time. Commissioner Mulvey passed the concern on to the city.
Chairperson Mulvey also asked that the commission have a review of the current
Community Room Policy at the March meeting in view of San Francisco Public
Library's recent problems.
Written Communications
The Budget report of the latest figures was received from the Director of
Finance. The Chairperson also received a letter from Jackie Smith, the
Chairperson of the Sunnyvale Board of Library Trustees, outlining the topics of
discussion for the upcoming February 3, 1992. Joint Meeting: closure and follow
up from the first joint meeting of October 15, 1991, and how oun respective
libraries are serving our multicultural clients. There wiil also be a tour of the
Sunnyvale Library offered before the joint library commission meeting. The
commission also received a letter from City Attorney Charles Killian regarding
ramrnifications of the Brown Act. All commissions are to review the Brown Act.
The Commission also received a notice from the Planning Commission regarding
upcoming General Plan meetings.
Old Business
;AV.,rian Wallace will add statistical information to thfa Annual Report of the
Commission. Commissioner Epstein suggested that th.- report be accepted as
presented, and that commissioners thank Commissioner Liggett for drafting it.
Commissioners Mulvey and Liggett reported on their meeting with the Fine Arts
Commission, giving examples of what other cities are doing about art in public
places, and about the tour of the library with Fine Arts commission members to
see where art could be placed inside and outside the library. They will meet
again with the commission to review what the cities of Los Altos and San Jose are
doing in this area, and to develop a master plan.
New haiRM
Chairperson Mulvey reported on the January Mayor's luncheon.
Items for the Annual Calendar Update include agendizing a discussion of CD
Rom for the April commission meeting on what new products are available for
library use and which ones the Cupertino Library will be using, as well as the
February 29, 1992 CALTAC (California Association of Library Trustees and
Commissioners) conference to be held at the Contra Costa County Library on
"Transforming libraries to meet the future," and the date for this year's
Legislative Day in Sacramento. Librarian Wallace thinks that it is set for
the first Wednesday, May 6, 1992, but will check to be sure. (It is subsequently
confirmed that Legislative Day is set for May 6, 1992.)
Chairperson Mulvey will contact the city about the budget forms. The
commission will work on the Sunday Service hours request in March, as
February will be the joint meeting with the Board of Library Trustees of the
Sunnyvale Library. The commission discusses attendance at the upcoming
CALTAC workshop.
Cily Librarian'-s Report
Librarian Wallace introduces Cupertino Library Adult Program Librarian Mary
Minow. Formerly the head of Bookmobile Services, Mary joined the staff in
November. She talked about the new position of Computer Desk Clerk, which
will be used at the former Periodicals Desk on the main floor to handle the
public access computer booking, and help library users with the microfilm and
microfiche reader-printers and perform other related tasks. The librarians and
library assistants who were at this desk will now be assigned to work on the adult
reference desk, so that at most times there will be two people assigned to the adult
reference desk. This will allow for more in depth coverage at the reference desk,
and better reference service for the library user. She also talked about the tax
form service this year, which will become more of a self service operation with a
table of giveaway forms in the lobby and binders of forms for photocopying near
the copy machines in the lobby. Tax forms for previous years will be available
for photocopying from the Computer Desk on the Main floor. Some of the other
South Bay libraries, such as San Jose Public and Mountain View, are not offering
tax forms at all this year. Our library system will be evaluating our tax form
service this year.
Commissioner Liggett suggests that with the number of business reference
questions the Cupertino Library is called upon to handle, it might be a good idea
to get a refired business executive from one of the local volunteer organizations
..>
to help staff with suggestions on how to handle business reference qtwdons.
Librarian Wallace thanked Commissioner Liggett for his suggestion, and
mentioned an upcoming Business Reference workshop for our Hbmy system,
which is one of the ways in which we try to keep staff up to date on the best
business reference sources to use for answering business reference questions.
There was also discussion of the library's no telephone service policy on Sunday,
instituted because of the increase in the number of people coming to the library
on Sunday. After a 6 month trial perm there had been no formal complaints
about the no telephone service policy. Staff recommend keeping it in place, as
the numbers of people in on Sunday continues to rise. Better reference and
circulation service service can be offered to those who come in to the building
when staff are not answering telephones as well. Commissioners agree with the
staffs recommendation, provided that a continual review of the process is
maintained. The commission will review this policy again in 6 months. A letter
will be sent by the library to the city to inform the city of the intention to
maintain the no telephone service on Sunday.
The rest of the City Librarian's report is attached.
Coun v Librarian's Re orort
Deputy County Librarian Carol Baech reported for County Librarian Susan
Fuller. The Governor has funded the Public Library Fund There had been
discussion of major cuts, but this did not happen, although the fund was not
adjusted for inflation. The Santa Clara County Library's share of the Public
Library Fund this year is $135,000. Last year it was $175,000. National
Library Week will be celebrated starting April 6, 1 M. This coincides with the
date that the Public Access Catalogs (PACs) will be out in all of our libraries.
Adjournment
The meeting was adjourned to the February 3, 1M special meeting at 6:30 pm in
the City Mall Conference Room for the election of officers.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor, Cupertino Library
CURAWRO Librarian's Raort
Usage Statistics: November 1991 November 19N
Circulation of library materials 77.655 66,299
Adult reference questions answered 6,566 5,073
Children's reference questions answered 2,224 2,178
Total reference questions answered 8,790 7,251
Security gate count of visits to the library 35,127 31,434
Library card registration (new/reissue) 1,049 984
Free public computer usage - adult room 467 503
- children's room 407 435
Total free public computer usage 874 938
"North gate not working 5 days this month
Comparison of the present month with the sane moath last wear•
Circulation of library materials: up 15%
Adult reference questions answered: up 23%
Children's reference questions answered: up 2%
Total reference questions answered: up 180/0
Security gate count of visits to the library: up 11%
November 1991 November 1990
People Cards Circ People Cards Circ
11 - 3 947 23 2162 11 -4 885 23 2198
11 - 10 1898 34 2478 11-11 915 33 1977
11 - 17 No count 30 2456 11-18 950 39 2098
11 - 24 1112 28 1906 11- 25 826 35 2065
Comparison of Sunday Service in November 1991 to November 1 M,.
The average of the Sunday circulation in November 1991 is up 8% over that
of November 1990. The average of the gate count in November 1991 is up
48% over that of November 1990.
IMM
GulmdIng Librarian's R§IRQ(t.
61allatics. December 1991 December ISM
Circulation of library materials 66,413 58,980
Adult reference questions answered 5,353 4,175
Children's reference questions answered 1,762 1,308
Total reference questions answered 7,115 5,483
Security gate count of visits to the library 36,541 30,501
Library card registration (new/reissue) 951 788
Free public computer usage - adult room 412 575
- children's room 393 456
Total free public computer usage 805 1,031
Comparison of presnnt month with the same month last
Circulation of library materials: up 13%
Adult reference questions answered: up 28%
Children's reference questions answered: up 35%
Total reference questions answered: up 30%
Security gate count of visits to the library: up 20%
Sunda Service --Funded by the C-By of Qupertln%
December 1991 -- December 1920
People Cards Circ People Cards Orc
12 - 1 1035 25 1311 12-4 1008 34 1651
12 - 8 1080 27 1695 12-9 797 22 1615
12 - 15 906 22 1615 12-16 695 25 1759
12 - 22 660 13 1820 12-23 Closed - Water Damage
12 - 29 1008 20 2002 12-30 687 21 1746
Comparison of Sunday Saty&g in December-1221 to December I NO:
The average of the Sunday circulation in December 1991 is down .002%
from that of December 1990. The average of the gate count in December
1991 is up 1 80/b over that of December 1990.
stiff ilm
Mary Minow began as Adult Program Librarian on 11-13. Doris Tseng
began working as a halftime Librarian on 11-25. Library Clerk Any Boyd
left to return to college, as did Library Clerk Paul Auman. One Page was
fired in December, and another left due to schedule conflicts with school
activities. Three new Paqqs have been hired: Eric Lee, who started in
December, and Paula Harris and Vic Moyer, who will begin in January.
Librarian 11 Peggy Baker will be transferring to Los Altos Library
Children's Services for approximately 3 months to help with a vacancy
there and to gain additional system experience. While Peggy is gone, extra
help Substitute Librarian Clay Corrick will be filling in W Cupertino.
Clay comes from the Milpitas Library, and has already worked at Cupertino
as a substitute from time to time. Four people are beginning work as
Computer Desk Clerks: Gordon Burke, who is already a Page , and Shu-Yung
Lin, Parveen Nasiruddin, and Balaji Sunku, who are new to the staff. They
will be assisting library users with the public use computers, the
microfilm/fiche reader printers and other related duties.
Programs
Children's services librarians presented 40 programs in November
for 1,478 children and 379 adults for a combined total audience of 1,857
people in November. In December they presented 36 programs for 1,054
children and 303 adults for a combined audience of 1,357 people. Adult
Services Librarian Judy Thompson continued her tours for the freshman
class of Cupertino High School. In November there was one tour for 32
students, and in December, there were two tours for a combined
attendance of 50 students.
Other Library News
The Cupertino Coin Club donated $400 worth of books on coins to the
library in November. A photograph and brief article appeared in the
CUPERTINOCOURER.
VITA TAX VOLUNTEERS will be available in the library Story Room on
Saturdays from 11 am to 4 pm to assist the low income, elderly, disabled,
military and non-English speaking taxpayers in our community in preparing
their tax forms. This service will be available from February Sth through
April 14th.
,. ...
..
New ft0k=M schedules are available at the library. The Forum
has been added as a Bookmobile atop in our area.
Karen Burnett, the Fremont union High School District Librarian, is
interested in forndng a library commission for the school district. She is
very interested in receiving community input. If anyone is interested in
serving on such a commission, or knows of anyone who might be
Interested, please contact Karen at the district ofliee for more details.
FWIFI�
efi
Cupertino Library Commission Minutes
February 3, 1992
CAR to Greler
This special meeting of the Cupertino library Commission was called to order at
7:30 pm by Chairperson Gerald Mulvey for the purpose of electing officers for the
coming year.
Roll QU
Present: Jean Bedordjbelma Epstein, Gerald Mulvey, Chung Wu
Absent: Charles Liggett
Also Present: Mary-Ann Wallace, Cupertino Librarian
Chairperson Mulvey outlined the motions on the table from the January 21, 1992
meeting when Jean Bedord's name was entered into nomination for Chairperson
and seconded, and Chung Wu's name was entered into nomination for Chairperson.
Commissioner Epstein has served on the commission for seven years, including
one year as Chairperson. She declined her earlier nomination for Chairperson this
year due to current professional workload. Because of this, the other
commissioners will now move up through the officer.one year earlier.
Chung Wu's nomination fir Chairperson was seconded.
A vote was taken, and Jean Bedord was unanimously elected Chairperson for this
year. Chung Wu was elected Vice Chairperson. Charles Liggett was elected
Secretary. If Charles accepts the post as Secretary, then the election of officers is
complete. This concludes the business of the special meeting.
Adjournment
The meeting was adjourned to the Joint Meeting with the Sunnyvale Board of
Library Trustees at the Sunnyvale Library at 7:30 pm. The Minutes of the Joint
Meeting are attached. The next regular meeting of the Cupertino Library
Commission will be held at City Hall on Tuesday, March 17, 1992 at 7:30 pm.
Respectfully submitted,
*Z-At-
® Mary-Ann Wallace
Community Library Supervisor, Cupertino Library
8QM OF LIBRAEM TiFiU MINUM
Regular WIVng RLM
1. CALL M ORDER:
The meeting was called to order by Chairperson Jackle Smith at 7:40 p.m. The
following members answered roll call: Lynn Schmidt, Herb Dorfman, Landon Curt
Noll and Rich Albert Staff members present: Beverley J. Simmons, Director of
Libraries and Information Services; Ann Yingling and Susan Denniston,
Administrative Librarians; Marian Hartshorn, Librarian and Dora Kanazawa,
Recording Secretary.
Also present for the Joint Meeting with the Cupertino Library Commission were the
following members: Gerald Mulvey,Thelma Epstein,Jean Bedord, Charles Liggett
and Chung Wu. Also present were: Mary Ann Wallace, Senior librarian for the
Cupertino Library; Julie Dalrymple, Children's Program Librarian for the Cupertino
Library; Karen Burnett, Coordinator of Libraries for the Fremont Union High School
District; and Eleanor Todd, Educational Media Clerk for the Cupertino Union
School District.
2. AGENDA APPROVAL
Herb Dorfman moved that the agenda be approved as written; seconded by Lynn
Schmidt; motion carried unanimously.
3. APPROVAL OF MINUTES OF MEETING:
Lynn Schmidt moved that the minutes be approved a written; seconded by Herb
Dorfman; Landon Curt Noll, abstained.
4. PUBLIC INPUT: None
5. WORK STUDY PROGRAM:
Joint Meeting with Cupertino UOM Commission
8. Review and follow-up from joint Oct. 15 meeting
Beverley J. Simmons reviewed the loner from the Cupertino and Sunnyvale
libraries outlining the issues that each library will pursue which were
discussed at the October 15th joint meeting. Charles Liggett, Cupertino
Library Commission member, inquired about the status of the Homework
Survival program, and Julie Dalrymple, Cupertino Children's Program
Librarian, presented an update to this program. Susan Denniston,
Sunnyvale Administrative Librarian,spoke about a study which analyzed the
bookmobile service in order to determine its effectiveness in serving
residents who cannot travel to the Main Library. After completion of this
study, several stops were moved closer to schools so that students can be
Board of Library 'Trustees Minutes of 2092
Page 2
served during the school day. Mary Ann Wallace, Cupertino Senior
Librarian, reported that the entire freshman class from Cupertino High
recentiy completed tours of the Cupertino library. Julie Dalrymple reported
that she spoke to school district representatives providing information on
library services to the ESL classes.
A discussion was held regarding the communication and cooperation
between the schools and public libraries. Karen Burnett, Coordinator of
Libraries for Fremont Union High School District, reported that the
Sunnyvale Library has been provided with the State frameworks of the
school curriculum. She also mentioned that the Fremont Union High
School District will be celebrating Reading Week during National Library
Week.
b. Common areas of Interest in serving our multicultural communities
Susan Denniston reported that the Sunnyvale Library is serving its
multicultural community by expanding the languages collections;
emphasizing ethnic programs such as crafts,holiday celebrations,booklists
and displays; and implementing the Partnerships for Change Program.
Marian Hartshorn, Sunnyvale Librarian, presented an overview of the
Partnerships for Change Program administered by the California State
Library. The purpose of Sunnyvale's program is to enhance public library
use by Hispanic community members. The program is presently in its
second year. The Library staff conducted cultural awareness training
sessions for library staff; provided basic Spanish language classes for
library staff; bought materials for children in Spanish, as well as books on
Hispanic cultures and transitional materials for learning English; conducted
tours of the library and library orientation programs for adult English as a
Second Language (ESL) classes; presented a program at the Library with
the Sunnyvale School District's bi-lingual education department; held
various programs for children that were bi-lingual and/or featured Hispanic
music,stories,dance or crafts;and supported a community coalition group,
Los Amigos de la Biblioteca. The second year of this grant will include
continuation of cultural awareness training; increased library awareness for
the Hispanic community through involvement with local schools; implement
a Spanish language signage system; hiring a part-time Spanish speaking
librarian; bi-lingual programming, interaction with community organizations
and continued evaluation and expansion of Spanish language collection.
Mary Ann Wallace reported that the Cupertino Library has an extensive
Asian language collection and several storytimes are being presented in
Chinese. She distributed an English as a Second Language information
Board of Library Trustees Minutes of 2f3192
Page 3
sheet. A new wordprocessing software wfth Chinese characters will be
installed shortly on public access microcomputers at the Cupertino Library.
It will be the first library in the United States to have this Chinese character
word processing software available to patrons. Julie Dalrymple stated that
various multicultural storytimes are presented with themes such as
American Indian Folklore, Black History and Chinese New Year.
Marian Hartshorn also reported on the South Bay Cooperation Library
System's Multicultural and ESL Committee. She presented an overview of
the goals and purposes of this committee, displayed the Multicultural
Services binder and spoke about recent committee activities. Among them
were last year's very successful workshop "Recruiting the Emerging
Majority."
Board and Commission members reviewed demographic informaation about
Sunnyvale and Cupertino. They discussed and reviewed the techniques
used by library staff in gathering information about ethnic communities and
their library needs. Board and Commission members expressed
appreciation for preparation and attendance by School District staff and
library staff of the two systems.
12. NEXT MEETING: March 2, 1992 Council Chambers - City Hall, 7:30 p.m.
13. ANNOUNCEMENT:
Sunnyvale Library Board member Rich Albert mentioned that invitations would be
issued soon for the Second Annual Legislative Breakfast. it will be held Saturday,
March 28, 1992, from 8:30 a.m. - 11:00 a.m. at the Stanford Court in Menlo Park.
The Legislative Breakfast is a joint activity of the System Advisory Boards of the
South Bay and Peninsula library Systems. Rich Albert is the Chair of the South
Bay.
14. ADJOURNMENT:
Lynn Schmidt moved to defer agenda items #6 through #11; seconded by
Landon Curt Noll; motion carried unanimously. The meeting adjourned at
9:40 p.m.
Respectfully submitted,
P
Beverley J. im ons
Director of Libraries and Information Services
CUPERTINO LIBRARY COMMISSION MINUTES
April 21,1992
CALL TO ORDER
The meeting was called to order by Chairperson jean Bedord at 730 p.m.
ROLL CALL
Library Comm;.3sioners present:
Jean Bedord
Thelma Epstein
Charles Liggett
Gerald Mulvey
Absent with prior notice:
Chung Wu
Also:present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Linda Lubovich,Central Reference Coordinator
Mary Minow,Cupertino Adult Program Librarian
Blaine Snyder,Cupertino Director of Finance
MINUTES
There are two corrections on page 2 of the minutes: "and"appeared twice in the
first paragraph under Annual Report Distribution. Under General Plan the
phrase"five year fiscal forecast"should be replaced by"general plan." With these
two corrections,the minutes were approved as amended.
ORAL COMMUNICATIONS
There were no Voice Mail messages.
LIBRARY STAFF PRESENTATIONS
Central Reference Coordinator Linda Lubovich gave a presentation on CD-ROM
technology,popular in libraries because of its accessibility,currency,and
retrievability. She talked about the technology itself,the decisions that need to
be made before purchasing the different CD-ROM programs,and gave examples
of programs the library has already purchased and is thinking of purchasing.
i
Commissioner Mulvey raised a concern about the library possibly being in
competition or perceived to be in competition with the on-line information
industry. Discussion ensued,and Commissioner Mulvey asked that the library
keep this in mind,and that the commission discuss this again at some future
time. Central Reference Coordinator Linda Lubovich then gave a demonstration
of the Magazine Articles Summaries and of a sample of a SWEETS oantruction
industry catalog.
Cupertino Adult Program Librarian Mary Minow gave a demonstration of the
new DYNIX on-line catalog that was put into use on April 6,1992 in all of the
Santa Clara County Library System libraries. This catalog contains the gook
acquisition records of all of the county libraries,but not the circulation records.
The libraries will come up one by one on the circulation component of DYNIX.
Cupertino Library is scheduled to come up on the circulation component in
June,1992. By next January all of the libraries in the system should have their
circulation records included.
WRITTEN COMMUNICATIONS
There were no written communications.
OLD BUSINESS
® 1992 Budget update: The 1992 Budget request was faxed to the city.
Cupertino Finance Director Blaine Snyder spoke to the current budget outlook.
The conference and meeting allottment was set to zero for the commissions
because of the city's current budget problem. The library commission's Sunday
Service request was left intact-no changes. There isn't money to fund an
increase. On June 3 at 7:30 pm will be the city council's budget hearing. If
needed,the meeting will be continued to June 4th at 5pm in the lower level
conference room at City Hall. The Library Commission may want to have
representation there.
General Plan Update: Chairperson jean Bedord had made a presentation to the
Planning Commission at its meeting on March 23rd. Both Chairperson Bedord
and Commissioner Liggett spoke to the Planning Commission at the April 15th
meeting. County Librarian Susan Fuller and City Librarian Mary-Ann Wallace
also attended both meetings. County Librarian Fuller commended Chairperson
Bedord on her excellent presentation. It was successful. The Planning
Commissioners present stated that they would consider the library in future
city planning. County Librarian Fuller also commended Michelle Bjurman and
Cindy Wordell for their work on this. Monday April 27th is the last Planning
Commission meeting on the General Plan before it goes to the City Council. On
May 4th the City Council begins its review of the General Plan. There will
probably be special meetings set for working on the General Plan and the
l
Y
commission will need to be aware of the meeting schedule. A copy of County
® Librarian Susan Fuller's letter to City Planner Michelle Bjurman was passed out
to the commissioners.
Records retention: Chairperson jean Bedord checked with City Clerk Dorothy
Cornelius to see how long library commission materials needed to be kept
legally. The retention period is two years. Commissioner Mulvey suggested
keeping materials for 4 years,since that is the length of term of commissioners
and it might be possible that someone would want to refresh their memory of
something that the commission had worked on at the beginning of their term,for
example. The commission decided to adopt Commissioner Mulvey's proposal to
keep commission materials for 4 years.
Community Room Use Policy: County Librarian Susan Fuller spoke to this for
the library system as a whole. The general rule is that meetings must be free and
open to the public,and that information about the meetings is public
information. Only two of the libraries are currently without community rooms:
Alum Rock and Los Altos. The current Cupertino Library Community Room
Use Policy was passed out to the commissioners. Commissioner Liggett voiced a
concern that a group soon to use the room for an investment seminar had asked
for advance reservations. City Librarian Wallace will see that the group is
contacted to be sure that the group undrstands that the meeting must be open to
® the public. Seminars on topics such as investment planning are popular at the
libraries,and can be scheduled as long as the person doing them presents
general information on the topic and not a sales pitch,and as long as nothing
sold at the meeting. City Librarian Wallace also passed out to the commissioners
copies of the Library Procedures Manual on Behavior Standards in Libraries.
The libraries are public buildings and as such people have a right to use them,
but if unacceptable behavior is demonstrated,staff will deal with it to the point
of calling the sheriff as necessary.
Fine Arts Commission Update Report: There is nothing new to report.
Annual Report Feedback: The report has been given so the City Council.
Chairperson Bedord and commissioners thanked%"-:ommissioner Liggett for his
work on the Annual Report.
A Legislative Breakfast at which Representative Tom Lantos was the speaker was
held recently as a joint effort of the South Bay Cooperative Library System
(SBCLS) and the Penninsula library System (PLS). Next year the breakfast will
feature a speaker from among Santa Clara County legislators,and more
representatives from Santa Clara County are encouraged to attend.
NEW BUSINESS
City Liaison: Cupertino Finance Director Blaine Snyder was introduced as the
city liaison to the library commission. He will not attend every meeting,but will
come occasionally,and will be availcible to answer questions and to convey
concerns of the commission to the city. Commissioners are pleased to have
Finance Director Snyder serve in this liaison capacity.
Plans for Legislative Day: Legislative Day in Sacramento is scheduled for
Wednesday,May 6th. Commissioner Mulvey is planning on attending.
Chairperson Bedord will attend if work schedule permits. County Librarian
Susan Fuller will attend. Information will be sent to Commissioners Bedord and
Mulvey. Appointments have been made with legislators,and anyone going can
also make appointments on their own if they would like. A general meeting of
attendees will take place at the convention center.
National library Week: The new DYNIX on-line catalogs were brought up at all
of the Santa Clara County library system libraries for National Library Week.
Mayor's Luncheon Report: Commissioner Liggett reported on the Mayor's
lunc;,eon meeting.
CITY LIBRARIAN'S REPORT:
Attached.
COUNTY LIBRARIAN'S REPORT:
County librarian Susan Fuller passed out the Formula for-Aljocation of
Personnel and Book Budgets 1992Z93 to the commissioners. There has been a
drop in the unincorporated population for Cupertino to reflect the new census
data and new annexations. That has an effect on the county match contributions.
Overall,Cupertino receives the highest percentage of the resources,based on
population, assessed valuation,and circulation. Also passed out to the
commissioners were the Santa Clara County Fact Sheets,and updated Cupertino
Library Commission rosters.
ADIOURNMENT
The meeting was adjourned at 10:15 p.m.by Chairperson jean Bedord to May 19,
1992 at 7:30 p.m.
Respectfully submitted, yy
7
Mary-Ann Wallace
Community Library Supervisor,Cupertino Library
CIYERIM LIBRARIANS REPORT:
Usage-Statistics: March 1992 March 29-1
Circulation of library materials 9515W 82,731
Adult reference questions answered 7,391 6A89
Children's reference questions answered 3,370 2,3%
Total reference questions answered 10,761 SA57
Security gate count of visits to the library 4902 41)890
Library card registration(new/reissue) 1,270 1,219
Free public computer usage-adult room 631 605
-children's room 418 561
Total free public computer usage 1,049 1,166
Comparison of the present month.with the same:-Ionth last year:
Circulation of library material: up 15%
Adult reference questions answered: up 14%
Children's reference questions answered: up 43%
Total reference questions answered: up21%
Security gate count of visits to the library: up 19%
Sunday Service-Funded by the CjjX of Cupertino
March 1992 March 1991
People Cards Circ People Cards Circ
3-1 1322 36 2719 3-3 1226 46 2503
3-8 1241 30 2662 3-10 1190 24 2248
3-15 1482 38 2775 3-17 1224 38 203,
3-22 1375 31 2777 3-24 1139 23 2353
3-29 1269 27 2709 3-31 Closed
Comparison,of Sunday Service in March 1992 to March 1991:
The average of Sunday circulation in March 1992 is up 12%from that of March
1991. The average of the gate count of visits to the library in March 1992 is up
12%over that of March 1991.
Staffing:
Children's Librarian Margaret Brooks began work on 3/39 to fill in for Clay
Corrick,who is on medical leave. Clay was filling in for Peggy Baker,who is on
loan to Los Altos Library until September.
New Pages Shu-Mei Chien,Kit Johnston,and Carlos Mendoza began work on
3/9.
rLoMams•
Children's staff provided 24 programs in March for a total audience of 1,M.
There were 4 class visits to elementary schools. Elementary school using our
services this month : Collins.
Other Library News:
The new DYNIX terminals have been up since April 6th. Most library users are
able to use them successfully. Staff will provide impromptu short training
sessions at different times during open hours for people who need help in using
the new system. Staff are always available to help library users if they are not
finding what they need.
There have been a series of thefts of wallets,backpacks etc. at the library recently.
Signs to watch valuables are posted. A larger sign may be made for the lobby.
Young Adult Librarian Judy Thompson received a complimentary letter from
Karen Burnett,Fremont Union High School District Librarian. Copies of the
letter were given to commissioners.
VITA volunteers were available to help people with taxes From 11 -4 p.m.on
Saturdays at the library through April 11th.
The semi-annual brown bag luncheon for Cupertino Library staff,Sunnyvale
Library staff,and Karen Burnett of the Fremont Union High School District,and
Eleanor Te,,a..:of the Cupertino Union School District is scheduled for April 22nd.
Irk
CUPZRTnw LI
MY 19, 1992
CALL A CT ER
The meeting was called to order �► Chair Joan Bedard at
7:30 p.m.
CALL
Library Commissioners present:
Charles Liggett
Joan Bedard
Gerald Mulvey
Ct ing Wu
Library Commissioners absent:
Thelma Epstein (with prior notice)
Also present:
Terri Lehan, Acting City Librarian
Mary Ann Wallace, City Librarian
Susan Fuller, County Librarian
mmm
Minutes from the April 21, 1992 meeting were approved as
read.
9ML CQ1 MICATI=
No oral communications or voice mail.
�PRZTTEN COM�tiNI�A�cIGNs
Gerald Mulvey received thank you letters freers Sacramento
legislators.
Account balance was received.
QLD BUSINESS
1992 andut Dew to
Budget hearing will take place June 3. Commission
agreed to consider attending the meeting.
1
[°..AtfAral flan H�data
Jean Bedord will notify the Commission when the
appropriate meeting of the Council will be.
Fine Arts CoxrMLaA on
No report.
H� BTJ37[2dB33
Calendar, 2Rdate
Calendar was distributed.
The Commission agreed to invite the Council for a Dynix
demonstration in August.
They also decided to place the Sister City book project
on the June agenda.
Mwates for C book
Commission discussed procedure for updating the
handbook. Chair Bedord requested Commission think about
this subject, which will appear on the June agenda.
Legislation Dal Brie==
Gerald Mulvey attended Library Legislative Day in
Sacramento and reported on the day. Bar. Mulvey was
commended for his excellent report.
K"or's Lunoh
Chung Wu made a report on the luncheon.
AU HaRort
Mary-Ann Wallace is preparing the County Library's plan
to meet the requirements of the Americans with
Disabilities Act. She has started with building surveys
and is working on program evaluation.
Ms. Wallace will be holding public hearings to gather
input from persons with disabilities. She asked the
Commission if it would consider setting aside part of
its June meeting for such a hearing.
Commissioners agreed to have a hearing at 6:30-7:30 p.m.
on June 16 before their regular meeting. The ADA
meeting will be held in the library community room.
2
ax;
Own the comAisslAmers wM assemblo An the City Hall
a II�e room for their regular meeting.
Attached.
No report.
The meeting was adjourned at 9:20 p.m. by Chair
Jean Bedord to June 16, 1992.
Respectfully submitted,
Susan Fuller
County Librarian
SF/je
enc.
3
CUPERT1140 UBRAitM-8 REPORT
Usage Statistics April 1992 April 1991
Circulation of library materials 87,926 83,908
Adult reference questions answered 7,462 6,393
Children's reference questions answered 2,667 2,373
Total reference questions answered 10,129 8,768
Security gate count of visits to the library 44,113 42,474
Library card registration (new/reissue) 1,164 1,181
Free public computer usage - adult room 930 628
-children's room 419 548
Total free public computer usage 1,349 1,176
Comparison of the present month with same month last year:
Circulation of library material up 50/0
Adult reference questions answered up 17%
Children's reference questions answered up 12%
Total questions answered up 15.5°I®
Security gate count of visits to the library up 4%
Sunday Service - Funded by the City of Cupertino
April 1992 April 1991
People Cards C i rc People Cards C i rc
4-5 1043 28 2108 4-7 1003 21 1857
4-12 1575 41 3048 4-14 1194 24 2499
4-19 - closed - 4-21 1007 30 2162
4-2 6 1081 24 2196 4-28 1021 24 2011
Comparison of Sunday Service In April 1992 to April 1991:
The average of Sunday circulation in April 1992 is up 15 percent
from that of April 1991. The average gate count of visits to the library in
April 1992 is up 17 percent over that of April 1991.
The new ®ynix catalogs are proving to be popular with the public.
We are in the first phase, with only the catalog portion in operation.
Cupertino Library is due to go on what's called mini-circ on June 25 and
will be on-line with the ®ynix circulation component on July 20.
® Staffing:
Community Library Supervisor Mary-Ann Wallace began a three month
assignment at County Library Administrative Headquarters. While at
Library Hq., Mary-Ann will be working on a project involving the
Americans With Disabilities Act and its implications for County Library
facilities. Campbell Community Library Supervisor Terri Lehan began
working at Cupertino April 27. She will be assigned to Cupertino until
August 3 when Mary-Ann returns.
Victor Tung, a Librarian 11 in adult services at Cupertino since November
1976, announced his retirement. Victor has worked for the Santa Clara
County Library for twenty years. He will be on medical leave until his
retirement takes effect. Library Assistant Candy Cavanaugh will be
working out of class as a Librarian 1 until his position is filled.
New Page Shiu-Mei Chien resigned for health reasons. Sarah Krumm began
work as a Page April 20 and Richard Faulhaber was provisionally coded as
a Library Clerk I.
® Programs:
Children°s staff provided 31 programs in April for a total audience of
1,875. There were 6 visits to elementary schools. Elementary schools
using our services this month: Montebello, Collins, and Fremont Older.
Young Adult Librarian .Judy Thompson provided book talk visits to 8
classes at Cupertino High School and 6 classes at Monte Vista High School
for a total audience of 458. 113 books were checked out.
Other Library News:
Most of the Cupertino Library staff received training in back safety for
the home and workplace.
The semi-annual brown-bag luncheon with Cupertino staff, Sunnyvale
staff, and staff from Fremont Union High School and the Cupertino Union
High School District was held May 6.
Central Research staff has given two in a series of three workshops on
Legal Resources in the Cupertino Library for Cupertino reference staff.
CUPERnN0 LIBRARY COMMSSION MINU MS
JUNE 16, 1992
CALL ORDER
The meeting was called to order by Chair Jean Bedord at 7:40 p.m.
ROLL CALL
Library Commissioners present:
Jean Bedord
Thelma Epstein
Charles Liggett
Gerald Mulvey
Chung Wu
Also present:
Terri Lehan, Acting City Librarian
Janice Yee, Deputy County Librarian
Mom=
Minutes from the May 19, 1992 meeting were approved as sent.
ORAL COMMUNICATIONS
Jean Bedord received a message that she will be featured in the July issue
of the Cupertino Scene.
WRM EN COMMUNICATIONS
Chair Jean Bedord distributed information from City Clerk Dorothy
Cornelius reminding the commission about the Brown Act.
Account balance was received.
Chair Jean Bedord distributed a copy of a letter sent to Mayor Sorensen
inviting the City Council to the August 18 meeting of the Library
Commission.
=BUSINESS
9 Budget Update
Jean Bedord attended the City of Cupertino's budget hearing on
.tune 4. She reported positive comments by the Council regarding the
library. No cuts were recommended for Sunday service at the library
although it is going to be a tough budget year for the City all
Cupertino. Ms. Bedord reported on some of those cuts.
Janice Yee reported on the County Library Budget. The State is
looking at different budget solutions, including possibly cutting
the Special District Augmentation. This could mean a 36% reduction
in the County Library's budget and a loss of almost $t; million.
Through the County and the California Library Association lobbyist,
we will be watching this closely.
General Plan
® Jean Bedord reported that the General Plan is going more slowly
than anticipated. It is expected to be completed by the end of July.
The Commission will be notified when the Council gets to the
section that affects the library.
Fine Arts Commission
Commissioner Gerald Mulvey reported that the Fine Arts Commission
was investigating the cost of putting a free standing sculpture at
the library. A Sunnyvale artist that they spoke with could provide
a sculpture 5 foot high for $10,000 if the money should ever become
available.
Calendar Update
Jean Bedord distributed the calendar, which reflected last month's
corrections.
Public Hearing on the Americans With Disabilities Act
Jean Bedord reported that three commissioners attended the hearing
at the Cupertino Library earlier in the evening: Commissioners Jean
Bedord, Charles Liggett, and Chung Wu. See attached minutes.
NEW BUSINESS
Javanese Sister City Books
Terri Lehan distributed a list of suggested titles prepared by Mary-
Ann Wallace. Commissioner Mulvey agreed to purchase two of the
selected titles on behalf of the commission.
Updates for Commissioners Handbook
Chair Jean Bedord distributed the table of contents as a working
document to use to update the Cupertino Library Commissioners'
Handbook. Discussion of the organization of the handbook ensued.
The County Library will make available information on the history
of the library, the organization of the library, an overview of the
County Library, and relationships with other libraries (e.g., South
Bay, the State Library). Commissioner Thelma Epstein will get
information from the City Clerk regarding governing directives,
Commissioners Charles Liggett and Chung Wu will work on
community involvment and Commissioner Jean Bedord will work on
commission operations. Commissioner Thelma Epstein will prepare
a revised version of the table of contents. The commission will
work on further updates at the July meeting with a target of
finishing at the August meeting.
Mavor's Luncheon Report
Commissioner Gerald Mulvey made a report on the luncheon,
including further information on tho City of Cupertino's budget.
Special Library Association Meeting Rem
k <.
Commissioner Jean ®edord reported on the SLA convention In San
Francisco. The focus was on the Pacific Rim and there were many
presentations. She recommended that commissioners attend
the American Library Association convention to be held In San
Francisco at the end of June.
CITY LIBRARIAM'S_REPORT
Attached.
COUNrI LIBRARIAN'S REPQRT (Deputy County Librarian Janice Yee for
Susan Fuller)
Janice Yee reported that a half-time children's librarian, Lisa
Hughes, will start to work at the Cupertino Library July 1.
The rest of Ms. Yee's report was given under the 1992 budget update.
�` ADJ�URNMEIYT
The meeting was adjourned at 9:45 p.m. by Chair Jean Sedord to July
21, 1992.
Respectfully submitted,
Terri Lehan
Acting City Librarian
_ - ..
-11
CUPERTINO LIBRARIANS REPORT
ILL= Statistics may 1922 Max 1991
Circulation of library materials 86,630 77,598
Adult reference questions answered 7,131 6,344
Chi!dren's reference questions answered 2,418 2,454
Total reference questions answered 9,549 8,798
Security gate count of visits to the library 42,957 33,871
Library card registration (new/reissue) 1,179 1,050
Free public computer usage - adult room 557 595
children's room 367 412
Total free public computer usage 924 1,007
Com arison of the present month with the same month iast ygar:
Circulation of library materials: up 12%
Adult referencequestions answered: up 12%
Children's reference questions answered: down 1%
Total questions answered: up 8.5%
Security gate count of visits to the library up 27%*
® *1 gate was out of order for 5 days in May 1991
Sunday Service - Funded by the City of , rt� ino:
May 1992 May 1991
People Cards Circ People Cards Circ
5-3 1,140 28 2360 5-5 1060 26 2548
5-13 981 21 2029 5-12 367 22 2002
5-17 1,122 35 2233 5-19 823 30 1936
5-24 915 27 2136 5-26 692 22 1776
5-31 1,088 32 2141
Comparison of Sunday Service in May 1992 to MU 1991:
The average of Sunday circulation in May 1992 is up 5% from
That of May 1991. The average gate count of visits to the library
in May 1992 is up 42%. This figure is misleading, however,
because one gate was out of order on May 12, 1991.
t r._
SIAEEM
New pages Tiffani Cowing, My Lam and Shana Sundstrom began
work on May 4. Page Carlos Mendoza quit to move back to the
Philippines.
PRWAAMS
Children's staff provided 32 programs in May for a total audience
of 1,704. There were 7 visits to elementary schoolsand 6 visits
by elementary classes to the library. Elementary schools using
our services this month: Montebello, Collins, Faria and Fremont
Older.
Adult services program librarian Mary Minow showed investment
resources to an investment club visiting the library.
OTHER LIBRARY NEWS:
Artist Phil Rosenthal was awarded a grant by the Cupertino Fine
Arts Commission. He will be working with students from Eastfield
Ming Quong to create a mural on "Healing through the Arts".
This mural will be on temporary display at the Cupertino Library
from late July through the summer. The mural will be a
temporary exhibit. The library will have the option of keeping it
on display for a short time or a longer time. It will be exhibited in
such a way that it can be easily moved without disturbing the
library facility in any way. Libray staff will have an opportunity
to preview the exhibit before it is put on display. A reception
will be held on July 29 at the library.
Cupertino Library staff continue to receive training on the
circulation component of the Dynix cataiog. We are slated to go
on "mini-circ" June 25 and to go completely on-line July 20.
New carpeting with extra padding was installed behind the
circulation desk.
qP
PUBLIC HEARING ON AMERICANS WITH DISABILITIES ACT
CUPERTINO LIBRARY
JUNE 17, 1992
Present: Mary-Ann Wallace, Cupertino City Librarian; Cupertino Library
Commissinners Jean Bedord, Gerald Mulvey and Chung Wu; Acting Cupertino
City Librarian Terri Lehan; Deputy County Librarian Janice Yee; Adult
Program Librarian Mary Minow; Members of the Public Jose Frivaldo,
Marvin Morce, and Molly Mitchell.
Mary-Ann introduced the subject of the public hearing: we are looking at
physical and attitudinal barriers that prevent library access to persons
with disabilities. She mentioned upcoming meetings at other libraries and
requested input from the public.
Mary-Ann highlighted items in our libraries' collections that might be of
special interest to persons with disabilities: books on tape, large print
materials, the Able collection, captioned videocasettes and signed
videocassettes. She mentioned that we have a sampling of Braille, but not
a collection of any substance.
Topics for discussion:
How accessible is the Cupertino library? Ms. Mitchell and Mr. Frirand
mentioned that the doors were heavy. They sometimes have to wait for
someone to open the doors. Ms. Mitchell mentioned that it might be helpful
to have the doors labeled in braille, to have a map of the library in braille
or an audio tape that tells where things are located in the library. She
also mentioned the group HELPING HANDS that would be willing to label
things in braille. She said that she would give Mary-Ann information on
how to contact that group.
Also mentioned: Mary Minow reported on the comments from a disabled
patron who telephoned her. Among the things she reported: the ramp
inside the lobby is too steep for non-motorized wheelchairs. Mary-Ann
mentioned that there are "grab bars" on the ramp which help. Bathrooms
were called great for patrons using wheelchairs. Too many tables block
access to different sections. Stools sometimes block the aisles. The
staff was said to be very helpful.
What would help you use the library? Ms. Mitchell said it would be
..., r„p.
FF
expensive, but very helpful to have a Kurzweil Portable Reader, which can
"read' print materials (voice synthesizer from print). Mary mentioned that
there is software for PCs that will do the same.
Also mentioned: It would be nice to have modems for dial in access. Mary-
Ann responded that patrons will be able to dial in with Dynix in a later
phase. It was mentioned that low shelves are a barrier, although space
limitations may make lowering the shelves difficult. Janice Yee
mentioned that patrons can use the Campbell Library which has lower
shelves.
What sources or groups can we use that can help us?
The American Council for the Blind; the California Council for the Blind.
What attitudinal barriers exist? There was a discussion of the use of
words like "handicapped" vs. °disabled°. Ms. Mitchell felt that *disabled"
was a preferrable term. Mary-Ann related how she had spoken with
someone who w.1as referred to as "the wheelchair°, leaving out the person
in the wheelchair. Ms. Mitchell recommended keeping it simple--if
someone is partially blind it is ok to refer to them as blind.
®ther2 There was a discussion of the pr,)blems with the lifts on the
buses. Both Mr. Morce and Mr. Frivaldo said this had been a problem,
although Mr. Frivaldo said that the situation has improved somewhat this
past year. Commissioner Wu suggested that a task force be formed to tour
the libraries looking for barriers. Mr. Morce, Mr. Frivaldo, and Ms. Mitchell
volunteered to participate in any tours.
Also mentioned: Mary had attended a meeting in San Francisco and among
the ideas presented there were meeting rooms with mirrors so that people
could see each other; tables in circles; jacks for TDDs. Mary-Ann
suggested having special signed storyhours. Janice Yee said that a
volunteer was currently signing storyhours in Palo Alto.
Following the meeting Mary Minow conducted a tour of Cupertino Library
for Mr. Morce, Mr. Frivaldo and Ms. Mitchell.
CUPERTINO LIBRARY COMMISSION MINUTES
July 21, 1992
CALL TO ORDER
The meeting was called to order by Chair Jean Bedord at
7: 3D p.m.
ROLL CALL
Library Commissioners present:
Charles Liggett
Jean Bedord
Thelma Epstein
Chung Wu
Library Commissioners absent:
1
Gerald Mulvey (with cause)
Also present:
'Perri Lehan, Acting City Librarian
Susan Fuller, County Librarian
MINUTES
Minutes from the June 16, 1992 meeting were approved as read.
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
o End of year balance was received.
o Article noted in Cupertino Scene
OLD BUSINESS
o County Librarian reported on impact of potential.
Special, District Augmentation loss. If total amount is
lost, it would result in a 35 percent drop in County
Library revenues and significant service hours and
quality reductions. Commissioners were u-rged to con-
tact Sacramento legislators and attend County Library
budget hearings.
a General Plan Update
None
1
s sFRI r
o Japanese Sister City Hooks
Books have been obtained and are being held for a
future visit.
o Fine Arts
None
NEW BUSINESS
o Computer Policy Review
Rescheduled for August meeting.
o Civic Scrvi.ce Awards
No nomination at this time.
o Mjxyor' s Lunch
Cancelled for July. August 10 meeting will be attended
by Charles Liggett.
o American Library Association Conference Report
Jean Bedord reported enthusiastically on her experi-
ence.
CITY LIBRARIAN'S REPORT
Attached.
COUNTY LIBRARIAN'S REPORT
(See Old Business)
ADJOURNMENT
The meeting was adjourned at 8:30 p.m. by Chair Jean Bedord to a
Working Session on the Commissioner's Handbook.
Respectfull sub itted,
G G�
Susan Fuller
County Librarian
SF/je
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..:.. •z..C.. ^t t..:: .o.
7771717
CUPERTINO LIBRARIAN'S REPORT
- g Statistics June 1222 June 1991
Circulation of library materials 96,577 77,982
Adult reference questions answered 7,211 5,571
Children's reference questions answered 2,218 1,803
Total reference questions answered 9,429 7,374
Security gate count of visits to the library 45,407 32,819*
Library card registration (new/reissue) 1,366 1,072
Free public computer usage - adult room 609 611
children's room 527 531
Total. free public computer usage 1,136 1,142
Comparison of the present month with the same month last year:
Circulation of library materials: up 24%
Adult reference questions answered up 29%
Children's reference questions answered: up 23%
Total questions answered: up 28%
Security gate count of visits to the library: up 38%*
® Security gate was not working properly 3 days in June 1991
Sunday Service - Funded by the City of up rtino•
June 1992: June 1991:
People Cards Circ People Cards Circ
6-7 1005 33 2,020 6-2 720 35 1 ,817
6-14 920 30 2,306 6-9 719 19 1 ,783
6-21 825 23 2,054 6-16 585 17 1,647
6-28 789 21 2,039 6-23 749 25 1,922
6-30 545* 14 1,658
Comparison of Sunday Service in June 1992 to June 199L., _-
The average of Sunday circulation in June 1992 is up 15% from
that of June 1991. The average gate count of visits to the library
in June 1992 is up 33%.*
*Security gate was not working properly 6-30-91
Iq
STAFFING.
Former page Tom Herrell returned to work as a page during the
summer.
Cupertino Library Circulation Supervisor Karen Boyle returned to
the Cupertino Library June 15 following a two month assignment
at County Library Headquarters. Ellie Bortner, who had been
filling in for Karen as the Circulation Supervisor, returned to her
position as Senior Clerk.
PROGRAMS:
Children's staff provided 26 programs in June for a total
audience of 1,766. The Summer Reading Program, the theme of
which is entitled "Reading Roller Coaster", began June 18.
Programs for schoolage youngsters are scheduled for Thursday
afternoons at 2:30 p.m. There were 3 visits by elementary
schools to the library. Elementary schools using our services in
June: Collins, Lutheran School of our Savior, and One World
Montessori.
QT_HER LIBRARY NEWS:
Cupertino Library staff finished training for the circulation
component of the Dynix catalog. The new date for "mini-circ"
has been changed to July 17. We are currently scheduled to go
completely on-line sometime in August.
Circulation for the Cupertino Library hit an all-time high in June--
96,577. Circulation for the fiscal year was 1,008,976!
Cupertino City Librarian Mary-Ann Wallace led a public meeting
on the Americans With Disabilities Act June 16 in the community
room. She received input on the accessibility of the Cupertino
Library for disabled persons.
The annual conference of the American Library Association was
held in San Francisco at the end of June. Because the conference
was held locally, several library staff froin Cupertino were able to
attend.
LIBRARY OONMISSION MIS 1987-1995 6 of 8
., MI;
u-
i�
CUPE?RTINO LIBRARY COIAMMON MINUTES
August 18,1992
C_ALL IO ORDER
The meeting was called to order by Chairperson jean Bedord at 7.40 p.m.
ROLL CALL
All Library Commissioners present:
Jean Bedord
Thelma Epstein
Charles Liggett
Gerald Mulvey
Chung Wu
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
MIN'LES
The Minutes of the July 21, 1992 meeting were approved as:sad.
ORAL COMMIRS ICATIONS
There were no Voice Mail messages or other oral communications.
WRITTEN COMIV1 &TKATIONS
The Library Commission budget analysis update was received from Finance
Director Blaine Snyder.
OLD BUSINESS
1992 Santa Clara County Libra Budged t u da ems: No real news,as the budget
impasse continues. The latest fax from California i1brary Association lobbyist
was passed out to the commissioners. One of the lah!st proposals is one that puts
a 10%cap on losses to Special Districts. Special Distracts could lose 301/6 of either
the dedicated property tax or the Special District Auginentation fund or no more
than 10%of their total revenues. The library has made contingency plans at the
various levels of possible revenue loss. The library is coming to the end of the
term of lease on the Alum Rock Library,and wants to consider closing it because
of the extreme imbalance of service there. If Alum Rock is closed,the library
would expand Bookmobile service to the county unincorporated area served by
the library. A letter from Jane Decker,county Strategic Planning Director,on the
state budget update was also passed out to commissioners.
Santa CIAM CgWty Budget Head At the county budget hearings,many cuts
were made to the general fund. The library had one Bibliotherapy position that
was funded by the general fund that was cut,but will continue,as it was picked
up for funding by the inmate welfare fund. The Friends of the Reading Program
had asked for$25,000 but were turned down. People came to testify against the
closing of Alum Rock Library,but that was not yet part of the budget proposal.
General Flan Update: There is no further information at this time,as the
hearings are still ongoing.
Calendar Update, DYND(demonstration for the City Manager and the City
Council is tentatively scheduled for the October meeting,depending on their
availability.
Japanese Sister City Books: SILICON VALLEY: INVENTING THE FUTURE,
and THE OHLONE WAY were the two titles purchased by Commissioner
Mulvey. They will be held until the Sister City Celebration next year.
NEW BUSINESS
Review of the Computer Usages Policy A copy of the present policy was passed
out to the commissioners. No changes were recommended at this time,
especially in view of the uncertain budget. Librarian Wallace stated that the
library may have to consider removing the public access computers,if it has to
deal with large budget and staff cuts. Commissioners want to retain the public
access computers,and tc insure that they are considered for upgrading to keep
up with community needs and expectations.
MayX's Luncheon&12 Commissioner Liggett reported on the Mayor's
luncheon meeting.
CITY LIBRARIAN'S REPORT.
Attached.
CO-UT-SM LIBRARIAN'S REPORT:
Cou:-,.ty librarian Susan Fuller asked the commissioners to think about the role of
volunteers in the library. Judy Sasges,Young Adult Coordinator,is presently
working on an update of the volunteer handbook. The commissioners are also
interested in knowing about any legal liabilities and limitations on using
volunteers in the library. This topic will be agendized for the September
meeting.
® M"
The was adjourned by n jean Bedord to September 15,1992 at
7:30 p.aa. Commissioners dm reassembled to begin a working session on
the New Commissioner's Handboolc.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor,Cupertino Library
;r i ,
r
1117
LEE AB MS,REPM Transition to 1 YNM-most dreaila"®n
statistics are not yet available.
1 a sta tim; July I= YulY 1221
Circulation of library materials
Adult reference questions answered 6,352 5,770
Children's reference questions answered 1,718 1,698
Total reference questions answered 8,070 7,468
Security gate count of visits to the library 39,890 28,608
Library card registration(new/reissue)
Free public computer usage-adult room 568 656
-children's room 557 570
Total free public computer usage 1,125 1,226
Comparison of the present month with the same month last year
Circulation of library material:
Adult reference questions answered: up 10%
Children's reference questions answered: up 01%
Total reference questions answered: up OR%
Security gate count of visits to the library: up 39% *(actually more like 22%
because of gate problems in 1991)
S�nday Service-.F ded by the C4 of Cupertino Transition to Dynix-
Statistics not available.
IW
r 1991
People Cards Circ People Cards Circ
om arison of 5u_nday5ervice in 1&1992 ID Jul 1�,991:
Stagy
Halftime Librarian Lisa Hughes from Saratoga Library joined our children's staff
on July 6, 1992. Lisa's halftime code replaces the same number of extra help
hours that children's services had been using. Library Assistant Ron Garavaglia
from Campbell Library started work on August 17, 1992 to fill the position
vacated by Candy Cavanaugh. Unfortunately,we are also losing a staff member.
Adult Program Librarian Mary Minow is leaving August 31, 1992 to accept a
position at DIALOG. Cupertino Adult Librarian Judy Thompson will be
working out of class to fill Mary's position at least until the library knows what
its budget will be.
Children►s staff provided 33 programs in July for a total audience of 1,965.
Sung Reading Club sign-ups reached an all-time hi of 1506,and as of
August 13,895 ehildren had read ten books. The Good listener Club for children
too young to read by themselves had 300 sign-ups,and as of August 13,143
children had had ten books read to them. Children have until the first week in
September to finish their summer reading.
Other I.ibrary hews,
The library is currently checking out materials on minicirc. Cupertino
Library expects to be up on the full DYNIX circulation module by mid to late
September.
A change in length of video checkout is taking place in all Santa Clara
County Library system member libraries to make checkout more uniform. From
now on,all videos will check out for a one week period whether they are feature
or non-feature videos. There is still a limit of three feature videos plus three non-
feature videos per library card,and overdue fines are still$2.00 per day for each
video(including children's videos and videos checked out by senior citizens). A
copy of the publicity flyer on the new video checkout was passed out to the
commissioners.
C t E.ld6A J O LARARY CO ON 3'Oi8NU a ES
September 22,1992
CALL EiJ OA11/�
The meeting was called to order by Chairperson jean Bedord at 7:30 p.m. The
meeting was convened on September 15,but adjourned to September 22,1992
because of a lack of quorum.
ROLL CALL
All Library Commissioners present:
Jean Bedord
Thelma Epstein
Charles Liggett
Gerald Mulvey
Chung Wu
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
MIliTt,�'I°ES
The minutes of the August 18,1992 meeting were approved as read.
ORAL COMMIR-OCATIONS
Voice Mail: Two messages were received for a commissioner.
NMPI'I'Elli COMMUNICATIONS
Budget printout was received from Blaine Snyder.
OLD BUSINESS
1992 Budget Update: Discussion ensued about the information received from the
County Library about the State budget impacts. The County Library will
recommend the closing of the Alum Rock Library. If this action is taken,
Cupertino Library will lose five hours of service weekly as opposed to 13 hours
per week if Alum Rock remains open. The County Library will also reduce the
materials(book)budget by 27 percent.
Blaine Snyder reviewed the city's budget outlook.
Calendar Update: Lois Woodruff will make the Friends of the I.brary report in
October. Chair Fedord is arranging for the+Council to ate the ne)d library
commission meeting.
General Plan Update: No new information was available.
NEW MOMS
Mayor`s Luncheon Report Chair Bedord will attend the September mpayofs
luncheon meeting.
cm. 'S REP®Ii'T
Attached.
Cox RM T TRRARTAN'S REPORT
Under Old Business.
The meeting adjourned to a working session on the revised Commissioner's
Handbook.
Respectfully submitted,
Susan Fuller
County Librarian
SF/je
enc.
.4 )
IMEARIAMS • Transition to DYNDC complete for
Cupertino Library,but still a avaiting
full statistics.
j� a tistics: August 1992 Alwat 1991
Circulation of library materials 83.339
Adult reference questions answered 6,527 5,t185
Children's reference questions answered 1,416 1,568
Total reference questions answered 7,943 7,053
Security gate count of visits to the library 37,735 37,765
Library card registration(new/reissue)
Free public computer usage-adult room 576 676
-children's room 646 642
Total free public computer usage 1,222 1,318
Gate problems 8/16-8/20/91.
Comparison of the present month with the same month last year:
Circulation of library material:
Adult reference questions answered: up 191/0
Children's reference questions answered: down 10%
Total reference questions answered: up 12%
Security gate count of visits to the library: down.0009%
Sunday Service-Funded by t, pie City, of Cupertino
Aug=t 1992 August 1991
People Cards Circ People Cards Circ
Comparison of Sunday Service in August 1992 to August 1991•
49
Fulltime Librarian Jodie Wiepking has decided to drop back to a halftime
Librarian position as of Sept.28,1992. The other 20 hours of her position will be
filled until the impending budget cuts take place.
EMZMM
Children's staff provided 24 programs in August for a total audience of 1,533.
There was one preschool class visit to the library this month with 57 children in
attendance. School using our services this month: One World Montessori.
Qd=Lib=News:
Full DYNIX circulation began at Cupertino Library on Wednesday,September 9,
1992. Reference staff began placing holds on requested books directly on the
system for library users on September 21, 1992. First notices and bills are being
sent out on the DYNIX system the week of September 21, 1992.
0111, P-MMM
s.
-'UPERTOJO LIBRARY COA474MON bflNLrrES
Z
October 20, 1992
CALL TO QHM
The meeting was called to order by Chairperson jean Bedord at 7:30 p.m.
&QLL CALL
All Library Commissioners present:
jean I.Redord
Thelma Epstein
Charles Liggett
Gerald Mulvey
Chung Wu
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
hflh�
The Minutes of the September 22, 1992 meeting were approved as read.
QHAL COIF IR29CA11ONS
There were no Voice Mail messages. Chairperson Bedord received a hone call
from Rich Albert,the current Chair of the Sunnyvale Library Board o Trustees
regarding another possible joint meeting in the spring,around March or April.
38ON33M C01MIR9C TIONS
Chairperson Bedord received a letter from City Councilman Wally Dean about
the Network Cupertino project and taskforce- After a discussion,the commission
asked Chairperson Bedord to draft a letter from the commission indicating the
commission's interest in the idea and in being informed as it progresses. The
commission also received a copy of a letter written by Mayor Lauralee Sorensen
to Supervisor Dianne McKenna about the budget deficit and its effect on the
Cupertino Library.
QLD BU52ESS
1992 Santa Clara County Library Budget ul2date: The library will have to go back
to the Board of Supervisors meeting on December 15th about the closure of the
Alum Rock Library. The Board put off its decision until then to give Supervisor
Gonzales time to see if he could work out something with the city of San Jose and
the East Side School District for multijurisdictional funding. Far now,the library
will take its first level cuts,which for Cupertino Library means closing 5 hoots,
as of November 16th. The commission discussed the impact of the cuts and
various ways of geeting the information out to library users,such as articles in
the Cupertino Scene or Cupertino Courier The commission wants to assess the
impact of the closure of hours on the community. Commissioner Liggett
volunteered to write an article for the Cupertino Courier. The library will have a
fact sheet available for library users.
Calendar Update: After some discussion,it was decided to include for the
November agenda a report on the Friends of the Cupertino Library by President
Lois Woodruff and to include for the January agenda the visit to the library
commission meeting of the members of the Cupertino City Council,if it is
possible for them at that time. Commissioner Mulvey will attend the November
9th meeting of the Friends of the Cupertino Library.
General Plan mate: Chairperson Bedord called Michelle Bjurman about the
upcoming meetings. The October 29th meeting will discuss city identity. The
library is included under public utilities,and public input will be sought on the
public utili-tes in late November to early December.
Commissioner's Handbook: Chairperson Bedord gave the contents to
Comissioner Epstein to finalize.
NEW M15ROSS
Computer Desk Staffing: A lengthy discussion ensued after County Librarian
Susan Fuller and Cupertino librarian Mary-Ann Wallace told the commission
that due to the cut in extra help,the library was considering pulling the public
use computers,or using them in a different way. Librarian Wallace has called
Apple Computer,Inc. and both she and County Librarian Susan Fuller and
Chairperson Jean Bedord,if possible,will meet with Apple staff to be sure that
they have been informed,since most of the computers were a gift from Apple
Computer,Inc. Commissioner Liggett will include information on the public use
computers in his article,as the commission sees this as a major issue,and most
members of the commission want the library to continue offering the service.
Chairperson Bedord pointed out that the library does offer an introduction to the
computer now by way of the DYNIX catalog,and that other libraries have had to
pull public use computers in times of budget cuts. The library public use
computers seem mainly to be used for word processing by adults. For the most
part,students are not using them to complete homework assignments. The
commission would like to see a reduced program of public access computer use
monitored possibly by corporate volunteers for a specified time period to see
how that would work.
Mayor's Luncheon Re Chairperson Jean Bedord reported on the Mayor's
luncheon meeting. -
CITY LIBRARIAN'S REPORT: Attached.
Mgmi
j. a
No mpolt Mw budretnxaft was mV
emd
under old 's'
AMQM Chap�on Jean Beds to
The IneeftS was mourned at 10:15 pm by
Novendw17,1992 at 7:30 PxL
gip ly subn-ittedf
Ivi -��aUa� Library
C=J= library Supervisor•Cupertino
i T�age Sta 'Qtic : 1992.
Circulation of library materials 81,379 74,696
Adult reference questions answered 6,399 5,863
Children's reference questions answered 2,080 2,114
Total reference questions answered 8,479 7,977
Security gate count of visits to the library 39,160 37,116
Library card registration(new/reissue)
04
Free public computer usage-adult room 574 608
-children's room 418 431
Total free public computer usage 992 1,039
� aris:�n of hem res tenon wits+the same Yn- Mast year:
Circulation of library material: up 9%
Adult reference questions answered: up 9%
Children's reference questions answered: down 1%
Total reference questions answered: up 60/0
Security gate count of visits to the library: up 50/0
»►dv Service-Funded y the C upertino -Statistics not yet available.
1
nt 1Peeople Cards Circ People Cards Circ
Comparison of Sunday service in Sept 1992 to Se�3 1991:
Farris
Page Tom Harrell left Seer 4th�return to school,as did Page Paula
on September 15th. Clerk Steve Sloan left to return to school on September 16th.
Children's Librarian Peggy Baker returned from Los Altos Library where she had
been Filling a position for the past 8 months
Children's staff presented 22 programs in September for a total audience of 1,047.
There was one preschool visit to the library in September with 17 children in
attendance. Two visits were made to school classes for a total of 120 children in
attendance. The preschool using the library's services this month was: Future
Assets. The elementary school using the library's services this month was:
Collins.
A series of storytimes in Mandarin Chinese are in progress this month on
Wednesday evenings. The attendance for 10-7 was 80 children and 40 adults,the
attendance for 10-14 was 85 children and 51 adults. The next program will be
presented on 10-21 and the last will be presented on 10-28.
Other Library, News:
The Library has been on-line on the circulation module of DYNIX since
® September 9th. The new one week checkout time for feature videos has
succeeded in bringing the total circulation down somewhat,as was intended.
Due to the budget deficit,the library will drop five service hours as of
Monday,November 16th. New Hours will be: Monday,Tuesday,Wednesday
1-9,Thursday,Friday,Saturday 10-6,and Sunday 12-4. Flyers with both the new
hours and the new storytime schedules were passed out to commissioners,and
are available in the library.
County Librarian Susan Fuller and Cupertino Librarian Mary-Ann
Wallace attended the first meeting of the Network Cupertino task force at the
invitation of City Councilman Wally Dean. The meeting was held at Apple
Computer on Wednesday,October 14th.
The library will be participating in the Volunteer Cupertino program by
submitting several current library volunteer job needs to director Pat Jocius for
posting and recruiting.
e 4 ''
CUPERTINO LIBRARY COMIvRSS ON hGNUTES
November 17,1992
CALL'I'O ORDER
The meeting was called to order by Chairperson Jean Bedord at 7:30 p.m.
ROLL CALL
Library Commissioners present:
Jean Bedord
Thelma Epstein
Charles Liggett
Chung Wu
Library Commissioners absent:
Gerald Mulvey with prior notice
Also present:
Blaine Snyder,Director of Finance and Library Comm.Liaison
Mary-Ann Wallace,City Librarian
Lois Woodruff,President of the Friends of the Cupertino Library
Members of the public present:
Dennis Hogate
William Hogate
Teresa Hogate
DES
The Minutes of the October 20, 1992 meeting were approved with the following
corrections: Under New Business-Computer desk staffing,it should not read
"The commission would like to see a reduced program of public access computer
use,"but should read "The commission would like to see a continued program of
public access computer use." Under Old Business-Budget update,there is a
typographical error: "Geeting"should be"getting."
ORAL COMMUNICATION
Mr. Dennis Hogate of Cupertino and his two children addressed the
commissioners. Mr. Hogate had seen the article written by Commissioner
Liggett in the Cupertino Courier about the possible elimination of the public
access computers. He stated that both of his children use the library's computers
to do school assignments,as they cannot afford a home computer. The schools
used to have computer lab time available,but that has been eliminated due to
budget cuts. 'The library is the only place the now have access,as he said that
the commercial places are too expensive for to use. Both of his children
also spoke about the assignments that they do on the computers.
Commissioner Epstein thanked Mr. Hogate and his children on behalf of the
commissioners and assured them that the commissioners will take his concerns
seriously,and will do everything in their power to keep the public access
computers in use. Librarian Wallace said that the library had not planned to put
the computers in storage,but to use them with cd rom drives for some of the
library materials that now come in cd rom format. They would still be used by
the public,but not for word processing. They would be used as additional
library reference tools. Mr. Hogate stated that he hoped that they would remain
available for typing school assignments. Librarian Wallace stated that along
with the schools,the library was forced into rethinking its public use computers
because budget cuts have cut out the staff to schedule and deal with them,and
suggested that Mr. Hogate also approach the schools with his concerns.
Commissioner Bedord mentioned the local availability of commercial computer
places,but Mr. Hogate said that they were too expensive to use for school
assignments. Commissioner Wu stated that he feels that the library has to
provide a public access computer to this community. Commissioner Epstein
reiterated that the commission would fight to preserve the public use computers
in the library in future years.
3SE=COMMUNICATIONS
Chairperson Bedord's letter to Councilperson Wally Dean about the commision's
continuing interest in the Network Cupgrfimproject was passed out to
commissioners.
REPORT BY THE FRIENDS OF THE aMERTUM LIBRARY
Lois Woodruff,President of the Friends of the Cupertino Library,reported that
although there are currently 53 single members and 73 family memberships,the
members who regularly attend meetings number about 25 people,and a few of
these people make up the real core of the group,volunteering for many different
library-related tasks,- More members do come out to work the sales. At the most
recent sale,34 members volunteered their time. The Friends would like to attract
more young members,who can help with the physical set up of the sales.
The Friends are especially supportive of the children's services program here at
the library. One of their regular large donations each year is for the Summer
Reading Club award book for each child who reads ten or more books during the
summer. This past summer the amount spent for paperback award books was
$1,983. In addition,they provide the support for the Summer Reading Club
programs,which came to$685 this past summer with an additional$62 for craft
supplies. On top of that,the Friends donated$200 for award books to the
Bookmobile for its Summer Reading Club programs in the migrant worker
camps in south county. All of the county library's Friends groups had been
approached to help with this,since Bookmobile does not have a Friends group.
The Friends also donated$125 for two magic programs for the Summer Reading
Club at the migrant worker camps.
linother one of the Friends'favorite projects is the purchasin*and wrapping of
t,oliday gift paperback books for Cupertino Community Services holiday
baskets. This is appreciated by CCS,as they often receive many lofts for younger
children,but not that many gifts for children in the upper grades,and the books
are perfect for the older children. The Friends hold a wrapping party in early
December,and have been doing this for the past three years.
In addition,the Friends provide pick up and delivery of books to shut-ins in the
community. Right now this service helps people at Pleasant View and Garden
Gate,as well as a couple of individual shut-in patrons. One longtime Friends
member keeps the rental collection supplied with new purchases every month,
and another member processes them. Other members have checked damaged
videos and have performed a variety of other library-related tasks.
The Friends have donated items that have not sold in successive sales to the
veterans hospitals,convalescent hospitals,regular hospital waiting rooms,and
the county jury waiting rooms,and to libraries in the northern,rural counties
where there have been fires or other major library losses,as well as to the local
high schools for their silent,sustained reading programs.
Donations from the community come to the Friends bin in the lobby,and are
sorted on a regular basis. Anything that the library can use is put into its
collection. Then the rest is sorted into broad categories for the sales. Sales are
normally held three times a year. The most recent book sale netted$3500. The
next sale is slated for February. Flyers are put out about a month before each
sale. Volunteers for the sales are always welcome.
QLD DUMMSS
Commissimerl-Handbwk: The City Clerk's office has the final version. They
will print about 8-9 copies,which should be ready within 10 days. The City
Clerk's office will call Commissioner Epstein when the printing of the handbook
is completed.
1992 Budget U12date
Finance Director Blaine Snyder spoke about the five year fiscal forecast. The
financial situation should be better,but not for the next couple of years. Because
of the tight budget situation,if the commission is considering anything,even the
Sunday service request,it should get its input to the Finance Director. Since this
is a five year forecast,if the commission wants to consider any sort of expansion
in the future,it should send a letter or place a phone call to Finance Director
Blaine Snyder,stating what square footage of building it is considering
requesting,and he will translate the square footage into the probable amount of
money needed for the project. The deadline for input into the process is
November. The actual information will be needed in January.
The city is currently seeking volunteers to help in the various city departmwa.
The Y-91 CmRoffm program is under the able leadership of Pat Jocius.
Volunteer job openings will be placed in the CUPERTINO SCENE and the
CUPERTINO COURIER.
California Library Association meeting: This will be discussed at the next
meeting. The CLA memberships for commission members usually are sent in in
January.
Mam's Luncheon ft= Commissioner Liggett reported on the Mayor's
luncheon meeting. The new Mayor as of November 10th is Nick Szabo.
Council Invitation to. : January or February would probably be the best
time for council members to-come. The new mayor will check with council
members and will get back to the commission with a date.
December Meeting: Commissioner Liggett suggested holding a December 15th
meeting to deal with commission business. Commissioner Wu will be abroad on
business at that time. It is not known whether there will be a quorum or not,so
Chairperson Jean Bedord will contact all commissioners. If there is a quorum,a
December 15th meeting will be held. Otherwise, the next meeting will be on
January 19, 1993.
Annual Kep= After a discussion,it was decided to use the same format and to
update it. Chairperson Bedord will send out a working copy of this year's
annual report to commissioners to update where they see fit and to bring to the
January meeting for finalization_
=LIBRARIAN'S Attached.
CQIRM LIBRARIAN'S RE No report.
ADJOURNMENT
The meeting was adjourned at 10:15 pm by Chairperson Jean Bedord to either
December 15, 1992 or to January 19, 1993 at 7.30 p.m,depending on whether or
not there is a quorum for December 15th..
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor,Cupertino Library
lip
CLZZRMKQ
wshnififa; Oct.-=
Circulation of library materials 84,701 77,720
Adult reference questions answered 6 AV 6,329
Children's reference questions answered 2,426 2,139
Total reference questions answered 9,283 8AW
Security gate count of visits to the library 45,339 39,938
Library card registration(new/reissue) 1,141
Free public computer usage-adult room 637 713
-children's room 466 404
Total free public computer usage 1,103 1,117
QmaarLam of the present month mdth tbg same mgnth last
Circulation of library material: up 91/0
Adult reference questions answered: up 8%
Children's reference questions answered: up 131/6
Total reference questions answered: up 100/0
Security gate count of visits to the library: up 9%
Sunda Service-Funded by the C4®f CuRerfim-Statistics not yet available.
QQI. I= Oct-1991
People Cards Circ People Cards Circ
Comparison of Sunday,9grzio in Sept, 1992 to 5=t. 199L
T
Stamm
Extra help Library Clerk Jean Ellenberger celebrated 20 years as a county
employee and Cupertino Library staff member.
Children's staff presented 36 programs in October for a total audience of 2,052.
Total Chinese Storytime attendance was 312 children and 175 adults,a total
attendance of 487. The library hopes to present another series in the spring.
There were two class visits to the library in October with 66 children in
attendance. Seven visits were made to school classes for a total of 444 children in
attendance. Schools using the library's services this month were: Collins,
Regnart,and St.Joseph.
One adult tour of the library for 23 Foothill College LTA(Library Technical
Assistant)students was done by the Community Library Supervisor,and one
adult tour of the Business Reference area was done by the Central Reference
Coordinator for a group of six people.
Other LibraryNews:
Copies of the list of Cupertino Library foreign language periodical subscriptions
were given to the Library Commissioners at their request.
Members of the Network Cup-ertjnQ taskforce met again. It was decided that a
smaller group,who are members of the taskforce and are knowledgeabe Ln the
technology area,will meet together as a sub-committee. Individual meetings v ill
be held in December,and the taskforce as a whole will meet in January.
Information and volunteer listings for a volunteer coordinator and volunteers for
the computer desk have been sent in to Apple Computer's volunteer network. It
should take at least a month to set up some sort of schedule.
Volunteer listings are also being sent to the Volunteer Cupertino program for a
volunteer coordinator for the non-computer room volunteers and for bookdrop
workers. More listings will be sent once a person is established as the volunteer
coordinator.
Library Clerk Emily Schwoebel received a Safety Award from the county for her
quick thinking and fast action in reviving a computer technician who was in a
diabetic coma in her car in the library parking lot.
Due to library budget cuts,new library hours are in effect since November 16th:
Monday,Tuesday,Wednesday 1-9,Thursday,Friday,Saturday 10-6,and Sunday
12-4,a loss of five hours of public service.
In response to a grant request from Cupertino
Library, Apple Computer, Inc. and Claris Corp. donated
two MAC S99s, an Imagewriter II printer, a Laserwriter II
ITT printer and software to the library's adult area for
public access computer use in 1999. Additional
hardware and software were given for public access
reference use and for the children's area at the same
time. In 19" a library patron donated an IBM PS/2 and
an HP Laserjet UP printer for public access use.
The library has been pleased to offer this public
access computer service to the public, and library staff
have always dealt with the scheduling of computer use.
However, this year budget deficits have cut staff to
a point where the library no longer has the staff to be
able to handle public access computer use in the adult
area. Mather than pull the computers from public use,
or use them in a different way, the library would like to
try a volunteer program of computer monitors.
r,.a... ♦r ,w,
Cupertino Library needs: APPLE VOLUNTEER
COORDINATOR
Tinteframe eommittment:
-Minimum of 3 months for experimental volunteer program
(longer by mutual agreement, if program succeeds).
Abilities:
Good interpersonal skill;. Scheduling aptitude. Knowledge of
Mac SE, LaserWriter and ImageWriter printers, IBM PS/2 and H-P
Laserjet printer.
Duties:
-Meets with prospective Apple volunteers, and completes
volunteer applications for time on library computer desk,
scheduling the public for tirie on public access computers, and
answering simple questions about the computer
hardware/software.
-Matches schedule of public access computer available hours to
volunteers.
-Schedules orientation and training for the volunteers with the
Community Library Supervisor.
-Serves as liaison between the library and Apple volunteers,
solving problems, rescheduling as needed and other
organizational tasks.
gg
asp
Cupertino Library needs: Apple Volunteers for
Public Access Computer Desk
Timeframe committment:
-Minimum of 3 months for experimental volunteer program
(longer by mutual agreement, if program succeeds).
Abilities:
*Good interpersonal skills. Ability to talk to public and schedule
their time on a first-come first-served basis on 3 public access
computers in the adult computer area. Ability to give minimal
help, if person using the computer has a problem with the
hardware or software. Knowledge of Mac SE, LaserWriter and
ImageWriter printers, (knowledge of IBM PS/2 and Laserjet
printer also helpful, just to get someone on and off the IBM and
be able to answer simple questions. The library already has a
volunteer who troubleshoots problems).
Duties:
*Schedule members of the public on the 3 public access
computers for one-hour shifts on a first-come first served basis
during the available computer hours. Write down the person's
name and phone number on the schedule book. Anyone wanting
to use the computer must have an ID that they can leave with the
volunteer while they are using the computer. Acceptable ID's are
library cards or driver's licenses.
-Answer simple questions and troubleshoot simple problems on
the computers/printers. Keep the printers supplied with paper
from the library's stock.
-Let library senior clerk know of any problem with computers or
printers that would need a service call to the library's
maintenance repair. Library staff will make the service call.
eCollect money for any printing done by the person: $ .25 per
page for the LaserWriter or Laserjet printers and $ .10 per page
for the ImageWriter printer.
OThe Volunteer who staffs the last available public access bow
each day will run a virex program that takes 5 to 10 minutes to
complete.
•A volunteer is needed to do a quick check of the Mac SE, located
in the children's computer room, once or twice a week just to be
sure that it is working properly.
Proposed Schedule of available Public Access Computer
hours:
Monday, Tuesday, Wednesday:
3- 4 4 public hours
4-5 4/2 shifts
S-6
6-7
Thursday, Friday:
11 - 12 3 public hours
12- 1 3/2 shifts
1 -2
Saturday
® 11- 12 4 public hours
12- 1 4/2 shifts
1 -2
2-3
Sunday
12- 1 4 public hours
1 - 2 4/2 shifts
2-3
3- 4
Total: 26 public hours
26 volunteer
1-hour shifts or
14 volunteer
2-hour shifts
CUPERTWO LIBRARY COMMSSION NIII tffES
January 19, 1993
CALL TO OR®ER
The meeting was called to order by Chairperson Jean Bedord. No quorum was present
due to expired terms. Commission adjourned to a work session.
ROLL GALL,
Present:
Jean Bedord
Thelma Epstein Term expired
Charles Liggett Term expired
Gerald Mulvey Term expired
Chung Wu
Also present:
Susan Fuller, County Librarian
Mary-Ann Wallace, City Librarian
Marianna Tubman
MINUTES
No corrections to the minutes. The minutes will be approved at the February meeting.
ORAL COMMUNICATIONS
Chair Bedord discussed meeting protocol with the City Clerk in regard to issues
surrounding quorum and expired terms.
WHOTEN COMMUNICATIONS
Letter from Supervisor Dianne McKenna about the Board of Supervisor's action
regarding the Library budget.
OLD BUSINESS
Council Invitation to Meeting
Discussion ensued about the Council visit to the library on January 26.
Volunteer Status
Some volunteer interest has been expressed in working with public access computers.
The library is trying to establish a coordinator for the project.
u„
RMW
Volunteers are also being sought for other library activities.
Commissioner's Handbook
The revised Commissioner's Handbook was distributed.
Annual Report
®raft report was discussed. In particular, the Commission wanted a proactive vision
statement and other sections which reflect the importance of the library in the
community now and in the future.
NEW BLISINESS
Appointments: Commission appointments have not yet been made.
CALTAC Workshop: The March 6 Workshop was announced.
Mayor's Lunch: Report was made. Commissioner Bedord will attend in January.
QM_ LIBRARIAN'S REPORT
Attached.
CQUNTY LIBRARIAN'S REPO E
The Santa Clara County Board of Supervisors decided to keep Alum Rock Library open
and to establish a Task Force chaired by Supervisor Ron Gonzales to study the Alum
Rock situation and the long-range fiscal prospects for the County Library. Additional
cuts in the Cupertino and Saratoga libraries were prevented as the Board directed
money be used from the Library's reserves.
Fines and Fees policy is under review and will go to the Board in March.
The Governor's newly released budget proposes a major impact on cities, counties,
redevelopment d and special districts such as the County Library.
All Commission meeting will take place April 24, 1993 at the Los Altos Library.
Respectfully submitted,
Susan Fuller
County Librarian
SFtje
enc.
i ita� ' tics: Now. 19� Novi
Circulation of library materials 84,494 7705
Adult reference questions answered 7,084 6,566
Children's reference questions answered 2,331 2,224
Total reference questions answered 9,415 8,790
Security gate count of visits to the library 39,955 35,127*
Library card registration(new,/reissue) 1,049
Free public computer usage-adult room 500 467
-children's room 429 407
Total free public computer usage 929 874
(*Gate problems)
C'oarison of the nrecent mQntwh with the same month last ygax
Circulation of library material: up 9%
Adult reference questions answered: up 8%
Children's reference questions answered: up 5%
Total reference questions answered: up 7%
Security gate count of visits to the library: up 14%(Actually less because
of gate problems in 1991)
Sunday Servirx-Funded by the i of Cup
Nov._1992 Nov.1991
People Cards Circ People Cards Circ
11-1 1243 16 2637 11-3 947 23 2162
11-8 1271 17 2121 11-10 1898 34 2478
11-15 1343 21 2580 11-17 30 2456
11-22 1227 16 2538 11-24 1112 28 1906
11-29 1139 22 2672
C-o arison of Sunday Service in Sent. 1992 to Se to 1991:
The number of people in the library on Sunday is down 5%in November, 1992 as
compared to November, 1991,but the circulation is up 171/6 in November, 1992 as
compared to November of 1991.
� a< y s-:.,
*
Stamm �
Page Tiffani Cowing's last day was November 9,and Page Radhika Kannan s
last day was November 16th. Extra Help Lilrrary Clem Donna Stan Schaack's last
day was November 15.
Children's L.ibrarlans presented 21 programs for a total attendance of 995 people.
There was one preschool class visit and one elementary school class visit of r a
total attendance of 67students. Five visits were made to schools for a total
attendance of 294 students. Schools using the library's services this month were:
Collin,Faria,St.Joseph,and Sunnymount Preschool.
Other Library News
New library hours in effect since November 16th due to budget cuts have not
brough too many complaints,but there are still people who come and try to get
in on Wednesday mornings. Friday,which used to be a slower day,now has a
storytime in the morning and is busy all day.
w
CiJPIERTSN® ,RIANM RPF
LISa,nl� tn�cs: Dec, IM
Circulation of library materials 71,075 66,413
Adult reference questions answered 6,156 5,353
Children's reference questions answered 1,61.5 1,762
Total reference questions answered 7,771 7,115
Security gate count of visits to the library 31,133 36,541
Library card registration(new/reissue) 585 951
Free public computer usage-adult room 519 412
-children's room 403 393
Total free public computer usage 922 805
Comparkan of the present month with the same month last 1,ear;
Circulation of library material: up 79/6
Adult reference questions answered: up 15%
Children's reference questions answered: down 9%
Total referenc=�questions answered: up 9%
Security gate count of visits to the library: doyen 17°/O
Sunday Service-Funded by he City of-Cupgrfi
Dec, 1292
People Cards Circ People Cards Circ
12-6 903 17 2176 12-1 1035 25 1311
12-13 834 0 2265 12-8 1080 27 1695
12-20 626 17 2013 12-15 906 22 1615
12-27 511 10 1721 12-22 660 13 1820
12-29 1008 20 2002
Cgmpa_rison of Sunday Service in Dec. 1992 to Dec. 1991:
The number of visits to the library in December 1992 is down 30%as compared
to December 1991,but the circulation in December 1992 is up 21%over that of
December 1991.
1 w
Ron Garavaglia,full-time Library Assistant,transferred to Campbell L brary on
December 7th. Half--time Library Assistant Donna bard came to Cupertino from
Los Altos Library on December 7th,and halftime Library Clerk La Le transferred
to Cupertino from Los Altos Library on that same date. Halftime coded'Library
Clerk Diane Moody's last day at Cupertino was December 18th,as her family is
moving to Oregon. As of January 4thr Linda Lubovich,former Central Reference
Coordinator,returned to Cupertino from Saratoga as Adult Program Librarian.
Judy Thompson,who had been working out of class as Adult Program Librarian,
went back to her Librarian H I Young Adult Librarian position here at
Cupertino. As Linda has been interviewing outside of the system since the
Central Reference position was eliminated,we are not certain how long she will
be with us.
Programs
Children's Librarians presented 20 programs in December for a total attendance
of 794. There was one elementary class visit to the library with 66 children in
attendance. There were 4 visits to schools for a total attendance of 270 students.
Schools using the library's services this month: Collins,Faria,Garden Gate.
Othgr Library News
There have been some growing pains and problems with the DYNIX system,as
can be expected with any new system,but the library system continues to bring
up member libraries on a regular basis. It is exciting to be so much closer to
having all of our libraries on-line.
We have been working with Apple Computer on the Volunteer Coordinator
position for the adult Computer area,and with Volunteer Cupertino on a general
volunteer coordinator position and bookdrop volunteers.
CUPERTINO LIBRARY COMMISSION MINUTES
February 16,1993
CALL-TO ORD R
The meeting was called to order by Chairperson Jean Bedord at 7:30 p.m.
Chairperson Bedord welcomed the two new commissioners: H.Allan Bidwell
and Margaret Zipp.
ROLL CALL
All Library Commissioners present:
Jean Bedord
H. Allan Bidwell
Charles Liggett
Chung Wu
Margaret Zipp
Also present:
Carol Jaech, Deputy County Librarian
Mary-Ann Wallace,City Librarian
�, MINUTES
The Minutes of the November 17, 1992 had been read by the commissioners
present at the January 19, 1993 meeting,but were not approved at that time due
to the lack of a quorum. The Minutes were approved as read.
ORAL COMMU NUCAnONS
There were no voice mail messages. Chairperson Bedord explained the use of
Voice Mail messages as an avenue to contact the library commission.
WRITTEIyT COMMUNICATIONS
Copies of]Resolution#8828 on the recruitment,appointment and re appointment
to city advisory bodies was received by commissioners. It was noted that the one
item it does not deal with is the timing of the expiration of terms of office. The
January 19, 1993 Library Commission meeting had no quorum because 3 terms
had expi-ed on January 15,1993 rather than at the end of the month.
Chairperson Bedord also received a copy of a letter from County Librarian Susan
Fuller to the City Council on the joint meeting of the City Council and the
Library Commission at the library on January 26, 1993.
I�7
p",P
O-LDMMMM
Review of Council Me6n& Commissioners felt that the meeting went well,and
that City Council members are very supportive of the library.
CALTAC MRKSHOP: The next CALTAC workshop will be held at Los Altos
Library on Saturday,March 6, 1993 from 9am to 3pm. The city pays for the
membership of the commissioners in CALTAC (California Association of Library
Trustees and Commissioners),but each individual commissioner who attends
will need to pay for their workshop registration and lunch. Chairperson Bedord
encourages members to attend for the worthwhile exchange of information and
ideas.
Volunteer status: Librarian Wallace has found two Apple Computer employees
who are willing to split the Computer Volunteer Coordinator position between
them,but the notice for individuals to volunteer for shifts on the computer desk
has brought only one additional volunteer so far. Efforts will now expand to
other local companies and other community resources. The library continues to
work with Volunteer Cupertino,as several volunteers who came through the
Volunteer Cupertino program have begun work at the library. In addition,the
library will work with the Volunteer Exchange of Santa Clara County. Librarian
Wallace has attended a Volunteer Exchange orientation and has attended a
couple of the brown bag luncheons on various volunteer-related topics with Pat
Jocius of the Volunteer Cupertino program.
NEW BUSINESS
Election of officers: Commisioner Chung Wu was elected Chairperson for this
year. Commissioner Charles Liggett was elected Vice Chairperson.
Commissioner Margaret Zipp was elected Secretary.
Budget re-qmt Copies of the commission budget through the end of January
were passed out and discussed. Also,the commissioners asked whether the
Sunday Service request for this coming year had been sent to the city yet.
Deputy County Librarian Carol Jaech reported that it had been sent just that day
to the city. Copies will be available for commissioners at the next meeting.
Commissioner Bidwell has been appointed to the city's Finance Committee. The
commissioners decided on their recommendations for the commission budget for
this next year. Newly elected Chairperson Chung Wu will present the budget to
Financ.e Director Blaine Snyc.' .-as his first official act as chairperson.
Goals for 1993: Commissioners discussed and made some changes in the goals
for 1993,keeping their proactive role in lobbying for library funding and service
levels as the number one priority. Commissioner Liggett suggested that each
commissioner come up with some action items related to the Goals for 1993 for
the next meeting that could be discussed and acted on. Commisioners aggreed to
do this for the next meeting.
0
�n,<<
., � �. 3a',tLF n a^ `, ��,r'
r �
Ma =dheoT►R _ Chairperson Bedord reported an the Mayor's
luncheon!meeting. New Chairperson Chung Wu will attend the February 22,
1993 Mayor's luncheon. Commissioner Zipp will attend the one in March.
At a suggestion from Chairperson Bedord,a new item will be added to the
regular agenda. After discussion,Commissioner Bidwell suggested that it be
placed as the I item on the agenda,and the commissioners agreed. This item
will be#10: Input from Library Commissioners,so that Commissioners have a
chance to bring up any questions or concerns not already cover3d in the meeting.
CdTY LIBRARLM'S REPORT': Attached.
C'Q TNTY LIBRARIAN'S REPORT': Deputy County Librarian Carol Jaech
reported that the county library's budget had been prepared and had been sent
to OBA. The Joint Commission meeting for all of the local library commissions of
Santa Clara County Library system member libraries and the county library
commission has been set for Saturday,April 24, 1993. County Executive Sally
Reed has been asked to speak. There will be an orientation for new library
commissioners at Santa Clara County Library headquarters in the near future.
The date has not yet been set.
AUTOL7R M ENT
The meeting was adjourned at 9:15 pm by outgoing Chairperson jean Bedord to
March 16, 1993.
Respectfully submitted,
,gam
Mary-Ann Wallace
Community Library Supervisor,Cupertino Library
usage Statistics• January 1993
Circulation of library materials 89,190 91,006
Adult reference questions answered 6,971 6,738
Children's reference questions answered 2,714 2,792
Total reference questions answered 9,685 9,530
Security gate count of visits to the library 30,401* 44,270
Library card registration(new/reissue) 861 1,273
Free public computer usage-adult room 527 569
-children's room 401 401
Total free public computer usage 928 970
*Gates not working for four days
Comparison of t_he present m nt_h with the same month last year:
Circulation of library material: down 2%
Adult reference questions answered: up 3%
Children's reference questions answered: down 2%
Total reference questions answered: up 1%
Security gate count of visits to the library: down 45%*(Actually less
because of gate
® problems)
Sunday Service-Funded by the City of Cupertino
January 1993 January 1992
People Cards Circ People Cards Circ
1-3 505 15 2360 1-5 1148 44 2713
1-10 990 31 2979 1-12 1218 33 2409
1-17 1260 11 2009 1-19 1228 22 2698
1-24 841 20 2266 1-26 956 22 2268
1-31 832 15 2226
Comparison of Sundaya rvice in janijary 1993 to January 1992•
The number of visits to the library in January 1993 is down 28%as compares: to
January 1992,and the circulation in January 1993 is down 6%over that of
January 1992.
Linda Lubovich Vegan as Adult Program Librarian on January 4,1993. Because
of the continuing budget picture where her position was uncertain after June
1993,Linda continued to ook for work outside of this library system. She will be
leaving February 19th,and after a one week vacation,will report to San Mateo
City Library in a Reference Librarian position.
Librarian II and YA Librarian Judy Thompson will work out of class as Adult
Program Librarian beginning February.29th.
Librarian Barry Mills from Saratoga Library transferred to Cupertino on a
temporary basis to fill the long term medical leave vacancy of Victor Tung.
I=4g
ChildreWs Librarians presented 22 programs in January for a total audience of
714 people. There were no class visits in January.
The Chinese styorytimes are going well. The first in this series,held on 2-3 had
an audience of 76 children and 51 adults or a total audience of 127 people. The
second in the series was presented on 2-10 for 77 children and 52 adults or a total
audience of 129 people. The last two in this series will be.presented on 2-17 and
2-24.
Other Library Nelms
The recent Friends of the Library Sale was successful. It is estimated that the
Friends will make$3300 from this sale.
CUPERTINO LIBRARY COMMISSION MINUTES
March 16,, 1993
CALL]MORDER.
The meeting was called to order by Chairperson Chung Wu at 7.30 p.m.
ROLL CALL
All Library Commissioners present:
jean Bedord
Margaret Zipp
Charles Liggett
H.Allan Bidwell
Chung Wu
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
MINUTES
Minutes for the November 1992 and January 1993 meetings were approved as
read. February 1993 minutes should read"Staff changes will take place on
March 1,"not February 29. The February minutes were approved as correctecL
ORAL oommuwcAnoNs
Chair Wu asked about joining CALTAC. The library will send him the
information.
WRITTEN COMMUNICATIONS
The budget summary was received from Blaine Snyder. Invitation to attend All
Commission Workshop was received.
OLD BUSINESS
CALTAC WORKSHOP
A report was given on trustee workshop that emphasized legislation and the
budget problems anticipated for 1993-94. SB 566 Roberti which would establish
Benefit Assessment districts for libraries was discussed.
1
PLAN FOR 1993
The Plan was distributed,and goals were discussa The Conmumcm •
1. to take a proactive vole in lobbying for library ftding.
• study SR 566 and make recommendations on it
• attend Legislative day
• encourage Council support and keep them up to date. Ask
Council to contact legislature to point out impact of less.
2. to ideratify additional community resources for library services.
• consider community outreach to encourage support and donations.
3. to establish a long-range plan for library service and library ercpansioa
• 4 monitor Five Year Flan.
4. to continue outreach to local libraries
• continuing joint cronunission meetings with Sunnyvale.
® 5. to support Sister City program.
• make presentation to Sister City Toyokawa when tepresentatives
visit Cupertino
6. Work with Fine Arts Commission
• continue to pursue relationship.
CALENDAR UPDATE
The calendar was distributed.
VOLUNTEER STATUS
Apple,Tandem,and DeAnza have been contacted. Some interest has been demonstrated,
but few individuals have come forward, particularly for the computer desk.
Commissioners decided to review the Public Access Computer Program at the April
meeting.
2
y,
NEW BUSINESS
• City Network
Newspaper article distributed.
ADA Update
ADA report is available in the library. County Library applied for grant
from State Library for equipment to assist disabled,including a reading
machine for Cupertino.
0 Mayor's Luncheon Report
Report was given. Margaret Zipp will attend on Mardi 29.
CITY LIBRARIAN'S REPORT
Attached.
COUNTY LIBRARIAN'S REPORT
No additional information available on state budget Library Legislative Day in
Sacramento will take place May 4. Legislative Breakfast will take place March 27.
Sunday hours costs were distributed. Fines and fees revision has been submitted
to the Santa Clara County Board of Supervisors. The major change will be the
increase of adult fines from 10 to 20 cents. Changes will be effective May 1,1993.
ADiOURNMENT
The meeting was adjourned to Tuesday,April 20, 1993.
Respectfully submitted,
Susan Fuller
County Librarian
SF/je
enc.
3
C EHEHIM LIBRARIAN'S BEEO T:
Usage Statistics: Febru=1993* 1992
Circulation of library materials 82,965 87,192
Adult reference questions answered 7,402 6,759
Children's reference questions answered 2,310 2,718
Total reference questions answered 9,712 9,477
Security gate count of visits to the library 32,911 42,757
Library card registration(new/reissue) 715 1,287
Free public computer usage-adult room 421 544
-children's room 427 415
Total free public computer usage 848 959
Comparison of the present month with the same month last dear:
Circulation of library material: down 5%
Adult reference questions answered: up 10%
Children's reference questions answered: down 181/6
Total reference questions answered: up 2%
Security gate count of visits to the library: down 30%
*The library has lost 5 public service hours,or approximately 10%of its total
service hours because of budget cuts between last year and this year. The
reduction in hours took place on November 16, 1992. Three of the lost hours
were mid-day hours,when there had traditionally been heavy usage from local
business people using the library on lunch hours. The library lost coded staff
hours,and a large number of extra help hours in this same timeframe. What
makes the contrast even more apparent was that last year the library had put
some additional extra help hours in both the circulation and reference areas.
Long lines are now normal at both the circulation desk and the reference desk
throughout the week,and especially on the weekends.
Sunday Service-Funded by the Cityof Cul2erta'no
February 1923 February 1992
People Cards Circ People Cards Circ
2-7 856 34 2562 2-2 1220 24 2426
2-14 849 N/A 2208 2-9 995 34 2632
2-21 1006 22 2558 2-16 1203 25 2858
2-28 928 16 2700 2-23 11" 33 2134
Comparison of Sunday Service in February 1993 to February 1992:
The number of visits to the library in February 1993 is down 25%as compared to
February 1992,and the circulation in February 1993 is down.005%from that of
February 1992.
Linda Lubovich's last day as Adult Program Librarian at Cupertino Library was
February 19th. Librarian U and YA Librarian Judy Thompson started work out
of class as Adult Program Librarian beginning March 1, 1993.
Programs
The total attendance for the series of 4 Chinese storytimes in January was 384,or
close to 100 children and adults at each session.
Children's Librarians presented 25 programs in February for a total audience of
1,386 people. There were no class visits in February. Children's Program
Librarian Julie Dalrymple participated in a program for parents and children at
Fremont Older School on doing science fair projects.
Other. Library.Neigs
Eleanor Pett,an aide to Supervisor Dianne McKenna,visited the library on
February 3rd as part of a tour of the three Santa Clara County libraries(Los
Altos,Cupertino,and Saratoga)in Supervisor McKenna's district,and was given
a tour by CLS Wallace.
The Friends Booksale on February 13 and 14 netted just under$3300.
The library had a follow up site visit by a registered occupational therapist from
Valley Health Center on February 23, 1993 to check on the changes made to the
circulation desk and in the work routines and procedures. Despite all of the
measures that have been taken,staff continue to have repetitive motion injuries
from the volume of materials handled on a daily ba3is.
CLS Wallace af tended the Citizen of the Year dinner in honor of new library
commissioner Allan Bidwell on March 5, 1993.
. ,..,
CUPERTINO LIBRARY COMMISSION AiIN TTES
April 20, 1993
CALL'I'®ORDER
The meeting was called to order by Chairperson Chung Wu at 7:30 p.m.
ROLL CALL
Library Commissioners present:
Jean Bedord
Margaret?ipp
Charles Liggett
Chung Wu
Library Comm!.asioner absent:
H.Allan Bidwell
Also present:
Susan Fuller,County Librarian
,11�/[INUTES
Minutes for the March 16, 1993 meeting were approved as corrected: Under Plan
for 1993,delete from goal 2, "Strengthen relationship with Friends of the Library
by sending a commission member liaison to the Friends'meeting."
9 RLQOMMUNICA11 ION S
• Rich Albert called Chair Wu to arrange a joint meting at Sunnyvale
October 4. Primary agenda item will! be talking about service priorities.
• Chair Wu arranged for presenta'don of books to sister city in October.
• CALTAC membership submitted.
WRITTEN COMMUNICATIONS
• CALTAC Newsletter
® • Minutes of City Council Meetings
1
e
City Wide Network
Chair Wu will invite Wally Dena to the next commission meeting.
• 1993 Goals and O*ctives
1. Take a proactive role in lobbying for continued library fimdiag
Some ideas: Develop a wish sheet to tie contribution to specific
items. Jena Bedord will develop this idea focusing on collection.
3. Letter to City Council about SB 566 and general library revenue
issues.
4. Agreed to discuss SB 566 at next meeting.
• Calendar Update
Calendar was distributed. Ex commissioners will be invited in June to
talk about fimding issues.
® 10iEW BUSl[l�E�
Crest Award Nomination
No application will be made this year.
• General Plan Review
Corrections were suggested. Susan Fuller will call the city.
• City Budget Status
Budget review meetings will take place on three consecutive Wednesdays
at 3:30 p.m.
• Mayor's Luncheon Report
The report was given. Jean Bedord will attend next meeting.
• Friends Meeting Report
Book sale May 22,23
2
4
• Library Services Review
Agendiae for May.
Suggest date due and bar codes on Chinese books be on back,not on
front of book or on title.
• Legislative Breakfast Report
Chair Wu reported on the breakfast where the focus was on state and
federal library funding.
On LIB EA_RIA 'S REPORT
Attached.
COUNTY LIBRARIAN'S REPORT
All Commission meeting April 24.
Legislative Day in Sacramento May 4. Chair Wu will attend.
Formula was distributed.
Computer Room. Despite more than two months of effort,no volunteers have
been found for the public access computers. A reduced schedule will be
instituted in the middle of May with approximately f jur hours per day.
Fines and Fees increases were distributed.
A11D1OURIeiMENT
The meeting was adjourned by Chair Wu to Tuesday,May 18,1993.
Respectfully submi ,
1,lCC.OjI�'c
Susan Fuller
County Librarian
SF/je
enc.
3
CUERTEN O LIERARIAN'S REPORT:
Usage Statistics: March 1993° March 1992
Circulation of library materials 92,014 95,509
Adult reference questions answered 8,466 7,391
Children's reference questions answered 2,730 3,370
Total reference questions answered 11,196 10,761
Security gate count of visits to the library 40,646 49,642
Library card registration(new/reissue) N/A 1,270
Free public computer usage-adult room 491 631
-children's room 484 418
Total free public computer usage 975 1,049
Comparison of the present month_with the same month last year:
Circulation of library material: down 4%
Adult reference questions answered: up 15%
Children's reference questions answered: down 23%
Total reference questions answered: up 4%
Security gate count of visits to the library: down 22%
*The library has lost 5 public service hours,or approximately 10%of its total
service hours because of budget cuts between last year and this year. The
reduction in hours took place on November 16, 1992. Three of the lost hours
were mid-day hours,when there had traditionally been heavy usage from local
business people using the library on lunch hours. The library lost coded staff
hours,and a large number of extra help hours in this same timeframe. What
makes the contrast even more apparent was that last year the library had put
some additional extra help hours in both the circulation and reference areas.
Long lines are now normal at both the circulation desk and the reference desk
throughout the week,and especially on the weekends.
Also,the attempt to level off the circulation by increasing the amount of time
videos check out(from 2 days to one week)in order to prevent further staff
carapal tunnel injuries from the sheer volume of materials handled has been
successful. Video circulation has decreased by approximately 4,000 items each
month in January,February and March when compared to these same months
last year before the change in video check out took place.
Sunday Service-Funded b the he City o, f Cupertino
March 1993 March 1992
People Cards Circ People Cards Circ
3-7 963 16 2627 3-1 1322 36 2719
3-14 998 18 2292 3-8 1241 30 2662
3-21 1067 17 2402 3-15 1482 38 2775
3-28 1010 18 2486 3-22 1375 31 2777
® 3-29 1269 27 2709
IN 1
C=RAd=of Simdaa�S�+r Ih n in E �m=1 �l�'4'a I=19{3�;
1r
The number of visits to the library in March 1993 is down 321/o as compared to
March 1992,and the circulation in March 1993 is down 11%from that of March
1992.
Stafam
No changes this month
Chitdren's Librarians presented 21programs in March for a total audience of
1,088 people. 'There was one class visit to Collins in March. A group from Future
Assets l,Teschool came to the library to check out books.
Other Libra Ums
fhe last mewing of the full City Net taskforce was on March 31st. CLS Wallace
will attend a meeting of the Information Providers committee on Monday,April
26th The next meeting of the full taskforce will be on Thursday,April 29,1993.
T
CUPERTINO LIBRARY COMMISSION MINUTES
May 18,1993
CALL TO()EDER
The meeting was called to order by Chairperson Chung Wu at 7:30 p.m.
WLL CALL
Library Commissioners present:
jean Bedord
H. Allan Bidwell
Charles Liggett
Chung Wu
Library Commissioner absent:
Margaret Zipp
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Gerry Mulvey,Cupertino citizen and former Library Commissioner
i►�rn�nr 1't'FS
Minutes need the following corrections: Commissioner jean Bedord is to attend
the next mayor's luncheon,not Chairperson Chung Wu. City budget review
meetings will be held on three consecutive Wednesdays,not every Wednesday.
In the Cupertino Librarian's report under the comparison of Sunday service,the
report concerns the March 1993 statistics,but mistakenly listed February 1993 in
the heading. Minutes were approved as modified.
01LAL CQL9 LMUCA ONS
Former Library Commissioner Gerry Mulvey voiced his concern to the
commision,responding to a report in the San Jose Mercury about budget cuts to
the library. He wanted to know about the current situation and what the city's
position was on funding for the library. County Librarian Susan Fuller discussed
the proposed Benefit Assessment District legislation. The City has always been
very supportive and positive in working with the library. There were no voice
mail messages.
Chairperson Wu passed out items to the commission,includin the city's
General Plan Hearing Schedule,and the current budget report from City Finance
Director Elaine Snyder.
OLD l3US N ESS
City-wide network: Chairperson Wu reported on a demonstration of City Net
put on by City Councilperson sully Dean,which he attended. Commissioners
would like to know a little more about the full impact of the implementation of
City Net,but are supportive of the concept.
ADA information review: The library will soon have a TDD line
(telecommunication device for the deaf)into the Campbell Library for the
system.
Fund raising for the Ilibla : Commissioners are planning on attending Friends of the
Cupertino Library meetings on a rotating basis in order to have more of an on-going
dialog with the Friends. Commissioners are interested in educating citizens and may
want to try reaching citizens outside of the library possibly by having a booth at the
Cupertino Country Festival or other city events. Chairperson Wu attended the May
Friends meeting,and Commissioner Bedord will attend in June.
® Library services review (all commission workshop report): County Librarian
Susan Fuller reported on the all commission meeting,attended by most of the
commission on April 24th. Commissioners want information on the levels of
service,specific to Cupertino Library,in the various budget scenarios. What
level of service is a must for the community?What are the core services of the
library? County Librarian Fuller and City Librarian Wallace will draft a report
for the next meeting.
Computer policy and program review: City Librarian Wallace passed out the
proposed schedule of public access computer hours,a reduced schedule of 4
hours per day usage. The new schedule is to start on Monday,June 7th. There
will be one week's experience under the new schedule by the next commission
meeting. This will be agendized for the next meeting.
Calendar update and planning: May 27 is the date for the City CREST Awards.
The Friends of the Cupertino Library Book Sale will be held on May 22 and May
23. The mayor's luncheon will be on May 24. The County Library budget
hearing is scheduled for June 17.
City budget status: City budget hearing is scheduled for June 2.
SB 566 review and discussion: The commission sent a letter to the City Council
asking them to review this legislation. There was a discussion of the bill,which
is a bill to enable an assessment district to be set up,but does not require that it
be done. Commissioner Bidwell will draft a letter to the City Council asking
them to support SB 566.
Special Commission meeting in June: Commissioners would like to call a
meeting of all of the former Cupertino Library Commissioners on June 23. It will
be held in the Story Room if the Community Room is already booked. There was
it discussion as to topics and speakers for the meeting.
Legislative Day report. County Librarian Susan Fuller and County Library
Commissioner Barbara Campbell were among the people who attended. County
Librarian Fuller reported on the meetings with legislators. The tone of the day
was somber with no encouragement from either Republicans or Democrats.
Mayor's Luncheon Report: Commissioner Bedord reported on the Mayor's
luncheon.
=LIBRARIAN'S KEEQRI. Attached.
CO-Uhn-I LIBRARIAN'S REPORT, No additional report. County Librarian
Fuller reported on various topics throughout the meeting.
LENT
The meeting was adjourned by Chairperson Chung Wu to Tuesday,June 15,
1993.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor,Cupertino Library
CUPERTINQ LIBRARIAN'S REEQR
Llsagg Statistics: Ap ' 1993
Circulation of library materials 86,798 87,926
Adult reference questions answered 7,530 7,462
Children's reference questions answered 2,377 2,667
Total reference questions answered 9,907 10,129
Security gate count of visits to the library 37,558 44,113
Library card registration(new/reissue) 626 1,164
Free public computer usage-adult room 447 540
-children's room 506 419
Total free public computer usage 953 959
Comparison of the present month with the same month last year:
Circulation of library material: down 1%
Adult reference questions answered: up less than 1% (.0091%)
Children's reference questions answered: down 12%
Total reference questions answered: down 2
Security gate count of visits to the library: down 17%
*The library has lost 5 public service hours,or approximately 10%of its total
service hours because of budget cuts between last year and this year. The
® reduction in hours took place on November 16, 1992. Three of the lost hours
were mid-day hours,when there had traditionally been heavy usage from local
business people using the library on lunch hours. The library lost coded staff
hours,and a large number of extra help hours in this same timeframe. What
makes the contrast even more apparent was that last year the library had put
some additional extra help hours in both the circulation and reference areas.
Long lines are now normal at both the circulation desk and the reference desk
throughout the week,and especially on the weekends.
*A change in the checkout time for feature videos from two days to one week
has decreased monthly circulation at Cupertino Library by approximately 4%.
This change was instituted in part to deal with the volume of video handling and
the resulting carpal tunnel injuries to staff.
Sunday Service-Funded by the City of Cupertino
April 1993 Any
People Cards Circ People Cards Circ
4-4 867 14 2065 4-7 1003 21 1857
4-11 Closed 4-14 1194 24 2499
4-18 791 18 2255 4-21 1007 30 2162
4-25 875 13 2003 4-28 1021 24 2011
LIBRARY COMMISSION MINUTES 1987-1995 7 of 8
;1
PIK
[ =of Snda-Sa3 ra in Agri 199312 AA 1M
The number of visits to the library in April 1993 is down 25%as compared to
April 1992,and the circulation in April 1993 is down 1%from that of'April 1992.
Two new Pages were hired on April 12th: Tien Vu and Matt Phillips.
Progoms
Children's Librarians presented 26 programs in April for a total audience of 1,311
people. There were two class visits: one to Collins Elementary and one to Faria
Elementary in April.
WOOC Adult Program Librarian Judy'Thompson gave a talk to a group of 11
people at Sunnyview Manor. Also during heading Week,April 5 through 9,
Judy did Booktalks at Monta Vista High School for 4 periods with 193 students in
attendance, and at Cupertino High School for 10 periods with 200 students in
attendance.
Other Li_br=News
CLS Wallace attended the Joint County and Local Library Commission meeting
held at the newly remodeled Los Altos Library on Saturday,April 24th with
members of the Cupertino Library Commission. She also attended two City Net
meetings on April 26th and April 29th,and the County Labor Management
Safety Seminar on April 23rd.
CUPER71NO LIBRARY COKNUSSION M114MS
June 15,1993
CAUMORDER
The meeting was called to order by Chairperson Chung Wu at 7.30 p.m.
&QLL CALL
Library Commissioners present:
Jean Bedord
Charles Liggett
Chung Wu
Margaret ZTip(arrived at 7:35 pm)
H.Allan Bidwell(arrived at 7-40 pm)
Library Commissioners absent.
None
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Blaine Snyder,City of Cupertino Finance Director and Liaison to
the Cupertino Library Commission
Minutes need the following corrections: Under Old Business,3rd paragraph,the
last sentence should read: Chairperson Wu attended the May Friends meeting,
and Commissioner Bedord will attend the June Friends meeting The Minutes
were approved as modified.
Ma CQUIUMCAMM
Commissioner Liggett reported on the June 2 City of Cupertino preliminary
budget hearing,which he attended. City Librarian Wallace reported on the joint
l
bor-management effort,held on Saturday,June 12 outside of the Cupertino
brary from 11 am to 2 pm,where many commisioners and former
commisioners joined members of the Friends of the Cupertino Library,library
staff on their day off and the SOU Union Local 715 representative and her
daughter to hand out informational material on the proposed state budget cuts to
the library and to ask people to contact their legislators. She thanked
commissioners for their help. A total of 17 volunteers helped with the 3 hour
project.
There were no messages on Voice Mail. City Finance Director Snyder reported
that Voice Mail had been down for a while,but was operational again.
WR1'PPEN Co14LJAIICATIfJNS
Copies of Commissioner Bidwell's letter to the City Council and Mayor Nick
Szabo's letter urging support of the Roberti bill SB566 were received.
Copies of the commission budget account summary were passed out by
Chairperson Wu.
OLD BUSINESS
Fund raising for the library: Commissioner Bedord handed out copies of the
original flyer urging library users to be aware of pending budget cuts,drafted by
Chairperson Wu,that had been presented to the Friends and copies of the
updated flyer put together with suggestions and feedback from the Friends. The
Friends are willing to support a flyer,provided it is approved by a committee of
three Friends appointed at last evening's Friends meeting to work with
Commissioner Bedord on a final wording. As time is short,the Friends set up
the committee so that the flyer would not have to wait until their next meeting
for final approval. Commissioner Bedord will work with the committee to
finalize the flyer. It will be placed on a table in the library lobby with the other
information on possible budget cuts. Commissioner Bedord will report on the
progress of the Wish List at Ow next meeting,. The Wish List will be on the July
agenda.
Library services review: Chairperson Wu stated that he sees this review as a
means for commissioners to state what they feel are the core services that the
library needs to offer. He urged everyone to look at the library and its services in
a new way to be sure that all avenues and all services are explored in the budget.
City Librarian Wallace passed out a budget document listing several levels of
budget cuts and the resultant cuts in staffing and library open hours. After a
lengthy discussion of the various levels and how the report was established,
Chairperson Wu said that he would like to be able to participate more in the
decision-making process,and would like to explore various options for service.
He asked commisioners to look over the report and to come to the next meeting
with what they feel are the top three services that they would like to see the
library provide as core services. The library services review will be agendized
for the July meeting.
Computer program review: City Librarian Wallace reported on the first week's
experience with the reduced public access computer schedule. No complaints
have been referred to her as yet. She knew of one complaint. Commissioner
Liggett has had one complaint. This will]be reagendized for another review.
Special Commission meeting plan review: The Special Commission meeting will
be held on Wednesday,June 23 from 7.00 pm to 9:00 pm in the Childrei,'s Story
Room of the library. Commissioner Zipp has a prior committment,but the other
commissioners plan to amend. Also attending will be City Manager Don gown,
Finance Director Blaine Snyder,County Librarian Susan Fuller,City Librarian
Mary-Ann Wallace and many former Cupertino Library Commissioners.
Commissioner Liggett presented the proposed agenda for the meeting,and
commissioners discussed both format and topics.
Calendar update and planning: Commissioner Bidwell will attend the June
Mayor's luncheon on June 28. Commissioner Liggett will attend the July 12
Friends meeting. Under June 1993,it should read Commissioners Bedord and
Zipp for the June Friends meeting,and Commissioner Liggett for the July mtg.
The county budget hearings began this week The county library budget is
scheduled to be heard on Thursday,June 17 at 2 pm. ALA(American Library
Assrciation)meeting is to be held in New Orleans June 24-July 1. No
commissioners plan to attend.
NM 015MM55
Library Budget review: County Librarian Susan Fuller passed out copies of the
Santa Clara County Library System Operating Costs by Service Area,which
while not an accounting tool,gives a snapshot of the various libraries as to
salaries,materials,facilities,indirect support;services,and formula distribution
factor as a basis for comparison. Finance Director Blaine Snyder asked for a
comparison of the circulation of the various county library system libraries back
to 1984 as another basis for comparison in library costs as equated to amount of
circulation. County Librarian Fuller will send him the formula distribution
sheets for those years,which include circulation statistics.
Mayor's Luncheon report: Commissioner Liggett reported on the Mayor's
luncheon.
Friends Meeting report: Both Commissioner Bedord and Commissioner Zipp
attended the June 14 Friends Meeting,and reported on the meeting. The last
Friends Book Sale was their most successful evei,netting just over$5,600. They
had increased the price for harback books,and had specially priced more items.
They plan more publicity for the Special Price books in the Story Room,as many
people who attended the sale missed that room. The Friends also approved a
total of$1095 for the 1993 Summer Reading Club programs here at the library.
City Librarian Wallace passed out copies of the Summer Reading Club programs
and costs.
CITY EARiAN'S REM Attached.
Otn_e?°I'Y LIBRAMAN'S REPORT
County Librarian Fuller reported that the library budget hearing was scheduled
for June 17 at 2 pm,but her office can confirm the time for anyone who wants to
call on that day. SB566,the Roberti bill,passed the state senate. It has now gone
on to the assembly.. In the various proposals to deal with the state budget,while
there seems to be a softening of the proposal to put all of the property taxes into
. i k r, nip yn s a
the county general Bind as a"super pot,"the overall pictute is still not goal.
Even the 1 of tote Spelal District Augmentation Fund property t(-:*6W mean
a loss of 40%of the library's revenue. County Librarian Fuller also gassed out
copies of a Library Systems Survey of the county libraries and Mount thew,
Santa Clara City and Sunnyvale libraries listing hours of library service,library
service area,annual budget,square footage,annual circulation,F E(full-time
equivalent staff),and annual gate count of visits to the library A question was
raised as to whether the annual budget figure for Cupertino Library includes the
money from the city to fund the Sunday Service. Staff will check to confirm that.
2J=FltQM THE CQh09SSIM
Commissioner Bidwell reported on the upcoming June 24 San Jose Giants game,
which is a benefit for Cupertino Community Services. Mayor Szabo will throw
the fast ball. Contact Commissioner Bidwell for the tickeis to benefit CCS.
ADgO
The meeting was adjourned by Chairperson Chung Wu to Wednesday,June 23,
1993 for the Special Commission Meeting.
Respectfully submitted,
,g�
Mary-Ann Wallace
Community Library Supervisor,Cupertino Library
CUM UM LMEA2iMES REEM:
u May-1993 Miky 12M
Circulation of library materials 86,330 86,630
Adult reference questions answered 7,381 7,131
Children's reference questions answered 2,335 2,418
Total reference questions answered 9,716 9,549
Security gate count of visits to the library 36,783 42,957
Library card registration(new/reissue) 649 1,179
Free public computer usage-adult room 422 557
-children's room 424 367
Tota'• free public compute*usage 846 924
Comparison of the present month with1he same month last yM: *
Circulation of library material: down less thanl%(.003%)
Adult reference questions answered: up 4%
Children's reference questions answered: down 3%
Total reference questions answered: up 1%
Security gate count of visits to the library: down 16%
*The library has lost 5 public service hours,or approximately 10%of its total
service hours because of budget cuts between last year and this year. The
reduction in hours took place on November 16, 1992. Three of the lost hours
were mid-day hours,when there had traditionally been heavy usage from local
business people using the library on lunch hours. The library lost coded staff
hours,and a large number of extra help hours in this same timeframe. What
makes the contrast even more apparent was that last year the library had put
some additional extra help hours in both the circulation and reference areas.
Long lines are now normal at both the circulation desk and the reference desk
throughout the week,and especially on the weekends.
*A change in the checkout time for feature videos from two days to one week
has decreased monthly circulation at Cupertino Library by approximately 4%.
This change was instituted in part to deal with the volume of video handling and
the resulting carpal tunnel injuries to staff.
day Service-Funded by the City of Cuper 'no
May
People Cards Circ 'eeople Cards Circ
5-2 948 24 2210 5-3 1140 28 2360
5-9 818 17 1973 5-10 981 21 2069
5-16 877 17 2217 5-17 1122 35 2233
5-23 949 17 2072 5-24 915 27 2136
5-30 726 11 2175 5-31 1088 32 2141
comparison of Sunday Service in May vv 1993 to May 1292:
The number of visits to the library in May 1993 is down 21%as compared to May
1992,and the circulation in May 1993 is down 3%from that of May 1992.
Stacey Pollard,an extra help staff member who works both as a clerk and as a
page was not able to work for two and one half weeks on her physician's orders
because of tendonnitis.
Children's Librarians presented 35 programs in May for a total audience of 1,567
people. There were two class visits to the library by kindergartens from Faria,
plus 10 visits to schools,including Collins,Lincoln,Montebello,and Garden
Gate. Children's Program Librarian Julie Dalrymple also visted a meeting of at-
risk parents at Garden Gate to talk about library services and summer activities
at the library. Librarian Peggy Baker told stories to two groups at the Vallco
Child Development Center.
Other Urar
Copies of the Summer Bookmobile schedules were given to commissioners and
are available in the library. An article that had appeared in Infomiation Week and
was sent to t'�e library by Councilman Wally Dean was passed out to
commissioners. Copies of the Summer Reading Club information and activities
we =passed out to commissioners. Sign-ups for Summer Reading Club begin on
June 16, 1993. 'The Friends of the Cupertino Library will again provide a free
paperback book to every child who reads 10 or more books during the summer.
All books must be read by September 7, 1993.
CUPERTINO LIBRARY COMMISSIONERS CONFERENCE
SPECIAL MEETING MINUTES
June 23,1993
CALL T'®BORDER
The meeting was called to order by Chairperson Chung Wu at 7.15 p.m.
ROLL CALL
Library Commissioners present:
jean Bedord
Charles Liggett
Chung Wu
Library Commissioners absent: with prior notice:
H. Allan Bidwell
Margaret Zipp
Also present:
Don Brown,City Manager
Blaine Snyder,City of Cupertino Finance Director and Liaison to
the Cupertino Library Commission
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Former Cupertino Library Commissioners:
Sara Badertscher
Thelma Epstein
Agnes Locher
Gerry Mulvey
Julie Shields
Lois Woodruff
ORAL Q0-MhffJhKAnQN5
Chairperson Wu welcomed all of the participants and after asking everyone to
introduce themselves,gave an overview of why the meeting had been called and
what topics were to be discussed. He asked both County Librarian Susan Fuller
and City Manager Don Brown to give their perspectives on the budget situation.
Chairperson Wu spoke about the current challenges facing the library and stated
that with hope and good ideas it still may be possible to make the library better
in the coming years,despite the budget cuts.
��m�t�r wR® .CTIf.3N
Using a flipchart with graphs that showed the difference between full funding
and the impact of the loss from potential state budget cuts,County Librarian
Susan Fuller gave an update on the library's revenues and the current budget
picture. Most of the library revenue comes from the property tax. Loss of the
SDAF,Special District Augmentation Fund,would mean a loss of 40%of the
library's revenue. The budget has passed,but trailer bills to the budget could
still have an impact. As it stands right now,most of the special districts,
including enterprise districts like the water district,have been exempted from a
property tax shift by the trailer bill SB 1135,but the libraries have been left out of
that bill. If that is not changed,it will mean drastic cuts for libraries.
County Librarian Fuller showed the breakdown of costs for the libraries,and
talked about the effects of the potential budget cuts. At the 40%cut,55%of the
library managers will be gone as will 37%of the reference staff. There will be 10P
lay offs throughout the department. Libraries will only be open on a 3 to 5 day
schedule. Los Altos Library,which has the benefit of tax override money,will be
open on a five day schedule.
Budget cuts will point up questions of hours open versus quality of service,
programs for children,building safety,keeping the library relevant,maintaining
technology,keeping the investment in buildings and collections,and how the
library can come back to a better level of service again in the future.
City Manager Don Brown spoke about the city's current budget picture. The city
has pared$2 million dollars from an$18 million dollar budget. The city has
already cut 10%of its employees. The county's budget affects the city in many
ways,including now the loss of county animal control. There will only be
minimal animal control and it will need to be done by the individual cities. The
cities have been paying for prisoners from their jurisdictions who are booked into
the county jail.
The city of Cupertino is one of the no and low property tax cities,which means
that the property tax rate is so low that property taxes are not an important
revenue source for the city.
City Manager Brown also spoke about his letter to Supervisor Ron Gonzales and
about the recent meeting of city managers with SupervisorGonzales,where all of
the city managers were in favor of keeping the present funding formula for the
county library system and not making any changes at this time. It was felt by all
that the present formula contained the right incentives to keep the system
working cooperatively. The Board of Supervisors subsequently voted to keep the
formula as it is on a 3 to 2 vote.
77777-17-11V
.:.
Chairperson Wu asked for ideas on funding for the library. Lobbying state
officials is still something that can be done.. SE 566,which would enable libraries
to set up benefit assessment districts,was discussed as well. Additional city
funding(beyond the Sunday service)is not a viable alternative at this point.
With County Librarian Fuller as recorder,there was a lively round of
brainstorming ideas on various funding possibilities,new ways of thinking of the
library,possible increased cooperation between libraries by means of technolog.,
exploring ways to use volunteers,asking Friends groups to consider new
projects,and using technology to increase efficiency and productivity.
RECPMN EN DADDM
Chairperson Wu passed out a flow chart that he had developed showing the
library operations from a user's point of view,which he discussed,as well as a
survey of library service priorities. He asked all participants to rank each item on
his list of 10 library services and amenities from 1 -lowest priority to 5-highest
priority. He plans to tabulate the results and send them to all participants.
Commissioner Eedord also passed out a draft of a flyer that could be given to the
public to ask for their support for various library services. County Librarian
Fuller and City Librarian Wallace will take the list of brainstorming ideas and
put them into categories for the next library commission meeting to facilitate
discussion.
® Chairperson Wu would like to have a follow up meeting of the group,possibly
by September. The library commissioners will take this up at their next meeting.
Chairperson Wu thanked everyone for their ideas and support.
Al2 Qi1RAlME1�T'
The meeting was adjourned by Chairperson Chung Wu to Tuesday,July 20,1993
at 7:30 pm in the City Hall Conference Room.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor,Cupertino Library
Cupertino Library Commission Minutes
July 20, 1993
Call to Order
The meeting was called to order by Chairperson Chung Wu at 7:34 p.m.
Roll Cell
Present: Jean Bedord, Allan Bidwell (left shortly before end of meeting),
Charles Liggett, Chung Wu, Margaret Zipp.
Also present: Carol Jaech, Deputy County Librarian
Julie Dalrymple, Cupertino Children's Program Librarian
Hunter Jackson,Guest
Minutes
The minutes for the June 15th regular commission meeting and the June 23rd
special commission meeting were approved, with Chairperson Wu commenting that
the June 23rd minutes in particular did a good job of covering the discussion.
Oral Communications
The guest identified himself as Hunter Jackson.
Chairperson Wu reported that the Commission's voice mail is out of order and
has been reported to the city.
Written Communications
Agendas for the August 2nd meeting of the County and City Library
Commissions were distributed. Most commissioners plan to attend. (Note: Meeting
time should have been given as 7:00 p.m.) Commissioners requested that copies of
what the Library plans to submit to the County be made available to them at the library
by ncon on August 2nd.
Chairperson Wu distributed copies of letters from Donald W. Pray sue gesting
the library charge user fees and from Mary-Ann Wallace about contacting the grslature.
Chairperson Wu reported on articles in the Cupertino Courier and the Cupertino
Neighbor.
Old Business
Commissioners reviewed the calendar. Commissioner Bedord will attend the
Mayor's luncheon. Commissioner Bidwell will attend the Friends'meeting. A second
special commission meeting was scheduled for 7:30 p.m., August 3rd. Commissioner
Liggett will check on the room, post an agenda, and invite former commissioners.
Commissioner Liggett suggested the commission meet twice a month until the budget
crisis is resolved, and this was agreed to. Such issues as withdrawing from the County
Library, offering a tax measure could be discussed. Meetings will be scheduled one at
a time.
The special meeting of June 23rd was discussed. Commissioners felt that the
two-hour brainstorming session produced many useful ideas, including ways to lower
the cost of library service, suggestions for fund-raising, and ways of using technology
and resource sharing. Chairperson Wu distributed the results of the survey taken at the
meeting. He also discussed a chart he had prepared comparing various library statistics.
New Business
Commissioner Liggett reported on the July 13th County budget hearing.
Deputy County Librarian Jaech distributed copies of the County Library proposal and
the Local 715 counter-proposal. The budget will be heard again August 10th at 1:30
p.m.
The current budget proposal for Cupertino was distributed by Program Librarian
Dalrymple and was discussed. Program Librarian Dalrymple reported on cuts In
services, and a general discussion of hours,staff,and services ensued In particular, It
was noted how the full-time equivalent staffing will shrink. The library was requested to
come up with a list of labor-intensive tasks. Chairperson Wu urgent to commission to
study the available materials thoroughly and come prepared to the County meeting
August 2nd and the special meeting of the Cupertino commission August 3rd. There
was discussion of whether input could be given in time to affect the library
management's recommendations.
Chairperson Wu presented a list of Library issues and Concerns. There was
comment by commissioners and a discussion of the commission's role.
Commissioner Liggett presented a letter to the Mayor and City Council
suggesting ways the library might be funded. Sending the letter was approved
unanimously.
Commissioner Liggett reported on the Friends' meeting he attended and on SIB
566. Commissioner Bedord commented on her experience with Assemblyperson
Quackenbush's office.
City Librarian's Report
This was deferred due to the late hour.
County Librarian's Report
This was also deferred, although Commissioner Liggett asked when service and
hours reductions were likely to take effect and how the delay affected the budget.
Deputy County Librarian Jaech replied that the cuts would likely take place in mid-late
September and that so far money has been found to cover the higher level of
spending.
Input from Commission
The guest was asked for his comments. He was generally impressed but
commented on the lengthy discussions of details as opposed to policies. He
mentioned that he is a physicist and suggested that a systems approach to long-range
planning and operations be tried.
Commissioner Bedord distributed copies of materials the Friends might use.
Adjournment
The meeting was adjourned by Chairperson Wu to August 3, 1993, at 7:30
p.m.
Respectfully Submitted
ulie Dalrymple
Children's Program Librarian
CUPERTINO LIBRARY COhMSSION MINUTES
AUGUST 17,1"3
CALL TO ODDER
The meeting was called to order by Chairperson Chung Wu at 7:30 p.m.
ROLL CALL
Library Commissioners present:
Chung Wu
Charles Liggett
jean Bedord
Margaret Zipp
Library Commissioner absent with excuse:
H. Allan Bidwell
Also present:
Susan Fuller,County Librarian
Julie Dalrymple,Cupertino library staff
MINUTES
The minutes were approved as read.
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
• Letter received from patron suggesting patrons pay 25 cents for each
checkout. Discussion ensued.
• Mercury News editorials and letters were distributed.
• New membership forms and newsletter were distributed.
• Report was made on tiie Commission participation at Cupertino festival.
1
OLD BUSINESS
• Fund raising for library.
• Report on gift fund processes was given including new flyers and a
discussion of new focus on gifts.
• Library services review
Community room use was discussed as room is now restricted to library
and city use. Work load is the problem. The Commission wanted to
know if the City could book the room. The City indicated they didn't have
staff to book the room.
Commission had a discussion.on differences in advisory and the
administrative boards and will request a special meeting with City
Council to discuss library problems and get feedback from Council.
• Computer program review
After September 19,public access computers will not be available. Staff is
considering other use for terminals.
® NEW I; jSINESS
• Festival report.
• The Commission participatedd in the Cupertino festival and talked to many
people about library issues.
• Budget meeting August 10.
The County Librarian reported that the Board of Supervisors accepted the
Library's recommendation.The budget will be implemented as of
September 19.
The Commission felt the County Library Commission should have asked
more strongly for county money. The Commission will send a letter to the
County Library Commission expressing their concern.
• Mayor's luncheon report
The report was made.
a Library funding solutions
® General discussion took place.
2
w
Attached.
WglA,l't'1l LW t e W it MQ=
SB 566 was discussed. The bill has been sent to Assembly Revenue and Tax
Committee and will be heard on August 23
Support calls need to be made to Assembly '
Charles Quackenbush and
Assemblyman Dominic Cortese immediately.
Lay-off notices will be given out on Thursd2Y,August 19. Seventy full-time
Y 56 benefited employees and numerous hourly employees
equivalent including
will be affected.
11.28 of its 27.58 full-time equivalent employees*
Cupertino will lose
AIDAIDUE
The meeting was adjourned by Cyr Wu to Tuesday,September 21,1993.
Respectfully submitt
Z�
Sus.n Fuller
County Ubrarian
SF/ebg
enc.
3
_t ROW",
IbmdoWa Read
awl
Reprt wM be subrdted 8t the next meeting.
r.
CUPERTINO LIBRARY COMNUSSI(]►N MINUTES
Adjourned Meeting
Joint Meeting with the Sunnyvale Board of Library Trustees
October 4,1993
CALL TO ORDER
The meeting was called to order by Chairperson Chung Wu at 7:45p.m.
RQUACALL
Library Commissioners present:
Jean Bedord
H. Allan Bidwell
Charles Liggett
Chung Wu
Library Commissioners absent:
Margaret Zipp(with prior notice)
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Beverly J.Simmons, Director of Libraries and Information Services
Karen Willes,Administrative Librarian,Sunnyvale Library
Susan Denniston,Administrative Librarian,Sunnyvale Library
Richard Albert,Chairperson,Sunnyvale Board of Library Trustees
Landon Noll,Member,Sunnyvale Board of Library Trustees
Pat Wheaton,Member,Sunnyvae Board of Library Trustees
Maria Collazo,Recording Secretary
As this was an adjourned special joint meeting with the Sunnyvale Board of
Library Trustees,there were no Minutes to be approved. After the Sunnyvale
Board of Library Trustees conducted a short business meeting,Chairperson
Richard Albert welcomed the members of the Cupertino Library
Commission.The commission's regular agenda was set aside for the joint meeting
agenda,consisting of introductions,discussion of budget situations at both
libraries,regional and local impacts on both libraries,and a general discussion of
relevant issues and information sharing.
LIBRARY BUDGET SITUATIONS
Sunnyvale Library Director Beverly Simmons provided information on the City
of Sunnvvale's service level prioritization process,completed in June 1993. The
Sunnyvale City Council had reviewed the 10-year capital improvement program
and had reduced some future projects. The library,however,did not have to
reduce service levels. Beginning this year,Sunnyvale Library will no longer
carry tax forms. This will also be true at Cupertino Library. One of the Prolecs
removed from the 10 year capital improvement program was an expansion of
library space that had been slated for the year 2002003. An outside consultant,
Jane Light, Director of Library Services at Redwood City Library,was paid out of
the library budget to conduct a space needs assessment. Her study concluded
that the Sunnyvale Library was about 10,000 square feet short of needed space,
and that an additional 15,000 to 20,000 square feet of library space would be
needed in the near future in order to meet service demands.
Santa Clara County Librarian Susan Fuller discussed the loss of 54%of the
property tax base revenue by the county library,which is a county special
district library. The library book and materials budget has been reduced 75%
over the last two years;56%of the library management positions have been
eliminated,and hours and services have been reduced throughout the system.
The library is hoping for the passage of Senate Bill 566. Last year,the Cupertino
Library circulated over a million items out of its 37,000 square foot facility.
of Reassessments of property in the county are also adding to the decline the
proerty tax revenues. The library needs a reliable and stable source of funding.
The City Managers in the cities served by the county library are meeting to
discuss various long term solutions to the funding problem. In Cupertino service
hours have been reduced from 57 to 38(including 4 hours on Sunday funded by
the City. In addition,the city council voted last week to fund two additional
morning hours on Thursday and Friday to bring the total number of service
hours to 42. The City Council also voted$15,000 for the Cupertino Library book
and materials budget. The emphasis in all the libraries has been on keeping the
doors open,which has meant significant reductions in reference,programming
and other services. Telephone reference has been severely curtailed,and is
available at Cupertino Library only Tuesday through Friday between the hours
of 2 pm and 5 pm. in both the adult and children's areas.
RtEGIONAL AND LOCAL IMPACTS
Both Beverly Simmons and Susan Fuller talked about the association known as
the South Bay Cooperative Library Svstg ,which is one means by which most of
the public libraries in the south bay cooperate in order to maximize the service
that can be given and to maximize the sharing and use of resources. Both
Sunnyvale Director Simmons and County Librarian Fuller outlined various
projects of this cooperative: Summer Reading Club theme and publicity,
multicultural activities,staff development training,cooperative library
procedures,coordination of fines and fees and library card procedures,hands-on
reference workshops,cooperative areas of specialization in reference materials,
reciprocal serving on oral boards,system volunteer coordinator position,
development of shared databases and gateways to existing systems,Le Pac
catalog on cd rom,and the union list of periodicals to list some of its major
efforts. The system is presently working on legislative efforts and a joint
telephone reference survey. Efforts are being made to see if some sort of 800
® number could be used for telephone ready reference questions by all of the
member libraries. Sunnyvale Library is the last library to offer telephone
reference on Sunday,and is feeling the impact.
In order to attract even more volunteers to the libraries,Rob Elder of the San Jose
Mercury News will run a two-page editorial spread in the Sunday October 24th
Perspective section of the paper asking people for donations of time,money,and
lobbying efforts on behalf of libraries.
The Cupertino City Council just approved funding an additional two hours of
library service on both Thursday and Friday mornings for the rest of the fiscal
year,along with a donation of$15,000 to the Cupertino Library book and
materials budget. As a condition of funding the hours,the Cupertino Library
Commission must set up a non-profit corporation to raise money from the
community,and to increase the use of volunteers in the library. Sunnyvale
Library has a 501C3 set up. Fundraising has been done on behalf of the Patent
Library,which is a specialized regional resource. San Francisco Public Library's
"Main Campaign"is another example of library fund raising in the area.
Los Gatos Library is no longer a member of the South Bay Cooperative Library
system, and now charges a non-resident fee for those who do not live in Los
Gatos to use the library. Their citizens are now cut off from the other services
offered by the South Bay Cooperative Library system to its member libraries.
Sunnyvale's Music Listening Center,a gift from Doris Chatman i;proving to be a
® very popular and sought after service offered by the Sunnyvale Library.
Both commissions felt that South Bay Cooperative Library system is a good
structure for sharing and maximizing resources. Both felt that ft would be good
for their respective commissions to meet perhaps once a year to continue to share
information and ideas. There were many questions and suggestions around the
table.
A121O.D&NMENT
The meeting was adjourned by Chairperson Chung Wu to Tuesday,October 19,
1993 at 7:30 pm for the regular meeting of the Cupertino Library Commission.
Respectfully submitted,
Mary-Ann �allace
Community Library Supervisor,Cupertino Library
CUPERTINO LIBRARY COMMISSION MINUTES
September 21,1993
CALL TO QRDE
The meeting was called to order by Chairperson Chung Wu at 7:30p.m.
ROLL CALL
Library Commissioners present.
jean Bedord
Charles Liggett
Chung Wu
Margaret Zipp
Library Commissioners absent:
H. Allan Bidwell with prior notice
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Blaine Snyder,City of Cupertino Finance Director and Liaison to
the Cupertino Library Commission
The Minutes of the August 17, 1993 meeting were approved as written.
OR—AL-COMMUNICATIONS
Chairperson Wu will check the Voice Mail after this meeting for..P.essages.
WSJ=COMMUNICATIONS
Chairperson Wu received an invitation for the commission to the October 3,1993
Sister City program. Chairperson Wu plans to attend to present two books from
the fibrary commission to the Toyokawa delegation. A flyer with library hours
was also received,as was a packet for the city council meeting. Articles appeared
in The Neighbor and the Cupertino Courier. Chairperson Wu also passed out
copies of the Commission Goals for 1993 and and the outline of the Total
Approach to the Library Crisis for the upcoming meeting with the City Council
on September 29, 1993.
Commissioner Liggett received a letter from Chairperson Richard Albert of the
Sunnyvale Board of Library Trustees,confirming the joint meeting with the
Cupertino Commission on October 4, 1993 in Sunnyvale in the West Conference
i
Room of the Sunnyvale City Hall and outlining the agenda for the meeting. As
this will be an adjourned spedal meeting for the Cupertino Library Commission,
Chairperson Wu will send a notice to the city about the meeting.
The library commission budget update was also received and discussed.
OLD B SMMSS
Community Room resolution-will be reagenized to the next regular meeting.
Computer program review. The library no longer offers public access
computers. This will be reagendized to a future meeting for review. County
Librarian Fuller mentioned that access to Internet might be a possibility in the
next fiscal year,if the member libraries of the South Bay Cooperative Library
system can work out issues having to do with licenses,fees,modems etc.
Review 1993 commission goals. The commission puts dealing with the current
library crisis at the top of the priority list,followed by continuing to lobby in
support of SB 566 and other important library legislation. The commission
hopes to identify additional community resources for funding and service.
Outreach to local libraries will be addressed in the upcoming joint meeting with
the Sunnyvale Board of Library Trustees. The support of the Sister City program
will be continued with the book presentation on October 3, 1993.
Commissioner Zipp will attend the Mayor's luncheon on September 27,1993.
Commissioner Liggett will attend the Friends meeting on October 11, 1993. The
Friends Booksale is scheduled for October 16 and 17 in the community room
with set up on the Wednesday and Thursday evenings prior to the sale.
CIA(California Library Association)Conference will be in Oakland this year
from November 13 through November 16. Trustees Day is Sunday,November
14, 1993.
NEW BUSINESS
Council meeting of September 7, 1993 report. Commissioa_zrs would have liked a
bigger turnout for this meeting.. Discussion of the issues ensued.
Upcoming joint meeting with the city council on September 29, 1993 at 7.00 pm in
Conference Rooms C and D. Commissioners discussed preparations for the
meeting.
Mayor's Luncheon Report: The Mayor's luncheon was cancelled.
CITY LIBRARIAN'S REPORT: Attached.
County Librarian Fuller told the commission of the upcoming two-page editorial
spread in the Sian Jose Mercury News planned for Sunday October 24,appealing
for community volunteers. It will appeal for people to give their time,money
and advocacy efforts on behalf of libraries. Thee South Bay Cooperative Library
System has just hired a part time volunteer coordinator to help with this effort.
The Saratoga Library Commission is looking into establishing a foundation for
fundraising.
FRQU TtZ COMMLSSIOi1li
Commissioner Bedord will be away with prior notice for the October meeting.
AP92URUM
The meeting was adjourned by Chairperson Chung Wu to the special joint
meeting with the Sunnyvale Board of Library Trustees on Monday,October 4,
1993.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor,Cupertino Library
s •
CIMERTINO LIBRARI_AN'S REPORT:
Today was the first day of the reduced staffing and reduced library service
hours schedule. It was very busy, especially since the library is now closed on
Mondays. There were long lines to check out materials all day long. The adult
and children's reference desks were also very busy all day long. Telephone
reference is now only available Tuesday through Friday between the hours of 2
pm and 5 pm in both the adult and children's areas. People may come in to the
library, where reference staff'will be available to answer questions. On
Tuesday and Wednesday nights the library now closes at 8 pm rather than 9
pm. At present,there are no weekday morning library service hours.
Saturday is the only day the library is open at 10 am. Judging from the
number of people using the library today, the library will tend to be very busy
during its reduced hours of service.
There are new faces, especially on the reference staff now, and everyone will
need time to get to know the building, the collection, and the community.
Reference staff'members are: Karen Armor,Vicky Kaleikau, Date Moyle,
Pamela Moore,Judy Dana and Lisa King. Karen and Vicky are the only full-
time staff members. All the other reference people are halftime. Bonnie Wang
is the only other person who remained on the Cupertino Reference staff. More
of the clerical staff'remained, although we have a new Senior Clerk, Frances
Resendez, and the clerical staff is almost all haftime rather than fulltime staff
members. The new Central Reference Coordinator is Jeanne Jorgensen. She
is in the Central Reference area at Cupertino Library three days per week.
0 Reference staff who are no longer at Cupertino are: Julie Dalrymple, Peggy
Baker,Jodie Wiepking, Doris Tseng, Lisa Hughes, and Donna Beard,as well as
Central Reference Librarian Larry Condit and several extra help reference
staff. Clerical staff no longer here are: Ellie Bortner,Tracy Knobel, and Carol
Emmons, as well as several extra help clerks and pages.
Commissioners received the New Library Hours flyer, as well as the DIALPAC
brochure. Library users with a computer, modem, and communications
software may now dial in directly from home to the library catalog. Response
to this has been very favorable.
CUPER77NO UBRARY COA04ISSION MINUTES
October 19,1993
CALL 3M ORDER
The meeting was called to order by Chairperson Chung Wu at 7:30 p.m.
ROLL CALL
Library Commissioners present:
Chung Wu
Margaret Zipp
Charles Liggett
Library Commissioners absent with cause:
jean Bedord
H.Allan Bidwell
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Jim Jackson,Attorney
Minutes for the September 21,1993 meeting were approved as read.
ORAL COMMUNICATIONS
Nothing was recorded on voice mail.
Chair Wu reported on the meeting with Sister City Toyokawa.
V91RTT'I'EN COMMUNICATIONS
A letter was received from a council candidate regarding communication with
the Governor for SB 566.
Article appeared in the Cupertino Courier regarding library.
1
T
• PL.. ,
Community room resolution
Staff are now taking bookings for the community room.
Calendar Update:
The calendar was distributed.
NEW BUSINESS
• Report on Conemissioner LiggeWs visit to see automatic checkout machine.
• Question about the giveaway rack. A volunteer will take care of keeping it
straightened.
• Council meeting 9/29 review
Commission agreed the meeting was productive.
• Library new operation update.
Extended service started week of Ock*w 11. A sign is up thanking the city.
• Plan for January 31 council review
Commissioners assigned to tasks to prepare report for the January-31 city
council meeti_rg.
1. Special task force
Charles Liggett
jean Bedord
Chair Wu will call City Manager Don Brown to inquire about progress
of special task force.
2. Matching fund program
I-.Allan Bidwell
3. Wish list
Chung Wu
jean Bedord
2
TV
4. Increased awareness of current gift giving possibilities.
Chung Wu
S. Speaker's Bureau
Margaret Zipp
6. Innovative ways to give service
Mary-Ann Wallace
Susan Fuller
• Non profit organization discussion
Jim Jackson,attorney,came to offer his pro bono service to establish a
non profit 501 C3 organization. He mentioned the following points:
1. Governed by Board of Directors.
2. Not primarily involved in political activity.
3. Need bylaws,name,address,initial Board of Directors and officers.
4. Budget for three years.
5. List major sources of financial support.
6. Fundraising plan.
7. Initial costs to federal government and state about$1,000. Some of
it will be refundable.
S. Takes between 60-90 days for federal and state.
9. Foundation is a separate organization,but commissioners or city
council members could be board members.
10. Liability insurance is advisable,but could be possible to be under
the city's umbrella.
11. Commission will consider names of Board members. Jun Jackson
will begin the initial process. Commission will try to develop
Board in next few weeks. Commissioners could be the initial
Board.
3
• City Net Involvement
Chair Wu communicated to Wally Dean the Commission's wash to be
informed about City Net.
• Joint meeting with Sunnyvale trustees
Commissioners expressed pleasure at the meeting.
• mayor's Luncheon Report
September report was given.
• Friends meeting report
Booksale November 13 and 14.
UNRARIANS REPORT
Attached.
Meetings are starting with County Library district city managers.
San lose Mercury News article on volunteers will appear on November 7,not
October 24.
SE-W was vetoed by Governor Wilson.
The meeting was adjourned to Tuesday,November 16,1993.
Respecday submitted,
Susan Fuller
County Librarian
SFJje
enc.
4
® Cup rOw Libr€darts Repwt
Thanks to the efforts of the Cupertino Library Commission and the
approval of the City Council of$55,000 for the library,Cupertino Library is
now open again on Thursday and Friday mornings from 10 to 6 rather than
from 12 to 6. $15,000 of the$55,000 is being added to the Cupertino Book
Budget,and will be a big help in adding more current titles to the collection this
year. Librarian Wallace passed out the New Hours flyers,which are also
available at the library. The new morning hours started on®ctaber 11th.
Story Tames will also begin again on Thursday, November 4th at 10:30
am for children ages 21/2 through 5. 'were will be a series of 6 story times
with a break of two weeks between each series, and will continue throughout
the year from November 4th through June 2nd.
Special Chinese story times will be held on Wednesday,February 16 and
23 at 7:30 pm in the community rooms. Story time flyers were also passed out.
CUPERTINO LIBRARY COMMISSION MINUTES
November 16, 1993
I,TO ORDER
The meeting was called to order by Chairperson Chung Wu at 7:30p.m.
ROLL CALL
All Library Commissioners present:
Jean Bedord
H.Allan Bidwell
Charles Liggett
Chung Wu
Margaret Zipp
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian(Arrived at 7:35 pm)
MINUTES
The Minutes of the October 19, 1993 meeting were approved as written.
ORAL SON,[MUICATIONS
There were no Voice Mail messages.
WIZTI't'FN COMMUNICATIONS
City Council Minutes were received,as was information on the Friends of the
Arts Poster by Steven Beard.
OLD BUSINESS
A timeline was discussed for the annual report,the foundation report,the
community donation drive,the innovative ways of doing business,and the city
managers' taskforce. A checkpoint review will take place at the end of January,
1994.
Foundation taskforce update: Commissioners discussed the possible makeup of
the Foundation Board, areas of expertise needed for the board,and possible
names of people in the community who might be approached to sit on the board.
It was thought that there might be two boards,one that would be an active board
made up of 5 to 8 people who would meet regularly to conduct foundation
business,and then a larger advisory board of 9 to 20 people,who would meet
once a year. The example of successful foundations in the community was also
9
discussed. It was decided that Commissioner Liggett would draft al®tter to be
sent to prospe--tive board members,and that Commissioner Bidwell would
follow up the letters with phone calls.
Holiday donation taskforce update: The Friends of the Cupertino Library have
just given a donation of$7,000 to the Cupertino Library book budget. Two of the
new brochures will be arriving tomorrow at the library: 1)Monetary Gifts,and
2)Memorial Gifts. They will be featured on display racks purchased by the
Friends. Commissioner Bedord will update the Wish List Flyer. Commissioner
Bedord recently redid the Friends Membership application,also available in the
library. Librarian Wallace will get a poster done for the library,and will check
on the timeframe for the arrival of the museum-type money collection box,also
purchased for the library by the Friends. Donations of volunteer time are also
increasing. Commissioner Zipp has met with City Information Officer Donna
Krey. The City Channel will list information about the library and its donation
drive. Commissioner Zipp has also been working with both the Cupertino Courier
and The Neighbor to get articles on the library and the need for community
donations in both newspapers. Commissioner Zipp also plans to contact local
service clubs and organizations.
City Managers' taskforce update: Commissioners Bedord and Liggett,along
with Librarian Wallace,met with City Manager Don Brown and City Finance
Director Blaine Snyder on November 9th and were brought up to date or. the
proceedings of the City Managers' taskforce. The next meeting of this local
community taskforce is Friday, December loth.
Library Operations taskforce update: County Librarian Fuller presented the
report that she and Librarian Wallace had produced on new and innovative ways
of doing business in the library. The report covered raising money through fines
and fees and through money collection boxes,brochures and flyers,as well as
innovations in technology,such as the ability to dial in to the library catalog from
home,and other Dynix-related changes and additions,innovations in attracting
volunteers,and innovations in system processes,such as the 800 number for
library users who have questions about their account to call.
NEW BUSINESS
1993 annual report draft: Commissioner Wu will send out a draft in early
December to be reviewed and discussed at the next commission meeting.
Further discussion on this topic is deferred to the next meeting.
Mayor's Luncheon Report: Commissioner Zipp reported on the Mayor's
luncheon.
Friends meeting report: Commissioner Wu did not attend,but he did speak to
Friends at the book sale about the$800 seed money needed to file foundation
papers with the state. This money would eventually be refunded back to the
Friends.
CTrY LOILABIAN'S REPO T:
The library is still very busy, despite the cutback in hours. More
volunteers are coming in from Volunteer Cupertino referrals,from eie editorial
in the San lose Mercury News,and from walk-ins. It is difficult to find time to
train all the people who want to help out,as all staff are on desk most of the time
now,but staff are continuing to train volunteers on an on-going basis.
Correction: The Friends are planning their December meeting and
wrapping party for the books they are donating to the CCS Holiday Project
baskets for Monday,December 13th,and they will be holding their January
meeting and Shelf Reading project on Monday,January 10th.
COUNTY LIBRARIAN'S REPORT:
County Librarian Fuller reported that the City Managers'Taskforce meetings are
going well.
INPUT FROM THE COMMISSION
Commissioner Bedord reported on her visit to the NTonProfit Development
Center. Commissioner Liggett had visited there last year. Both were impressed
with the information that can be found there.
ADJOURNMENT
The ineeting was adjourned by Chairperson Chung Wu to December 14, 1993,
which is a week earlier than the normal date for the library commission meeting.
Chairperson Wu will contact the city about the change in date.
Respectfully submitted,
-t4 qtllz e!
v
Mary-Ann W Ilace
Community Library Supervisor,Cupertino Library
Ask,
Ip
® Dumber 14, 1993
CALL TO ORDE1�
The meeting was called to order by Chairperson Chung Wu at 7:40 p.m.
DOLL CALL
Library Commissioners present:
Chung Wu
Charles Liggett
Jean Bedord
H.Allan Bidwell
Library Commissioners absent with prior notice:
Margaret Zipp
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
wr
Knutes for the November 16, 1993 meeting were approved as mad.
["OMMUNiCAEMS
No voice mail messages.
V6�tiTT�N COM1diUNIATIONS
Newspaper articles distributed.
Govfrnor Pete Wilson's letter was distributed.
OLD AUSEffM
• Sales Tax Proposal
Discussion of Chamber of Commerce proposal to give sales tax over a base to the
library for a year. Plan could raise up to$100,000.
• Foundation Task Force Update
Letter sent to ten potential candidates. All individuals were contacted. Commission
decided to expand list of potential candidates. Goal is to have first foundation
meeting during first week in January.
1
• Holiday Donation Task Form Update
$22,47o has been collected so far. County IAbrwy does have a fedaW tax ID to
allow for tax deductible donations and employermatches.
Commissioner Bedord presented a possible bookmark to promote holiday Fft
giving.
Poster will be up by December 17 to promote gifts.
• City Managers Special Task Force
Report given on task force.
• Calendar Update:
The calendar was distributed.
UMAU52M
• 1993 annual report.
Report was discussed. Goal is to present report in February.
• Friends meeting report
Friends voted an additional$5.OW for materials.
Commissioner Bedord and members of Friends are computerizing membership list
and will use it to advertise for volunteers.
=LEBRARUN'S
Attached.
EM'S REEM
Task force was discussed.
It is now possible to make reserves through the Computer Dial PAC.
AVI
The meeting was adjourned at 9:30 p.m. to Tuesday,January 18, 1994.
Respectfully submi
Susan Fuller
County Librarian
SF/je
enc.
2
cupertbw report
The Fflends holiday wrapping proms was quite suemssful. Over 225
paperback books were wrapped for the COS holiday baskets. The next project
is the upcoming January 10th shelf reading evening. The ids plan to meet
from 7 to 7:30 pm and then begin shelf at 7:30 pm on January 10th. It
will depend on how many volunteers participate that evening as to how rssuda
ur the adult nonfiction collection will be completely shelf road and in order.
There are some areas of the collection that are very much in need of shelf
reading,so any progress in this area—.XI be a big improvement for library users
and staff Vie.
The Chamber of Commerce is working on a Shop Cupertino and Support
our Library campaign,in which,if approved,sales tax over and above the
baseline amount would come to the library for the duration of the
t
CUPERTINO LIBRARY CONUISSION AGNUTES
January 18,1994
CALL TO ORDER
The meeting was called to order by Chairperson.Chung Wu.at 7:30pm.
ROLL CALL
All Library Comirissioners present:
jean Bedord
H.Allan Bidwell
Charles Liggett
Chung Wu
Margaret Zipp
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Blaine Snyder,City Finance Director(Arrived at 7.35 pm)
® The Minutes of the December 14, 1993 meeting were approved as written
ORAL WhOd UCATIONS
There were no Voice Mail.messages.
MUM COMMIICATIONS
The Budget Account Summary was received,as was the announcement of the
Friends shelf reading evening at the library. Chairperson Wu brought
Commissioner Zipp's story from the December 29th Newt Commissioner
Zipp will speak at the Senior Center on Monday,January 23rd. Also received
were City Council meeting minutes,and a letter from the county on the audit
process. At Commissioner Bidwell's suggestion,the commission voted to send a
letter to the County Board of Supervisors indicating that the Cupertino Library
Commission is not in favor of aad audit of the library in 1994.
OLD BUSINESS
Foundation taskforce update: The first meeting of the Library Foundation will
take place in the Cupertino Library Story Room at 5 pm on Wednesday,January
26th. Commissioner Bidwell will chair this first meeting. More possible board
candidates will be contacted. The San Jose Public Library Foundation plan will
be used as a guide. Saratoga Library Commission submitted their foundation
papers to the state at the end of December.
Holiday donation taskforce update: Community monetary donations through
the end of December totalled: $29,299.70. Another$135 has come in to the
library since that time,making a total of$29,434.70. Donation boxes will be
arriving soon at all of the libraries. In order to keep the library in the news,
Commissioner Z.ipp will continue to place items in both the CUpertino Courier
and The Neighbor.
City.Managers'taskforce update: Good progress has been made. A district-wide
advisory vote is planned for next November. The next step is for the joint
powers agreement document to be written. The parcel rate under discussion is
$25. Models have been made up as to what that would buy in terms of library
service. It would create a base level of service throughout the district. Any
changes would not take place until the 1995A6 fiscal year.
Chamber campaign update: The Chamber of Commerce proposal will also go
before the city council for approval on February 7th. It needs to be approved by
the council because the Chamber is asking for seed money from the city,which
will be paid back before the sales tax over the base level goes to the library.
Calendar update and planning: The Mayor's luncheon on January 24th will be
the first meeting with Barbara Koppel presiding as the new mayor. The
Chamber of Commerce State of the City luncheon with an address by new Mayor
Barbara Koppel will be held on January 27th. Los Altos Library Commission has
a workshop,or working meeting,outside of its normal meeting,scheduled for
January 31st. Commissioner Zipp will attend the Los Altos meeting. Outer
commissioners will check personal calendars to see if a second commissioner
might be able to attend. The Friends meeting on February 7th is in conflict with
the City Council meeting. Friends members may be able to come to the council
meeting at the end of their meeting.
1993 Annual Report(draft)review: Commissioner Bedord is working on the
final draft. If any commissioners have questions or modifications,please contact
her,and let Chairperson Wu know before the City Council meeting.
NEW BUS1N1~SS
Council meeting preparation: Commissioners discussed the upcoming February
di City Council meeting at which the Library Commission is to present its
progress report to the council on the foundation and on its other community
fundraising efforts. The plan is to present the report from the commission in this
sequence: 1)Foundation formation update,2)Community donations total and
breakdown of source of donations,3)Community awareness through media
(Commissioner Zipp's work),and 4)Focus for 1994. Commissioner Liggett will
present the report for the Commission. City Manager Don Brown will present
® the Tank Force report to the Council,and John Statton and Stan Thomas will
present the Chamber of Commerce Sales Tax Campaign program to the Council.
1994 Officers appointment At the conclusion of voting,dw officers fOY 1994 sm-
Charles Liggett,Chairperson,Allan Bidwell,Vice Chairperson,and Margaret
Zipp,Secretary,welcomed by outgoing Chairperson Chung Wu.
FriendsMeeting Report: The next Friends Book Sale is scheduled for the
weekend of February 19th and 20th. Hours on Saturday are 9 am to 4 put,and
on Sunday are 12 noon to 3pm. There will be no preview sale.
CM T HARiAMS ME=
The library has been off-line today for an operating system upgrade,but plans
are to be on-line at some point tomorrow. Tuesdays are still extremely busy.
The change in paging basement storage items from a on-demand schedule to an
every half hour schedule,starting one half hour after opening up to one hour
before closing has been going well. The library has had no complaints about the
cOTtQ
schedule,and it has helped pages have more time to deal with difficult daily
task of clearing materials from tables and chairi before closing.
This year,the library has no federal or state tax forms. It was a decision made by
all of the libraries in the system with the exception of Los Altos and Milpitas.
Most of the other local city libraries are no longer carrying them either. Local
photocopy stores have reproducible forms,and the library has an informational
handout on where to call or write for forms,and the local IRS and FTB office
addresses.
The children's storytimes have been well received. The current series is
averaging 30 children and 20 adults per session.
CQ=LMEAMM!S
County Librarian Fuller reported that the next CALTAC(California Association
of Library Trustees and Commissioners)meeting will be held at the new Benicia
Library on Saturday,February 26th. There is progress on the system's attempt to
offer access through Internet. The county library is applying for Santa Clara
County Technology funds to include the library in the basic hook up and
hardware for Internet access. Cadence Systems has chosen the library as the
recipient of its fundraising efforts this year. The library plans to use the money
%
donated to add necessary hardware to our system for Internet access All ,f the
libraries in our system are in the process of applying for grants to the California
State Library for library workstations and up to 5 days of Interneth-Ai '"for
one staff member from each library and one community partner from each
library. If awarded the grant,Cupertino Library's community partner will be a
staff member from Cupertino High School.
P=FROM THE CQLQAL551QN
_ None at this time.
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CUPER'nNO LIBRARY CONNISSION A41?4UTES
February 15,1994
CALL TO ORDER
The meeting was called to order by Chairperson Charles Liggett at 7:30 pm.
ROLL CALL
Library Commissioners present:
jean Bedord
Charles Liggett
Chung Wu
Margaret Zipp,
Library Commissioners absent:
H-Allan Bidwell(with prior notice)
Also present:
Mary-Ann Wallace,City Librarian
The Minutes of the January 18,1994 meeting were approved ,s written.
ORAL CMDR&KAUOM
Chairperson Liggett will check with the city on the status of Voice Mail for the
commission. Commissioner Zipp received a phone call from Joanne Constantino
of McDonald's,who had attended the talk given by Commissioner Zipp at the
Senior Center,and is interested in having McDonald's participate in some sort of
art project or other activity to publicize the needs of the library. Librarian
Wallace will contact Ms.Constantino.
IARPI`TEN C
Copies of Chairperson Liggett's letter to the Board of Supervisors to ask that an
audit of the library not be conducted this year,and his letter to Congresswoman
Anna Eshoo asking for a letter of support for the Cupertino Library's Internet
grant were passed out to the commission,as well as Congresswoman Eshoo's
positive reply and letter of support. The Library Commission budget account
summary was also received. Chairperson Liggett will draft thank you letters to
John Statton,Executive Director of the Cupertino Chamber of Commerce,for his
successful Sales Tax Campaign proposal to benefit the library and to Stan
Thomas,current President of the Chamber's Board of Directors,for his successful
presentation of the proposal before the city council on February 7, 1994.
® QLD 2MM
Foundation taskforre update: More possible Foundation Hoard members will be
contacted. The next meeting is tomorrow evening,February 16, 1994 at 5 p.m.in
the Cupertinz Library Story Room. The Chairperson pro tem is Ed Jajko.
City Managers'task€orce update: March 29th is the next meeting of the City
Managers'taskforce on long term funding.
Chamber campaign update: The Chamber proposal was approved by the city
council on February 7th,and the council voted to approve up to$30,000 of seed
money for the campaign,which will be paid back to the city.
Publicity campaign update: There have been several articles written by
Commissioner Zipp in the local papers.
Donor Literature update: Donations continue to come in from both the Monetary
Gift and the Memorial Gift brochures available in the library. The cash donations
collection box in the lobby has proven successful. In its first week in the library,
the average total per day was$20.00. All proceeds go directly into the Cupertino
Library book budget.
Calendar update and planning: The Library Commission hopes to hold a joint
meeting with the city council in the near future at a mutually agreeable date. The
yearly calendar has been updated and redesigned to one sheet. The next Mayor's
luncheon is scheduled for February 28th. Commissioner Zipp is tentatively
scheduled to attend for the library commission.
1993 Annual Report acceptance: The Library Commission was the First of the city
commissions to draft an annual report,which commissioners have found to be an
effective tool in measuring challenges and accomplishments.
NEW BiZS
Friends of the Cupertino Library liaison report: The next Friends Book Sale is
scheduled for this coming weekend,February 19th and 20th. Hours on Saturday:
9 am to 4 pm,and on Sunday: 12 noon to 3pm. There will be no preview sale.
The Friends can always use volunteer help and donations for the book sales.
Budget request for FY 94/95: City Librarian Wallace distributed the budget
request sheets for library morning service and for Sunday service for FY 94/95.
Meeting at Los Altos Library on 1-31-94 report: Several libraries were
represented. It was felt that the meeting presented a good opportunity for
commisioners to get together to share ideas. No new meeting date has been set,
although those present felt it might be good to continue to meet on a regular
basis.
Status of Voice Mail: Since the city has gone to a eentrex phone system at City
Hall,there does not sees'to be any Voice Mail for the Library Commission at
City Hall. Chairperson Liggett will check on the status of Voice Mail for the
commission.
C1TY LIBRARIAN'S REPORT':
Grants: In addition to the Internet grant,and the grant for library materials,both
applied for to the State Library,City Librarian Wallace is also applying to the
Quota Club of Cupertino for a grant of$2,000 for library materials for hearing,
speech,and sight-impaired library users.
The Spring Bookmobile schedules were passed out,as were flyers for the two
Chinese storytimes on February 15th and 23rd,brochures on Chinese New Year,
and flyers for the upcoming Friends of the Cupertino Library sale this next
weekend.
COUNTY LIBRARIAN'S REPORT:
County Librarian Susan Fuller was unable to attend this meeting,as she was
attending the Milpitas City Council meeting at which the City Managers'
taskforce on long term funding was to be presented. She will attend the city
council meeting in each of our library system member cities,when the taskforce
report is presented. She asked Librarian Wallace to convey her congrat nations
to the commission on a job well done for their presentation before the Cupertino
City Council on February 7th. The rest of her report consisted of the two budget
sheets,distributed by Librarian Wallace on the morning library service hours and
the Sunday service hours for FY 94/95.
2=FROM 2T3E COMMLSSION
Chairperson Liggett is interested in knowing what statistics there are for the use
of Dial Pac,the dial-up service to the library's catalog from home.
ADTOLTBNMEN'I'
The meeting was adjourned by Chairperson Charles Liggett to Tuesday,March
15, 1994 at 7:30 pm.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor,Cupertino Library
0
CMRTINO LIBRARY CO1VLtVII ION NMqEVM
159 M
CAi.L_M ORDER
-Me meeting was called to order by Chairperson Charles Liggett at 7:30 p.m.
j?,OLL CALL
Library Commissioners present:
Charles Liggett
Jean Bedord
Margaret MR
Library Commissioners absent with prior notice:
Chung Wu
H.Allan Bidwell
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Minutes for the February 15, 1994 meeting were approved as read-
ORAL C A'i'd M
None.
W1L1fT1EN(COIVI1ViUNICATIONS
Cupertino has taken a support position on SB 1448 as a result of Chair Liggett's
letter.
FY 19940 Budget R uesst
Submitted to Blaine Snyder.
OLD BUSINESS
Foundation Update
Papers nearly complete to form Foundation.
Additional letters were sent to more people requesting their participation on
Foundation Board.
1
Mlik
Chmba of COMMCM cammo Usdm
Publicity distributed.
Chair Liggett sent a letter of thanks to John Statton and Stanley Thomas for their
presentation at City Council meeting.
bblicily C=qWgn Ups
Good and varied press coverage was noted.
Donor Literature Update
Materials are in great demand.
Several large donations have been given including a$5,000 check.
Calendar Update:
The calendar was distributed.
NEE BUSINESS
Friends of the Libma gn Rom
Friends discussed letter to -jitor regarding booksale problems. They decided to write
a positive letter in responsr—
Friends made$4,500 at the last booksale. Next Friends' booksale scheduled for
May 21 and 22.
Status of YJA0 Mail
Reagendized for April meeting. May be discontinued for lack of use.
CALIAC Cmf==
Report on attendance at CALTAC meeting.
Chair Liggett commented on how useful it was.
Speakers included discussions of overall funding in California public libraries and
numerous handouts.
National Library MA-Aw2 17-23
Plans were discussed for publicity and activities.
ABCI:jS
White House Conference will take place in Santa Clara August 5-7. I=al Friends
and Commissions will have a chance to participate.
2
Librades Iagisladn P=
Legislative Day will tale place May 3 in Sacramento.
CITY LMEAiiTAN2 UW I
Attached.
!C®Lfl_eiTY LM RARIAN!S REEORt'T'
ink Force
Task Force work progressing.
Public opinion poll is underway.
City councils and Board of Supervisors will vote on resolutions ct intent to joint
County Services Area(CSA)and Joint Powers:Authority(JPA).
Internet Gant
Received nine Internet grants from the State Library.
AI)i®iJiil�El�
The meeting was adjourned to Tuesday,April 19, 1994 at 7:30 pm.
Respectfully submitted,
Susan Fuller
County Librarian
SF/je
enc.
3
t
Cupertino Librariazes Report
Grants: Success! We have been awarded an Internet workstation and 5
days of training for one Cupertino Library reference staff member and one
Cupertino high School staff member, our comrtnaity partner for this grant.
This was a grant that was applied for through the California State Library. All
of the libraries in our system were awarded Internet grants.
Cash Donation Box in the lobby: This collection box,purchased for us by
the Friends of the Cupertino Library,has been in use since early February.
For the first month,from February 10th through March 10th, cash donations
have averaged$16 per day,all of which is going directly to the Cupertino
Library Book and Materials Budget.
Other monetary donations: The library received a check today for
$5,048 from the Trustees of the Rola Foundation, a local foundation. In
addition,The Friends of the Cupertino Library donated another$3,500 to the
book budget, as well as$300 for updating college catalogs. All of these
donations are being added to the Cupertino Library book budget. This brings
the total of community donations to $37,000.
Sales Tax Campaign: Joanne Costantino, the Commn ity Services
representative of McDonald's,has contacted the library about doing an art
project with the schools both to highlight National Library Week,April 17-23
and to tie into the local Sinop Cupertino and Support Our Library
campaign.
Dial Pac: Dial up access to the library's catalog is available to anyone
with a computer,.modem, and communications software. Since its inception in
the fall, Dial Pac access has been used 2080 times. Sept: 181, Oct: 353,Nov:
561, Dec: 353,Jan: 632. Total: 2080. Dial Pac information brochures are
available at the library.
NOTICE OF ADJOURNMENT
DUE TO LA6CIC OF QUORUM
LWRj4Ry cowgd lON MEETING
Iel®ncE is WMY GWEN that the wFdw MOM of the Libruy
ft cky ofcupwdim,CnPadw, wjmtbW liar'1�wsdw.June 21, 1994.
at 710 pmL will be sd!unwd.due to leek of gwtum 10 Tu8sdsy,Ady 19, 1994,at 7:30
pmL, Rom A.loafed at 103W Tone Ad a, Califanw►95014.
Dga this 200a day►of JOW 1"4.
Cbwm Limit
STATE OF CALnVRM )
cOUN'TY OF SANTA CLA1:A )2L
cffyoFCUPERTM
CHARLES IMMTT. bcwX foes&dy .deposes and mys: That he ie do
&dy Vpomd and qmbffAd cbmrpmm of the L*MY of the City of
CupalivA and drat an lme 20, 1"4,be cmmd the abm notice to be peed ari the dm
of City HA kwWd at 10300 Tom Avenue,Cape OW CtPPiifaMi
C
i@'d 6Vd9 ZVL e8V Imm SoI1SIscl asw K:VT 066I-W-Wr
CU ERTINO LEER RY CONSMION3 MINMM
Ober 18, 1994
CALL 3M QMR
The meeting was called to order by Chairperson Charles Liggett at 7:30 p.m.
>�O_.ILL CALL
Library Commissioners present:
Charles Liggett
Jean Bedord
Margaret Zipp
Library Commissioners absent with prior notice:
H.Alan Bidwell
Jillian Hamer
Also present:
Susan Fuller,County Librarian
Minute approval was deferred to the November meeting.
ORAL COMNft KATIONS
None.
WRIE=COIIZMUNKATIONS
Budget report received.
OLIY BUSINESS
• Joint Powers Authority Task Force Update
Board of Supervisors directed hearing date be set and notice published.
• Library Foundation Update
$600 has been given to the campaign.
• keep Libraries Open Campaign Update
The report was made.
In Cupertino,phone banks are underway.
Successful publicity was distributed at the Highway 85 opening.
The Barbecue has been rescheduled for October 26.
1
• Chamber of Commerce Campaign Update
Publicity is Prevalent
No report on monies received.
• Friends of the Library Liaison Report
Booksale scheduled for October 22 and 23.
• Calendar Update and Planning
The calendar was distributed.
• Community Parade Participation
Very enthusiastic response.
DMEBUSOWS
0 Mayor's Luncheon
Margaret Zipp-,A!attend the next mayor's lunch.
CITY LIBRARIAN'S REWU
No report due to family emergency.
COON U LIBRARIAN'S REP M
Cadence Design Systems,Inc.will be honored by the Board of Supervisors on
October 25.
ADJOURNBEM
The meeting was adjourned at 8:15 p.m.to Tuesday,November 15, 1994 at 7:30 pm.
Respectfully submitted,
5�w
Susan Fuller
County Librarian
SF/je
2
r
CUPERTINO LIBRARY COMMISSION
NOTICE OF ADJOURNMENT
NOTICE IS HEREBY GIVEN that the regular meeting of the Library
Commission of the City of Cupertino,California,scheduled for Tuesday, December 20,
will be adjourned for lack of quorum. The next regular meeting will be held on Tuesday,
January 17.
Dated this 14th day of December, 1994.
Kim Marie Smith, City Clerk
Fy@5 4 8'f$ Ptari3P1 TO
CUyE.�q U sRp/ ON MINUTES
JANUARY 17,1"30
CALL TO ORDER
The meeting was called to order by Chairperson Liggett
ROLL CALL.
Library Commissioners present:
Charles Liggett
)illian Tamer
Joan Bedord
H. Allan Bidwell
Library comwAminners absent:
Margaret Zipp (resigned)
® Also present:
Susan Puller, County librarian
MINUTES
Minute approval was deferred to the February meeting.
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
Letter received from resigning commisioner Zipp
Thank you letter received from Supervisor Dianne McKenna
Budget report received and distributed
OLD BUSINESS
LIBRARY COMMISSION MINUTES 1987-1995 8 of 8
ililow Lis vM"IN TO Bf P'i"e 1 3$. k �Yy3/06
e
Foundation update.
Activity has been light since the election.
Chamber of Commerce Campaign Update
No official Information available yet.
Publicity Campaign Update
No report
Calendar Update
Calendar was reviewed
joint Task Force on Restoring Libraries
The task force report has not yet been issued
NEW BUSINESS
Mayor's lunch
No report
1995 Officer's Election
Jean Bedord was elected,Chairperson
H.Man Bidwell was elected Vice-Chairperson
jillian Hamer was elected Secretary
CITY LIBRARIAN'S REPORT
Friend's of the Library booksale will take place February 11 and
12. Extra help will be needed because the Woodruffs are
unable to attend.
The next Friend's meeting wo:l be held on January 30 at 7:30pm
The Foundation is sponsoring a series of Chinese storytimes
in Febnaary. T1yen were distributed. The Foundation also
paid for a series of regular storytiames to begin later in the spring.
Self check-out machines will be in use by the week of)an r.
Foundation's magazine campaign raised $1,120. An additional
$609 for magazines was raised from other sources in January
and December.
COUNTY LIBRARIAN'S REPORT
County Ilbrarlan reported on the progress of the)PA. The JPA
- ,NZ,
Fi Jlk'i M 9MMIN TO 4 : ip.04/RJ6
- F .
Board is bring appointed and will have its first meeting
at the end of March. Councilm9eember Barb JQVpel will be the.
Cupertino representative.
In addition to the policy making JVA Board of elected officials
a steering committee of city managers or their designoeg is
recommended to work with the County Librarian on
operational issues.
Under the IPA city commissions currently in place will remain.
The County Commission is recommending that it disband
is a county body and be reestablished as an mnbrella advisory
commission for the JPA Board. The Commission would
be reconstituted to ir►iudr. membership which reflects the Ji'A
Board.
All legal actions to establish the Joint Powers Authority and the
County Service Arca have been taken by the Hoard of
Supervisors.
The County Library added back some money in January to
enhance the book budget and add back some story hours and
training time. The library wanted to give patrons some
immediate feedback. Hours will be reestablished in July,95.
COMMISSIONER'S COMMENTS
Commissioner Bidwell heartily recognized Chairperson Liggett
for his leadership during the year.
ADJOURNMENT
The meeting was adjourned at &20 pan. to Tues6y,'7,ebruary 21
at 7:30 p.m.
Respectfully submitted,
Susan Fuller
County Librarian
•
n,
O
cupa nNO LIBRARY COM USSION MV -4
CALL TO ORDER
The meeting was called to order at 7:30 p.m.by Chair jean Bedord.
2. ROLL CALL
Present Absent
Jean Bedord None
Charles Pow
Jillian Hamer
Charles Liggett
H.Allan Bidwell
Also present: Mary Hann Wallace,Cupertino City Librarian
Susan Fuller,Santa Clara County Librarian
3. MV,,UTES OF FEBRUARY MEETING
The February 21,1995 minutes were approved as read.
4. ORAL COMMUNICATIONS
None.
5. WRITTEN COMMUNICATIONS
RECEIVED:
Thank you letter from Council member Barbara Koppel•
information on 1994 Crest award. Commission member Bidwell
will develop an appl cation.
Budget report-
Council minutes and other City Commission minutes.
1
:. 4
P"T FIR
6. OI.D BUSINESS
BURET REQUEST
Commission Budget request was submitted to Carol At/400d and
included a revision of service objectives. The Cupertino Library
Sunday hours budget was submitted to Carol Atwood on March 1.
Cupertino's amount for Sunday hours is$49,629.55. The amount is
slightly less than last year because of holiday changes and because
Sunday utilities are no longer part of a city's charge for Sunday
service.
LIBRARY FOUNDATION
The Foundation met and discussed working through the Non-Profit
Development Center to seek information on Foundation funding.
The Foundation is considering a lecture series or book fair as a fund
raiser.
FRIENDS OF TIME LIBRARY REPORT
® The Friends discussed the results of the last book sale. $4,70U
was netted at the last book sale.
The Friends of the Library meet on the second Monday of every
month at 7:30 p.m. The meetings are held at the Library.
The next Friend's book sale will be held on May 20 and 21.
MAYOR'S BREAKFAST MEETING
Report was given on the Mayor's Breakfast.
CALENDAR UPDATE AND PLANNING
Calendar was distributed.
7. NEW BUSINESS
CITYNET PARTICIPATION
The Commission discussed the possibility of participation in
CTTYNET. A group account would cost$105 including a media fee.
The Commission agreed to open a CTTYNET account.
Commissioner Pow will administer the account.
2
REVMW OF UMON STATEMENT AND OBJECTIVE FOR 1995
The Commission statement and objectives were reviewed and
compared to the Santa Clara County Library mission statement and
objectives. Commission documents were revised.
FIVE YEAR CAPITAL PLAN
No report.
CITY LIBRAk RIAN'S REPORT
Welcome change in the lobby lighting: The lobby lighting has been changed
from the inadequate uplights to fluorescent lighting. This has made a marked
improvement in the;ighting level both in the lobby and on the stairs to the
landing and the Young People's Room. Both library users and staff have been
pleased with the results.
Children's Librarian Karen Armor participated in a Science Night program at
Sedgwick School with parents,teachers,and students. Attendance for the
program was 80. Community Library Supervisor Wallace spoke to the Cupertino
Kiwanis Club and gave a tour of the library to 26 learners and tutors of the
® ATLAS(Academy for Teaching Literacy to Adult Students)class,which the
library co-sponsors with Fremont Union I Tugh School District Adult Education
ATLAS meets weekly in the library community room.
Children's Librarian Bonnie Wang presented four very successful evening
Chinese storytimes in February to groups averaging 80 attendees per session
This series of storytimes was funded by the Cupertino Library Foundation
The current schedule of storytimes,which includes a series for children ages
11/2 to 21/2 (with required registration)at 10:05 a.m.on Thursdays,is from
March 2 through April 20;another for children ages 21/2 to 31/2 at 10.30 a.m.
on Thursdays is also from March 2 through April 20; a series of bedtime story
sessions for children ages 3 and up,the first four of which are funded by the
Cupertino Library Foundation,is from March 7 through June 13. The flyers were
passed out to the commissioners and are available at the library. Children's
Librarian Karen Armor is presenting the two morning storytimes,and Children's
Librarian Pamela Moore is presenting the evening storytimes.
Basic IRS and FTB tax forms are available as giveaways at Cupertino Library this
year along with some forms and publications that may be photocopied. The
Franchise Tax Board has run out of the California Resident 540 Long Form
® Instructions and has said it will not reprint them. Copies of the letter received by
3
the library hVM the Fr=h be Tex about the 50 Imng Fwt ktstm''h( s
were pawed out to fe wMmLawws and are available at the
9. CoUpM tISRARtAWS REPORT
The Board of Superviaors approved the addition of 64 positrons in
s M the of and tang
February. The County Lrary s. i,1995.
staff. Staff will be complete and Hours restored by Jay
The first article of the San Jose Mercury-Public Library project will
appear on the editorial pages latch 26,1995. The subject will be
affirmative action.
The Public Library Organization an CaLFmnaa Handbook was distributed.
lo. ADJOURNMENT
T
The meeting was adjourned at 9:35 p.n.L to.%pril 18,1995.
Respectfully submitted,
Ip Susan Fuller
Santa Clara County Ubrarian
4
`t z
O
CUPERTINO LIBRARY C® ON Tf�
June 20, 1995
CALL TO ORDER
The meeting was called to order by Vice Chair Flamer at 7:-V p.m.
ROLL CALL
Library Commissioners present:
C.Pow
C.Liggett
J.Hamer
Library Commissioners absent:
J. Bedord
Commissioner Bidwell resigned
Also present:
S Fuller,County Librarian
MA Wallace,Cupertino City Librarian
MINUTES OF APRIL MEETING
Minutes were approved as read..
® ORAL COMMUNICATION
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
CITYNET UPDATE
Commissioner Pow reported that the Library Commission has an
account can CITYNET. Minutes and agendas will be included.
Discussion ensued about the process of updating information. No
updating process currently exists. The Commission dec.Cription is
out of date.
BUDGET REPORT
None
LIBRARY FOUNDATION
Commissioner Liggett reported on the Foundation. They plan to start an
author's speaking series.
FRIENDS OF THE LIBRARY
Last Friend's booksale netted$4,500. The Friends will provide flowers to
celebrate the library's hours restoration.
CALENDAR UPDATE
None
LEGISLATIVE WORKSHOP
Workshop was canceled.
LEGISLATIVE BREAKFAST
Commissioners reported that speaker,Rob Eder was informative and
interesting. He focused on the Common Cause project.
NEW BUS04ESS
CELEBRATION'FOR EXPANDED HOURS
Sips and flowers from the Friends and a Cupertino Courier reporter will
be present. Other plans are being discussed. The event will take place
July 3 at 12 noon
SUMMER PUBLICITY FOR EXPANDED SERVICES
Flyers were distributed.
CITY LIBRARIAN'S REPORT
COUNTY LIBRARIAN'S REPORT
Joint Powers Authority will hold their second meeting at Cupertino
Library on June 22.The main focus of the meeting will be orientatiorL
The Common Cause project with the San Jose Mercury News is goring
well. The Los Altos meeting on Affirmative Action had an attendance of
75 people.
The Library JPA/CSA project won the ASPA award for project of the year.
The Library Profile packet was distributed.
COMMISSIONER'S COMMENTS
CommissionE-Liggett asked staff to identify areas where the commission
can be of help to the library. The idea of a computer docent program was
discussed and will be explored in the future.
ADJOURNMENT
The meeting was adjourned at 8:40 to July 18,1995.
Respectfully submitted,
Susan Fuller
County Librarian
CITY I.IBRARIAN'S REPORT
Staff
Cupertino Library has a great new stafff Joanna Seymour is the new Adult
Program Librarian. Judy Dana,Kate Moyle,and Judy Thompson are fulltime
adult reference librarians;Susan Yip is a hahtime adult reference librarian,and
Nicole Nesdahl and Melissa Houle are halftime adult reference library
assistants. Pamela Moore is the Children's Program Librarian. Bonnie Wang
is the fulltime children's reference librarian,and Peggy Harris,and Cheryl
Houts are the two halftime children's reference librarians. Karen Boyle is the
Library Circulation Supervisor,and Ellie Bortner and Samantha Ha are the
two Senior Clerks,heading up a staff of energetic and enthusiastic library
clerks and pages,many of whom are new to this library.
Programs
Thursday morning Storytime attendance has been good with 34 children
and 15 adults on 6/1,32 children and 17 adults on 618, and 36 children and 27
adults on 6/15. Tuesday evening Bedtime stories attracted 25 children and 14
adults on 6/6 and 23 children and 13 adults on 6/13. There will be a two-week
break now with day and evening storytimes returning in July. New Storytime
flyers for those storytimes starting in July were passed out to commissioners,
and are available in the library.
Summer Beading Club
Today was the first day for the 1995 Summer Beading Club signups,
and there were lots of children here to sign up. Twenty-four children hava
already read one book. I'll have statistics on membership at the next library
commission meeting. Summer Reading Club Program flyers were passed out
to commissioners,and are available in the library.
Sunday Service
Sunday service in May saw an average of 1617 visits to the library per
Sunday and an average of 2118 items checked out during the four open'hours
each Sunday in May.
Self Checkout Machine
Statistics show that usage of the two self checkout machines is rising.
In February they accounted for approximately 9%of the total circulation,and
in March, which is the most recent month for which I have statistics,the
usage is up to close to 13%of the total circulation.
Flyers and bookmarks with the new library hours were passed out, as
were bookmobile summer schedules,and a brochure highlighting new features
in the Dynix catalog. All of these are available in the library.
Re-opening in July
The theme for the re-opening on Mondays, starting July 3rd and the
longer open hours will be a Star-spangled Salute to restored hours and
services. All of the staff are eagerly looking forward to the expanded hours.
CU TINO LIBRARY CO ON A
July is, 1995
CALL TO ORDER
The Inee'Ung was called to order by Chairperson Jean Bedard at 7:30 p.m.
ROLL CALL
Library Commissioners present:
Jean Bedard
Charles Liggett
Charles Pow
Commissioners absent with prior notice:
Jillian Hamer
Also present:
Susan Fuller, County Librarian
Mary-Ann Wallace,City Librarian
NaNUTES
Minutes of the June meeting were accepted as written.
ORAL COAUMIUMCATIONS
None.
COM3UMCA17ONS
The last three budget statements have been received. Chair-person
Bedard was featured in the Cupft-fi"Seem. The opening an the Library
Commission, due to the resignation of C4 . . goer Bidwell,has been
published. Commissioner Liggett received the Lou-my Ad7mate,and
recommended it to the other commissioners. Included in it are notices of
current hbnu7 legislation and grants. To get on the mailing M of the Library
Advocate: call 800-542-1918, or write in care of 521 5th Ave. Suite 1612,
New York,N.Y. 10175-1699.
OLD BUISMSS
CityNet update: Commissioner Pow will check for the commission agendas
and minutes. Some library documents need to be replaced. Continual updating
of the library information on CityNet is impor Ant. Agendas are posted in the
library and at City Mall. Minutes are posted on-line.
Budget update: The City of Cupertino is again fimding the Sunday hours. In
Saratoga,where the city chose not to fund the Sunday hours,the Friends of
the Saratoga Library will hand Sunday hours from the proceeds of their book
store,The Book-Go-Round.
Library Foundation: Commissioner Liggett reported that the Foundation,
together with the Library Commission and the Friends of the Cupertino
Library will have a booth at the upcoming Cupertino Art&Wine Festival with
tickets on the Library Quilt and information on the library and the Friends.
The next Foundation meeting will be held on August 19th.
Friends of the Library report: The next Friends Book Sale will be held Oct. 21st
and 22nd. The Friends gave the library a beautiful flower arrangement for the
celebration of the restoration of library service hours on Monday,July 3rd.
They are currently having a new enclosure built for the Friends book donation
bin in the lobby.
The Mayor's Breakfast: Commissioner Pow attended. Chairperson Bedord will
attend the next one.
Calendar update: The calendar was reviewed. The Cupertino Art&Wine
Festival(held in August)was added to the June calendar in order to give
commissioners time to plan for any participation.
NEW BUSINESS
Representative for County Library Board: The Joint Powers Authority Board
wants a representative from each city library commission to serve on an
advisory board that will meet approximately four times per year. The term
would be for two years. The next JPA Board meeting will be held October 26th.
Commissioners decided to have the Chairperson serve as the representative
from the Cupertino Library Commission, since the Chairperson serves one
year as Chair and does not serve as an officer the following year.
Expanded services: Each of the three Mondays since the reopening has seen
an increase in library usage. Library users have voiced approval of the earlier
opening time and later closing time Monday through Wednesday. Telephone
reference during most open hours is also something that people have been
pleased to have access to again.
CITY LIBRARIAN'S RE PORT
The library's reopening celebration on Monday July 3rd was attended by Mayor
Wally Dean, Councilmember Barb Koppel,Charles Liggett from the Libnuy
Commission and Foundation, Pat and Barbara Rogers, and Dorothy Stowe
from the Cupertino Library Foundation, and County Librarian Susan Fuller.
There were very few people in the library at opening,but more kept coming
that afternoon. The number of visits to the library on the first three open
Mondays increased with each successive week. There were 688 visits on July
3rd, 783 on July loth,and 797 on July 17th, an average of 756 visits per day.
There was a very special reception held in the Community Room on Sunday,
July 9th by Mrs.Julia Tung,wife of the late Victor Tung. Mr. Tung was a
reference librarian who had worked here for many years. It was held to thank
people who had donated money to purchase Chinese books to be added to the
library collection in memory of Victor Tung. A cultural attache from Taiwan
attended, as did reporters from Chinese newspapers,many family members
and friends of the Tung family and many past and present staff members,who
had worked with Victor.
The"`growing up Asian in America"exhibit is now installed on the landing
in the library, and will remain up through the month of August. It consists of
four panels of both artwork and essays by the winners of a large art and essay
contest, sponsored by the Asian Pacific Fund of San Francisco. On July 27th
there will be an-informal opening celebration at which County Supervisor Mike
Honda will speak briefly,and the local student winners and their families will be
invited. The Cupertino Courier will send a photographer to cover the event.
There have been some recurring air conditioning problems in the building,due
to a compressor break, which is currently being repaired. Some realigning of
lights and additional lighting has made a big improvement in the hghWW in the
basement storage area.
Summer Reading Club has 795 signups,and 197 children have already read 10
books. The Read to Me club has 136 members, and 19 have already had 10
books read to them. Summer Reading Club Programs,funded by the Friends of
the Cupertino Library, have been extremely popular. Attendance at the
wildlife program was approximately 250, and over 300 attended the magic
program. In view of these large numbers, staff will now issue free tickets to
the programs with a limit of 200 attendees per program for the rest of the
series. Summer Reading Club Certificates will be awarded starting August 11.
COUNTY LEBRARIAN'S REPORT
The San Jose Mercury News public meetings on affirmative action continue to
draw large crowds of participants. The library has been very visible in thin
project.
Library service hours were increased July 1. Press in a number of cities have
publicized the library's expanded hours and services.
Because of computer limitations,the Measure A assessment on the tax bill in
December will share a line with that for Vector Control for this first year. Neat
year the assessment will be on a separate line. An explanatory insert is being
® considered.
n .
. o City Ilan Brown and County Librarian Witted
Commt Costa County in Jn9 to share the JPAlCSA story.
The Net Connect box has arrive& Public Internet access is still planned for
the fall,and a reception will be held at that time to tank Cadence Corp.for
their generous donation of$104,000 from their bowlatlaoa fimdraiser. Tw
library will not be Providing e-um l or chat lines,but will provide reference
resources for the public.
CONMUSSIONERS COPAAMNTS
Commissioner Pow suggested agendizing for the next meeting what the
commission can do to help the library with projects, such as training docents to
help people to use the Dynix catalog and to use Internet. He would also like to
have a library suggestion box. The suggestion box will be reinstated.
ADJOURNMENT
The meeting was adUourned at to Tuesday,August, 15th at 7:30 p.m.
Respectfully submitted,
,���'�;/� �re
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
herv, TOetWor 17,1995 07:53:14 AM
T&-Aft 81100 Page 1 of 2
€ event
Subject
UPERTINO LIBRARY COMMISSION MINUTES
AUGUST 15, 1995
CALL TO ORDER
The meeti ag was calf to order by Chairperson.lean Bedord at 7:35 pm.
ROLL CALL
All commissioners were present. New commissioner, Mary Minow,was introduced. 1
Also present: P
Carol Jaech, acting Deputy County Librarian
Mary-Ann Wallace,City Librarian
MINUTES
Minutes of the July 16 meeting were corrected on the second page, line 11 to read August 16, not August 19.
ORAL COMMUNICATION
None
WRITTEN COMMUNICATION
opted budget for the car of Cupertino was received. California Library Association Preliminary Conference program was
ceived. Conference attendance was discussed. Early registration deadline is September 22.
OLD BUSINESS
The sale of opportunity drawing tickets on the quilt,donated to Me Cupertino Library Foundation by Whiffle Tree Quilts for
fundraising, took in$244 at the Cupertino Art and Wine Festival. Information on restored library hours and services,along
with literature from the Friends of the Library,the Library Foundation,and the Library Commission,was handed out New
hours and Friends Book Sale bookmarks proved popular,along with the Library Services flyer,designed by Commissioner
Liggett with library staff input.
The commission unanimously voted Jillian Hamer as dice Chairperson, and Charles Pow as Secretary.
Library infor nplion for CityNet was reviewed. Agendas and Minutes are being posted. Some library information is being
updated. Commissioner Minow,suggested that there be a gateway from CityNet to the library catalog,and agreed to talk to
CityNet about the feasibility of an outdail capacity.
Budget update information has not yet been received. Chairperson Bedord will check on what's in the library commission
budget,when it is received.
The Library Foundation will meet tomorrow,August 16. Foundation board members are working on an author series as a
fundraiser. Author and artist Belle Yang will be the first speaker on October 19 in the Quinlan Community Center. This is the
first in what is hoped will be a quarterly series.
Next Friends of the Library book sale is October 21 and 22. Helpers are always needed for the bor,,:sale. The Friends may
hold a special record sale at a later date,and are currently checking for record pricers to help set prices. The Friends will put
$7,500 into the Cupertino Library children's book budget
Chairperson Bedord attended and reported on the August Mayor's breakfast. Commissioner Hamer will attend the September
0 yor's breakfast
Calendar update: New dates for August through November were added.
NEW BUSINESS
Community Parade
The parade will be on Saturday, October 7. The Commission asked that the Bookmobile be in the parade. It was felt that this
R.
egwjr etas hem a ,0efter 17,IM 07:53:16 AM
od 8"095 _ (gage 2 of 2
would be a good time to hand out Information abort the upcoming author i ne OW book sate.
Commission Projects 95196
Aftocent program- Commissioner Liggett handed out copies of the Los Altos Library Internet Training Manual and other forms
MIRveloped for the docents that he received at a meeting with librarian Mirlam Marr,a Los Altos Library staff member and
Internet trainer. Los Altos Library also had two volunteers who took the lead on the docent training. Commissioner Pow said
that he would design a Home Page for the Cupertino Library. It was felt that Internet was easier to use with a web browser.
Commissioner Hamer suggested,and the other commissioners agreed,#0 the commission ask that the county library install
a web browser. The commission also requested that a technical person,Charlotte Doudell,the System Operator from the
Santa Clara County Library Systems office,attend the next commission meeting.
CITY LIBRARIAN'S REPORT
° Suggestion Box is out again.
The library has been getting good coverage in the Cupertino Courier on the restored hours and the Growing Up Asi
in America exhibit,which is up through August. Gail Kong of the Asian Pacific Fund,the sponsor of the exhibit, invited
County Supervisor Mike Honda to speak to the students,whose work was exhibited here,and their parents on July 27.
Commissioner Liggett attended and introduced Supervisor Honda.
Summer Reading Club program attendance proved so large that tickets were given out for the final programs in order
to keep the attendance to less than 200 children at each performance. Next summer,double scheduling of programs
will need to be considered.
Summer Reading Club final figures are not yet in, but so far over 800 children have read 10 books this summer,and
over 150 children have had 10 books read to them in the Read to Me club.
Commissioner Liggett asked if there was more vandalism in the library, and reported a mirror scratched in the men's re
Librarian Wallace reported on the vandalism of magazines.
COUNTY LIBRARIAN'S REPORT
Library audit is in progress,as part of the change of governance to the Joint Powers Authority.
County Librarian Susan Fulier was interviewed by KCBS radio about the library's self checkout machines.
° The San Jose Mercury News is trying a new approach for the Common Ground Forums. They would like groups to
meet more than once to discuss the isues and come to some resolution.
COMMISSIONERS'COMMENTS
Commissioner Liggett asked how many people used the senior fine exemption,and asked that the library consider removing
the current sign. City Librarian Wallace pointed out that the senior fine exemption is part of the fines and fees policy of the
county library as a whole,and is not specific to Cupertino Library. Commissioners asked that the library re-examine the senior
fine exemption. Commissioner Liggett asked when the library instruction for students would begin again. Librarian Wallace
said that reference staff are working toward again offering library tours and demonstrations for students,and that these may
be offered again in the spring.
ADJOURNMENT
The meeting was adjourned at 9:40 p.m.to Tuesday, September 19 at 7:30 pm.
Respectfully submitted,
Qarol Jaech
Acting Deputy County Librarian
UMRTINO LIBRARY CONWISSION AMUTES
September 19,1
CALL 3D OKQM
The meeting was called to order at 7:30 p.m. by Chair jean Bedord.
Rt9LLCALL
Library Commissioners present
Jean Bedord
jillian Hamer
Charles Liggett
Mary Minow
Charles Pow
Library Commissioners absent.
None
Also present
Susan Fuller, County Librarian
Pamela Moore, Acting City Librarian
NUNUM
Correction under "New Business": Commissioner Pow stated he would write or
implement the home page and the commission would participate in the design.
Approved as amended.
ORAL MIMMUCAMNS
None.
WRIT'MOAMCAMNS
Information on the Community Parade was distributed.
OL12 DIUMMSS
Community Parade
Attendance and logistics were discussed. Some handouts will be available
to advertise the Library Foundation and the Friends of the Library.
* C.TrYNET Update
Library information has been updated. CrrYNET staff is investigating an
Apple grant to place terminal with Cr rYNFr in the library. Mary-Ann
Wallace will explore the possibility of using existing equipment.
* Budget Update
Budget was received from the City of Cupertino. Budget included money to
allow commissioners to attend California Library Association meeting in
Santa Clara this November.
* Library Foundation
Author series was discussed. The first program will be October 19 at the
Quinlan Center. Belle Yang will be the speaker.
* Friends of the Library Report
Next Friends' meeting will be held October 2. Next booksale will be held
October 21 and 22. A record sale will be held November 11.
* Mayor's Breakfast Meeting
Report was given for the September 24 meeting. Mary Miaow will attend
the next meeting.
9 Calendar update and planning- Calendar was distributed.
NEW BUSINESS
• Internet implementation
A grand opening will take place at Los Altos Library with Cadence Design
Systems, Inc. and other dignitaries. Various terminals will be logged on to
all system libraries -L.--N demonstrate resource availability throughout the
system.
• Suggestion box: Postponed to next meeting.
CIT I LIBRARIAMS ItEPOILT
• Summer Reading Club hed 943 children who finished ten or more books
and were each awarded a book purchased by the Friends the Cupertino
Library. 165 additional younger children had ten or more books read to
them.
• Cupertino has four story times each week.
0 Chinese story hours will be held in October.
2
•r
Fall Swkmobile ssheduulle was muted.
. Some music groups have
. Discussion of Community Room use p� A
created noise and other problems. Nei have been co
moratorium Luse been placed on bookinp until discussions can Melee place
with the Coe le Enforcement Office and other city officials.
San Jose Mercury News Common Ground Project continues to be
successful.
. gaup is pursuing an initiative to force every assessment district to place
the district on the March ballot regardless of any previoud vote. (Not a
strong movement yet.)
County Library is in the process of implementing system and hardware
upgrades.
ADi.�®_
qP The meeting was adjourned to Tuesday,October 17, 1995 at 7:30 p.m.
Respectfully submitted,
;;�x4t 4 kta't
Susan Fuller
County Librarian
SF/kd
3
Cl 0 Y 'CIA 309MONDONErrBS
October 17, 1995
CALL TO ORDER
Me meeting was called to Order by rue Cl on Jglhm Hamer at 7:30 pm.
ROLL CALL
Present: Jillian Hamer
Charles Liggett
Mary Minow
Absent with prior notice: Jean Bedard
Charles Pow
Also present:
Susan Fuller,County Librarian
Mary-Ann Wallace,City Librarian
Carol Atwood,City Director of Administrative Services
IVUNUTES
Minutes of the September 19 meeting were accepted as written.
0JML COMMUNICATION
None
WRrlv]rEN COBffdUNl[CA170N
Invitations to the rededication of the Monta.Vm' ta High School Library center
were received by commissioners.
OLD BUSINESS
Community Parade: The parade on Saturday,Oct, 7 was successful with the
participation of the Santa Clara County Library Bookmobile. Commissioners
walked along beside the bookmobile and handed out flyers about the upcoming
Library Foundation Author Lecture with Belle Yang on Oct. 19 and the
upcoming Friends Book Sale on Oct. 21 and 22.
CityNet update: Minutes and Agenda for the meetinp should be up on
CityNet as early as possible,and at least one week before the meetings.
Library Foundation: Commissioner Liggett reported that ticket sales had not
been as high as Foundation members would have liked,but with tickets
available at the door,it is hoped that there will be a good-size audience for the
Oct. 19 lecture. Foundation President Ed Jej-ko remtly underwent triple
bypass surgery at Stanford Hospital and will be out for some time, so rice
President Barbara Rogers has taken the helm in his absence.
f.,
Friends of the Library Report. The Friends are working on the Book Sale
scheduled for Oct. 21 and 22. They have a large number of books donated by
the community to sell, and will use the library Story Room as a epeciallyprieed
book room in addition to the Community Room for the sale. The set up for the
Book Sale will be Wednesday evening,so as not to conflict with the Library
Foundation Author Lecture on Thursday evening,
Mayor's Breakfast: Commissioner 1Vlinow attended and reported on the
meeting. The library will soon receive a computer from Apple Computer,Inc.
via CityNet for use as a CityNet terminal in the literary.
Calendar update: New dates for October and November were added: Monts,
Vista Library redecication oon Oct. 25,Cadence Derignn Internet Open House
at Los Altos Library on Oct. 27,California Library.Association conference
Nov. 11-16.
NEW BUSEVESS
Community Room Policy update: Librarian Wallace, Children°s Program
Librarian Pamela Moore, and Deputy County Librarian Janice Yee met with
Bill Woska of Duman Relations and Alex Wycoff of Cede Enforcement to
discuss use of the library's community room by music groups and the recent
spate of complaints of noise and overcrowding of the room. It was decided that
the city will book the room on Friday and Saturday evenings,and will thereby
be able to require whatever is necessary to ir.-mre buil(fing security and to
mitigate the noise problems. The city will work out the*application process and
will then begin the book the community room. Commissioners wanted to be
sure that music groups and young people who had been following the rules
would still have a place to perform.
Charlotte Doudell, the System Operator from the Santa Clara County Library
Systems office, will attend the next commission meek;m No-e n)w
Internet implementation: At the Cadence Design. Internet Open house at Los
Altos Library on Friday,Oct. 27,access to the World Wide Web will be turned
on at the same time in all of the community libraries, and will be available on
selected terminals at each library from then on. It will also soon be available
through DialPac.
Suggestion Box: The suggestion box has been reinstated in the lobby of the
library.
Review of Changes needed for the Commissioners 1Vlanuiel: Will be reagendized
for the next meeting.
CITY LH3RAR AN'S REPORT
The Key to Community: Voter Involvement P%ject's Election KiLosk has been
installed in the library for the November election. It contains general
information on registration and voting,and profiles of the candidates in the
Cupertino CityCouncil, Foothill-De Anza Community College District,and
t
Cupertino Union School District elections. Copies of the Cupertino elecdon
wide put out by the Key to C'ommun;ty Project were passed out to
comm�missioners,and are available in the library. The software fismework
developed for this local election will provide the basis for the Eosy Reader Voter
Guide software for the 1996 Presidential election.
Copies of the Information- Your 77eket to the World flyer sent out to all
households in the Santa Clara County Library service area were passed out to
commissioner's, and are available in the library. The response to the flyer has
been good with many people coming in to ask for DialPac brochures and other
library information as a direct result of riving this flyer.
Regular children's storyti ies have attendance that averages between 30 and
50, and the series of four Chinese storytimes have averaged between 90 and
100 attendees,
The library is co-sponsoring a series of programs put on by the Cupertino
Toastmasters. The first program was held last evening, and was on Developing
Memory Power with Larry Prevost, and the next one on Nov.8 will be on Flory to
.Set up an Eflective Computerized Mailing List with Bruce Ochiyo. Flyers
advertising the first two programs in the series were passed out,and are
available in the library. There will be more programs in the series.
COUNTY LIBRARIAN'S REPORT
The tax bills went out,and the library has received about 30 calls with
questions, concerns, and comments. There are 140,000 parcels in the library
service area,and there will undoubtedly be some appeals. The entire JPA
Board will sit--z`mac Appeals board. One result of some questions is a new
Bookmobile stop on the of per side of Mt. Hamilton.
The Joint Powers Authority Board will meet next Thursday,Oct. 26 at 1:30
pm in Gilroy to discuss policies, such as the materials selection policy for whicb
there will be a presentation to explain what goes in to the process of book
selection, the level of financial reserves for the library and other matters.
There is discussion of having most of the meetings in a central location,such
as the Quinlan Center in Cupertino and having one meeting per year at each
library in bon, rather than always meeting at the various libraries.
COBUdMIONERW COBDiFN M: None
ADJOURNMENT
The meeting was adjourned to Tuesday,November 21 at 7:30 pin.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
O
11 overab Y ins �N
CALL TO ORDER
The meeting was called to order by Chairperson Jean Bedord at 7:30 pm.
ROLL,CALL
All Present: Jean Bedord
Man Hamer
Charles Liggett
Mary Minow
Charles Pow
Also present:
Janice Yee,Deputy County Librarian
Mary-Ann Wallace,City Librarian
Charlotte Doudell,Santa Clara Co. Library System Administrator
Members of the Public:
Jim Orloff,Cupertino Library Foundation
AENU Z'ES
Minutes of the October 17 meeting were accepted as written.
ORAL COUKUNICA170N
None
WRITTEN C011AUdUNICA770N
The budget was retwived, showing expenditures for postage and materials.
OLD BITS
CityNet update: The Agenda for this meeting was up on CiityyNet when
commissioners checked it on November 18th. The Minutes were not up as yet.
Library Foundation: Commissioner Liggett reported that.the Author Lecture
successfully raised$1,000.00. Foundation members are now selling
opportunity drawing tickets on a Library Quilt,donated to the Foundation by
Whiffle Tree Quilts. The drawing will be held as part of the Community Thee
Lighting to be held Sunday,December 3rd at 6.00 pm at Quinlan Center.
Tickets will be sold at the event from 5:30 pin,and the drawing will be held at
6:30 pm. Foundation President Ed Jaj*ko is recovering from triple bypass
surgery. Peter I£alnay,owner of Sign City,was elected and welcomed to the
® Foundation Board as a new member at the November 15 mtg At that
meeting, Board Members discussed the future of the Library Foundation and
the need for a long range plan.
Friends of the Library: The Friends set a record high in their successful book
sale in October,raising$6,500 due especially to the large amount of
community donations of boobs. The fiends one day record sale in November
raised $1,400.
Mayor's Breakfast: Commissioner Minow attended and reported on the
meeting. The library has received a computer from Apple Computer,Inc. via
CityNet ,which will soon be available for use as a CityNet terminal in the
library. The date of the next Mayor's meeting is not yet known.
Calendar update: The commission will have a meeting on December 19.
Commissioners are asked to call the Chairperson on the Monday before the
meeting,if they are unable to attend. The meeting will be cancelled only if
there is not a quorum. Chawperson Bedord will bring a draft of the Annual
Report to the December meeting.
NEW BUSINESS
Community Room Policy update: Librarian Wallace gave commissioners a
copy of the policy and agreement forms devised by the city for the booking of
the library community room on Friday and Saturday evenings. The room will
® be booked through the city code enforcement office for those two evenings each.
week,be on December 1. There will be a non-refundable room use fee of
$25.00 and a refundable(provided that the group has followed all the rules and
has left the room in good condition)security deposit of$100.00 charged each
time the room is used on one of those two evenings. This new room booking
process will be reviewed in S months.
Internet implementation update: Charlotte Doudell, System Operator for the
Santa Clara County Library Dynix System talked about the library's on-line
catalog and the plans for replacement of the all of the dumb terminals now on
the system with PCs, which allows for several menu options, such as Internet
and CD Roma in addition to the library catalog. All of the libraries will be
recabled for this. There will be local area networks(LANs)within each of the
libraries with graphical interfaces as well as a text-based wide area network
(WAN)through the library headquarters that will be available also on Diamac.
With the new PC's the library will be in a Windows environment,and will train
staff as needed.
One of the features that the library may want to have in the future is Kids
Catalog,but that has been put on hold for now,as it will not allow children to
place holds. Children may place holds now in the county library system, so we
will wait until that is possible on Kids Catalog as well. There was a discussion
of a Home Page for Santa Clara County Library as a whole and of individual
Home Pages for the individual libraries. Commissioner Pow is interested in
helping to put together a Home Page for Cupertino Library. There was also
discussion of the SBCLS (South Bay Cooperative Library System) successful
grant for a centralized server,and telnet connections to each library in the
system.
Review of Changes needed for the Commissioners Manual: Will be reagendized
for the next meeting.
Commissioners who attended the California Library Association Conference m
November shared information from the various lectures,meetings,and
workshops which they attended.
CITY LIBRARIANS REPORT
The Toastmaster's series of programs for adults continues. The November
program was on compiling computerized mailing lists. The December program
will be on weight management. Cupertino Adult Program Librarian Joanna
Seymour put on a requested program about the library's services at St.
Catherine's recently for an audience of 24 people.
There will be no children's storytimes offered during the last two weeks in
December. Storytimes at that time of year have traditionally been very poorly
attended.
The Friends of the Cupertino Library attributed the record amount of
$6,500.00 raised on the last booksale in great part to the large number of
community donations received and the special pricing of some of the donations.
Friends are planning to wrap donations of paperback books that they have
purchased for holiday gift baskets for disadvantaged children on Monday,
December 11 at 7:30 pm.
Cupertino Library Foundation quilt ticket sales are going well. The last chance
to buy an opportunity drawing ticket on the library quilt made by Whiffle
Tree QuUts will be at the Community Tree Lighting at Quinlan Center on
Sunday, December 3. Ticket sales start at 5:30 pm. Festivities start at 6:00
pan,and the drawing will be held approximately at 6:30 pm.
Sundays continue to be very busy at the library. Sundays in October had a
average of 1653 visits to the library and 2595 circulation per Sunday. The
first three Sundays in November have had an average of 1726 visits to the
library and 2961 circulation per Sunday,which is an average of 740 items
vhecked out per hour.
COITNTY LIBRARIAWS REPORT No report
COhUGSSIONERW COhDffNTS:
Commissioner Liggett announced the date of the next potluck meeting of the
Cupertino Historical Society on Tuesday,November 28 at Quinlan Center with
the potluck at 6:30 pm and a program at 7:30 pm. Commissioner Pow shared
his experiences as a volunteer at San Jose High Schools Net Day where
schools discussed Internet connections. Commissioner Liggett asked about
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Ap R Y INN LIBRARY COMMISSION binqUTES
December 19,1995
Cd4LL M f,D 1M
Tlie meeting was called to order at 7.35 p.m. by Chair jean Bedord.
ROU CALL
Library Commissioners present:
jean Fedord
Charles Liggett
Charles Pow
Library Commissioners absent:
jillian Hamer
Mary Minow
Also present:
Susan Fuller, County Librarian
Mary Ann Wallace, City Librarian
�Ill�i�'FS
The November 21 minutes had one revision: Under "Commissioners'
Comments" add "Piedmont Hills School was wired." The minutes were
approved as revised.
ORAL 00- CA17(tM
None.
3MEM C®MMLMCA_TIONS
None.
(,SLID RUSI11TirSS
• CityNet Update
Nothing has been updated for a month because of updating at CityNet.
• Budget
No report.
• Library Foundation
Drawing was done for quilt. $1,5W was raised through the raffle.
Approved the purchase of a building directory for the library and money for
connections to CityNet.
• Friends of the Library Report
Friends wrapped about 280 books for holiday giveaways.
$3,000 for the adult book budget and$5,000 for a lettering machine.
• Mayor`s Breakfast Meeting
No meeting.
• Calendar Update
No report.
NON BUSINESS
• Review of changes needed for Commissioner's Manual.
Table of contents of old manual was reviewed and assignments made for
® updating material.
• Annual Report
Format and information reviewed.
CITY LIBRARIA111'S M 'I'
Attached.
COUNTY LIBRAARIANN'S REFRY
• Preparing for joint Powers Authority meeting on January 25, 1996. The JPA
Board will hear reports on the Literacy Program and Technology.
• Citizen's Advisory Commission will have its first meeting January 17, 19%.
• City Managers' Management Advisory Committee met today to make
recommendations on a variety of topics to the JPA Board.
• Appeals continue to be processed. JPA Board will convene as Appeals Board
and have a hearing at the end of February.
2
M
_: 53
RPM
Commissioner Pow brought up the issue of a volunteer computer support
group- The Senior Center has an active program and would be a possible
connection. Commissioner Pow will contact the Senior Center.
ADiAOT.7� 'r
The meeting was adjourned at 9:10 p.m. to Tuesday,January 16, 1996 at 7:30 p.m.
Respectfully sub ' ed,
S�(Jwlnvte
Susan Fuller
County Librarian
SF/je
enc.
3