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LIB 1970 - 1986 LIBRARY COMMISSION MINUTES AUG. 1970-1986 1 of 9 LIBRARY COMMISSIO N MINUTES AUG. 1970 - 19 � 6 46 MINUTES OF THE LIBRARYCOMMISSION MEETING OF AUGUST 18, 1970 The Library Commission meeting was called to order at 7:45 p.m. by Chairman Bob Mathiesen with the .following members present: Bob Mathiesen, Catherine Gasich, Mr. Farrier. Barbara Campbell : Absent: Brien Wilson, Lois Woodruff and Bill Hoyt The minutes of the last meeting were react and approved. Before we met in session we toured the premises of the library to inspect the progress of construction. The second floor is about to be poured and all seems in good schedule, perhaps two weeks lag which now means that the building will be completed in early December. The steep slope will be planted in some type of cover to prevent erosion. Mr. Farrier reported that he and his staff are now negotiating for shelving, furniture and carpet- ing. The six new positions reported previously for the new library includes the reclassification of the position of librarian to a higher level . There being no further business the meeting adjourned until October 14th. If it becomes necessary a special meeting will be called in the interval. Adjourned 8: 27 p.m. /s/ Catherine Gasich Recording Secretary +`F CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD OCTOBER 14, 1970 IN THE CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Mr. Bob Mathiesen, Chairman, Roll Call Commissioners attending: Gasich, Hoyt, Wilson, Woodruff, and Chairman Mathiesen Also attending: Barbara Campbell , County Librarian George Farrier, Mrs. Mathiesen Librarian Joyce Vinson Minutes of Previous Meeting The Minutes of the previous meeting were approved as read. After some discussion concerning the steep slope and the possible dangers thereof before landscaping is accomplished, Bill. Hoyt and Lois Woodruff were appointed to further investi- gate this matter. Mr. Farrier stated that some minor change had been made regarding the charge desk and that carpeting will replace some tile flooring. Some plans were discussed for open house when the new library is occupied ::ome time in December. After some discussion it was recommended that the City of Cupertino consider changing the speed limit from 30 miles an hour to 25 irom the vicinity of Sambo's to a point past the Catholic Church. The Library Commission will meet in a special meeting on Wednesday, November 4, 1970, at 7: 00 p.m. to view the new building axd interior and Mr. Farrier will discuss the color schemes of carpeting, the new furniture, library line tables , shelving and so forth. The next regular meeting of the Library Commission will be on November 17, 1970, at 7:30 p.m. There being no further business, the meeting was declared adjourned at 9:45 p.m. �t at Brine was achk, Rec. Sec''y.o CITY OF CUPERTDIO, State of California 10300 Torre Avenue, Cupertino, Califtrula Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIMAR;' COMMISSION WMC ON NOV'EMBER 4, 1970 IN THE CITY HALL, CUPERTI_#w, CALIFORNIA The meeting was called to order by Mr. Bob Mathiesen, Chairman. Roll Call Commissioners attending: Gasich, Hoyt, Wilson, Woodruff and Chairman Mathiesen Also attending: George Farrier, County Librarian Joyce Vinson, Cupertino Librarian The Library Commission met for the purpose of viewing the progress of the new library but because of the resent rain were unable to do so. The Commission retired to the City Hall and discussed the furnishing of the building. Mr. Farrier had samples of the carpet":sg, an orange and green mixture and a biege and green, which will be laid in various areas. The tablea will be individual size, 18 inch by 30 inch, of oak suede in avacado gree _, The chairs of flame and gold finch -- two colors compatible with the rest of the decor. The chairs in the children.'s section will be of molded plastic. Much thought has been given to creating a pleasant and comfortable atmosphere throughout the building. The ceiling will be of fissured tile in an off white shade. The birch doors will blend nicely with the light brown main siding and dark brown trim. There being no further business, the meeting was declared adjourned at 10:00 P.M. Catherine Gasich, Recording Secretary CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD NOVEHBF_X 17, 1970, IN THE EMPLOYEES' LOUNGE CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Mr. Robert Mathiesen, Chairman. Commissioners attending: Wilson, Woodruff and Chairman Mathiesen. Com- roll call missioners absent: Gasich and Hoyt. Also attending: George Farrier, County Librarian; Joyce Vinson, Cupertino Librarian; Barbara Campbell, Assistant County Librarian. minutes The minutes of the previous meeting were read and approved. approved George Farrier, County Librarian, reported upon the progress of the new progress library. He discussed the four Change orders that have been made in the report by building. Mr. Farrier explained the layout for the charge desk and the geo. farrier area immediately behind it. Some changes had been made so as to make the area as attractive and useable as possible. Plans have been made so that people may move from one area in the library to another in a smooth flow. Planning ahead for the January opening and dedication of the library was discussion discussed. Brien Wilson made the motion that the Chairman appoint a com- n library mittee of members to meet with the County Librarian, Mayor Gary Stokes and opening and the City Manager to plan for the opening ceremony in the latter part of dedication January. The motion was seconded by Lois Woodruff. The motion was passed. Chairman Mathl.esen appointed Brien Wilson and Lois Woodruff to this com- ommittee mittee. They will contact Gary Stokes for a date for such a meeting. appointment No selection has been made yet for a Librarian to replace Joyce Vinson who is retiring December 18th. A policy of having rotating art display was discussed. A list will be com- art display piled of art groups that would like to aisplay in the new library. contemplated There being no further business, the meeting was declared adjourned at 9 P.M. adjournment Approved: Acting Secretary Attest: A ........... "Deputy Ci;.4 Clerk f X s CITY OF CUPBarim, State of Cia$forbla 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD DECEMBER 14, 1970, IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Mr. Rc,bert Mathiasen, Chairman. Commissioners attending: Hoyt, Mathiasen, and Woodruff. toll call ® Commissioners absent: Wilson and Gasich. ® Also in attendance: George Farrier, County Librarian. The reading of the minutes of the previous meeting were dispensed with. Mr. Farrier reported upon the progress of the new library building. progress The arrangements of furniture and stacks for books have been redesigned report by now as the building is beginning to take shape. In some areas, such as mr. farrier the mezzanine, furniture will be arranged differently to accommodate the slope of the roof. Special collections and non-fiction that is not in as big a demand as other non-fiction will be on the mezzanine. This area will be a quiet reading area for the serious student and adult rep.der.. The main charging desk will have a top that matches in color to the small desk tops. The color will be Maryland Oak. The charge desk will be 24 feet long. As many books as possible will be brought out from Central Library in San Jose so they may go into service for the public. Thursday afternoon Mr. Farrier will meet with the Friends of the Library in the new building tc discuss the gift of a display case. Mr. Hoyt mentioned his concern over the front door to the new building. He wonders if there will be good visibility for people coming and going. Mayor Gary Stokes will meet Monday evening, December 21, at 7 P.M. at december 21 City Hall with Commission members and Mr. Farrier to discuss dedication meeting with plans for the new library which is planned to open in late January. mayor stokes Lois Woodruff and George Farrier reported on the meeting with the State hope expresse Highway Department concerning signals for Rodrigues Avenue and Saratoga- for signaliza- ® Sunnyvale Road. It is hoped that the State Highway Department will see tion at Rodri- that the signal is desperately needed for everyone's safety. People gues and Hi- going to the City Hall and in the future to the new library find it very way 85 risky crossing through traffic either on foot or by car. Joyce Vinson will continue until the end of February as Librarian in the Cupertino branch library. There being no further business, the meeting was declared adjourned at meeting 9 P.M. adjourned Lois Woodruff, Acting Se ary CIS• OF cu , State of Caiiforala 10300 Torre Avenue. Cupertino. California aL� 2hone: 2db�"'�SOd MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD JANUARY 19, 1971, IN THE CONFERENCE ROCK CITY HALL, CUPERMO, CALIFORNIA The meeting was called to order by Robert Mathiasen, Chairman. Commissioners attending: Hoyt, Hathiasen, and Woodruff roll call Commissioners absent: Wilson, Gasich Displays for the new library were discussed. For the opening, Mr. Bob Powers of the Pacific Telephone office in Cupertino has been displays for contactel. He has an excellent- African display. He is also willing library to come and give a talk on the display. An article from the San Francisco Examiner suggested another display that is loaned by I.B.M. Company which consists of models of the inventions of Leonardo da Vinci. This display has been in the Castro Valley Library and looks most interesting. The spring Friends of the Library Book Sale will probably be in May book sale again. Thirty-six cartons are ready in City Hall Basement for sort- ing. The dedication of the new library was discussed. Mayor Gary Stokes dedication of ® was contacted. He is contacting Wilson Riles to see if he could be library the speaker. The Commission and the Mayor will meet soon to work on future plans for the dedication. The meeting was adjourned at 8:30 p.m. adjournment r 44_ ." • J 1 is Woodruff, Acti cretary CITY OF CUPERTINO, State of California 10306 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD FEBRUARY 16, 1971, IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiasen, Chairman. Commissioners attending: Mathiasen, Hoyt, Woodruff, Wilson, Gasich Commissioners absent: None Others present: Mayor Gary Stokes; George Farrier, County Librarian; Joyce Vinson, Cupertino Librarian Mr. Mathiasen called on Mayor Gary Stokes to brief us on the meeting in Sacramento with Mr. Hayden, Vice Chairman of the Transportation Committee, Rodrigues and Alan Hart, Traffic Engineer. Mr. Stokes said that the results of the signal meeting were encouraging but that the signal for Rodrigues is yet a year away. Plans for the dedication of the library on April 10 were discussed library with Mr. Stokes, as to a speaker, possibly Mr. Richard Hayden, Vice dedication Chairman of Transportation Committee, invitations, music, invocation and benediction. Mr. Stokes then left to attend another meeting. The minutes of the previous meeting were read and approved as read. minutes Mr. Farrier then led a discussion concerning various pieces of equipment that could be donated by service organizations of our community to enhance the beauty and efficiency of the new building. He also acnounced that the equipment name of the new librarian would be released shortly. This is the last donations evening Joyce Vinson, Cupertino Librarian, will be with us officially. The question was brought up as to whether the front door of the new library was wide enough for wheelchairs. No action was taken. Several of the members of the Library Commission will canvass various ser- vice organizations for appropriate donations. The meeting was adjourned at 8:50 p.m. Ile Catherine Gasich Recording Secretary CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD MARCH lb, 1971, IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiasen, Chairman. Commissioners attending: Mathiasen, Woodruff, Wilson, Gasich roll call Commissioners absent: Hoyt Others present: Joyce Vinson, outgoing librarian, and her husband, Tom; Susan Fuller, newly appointed librarian; Mr. Farrier, County Librarian; Joyce Matsui; Mrs. Jean Mathiasen; and three members of the Fine Arts League of Cupertino: Pat Lowe, El Giraldes and John Kobis. Pat Lowe also represented the Recreation Department. It was reported that letters of acceptance for the dedication lad been dedication received from Dr. Robert Anderson who would give the invocation and program Mr. Richard Hayden, who would be the speaker for the event. The Kennedy Junior High and their special choir would present the music. The Fine Arts League was present to see how displays of art at the new ® library would be handled. It was decided that in order to be fair to all who wished to place displays in the new library that a joint committee of the Library Commission and the Friends of the Library and Mr. Farrier would control the final decision. displays committee A motion carried that a standing committee be established and date set for the first meeting to establish rules u%der which exhibits will be held. Mr. Wilson will send out notices to various organizations interested to sea a representative to the meeting. Mrs. Woodruff will contact the school art departments and the adult division of Creative Arts of Recreation Depart- ment. After the Fine Arts League members left our minutes of the previous meeting minutes were approved as read. Mr. Farrier announced that the City of Cupertino had accepted the library building as completed and that carpeting, shelving and furniture would be placed immediately. Mr. Hoyt was appointed as chairman of the committee to meet with the above various interested cubs, schools, colleges and others who wish to display exhibits. ® It was announced by Mrs. Gasich that the Soroptivist Club of. the Foothill Cities will dedicate a bench for the plaza area. The Philotesian Rebekah ,•`i .,45'a �, -.. �. 'tom a �. s � }.�' n�Y T...s a s�*;�. page Lodge v1ll fuznfth a picture of Mas Fad Jan , she first librarian, and we have promises of a flag, dIGPLWO of flowers and various other artifacts for the dedication an April 10, 1971. The meeting was adjourned at 9:5A p.m. Catherine 4a:esich Recording Secretary 1 1 1 if I CITY OF CUPEUINO, State of California 10300 Torre Avenue, Cupertino, California Telepho e: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD APRIL 20, 1971 IN THE LIBRARIAN'S OFFICE CUPERTINO CITY LIBRARY The meeting was called to order by Robert Mathiasen, Chairman. Commissioners attending: Mathiasen, Woodruff, Wilson, Gasich roll call Commissioners absent: Hoyt Others present: Mr. Farrier, County Librarian The minutes of the previous meeting were approved as read. minutes We were all so pleased with the dedication ceremony on April 10 of the new library and are so proud of our new buidling. Mr. Farrier announced that there is much to be done before all the furniture and books are in place. He also reported that the circulation of books is 2,000 per day now as compared to 1,300 at the former site. I It was noted that the parking area is quite dark, the lights being con- parking trolled by a photo-electric cell on the roof of the building. Some im- area provement will have to be made In that area. The art selection committee of which Mr. Hoyt is chairman so far consists of the following members from local organizations: art selection Mrs. Jean Ryder of the Historical Society ommittee Mrs. Joan Bettisworth of the Soroptimist Club of Foothill Cities Mrs. Niva from Homestead High School Fran Coleman from Cupertino High School Pat Lowe from Cupertino Recreation Department Thank you letters will be sent to Philohesian Rebekah Lodge for the picture of Fannie Jollyman, our first librarian; to the De Aro Club for two flowk-redication arrangements; to the Courier for the wonderful coverage and the extra hank-you's free copies left at the library; to Dean Skeels and his Kennedy Junior High Band; and to Volunteers of Foreign Wars for the American flag. The meeting was adjourned at 8:47 p.m. Catherine Gasi-ch Recording Secretary CITY OF CUPERTINO, State Of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD MAY 18, 1971 IN THE LIBRARIANS' OFFICE CUPERTINO CITY LIBRARY The meeting was called to order by Robert M.athiasen, Chairman. Commissioners attending: Mathiasen, Woodruff, Hoyt. Commissioners absent: Wilson, Gasich. roll call Others present: Doris Nichols, Santa Clara County Library Susan Fuller, Head Librarian Cupertino Libra The commission discussed the problems concerned with hanging art in the library. William Hoyt showed the commission members two six foot, one hanging art inch wide tack strips that have been purchased. These can be sprayed to for library match the color of the walls on which they will be used. William Hoyt asked Doris Nichols for an appointment with George Farrier in the very near future to discuss getting things ready to hang pictures. Lois Woodruff suggested that the picture of Fanny Jollyman, Cupertinos' first librarian, be hung as soon as possible near the thermostat in the main room where the charge desk is located. If the library staff decide not to use the display case, originally donated by the Re'aekah Lodge, display case Homestead High School Art Department would be very intersssted in the case to display ceramics and jewelry at their school. The problem of the lights out on the parking lot was discussed. At pre- lighting in sent, there is not enough light out there at night for the safety of parking lot everyone using the library. The Cupertino Courier newstand has sometimes been outside the library placement of entrance, and sometimes it has been put inside the foyer. No decision Courier stand was made as to where this stand would look best and yet be useful. William Hoyt asked Mrs. Nichols if she knew if the furniture had been ordered yet for the library. She did not know if any final decisions furniture had been made yet. Mrs. Fuller mentioned that there had been some problems with the air air conditioner. The mezzanine has been very warm, with patrons mentioning conditioner how warm it is. May 22nd will be the Book Sale for the Friends of the Cupertino Library. The sale will be held on the corner of Highway 85 and Rodrigues Avenue. book sale The meeting adjourned at 8:45 p.m. adjournment f c ois Woodruff, Acting Secret y CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, Calf corrjia Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD JUNE 15, 1971 IN THE LIBRARIANS' OFFICE CUPERTINO CITY LIBRARY The meeting was called to order by Robert Mathiasen, Chairman. Commissioners attending: Hathiasen, Gasich, Hoyt, Wilson, Woodruff roll call Commissioners absent: None Others present: Mr. George Farrier, Santa Clara County Librarian; Mrs. Susan Fuller, Cupertino Librarian The following subjects were discussed: 1. The inefficiency of the air conditioner, especially on general these hot days. discussion 2. Mr. Farrier is in the process of selecting the proper type of furniture for the new library with the hopes that we will have it installed soon. 3. The public is complaining about the inadequacy of the lighting in the parking area, especially in these times of stress. 4. The matter of children disturbing the quiet of the library by running around and using the elevator unnecessarily was dis- cussed. Mr. Farrier will check out means to correct this situation. Other problems in the growth of a new library were discussed and in time will be settled. There are yet 100,000 books to be brought out from Central and to be placed in the lower level. It was noted that in May there was an increase of 31-1/2% in circulation over May of 1970. Signs designating the position of the library will be put up by the State on Highway 9 at Rodrigues and Pacifica. In order to maintain )ossible the level of service at the libraries Mr. Farrier discussed the matter of :ax increase a 2C tax increase which will be discussed at a County meeting tentatively set for June 3 at 2 p.m. This 2C increase amounts to $1.80 per family on a home of the market value of $32,000 to provide for the library new building accelerated schedule. The Friends of the library realized $404 net on the recent book sale and have ordered a new screen, a projector and cart for the projector. Two display cases will be installed after some parts damaged in transit are repaired. The cost of the above five pieces, amounting to $1,965 was paid for by the Friends of the Library, a worthy gift to our new library. The meeting adjourned at 9:15 p.m. Catherine Gasich Recording Secretary CYO[ OF CUPERTINO. State of California �• 10300 Torre Avenue, Cupertino, California • Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD JUL:.' 20, 1971 IN THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiasen, Chairman. Commissioners attending: Mathiasen, Wilson, Woodruff roll call Commissioners Absent: Hoyt, Gasich Others present: George Farrier, Santa Clara County Librarian and Susan Fuller, Cupertino Librarian Brian Wilson inquired as to the custodian service for the new library. Susan Fuller noted that two college boys each work 20 hours per week. There is no janitorial service by a regular service company for the library. The air conditioning system is still working erratically. The company air was in and worked on it this week. The fire alarm bells and water pump conditioner alarms have been going off in the library. These are very sensitive systems. Fire drill procedures were discussed. It was suggested that in fire drill ® September, when school is back in session, that on a Tuesday morning, procedures Battalion Chief Robert Olson of the Santa Clara County Fire Department, discussed be invited to come and work with the staff and the pre-school children, all under the age of 5 yaars, attending the story hour on a safe fire drill plan. The arrangement of the library building makes it necessary for the staff and little children and their mothers to know the best and quickest way out of the building. There are no outside doors in the immediate story hour area, so the children would have to go clear back to the check out desk area to leave through the two single doors. Robert Mathiasen asked Mr. Farrier if the furniture for the new libraryj furniturehas been ordered. Mr. Farrier stated that it has not been ordered yet. The display cases, gifts from the Friends of the Cupertino Library, are display cases still not completed. The new lighting units and glass shelves that were broken in shipment have not arrived yet. The circulation for June 1971 for the new library has risen 40% over that of June of 1970. The County Supervisors did not increase the library funds in the Budget hearings by the .02C everyone hoped for; this was to be used for new libraries as they open. Mr. Farrier presented 5 possible ideas for saving money in the library Library Budget budget. $180,000.00 must be akrailable when Campbell and Gilroy are ready to open their new buildings. `' ed'4• A�'-r FY zq 2 0 Y ..ta n ud ?3Kir r 4 Library Budge 1. One possibility is to close the libraries at certain Continued hours. Studies will have to be made on this. 2. Another possible way could be in a new method of check out and circulation procedure. 3. Closing the book drops might save money. 4. Book reserve charges to the public might be raised from .lOC to .75C. 5. Overdues would be handled differently. 6. The Friends of the Library groups might be asked to held finance some of the "extras" such as National Book Week, materials, etc. The Cupertino Friends have been helping now with money for Christmas decorations for the library, summer award programs. adjournment The meeting adjourned at 9:05 p.m. is Woodt.if, Acting Secre CITY OF CUPERTIM, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD AUGUST 17, 1971 IN THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiasen, Chairman. Commissioners attending: Hoyt, Mathiasen, Wilson, Woodruff roll call Commissioners absent: Gasich Others present: Susan Fuller, Cupertino Librarian; and Barbara Campbell, Santa Clara County Asoistant Librarian The custodian service of the new library was discussed. The commercial, heavy vacuum equipment for the new carpet has not been purchased yet. custodian When it is purchased and delivered, the new carpeting will be profes- service sionally cleaned and then kept up with the new vacuum. The carpeting around the water fountain has become quite stained. The carpet in the elevator may have to be replaced if it will not clean. In the near future, the elevator will have a lock installed. People need- ing to use the elevator will get a key at the front charge desk. This alevator lock will curtail children using the elevator as a play thing. The Friends of the Library asked for a definite place on the first floor for storage of book sale books. Susan Fuller and Lois Woodruff will meet and choose a suitable place. When school starts again, it would be advisable to have the sheriff's sheriff's officer drop in when convenient at the 3 p.m. to 5 p.m. and 6:30 p.m. to patrol 9 p.m. study times when the library is quite full of students. His visits have been appreciated a great deal so far. His presence will definitely be of help this fall. Many children are riding bikes around the base of the building in the moat. The Library Commission discussed the six points from the July meeting, as to ways of saving money in the tight lilbrary budget. 1. Studies will soon be made again as to use of the library at certain hours, to see if any of the branches could be closed library at slack times. It is hoped that as busy as the Cupertino budget library has become that this will not be necessary here. 2. Barbara Campbell discussed the new check out systeri that is being considered for the entire system. It has soue advantages and disadvantages, but would be the least expensive to start with since it does not require a great deal of new equipment. 3. Discussion of closing the book drop--it was felt that closing the book drop, unless it would save a great deal of money, might be of great inconvenience to those people who are now going by on their way to work early in the morning and return- ing books. z. wJ Page 2 e 4. The Commission is definitely not in favor of raising the reserve book charge from the present lOC to a possible 750. It seas felt that this definitely penalizes the reader who uses the library a great deal and is possibly the library's beat supporter. If it has to be done, it should not be such a big jump. 5. Overdue book charges may be raised and handled differently. It was suggested by Bill Hoyt that possibly a Sffree return day" might get some people to return books, especially books from the encyclopedia sets. The furniture for the new library has not been ordered as yet. The County furniture Artist and the Standards Committee still has to give their approval. Barbara Campbell stated that the money for the furniture is available. Books are still arriving from the Central Collection. Some of the best fiction will soon be out here for the patrons to enjoy. The air conditioning system is now working, but is entirely too cold. It is hoped that it will be checked cdwefully during the warm fall days before the warranty expires. Art Committee Bill Hoyt gave a report on the Art Commit—ee. The old display case is being refinished and antiqued. It should look very nice in the children`s section. Mr. Hoyt needs word from George Farrier about the hanging strips and the lobby area before he can proceed further in getting art displays. ® It was suggested that we find a group that might be interested in donating a nice wall clock for the check out area. Perhaps the Cupertino Historical Society might be approached for this. fire drills The Commission again discussed the possibility of establishing some fire drill procedures for the story hour when the older children are back in school. It could be started with the pre-schoolers and, if successful, worked out for evening patrons so that people know by signs, etc. where to leave the building in case of emergency. Circulation figures have been steadily climbing since the new building opened. In July 1971, 32,000 books were checked out. parking lot Brian Wilson was asked to inquire about increasing the size of the globes globes in the parking lot lights to see if this would help. Also, the Commission wondered when all the sidewalk along Torre Avenue, between the library and the City Hall would be completed. The meeting adjourned at 9:20 p.m. ' a is Woodruff, Acting S etary TV M CITY Of CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Te eohone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD SEPTEMBER 21, 1971 IN THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiasen, Chairman. Commissioners attending: Mathiasen, Hoyt, Gasich, Woodruff roll call Commissioners absent: Wilson Others present: Mr. Farrier, Santa Clara County Librarian Bill Hoyt, Chairman of the Art Group, announced that a meeting would soon be held to consider materials to be on display during Pioneer Week in Cupertino, October 14-16. There will be a display in the two new cases of old artifacts and photographs of our countryside and old timers. Mr. Farrier announced an examination for children' librarian next librarian Thursday and shortly thereafter the vacancy will be filled. He also vacancy stated that typewriters for the library have been ordered. There will be another four weeks study, while the schools are in session, to see if there is any difference in the slack use of the library,. Mr. Farrier stated that the library furniture had not yet been selected or ordered, due to overload of work of the County artist in meeting with the Standards Committee. By October 13 they hope to have selected and ordered the proper items of furniture. A place has been selected downstairs for the storage of books gathered by the Friends of the Library, for a future sale. It was noted: (1) that the air conditioning was adequate during the notations recent hot spell; (2) that no definite decision regarding closing of the book drop had been reached; and (3) that fire drills by the personnel is necessary. The meeting adjourned at 9 p.m. Catherine Gasich Recording Secretary CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMISSION HELD OCTOBER 19, 1971 IN THE CITY HAM CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiasen, Chairman Commissioners attending: Hoyt, Gasicl, Woodruff, Wilson, Mathiasen Commissioners absent: None Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian Our Commission was displaced of its usual meeting place in the conference room to the Council Chamber. The minutes of the previous meeting were read and approved as read. Bill Hoyt reported that due to conflicting interests, the art group has not met, but will probably before our next meeting. Lois Woodruff reported that both display cases are full of pioneer artifacts in observance of Pioneer Week in Cupertino. Defects in two shelves has made them useless until we can get some small parts to hold the shelves. Hence, all the artifacts have not been displayed. We hope to have this corrected shortly. Mr. Farrier reported that the furniture for the library has not been ordered yet, because of a shortage of funds; but because of our high priority in the matter, he hopes it will go to bid within a month. Mr. Farrier is trying to avoid any shortening of open hours at the library or of reducing the staff. The matter of the unsatisfactory operation of the air conditioning and heat- ing systems was discussed - although some has been due to vandalism, it is a matter of great concern to us. The Secretary was instructed to write a letter to the City of Cupertino stating that the Library Commission is con- cerned with the continuous reports of difficulties with the air conditioning and the heating systems, and that this difficulty be completely cleared be- fore the warranty expires or that an extension be obtained by the City. The Friends of the Library is furnishing treats for the little tots during the story hour on Halloween. An Electronic Clock donated by Mr. and Mrs. John Robis has not been instal- led until a desirable place is found for it. Mrs. Woodruff reported that a call from City Hall informed her that all is being done at this end for the stop light at Rodrigues and Highway 9. There being no further business, themeeting was declared adjourned at 8:40 P.M. AAA%V Catherine Gasich, Recording Secretary CITY 07 O, State of :;alifornia 10300 T*M Avenue, Cupert.lzo, California Te aboot 252-4505 MdHOTES OF THE MEETING OF THE UNARY CWWSSIOH HELD NOVEMBER 16, 1971 IN MM CIT!' HALL CUPERTINO, CALYFORNIA The meeting was called, to order by Brien Wilson, Acting Chairman. Commissioners attending: Hoyt, Wilson, Woodruff Commissioners absent: Gasich and Mathiesen Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian The first order of business was the discussion of the purchase of furniture for the new library. (See attached report to the City Council and City Manager.) A discussion of the lighting problem of the parking lot was neat on the agenda. Numerous complaints from patrons of the library were reported. Some of these complaints have allo been wade over at the City Hall. The parking lot at right is a problem for several reasons. With inadequate lighting, there is a danger of people stumbling and falling over curbings, etc. Most important, it is not very safe for people going out to their cars alone. When the library staff comes off duty at 9:00 p.m., there is a great concern that one of them could be mugged or robbed. Mrs. Fuller and Mr. Farrier are going to meet with Mr. Benevich from the City Offices and see if something can be done very soon to alleviate this problem. Mrs. Woodruff sass asked to contact the City Manager, Mr. Quinlan, to see if he will again remind the Sheriff's Office of our need for an officer to visit the library and parking lot as a deterrent to vandalism and other related prob- lems. On weekday mornings and early afternoons, when school is in session, there is not a problem. The officers are not needed then. The greatest need is in the afternoon from about 2:30 p.m. on, when problems of vandalism and poor conduct occur. Vandalism, such as the destruction of two heating thermo- stats inside the library, indicate that help is needed. Mr. Farrier has not yet taken action on returning the clock to Mr. and Mrs. Bobis, said clock not being easily readable for the front checkout desk area. Mr. Farrier was also going to see if the Rotary Club might donate a clock. Mrs. Woodruff reported that the new, large green signs, up on the Sunnyvale- Saratoga Road, marking the location of City Hall and the Library, are in place. The Library Commission appreciates the work of the City Hall Engineering Department in getting the signs installed. Mr. Yarborough, the City Traffic Engineer, says that the plans for the signal lights at Rodrigues Avenue and Sunnyvale-Saratoga Road are finished and are up in Sacramento being processed by the State Highway Department. They would like to go to bid by the first of the year. It is getting increasingly more diffi- cult and dangerous to cross the highway by foot or car on one's way to City Hall or the Library. The meeting was declared adjourned at 9:00 p.m. Lois Woodruff, Acting Record Secretary November 170 19n Honorable Members of the Cupertino City Council City Manager, Robert Quinlan Cupertino, California Gentlemen s At the November 16th, 1971 meeting, the Cupertino Library Com- mission voted to send a report to the Cupertino City Council and the City Manager regarding the status of the furniture for the new library. The furniture is to be selected and purchased by the Santa Clara County Library System. At the present time, the old tables and chairs are being used. These are not nearly adequate enough to handle the increase in library usage since the new library opened. At the October, November, and December meetings in 1970, George Farrier, Santa Clara County Librarian, shamed the Commission pictures, material swatches, etc., of the furniture he planned to purchase shortly thereafter for the new building. It was hoped that the furniture would arrive in time for the dedication of the new facility in the last part of March, 1971. As the months have gassed, the Commission has had many inquiries from the public as to why the library is still without its furniture. The Commission itself has not understood the delay. In October, 1971, the Caamission heard Mr. Farrier explain the bud- get problem. He assured the Commission that by the November meeting, he would have something definite to report. At the November 1971 meeting, Mr. Farrier told us that when the 2¢ tax increase in the library budget did not pass the County Board of Supervisors, the entire budget for 1971-1972 had to be redone to see where savings could be made. As Campbell, Morgan Hill and Gilroy build and complete their new libraries, some $647,000.00 will be needed by the County Library System to open, staff and furnish these three new libraries. Howard Caarpen, County Administrator, says that there will definitely have to be a tax increase next year to meet these commitments. In the meantime, Cupertino's furniture has a first priority in this year's budget. The furniture for the new Cupertino Library was included for last year, 1970-1971 in the budget and carried over to this year's budget. So far this year, since July 10 1971, $569,000.00 savings have been made. This was primarily due to the wage freeze. -paw Two- Mr. ti wrier sam that the County ftm-dMS1n9 ft h" been alerted wdd he bapes to pllsfe the order� bort2y so Out the turzdtwe wi ll be hwe early In Februarys, 17b. All desiip low have been settled, so it skould am rapidly. The CommUsion feels that it is isperative to get the furniture ae soae as pWaible. dtudente need tables for their referfMCe Work. patrons need to be able to sit down and read at the library. sincerely, d-e� k��4, Lois woodruffs Acting Secretary Cupertino Library Camission . . �r, lq m <. — , 1- _. n .,., " 1 F ,., a: CITY OF CUFAUINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-42% MIUMS OF THE NOTING OF THE LIBRARY C0MMISSION MD 1)ECMM 21, 1971 IN THE CITY HALL, CwwCIR0, CALI.Fmm The meting was called to order by Robert Mathiesen, Chairman. Commissioners attending: Mathiesen, Woodruff Commissioners absent: Hoyt, Gasich, Nilson Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian The first order of business was the reading of a letter Mr. Robert Quinlan, City Manager, had sent to Mr. George Farrier about the purchase of furniture for the library. Next, a letter from the County Librarian, Mr. George Farrier, to Mr. Robert Quinlan was read. Both of these letters will be re- read when the full Commission is present in January. Per. Farrier assured us that the furniture teas soon to be ordered. When he has a firm delivery date, he will let us knots. The Commission commented on the two beautiful Christmas trees in the library. In January, the Commission would like to discuss fire drill procedures for the library. No report could be made yet upon the parking lot lights. The City of Cuper- tino was going to investigate some suggestions they had. Mr. Liston had been out to check on the heating system again. He has been most cooperative, according to Mr. Farrier. The children's Christmas Party had an attendance of 150. It was quite a suc- cess. The meeting adjourned at 8:45 p.m. Lois Woodruff, Acting cording Secretary CITY OF CUPEMaMs, State Of California 10300 Torre Avenue, Cupertino, California Telephone: 252-450 MIS OF THE METING OF THE LIBRARY COMMISSION HELD jA=w 18, 1972 IN THE CITY HAM, CUPEKINO, CALIFORNIA The meeting was called to order by Robert Mathiesen, Chairman. Commissioners attending: Mathiesen, Wilson, Gasich, Woodruff Commissioners absent: Hoyt Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian The minutes of the two previous meetings, November 16 and December 21, 1971, were approved as read. Mr. Farrier stated that the furniture had not yet been ordered but that he had met this day with the County artist and had tried to resolve the matter and that they are making some progress. He reported that 18 posture chairs for the staff had arrived and that the borrowed ones had been returned. Six- teen new file cases of olive green color had been ordered for the reference area. Mr. Mathiesen expressed concern that the new vacuum cleaner had not been pur- chased and that custodial care was not up to the level necessary for our lovely facility. Concern was expressed by Mr. Farrier regarding some carpet defects such as unravelling and, also, damage done by ladies' high heels and nails in shoes. The installer has been contacted and both these matters will be taken care of. Mr. Farrier reported that the Bo"- of eapervisors today approved the pre- liminary specifications for the Morgan Hill and Gilroy libraries. He reported that service to shut-ins in the Cupertino program is progressing slowly. Saratoga Friends of the Library will hold their book sale on May 13. The rods for hanging art work in the library were on display at our meeting and will be turned over to Mr. Hoyt's committee. After a lengthy discussion of flammable synthetic materials used in carpets., furniture and other equipment, Mr. Farrier said he would contact the Fire Marshal regarding this; also, that during a fire the elevators, affected by the heat of the fire, have a tendency to go to the top floor and are of no use in an emergency. Mrs. Fuller, Librarian, stated that the circulation at our library is stead- ily on the increase. She stated that many complaints from the patrons regard- ing the poor lighting in the parking area is increasingly noticeable. It seems that the electroliers have no reflecting power, so she is going to try using tin foil at the top of the lamp to see if this helps any. r z The meeting v&a declared mourned at 9:40 i A AA Reco torly i i 1 4 4 I -A CITY OF CUPERTIW, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD FEBRUARY 15, 1972 IN THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiesen, Chairman. Commissioners attending: Mathiesen, Woodruff Commissioners absent: Hoyt, Gasich, Wilson Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian The minutes of the previous meeting were read, and approved as corrected. The correction should read "the elevators tend to go to the hot floor, or floor where the fire has started," rather than "to the top floor." The Instruction Department of the Santa Clara County Fire Department will be sending a man out to talk with Barbara Campbell and Susan Fuller about possible fire drill practices for the new building. Meetings will then be set up for the staff. Practice drills will be held. The Library Commission members are invited to attend. Lois Woodruff will call the Commission mem- bers to notify them when the drills will take place. It is hoped that these drills will give the staff confidence in what to do in case of a fire. February 22, 1972 will be the date when the City Council will hear a report on possible solutions to the lighting problems of the library parking lot. Mr. Farrier plans to attend. The new furniture for the library has not been ordered yet. Next year's budget is in, aud now Mr. Farrier is working from the color palette of the building's architect. The furniture will soon be ordered. Morgan Hill's new furniture for its new library, that will shortly be constructed, Is also being ordered. Morgan Hill will go to bid next week on its building of 14,000 sq. ft. Completion date is now set at October, 1972. The air-conditioning system was not working correctly, and the cc ,)any re- placed a burnt out switch. It is working fine now. The carpet installer is coming to repair some places that were brought to his attention. Burke Rubber Company, who supplied the carpet for the li- brary, has suggested a special spot cleaner, which the County will now try. A discussion was held on the need for a community bulletin board inside the library, or perhaps an outdoor one near the plaza area. It was recog- nized that there is definitely a need for one, but a number of problems must be solved before one is definitely authorized: 1. Location of bulletin board, good lighting, etc. , and easy access to same so many will read it. r , � �.a 4 xi`" r,��, ^p a a i 2. This need of a bulletin board should be disused with City Ball, since it would be a Community Service Project. 3. Some rules and regulations would have to be established about the types of materials to be put on the board, length of time articles or posters could be up, and what group or people would take the responsibility of beeping the board updated and neat. The County Librarian and Library Commission will look into other library systems and see what they are doing, and what rules they have found neces- sary for their boards. i The meeting adjourned at 9:20 p.m. I I i Lois Woodruff, Acting ding Secretary i1 1 1 I i f f ® i 1 i CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD MARCH, 21, 1972 IN THE CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiesen, Chairman. Commissioners attending: Mathiesen, Wilson, Woodruff Commissioners absent: Hoyt, Gasich Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian A letter from George Farrier to the Commission was discussed. This letter � pertained to the lighting problem of the library parking lot. The City is investigating several possible solutions. Raising the present lighting standards may be tried. Putting in more standards would reduce the number of parking stalls; and, presently, these are quite full in the evening hours. Mr. Farrier reported upon the status of the furniture for the new Cupertino library. The furniture purchase is being held in abeyance until a review of the current budget and expenditures is made by the County Executive's office. This review will begin Thursday, March 23, 1972. This review is to establish whether there are sufficient funds available for the purchase of said furniture at this time. The new budget for 1972-1973 is being pre- 11 pared at this time, also. Cupertino's furniture has been listed in the y 1971-1972 budget. Morgan Hill's and Gilroy's furniture will be listed in the 1972-1973 budget. ± In Mr. Farrier's opinion, with Morgan Hill and Gilroy building new libraries which will be in operation in 1973, there will be a great need for a tax in- crease for the Santa Clara County Library System. Increased staff, furni- ture, etc. will be required. Without a tax increase, there would most like- ly have to be a curtailment in library service. This will be the seventh year that the library system has stayed on the same tax base. The Commission asked Lois Woodruff to consult with Mr. Quinlan, City Manager, concerning a comtilunity bulletin board. There are many problems to be worked i out as to where the board should be, who shall supervise it, what can be posted and what cannot. The signals at Rodrigues and Sunnyvale-Saratoga Road should be operational 1 this summer. f� d i f - 1 - t t Susan Fuller discussed the meetings with Fireman Al Smith and the staff on fire prevention procedure in case of a fire in the library, and other emergencies. A fire drill procedure has been worked out by Susan Fuller, Fireman Al Smith, Doris Nichols and Barbara Campbell. It is being sub- mitted to Mr. Farrier. A search would need to be made in case of evacu- ation of the building, so no one would be left behind. The meeting adjourned at 9:25 p.m, i I ^ j Lois Woodruff, Acting R c rding Secretary I{ I }i I f - 2 - i Ank CITY OF CUPERTINO, State of California qP 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD APRIL 18, 1972 IN THE CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiesen, Chairman. Commissioners attending: Mathiesen, Hoyt, Wilson, Woodruff Commissioners absent: Gasich Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian The Library Commission discussed the possibility of a Community Bulletin Board in the library. A number of patrons of the library have mentioned the need for a Community Bulletin Board somewhere in the Civic Center area. An outside bulletin board of attractive design, located between City Hall and the library in the park area, would be very nice. However, between vandalism and the writing of obscene words on it, it might be best to have it indoors. The library would seem to be a little better than City Hall, because so many people come each day to check out books. This bulletin board would list events of community interest and would not be used just as a used car, used furniture, etc, sales board. The Safeway Stores, Food Bowl, and other supermarkets .ill have these types of boards. Mr. Farrier feels that it is not noe:.ible to use the library staff to take care of the bulletin board, and keep it updated and orderly. It will be necessary to find someone to take care of the board; also, to finance the purchase of the board. Mr. Hoyt pointed out that De Anza College has very nice bulletin boards in the basement of the Student Union building. These use 3x5 cards for individuals, and 5x7 cards for groups. Mrs. Woodruff will go back and see if the City of Cupertino will help out with this bulletin board. The Commission discussed with Mr. Farrier the problem of the stairwell openings. Ever since the library opened, the staff and Commission have worried about a child putting his head through the open spaces and falling down to the cement basement floor. These architecturally designed open- ings in the stairwells seem to constitute an "attractive nuisance" for the children. The Library Commission would like to recommend that the City staff look at these openings and see what they can suggest. The Commission feels that some corrective action should be taken. Mr. Farrier read parts of a letter to Mr. Quinlan, City Manager, from Mr. Howard Campen, County Executive. The furniture for the Cupertino Library will not be purchased out of the 1971-1972 library budget. - 1 - The Friends of the Cupertino Library Sale are tentatively planning their annual book sale for May 20th. Location is not definite as yet. The meeting adjourned at 8:45 p.v,. LJO Lois Woodruff, Acting iciding Secretary i E t CITY OF CUPERTIVO, State of California owl �0300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD MAY 16, 1972 IN THE CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiesen, Chairman. Commissioners attending: Mathiesen, Woodruff, Gasich Commissioners absent: Wilson, Hoyt Other present: Miss Barbara Campbell, Santa Clara County, Assistant Librarian Mrs. Susan Fuller, Cupertino Librarian Mrs. Jean Ma-:hiesen, Friends of the Library The Minutes of the previous meeting were approved as read. Plans were dis- cussed regarding the Book S-1e on Saturday, May 20th, in the Civic Plaza on Torre Avenue. Permission has been granted by the City Council. The Friends of the Library, represented by Mrs. Mathiesen, expressed their decision to purchase a proper bulletin board on which civic events of Cupertino will be posted. Mrs. Jean Farran will be Chairman of the bulletin board, with a ro- tary staff. This will be a community service type of thing. They will also purchase an easel if necessary, but it has not yet been resolved whether the bulletin board will be a wall-type or free-standing. The Friends of the Lib- rary will also look into the possibility of purchasing a small public address system for the "Children's Hour" and other events at the Library. The matter of placing some live plants in the lobby of the Library is being looked into. We were notified that the City is investigating the possible danger to. small children at the open stair wells. It was announced that fire drills will be a happening soon, and that the Sig- nals at Rodrigues and McClellan go to bid on May 30th. Miss Campbell, Assistant County Librarian, said she was in receipt of a letter from Mr. Campen regarding the new furniture, which has not been ordered yet, and that the 1971-72 budget will be in our hands by next meeting. It was an- nounced that the City has not yet accepted the Library building because some conditions have not yet been met and that the air-conditioning system has been causing some trouble. The meeting adjourned at 9:30 p.m. tl Catherine Gasich, Recording Secretary R 6 : S i s�A• r. . tY.. ... `{x CYTY OF OPERTINO, State of California 10300 'Torre Avenue, Cupertino, California Tel- .;-_hon . 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD JUNE 20, 1972 IN THE CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Robert Mathiesen, Chairman. Commissioners attending: Mathiesen, Woodruff Commissioners absent: Gasich, Hoyt, Wilson Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian The minutes of the May meeting were read and approved as read. A letter from Mr. Robert Quinlan, City Manager, was read. Included was a copy of a letter from the Santa Clara County Executive's office. This letter was in regard to purchase of the furniture. While the furniture for the Cupertino Library was not listed in the Library Budget for 1972-1973, it will be pur- chased from funds left over in the 1971-1972 budget. Mr. Farrier indicated that they are working on the furniture selection now, but, as yet, the furniture has not been ordered. Mr. Farrier said that it will take about four or five months before the furniture could be here for the Cupertino Library. The furniture for Morgan Hill and Gilroy's librar- ies is in the 1972-1973 new budget, which will come up for hearing before the County Board of Supervisors in July. Between $54,000 and $60,000 should be available. ir. Farrier gave the Commission members present copies of the new budget. Lois Woodruff will deliver copies to those members absent. The Commission then went over the budget. Thursday evening, June 29th, Campbell has invi- ted the Mayors, Councils, City Managers of the nine cities in the library system to meet at 7:30 p.m. to discuss the budget with Mr. Farrier and Mr. Tyler of the County Library Commission. The meeting will take place at the Campbell City Hall. The need of a tax increase, from 21C to 234 will be discussed. The Library Commission is invited to attend. Mr. Farrier urged support of the community when the budget hearing before the Board of Super- visors takes place. The City and County are meeting at 8:30 a.m. on June 21st in the library to discuss the upkeep of the building. The air-conditioning system will be dis- cussed then. The Friends of the Library made a profit of $781.54 at the recent sale. Also, two boxes of good paperbacks were given to a group who sends them on to the servicemen overseas. The meeting adjourned at 9:00 p.m. ' IY ois Woodruff, Acting R Jding Secretary CITY OF CUPEWIM, State of California 10300 Torre Avenue, Cupertino, California Telephaae: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COH14ISSION HELD JULY 18, 1972 IN THE CITY BALL, CUPERTTINO, CALIFORNIA The meeting was called to order by Robert Mathiesen, Chairman. Commissioners attending: Gasich, Hoyt, Mathiesen, Woodruff Commissioners absent: Wilson Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian The minutes of the June meeting were read and approved. It was recommen- ded , to clarify our status of meeting once a month, that it be stated in the notices sent out by the City: "no meeting scheduled", instead of "no meeting." We meet on the third Tuesday of each month in the Library Con- ference Room. Mr. Farrier stated that the ordering of our furniture for the library is in the hands of the Purchasing Department. He also stated that the County is almost ready to accept the library and to release the contractor from this bond. There are a few items to be clarified or corrected before this happens. It was announced that the Friends of the Library have purchased a speaker and five plants for the library from funds from the recent book sale. The speaker has already been put to good use during the Children's Hour and also in announcing the closing of the library at the end of the day. Mr. Farrier also announced that G. S. A. will fill in the hazardous open- ings in the stairwells and that there will have to be more stringent control of the elevators, due to children's pranks. Several members of the Commission will attend the budget hearing for the library on Friday, July 21, at 2 p.m. in San Jose. i { E i 'L( c �i u2 , J u-4, ® Catherine Gasich, Recording Secretary CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD AUGUST 15, 1972 IN THE CITY HALL, CUPERTINO, CALIFORNIA Thg meeting was called to order by William Hoyt, Acting Chairman. Commissioners attending: Hoyt, Wilson, Woodruff Commissioners absent: Gasich, Mathiesen Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian The minutes of the july meeting were read and apprcved as read. The Library Commission was pleased with the County Library Budget Hearing, at which time the Board of Supervisors granted Campbell money to start their new building, and granted a 3-1/2e, library tax increase. Mr. Farrier noted that while he would have liked to have seen the 6c increase, he ap- preciated the support from the six cities for the continued program. Mr. Farrier reported that he had not heard from G.S.A. as to what they had decided to do with the stairwell openings in the way of a grill to cover the openings. He will look into this matter as these openings are danger- ous for very small children. In regard to getting a key for the elevator, Mr. Farrier noted that the County Purchasing Department was working on this, and also a method of having the elevator remain at the floor it had last stopped on, instead of returning to the lower level each time it has been used. This will cost approximately $300. Recently, a fifteen year old boy was stuck in the ele- vator for three hours. The elevator company thought that he must have pushed a number of the buttons to jam the system. By having the elevator locked, youngsters will not be able to play in it. Recently, the telephone in it was removed by vandals. When the key is installed, a sign will be posted so that adults may have one of the staff open the elevator door for them. The key will always stay wit: the staff. Mr. Hoyt inquired if the furniture for the library had been ordered yet. Mr. Farrier said that it has not been ordered, but that the money is avail- able. No dates have been set yet. The architect from the new Morgan Hill Library is meeting with Mr. Farrier and staff to make suggestions. A great deal of the work on selecting the furniture has been done. The County art- ist also will make suggestions. Mr. Hoyt hoped that this furniture would be ordered very soon, and would not have to wait until Morgan Hill's furni- ture is ordered. The carpet cleaning machine order will soon be taken care of, and all the carpet will receive a professional cleaning at that time. sue• Air. Hoyt suggested plans be made to take care of keeping the new furniture in good condition when it arrives. Cleaning materials for it should be purchased ahead of time. The air-conditioning equipment is still not working ;.s it should. Air• Farrier will contact the engineers again. . The sump pumps in the basement are working all right so far. Alen from the County have been out to decide what is best to do about this problem. Susan Fuller reported that Vicki Lange, Librarian, would be leaving on the 25th of August. Everyone agreed that she had done an outstanding job. Joyce Rubenstein is recovering from surgery and will soon be returning to San Jose. 98 Librarians have registered to take the Oral Exams for Librarian I posi- tions next week. This does not mean that all 98 will appear, but there should be a good number to select from this time. The meeting was adjourned at 8:35 p.m. Lois Woodruff, Acting Sec"' ng Secretary - 2 - CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD SEPTEMBER 19, 1972 IN THE CITY MALL, CUPERTINO, CALIFORNIA The sheeting was called to order by Robert Mathiesen, Chairman. Commissioners attending: Woodruff, Gasich, Mathiesen, and Hoyt Commissioners absent: Wilson Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Lois Thomas, Acting Cupertino Librarian The minutes of the previous meeting were approved as read. Mr. Mathiesen tendered his resignation as Chairman and Lois Woodruff was elected as tem- porary Chairman until the first of the year. We asked Mr. Farrier to convey our pleasure to Mr. Julius Lustig, who has been elected Chairman of the County Library Commission. Mr. Farrier re- ported that the furniture for our library goes out to bid this week. The original decision of having naughahyde furniture has been changed to a nylon fabric-scotch-guard and is long-wearing. ® Mr. Farrier reported that carpenters have been out to look at the stairwells and this matter of enclosure will be taken care of shortly. The matter of the elevator and locking it is in the process of investigation. The G. S. A. has been checking the noise of the air-conditioner, and the source has not been located yet. It might be a belt in the compressor unit. It will cost $2,700 to install a larger sump pump to take care of sewage problems build-up. One of the smaller pumps will be left in place as an aux- iliary. The lighting system has not been remedied yet. We feel that a thorny bush should be planted on the upper rim of the "moat" to keep children from playing there, and causing rocks and dirt to fall Lelow into the exterior drain. Mr. Farrier gave us a report on the operation of the library system at Elmwood Juvenile Hall, and how T.W.X. works. There being no further business, the meeting was adjourned at 9:10 p.m. n � i J �-A Catherine Gasich, Recording Secretary P CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California 'telephone: 252-4505 :MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD OCTOBER 17, 1972 IN THE CITY HALL, CUPERTINO, CALIFORNIA Commissioners attending: Woodruff, Gasich, Hoyt Commissioners absent: Mathiesen, Wilson Others present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian The minuses of the previous meeting were approved as read. Mr. Farrier stated that he is contacting the City Council by letter for the consideration and approval of the following matters which need atten- tion at the library. 1. The stairwell floor level openings need closing; 2. A chain barrier on lower stairway; 3. Elevator keys -- two orders of keys were lost, third order coming via Air Mail; ke 4. Get an outside bid for the sump pump problem; 5. Chains across the driveway; 6. Manufacture and install ladder to roof skylight; 7. Increase the lighting in the lower level, after the Commission had recommended such action to the City Council for consider- ation and approval. Mr. Quinlan, City Manager, had informed Mrs. Woodruff that lighting in the parking lot is being increased. Mr. Farrier stated that the bids for the furniture had been received and opened and Thonet Company has been selected. We recessed to the library to view the swatches and select the colors desired for the furniture. A deep blue and orange color called "Fire" were finally selected after much delib- eration. Mrs. Woodruff reported that it will be December before work is done on the light at Rodrigues and Highway 9. r There being no further business, the meeting was declared adjourned. Catherine GasiclL., Recording Secretary "M CITY OF CUPOtTrOD, State of California • 10300 Torre Avenue, Cupertino, California • Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COV14ISSIOW HELD NOVEMBER 21, 1972 IN THE CITY HALL, CUPERTINO, CALIFORNIA Commissioners attending: Wilson, Hoyt, Mathiasen, Woodruff Commissioners absent: Gasich Others present: Mrs. Susan Fuller, Cupertino Librarian Miss Barbara Campbell, Assistant Santa Clara County Librarian ttf the minutes of the previous meeting were approved as read. An invitation from the City of San Francisco Library Commission and the Friends of the San Francisco Library to attend a receiption for the National Commission on Libraries and Information Science was read and noted. The re- ception will be at 5:30 p.m. Tuesday, November 28, 1972. It is hoped that everyone will try to attend. This Commission is new, having been appointed by President Nixon. Barbara Campbell showed us the purchase orders for the furniture for the library. It is expected to arrive by January 26th, 1973. The Library Commission discussed the letter from Mr. Farrier to Mr. Lee Yarborough, Director, Department of Public Works for the City of Cupertino, regarding seven changes to be made now and at future dates in the library. 1. The stairwell openings will be taken care of by November 24, 1972. 2. The staircase signs are being taken care of through the County Purchasing Department. 3. The elevator keys have arrived. Now the elevator will be locked. A sign will be ordered for patrons' information, how staff members will unlock it for use by the handicapped and elderly people. 4. General Services Agency is working on the cost and plans for the sump pump problem. 5. The driveway chain will be deferred until the 1973-1974 budget. 6. General Services is also working on the ladder to the skylight. 7. Costs and drawings for better lighting in the lower level book storage area are being worked on by General Services, also. Y P The Library Commission asked Miss Campbell to report to Mr. Farrier that we would like a date for the approval of the Fire Department's plan for future fire drills. The Commission feels it of utmost import- ance that the fire procedure be put into action as soon as possible. The Commission was asked to look at the wall by the entrance into the small public typing room. This wall is being suggested as a possible site for a community bulletin board. It is well lighted and out of the traffic pattern. The meeting adjourned at 8:45 p.m. t Lois Woodruff, Acting 5 retary I i r i i f I - 2 - 1 i i XrF 4 3e & !& OF CUPERTM, State: of California 10300 Torre Avenue, Cupertino, California Telethon: 252-4505 MINUTES OF THE FETING OF THE LIBRARY COMMISSION, HELL' JANUARY 16, 1972 IN THE CITY HALL, CUPERTINO, CALIFORNIA Commissioners attending: Wilson, Hoyt, Woodruff Commissioners absent: Gasich, Mathiasen Others present: George Farrier, Santa Clara County Librarian Susan Fuller, Cupertino Librarian Mrs. Woodruff reported that Mrs. Gasich had been very ill. Since the December meeting had been cancelled due to the power blackout at City Hall and the Library, December 19th, there were no minutes to read. Under old business, the seven projecta or changes about which Mr. Farrier had notified Mr. Lee Yarborough, Director, Department of Public Works, Cupertino, were reviewed. 1. The elevator key has been installed and the problem of children playing in the elevator has been eliminated. 2. The stairwell openings are being worked on, but still are not satisfactory. Mr. Farrier is checking again with the County Works Department on these, 3. The staircase signs also are being completed. These signs will inform the public that the lower level of the building is off limits for everyone except the library staff. 4. The sump pump problem has still not been solved to both the satisfaction of the County and the City. 5. The driveway chain will be deferred until the 1973-1974 budget. 6. The ladder to the skylight from the mezzanine will also be in that budget. 7. Improving the lighting in the book stack areas on the lower level is being considered. Temporary improvements may be made, allowing for the fact that the fast growth of this library may see some of the lower level rooms being used by the general public in some two years time. When these rooms are done over, new lighting of a permanent nature would be installed. Mr. Farrier had not yet consulted with Miss Campbell about the fire drill plans for the building that Miss Campbell, Mrs. Fuller and a Santa Clara County fire trainer had worked on some time ago. The Commission strongly urged that these plans proceed immediately. a z..;,e.�ro,r, -- 4 s � '�� .'."; •, �ti,�;.'k� �"'»v, z :t5eh' -•?5,� �s ;: is i w.r t� t The Community Bulletin Board that the Friends of the Cupertino Library are now considering would be made by the shelving company to fit flush with the shelving we have. Mr. Farrier is checking further with the company on price and availability. The Library Commission discussed at length the problem of the signal light at Rodrigues and Sunnyvale-Saratoga Road. Crossing by foot or by auto is getting to be more of a problem all the time. The City does not feel the lights will be installed until February or March. The furniture should be arriving the end of this month. Mr. Farrier had checked u4.th the company that is making it. The possibility of starting a Mark Twain special collection was dis- cussed in light of the fact that the Friends of the Cupertino Library had received in their book barrel three very old editions of Mark Twain. The meeting adjourned at 8:30 p.m. r Lois Woodruff Acting Recording Secret ri I CITY OF CO PERT M, State of California J0300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION, HELD FEBRUARY 20, 1973 IN THE CITY HALL, CUPERTINO, CALIFORNIA Commissioners attending: Hoyt, Mathiesen, Woodruff, Gasich Commissioners absent: Wilson Others present: George Farrier, Santa Clara County Librarian Susan Fuller, Cupertino Librarian Sharon Rhode The minutes of the previous meeting were approved as read. Mr. George Farrier, Santa Clara County Librarian, announced his retirement to take effect on May 21, 1973. He will retire to Siskiya County to a large cattle farm. Bill. Hoyt, along with the rest of the Commission, wished Mr. Farrier well in his new venture and thanked him for what he has done in the past for the Cupertino Library. It was noted that the stair well is not properly resolved yet. Other items #4, #5 and #6 will be included in the 1973-74 budget. Mr. Farrier reported that ways are being studied to the best advantage con- cerning the revenue sharing monies from the Federal government. It is hoped that it can be used to maintain the present level of service, complete buildings started and finish the lower level in our Cupertino Library. It was announced that Thoenet Company, the company which is manufacturing our furniture, was ,purchased by another company. There is difficulty in obtain- ing the fabrics we had previously ordered so a substitution had to be made. All this has caused delay in delivery but we hope to have the furniture by April loth. It was our opinion that it was better to wait for the furniture and not to substitute some other furniture for this short period. Later when Mr. Quinlan attended our meeting, he was of the same opinion. Mr. Hoyt stated that the janitorial service at the library is of very poor quality and something should be done about it and that the library should be cleaned thoroughly before the new furniture arrives. The Friends of the Library are in the process of purchasing bulletin boards. They also have purchased a record player for the childrens' section. The book sale will be held on May 19th. On March 1 at 2 p.m. the Library will hold a fire drill and the public is invited. i , ® The meeting was adjourned at 9:32 p.m. t Catherine Gasich Recording Secretary CITE[ of C` RTIE©, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSaON, HETIf 14APCH 20, 1973 IN THE CML HALLa CUPERTINO, CALIFORNIA Commissioners attending: Hoyt, Woodruff, Mathiesen, Gasich, Wilson Commissioners absent: None Others present: Mr. George Farrier, Santa Clara County Librarian Susan Fuller, Cupertino Librarian The minutes of the previous meeting were approved as read. Mr. Farrier says that the furniture for the library is expected in April with no further difficulties and that the library will be in ship-shape order for that event. Some heavy duty cleaning equipment is on order and should be delivered presently. Mr. Brien Wilson presented Mrs. E. Gasich on behalf of the Library Comm- ission, with an interesting book on Jugoslani by Fitzroy Maclean in memory of Mr. Eli Gasich. The book will be on file at the Cupertino library for the use of the public. Mrs. Gasich thanked her co-workers for their kind thoughtfulness in re- membering he. late husband. Susan Fuller explained that there is or, file at our library a "talking book machine" for the help of the blind and an article in the "Courier" will explain this matter, as our intentions should be stressed on this great help for those who have difficulty in reading. It was announced that there is a testimonial dinner for Mr. Farrier, our retiring county librarian, on May 18th at the St. Claire Hotel. Some other matters were discussed which will be resolved at the next meeting. The meeting adjourned at 8:35 P.K. ® Catherine Gasich Recording Secretary 10360 Torre Avenge, Cupertino, Callfornia Telgbone: 252-4505 M.I WES OF THE MEETING OF THE LIBRARY COMMISSION, HELD APRIL 17, 1973 IN THE CITY HALL, CL'PERTINO, CALIFORNIA Commissioners Attending: Mathiasen, Woodruff Commissioners Absent: Hoyt, Gasich, Wilson Others Present: Mr. George Farrier-, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian Miss Barbara Campbell, Assistant S. C. Librarian Mrs Sharon Rhode, Visitor The minutes of the previous meeting were approved as read. Miss Campbell reported that the Thonet furniture salesman had reported that the furniture would be shipped from the East starting April 27th. Sometime after the middle of May, the furniture should be arriving for the Cupertino Library. The library carpet is to be completely cleaned by a commercial company before the new furniture is put in. Also, the new commercial type vacuums should be here by then so the carpets can be kept in better condition. The bulletin board that the Friends of the Cupertino Library are purchasing was discussed. New plans were examined and the Commission and guests ® adjourned to the library to examine again the very best spot for this bulletin board. This board will be used for Community notices and General Library information. A 10 R 5 foot board would fit very well on one of the cement walls. The public could easily view it, and it is a very well lighted area. Before any final decision is made, City Hall will be consulted. New signs for the handicapped parking place were also discussed. Dar. Farrier will see if the County has an extra marker, such as they are using in the new County Buildings. There being no further business the meeting adjourned at 9:20 P.M. �0�isWoodruff, Act cretary 4`x �; ... a...• -,,r:' r,' I�sS_z,*�yea :. y�� i e . CM 103 Cupertim, cauarnia Tele�hoae: 25g-4"S MINUrn OF THE MEETING OF THE LIBRARY CCMISSION, HELD MAY 17, 1973 IN THE CITY BALL, CUPERTINO, CALIFORNIA Commissioners Attending: Lois Woodruff, Gasich Commissioners !Absent: Hoyt, Wilson, M.athiasen others Present: Mr. George Farrier, Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian Miss Barbara Campbell, Assistant S.C. Librarian The minutes of the previous meeting were approved as read. Mx. Farrier reported that after some delay the library furniture had been shipped May 18 and should arrive around June 1. Some desks have arrived and are presently stored at 257 N. Market St., San Jose. Mrs. Fuller reported that linoleum had been placed around the drinking fountains in place of the carpeting. The matter of the bulletin board to be purchased by the Friends of the Library was discussed and a large one will be purchased. It was reported that the stop lights at Rodrigues and McClellan and Highway 9 would be in service on April 18. Final discussionnf the book sale to be held on Saturday was noted and all is in readiness for that event in the Plaza at the Library grounds. We thanked Mr. Farrier for his long devoted service to the Santa Clara County Library System. He leaves the service on May 19th. There being no further business the meeting was adjourned at 8:52 P.M. liz9 , j atherine Gasich, Recording Secretary cirr 10300 There Avenge, Cupertino, CallforrnU Te1ae : 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION, ffiD JUNE 19, 1973 IN THE CITY HALL, CUPERTINO, CALIFORNIA Commissioners Attending: Hoyt, Mathiasen, Wilson, Woodruff Commissioners Absent: Gasich Others Present: Miss Barbara Campbell, Acting Santa Clara Librarian Mrs. Susan Fuller, Cupertino Librarian The minutes of the previous meeting were read with the following corrections: (a) The meeting date was May 15th, rather than May 17th. (b) Mr. Farrier's last day of service was May 20th, not the 19th. Mrs. Woodruff reported that the commission was very pleased that two commercial type vacuums were now in use at the library. The carpet has been cleaned twice now by commercial cleaners. Mrs. Fuller pointed out that a good deal of paint- ing had been done to freshen up the appearance of the library. $700.00 worth of painting has been done. mb,Miss Campbell reported that the furniture will definitely be delivered to the ®library next week. The new office desks have already arrived. In the new budget, provision is being made .for better janitorial service for the library. Problems are again occuring with the sump pumps in the lower level. Miss Campbell will talk with the County and City Engineers to see what can be done. If the lower level is opened to the public in a few years from now, this problem will become more acute. Air conditioning problems are still arising from time to time. Miss Campbell went over the budget for the next fiscal year. She explained some of the problems that hopefully will be solved before the hearings before the Board of Supervisors in July. A new circulation system is going to be put in both Los Altos and Cupertino library systems by September. It should save on some slipping help, since the books will be checked in an go directly back to the shelf. Many libraries use this system now, Mountain View is an example. It works best with a large circulation such as Cupertino has. There being no further business the meeting was adjourned at 8:45 P.M. ® ois Woodruff, Acting cretary MMITM CI oF cupwUM, State of CaWvrala 10300 Torre Avenue, Cuperttuo, California TeXMhane: 252-4505 MINUTES OF THE mEETING OF THE LIBRARY COMUSSION, HELD JULY 17, 1973 IN THE CITY HALL, CUPERZINO, CALIFORNIA The meeting was called to order by Chaitman Lois Woodruff. Commissioners attending: Woodruff, Gasich, Hoyt Commissioners absent: Wilson, Mathiasen Others present: Miss Barbara Campbell, Acting Santa Clara County Librarian Mrs. Pam Hook, Assistant Librian at Cupertino Library The minutes of the previous meeting were approved as read. We are happy that the library furniture, so long in arriving, is at last installed in the library. The chairs for the children's section were not the color ordered so they are being painted in the library basement at the manufacturer's expense. A permanent position of janitor has been approved for our library. General Services Agency is evaluating the problem of the sump pump and it was found that the master switch was underdesigned and is the cause of the air conditioning problems. It was noted that in the children's section the shelves containing picture books have twice been pulled away from the walls and this is in the process of being repaired. It was noted by Hiss Campbell that the County library budgat had been approved by the Supervisors on July 13. Friends of the Library are busy providing the follow-ing items for the library: (1) A large bulletin board, (2) A book bin zwade by a Cupertino High School student, (3) 2 sizes of lettering sets, and (4) A children's display case also to be made at Cupertino High in the fall, and (5) A dolly truck. The Friends also pledged to help finance,a lettering machine along with Friends of the other libraries. They also will pt,xchase 21 stacking chairs for the movie section. The meeting was declared adjourned and we retired to the library to view the new furniture. Several sections of the library have been rearranged to a greater advantage and with the colorful and comfortable chairs and tables placed in advantageous areas for the benefit of the public and to enhancement of the beauty of the libary. We are very pleased with the 0 effect. Catherine Gasich, Recording Secretary �. .. ._ STATE OF CALIPM111A 10300 'F®rre Awe, Cupertino, California Telephone; 252-4505 HBbiUTE.s^ OF THE 1JEETING OF THE LIBRARY COMSSION, RELD AUGUST 21, 1973 AT THE CUPFB MM LIBRARY, CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff, Chairman Commissioners attending: Woodruff,Aiathiesen, Hoyt, Gasich Commissioners absent: Wilson Others Present: Miss Barbara Campbell, Acting Santa Clara County Librarian Mrs. Susan Fuller, Cupertino Librarian Mrs. Dale Thompson b Sharon Rhode The minutes of the previous meeting were approved as read. A letter of resignation from our Commission was tendered by William Hoyt. We accepted his resignation with regrets and will miss his presence and good judgement. He has been a Commissioner since the inception of the board. It was also announced that Mrs. Susan Fuller is resigning as Cupertino Librarian on August 31, 1973 to take a position as Children's Librarian Coordinator at San Jose Public Library. Mrs. Dale Thompson of the ® Saratoga Library will take her place. Mrs. Woodruff announced that the bulletin board would be installed about the end of this week. Also the dolly truck has arrived. Mrs. Fuller announced that on this Thursday, August 23, 1973 at 2:00 p.m. the reading awards will be given to 206 children who have read 10 books. each. The books are being awarded by the Friends of the Library. We have planned an open house for the library to view the new furniture on September 30 from 2:00 - 5:00 p.m. The Secretary was instructed to write a letter of appreciation to the City for shaping up the garden around the library and planting ivy where it had been either washed away or trampled on. There being no further business the meeting was adjourned at 8:35 p.m. ,t �t therine Gasich; ® Recording Secretary CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD SEPTEMBER 18, 1973 AT THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Mrs. Woodruff, Chairman. Commissioners attending: Woodruff, Gasich Commissioners absent: Mathiasen, Wilson Others Present: Miss Barbara Campbell, Acting Santa Clara County Librarian Mrs. Dale Thompson, Cupertino Librarian Mrs. Sharon Rhode The minutes of the previous meeting were approved as read. We welcomed Mrs. Dale Thompson, newly appointed librarian at Cupertino, who became our librarian on September 1. We have a vacancy on the Commission due to William Hoyt's resignation. We haven't noticed the publication of the vacancy nor that applications are available to fill the vacancy. Vandalism at the library at this point in time consists of pulling up newly-planted pyracanthas, breaking of parking lights, and throwing rocks at the windows of the stairwell on the roof. Several breaks have been noticed. Plans for open house of the library en Sunday, September 30, 2-5 p.m. , are being formulated. Flyers will be printed and distributed and letters of invitation will be sent to Mr. Victor Calvo, our Super- visor, and to Mr. Quinlan, Mr. Ryder and Mr. Irwin of the City. Miss Campbell announced that plans are underway for the discontinuance of the $10.00 fee for non-residents of Cupertino. This, when in force, will increase the use of our library. The meeting adjourned at 9:20 p.m. Catherine Gasich, Recording Secretary LIBRARY COMMISSION MINUTES AUG. 1970-1986 2 of 9 C. Of Tom+, STM OF CALUftsu 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MIAb4 m OF THE MB TING OF THE LIBRARY COMSSION qP HELD OCTOBER 15, 1973 AT THE CITY BALL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff, Chairman Commissioners attending: Gasich, Mathiasen, Wilson, Woodruff. Commissioners absent: None Others attending: Misa Barbara Campbell, Acting Santa Clara County Librarian Mrs. Dale Thompson, Cupertino Librarian Mrs. Sharon Rhode The minutes of the previous meeting were approved as read. A letter from Mr. Ryder stating his regrets in not being able to attena open house at the library. A letter of resignation from Brien Wilson, stating that he no longer lives in Cupertino. His resignation was received with regret. We now await two appointments on our commission. It was announced that the bulletin board will be installed next week and the light globes (special) finally have been received for one of the display cases. Bids have gone out on the blackout curtains. It was announced that open house on September 30th..at the. Library was a huge success and was enjoyed by the staff and the public. Miss Campbell announced that she is on the list of top 3 who took the examination for County Librarian. She announced that on November 3rd there will be dedication of the new Morgan Hill Library. She explained that on November 1st the reciprocal service between the County and the San Jose Library will take place. There being no further business, the meeting was declared adjourned. 1 (' raDUAlm) Lk Catherine Gasich, Recording Secretary h nx. Cut 4* co , 9mg (WCAL • 10300 Torre Avemas, Cupertino, C811fo Te&gh+ : 252-452E ?I.MrTES OF 7HE MH NG OF THE LIM= COI SSION MUM NOVEMBER 20, 1973 AT TB8 CITY HALL CMPERTINO, CALIFOPJWi The meeting was called to order by Mrs. Woodruff, Chairman Commissioners attending: Woodruff, Mathiasen, Gasich, Rohde, Bruno Commissioners absent: None Others attending: Miss Barbara Campbell, S.C. County Librarian Mrs. Dale Thompson, Cupertino Librarian The minutes of the previous meeting were approved as read. We welcomed two newly appointed members to fill the vacancies of the resignations of Bill Hoyt and Brien Wilson-Sharon Rohde and Nancy Bruno. Miss Barbara Campbell was welcomed and are extended our congratulations to her as our new Santa Clara County Librarian. Her tenure is as of November 19, 1973. Mrs. Woodruff explained that our two new members will serve for a period of 4 years starting April 1, 1973. The old members of the Cotinimi.ssion will serve 2 more years as of April 1, 1973 before their terms are up. Mrs. Woodruff spoke on the following items. - The new bulletin board presented to the library by the Friends of the Library is now finally installed. After six months of negotiating. - Mr. Ryder is concerned regarding vandalism at the Library such as broken windows and roof tiles, high schoolers smoking or drinking in the moat. After some discussion related to this last item it was tbought that a night guard on duty in conjunction with the City Hall might relieve the situation. Mrs. Thompson reported that about 300 library cards bad been issued to San Jose residents under the reciprocal agreement. Miss Campbell said that plans are going ahead for new libraries at Gilroy and Campbell and needs at Milpitas, Los Altos and Saratoga. Sunday opening of the library for those who desired to pursue research might be considered. She announced a' librarian meeting on December 8 - ld in San Francisco. Memorial books were discussed and further plans will be discussed at future meetings. E 4 mwcamben :awounced that there ore Orft av" of coucem regaar"U the lira that she still try to rmwlvs emon. 1. A wwting with the City of Cupertino regarding the calking of the mezzaafte. 2. The Sump Pump. 3. The Air Conditioning match. The nmt meeting is December 18, 1973. There being no further business, the meeting was declared adjourned at 9.10 P.M. Catherine Gasich, Recording Secretary n, A w e CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD DECEMBER 18, 1973 AT THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Mrs. Woodruff, Chairman. Commissioners attending: Woodruff, Gasich, Bruno, Rohde Commissioners absent: Mathiasen Others attending: Miss Barbara Campbell, S. C. County Librarian Dale Thompson, Cupertino Librarian The minutes of the previous meeting were approved as read. Mrs. Woodruff announced that the City Council will meet with us in January. Sharon Rohde was appointed to find the correct procedure of electing a new corp of officers. It was decided that inasmuch as our terms of office start on April 1, 1974, that the officers of this group shall take office at that time and each year thereafter. On December 4 the Santa Clara County Library Bcgrd approved the rescinding of the non-payment fee to coincide with the action of the San Jose Library. Alameda County and Santa Cruz County both have no non-resident fee so that residents on the fringe of the three counties might use each other's fac- ilities. Ground breaking for the Campbell Library on December 13 was well attended. We looked at various plaques for memorials but came to no decision. Miss Campbell reported - (1) that in ouilding the library a wrong type of pump was installed in the lower level, because at first there were no plans for rest rooms in that area. It will cost $2,000 to put in the proper sewer pump. (2) that the City will install a ladder to the inside cone so that workmen will have a proper permanent ladder to get to that area. (3) it will cost $500 to replace and install a proper switch. (4) the roof tiles, broken by vandals, have been repaired - 92 of them for a cost of $272. The letter from Mr. Jackson. re Sunday opening of the library was discussed. ® The library is not budgeted for Sunday opening, but by "trade off days" Y Ew- e sA it tight be worked out. It will take further Planning Miss Campbell announced that any gift to the library of $500 or more value must be first approved by the County before it can be accepted or even ordered. There being no further business, the meeting adjourned at 9:15 p. m. Catherine Gasich Recording Secretary - 2 - CITY OF CUyERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD FEBRUARY 18, 1974, AT THE CITY HALL CUPERTINO, CALIFORNIA Members Attending: Woodruff - Chairman, Gasich, Rohde Members Absent: Mathiasen, Bruno Others Attending: Dale Thompson, Cupertino Librarian The meeting was called to order by Lois Woodruff at 7:35 p. m. The minutes of the previous meeting were approved as read. A letter was received from Mr. J. Jackson who was appointed chairman of a com- mittee to study the goals of the commission and whether its duties should be expanded. We were asked to appoint two members from the commission. Chairman Woodruff appointed Catherine Gasich and Nancy Bruno. Book circulation at the library the first two weeks of February resulted in the finding that 8% of those books were checked out by San Jose residents. The ® next check of this will be the first two weeks of May. It was also announced by Dale Thompson that beginning March 1, 25C insurance per 16 mm. reel will be charged. A directive was received from the desk of Barbara Campbell, Santa Clara County Librarian, regarding the use of County Library buildings by persons wishing to circulate petitions. The County's legal department informs us that there is no legal prohibition for anyone to circulate petitions in our County Library buildings. The directive also outlines guidelines for this matter and will be placed on file. Several copies will be sent to the City of Cupertino. At our next meeting we will have election of officers. Meeting adjourned at 8:45 p. m. Sri Catherine Gaslcht Recording Secretary 77 10ifl Torre Avenue, Cupertins, California L ` Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD MARCH 19, 1974, AT THE CITY HALL CUPERTINO, CALIFORNIA Membsrs Attending: Woodruff - Chairman, Gasich, Rohde Mathiasen, Bruno Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian The meeting was called to order by Lois Woodruff - Chairman at 7:35 p. m. The minutes of the previous meeting were approved as read. It was reported that the meeting with Mr. Jackson, Councilman will be held on March 28, at 8:00 p. m. at City Hall. Barbara Campbell reported that nothing has been resolved concerning the problems (4) at the library as she hasn't heard from anyone at City Hall as yet. Dale Thompson reported that someone from City Hall had come to view the lower level but she does not know anything of the purpose or results. ® Barbara Campbell reported that Los Altos passed a $400,000 bond issue by 68% of votes for further improvements to library services in Los Altos. She reported that books are cleared immediately when brought in and fines settled. The library is doing away with fines on late return of children's books only. Friends of the Cupertino Library reported that the speaker system is being repaired and the projector is being serviced. A new display case for the children's section. These three projects are being paid for by the Friends of the Library. National Library week is being held April 21 through April 28. It was decided to hold open house on the 28th at the same time as the Fine Arts League of Cupertino is holding a display of paintings on the lawn near the fountain that day. During National Library week delinquent books can be returned Without fines being paid. Circulation at the library is on the increase as it is also in the use of the Bookmobile. Election of officers was held with the following results. Chairman - Lois Woodruff Vice Chairman - Nancy Bruno Recording Secretary - Sharon Rohde -1- f t The, being no further business, the meeting was adjourned at 9:45 p.m. Catherine Gasich, Recording Secretary -2- }, tr2.,. h i tle„'ti.k9^-s��5."�.z.y �E�i`e. ,u!•�,, �. CITY or CYiIwTZ rx. STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 l nWnS OF THE MFFTIW OF THE LIBRAU COMMISSION M ,D APRIL 16, 1974, AT THE CITE HALL CMMMTlft, CAL Members Attending: Woodruff - o Rob" - Hathlesen Members Absent: Gasich othersSAttending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian Guests Attending: David, Julianne & Laura Rohde IThe meeting was called to order by Lois Woodruff at 7:30 p. m. The minutes of the previous meeting were corrected to read - . . . considering doing away with fines on children'-s books. Plans for National Library Week are progressing. There will be an article and pictures in the Cupertino Courier. A letter was received from Barbara Campbell to Bert Viskovich about building problems: a. County will repair switch b. City will repair upstairs ceiling c. Hope to resolve sump pump issue in next 6 months d. Signs prohibiting entrance to lower outside level e. Screens on lower level windows .. not advisable f. Police room on lower level is for the city & commission to work on - not the county. Nancy Bruno reported on the recent meeting with members of the Parks & Recreation Commission + Councilman Jackson. They discussed several ideas on community cultural programs. Councilman Jackson will meet with the Commission, to give his report. The Library will be open 1 p.m. - 5 p.m., April 28 in connection with the Art League Show. There will be a one-clot free fine week April 21-28 to celebrate National Library Week. Friends of the Library reported that the projector was serviced at a cost of $25.00. The Library staff was complimented on the excellent care the projector has received. The Bulletin board folder holders are due next week. ® Meeting adjourned at 9:10 p.m. Sharon Gutmoann Abhde i Recordi" Secretary •'Z 8• ,^sanx, t d • CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Tcrre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD MAY 21, 1974, AT THE CITY HAIL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff at 7:30 p. m. Members Attending: Bruno, Rohde, Gasich, Woodruff Members Absent: Mathiasen Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian The minutes of the previous meeting were corrected to read - . f. Public room on lower level . i Councilman Meyers asked for recommendations to the County Library Com- mission. } I A discussion of Councilman Jackson's subcommittee meeting was held. The I Commission was of the opinion that an expanded Parks and Recreation Com- mission was the answer because of the need for staff in applying for grants!, ® etc. Councilman Jackson will be at the next Library Commission meeting. We will also invite a representative of the American Association of Uni- versity Women since they have expressed an interest. National Library WEek free fines was a public relations success. There was a large attendance at the children's programs. The Cupertino Cour- ier gave lots of good publicity. Barbara Campbell discussed the building problems. +' i i a. Air-conditioning switch - person from GSA is not sure switch is the problem, Maintenance may be at fault. b. Ceiling tiles have not been replaced. C. The pump issue has not been resolved. Still negotiating with the architect. d. Signs prohibiting entrance to the lower level have been effective. Will not add more. i i Friends of the Cupertino Library reported a profit of $1,155.20 on the Book Sale. Tim Ellenberger who drove the van from the County Library was complimented for being very helpful and pleasant. The children_';: display case, a gift from Friends of the Library, will be here in two weeks. The record cases, also a gift from the Friends, are due in 1 three weeks. I I { w a 1 i i e Dale Thompson described the new Community 8achange Collection. back books wi.11 be at a special location in the library. Patrons need not check them out, but they will be tallied at the desk. Contributions are encouraged in a newspaper article to appear this week. This program has been used successfully in other communities. C The new charging system will start June 1. It should save lots of staff time and make it possible for books to be returned to the shelf within a matter of hours instead of two or three days. Meeting adjourned at 9:15. i t Sharon Gutzmaun Roh Recording Secretary i i I i I i 1 I l - 2 - Y . t CITY OF CU PERTINOs STATE OF CALIFOWIA 10300 Torre Avenge, Cupertino, California Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMMISSION HELD JUKE 18, 1974, AT 7HE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff at 7:30 p.m. Members Attending: Mathiasen,Woodruff Bruno, Rohde, Ga&ich Members Absent: None Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian The meeting was called to order by Lois Woodruff at 7:30 p.m. The minutes of the previous meeting were approved as read. COMMUNICATIONS 1. Letter from Wm. F. Egan in favor of Sunday opening. ® Report from Dale Thompson:. 1. New charging system was started June 1. 2. The library has been very busy since schbolYhas been out. 3. Record bins and children°s display cabinet from the Friends of the Library have not arrived. 4. Circulation has increased more than 109 over last year. 5. Paperback community exchange program seems very succesbful. 6. There have been several donations of money from the public for various types of books. 7. Would the Library Commission or the Friends of the ,ibrary be interest- ed in participating in the Sister City Program? Could a member attend? Report from Barbara Campbell: 1. Air conditioning problem - maintenance and switch have been checked. 2. Ceiling tiles - No action yet. 3. Cupertino billed the county $500.00 for back sewer tax that the City has been paying. a Page 2 Report frobr Barbara CftbaU (continued) e k. Sunday opening - Sunday opening may be started is the Fall if hours, staffing and budget can be worked out. 5. Dialog Lockheed on line Computer System - There has been a grant from the National Science Foundation to put a unit in 3 public libraries; Redwood City, Palo Alto, and Cupertino. The system will be used by the staff for reference and biblio- graphy service in the areas of Business, Agriculture, Science and Social Science. There will be no charge to the County the first year except for telephone charges of approximately $200.00 a month or less. The second year will be charged for search time at $13.00 an hour (about half real cost). The system will start in September. The discussion with Councilman Jackson on the need for a new Commission or enlargement of a present Commission to handle the needs of the City of Cupertino for some planned work on Art shows, etc. to benefit the people was postponed till next time. American Association of University Women would like to attend. There being no further business the meeting adjourned at 9:15 p.m. Sharon Gutzmann Rohde Recording Secretary Rl � CITY OF cmw STATE OF' CUJFO 10300 Torre Avenue, Cupertino, Calfform',a Telephone: 252-4505 MINUTES OF THE MEETING OF THE LIBRARY COMISSION HELD JULY 16, 1974, AT THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff at 7:30 p. m. Members Attending: Hathiasen, Woodruff Members Absent: Gasich, Bruno, Rohde Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian Barbara Campbell reported that the four building projects were being correct- ed. The pump problem has been solved and the second larger pump will be put in. The ceiling tiles are still not in place. Tests are being made on the master switch for the building. Councilman Jackson will be at the Commission's September meeting to discuss cultural and fine art needs of the Community and the need for a commission to handle this aspect of the City. The fifth Monday of September will be the date of a Town Meeting with the Council and Commissions meeting together. A new cash register has been put in the library for the purpose of record- ing fine money. The Board of Supervisors has extended the reciprocal agreement with San Jose and other cities to June 30, 1975. Gifts of books from individuals and from the Friends of the Library groups have proved to be very good this year. Dale Thompson reported that the Children's Summer programs have been very successful with 300 children turning out for the San Jose Earthquakes program. Many children are enrolled in the summer reading program. There being no further business the meeting adjourned at 8:35 p. m. is Woo`ruff, Actidh ecretary s. CITY OF cupwnfo, STATE OF CALIFORNIA page 1 10300 Torre Avenue, Cupertiw, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD AUGUST 20, 1974 AT THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff at 7:30 p.m. Members Attending: Rohde, Woodruff, Bruno Members Absent: Mathiasen, Gasich Others Attending: Dale Thompson, Cupertino Librarian Barbara Campbell, Santa Clara County Librarian Minutes of the previous meeting were approved as read. Report from Barbara Campbell, County Librarian. 1. Copies of letters sent by the County Librarian to Mr. .Boar, builder, and Mr. Eckman, designer of the display case in the Children's room, thanking them for their work were read. 2. Air conditioning problem - has been monitered and works during cool weather. Maintenance will keep working on it. 3. Ceiling tiles - not done yet. 4. Pump problem - Mr. Blessing has agreed to pay $458.00 for a new pump and installation. 5. Opening on Sunday for 4 hours was discussed. Report from Dale Thompson, Cupertino Librarian 1. The Dialog system opens Thursday, August 22, at 9:30 a.m. The Cupertino Library has a terminal and telephone in the study area near the reference desk. Staff has been trained and publicity will be starting soon. 2. Two new microfiche readers are in the library mainly for staff use. 3. The need for a nightwatchman was discussed. Children are sometimes not picked up promptly. Lois Woodruff thought that maybe a notice could be inserted in the Cupertino Scene reminding parents of closing time. 8 Page 2 mnwo OF M RWMM MWnW OF M "MW C S%o Lofs Woodruff suggested that the Friends of the Library send a letter to Cupertina teachers to acquaint them with the Librsrg+• The meeting ad3ourued Vrobna=utzmAnn a Recording Secretarq CY'TY op COFFtPYf wo, BTAM OF CALIFORNIA i 10300 Torre Avenue, Cupertino, California 'Page 1 Telephone: 252-4505 MINUTES ON THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD SEPTEMBER 17, 1974 AT THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff at 7:30 p.m. Members Attending: Woodruff, Bruno, Mathiasen, Rohde Members Absent: Gasich Others Attending: Dale Thompson, Cupertino Librarian Minutes of the previous meeting were approved as read. Report from Dale Thompson, Cupertino Librarian 1. First Sunday opening - Over 300 books circulated in the 4 hour period. Since Sunday opening is a six month trial, separate statistics on library use will be kept by the staff. Full service is available on Sundays. 2. Dialog is doing very well. Most use is from reference service and from manufacturing companies. They are still experimenting to make the best use of the system. ® 3. The parking lot at closing time is still a problem. Lois Woodruff saw Ross Smith, on September 17, she asked if a Sheriff could come by the parking lot about 4:00 p.m. She also suggested that a notice be put in the Cupertino Scene to remind parents of the library closing time. A letter from Mr.. Quinlan to Barbara Campbell about Library Operational Costs and her answer were read. GSA has tried another solution to the air-conditioning problem. Ceiling tiles will be replaced by the City. The loan period for 8 mm films has been extended from 1 to 3 days. Councilman Jackson discussed the various proposals for a Cultural Arts Commission. He also pointed out that we still don't have a charter or City ordinance for the Library Commission. He will work up a draft soon. A letter from Nancy Bruno was discussed. She suggesta looking into complet- ing a portion of the lower level of the library as a public meeting room,. Dale Thompson said that a detailed survey of the area had been made by City staff. tie are looking forward to seeing the results of that survey. The room would have a variety of uses - films, adult lecture series, com- munity meetings, childrens programs and puppet shows. • Q '� '� E:LB age 2 ` OWE ` Lois Woodruff suggested a fire drill for the new staff and the preschool children. Dale Thompson said that one would be held soap. September 30, A letter from mayor Sparks about the Town "all Meeting on was read. The meeting adjourned at 9:25 p.m. 4roanfIG—u—t4ann�Roh Recording Secretary 30, 27 cm OF CUPERT1110, STATE OF CAL%F'ORm Page 1 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR hE .--N OF THE LIBRARY COMISSION HELD OCTOBER 15, 1974 AT THE CITE' HALL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff at 7:30 P.M. Members Attending: Bruno, Mathiasen, Rohde, Gasich, Woodruff Members Absent: None Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian Commissioner Nancy Bruno's question concerning development of to public meeting room on the lower level was discussed. County Fire Service did a survey of the library building. They will discuss with the staff procedures for fire drills. Barbara Campbell reported that work will be finished on the pump problem by the end of the month. The old pump will be given to the city to return to Mr. Blessing. The city is working on the ceiling tiles. Dale Thompson reported on the Dialog System. About half the use is by the public including businesses, and the other half is county government. The Sunday openings have averaged out to about 550 circulation, 80 reference questions and 30 new cards issued. The sheriff has only been out twice in the last month. Lois Woodruff will check with them again about the parking lot problem. The meeting was adjourned at 8:55 P.M. r � Sharon Gutzmann lWohde Recording Secretary b CITY OF CUPERPINO, STATE OF CALIFORNIA Page 1 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMNFISSION HELD NOVEMBER 19, 1974 AT THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff at 7:30 P.M. Members Attending: Rohde, Gasich, Woodruff, Bruno Members Absent: Mathiasen Others Attending: Dale Thompson, Cupertino Librarian Barbara Campbell, Santa Clara County Librarian Bill Martin, De Anza Student Minutes of the previous meeting were approved as read. The City Planning Department has made a survey of the possibility of making a meeting room on the lower level of the Library. They will report their results soon. The costs and difficulties of putting a kitchen in were discussed. The Commission agreed that a counter area with electrical plugs would be adequate. The staff also asked for a list of reasons for use of the meeting room. Barbara Campbell empha- sized that it would be for special events not regularly scheduled community meetings. Some examples are adult lecture series, films, young adult programs, children's large crowd or noisy activities, lunch time programs for area employees and women programs. The availability of the room would promote use of it. It was suggested that the Friends of the Cupertino Library might help furnish the room. Dale Thompson talked with the Central Fire District,--they will be out the first week of December to discuss emergency procedures and have a fire drill. The Sunday opening is very well received. The average circulation is 800 and the desk is busy constantly. The number of new cards issued indicates that these are new patrons. Circulation on Saturday and Monday is not down. much. The experiment is successful from the public usage point of view. Dialog search demand has increas- ed. Lockheed has sent out publicity to selected anticipated users. Use of the system promotes awareness of the general library collection. The telephone company has been consulted about the possibility of mov- ing the public telephone outside. Barbara Campbell reported that the California State Library has invited Santa Clara County to join the BALLOTS program. Two vacancies were announced on the County Library Commission. The record cases for the adult room have arrived. They are a gift of the Friends of the Library. The Friends have suggested that Dale Thompson publicize the memorial book program. t. IN f Page 2 Councilman Jackson seat a ample ordinance for the Ub Cmdgsion to uaffor cent. It was read and discussed. Fancy Bruno added a etatement to Section b regarding physical planning. The ordinance was approved as amended There will be an American Library Association meeting in San Francisco in .tune 1975. There will be a day for Friends and Ccamissioners of Libraries. Bill Martin stated that the meeting was very interesting and he had not realized the range of subjects: we were responsible for. The next Library Commission meeting will be held at 7:30 p.m. on December 17, 1974 in the City Hall Library Conference Room. The meeting was adjourned at 9:40 p.m. a Sharon Gutzmann Rol* Recording Secretary 7 CITY OF CUPIMTINO, STATE OF CALIFOR1M Fate 1 10300 Torr® Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD JANUARY 21, 1975 AT THE SANTA CLAM COUNTY LIBRARY HEADQUARTERS The meeting was called to order by Lois Woodruff at 7:30 P.M. Members Attending: Bruno, Mathiason, Rbade, Woodruff Members Absent: Gasich Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian Barbara Campbell gave the Commission a tour of County Library Headquarters. We were very interested in seeing how the books are processed. There was a discussion of the Library Bulletin Board policy. The County Library policy was reviewed. It was suggested that the Friends of the Library donfer with the City librarian to present a suggested policy to the Commission for formal adoption. 0 The plastic choirs in the children's room that proved unsatisfactory are being replaced with wooden ones. Lois Woodruff gave a report on the status of the meeting room. The Commission asked Nancy Bruno to contact Councilman Jackson to see what it could do to help further the project. An initial study has been done by the City staff. The County Library Commission and the Board *of Supervisors have approved a book discard policy. The discarded books will be marked and boxed and sold at the County Surplus Auctions. The money will be returned to the library. Sunday Opening report from Barbara Campbell. There are many variables to consider but overall there has been no drop in the Saturday and Monday circulation. There have been many new cards issued on Sundays. Staffing is not a problem at this time. The County Librarian must report the results of the experimental opening to the Board of Supervisors by March. She will recommend that the service continue through the fiscal year. The Commission will send a letter in support. We will suggest that the City Council also write a letter. Page 2 + The county Libraries PhonograPh record collection is being expanded and updated. The childreu's room wall and the windows of the staff workroom have be Am Painted by David Zaganta. The Children's wall has delightful storybook characters. The meeting adjourned at 10:15 P.M. E i Sharon Gutzmann RohdW Recording Secretary i i I 1 i , , t ® �1 f 4 j I 777 CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD DECEMBER 17, 1974 AT THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff at 7:30 p. m. Members Attending: Gasich, Bruno, Rohde, Woodruff Members Absent: Mathiasen Other Attending: Dale Thompson, Cupertino Librarian Communications: Letter from Councilman Jackson regarding the Library Commission Ordinance and the lower level meeting room. On December 5, L. Smith of the Central Fire District spoke to the library staff about emergency procedures. On the 6th, the fire alarm went off from the smoke system. The fire drill procedures worked very well. Dale Thompson reported that there is a nev documents librarian, Shirley Ledgerwood. The Mrs. Santa program was very successful with the pre- schoolers. The perimeter lights are all fixed and functioning. There will be free films at the library every day at 2:00 p. m. during the vacation. The schedule is posted on the library bulletin board. Our January 21, 1975, Library Commission meeting will be held at the Santa Clara County Library Headquarters. The meeting adjourned at 8:10 p. m. 4Saro'n Gutzmann Rolge Recording Secretary CITY OF CUPWINQ STATE OF CALIFOWUA 10300 Torre Avenue, Cupertino, California Telephonas 252-4505 Page 1 MINUTES OF THE REGULAR METING OF THE LIBRARY COMMISSION HELD FEBRUARY 18, 1975, AT THE CITY` HALL CUPERTINO, CALIFORNIA The meeting was called to order by Lois Woodruff at 7:30 p. m. Members attending: Mathlasen, Rohde, Woodruff, Gasich, Bruno Members absent: None Others attending: Dale Thompson, Cupertino Librarian Barbara Campbell, Santa Clara County Librariai Jean Mathiasen, guest The minutes of the January meeting were approved as read. Communications: The Campbell Public Library dedication is Saturday,, Feb- ruary 22, 1975, at 10 a. m. Agenda Item 035 of the City, Council Agenda for February, 18 is the request of the Cupertino Library Commission for support to retain the Sunday openiig of the Cupertino Library. Agenda Item #24 is proposed Ordinance No. 679 for re"creating the CuperT- tino Library Commission, "An Ordinance of the City Council of the. City of Cupertino Adding Chapter 2.68 to the Municipal Code of the City of Cuper- tino Establishing a Library Commission of Said City." Nancy Bruno reported that the City Council will meet March 3 to discuss the Capital Improvements Budget. The proposed meeting room is not now in the budget. We decided to send a letter to the Council stating how the room would benefit the community and the library. The Friends of the Cupertino Library will meet Tuesday, February 25, at the Cupertino Library. The bulletin board policy will be reviewed then for discussion with Dale Thompson and submission to the Commission. Public Safety Commission minutes of February 5, 1975 were read. That meeting was attended by, Lois Woodruff and Sharon Rohde on behalf of the. Library Commission to discuss problems at the library,. Deputy, Sheriff Dickson talked with the City, Librarian Tuesday evening about problems inside and outside the building. A deputy will patrol the library at least once each- day, and Deputy, Dickson will meet witb, the Librarian once a week. Barbara Campbell spoke to Mr. Marron of the Sheriffl's Office about the break-in at the library,. Five other public libraries have been .. "' � A; Page 2 { MWM O TEU& MMM 1S, IL275-t- G 01 TM L SSTO broken Into In the, swe M as Caper"". Kerney and all keys were stolen in each emm. The lock,& have all been changed. the Santa Clara county 'Free Library A materials selection policy for has ben approved by the Board of Supervfaors. Copies have been distributed to the Commission. The meeting adjourned at 9s50 to he continued February 24, 1975, at 700 in the Library Conference Room of the City Hall for the purpose of discussing the library meeting room. Sharon Gutzmann We Recording Secretary i i `fix m:r .S. MINUTES OF THE ADJOURNED DEFYING OF THE LIBRARY CO=SSION HELD MONDAY, FEBRUARY 24, 1975 IN THE CITY HALL, CUMTINO, CALIFORNIA Members Present: Bruno, Woodruff, Rohde Members Absent: Mathiasen, Gasich The meeting was called to order at 7:30 P.M. by Lois Woodruff, The Comission agreed to send the following packet to members of the City Council regarding the proposed library meeting room: 1. Cover letter explaining the proposal 2. Estimate of costs 3. Revised Morgan Hill Library meeting room memo ® 4. Santa Clara County Library Policy for the Use of Meeting Rooms. The meeting adjourned at 8125 P.M. Respectively submitted, Sharon G. Rohde, Recording Secretary MnqUTES OF THE REGULAR MEEMG OF THE LIBRARY COMOSION HELD MARCH 18, 1975 AT THE CITY HALL, CUPE3tTIM, CALIPOMU The meeting was called to order at 7:30 p.m. by Lois Woodruff. Members Attending: Bruno, Woodruff, Rohde Members Absent: Mathiason, Gasich Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian Minutes of the previous meeting were approved as read. The reaction of the City Council to the meeting room proposal was discussed. Sharon Rohde and Lois Woodruff attended the Council meeting of March 3, 1975. The City Council dedided to discuss it in with the Capital Improvements Budget in their meeting of March 24, 1975. The Library has been robbed for the second time. A lower level window was broken into. In an effort to stop a run of such burglaries in condultation with the Sheriff, we are leaving the lights an all weekend. Pacific Telephone wrote outlining their policy on outside telephones. We suggest no action at this time. The County Library Budget has been submitted to the County Executives Office. The Young Adult Section of the Library has been moved to the mezzanine. National Library Week is April 13-19, 1975. There will be two special programs in the Library each day. The Friends of the Library will give books to be used in the children's Prize drawing. The County Board of Supervisors approved a policy of no fines for children's books. Barbara Campbell announced it on Channel 11 news. The Sunday book circulation is now an, average of 1,000 a day. Respectfully submitted, t?Mfon Gutzmann RohdeVRecording Secretary • ° CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD APRIL 15, 1975, AT THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order at 7:30 p.m. by Lois Woodruff. Members Attending: Gasich, Woodruff, Rohde, Mathiasen, Bruno Members Absent: None Others Attending: Dale Thompson, Cupertino Librarian Barbara Campbell, Santa Clara County Librarian Minutes of the previous meeting were approved as read. Communications: Minutes of March 5, 1975, Public Safety Commission City Council Actions, Meeting of April 8,'1975, items 9 & 12, Library Board Ordinance #679 - Legal Notice Cupertino Courier, March 19, 1975. The lower level meeting room is in the 1975-76 Capital Improvements Budget. In response to the rash of break-ins there is a new County Library procedure for handling money. All money is deposited in the bank every day including weekends. A minimum amount of money is kept at the Library. There have been no break-ins so apparently leaving the lights on all weekend has had some effect. The Library is a popular place this week. There are special programs for children and adults everyday to celebrate National Library Week. Barbara Campbell advised us that there will probably be budget cuts of at least 10% ($400 thousand) in the County Library budget. We recommend that the book budget not be cut below standard and that the staffing level be strong to maintain the quality of service. She proposed that we close the Library on Sundays for the summer with the idea of reopening it again in the fall. Mr Mathiasen suggested that we keep open on Sundays and close 1 or 2 mornings instead. This would provide continuing service for working people. Barbara Campbell reported that in response to the Occupational Safety & Health Act A safety-survey of the Library has been made. There will be some sort of screening on the mezzanine railings. The high shelving will be braced to meet earthquake standards. These items are in the new budget. Elections for Library Commission Officers for a period of one year were held. Nominated for Chairwoman - Sharon Rohde, Vice Chairwoman - Nancy Bruno, Secretary - Lois Woodruff. Catherine Gasich declared that since there was only one nominee for each office they be elected by acclamation. The Secretary is instructed to cast a white ballot for the nominees. The Chairwoman declared them elected. ., WIMMI-RM ' CIM The prieVAS of the Library Book Sale is Way 31, 1975, 9:00 p.m. to 400 p.9 on the Civic center Plaza between the City Hall and the Cupertino Library. The friends purchased two books for the Lit-vary this month. The Meeting was adjourned at 9:43 p.m. Respectively submitted, Sharon Gutzmann Roh -2- City of Cupertino, State of California qP 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE CUPERTINO LIBRARY COMMISSION HELD AT THE CITY HALL Of MAY 20, 1975 The meeting was called to nrder at 7:30 p.m. by Sharon Rohde. Members Attending: Gasich, Emling, Rohde, Woodruff Members Absent: Bruno Others Attending: Dale Thompson, Cupertino Librarian Minutes of the previous meeting were approved as read. Old Business: Dale Thompson reported that Barbara Campbell will be setting up a committee to work on standards and priorities._for the bulletin boards in all county libraries. County Counsel suggests using priorities on time posters are up, size, types, non-profit, community offerings, as compared to events in areas far from the library. The committee will have several librarians serving on it, and also, a member of the Friends of the Cupertino Library who has worked on the Bulletin Board Committee. New Business: Edward Emling, newly appointed Library Commissioner was welcomed. Dale Thompson reported on the new library hours begianing on June 15th ;o continue to September 15th. 10 a.m. to 9 p.m. Monday through Thursday 10 a.m. to 6 p.m. Friday and Saturday 12 noon to 4 p.m. Sunday Thursday night will be Family Film Night instead of Friday. Some staff will be working in the library from 9 a.m. to 10 a.m. when the library is closed. The Friends of the Cupertino Library Sale will be May 31st, 9 a.m. to 4 p.m. The Meeting was adjourned at 8:30 p.m. Respectively ub to Lois Weedrufr City of Cupertino, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF TM RIEGUAAR MEETING OF THE CUPERTIN10 LIBRARY COXHISSION MELD -IN THE CUPERTINO LIBRARY ON 3 179 1975 The meeting was called to order at 7:40 p.m. by Sharon Rohde. Members Attending: Bruno, ding, Rohde, Woodruff Members Absent: Gasith, Attending Bicentennial Committee Meeting in City Hall Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian Minutes of the previous meeting were approved as read. Edward ding and Lois Woodruff were sworn in by Ellen Pagnini, Deputy City Clark, OLD BUSINESS Lois Woodruff reported a profit of $1,652.59 for the May 31st. Friends of the Library Book Sale. NEW BUSINESS Part of the Bulletin Board is now to be used for information for the community about events in the area for the Bicentennial program. Sometime this summer professional rug cleaners will do the carpet in the library. The American Library Association Meeting in San Francisco the end of June was discussed. Commission meafbers plan to attend Sunday, June 29th to view the library displays in Brooks Hall. Dale Thompson reported how busy the library had been since school ended. Dialog has dropped off since a charge is now being made for services. Dialog was free during the demonstration first year. Now there is a service charge of 55.00 or more depending en the amount of search time, required. Barbara Campbell discussed budget problems. The budget will be brought before the Board of Supervisors the end of July, or early in August. Commission members plan to attend the hearing of the library budget. The possibility of problems in balancing the budget at the present tax rate for the library, $.25.3., was discussed. Problems arise because of the impact of the building program which includes Los Altos, Campbell, and furniture for the new Saratoga library... Also, of great concern is the possibility of a strike of County employees. A strike vote will be taken this Sunday. The Library Commission will be prepared to meet in case a strike takes place. rs s d rg, I � ® NEV BusnaSS (continued) Some community groups have already expressed interest in using the new meeting room to be built in the lower level of the library. The meeting was adjourned at 9:40 p.m. Respectively submitted w Lois Woodruff, Secretary City of Cupertino, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF T11E CUPERTINO LIBRARY COMMISSION HELD IN THE CUPERTINO CITY HALL ON July 15, 1975 The meeting was called to order at 7:40 p*m. by Sharon Rohde. Members Attending: Bruno, Emlingv Rohde, Gasich, Woodruff Others attending: Barbara Campbell, Santa Clare County Librarian Minutes of the previous meeting were approved as read. Chairman Rohde reported that City Hall had been contacted by users of the library about the conditions of the library restroomse This was before the Strike began., Barbara Campbell said that she would talk with Dale Thompson about better custodial care* Under Old BusinesspBarbara Campbell reported and retiewed the Santa Clare County Strike as far as the Cupertino Library is concerned. All the libraries are open and running but the programs, such as childrens' story hours ate* have been canceled. There is hope that the strike will be settled very soon. The Santa Clare County Library Budget is being prepared for the August County Budget hearings* The library Commission from Cupertino will attend the hearing when a time is set* Construction of the Woo&land 's library for South Los Altos will be statted soon. The meeting was adjourned at 9 p.m. Respectfully submitted W" Lois Woodruff, Seeft1tery T- �k H , City of Cupertino, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MIS OF THE REGULAR MMING OF THE CiJPERTINO LIBRARY COMhZSSION HELD IN THE C UPERTI NO CITY HALL ON AUGUST l9 s 1975 The meeting was called to order at 7:40 p.me by fancy Bruno, Vice Chairman. Members Attending: Bruno, Woodruff. Members Absent: Rohde, Gasich, Emling. Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian Reports: Barbara Campbell reported that all the carpets in the library will be shortly cleaned. Next year the lobe area and center hall core area will need new carpet. Dale Thompson reported that the bathroom areas had been thoroughly cleaned. Cuts in the budget for the County Library System are being worked on and will be finalise by the end of August, Present time spent on cleaning and booms of filmd v..21 be out, meaning less money will be s 't in thle elv1s. Cupertino will go into the Fall using the SummejP haws, Monday, Tuesday, Wednesday, Thursday - 10 a.m. to 9 p.m. Friday and Saturday - 10 s.m. _to 6 pm. Sunday - 12 boon to 4 p.m. Cupertino will not lose its Sunday opening which so many patrons enjoy. All shelving in all the libraries is being checked for- thorough bracing in event of earthquakes. The f1ml agenda item, concerning the advisory role of this commission, will be held over due to the absence of three members, until a Special Meeting can be held,with the tentative date of Tuesday, September 2 nd, at 7:30 p.m. suggested. The meeting closed at 9:15 p.m. Respectfully ubmitted� ois Woodruff, Se tary City Of Cupertino, State of CaUfornie 10300 Torre Avenue, Cupertino, California Te l.ephohe: 252-4505 MINUTES OF THE AUGUST CONTINUED MATING OF THE CUPERTINO LIBRARY COMMISSION HELD AT THE CITY HALL ON SEPTEMBER 2s 1975 The meting was reopened at 7:30 p.m,. by Sharon Rbade. Members Attending: Gasich, Emling, Bruno, Rohdei Woodruff Members Absent: None Others Attending: None Under Old Busineas, Catherine Gasich noted that there still seems to be a problem with the cleaning staff. It was suggested that we discuss this problem with the Cupertino Librarian at the October Commission meeting. Under New Business: The Commission discussed and drafted a ® letter to be sent to the City Council and to the City Manager expressing the concerns about the advisory role of the Commission. The Commission was in favor of a study sesajoh in October. The meeting was closed at 8:30 P. m. Respectively submitted, Lois Woodruff, So r City of Cupertino, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MUTES OF THE REGULAR MEETING OF THE CUPERTINO LIBRARY COMMISSION HELD IN THE CUPERTINO CITY HALL ON SEPTEMBER 16, 1975 The meeting was called to order at 7:30 pomo by Sharon Rohde. Members Attending,, Bruno, Emling., Elesich, Rohde, Woodruff. Members Absent: None Others Attending: Doris Nichols, Assistant County Librarian Bonnie Netsuhara# Children's Librarian Old Business: The Custodian service of the 11brary was discussed* The training, duties and work hours of the full . time and the part time cleaning staff were review by Doris Nichols, The Commission felt that perhe4w the full time janitor could do a better job if his hours were changed. At present.he works alone in the building from 12 a.m. to 9aomo with an hour for dinner. It was suggested that perhaps if he worked part of the time when regular staff was in the building a closer communication could be established* Carpet cleaning is taking place by a commercial company. Also, the railings by the stairwells are being fixed to avoid small children perhape slipping through the spaces* Lois Woodruff suggested that some of the original carpet be used to replace the soiled carpet in the elevator before the new room for meetingSis finished. Many more patrons will be using the elevator. Doris Nichols distributed copies of the proposed guidelines for priorities in posting on the bulletin boards in the libraries, The Commission asked Doris Nichols to convey the commission's concern on items 7*Personal notices, 8 Campaign material, 9 Financial solicitations 10* Commercial advertising* The Friends of the Cupertino Library service Cupertino's bulletin board and have run into problems in these special areas. New Business: Bonnie Nstsuhara reported that our display cases In the lobby are booked up until February 1977- The children's case is not booked that far ahead. A committee will be working to establish some type of guidelines for art displays and case dliplayso F? x, r Their reports bOgng ooseluded, Hatsuhara ISM, asios discussed harms e► study session the library County The COO City' Beer and Co it cones Librarian, budget of Santa Clars County'* er from the The C ,ssio® was very pleased to see that Ythe City to serve Cupertino Staff had been apg4$nted b� on the Cupertino Bicentennial Cottee* The meeting use adjourned at 13:50 P•14- Respeatfully submitted, Lois Woodruff s Sec airy CITY OF CUPERTM, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD IN THE CUPERTINO CITY HALL ON OCTOBER 21, 1975 The meeting was called to order at 7:30 p.m. by Nancy Bruno Members Attending: Bruno, Emling, Gasich, Woodruff Members Absent: Rohde Others Attending: Doris Nichols, Assistant County Librarian Dale Thompson, Cupertino Librarian Old Business: A discussion was held on the Custodian service. The full time custodian now works from 1 a.m. to 9:30 a.m. The Commission was was concerned that his disability of being deaf might be a problem being alone in the building during the night in case of accident or if someone should try to enter. Dale Thompson was going to talk to him and see if he would prefer to cork other hours, so that he would get a little more direction and personal contact ® with the staff. Doris Nichols reported that the Bulletin Board Policy was going to be reviewed again by the committee so the wording will be more concise for libraries with small bulletin boards that have to turn away more notices than Cupertino which has a rather largo bulletin board. Doris Nichols also reported that the carpet was going to be replaced in the elevator. A new county film policy also is in progress with final plans to be announced in November. New Business: Nancy Bruno reported that the Meeting Room on the lower level will go to bid in February and hopefully will be completed for the Friends of the Library.first three day inside BoFak Sale the end of May. The County has put some engraving tools on loan at the library to go out to patrons who would like to put identification on their T.V.°s, etc. Friends of the Library donated $100.00 to purchase books from the Fremont and Cora Older Estate. These were to be on California and Western America. The county also purchased some. Adjournment: Meeting closed at 8:40 p.m. ® 4x"a) Guy Loin Woodruff, cretery CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone; 25;2-4505 MINUTES OF THE REGULAR NWING OF THE LIBRARY COMSSION HELD IN THE CUPERTINO CITY HALL ON NOVEMER 16, 1975 The meeting was called to order at 7:30 by Sharon Rohde. Members Attending: Bruno, Rohde, Lefty, Woodruff Members Absent:: Gasich Others Attending: Barbara Campbell, County Librarian Dale Thompson, Cupertino Librarian Old Business: Barbara Campbell distributed copies of the bulletin board policy. It was suggested that perhaps each library could determine if it wants to return posters that have been posted. Some people ask for their posters to be returned, this takes staff time, and often they do not return and pick up the posters. Deputy City Clerk, Ellen Pagnini arrived at the meeting and ® and swore in Dianne Lefty, the Library Commissions , new member. Under old business, Dale Thompson reported that the full time Custodian is now working from 4 a.m. to 12:30p.m. Things seem to be working better. Plans for the lower level meeting room are still under way. The library staff is clearing out duplicate copies and materials to be moved out of the area. $arbara Campbell reported that the Board of Supervisors had approved the new charge policy for use of 16mm Mg. Insurance fee for 16rmn film was raised from 25¢ to 50¢. There will also be a usuage fee of 01.00 for film to be shown from 10 a.m. to 4 p.me(prime time) New Business: Additional guard railings have been installed on the mezzanine. Barbara Campbell encourages members to attend the Sunday, November 30th, meeting In San Francisco of the California Library Conference. This is a special meeting for Library Trustees and Commissioners to be hill at 3 p.m.Sunday at the San Francisco Hilton Hotel. The purpose of the ineeting is to discuss the proposed new 16gislation which is explicitly intended to benefit all users of public libraries. There being no further business, the meeting adjourned at 9:-20 Lois Woodruff, Seere ry CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenues Cupertino$ California Telephone: 252-4505 AINUTES, OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD IN THE CUPERTINO CITY HALL ON December 16, 19,75 The meeting was called to order at 7:30 p.m. by Nancy Bruno Members attending: Gesichs Bruno, Lefty, Woodruff Members absent: Rohde Others Attending: Barbara Campbells County Librarian Dale Thompson, Cupertino Librarian Mrs, D. H, Wollstein, Mother of Commiassioner Brunop visiting from Rome, Georgia. Old Business: Dale Thompson reported that the new hours for the full time custodian are working quite satisfactorily. Barbara Campbell reported on the California Library Association Meeting which just concluded in San Francisco* The special meetings also attended by Chairman Rohde* concerning the Task Force Report which concerns funding of libraries in the State of California# was held to present possibilities to Connisaioners, Trustees and other interested library people, Wallace Hall, former chairman of the Saratoga Library Commission, led the discussion of the Report. Work will continue on areas of the report that those in attendance wanted reviewed further. Hopefully by June, legislation to be proposed will be ready to be again reviewed at area meetings. In November, the proposed legislation will be votdd upon, and hopefully ready to be put in the State Legislature Hopper, When the final draft comes out, commissions will review it. Lois Woodruff reported on the progress of the new library meeting room* Larry Guy will attend the January meeting of this commission and give us information on the latest plans for the room. The library staff Is hard at work shifting reference books etc. out of the area in the lower level that will be used for the new room, A ® Page Two Minute The Library Commission has not received any Dote: information from their letter of Novetter 25,1975 to the City Council requesting reimbursement for a member of the Library Commission attending the California Library Association meeting in San Francisco, November 30th. New Business: Possibilities of moving the parking spot for the handicapt patrons of the library was discussed. At present, the spot is near the rear door of the library, which presents possible difficulties for people in wheel chairs using the ramp on to the sidewalk at that end. There is a danger of awheel chair slipping down into the driveway to the lower level. If the parking spot is near the front door, this danger would not be present. Barbara Campbell and Dale Thompson will look into this. January 26, 1976, Monday evening at 8 o'clock all the Library Commissions in the County will most with the Santa Clara County Library Commission at the new Campbell library to hear a discussion of the previous mentioned Task Force Report. ® Wallace Ball will lead the meeting. Circulation continues to grow at the eupertino Library. Saratoga has settled on the site for its new library on Saratoge Avenve. The meeting adjourned at 8:45 p.m. Respectfully submitted, VO-V--� 4zlall Lois Woodruff, Secretary i1 M�3 F A i> M1 K u 3 }} �i t °%p � x : P r• i s : r Tf�f f f it �.� � i :.. r 1, P �..� •nft f f,�;t Yf rya 1 e is t�I��yfF � �� p �gg��a--�r X r81 d '!'� fft��-j�i 1• t k�0.'2�''• //' '�°.':.�1 I�~P I iP �` 'iY`+^le /r City of Cupertino, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252*45;05 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD IN THE CUPERTINO CITY HALL ON January 20, 1976 The tweeting was called to order at 7;30 p.m. by Sharon Rohde Members attending: Gesich, Bruno, Lefty, Rohde, Woodruff Others Attending:- Barbara Campbell, County Librarian Dale Thompson, Cupertino Librarian Larry Guy of the Cupertino City Staff The minutes of the previous meeting were dispensed with and Larry Guy gave the Commission information on the new Community Room to be built on the lower level of the library. February 20th the plans will go out to bid. Award of bid will be March lat. March 15th construction to start. April 15th is tentatively scheduled for the dedication of the roomo ® The Commission and Mr. Guy went to the library to look first hand at the drawings in the proposed area. It was agreed that moving the cloaet acid storage area to another part of the room would be helpful in getting as :ouch seating area as possible The Commission will meet again with Larry Guy on February 3rd to look at the revised drawings. Larry Guy was going to send Barbara Campbell a letter of intent on the new room so she could notify the Board of Supervisors. January 26 the the Commission will meet at 7 p.mo at the library to go to Campbell to the meeting of the South Bay Cooperative Library System. Barbara Campbell reported that the lower level lighting was going to be improved shortly with new fixtures. She also presented Bulletin Board Procedures that a committee kas workdd on for some time. Woodland, Branch of the Los Altos Library, will be dedicated Sunday, February 29th. It has 4,600 sq. feet. It will be a doop in library, and will not always heve a full libraries staff. F,Ioprs in the Cupertino Library will be cleaned and polished twice a year, carpets cleaned once a year. Next budget year exterior Painting will be done Y,u Richard Hayden, California Assemblyman has presented the Cupertino Libra#y with the Papers on the Nuclear Hearings recently he The meeting was adjourned to February 3rd to continue discussions on the plans for the Community Room* Respectfully submitted, ti Lois Woodruff, Hecreta CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE CONTINUED STING OF THE LIBRARY COMMISSION HELD IN THE CUPERTINO CITY HALL, February 4, 1976 The meeting began at 7:30 p.m., presided over by Sharon Rohde. Members attending: Bruno, Lefty, Rohde, Woodruff Members absent: Gasich Others Attending: Dale Thompson, Cupertino Librarian Janice Yee, Santa Clara County Children's librarian. Mrs. Ravin from Arizona, ( Mrs. Lefty's mother) Larry Guy from the City of Cupertino Staff Roberta Jenkins, Friends of the Cupe,.etino Library Donald Maxcy, (Young and Associates) interior ® designer The Commission, staff and visitors discussed two possible plans for the new meeting room that is to be developed in the lower level of the library. Colors, carpets, lighting., furniture etc. were compared with the purpose in mixed to have a veryplessing appearance of the room, as well as one which is very functional. Due to the fact the room is in the lower level and could te"d to be very drab due to little outside lighting, bright, cheerful colors were selected for the plan that Donald Mexcy will draw up. Plan B was selected, with ample storage space for tables, table caddy, chairs, puppet stage etc, and a locked audio visuel closet. A pigtail for the projector as well as a junction box with a keyed switch for the electric sctmen the Ftriends of the Library are donating will be included in ithe plan. The meeting was concluded at 8:40 p.m. Respectfully submitted, Lois Woodruff,Se retary CITY OF CUPERTI NO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMESSION HELD IN THE CUPERTINO CITY HALL ON February 17, 1976 The meeting was called to order at 7:30 p.m. by Sharon Rohde* Members attending: Gasich, Bruno, Lefty, Rohde, Woodruff Others attending** Barbara Campbell, County Librarian Dale Thompson, Cupertino Librarian The minutes of the previous meeting were read and approved. Old Business: Sharon Rohde reported that Larry Guy will be in touch with the Commission when the drawings come in for the new meeting room in the library. Sharon Rohde discussed the Mayor's Commission Briefing, which will help keep communication lines open between commissions and the City Council. New Business: Catherine Gasich, Diane Lefty., Lois Woodruff are the three Library Commissioners whose terms finish on April. Interviews will be scheduled soon* Plans were discussed for the dedication of the new room in May. Ideas for a sl.,ort program, possible refreshments etc, will be developed at the next meeting* It was suggested that a more informal program be used than for a dedication of a building. Barbara Campbell noted that the County Board of Supervisors had been notified of the new room* Barbara Campbell's report concerned the dedication of the Woodlands Library in Los Altos on February 29th- 2:30 to 5- P-m- 5he reported the Library Budget is due Monday. In May she will meek, with the County Library Commission and City Commissions to discuss where budget problems may exist, Dale Thompson d.1splayed some of the books purchased from gift money from the Friends of the Library. These books were part of the Fremont Oldar Estate collections of books on Western Americans* The shifting of shelves and books in the lower level will be completed next week for clearing the area where ti:-,e new meeting room will be. Meeting adjourned at 8:40 P-m- `L/Olie Woodruff, Secr' tart' CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenues Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETIV7- OF THE LIBRARY COMaSSION HELP IN THE CUPERTINO CITY HALL ON March 169 1976 The meeting was called to order at 7:30 p.m. by Sharon Rohde. Members attending: Gesichg Bruno, Rohde, Woodruff Members absent: Lefty Others attending: Barbara Campbells Santa Clara County Librarian Dale Thompson, Cupertino Librarian The minutes of the previous meeting were read and approved. A letter from Helene Nohr concerning lost books policy was read. Old Business: The original designer of the meeting room has left Young & Associates, Larry Guy is working with another company to get the design completed, so the plans may be made ready to go out to bid. Plans for the dedication of the new room were tabled until a new time schedule is set up for completion of the new room. The Friends of the Library are very interested in the completion dates as the date for their book sale was planned for late May. They had planned a thvee day sale inside this year, instead of the one day sale outside* Catherine Gasichs Diane Lefty, Lois Woodruff will need to file new applications with City Hall as their terms expire in April. New Business: Barbara Campbell scheduled May as the date she would meet with the Library Commission to discuss the County Library budget. ThursdaygMarch 18thv at 10:30 a.m. the City and the County staff will meet to discuss possible city maintenencovin the broadest terms, of the library building. Two parts are to be discussed* Preventative maintenance, ( Painting etc. ) and janitorial. Capital Improvements have to be incorporated inthe County Library Budget ahead of time. At presents one full time and one half time coded janitorial positions exist at the library, Dale Thompson reminded everyone of the Thursday evening slide show at the library at 7:30 on the De Anza trek. The neeting was adjourned at 9:10 p.m. Lois Woodruff, Secretary t s CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HXLD IN THE CUPERTINO CITY HALL ON April 20, 1976 The meeting was called to order at 7:30 p.m. by Sharon Rohde. Members attending: Bruno, Lefty, Rohde, Woodruff Members absent: Gasich Others attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian Bob Botelho, Cupertino Maintenance Worker II The minutes of the previous meeting were read and approved. A letter from Helene Nohr thanking the commission for their letter in answer to her inquiry about lost book fines. A letter from Myrtle Lettis reporting the Santa Clara County library Commissiods concern that Cupertino have a member on the County Commission® Sharon Rohdets name has been submitted by the Cupertino City Cc nz il. OLD BUSINESS: Sharon Rohde reported that the meeting room in the library has not gone out to bid yet.Larry Guy said the middle of June might be the completion date. NEW BUSINESS: Lois Woodruff asked Barbara Campbell about the possibility of having only one County Library card that will work in all of the various county libraries. At present the larger libraries are on Recordsk, while others are still on the charge plate system. At preseit it has proved too expensive to change over the entire circulation system. Bob Bote lho discussed with the Commission the City take- over of general maintenance in place of the County G.S®A, Mr. Bote lho has made a list of things in order of priority that should be done to bring the building up to standard. The janitorial change over will be coaxing along later, dle to the one and a half union work positions involved. The Friends of the Library Annual Book Sale gill be held in the lower level of the library, May 22nd and May 23rd. There will be a preview sale for Friends of the Library Friday evening, May 21st, Mr. Botelho is going to try using the new self balested Mercury Vapor lights in-, the room to improve the lighting. P S New officers for the Library Commission were duly elected: Sharon Rohde, Chairwoman Nancy Bruno., Vice Chairwoman Diane Lefty, Secretary At the May meeting, Barbara Campbell will discuss the County Library budget with us. Also, the Cupertino staff will report on a possible special program for teachers of the area to foster closer working relationships between teachers and the library on assignment reeding materials. More film readers for the library are on the list of requests in the new upcoming budget. The meeting adjourned at 9:15 p.m, Lois Woodruff. Se etary LIBRARY COMMISSION MINUTES AUG. 1970-1986 3 of 9 CITY OF CUPERTn;o, STATE OF CALIFt1RNT:A 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MAY 23, 1976, IN THE LIBRARY CUPERTINO, CALIFORNIA The meeting was called to order at 7:30 p.m. by Chairperson Rohde. Commissioners present: Lefty, Rohde, Woodruff, Gasich Commissioners absent: Bruno Others attending: Barbara Campbell, Santa Clara Librarian Dale Thompson, Cupertino Librarian Larry Guy, Administrative Assistant to Director of Public Works The minutes of previous meeting held April 20, 1976, were read and approved. Communications: A letter from John Vaughn, Administrative Assistant at City Hall regarding Cable T. V. Old Business: Larry Guy presented the final plans for the meeting room including heating and lighting plans. Bids must be in by June 2, in order to be evaluated by the staff. Congract will be awarded on June 7fh, and must be signed within 10 days. The contractor will have 60 days within which to complete construction making the final date for completion August 17. Commissioner Woodruff reported the tables and caddy will cost about $600 and the movie screen $350 due to irregular shape required. The Friends of the Library will make the purchase. Commissioner Rohde reported on the monthly Mayor's meeting. She will also be attending the California Library Trustee's and Commissioners Conference in Sacramento. New Business: The Cupertino Cable T. V. Committee is conducting a study ,regarding the use of Cable T. V. in the Cupertino area. Results of the survey printed in the Cupertino Scene were made available to committee members. The study is to be completed by mid-July. Suggestion as to usage are requested. Barbara Campbell reported she had not received an official response from Mr. Quinlan regarding the new maintenance contract, although the agreement went into effect Monday, May 17. She is also waiting for a response from G.S.A. to determine how the building became so neglected. Ms. Campbell presented the 1976-1977 County Library budget, she stated although total number of positions will remain the same, there will be a reclassification study of library employees with a corresponding salary realignment. After the reclassification study the budget will be out of balance. The increase in costs reflect the expansion of Los Altos and Saratoga libraries. By July will know if deficit will be substantial. Ms. Campbell stated if tax rate is not increased employees will be laid off. Meeting adjourned at 10:30 p.m. ca-yam=, Dianne Gloria Lefty, Secretary CITY OF CUPERTINO, STATE OF CALIFORNIA IC300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIB:tARY COMMISSION HELD ON JUNE 15, i976, IN THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order at 7:30 p.m. by Chairperson Rohde. Commissioners present: Lefty, Bruno, Rohde, Woodruff Commissioners absent: Gasich Others attending: Dale Thompson, Cupertino Librarian Janice Yee, Supervising Librarian Childrens Services Communications: A thank you letter from Karen Kobey for the nature books for the library at McClellan Park. An invitation to attend the signing of an agreement to form the California Library Authority for Systems and Services (class) on June 17, at 9:15 a.m. at the Los Angeles Convention Center. A letter from Ethel Crockett, California State Librarian regarding a press release concerning the Trustees and Commissioners Conference held in C7 Sacramento last week. Old Business: The contract for construction of the new meeting room has been awarded to Gearhart and Spivey. The Bi-Centennial Grove around the library will include 3 benches, 23 Redwood trees and 3 Cherry trees in honor of George Washington. Ms. Rohde reported on the California Library trustees and Commissioners Conference held in Sacramento. Some of the topics discussed included: 1) Working on the Establishment - letting people know about the library and become familiar with the services available. 2) A Multiplicity of Sources - getting people involved and con- tributing their time and talents to the library. 3) State and Federal Funding - regarding the proposed new library legislation. 4) A Library Activist Speaks - getting involved and maintaining close contacts with the community and legislators. New Business: A budget for the Library Commision has been established to provide for conferences and seminars, not to exceed $150.00. During the Mayor's Commission briefing smoke detectors were discussed. There will be a July 4tb celebration at Memorial Park and the Cupertino Community Services will be having an auction October 28. • The new meeting room wiU be dedicated sometime in 8eptenbes. Ideas for a proigram are being considered. Meeting adjourned at 8:30 p.m. ;r<< 71 ` t Dianne Gloria Lefty, Secretary -2- CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF T':E REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JULY 20, 1976, IN THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order at 7:30 p.m. by Chairperson Rohde. Commissioners Present: Lefty, Rohde, Woodruff, Gasich, Bruno Commissioners Absent: None Others Attending: Barbara Campbell, Santa Clara County Librarian. Dale Thompson, Cupertino Librarian The minutes of the previous meeting held June 15, 1976, were read and approved. Cld Business: Work on the new meeting room has begun. Although, there is a possibility the Electricians strike may resume and hold up completion. The room dedication is planned for Sunday, September 19, to coincide with the reopening of the Library on Sundays. Commissioner Woodruff will be planning the program for this event. Commissioners Rohde and Lefty will order and send out invitations. The dedication is planned for 2:00 p.m. with the Open House to follow from 2:00 to 4:00 p.m. A new policy statement regarding the meeting room will be available to the public. Some groups have expressed an interest in ® using the room on a regular basis. It was agreed among the librarians and Commissioners that groups meeting on a monthly basis would be encouraged. Those meeting weekly will be subject to review by the Commission and Librarian. The feeling being that it would be unfair to allow a single group to monopolize the room to the exclusion of others. A Cable T.V. report was presented at the City Council meeting. It was accepted and approved to continue more staff work. A consultant will be tired sometime in 4he future to determine specific detaiY,s, New Business: Ms. Campbell reported on the basis for closing the Library on Sundays until September 19. Because the tax rate will remain the same the budget was re- duced 2 1/2, 5, and 10% of the recommended budget, a cut of $359,643. In order to carry out this cut, the number of books to be ordered will be reduced, temporary employees such as substitutes and extra help will not be hired. In addition, the Cupertino Library will be closed on S•.mdays until September 19. Permanent employees have been as -ed to reduce their working hours on a voluntary basis. Ms. Thompson reported on the new recording provided by the "friends of the Library". The recording will give callers the Library hours. The meeting was continued in the new meeting room at the Library to determine if the movie screen was located in the most efficient place due to the location of the columns. After some discussion it was decided to leave the screen i.n. place, as any change at this point would be costly. Meeting adjourned at 9:40 p.m, f� Diafine Gloria Lefty, Secietrfy i 1 i A MR 1 CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupert4 Telephone: 252-4505 1=1 California MINUTES OF M REGULAR MEETING OF THE LIBRARY COM14ISSION HELD ON AUGUST 17, 1976v IN THE CITY' HALL, CUPERTINO, CALIFORNIA The meeting was called to order at 7:30p.m. by Chairperson Rohde, Commissioners Present: Bruno, Rohde, Woodruff Commissioners Absent: Gesich, Lefty Others Attending: Dale Thompson, Cupertino Librarian David Rohde The minutes of the previous meeting held July 20, 1976 were read. The following correction was made. The paragraph under New Business was corrected to read as follows: Ms. Campbell reported on the tight budget situation that caused the closing of the Cupertino Library on Sundays until September 19th. Given the fact that the tax rate will remain the same, the county library was required to make cuts in its budget to offset a deficit of $359,643- Old Business: The Community Room is progressing. The dedication is planned for September 19, 1976 from 1p*me to 3 p9me The Friends of the Cupertino Library will provide refreshments* Dale Thompson will take care of the press release, Diane Lefty and Sharon Rohde havetaken care of invitations which will go out in a short time. An informal program is being planned. Sharon Rohde attended the California Library Association Forum Meeting hold in Santa Clara in July. Dale Thompson reported that the contract for the City to handle janitorial service for the library had been accepted and the service will start -tonight. Barbara Campbell sent word that Sunday opening will start again on September 19th for Cupertino. The Budget hearing before the County Board of Supervisors did not incraass the library tax. It will be a tight budget year. There will be lesshours of staffing in certain positions, but the hours the library is open to the public will remain the same, Thursday, GeS.A. will repaint the plaster walls on the main level of tthe library. Lois Woodruff reported that new bike racks should be considered by the Friends group: The present one is 16 years old and does not hold ten speeds correctly. Lights for the display cases are on order by the Friends, as is the screen for the new room, The meeting adjourned at 8:40 p,ra. I is Woodruff, Ac ing Secretary F WIN 77, mmm OF TYKE BEGS mzarm OF Tu L C0 8SM HEI ON SMM2MER 21, 1976 0 THE CMWUNITY ROM OF THE CUPERTINO LIBRARY The meetingwas called to order b Vice-Chas y rpersan Bruno. Commissioners present: Bruno, Casich, Woodruff, Lefty Commissioners absent: Rohde Others Attending: Dale Thompson, Cupertino Librarian Barbara Campbell, Santa Clara County Librarian The minutes of the previous meeting held August 17, 1976 were read and approved. There was no Old Business. New Business: Commissioners gave unanimous appraval of the community room colors including graphics. Ms. Campbell reported 53 chairs would be ordered for the room. Since there were already 28 in the gold color, she would order 12 more in gold and 41 in blue. The chairs will all be one size and there will be 81 altogether. Ms. Thompson reported she is going to check with other South Bay Area Cooperative Libraries to determine whether or not telephone reference service should be discontinued on Sundays. Ms. Campbell further reported that Palo Alto Library and San Benito County Library have joined the South Bay Area Cooperative System. The clerical reclassification study is still going on. Ms. Woodruff reported on the various types of shades available for the windows in the community room. Meeting was adjourned at 9:00 p.m. �utq Le Dianne Lefty, Secretary 9 t. 10300 Toren Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGUT.AR FETING ON THE LIBRARY COMMISSION HELD ON OCTOBER 19, 1976, IN THE LIBRARY CONFERENCE ROOM AT CITY HALL The meeting was called to order by chairperson Rohde. Commissioners Present: Rohde, Bruno, Gasich, Woodruff, Lefty Commissioners Absent: None Others Attending: Dale Thompson, Cupertino Librarian Barbara Campbell, Santa Clara County Librarian The minutes of the previous meeting held on September 21, 1976 were read and approved. Communications: Letter of commendation from Robert Quinlan, City Manager re- garding the completion of the community room. Old Business: Ms. Rohde indicated there was some feeling that the blue chairs would detract from the graphics. It was decided that all the chairs would be gold. Ms. Rohde reported on the slow progress of the Cable T. V. study. It is now up to the City Council to determine the community needs and which direction to take. At the Mayor's luncheon it was announced that Palo Alto Junior League is sponsor- ing a historical tour. The Cupertino Community Service Auction is to be held on October 28, at 10:00 a.m. at Vallco Park. Donations are still being accepted. New Business: The County Library Commission Meeting will be held on November 1, in the Community Room of the Cupertino Library. City Commissioners are also invited. The California Library Association met on September 28, at the San Jose Holiday Inn. The purpose of the meeting was to organize trustees and commissioners as part of the library exchange. The annual California Library Association meeting will be held December 1-6 in Los Angeles. Ms. Campbell. indicated chairperson Rohde should be authorized to attend under the County budget since she is a member of the County Library Commission. It was decided that Ms. Rohde would determine how much if any funds could be pro- vided by the County. In addition a letter would be written to the City Council re- questing funds for Ms. Rohde if necessary, and/or other members of the commission to attend the convention. It was unanimously decided that the commission would continue to meet at the City Hall. Ms. Thompson reported that she received a phone call for Mr. Ed "Bo" Brown, Code Enforcement Officer, offering assistance whenever needed at the library. ;Fv a a c'�" �..nb"ro'3 S M'F KA," ...< Ids. Campbell reported th - the bids for the Saratoga Lfbrary were budset. • Meeting was adjourned at 8 #5 P. m. anne Lefty, Secre a� -2- SiF w.W WI '"M M M City of Cupertino, State of Califoxmia 10300 Torre Avenues. Cupertino,, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMUSSION HELD ON NOVEMBER 16, 1976 IN THE LIBRARY CONFERENCE ROOM AT CITY HALL The meeting was called to order by chairperson, Rohde* Commissioners Present: Rohde, Bruno* Gasichp Woodruff Commissioners Absent: Lefty Others Attending: Dale Thompson* Cupertino Librarian Barbara Campbell, Santa Clare County Librarian The minutes were read and under New Business, item two was corrected to read: The California Library Association met on September 28, at the San Jose Holiday Inn. The purpose of the meeting was to organize trustees and commissioners as a division of the California Library Association. ]VIINUTE New Business: Chairperson Rohde reported on the Mayor's N 0 T,I C HE luncheon* The Water Commission had inquired concerning the Council's policy on Commissions attending conventions relating to their commission's field of interest, Ms. Rohde inquired if the Council would consider paying the Chairperson's membership, in a related organizations such as the California Library Association, Councilperson Nellis suggested the Library Commission insert a minute order to see how the Council would feel on paying the chairperson's membership, of $15*00 a year. This year Ms. Rohde paid her own. Notice Saturday, November 13thsand Sunday, November 14th, were very busy days at the library. On the 13th, from 10 a.m. to 6 pome the library checked out 29259 books* On the l4ths the library from 12 noon to 4 P-mo checked out 1P074 to Sunday use—As, Sharon Rohde, Catherine Gssich and Nancy Bruno will be attending various meetings of the California Library Association in December in Los Angeles, Dale Thompson reported on new staff members coming to 1h e library, Barbara Campbell reported that the gold chairs for the Community Room had been ordered, October 15th. The new Woodlands Library has been very busy since it opened. Lois Woodruff reported that the Friends of the Library were investigating the purchase of a speaker, paging system for the library. The meeting was adjourned at 8:40 P-m- a woourullp Acting Secretar, 77 % CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION. HELD ON JANUARY 18, 1977 IN THE LIBRARY CONFERENCE ROOM AT CITY HALL The meeting was called to order by chairperson Rohde. Commissioners Present: Rohde, Bruno, Gasich, Woodruff, Lefty Commissioners Absent: None Others Attending: Barbara Campbell, Santa Clara County Librarian Vicki Kaleikau, Librarian II, Acting City Librarian Robert Gonzales, Public Safety Commission Chairperson The minutes of the previous meeting were temporarily dispensed with in order to permit Commissioner Gonzales to make a special presentation. Commissioner Gonzales was concerned specifically with a pamphlet on child abuse and generally with similar types of material which may be of public interest. The pamphlet was referred to the Public Safety Commission by Mayor Meyers. There was some discus- sion regarding several possible alternatives. Setting aside a section in the library with a public item interest a month was one solution. Others considered were having a lecture on the topic of the month as a joint commission project, leaving pamphlets in businesses, as well as City Hall, and making up a bibliography on the subject for bulletin boards, the Cupertino Scene and the Courier. Commissioner Gonzales will report back to the Library Commission after the next Public Safety Commission meeting. Minutes were read and approved. Old Business: Chairperson Rohde reported on the Mayor's luncheon which was chaired by Councilperson Nellis. The discussion was goals, trends and problems for the coming year. The Library Commission will be changing the community room policy. The Parks and Recreation Commission will be looking into the pos- sibility of moving the senior citizen center to a core quiet area. The City Manager will be holding neighborhood meetings to discuss planning of parks. California Library Association Conference Report - Commissioner Gasich attended the meeting for the Friends of the Library. Commissioner Bruno witnessed the signing of a contract for the California Library Authority Systems and Services. A chapter for trustees and commissioners was set up and Sharon Rohde was elected Northern California Representative. Speaker System - Commissioner Woodruff reported that the speaker system is ready to install. Work is to begin 6:00 a.m., Saturday, January 22, 1977. The Friends of the Library will pay for the system which will cost $1,700 - $1,800. r x :. -a MMIR aWitFp, New Business: Cam #jy Raim policy changes will be made in, order to be more responsive to the community and avoid problems with special groups. City Library report: Poth the Chanuka and Christmas parties were a great success. County Librarian's report: Ids. Campbell reported on the reclassification study which was approved by the County. The study toots into consideration salaries as well as identification of new levels. Ms. Campbell also informed the Commission about a County program to employ welfare recipients 42 hours a month in a non-profit position. She has contracted for 45 people to do jobs such as clean books and steep shelves in order. She also reported on the replacement of worn out carpet on the main floor of the Cupertino library. Meeting was adjourned at 9:40 p.m. Dianne Lefty, Secretar V - 2 - CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenues Cupertino, California Telephone.- 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON IRSHUARY 15, 1977 IN THE LIBRARY CONFERENCE ROOM AT CITY HALL The meeting was called to order by chairperson Rohde* Commissioners Present: Rohde, Bruno, Woodruff Cormissioners Absent: Gasichp Lefty Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian The minutes of the previous meeting were read. Ms. Campbells report on the carpet replacement was clarified to read that replacement of carpeting in the library was being included in the 1977-1978 budget* Old Business: The new Speaker System for the library has been installed. In two weeks, Mr. Beardsley will check with the staff about any questions or problems that have arisen. The system is under full warranty and if any problems with equipment occur Mr, Beardsley should be called* The Friends of the Library paid for the system which came a little over t 3,800.00. The library is compiling a file on Child Abuse information available at the library. Ms. Rohde reported that at the Mayor's luncheon, water conservation was discussed. Fire prevention in the hills etc. are important to Cupertino, The County is also checking the library for water saving and heat saving possibilities, City Librarian's Report: The policy for the use of the Community Room was accepted. Dale Thompson and Lois Woodruff attended the County meeting on this. The policy and the use form are aysilabl^ at the library. Use of the room is growing. The Commission was pleased to see the Cupertino Scene encouraged groups to use the room* County Librarian's Report: 2 welfare recipients are working at the library, 3 days a week, every other wekk. They are cleaning books, reading shelves, mending magazXines. The Commission saw c6pies of the Reclassification study as accepted by the County Board of Supervisors. Meeting was adjourned at 9:30 p.m. is Woodruff,Act3#iq Secretary CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MARCH 15, 1977 IN THE LIBRARY CONFERENCE ROOM AT CITY HALL The meeting was called to order by chairperson Rohde. Commissioners Present: Rohde, Woodruff, Gasich, Lefty Commissioners Absent: Bruno Others Attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian The minutes of the previous meeting held February 15, 1977 were read and approved. The following nominations were made: Nancy Bruno, Chairperson Dianne Lefty, Vice-Chairperson Lois Woodruff, Secretary Ms. Gasich suggested since there was only one nominee for each office that all ® nominees be elected by a white ballot. Ms. Rohde reported on the Mayor's luncheon. Councilman Frolich will be the next Mayor of Cupertino. Dale Thompson reported on the exhibit screening for the walls and cases. A com- mittee from De Anza College reviewed and selected work for display from now until December. Ms. Campbell presented a copy of the print to be used in the new book catalog. The new type will save money by using less paper since three rather than two columns can be printed on a page. The new, book catalog will be ready by May or .June. There will be a joint Library Commissioners` meeting in Sunnyvale on May 23. Ms. Campbell also reported on the rental book collection. Ms. Woodruff announced the magazine sale by the Friends of the Library on Saturday, March 25 from 9:00 a.m. - 5:30 p.m. in the library. Meeting was adjourned at 9:00 p.m. Dianne Lefty, Secret ry CITY OF CUPERTIN09 STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, Cvlitornie Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON APRIL 19,, 1977 IN THE CITY MANAGER'S OFFICE AT CITY HALL The meeting was called to order by chairperson Bruno. Commissioners Present: Rohde, Woodruff, Lefty, Bruno. Commissioners absent: Gasich. Others attending: Barbara Campbell, Santa Clara County Librarian Dole Thompson, Cupertino Librarian Mrs. Rohde, Lincoln City, Oregon , guest. The minutes of the previous meeting, March 15, 1977 were read and approved* Under Old Business, Dale Thompson reported that the new speaker system is working fine. Lois Woodruff reported thet the Magazine Sale held by the Friends of the Library showed a profit of $400- and a total of 1,800 National Geographies were sold* New Business: Commission members will take turns attending the Mayor's luncheons. May Diane Lefty, June - Lois Woodruff, July - Sharon Rohde., August Catherine Gasich. Lunch is held on the first Thursday after the first Monday of each month. Adult programs have been started this week, which is National Library Week. Speakers on interesting topics will be selected by the staff. Topics will be listed in the new Monthly Calendar put out by the library, along with Young Adult and Children's programs, M- s.Rohde reported that South Bay Cooperative Library System will meet May 23rd in Sunnyvale. Ms. Rohde will be one of the speakers. Me. Campbell announced a Santa Clara County Library Meeting for Commissions for July llth at the Ompbell Library to discuss funding, the new budget etc* Dale Thompson reported the new lighting system in the stack rooms is nearly completed. It will. be very helpful. Lois Woodruff invited the library staff to go over the books the day before the Book Sale to see if any would be useful to the library. Meeting adjourned at 8:35 ��,m, -yell, ToM Woo ruff,se tart' f - CITY OF CU TIRO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone, 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HEIR OR MAY 17, 1977 IN THE CITY BALL The meeting was culled to order by Chairperson Bruno* Commissioners present: Rohde, Woodruff, Bruno, Gasiche Commissioners absent: Lefty. Others attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian The minutes of the April meeting were read and approved. Communications: A report ►ay le* Rohde about by—laws of CALTAC WAS givens The next California Library Association Annual Fleeting will be held in San Francisco this: yeare The trustees and commissioners meeting will be on Sunday, December llth. Letters regarding State Bill SB 792 were noted* A note from Fred Ofner re apace for Model Railroad Club also was noted. There was no Old Bneinesse New Businesst The commission asked Sharon Rohde to loop into a possible letter to the City Council asking for their support of SB 792. The Mayor r s Luncheon was reported. Water savings were noted. The red fire strip in front of the library will be watched for violators that parks there. Ms. Rohde reported that she attended the Senate hearing on SB 792* The Annual. Book Sale will be held May 20th through My 2lat, The Joint Boards laeting, 'South Bay Cooperative Library System will be held Manday, May 23rd t,7430 pert. in Sunnyvale. This Conti anion will attend* Saturday morning the County Librarian will brim the Milpitas Commission ttarough the Cupertino LArary. Me Campbell reported on a possible inventory of books in the system in the near future. ® The meeting adjourned at 9 p.m. r is oo ru f, tary CITY OF CUPERTINOs, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON i 219 1977 IN THE CITY HALL The meeting was called to order by acting Chairperson Lefty. Commissioners present: Rohde, Lefty, Woodruff. Commissioners absent: Gasicho Bruno* Others attending: Barbara Campbell, Santa Clara County Librarian. Dale Thompson, Cupertino Librarian The minutes of the May meeting were read and approved* Ms* Lefty reported that the Commission had been allowed $150.00 for the December California Library Association meeting in San Francisco in December. Also, membership in CALTAC was approved. Nancy Bruno's name has been submitted for the vacancy on the Santa Clara County Library Commission. Sharon Rohde reported that the Council was considering endorsement of SB 792* Sharon had attended June 20 and 21st. State Senate meetings in Sacramento to follow the bill's progress, Barbara Campbell noted that Ms. Rohde had traveled four times to Sacramento and had devoted much time to aiding support for the bill. Mao Woodruff reported the Friends of the Cupertino Library had a profit of $2,52347 from the May book Sale, Gifts are being selected and will be purchased shortly for the enjoyment of the library users* Kbe Rohde reported onthe recent Mayor's luncheon* Mao Woodruff will attend in July* Commissioners were asked to participate in the Fourth of July Program at Memorial Park. It was noted the City had saved the County $2,000 In janitorial services• Va. Campbell reported on the July Ilth County Library Commissioners meeting in Campbell* This is for city commissions, City Council members and interested people. The new budget will be discussed. Goals and programs for the library system will be presented. The exterior staining of the Cupertino Library will be done in August by the County. A general Inventory of library books will be getting underway shortly* Negotiations are going on between Santa Clara COUnty a�ad Local T o! 8 oe There Intertationa, Union• Ther is a poisibi�lity of a strus. T 71bratiriaa mill be kept open as they Caere during the last strip two years ago. Mae Thompson reported about the evening progr8ma wing held twice a month. In J'ulyq 4 Sher f'1s deputies iiil present a program on Assault prevettion at anP.m*Self ln th®eias®. This will be on Thur®dQ79 comunity Room. The library will be olosed on Sundays during the sun®r and will reopen on Sundays in September* The a6eting adjourned at 8:.30 p.m. CITY OF CUPERTINOs STATE OF CALIFORNIA 10300 Torre Avenues Cupertino, California Telephone: 252-4505 X7NUMS OF THE REGULAR MEETING OF THE LIBRARY coMMSSION HEW J= .19#1977 IN THE CITY HALL The meeting was called to order by Chairperson Bruno* Commissioners present: Rohde,, Woodruffp Gasich,, Lefty,, Bruno. Commissioners absent: None* Others attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian David, Julianne,, and laure Rohde. The minutes of the June meeting were read- and approved. OLD BUSINESS: SB, 792 has passed the State Senate and is now going to the State Assembly. The public Is urged to send letters to their Assemlymen. The Friends of the Cupertino Library are purchasing a lecturn foil the Community Rooms A slide projector with tape recorder,, 2 more folding tables, one Announcement Board for Us lobby of the library. REPORTS: Gatherins Gasich will attend the Mayor's luncheon In August( the llth). Ms. Woodruff reported on the July luncheon* A blue strips to indicate handicept parking at the library is being completed and will match that at city hall* The special meeting of the County Library Commission, city comnissionso Friends groups and City Managers was discussed. This was held July llth In Campbell. The budget was reviewed. Ms. Campbell announced that the library budget will come before the Board of Supervisors on Mondays August late There are only two places where the budget can be out and that would be in personnel and the Book Budgete, Dale Thompson reported about the bomb threat and evacuation of the building. It was decided some signs will be needed in the Community Room to tell People exactly which way to leave the building in an emergency* The Commission recommended that a door be put in the center front mail of the lobby connecting to the center workroom so the staff can easily observe the front area when It is busy and more help Is needed there* Gates will be placed at the top of the stairs to the lower level to protect small children. These are like the ones in Campbell Library* The meeting adjourned at 9:1.5 peme Lois Woodruff#Secre ,1; City of Cupertino, State of California 10300 Torre Ave., Cupertino, California Telephone: 252-•4505 MINUTES OF. THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON AUGUST 16, 1977 IN THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Chairperson Bruno. Commissioners Present: Brune, Gasich, Lefty, Woodruff Commissioners Absent: Rohde Others Attending: Doris Nichols, Assistant Santa Clara County Librarian Dale Thompson, Cupertino Librarian Kathleen and Gregory Lefty The minutes of the July meeting were read and approved. Old Business: SB 792 has passed the Assembly Education Committee, and will go to the Ways and Means Committee. The County Library budget was approved. An increase of 1.30 was passed, making the library tax 26.6C. New Business: Attendance at future Mayor's luncheons will be: Sept. - Diane Lefty, Oct. - Nancy Bruno, Nov. Catherine Gasich, Dec. - Lois Woodruff, Jan. - Sharon Rohde. Reports: Catherine Gasich reported on a very interesting Mayor's Luncheon. Ms. Nichols said that the outside of the library will be stained in September, when the painter's strike is over. Ms. Thompson announced that a program by the Sheriff's Office will be this fall. This will be for women over 18. Younger women will have to be accompanied by parent. Gates have been installed at the top of the stairs to prevent small children from falling down the steps. The commission felt they were very nice looking. Wednesday, the 24th at 2 p.m. the summer reading program awards will be given. One of the glass windows on the balcony is being coated to keep out the glare on the staff desk. Ms. Gasich reported the Historical Society is presenting programs at Stevens Creek Park each Sunday from 2 to 3 p.m. These feature interesting facts about this area. Sunday, September 18th the library will reopen. Hours will be Noon to 4 p.m. This has proven to be a very popular time for this community. `feeting adjourned at 7:45 p.m. Lois Woodruff, Secre E City of Cupertino, State of California 10300 Torre Ave., Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON SEPTEMBER 20, 1977 IN THE CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Chairperson Bruno. Commissioners Present: Bruno, Lefty, Rohde, Woodruff Commissioners Absent: Gasich Others attending: Barbara Campbell, Santa Clara County Librarian Dale Thompson, Cupertino Librarian The minutes of the August meeting were read and approved. Old Business: SB 792 has now gone to the Governor's desk. Mailgrams can be sent to him. (800-648-4100, toll free number) 1C0 words, $2.75. New Business: The commission sent the name of Nancy Bruno to the City Council as nominee for the County Library Commission. Reports: Diane Lefty reported on the Mayor's luncheon. The County Librarian's report noted that the library exterior is still scheduled for painting this month. Santa Clara City Library will house the genealogy collection for the South Bay Cooperative System, The Santa Clara County collection will be moved from Cupertino to Santa Clara so that there will be one library with everything available on genealogy. P11 libraries will have complete lists of what is available at Santa Clara City Library. Ms. Thompson reported that the window on the mezzanine has not been coated to reduce glare as yet. The Thursday evening programs have been going quite successfully. 60 persons attended the Real Estate Program, 39 attended the Lamaze program. September 22nd a program on earthquakes will be presented. October 6th a program by the County Fire Department will be presented-by the staff at the Cupertino Fire Station. The library is now open on Sundays, Noon to 4:00 p.m. Meeting adjourned at 8:50 p.m. Lois Woodruff, Secretary , City of Cupertino, State of California 10300 Torre Ave., Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MRETING OF THE L BRAn COMMISSION HELD ON OCTOBER 182 1977 IN THE CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Chairperson Bruno, Commissioners Present: Bruno, Lefty, Rohde, Woodruff, Gesich, Commissioners Absents None Others attending: Barbara Campbell, Santa Clara County FAbrarian Dale Thompson, Cupertino Librarian The minutes of the September meeting were read and approved. Old Business: SB 792 has been signed by the Governor. He did not fund all parts of the bill* In December, the California Library Association will meet in San € -ancisco. Sharon Rohde will turn In -the information to City Hall as to the meetings each City Commissioner will attend. The Commission discussed ways of marking the loser level for safe and quick exit of the building in case of fire. Has Thompson and Me. Woodruff will check into some possibilities. The City Hall is Est Anxious to cooperate in this matter. New Business: Nancy Bruno has been appointed to the Santa Clara County Library Commission. She has sera in her resignation to the City Council. Interested people should be encouraged to apply for the vacancy on the commission. Diane Lefty will become Chairperson of the Commission. Ms. Rohde reported on the Mayor's luncheon. Barbara Campbell reported tnat a count will be kept on Nondaya to see the effect of the San Jose Calabasas Library being closed all day on Mondays. The contract for staining the exterior of the library has been awarded and work should be started by neat week. Ma. Thomason reported the solar screen work on the id ndow on the mezzanine has been completed. The State of California Librarian, Ethel Crockett,,will visit the County Libraries. An informal tea will be held in the Cupertino Community Room, November lath in the late afternoon in order for Commiesioners, City officials and others to meet Ia.Crockett. Meeting adjourned at 9:40 p.m. is Woodruff Sec ® a s ry City of Cupertino, State of California 10300 Torre Ave., Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON NOVERBER 15, 1977 IN THE CITY HAIL, CUPERTINO, CALIFORNIA The meeting was called to order by Chairperson Lefty. Commissioners Present: Lefty, Rohde, Woodruff, Gasich Ck�mmissioners Absent: None Others Attending: Doris Nichols, Assistant Santa Clara County Librarian Dale Thompson, Cupertino Librarian Sara Badertscher, applicant for the vacancy on the Commission The minutes of the September meeting were read and approved. Under correspondence, Diane Lefty read her letter of resignation from the Library Commission. She will be moving to Minnesota. A letter from Barbara Campbell was read. She thanked Cupertino for hosting a tea for the State Librarian, Ms. Crockett. ® Under Old Business, Doris Nichols reported that the new carpet for the library is in the present budget, but will probably not be selected until the first of the year. Directional tape for marking the floor of the lower level of the library has been located. The staining of the exterior of the library has been completed. The library's appearance is much improved. Diane Lefty reported on the Mayor's luncheon which was concerned with the meetings on the problems cf the Permanente Plant, and noise and pollution, as well as remodeling of the stacks. Lois Woodruff will attend the Dec- ember luncheon, Mrs. Gasich will attend the January luncheon, Sharon Rohde the February luncheon. Doris Nichols reported that another count of San Jose usage of the library on Mondays will be taken in January. San Jose has closed its Calabazas library on Mondays. The Friends of the Library statewide meeting will possibly by held at West Valley College this spring. The C.L.A. Meeting in Sa• Francisco in December will be attended by members of the Commission on Monday, December 12th. Dale Thompson reported that the new door in the front lobby area was being installed. October 27th screening of exhibits for the display case, and art for the walls was completed. The schedule for 1978 is complete for this area. New Business: The Commission passed a motion to send a letter to the Edina Public Library in Minnesota recommending Diane Lefty if they should ® have a vacancy on their Library Commission. Nine candidates will be interviewed for the two vacancies on the Library NNI t Commission. Lois Woodruff will serve as Chairperson. Catherine Gasich as Secretary. Meeting adjourned at 9:15 p.m. ois Woo ruff, See ry 71 -T 7Air City of Cupertino, State of California 10300 Torre Ave., Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMKISSION HELD ON DECEMBER 20, 1977 IN THE CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Chairperson Woodruff. Commissioners Present: Gasich, Gruber, Badertscher, Woodruff Commissioners Absent: Rohde Others Attending: Barbara Campbell, County Librarian Dale Thompson, Cupertino Librarian The minutes of the November meeting were read and approved. Old Business: Barbara Campbell reported that the carpet at the Cupertino Library was being inspected to see if it can be thoroughly cleaned and repaired. $15,000 is in the budget for new carpeting, but the County felt the present carpet should be checked first. New Business: Reports from the C.L.A. Meeting in San Francisco, December 12th were given. Governor Brown spoke at this meeting. Commissioners attended a meeting where the importance of keeping close contact with City Councils, County Supervisors, and State Legislators was stressed. Ms. Woodruff reported on the Mavor's luncheon. Reports: Ms. Campbell announced that the State Ifeeting of the California Friends of the Library will be held at West Valley College in Saratoga on Saturday, April 29th. San Jose City Council approved money to keep its branch libraries open six days a week. Quito Library will close Tuesday, January 17th and the new Sara- toga Library will open February lst. The new Saratoga Library is at the corner of Saratoga Avenue and Fruitvale. The meeting adjourned at 8:55 p.m. EA's —Wo o d ru f lf, Acting �in g Secretary City of Cupertino, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JANUARY 17, 1978 IN THE CONFER NCE ROOD! CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order at 7:30 p.m. by Chairperson Woodruff. Commissioners Present: Badertscher, Gasich, Gruber, Rohde, Woodruff. Commissioners Absent: None Others Attending: Dale Thompson, Cupertino Librarian The minutes of the December 20, 1977 meeting were read and approved. Communications: Receipt was acknowledged of a copy of a letter dated November 16, 1977 from Betty Lou Boysen to Mr. Ryder in which Ms. Boyaen withdrew her application to be considered for a vacancy on the Library Commission but requested that her name be kept on file for possible summer time volunteer work. The contents of the letter were noted and the letter placed on file. ® Election of Officers: The following members of the Library Commission were elected to hold office until March 1978: Chairperson, Lois Woodruff, Vice- Chairperson, Sara Badertscher, Secretary, Joe Gruber. Old Business: Dale Thompson reported on the recent efforts to revitalize badly worn out portions of the library carpeting through a test with the latest professional shampooing and cleaning techniques. The test areas, which were examined later by the Commission, did not respond to the -treat- ment. It was decided, therefore, to proceed with the replacement of the carpeting for which funds had been previously appropriated and which can best be done during the summer when library traffic is lightest. The find- ings and recommendation.will be transmitted to Barbara Campbell, County Librarian. Because occasional unauthorized parking takes place in the spaces reserved for handicapped persons, cards have been obtained which remind parkers of the restriction. If such reminders are ineffective, the Sheriff's Office is prepared to issue citations for abuse of the rules governing use of public property, Similar reminders will be obtained and distributed for cars parked in the "red zone" which is supposed to kept clear for fire engines or other vehicles responding to an emergency. Note was taken of the City Council Minutes of January 3, 1978: Item 30. Second reading of Ordinance No. 849. "An Ordinance of the City Code by Establishing Qualifications for Appointment to the Library Commission." New Business: Sharon Rhode has been re-elected the Northern California Representative on the California Commission of Library Trustees and Commissioners. She reported that the California Technical and State Library Committee plans to publish a State-Hide Handbook for Library Trustees if a grant is approved under the Library Service and Construction Act (Federal Funds). it '» Designation was made of the follaaftgto represent t-he i.. a at the Mayor's ltcheoa meetings. 'February, 1 : RohBe, ` d ,' F 4#ai�dser; April, Me. Badertscher. Reports: Ms. Thompson reported that during the recent rainstorms, it was observed".that the -Sump FukV Alarm was in good caor g order. Although it was not neceseary-.to do so this time, the Fire Station can be called if assistance is needed in the event of future flooding. It was also reported that the first session of the library's series on Financial Planning and Investing was held on January 12, 1978 in the Community Room. Seventy persons attended. Ms. Woodruff reported that the Friends of the Cupertino Library will conduct the second annual magazine sale from 9:00 a.m. to 5:30 p.m. in the Community Room on Saturday, February 11, 1978. Directional floor tape (blue for eight use and red for emergency use) has been installed to facilitate egress from the Community Room to the building exits. The meeting was adjourned at 9:00 p.m. until the nest regular meeting to be held at 7:30 p.m. on February 21, 1978. Respectfully Submitted By: Joelftuber, secretary r .. City of Cupertino, State of California 10300 Torre Ave. , Cupertino, California ® Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMTSS1014 HELD ON FEBRUARY 21, 1978 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Chairperson Woodruff at 7:30 p.m. Commissioners Present: Badertscher, Gasich, Gruber, Rohde, Woodruff Commissioners Absent: Alone Others Attending: Barbara Campbell, County Librarian Bonnie Natsuhara representing Dale Thompson, Cupertino Librarian The minutes of the January meeting were read and approved with the following correction: Sharon Rhode has been re-elected as Northern California Representative on the California Association of Library Trustees and Commissioners. She reported that CALTAC and the State Library plan to publish a State-Wide Handbook for Library Trustees if a grant is approved under the Library Service and Construction Act (Federal Funds). OLD BUSINESS Barbara Campbell reported that, if possible, the replacement of the library carpeting would be done when school is out, preferably early in June. This will be coordinated with the re-organization of place- ment of the various departments of the library. In the matter of parking spaces reserved for the handicapped, Dale Thompson is checking with the Motor Vehicle Bureau in Mt. View as to the availability of stickers which could be placed on the cars of those entitled to use the special parking spaces. The commissioners were reminded that the dedication of the new Sara- toga Community Library was scheduled for 3 p.m. on February 26, 1978. REPORTS Barbara Campbell announced that the Friends of Northern California Libraries will hold a Workshop at [Jest Valley College Campus on April 29, 1978. The program will include an exchange of ideas for the advancement of community libraries, a luncheon, and a tour of the Campus Library and the Saratoga Library. She also reported that the County Librarian's Office is looking into security systems which might reduce the loss from stolen and unreturned books. It was also indicated that a Reciprocal Services Study covering South Bay libraries would be conducted from March 5 to 16. On the possible effect on libraries of. the Jarvis-Gann Initiative, it was reported that the Initiative, if approved, could result in a loss of two-thirds of the County revenue for libraries. The County Schedule for Library Budget Preparation was announced as follows: April 11 - First draft of budget due. May - County Library Committee to review. June - Library Community Commission to review. August 10 - County Board of Supervisors to meet for final adoption. on behalf of Dale Thompson, Bonnie Natsuhara reported that a power shortage had caused the library to be closed on February 17 but serv- ice was restored within two hours and the library re-opened. Recent developments at the library include: A change in the magazine policy so that an extra copy of each maga- zine needed for school purposes will always be available for students at the Reference Desk. A series of talks on topics of interest to the general public has been scheduled for the Community Room. Topics covered include Finan- cial Planning, Antiques, Gold Prospecting, and Astrology. The program of librarian talks at junior high schools is being expanded so that students will be aware of services available at the Cupertino Library and will be stimulated to make even greater use of its facilities. Ms. Woodruff reported that the proceeds of the magazine sale conducted by the Friends of the Cupertino Library totaled $317. This amount will be added to the proceeds of the Friend's Annual Book Sale. The fund is used to enrich and extend the library facilities and resources. She also announced that 11 new members have been added to the membership roster of the Friends of the Cupertino Library. The meeting was then adjourned at 9 p.m. The next regular meeting of the Commission will take place at 7:30 p.m. on Tuesday, March 21, 1978. Respectfully submitted by: J6,d Gruber, Secretary TIMM city of Cupertino, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MARCH 21, 1978 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Chairperson Woodruff at 7:30 p.m. Commissioners Present: Badertscher, Gasich, Gruber, Rohde, Woodruff Commissioners Absent: None Others Attending: Barbara Campbell, County Librarian Dale Thompson, Cupertino Librarian The minutes of the February meeting were read and appproved. OLD BUSINESS Barbara Campbell reported that the date for the re-carpeting of the Cupertino Library had been moved up to August. Meanwhile, she submitted to the Commission samples of different types and colors of carpeting and these were considered in terms of coordination with the molding, shelving, upholstered furniture, and other appur- tenances of the library. Also to be considered is -the possibility of providing matting outside the two entrances of the library to catch dirt before persons enter the building. Dale Thompson will invite suggestions from the staff as to the color of the carpeting and the re-location of departments and functions in connection with the re-carpeting. To facilitate decisions on these matters, the Commission will hold its April 18th meeting at the library. Ms. Thompson reported that the Department of Motor Vehicles has special stickers which handicapped persons may obtain and affix to their cars to justify parking in the spaces reserved for the handicapped. However, such spaces have to be official- ly designated by the Cupertino Traffic Engineer before citations may be issued for misuse of these spaces. It was further indicated that the use of these spaces will be made easier for the handicapped when the parking lines are re-drawn so that two present spaces will be broadened into the area now occupied by three spaces. This is the customary allowance for cars of handicapped person. It was also suggested that more prominent signs designating the special areas for cars of handicapped persons be provided. Ms. Rohde reported on the recent ceremonies dedicating the new Saratoga Library. We shall, of course, continue to cooperate with the Saratoga and other libraries of the County. Ms. Woodruff announced that the Friends of the Cupertino Library will hold its Annual Book Sale in the Community Room at the library on May 19,20, and 21, 1978. Plans are being finalized for this Spring Workshop of Friends of Northern California Libraries to beheld at West Valley College Saratoga Campus on April 29, 1978. Ms. Campbell announced that the program will include three workshops, each to be repeated so that persons may attend more than one workshop. Scheduled topics are: 1. How Friends Enrich Library Programs. 2. Friends Clinic with the President and members of the State Friends Board. 3. Oral History. A luncheon with an afternoon speaker and tours of the West Valley Campus and Saratoga Community Libraries will complete the program. REPORTS AND NEW BUSINESS Provision for a security system to reduce the number of lost, unreturned and stolen books has been included in the County's preliminary budget. The Cupertino Library is one of the two libraries that have been selected for this initial effort. Ms. Woodruff reported on the March Mayor's Luncheon Meeting with Commission Rep- resentatives which took the form of a tribute to outgoing Mayor Frolich. Under the new schedule set by Mayor Jackson, the luncheon meetings will be held on the first Thursday of each month. Mr. Gruber has been designated by the Library Comm- ission to represent it at the April 6th meeting. The County Fair on August 10-20 is expected to include one or more exhibits under auspices of the County Librarian's Office. Ms. Campbell indicated that one of the exhibits may feature Egyptian hieroglyphics with an opportunity for persons to learn how to write their own names in hieroglyphics. A Bookmobile may also !e on hand. Recent activities of the Cupertino Library, -as reported by Ms. Thompson include: 1. The implementation, on April 3, of an experimental flexible time schedule under which some members of the Library staff will be coming in early in the morning while others are deployed during the day at the periods of greatest need. 2. A survey of wheelchair clearance between library stacks which confirmed that the space provided at the Cupertino Library more than meets the minimum architectural standards prescribed for libraries. 3. The successful series of evening talks held in the Community Room for the general public. The recent program presented under the auspices of the Gold Prospectors Association of America filled the Community Room to capacity and was very well received. The meeting was then adjourned at 9:40 p.m. The next meeting of the Commission will be an Tuesday, April 18, 1978, 7:30 p.m. , at the library. Respectfully submitted by: isJ4e"Gruber, Secretary y, n CITY OF CUPERTINO, SPATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, Ca. 95014 Telephone: (408) 252-4505 MINUTES OF TWL RKULAR MEEETING OF THE LIF$ti Y COMMISSION HELD ON APR.IL 18, 1978 AT TK'3 LINiARY CUPERTINO, CALIFORNIA The meeting was called to order by Chairperson Woodruff at 7:30 p.m. ROLL CALL Commissioners Present: Badertscher, Gasich, Gruber, Rohde, Woodruff Commissioners Absent: None Others Attending: Loris Nichols representing Barbara Campbell,, County Librarian Dale Thompson, Cupertino Librarian The minutes of the March 21, 1978 meeting were read and approved. OLD BUSINESS The matter of providing adequate and properly marked parking spaces at -the library for handicapped persons is being taken care of by the City. The two spaces now reserved for this purpose will be expanded so that each space has 11 times the present space. This is needed because some persons have to use a wheelchair from their car to the library. In addition, a stanchion will be installed emphasizing that the spaces are reserved for the handicapped* Lois Woodruff reminded the Commission that the Friends of the Library will be conducting the Annual Book Sale for the benefit of the Cuper- tino Library on May 20 and 21, 1978. In accordance with the request of our Cum mission, Doris Nichols pre- sented samples of several types of carpeting which might be used in the re-carpeting program tentatively scheduled for this August. The Commission requested four additional samples and deferred its final selection until its next meeting. REPORTS Sharon Rohde, Northern California Representative on the California Commission of Library Trustees and Commissioners, will participate in a meeting of that group to be held at the Chula Vista Library on April 29, 1978. On the same date, Lois Woodruff will represent the Library Commission at the Workshops of the California Friends of the Library to be held at West Valley College, Saratoga. One of the workshops will be con- ducted by Bonnie Natsuhara who will discuss how Friends of the Library can enrich the programs and resources of their libraries. She is using the Cupertino Library as an outstanding example. .r The Commission's attention was drawn to the latest unofficial survey of implications of the Jarvis-Gann Initiative which indicated that the budget for public libraries could he out as much as 68.9% should the Initiative be approved. Joe Gruber reported on his attendance at Mayor Jackson's N@ril 6th luncheon meeting with representatives of the various commissions,, Of particular interest was reference to any architectural or site projects which might have long-range implications for use of the library by present or future residents. Sharon Rohde will represent the Library Commission in May and Sarah Badertscher in June at Mayor Jackson's monthly meeting with commission representatives. NEW BUSINESS Dale Thompson announced that the usual practice of closing the library on Sundays during the su::uner would begin as of Sunday' June 18, 1978. The library will resume its seven-day a week schedule on September 17, 1978. The Commission noted with regret that Ms. Thompson had submitted Ler resignation as Community Library Supervisor, Cupertino, because her family is moving to New England. On motion duly made and carried, the Commission herewith records its appreciation for Ms. Thompson's four and a half years of dedicated and outstanding service to the adults and children of the City of Cupertino and extends its best wishes to her for continued success in her future endeavors. Councilwoman Rogers joined the meeting briefly and annouced that the City Council had re-appointed Sharon Rohde and Joseph Gruber to the Library Commission. She also participated in the discussion of the type of carpeting which would be most practical for the library. The meeting then adjourned at 9:20 p.m., with the next meeting of the Commission scheduled for Tuesday, May 16, 19789 at 7:30 p.m. Respectfully submitted, Joe Gruber, Secretary .cr'Y OF cunznw, ,STATE OF CALEFORNIA, 10300 Torre Avei me, Cupertino, Ca. 9503.4 Telephone: (4o8) 252-4505 MIkdUTES OF THE REGULAR 14EETM OF THE LIBRARY COMISSION HELD ON mAY 16, 1978 AT THE LIBRAk?.Y CUPERTINO, CALIMMIA. CALL To ORDER The meeting was called to order by Chairperson Woodruff at 7:30 p.m. ROLL CALL Commissioners Present: 3adertscher, Gasich, Gruber, Rohde, Woodruff Commissioners Absent: gone Others Attending: Barbara Campbell, County Librarian Vicky Kaleikau, Person in Charge, Cupertino Library .n,MTES OF THE PREVIOUS MATING The minutes of the regular meeting of April 18, 1978 were read and approved. C0MMZINICATIONO Chairperson Woodruff presented a letter dated P1ay 8, 1978 from Wm. E. Ryder, Director, Administrative Services, informing the Library Commission that the Santa Clara Board of Supervisors had requested Cupertino's recommendation for an appointment to the Santa Clara County Library Commission, The Cupertino City Council at its meeting on May 2, 1978 asked that this request be referred to the Cupertino Library Commission, Since Cupertino is already well repre- sented on the County Library Commission, a motion was made and adopted that we endorse Mrs. Masel Sheehan of Campbell for appoinllaent and that this recommend- ation be forwarded to Mr. Ryder. Also presented to the Commission was a letter dated April 19, 1978 to Chairperson Woodruff from Dale Thompson who recently resigned as Camrmaity Library Supervisor, Cupertino. Ms. Thompson expressed her appreciation for having had the opportunity to wor:, with the Commission in serving the library needs of the City of Cupertino. She al:..., stated; "Through the Commission's interest and perseverance much has been accomplished....It has been gratifying to me to know that members of the community do take such an active role in their interest in the 3_,brary." OLD BUSINESS The parking provision at the Library for handicapped persons is being taken care ® of by the City. The spaces-- allotted for this purpose are to be widened and prominently identified. In addition, the fire zone is to be re-striped so that the area mray be more cleerrly reserved for emergencies. .a ERROR;51,1111111, N! I PA: 4. 7,�711 q- Woodruff renorted that an arrangements have been completed for the Amma Book Sale, sponsored by the Friends of the Cupertino Library, which is to hold on May 20-21, 1978. The matter of re-carpeting the library was postponed until the Commission's June meeting. REPORTS Sharon Rohde reported on the Mayor's luncheon meeting at which there was a dis- cussion on the possible impact of the Jarvis-Gann Initiative on such services as the fire departments library, etc. The Library Commission's representative for future Mayor's meetings will be: June-Sarah Badertscher; July-Lois Woodruff; and August-Catherine Gasich. It was noted that the Fftends of the Cupertino Library,, at a recent meetings adopted a resolution opposing Proposition 13. The appointment of a new Supervising Librarian for Cupertino will probably be conside-..ed after June 7th. Since there is no list of eligibles, there might be a lateral transfer. Vicky Kaleikau reported that special pro,-rams for children were held as follows: FIRE SAKETY PROGRAM, attended by 90 children, and HOW TO TALK (Sign Language), attended by 45 children. Recent programs for adults at the library have attract- ed a total of 150 in attendance. Barbara Campbell reported in detail on the actions that had been taken in meeting the County's responsibility to keep the staff and the public informed of the severe reductions in personnel and service which might result from the adoption of the Jarvis-Gann Initiative. To provide for possible contingencies, it was necessary to send layoff letters to all library personnel and to prepare altern- ative schedules of service to meet anticipated reduction of income. Some members of the public had questioned the wearing of Proposition 13 buttons by public employees but the County Counsel ruled that such action cannot be for- bidden. It is expected that the County Board of Supervisors will consider a proposed library budget after June 12, 1978. The meeting then adjourned at 9:25 p.m.,, with the next Commission meeting scheduled for June 20, 1978 at 7:30 p.m. at the City Hall Conference Room. Respectfully submitted, oe Gruber., Secretary s CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Page i Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JUMP 20, 1978 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Woodruff at 7:30 p.m. ROLL CALL Commissioners Present: Badertscher, Gasich, Gruber, Rohde, Woodruff Commissioners Absent: None Others Attending: Barbara Campbell, County Librarian Lois Thomas, Interim Community Library Supervisor, Cupertino ® MINUTES OF THE PREVIOUS MEETING The minutes of the regular meeting of May 16, 1978 were read and approved. OLD BUSINESS Thanks to the cooperation of the City authorities, the library parking spaces reserved for the handicapped have been enlarged with new lines and new signs. Still to be taken care of is indicating that the space along the pavement between the two entrances to the library is a fire zone and all parking along that pavement is prohibited. As President of the Friends of the Cupertino Library, Ms. Woodruff reported that the recent annual sale of' books donated to the Friends resulted in net proceeds of $2,520. Together with the proceeds of the magazine sale, this will make almost $3,000 available to provide the library with some of the needed items not included in the budget. The Friends recently purchased for the library a large bulletin board on which general information and special activities are now listed. REPORTS Ms. Campbell reported that the re-carpeting of the library scheduled ® for this summer may become a casualty of Proposition 13. Although $15,000 had been allocated for this purpose earlier this year, the reduction in the county budget has necessitated a re-examination of priorities. As a precaution, there will be some piecing of those sections of the carpet which may constitute a hazard. Also slated "loll�Im Page 2 for deferral will be the installation of a security system which had been projected for inclusion in the next budget and which was designed to sub- stantially reduce the number of lost and stolen books. Ms. Woodruff reported on the June meeting of commission representatives with Mayor Jackson which was devoted to a discussion of Items which might be cut from the City's budget. With regard to the library, which is largely financed by the county, Mayor Jackson indicated that the City had no intention of taking over the financing of the library but rather assisting should supplementary aid become necessary and City funds permit. (Ms. Badertscher is representing the Library Commission at the Mayor's July meeting and Ms. Gasich at the August meeting.) Ms. Campbell reported on a conference with City Manager Quinlan at which there was extensive consideration of the effect of Proposition 13 with regard to bond issues and county library funding. As of that date, it appeared that the library budget might be cut down to between 65 and 80 percent of the normal budget.* Ms. Campbell stressed that while every effort was being made to maintain service through adequate personnel, everyone should be aware that the State surplus being used this year to cushion the effects of Proposition 13 would not be available next year. The budget adopted this year would, therefore, have to be a transitional budget, and a two-year plan would have to be pre- pared which would anticipate changes in personnel and service which might become necessary during the next two years. In response to an inquiry as to whether an individual or family charge for library membership could be instituted to bolster library finances, Ms. Campbell replied that such charges have been ruled to be illegal. Ms. Thomas, who was welcomed by the Commission as the Interim Community Library Supervisor for Cupertino, reported that although there will be no special programs for adults during the summer, the Cupertino Library would offer an extensive program for children through the South Bay Cooperative Library System of which it is a member. Included in the summer programs for children will be Story Time, Pre-School Craft Program, Chess Tournament, Movies, Puppet Show and other weekly programs. The meeting then adjourned at 9:45 p.m. , with the next Commission meeting scheduled for July 18, 1978 at 7:30 p.m. at the City Hall Conference Room. Respectfully submitted, Joe Gruber, Secretary *However, in a subsequent memorandum dated June 30, 1978, Ms. Campbell indicated that Special District Funds expected from the State would permit a library budget of up to 90 percent of that in the 1977/78 budget. The County Board of Super- visors has approved a preliminary budget of 90 percent for planning and operation, pending budget hearings in August. ` CITY OF CUPERTINO, STATE OF CALIFORNIA Page 1 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LML4RY COIUSSION HELD ON JULY 18, 1978 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairwoman Woodruff at 7:30 p.m. ROLL CALL Commissioners Present: Bader•tscher, Gruber, Rohde, Woodruff Commissioners Absent: Gasich Others Attending: Barbara Campbell, County Librarian Lois Thomas, Interim Community Library Supervisor, Cupertino Mary Ann Wallace, Consmmi.ty Library Supervisor, Cupertino, effective 9/1/78 Juliana and Laura Rohde, guests MINUTES OF THE PREVIOUS MEETING The minutes of the regular meeting of June 20, 1978 were head and approved. OLD BUSINESS On behalf of the Friends of the Cupertino Library, Ms. Woodruff reported that the Friends had purchased the following items for the libraryi an announcements board, a blackboard for use in lectures and demonstrations, a bulletin board for posting notices, and a selection of special books. None of these items could be encompassed in the library's budget but have been made available as a result of the Friends' activities. It was noted that congestion is experienced in the library's parking area at certain times, particularly week-ends. Until the parking area can be extended, Nos. Thomas was asked to request the members of the library staff to park their cars on the street on Saturdays so as to release a maximum number of parking spaces for the public. The cooperation of the staff in this matter will be appreciated. The re-carpeting of the library, which is greatly needed, has been restored to the proposed budget for 1978/79. Final approval of the proposed budget will be considered by the County Board of Supervisors at their budget hear- ings in August. A recommendation for the type of carpeting needed will be prepared at the Library Commission's August meeting. Also restored to the proposed library budget for 1978/79 .is provision for installing a security system at the Cupertino Library 6, i.ch should sub- stantially reduce the number of lost and stolen books, 71 Page�7� Fj e 3 6 4 � ;•ate s•�- '� Ms. Badertascher reported on the s June meting with commiavion rePV- sentatives. No funding has been provided for the fireworks disp2ay text yew-but subscriptions from the public are being considered. More than 800 children are now enrolled in the library's special sinner reading pro- gram and Mayor Jackson has been invited to present the certificates to those who successfully complete the program. Ms. Gasich is representing the Library Commission at the Mayor's August meeting with representatives of the various commissions. NEW BUSINESS The Commission congratulated and welcomed Mary Ann Wallace who will become Community Library Supervisor, Cupertino, on September 19 1978. Ms. Campbell reported on the proposed library budget for 1978/79 which is to be the subject of hearings by the County Board of Supervisors in August. The overall budget total is 92% of Last year's budget. Among the items of special interest to Cupertino are: 1. The number of bookmobiles is to be reduced from 3 to 2. 2. There will be a reduction in library personnel 1(see Schedule k attached.) > 3. There will be an increase in most of the fines and fees (see Schedule B attached). In connection with the proposed new time schedule, Ms. Woodruff reported a verbal communication from Sharon Blaine, Chairwoman of the Planning Commission, indicating that her family would prefer that the library be ® . open on Tuesday, Wednesday and Thursday evenings to correspond with homework assignments. Ms. Thomas reported on the following special library activities held recently: NG. OF CHILDREN ACTIVITY ATTENDING Specials 'programs 310 Gardening 97 Decorating T-shirts 120 Making simple musical instruments 75 Friday afternoon fibs 120 (average) The meeting then adjourned at 9:40 p.m., with the next Commission meting scheduled for August 15, 1978 at 7:30 p.m. at the City Hall Conference Room. Respectfully submitted, Joe Gru er, &—wretarY 0 _ 017 psi' .3 ... or CUPE€dTINO LIBRARY 1977/78 1978-79* 1-Community Library Supervisor l-Community Library Supervisor I-Central Reference Coordinator 1-Central Reference Coordinator 2-Program Librarian 2-Program Librarian 7-Librarian II/I %-Librarian II/I*** 3-Library Assistant II/I 2-Library Assistant II/I** 1-Office Assistant i-Office Assistant 4-Clerk II (full time) 4-Clerk II (full time) 2-Clerk 11 (half time) 1-Clerk II (half time) 2-Clerk I (half time) 3-Clerk I (half time) 100 Clerk. 1 hours per week (extra help) 1-Clerk 1 (full time) 135 Page hours per week (extra help) 150 Page hours per week (extra help) 16 Librarian I hours per week (extra help) Current Hours Open: 64 (60 hours in summer) Monday Tuesday Wednesday Thursday Friday Saturday Sunday 10-9 10-9 10-9 10-9 10-6 10-6 12-4 except summer Hours Open Effective September 5, 1978: 53 Monday Tuesday 4ednesday Thursday Friday Saturday 12-9 12-9 10-9 10-6 10-6 10-6 *This listing of staff reflects the reduction in program of the Central Reference function. **By June 30, 1979, reduce Library Assistant II/I by )I to 135. ***By June 30, 1979, reduce Librarian II/I by 3% to 4. Note: These sheets project the coding of all regularly scheduled clerical hours. Depending on action by the Board of Supervisors, some of these hours may continue to be filled by extra help. 7/18/78 y„z sea ,1ry� SMW FI ES_MD FEES ,poly 17, 1970 QFRRENT PROLOSE 1. 16mm films; $1.So per reel high use $15ot insuranceall fee)iaes (includes times Sot per reel other times 25t per reel advance booking fee 2. Photocopies lot per page after first same 10 pages 3. Duplicate cards 154 per card 254 per card 4. Lost 5 damaged lot per card 25t per card transaction 5. Materials original cost original cost plus $3 processing damaged beyond fee (but not to exceed double repair the original cost) 6. Binding Current bindery charge same 7. Requests & lot per item 25t per item reserve services Aof INES cum PRO---P OSED 1. Adult books, periodicals, records, tapes, pamphlet envelopes overdue charge 5t per day lot per day (Senior exemption available) maximum fine $1 per item $3 per item or original cost, if less (billing charge $1, if no fines are charged, i.e. Senior* exemption) lost item original cost Original cost plus $3 processing (but not to exceed double the original cost) 2. Children's books, paamphletaenveo tapes,es overdue charge none s`me billing charge none $1 *Senior exemption: fines and fees would be the same as on children's materials WNW 77MM 7. CITY OF CUPERTINO, STATE OF CALMRSIA 10300 Torre Avenue, Cupertinov Calif. 95014 Telephone (408) 252-4505 l,aNUM OF THE JWULAR NOTING OF THE (LIBRARY CoMaSSION, EM AUGU3T 15, 1978a IN THE ISBRARY/001 NCR ROO"P CITY HALLP CUPERT3:909 CALIF- Roll Call: Commissioners Present: Gasich, Chaimoman Woodruff Commissioners Absent: Rohd®, Gruber and Badertacher Others attending: Supervisor Thom ertino Thomas Interim a �tg Library The meeting was adjourned for lack of a quorun• Res ectfu3.ly submitted, 8 Oo U , a n CITY OF CUPERTINO, STATE OF CALI;:MMIA 10300 Torre Avenu;, Cupertino,, California 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY CCHMISSION MM ON SEFTNWR 190 1978 IN THE LIBRARY MEETING ROOM, CITY HALL CUPERTINO, CALIFORNIA The meeting was called to order by Chairperson Woodruff at 700 p.m. ROLL CALL Commissioners Present: Woodruff,, Rohde and Badertscher Coanissioners Absent: Gasich and Gruber Others Attendibg: Doris Nichols-Assistant County Librarian Mary Ann Wallace-Cupertino Librarian Cow: Badertscher moved to suspend reading *f the minutes. CARPET: Ms. Nichols discussed wearability and quality of 3 carpet samples, Miliken Banker's Tweed was chosen. The re-carpeting expense was carried over from last year's budget. The Commission discussed putting an outdoor floor covering on the ramps leading into the library. It was felt this would significantly out down on the wear and dirt, MAYOR'S LUNCHM: Commissioner Woodruff reported on the Mayor's Luncheon. COUNTY LIBRARIAN'S REPORT: SB2223 sponsored by Sen. Gregorio, Supplemental Relief to Special Districts did not pass. The County Library lost $1.3 million. It is hoped that a now bill will be introduced when the legislature reconvenes. Cow-�,Voodraff is to represent Cupertino on a County Library Volunteer Committee. It will be composed of library staff and commissioners from each community, and will explore ways of using volunteers In the library. The County Task Force on Volunteers will not report until next year. CITY LIBRARWvS REPORT: The Summer Reading Program was a great success, 796 children joined this year compared w1th 479 last year. Over 500 finished reading at least 10 books and received a certificate and a paperback book from the Friends of the Library. Last year 338 finished. We all wish to thank Mayor Jackson for attending the awards ceremony and sharing his love of reading. Sunday opening was discussed. The October circulation figur6a will be monitored to check the impact of the loss of hours on service. There being no further business the meeting was adjourned at 8:37. The nett, meeting of the Library Commission is scheduled for Tuesday., October 17, 1978 at 7:30 p.m. Respectfully submitted,, Sharon Rohde Acting Secretary n. r.. _ 0 CM OF CUPERTINO, STATE OF CAS ik {? Page 1 10300 Torre Aveniue C `up®rt=_no, CA Telephone: (408) 25Z-4505 MINUTES OF THE REGULAR MEETING OF` THE LIN ARY COMMISSIONS MELD ON OCTOBER 17, 1978 IN THE CONFERENCE ROOM CITY FALL, CUPE TINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Woodruff at 7:30 p.m: ROLL CALL: Commissioners Present: Badertscher^, Gasich, Gruber, Rohde, Woodruff. Commissioners Absent: None. Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian. MINUTES OF THE PREVIOUS MEETING: The minutes of the regular meeting of September 19, 1978 were approved. MAYOR'S LUNCHEON MEETING: Commissioner Rohde reported on the Mayor's October puncheon Meeting which was devoted to a consideration of budget reductions necessitated by Prbposition 13. Commissioner Gasich_.vi3.1 represent the Library Commission at the Mayor's meeting in November, and Commissioner Gruber will serve as the representative at the Mayor's luncheon meeting in December. CALIFORNIA LIBRARY ASSN. ANNUAL CONVENTION will be held on December 2-5, 1978. Commissioner Sarah Badertscher will represent,Cupertino. COUNTY LIMARIAN'S REPORT: In-response to our request, Ms. Campbell sub- mitted a copy of a staff report (attached), giving the circulation figures for Cupertino Library Sunday Service for 1977/78. The Library Commission estimates that an appropriation of $4,000 would make it possible to re-open the library on Sundays from December 1978 through June 1979. In view of continued requests ftom`lmembers,of the public that library' se ice be restored on Sundays, the Commission"hopes that the Cupertino City-Counell will consider the possibility of providing the funds needed for this purpose. Personnel changes were reported as follows: Pamela Hook has been assigned as Reference Coordinator at the Cupertino Library. Lois Thomas, who formerly served in that capacity, is now in charge at Saratoga Library. With regard to Library Commission meetings, Joan Alexander will represent the County Librarian should Ms. Campbell be unable to attend any of our future meetings. The arrangements for re-carpeting the Cupertino Library are moving ahead. The WHITE HOUSE COWFEMCE ON LINURIES AND, DST i SIM be held from October 28 to November 1 1979�.. .Thee are, . the r voting delegates: 2/3 lay and 1/3 professio .a_-- baliforni,�a; s b allotted 31 delegates and 13 alternates. In preparation for Con- ference, town meetings will be held on November 19, 1978, regional meetings on January 27, 1979, and a State conference in Sacramento on March 2-4. 1979. FRIENDS OF CUPERTINO LI31ARY ACTIVITY: Chairperson Woodruff, as Pres- ident of the Friends reported that a sale of donated paperbacks will be held on November t, 1978 in the Community Room, with the proceeds to be used, as usual, to benefit the library. Some of the paperbacks will be set aside for use at the Main Jail (County) whose officials have requested assistance in meeting the needs of that facility. CUPERTINO LIBRARIAN'S REPORT: Ms. Wallace presented a schedule of Fall Programs inclading School Age Programs, Children's Book Week Programs, and Family Stony Time. Also presented was the list of sports films for teenagers which will be shown at four libraries in- cluding the Cupertino Library. Attention was called to the fact that once a week lawn mowing equipment is deposited in the library's park- ing area and blocks space which is urgently needed for staff and library users. An effort should be made to provide some other arrange- ments for this equipment. CALTAC BOARD MEETING REPORT was submitted by Commissioner Rohde who was recently elected Secretary of that group. OTHER BUSINESS: The suggestion of Mayor Jackson: that the holding cf a Fine-Free Day would- encourage the return .of many "lost or stolen" books was carefully considered. It was noted. that such programs are usually more successful if conducted on a broader base than just- one city,aAd are conducted for a longer period of time than one day. Since the policy for book fines is uniform for the County, the County Librarian's ,Office will explore this matter and report back to the Commission in the very near future. The meeting then adjourned at 9:25 p.m-, with the next Commission meeting scheduled for November 21, 1978 at 7:30 ip,.m. at the City Hal 'Canference Room. Respectfully submitteds Joe Graben, Secretary a v n F� iRo1� meorm*m vo bell, CaMty Librarian MnWet R ll Barbara J. se saie�ecv 9 � 78 �apertino Sunday Circulation ersge Total lion-Sw Way Sunday tsar of Cir t Cir ion L! ont h S n Sund Cir t 39,589 1584 July, 1977 0 42,726 1582 august, 1977 0 4 .,L 7079 8% 36,153 1440 'r.pt,embeY, 1977 2 '7779 813, 795, 6849 888 40,714 1470 10 "?ctobeY, 1977 5 41 429 1578 9 :ovetabex, 1977 4 84?, 1®42, 9�, 747 • r cembeY, 1977 3 870, 857, 711 ,139 1348 7 1635 9 1anuasy, 1978 4 1336, 1030, 8D4, 646 44,686 February, 1978 4 1058, 1217, 8779 1062 379406 1509 11 3 I1 , 673, 629 41,184 1433 6 ';'.arch, 1978 872 659, 791 40,390 1463 9 1978 5 E�9, 652, , y, 371,606 1353 6 1978 4 725, 515, 584, 609 379045 1378 3 Junes 1978 2 6720 539 ,otal Sunday Circulations 299528 (without renewals) ot.al Circulations 4749067 (without renewals) which is Sufdays 6% r,wage Sunday Circulation per hours 205 average Daily Circulation per ham: 148 penditures per Sunday opening: tuff $114 (Alit;es 23 $137 n Cap[ Nn. 963077 ,4., RF V 2/75 t CITY OF CUPERTINO, STATE OF CALIFORNIA page 1 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252 4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARs COMMISSION HELD ON NO 124BER 21, 1978 IN THE COMMENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORD:?.: The meeting was called to order by Chairperson Woodruff at 7:30 p.m. ROLL CALL: Commissioners Present: Badertscher, Gruber, Rohde, Woodruff. Commissioners Absent: Gasich. Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian. MINUTES OF THE PREVIOUS FETING: The minutes of the regular meeting of October 17, 1978 were approved. COMMUNICATIONS: The California Association of Library Trustees and Commissioners is in the process of sending out notices regarding Proposed Amendments to the By-Lands and Report of the Nominating Committee. These notices should reach the individual members of the Library Commission shortly. COUNTY LIBRARIAN+S REPORT: "Is. Campbell reported on the following matters: 1. A meeting was held with Mr. Quinlan concerning the implications for the Cupertino Library of the pending West San Jose Annexation, 2. Issuance of "Quidnunc", organ of the County library staff, may be resumed. The Library Commission indicated it would like to have at least one ct.,Yy of each future issue for its informa- tion. 3. Bids should soon be submitted for the re-carpeting of the library. 4. In preparation for the White House Conference on Libraries and Information Services, a regional conference will be held in this area on January 27, 1979, for the purpose of identifying concerns and expE:ttations that people have for library services in the future. 5. With regard to the "Fine Free Day or Week", originally suggested by Mayor Jackson, consideration is being given to coordinat- ing this with National Library Week to be held in the Spring. "T R Page 2 MAYOR'S LUNCHEON MEETING: A written report was submitted which had been Forwaidea Vo-midesioner Gasich who had represented the Library Commission at the Mayor's meeting hold on November 9,, 1978. This report was discussed and then incorporated in the Minutes Book. Commissioner Gruber will represent the Commission at the Mayor's meeting in December and Chairperson Woodruff will represent us at the January meeting. CUPERTINO LIBRARIAN'S REPORT: Ms. Wallace reported on the following matters: 1. A total of 59 persons attended the demonstrations on good grooming and dress held recently in the Community Room. The Thanks- giving Puppet Show was attended by 65 children, and parents and child- ren totaling 73 persons attended the Family Story Time Programs. 2. In addition to the regular programs (Toddler Story Time, Pre-school Story Time, Family Story Time and After School Programs), there will be a series of nine special vacation programs from December 18 to 29. OTHER BUSINESS: On behalf of the Friends of the Cupertino Library, Ms. Woodruff reportedthat $450 had beeen realized as a result of the recent sale of donated paperbacks. As usual., these funds will be used to enrich the library's facilities and services. The meeting then adjourned at 9:30 p.m., with the next Commission meeting scheduled for December 19,, 1978 at 7:30 p.m. at the City Han Conference Room. Respectfully submitted,, 01 �1&e Gruber,, Secretary cl CTTY OF CUMTM, STATE OF CAL TA Pap 1 10300 Torre Avenue,, Cupertino, CA 95014 Telephone: (408) 252-4505 X=IES OF THE REMJLAR MTEM!ING OF THE LIBRARY COMMISSION MD ON DECDC3M 19, 19(8 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL 10 ORDER: The meeting was called to order by Chairperson Woodruff at 7:30 Pm, ROLL CALL: Commissioners Presents tadertscher, Gruber, Rohde, Woodruff. Commissioners Absent: Gasich. Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian. MINUTES OF PRVTOUS MEET Ill'is: The minutes of the regular meetings of July 18, 1978 and November 21, 1978 were read and approved. The Commission -noted with regret the retirement of Wm. E. Ryder, Director of Administrative Services for the City of Cupertino,, and requested Chairperson Woodruff to communicate to Mr. Ryder its appre- ciation for his long and devoted service to the City and to this and other commissions. CONFaMCE REPORT: Comm. Badertscher reported on the highlights of the h Annual Conference of the California Library Association, including such topics as advanced technology available for libraries if funds are available, and library services needed for the deaf and hearing impaired. The overall observation was that libraries must meet the needs of all people, including minorities,, handicapped, and those seeking help T9t isn't readily available from other sources. A copy of Comm. Badertscher's report has been incorporated in our Minutes Book. Comm. Rohde supplemented the above report by noting that many of the under- takings initiated by other communities to assist their libraries are already being done by either our Library Commission or the Friends of the Cupertino Library. COUNTY UHRARIANIS REPORT: In addition to also commenting on the CLA Annual Conference, Ms. r"Pbell reported on the following matters: 1. The Santa Clara County Library is issuing a Handbook for Volun- teers and the County Librarian's Office is inviting members of the Friends of Library Associations to participate in volunteer library work. Such Page 2 volunteer activity is intended to supolement and enrich library beer ces, not to replace library personnel in the performance of their ragu]Ar pro- fessional duties. 2. The bids for re-carpeting of the Cupertino Library are scheduled to be opened January 8, 1979. The actual re-carpeting should follow in the Spring. 3. Preparations for the White House Conference on Libraries and In- formation Services (October 28 to November 1, 1979) will begin with a Regional Conference on January 279 1979. A State Conference will be held in Sacramento March 2-4. 1979, at which the California delegates and alternates will be elected. MAYOR'S K TING: Comm. Gruber reported on the monthly meeting with Mayor Jackson at which the commission representatives were brought up to date on those Ccancil actions which had implications for the various commissions. Of particular interest to the Library Commission was the possibility of restoring library service on Sundays as requested by many library users. Since the $3,000. required to provide this service through June 1979 does not appear readily available, suggestions were offered as to closing the library on other days or times to provide staff for Sunday service. The use of volunteers was also proposed. Although such action does not seem practical at the present time, the suggestions will be kept under study. Chairperson Woodruff will represent us at the January meet- ing with the Mayor and Comm. Badertscher will be our representative for the February meeting. CUPERTINO LIBPARIAN'S REPORT: Ms. Iallace reported that there had been very good attendance at the library- programs during the holiday vacation period. A program of activities has been scheduled for January and February which includes story hours, cartooning, making things, puppet shores and movies. The meeting then adjourned at 9:25 p.m., with the next Commission meeting scheduled for January 16, 1979 at 7:30 p.m. at the City Hall Conference Room. Respectfully submitted, Joe Gruber, Secretary 111 pp,plini!:1, 1 1 li!!;i!il,l,11111:1:l,',,I�ll: ,I 1 7 CITY OF CUPERTIM, STATE OF CALOWNIA ftge I 10300 Torre Avenue,, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE FEGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JAINUARY 16, 1979 IN THE CONFERENCE ROOM CITY FALL, CUPERTINO., CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Woodruff at 7:30 p.m. ROLL CALL: Commissioners Present: Gruber, Rohde, Woodruff. Commissioners Absent: 3adertacher, Gasich. Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace,, Cupertino Librarian. MINUTES OF T11E PFEVIOUS MEETING: ING: The minutes of the regular meeting of December 19, 1978 were read and approved. OLD BUSINESS: Ms. Campbell reported that a con--,,ract for, the re-carpeting of the library has been awarded by the County to the lowest bidder. The work will be done in late March or early April. The process of selecting delegates to the White House Conference on Libraries and Information Services (October 28 to November 1, 1979) will begin at a Regional Conference to be held in San Jose on January 27, 1979. Commissioners Badertscher, Gruber, Rohde, and I-Voodruff plan to attend the Regional Conference. The program to recruit more volunteers for library service was announced at a recent meeting of the Friends of the Cupertino Library. Additional efforts will be made at a Magazine Sale to be conducted by the Friends on Saturday, February 2h,, 1979 in the Community Room. Occasional illegal parking still continues in the red line area of the library. Such parkiii- could interfere with police or fire vehicles which would need the space in case of an emergency. If such parking is observed, it should be reported immediately to Mr. Ross Smith during the day or to the Sheriff's Office evenings. REPORTS: Comm. Rohde submitted a detailed report on the Annual Conference of the California Library Association. The report has been incorporated in the Minutes Book. Comm. Woodruff reported on the Mayor's recent monthly meeting with representatives of the various commissions. I` LIBRARY COMMISSION MINUTES AUG. 1970-1986 4 of 9 Page 2 N BUSli7I SS: Comm. Gruber reported on a proposal which had been considered at a recent meeting of the Friends of the Cupertino Library under which thL Ftlends would subsidize the establishment of a Duplicate Pay Book Collection similar to those recently established by several other libraries. This Collection would provide the library with additional copies of current fiction and non-fiction best sellers which are in great demand. Library users who wished to obtain books from the Collection would pay a fee for their use, such fees to be used to augment the Collection as new books appeared. The Commission approved the proposal in principle and suggested that a committee be appointed by the Friends of the Library to discuss the mechanics of the plan with tis. Wallace, Cupertino Librarian. Ms. Campbell discussed the question of how libraries can service local government agencies more extensively. Just as the Congress makes frequent use of the facilities of the Library of Congress, local offi- cials and local government agencies should feel free to can on local libraries for research and related services. Ms. Wallace reported an increase in library usage by residents of the cormanity with more than 18,000 books in circulation during the first two weeks of January. She n1so reported that a total of 534 children and adults attended the various special programs conducted by. the library during the recent holiday season. Special programs are also scheduled for the month of February. The meeting then adjourned at 9:20 p.m., with the next Commission meet- ing sch-iduled for February 20, 1979 at 7:30 p.m. at the City Hall Con- ference Room. Respectfully submitted, Joe Gruber, Secretary CITY 8p Oh , STATE iwo Tom Avenue p Cupertino, cA 95024 Telephone: (408) 252-4505 MINUTES OF THE RHGuLAR :4mms OF THE LIERM COMXISSION HELD ON FEBRUARY 20, 1979 IN THE CONFMENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Woodruff at 7:30 p.m. ROLL CALL: Commissioners Present: Badertscher, Gaoich, Gruber, Rohde, Woodruff. Commissioners Absent: None. Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian. MINUTES OF TI?E PPE IOUS MEETING: The minutes of the regular meeting of January 16, 1979 were read and approved. ® OLD BUSINESS: In preparation for the White House Conference on Libraries, a Regional Conference was held on January 27, 1979 which was attended by Commissioners Badertscher, Gruber, Rohde and Woodruff. Comm. Rohde and County Librarian Campbell have been selected as delegates to the Governor's Conference to be held in Sacramento as a preliminary to the White House Conference. MAYOR'S MONTHLY LUNCHEON MEETING: Comm. Badertscher reported on the ebruary meeting at which the principal subject of discussion was the capital improvement budget. Comm. Rohde will represent the Library Commission at the Mayor's meeting in March and Comm. Gasich will repre- sent us at the April meeting. COUNTY LIERARDIV S REPORT: Ms. Campbell confirmed that the Cupertino Library w111 be re-carpeted during the period March 25 to April. 8, 1979• Because all of the stacks of books have to be moved and some re-grouped, it will be necessary to close the library during that period. The public is being requested to anticipate their reading needs and to take out the books they require before March 25th. Books may, of course, be returned during the closed period. CUP32TINO LI1F.ARIA.N1S REIPOR'P: Ms. Wallace reported that a total of 435 children and adults attended the puppet show, movies, and other special programs which were held during the school vacation period. Several new programs have been scheduled for March. Page 2 NB'd BUSIN S: Com. Woodruff suggested that the library staff consider two n" programs for the future: 1. An evening or Saturday morning at the Library at :which there cm1d ke a presentation on How to Use the Library and Its Services, and 2e A program to be held in early November for parents and grand- Parents On How to Select Gift Books for Children. Ms. Wallace will discuss the mechanics of arranging these two program with the staff and will report back to the Commission. ELECTION OF OFFICRS: In accordance with annual custom, the Commission elected new officers to serve until March 1980, as follows: Chairperson: Sara Badertscher Vice-Chairperson: Joe Gruber Secretary: Lois woodruff. The meeting then adJOurned at 9:30 pem., with the next Commission meet- ing scheduled for March 20, 1979 at 7:30 p.m. at the City Hall Conference Room. Respectfully submitted, -e Joe Gruber, Secretary CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MARCH 20, 1979 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Badertscher at 7:30 p.m. Roll Call: Commissioners Present: Badertscher, Gruber, Rohde, Woodruff Commissioners Absent: Gasich Others Attending: Doris Nichols, Assistant County Librarian Mary Ann Wallace, Cupertino Librarian Minutes of the Previous Meeting: The minutes of the regular meeting of February 20, 1979 were read and approved. OLD BUSINESS: The Friends of the Library Magazine Sale made a profit of $259.13. Joe Gruber handed out volunteer recruitment flyers at the sale. After the library is recarpeted, there will be an orientation program for all interested patrons. This will be held at the end of April with the Friends serving coffee. Use of the Book Catalogs, Microfilm machines, etc. will be demonstrated as well as layout maps, since there will be sums changes in shelves after the carpet is laid. A letter was read from City Manager Quinlan regarding restoration of Sunday openings. Barbara Campbell will bring possible plans for City and County cooperation on this to the April Commission meeting. Due to the fact the library will be closed for two weeks for recarpeting, plus Palm Sunday, Faster Sunday and Memorial Sunday, the commission will work to see if Sunday openings can be restored this fall. NEW BUSINESS: Sharon Rohde reported on the Mayor's luncheon, as well as on the Governor's Conference she attended as a delegate. The conference was held in Sacramento where delegates to the White House Library Conference to be held this fall were selected. The Gc,Jernor did not attend the conference. Doris Nichols reported on the damage to the Los Altos Library when the over- heated Blower caused a sprinkler to actuate. This did a great deal of damage to books in the children's section. At least $42,000 worth of damage was done. There may be more as other books show damage from dampness, as well as carpeting, etc. The Friends of Los Altos Library came in to help wherever they could be used. A library book security system is being looked into for Campbell, Cupertiow, Los Altos and Saratoga libraries. The recent inventory showed that many books disappear from the library without being checked out at the circulation desk. Plans for the recarpeting are ready with the adult section being moved and done first. Mary Ann Wallace reported January circulation for 1978 was 59,268 and for 1979 48,598. For February 1978 - 49,598 and February 1979 0 44,021. All libraries have shown a decline. This may be due to the fact people have discovered the libraries have shorter hours per week and do not come as often. The children's program on Tropical fishes had 53 in attendance and was most interesting. Easter Vacation Week programs are planned. The library is working closely with Ross Smith of the City and the Santa Clara County Sheriff's Department in a rash of problems with a purse snatcher, an individual who exposed himself to juvenile girls, etc. The Commission also is very concerned with this. The Sheriff's Department has been most cooperative. It is hoped that the two weeks closure of the library for the carpet relaying may break this pattern of problems. Reports: Gasich will attend the April Mayor's luncheon, Gruber will attend the. May luncheon, Woodruff the June luncheon. The meeting adjourned at 9:20 p.m. with the next Commission meeting scheduled for April 17th at 7:30 p.m. at the City Hall Conference Room. ® Respectfully submitted, i Lois Woodruff, Secreta P Mel CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON APRIL 17, 1979 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Badertscher at 7:30 p.m. ROLL CALL: Commissioners Present: Badertscher, Gasich, Gruber, Woodruff Commissioners Absent: Rohde Others attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian The minutes of the regular meeting of March 20, 1979 were read and approved. OLD BUSINESS: THE ORIENTATION PROGRAM for users of the library will be held in May. Librarians will explain to patrons at a special program all the uses of the library, as well as going over the new floor plan. Friends of the Library will supply coffee. Barbara Campbell reported that she is working on a report regarding possibility of financing Sunday opening at the library. The County Library Commission has indicated that they will want each library open on Sunday rather than only Cupertino. Funding is the key problem. Ms. Campbell will get back to us at the next meeting with more information. A book security system for the four largest libraries is now being investigated. Because Cupertino has two front entrances it is harder to design a pleasing, safe and effective system without great expense. The Commission congratulated the staff on handling the two weeks closing and the problems created with the carpet arriving so late. Everyone worked under pressure and confusion, with everything moved to accommodate the carpet layers. The Commission pointed out that the San Jose Rug Company did not utilize the carpet layers and extra help as well as they might. The final walk through and approval of the job Will be done on April 19th. The covering was done over in many places. NEW BUSINESS: The Commission accepted the temporary budget which has been sent in to the City for this Commission. The County Budget review for all Commissioners and City Managers will be set sometime in June. Ms. Campbell reported that Los Altos lost 9,000 children's books in their recent sprinkler accident. Approximately 50,000 gallons of water were pumped out of the children's section. The G. and T. Carpet Company gives a 24 hour service. � 8a The Commission commended Sharon, David, Juliana and Laura Rohde for all the help they gave in the moving of books, etc., during -the installation of the new carpet. They spent many hours at the library assisting the staff. Sharon Rohde arrived at 9:15 p.m. and reported on the Access Committee of the Easter Seals Society meeting she had been attending this evening in the Community Room of the library. She asked that the library try a trial period of unkeying the elevator so that patrons may use it to go to the upper floor without having to get a key from the reference desk people. The elevator was originally keyed due to children causing problems playing in the elevator and using it incorrectly. This will be investigated to find out what is involved in unkeying the elevator. Mary Ann Wallace will report back. Ms. Woodruff was concerned about the possibility of people getting down into the lower floor and the staff not knowing it. Ms. Wallace reported that 115 attended the natation Week Program for children on Monday, 55 on Tuesday. Circulation is about 1,500 a day again. In May a Brown Bag Barrel will be placed in the lobby of the library for a month for contributions of canned food for Senior Citizens. In May Mrs. Gasich will attend the Mayor's lunch, June - Mr. Gruber, July - Mrs. Woodruff. Ms. Badertscher asked if something could be done to improve the copy machines ® in the library. They are turning out very poor copies. Monday evening, April 16th, the fire alarm by the rear entrance door was pulled. The meeting was adjaurned at 10:00 p.m. Respectfully submitted, i -to is Woodruff, Secr ry -Page 2- ANEXUAR CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, Ca. 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MAY 15, 1979 IN THE CONFERENCE ROOM AT CITY -HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Badertscher at 7:30 p.m. ROLL CALL: Commissioners Present: Badertscher, Gruber, Woodruff Commissioners Absent: Gasich, Rohde Others Attending: Mary Ann Wallace, Cupertino Librarian ,roan Alexander, Adult Services - Librarian The minutes of the regular meeting of April 17, 1979 were read and approved. OLD BUSINESS• ® The Library Orientation Program will be held on Wednesday, May 23rd at 7:30 p.m. Sunday Openings are still under discussion, in the County Librarian's Office. Unkeying the library elevator is under study. The telephone needs to be lowered for easier access. It may be possible to key the elevator so it is accessible to the main floor and 2nd, without opening the lower level up to the general public. The Book Security system will have several companies presenting plans and bids. Cupertino presents a different problem with two front doors. The final walk-through on the new carpeting has taken place. The copies are still not of the best quality in the Copy Machines. REPORTS: Commissioner Gruber reported on the Mayor's luncheon and also on a meeting he attended on Cable TV. The library would be given some time, but would have to produce and film its own TV spots. It might be possible to have De Anza College or Monta Vista TV classes help on this. NEW BUSINESS: Book Sale of the Friends of the Library plans are under way for the week-!nd of May 18th, 19th and 20th. The piece in the Cupertino Sceue about the Sale has been of great help. Two staff memos on the library as a babysitter, and adults who behave strangely in the library were noted. The meeting adjourned at 8:40 p.m. The next meeting will be on June 19th at 7:30 p.m. Respectfully submitted?, , y Lois Woodruff, Secrelt V J Imp t, CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Ave., Cupertino, CA 95014 Telephone: (408) 252--4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION. RELD ON JUNE 19, 1979 IN THE COMMUNITY ROOM AT THE LIBRARY; CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Badertscher at 7:30 p.m. ROLL CALL: Commissioners Present: Badertscher, Gasich, Rohde, Woodruff Commissioners Absent: Gruber Others attending: Mary Ann Wallace, Cupertino Librarian Barbara Campbell, Santa Clara County Librarian David Rohde, Friends of the Cupertino Library The minutes of th(.;., regular meeting of May 15, 1979 were read and approved. OLD BUSINESS: The first Librai.y Orientation Program was considered quite successful. Both the staff and public learned a great deal. Early in the fall some more Orientation Programs, (Learn to Use Your Library) will be presented. Sunday openings are being considered Barbara Campbell said. It costs $400.00 per 4 hour opening to staff and maintain the library on a Sunday afternoon. There is no question but that this a very popular usage time for the public. On Monday, July 9th, City Managers, County Library Commissioners, City Library Commissioners will meet with the County Librarian to discuss the budget. Ms. Campbell will propose that cities which wish to have Sunday openings pay half of the cost for each of the 38 Sundays starting next fall through the spring, of 1980. Unkeyirg the elevator at the library was discussed. The phone in the elevator will need to be lowered. Final bids are not in. It was suggested that if in the future the periodical room on the lower level should be open to the public, it might be well to have the elevator open to all three levels. The Book Security system is going to bid and should be installed late this summer. MAYORS LUNCHEON: Ms. Woodruff reported on the luncheon meeting, noting a fall election on the Monta Vista Park land exchange. NEW BUSINESS: SB 958 has been deferred until Thursday or Friday in the legislature. Citizens ® for Libraries will meet at Santa Clara City Library, June 30th 10 a.m. - Noon. New copy machines will be installed in the library. X r Page 2 The Si Reading Program has begun at the Cupertino Library with sty chil- dren signing up to read at least ten boots each. Catherine Gasich will attend the Mayor's luncheon in July. The meeting adjourned at 9 p.m. The next meeting will be on July 17th at 7:30 p.m. Respectfully submitted) i . Lois Woodruff, Secreta • h i CITY OF CUPERTINO, STATE OF CALIFORNIA Am'o 10300 Torre Ave., Cupertino, CA 95014 Telephone: (408) 252-4505 Q MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JULY 17, 1979 IN THE CONFERENCE ROOM AT CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Badertscher at 7:30 p.m. ROLL CALL: Commissioners Present: Badertscher, G"Eich, Gruber, Rohde, Woodruff Commissioners Absent: None Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian The minutes of the regular meeting of June 19, 1979 were read and approved. OLD BUSINESS: Ms. Wallace reported that G.S.A. was still working on the costs and problems of unkeying the elevator. The new sign by the elevator is a big help in getting people to ask for the key from the reference desk. The Book Security System should be installed by September. Volunteers in the library take care of the plants, supervise the bulletin board; one volunteer is pulling catalog cards with the shelf list cards. Volunteers are handling the nevi Rental Collection in purchasing and processing the books. REPORTS: The Citizens for Libraries meeting was attended by Ms. Badertscher, Ms. Wallace and Ms. Woodruff. The meeting was held in Santa Clara City Library and is the ongoing group from the area meetings in February for the upcoming White House Library meeting late this fall. The County Library Budget hearing was attended and commissioners noted that new copy machines are included, since the present ones make such poor copies. Sunday openings of libraries is in the new projects for the libraries, but not in the budget. It will depend upon cities' willingness to share half the cost of 38 Sundays. Each city manager has been sent a copy of the 1979/ 1980 Requested Budget--July 9, 1979. The Board of Supervisors will start Budget Hearings the first week of August. The Cupertino sheet of the Requested Budget is a partial budget for Cupertino--some things are not shown in this part due to the new County budget and accounting system started this year. The Book Budget is not shown there. The Book Budget for the County Library System would be the same as the 1977 Book Budget. Hope- fully, $50,000 extra is being requested. With the increased cost of books, this leav---s the Book Budget still low. G.S.A. is checking the ventilation and air conditioning system. Patrons have noted, as has the Commission, that the heat is going when the air conditioning is on. � s y 2 The program for patrons to Adopt-g-ftgazme for the library has started. The Friends of the Library will subscribe to 3 magazines for the library to help the periodical collection which has been cut. The Children:s Reading Program for the summer has 786 signed up so far to read 10 books a piece to receive their award.' free gift book .from the Friends of the Library. Last year 500 children completed the program. The meeting adjourned at 9:25 p.m. The next meeting will be on August 21, 1979 at 7:30 p.m. Respectfully submitted, Lois Wood ff, Secretar r 10300 Torre Avenue, Cdpet Oa f � .NMI Telephone: (408) 252-4505 a 7 MINUTES OF THE STUDY SESSION OF THE LIBRARY COW',.'_3SION HELD ON AUGUST 29, 1979, IN THE LIBRARY,. ..CUPHRTINO, CALIFORNIA CALL TO ORDER The Study Session was called to order at 1:30 p.m. by Chairperson Badertscher. ROLL CALL Commissioners Present: Gruber, Gashch, Rohde, Woodruff, Badertscher Commissioners Absent: None Others Attending: Mary Ann Wallace, Cupertino Librarian The Commission discussed the continuing requests from the public concerning restoration of Sunday service. Community, City of County aid was explored. The requests for Sunday afternoon opening have been accelerated because people are spending more time on week-ends at home due to inflation and the gas situation. Sara Badertscher and Joe Gruber were selected as a sub-committee to explore the matter further. They will report back to the Commission at the September meeting. Respectfully submitted, LOIS WOODRUFF, SE CITY CC CUPEEtrIN0, STATE OF CALUMIA 10300 Torre Avenue, Cupertino, California 95014 Telephone: (408) 252-4505 ® w MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON AUGUST 21, 1979 IN THE CONFERENCE ROOM AT CITY HALL, CUPERTINO. CALIFORNIA CALL TO ORDER The meeting was called to order by Vice Chairman Gruber at 7:30 p.m. ROLL CALL: Commissioners Present: Gruber, Rohde, Woodruff Commissioners Absent: Badertscher, Gasich Other Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian The minutes of the July 17, 1979 meeting were read and approved. OLD BUSINESS: The Book Security System will be installed early in September. Friends of the Library will volunteer to help put the metal tags in the books. Ms. Campbell reported that the telephone in the elevator should be lowered for those in wheel chairs. The doors need an electric eye control so they will close slower. There is still a problem with unkeying the elevator. The staff is concerened with allowing the public general accessibility of the lower level. The Library Commission will ask for a study session to look into all possibilities of restoring Sunday afternoon openings. The study session will be held on Wesnesday, August 29, at 1:30 p.m. The Children°s Summer Reading program will come to a climax on Wednesday, August 22nd. Nine Hundred (900) children have signed up, so far over 500 have completed reading 10 books or more. NEW BUSINESS: De Anza College sent information on the use of the Library for an Independent Study Program. Mary Ann Wallace and Joe Gruber will meet with James McCarty, Coordinator of Extended Campus Library/AV Services. More information is needed on the amount of staff time needed for the program. It was noted that the new carpet is not being spot cleaned. The County Librarian reported that the County Library budget was cut. Each library will have to make decisions where they can cut their part of the proposed budget. The summer craft programs for children have been drawing 120 to 150 children each Wednesday. The films on Friday have bee•a averaging 70. The Commission thpnked Mary Ann Wallace for coming to the meeting, even though it was during her vacation. AAA t meeting l $e tad! s The meeting VAJO=sd at �itss. � September. r 1979 at 7:3�0 p.m. Sara Wertecher will atteud the May r'a Ierac�oe im Respectfully submitted* � Lois Woodruff, Secretary o 10304 Torre Avehue, Cupertino, California 95014 Telephone: (408) 252--4505 • MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION MELD ON SEPTEMBER 18, 1979 IN THE CONFERENCE ROOM AT • CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Badertscher at 7:30 p.m. ROLL CALL Commissioners Present: Gruber, Gashch, Rohde, BAertscher, Woodruff Commissions Absent: None Others Attending: Mary Ann Wallace, Cupertino Librarian The minutes of the August 21st meeting and the minutes of the study session of August 29th, 1979 were approved as read. OLD BUSINESS The new book security system should be installed by the end of October. Friends of the Library are helping with preparing books in the collection for the new system. No further information was available on the possibility of unkeying the. elevator. Badertscher and Gruber reported on their meeting with City Manager Quinlan. Mr. Quinlan was concerned about the funding on Sunday openings for resi- dents of the unincorporated County areas. If the City helped with financing the Sunday openings, he would need to know that some funds would be available for the use of the Library by these people. In view of the uncertain budgetary situation, the matter was tabled for the time being. Since Proposition 13 passed, the Cupertino Library which was open to the public for 54 hours per week is now open only 53 hours per week, NEW BUSINESS A new custodial service will start in the library the end of September. It is hope; that it will be an improvement over the previous one. The carpet needs some spot clear- ing. Ms. Wallace will check to see if the white parking lines in the library parking lot are going to be done again. They are very faint and on dark nights almost impossible to see. The California Library Conference to be held in San Francisco in December 1979 was discussed. Joe Gruber will attend several sessions, while the rest of the Commission will attend one session. The Cupertino Library reported that 904 children enrolled for the summer reading program and 370 completed at least ten books each. The Adopt a Magazine program is moving along with more groups or individuals needed to subscribe to magazines needed by the library. It was noted that Barbara Campbell sent word that she had a letter from City Manager Quinlan concerning school and library cooperation during these budget binds. 3 :> There will be a y r:Lends of the Library MastIng, september 26, 1979, Wednesday evehIng at 7:30 p.m. in the Comity Room. The meeting was adjourned at 9:00 P.M. Respectfully submitted, IS WOODRUFF, SECRETARY CITY OF CUPUTMO, STM fOF tCt LnVUURr • 10300 Torre Avenue, Cupertino, California 95014 - s Telephone: (408) 232-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON OCTOBER 1E 1979 IN THE CONFERENCE ROOM AT CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by acting Chairman, Woodruff at 7:30 p.m. ROLL CALL Commissioners Present: Rohde, Gasich, Woodruff, Badertscher (8:00 p.m.) Commissioners Absent: Gruber Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian The minutes of the September 18, 1979 meeting were approved. OLD BUSINESS A letter from Ms. Campbell, dated September 25, 1979, was read concerning Sunday openings. The Commission has tabled this until the City Managers complete their study and until there is a better indication of the extent of the funding problems. The Book Security equipment has arrived and G. S. A. and the Security Company will work together so as to place additional wall plugs where they are most needed. The Friends of the Cupertino Library are helping with putting the tags in the books. Reservations for the Annual California Library Meeting have been turned in. The Conference will be held in San Francisco in December. The Santa Clara County Library Commission referred a letter from Nora Smith and the report by Mary Ann Wallace of her conversation with Ms. Smith to this Commission. MAYOR'S LUNCHEON Sara Badertscher reported on the September luncheon. NEW BUSINESS The Cupertino Library Commission decided to subscribe to "Art in America" as part of the library's Adopt a Magazine Program. The County Librarian reported that she, Sharen Rohde, one of the Cupertino Librarians, as well as other Santa Clara County Library staff will attend a meeting November 2, 1979 at the Hilton, San Francisco Airport. School Library - Public Library Cooperation, a workshop presented by the California State Library: Ethel S. Crockett, State Librarian. Ms. Campbell announced that to save staff time and money, n two week notice to patrons of overdue books will be eliminated. Four weeks after a book is due, a bill and fine notice will be sent out. Publicity in the form of flyers, posters and press notices will be sent out in advance. The New Milpitas Library plans are under-day with the rental building to be in the new Town Center. Ms. Wallace reported that 50 people attended the first of the Financial Planning and Investing Programs being held on Wednesdays at the library. There will be a Library Orientation pro- gram for patrons on Tuesday, November 20th at 7:30 p.m. Dorothy Matsui, one of Cupertino Library's childrens librarians will be leaving for the Seattle area. The COMM1881on wishes to thank her for her outstandlIM contribution to the numerous Ch ldren's Programs and services afforded children in Cupertino. The Commission members encouraged the County Librarian to continue the fine level of children's service we hav►e exper- ienced in the past. The meeting adjourned at 9:40 p.m. The next meeting will be on November 20th at 7:30 p.m. Respectfully submitted, r IRIS WOODRU , SECRETARY CITY Of 3[ , STATE OF CA.I • -4 10300 Torre Avenue, Cupertino, California 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF Tt1E LIBRARY COMMISSION HELD ON NOVEMBER 20, 1979, IN THE CONFERENCE ROOM AT CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Badertscher at 7:30 p.m. ROLL CALL Commissioners Present: Gasich, Badertscher, Woodruff, Gruber (8 p.m.) Commissioners Absent: Rohde Other Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian The mintues of the October 16, 1979 meeting were approved. OLD BUSINESS: The new Book. Security System was discussed. G.S.A. will be out to finish their work on the installation of the system, The Santa Clara County Fire Inspectors asked for some changes which are being made for easier wheel chair access with the security gates. Concern was voiced for quick clearance of the building in case of fire or disaster. The Commission wishes to thank Diana McFarling of the Cupertino Access Committee for testing the Security System in her wheelchair. Barbara Campbell reported on the School-Public Library Cooperation Workshop held in San Francisco. Ethell Crockett, State Librarian has $250,000 to help some projects in this area. Small projects of library cooperation with juvenile hall schools and schools for the -handicapped should qualify. School libraries at the present time have very little funding. The proposal to offer courses by De Anza College in the Public Library was read by the Commission, Ms. Wallace and Commissioner Gruber will go to De Anza in December to see materials for these courses and determine how much library staff time and space in the library would be involved. The Commission supports this cooperation between De Anza and the Library. "Adopt a Magazine" has been well received with numerous organizations in the Community subscribing to a magazine for the library. The California Library Conference will be held in San Francisco on December 10, 1979, the Commission will attend. The outdoor carpet will soon be installed by the front doors to trap some of the dirt now being carried into the library's new carpet. NEW BUSINESS: Ms. Campbell reported that on November 27th, City Managers, Fire District Administrators, and Library will discuss financing these two districts a axe r ., y •rr .t ms. Wallace reported that Dorothy Matsui, Children's Librarian, will soon be moving to Seattle. a Councilwoman Roger's Brown Bag Luncheon will be held in the Community Room on ® November 29th. Ms. Badertscher reported attending the first planning meeting concerning Cupertino's 25th Anniversary Celebration next October. Sharon Rohde and Joe Gruber will serve as an ad hoc committee to represent the Library which will want to participate in this occasion., The next meeting will be January 7th. Wednesday, December 12th at 7:30 p.m. the Friends of the Cupertino Library will present a program with Victor Tung, Librarian, showing his slides of China. Mr. Tung visited his family and homeland this summer. The public is invited to attend. Barbara Campbell reported that Nancy Bruno has been reappointed to the County Library Commission for a four year term by Supervisor Cortese. The meeting adjourned at 9:05 p.m. The next meeting will be December 18, 1979. Respectfully submitted: 7 ois Woodruff, Secreta x a CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California 95014 Telephone: (408) 252-4505 49 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON DECEMBER 18, 1979 IN THE CONFERENCE ROOM AT CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Badertscher at 7:30 p.m. ROLL CALL Commissioners Present: Gasich, Badertscher, Woodruff, Gruber, Rohde Commissioners Absent: None Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian The minutes of the November 20, 1979 meeting were approved. OLD BUSINESS Barbara Campbell reported on future budget cuts. This commission received copies of the report on 1980/1981 Budget Projections which was sent to the Santa Clara County Library Commission. Ms. Campbell will meet December 19, 1979 for another meeting with the City Manager to discuss cost of our bookmobile program, ® specific usuage of the Libraries by hour, and a detailed report showing exactly what cuts in service/hours can be expected. Sharon Rohde suggested we ask the County Library Commission to review SERVE and Bibliotherapy Programs with the thought that the county support them from the General Fund. Two librarians and one clerk position could be eliminated from Cupertino Library with more budget cuts. Barbara Campbell will attend the January 7, 1980 hearing in Sacramento in regard to Senator Rodda's SB958. This bill would restore lost revenues; prevent further reductions. The third week in January, Joe Gruber and. Mary Ann Wallace will go to the Learning Center at De Anza to learn more about the De Anza Reading Program to be offered at the Cupertino Library. Commissioners Badertscher and Rohde will also attend. REPORTS Joe Gruber's report on the December California Library Conference will be sent to the Council and City Manager. Each Commissioner discussed different aspects of the Conference. NEW BUSINESS The County Library Commission will be invited to hold their February 4, 1980 meeting in the Cupertino Library in the Community Room. January 7, 1980 another meeting to plan next October' s Historical Week, celebrating Cupertino's 25th Anniversary, will be held. Joe Gruber and Sharon Rohde will represent this Commission, Lois Woodruff and Pat Weber will attend for the Friends of the Cupertino Library, Cale Hugger and Mary Ann Wallace for the Library Staff. NEW BUSIMSS Cc�n�$a Lary Ann Wallace reported the Christmas programs were well attended. Librarian Victor Tung will present his slides on China on Tuesday, January 15th, 198Q in the Community Room at the Cupertino Library. The Friends of the Library invite the public to attend this very interesting program. The meeting adjourned at 9:10 p.m. The next meeting will be January 22, 1980 - one week later than the usual meeting, at 7:30 p.m. Respectfully submitted: �f Lois Woodruff, Secre s � x x7,77,777, .CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torrc Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTPES OF THE REGUALR MEETING OF THE LIBRARY COttlISSION HELD ON JANUARY 22, 1980 IN THE CONFERENCE ROOM AT CITY HALL, CUPERTINO CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Badertscher at 7:30 p.m. ROLL CALL Commissioners Present: Badertscher, Gruber, Rohde, Woodruff Commissioners Absent: Gasich Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian The minutes of the December 18, 1979 meeting were approved; A letter from Mary Ann Wallace thanking the Commission for its help and cooperation with the Library was read. OLD BUSINESS Barbara Campbell reported on the December 19, 1979 meeting with City Managers. �® Determination of services that can be retained with a serious budget cut if ® Jarvis II passes will be made. The Senate Finance Committee voted out SB958. The bill was reduced to a cost of $50,000,000. This amount would be appropriated for each of the next two fiscal years. This bill would be scrapped if Jarvis II passes. On January 28th, SB 958 will come up for vote on the floor of the Senate. Mary Ann Wallace reported that Librarians from De Anza College had visited Cupertino Library, and the Cupertino Librarians will visit the Learning Center of De Anza February 5th. Sharon Rohde will go for the Commission. This concerns possibility of a De Anza Reading Program to be offered at the Cupertino Library. Everyone on the Commission had attended the Planning Meeting for Cupertino's 25th Anniversary Celebration next October. The Library will work closely with the Cupertino Historical Society concerning displays in the Library display cases. Mr. Gruber is serving on the Cable Television Selection Committee. He also reported on the Mayor's luncheon. NEW BUSINESS This Commission will host a joint meeting with the County Library Commission on Monday, February 4, 1980 at 7:30 p.m. in the Community Room. The Friends of the Library will furnish refreshments. The public is encouraged to attend. � tah t � `The County has a hiring freeze on at present, so s supervise clerk gwd a hildren's ibrarian vacancies have not been filled. ms. Wallace announced r that Children's Programs since the first of the year have been well attended. Wednesday, January 23rd at 9:00 a.m. the Santa Clara County Fire Inspectors will 'meet with Barbara Campbell, Doris Nischols, a G.S.A. representative, Frank Garcia, Mary Ann Wallace, Lois Woodruff and Bob Botelho to discuss exit problems in the Library, emergency power packs and other fire safety problems. Lois 'Woodruff reported that the front door of the Library is not closing and Locking property. City Hall has been notified. The meeting was adjourned to February 4, 1980 7:30 p.m. for a joint meeting with the County Library Commission in the Community Room. The next regular meeting will be February 19, 1980 at 7:30 p.m. Respectrully Submitted: Lois Woodruff, Seereta CM OF Wf='MO, STNTE OF CALMMU 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON FEBRUARY 19, 1980, IN THE CONFERENCE ROOM AT CITY HALL, CUPERTINO CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Badertscher at 7:30 p.m. ROLL CALL Commissioners Present: Badertscher, Gruber, Rohde, Woodruff Commissioners Absent: Gasich Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian The minutes of the January 22, 1980 meeting were approved. OLD BUSINESS De Anza College would like to offer two media programs (Speed Reading and Efficient Reading) and a class in Reading for Pleasure. Mary Ann Wallace and Commissioner Rohde met with the De Anza staff to see if these could be done at the Cupertino Library. The College would supply the cassettes, machines and the instructor for the class. Due to staff shortage, the Library would not be able to supply a great deal of staff time. The Community Room, where t*Ae class would be held, could not be closed to the Public. January 23, 1980, Santa Clara County Fire Inspectors Moore and Chancellor, County Librarians Campbell and Nichols, Cupertino Librarian Wallace, Commiss- ioner Woodruff, G.S.A. representative Bill Alkyre, and Mert Yahn from City Hall, toured the library and discussed not only possible fire problems, but other disaster possibilities, such as earthquake. Five requirements were made. The stairway enclosure areas have been cleared of all storage. An -'Emergency Exit Only' sign is being made for the Northeast exit of the main floor. The City has been asked to move the 'Fire Emergency' sign at the top of the exterior exit stairway forward so as not to block the top of the steps in case of evacuation. The County Architecture office will design with the City's approval, two additonal exits from the front lobby. These will have illuminated exit signs. Commissioner Gruber reported on the meetings he has attended on Cable TV. All five companies have indicated willingness to cooperate with the Library. NEW BUSINESS The meeting the County Library Commission held in the Cupertino Library Comm- unity Room was discussed. Members of the Cupertino Commission will bring in their recommendations and concerns for reduction in services which will become necessary under the 1980-81 budget at the March 18th Commission meeting. aMEN ) w: A' Barbara Campbell distributed a report on the Average Cupertino Reffereme Use Per goer. A13 services are being broken down to show costs. When Cupertino lost its Sunday op,mings, those people using the Library on Sundays did not .,. move over to using the Library on Monday. Which hours are open are vary important to the public. Mary Ann Wallace reported attendance during the February School Vacation ran 150,110,115 and 112 at the programs. The meeting adjourned at 9:40 p.m. The next Commission meeting will be March 18, 1980 at 7:30 p.m. Respectfully Submitted: is Woodruff, Secrete y' bITY OF CUPER`OO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MARCH 18, 1980, IN THE CONFERENCE ROOM AT THE CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Badertscher at 7:30 p.m. ROLL CALL Commissioners Present: Badertscher, Gruber, Gasich, Rohde, Woodruff Commissioners Absent: None Others Attending: Carol Jaech, Adult Services Coordinator, County Library Mary Ann Wallace, Cupertino Librarian Barbara Rogers, Councilwoman The minutes of the February 19, 1980 meeting were approved. OLD BUSINESS The Cupertino Library Commission will hold a joint meeting with the Santa Clara County Library Commission in the Community Room of the Cupertino Library on April 15, 1980. The meeting will start at 7:30 p.m. with Friends of the Cupertino Library meet- ing from 7:00 p.m. to 7:30 p.m. This will be open to the public to discuss concerns for reduction of services due to budget cuts. Los Altos, Saratoga libraries have done this. At both meetings ending film service, cutting the Bookmobile service to every other week, limiting phone reference service where suggested. Both Saratoga and Los Altos wanted to protect children's services. Joe Gruber will prepare press releases for this meeting. Letters will be sent out to encourage users to come and give their preferences and opinions. Joe Gruber reported on Cable Television. A consultant has been engaged to evaluate the bids of the five companies and report back to the committee. Catherine Gasich will attend the April Mayor's luncheon. NEW BUSINESS A proposed Library Commission Budget for 1980-81 was approved. The company which installed the Astro-turf in front of the Library doors will come again in several weeks and do the job over, since the wrong adhesive was used the first time. Mary Ann Wallace thanked the seven volunteers who have been preparing books for the new security system. A CETA person will now continue this work. The puppet shows attracted 34, 30, and 60 children at the three performances. A new maintenance company has started this week. The De Anza-Cupertino Library cooperative program will not be started until the summer session or fall session. 'a Possible speakers for the evening programs at the library during the City Anniversary Week in October were discussed. Authors, artists, educators and those with interesting occupations might be considered. Thursday, March 20th will be the brown bag lunch in Sunnyvale for women commissioners and women in government positions. New doors will be in- stalled in the lobby of the library, with the present doors becoming the ° emergency exit doors. The meeting was adjourned at 9:00 p.m. Respectfully submitted: cyt-b t� Lois Woodruff, Secreta -2- r. CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 t Telephone: (405) 252-4505 MINUTE'S OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD CN APRIL 15, 1980, IN THE CONFERENCE ROOM AT THE CUPERTINO PUBLIC LIBRARY, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Badertscher at 7:30 p.m. ROLL CALL Commissioners Present: Badertscher, Gruber, Rohde, Woodruff, Commissioners Absent: Gasich Others Attending: Nancy Bruno, Warren Ayte, Sharon Rohde-Santa Clara County Library Commission Barbara Campbell, County Librarian Doris Nichols, Assistant County Librarian Janice Yee, Children's Services - Bookmobile Pam Hook, Central Reference Librarian Mary Ann Wallace, Cupertino Librarian Friends of the Library and Library Users: Helen Parlante, Helene Nohr, David Rohde, Geneve Ryan, David Barr, Eva Barr, John Claudy, Carolyn Claudy, Sally Schumann, Karen Krizan, Brock Krizan, Roberta Jenkins;, Jo Celio, Sharon Blaine The regular agenda business was dispensed with and will be taken up at the next regular meeting. A letter from Marilyn Gildea was read concerning the importance to her family of the library and the bookmobile service. Chairman Badertscher turned the meeting over to Warren Ayte, Chairman of the County Library Commission for a discussion of the proposed budget of the County and how the cuts will effect Cupertino's library. Barbara Campbell went over the budget as compared to expenditures of past years. The discussion was opened to those attending for their views of what they wished to keep, and what they could possibly do without in library hours and services. Many people urged continuation of the Children's Reading and Library Services. Support in this area seems to be strong throughout the cities the County Library Commission has visited. The cutting back of Bookmobile Service to every other week is a definite possibility. Support of the book budget is very important. Many of those attending would like to see the Sunday Openings from Noon to 4:00 p.m. restored. Barbara Campbell said that this would have to be funded by the City, since the County could not offer Cupertino Sunday Service without offering it to all County branches. Many felt that access to the books, not cutting hours the library is open, is most important. May 5th, Barbara Campbell will be meeting with the City Managers in the morning. In the evening she will meet with the County Commission. A staff meeting will be held ® on May 6th. She will set up meetins with each City Council and we will be notified of the meeting so interested persons can attend. E. o Chairman ®yte collected the slips where those ateending indicated their preferences. The meeting was adjourned at 9:40 p.m. The nest meeting will be at the Cupertino t City Hall on May 20, 1980 at 7:30 p.m. Respectfully submitted: nis Woodruf Secrete CITY OF CUPERTINO, STATE OF CALIFMIA 10300 Torre Avenue, Cupertino, CA 95014 ® Telephone: NO) 252-4505 MI LS OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MAY 20, 1980 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meting began at 7:30 p.m. with the members of the Library Commission designating Sara Badertscher, outgoing Chairman of the Commission, to serve as Acting Chairman and Cammissioner Gruber to serve as Acting Sec- retary for this meeting. Election of new officers wiU take place at the June 17, 1980 meting. ROLL CALL: Commissioners Present: Gallup, Gruber, Rohde, Schumann. Commissioners Absent: Gasich Others Attending: Nancy Bruno, member of the Santa Clara County Library Commission Barbara Campbell, County Librarian (for part of meeting) Carol Jaech, County Librarian's Office Mary Ann Wallace, Cupertino Librarian. MDMES OF PREVIOUS MEETINGS: The minutes of the meetings of March 18, 1986 aht9 April 1 , 19 O were read and approved. NEW COX1*1ISSIONERS: Jean Gallup and Sally Schumann,newly-elected members of the Commission, were introduced and welcomed. MALYOR'S LUNCHEON METING: Commissioner Gruber reported sn the Mayur's May Luncheon Rieting which was devoted to a review of some of the problems and implications governing zoning of any parcels of lased still to be developed. The Library Commission will be represented by the following commissioners at the Mayor's future monthly meetings: June - Joe Gruber September - Catherine Gasich July - Jean Gallup October - Sharon Rohde August - Sally Schumann BUDGET DEFICIT: Faced with an anticipated county library budget defi- cit of at least $622,000 (of which the Cupertino Library Budget might have to absorb $45,000), various efforts have been made to ascertain which library services should have highest retention ariority and which services might be reduced or elimi-nated. Ms. Campbell reported ® that a poll was taken of members of the public Who were present at joint meetings of the County Library Commission and the Library Commissions in each community. x. Those attending the meetings rated library services In the f0 order of priority: New book purchases, continuance of hours fin: children's programs. Services which seemed eligible for reduction included the Bookmobile Program and Reference Service by Telephone. The Films and Records Program should be eliminated if necessary. Ms. Wallace reported that similar opinions were expressed when reactions were invited from users of the Cupertino Library except that there was strong sentiment for reinstating at least limited library service on Sundays. The budget deficit problem is being pursued further in a series of conferences Ms. Campbell is holding with City Managers and City Councils to explore the possibility of the cities providing some financial assistance for the maintenance of library services on as effective a level as possible. This matter is being presen�`.ed to the Cupertino City Council on June 2, 1980. CUPERTINO LIBMIANIS REPORT: In addition to reporting on the poll of library users previously indicated, Ms. Wallace reported on the following library activities: 1. The installation in June of "COM-CAT" (Computer Output Microfilm Catalog) at the Cupertino Library and a number of other county libraries. This electronic system provides quick and easy book title information and will eventually replace the printed catalogues now in use which are voluminons and expensive to keep up to date. 2. The school-age programs at the library had 85 in attendance on April 23 and 77 on May 14. Two additional programs are scheduled for May 28 and June 11. 3- The Summer Reading Program: is being organised. Details will be announced Y In addition, Ms. Campbell announced that the South Bay Cooperative Library System, of which Cupertino is a member, has chosen as its themes for this summer: "Inter-Generational Reading Programs" in which senior citizens read to children and vice versa. Although State funded, this program will receive additional assistance from Friends of the Library. SALUTE TO OUTGOING COMMISSIONERS: The members of the Library Com- ve,^iion noted with regret the expiration of the terms of office of L�. ,s Woodruff and Sara Badertscher. They extended to these two out- going commissioners their deep appreciation for the years of dedicated service and directed that these sentiments be duly recorded in these minutes. The meeting then adjourned at 9:30 p-m-, with the next Commission meeting scheduled for June 17, 1980 at 7:30 p.m. at the City Nall Conference Room. ® Respectfully submitted, Joe Gruber, Acing Secretary CITY OF CUPERMO, STATE OP CALnMNIA 10300 Torre Avenue, Cupertino, CA 95OU Telephone: (408) 252-4505 MINUTES OF THE STUDY SESSION OF THE LIBRARY COMSSION HELL) ON JULY 2, 1980 IN THE LIBRARIAN'S OFFICE CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairman Gruber at 7:30 p.m. ROLL CALL: Commissioners Present: Gallup, Gruber, Rohde, Schumann Commissioners Abner_',: Gasich Others Attending: Mary Ann Wallace, Cupertino Librarian Lois Woodruff, President, Friends of the Library The purpose of this study session was to discuss the preparation of a statement to be submitted to the City Council regarding the impending county library budget reduction and its possible effect on the Cupertino Library. It was noted that the county library budget may be reduced by at least $622,000. Of this, Cupertino's share of the reduction :could be a maximum of $32,796. This amount was arrived at after eliminating $5,598 applicable to unincorporated areas and eliminating $5,003 for substitutes when library personnel are absent because of vacations, illness, etc. ® It was further noted that there was strong and continuing senti- ment among Cupertino residents for restoring the library service on Sundays which had been discontinued after Proposition 13 was adopted. The cost of such service for the 40 weeks of service during the school year beginning September 1980 would be $9,903. Since no funds for such service are available from any other source, Chairman Gruber was requested to prepare a statement appealing to the City Council for city financing of this item. The statement should also include a review of the library budget problem supplementing the report which Barbara Campbell, County Librarian, presented to the City Council at its meeting on June 2, 1980. Action on the proposed statement is to be taken at the Library Commission's regular meeting on July 15, 1980. ADDITIONAL BUSINESS: The Commission arranged to make available three display cases to the Cupertino Historical Society. The cases, one in the children's section and two in the main lobby, will be used by the Historical Society for exhibits in connection with the 25th Anniversary Celebra- tion of the City. The Commission discussed additional ways in which the library might contribute to the success of the city's celebration. The study session then adjourned at 9 p.m. Respectfully submitted, Sally C. chumann, Secretary g art OF CUP , STATE OF CALIM'N7A 10300 Torre Avenue, Cupertino, CA 95014 ,Plephone: (408) 252-4505 MINUTES OF THE REGULAR ?METING OF THE LIBRARY COMMISSION 1 HELD ON JUNE !7, 1980 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to .order by Acting Chairman Gruber at 7:30 p.m. ROLL CALL: Commissioners Present: Gallup, Gasich, Gruber, Rohde, Schumann Commissioners Absent: None Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, Cupertino Librarian Lois Woodruff, President, Friends of the Library MINUTES OF PREVIOUS MEETING: The minutes of the May 20, 1980 meeting were read. It was brought to the attention of the Commissioners that on page 2, paragraph 7, line 2, the words "as soon as a coordinator has been designated" should be deleted. The minutes were approved as amended. COMMUNIICATIONS: Letters from Lois Woodruff and Sara Badertscher, thanking the Commissioners for their farewell party, were read. Mrs. C. T. Strouth's letter indicating her family's preference for cutting library hours and maintaining present services was read. ELECTION OF OFFICERS: The following members of the Library Commission were elected to hold office until April, 1981: Chairperson, Joe Gruber, Vice-Chairperson, Sharon Rohde, Secretary, Sally Schumann. CHILDREN'S LIBRARY PROGRAMS: Mary Ann Wallace reported that the flyers are out and 250 children have already signed up for the Summer Reading Program. The Santa Clara Senior Kazoo Band and the Cupertino Choraliers programs have been cancelled due to the library's lack of a piano. The Friends of the Library will continue their search for a piano. CABLE TELEVISION: Joe Gruber reported that the Cable TV Users Committee will meet on June 23, 1980 with the City Council. The committee will present its findings and recommendations at that time. MAYOR'S LUNCHEON: Joe Gruber reported on the Mayor's Luncheon Meeting which in- cluded a report on recent actions by the City Council and a review of Commission problems such as the impending budget deficit for libraries. COUNTY LIBRARIAN'S REPORT: Barbara Campbell reported that at the meeting with the Board of Supervisors on June 2, 1980, the Supervisors expressed positive support for the SERVE, Bibliotherapy, Elmwood and Bookmobile programs. Mr. Diridon stated that no personnel layoffs were anticipated. Ms, Campbell reported on the SB958 hearing before the Nays and Means Committee. , Three County Library System projects have been awarded Federal Funds. Not funded was Project Access -- delivery of books to shut-ins. Jean Gallup, Lois Woodruff and t Mary Ann Wallace will meet to discuss ways in which to provide this service for the Cupertino Library area. Microfilm catalogs and machines are in use in the library. Response to them has been favorable. CITY LIBRARIAN'S REPORT: Ms. Wallace reported on staff changers at the Library. The adopt - A - Magazine program is underway. PRO^ESSIONAL WOMEN'S LUNCHEON: Jean Gallup reported on the June 11, 1980 luncheon meeting of the Cupertino and Saratoga femalecommissioners and professional/technical staff hosted by Mayor Barbara Rogers. The women from the Saratoga Library Commission suggested interfacing with the Cupertino Library Commission. Mrs. Gallup asked for information on the initial funding for the Cupertino Library. Ms. Campbell explained that County funds, Federal funds and a City bond issue financed the building of the City - owned Library. Santa Clara County pays off the bond issue through monthly rent payments to the City of Cupertino. The City, as landlord, maintains the building and grounds. REPORT TO CITY COUNCIL: The Library Commission will meet in study session, Wednesday, July 2, 1980, at 7:30 p.m. in the Conference Room, City Hall. This study session will be tld in order to formulate recommendations to the City Council concerning the Library's budget deficit. ® ADJOURNMENT: The meeting adjourned at 10:00 p.m. with the next regular Library Commission meeting scheduled for July 15, 1980 at 7:30 p.m. in the City Hall Conference Room. Respectfully submitted, Sally C./Schumann, Secretary C 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-1150 MINUTES OF THE REGULAR FETING OF THE LIBRARY COMMISSION HELD ON JULY 15, 1980 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairman Gruber at 7:30 p.m. ROLL CALL: Commissioners Present: Gallup, Gruber, Schumann Commissioners Absent: Gasich, Rohde Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Minutes of Previous Meetings: The minutes of the June 17, 1980 meeting and the July 2, 1980 session were read and approved. After hearing a report on the study session, the Commission accepted a letter to the City Council. A copy of this letter is attached. Summer Library Programs: Mary Ann Wallace reported on the summer library programs. There are over 800 children enrolled in the Summer Reading Club. Attendance at the Wednesday and Friday library programs ranges between 100-200 children. Some senior citizens are attending the program. Cable Television: Joe Gruber reported the City followed the recommendation of the Cable Television Users Committee. United Cable TV will be awarded the franchise upon completion of negotiations with the City Council. The City will receive 3% of the gross receipts of the cable TV company. An additional 2% will be available to a citizens advisory council to assist in development of public access channel programs. ® Special Outreach Services: Jean Gallup, Mary Ann Wallace and Lois Woodruff met to discuss the delivery of books to shut-ins. Volunteers were found to deliver books in July. Barbara Campbell, County Librarian thought the County would be able to resume this service in August by utilizing the S.E.R.V.E. driver one day a month. Mayor's Luncheon Meeting: Sally Schumann will attend the Mayor's Luncheon Meeting on July 17, 1980. Report on Study Session: The Commission met in Study Session on July 2, 1980. Accord- ing to Barbara Campbell, the maximum amount of Cupertino's share of the County Library deficit will be $32,796. The Commission drafted a letter to the City Council recommend- ing that the Council 1.) fund the Library as needed up to $32,796, and 2.) fund 40 weeks of Sunday Library service, beginning September, 1980, in the amount of $9,903. County Librarian's Report: Ms. Campbell announced the retirement of Doris Nichols, Assistant County Librarian. Carol Jaech, Supervising Librarian in charge of Adult Services, will now be our liason at county headquarters. City Librarian's Report: Mary Ann Wallace reported that the new xerox machines have been installed and Cow-Cat continues to receive favorable reaction from library patrons. Martha La Crone has rejoined the library staff on a half-time basis. Charlotte Doudell is Adult Program Librarian and Ruth Ross is our extra help librarian in the children's ® section. -71 MIR De Anza College has approached No. Wa3:3.ace rega Atag cooperative v Mutes t do De Anza College and the library. De Anza College wishes to offer the Time-LSfe Video Speed Reading Course at the library in the Fall. Ids. Wallace will notify the City of this proposed joint effort and will investigate the possibility of recovering direct staff costa from De Anza College. Adjournment: The meeting was adjourned at 9:05 p.m, with the next regular Library Commission meeting scheduled for August 19, 1980 at 7:30 p.m. in the City Hall Conference Room. s Respectfully submitted, Sally . Schumann, Secretary TIMM_WIN CITY OF CUPERT00, STATE OF CALIFORNIA 10300 Torre AvenueCupertino, CA 95014 ,, Telephone: (408) 2-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON AUGUST 19, 1980 IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairman Gruber at 7:30 p.m. ROLL CALL: Commissioners Present: Gallup, Gasich, Gruber, Rohde, Schumann Commissioners Absent: None Others Attending: Carol Jaech, County Librarians Office Mary Ann Wallace, City Librarian Minutes of Previous Meeting: The minutes of the July 15, 1980 meeting were approved as read. Report of City Council Meeting: Chairman Gruber reported on the City Council meeting held on August 18, 1980 at which the Council approved an appropiation of $33,765 for the County Library System serving the Cupertino area for the fiscal year 1980- 81. This total includes $26,734 towards the current budget deficit and $7,031 to re-open the Cupertino Library on Sundays for 40 weeks during the school year. The Library Commission adopted a Resolution Of Appreciation to the City Council for its interest in and support of our library programs and services. Mayor's Luncheon Meeting: Sally Schumann attended and reported on the June Mayor's Luncheon meeting. A plan to extend the City Hall parking lot to the edge of the soccer field next to the library was presented. This extension would result in a substantial increase in the number of parking spaces available to library patrons. The present Library parking lot would become a landscaped area. Jean Gallup will attend the Mayor's Luncheon meeting in August. Catherine Gasich will attend in September and Sharon Rohde will attend in October. Exhibit for Cupertino's 25th Anniversary Celebration: The Cupertino Historical Society will be using the library display cases for its exhibits during Cupertino's 25th Anniversary Celebration. Henrietta Marcotta, President, Cupertino Historical Society, will deliver the exhibit materials to the Library before October 1, 1980. The Library staff and Library Commission members will assist in arranging the items in the display case. Bonnie Natsubara, Children's Librarian will present a program with a theme appropriate to the City's Anniversary. Sally Schumann will meet with Lois Woodruff, President, Friends of the Library, to discuss the development of a history of the Cupertino Library. Outreach Service: Carol Jaech, County Librarian's Office, reported that the S.E.R.V.E. Project has been temporarily disbanded, eliminating a driver for Outreach Service. Mrs. Jaech recommended continuing the use of volunteer drivers for delivery of books to shut-ins. Chairman Gruber reported on Books by Mail, an Outreach Service in use in Florida. County Librarian's Report: Carol Jaech, reported that Barbara Campbell, County Librarian, is still attending City Council meetings in order to obtain funding for the County's libraries. Mrs. Jaech reported that SB 958, a bill which would provide k *F $18 million for the State's Libraries, has been passed by the bays and Means Committee of the California Assembly. City Librarian's Report: Awry Ann Wallace, City Librarian, reported that there are 931 children enrolled in the Summer Reading Club. As of August 19, 1980, a 525 children had read ten books and would receive their certificate and gift book. Mayor Rogers is expected to attend the Awards Ceremony on August 20, 1980. Mrs. Wallace and the Library Commission thanked Catherine Gasich for her partic- ipation in the Cupertino Historical Society's program at the library this summer. De Anza College is still interested in presenting the Time-Life Video Speed Reading Course at the library. Supervision of the equipment and the amount of library staff time involved is still a concern. Chairman Gruber asked Mrs. Wallace to confer with Barbara Campbell, County Librarian, regarding this matter and report back to the Commission. Nancy Phillips, Central Research Staff Documents Librarian, has accepted a position as Documents Librarian with the Board of Supervisors. The Library has received several requests to move the bicycle racks to the front of the building. Other Business: Jean Gallup reported on her visit to the Carmel Public Library and discussed their children's summer programs. Adjournment: The meeting was adjourned at 9:00 p.m. with the next Library Commiss- ion meeting scheduled for September 16, 1980 at 7:30 p.m. in the City Hall Conference Room. Respectfully submitted, Sally C. Schumann, Secretary CITY OF CUPERrINO, STATE OF CALIpofflilA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON SEPTEMBER 16, 1980 IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairman Gruber at 7:30 p.m. ROLL CALL: Commissioners Present: Gruber, Gaisch, Gallup, Rohde Commissioners Absent: Schumann Others Attending: Barbara Campbell, County Librarian Bonnie Natsuhara, Cupertino Childrens Librarian Minutes of Previous Meeting: The minutes of the August 19, 1980 meeting were read. They were approved with the correction of the s?elling of Bonnie Natsuhara name in paragraph 6. Mayor's Luncheon Meeting: Jean Gallup a"Lended and reported on the August Mayor's Luncheon meeting. At that meeting, Mr. Quinlan had asked if the library security system could be enlarged to include both doors so that the planned increased parking in the rear would not inconvenience library patrons. Comm. Gallup promised to relay his question to the Library staff. Barbara Campbell stated that Mr. Quinlan had been informed that it would cost $6,875.00 to make the rear entrance and entrance/exit combination. Catherine Gasich reported on the September Mayor's Luncheon meeting. At that meeting it was announced that the planned parking changes for the City Hall/Library Complex were no longer being considered. It was also announced that the Cable TV negoations were being held off for further review. Sharon Rohde will attend the October luncheon. Exhibit for Cupertino's 25th Anniversary Celebration: Jean Gallup will attend the next Cupertino 25th Anniversary Committee meeting of September 22 in lieu of Chairman Gruber. The Commission will work on the historical objects for the library showcases October I to October 4 when the exhibit will be officially on display. It was mentioned that the current Library building will be 10 years old in April, 1981. A prorosal was made that the Commission begin planning a suitable observation of the event at our next meeting. County Librarian's Report: Barbara Campbell reported on the current status of SB958 (a bill providing $18,000,000 for libraries statewide on a 90% local-10% state matching basis). The bill passed both houses of the Legislature and is awaiting Govenor Brown's signature. (Since this meeting, Gov. Brown vetoed this bill) Ms. Campbell also reported that due to financial restrictions and pocket annexations, which are changing the ratio of incorporated to unincorporated areas, the future role of the Bookmobile is being questioned. A study will be done to determine how the Book- mobile can best serve today!s.community. The County Library Commission and the Board of Supervisors have both approved Sunday openings for the Cupertino Library. �< . � -MA City Librarian's Report Bounis 1atauhara reported for Ferry Ann Wallacs The Summer Reading Program was a great success - 933 children signed up and 602 completed their 10 books and received their certificates and free gift books (donated by the Friends of the Library). The 18 summer afternoon programs were heavily attended. The Library and De Anza College have mutually agreed to postpone the Speed Reading Learning Station in the Library until at least the winter quarter. The Adopt-a-Magazine Program is continuing. To date, local organizations have contributed $426.00, $400. of which has been matched by the Friends of the Library. These donated funds either free County funds so they can be used for books or provide more specialized publications which might not otherwise be ordered. The first Sunday opening is scheduled for October 19 from 12 to 4 p.m. Two library programs are planned for the 25th Anniversary week; a children program where a special banner will be made; and an evening family program on Cupertino History to be given by Hazel F'retwell of the Cupertino Historical Society. e Adjournment: The meeting was adjourned at 8:45 p.m. with the next Library Commission meeting scheduled for October 21, 1980 in the City Hall Conference Room. Respectfully submitted, Jean Ga up, Acting ecretary CITY (W OPLRTINO, STATB OF MIEF02au 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON OCTOBER 21, 1980 IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Vice-chairman Rohde at 7:30 p.m. ROLL CALL: Commissioners Present: Gallup, Rohde, Shumann Commissioners Absent: Gasich, Gruber Others Attending: Barbara Campbell, County Librarian Janice Yee, County Supervising Librarian Mary Ann kallace, City Librarian Lois Uoodruff, President, Friends of the Library _Minutes of Previous Meeting: The minutes of the September 16, 1980 meeting have not been received. They will be read at the November, 1980 meeting. Communications: Vice-chairperson Rohde read a letter from the City Clerk's office regarding a Council review of commissions and committees. Mayor's Luncheon: Sharon Rohde attended the Mayor's Luncheon in October. She thanked Mayor Rogers for the Council's support of Sunday Library services and invited those present to visit the library to see the birthday banner and the Historical Society exhibit. ® Sally Schumann will attend the Mayor's Luncheon in November and Jean Gallup will attend in December. County Librarian's Office: Barbara Campbell, County Librarian, distributed copies of the Adult Materials Budget 1980-81 and asked that this be agendized for the Commissioner's November meeting. Ms. Campbell announced that the Milpitas Library will be temporarily housed in the old Ayer High School and will serve both Evergreen College and Milpitas. The library will be housed rent-and utility-free in exchange for providing service for an additional 16 hours per week. Janice Yee, Supervising County Librarian, reported on bookmobile service. A study is under way to determine what type of bookmobile service the area desires. Barbara Campbell will meet with staff from the different cities in January to discuss book- mobile service. The Librarian Commission members will study Ms. Yee's report and discuss it at the November meeting. City Librarian's Report: Mary Ann Uallace, City Librarian, reported on the success of the Library's part in Cupertino's 25th Anniversary Celebration. Fifteen children worked on a Birthday Banner and 38 people attended Mrs. Fretwell's evening program. Eighty children attended the Astronaut Program. The Library reinstituted Sunday afternoon openings on October 19, 1980. This was well received by library patrons and 453 books were circulated in four hours. Other Business: Barbara Campbell reported that progress is being made on the design ® and printing of special bookplates, gift solicitation brochures and thank you cards. Friends of the Library Groups donated $80.00 toward the Honorarium for artist Helen Young, who will receive appropriate publicity In return for her low fee. Saga Foods Corporation of NeAl*-A4**iw agreed to fund the paiat$ag of tide material. Hopefully, this project will be coi6ieted within three months. .lean Gallup reminded the fission of the Library's 10th Anniversary in April, 1981 and suggested the Commission consider ideas for an appropriate Celebration. Lois woodruff reported that at the 25th Anniversary Celebration sponsored by the AAUw, people suggested to Mayor Rogers, Councilman Plungy and City Manager Quinlar, that changes be made in the method used to make commission appointments. Sharon Rohde will attend the California Library Association Conference to be held in Los Angeles December 6-10, 1980. The Friends of the Library will assist in funding her trip to this conference. Lois woodruff reported that there will be a section on the Library in the new Cupertino Goals Statement. Adjournment: The meeting was adjourned at 9:05 p.m. with the next regular Library Commission meeting scheduled for November 18, 1980 at 7:30 p.m. in the City Hall Confer- ence Room. Respectfully submitted, IN Sally C. chumann, Secretary „ . a .r. CITY OF CUPEPIN0 10.300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON NOVEMBER 18, 1980 IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairman Gruber at 7:35 p.m. ROLL CALL: Commissioners Present: Gallup, Gasich, Gruber, Schumann Commissioners Absent: Rohde Others Attending: Barbara Campbell, County Librarian Janice Yee, County Supervising Librarian. Mary Ann Wallace, City Librarian Gerry O'Hara, "Cupertino Writers” Minutes of Previous Meeting: The minutes of the September 16, 1980 and October 21, 1980 meetings were accepted as read. Communications: Lois Woodruff, President, Friends of the Library, reported that the Friends netted $780.00 from their sale of used paperback books. City Council Commission Review: At this time, the Library Commission joined the City Council meeting already in session in Council Chambers. Mayor Rogers requested that Chairman Gruber define the role of the Library Commission and, in essence, justify its existence. This Chairman Gruber did. Mention was made by Councilman Sparks of the possibility of expanding the function of the Library Commission in conjunction with the public access channel on Cable Television. The Council expressed its appreciation of the Library Commission's work and the Commissioners returned to their own meeting. Old Business: The County Library System Material's Budget for 1980-81 was reviewed. The Bookmobile service was discussed. Janice Yee, County Supervising Librarian, will send copies of material pertinent to Bookmobile service to Mr. Quinlan, City Manager, for his perusal. Sharon Rohde will draft recommendations for the commission to act upon at its December meeting. Barbara Campbell, County Librarian, reported that Friends of the Library groups have all donated an additional $10.00 to defray the cost of having gift book plates and brochures typeset. The tenth anniversary of the City Library Building will be celebrated in April, 1981. Jean Gallup will present specific ideas for celebrating this anniversary at a future library commission meeting. New Business: Gerry O'Hara, a member of "Cupertino Writers" informed the commission of the autograph party being given at the new B. Dalton bookstore on December 13, 1980. Twenty-eight authors, including five members of "Cupertino writers" will be on hand to autograph copies of their books. Mrs. O'Hara stated that the members of "Cupertino Writers" would like to have their books on display in the cases at the library in the early part of December. Mary Ann Wallace, City Librarian, will confer with Mrs. O'Hara regarding this request and the possibility of a special area in the library for local authors. Mrs. O'Hara thought it possible that Cupertino authors would donate copies of their books for this area in the library. Page 2 t New Business: (con't) Mayor's Luncheon Meeting: Sally Schumann reported on the November Mayor's Luncheon. Jean Gallup will attend in December. County Librarian's Report: Barbara Campbell, County Librarian, reported that the County Board of Supervisors approved the budgets for the county libraries and for Elmwood. They also approved the lease for the Milpitas Library. City Librarian's Report: Mary Ann Uallace, City Librarian, reported that Sunday library usage is growing steadily. The average usage for the first three Sundays was: 520 materials circulated,275 people using the library and 90 reference questions answered. Charlette Doudell is now the permanent Adult Program Librarian. Susie Mapes will be temporary Children's Librarian. Children's library programs continue to be well attended. Three hundred and thirty children recently cast their ballots for their favorite authors. Other Business: Jean Gallup has noted that the library building is very cold. Chairman Gruber will contact Bert Viskovich about adjusting the heating system. Adjournment: The meeting adjourned at 9:20 p.m. with the next regular Library Commission meeting scheduled for December 16, 1950 at 7:30 p.m. in the City Hall Conference Room. Respectfully submitted, 142994 e `SUB Sally C. Whumann, Secretary CITY OF CUPERTINO 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252--4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON DECEMBER 16, 1980 IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairman Gruber at 7:40 p.m. ROLL CALL: Commissioners Present: Gruber, Rohde, Schumann Commissioners Absent: Gallup, Gasich Others Attending: Barbara Campbell, County Librarian Janice Yee, County Supervising Librarian Mary Ann Wallace, City Librarian Minutes of Previous Meeting: The minutes of the November 18, 1980 meeting were approved as read. Old Business: The Library Commission has been "re-affirmed in its present role" by the City Council, according to the December, 1980 issue of the Cupertino 1°Scene". The City was contacted regarding the library's heating problems. Mrs. Wallace says steps have been taken to correct the problem. Although temperatures in the library are satisfactory, work continues to improve the heating system. New Business: Sharon Rohde reported on the 82nd Annual Conference of the California Library Association held in Pasadena, Calif., December 6-10, 1980. Mrs. Rohde was presented with the 1980 Trustee Award by the California Association of Library Trustees and Commissioners, an affiliate of the California Library Association. The award was presented for 'outstanding service to libraries in California' . Mayor's Luncheon Meeting: Joe Gruber will attend the Mayor's Luncheon meeting in December, Jean Gallup in January, Catherine Gasich in February, and Sharon Rohde in March. Bookmobile Study: It is the feeling of the Commission that faced with the deficit in Bookmobile financing, (Cupertino = $1,827.00), the Commission recommends to the County Librarian: 1) we cannot at this time request any additional financing from the City Council, 2) Bookmobile schedules be changed to biweekly service, and 3) if it becomes necessary to eliminate Bookmobile stops, preference be given to the continuance of Bookmobile stops at Pleasant View (Convalescent Hospital) and Sunny- view (Retirement Home for Seniors). County Librarian's Report: Barbara Campbell, County Librarian, submitted proofs of the gift bookplates and inserts which will be available soon. Nancy Bruno, a forwer member of the Cupertino Library Commission, has tendered her resignation from the County Library Commission. Mrs. Bruno is moving to Redwood City. City Librarian's Report: Susie Mapes, temporary Children's Librarian, is leaving to ® become permanent Children's Librarian in Castro Valley. Cathy Boxwell will become our new temporary Children's Librarian and Laura Bloomfield our extra-help librarian, pending examination at a future date. Page 2: LIBRARY COMMBgON MINUTES, 1DRCEMRR 16, 1980 City Librarian's Re ort: (con't) Changes have been made in the library to provide greater accessibility for handicapped people_ These changes were made using federal funds administered through the county. The Time-Life Video Tape class "Introduction to Speed Reading" will be given by De Anza College at the library during the winter quarter. This joint effort has the approval of the library staff. Adjournment: The meeting adjourned at 9:25 p.m. with the next regular Commission meeting scheduled for "JaP4ar-y 20, 31j'o1 at 7:30 p.m. in the City Hall Conference Room. Respectfully submitted, SAAL 0. L;3� Sally C1 Schumann, Secretary CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JANUARY 20, 1981 IN THE C0NF`FRFYCE ROOM AT CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Gruber at 7:30 p.m. ROLL CALL Commissioners Present: Gallup, Gasich, Gruber, Schumann Commissioners Absent: Rohde Others Attending: Barbara Campbell, County Librarian Janice Yee, County Supervising Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the previous meeting were read. It was noted that on Page 2, paragraph 3, the announcement of the next scheduled meeting should have read "January 20, 1981"; not February. The minutes were approved as amended. Old Business: In April, 1981, the Cupertino Library building will have been in use for ten years. Commissioner Gallup will confer with City Librarian Mary Ann Wallace and Children's Librarian Bonnie Natsuhara regarding an appropriate celebration of the building's first decade. Commissioner Gallup will report to the Commission at the February meeting. Chairman Gruber will then prepare a story on this birthday celebration for the April issue of the "Cupertino Scene." New Business: The City is establishing a permanent Cable TV Committee. One member of this committee is to be chosen from the Library Commission. The Commission recommends Chairman Gruber continue his work on the Cable TV Committee. The Commission discussed possible uses by the Library of the public access channel on Cable TV. Mrs. Wallace reported that the Library has written a letter in support of De Anza College's application for a $500,000 Federal Grant for a Cable TV studio to be located at the college. Jean Gallup reported on the January Mayor's Luncheon. Catherine Gasich will attend in February, and Sharon Rohde in March. County Librarian's Report: Barbara Campbell, County Librarian, reported that the Milpitas Library has moved to the Evergreen Campus. Janice Yee, County Supervising Librarian, reported on the status of Bookmobile service. For the present, Bookmobile stops will remain unchanged although service will probably be biweekly starting March 1. Bookmobile stops will be monitored and Mrs. Yee will report to the Commission in April regarding current levels of Bookmobile usage. If the Commission then feels it necessary to alter or eliminate Bookmobile stops, changes can be made in June or September. City Librarian's Report: Use of the Library on Sundav continues to increase. Mrs. Wallace reported an average of 555 books circulated each Sunday for the fourteen Sundays the Library has been open and an average of almost 700 books circulated per Sunday for the first three Sundays in January. .: ; Plgig Page a: Lib:c City Librarian's Report. (con`t) The video--toe reading class Riven at the Library by De Anza College is go ng_well. Twenty students are enrolled and new Libre" cards have been issued as a result of the class. Mks. Wallace stated that having this course given at the library has not proved a burden to the staff. At the request of City Councilman Plungy, the library will join in the observance of "1981 - International Year of the Disabled". There will be a book display and a display in the lobby cases in July, 1981. Councilman Plungy will write a story about the displays for the "Cupertino Scene". Adjournment: The meeting was adjourned at 9:05 p.m. with the next regular Library Commission Meeting scheduled for February 17, 1981 at 7:30 p.m. in the City Hall, Confer- ence Room. Respectfully submitted, t C. Sal y C. chumann, Secretary LIBRARY COMMISSION MIN= AUG. 1970-1986 5 of 9 CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, California 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY C0!94ISSION HELD ON FEBRUARY 17, 1981 IN THE CONFERENCE ROOM AT- CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Gruber at 7:35 p.m. ROLL CALL Commissioners Present: Gallup, Gruber, Schunann Commissioners Absent: Gasich, Rohde Others Attending: Carol Jaech, County Supervising Librarian, Adult Services Minutes of the Previous fleeting: The minutes of the January 20, 1981 meeting were accepted as read. Communications: The Commission acknowledged receipt of the studv of County Bookmobile Service from Janice Yee, County Supervising Librarian. Old Business: Commissioner Gallun met with City Librarian, Mary Ann Wallace and Children's Librarian Bonnie Natsuhara to formulate plans for the celebration of the library building's tenth birthday. Commissioner Gallup also reported that there will be a birthday party with games amd refreshments on April 8, 1981 in the Children's section of the library. Children whose birthdays fall on the same date as the library building's (April 10) will be guests of honor at the party. The Library Commission expresses its appreciation to the Friends of the Cupertino Library for their contribution of party refreshments. Chairman Gruber was sworn in on February 17, 1981 to serve a two year term on the City Cable TV Committee. This Committee will collect 2% of the total revenue received from Cable TV customers. The money will be used for development of public access channel programming. The commission discussed the possibility of a book review program. County Librarian's Report: Carol Jaech, County Supervising Librariar, represented Barbara Campbell, County Librarian. Mrs. Jaech reported that Morgan Hill has agreed to fund an extra help person for the Morgan Hill Library for four months. Bookmobile service will begin an every other week schedule on March 1, 1981. The Cupertino Library's Augmented Adult Book budget is $32,916.90. As a result of donations, $210. was transferred from periodicals to the book budget and $106.90 was transferred from Trust Fund Additions. City Librarian's Report: Carol Jaech, County Supervising Librarian, represented Citv Librarian Mary Ann Wallace. POW n. LIBRAW, City Librarian's Report: (can't) Chiidrents program® at the library during vacation were well attended: Monday, February 9 (movies) ............ 160 children Tuesday, February 10 (puppet show) ....... 180 children liednesday,February 11 (valentine making) .. 200 children Friday, February 13 (movies) ............ 90 children The De Anza speed reading courez housed in the library has been well received by the community. Problems have occurred with the equipment left in the library by De Anza College. Despite Super Bawl Sunday, the public's use of the library on Sunday continues to grow. The latest use figures are: Jan 25 (Super Bowl).. 516 books circulated . 243 patrons Feb 1 ..............1281 books circulated . 372 patrons Feb 8 757 books circulated . 350 patrons Feb 15 663 books circulated . 356 patrons Adjournment: The meeting adjourned at 8:35 p.mo with the next regular commission meeting scheduled for March 17, 1981 at 7:30 p.m. in the City Hall Conference Room. Respectfully submitted, � C Sally C. chumann, Secretary a CITY OF CUPWDIO, STATE OF CALIFOMA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MARCH 17, 1981 1N THE CONFERENCE ROOM AT CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Gruber at 7:30 p.m. ROLL CALL Commissioners Present: Gallup, Gasich, Gruber, Rohde, Schumann Others Attending: Janice Yee, County Supervisory Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the February 17, 1981 meeting were accepted as read. Old Business: Flyers publicizing the celebration of the Library building's tenth birthday are being distributed. Two children who share the building's birthday (April loth) will be honored guests at the party on April 8, 1981. A story about the Library building's birthday party will appear in the April issue of the "Cupertino Scene". New Business: Commissioner Gasich reported on the February Mayor's tancheon meeting. Commissioner Gruber reported on the March Mayor's Luncheon meeting. It was requested that the Library Commission file a statement of its activities and o1jectives with its budget request. Commissioner Gruber complied with this request. . The Commission has asked for a budget allocation similar to that of this year. Fun;:s from our current budget are available should we wish to send a representative to the American Library Association Convention in San Francisco in June, 1981. Commissioner Gruber attended and reported on the luncheon meeting hosted by Hewlett- Packard Corporation. Industry and housing needs and prospects for this City and the surrounding area were discussed. Sharon Rohde will attend the Mayor's Luncheon meeting in April, Sally Schumann, in May, and Jean Gallup in June. County Librarian's Report: Janice Yee, County Supervising Librarian, reported on the status of the new Milpitas Library. Milpitas has allocated approximately $.3,000,000 to build a new library near the City buildings. The architect will present schematic drawings of the interior of the building in two weeks. The Library will ® be housed ou one floor and will occupy between 18,000 - 20,000 square feet. a.. • LIBRARY COMIUSSION MIP3[MS: March 17, 1981 City Librarian's Report: Forty-nine children attended the kite-making program on March 11, 1981. As part of the Intergenerational Author's Festival sponsored by the South Bay Cooperative Library System, children's author Susan Goldman will visit Cupertino Library on March 27th at 10:30 a.m. ' L. Eric Warton, a stockbroker with Dean, Witter, Reynolds, will conduct an infor- mational investment program at the library on March 31st at 7:30 p.m. The next De Anza College speed reading class will begin on April llth at the library. The equipment is now working well. The course has brought new patrons to the library. Mrs. Wallace reported that Captain Donald Tamm, the liason officer between the County Sheriff's Department and the City of Cupertino has been very helpful to the library. The commission ,joined Mrs. Wallace in an expression of appreciation to Captain Tamm. Current statistics for Sunday library usage are as follows: Feb. 22 .. 739 items circulated .. 344 patrons Mar. 1 .. 899 items circulated ,. 433 patrons Mar. 8 .. 856 items circulated ., 459 patrons Mar. 15 .. 870 items circulated .. 399 patrons The library will be closed on Easter Sunday (April 19th). June 14, 1981, will be the last Sunday the library will be open. After that date, the library will be open Monday through Saturday and will be closed on Sunday. Other Business: Lois Woodruff, President, Friends of the Cupertino Library, has informed the Commission that $620.00 was realized at the Friends' sale of used magazines held on February 28 and March 1, 1981. The money will be used, as it always is, to benefit the library. Commissioner Rohde thanked the commission for the get-well message sent to her during her recent hospitalization. Commissioner Gruber reported that construction has begun on the Cable TV system. Construction will take about a year. The transmitter will be located on the De Anza College campus. Three of five members of the Citizens Cable TV Committee have been appointed. The Commission has sent a get-well card to County Librarian Barbara Campbell who is recuperating from surgery. A letts has been sent to the City Council and Staff thanking them for their hospit- ality to the Library Commission at the Commissioners night dinner. Elections of officers of the Library Commission will be held at the April meeting. Adjournment: The meeting adjourned at 8:45 p.m. with the next regular commission Meeting ® scheduled for April 21, 1981 at 7:30 p.m. in the City Hall Conference Room. Respectfully submitted, Sally C. Schumann, Secretary CITY OF CUPERTINO, STATE OF CALIFOMUA 10300 Torre Avenue ertino, CA 95014 Telephone: (408) 15C3505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON APRIL 21, 1981 AT 7:30 P.M.IN THE COUNCIL CHAMBER, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairman Gruber at 7:30 p.m. ROLL CALL Commissioners Present: Gasich, Gruber, Schumann, Rohde Commissioners Absent: None Others Attending: Carol Jaesch, County Librarian's Office Mary Ann Wallace, City Librarian Pat Ryan Minutes of the Previous Meetin g: The minutes of the March 17, 1981 meeting were accepted as read. New Business and Reports: Celebration of the Tenth Anniversary of the Library Building: The library's anniversary party was attended by more than 120 children and adults. The guest of honor was Scott Cumine, a 5—year old boy who shares the library's April 10th birthday. The children played games and then sang "Happy Birthday" to the library as Scott blew out the birthday candles. The Friends of the Library provided game prizes, a gift for the guest of honor and bookmarks and refreshments for all the children. In honor of the Library's Tenth Anniversary. Mr. Rob Brown has donated a "birtii— stone" inscribed with the date of the library's dedication, April 10, 1971. Mayor's Luncheon: Sharon Rohde reported on the April Mayor's Luncheon. Sally Schumann will attend in May and Joe Gruber in June. Cable TV Advisory Committee: Joe Gruber reported that there is the possibility of an annual budget of approximately $40,000 for the Public Access Channel on Cable TV. Suggestions for library sponsored programs include a 'pro' and 'con' book review program, a program featuring books around which television shows have been built, and a program of interviews of local authors. Catherine Gasich requested information on the safety of microwave emissions from the Cable TV tower which will be located on the DeAnza College campus. County Librarian's Report: Carol Jaesch reported for County Librarian Barbara Campbell. Ms. Campbell is in Sacramento for the hearing on SB 358 which deals with library revenues. Ms. Jaesch reported that work is beginning on the County Library Budget. Page 2 County Librarian's Report: (con't) The Bookmobile continues to provide service on an every other week basis. Bookmobile stops are being monitored to provide information on the needs and numbers of patrons. City Librarian's Report: Mary Ann Wallace, City Librarian, reported that vacation programs for children are being well attended. Phyllis Levine from Morgan Hill dill be filling the position in Central Reference beginning April 27, 1981. Kathy Boswell will be leaving on May 3, 1981 for a three month stay in France. In her absence, Bonnie Natsuhara will be assisted by three extra-help persons. The De Anza speed reading course is being offered at the Library for the second time. Twenty to thirty people are expected o sign up for this course. Mrs. Wallace circulated informational brochures from Caltac-North and ALA. Commiss- ioners are invited to attend Caltac's Northern Regional Trustee Workshop on Saturdav, May 16th, at the J. F. Kennedy Library in Vallejo and the ALA convention at Brooks Hall, San Francisco, June 27-30, 1981. Resignation of Jean Gallup from Commission: The Commission noted with regret that Jean Gallup found it necessary to resign from the Library Commission. We wish to record our appreciation of her faithful and dedicated service since May, 1980. The vacancy on the Library Commission will be announced in the May issue of the Cupertino "Scene". It is possible that the vacancy will be filled before our next meeting on May 19, 1981. Election of Officers of the Commission: The newly elected officers of the Library Commission will assume office on May 19, 1981 and will serve for one year. They are: Sharon Rohde, Chairwoman - Sally Schumann, Vice-chairwoman - Joe Gruber, temporary Secretary. Other Business: Lois Woodruff, President, Friends of the Library, has notified the commission of the Friends of the Library meeting, April 27, 1981, at 7:30 p.m. in the Community Room of the Library. The Friends' annual sale of used books will be held on Saturday, May 16th, from 9:00 a.m. - 4:00 p.m. and on Sunday, May 17th from 12:00 - 3:00 p.m. A preview sale for Friends of the Library will take place on Friday, May 15th, from 7:00 - 9:00 p.m. Adjournment: The meeting was adjourned at 8:40 p.m. The next regular meeting of the Library Commission will be held on May 19, 1981 at 7:30 p.m. in the Conference Room, City Hall, Cupertino. Respectfully submitted, 0 . &Lug� - Sally C./Schumann, Secretary CITY OF CUPERTINO, STATE OF CALI1MNIA 10300 Torre Avenue, Cupertinop CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MOPING OF THE LIBRARY COMMISSION HELD ON MAY 19,, 1981 AT 7:30 P.M. IN THE CONFERENCE R0014 CITY au, CUPERTINO. mnpmm CALL TO ORDER The meeting was called to order by Vice-Chairperson Schumann at 7:30 P.M. ROLL CALL Commissioners Present: Gasich,, Gruber, Ryan, Schumann Commissioners Absent : Rohde Others Attending : Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the April 21, 1981 meeting were approved as read. New Business and Reports: Patricia Ryan, newly-elected member of the Mrary Commission, was presented and welcomed. Mayor's Luncheon Meeti_%: Comm. Schumann reported an the Mayor's May meeting. Repreaentatives at the future monthly meetings were desig- nated as follows: June - Joe Gruber July - Catherine Gasich August - Sharon Rohde September - Patricia Ryan. DeAnza Tour: Under the co-sponsorship of the California Library Assn,,, a tour R ffeAn a College will be conducted on July 1,, 1981. Chairwoman Rohde was authorized to find out if interested members of the Commission may join the tour group whic'.1i will be coming from the American Librax7 Association Conference. County Librarian's Report: Barbara Campbell reported that preliminary budget figures indicate that although a deficit In the library budget is again anticipated, Cupertino's share of the deficit this year will prob- ably be 40% less than it was last year. Ms. Campbell is conferring with City Manager Quinlan on the deduction for unincorporated areas and the credit to Cupertino for non-resident usage of the Library on Sundays. Consideration is being given to a uniform three-week lending period for all books. At 8:20 P. M., Commissioner Rohde joined the meeting. • page 2 city LibrarlAn's : Two vacancies on the library staff have been filled by the appoin rant of Jean Jorgenson as Children's Librarim under B=d9 yatmdmra, and pbyll" Lavine as Reference Librarian Pam Cook in Central Reference. The Children°s Magic Show attracted 97 attei!dees. The next program will be devoted to ca2ligrapby. The Cupertino Library will again participate in the Sumwr Program of the South Bay Coorerative Library System whiactr will ron from June 17 though August 14. Included will be puppet shows, films and other pr7grams. In addition, the Library will again conuact the Summer Reading Club in which children and teenagers react at least one book a week for the Fen WOdW and book receive a certificate and a complimentary provided by nds of the Library. Last year, the Summer Reading Club had 900 members this year it hopes to have over 19000. Election of Secretar : Patricia Ryan was elected Secretary of the 1brary Caodssion for a one-year term effective June 16, 1981. Adjournment: The meeting was adjourned at 9:10 p.m. The next regular meeting of the Library Commission will be held on June 16, 1981 at 7:30 p.m. in the Conference Room, City Hall, Cupertino. Respectfully submii.tted, J Gruber, Temporary Secretary CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY CONNISSION HELD ON JUTIE 16, 1981 at 7:30 P.M.IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Rohde at 7:35 p.m. ROLL CALL Commissioners Present: Gasich, Rohde, Ryan, Schumann Commissioners Absent: Gruber Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the May 19, 1981 meeting were approved as read. New Business: Mary Ann Wallace reported on a conference that she had recently attended which dealt with Section 504 of the 1973 Rehabilitation Act (i.e. Handicapped Access to Pu1blic Libraries). The conference was presented by Diane Chasen of Harold Russell Associates. It was one of many such confer- ences being presented throughout the County in an attempt to implement the 1973 Act. Mrs. Wallace noted that the requirements for handicauped access as specified by the Rehabilitation Act are reported in the May 9, 1980 Federal Register. The library has a copy of this publication. Mrs. Wallace also stated that the Cupertino Library is in compliance with the access requirements. Old Business: Chairperson Rohde reported that the American Library Association Convention will be held at Brooks Hall in San Francisco on June 27-30, 1981. Passes to see the exhibits are available for the commissioners from Mary Ann Wallace. Chairperson Rohde reported that the commission members will be able to join the ALA Conference group touring the De Anza Campus on July 1, 1981. Luncheon will be included in the tour. County Librarian's Report: Barbara Campbell presented a letter from Janice Yee, County Supervising Librarian, concerning recent Bookmobile services. A stat- istical analysis by stop was included. Overall circulation has declined leading to a suggestion to delete two (2) of the least used stops (i.e. Belknap and Hyannisport). The commission also requested that the length of the Sunnyview stop be increased so that all of the residents may be served. Barbara Campbell presented a copy of the 1981-82 County Library's Pavroll Budget. Cupertino has a 1981-82 budget deficit of $22,290. The deficit for 1980-81 was $32,056. LIEBUM CABMSSION 14YYWIC$S, J= 16, 1981 (connt) County Librarian's Report: (connt) Miss Campbell also presented a copy of the Cupertino Library s Sunday Non--resident Count Report. This report was prepared by Mary Ann Wallace, City Librarian,for the period of Sundays from April 26, 191.31 through June 14, 1981. It shows a low of 224 people entering the library through the main entrance (with a circulation of 421) and a high of 339 (with a circul- ation of 736). The resident to non-resident count varied from 3 to 1 to 7 to 1 with an average of 5 to 1. The library has now closed on Sundays. Mary Ann Wallace reported that Jean Jorgenson started as Children's Librarian under Bonnie Natsuhara on June 8, 1981. Mrs. Wallace stated that 240 children had enrolled in the Summer Reading Club as of this afternoon. This is an extremely strong beginning for the program. Martha La Crone, Adult Librarian, has been working very hard preparing the l.ibrarv's July display which will commemorate the International Year of the Disabled. Adjournment: The meeting was adjourned at 8:50 p.m. The next regular meeting of the Library Commission will be held or. July 21, 1981 at 7:30 p.m. in the Conference Room at City Hall, Cupertino. ® Respectfully submitted: r rPatricia Ryan, Secretary / F"M 71 FIR CITY OF CUPERTINO, STATE OF CALIFOMA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JULY 21, 1981 AT 7:30 P.M. IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Rohde at 7:30 p.m. ROLL CALL Commissioners Present: Gruber, Rohde, Ryan, Schumann Commissioners Absent: Gasich Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the June 16, 1981 meeting were approved as read. Old Business: Chairperson Rohde reported on the American Library Association Convention that was held in San Francisco on June 27-30, 1981. She spent two days touring the many exhibits in Brooks Hall and found the new books of particular interest. Chairperson Rohde also reported on the California Library Association tour of the Cable TV facilities at De Anza College on July 1, 1981. Many attendees expressed amazement at the community involvement in the planning of the use of these facilities. City Librarian's Report: Mary Ann Wallace reported that 900 children have enrolled in the Summer Reading Club as of this afternoon. Many of the children have already completed 10 books. Mrs. Wallace stated that 450 to 500 children attended the Bengal Tiger Program that was held on July 1, 1981 at the soccer field adjacent to the library. Other prograris have also had incredible attendance. The last two Wednesday programs have had 195 and 150 children respectively. The Friday movie attendance has been averaging 100 to 150 children. Mrs. Wallace reported that the Adopt-a-Magazine Campaign is well underway. About 400 letters have been sent to members of the community so far. One hundred dollars have been received as a result of these letters. Also, the Lions Club has donated seventy- six dollars ($76.00) to be used specifically for braille magazines. The library's July display commemorates the International Year of the Disabled. It was prepared by Mary .,,.nn Wallace, City Librarian, and Martha La Crone, Adult Librarian. The display has received very favorable community comment. County Librarian's Report: The Commission reviewed and endorsed the County Librarian's Budget recommendations dated July 16, 1981 to be revised as of July 24, 1981. Chairperson Alk Rohde will confer with City Manager Quinlan and the members of the City Council in order IF to request the funding needed to cover resumption of Sunday library service for 40 weeks beginning Sept. 13, 1981. 15 i �`,. `, ^,:4 # + LIBRARY _ C1Fjai 21, to (Con, County Librarian's (fort: (con't) Miss Campbell stated that the County Library has received Sixty thousand dollars ($60,000) on a one-time basis as a result of prior years unsecured property taxes. The money has been added to the book budget. Miss Campbell has received a request for bookmobile service by the California Conservation Corp. which is being housed temporarily at Agnew Annex during the Hedfly crisis. Book- mobile service is being provided one night a week. Adjournment: The meeting was adjourned at 8:50 p.m. The next regular meeting of the Library Commission will be held on August 18, 1981 at 7:30 p.m. in the Conference Room at City Hall, Cupertino. Respectfully submitted: Patricia Ryan, Se ary CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE KEGULAR MEETING OF THE LIBRARY COMMISSION HELD ON AUGUST 18, 1981 AT 7:30 p.m. IN THE CONFEREiICE , ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Rohde at 7:35 p.m. ROLL CALL Commissioners Present: Gasich, Gruber, Rohde, Ryan, Schumann Commissioners Absent: None Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian David Rohde Minutes of the Previous Meeting: The minutes of the July 21, 1981 meeting were approved as read. Mayor's Luncheon: Commissioner Gasich reported on the Mayor's Luncheon in July. Chairperson Rohde reported on the Mayor's Luncheon in August. Representatives at future monthly meetings were designated as follows: September, Pat Ryan - October, Sally Schumann - November, Joe Gruber. Cable TV Advisory Committee: Commissioner Gruber reported that the first group of Cable TV subscribers will tentatively begin to receive service between October 1 and October 15, 1981. Additional groups of subscribers will receive service as demand requires. The Pubic Access Channel is scheduled to be available in March, 1982. Old Business: Chairperson Rohde reported on the City Council meeting held on August 17, 1981, at which the Council approved an appropriation of $7,552 for the County Library System serving the Cupertino area for the fiscal year 1981- 82. This money will be used to fund ten (10) additionai paging hours per week and the opening of the Cupertino Library on Sundays for forty (40) weeks starting September 13, 1981. The City Council also made a statement of intent to fund year round Sunday Service. The Library Commission expressed great appreciation to the City Council for its interest in and support of the library's programs and services. City Librarian's Report: Mrs. Wallace reported that Sunday Service will begin on September 13, 1981. The Adopt-a-Magazine campaign continues. About $350 has been received so far. The Friends of the Cupertino Library has pledged to match the first $400 in contributions. Mrs. Wallace stated that increased subscription rates make it necessary to solicit additional contributions in order to maintain the current magazine selection. Adopt-a--Magazine contributions are tax deductible. Mrs. Wallace reported on the great success of the Summer Reading Club. As of August 18, 1981, one thousand five (1005) children had enrolled in the program and five hundred thirty (530) had completed ten (10) books. About six hundred LIBRARY COMSSIOI MDIUTES OF AUGUST 18, 1981 (can't) City Librarian's Report: (con't) fifty (650) are expected to complete the program by the end of summer. This is the largest enrollment that the summer reading program has ever had. Last year's figures were nine hundred thirty (930) enrollments with six hundred (600) completions. Those children who have completed the ten (10) books will receive a certificate and gift book at the Awards Ceremony on August 19, 1981. Mayor Sparks is expected to attend the ceremony. Mrs. Wallace stated that the attendance at the children's summer programs has been phenomenal. Total attendance for 9 Wed. Programs = 2217 Total attendance for 9 Fri. Movies = 1229 Total attendance for Children's Summer Programs 3446 County Librarian's Report: Miss Campbell reported that the plans for the new 19,000 square foot Milpitas library have been approved. The Santa Clara County Library Budget for fiscal year 1981-82 will be presented to the Santa Clara County Board of Supervisors for approval on August 28, 1981. Adjournment: The meeting was adjourned at 8:25 p.m. The next regular meeting of the Library Commission will be held on September 15, 1981 at 7:30 p.m. in the Conference Room, City Hall, Cupertino. Respectfully submitted: _J �Od ( Patricia Ryan, Secr CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION 11ELD ON SEPTEMBER 15, 1981 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Vice-Chairperson Schumann at 7:30 p.m. ROLL CALL Commissioners Present: Gasich, Gruber, Ryan, Schumann Commissioners Absent: Rohde Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the August 18, 1981 meeting were approved as read. Mayor's Luncheon: Commissioner Ryan reported on the September Mayor's Luncheon. Commi3sioner Schumann will attend the October Mayor's Luncheon. Commissioner Gruber will attend in November. Cable TV Advisory Committee: Commissioner Gruber reported that it is anticipated that the first group of Cable TV subscribers will tentatively begin to receive service in November, 1981. Additional groups of subscribers will tentatively begin service by the end of 1981. The commission discussed possible topics for library sponsored programs. City Librarian's Report: Mrs. Wallace reported that 1007 children have participated in the Summer Reading Program. Thus far 600 children have completed 10 books. This year's enrollment and completion rate were the largest ever for the program. The Library Commission expressed great appreciation to Bonnie Natsuhara, Children's Librarian, for her hard work in making the Summer Reading Program such a phenomenal success. The Adopt-a-M-agazine campaign has received approximately $500 in contributions so far. The Friends of the Cupertino Library have pledged to match $400. Mrs. Wallace stated that additional contributions are still needed if the current magazine selection is to be maintained. The library started Sunday service on September 13, 1981. The meter reading for the main entrance for that date was 216. (The secondary entrance is not metered) Librar,,7 cards issued were 14 (8 resident and 6 non-resident). Total circulation for the first Sunday service was 461 (366 resident, 95 non-resident). Mrs. Wallace reported on several staff changes that will be effective from September 29, 1981 to January 3, 1982. Martha La Crone, Adult Librarian, is taking a 3 month leave of absence to complete computer coursts at De Anza College. Peggy Dowd, current Librarian Assistant, will fill the Adult Librarian vacancy left by Martha; Sharon Kerr, current Supervising Clerk, will fill the Librarian Assistant vacancy; and Mika Stanley, current Lead Clerk, will fill the Supervising Clerk position. 16OW11001pli f F-r WR"TT MR, LIBRARY COMSSION MINUTES OF SEPTEMBER 15, 1981 (con't) City Librarian's Report: (con't) De Anza College will not be offering the Speed Reading class at the Cupertino Library this term. Low enrollment in the class offered at the library is attributed to the proximity of the De Anza campus. Apparently students find it just as convenient to drive to the campus to take the course as to drive to the library. Mrs. Wallace presented brochures announcing the school-age children's programs for the fall. A puppet show an September 23, 1981 at 3:30 p.m. will begin th series. .County Librarian's Report: Miss Campbell shared a copy of a letter from the Friends of the Cupertino Library to Bonnie Natsuhara, Children's Librarian, commending her for the very successful Summer Reading Program at the Cupertino Library. Miss Campbell presented a comparison of the Cupertino Summer Reading Program with other Summer Reading Programs in the County. Library Enrollment CoMRletions Gift Cupertino ... . 1007 600 Book Los Altos .... 410 ..... 240 None Campbell .... 266 ..... 154 None Saratoga .... 400 ..... 257 Book Morgan Hill .... 275 ..... 155 . Skateboard Park Pass Gilroy .... 221 ..... 126 . Skateboard Park Pass At the August 28, 1981 budget hearing, the Santa Clara County Board of Supervisors approved a percentage of "match" of funds for the unincorporated area to any contrib- ution from the Cities. This later group includes the contributions by Cupertino for Sunday Service. The net impact of this action for Cupertino is a decrease in the funds needed from the City for Sunday Service from $7,552 to $6,485. Adjournment: The meeting was adjourned at 8:35 p.m. The next regular meeting of the Library Commission will be held on October 20, 1981 at 7:30 p.m. in the Conference Room, City Hall, Cupertino. Respectfully submitted; Patricia Ryan, Sec, ry CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD 014 OCTOBER 20, 1981 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Rohde at 7:35 p.m. ROLL CALL Commissioners Present: Gasich, Rohde, Ryan, Schumann Commissioners Absent: Gruber Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the September 15, 1981 meeting were approved as read. Old Business: Sunday Service Review: Mrs. Wallace, City Librarian, presented a review of the first six weeks of Sunday library usage. The main entrance meter reading for September 13, 1981, the first Sunday opening, was 216. Each subsequent week exhibited a steady increase in usage. The sixth Sunday opening, October 18, 1981, showed a meter reading of 400 patrons. Circulation also showed a steady rise from 461 for September 13 to 740 on October 4, and ending at 721 on October 18. Commissioner Ryan asked Mrs. Wallace if it would be possible to change the metering device from the main entrance to the exit. Since there are two entrances and only one general exit (excluding emergency exits) then a metering device on the exit would give a more accurate count of patrons using the library. Mrs. Wallace will report back on the feasibility of this suggestion at the next commission meeting. Mayor's Luncheon: Commissioner Schumann reported on the October Mayor's Luncheon. Commissioner Gruber will attend in November. Chairperson Rohde reported on a Fremont Union High School District Luncheon that she had recently attended. Mr. J. Roper, Superintendent of FUHSD stated at the luncheon that the decline in school funding had caused severe cutbacks in the staffing of the high school libraries. However, he felt that the needs of the students are being adequately met in the public library system. New Business: Library Lighting: Mrs. Wallace reported that a City of Cupertino crew is tentatively scheduled to complete the replacement of burned out light bulbs in the library within the next two weeks. Energy Commission Letter: Chairperson Rohde read a letter from the Energy Commission which requested among other things, a place in the library to display energy infor- mation of public interest. Commissioners Ryan and Schumann and Mrs. Wallace, City Librarian, have formed a subcommitteee to look into the specific requests of the Energy Commission and to draft a reply prior to the November Library Commission meeting. } LIBRARY COMUSSION MNUTES OF OCTOMM 20, 1981 (wal t) New Business: (con't) CALTAC Tool Kit Questionnaire: Chairperson Rohde gave each member of the Library Commission a questionnaire which is designed to evaluate the usefulness and appropriateness of the California Association of Library Trustees and Commissioners (CALTAC) TOOL KIT which each commissioner had heretofore received. The questionnaries are to be completed and returned to CALTAC Review Committee on or before November 30, 1981. California Library Association Conference: Chairperson Rohde presented the agenda for the December 12-16, 1981 California Library Association Conference to be held at the Hilton Hotel in San Francisco. She will take a telephone poll of the commissioners at a later date to determine a day (or days) that the commissioners wish to attend the conference. City Librarian's Retort: Mrs. Wallace reported on two impending staff changes. Sharon Kerr, a Supervising Clerk, who is temporarily filling a Librarian Assistant vacancy until January 3, 1982, has accepted a position with the Los Altos Library. She will be able to remain at the Cupertino Library until her position is filled. The second staff change the commission heard with much regret. Bonnie Natsuhara, Children's Librarian, will be leaving on November 9, 1981, for a position at Head- quarters. County Librarian's Report: Miss Campbell presented each commissioner with a copy of the new gift solicitation brochure. The idea of the gift package (solicitation brochure, matching bookplate and acknowledgement letter) was initiated by Nancy Bruno while a member of this commission. The commission expressed congratulations to the committee who worked so diligently on this project. The resulting gift package is truly unique. The commissioners were presented with copies of the 1981-82 Library Material's Budget. Miss Campbell reported that ground had been broken for the Milpitas Library on October 1, 1981. The Saratoga Village Library will close on December 4, 1981. The circulation for this library has dropped from 9,000 to 3,000. The building is also in need of costly renovation. These two factors along with the fact that it is only 1 mile away from the Saratoga Community Library led to the decision to close the facility. Miss Campbell related a conversation that she had with a Campbell patron who lives in the unincorporated portion of the County. The patron expressed concern that the Campbell Library does not adequately display information either inside or outside the library that it is a County Library. Adjournment: The meeting was adjourned at 9:05 p.m. The next regular meeting of the Library Commission will be held on November 17, 1981 at 7:30 p.m. in the Confer- ence Room, City Hall, Cupertino. Respectfully submitted: Patricia Ryan, Secre CITY OF CUPERTINO, STATE OF CALIFOMIIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON NOVEMBER 17, 1981 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Rohde, at 7:30 p.m. ROLL CALL Commissioners Present: Gasich, Gruber, Rohde, Ryan, Schumann Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the October 20, 1981 meeting were approved as read. The Mayor's Luncheon Commissioner Gruber reported on the November Mayor's Luncheon. Commissioner Gasich will attend the December Mayor's Luncheon. Commissioner Rohde will attend in January. Cable Television Advisory Committee: Commissioner Gruber reported that the public access channels are expected to be available in March, 1982. A sub- committee of Commissioners Rohde and Ryan and Mary Ann Wallace, City Librarian was formed to research the types of programs that the library might be able to present on the public access channel. Old Business:. Energy Commission Letter: Commissioner - Ryan reported that a reply to the Energy Commission's letter had been drafted by the subcommittee (Commissioners Ryan and Schumann and Mrs. Wallace, City Librarian), reviewed by the other members of the Commission, and sent to the Energy Commission. California Library Association Conference: The California Library Conference will be held at the Hilton Hotel in San Francisco on December 12 through the 16th, 1981. Arrangements were made for the Commission to attend on December 14, 1981. City Librarian's Report: Mrs. Wallace reported on two staff changes. On December 1 , 1981 Karen Boyle will fill the Supervising Clerk position. On November 23, 1981 Julie Dalrymple will fill the Children's Program Librarian position. Mrs. Wallace also reported that the rugs in the Library had been steam cleaned. She hopes that this will become an annual event. Sunday usage of the Library continues to grow. Date Meter Reading New Cards Circulation November 1, 1981 436 12 926 November 8, 1981 400 5 886 November 15, 1981 480 8 1138 Mrs. Wallace explained that the meter reading is on the exit gate of which there is only one. A special children's celebration has been plannr-d for November 18, 1981, to celebrate Babar's 50th birthday. 14 County Librarian's Report: Miss Campbell reported that Pacific Gas and Electric is now preparing a single combined bill for the County Libraries rather than submitting individual bills for each library. The latest bill was for $12,000. A bid of ;$1800 has been accepted for the restaining of the southeast side of the library. It is anticipated that this will be done in the Spring of 1982. Miss Campbell reported that Mrs. Wallace is a member of a study committee looking into the use of Micro-computers in the library system. It is hoped that the registration of patrons and the circulation of materials will be converted to Micro- computers within the next 2 years. The closing of the Saratoga Village Library has made budget funds available to the Saratoga Community Library. The Saratoga Library Commission favors using the money for books while Saratoga City Council seems to favor using some of the funds for Sunday Service. The matter is scheduled for discussion at the November 18, 1981 Saratoga City Council meeting. Adjournment: There being no further business the meeting was adjourned until the next regular meeting of the Library Commission which will be held on January 19, 1982 at 7:30 p.m. , in the Conference Room, City Hall, Cupertino, California. Respectfully submitted: ",_paz�� "Patricia Ryan CITY OF --UPERTINO, STATE OF CALIFORNIA 10300 Tcrre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JANUARY 19, 1982 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTTNO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Rohde at 7:30 p.m. ROLL CALL: Commissioners Present: Gasich, Gruber, Rohde, Schumann Commissioners Absent: Ryan Others Attending: Barbara Campbell, County Librarian Carol Jaesch, County Librarian's Office Mary Ann Wallace, City Librarian Lois Woodruff, President, Friends of the Library David Rohde Julie Rohde Laura Rohde Minutes of the Previous Meeting: The minutes of the November 17, 1981 meeting were approved as read. New Business: Barbara Campbell informed the commission that she would be on leave from the position of County Librarian for a period of 4-6 months in order to serve as Acting Director of EMA/GSA. During Miss Campbell's absence, Janice Yee will become Acting County Librarian. Carol Jaesch will become Deputy County Librarian and serve as a liason with our commission. Terry Hurd will assist Ms. Jaesch one day a week and Janice Seymour will be available on an on-call basis. The commission expressed its sincere appreciation to Barbara Campbell for her leader- ship and assistance and extended its best wishes for her continued success. Deputy County Librarian's Report: Carol Jaesch will be attending the commission meetings while Miss Campbell is on leave. She informed the commission that there have been problems with library patrons who do not understand the County's role in the library system. The commission agreed to consider this matter at its next meeting. Ms. Jaesch extended an invitation from the South Bay Cooperative Library System to attend its meeting on February 25, 1982. Sharon Rohde will represent the commission at this meeting. Bookplate and gift acknowledgement packets are due to be completed in March. A packet will be sent to former Library Commissioner Nancy Bruno. Ms. Jaesch presented the 1980-81 Santa Clara County Library Children's Services Annual Report and the Children's Services Annual Report 3-Year Comparison. The latter shows preschool and school age library usage continues to increase each year. LIBRARY COMMISSION.MINUrES OF JANUARY 19, 1982 (con't) City Librarian's Report: Mrs. Wallace announced the following staff changes: Martha LeCron resigned as of January 4, 1982. Peggy Dowd resigned as of February 1, 1982. She will be a Librarian I at Saratoga. Priscilla Oxley will become a Librarian I as of February 1, 1982. Karen Boyle is our new supervising clerk. Eleanor Bartner and Lieu Ha are new pages. Lien Ha will also be translating Vietnamese materials. The lights and heat in the library have been fixed. Mrs. Wallace has been made a member of City Hall's Cable TV Government Channel Program- ming Committee. Usuage of the library on Sunday continues to increase. Mrs. Wallace reported the following statistics: Number of New Library Date People Cards Circulation January 3, 1982 245 9 515 January 10, 1982 382 18 930 January 17, 1982 434 17 1,036 Mayor's Luncheon: Catherine Gasich reported on the December Mayor's Luncheon. Other Business: Lois Woodruff, President of the Friends of the Library and a member of the Cupertino Goals Committee, will share Ms. Jaesch's Children's Services Reports at the next meeting of the Goals Committee. Adjournment: There being no further business, the meeting was adjourned. The next regular meeting of the Library Commission will be held on February 16, 1982 at 7:30 p.m. in the Conference Room, City Hall, Cupertino, California. Respectfully submitted: Sally Schuriann Acting Secretary .,.. CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertit:o, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR FETING OF THE LIBRARY COMMISSION HELD ON FEBRUARY 16, 1982 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Rohde at 7:40 p.m. ROLL CALL: Commissioners Present: Gruber, Rohde, Ryan, Schumann Commissioners Absent: Gasich Others Attending: Carol Jaech, Acting County Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the January 19, 1982 meeting were read. It was noted that on Page 2, line 6, the second new page's name is Lien Ha. The were approved as corrected. Mayor's Luncheon_ Commission representatives at future Mayor's luncheons are: March - Commissioner Ryan, April - Commissioner Rohde, May - Commissioner Schumanni. Old Business: Commissioner Gruber was asked to check into the matters raised by the Energy Commission and to report back at the next meeting. New Business: Mrs. Wallace stated that the library parking lot lights had recently failed because of faulty photoelectric cells. The City crew has been working on the problem. Chairperson Rohde reminded the commission that election of officers will be held at the April meeting. City Librarian's Report: Mrs. Wallace reported that the attendance at the recent children's programs has been very good. January 13 .. ..... 42 children January 27 ....... 81 children February 10 ....... 63 children February 16 ....... 68 children ® The attendance at the toddler storytime (ages 2'1-33-2) averages around 30+ children. The preschool story hour attendance averages 20 children. Mrs. Wallace reported on the recent Fremont Union High School District Superintend- ent's luncheon that she had attended. The concept of a high technology high school was discussed. MiNlM of TIM LIBRM COMUSSION OF FEBRUARY 16, 1982 (con't) Deputy County Librarian's Regort: Ms. Jaech reported that Dorgan Hill will be the site of the next South Bay Cooper- ative Library System Meeting. She thanked the commission for offering to host the meeting. Ms. Jaech warned that budget cutbacks may become necessary because of a State Property Tax shortfall to the County. Cable Television Advisory Committee: Commissioner Gruber reported that some Cable TV is expected to be in use by the end of February, 1982. The public access channel studio is scheduled for building completion in August, 1982. It should be ready for use in September, 1982. The public access contact person is Sherry Hutson (996-4766). Adj ournment: There being no further business, the meeting was adjourned. The next regular meeting of the Library Commission will be held on March 16, 1982 at 7:30 p.m. in the Confer- ence Room, City Hall, Cupertino, CA. Respectfully submitted: atricia Ryan, Secr CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MARCH 16, 1982 AT 7:30 p.m. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Rohde at 7:35 p.m. ROLL CALL Commissioners Present: Gruber, Rohde, Ryan, Schumann Commissioners Absent: Gasich Others Attending: Carol Jaech, Acting County Librarian Mary Ann Wallace, City Librarian Robert Droege, Energy Commissioner Cheryl Guimontf Energy Commissioner Minutes of the Previous Meeting: The minutes of the February 16, 1982 meeting was approved as read. Old Business: Because of the restrictions imposed by the Ralph M. Brown Act, Commissioner Gruber was unable to meet with members of the Energy Commission. However, Commissioners Droege and Guimont of the Energy Commission were We to attend this Library Commission meeting. The Energy Commission has been interested in obtaining a depository for the information which they gather concerning energy. Mrs. Wallace explained that the Cupertino Library is a partial depository for California State documents. As such, the library already has in its collection some of the material which the Energy Commission wished to dissiminate to the public. Concerning handout material, the Energy Commission was referred to the Friends of the Library group which maintains a rack of give-away pamphlet material in the Cupertino library. The Library Commission suggested that the Energy Commission might wish to work together with Mrs. Wallace to put together a special month-long library display of energy books, periodicals, pamphlets, etc. Also, an "honor" browsing box of energy material will be placed on top of the library's pamphlet case. The box will be maintained by, the Energy Commission. Commissioner Droege presented the commission with a copy of the Energy Commission survey results. Mayor's Luncheon: Commissioner Ryan reported on the March Mayor's luncheon. Chairperson Rohde will attend in April. MIMnS OF THE LIBRARY COMSSION OF MjRcH 16, 1982 (con't) New Business: Chairperson Rohde reported that those library commission terms scheduled to end in April,1982 have been extended to September, 1982 by the City Council. The Commissioners affected are Gruber and Rohde. Chairperson Rohde will check to see if current commission officers should remain in office until September, 1982 and report back at the next meeting. Chairperson Rohde reported that the Friends of the Cupertino Library have scheduled March 18 and March 19 from 7:30 to 9:00 p.m. for shelfreading by members. Mrs. Wallace has volunteered her time on these two evenings to assist the process. Additional shelfreading by the Friends will be scheduled as needed. (shelfreading refers to the process of verifying that books are in correct order on the shelves.) Responding to a query from Commissioner Schumann, Ms. Jaech reported that the film services provided by the library system have decreased. Only one half of the libraries, including Cupertino, still provide the service. Also, only a few juvenile films are being added to the collection. The record service, on the other hand, has received a slight budget increase to keep up with increased record ccsts. The record service is very popular with patrons. City Librarian's Report: Mrs. Wallace reported that 203 children had participated in the February School Vacation Programs. A total of 46 children participated in the after school theatre programs presented by the Cupertino Junior Theatre. A puppet show is scheduled for March 24. Mrs. Wallace updated the attendance for the preschool story hour to 25 children and for the toddler story hour to 35 children. Sunday library usage continues its steady increase. Mrs. Wallace reported the following statistics: Date Meter Reading Circulation February 28, 1982 473 1076 March 7, 1982 547 1146 March 14, 1982 524 1225 Overall circulation for the six (6) month period of July, 1981/December, 1981 as compared to the same time period in 1980 was up 6.5%. This is one of the higher increases in the Santa Clara County system. A question was raised by the commission concerning the implication for the library if smoke detectors were mandated in Cupertino. Commissioner Ryan will check into this and report back at the next meeting. Deputy County Librarian's Report: Ms. Jaech reported that April 18-25, 1982 has been declared National Library Week by the American Library Association. The commission wishes to urge the City of Cupertino to recognize officially this week. Commissioner Gruber will represent the commission in requesting the proclamation by the City Council. -2- -h S i MIND' S aF THE LIB CO ISSION aF NMCH 16, 1982 (con'c) Deputy County Librarian's Report: (con't) Ms. Jaech showed the commission a sample of the Santa Clara County seal which is to be placed on the library entry area glass windows next to the City of Cupertino seal. The commission agreed with this suggestion and hoped that this would help aleviate the problems Some library patrons have in understanding the County's role in the library system. Mrs. Jaech reported that there has been a State Property Tax shortfall to the County. She does not anticipate any cutbacks in the Cupertino budget at this time. Adjournment: There being no further business, the meeting was adjourned. The next regular meeting of the Library Commission will be held on April 20, 1982 at 7:30 p.m. in the Conference Rooms, City Ball, Cupertino, CA. Respectfully submitted: isPatricia Ryan, Secr ry -3- CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON APRIL 20, 1982 AT 7:30 p.m. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Vice-Chairperson Schumann at 7:30 p.m. ROLL CALL Commissioners Present: Gasich, Gruber, Ryan, Schumann Commissioner Absent: Rohde Others Attending: Carol Jaech, Acting County Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the March 16, 1982 meeting were approved as read. Old Business: ® The commission wishes to extend its appreciation to the Mayor and City Council members for the issuance of the proclamation designating April 18-25, 1982 as Library Week. The commission noted a letter dated April 15, 1982 from Deputy County Librarian Jaech to City Manager Quinlan furnishing cost figures for the renewal of Sunday library service from July 11, 1982 to June 26, 1983. Commissioner Ryan was requested to check with City Manager Quinlan as to whether the renewal of this service will now go forward. In answer to a concern expressed at the last commission meeting, Commissioner Ryan reported that the proposed Cupertino smoke detector ordinance deals strictly with dwellings and will have no impact on the library. Mayor's Luncheon: Commission representatives at future Mayor's luncheons are: June - Commissioner Gasich July - Commissioner Gruber August - Commissioner Ryan September - Commissioner Rohde October - Commissioner Schumann City Librarian's Report: Mrs. Wallace reported on one staff change. Helen Pachetti, a clerk from Los Altos Library, is filling the Librarian Assistant vacancy on a "work out of class" assignment. W. LIBRARY COMMISSION MINUTES OF APRIL 20, 1982 City Librarian's Report: (con't) Mrs. Wallace shared the proclamation certificate from the City Council which designates April 18-25, 1982 as Library Week. The proclamation is being displayed in the library. A selection of books which have been censored, banned, or challenged over the years is on display in the library during Library Week. Some representative titles are: The Bible, Robin Hood, Mary Poppins, and Leaves of Grass by Whitman. Also in conjunction with Library Week, the two children's librarians are making school visits. The schedule for these presentations is listed below: April 19, 1982 - Portal School 3rd & 4th grades - Poetry - 60 attended 5th & 6th grades - Poetry - 85 attended April i9, 1982 - Lincoln School 4th grades - Booktalks - 60 attended 5th & 6th grades - Booktalks - 25 attended April 20, 1982. - Lincoln School 1st grades - Stories - 28 attended 2nd grades - Stories - 56 attended 2nd & 3rd grades - Booktalks - 54 attended April 22, 1982 - Portal School K & 1st grades - Stories - 60 expected 2nd & 3rd grades - Stories - 60 expected Two librarians will also be booktalking at the Junior High and High School levels. The school age programs during the spring vacation were very popular. April 12 . . . Movies . .. . 53 attended April 13 . . . Movies . . . . 59 attended April 14 ... Plants . . . . 70 attended April 15 . . . Movies .. .. 20 attended A large group is anticipated to attend the April 28 May Day Craft Program. Marine World Africa USA is offering $3.00 per person off regular admission for April 17-18 or 24-25, 1982 in honor of National Library Week. Presentation of a valid library card or a coupon, which may be obtained at the Cupertino Library, at the main entrance of the park qualifies one for the discount. Mrs. Wallace presented the commission with a Sunday Service Report for September 13, 1981 to March 28, 1982. The meter reading and the circulation figures continue to rise with highs of 547 and 1,225, respectively. Mrs. Wallace stated that Sunday usage is definitely higher this year as compared to the same period last year. -2- j'bsr.fix,;: v fx`,-t m LIBRARY COMMISSION MItWMS OF AIPRIL 20, 1982 (con't) + Deputy County Librarian's Report: Ms. Jaech reported that the two (2) year old gift packet project is now completed. She shared samples of the gift brochure, bookplate and acknowledgement forms. A sample packet has been sent to former Library Commissioner Nancy Bruno. Ms. Jaech stated that she has started work on the 1982/83 budget. Preliminary figures indicate the possibility of a sizable deficit. She will keep the commis- sion informed as more information becomes available. Ms. Jaech presented the commission with copies of a draft of a mission statement of the Santa Clara County Library. She asked that the commission discuss the draft at its next meeting. An invitation was extended to the commission to attend a workshop for library trustees, commissioners, and system advisors of Northern California at the South San Francisco Public Library on May 5, 1982. Topics to be discussed are censorship, automation, and an idea exchange. Adjournment: There being no further business, the meeting was adjourned. The next regular meeting of the Library Commission will be held on May 18, 1982 at 7:30 p.m. , in the Conference Room, City Hall, Cupertino, CA. Respectfully submitted: atricia Ryan, Sec e ry -3- �p CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MAY 18, 1982 AT 7:30 P.M. IN THE CONF*ZRENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Rohde at 7:40 p.m. ROLL CALL: Commissioners Present: Gruber, Rohde, Ryan, Schumann Commissioners Absent: Gasich Others Attending: Carol Jaech, Acting County Librarian Mary Ann Wallace, City Librarian Laura Rohde Minutes of the Previous Meeting: The minutes of the April 20, 1982 meeting were approved as read. Old Business: Commissioner Ryan reported that City Manager Quinlan had received the April 15, 1982 letter from Deputy County Librarian Jaech which furnished cost figures for the renewal of Sunday Library Service from July 11, 1982 to June 26, 1983. Mr. Quinlan indicated that this was all the information that was needed at this time to initiate the renewal process. Mayor's Luncheon: Commissioner Ryan reported on the Mayor's luncheon held in May. Commissioner Gasich will attend the June luncheon. New Business: Carol Jaech reported that it appears that the County Library's deficit could range from $500,000 to $800,000. The Cupertino Library's share could range from $64,000 to $.100,000 as indicated on the attached schedule. Not only would this result in a reduction of staff but could seriously affect the hours of service and the contin- uance of some of the present services. County Librarian's Report: The commission discussed and approved the proposed "Mission Statement of the Santa Clara County Library". Ms. Jaech had presented the draft to the commission at the April meeting. Am City Librarian's Report: Mrs. Wallace presented the commission with a revised Sunday Service Report for September 13, 1981 to March 28, 1982. The revised report contains a weekly comparison of circulation statistics for 1980-81 and 1981-82. A summary of the totals is as follows: LIBRARY COmmstoN DES OF MAY 18, 1982 (con't) City Librarian's Report: (con't) 1980-81 1981-82 22,395 total circulation for 34 weeks 24,975 total circulation for. 29 weeks 659 average weekly circulation 861 average weekly circulation The theme for the 1982 Summer Reading Club is Mysterious Reader and Company. Programs will be held on Wednesdays at 2 and 3 p.m. Films will be shown on Fridays. The summer program will run from June 23 to August 18, 1982. Other Business: Chairperson Rohde reminded the commission that the Friends of the Library will be holding its annual sale of used books on Saturday and Sunday, May 22 and 23 in the community room of the library. Adjournment: There being no further business, the meeting was adjourned. The next regular meeting of the Library Commission will be held on June 15, 1982 at 7:30 p.m. in the Conference Room, City Hall, Cupertino, CA. Respectfully submitted: { Patricia Ryan ___ ,_. it...Defy its m6As53L V32.7f:1 1 Librarian II Coded Staff left: (F:'E) Hours 1crt: 16 . t an II -60 P/P Tiours , ~ z ? p i1 Clerk typist 6.5 Clerical -20 C. V:ours 2,559 8 Gffice clerk hrs. -8Office cli-rk l,r3. 2.4 9 12 Pate hours -12 Page tours 4,531 Level 2 $600,000 CU. $76,572 s32,261 1 Librarian II 7 :ra''./ir.:a�rof. -80 PIP hours 16,130 Librarian II 6.5 ,-1 rica1 -20 C. hours i1 ,Gi9 Library Assistant I -10 Office 11 ,123 ? Clerk ', �i st -i�i Fagg ':ir�urs 3,198 iC Ori"ice clerk hrs. 868 la Fie hours t59 - - Level 3 $650,000 CU: $82,592 $32,261 1 Librarian II 7 Prof./Paraprof. -80 PIP hours 32,261 1 Librarian II 6.5 Clerical -20 C. hours 11,123 1 Clerk typist -12.5 Office clerk i,rs. 3,998 12.5 Office cleric hrs. -14.5 page hours 2,971 14.5 Pare hours $82, lts Level 4 $700,C00 CU: $.F,8,612 $32,261 1 Librarian II 7 Pro_''.!Far ap rof. -80 P/P hours 32,261 1 Librarian II 6 Clerical -40 C. hours 22,24' 1 Clerk typist -9 Page hours � o l,o:-i 9 r�:-e i,ocrs _ Level 5 $750,300 CU: $94,632 $32,261 1 Librarian II 7 Pr��''.,'ia-ra; ro`. -80 P/P hours 32,261 1 Librarian II 6 -40 C. hours 22 247 1 Clerk typist -15 Office clerk 4,7y/ 15 G'Ll" .e clerk hrs. -15 Page hours 3 073 15 Pa^e hours -94, 39 L_vei 6 $?oo,Coo CU: $100,652 $32,261 1 Librarian II 6.5 Prof./Paraprof. -100 PIP hours 32,261 1 Librarian II 6 Merical -40 Clerical 11,079 a Library Assistant I - Office clerk hrF 4022.247 1 Clerk typist -4.5 Page hours 1,918 6 Office clerk hrs. 922 4.5 Page hours $100,688 XPE!,IN q;1ij:1i:1g; PS CITY OF CUPERTINO. STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JUNE 15, 1982 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Vice-Chairperson Schumann at 7:35 p.ml ROLL CALL: Commissioners Present: Gasich, Gruber, Ryan, Schumann Commissioners Absent: Rohde Others Attending: Carol Jaech, Deputy County Librarian Janice Yee, Acting County Librarian Mary Ann Wallace, City Librarian Minutes of the Previous Meeting: The minutes of the May 18, 1982 meeting were approved as read. Old Business: Janice Yee reported that it appears that the County Library's deficit could range from $550,000 to $650,000. These figures are continuing to be refined. The Cupertino Library's share could range from $70,000 to $82,000. This shortfall of funding would impact library personnel, the number of books to be purchased and the hours and type of services available to the public. The commission prepared a letter to the City Council requesting consideration in dealing with the deficit. Mayor's Luncheon: Commissioner Gruber attended the Mavor's luncheon held in June and reported on the impending library budget deficit. Commissioner Gasich will attend the July luncheon, and Commissioner Schumann will attend in August. City Librarian's Report: Mrs. Wallace reported that signups for the 1982 Summer Reading Club will begin on Wednesday, June 16, 1982. The average weekly circulation figure continues to increase. For the last six- week period the average Sunday circulation is 870. Commissioner Schumann asked for a status report on the library's air conditioning system. Mrs. Wallace reported that some difficulties had been experienced with the system recently and that ad.lustments had been made in the last few days. .cat . H NUTgs OF THE LIBRARY COMMSSIGN OF J 1982 (conic) Adjournment: There being no farther the be held on July 20 was aa 19s2 at T30 pm • The next regular meeting of the Library Commission in the Conference Room, City Hall, Cupertino, CA. Respectfully submitted: 46atricia Ryan '® CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JULY 20, 1982 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Rohde at 7:35 p.m. ROLL CALL: Commissioners Present: Gruber, Rohde, Ryan, Schumann Commissioners Absent: Gasich Others Attending: Carol Jaech, Deputy County Librarian Mary Ann Wallace, City Librarian David Rohde Minutes of the Previous Meeting: The minutes of the June 15, 1982 meeting were read. It was noted that on Page 1., paragraph 7, the second sentence should read: "For the last six week period the average Sunday circulation is 870." The minutes were approved as amended. ® Mayor's Luncheon: Commissioner Schumann will attend in August. New Business: The library commission extended its thanks to the City Council and to the City Manager for the interest expressed in the Library's budget problem and for the financial support given to overcome the library budget deficit for 1982-83. As a result of the $40,000 subsidy, one fulltime librarian and a half-time clerk will be provide3 for and the library hours will be maintained at the current level. The commission noted that the City Council requested a review by the library commission of the most cost-effective way of delivering library services. The commission will be meeting with the City Manager at an adjourned meeting to discuss this procedure. City Librarian's Report: Signups for the 1982 Summer Reading Club are continuing. As of this date, 767 children have signed up and 164 of these children have already completed reading 10 books. The summer programs are very popular as shown by the attendance figures below: r MINUTES OF THE LIBRARY COMMISSION OF JULLY 20, 1982 City Librarian's Report: (con't) Children Adults June 23 - Puppet Show 2:00 p.m. 90 18 3:00 p.m. 55 5 June 30 - Disguise Kit 2:00 p.m. 75 10 3:00 p.m. 50 6 July 7 - Magic Show 2:00 p.m, 120 20 3:30 p.m. 62 16 July 14 - Science Show 2:00 p.m. 110 15 TOTAL 562 90 The Sunday circulation continues to grow. For the past 39 weeks, the Sunday circulation is 32,608; the meter reading is 14,311; and the library cards issued are 434. The average Sunday circulation is 836 which is 200 more than for last year. Commissioner Schumann asked for the status of the Adopt-a-Magazine Campaign. Mrs. Wallace reported that the campaign is just in the beginning stages. Letters are being sent to members of the Community. One hundred dollars have been received as a result of these letters. County Librarian's Report: Ms. Jaech reported that budget studies continue at the County level. As of July 1, 1982 Los Gatos Memorial Library and San Benito County Library have become members of the South Bay Cooperative Library System. Adjourment: The meeting was adjourned to July 26, 1982 at 4:30 p.m, to meet with the City Manager, Mr. Robert Quinlan. Respectfully submitted: Pat Ryan, etary H a CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON AUGUST 17, 1982 at 7:30 P. M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order by Chairperson Rohde at 7:35 p.m. ROLL CALL: Commissioners Present: Gruber, Rohde, Ryan, Schumann Commissioners Absent: Gasich Others Attending: Mary Ann Wallace, City Librarian Dave Rohde Approval of Minutes: The minutes of the July 20, 1982 regular meeting and the July 26, 1982 adjourned meeting were approved as read. Mayor's Luncheon: Commissioner Schumann will attend in September. New Business: Chairperson Rohde presented an invitation to the commission from CALTAC (California Association of Library Trustees and Commissioners) for a workshop on Library Services for children in the '80's to be held on September 18, 1982 in Daly City. Chairperson Rohde announced that the Los Altos Library Study Committee is also studying cost effective ways of delivering library services and will be sharing information with the Cupertino Library Commission. City Librarian's Report: The 1982 Summer Reading Club will be held at 2:00 p.m. on August 18, 1982. Mayor John Gatto and Janice Yee, Acting County Librarian, will be the guest speakers. Over 400 of the 825 children enrolled in the reading club have completed'reading 10 or mare books as of this date. They will each receive a certificate of completion and a gift book. Those children who have not completed reading 10 books will have until September 4th to do so and to receive a certificate and gift book. Seven community volunteers skilled in calligraphy have lettered the certificates. The attendance figures for the summer programs since the last commission meeting are shown below: Program Children Adults July 21 Craft Program 101 12 July 28 Animals from Youth Science 150 25 Institute Aug. 4 Writing in Codes 70 6 Aug. 11 Puppet Show 80 10 TOTAL 401 53 Library Commission Minutes of August 17, 1982 City Librarian's Report: (con't) The total attendance for the summer programs are shown below: Children Adults Total attendance for 8 Wed. Programs 964 143 Total attendance for 9 Fri. Movies 299 33 It should be noted that the scripts for the puppet shows, several of the Friday movies, the codes and science magic demonstrated were directly related to books contained in the Cupertino collections. Mrs. Wallace reported on staff changes resulting from the 20 hours of adult reference lost due to budget cuts. Priscilla Oxley, a full-time librarian has gone to Morgan Hill as "extra help". Pat Walters will be filling the half-time librarian position. Mrs. Wallace reported on the status of the Adopt-a-Magazine Campaign: $4,100 Cupertino Magazine Budget 5,500 Cupertino Magazine Expenses $1,400 Deficit So far, $700. has been received as a result of the campaign. Mrs. Wallace reported on a demonstration by Gaylord Co. of coin operated computers that she attended on August 4th at Burlingame High School. Mrs. Wallace will be attending a Cable TV workshop at Mission College in Santa Clara. The workshop will introduce ways in which libraries and educational institutions can use Cable TV systems. Old Business: The commission prepared a working outline for the study of the most cost-effective way of delivering library services. Chairperson Rohde will request the assistance of Ed Yager, Administrative Intern, in researching some of the financial infor- mation desired. The commission reviewed information received from the Los Altos Library Study Committee. Adjournment: There being no further business, the meeting was adjourned. The next regular meeting of the Library Commission will be held on Sept. 21, 1982 at 7:30 p.m. in the Conference Room, City Hall, Cupertino, CA. Respectfully submitted: "7 40 Patricia Ryan, Secr�;A y -2- CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4305 MINUTES OF THE ADJOURNED MEETING OF THE LIBRARY COMMISSION HELD ON JULY 26, 1982 AT 4:30 P.M. IN THE CITY MANAGER'S OFFICE, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order by Chairperson Rohde at 4:45 p.m. ROLL CALL: Commissioners Present: Gruber, Rohde, Ryan, Schumann Commissioners Absent: Gasich Others Attending: Robert W. Quinlan, Cupertino City Manager Ed Yager, Administrative Intern Old Business: The commission met with Mr. Quinlan and Mr. Yager to discuss the charge from the City Council on July 19, 1982, to review the most cost effective way of delivering library services. Adournment: The meeting was adjourned at 5:50 p.m. The next regular meeting of the Library Commission will be held on August 17, 1982 at 7:30 p.m. in the Conference Room, City Hall, Cupertino, CA. Respectfully submitted: Patricia Ryan MM CITY OF CUPERTINO, STATE OF CALIFORNIA + 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON SEPTEMBER 21, 1.982 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order at 7:33 p.m. by Chairperson Rohde. ROLL CALL: Commissioners Present: Gruber, Rohde, Ryan, Schumann Commissioners Absent: Gasich Others Attending: Barbara Campbell, County Librarian Carol Jaech, Deputy County Librarian Barbara Rogers, City Council Member Lois Woodruff, President of the Friends of the Cupertino Library Ed Yager, Administrative Intern Mary Ann Wallace, City Librarian Robert Sabath, newly appointed Library Commissioner David Rohde ® Julie Rohde . Laura Rohde Janice Yee, Acting County Librarian (8:10 p.m.) Beau Brown, Code Enforcement Assistant (9:30 p.m.) Approval of Minutes: The minutes of the August 17, 1982 regular meeting were approved as read. Communications: Chairperson Rohde presented a letter from Roy Lave, Chairman of the Los Altos Study Committee. Since Los Altos is undertaking a study similar to the Cupertino study of cost effective library services, Mr. Lave suggests a joint meeting at a future date. Chairperson Rohde announced the appointments by the City Council of Robert Sabath and Sandra Blackford to the Library Commission effective October 1, 1982. The commission welcomed the two new members and expressed its thanks and gratitude for many years of service to the retiring Chairperson Rohde and Commissioner Gruber. New Business: Election of officers of the commission: The newly elected officers of the library commission will assume office on October 21, 1982 and will serve for one year. They are: Sally Schumann, Chairperson - Pat Ryan, Vice-chairperson - Robert Sabath, Secretary. Magazine Campaign: Commissioner Ryan reported that Councilwoman Rogers had received a constituent concern regarding the wording of the magazine campaign. v -` , LIBRARY COMMISSION MT1WTES OF SEPTEMBER 21, 1982 (con't) New Business: (con't) Specifically the use of the word "adopt" (from Adopt-a-magazine) was causing concern to a group of families with adopted children. Chairperson Rohde presented the concern to the County Library Commission since the program is county wide. It was the decision of the county commission to form a committee of librarians and citizens to develop a more appropriate approach to the campaign. Commis- sioner Ryan invited the concerned constituent to submit input to the committee via Mary Ann Wallace. Cable Television: Commissioner Gruber reminded the commission that he served on the Cable TV Commission as a representative of the Library Commission. A replacement for Commissioner Gruber subject to City Council approval will be selected at the October Library Commission meeting. Old Business: Ed 'Yager, Administrative Assistant, presented the commission with a progress report on the study of library services. He cited two previous studies by the cities of Fremont and Thousand Oaks and their subsequent decisions. City Librarian's Report: Mrs. Wallace reported that 820 children participated in the 1982 Summer Reading Program with 554 completing 10 books. Mrs. Wallace presented a schedule enumerating the fall after-school programs. Plans for the preschool programs include a fire safety program complete with firemen and fire engines. County Librarian's Report: Carol Jaech reported on various aspects of the county budget. A new schedule of recommended library fines and fees was presented and approved by the commission. A request to charge a minimal fee for use of the community room in the library was presented by Janice Yee. The consensus of the commission is to request a voluntary donation of $25. from groups over 25 attendees and to charge a minimal fee if refreshments are to be served. The funds thus generated will be used to cover administrative time in scheduling the room, carpet cleaning of the room and extra utilities. Other Business: Commissioner Schumann reported that the Friends of the Cupertino Library have increased their contribution to the magazine campaign from $400. to $500. Commissioner Schumann reported that the Friends of the Cupertino Library are concerned about the faded paint on the fire lane in front of the library. The commission requested Mrs. Wallace to have the fire lane designation repainted. Also, Beau Brown was asked to enforce the 'no parking' restrictions in the fire lane area. -2- • LIBRARY COMMSICON MOMS of MWTEMIM 21, 1982 (cou°t) Adjournment: There being no further business the meeting was adjourned. The next regular meeting of the Library Commission will be held on October 19. 1982 at 7:30 p.m. in the Conference Room. City Ball, Cupertino, CA. Respectfully submitted: Patricia Ryan, S etary -3- • CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON OCTOBER 19, 1982 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order at 7:32 p.m. by Chairperson Schumann. ROLL CALL: Commissioners Present: Blackford, Gasich, Sabath, Schumann Commissioners Absent: Ryan Others Attending: Janice Yee, Acting County Librarian Mary Ann Wallace, City Librarian Ed Yager, Administrative Intern Approval of Minutes: The minutes of the September 21, 1982 regular meeting were approved as read. Communications: A letter was received from Janice Yee, Acting County Librarian dated October 1, 1982 addressed to the City Manager painting a brighter revenue picture for the library than expected. ($300,000 over June estimates) However, the question of a need for Cupertino's appropriated $54,041 cannot be addressed until March, 1983, when more accurate County figures are available. SB 358 was signed into law providing the County Library with some $400,000 in 1983-84. Aside from this positive news, there is a concern that the Special District Augmentation Funds may be subject to a formula change detrimental to the library. A January, 1983 report is due to the Board of Supervisors. New Business: A card was sent to the Gruber residence to express condolences on behalf of the Commission regarding a recent automobile accident. Sandra Blackford was welcomed as a new Commissioner. It was agreed by consensus that Commissioner Blackford be appointed to the Cable TV Advisory Committee. Commiss-.'over Schumann reported on the Mayor's Luncheon. One of the items under discussion was the issue of a "forgiveness period" to induce the return of outstanding books. This was favorably viewed, although not as a regular annual activity. Coordination would be required at the County level. Possibly, this might coincide with the publicity of National Library Week. Janice Yee will investigate. It was noted that chiidren's books ire not subject to fines, so the proposal would be only for adult books. LIBRARY COMMISSION MINUTES OF OCTOBER 19, 1982 (can't) New Business: (con't) The following Commissioners were asked to attend the Mayor's Luncheons November, 1982 - Commissioner Sabath December, 1982 - Commissioner Blackford January, 1983 - Commissioner Ryan February, 1983 - Commissioner Gasich March, 1983 - Commissioner Schumann A Friends of the Library Paperback Sale is scheduled for November. Detailed information will be forthcoming shortly. Old Business: Ed Yager, Administrative Intern, provided an update on his continuing funding study of comparative library systems (i.e. County vs Municipal). Two case studies were presented, Thousand Oaks and Fremont. Mr. Yager clarified the source of funds for library purposes County wide, including property tax and Special District Augmentation Funds, which are then apportioned to the eight City libraries (about 17% to Cupertino after a reduction for headquarter expenses). Mr. Yager plans to report on the Palmdale Joint Power Agreement at an upcoming meeting. Alternate revenue sources were discussed. City Libraian's Report: Mary Ann Wallace reported on various current City Library activities, including the participation levels at weekly Story Hours, 35 children and 20 mothers. Sunday usage was reported as high, including an average circulation of 846. A recent gymnastic program included 60 children. Entries to a Smoke Detector Poster Contest are on display in the children's room. The Investment Series continues with 49 sign-ups for October 20, 1982. County Librarian's Report: Janice Yee commented extensively on the financial situation regarding the library. On another matter, she noted that she was continuing to look into the possibility of establishing a master calendar for booksales. Adjournments There being no further business the meeting was adjourned at 9:30 p.m. The next regular meeting of the Library Commission will be held on November 16, 1982 at 7:30 p.m. in the Conference Room, City Hall, Cupertino, CA. Respect lly Submitted: Robert P. Sabath, Secretary--___-, y g. �1 R r. c •.: 11 11 s. • ��f ItTS 74 ilk TIM 10 E.Main St.(MMO) MOUNTAM V"PMW Umme 585 Franklin Street(94041) PALO ALTO MY LIBRAW Main:1213 Newell Road(94309) 329-2436 Children's:1276 Harriet(94301) 329-2134 College Terrace:23W Wellesley(94306) 329-2M Downtown.270 Forest Avenue(94301) 329-2641 Mitchell Park:3700 filliddl0isld Ad.(94303) 329-25136 CHECSir SAN BEWO COUNTY LUMARY IM 470 Fifth Street,Hollister(95023) 637-2013 SAN JOSE PUBLIC LIBRARVO "YOUR Main 180 W San Carlos St.(95113) 277-4816 Almaden 6455 Camden Ave.(95120) 268-7600 ANISO 1060 Taylor St.(95002) 263-3626 Berryessa 3311 Noble Ave (95132) 272-3554 Calabazas. 1230 Blaney Ave.(95129) 996-1535 U S Cambrian 1780 Hillsdale Ave.(95124) 269-5062 PUBUC East San Jose Carnegie 1102 E Santa Clara St.(95116) 998-2069 Educational Park LIBRARY 1776 Educ Park Drive(95133) 272-3662 E,ipire 491 E Empire St (95112) 286-5627 tim T Evergreen 2635 Aborn Rd (95121) 238-4433 JOINED Hii;v ew 2255 Ocala Ave (95122) 272-3100 Pearl Avenue 4270 Pearl(95136) 265-7833 RSegarden 1580 Naglee Ave (95126) 998-1511 TOUG-ElMER Seyen Trees 3597 Cas Dr (951111) 627-4535 west Vai;ey 1243 San Tomas Aquino(95117) 244-4747 Glen 1157 Minnesota Ave (95125) 998-2022 WITZ will OTHER &UL-,1=Ca Latino Americana 690 Loc !St (95110) 294-1237 SAN JUAN BAUTISTA CITY LIBRARY BRARIES 801 '�- ml Street(95045) 623-4687 SOUTH U SANTA CLARA CITY LIBRARY, 911,40% Imes Ce,trai 263�-:'3mestead Rd (95051) 984-3097 1`11110 I-FS O-VIDE Mission Mati 3 Lexington(95050) 984-3154 BAY SANTA CLARA COUNTY LIBRARY* YOU Alum Rork:75 S While Rd,(95127) 251-1280 Campb�ell 70 N Central Ave (95008) 378-8122 VDIOPERAPTNIVE Cupertino 10400 Torre Ave.(95014) 253-6212 WITH H T-HE Gilroy.7387 Rosanna St.(95020) 842-8207 Los Altos Main 13 S San Antonio Rd.(94022) 948-7683 LIBRARY 0 EISP WE IN Woodlands 1975 Grant Rd.(940.12) 969-6030 Milpitas. Caiaveras-1345 E.Calaveras Blvd.(%035) 262-1171 SYSTEM U13-51-ARY Sunnyhills:115 Dixon Rd.(95035) 2624200 Morgan Hill 17575 Peak Ave.(95037) 779-3196 Saratoga Community. SEIMICES 13650 Saratoga Ave.(95070) 867-6126 Administration.1095 N.Seventh St. San Jose(95112) 293-2326 SUNNYVALE PUBLIC LIBRARY* 665 West Olive(94086) 738-5562 Sunnyvale Patent Information Clearinghouse,. 1500 Partridge Ave,SV 94087 738-5580 *Libraries with bookmobiles—call for a schedule of slops S13CLS Adritinlitiltrative Office 2635 Homestead Rd;Santa Clara 95051 (408)984-3278 Y .i. 3 ^n; k c' k + e. DIRECT ACCESS MEMORIAL LOAN WHY A COOPERATIVE SYSTEM? �� MORI L � RY YOU may obtain a library card at Your library will attempt to �� any member library and use the locate any book or periodical In order to provide the best, most academic libraries throughout the full services offered at each that you request. When yovir MOUNTAIN VIEW member library requested title is found, it will timely and cost efficient library State and the nation. Each member be sent to your library for your service for YOU and YOUR FAMILY, City and County is responsible for PUBLIC tree nine public libraries in Santa Clara providing local library services to LIBRARY County and San Benito County its community, but when it makes have joined together in a coopera- sense in terms of economy of scale, PAL O ALTO BOOK RETURN REFERENCE NETWORK tive library system. Funded by state, joint purchasing, unique library ser- CITY LIBRARY federal and local money, this Sys- vice demonstrations, staff training, YOU may return your checked- The South Bay Area Reference tem brings together the resources or other areas of concern to the out books to the member library Network will attempt to find the of all its members as well as provid- regions' libraries, they work to- �� ® most convenient to you.The answer to any question that ing access to public, special and gether as a SYSTEM. System delivery van will return can't be answered at your local COUNTY LIBRARY the book to its owning library. library. SAN J®SE SUMMER READING [The PATENT LIBRARY PUBLIC LIBRARY Your children can join the fun Vet Coast's most unique WHAT THE SYSTEM MEANS FOR YOU of the summer theme reading and complete patent informa- SAN JUAN BAUTISTA club at your local library. tion collection is located at the LIBRARY programs,games and Sunnyvale Public Library. If you live anywhere in Santa Clara most convenient library, or you may CITY displays attract young readers or San Benito Counties, you can get go directly to another member li- to this experience. a library card at any System mem- brary to pick up any book, and you SSA � �� ber and use the full services of that may return your borrowed books to library. If your local library does not any member library which you use. CITY LIBRARY SPECIAL COLLECTIONS COORDINATE® PURCHASES have on hand a particular book or If your local public library cannot Ask your librarian about the Coordinated purchases are periodical you are looking for, ask find the answer to your reference special collections in gene- planned to avoid duplication the librarian about INTERLIBRARY question, it will refer that question SANTA CLARA alogy,Califomiana,auto and to provide wide subject LOAN. Through the System, your to a central REFERENCE CENTER ®� LIBRARYrepairs,sheet music,and more coverage in areas like busi- library will attempt to locate any title where System research librarians at our libraries. ness,the arts,and more. for you, deliver it directly to your will work on its answer. SUNNYVALE PUBLIC LIBRARY SPECIAL PROJECTS Special subject bibliographies,visits from children's authors; and many other programs are designed for YOU and YOUR FAMILY. Ask LET US HELP YOU MAKE BETTER USE OF YOUR LIBRARY the librarian at your local public library about current System activities and programs. CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON NOVEMBER 16, 1982 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order at 7:31 p.m. by Chairperson Schumann. ROLL CALL: Commissioners Present: Ryan, Sabath, Schumann Commissioners Absent: Blackford, Gasich Others Attending: Carol j�tech, Deputy County Librarian Mary Ann W.gllace, City Librarian Approval of Minutes: The minutes of the October 19, 1982 meeting were approved as read. Communications: ® Notice was received regarding the California Library Association Annual Conference in Los Angeles from December 11-15 at the Westin 3onaventure Hotel. Commissioner Sabath will arrange to attend. The Pacific Management Group is offering a seminar on "Becoming a more Effective Commissioner", Commrunication from the City Clerk was received confirming Sandra Blackford as appointee to the Cable TV Advisory Committee representing the Library Commission. Various informational guides were provided regarding library services. These are Attachmentsl-III respectively: 1) Library Handout 2) County Library Fact Sheet 3) South Bay Cooperative Library System Brochure New Business: Ed Yager's assistance with reports and analyses of various funding parameters in offering library services were noted with appreciation. The Commission will draft a letter of appreciation and gratitude. A letter appreciating excellent service by Reference Librarians over the years ® was sent by a member of the public (P. Schorer) with a copy attached (Attachment IV). It was brought to the attention of the Commission that the Astroturf entry mat at the entrance of tha library needs to be tacked in place. LIBRARY C7OAMISSION MINUTES AUG. 1970-1986 6 of 9 71 LIBRARY COMMISSION MINUTES OF NOVEMBER 16, 1982 (con't) New Business; (con't) Mayor's Luncheon: The schedule for the Mayor's luncheon will remain the same. Comm. Sabath will attend in December and Comm. Blackford will attend in January. Old Business: Funding Study: Steps were outlined to prepare for a concrete review of library services by the Commission. A need to obtain a list of services and personnel was discussed. The question, "What sort of a library do we expect?" was also discussed. The nature of the building itself and its limitations were noted. Liaison with the Los Altos Citizen's Committee on library services needs to be established. The possibility and advisability of retaining a consultant to study library funding alternatives with a view toward inquiring as to the nature of similar studies already completed regarding public safety matters was also under discussion. Seeking possible staff assistance regarding how properly to frame or establish a financial inquiry into funding alternatives was considered. Also, the inherent limitations of the Commission in attempting to conduct such a study without staff or external consultant support was under discussion. By concensus, a report is to be prepared to the City Council outlining various questions that need to be addressed in planning the preparation of a meaningful study of funding alternatives for the library. Curb Repainting: Public Works is to be notified regarding the repainting (red) of the curb in front of the library. Signs or possibly another indication that this area is a firelane may be needed. For individuals persisting in parking or stopping in the red zone, either the Sheriff's Department or the Code Enforcement Officer should be encour- aged to exercise vigilance in maintaining the firelane free and clear in the interest of promoting safety. City Librarian's Report: Mary Ann Wallace reported the submission of 270 riddles for the Library's "Riddle Book Party" (what's a 'toe' truck anyways?). A Hanukkah party is planned for December 8 and a Holiday Gift and Decorations program for December 15. Sunday library service continues successfully with a circulation level exceeding 1,000 books on occasion for four hours. Precise figures are found in Attachments V and VI providing statistics on Sunday Service for Summer 1982 and a portion of Fall 1982. A paperbook sale took place in November 20 and 21 (see Attachment VIII). Details on the results will be presented at the next meeting. County Librarian's Report: Carol Jaech, Deputy County Librarian.noted the passage of SB358 which could result in additional County Library Revenues, if these revenues are actually funded, which is not at all clear; a favorable impact of SB358 requires a local library district service level exceeding $10 per capitawhich is clearly the case in Santa Clara in view of the current $18 per capita service level. Still awaited with concern and some trepidation is the completion of a County study on Special District Augmentation Funds which effect, by formula, both fire and library services. The impact of a formula modification could be severe, possibly causing an extreme shortfall in library funding. -2- t. R. LIBRARY COIMSSION mniWM 0# NOVMGMeft; 1982 (can't)" Adiournment: There being no further business the meeting was adjourned to Tuesday, January 18, 1983 at 7:30 p.m. in the Conference Room, City Hall. Respectfully submittea.- &P - Robert P. Sabath, Secretary -3- � _Z CUPERTINO PUBLIC LIBRARY LOCATIONS OF THE 10400 Torre Ave. SANTA CLARA COUNTY LIBRARIES Cupertino, to 95014-3254 *Alum Rock Branch Library 253-6212 75 South White Rd. , S-J. 251-1280 *Campbell Public Library 70 North Central Ave. 378-8122 *Cupertino Public Library 10400 Torre Ave. 253-6212 *Gilroy Public Library Member of 7387 Rosanna St. 842-8207 SANTA CLARA COUNTY LIBRARY SYSTEM *Los Altos Public Library 13 South San Antonio Rd. 948-7683 Hours This Library Is Ooen Woodland Branch Library Monday 12 noon to 9 P.M. 1975 Grant Rd. , Los Altos 969-6030 Tuesday 12 noon to 9 P.M. *Milpitas-Calaveras Library Wednesday 10 a.m. to 9 P.m. 1345 E. Calaveras Blva. 262-1171 Thursday" 10 a.m. to 6 p.m. Milpitas-Sennyhills Library Friday 10 a.m. to 6 p.m. 115 Dixon Road 262-420C Saturday 10 a.m. to 6 p.m. Sunday* 12 noon to 4 p.m. *Morgan Hill Public Library * * * * * * * * * * * * 17575 Peak Ave. 779-3196 *Saratoga Community Library YOU are eligible for a free Library 13650 Saratoga Ave. 867-6126 Card regardless of where you *Indicates a Regional Library. live. YOU may borrow books, periodicals * * and phonorecords. The County Library is a member of the YOU may place a request for any bd3k South Bay Cooperative Library System. whether or not it is in this Resid6nts of the County Library service library, and we will try to fat area may use the Mountain View, Palo it for you Alto, San Benito County, San Jose, San Juan Bautista, Santa Clara and Sunnyvale YOU may ask the reference librarian Libraries. for help in finding any kind of * * * * * * * * * * * * * reading materials for information or pleasure. For a schedule of Bookmobile stops call: 293-7540.- SANTA CLARA COUNTY LIBRARY 1095 North 7th St. , San Jose 95112 Phone: 293-2326 3W .z SANTA C ARA COEMY MRAM FACT ian Rock Library Los Altos Lary Saratoga Community Library S. White Id.,-S.J. 13 S. San Antonio Rd., Los Altos 13 S Saratoga Ave., urs open weedy -53 Flours open weekly - 51 Saratoga Building - Leased. built for Building - City owned Flours open weekly - 5.1 Library Year opened - 5/3/64 Building - City owned In location since 6/30/78 Square footage - 14,112 Building opened 2/l/78 Square footage -_ 6,890 Volumes in collection - 121,701 Square footage - 18,000 Volumes in collection - 59,712 Size of Staff - 20 Volumes in collection - Size of staff - 10 Circulation - 555,188 90,995 Circulation - 267,1.71 Size of staff - 18.5 Milpitas-Calaveras Library Circulation - 550,467 Campbell Library 1345 E. Calaveras Blvd.,Milpitas 70 N. Central Ave., Campbell Flours open weekly - 49 Woodland Library Hours open weekly - 49 Building - Cooperative project 1975 Grant M., Los Altos Building - City owned with San Jose Camunity Hours open weekl• - 32 Year opened - 2/22/75 College District. Building - City owned Square footage - 24,000 In location since 1/5/81 In location since 2/29/76 Volumes in collection- 103,626 Square footage 5,000 Square footage - 4,600 Size of staff - 15 Volumes in collection - 63,6U4 Volumes in collection - Circulation - 446,517 Size of staff - 12 26,016 Circulation - 220,183 Size of staff 2.75 Cbpertino Library** Circulation - 150,064 10400 71orre Ave., Cupertino Milpitas-Sunnyhills Library Libras Administration Hours open weekly - 57 115 Dixon Rd., Milpitas IU95 N. 7th St., S.J. Building - City owned Hours open weekly - 32 Hours open - 8-5 Year opened - 4/10/71 Building - Leased store front Monday - Friday are footage - 24,000 In location since 3/7/69 Building- Leased warehouse umes in collection- 148,550 Square footage - 3,000 In location since 1972 Size of staff - 22 Volutes in collection - 30,097 Square footage- 20,000 Circulation - 584,015 Size of staff - 2 This building not open for Circulation - 60,880 public service. Gilroy Library Staff - 38 7387 Rosanna St., Gilroy Morgan Hill Library Hours open weekly - 42 17575 Peak Ave., Morgan Hill Bookmobile Building - City owned Hours open weekly - 53 Headquarters: 1095 N. 7th, Year opened - 2/l/75 Building - City owned San Juse Square footage - 12,800 Opened 8/19/73 Stops bi-weekly Volumes in collection - 70,074 Square footage - 13,900 Bookmobile B - 26 Size of staff - 7.5 Volumes in collection - 69,950 Bookmobile C - 23 Circulation - 200,623 Size of staff - 9.5 Volumes in collection - Circulation - 294,317 89,731 Size of staff - 5.5 *Circulation & Collection figures from 1981/82 fiscal year. Circulation - 85,110 **Includes Reference Center collection and staff. Staff (FTE) based on funded 1982/83 positions, including extra help. Rev. 10-82/75 1070 Queensbrook Drive San Jose, Calif. 95129 Oct., 199 1982 Ms. Carol Jaech, Manager Adult Services 1095 N. 7th Street San Jose, Calif. 95112 Dear Ms. Jaech: I would like you to know how much I appreciate the excellent service I always receive from the Reference Librarians at the Cupertino Public Library. Over the past Pew years I have called with questions on subjects ranging from Keats' poetry to the history of word usage to politics, and am always amazed at how fast I receive an answer. I am only sad that greater financial rewards can't be given to such people in these times of reduced funding, since they perform a public service whose value is too often overlooked. S" cere1 , Peter Schorer a Copy to Cupertino Public Library Reference Desk memorandum TO FROM Cupertino Library Commission Mary Ann Wallace Cupertino Library 5U®JECT '-- Sunday Service: Sussmser# 1982 Report 6/20 Patron usage: 245 people Library cards issued: 10 (4 resident, 6 non-resident) Circulation: 497 Resident: 412 Non-resident: 85 Cupertino: 375 San Jose: 65 Saratoga: 31 6/27 Patron usage: 189 people Library cards issued: 11 (9 resident, 2 non-resident) Circulation: 519 Resident: 426 Non-resident: 93 Cupertino: 385 San Jose: 63 Saratoga: 35 7/11 Patron usage: 202 people Library cards issued: 11 (8 resident, 3 non-resident) Circulation: 528 Resident: 454 Non-resident: 74 Cupertino: 446 San Jose: 60 Saratoga: 8 7/18 Patron usage: 227 people Library cards issued: 11 (9 resident, 2 non-resident) Circulation: 676 Resident: 619 Non-resident: 57 Cupertino: 608 San Jose: 49 Saratoga: 8 7/25 Patron usage: 193 people Library cards issued: 11 (9 resident, 2 non-resident) Circulation: 525 Resident: 418 Non-resident: 107 Cupertino: 404 San Jose: 78 Saratoga: 1.4 8/1 Patron usage: 254 people Library cards issued: 8 (6 resident, 2 non-resident) Circulation: 367 Resident: 283 Non-resident: 84 Cupertino: 276 San Jose: 80 Saratoga: 0 8/8 Patron usage: 281 people Library cards issued: 6 (5 resident, 1 non-resident) Circulation: 594 - Resident: 526 Non-resident: 68 Cupertino: 521 San Jose: 45 Saratoga: 0 REOQCtR COOL NO. 963017 ®26-A REV 2/75 ., IRT 7711 fro e,�s e _ . Atmorandum TO Commission 'r�'-1 �Ta11aq " Capertin�Library s`ue;Ec^t Sunda Service. Summer' 1982 �a� 1t .t6.o$► —. _ -----P---- 8/15 patron usage: 247 people Library cards issued: 7 (7 residents ® TAM-r6sident) Circulation: 574 Resident: 471 Ion-resident: 10 Cupertino: 455 San Jose: 49 Saratoga: 6 8/22 Patron ucards isse Library ued: 6 (1 resident, 5 non-resident) Circulation: 837 Resident: Von-resident: 94 Cupertino: ?34 San Jose: S5 sarstoga: 8/21, Patron usage: 250 people (6 resident, anon-resident) Library cards issued: 9 Circulation: 499 Resident: 434 Non-resident: 65 Cupertino: 399 San Jose: 50 Saratoga: 34 Summary of Totals: patrol: usage; 2382 peVie used the library Average patron usage per Sunday: 238 Library cards issued: go (64 issued persident,:269 on-resident) Average library 1® Circulatisn: Average circulation per Sunday: 561 Resident circulation: 4780 Average resident circulation per Sunday: 478 Cupertino circulation: 4603 Average Cupertino circulation per Sunday: 4bfl Saratoga circulation: 136 Average Saratoga circulation per Sunday: 14 Non-resident circulation: 830 Average non-resident circulation per Sunday: 83 San Jose circulation: 604 Average San Jose circulation per Sunday: 60 4i000en too[ No. 963077 �26-A REV 2/73 WITTWX nwwrlw j e Memorandum ��.--_- 6 ROM Wal a E ertiseo Library r x� issic�! Mary- --_ Cupertino Library Cu�n� ueelSs of Fall, 1982 11-12-82 Sunday, service: Firat 9 9/12 patron usage: 314 People non-resident) Libr -z-f cards issued: 7 (4 residents 3 Circulation: 806 Resident: 693 Bon-resident: 113 Cupertino: 626 San Jose: Saratoga: 42 9/19 Patron usage: 315 people Library cards issued: 16 (10 residents 6 non-resident) Circulation: 877 Resident: ?21 14on-resident: '� Cupertino: 668 San Jose: 110 Saratoga: 37 9/26 patron usage: 352 people Library cards issued: 11 (6 residents 5 non-resident) Circulation: 922 lion-resident: 224 Resident: 698 San Jose: i92 Cupertino: 682 Saratoga: 13 10/3 Patron usage: 346 people non-resident) Library cards issued: 20 (13 residents 7 Circulation: 724 Resident: 597 Non-resident: 127 Cupertino: 5b6 San Jose: 73 Saratoga: 28 10/10 Patron usage: 381 people Library cards issued: 5 (3 residents 2 non-resident) circulation*. 871 Non-resident: 183 Resident: 688 133 Cupertino: 637 San Jose: Saratoga: 34 10/17 Patron usage: 4(4 people Library cards issued: 13 (10 residents 3 non-resident) Circulation: 874 Non-resident: 107 Resident: 767 San Jose: ?9 Cupertino: 741 Saratoga: 12 10/24 Patron usage: 460 people Library cards issued: 10 (8 residents 2 non-resident) Circulation: 1024 Non-resident: 165 Resident: 859 83 Cupertino: 772 San Jose: Saratoga: 76 RFO.D(Q Cop[ NO. 9E3077 2E.A REV 2/75 "M 3 - >3i.^M1{+15 p'yf•}f�.q�4-y q+�, y*f fif � i mofandom o� a Libra rA M,� , Wallace - ertin vo Corissia-*-* Cupertino Library oAss -- 11-12 suei�c Y Sunday Services First 9 weeks of Falls 1982 10/31 Patron usage-* 298 peoplo Library cards issued: 17 (11 resident, 6 non-resident) Circulation: 783 Non resident: 134 2esident: 649 San Jose: 112 Cupertino: 628 Saratoga: 21 11/7 Patron usage: 476 people (22 residents 1 non-resident) Library cards issued: 23 Circulation: 1071 Eton-resident: 26 Resident: 1045 Cupert'.no: 1025 San Jose: 14 Saratoga: Sulmary of Totals: Patron usage: 3348 people used the library Average patron usage per Sunday: 372 people cards issued: issued pep Sunday sidents 3 non- Library 14 resident) Average library cards Circulation: 7952 884 Average circulation per 6SunSun Sunday: Resident circulation: 7 Average resident circulation per Sunday: 46 Cupertino circulation: t 345 Average Cupertino circulation per Sunday: 705 Saratoga circulation: 268 Average Saratoga circulation per runday: 3® Nan-resident circulation: 1235 Average nonr �;i 721ation per Sunday: 137 San Jose circulation: Average San Jose circulation per Sunday: 97 Sys=cu Coo[ No, 963077 REV 2175 CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JANUARY 18, 1983 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order by Chairperson Schumann at 7:35 p.m. ROLL CALL: Commissioners Present: Blackford, Ryan, Sabath, Schumann, Commissioner: Absent: Gasich Others Attending: Mary Ann Wallace, City Librarian Barbara J. Campbell, County Librarian Janice Yr3, Assistant County Librarian Carol Jaech, Deputy County Librarian APPROVAL OF MINUTES: The minutes of the November 16, 1982 regular meeting were approved. MAYOR'S LUNCHEON: Commissioner Blackford will attend in February. NEW BUSINESS: It was decided to support and attend a joint commission meeting of all city library commissions associated with the county library. Possible agenda items were reviewed. OLD BUSINESS: The business and events of the California Library Association meeting in Los Angeles were discussed. Additionally, an eytensive working session was conducted to prepare a report for submission to the City Council on February 7, 1983 on existing City Library services and possible funding alternatives. CITY LIBRARIAN'S REPORT: Mary Ann Wallace reported on several programs and activities at the Library, which are reflected respectively in Appendices I-III: 1) Toddler Story Hours, 2) Mid-Winter Programs, and 3) Bookmobile Services. ® Additionally, a brochure "Finding it at the Library" (Appendix IV) was distributed. taF rr h ADJOU .- There being no further business, the meeting was adjourned. The next regular meeting of the Library Cammission will be held on February 15, 1983 at7:30 p.m. in the conference room, City Hall, Cupertino, CA. Respectfully submitted: Robert P. Sabath, Secretary Or Cupertino Public Library 10400 Torre Ave. Cupertino, CA 95014 (408) 253-6212 To Our Toddler Parents - Beginning February 2, 1983, the Children's Staff at the Cupertino Library will offer two Toddler Story Hours on Wednesday mornings, both by registration and limited to 20 toddlers per session. Each session will be 8 weeks long. We will register participants by phone or in person and will accept reservations during the week before each new session begins. We will first take registrations from those who have not participated in the previous session, but will accept repeat participation after the pre-registration if space is available. While we believe that children should be at least 2J before they are expected to conform to story hour routines, we know that many mothers are convinced that much younger child- ren can participate in story hour & benefit from it. Therefore, we will register any child who has reached a second birthday by February, 1983 for our first session. Mothers may be concerned about what to do with younger brothers and sisters as toddlers often do not feel comfortable attending story hour if mother is not at least in eye- sight. Obviously the sleeping two or three month old baby is not a problem (unless he awakes & cries!), but the pre-two year old who is not ready to attend story hour may disrupt the enjoyment of those who are. We ask that you make other arrangements during story hour for children whose ages fall between baby carrier size & registration age. Perhaps mothers can share accompanying the story hour participants. The younger children are welcome to play with the toys in the picture book area. SESSIONS: Wednesdays at 10:15 - 10:45 & 11:15 - 11 :45 February 2 - Mar. 23 Pre-Registration: January 24 - Feb. 1 Mar. 30 - May 18 Pre-Registration: Mar. 21 - Mar. 25 Open Reg. 26 - 29 May.25 - July 13 Pre-Registration: May 9 - 13 Open Reg. 14 - 24 July 20 - Sept. 7 Pre-Registration: July 11 - 15 Open Reg. July 16 - 19 Sept. 14 - Nov. 2 Pre-Registration: Sept. 5 - 9 Open Reg. Sept. 10 - 13 Nov. 9 - Dec. 28 Pre-Registration: Nov. 31 - Nov. 4 Open Reg. Nov. 5 - 8 S.C.C. Library 12/82 100c MIDWINTER PFOGRAMS AT BWF r Ly z CUPER'TIND LIBRARY JL 4 t4 ag Wednesday, January 19, 3:3D STUFFED ANIMAL PET SHOW Bring your favorite stuffed ` anal i (for all ages) "Mast Distinguished " Weds., Feb. 2, 3:30 P.M. - CRATE GROMHOG DAY Shadow fun: Learn to make shadow figures and a shadow puppet. (school-age) Mon., Feb. 14, 2:00 P.M. - s Pies., Feb. 15, 2:00 P.M. - MDVIES a` Weds., Feb. 16, 2:00 P.M. - CMWE NW YEAR PROD "Thurs., Feb. 17, 2:00 P.M. - @DylES Toddler Story Time (ages 2J-3D - Wadnesdays in Jam ary at 10:30 a.m. Beginning in February, ° preregistration will be required for 10:15 and �a 11:15 toddler story times cm Wedziesftys. Please call 253-6212 for informtion. Preschool Story Time (ages 31-6) - Thursdays at 10:30 a.m. t, Cupertino Public Library 10400 Torre Avenue ; Cupertino, CA 253-6212 S.C.G. Library 12/20/82 300c S. F� y i�•e"k -I ABLE ® !4® 189 ® Y N TER ct� f# 6, If 0A /C) A15 BOOKMOBILE STAFF Bob Morrison - Dolores De La Fuente - Norm Gore - Debbie Imahara ` Tina Lofaro - Holly Winter - Janice Yee, Administrator Bookmobile Office: Telephone 293-7540 or 293-2326 A SERVICE OF THE SANTA CLARA COUNTY LIBRARY i r ti • .0�...- ,.,... ... t. , �e<,. ,?:4. .may«qq;;..� ,..ar "•. '- T,A �.`,. p p + �,�q s Holt" °)< x '",�� ' ,:y .«,x; - .yg ® w; AL, iTi' KO 1'i � 5,y.'.• x. AL �'T� A,7 "i0F$ .. y"�� Sept. 13,27 Oct.l .: l' Sa tt . 2 Oct. lv. # Feb. 1428 r 1, p $eb. Z,2.1 . r. .,7, ;4Pri l=.r l8,=i@s�Y r Laguna Seca;. me iowsh I p Plea, 14 20 (r4i tva To, Hai}enda 'Esta es, - 7' tt 2:40-3; d Fellows 145OO Fruitvale 2= Valley Pines �o A _P Azule, Knollw*W & De Sanka . Vi I lge Avant.. to near Cosa' -�� 3:45-4:&�5 Oakdel l ph*!la. s ��1 p�,a Pepper Tree,-Pepper ee eaa a 6:00-6:40 Moffett, Orion Park, Mo ett, : .eld Sundance, Saddleback- 00"ta.kn ;O ''s 6:45-7:30 Mad rune Mobile Estates, 200 Burnett 7:45-8:15 ALTERNATE TUESDAYS - G UPERT l t 0 S ANFQRD Sept. 7,21 Oct. 5. 19 Nov. 2,1 ,30 .Jan, 11,25 ALTERNATE TUESDAYS - EASTSIDE MILPITAS Feb. 8,22 Mar. 8,22 April 5, 19 May 307,31 Sept. 14,28 Oct. 12,26 Nov. 9,23 Dec. 7,21 Jan, m,, y R@. firemen , ,_g.�.........84 � 4 l8 Sunn xk�►., .. et�rement Cu ert i no 2,00-3 3tlr' Feb. }. 15 Mar, } , )5,29 April 12,26 tray tiQ,,24 Juner7 Escondido, Escondido Village Office 4.15-5 P.E.O., P.E.O. Home, Alum Rock & Kirk 1 :45-2:15 Pearce Mitchell , Pearce Mitchell Place 6.4577;1 ,. Mt. Pleasant, Candler & Beeman 2:30-3:15 Pine Hill , Lathrop & Cedro 8 Ot9=6• Curtner, Curtner School , Penitencia & Resod 4:00-4:45 R `T Moonbeam, Moonbeam & Woodland 6: 15-7:00 ALTERNATE WEDNESDAYS - LOS ALTOS CUPERTINO.--.CA14POELL Pines, Fallen Leaf Drive at Zanker School 7:10-8:30 Sept. 8,22 Oct. 6,20 Nov. 3,17 Dec, t, ,_ Jan, 12,26 Feb. 9,23 Mar. 9,23 April 6,20 may 4,18 June } ALTERNATE WEDNESDAYS - SO SAN JOSS MONTE SERENO Pilgrim Haven, Retirement, 373 Pine Lane 9 45-fit;; + Sept. 15,29 Oct. 13,27 Nov. 10,24 'Dec. ,22 .Aari.. 5,19 Rancho, Rancho Shopping Center 12:00-1 Feb. 2,16 Mar. 2,16,30 April 13,27 May 11,25 ,tune 8 P1 .sant .1i.i�kC.. &QILY3 ,Scert_ isp�itia.l, sl2ss_qY�., 1:45-2:30 Burbank, Scott & Mac Arthur 10:00-10:30 Hyarinispott, Hyannisport Wilkinson 2z50- 25 Ham} 1 tony Hamm l ton near•Mer diars 10;45-1 1:15 Raynor Park, E1 izabeth Way t Ramon Drive 4:00 4,,5 Monte Sereno 11 Rose near Los,,..Gatos)=Sa 4 Rd f T` 12:45, 1:15 -, Monte Sereno 1,, Daves Ave. near Poppy Lane 1 :36-3:15 ALTERNATE THURSDAYS - SANTA CRUZ. MOUNTAINS Blossom Itl I U "1°1;, .Farley Rrl. & 'Camilla Tee rye 4:00-5:00 Sept. 9,23 Oct. 741 Nov. ,i ec. 2,16,.30 Jan. 13.27 _ r. . Feb, 10,24 Mar. 10,'24 Altai l 7',21 N�yr 5,19:;June 2ALTERNATE THURSDAYS - SOUTH COUNTY Ock Road, Lakeside School 10 00- 2:0011 Sept. 1 ,30 Oct. 14,28 Nov. 11,25 Dec. 9,23 Jan. 6,20 Feb. 3,17 Mar. 3,17.31 April 14,28 May 12,26 June 9 Loma Prieta, Summit Kennels, 23291 Summit` Rd. San Ysidro, School , Pacheco Pass Htghaay 10:40-11:50 Redwood Estates, Pavi1}ion Near Madrone Dr. 4:15-5:66. ]:t10-2:00 # . Wagon Wheel/Driftwood Convalescent Hospj:,ta,,,, M=: . ALTERNATE FRIDAYS - CAMP ELL AREA: 8)70 Murray Ave. 2:15-2:45 Sept, 10,2 Oct ,22 Nov. 9,19 Dec. 30' 17,31 Jan. 14,28- r T Gilroy Apts., I.O.O.F, & Murray Aver 300-3:40 Feb. 11 ,25 Mar. 11,715 April 8,22 May 0,20 June 3 Countryside Village, Watsonville Rd. & Venetian Way 4:00-4:40 Timber Cove, 870 Camden Ave, 1:30-e2J5;` Fairlands, Steinway near Virginia 2:30 :35 „ ALTERNATE FRIDAYS_= SOUTHERN:SAN J%.E AREA , San Tomas, San Tomas Vi 1 ]age near Elam Ave. 3:40^1 . Sept. 17 Oct. 1 , 15.29 Nov. 12,2 Dec. 10,24 Jan. 7,21 White Oaks, Holmes & Emerson 4:30-5:40 Feb. 4, 18 Mar. 4,18 April 1 ,15,29 May 13,27 June 10 Spanish Cove, 2600 Senter Rd, 1 :15-1:45 River Glen Mobile Park, 2150 Almaden Rd. 2:15-2:45 Almaden, at Post Office, New Almaden 3:15-3:45 Blossom Hill ?, Longwood & Escobar 4:20-5:00 R , for a Ch$Y t is Sant i (MAra ry►'e h ` mobile bra3'tch o G 'ate- ftokmabile cows every other week, givift,4i�g a dates pCFA inside this schedule. Hook43 checked out are L!'y 2 weeks. The date dua +card in the book can be a reminder where the Bookmobile is coming next, 2 weeks later. Books should be- returned promptly, but are automatically renewed once for an additional -2 weeks. They may also be renewed by phone with the Bookmobile c-'fice at 293-7540. Patrons with overdue adult Book- mobile materials are charged 10 cents per two weeks per book. There are no fines on overdue children's books, but there is a $1.00 cha — if a bill must be sent. Books may be returned to the Bookmobile .or any public lib- rary. At a public library, please hand them to a library staff member and indicate they are to be returned to the Santa Clara County Library Bookmobile. Do not just leave them. Requests for books or subject matter at other branches or not on the Bookmobile may be made either to the staff on the F Bookmobile or, to avoid waiting two weeks, mailed or phoned in to the Bookmobile office. Please include correct author's name and title, whenever possible. The Bookmobile office its at 1095 U. 7th St., San. Jose, CA 95112, and the phone is 293-7540 (hours 8:00 a.m. - 4:00 p.m.). Books are held on the Bookmobile for the requesting patron for either one time or two times depending on the date due back to the branch from-which borrowed. Occasionally, mechanical difficulties with the rBookmobile ' may cause delay in the schedule, or if a breakdown en route, no arrival at all. Every effort 3s made to avoid these occurren2es. Come browse... beet your neighbors... Enjoy the expand- fl ed horizons the Bookmobile offers those who are isolated from Community Library buildings. " Santa Clara County Library 8/82 1000c. k, k Mr a r s eSJa4Tyfya LIST ��y �.�'1l.� Numttx- f S'JBSFJCI'S y 'dtt& t IM BER Drawing 741 Pahl ' �.� 8;.1 � . t. :. I?nx3sy 615, 362.29 Par} , C7.S. °� 333.7, 911. 0 Accatt*e . 657 Electronics 621.381 Petts " . Al 613.8, 61.6,861 Sncyclopedigr4 R 031 Photography 't,70 A te` ;„ (R)031�02, (R)317.3 Estate PlaLni.ng 332.024, (R)346.7305 Plays ' ---608.82, 812, 8�2 Animals 5901s, 636 Ethnic troops 301.45, 305.8 Poetry -> .81, 811, 821 Ant:ig .. _y 745.1 Etiquette 395 612.63, 618.4 Armed`�3P"orC6s 'tt 355.223 Euthafiapia 174.24 Presidents, U.S. 973.09, 973.927 Art 700-770 EKerci 613.7 Psychology 1S0. s Astrology 133.5 Foreign Lames* 430-499, 830-899 Psychotherapy 616.801 Auto Repair Manuals* 629.287 G. E. D. Test 373.126 Quotations (R)808.882 Beauty 646.72 Games 793-796 Real Estate 333.33 G arcng' Bikes, Bicycling 629.227, 796.6 i ' 635 Reptiles 598.1, 597.9 Birds 598, 598.2; 636.6 Genealogy* 929.1-929.5 Resumes* 331,.128, 650.14 Blueprint reading 604.25 Grant-Writes 336.185, 361.76 Sewing 646 Business* 650, 658 Hawaii-Mravel 919.69 Sect EducIn 612.6; 613.965, 301.418 California--History 979.4 [sigh School Prof. Test 373.1262 Shorthand 653 Califerniia--Travel 917.94 History 930-999 Sign Lie L 001.56, 419, 371.912 Calligraphy 745.61 Holistic Health 613, 615.53 Snall Business* 658.022 C:ampiM 796.54 Home Improvement & Repair 643.7 Solar Energy 621.47 Canning & Preserving 641.4 HMM Pla is. 728 Songbooks 784 Capital Punishment 364.66 Humor 808.87, 817, 827 Spanish Language 4161-4680 860-868 Career Infop6ation* 331.702 Hyponosis 615.85, 1.54.7 Sports 796-799 Carpentry 694 Incorporation 346.794, 346.7306 Stamps 769.56 Cartoons & Cartooning 741.5 Indians of the Americas 970 Stocks & Bondq*• 332.6 cats 636.8 ' Insects 595.7 Term--paper WritiN 808.02 CUPERTINO PUBL.IC, LIBRARY Child Abuse 364.15, 362.7 Law* (R)340's Travel, Africa 91 10400 TORRE AVENUE Child Care 649 Marijuana 362.293, 613.83 Travel, Asia 91 CUPERTINO 95014 Childbirth 612.6;t, 618.4 Marriage & Family 301.42, 306.8 Travel, Australia 919. (408) 253-6212 Coins Service Tests* 351.3 Martin Arts 796.815 Travel, Europe 914 (R)?37.4 Matheioa#jls 510-519 Travel, South America 918 College Entrance Exams` 378.105 Medisa]. ' formation* 610-619 Travel U.S. 917.3-917.9 Library Hours Colleges & Universities (R)378 Mexsco-4 gavel 917.21-917.28 Typing 652.3 Computers, Programming 651.8, 001.64 Missidais of California 979.4, 911.94 U.S. History, 973-979 Mondays, Tuesdays 12-9 Consumer Information* 640.73 Monologues 808.0245, 793 : Welding 671.52 Wednesdays 10-9 Cookbooks 64i.5 Movie Stars 791.43 Whales & Whaling' `'599.5, 639.28 Thursdays, Fridays, 10-6 Costumes 391, 792.026 Music 780's Wills 346.05, 346.7305, 347.65 Saturdays Crafts 745.5 Mythology 292 Women 301.412, 305.4 Dictionaries* English: (R)423 ' Names 929.44 Word Pro 651.7 Sundays 12-4 Dieting 613.25 NeedlecralL 746 World War ''` 940.34 940.4 Ask the Reference Librarians for Divorce* 346.73, 306.89 Nuclear Di 539.7, 621.48 World War 11 940.5 help if you do not find what you are Dogs 636.7 Occult 133 Yoga 181.45, 613.7 looking for in the Library. Some *C13NSULT REFERENCE DESK *MAY BE IN A SPECIAL LOCATION *CONSOLT REFERENCE DESK materials are in special locations. MAY BE IN A SPECIAL LOCATION CONSULT RECCE DESK MAY BE IN A SPECIAL LOCATION Ga... 2 MUL m. . Te ` WOO rl - 0 _crwi F1 J ld r-AAA1 C.111 i 1 S5 Z 590(a MOM A Nff, IVE 011 ®� � a V ESMUS �1G rx ® Z .� Jrwa J x CLASSIFICATIONS or N- IC�ION eo �� 060) L4$"Y COMACAM 00s General Works A catalog list 100s Philosophy i li R � 200s Religion of books on mierofi'im mach- . t telA 300s Social Sciences ine. Books care b2 found by Jr MOM �� 400s Languages author, title or 'subject. 500s Pure Sciences WA CU or CE is the symbol 600s Technology for the Cupertino Library. 700s Fine Arts & Recreation c 800s literature LMY 900s Geography. Travel_$ History CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON FEBRUARY 15, 1983 at 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Schumann at 7:45 p.m. ROLL CALL: Commissioners Present: Blackford (8:10), Ryan, Schumann Commissioners Absent: Gasich, Sabath Others Attending: Lois Woodruff, President of Friends of Cupertino Library Barbara Campbell, County Librarian Charlotte Doudell, Program Librarian Approval Of Minutes: None New Business: Commissioner Blackford reported on the February Mayor's luncheon. Commissioner Ryan will attend in March. Commissioner Blackford reported on the Cable TV Advisory Committee. The grand opening of the Cable Television Studio at De Anza College will be on March 1, 1983. A brief overview of the Institutional Network schedule was presented. The Commission suggested to Ms. Doudell that a notice be prepared for the Cable TV crawl on Channel 30. The items suggested for inclusion were: time and date of library commission meetings, the library schedule and upcoming library programs. Lois Woodruff, President of the Friends of the Cupertino Library, reported to the commission on the continuing problem of people parking in the red zone in front of the library. People parking in the fire zone create a hazard for people walking to their cars and for people driving into the parking lot because of decreased visability. Also, emergency vehicles called to the library are unable to park in front of the building, thus reducing response time. Being concerned for public safety both within the building and within the parking lot, the commission has sent a letter to City Manager Quinlan requesting that the curb area in front of the library be designated a fire lane by the City, be painted with appropriate markings, and be enforced by the Sheriff's department. CITY LIBRARIAN'S REPORT Ms. Doudell, Program Librarian reported that 50 children participated in the Stuffed Animal Pet Show Program on January 19, 1983. MINUTES OF THE LIBRARY COtAMISSION OF FEBRDARY 15, 1983 (con't) CITY LIBRARIAN'S REPORT: (con't) Ms. Doudell reported on the new format for the Toddler Story Hour. It is an attempt at continuity and control. The first week was met with enthusiasm by both parents and toddlers. (see Attachment A) Feb. 2, session 1 - 17 toddlers Feb. 2, session 2 - 35 toddlers Even though the attempt is to regulate the group size to 20 toddlers, no one will be turned away. The overall average for Wednesday morning story hours are: toddler 28 children 21 parents preschool 14 children 7 parents During March, April and May the library will present a storytelling festival for school age children. Guest speakers and staff storytellers will share stories, films, puppetry, songs, games, crafts, poetry and food from all parts of the world. Sunday circulation figures continue to rise. 6 months average 1155 circulation Feb. 6, 1983 1324 circulation Feb. 13, 1983 1591 circulation On January 5, 1983 at 5:30 p.m. the library was evacuated due to an audible fire alarm. The fire department found no fire. On the morning of January 24, 1983 the basement of the library was flooded. Damage was minimal being confined to some magazines stacked on the floor and to the carpet in the librarian's office. The Friends of the Cupertino Library have placed Chinese evergreens in the planter boxes in the lobby. A donation of $100. for the Young Adult Book Talking Fund was received. This program is for junior high and high school students and makes books available on a loan basis after a book tall in the classroom by a Cupertino staff person. The Friends of the Cupertino Library magazine and paperback sale will be held on Feb. 26 (9-4p.m. ) and Feb. 27 (12-3p.m. ) COUNTY LIBRARIAN'S REPORT Ms. Campbell extended an invitation to the commission to attend a joint commis- sion meeting of all the city library commissions associated with the County Library on May 2, 1983, at 7:30 p.m. at the new Milpitas Library. A schedule of charges for meeting room use effective March 1, 1983 was presented. Any group booked prior to March 1, 1983 will not be charged. The fee for Cupertino is $5.00 if refreshments are to be served. Library sponsored programs and governmental use are exempt. The intent of the fee is to cover the cost of carpet cleaning. -2- a. i 1 .. MINUTES OF THE LIBRM OMMSSION OF FEBRUARY 15, 1983 (can't) COUNTY LIBRARIAN'S REPORT (can't) By a majority vote the County Library Commission has decided to continue using the Adopt-a-Magazine title for the program. However, the stork and baby motif will be discontinued. This was in response to a complaint by a Cupertino library patron. The Milpitas Library will be open on March 1, 1983. This is the last library in the building program which started in 1963. The County Library Commission is contemplating a "fine free" week this spring. More information will be forth coming. M�z. Campbell gave an overview of the new microcomputer circulation system that is scheduled to be implemented in Cupertino and Los Altos. ADJOURNMENT: There being no further business the meeting was adjourned to Tuesday, March 15, 1983 at 7:30 p.m. in the Conference Room, City Hall. Respectfully submitted : Patricia Ryan, Act ng Secretary -3- ligim1pi-i'M I :I i r i I P 27 V-P Cupertino Public Library 10400 Torre Ave. Cupertino, CA 95014 (408) 253-6212 To our Toddler Parents - Beginning February 2, 1983, the Children's Staff at the Cupertino Library will offer two Toddler Story Hours on Wednesday mornings, both by registration and limited to 20 toddlers per session. Each session will be 8 weeks long. We will register participants by phone or in person and will accept reservations during the week before each new session begins. We will first take registrations from those who have not participated in the previous session, but will accept repeat participation after the pre-registration if space is available. While we believe that children should be at least 2J before they are expected to conform to story hour routines, we know that many mothers are convinced that much younger child- ren can participate in story hour & benefit from it. Therefore, we will register any child who has reached a second birthday by February, 1983 for our first session. Mothers may be concerned about what to do with younger brothers and sisters as toddlers often do not feel comfortable attending story hour if mother is not at least in eye- sight. Obviously the sleeping two or three month old baby is not a problem (unless ,he awakes & cries!), but the pre-two year old who is not ready to attend story hour may disrupt the enjoyment of those who are. We ask that you make other arrangements during story hour for children whose ages fall between baby carrier size & registration age. Perhaps mothers can share accompanying the story hour participants. The younger children are welcome to play with the toys in the picture book area. SESSIONS: Wednesdays at 10:15 - 10:45 & 11 :15 - 11 :45 February 2 - Mar. 23 Pre-Registration: January 24 - Feb. 1 Mar. 30 - May 18 Pre-Registration: Mar. 21 - Mar. 25 Open Reg. 26 - 29 May.25 - July 13 Pre-Registration: May 9 - 13 open Reg. 14 - 24 July 20 - Sept. 7 Pre-Registration: July 11 - 15 Open Reg. July 16 - 19 Sept. 14 - Nov. 2 Pre-Registration: Sept. 5 - 9 Open Reg. Sept. 10 13 Nov. 9 - Dec. 28 Pre-Registration: Nov. 31 - Nov. 4 Open Reg. Nov. 5 - 8 S.C.C. Library 12/82 100c CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MARCH 15, 1983 at 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order by Chairperson Schumann at 7:35 p.m. ROLL CALL: Commissioners Present: Blackford, Ryan, Schumann Commissioners Absent: Gasich, Sabath Others Attending: Barbara Campbell, County Librarian Julie Dalrymple, Children's Program Librarian APPROVAL OF MINUTES: The minutes of the January 18, 1983 and the February 15, 1983 meetings were approved as read. WRITTEN COMMUNICATIONS: The Commission received an invitation from Barbara Campbell, County Librarian, to attend a joint meeting of the County Library Commission and the seven city commicssicas associated with the county. The meeting will be held at the Milpitas Library at 7:30 p.m. on May 2, 1983. The Commission received information concerning the California Cities - Community Services Conference to be held on April 6-8 in Fresno, Ca. The Commission received a letter from Mary Ann Wallace, City Librarian, stating that she hopes to be returning to the library from her personal leave by the end of March. She plans to attend the April Commission meeting. ORAL COMMUNICATIONS: Joe Gruber, retired Library.-Commissioner, relayed his congratulations to the Commission for a thoughtful and comprehensive report on library services that was submitted to the City Council in February 1983. Robert Sabath verbally extended his resignation from the Library Commission to Mrs. Schumann. Mr. Sabath has been tranfered to Connecticut by his employer. He will submit a written resignation to the City Council. d .< IBM O MINUTES OF THE MARCH 15, 1983 LIBRARf COMMISSION NEW BUSINESS: Commissioner Ryan reported on the March Mayor's Luncheon. The parking problem at the library was discussed. Several excellent suggestions to alleviate the problem were made. Julie Dalrymple, Children's Program Librarian, reported that the library has received requests from patrons for more off street parking. Chairperson Schumann will attend the April Mayor`s luncheon- Commissioner Blackford, reported that the Cable Television Studio at De Anza College celebrated a grand opening on March 1, 1983. CITY LIBRARL4N'S REPORT: Julie Dalrymple, Children's Program Librarian, reported that a notice has been prepared for April for the Cab1A TV crawl on Channel 30. Sunday circulation figures for February are: February 6 1324 Circulation February 13 1591 Circulation February 20 927 Circulation February 27 1312 Circulation Average Total for the period: 1288 Circulation On the evening of March 10, 1983 the Friends of the Cupertino Library spent approximately 2 to 2'N hours shelf-reading in the library. The school-age program for March 16 will be on Ireland, while the program topic on March 30 will be Israel. Guest speakers from the other libraries will participate in these programs. The children's librarians have presented "Get Acquainted With The Library" programs at 4 elementary schools and l Jr. high school. They plan to visit at least 3 more schools at this point. Ms. Dalrymple presented the Commission with a copy of a letter which contained a $100 contribution for the Young Adult Book Talking Fund. This generous contribution was discussed in the February 15, 1983 commission minutes. K . v' MINUTES OF TPm MARCH 15, 1983 LIBRARY COWSSION e COUNTY LIBRARIAIQ,S REPORT: Ms. Campbell gave an overview of the current status of the 1982-83 library budget. Even though the Special District Augmentation Funds have come' ini 441'f-4an- amount lees than anticipated, it appears that Cupertino's share of the deficit will be smaller than the amount set aside by City Council. Ms. Campbell updated the status of the microcomputer circulation system planned for Cupertino. The software has been purchased, and the hardware has gone to bid. The second exit of the library is scheduled to be configured for the security system such that it may be used as an entrance and an exit. At present it may only be used as an entrance. The Campbell library's security system will also have the same modi- fication. The Morgan Hill and Gilroy libraries are scheduled to have security systems installed. They have none at this point in time. Gifts to the Santa Clara County Library System over the last 6 months have totalled $36,000. Of that amount $12,000 was from the periodical campaign and $13,500 was from the KFAT (Gilroy radio station) record collection which was donated when the station closed. ADJOURNMENT: There being no further business the meeting was adjourned to Tuesday April 19, 1983 at 7:30 p.m. in the Conference Room, City Hall. Respectfully submitted: Patricia Ryan, Act i ecretary '>F CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 TORRE AVENUE TELEPHONE: (406) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON APRIL 19, 1983 at 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order by Chairperson Schumann at 7:40 p.m. ROLL CALL: Commissioners Present: Blackford (8:00 p.m. ), Schumann Commissioners Absent: Gasich, Ryan Others Attending: Barbara Campbell, County Librarian Maryann Wallace, City Librarian Sharon Rhode, County Library Commission David Rhode Julie Shields Tom Shields - WRITTEN COMMUNICATIONS: The Commission has received a copy of Robert Sabath's letter to the City Council informing them of his resignation from the Library Commission. A letter was received from Stephen Dowling, Parks and Recreation Department, concerning the Civic Service Awards. The Commission received a copy of a letter from City Attorney Charles Kilian to Robert Sabath regarding requested analysis of alternative methods of library funding. NEW BUSINESS: Chairperson Schumann reported on the April Mayor's Luncheon Meeting. Commissioner Blackford will attend the May luncheon. OLD BUSINESS: Sharon Rhode, Santa Clara County Library Commission, invited the members of the Commission to a joint meeting of City and County Library Commissioners to be held in the new Milpitas Library on May 2, 1983 at 7:30 p.m. The meeting will feature an overview of the Santa Clara County Library 5 Year Plan and a discussion of Cable TV and Public Libraries. CITY LIBRARIAN'S REPORT: Mrs. Wallace reported on the library's Fine Free days, April 14-24. The public is being informed of the fine free days through newspaper articles and 10-, 20-, and .30- second radio spots. MINUTES OF THE APRIL 19, 19883 LIBRARY CO MISSION MMMG The Friends of the Library are preparing for their annual book Male which will be held in the Commnity Room of the Cupertino Library on May 14 and 15, 1983. The Library staff will host a reception to honor volunteers on June 7, 1983. The Library Commissioners will receive an invitation to the reception. COUNTY LIBRARIAN'S -REPORT: Ms. Campbell reported that she has responded to a letter from Barbara K. Brown, Assistant to the City Manager, regarding the 1983-84 budget. CABLE TV REPORT: Commissioner Blackford reported that an ordinance defining the functions of the Cable TV Commission has been drafted and will be sent to the City Council. ADJOURNMENT: The meeting was adjourned to Tuesday, May 17, 1983 at 7:30 p.m. in the Conference Room, City Hall. Respectfully submitted, Sally C. S mann, Chairman Acting Sec etary h CTTY'..OF CUPERTINO, STATE OF CALIFORNIA 10300 TORRE AVENUE TELEPHONE: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MAY 17, 1983 at 7:30 P.M. IN.. THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order by Vice-Chairperson Ryan at 7:30 p.m. ROLL CALL: Commissioners Present: Blackford, Gasich, Ryan, Shields Commissioners Absent: Schumann Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian APPROVAL OF MINUTES: The minutes of the March and April meetings were approved and accepted. WRITTEN COMMUNICATIONS: The Commission received a letter from City Clerk Dorothy Cornelius regarding limiting of Commission terms. A letter and staff report was received from City Manager Robert Quinlan reaffirming the City's satisfactions with present level of library services. City Clerk Dorothy Cornelius provided the Commission with former Commissioner Robert Sabath's new address and phone number. NEW BUSINESS: Julie Shields was welcomed as a new Commissioner and was voted Secretary of the Commission. Commissioner Blackford reported on Mayor Gatto's luncheon meeting of May 5. Commissioners were asked to attend the Mayor's luncheon meetings as follows: June - Commissioner Gasich July - Commissioner Ryan August - Commissioner Shields September - Commissioner Schumann October - Commissioner Blackford Commissioner Blackford reported on the Cable TV Committee Meeting. The budget was discussed and also the membership of the Cable TV Committee. Further expanding the Committee to take in other areas will be looked at. Commissioner Ryan reported on the Joint Meeting of the City and County Library Commissioners held on May 2 in the new Milpitas library. Commissioners Ryan and Schumann attended, as well as Mary Ann Wallace, Barbara Campbell, and Sharon Rohde. Items discussed included the Community Center which will open in June, the Five Year Plan, the South Bay Cooperative Library System and Cable TV in public Libraries and how it can be used. Ms. Campbell 7 ., x, I MINUTES OF THE MAY 17, 1983 LIBRARY COMSSION NESTING stated this was one of the most successful joint meetings and that the attendance was excellent. The Commission requests that the handicapped logo in the first parking space of the library parking lot be repainted. This was brought to the Commission's attention by a handicapped patron who finds it distasteful. The Civic Service Awards presentation on Friday evening, May 13, was videotaped and will be shown on Channel 30. OLD BUSINESS: None CITY LIBRARIAN'S REPORT: As of May 1 all day staff personnel are now parking on the street, which frees up quite a few parking spaces in the library parking lot. Patrons have been asking for more parking or redefining the parking lot to get more space. Patrons mentioned the need for a bicycle rack in the front of the building. Sunday circulation figures for the first three Sundays in May are: May 1 Patron Usage, 411 people - 1031 circulates May 8 Patron Usage, 384 people - 896 circulates May 15 Patron Usage, 436 people •- 1047 circulates The Friends of the Cupertino Library hcd a successful book sale on May 14-15. No final figures are available as yet. United Cable is checking the library to see where cable drops will go. The annual Adopt a Magazine campaign will be starting again in June. A thank you reception for all library friends and volunteers will be held in the Cupertino LIbrary Community Room on Tuesday, June 7 at 7:30 p.m. Certificates and awards will be given out that evening for volunteer hours. COUNTY LIBRARIAN'S REPORT: Ms. Campbell attended the Five Year Plan Committee's meeting this month. Carol Jaech, Chairperson, spoke about the plan. If any Commission is to study this, it takes a 3-4 month time frame. The Committee mentioned having a form outline and sending it to each chair of the Commission, suggesting they might like to respond in this format. The Committee is aware of gaps in that report and it has to be reworded. It is being worked on and the Commission will receive a communication from the Committee regarding reviewing this --- looking toward a 5-year goal setting for the County Library. The way United Cable relates to the library would be unique. This should be agendized for the July meeting. Ms. Campbell discussed the status of the 1983-84 library budget. Included ® in the budget is 101 for library materials. The County Library Commission • MINUTES OF THE MAY 17, 1983 LIBRARY COMMISSION I MINI felt a minimum of 10% shm ld go to periodicals and books. The completion of the security system in Cupertino which will allow patrons to enter and exit from both doors of the library will be on the Board of Supervisor Agenda Tuesday, May 24. ' Ms. Campbell reported on the micro computer system which will be implemented in Cupertino. There will be a 3-week loan period on all materials instead of four weeks, beginning July 1, except for adult periodicals. This should result in better turn around on the books. ADJOURNEMENT: There being no further business the meeting was adjourned to Tuesday, June 21, 1983 at 7:30 p.m. in the Conference Room, City Hall. RESPECTFULLY SUBMITTED, Ju E. Shields, Secretary v CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 TORRE AVENUE TELEPHONE: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JUNE_ 21, 1983 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order by Chairperson Schumann at 7:30 p.m. ROLL CALL: Commissioners Present: Blackford, Ryan, Schumann Commissioners Absent: Gasich, Shields Others Attending: Carol Jaech, Supervising Librarian Mary Ann Wallace, City Librarian APPROVAL OF MINUTES: The minutes of the May 17, 1983 meeting were .approved as read. WRITTEN COMMUNICATIONS: The Commission received an invitation to the American Library Association's annual conference to be held in Los Angeles on June 25-30, 1983. A letter from Carol Jaech, Supervising Librarian, presented a copy of the demographics form that each library will follow when preparing its own profile and priorities for the County Library's 5-year plan. NEW BUSINESS: Commissioner Ryan reported on Mayor Gatto's luncheon meeting of June 2. The following Commissioners were asked to attend the Mayor's Luncheons: July - Commissioner Gasich August - Commissioner Shields September - Commissioner Schumann October - Commissioner Blackford November - Commissioner Ryan Commissioner Blackford reported on the Cable TV Committee Meeting. On behalf of the Commission, Chairperson Schumann thanked Mrs. Wallace and the Cupertino staff for the lovely reception given for all the library friends and volunteers on June 7, 1983 in the Cupertino Library Community Room. Chairperson Schumann reported on the Computer Circulation Workshop given for library staff in the Cupertino Library Community Room on June 16, 1983. Commissioners Schumann and Ryans attended this overview of the microcomputer circulation system ,. 1 MINUTES OF THE JUNE 21, 1983 LIBRARY COMMISSION The Commission briefly discussed the County Library's 5-year plan and the Cupertino Library's 5-year projection. These topics will be agendized for the July commission meeting. City Manager Quinlan and the members of the City Council will be notified of this meeting so that they may attend if they have concerns in these areas. OLD BUSINESS: The handicapped logo in the first parking space of the library parking lot has been repainted. A handicapped patron reported the defacement to the Commission just prior to the May Commission meeting. The Public Works Department very quickly repaired the sign. CITY LIBRARIAN'S REPORT A series of 9 family mcvie evenings will begin June 21. June 22 will be the first Summer Reading program. It will be a costume party. The theme for this year's Summer Reading Program is Space Reader. Over 200 children have signed up for the Summer Reading program in the first 24 hour period. Any child who reads 10 books by September 5, 1983 will receive a certificate and a paperback book from the Friends of the Library. In order to sign up for the program, a child must already have read one book. A slide presentation on the Summer Reading Program will be shown on Cupertino's Public Access Channel on Wednesday, June 29th at 7:30 p.m. and Sunnyvale's Public Access Channel on Wednesday, June 29th at 6:30 p.m. The presentation was filmed under the direction of Sara Badertscher, a member of the Friends of the Library,- and,AAUW members. The annual Adopt-a-Magazine Campaign will begin shortly. Approximately 600 letters are being prepared for distribution. Mrs. Wallace reported on upcoming staff changes. Pat Waiters (% time librarian) will be transferring to Campbell Library on July 1. Priscilla Oxley, extra help librarian, will fill the vac; ^-ed position until a permanent replacement is made. The condition of the astroturf leading to the entrances of the library -was. discussed. The astroturf is badly worn and holes are evident. COUNTY LIBRARIAN'S REPORT: Carol Jaech, Supervising Librarian, reported for Barbara Campbell, ® County Librarian. MINUTES OF TBE JUKE 21, 1983 LIBRARY COMMISSION • A copy of a June 8, 1983 letter from Ms. Campbell to City Manager • Quinlan was presented to the Commission. The letter requested $12,893 funding to maintain the current level of service at the Cupertino Library in 1983/84 and approximately $17,000 for Sunday services for 1983/84. On June 15, 1983 the City Council allocated $30,000 for library funding for 1983/84. On July 1 the library will change to a 3-week circulation period on all materials except Adult periodicals which will have a l- week limit. The bar codes required to convert the books to the new microcomputer system are expected to arrive on July 1. Conversion of the books will begin at that time. A S year Children's Services Cumulative Report was presented for the review of the Commission. ADJOURNMENT: There being no further business the meeting was adjourned to Tuesday, July 19, 1983 at 7:30 p.m. in the Conference Room, City Hall. RESPECTFULLY SUBMITTED, s � Patricia Ryan Acting .secretary EX: pul!1 Z, MINUTES OF THE JULY 19, 1983 LIBRARY COMMISSION CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JULY 19, 1993 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINOr CA CALL TO ORDER: The meeting was called to order by Chairperson Schumann at 7:30 p.m. ROLL CALL: Commissioners Present: Ryan, Schumann, Shields Commissioners Absent: Blackford, Gasich Others Attending: Mary Ann Wallace, City Librarian Carol Jaech, Supervising Librarian, County APPROVAL OF MINUTES: The minutes of the June 21, 1983 meeting were approved as read. NEW BUSINESS: None. CITY LIBRARIAN'S REPORT: The Space Reader Summer Reading Club had 676 signups at the last count. Attendance at the Wednesday afternoon programs has been excellent: June 29 - Magician - 175 children July 6 - Martian Beauty - 75 children July 13 - Weather Predicting - 90 children There will be an awards ceremony on August 17 for children who have finished reading 10 books. Attendance figures at the family films shown on Tuesday evenings are shown below: June 21 - 60 people June 28 - 47 people July 5 - 36 people July 12 - 35 people Bar codes required to convert the books to the new microcomputer system have begun to arrive and the hardware should arrive in September. Printout from data processing should be coming the week of July 25. Spring of 1984 is the target date to have the books ready. rw� MINUTES OF THE JULY 19, 1983 LIBRARY COMMISSION Mob Report on Sunday service: June 19 262 users-4 library cards issued-616 items circulated June 26 258 users-3 library cards issued-757 items circulated July 3 Closed July 10 240 users-4 library cards issued-614 items circulated July 17 251 users-6 library cards issued-637 items circulated The average for four open Sundays Is 656 items circulated vs. 555 for the same period in 1982. A copy of a letter dated July 6, 1983 from a patron commending employee Victor Tung was presented to the Commission. Mrs. Wallace reported on one staff change. The 20-hour librarian position has been filled by Priscilla Oxley. The astroturf leading to the entrance of the library was again discussed. It has become a safety hazard; the glue is not sticking and the turf is "bubbling" in places. Several people have tripped. COUNTY LIBRARIAN'S REPORT: Carol Jaech, Supervising Librarian, reported for Barbara Campbell, County Librarian. The County put in a $50,000 grant proposal for the library under the new jobs bill. Each library will have one person at the office clerk level. in Cupertino's case this person will be involved in the conversion of books to the new microcomputer system and will be working about 20 hours a week for six to nine months. In this particular program the person should be someone who has been unemployed for the last 26 weeks. The County did vote for matching funds for the unincorporated area. SANTA CLARA COUNTY LIBRARY SYSTEM 5-YEAR PLAN: Mrs. Wallace and Ms. Jaech presented the Commission with draft materials for review. The Commission briefly discussed the County Library's 5-Year Plan and the Cupertino Library's 5-Year Projection. The County is still getting future projections from various agencies. The Commission was requested to look over the report and bring ideas and suggestions that should be brought into it, which will go into it, which will go into the 5-Year Plan and will be put into the goals for the direction of the library. This item will be agendized again for the August 16, 1983 meeting. The City Council Members and City Manager Quinlan will be notified of this meeting so that they may attend if they have concerns in these areas. t MINUTES Or THE JULY 19, 1983 LIBRARY COMMISSION ADJOURNMENT: There being no further business the meeting was adjourned to Tuesday. August 16, 1983, at 7 s 30 pm. in the Conference Room, City Hall. Respectfully submitted, J ie E. Shields ecretary w A 0 L{ai Mw+wkw 4T'� i�.a Lai-it) W*nVAO w"? k c iPs 4LZ ate 4; "I ZA rae !ilMl►tE2L kits ca1itJ to Or.j r by it: LL CALL ot'.TE E l�+tK s, Pt4#Qmt 1 & �( @E, Fc 1'.$ t►at , l+t A vtheca AE,'L#r,.:; ,6Ra�t,,. icy 40vn .,*441latc t Z4t'y UO. ,,4.fxt ifw ,3,tnn�erddbac,a ca,a't P4*1 r l a, 6 roor 6.�ul The i nu t*s c� th* J.. / 11, !) 1 jt,*#t t m ,Ovc* 4 ;provw). Cv t•.«lCA +ZjF•« ® Comm. 1s3iarmf i�c:Sumanr. , r#Stnt*d r ct,;�Y ah tIs 3.8 «,*t :.s3cCiaeif�t4 :,leal6 StetilR re �xta«Ee�a %n* CLA fan nU31 "`".6?a6f#r*nc At ttt, 'yy".Oaklan.3 :Onvor „tat Omt*c 30d "Yatt RaWCY, beavaila .la to54,�%,Oxc . ..,e rO.TmE 4$14 •*cA tV!4{ A 4IttOf si.jr*'a 4 `h •."MR ��N jf L.1T "'W ax,pcessAnq c' tlM%e$€! ACOQt the lAck Of at ecla l zr{�� 00 7�n�k� L l44►0 9Cka; tit£ pGtkflC3.9` ,ii6'gtt oS (.,#ttang to 't e X 14rar`y wjtno+�t tA40 -. CO l $: and wit.1 In&4, j44tO sip: al a, _:h1 1 'nottet „x it to Xort. iiskovich, ..orgies f4c rerapcngl. Commissioner '�S I.eldsa rO:C(t T-I gar. ale:-e :h 04% august 4. . 1 Ess rcn r c u Atzs ¢Eli �z*e►ra t.. � ;,ter r t: e�c * e�tirc. I . '.yv a 5 v} /t� "�i9 11 yli� i.Ypp la tna rezpo na e161 t� 44 :AO «9 ur, will arran* t, ,14ve 1« -,Attar K;,3r# wtf.. .;ary :.nn .:alsp3aya� a r�..rnn„ "'At pwt.ta W� i aA.«yyr4 a�49J. .* 66rc� .ay: gas tr s i n u p s at t n e a.A s t ;..aH'76 8. • 7,h%',a �'>.%b A w.i'1M-4� �}�' � +,��4�« w )t e,I �'�4- `ITY OF CUPERTI:IO, STATE O: CALIFOROIA 1-0300 Torre Avenue Telephone: (408) 253-4505 -IN OF THE REGULAR : EE:ING OF THE. LIBRARY COOMISSION H%LD O:I AUGUST 16, 1953 AT 7:30 P.::. I:: ':HE CONFERENCE ROO:i, CITY HALL, CUPERT1130, CA C.ILL ':C ORDLR The meeting was called to order by Chairperson Schumann at 7:30 a.m. ROLL CALL Commissioners Present: Ryan, Schumann, Shields Commissioners Absent: Blackford, Gasich Others Attending: :,ary Ann Wallace, City Librarian Barbara Campbell, County Librarian Tom Shields APPROVAL OF :,1IUTE3 the minutes of the July 19, 1903 meeting were approved. CC:i,:Ui:ICA T IO".:S ® Commissioner Schumann presented a copy of the California Library Association i:ewsletter regarding the CLA Annual Conference at the Oakland Convention Center and Hyatt Regency, Cakland, eczmber 3-7, 1983. curther information will be availacle in September. .he Commission received a letter signed by three Young ladies expressing concern about the lack of "bicycle lanes on Rcdrigues and the potential danger of getting to the library without the bike lanes and with inadequate sidewalks. This Natter will be referred to Zert ;4.skovich, Director of Pubic :corks for response. Commissioner Shields reported on :,ayor Plungy's luncheon meating of .ugust 4. Co-mmissioner Schumann will attend the September luncheon meeting. Ic1SI:;u:S IL '.vas determined that the astro turf at the entrances if the library is the responsil:illty of the County. therefore, :;arbara Campbell will arrange to have this -tatter taken care of. CITY LI P%AF.I1%.1'Z rRZPORT .,ary ?.nn ::allace reported that the Summer Reading Club had over 750 signups at the last count. Thus far about 450 children have ::I !UTES 07 THE AUGUST 16, 1983 LIBRARY COLtt;ISSION completed the program. :Mayor John Plungy and Barbara Campbell.- County Librarian, will be the guest speakers at the awards ceremony on August 17. Each of the children enrolled in the reading club who have completed reading 10 or more books as of this date will receive a certificate of completion and a gift book. REPORT 01; SUNDAY SERVICE library cards issued ite7.s circulated July 24 330 users 13 975 July 31 277 users 5 845 Aug 7 325 users 3 676 Aug 14 266 users 9 917 The average for these four open Sundays is 353 items circulated versus 515 for the same period in 1982. The magazine campaign is going well. $673.47 has been donated and the :riends of the Cupertino Library will contribute $500. The security system with counters on both doors is in use now. People can enter and exit both doors. The Sunnyvale library is closed until September 6. This is having an i:ngact and people are coming to Cupertino for service. Informational sheets are available on the microcomputer circulation system. Bar codes should be started in September and volunteers are needed. The bid has been let for the hardware. CCJ,y TY LIZRARIAW S REPORT Barbara Campbell reported on 1983/84 budget discussions. The budget has not as yet been finalized. ::ithin a few daya firm figures on the revenues For next year should be available. hhe book budget is distributed by formula and for Cupertinc is $56,000. :he Governor signed SB 358 which means about $30,00-Y35,000 in library revenues. ca cf California Libraries want to have a regional wcrs:iop. Calripbell suggested :1ilpitas, October 22, 1983. .he County Library Comr.,ission will go on tour August 27 of some of the libraries - headquarters, --ampbell, Saratoga, Cupertino, Los Altos, ;:oodland, .,ilgitas, AlUm Rock, and back to headquarters. -LARA COu:iTY LIBRARY SY T S'l 5-YY"AR PLAN :he draft :materials which were distributed3 for review at the last seeting were discussed. .:s. %-allace stated that the 5-page narrative -.:ill be brought up to date and it was suggested that the demographics <. 16,x, S3t.,441111AeRX C3M11SSIOti � .:Ii:ii'ri.S V� THE r3UC'zGa. information should be shared,with each, of the libraries S,-,�tel,,;. gas. the school district. ills. iallace w311 ,check to see how many people the school district employs in the City. The "General Plan" section will be updated, as the Town Center expansion will have an effect on the library. The section on "Schools" was discussed, particularly the Eaton School site. Staffing is a problem and it was felt thap the library has been understaffed for scree time. Possible future expansion of the library was discussed. Looks that are five years old and older are currently being put into the basement. i-Is. Campbell suggested having members of the Commission and staff look at the total building in terms of its use. Specifically, now should the lower level be used? Horn does the coimnunity view the two storage rooms downstairs? Under the "Goals" section ms. Campbell suggested adding: "^.o study the space needs of the library including the use of the present space and potential additional space." The 5-Year Plan will be a continuing study at future meetings. ® rADJGJRNiMJT Thera being no further business the meeting was adjourned to Tuesday, September 20, 1933 at 7:30 a.m. in the Conference Room, City :call. Resaectfully Submitted, li .;aiei L s ecretary city at iGO - Otl300='Taira iG�iton+�a' tom) -4'.�.°4 To: Bert Viskovich, Director of Public Works Row Cupertino Library Commission August 29, 1"3 Suoo-. Bicycle Lanes on Rodrigues Avenue Attached is a copy of a letter to the Library CORWdssiOn dated' August 16, 19S3 signed by the Misses Amanda and Katherine Killen and Miss Teresa Ryan, who are concerned about the lack of bicycle lanes on Rodrigues Avenue and the potential danger of getting to the library without bicycle lanes or adequate sidewalks. Does the City propose to replace the bike lanes or will an alternate route be available? Please respond in writing so that we in turn may reply to the young ladies. � r .tea c K m 10386 Plumtree Lane Cupertino, Calif. 95014 lugust 16, 1983 Library Commission City Hall Cupertino, Calif. 95014 Dear Commissioners: It has come to our attention that in the course of the resurfacing of Rodrigues iveaue the bike lanes were deleted. Is the sidewalk does not extend the full length of Rodrigues lvauue, bicyclists and pedestrians have a difficult time making their way to the library safely from Blaney lvenue. Motorists drive at considerable speed on Rodrigues Avenue making it hazardous to both bicyclists and pedestrians. As we bike and walk to the library frequently along this route, we find it a matter of grave concern. We mould like to know if there are plans to replace the bike lanes on Aodrigues avenue or if an alternate bike route is suggested. Sincerely yours, !Miss imanda Killen Miss Katherine Killen Miss Teresa Ryanj CITY OF CUPERTINO, STATE. OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR i;EETING OF THE LIBRARY COMMISSION HELD ON AUGUST 16, 1983 AT 7: 30 P.M. I:J THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER The meeting was called to order by Chairperson Schumann at 7:30 p.m. ROLL CALL Commissioners Present: Ryan, Schumann, Shields Commissioners Absent: Blackford, Gasich Others Attending: Mary Ann Wallace, City Librarian Barbara Campbell, County Librarian Tom Shields APPROVAL OF MINUTES The minutes of the July 19, 1983 meeting were approved. C0',! UNICA1I'JNS Commissioner Schumann presented a copy of the California Library Association Newsletter regarding the CLA Annual Conference at the Oakland Convention Center and Hyatt Regency, Oakland, December 3-7, 1983. Further information will be available in September. The Commission received a letter signed by three young ladies expressing concern about the lack of bicycle lanes on Rodrigues and the potential danger of getting to the library without the bike lanes and with inadequate sidewalks. This matter will be referred to Bert Viskovich, Director of Pubic Works for response. NEW BUSINESS Commissioner Shields reported on ;iayor Plungy's luncheon meeting of. August 4. Commissioner Schumann will attend the September luncheon meeting. OLD BUSINESS It was determined that the astro turf at the entrances of the library is the responsibility of the County. Therefore, Barbara Campbell will arrange to have this matter taken care of. CI`I`Y LIBRARIAN'S REPORT t1ary Ann Wallace reported that the Summer Reading Club had over 750 signups at the last count. Thus far about 450 children have MINUTES OF THE AUGUST 16, 1983 LIBRARY COMMISSION > completed the program. Mayor John Plungy and Barbara Campbell, County Librarian, will be the guest speakers at the awards ceremony on August 17. Each of the children enrolled in the reading club who have completed reading 10 or more books as of this date-will receive a certificate of completion and a gift book. REPORT ON SUNDAY SERVICE library cards issued items -irculated July 24 330 users 13 975 July 31 277 users 5 845 Aug 7 325 users 3 676 Aug 14 266 users 9 917 The average for these four open Sundays is 851. items circulated versus 515 for the same period in 1982. The magazine campaign is going well. $673.47 has been donated and the Friends of the Cupertino Library will contribute $500. The security system with counters on both_ doors is in use now. People can enter and exit both doors. The Sunnyvale library is closed until September 6. This is having an impact and people are coming to Cupertino for service. Informational sheets are available on the microcomputer circulation system. Bar codes should be started in September and volunteers are needed. The bid has been let for the hardware. COUNTY LIBRARIANS REPORT Barbara Campbell reported on 1983/84 budget discussions. The budget has not as yet been finalized. Within a few days firm ficures on the revenues for next year should be available. The book budget is distributed by formula and for Cupertino is $56,000. The Governor signed SB 358 which means about $80,00-$85,000 in library Levenues. Friends of California Libraries want to have a regional workshop. Pis. Campbell suggested Milpitas, October 12, 1983. The County Library Commission will go on tour August 27 of some of the libraries - headquarters, Campbell, Saratoga, Cupertino, Los Altos, Woodland, Milpitas, Alum Rock:, and back to headquarters. SANTA CLARA COUNTY LIBRARY SYSTEM 5-YEAR PLAN The draft materials which were distributed for review at the last meeting were discussed. is. Wallace stated that the 5-page narrative will be brought up to date and it was suggested that the demographics teaT, 0 MINUTES OF THE AUGUST 16, 19813 LIBRARY COMIISSION information should be shared with each of the libraries as well as the school district. Ms. Wallace will check to see how many people the school district employs in the City. The "General Plan" section will be updated, as the Town Center expansion will have an effect on the library. The section on "Schools" was discussed, particularly the Eaton School site. Staffing is a problem and it was felt that the library 1-as been understaffed for some time. Possible future expansion, of the library was discussed. P,00ks that are five years old and older are currently being put into the :basement. 114s. Campbell suggested having members of the Commission and staff look at t:ie total building in terms of its use. Specifically, how should the lower level be used? How does the community view the two storage rooms downstairs? Under the "Goals" section :-Is. Campbell suggestf. -i adding: "To study the space needs of the library including the use of the present space and potential additional space." The 5-Year Plan will be a continuing study at future meetings. ® AIjOURNfIENT There being no further business the meeting was adjourned to Tuesday, September 20, 1933 at 7:30 p.m. in the Conference Room, City Hall. Respectfully Submitted, n 4 lie L. Shields ecretary CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON SEPTEMBER 20, 1983 AT 7:30 IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order by Chairperson Schumann at 7:30 p.m. ROLL CALL: Commissioners Present: Blackford, Ryan, Schumann, Shields Others Attending: Mary Ann Wallace, City Librarian Barbara Campbell, County Librarian APPROVAL OF MINUTES: The minutes of the August 16, 1983 meeting were approved as read. COMMUNICATIONS: Commissioner Ryan presented a letter from former Commissioner Robert Sabath which also transmitted documents pertaining to library matters. An article from the San Jose Mercury Uftvs of September 18, 1983 regarding delinquent borrowers of library materials was discussed. NEW BUSINESS: Resignation of Commissioner Gasich: The Commission received verbal notification from the City Clerk's office of Catherine Gasich's resignation from the Library Commission. We wish to express our appreciation for her many years of dedicated service. The Commission is hoping to honor Mrs. Gasich on the evening of the presentation of her plaque, tentatively set for the Council meeting of November 21, 1983. Mayor's Luncheon Meeting Commissioner Schumann reported on mayor Plungy's luncheon meeting of September 8, 1983. Commissioner Blackford will attend in October and Commissioner Ryan in November. Paperback Book Sale Lois Woodruff, President, Friends of the Cupertino Library, has notified the Commission of the paperback book sale on November 12-13, 1983 in the Community Room of the library. 0 MINUTES OF THE SEPTEMBER 200 1983 LIBRARY COMMIE;SION Cable TV Committee Meeting Commissioner Blackford reported on the Cable TV Committee Meeting. There will be another meeting of this Committee on September 21, 1983. It was the consensus of the Commission that Commissioner Blackford will continue to represent the Library Commission on the Cable TV Committee. It was decided that the person who is serving on the Cable TV Committee has the option of turning down an office on the Library Commission if she/he so desires. However, the rest of the Commission members will continue to rotate through the offices. Quorum Policy Due to Catherine Gasich' s resignation, the Library Commission is now a 4-member commission until a new Commissioner is appointed. The quorum policy was discussed. Mary Ann Wallace will telephone Commissioners on the Monday prior to the Commission Meeting re: attendance at the meeting. There will be no Commission meeting in October due to an expected lack of quorum. Election of Officers The following officers were elected for the coming term: Pat Ryan, Chairperson Julie Shields, Vice Chairperson Sally Schumann, Acting Secretary CITY LIBRARIAN'S REPORT: Mary Ann Wallace reported on several staff changes. Grace Freiberg, Library Assistant, has decided to retire effective November 20, 1983. The position has been posted. Sharon Kerr has been in that position and has applied for it. Jeanne Jorgensen will be transferring to Alum Rock as Children's Program Representative. Interviews will be held on September 21, 1983 for that position. Karen Armor from Milpitas will be interviewed. The hardware for the microcomputer is expected to be here by the end of October. The bar coding of the collection is being started now. Several people from the community have volunteered to put in some time on this project. The Friends of the Cupertino Library have contributed $500.00 to the magazine campaign. This makes a total of $1377.00 with other donations from the community. Ms. Wallace stated that additional contributions are still needed in order to maintain current magazine selection. Re'nort on Sunday Service Library cards issued Items Circulated September 4 (closed for Labor Day Holidwy—) September 11 - 374 patrons a 848 September 18 - 323 patrons 8 1034 The average for the two open Sundays is 349 patrons, 8 new library cards issued, and 941 items circulated. 1,11M i MY MINUTES OF THE SEPT ER 20p 1983 LIBRARY COMMISSION The cable TV people were at the library to do the set up and there is now one free hookup installed in the Community Room. The three-week loan period in effect since July 1, 1983 was discussed. This seems to be going well. There is a policy of no renewals, but a one-week extension may, in certain cases, be approved by the reference staff. This is being studied further. COUNTY LIBRARIAN'S REPORT: Ms. Campbell presented the Commission with the County Library 1983/84 budget update. There is no deficit in Cupertino. The only funding expected is the $13,388 for Sunday services. SB 358 was signed by the Governor. The $80,000 - $85,000 in library revenues will be used to replace parts of the book collection that are wearing. The dedication of the new Milpitas library will be held on Saturday, September 24, 1983, at 11:00 a.m. Sharon Rohde has been elected Chair of the County Library Commission. Ms. Campbell discussed the library building with City Manager Robert Quinlan, who indicated some painting requests on the lower level. The astro turf at the entrances of the library was taken up. Ms. Campbell presented a sample of "selected bus and truck tires" material which could be used as a replacement. The cost would be approximately $1,000 for both doors. She will meet with Mr. Quinlan to discuss this. SANTA CLARA COUNTY 5-YEAR PLAN: Ms. Wallace will discuss this with Carol Jaech, County Supervising Librarian, and provide the Commission with a finished product after this discussion. ADJOURNMENT: There being no further business the meeting was adjourned to Tuesday, November 15, 1983, at 7:30 pm. in the Conference Room, City Hall. Respectfully submitted, Jgiia E. Shields %dcretary LIBRARY COMMISSION MINUTES AUG. 1970-1986 7 of 9 CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue Telephone: (40b) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON NOVEMBER 15, 1983 AT 7:30 IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CA CALL TO ORDER: The meeting was called to order by Chairperson Ryan at 7:30 p.m. ROLL CALL: Commissioners Present: Ryan, Schumann, Shields Commissioners Absent: Blackford Others Attending: Hary Ann Wallace, City Librarian Carol Jaesch, County Supervising Librarian APPROVAL OF MINUTES: The minutes of the September 20, 1983 meeting were approved as read. COMMUNICATIONS: Information regarding the Caltac Regional Workshops and the CLA Convention was circulated and discussed. In reply to a letter regarding the disappearance of the bicycle lanes on Rodriguez Avenue, Bert Viskovich has informed Mrs. Wallace that the bicycle lanes will not be replaced. He suggested that less well travelled streets -, such as Pacifica Avenue, be used by bicyclists. OLD BUSINESS: Final preparations for the reception honoring retiring Library Commissioner Catherine Gasich" were discussed. A letter will be sent from the commission to Patty Kirksey at County Headquarters to thank her for designing the invitations to the reception. NEW BUSINESS: Chairperson Ryan reported on the Mayor's Luncheon. Julie Shields will attend the Mayor's Luncheon in December, Sally Schumann in January, Sandra Blackford in February and Pat Ryan in March. Recent "Good Neighbor" columns in the San Jose Mercury News have featured former Library Commissioners Lois Woodruff and Catherine Gasich. MITES OF THE N0VEMBER 15, 1983 LIBRARY COMMISSION It has been brought to Chairperson Ryan's attention that attendance of a Friends of the Library meetitag by three or more Library Commisioners may be a violation of the Brown Act. Chairperson Ryan will ask City Manager Quinlan to pursue this matter with City Attorney Kilian should he feel it necessary to do so. CITY LIBRARIAN'S REPORT: Ms. Wallace reported the children's programs. In September, 30 children and 25 adults attended a pare-school puppet show and picnic. Karen Armor, the new Children's Librarian, was introduced at this program. In October, the children attended the Halloween story hour in costume. In association with the South Bay Cooperative Library System Child Care Link, Children's Librarian Julie Dalrymiple has been visiting local childcare centers. SBCLS has a one-year grant from the State for this program. The Friends of the Library have informed Mrs. Wallace that they made $1147. at their recent paperback sale. Ms. Wallace reported that the hardware for the micro-computer system is to be installed the end of November. Barcoding of the collection is underway. Diane Hawkes, a Library patron, has told Mrs. Wallace that she feels the walkways outside the library entrances need some form of matting. The averages for Sunday service from October 22, 1983 to November 13, 1983 are as follows: Number of People in Library: 382 New Library Cards Issued: 15 Circulation (Total) 1079 Circulation (Cupertino) 896 Circulation (San Jose) 90 Circulation (Saratoga) 36 Mrs. Wallace presented the Commission with a second draft of the Cupertino Library Profile and Plan. City Manager Quinlan, Mayor Plungy and members of the City Council will receive copies of this draft which the Commission will discuss at its January meeting. COUNTY LIBRARIAN'S REPORT: Mrs. Jaesch presented the Santa Clara County Library Children's Ser-aices Cumulative Report. A copy is attached. The Santa Clara County Library System has applied to the California State WM TES OF THE NOVEMBER 15, 1983 LIBRARY (UMSSION Library for Adult Microcomputer Lfteracy Grants for 1. A regional microcomputer literacy resource center to be located in the South County and 2. three individual adult microcomputer literacy centers to be housed in Milpitas, Campbell, and Cupertino. The state will be awarding these grants in January, 1984. There being no further business, the meeting was adjourned to Tuesday, January 17, 1984 at 7:30 p.m. in the Conference Room, City Hall. Respectfully Submitted, Sally C. Schumann Acting Secretary ' ?,OR MM" d CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 TORRE AVENUE TELEPHONE: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON FEBRUARY 21, 1984 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Ryan at 7:30 p.m. ROLL CALL: Commissioners Present: Blackford, Jackson, Ryan, Shields Commissioners Absent: Schumann Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian APPROVAL OF MINUTES: The minutes of the January 17, 1984 were corrected to read that Julie Shields will attend the Mayor's luncheon in June. (New business) Minutes approved as read with the correction noted. COMMUNICATIONS: The Commission received a note from Mary nark, secretary to the County Librarian indicating that a search revealed no minutes of the Library Commission available from December 1961 through January 1971. Barbara Campbell will thank Mary Mark for her assistance in attempting to locate the minutes. The Commission received a letter from Mayor John Plungy urging commissioners to attend the annual Commissioners Dinner. Mayor Plungy also reminded members to honor reservations. A letter from Lois Woodruff, President of Friends of the Cupertino Library noted that cars are parking in the red zone near the library which is the FIRE LANE. President Woodruff and the friends of the Library requested that the Library Commission assist in alleviating this potentially hazardous condition. The Commission voted to send a letter to City Manager Robert Quinlan noting the Friends of the Library request. Attachments to the letter will include the Friends of the Library letter of 2-20-84 and the February 1983 request on the sane matter from the Library Commissioner. A letter from the City regarding the 1984-85 library Commission budget was read by Commissioner Ryan. An increase in Conference and Meeting budget to accomodate travel to Los Angeles for the CLA Conference and an increase in memberships and dues budget was agreed to by the Commission. Commissioner Ryan will adjust the budget and return to the City Council. 1983-84 1984-85 Library Budget $ 20. $ 20. reproduction costs $335. $450. California Library Assoc. Conference $ 50. $ 50. Mileage $ 35. $ 50. Membership and dues - CALTAC $490. $570. TOTAL A letter on a regional CALTAC workshop on March 3, 1984 at Menlo Park City Hall was distributed by County Librarian Barbara Campbell. Commissioners planning to attend can contact Barbara Campbell. OLD BUSINESS: Commissioner Ryan reported on the Mayor's luncheon. Commissioner Schumann was unable to attend so Commissioner Ryan attended. Sandra Blackford will attend in March. Commissioner Blackford reported on the activities of the Cable TV Advisory Committee. The Committee is continuing to work on the development of criteria for awarding grants. Criteria will be available in March or April. Flyers for the Friends of the Library magazine sale on February 25 and 26 were distributed by Commissioner Ryan. CITY LIBRARIAN'S REPORT: Mary Ann Wallace provided the first draft of the Five Year Report to Commissioners Shields and Jackson and the history of the library for all the Commissioners. Twenty-five percent of the library collection is now bar coded. There are 17 volunteers working on the project in addition to the library staff. Librarian Wallace is continuing to train volunteers. A new electric typewriter is now available to patrons. The cost is $.25 for 30 minutes. Patrons are to furnish their own paper and correcting fluid. The Adult Micro-computer Literacy Project is still in the planning stages with the state Library staff in connection with the People's Computer Company. Probable starting date is late spring. Activities at the library include: March 1 - Pre-School Puppet Show March 13 - Sign Language: 4 p.m. and 7:15 p.m. Junior Volunteer Corps activities of record keeping, cleaning, keeping books in order is available for school age students. The Commission supported the increase in both librarian time and clerical time to assist in Sunday service. The increase was for approximately 30 minutes clerical time per Sunday for set-up and closing activities and approximately 4 hours of librarian time for 39 weeks. The increased cost would be approximately $1522.00. SUNDAY SERVICE: Librarian Mary Ann Wallace reported the following information: s� DATE ITEMS CHECKED OUT Sun. Jan. 8 - 1316 15 - 1537 22 - 80? 29 - 1051 Feb. 5 - 1198 12 - 1175 Average of 1180 items checked out per Sunday. The average number of people on the Sundays reported was 512. Librarian Wallace will make a comparison between 1983 and 1984 of items checked out and number of people using library services on Sundays. Commissioner Ryan requested a tour of the library to see the bar coding and computer literacy machines when that can be arranged. Commission approved a letter to be set to City Manager Robert Quinlan to request a response about the recommendation in the proposed five year plan for increased library space as well as the January 27 City Council meeting at Mc Clekllan Ranch Park which indicated a possible combination of the City Hall and Library space. COUNTY LIBRARIAN'S REPORT: Barbara Campbell reported that a video cassette recorder had been included in the library budget and a request would be made to the Friends of the Library to help with the purchase of a monitor. ids. Campbell also reported that the library was $58,000. short on the projected District Revenue Fund. The property tax revenue projection is not finalised. OTHER BUSINESS: None ADJOURNMENT: The meeting was adjourned to Tuesday March 20, 1984 at 7:30 p.m. in the Conference Room at City Hall. Respectfully submitted, 2d- Pat Ja on Acting ecretary x + CUPERTINO PROFra AND L�q��■� A�{q Sect D -b-, - Flary-Am Wallace Com --unity Library SM per isor Xwvenberm 1983 I l-R W I. Commmit-, Characteristics 21rice its 1955 Incorporotiong Cupertino has endeavored to maintain a balanced COMMU111t.v with a mix of residei,tialt retail, offices commercialo light Industrial* educational and recreational uses. This balance provides both a tax base to Alurod Lasic .;ommunity services, and the variety of activities that are needed to sustain a well-rounded community. It Is primarily a family-orientod comriunitye rhe median age is approximately 32 years. Housink is expers3ive-here p as It Is in the county as a whole. Buying a house In Cupertino today requires a high income level and/or a two income family with both incomes in the midJle to high ranges. The religious denominational mix in the city, as in Santa Clara County as a whole, Is diversified :and represents a wide range of faiths, There is not as much ethnic diversity* The recent census shows the major ethnic group to be Caucasian. Of the other ethnic groups In Cupert.1nos the next highest number is the Asian population, with Chinese, Japanese. and Korean being the largest groups within that percentage. In the Cupertino area opportunities for a quality education abound. At the elementary level, public education comes under the Cupertino Union School Districts which Is made up of 22 elementary and junior high schools. In the state-vide testing program# the Cupertino District consistently scores in the top 10 percent* In addition to Its regular curriculums the district is also well known for its special programs* such as the Mentally Gifted Minor Program, and the OK Progr"q which pioneered the concept of alternative education in this area. At the secondary levels public education comes under the Fremont Union High School Districts which consists of 5 high schools, 3 of which are located In the city of Cupertino (Cupertino, Homestead,, and Ponta Vista). One of this district's outstanding programs Is the Institute of Computer Technology (ICT), which is a high-technology curriculum that supplements the regular courses. The high school district also supports an active Adult Education Program. There are also 13 private high schools within a feu miles of the center of the city. Opportunities for higher education are available as wells with De Anza College located right In Cupertino, and three good universities within easy commuting distance; Stanford Urilversityg the University of Santa Clara, and San Jose State University* With good schools in abundances It is not surprising that city residents tend to have a high level of educations with a median of 13.4 years of school completed. Those high educational and income levels mean high expectations an the part of citizens as to the library s collection and service level* Cupertino enjoys a Ysediterranean-like climate that allows outdoor activitie5 all year round. Situated In the heart of Silicon Valley, the city Is greatly Impacted by Vise growi:ng cox�puter and electronics industries both within its boundaries aid, in tha surrounding area. The computer has, and will continue to exert, quite a ho?j on resident both as a form of employmentl and as a form of business, educatio;,al, and recreational pursuit. Up to itow the library has noL kept pace w1th the technology 0.0 the area, and will need to make strides in order not to be left hvpelessly bel.lnd. For a small to medium-sized _-o-zuunitys Cupertino offers a good range of recrea- tiunal activities. rc.e F'Lint Center at De Anza College holds many caltural events. The city has more than a half dozer. bookstoreaq several shopping areass theaters, restaurantsp and a wide range of park-s for outdoor activities. Thft Cupertino Farks and Recreation Depar0cent of.ers activities for all age groups, ai-id the city has a thriv'M6 Se.nior Center. One of the county"s most popular large reLall Shopping `.ells, Vallco 77ashion Fark, ib situated in Cupertino, hrd there are plans to construct a major i L, d a or hotel at Vallco, and to develop the Town Center area thaL sumo rids lie library. t TI. Business Corm:pity Cupei-Lino has evolvbd from ;in agriculta.-ail to a business comiLurilly with a mix of 0light industrial, manufacturing, researeb and development,, and retail Aftzms. xt;ch of this development has occured in the very recent past, within the last 10, and especially within Lhe lait 51 years, for severs: of the computer finns iviiv have built headq.;arters in Cupertino, or who have added research and development offices to their alrealy established manufacturing companies. Computers and electronics domin-dZe the. scene. Five of California Business magazinefs " Lop 50C California Companies" are headquartered Ir. Cupertino: Apple Comput(:r, Taridure Ccaputer Corporations 1)misharep Me4sarex, and ChYx & MI- Of these fivot Apple Computer has al4o made Fortune magazines oftrtune 500" list of ecovanies throughout the U.S. 0 According to the Cupertino Chanber of Cormlerceg the city's 8 larg-azt, viznufacturers are; Hewlett-Packard 7,000 employeess Apple Computer 4p000, Four Phase Systems 2,321, ANI 2p000, Tandem CuP4)uters 196009 MPI 1p4CC9 intersil 1,000, and ReazureA 695. The largest non-manufacturing eaployers are: Cupertino Union School District 1213 eagloyeess De Anza Community College District 10269 Fremont Union High School District 7379 Tym_ share# Inn. 6209 Sears Roebuck and Co. 380, Bullock's 300s J C Penney Co. !no. 223, and Mervynvs Departrant Store 130 employees. Of the 10 largest shopping centers in Santa Clara County# In 1981 Vallco r-ashion Park ire Cupertino was second In sales only to Stanford Shopping Center of Palo Alto, giving Cupertino the benefits of a healthy retail trade center. Vallcogs retail sales, estimated at $1)0 million for 1983, account for almost one third of all sales In the city. 111. General Plan3 The city has Just completed its General Plar, Amendment study. Among the four possible scenarios for fijture development In Cupertinop it has decided to pursue growth as projected In a combination of the existing and Intermediate planning levels. r pecially in the Town Center area,, the aviouist and type of building to be dono on the availac_Ie land will certainly have a direct Impact on the library. Plans call for a mix of resi- dential and commercial buildings a hotel and shopping areas open spaces and a public plaza. The city does not have much land left to develop, as much construction has been done during the past few years. Most of the outer areas of the city have been built up, and it Is now Completing sure Inner pockets,, Cupertino has had no definable "downtowe area and wants to create iii the Town Center a large scale focal point to reflect the Cupertiiio lift3tyle by prwvidlng a diverse residentialp cortantorcial, and public building mixture in a balanced and planned approach. New building lin the Town Center area, although just underwayo has already ready affected the! library by changing its peak reference service hours. Evenings used to be the busiest times for reference services but a recent check of reference statistics shows a dramatic change. While there is still a good amount of activity at the library on any one evenLig, it is now the daytime hours, and especially .he hours between noon and 2 p-ri.- and between 3:30 and 5:30 p.m. when the library is the busiest. Much of the Increased usage seems to come, from people who work nearby and come to use the library on a lunch or dinner break. The continued development of the Town, Center should increase this trend. On the issue of redevelopments the Cupertino Goals Committee report "Looking Foz-ward to the Eighties" states that gene allythe City should allow necessary redevelopiatu-1-1t to be performed by the private sectors and that the city should not undertake redevelopment wit"o"t the -iPp.-Oval of its citizens. One direct IF:pact from the local high 4cliool district planning Is the v41 the institute of Computer Technology (ICT) li-, the nearby area. 'Alils will cont'-nue to have aia effect oii the library and its collection because students, as well as other citizens, often use several of the libraries In this area to fill their readl;,Z iiaedliq artd we will certair.ly be asked for materials in the high technology fields LY Ite people who use Cupertino Library. 117. Special relationships with: Schools Cupertino librarians go out to local elerdentary and junior high schools ti;• give book-Lalks (short 1;Arcduttlow to a book, with just enough -stail to pique Itsierest) and to preSlent other programs. The school nearest to the library, Zaton. has, --loses, ar4 the c 1.-.11dre,ii's librari;---.s expect fewer class visits to the library because from the other none 0.1 these classes can reach the library without having to cross a wajor tho.-vkgilfare- A13ot preschools are now less likely to be ablb W visit because of the seat belt laws so librarians will be making more. visits to schools aiid Conte,ra. The view South Bay Cooperative LIL-rary System (SBCLS) Library-041ld Care Link startir-g this fiscal year allovld Lelp to establish relat'AQ;,ships with a-ore day-cart centers and preschools, relationsI.A!ps th®t will .icpefully cuntln4e afLer the prvjw--t leas ended. Press Library news gets VLi, to the .:oir-riunity with most impact thl•c,LeL the Cu artirav Sccane, the city newsletter that goe.; out to every home in Cupertino* Edited by mere ers of ti&e City Council, it regularly features library hour:. and programs, and has fraudred articles on the Cupe.-tiro Friends of the, Library and Cupertino Library COmvtIs;,ioner4. The saace nears release that is sent to the Scene is also shown on the CupertLio Cable Crawl on the character generator as part of the 1 al cable television coamwiity a,,nounceleents. The Cupertino Courier, the peninsula Times-Tribune, and the San .pose ?fir.rear are the news- papers to which the library norms ly sends p licity, but coverage is sputty. Lilarar C�.ission The Cupertino Library Comml"iou has always been known for its very active interest and enthusiastic support. Cupertino Library Commissioners have successfully petitioned the City Council for funds to provide Saanday Library Service in Cupertino, which is he only city in this library system to offer Sunday services as well as for city funds to help offset library deficits in difficult budget years in order to keep up a good level of library service for the community. In February 1983 the cocam13nion completed "A Sum>rary of Cupertino Library Services" Ln response to a requ-st by the City Council to study the present met:,wd of delivering library service in Cupertino to see whether it wa3 the most efficient and cost-effective gray to provide a good level of servi a to citizens. Friends The Cupertino Library has been fortunate in always having a very strong friends of the Librar^,j group under the able leadership of Mrs. Lois Woodruff, who has been honored by the City of Cupertino as Citizen of the Year for her tireless efforts on behalf of the library. Two other members of the Friends were honored recently b; the city at its annual Civic Awards Night for ,work that they bad both dome in connection with the 1:1brary: Mrs. Elaine Ctani, and Mr. Joseph Gruber. At present the Friends group has 206 memberships: 123 family and 83 single wepLar- shlps. There is an active cote of 30 to 60 members who support the library s services irs a number of sways. Friends spor►sor three annual sales to raise funds for the library, a magazine sale in February, the large book sale in pays and a small paperback sale in Nove.�,ber. Profits are used to purchase additional bwks for the library collections additional periodical subscriptions during the annual magazine caupaign, and needed pieces of library furniture and equipment not provided by the library°s regular budget. The Friends also offer a rental boot collection, and are very active in their support of the children•s activities program of the library, under-writing the expenses for craft, and other program expenses, providing refresl-"cnts for holiday programs and parties$ and providing a free paperback book for each child who signs up for the Summer Readuag Club and and completes the reading of 10 or more books during the summer months. Volunteers Over 1952 hours of volunteer time were given to the Cupertino Library during the 1952-1983 :°iseal year. Friends of the Library make up the largest contingent of 'volunteers at the Cupertino Library. They perform needed duties that range from maintaining the coumurity bulletin board and information rack, helping with children•, holiday and craft programs, signing children up for the Summer ?beading Club, processing paperbacks with gift bookplates for the clubs aa.arding the certificates at the Sura:rier F.eading CIa:L� ;yards l,rograer, to delivering library materials to shut-iris, aid many other special projectss sixh as sl_elf reading to be sure that books :.&re in their proper classification order, treatir.L materials for the security system, and helping with the bar coding project. Other library volunteers do filing, card catalog r.-►aintenances book and periodical processing, typing, phonograph record cleaning, presenting and/or helping with children°s programs, shoving movies for family filer nights, stamping, folding, sorting$ preparing materials for children°s craft programs, processing college catalogs, making sins, posters, doing calligraphy for the Sumner Readia:g Club Awards certificates, l:.belinge indexing, helping with the bar, coding project and many other much needed tasks. 71 L� '7 V. Staff At prr fezr-li&-isl arid p;.ri,profe3z.1or.al staff A tbe prcpt.,rtion of clerical tz, p rt is fairly evcn- But -Le ;.ctual avallaLle Wurt, are iivt equally divided because of the Lhe support pivvided bi Cupertino, clerical :,Wlf to Central Refer--race a3e.-!Cal zavviccs. There ire pre4erLly 301 proftsslorsal -eaJ paraprofessional hours available per week in Oilcls to peiforw the necessary reference, readerllb aiv1zor-.v and co'.1ecticor, development duties. were are 261 available hours per week in wl.sicl, to perforit, all the necessary clerical work. I Central Reference Staffs, located at Cupertino Library, but whose time Is spent on system rather than Cupertino reference work, number two at 30 professional hours per week* For Central Referer.,_-e-related clerical work, there are 32 hours per week, spent on Inter-library lozrisp documentsp and other central or6y3 em duties. s_ tes. 'Mest trouts are wor'.,!ed by CL4)ertlniu clerical staff, and those hours have,*i�ttraoted before reachlrag the 261 total number of hours available for Cupertino clerical work. Cupertino has been inAcrstaffed clerically for a lung time" and only the exceptional officiericir of staff members Las kept this from being even asor,,- glaringly evident. Numbers of profeisional stafs" too,rave been greatly reduced from former years. From last fiscal year the professional staff bas been reduced again, this time by one half Librarian I/Ii position. Because we were already sparingly staffed for the size of the buildingg the a14 reference staffed, this -s 4e amount of activity, and the number. of public rpfererxe desks to be st&A ad 9 hi hiss made a real difference In the refererste desk coverage. Pro 1978 staffing levels had many more professional and paraprofessional positionst more page and extra help office clerk and clerk. 'typist hoursp and a full-time Ce'La clerk. position that was to have be--ewe & full-tiuie coded clerk typist, but did not* and was dropped completely. The Cup.-.rtirao Library is open 7 days per week for a total of 57 boure of public serviziev which is the highest nitiber of public service hours offered by any library in oull 11b.-ary ..ystem. There are tvio referL-ijee desks or, the main :loon of ti-c librarys crie for adult relurence and one for childron's referencet and another refers cc desk on the wezzanbje fur adult and young adult service. At present, the professional and para- professional staff are stretcLed to the IT."Inum In endeavoring to providle the j;ecasaary reference any reader's advisory services# as well as performing all of the necessary back-up work, such as collection development# that go along with the public service. To be :sore active in the area of cable television programings or to take on additional Ices that ommuni Y services hat would enlarge and enhance Vha library service offered to the C t 9 we would heed additional staff to manage the wo.-'..-load. As far as the clerical services are concerned, ue are hopli-ig that the automation of specific clerical tasks will iralce it possible for ua to serve the cvamuiA!tj wA' Lh the staff that we PresantlY have. "'lie library building itself has a lzrr;,: impact or, staff because oA. its Vairee -I'loors, its unusual layout, and the fact the the; persor, at the reference desk ca"tot see into thr- stacks to detenrine If a library user nee.'s i,elpt or '"' tLere ;Jlgat be a pe';'b4z. C'VnX--,n1- ca'6104:s can take longer tecau5e of the variety of lveatiorAL iii tine building, and the concrete core: cuts dowT. On the pv6zJ*wJ1L1ty cf contact with kthe various area-3 of 1 8% rjorsp Le-cause .1-e public floors. It t,'O, 'ei time Lo retrieve Matel-lals from other f"l V%+ertlno Is such a bLsy llbrai7, :L,. piirt "Aae to Vte Central Reference aervIce -ItIch is loc&ted here, it is r,ot uncurvAon to have a line of people at the c1rcAlatior, desk, lines at the reference iesks, i,%d all four telephone lines busy with phone inquiries at any one time.The 1983-84 fiscal year will. be a particularly difficult one for all staff, pro- fessional/paraprofessional and clerical alike, with the additional workload of bar coding the entire library collection, some 150.000 volumes plus magazines, records etc., prior to the installation and use of a microcomputer circulation system planned for the Fall of 1984. VI. Collections and Services In addition to its own large reference collection, Cupertino Library houses the Central Reference collection for our system, which gives it additional subject strength in several areas. It houses a collection of annotated U.S. and California legal codes, the California Western Americana collection, Telephone directories from many areas of the U.S. and from some foreign countries, a collection of automobile repair manualsp and large collections of college catalogs and company annual reports. It is a partial depository f administration that eventually, as space requirements dictated, the Childrenga Room could be moved to the basement and that that area would then be open to public use. However, this is no. longer a viable possibility because of developments since that time. The location of Central Reference at the Cupertino Library necessitates the large storage collections of book, periodical, and microfilm holdings in the basement of thin building. The city also added a community room for public use in the library basement in- the last'available space. The library collection has grown steadily since this building's construction in 1971, as has the city s populationo and now has taken up all of the building's available shelf space. Even with the continuous Weeding done by staff, the adult non-fiction collection presently has no more room in which to grow. This means that more and more recent titles are being sent to the basement storage collection for lack of room in the public area. An addition or expansion could then allow for more collection growth. It could also allow for more of the periodical collection to be out in the public area for easy access. Library staff are continually being asked for a quiet place to read and study. With an addition or expansion, quiet study areas could be part of the design. Furnishings The carpet, last replaced in 1979, will need to be steam cleaned at the very least a couple of times, -and may need to have portions replaced again due to the very heavy traffic patterns in several areas. The upholstered chairs that are still in usable condition will also need to be steam cleaned at least twice. One large project that will need to be done is the reupholstering of approximately 25 study chairs, now about 10 years old, whose springs are coming through the seats and are safety hazards to library users. Durg the past fiscal year 10 chairs have been done. More will need to be done soon, ors removed from public areas. Equipment Cupertino Library should have a stand alone microcomputer circulation system in lace and operating by the fall of 1984. Until now the library has been obviously ell behind the march of technology in this area, especially considering its location in the heart of Silicon Valley. The community has also been asking for a microcomputer for public use, as well as for, the software that would circulate. In the original plans for the microcomputer circulation system, there will be a terminal at the adult reference desk, but there will not be one at the children's desk, nor upstairs at the mezzanine reference desk. We will want to add one at the children®s desk as soon as possible, and then look towards one for the mezzanine reference desk. Other equipment needs include an additional subscription to the Magazine Index because of the extremely heavy usage and long waits to use it during the school year especially, an additional microfiche reader-printer for public use since so many materials are now coming out only in microfiche form, another microfilm reader-printer but one that is a dry copy process machine, a monitor to be used for cable television receiving in the community room, and possibly a coin-operated typewriter because-of public requests. The addition of some sort of accoustic baffles or sound deadening panels in the adult reference area, the central reference office, the children's story well area, and the mezzanine area is also something that our users have asked for to help lessen the general noise level. Cable Television With the recent cable television agreement between the City of Cupertino, United Cable Television, and De Anza College, there will be a continuing push for the library to become involved in the area of cable television programming. The library sponsored its first cable program-in conjunction with the local AAUW chapter. This summer's slide-tape program to introduce children to the Summer Reading Club was videotaped by an AAUW camera crew and was shown, along with an interview of Cupertino Children's Program Librarian Julie Dalrymple, on both the Cupertino and Sunnyvale cable channels, Ofter permission to include copyrighted material was garnered from the appropriate sources. Library staff are aware of the potential of the cable television technology, but have the constraints of no staff expertise in that area, and little time away from the public reference desk and collection development duties. Staff hope to identify programming that for California documents, and has the state senate and assembly bills. It has a good art reference collection, as well as a large business r�Perence collection, and sub- scribes to a wide range of periodicals with some extensive back runs and microfilm ,holdings. With the Central Reference collection located at Cupertino Library, the community has ready access to all of the information first hand, and correspondingly, the public's expectations as to the breadth and depth of the collection and to the extent of subject expertise on the part of the reference staff is also very high. Cupertino needs to increase and improve its business, computer, and other technical reference areas in order to keep pace with the demand for information in these areas. rheY are subject areas that are very difficult to cover adequately and are extremely expensive fields in which to buy materials. They are not static areas, and current information is imperative. Along with purchasing materials, the reference staff will need to continue to develop the subject expertise necessary to make the best and fullest use of the resources at hand. The location of the Institute of Computer Technology in the nearby area will continue to impact here, and the introduction of computers into increasing numbers of local schools will also necessitate a much larger collection of computer information, in the children's area especially, than we presently have. Because of the mild climate here, information on sports and outdoor activities of all kinds, as well as travel information, is always in demand. The approaching Olympics will intensify that need-in both the adult and children's collections. With so many young families in the community, information on child rearing and behavior, financial information, do-it-yourself building and repair work, and consumer information of all kinds continue to be in high demand. As the senior population grows, the library will need to keep pace in the areas of retirement, health, financial., legal and leisure activity information. As the schools do away with their librarian positions, the public library is asked to provide more in the way of curriculum-related materials. As funds for media centers are lost and centers close, the public library will continue to be tapped for this kind of information, as well as for instruction in library skills* With the high level of education in this community, we are asked for curriculum-related materials at every level of education from preschool to graduate school. Cupertino has a steadily increasing population of toddlers and preschoolers for whom the library will need to keep adding to its picture book and easy reader collections. The beginnings of a cassette collection in both the children's and adult areas need to be multiplied many times to meet the demando and the library will have to decide whether or not to enter the video cassette area, another area that has been requested by the public. With the emphasis on computers and computer literacy all around us, the public -expects the public library to have a microcomputer available for public use. The library is also being asked for a _.software collection that would be available for check-out, and for access to various data bases. YII. Physical Environment Building One project that needs to be done is the repainting of the inside of the building, in the public areas: walls, story well in the children's room etc. Repainting of the basement public areas has been done. Other suggestions for building efficiency improve- ments are the installation of a dumbwaiter arrangement for transporting_materials between floors, and mechanical shelving to enlarge the storage capacity in the basement. Because of the three levels in the building, many page hours are spent in retrieving and transpor- ting materials between floors. A dumbwaiter could result in substantial savings of page time that could be used more profitably in getting materials-.mate 4uickly reshelved,. and in keeping the collection in good Dewey Decimal classification order. With a dumbwaiter, a page could be stationed in the periodical storage area to reshelve and to process materials in between the requests for materials that would be gathered and sent upstairs on the dumbwaiter. A telephone or buzzer system would also need to ,be installed in the periodical storage area. Because of the unusual layout of this building, a better system of signs is also very much needed. As part of its five year plan, the Cupertino Library will al o need to study its overall space requirements, and to consider whether expansion and7or reorganization will be possible in the future. At the time of its construction, it was thought by library x a r, will meet community int"eSta andmobas wall As tO p to ]LOMY Fuls-and services, and then attempt to fined the resources to Provide at least some of' that programming. Also, staff will investigate opportunities; for co-sponsoring and co-producing programing as well as for"producing any 6rigiml programming. Goals - To install a microcomputer for public use - To improve the materials collection in the areas of business$ computers and other technical informations and to promote opportunities for staff training in the best and fullest use of these resources - To augment the childrenas service to school-age children in the area of curriculum- related materials and library skills instruction - To sponsor or co-sponsor some cable television programming including promotional spots for children°s programming and library services and some instruction in library skills for all ages - To study the present and future space requirements of the library "r.,, RP: ,3. a .35,,• ,,, •ar, Cam.; ?'.,°i ,•. a m. 1978- 3 1978-79 1979-80 1980-81 1982-83 Parents Parents ��qy lM # Attn. # Attn. # AM. # AM. Part. # Attn. Part. CU GR PreORZI programs 108 2,188 102 2,188 101 3,057 102 3,625 851 122 4,036 1,670 Schoolage programs 49 3,818 49 4,204 49 5,488 50 4,817 197 49 2,726 242 Family 6 Bedtime 8 197 2 146 4 162 1 75 - 5 271 - Groups 1 20 1 8 5 37 7 168 - 1 10 Children's programs Outside library - - 1 30 - - - - - - - - CLASS VISITS TO LIBRARY Preschool programs 8 138 10 227 16 350 43 822 - 40 632 Schoolage programs 24 515 11 262 25 588 25 630 - 25 611 - VISITS T® SCEOMs 171 5,060 97 3,029 70 2,226 46 3,131 - 73 4,286 - OUPSIDE SPEAKING E(,AGS - - 6 129 5 91 1 12 - 3 99 1,912 TOTAL PROGRAMS 369 11,936 279 -.10,223 275 11,999 275 13,181* 1, 449 315 U—,,574* 1,912 TOTAL CHILDRFN'S CIRCULATION 174,998 181,111 184,566 197,348 212,765 *plus adults who participated in preschool and school programs. Statistics first collected in 1981-82. � v ti CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 TORRE AVENUE TELEPHONE: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MARCH 20, 1984 AT 7:30 P.N. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Ryan at 7:30 p.m. ROLL CALL: Commissioners Present: Blackford, Jackson, Ryan, Shields, Schumann Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian APPROVAL OF MINUTES: The minutes of the February 21. 1934 were corrected to read that the $50. membership and dues submitted under budget would include California Library Commission (CLA) membership. Minutes approved as read with the correction noted. COMMUNICATIONS: Chairperson Ryan read a letter from the Civic Service Commission requesting the Library Commission select a Commissioner to serve on the committee at the April 25 meeting. Commissioner Schumann will represent the Library Commission at the April 25 meeting and Commissioner Jackson will serve as alternate. Civic Service presentations will be wade on Friday May 4. Commissioner Jackson read a letter from City Manager Robert Quinlan in reply to the Library Commission's letter of February 28 regarding the parking problem at the library and the issue of increased library space. In reply to Mr. Quinlan's suggestion of a discussion at the staff level with one or more Commissioner's present regarding the issue of library space, County Librarian Barbara Campbell will send Mr. Quinlan a copy of the Five—Year—Plan along with a letter suggesting a meeting time of April 4 or llth. County Librarian Barbara Campbell noted that in a Budget Priority Report she made to the County Executive recently, a Children's Pod would be appropriate at the Cupertino Library as an expansion need. The report was in response to the County Executive's request for priority items in case extra monies were available in the general budget. Commissioner Ryan commended on a San Jose Mercury News article of March 7, 1894 and a Capital Improvements Program both of which dis*ussed library space. Commissioner Schumann will report to the Friends of the Library on the suggested implementation strategies for improving parking space at the library and the Friends of the Library on the suggested implementation strategies on the Fire Lane. OLD BUSINESS: The Friends of the Library Magazine Sale made $852. May 19 and 20 are the dates for the Friends of the Library Book sale. Friends of the Library continue to come every Tuesday mcrning and put plastic covers on the library books which is an important contribution to keeping the library collection in good condition. NEW BUSINESS: Commissioner Blackford was scheduled to attend the Mayer': luncheon in March on the first Thursday. The schedule for other months: April S. Schumann, May-P. Jackson, June-J. Shields, July-P. Ryan Commissioner Blackford reported on the Cable TV Advisory Committee. A budget has been prepared of approximately $50,000. with a carryover from last fiscal year of approximately $19,000. New revenues will be used to purchase capital equipment for the station. Recording tapes will be purchased to start a tape library. Criteria for proposal bAolications has been established and a first application has been submitted. An application will be made for the $.50 per subscriber monies. Commissioner Ryan reported on the CALTAC workshop she attended and she distributed materials received at the workshop. C. Ryan reported the workshop as excellent particularly the computers and libraries workshop and invited Commissioners to sign a request sheet for information regarding CALTAC. Handouts included STRATEGIES FOR SERVICE. Commissioner Ryan suggested and the group concurred that a library packet for new commissioners would be helpful. B. Campbell will get copies of the Tool Kit as a model and commissioners will submit ideas for this project at the next meeting. CITY LIBRARIAN'S REPORT: Mary Ann Wallace distributed a map of the Cupertino Library which is available to the public. She reported the following information: The bar coding of the library continues with an average of about 1T ® volunteers having coded about 33--35% of the collection. M. Wallace noted that the Cupertino branch has a larger collection than other libraries. .s t The Micro Computer Literacy Project expects to have APPLE IIe computers in the Cupertino Library in June or July. The power source for the computers will need to be updated and possibilities are being explored. New library cards will be issued soon with the bar cc-ding. The April issue of the Cupertino Scene will feature the picture of a Monterey County Librarian on horseback delivering books about 1912 to 1913. Additional information and history of California libraries will be in the Scene. National Library Week is April 8-14. Special Programs at the library include: Tuesday April 10-4 p.m. Science Magic Tuesday April 10-7:15 p.m. Ventriloquist Saturday April 14-10:30 a.m. to 2:30 p.m. movies about libraries Mary Ann Wallace was going to check on the local school events schedules to see if there is a conflict with library events. A comprehensive 19 page Sunday service report was distributed to each commissioner and is available at the Cupertino library. The report delineates library users, library cards issued, total circulation and the resident and non-resident users of the library. COUNTY LIBRARIAN'S REPORT: B. Campbell reported on the tax overide Election being considered by the Los Altos, Los Altos Hills and Woodland area. B. Campbell noted that the County Service area would be formed u►der the jurisdiction of the County Board of Supervisors and LAFCO. The ta: election would be to cover the short fall of funds. B. Campbell will continue to keep the commission informed on the decision whether to go for a tax election. Other areas reported on: - Micro-computer fund from the state. - Budgetary matters with a complete report to the Commission in May. - Video cassettes and possible membership in the South Bay Video Cassette circuit at a cost of $12,000. per package per circuit with an approximate total cost of $30,000. for $ communities. OTHER BUSINESS: A community poll to be discussed with City Manager Quinlan at the proposed staff meeting on April 4 or 11. Full budget discussion by B. Campbell at May meeting. ® Commissioner Jackson said that she would be attending a Friends of the Library luncheon in Mountain View on !arch 21. 'f ADJOURNMENT The meeting vi.-Z -M-',ourned to Tuesday April 17, 1984 at 7:30 P.m• in the Conference Room at City H811. spectfully submitted, a-/ Q 'ei, Pat Jac son secret ry r ^ FIT Ih •Y CITY OF CUPERTINO, STAVE OF CALIFORNIA 0300 TORRE AVENUE ELEPHONE: (408) 252-4505 MINUTES Of THE REGULAR MEETING OF THE LIBRARY OMISSION MELD ON APRIL 17, 1984 At- 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson. Ryan at 7:30 p.m. ROLL CALL: Commissioners Present: Blackford, Ryan, Schumann, Shields Commissioners Absent: Jackson, Others Attending: Barbara Campbell, County Librarian, Charlotte Doudell, Program Librarian, APPROVAL OF MINUTES: The minutes of the March 20, 1984 meeting were corrected as follows: Under "Communications" on page 1, 4th paragraph, add as a last line, "The County Library is not eligible to participate in General Fund xperditures." On page 3, first line, change "Apple IIe computers" to ead "Apple II computer". In the following sentence "computers" should be changed to "computer". The Minutes were approved with the above corrections. COMMUNICATIONS: Bone. OLD BUSINESS: Commissioners Ryan and Shields, along with Barbara Campbell (County Librarian), Mary Ann Wallace (City Librarian.), and Carol Jaech (Supervising Librarian.) met with City Manager Robert Quinlan and Barbara Brown, Assistant to the City Manager, on April 6, 1984 regarding library space. Mr. Quinlan suggested a study be made to see that the library space is being utilized as efficiently as possible. The possibility of future expansion of the library was discussed, as well as the complete utilization of the present building, including maximum utilization of the basement. All the Commissioners, along with Barbara Campbell and Barbara Brown, will tour the library together with Nary Anna Wallace at 5:30 p.m. June 5, 1984 to observe just how crowded the existing library is. wnarlotte Doudell provided a timely communication from a patron on this subject (attached). Suggestions for a library packet for new Commissioners were discussed. *arbara Campbell presented Commisz-loners with copies of the CALTAC "Tool it". Items to be included in the packet were discussed, among them an outline on library financing, job descriptions, a calendar re: the budgetary process, goals, history of the library, etc. It was requested that additional information on this subject be available for discussion at the June 19, 1984 meeting. .n, L<eft erg. NEW BUSINESS: Commissioner Schumann reported on the Mayor's luncheon meeting in April. Commissioner Jackson will attend in May and Commissioner Shield$ in June. CITY !.IBRARIAN'S REPORT: Charlotte Doudell, program Librarian, reported for Mary Ann Wallace, City Librarian, on the Sunday service as follows: Items Circulated Patrons Library Cards Issued March 25 1130 553 15 April 1 1305 570 16 April 8 1062 621 14 April 15 916 693 15 Ms. Doudell discussed the children's programs. During the summer there will be evening films and a bedtime story series. The theme for the summer reading club will be "Race to Your Library". Ms. Doudell mentioned that books designed for adults who are learning how to read have been ordered. Ms. Doudell also reported the anonymous donation of a TV monitor in the library. :he library parking lot change was discussed. Commissioner Ryan will contact Bert Viskovich, Director of Public Forks, and ask why the change was made and will report back at the May meeting. COUNTY LIBRARIAN'S REPORT: Barbara Campbell reported that the original order of bar codes turned out to have been incorrectly prepared by the company and they are being reprinted. A portion, of the work will have to be redone. Ms. Campbell will report later on this development. A position paper or, video cassettes was presented to the Commission. Ms. Campbell will keep the Commission informed as to a staff recommendation on this. A copy of a March 30, 1984 letter from Ms. Campbell to Blaine Snyder, Finance Director, on the projected cost of Sunday library service at the Cupertino Library for 1984/85 was presented to the Commission. The micro computer literacy project and AB 2568 were discussed. A proposed Resolution on the 75th Anniversary of County Libraries in California will be sent to the Board of Supervisors. Ms. Campbell reported on the completion: schedule for the micro computer conversion project. There will be a full budget discussion by Ms. Campbell at the May 15 meeting. t � ® ADJOURNMENT: The meeting was adjourned to Tuesday, May 15, 1984 at 7:30 p.m. in the Conference Stow at City Hall. Respectfully submitted, lie Shields cting Secretary Please write your comments In MID space, io &ALk � _ 6 , ui �- Anewer space Name (optional) p Address Date �� 0 101.04/1000/4-80 CIT. OF CUPERTM9 STATE OF CALIFORNIA 10300 TORRE AVENE TELEMNE: (408) 252-4505 MINUTES OF THS RE1GULAR MEETING OF THE LIBRARY COMMISSION HELD ON MAY 159 1984 AT 7:30 P.M. IN THE CONFERENCE ROB+! CITY HALL, CUPERTINO, CALIFORNIA CALL. TO ORDER: The meeting was called to order by Chairperson Ryan at 7:30 p.m. ROLL CALL: Commissioners Present: Ryan, Schumann, Shields, Jackson Commissioners Absent: Blackford Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Mary Beth Oandrud, Saratoga Library Commissioner and Saratoga Friends of the Library Board Member APPROVAL OF MINUTES: Minutes of April 17, 1984 were accepted as read. ® COMMUNICATIONS: Communication to Commissioner Ryan outlining the Civic Service Award classifications and the criteria for those awards Has presented for future use and possible information for nominations. OLD BUSINESS: Library Commissioners along with Barbara Brown, Assistant City Manager and County Librarian Barbara Campbell will tour the Cupertino Library on June 5 at 5:30 p.m. The purpose of the tour is to review space utilization at the Library. Commissioner Ryan reported that according to Assistant Director of Public Works, Travice Whitten, there are no plans for changes in the library parking lot. City Librarian Mary Ann Wallace will report if any parking problems arise. The Commissioners signed required forms for business cards which will be delivered at a future date. NEW BUSINESS: The Mayor's luncheon on May 3 was rescheduled to May 24. Commissioner Jackson will attend the May 24 luncheon and will contact Friends of the ® Library President Lois Woodruff so that a report on the Used Books Sale of May 19 and 20 can be made. Commissioner Shields will attend the June luncheon. Commissioner Shields attended the Civic Service Awards on April 25 at the Conference Room in City Hall. The awards ceremony ohaired by Director of Parks and Recreation awarded approximately twenty-nine awards and five special awards to worthy individuals in the community. Commissioner Schumann reported that President of the Friends of the Library Lois Woodruff contacted her to report that the Sheriff's Dept. was carefully monitoring the traffic in the library parking lot. Comissioner Schumann also reported the suggestion that a disaster drill be implemented at the library when many people especially children are in the library. The recent earthquake prompted the suggestion. City Librarian May Ann Wallace indicated she will contact the Central Fire District for the possible provision of fire and disaster drills at the library. Barbara Campbell reported that the subject of fire and disaster drills will be discussed at the Library Branch Meeting on Thursday. The Commission concurs that fire and disaster drills are needed at the library and would appreciate a report on the progress of providing the drills. CITY LIBRARIAN'S REPORT: City Librarian, Mary Ann Wallace 1) passed out flyers for the Used book Sale on May 19, 20 and 2) noted that a literacy packet is available at the library. Librarian Wallace reported that the 2nd Annual Volunteers Reception will be held on Thursday June T at TOO p.m. in the Community Room a the Library. A Renaissance music group called Capriole will perform at the . reception. Volunteers donated a total of 2,510.25 hours last year with 449.5 hours contributed to the bar coding effort. Sunday report: During the last three Sundays an average of 268 people visited the library. The number is lower than usual because the counter was not functioning properly. An average of 9 cards were issued and an average of 1124 booms and materials were checked out each Sunday. Librarian Wallace reported that there was no damage - not even any books off the shelves - during the recent earthquake. The standard routine during the earthquake is to get patrons out of the stacks and to protect children. COUNTY LIBRARIAN'S REPORT: Barbara Campbell reported that the only county library to sustain damage during the recent earthquake was Morgan Hill. Approximately one-third of the ceiling fell. Repair costs are estimated at $6500. The Gilroy library had some broken roof tiles. The floor and ceiling bracing held and no books fell off the shelves. Los Altos Tax Override was approved by the County Board of Supervisors. The next step is a hearing before LAFCO, a public hearing and the approval by the Board of Supervisors for inclusion on the November ballot. Librarian Campbell reported that she will be attending a legislative session in Sacramento on Wednesday May 16 and a revenue sharing hearing before the City Council on Wednesday evening. CD the Budgets An oral 1•e was e by41� Budget, Preliminary t• loners ivy 99� tts' Formula for Distribution Of Breakdowns and the Campbell M$ � Comma ssioners discussed the budget and Ca�tY �brariautpurther written to questions and provided eVl�tiva s to asicseeet• budget docu:aentation will he provided at the June 19 meeting- to 19 and e,7d August Last 'the summer reading Program will start 11. ro�imatelY 8� childrentpart$ei�ted• summer app Packet Other Business: There will be a discussion of the Commissioner s at next month's meeting' ADJQUR `r: adjourned to Tuesdayxesday June 199 1984 at 7:30 p•m• in the The meeting was Conference Roams at City Bsll.• Respectfully submitted, 24 Jac d� Secretary Attachments: Budget Breakdown 1984/85 Preliminary' Formula for Distribution of 1985 Salary Funds F SAM CLARA COUM LIBRARY May 14, 1984 1984/85 Preliff inary Budget Breakdown (1) Projected Revenues: $7,090,939 Expenditures: Services and Supplies and Fixed Assets $2,442,661 Salaries for Headquarters, Bookmobile, Central Reference 1,479,839 Available for Salaries at Community Libraries 3,168,439 $7,090,939 Required to Maintain Library Present Service Level (4) Fair Share Adjustments Plus/Minus Alum Rock (7.91%) $267,015 $250,623 $4,000(2) - 12,392 Campbell (13.68%) 432,151 433,442 $5,000(2) + 6,291 Cupertino (17.70%) 563,446(3) 560,813 - 2,629 Gilroy (7.92%) 246,536 250,940 + 4,404 Los Altos (17.28%) 597,601 547,506 - 50,095 Milpitas (12.92%) 396,107 409,362 + 13,255 Morgan Hill (9.31%) 300,689 294,984 - 5,705 Saratoga (13.28%) 477,314 420,769 - 56,545 (1) Includes year-end fund balance. (2) Special adjustment for large non-resident usage--from State reimbursements. (3) Excludes Sunday service, includes janitorial. (4) Includes salary adjustments as negotiated. City Contributions Coun Match City Contributions County Match Alum Rock $12,392 Morgan Hill $3,317 $2,388 Cupertino $2,078 551 Saratoga Sunday 15,029 3,981 Saratoga 25,077 1,988 Monte Sereno 2,881 Los Altos Los Altos 34,095 6,918 LA Hills 9,082 rn YOR14ULA FOR DISTRIBUTION OF 198S SALARY FUNI?S 4r - ASSESSED POPULATION VALUATION CIRCULATION lb AVERAGE ALUM ROCK 27,544 9.19 815,770,648 7.40 199,900 7.13 7.91 CAMPBELL 33,067 14.70 1,090,576,286 12.84 378,683 13.50 13.68 UNINCORPORATED 10,994 325,609,298 44,061 1,416,185,584 CUPERTINO 37,500 15.82 1,844,310,470 19.38 502,219 17.90 17.70 UNINCORPORATED 9,933 294,185,661 47,433 2,138,496,131 GILROY 24,330 9.96 617,817,545 7.08 188,309 6.71 7.92 UNINCORPORATED 5,525 163,633,925 29,855 781,451,470 LOS ALTOS 28,630 14.03 1,173,806,472 16.72 591,439 21.08 17.28 LOS ALTOS HILLS 7,624 497,992,705 UNINCORPORATED 5,809 172,045,153 42,063 1,843,844,330 MILPITAS 40,970 13.70 1,605,954,664 13.90 313,249 11.16 12.92 UNINCORPORATED 118 3,494,806 REDEVELOPMENT -76,022,610 41,088 1,533,426,860 MORGAN HILL 18,562 10.65 586,403,993 8.82 236,717 8.45 9.31 UNINCORPORATED 13,367 395,890,439 REDEVELOPMENT 9,471,163 31,929 972,823,269 SARATOGA 30,000 11.95 1,291,850,721 13.86 394,867 14.08 13.28 MONTE SERENO 3,446 166,660,916 UNINCORPORATED 2,380 70,488,460 35,826 1,529,000,097 TOTAL 299,799 11,030,998,389 2,805,383 Unincorporated = 29,617 per capita S.C.Co.-5/15/84 cm op WBBTMvSTATE OF CAL3701MA 10300 TOM AVENUE TELEPnoNS: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMISSION HIN ON JUNE 19, 1984 AT 7:30 P.M. IN THE CONFERENCE Rood CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting wasp called to order by Chairperson Ryan at 7:30 p.m. ROLL CALL: Commissioners Present: Ryan, Schumann, Shields Commissioners Absent: Jackson Others Attending: Carol Jaech, Supervising Librarian Mary Ann Wallace, City Librarian APPROVAL OF MINUTES: The minutes of the May 15, 1984 meeting were corrected as follows: Under "Old Business" on page 1, ]Barbara Brown's correct title is "Assistant to the City Manager". On page 2, 2nd paragraph, 6th line, change "May Ann Wallace" to "Mary Ann Wallace". Also, on page 2, under City Librarian's Report, 2nd paragraph, and line, should be changed to "Community Room at the Library". The minutes were approved with the above corrections. ® COMMUNICATIONS: Commissioner Ryan presented a letter of resignation from Sandra Blackford who has moved to Saratoga. The letter of June 6 from City Clerk Dorothy Cornelius regarding the Cable TV Advisory Committee appointment was discussed. Ms. Cornelius will be informed of the Commission's suggestion that this be postponed until September. The copy of a letter of June 5 from Commissioner Don Mackenzie regarding the makeup of the Cable TV Advisory Committee was also discussed. Comments of this Commission will be forthcoming to the City Council. OLD BUSINESS: The library tour on June 5 by all the Commissioners was discussed and what we had preceived regarding present and furture space requirements. Library staff is currently working on this and an on-going study will continue. Commissioners recommend this tour for all new Library Commission members for a better understanding of the library. NEW BUSINESS: Commissioner Shields reported on the Mayor's luncheon meeting of June 14. Commisioner Schumann will attend the July luncheon meeting. 1 "fir, • x HnUTES OF THS JUKE 199 1984 LIBRARY C SR ON Onmds3icner Shields reported c® Counolimember Barbara Rogers' luncheon meeting of May 23. The Commission expressed its appreciation to Mary Ann Wallace for the very nice Annual Volunteers Reception on June 7. This was a most pleasant occasion. Councilmember Barbara Rogers represented the City of Cupertino at this event. CITY LIBRARIAN'S REPORT: Mary Ann Wallace reported that during the period from June 1, 1983 through May 31, 1984 160 volunteers (adults and children) donated a total of 2961 hours to the library. Fire Inspector Bob Dixon from Central Fire District inspected the building on June 18 for fire and earthquake preparedness. Staff will arrange for drills at a later date. Ms. Wallace and Lois Woodruff, President of Friends of the Cupertino Library, inspected the basement of City Hall and are considering what things are possible regarding space utilization. Ms. Wallace was asked to be at City Hall on June 13 during a visit of a delegation from the Chief Minister of Andhra Pradesh, India. The library will be receiving a donation of 50 books from Andhra Pradesh, India in the language of Telugu, one of the two official Indian languages of that state. A very preliminary draft of the studies and options regarding the library's needs for space and the present availabilities was presented to the Commission by Ms. Wallace. This will be a long range project and discussions will continue at the July 17 meeting. Sunday circulation figures for May and June are as follows: Items Circulated Patrons Library Cards Issued May 6 1138 495 5 May 13 1148 332 9 May 20 1193 486 13 May 27 Closed for Memorial Day June 3 915 404 19 June 10 795 380 19 June 17 741 252 0 COUNTY LIBRARIAN'S REPORT: Carol Jaech, Supervising Librarian, attended for Barbara Campbell, County Librarian. Ms. Jaech presented the Commission with copies of the "Outline of County Library Budget Process". She also presented a copy of a letter to Robert W. Quinlan from Barbara Campbell, dated June 6, enclosing the 1984/85 formula sheets for the library. The budget was discussed and Ms. Jaech informed the Commission that the Board of Supervisors had passed the budget on June 18. -2- L� f a '.t,t rc4':,'! `', sj 4 f: ,4• ',n `'r�tnc§ fi r �. ''.' t3F �+9r� 1984 L. copy of a Rssalutie of tim from the Bowd of re808"aing the 73th a=jv or Comty Libraries is CaLtftvn ores Presented to the Candasion. The 5 Year Plan Wo bow completed. The Public Library Pw bill is still on the Governor's desk to be sig$ed. OTHER BUSnMW: Commaissioner•s procedure m2mual/packed was discussed, along with additional items to be included. ADJOURWENT s The greeting was adjourned to Tuesday, July 17, 1984 at 7:30 p.m. in the Conference Room at City Hall. Respectfully submitted, Jdlie Shields r— ating Secretary ® -3- POW y CITY OF CUPERTIW9 STATE OF CALIFOR-xIA 10300 TORRE AVEM TELEPHONE: t408D 252-4505 MINUTES OF THE REGULAR METING OF THE LIBRARY COMMISSION HELD ON JU!-Y 17, 1984 AT 7:30 P.M. IN THE CONFERENCE ROOM CITY BALL, CUPERTTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Ryan at 7:30 p.m. ROLL CALL: Commissioners Present: Ryan, Schumann, Shields Commissioners Absent: Jackson Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Lois Yoodruff, President of Friends of the Cupertino Library APPROVAL CF MINUTES: The minutes of the June 19, 1954 meeting were accepted as read. COMMUNICATIONS: Chairperson Ryan star contacted by Commissioner Don Mackenzie regarding representation on the Cable TV Advisory Com ittee. Inasmuch as only three Library Commissioners were present at our July 17 meeting, one rstill wish to wait to make a recommendation until September when we will have a full five member Commission. OLD BUSINESS: All Library Commissioners have now received business cards. NEW BUSINESS: Commissioner Schumann will attend Mayor Plungy°s luncheon meeting on July 26. -1- "M WMWMTTF�,M_`, MINUTES OF THE JULY 17, 1984 LIBRARY COHNMIOU Lois Woodruff, President of the Friends of the Cupertino Library, presented a report (attached) regarding library space utilized by the Friends for sorting and commented on the suggestion that the book sale sorting could be done in the basement of City Hall. Moving the Friends from the library basement would provide only one additional running shelf in that area and it would be extremely inconvenient for the volunteers to work in the City Hall basement. Mary Ann Wallace reported that five boxes of Christmas decorations have been moved from the Library and are now stored in the City Hall basement. However, this has not cleared enough space to move the C.W.A. collection downstairs. CITY LIBRARIAN'S REPORT: Mary Ann Wallace reported on the Summer Reading Club. 759 members have signed as of July 16 and last summer's signup has already been surpassed. The Friends have agreed to buy a book for each of the school libraries if at least 50 children sign up. Four setiools (Collins, Dilworth, Lincoln and Regnart) have exceeded that number. These programs have been well attended. The next program will be the Special Olympics on July 24. Bar coding - As of July 8, T% of the collection had been done (this includes new and some re-bar coding). Nova Program - This is a federally-funded program that gives area students (ages 14 and 15) work for the summer. They work approximately 10 weeks in the summer. The library has nine Nova workers. Sunday circulation figures for June and July are as follows: Items Circulated Patrons Library Cards Issued June 24 T66 266 8 July 1 1185 303 8 July 8 1040 331 16 July 15 913 334 8 The average circulation for these four Sundays is 9769 with 309 patrons. Barbara Campbell noted that the Los Altos City Council voted to support Sunday service as of mid-September. The magazine campaign is off to a good start, thanks to a $600 grant from the Friends of the Library. An additional $534 brings the total ntributions to date to $1134. Ms. Wallace met with Barbara Brown, Assistant to the City Managerg on July 5 to discuss the differences in projected figures in the school population scenarios. -2- N e OF TIM JULY 17, 1984 MUM CQMKMTON A committee consisting of Barbara Brown, Bert Vissovieh, Steve Dowling and Councilmembers John Gatto and Barbara Rogers has been formed to study the whole core area regarding service space needs. COUNTY LIBRARIAN'S REPORT: Barbara Campbell reported on the library funding situation for this year. The County does not post all revenues for last year until the end of this month. Still very short in the ousiness inventory tax. The County does not close its books until the end of July for the previous fiscal year. The business inventory tax has been abolished and the accelerated proporty tax collection is supposed to make up the difference. The Board of Supervisors approved the budget. They have decided not to go to the Los Altos tax override in November. The County decided to hold this in abeyance and go for the first election in 1985. Ms. Campbell presented copies of the Five Year Plan to Commissioners. A Computer Library proposal presented to South Bay libraries by a Sunnyvale Library Trustee regarding the establishment of a computer library was discussed. Commissioner Ryan presented a copy of a Valley Journal article dated June 20 on this subject which proposed one place in the Santa Clara valley where historical material on the development of computers would be available. No decisions were made on this proposal. In response to a query from Commissioner Ryan Ms. Campbell stated that discussions to recover the cost connected with having to redo the bar codes are being started. OTHER BUSINESS: The Commission discussed and reviewed materials to be included in the Commissioner's Procedure Manual which is expected to be completed by September. Each Library Commissioner will receive a copy of this packet. Barbara Campbell distributed organization charts to be included in the packets and Mary Ann Wallace will provide copies of staff positions to be included also. Lois Woodruff was contacted by Nancy Hertert regarding bringing up to date the scrap book for the library. Mary Ann Wallace will contact Nancy Hertert on this subject. It was suggested to Lois Woodruff that a copy of last year's donors to the magazine campaign be included in the solicitation letters. Ms. Wallace will check to see what other libraries are doing with their signs listing donors and will get back to Mrs. Woodruff with this .nformation. It was suggested that the Commission send a letter to Sharon Rohde acknowledging her eight years on the County Library Commission. -3- ADJ : The t .tUe t, ,. adjouroWto Tuesday, AuWst 21, 1984 at 7:38 p•a• is the Conferenas Room at MY 11611• Respectfully submittedy iuli; Shields Acting SecretarY Attachment: Letter Pram Leis WbOdruff dated July 17, 1984 -4- r July 17, 1984 To: Pat Ryan, Chairperson, and Members of the Cupertino Library Commission We wish to thank the City Council, City Manager and City staff for the support they have given the library and The Friends of the Cupertino Library. It was suggested that if the Friends mcved all or part of their Book Sale sorting over to the basement of City Hall, the library might put the area to better utilization. The Friends have looked at the City Hall basement and, at the June meeting of the Friends, decided that for a number of reasons this would not be feasible. 1) We would not be able to give the library the number of books that come in all year long - ones to replace old copies or missing copies or the "goodies" - the library doesn't have or expect to purchase. These books are donated to our box in the lobby quite often - example: a set of eight art books in excellent condition and no longer possible to purchase. These are given to Mary Ann Wallace or Charlotte Doudell, and we also have a shelf for other books they might want. Myra Stanley, in charge of reserves, will spot a paperback or book we have that she knows the library needs to fill a long list of requests. If we were sorting in the City Hall basement, it is less likely that these books would get into the library collection as quickly as they do now. These add to the collection at no cost. 2) Bill Otani sorts books Monday, Tuesday and Wednesday evenings from 7:00 to 9:00 p. m. Often Curt and I come down those nights, too. Saturday and Sunday, the Rohde's, Otani's and Woodruffs all drop by at various times to sort. This would be impossible at City Hall with the hours it is open. 3) When we sort, there are always people in the building. Even if City Hall had someone let us in, many would not care to be alone in the City Hall basement evenings or on weekends. 4) The extra work of taking loads of books, which can be up to two or three loads a day (or more on weekends) clear to City Hall would cut the time we could spend sorting for sales. 5) The big job of moving back for a sale would just be impossible. We find it difficult enough to get active volunteers for sales now. Many of the Friends are past the age where they can do all this lifting and moving safely. Our eager youngsters tend to want to overdo and we would worry about injuries to them. 40 ' WPM, , "';I, bj if we moved completely out of our present space, we still would not leave enough useable apace to help the crowded public areas that much. Sincerely, Lois Woodruff President of the Friends of the Cupertino Library cc: City Council City Manager Barbara Brown .L CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON SEPTEMBER 18, 1984 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Ryan at 7:30 p.m. ROLL CALL: Commissioners Present: Jackson, Schumann, Ryan, Shields Commissioners Absent: None Others Attending: Barbara Campbell, County Librarian Mary Ann Wallace, City Librarian Lois Woodruff, Pres. Friends of the Library Mary Ann Herlihy, newly apptd. commissioner Agnes Locher, newly apptd. commissioner APPROVAL OF M?NUTFS: The minutes of the August 21, 1984 minutes were corrected as follows: spelling of Commissioner Schumann's name corrected under: Commissioners Present, page 1, under City Librarian's Report, page ® 2, paragraph 3, line 3 and under Other Business, page 3, line 6; spelling of library under CITY LIBRARIAN'S REPORT, page 2, paragraph 4, line 7, spelling of Pat (Ryan) under CITY LIBRARIAN'S REPORT, page 2, paragraph 4, line 7 and elimination of West (West Valley Journal), page 2, paragraph 4, line 8 and elimination of, the San Jose News and, from page 2, paragraph 4, line 8 and the spelling of September under CITY LIBRARIAN'S REPORT, page 2, paragraph 5 line 2. Minutes approved as corrected. COMMUNICATIONS: Chairperson Ryan shared the CLA Bulletin and noted the CLA convention which is scheduled for Dec. 1-5, 1984 in Los Angeles. OLD BUSINESS: The new Information Manuals for Library Commissioners were handed out. Chairperson Ryan mentioned that the City Council had commended the Library Commission, at the Advisory Board Interview Meeting, on the Information Manual. Chairperson Ryan announced that Pat Jackson's name was submitted as the Cable TV Representative from the Library Commission. The Council has changed the representation on the TV Advisory Committee and only citizen representatives will be on the Cable TV Advisory Committee. NEW BUSINESS: The Commissioners attending Mayor's luncheons will be - Pat Ryan, September - Pat Jackson, October - Julie Shields, November - Agnes Locher, December - Mary Ann Herlihy, January. Chairperson Ryan thanked the commissioners for their cooperation and support during her year as ® chairperson and distributed thank.-you red roses to each commissioner and librarians Campbell and Wallace. Julie Shields was elected Chairperson and Pat Jackson vice-chairperson for the coming year. -1- M OF TO SEPTWER 1g, 1984 LIBRARY MHHIWION KUTM Secretary for the commission will be determined at the October meeting. Chairperson Ryan brought to the attention of the Commission, Counc. John Gatto°s request for a Library Commission recommendation cn the space issue. Secretary Pat Jackson was directed to draft a letter with the assistance of City Librarian Mary Ann Wallace, to outline the space needs of the library as part of the Long Range Planning for the City Center area. A recommendation would be made in the letter and the offer of commissioner availability to the Council for further information and advice. County Librarian, B. Campbell invited Cupertino Library Commissioners to meet County Library Commissioners on October 27 when they will be touring the Cupertino Library as part of the County Library tour. Commissioner Sally Schumann noted that the library parking situation continues to be a problem and urged continued exploration of solutions to the problem. CITY LIBRARIANS REPORT: Ms. Wallace reported the following figures for the Summer Reading Club: - A total of 825 students were members - 624 students finished 10 books ® - 75.5% of those who signed up completed the program - schools which had 50 members or more were: Collins, Dilworth, Faria, Lincoln and Regnart - Lincoln School at 80.9% had the highest percentage of students who finished the program - Children from over 60 schools in the area participated - The oldest student was a high school junior and the youngest a pre-schooler - Friends of the Library awarded a paperback book to each student who finished reading 10 boons and a Newberry Award book to each school which had 50 students enrolled in the summer program. Ms. Wallace noted several personnel changes at the library and gave the following figures on bar coding: - 8000 items were bar coded in the last 2 weeks - 51,000 items have been bar coded to date - 43% of the total library collection has been bar coded The Cupertino Library staff members who will participate in the Micro-computer Literacy Training at the San Jose Public Library on September 1, 2, 3 and follow-up session on October 29-30 are: Charlotte Doudell, Victor Tung, Sharon Kerr and Caroline Ketman. More information will follow. ® 2 HDMM OF THE 30TWER 18, 1984 LIBRARY COHMMION HKETIM • The Sunday circulation figures for August/September were as follows: Items Library Circulated Patrons Cards Issued Aug. 19 734 465 12 Aug. 26 810 249 6 Sept. 9 1107 379 21 Average of: 884 364 13 Same Period Last Year: 806 282 8 A report on volunteer time will be available at the next meeting. Magazine Campaign: Ms. Wallace distributed a list of donors and noted a good response from the community. There is still a deficit however of $630. The campaign is scheduled to end in mid-September. Library Commissioners agreed to donate a sum to be used as a general contribution to the magazine campaign. COUNTY LIBRARIAN'S REPORT: Ms. Campbell announced her retirement dale on December 29, 1984. She shared some of her goals between now and December 29. Ms. Campbell noted that her professional career had been spent at the Berkeley Library and at the Santa Clara County Library. The group wished her well and thanked her for her great contribution to the County and Cupertino. Ms. Campbell provided a handout on South Bay Cooperative Library information/statistics and informed the commissioners about the State Adult Literacy Project which will be funded with 3 million dollars and will be administered through the Public Library System. By October 1 libraries need to indicate an interest in participating in the program. Ms. Campbell spoke briefly on a budget update and possible effects of Proposition 36 if it passes in November. OTHER BUSINESS: Chairperson Ryan noted retiring Commissioner Schunmm's long term contribution to the commission and to the library, presented her the name plate as a memento and thanked her for her service. Commissioner Jackson suggested sending a letter to the Cupertino Union School District noting the five schools who had a high level of participation in the Summer Reading Program. The letter would extend an invitation to a representative of the school district and/or the school principals of those schools to the next Library Commission meeting to share any special programs or recognition the diatrict or schools use to encourage the children to participate in the Summer Reading Program. The Commission agreed to send the letter. Commissioners thanked Chairperson Ryan on an informal individual basis for her excellent leadership this past year. ADJOURNMENT: Meeting adjourned to Tuesday October 16, 1984 at 7:30 p.m. in the City Hall Conference Room. 2gsubmitted, on Secretary -3- RU, CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON OCTOBER 16, 1984 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER : The meeting was called to or-ler by Chairperson Shields at 7:30 p.m. ROLL CALL Commissioners Present: Herlihy, Locher , Ryan, Shields Commissioners Absent: Jackson Others Attending: Barbara Campbell , County Librarian Mary-Ann Wallace, City Librarian Jack Casey, Principal Dilworth Element-ary School (7:3C.)-8:70 p.m. Charlotte Powers, Coordinator of Instructional Support (7: 30-8:30 p.m. ) Robert Quinlan, Cupertino City Manager (9:25-9:35 p.m. ) NEW BUSINESS : Ms. Powers and Mr. Casey both thanked the Commission for the opportunity to speak with the group concerning the high Summer Reading Club participation of students from five schools (Collins, Dilworth, Faria, Lincoln, and Regnart) in the Cupertino Union School District. Mr. Casey described the summer recreational reading program that was in effect this last summer at Dilworth Elem. School . The program was developed by the Dilworth School Improvement Program (SIP) reading task force. Sixty students (15% of the student body) participated in weekly book talks at the school during the summer. Awards were presented to participants at the first school assembly in Sept. Mr. Casey stated that there are plans to continue the program next summer. The Commission commended Mr. Casey for the excellent program. Ms. Powers gave a brief description of the Cupertino Union School District library curriculum. She stated that the only commonality that she cou,.d find among the five schools was the emphasis to the children on the value of reading. Each school had a different approach. Some used the "back pack" program where children could check. out written and audiovisual materials in a backpack. One school used books as prizes for awards at assemblies. Many other types of reading encouragement were presented. The Commission commended the district for the very successful and inovative methods used for encouraging children to read. The Commission thanked both Ms. Powers and Mr. Casev for presenting the school programs. APPROVAL OF MINUTES The minutes of the September 18, 1984 minutes were corrected as follows: "the August 21 , 1964 minutes" was corrected to "the August 21 , 1984 meeting` , page 1 , line 17; "Ms. Wallace noted" was corrected to begin a new paragraph, page 2, line 31. The minutes i were approved as corrected. COMMUNICATIONS : Chairperson Shields shared the preliminary program for the CLA convention which is scheduled for Dec. 1-5, 1984 in Los Angeles. NEW-BUSINESS-(continued) : Chairperson Shields officially welcomed new Commissioners Herlihy and Locher to the group. Commissioner Ryan reported on the September Mayor 's Luncheon Meeting. The schedule for future luncheons is as follows: Oct. - P. Jackson Nov. - J. Shields Dec. - A. Locher Jan. - M. Herlihy Commissianer Locher was elected as the secretary of the Commission. Chairperson Shields reported that the Fr4end 's Paperback Sale will be held on Oct. 20-21 , 1964. Ms. Wallace reported that members of the City Council and City Staff will be touring the library at 8 a.m. on Oct. 23, 1984. Barbara Campbell and representatives of the Library Commission will also attend. The tour is in response to the Commission 's letter to the City ® Council regarding the space needs of the library. Ms. Campbell reported that the Santa Clara County Library Commission will be touring all the libraries in the county system on Oct. 27, 1984. The group will tour the Cupertino Library between :30-4: 15 p.m. Several Cupertino Library Commission members plan to attend the Cupertino portion of the tour. The continuing parting problems in the library parking lot were discussed by the Commission. People continue to park in the red fire zone. People also are beginning to part: in the red brick area on the entry driveway near the telephone booth. Patrons have complained about the crowded parking lot, especially in the last parking row (nearest City Hall ) . Chairperson Shields reported that business cards have been ordered for the new commissioners. CITY_LIPRARIAN_S-REPORT : Concerning the Micro-computer Literacy program, members of the staff have received their first training and will attend the follow-up session on Oct. 29-30. Bar-coding continues in full swing. Over 50 of the collection is now complete. The volunteer hours for August are over 1:35 hours. The Sunday circulation figures for Sept. /Oct. were as follows: -71 Items Library Circulated Patrons Card-hied Sept. 16 1103 369 18 Sept. 23 1257 406 14 Sept. 30 1112 346 9 Oct. 7 1220 539 21 Average of: 1173 413 16 Average of Same Period Last Year: 1076 ;347 21 Commissioner Ryan asked if Saratoga Library was still not answering telephone reference questions between noon and 2 p.m. , and,if so, what effect it was having on Cupertino Library. Ms. Wallace reported that Saratoga Library is now taking telephone reference questions all dav long, so there is no impact on Cupertino Library. COUNTY_LIBRARIAN 'S_REPORT : Ms. Campbell reported on the status of the new circulation system and the steps for changeover to the system. Ms. Campbell gave a status report on the negotiations with the Supplier of the defective barcodes. It appears that the error was covered by an "errors and ommissions" clause in the company's insurance and a cash settlement could result. A brief budget update was presented. Ms. Campbell will be retiring on Dec. 29, 1984. Janice Yee will be Acting County Librarian until a new County Librarian is appointed. OTHER BUSINESS : Commissioner Ryan requested the status of staffing in the chi ldren 's .rea. Ms. Wallace reported that temporary staffing changes have been made, 32 of the 40 librarian hours are currently being covered, and that all will return to normal by Jan. 1 , 1985. An envelope was passed among the commissioners for donations to the Magazine Campaign (as was discussed at the Sept. meeting) . Chairperson Shields requested that the Commission send thank you letters to Ms. Powers and Mr. Casey. ADJOURNMENT : There being no further business ;:he meeting was adjourned to Tuesday November 20, 1984 at 7:30 p.m. in the Conference Room at City Hall . Res tfully submit ed, atr-icia Ryan Acting Secretary F RAT October 21 , 1984 Mr. Jack Casey, Principal Dilworth Elementary School 1101 Strayer Dr. San Jose, CA Dear Mr. Casey: The Library Commission thanks you for attending our October 16, 1984 meeting. Your presentation of the summer reading program at Dilworth gave the Commission insight into why your school was so well represented in the Cupertino Library 's 1984 Summer Reading Club. The SIP Recreational Reading Task: Force from your school is to be commended for a wonderful program. Sincerely, Patricia Ryan, Acting Secretary Cupertino Library Commission cc: Dr. Yvette del Prado, Superintendent Cupertino Union School District October 21 , 1984 Ms. Charlotte Powers, Coordinator of Instructional Support Cupertino Union School District 10301 Vista Dr. Cupertino, CA 95014 Dear Ms. Powers: The Library Commission thanks you for attending our October 13, 1984 meeting. Your presentation of the District 's library and recreational reading curriculums gave the . Commission insight into why so many of the students participated in the Cupertino Library 's 1984 Summer Reading Club. The District is to be commended for the very successful and innovative methods used ter encouraging children to read. Sincerely, Patricia Ryan, Acting Secretary ® Cupertino Library Commission cc: Dr. Yvette del Prado, Superintendent Cupertino Union School District ra z a i CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, CA 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMOSSION HELD ON NOVEMBER 20,1984 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CO2ERTINO, CALIFORNIA CALL TO ORDER:The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL CALL: Commissioners Present: Herlihy, Jackson, Locher, Ryan, Shields Commissioners Absent : None Others Attending: Barbara Campbell, County Librarian Mary-Ann Wallace, City Librarian Lois Woodruff', Pros. Friends of Library Sally Schumann, former Commissioner Sharon Rhode, former County Library Commissioner representing Cupertino Mr. Rhode APPROVAL OF MINUTES : The minutes of the October 16,1984 meeting were approved. The letter to Jack Casey was corrected to read 1984, not 1894. COMMUNICATIONS : The CLA annual conference in LosmAngeles, Dec.1-3 was discussed. Ms. Campbell noted that on Wednesday, Dec.5,1984 there will be a Library Construction meeting where LSCA funds will be discussed. A representative from the County will attend. CLA membership: Chairperson Shields noted that Cal-tac membership will be due soon. All commissioners should join. OLD BUSINESS : The City Council and Staff Library Tour, October 23, 1984 was discussed. Councilmen Rogers and Gatto were in attendance as well as City Manager Quinlan, asst. Manager Brown and others. It was felt to be a beneficial tour. Mr. Quinlan requested more specifics as to aims and needs of expansion. Ms. Campbell has pre- 7 pared a report for Mr. Quinlan and copies of this report were given to commissioners and one placed on file. Me. Campbell also reported that Sally Reed has approved making a presentation to the County Board of Supervisors. The County Library Commissioners Library Tour of the Library on October 27, 1984 was discussed. The County Commission will meet on December 17, 1984 so there is no report as yet on this tour. -1 Commissioner Ryan suggested that the parking place in front of the light standard be marked "compact", as there is difficulty driving through if two large cars are parked on both. sides at that spot. On Dec. 3, 1984, the City Council will discuss their lack of space and the Library needs will also be studied. It was suggested that parking needs be stressed. It was noted that the lights are frequently off in the parking lot at night. Ms. Wallace stated that this was an on-going problem being addressed. NEW BUSINESS : Commissioner Jackson reported on the October Mayor!s Luncheon Meeting. She notes noted the City's 30th anniversary is approaching and suitable recognition was discussed. Chairperson Shields reported on the November Mayor's Luncheon Meeting. She noted that route 85 is last on the list of projects provided for by Measure A. Lois Woodruff reported the Friends Paper-back Sale had a profit of $1336.69, a record. 141 books were added to the collection and 500 were donated. 189 work hours were volunteered. The funds raised will provide a record cabinet, a cart for the TV and gift books. CITY LIBRARIAN'S REPORT: Myra Stanley will retire on December 28, 1984. There will be a retirement dinner on January 18, 1985 at the Velvet Turtle in her honor. r , The Sunday circulation figures were as follows: Items Library 41rculated Patrons Cards Issued Oct.28 1069 350 24 Nov. 4 1249 A32 25 Nov.11 1336 356 34 Average Of:1218 379 28 Average up 142 patrons from last year The Micro-computer Literacy, State Grant Sessions will begin on January 12,1985. They will be available to 25-30 people from the Community. After these sessions the micro-computer will be on the Mezzanine for public access. Sign-ups for the instructions will be at the reference desk. Ms. Wallace reported the Halloween program had 41 children and 19 adults in attendance. 300 participated in the Pumpkin Contest. The Thanksgiving program had 39 ahbldren and 12 adults. On December 18,1984, there will be Christmas Crafts and on December 19th and 20th "Santa" will attend Story Hour. Tom Shields will be Santa. Dee. 19-31 will be films. The Poloroid Camera check-out was discussed as was the "Read to me" Listening Club for non-readers, Bar-coding continues with 60,000 volumes completed. The addition of paid staff to train bar-code volunteers was discussed. New library cards will be provided gradually for all patrons as they can be used with the present system. COUNTY LIBRARIAN'S REPORT: Ms. Campbell discussed her letter to Mr. Quinlan. The new circulation system is being implemented at 3 libraries and 5 more will need it. Ms. Campbell expressed her concerns for the future needs ofxthe Systems attention to collections, new media, an aging collection, the issue of comparable worth, the building needs of Campbell and Cupertino with attention to repayment, regional problem areas, and a Regional tax-override. Janice Yee will be Acting County Librarian until a new County Librarian is appointed. OTHER BUSINESS : An envelope was passed among the commissioners for donations to the Magazine Campaign. There will be a reception for Barbara Campbell on January 7,1985 at 6:15 p.m. at the Council Chambers. ADJOURNMENT: There being no further business, the meeting was adjourned to Tuesdgy, January 15, 1985 at 7:30 p.m. in the Confer- ence Room at City Hall. Respectfull submitted, Agnes N. Locher Secretary s << CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, Ca. 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JANUARY 15,1985 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL CALL: Commissioners Present:Herlihy, Locher, Jackson, Shields Commissioners Absent: Ryan Others Attending: Carol Jaech,Deputy County Librarian Mary-Ann Wallace, City Librarian ® NEW BUSINESS: Item c. on the Agenda was taken first. All present proceeded to a viewing room in the basement of the City Hall to view a Library Promo for Channel 30, made by a DeAnza College intern, on Micro-listing and Reference Aagistance. Upon returning to the Conference Room, a discussion ensued as to quality and future guide-lines for such undertakings. APPROVAL OF MINUTES: The minutes of the November 20,1984 were approved with spelling corrections. Page 1, line 4, commossion corrected to commission,page 1, line 15, 17, Rhode was corrected to Rohde, page 1 line 25 Cal-tac corrected to CAL-TAC,page 1, line 28 Councilmen changed to Council Members, page 1, line 29, asst. to City Manager Brown. COMMUNICATIONS: A letter from the Civic Center Committee of Dec. 17,1984, in reference to expansion, was read. The highest priorities of the expansion were discussed. Mentioned were: books presently in the basement should be moved upstairs and into circulation, parking lot expansion with short-term parking provided and adequate work areas for the librarians. Concern was also expressed for architectural design to blend with Civic Center and having an entrance with double doors. It was noted that there is no Library Staff member on the Civic Center Committee. LIBRARY COMMISSION MINUTES AUG. 1970-1986 8 of 9 COMMICATIONS: (continued) A letter was recieved from Carol Jaech, Deputy County Librarian, stating she will attend Cupertino Library Commijsion meetings in the interim period pending appointment of the new County Librarian. OLD BUSINESS: Chairperson Shields stated that business cards for Com- missioners Herlihy and Locher will be ready in February. More "compact" places will be marked in the parking lot. CAL-TAC membership will be renewed for 1985. It was noted that the reception and presentaion for Barbara Campbell, retiring County Librarian, went very well. NEW BUSINESS(continued) : Commissioner Locher reported on the December Mayor's Luncheon. meeting. "he Civic Center Committee's report of Dec. 111, 1984 was discussed. Commissioner Herlihy will attend the January Mayor's luncheon. The Friends of the Library will have a magazine and paperback sale on February 9 and 10, 1985. CITY LIBRARIAN'S REPORT: Ms. Wallace announced that there will be school- age movies in the afternoons February 19-22 during vacation week. An intern from San Jose State University, Alana Jones,will be work- ing in the children's section from January to May. There is a community Micro-computer session this evening. The first Saturday session is January 23. There is a waiting list. Another session will be held in the Spring. The micro-computer will be available on the mezzanine when the security part arrives. It will be for the use of adullts (18 and over) . Policies and procedures have been compiled and w4:11 be posted. Christine Egan has been hired as an office assistant to help with voluteers, teaching bar-coding, and publicity in the Cupertino Scene. The Library will be closed Monday,January 21, 1985 for Martin Luther King' s birthday observance. Data-entry is now being done on new book titles. The Holiday Craft Program had 34 children and 11 adults in attendance. The movie afternoons during the winter break had the following attendance: s . DATE cg ILDREM ADULTS Des.19,1984 67 16 Dec.20 4o 13 Dec.21 51 16 Dec.24 10 6 Dec.26 13 6 Dec.27 25 13 Dec.28 60 16 Dec.31 19 6 SUNDAY SERVICES REPORT DATE PEOPLE LIBRARY CARDS CIRCULATION 11-11-84 496 34 1336 11-18-84 576 19 1323 11-25-84 500 26 1203 12-2-84 545 18 1250 12-9-84 339 20 921 12-16-84 312 20 894 12-23-84 Closed for Christmas 12-30-84 239 21 915 1-6-85 484 0 1251 1-13-85 536 30 1193 AVERAGE % _24— 11V COUNTY LIBRARIAN'S REPORT.-Carol Jaech reported on the County Library Com- mission meeting at which a discussion was held relevant to the expansion of the Cupertino Library. Funding methods were explored. A grant in the amount of $ 97,000 has been recieved for an Adult Literacy program and will be conducted in Milpitas, Morgan Hill and Gilroy. The grant is for reading specialists and tutors, primarily for ESL patrons. In collection development, 250 books were acquired in Science, Business Technology and Picture Books(children). OTHER BUSINESS: Chairperson Shields announced that the budget, goals and objectives will be discussed at the next meeting. ADJOURNMENT: There being no furthur business the meeting was adjourned to Tuesday,February 19,1985 at 7:30 p.m. in the Conference Room at City Hall. respectfully submitted, Agnes N. Locher, Secretary "'' 7 7M '"M CITY OF CUPERTINO, STATE OF C.4LIFORNIA 10300 Torre A-denue, Cupertino, Ca. 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON February 19,1985 P•M- IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL CALL: Commissioners Present: Shields, Ryan, Jackson, Locher Commissioners Absent: Herlihy Others Attending: Janice Yee, Acting County Librarian Carol Jaech, Deputy County Librarian Mary-Ann Wallace, City Librarian Sally Schumann, former Library Commissioner Barbara Rogers,Cupertino Councilperson (7:40) APPROVAL OF MINUTES: The minutes of the January 15,1985 meeting were approved as read. COMMUNICATIONS:A Thank you" note from Pat Ryan was read. A letter from Blaine Snyder in reference to the next budget year, as well as the Activity Description, Comments and Objectives and Activity Expend- itures was presented to the Commission. NEW BUSINESS: Item c. on the Agenda was taken first. Councilperson Rogers presented former Commissioner Sally Schumann with a Resolution Plaque for her service to the Commission. (Councilperson Rogers then returned to the City Council meeting. ) It was noted that GAL-TAC is sponsoring a Workshop on Fundamentals of Fund Raising, on May 18,1985 at the Oakland Public Library. LD BUSINESS; Mary-Ann Wallace will serve on the Civic Center Committee. hen appointed, the architect will consult with the City Librarian re- garding space priorities. Janice Yee reported that the County Liard of Supervisors has agreed to proceed with with preliminary plans for the Library'-..addition. A factor of negotiation being hew payments will be made. Inasmuch as there is no Aftupertino representative on the County Library Commission, it was suggested MW that a County Commisioner be invited to the next meeting of the Cupertino Library Commission.It was noted that Barbara Campbell, former County Libra- ian , is the new County Commissioner. Ms. Yee stated that the County Commission supports the addition, but has voiced concern about financing, impact on the system and managable .lease payments. Parking problems: The stalls have not been marked. "Compact" as yet. The Friends of the Library reported that their Magazine and Paperback sale of February 9, 1985, netted a profit of $1,043.84, compared to $800.00 last year. $156.05 of this was from children's books. 1961 hrs. by volun- teers was reported. NEW BUSINESS: (continued)Commissioner Herlihy will report on the January .Mayor' s Luncheon at the March meeting. Commissioner Ryan will attend the March luncheon,,,Conhtssioner: Jackson the April luncheon,Cftirpersah. Shields, the May luncheon, and Commissioner Locher, the June luncheon. Chairperson Shields reminded the Commissioners of the dinner February or 2,1985 being given by the City Council for all Commission members. CITY LIBRARIAN'S REPORT: Ms. Wallace reported that additional staffing of 1 typist and 2 office clerks for Sunday service , for 9 months is needed. Vacation time movies started today, February 19, and there were 126 children and 39 adults in attendance. Movies will continue for the rest of the week. The micro-computers have been available to the public since January 23. There has been 73 hrs. of usage in three weeks. An increase is expected as there will be publicity in the Cupertino Scene and the Courier. The library Will apply for a 2nd year Grant for the computer program. 3 of the staff Will have follow-up instruction. The question was raised about copying soft-ware-There is no real protection, but there has been no problem and the rules for usage are specific on this matter. The library has hired Chris Egan to train-volunteers in bar-coding and data-entry. SUNDAY SERVICES REPORT TE #PEOPLE ILIBRARY CARDS CIRCULATION 1-2.0-85 385 18 896 1-27-85 415 17 1028 2-3-85 600 0 1382 2-10-85 681 19 1175 2-17-85 -422 0 998 AVERAGE 500 10 1095 COUNTY LIBRARIAN'S REPORT: Acting County Librarian Yee presented each Commissioner with a comprehensive copy of the Cupertino Building Plan that she has prepared. A coordinator for the Adult Literacy Grant has been hired. Candidates for the position of County Librarian are being screened. OTHER BUSINESS: There have been complaints about the lack of heat in the Community Room and the Librarian's office. Ms Wallace reported that the 0 roblem has been addressed and that it appears that the ducts are separating and these rooms are at the end of the heating system. The timer has been set to come on at 6 a.m. ADJCURNMENT: There being no further business, the meeting was adjourned at 8:50 p.m. to Tuesday, March 19, 1985 at 7:30 p.m. in the Conference Room at City Hall. Respectfully submitted, Agnes N. Locher, Secretary 0 77 C"- .'Y OF CUPERT1N0o STATE OF CALIFORNIA 10300 Torre Avenue, Cupertino, Ca. 95014 Telephone: (408) 252-4505 0 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HNLD ON MARCH 19, 1985 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL, CALL: Commissioners Present: Shields, Ryan, Jackson, Herlihy, Locher Commissioners Absent : none Others Attending: Janice Yee, Acting County Librarian Carol Jaech, Supervising Librarian,Adult Serv. Mary-Ann Wallace, City Librarian Study Session Attendees- 7:30-8:30 County Library Commissioners: Josephine Guerrero, Barbara Campbell, Warren Ahtye, Wendy Dewell, Victor Valdez, Ann Garcia. Robert Quinlan, City Mamager Barbara Brown, Asst. to City Manager Kathy Blackburn, Community Affairs Officer Eleanor Pett, rep. Supervisor Dianne McKenna Lois Woodruff, Pres. Friends of the Library Sharon Rohde, former County Library Commissioner Sally Schumann, former. Cupertino Library Comm. STUDY SESSION : An informative discussion was held from 7:30 to 8:30 in reference to the Cupertino Library expansion. The space needs and methods of financing the expansion were explored. The County Library Commissioners were in agreement that the additional space is needed, but the method of pay- ment is the point of further consideration. -r APPROVAL OF MINUTES: The minutes of the February meeting were approved with the correction in the City Librarian's report of 1 additional clerk for :Sunday service. is It was noted that the next Cotaity Lirary Commission meeting will be on April 1, 1985 at 70 W. Hedding in San Jose. It was moved and seconded that Commissioners --Jaak�son and-Herlihy attend_as-obsemers. ..�-ATM•„-�,k--- ^+,.°_•,, ,, ,ors :. <.'t. ,d ,-a , xM1,a,. r.n„w;, P.`.,-: , tF - IN CoMMI'CATIORS: A letter from Janice Yee re: Population and Assessed Valuation Figures for the County was reviewed and discussed. A letter from Mayor Phil Johnson re: Civic Service 0 ards was discussed and candidates for the Awards were recommended for nomination. A letter from Timothy Walker, Facility Division Supervisor, in reference to problem areas of maintainance at the Library, was read and discussed. OLD BUSINESS: Mary-Ann Wallace reported that the next meeting of the Civic Center Committee will be in April. Letters have been sent out for Architect applications. The budget was discussed and approved as of the February meeting presentation. Blaine Snyder has informed the Commission that materials such as paper , pencils, etc. will be paid by the City. NEW BUSINESS: Commissioner Herlihy reported on the Mayor's Luncheon in January. The Reagan Committee has refused to pay the bill presented by the City, but it has been determined not to be cost-effective to take to court. Topics also discussed were Marian! zoning, acquiring a Hazard Safety truck or spills, post office expansion or relocation, a recycling program and the Civic Center. Commissioner Herlihy commented on the lack of intro- ductions of the attendees. Commissioner Ryan will attend the March luncheon. CITY LIBRARIAN'S REPORT: Ms. Wallace reported that the Winter-break movies averaged 120 attendees for 3 days.The next activity will be -the movies during the Spring break starting April 22, 1985. Forty-four new volunteers have been recruited. Thirty-six people are bar-coding and eight are working on data-entry. There are 20 more new names. Chris Egan is leaving . Staff changes: Victor Tung has returned from China, Library assistant Rose Allan started on March 20th. Caroline Ketman has gone to the San Jose Library as librarian. The possibility of future "Library skills" classes was discussed, as well as the availability of reading lists and how to bring the books stored in the basement to the attention of more patrons. All cards are now being changed. SUNDAY SERVICES REPORT DATE gPEOPLE #LIBRARY CARDS CIRC=10N 0 2-24-85 512 21 1199 3-3-85 770 27 1513 3-10-85 700 27 1390 3-17-85 678 27 1361 AVERAGE 665 26 1366 COUNTY LIBRARIAN'S REPORT:. Ms.Yee provided all Commissioners with a copy of the County Library Procedures Manual in reference to the Materials Selection Policy. Ms. Jaech noted that National Library Week was April 14-20th. It was suggested that a City Proclamation to that effect was in order. Wednesday, May 15, 1985 is Legislative Day in Sacramento and May 18 the CAL-TAC workshopt on public relations, trustee involvement and fund- raising will be heldi ADJOURNMENT: There being no further business, the meeting was adjourned %iF at 10:30 P.m. to Tuesday, April 16, 1985 at 700 P.m. in the Conference Room at City Hall,; Respectfully submitted, & - "CACAe� 717ze- h Agnes N. Locher, Secretary F`t7W "PW Um 10300 Torre Avenues Cupertino, Ca. 95014 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON APRIL 16, 1985 At 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO; CAL-MCP.is CALL TO ORDER : The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL CALL: Commissioners Present: Shields, Ryan, Herlihy, Locher Commissioners Absent : Jackson Others Attending : Carol Jaech,Supervising Librarian,Adult Sei . . Mary-Ann Wallace, City Librarian APPROVAL OF MINUTES: The minutes of the March meeting were approved as corrected (spelling error) . OLD BUSINESS: Ms. Jaech noted that the LSCA application for a $300,000 0 construction grant made the first cut . The building plan was discussed and it was determined that more room will be available for reference materials when the new building is constructed. The County Library Commission , on April 1, 1985, voted to ap- prove the Cupertin® Library addition. The plans for the construction must be presented to the Board of Supervisors. It was reported that 14 architect proposals had been received and interviews are scheduled for April 25, 1985. The Cupertino Civic Service Awards will be on May 3, 1985 at 7:30 p.m. at the Helene Madsen Auditorium at Monta Vista High School. NEW BUSINESS: Commissioner Ryan reported on the March Mayor's Luncheon. y P Y The following subjects were discussed: The April 27 Waste Disposal pro- ject sp4ored by the J.C; s, the renovation of Linda Vista Park, the turnover on the Architectural and Site Approval Committee, there is a need for design professionals on this committee; consideration of estab- lishing Cupertino's own 911, progress on the construction of Route 85 now scheduled for 1988-89. The Friends of the Library Book Sale will be May 18-19 _v NEW BUSIXE5S:$wont The CALTAC workshops will be May 18 at the Public Library. CITY LIBRARIAN'S REPORT: Ms`. Wallace reported that the micro-computer is being used on a regular basis. 91 persons used the computer in March, and 52 persons the 1-14 of April In March there were more than 285 volunteer hours recorded. The Civi:, Center Committee will meet on April 17. Judy Abuhamdeh has been hired for 16 hrsfweek as new bar-code vol- unteer coordinator. There will be a reception for volunteers in the Fall. Vacations films will be shown next week. SUNDAY SERVICES REPORT DATE # PEOPLE # LIBRARY CARDS CIRCULATION 3-24-85 629 25 1469 3-31-85 552 44 1187 4-7-85 CLOSED FOR EASTER 4-14-85 667 40 1156 Average 616 36 1271 ® Average same Sundays 1984 605 15 1117 COUNTY LIBRARIAN'S REPORT: Ms. Jaech noted that National Library :Peek is April 14-20. The Saratoga computer system went up on April 15,1985. Cupertino is aiming for a July 1, 1985 on-system. A discussion was held on the C,nunty Library Budget. There are no raises in the budget, this past year, $200,000 had to be cut. Staff freezes are in affect and there is no fund balance. Next year a $500, 00 deficit is predicted. This could be affected depending on the "comparable worth" issue outcome-Cupertino deficit could be 40-70 thousand dollars, with 32-56 thousand being the City's share. There are 5 finalist for the postion of County Librarian and inter- views are being held. ADJOURNMENT: There being no furthur business, the meeting was adjourned at 9:20 p.m. to Tuesday, May 21, 1985 at 7:30 p.m. in the Conference Room at City Hall. Respectfully submitted, Agnes N. Locher, Secre�ary 10300 Torre A*enue, CuPertina, Ca., 9-01 Telephone: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF TKE LIBRARY CObMISSION HELD ON MAY 21,1985 at 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER: The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL CALL: Commissioners Present:Shields, Ryan, Herlihy, Locher Others Attending :Carol Jaech,Supervising Librarian,Adult Services Mary-Ann Wallace, City Librarian former Commissioner, Pat Jackson expressed her pleasure at serving or. the Commission and was thanked by all present for her work. She has resigned to serve on the Architectural and Site Approval Committee. (left at 7:40) APPROVAL OF MINUTES: The minutes of the April meeting were approved. COMMUNICATIONS:Pat Jackson's resignation was noted. A new Commissioner is needed. It is hoped that a new member will be appointed at the June 17 C3uncil Meeting. A new Vice-Chairperson will be needed. OLD BUSINESS:A discussion was held on the suggestion to switch the City Hall and Library facilities. This plan has been abandoned as not economically feasible. The Friend's Library Program on May 2 was very successful. At the Civic Service Awards ceremony on May 3, Lois Woodruff, pres- ident of the Friendt of the Library received both the Volunteer Award and the Special City Award. Legislative Day in Sacramento was successful. The CALTAC Workshops were held. in Oakland on May 18. The Friends book sale earned $ 2458 dollars as compared to $1900 in 1984. Cook Books sold $ 384 worth, compared to $240 last year. $164 was realized from Children's books . and $289 from " �pld books" . NEW BUSINESS: There was no report for the April Mayor's Luncheon from Pat Jackson. Chairperson Shields attended the May Luncheon . The Civic Awards ' c„ h. r > W, , NE i BUS IPTBSS s(coast. were discussed, as well as the tram for Industrial and Commercial establishments and tho projected motel on DeAnza Blvd. Commissioner Herlihy will attend the June Luncheon, Commissioner Locher, the July Luncheon and Commissioner Ryan the August Luncheon. CITY LIBRARIAN'S REPORT: Ms. Wallace reported the Summer Reading Club will Me@t on Tuesdays at 2 p.m. , starting on June 25. The Movies will be Thursdays at 3:30. Judy Sloane has been hired for 16 hrs. a week to train volunteers in data-entry. The target date to be "on line" is July 1; New cards are now required to check out books. SUNDAY SERVICES REPORT DATE # PEOPLE # LIBRARY CARDS CIRCULATION 4-21-85 508 30 13?2 * 1183 4-28-85 392 51 963 * 864 5-5-85 520 62 1246 * 1003 5-12_85 409 67 895 * ?39 Total 1829 210 4476 * 3789 Average 457.25 52.5 1119 * 947.25 *Cupertino Circulation COUNTY LIBRARIAN'S REPORT: Ids Jaech distributed copies of a letter sent to Blaine Snyder, Finance Director, City of Cupertino outlining the projected cost of Sunday Library Services at the Cupertino Library for 1985/86, which also included information on the projected shortfall for the system. She noted that the letter was mailed April 17,1985, but she has had no response to date. Ms Jaech also distributed copies of the Schedule For State Grant Submittal as of May 20,1985. There has been no new County Librarian appointment. The person se- lected turned down the position. Recruitment,* of new candidates will take place at the State Convention. OTM BUSINESS: The following letters are requested: To Lois Woodruff, congratulating her on City Service Awards. To Friends of the Library suggesting an evening be scheduled for shelf- reading and offering the services of all Commissioners in this effort. W OTOM BUS S:fcoat.LA letter to Bert`7iskevich, Department Ot: blie dWorks, in reference to the Commission's November request to mark the parking spaces by the light standards "Compact. This has not been done to date. ADJOUNMENTs There being no further business, the meeting was adjourned to Tuesday , June 18,1985 at 7s30 p.m. in the Conference Room at City Hall. Respectfully submitted, Agnes N. Locher, Secretary June 5, 1985 Mrs. Lois Woodruff, Pres. Friends of the Library 20713 Rodriques Avenue Cupertino, Ca. , 95014 Dear Lois, At the May 21, 1985 meeting of the Library Commission it was noted that the shelves at the Library are in need of reading. As you know, the staff has been very busy in the past few months with preparing the collection to go "on line" by July 1. It was suggested that the Friends of the Library might schedule an evening for voluteers to read shelves. If such an evening should be feasible, the members of the Commission have all volunteered to participate. Please advise us if such an activity is scheduled. Sincerely, Agnes N. Locher,Secretary June 5. 1985 Mrs. Lois Woodruff 20713 Rodriques Avenue Cupertino, Ca. 95014 Dear Lois. The members of the Cupertino Library Commission wish to congratulate you for the Volunteer Award and the Special City Award that you received at the Civic Award s ceremony on May 2, 1985. Your continuing service to the Library is appreciated by the Commission and the community. These Awards are justly deserved. Sincerely, Agnes N. Locher, Secretary Julie E. Shields, Chairperson Mary Ann Herlihy Patricia Ryan z .Tune 5, 1985 Mr. Bert Viskovich Department of Public Works 10300 Torre Ave. Cupertino, Ca. , 95014 Dear Mr. Viskovich, In November 1984 Chairperson Shields, at the request of the Library Commission, contacted the Department of Public Works with the request to mark the parking places in front of the light standards as "Compact" in the park- ing lot. It was noted at our May meeting that this problem has not been corrected. The Commissioners feel that this sug- gestion, when implemOnted, will facilitate the passage through the lanes. We would appreciate your attention in this matter. Sincerely, Agnes N. Locher, Secretary .s 0� TIMM 7 ,77 CITY OF CUPERTIBO, STATE OF CALYFomm 10300 TORRE AVENUE, CUPERTINO, CA. 95014 TELEPHONE: (408) 252-45C5 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON JUriE 189 1985 AT 7:30 P.H. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL CALL Commissioners Present: Shields, Ryan, Herlihy, Locher, Epstein Others Attending: Carol Jaech, Supervising County Librarian Mary Ann Wallace, City Librarian APPROVAL OF MINUTES The minutes of the May meeting were approved as submitted. COMMUNICATIONS 1. Lois Woodruff, President of the Friends of the Cupertino Library, sent a letter thanking the Commissioners for their $25. personal donation to the 1986 Magazine Drive. 2. Kathy Blackburn informed the Commission of the new cable tv program "Ask the Mayor". OLD BUSINESS 1. Library expansion - Our application for State grant funding will be sent in June 24. We will know by August 9 if we have been granted the funds. 2. Parking Spaces - Mary—Ann Wallace stated that when the expansion of the library is completed a total of 140 spaces will be needed. The Civic Center Committee had recommended fewer spaces. The Library Commission will send a letter to Mr. Quinlan and his committee expressing concorn over the number of parking spaces and its agreement with Mary—Ann Wallace's 140 space proposal. 3. Compact Parking Spaces - The compact parking spaces have finally been marked. The Library Commission will send a thank you to Bert Viskovich. NEW BUSINESS 1. Welcome to our new Library Commissioner, Thelma Epstein. 2. Agnes Locher will become Vice Chairperson and Mary Ann Herlihy will become Secretary. MW BUSINESS (congaed) 3. Sharon Rhode has been nominated to be on the County Library Commission. A letter will be vent to Bob Quinlan. 4. After reading the Parise and Recreation minutes a clarification on computer usage seems to be needed. The public computer in the library is free on a first come first served basis. If a person wishes to reserve computer time a $.50 charge will be required to make the reservation. Mary Ann Herlihy will clarify this at the Mayor's Luncheon on June 20. CITY LIBRARIAN'S REPORT 1. Mary m Ann Wallace thanked the Commission for their personal contribution to the 1985 Magazine Campaign. 2. The Friends have sent out letters for magazine contributions. So far they have received $482. 3. Sunday Service Report: Date People Cards Circulation 5/19/85 510 87 950 5/26/85 488 88 1341 6/ 2/85 552 74 1129 6/ 9/85 343 42 142 TOTAL 1893 291 4162 (Average 473 73 1041 5/20/84 486 14 1193 5/27/84 CLOSED - MEMORIAL DAY 6/ 3/84 404 19 915 6/10/84 I a 795 TOTAL 1270 52 2903 (Average 423 17 963 More library cards are being issued because everyone must have the new blue card. 4. The aging im Ia,.e for the micro computer system has been changed from July 1 to July 29. The library will be closed on June 30 for clean-up and compliation of the new programs. 5. May Volunteer hours: 572.5 Friends - (Book sale, Sorting, Plastic Covers, Survey, Magazine Campaign) 292.75 Others - (Data Entry, Bar Coding) ® Pat Ryan suggested we nominate our Library volunteers for an award at the CAL TAC Convention in November. to gaM LIBRARIM IS REPORT 1. Carol Jaech said the County Library Budget was presented to the Board of Supervisors v:1 June 17. Because of the $324,000. budget deficit Local Union #715 and a number of people from Library Coamissionag staff and the community were there to lobby the Board. The Board is supportive of giving general fund monies but said they must find a way to do this since the County Library does not service all of the county's cities. A task force was appointed to study long term funding. Sally Reed will report on June 24. The Board Grants a teamwork approach between the cities and the County. 2. The City of Saratoga has pledged $20,000. to the Library. The City of Cupertino has pledged $19,000. for the deficit and $20,000. for Sunday service. 3. No progress to report or. the County Librarian vacancy. OTHER BUSINESS 1. Lois Woodruff asked for volunteers to help sign up children for the Summer Reading Program. Help is needed June 19 at 7:00 p.m. ® 2. Shelf reading will be done after the maWinedrive is completed and the new computer system is up. 3. Supervisor Becky Morgan set a letter to Lois Woodruff and the Friends congratulating them on their awards. 4. There will be no Mayor's Luncheon in August. Pat Ryan will attend in September. ADJOURNMENT The meeting was adjourned to Tuesday, July 16, 1985 at 7:30 P.M. Respectfully Submitted, Mary Ann Herlihy Secretary CITY 08Capmn=v STATE OF CUAVONU 10300 TOME AVENUE, CUPERTINO, CA. 95014 TELEPHONE: (408) 252-4505 MINUTES OIL THE REGULAR MEETING OIL THE LIBRARY COMMISSION MELD ON JULY 16, 1985 AT 7:34 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL CALL Commissioners Present: Shields, Ryan, Herlihy, Locher, Epstein Others Attending: Carol Jaech, Supervising County Librarian Mary Ann Wallace, City Librarian APPROVAL OF MINUTES The minutes of the June meeting were approved with the following corrections: Under Communications the year should read 1985 not 1986 for the Magazine Drive. COMMUNICATIONS 1. Pat Ryan reported that she had received a telephone call from Michelle Mann in reference to the Cable Program "Ask The Mayor". Michelle was calling representatives from all of the city commissions and asking them to submit questions for the program. 2. Pat Ryan also reported that Bob Quinlan had called her about our nomination to the County Library Commission. Apparently he had not yet received the commission's letter with Sharon Rohde's name being submitted for nomination. Thelma Epstein suggested that in the future a phone call be made in such instances and then a letter be used as a follow up. In this way there would be no problems with items of a timely nature. OLD BUSINESS 1. Mary-Ann Wallace asked that discussion of the Library Expansion be set aside and included with her report. NEW BUSINESS 1. Mary Ann Herlihy reported on her attendance at the dune Mayor's Luncheon. 2. Agnes Locher asked Mary-Ann Wallace if our library was having a problem with latch-key children using the library in place of day care. Mary-Ann replied that this has not been a real problem up to now. Occasionally they have had children (ages 7-12) using the library in this manner. a= LWRM"I S REPORT 1. Library Expansion - The grant application for $300,000. was subffit$ed to Sacramento. Because of its length (34 plus pages) Nary-Ann did riot make copies for all of the commissioners. Anyone wishing to read the grant can come into the library and look at her copy. When the plan was sent in the drawings showed the addition to be on the north (Plaza) side of the Library. The Civic Center Committee would like to see this plan changed. The Civic Center Committee decided that an expansion in this direction would encroach too much on the plaza site. They have suggested that the addition be done on the East (Back) side. At this time the architect is not working on any new plans but rather waiting until the August 9th grant date to see if we will receive the state monies. There appear to be a number of problems with this new suggestion. Of prime importance to the Library Commission is the functional usage of the new addition and the remodeling of the existing structure. On July 29 the Planning Commission and the City Council will hold a joint meeting to discuss the Civic Center Expansion. Some members of the Civic Center Committee will attend. Mary-Ann said that she will try to be present at that meeting. 2. Mary-Ann thanked the Commissionerc for their private donation to the 1985 Magazine Drive and presented them with a certificate. So far $1310.55 has been received from the community for the Magazine Drive. Additional donations are still being received. The Friends of the Cupertino Library have contributed $2124.36 to the Library in the January to June 1985 time period. This donation reflects various items that have been purchased for the library. (Other community groups have contributed to the library during this period as well). 3. Summer Reading Program The Children°s program has 752 members so far. Six schools have reached the goal of 10% school enrollment and will receive a free book from the Friends for their school library. The book to be given this summer is a poetry book - New Kid On The Block by Jack Prelutsky. 4. Summer Programs (Attendance has been very good at all programs.) Date Program Children/Adults Session 6/25 Sing-along 69 16 first 55 8 second 7/ 2 Ventriloquist 87 21 first 43 17 second 7/ 9 Paper Airplane/Kite 65 20 first 25 8 second 7/16 Karate Demonstration 73 19 449 1 ,)4. Sumter Program (continued) On 7/23 Y.S.I. has a "lit the Animalsm Program. Attendance should be good as this is always a popular program. 5. Wednesday [Right Movies have also been well attended. Date Children/Adults 6/19 19 9 6/26 24 10 7/ 3 22 7 7/10 17 8 6. Thursday Afternoon Hovies Date Children/Adults 6/20 92 14 6/27 157 26 7/11 91 21 7. Circulation System Plans are to go up the 29th of July. The Bar Coding and Data 43ntry are almcst done. Extensive cleaning was done in the Lobby/checkout area on the 30th of Jane when the Library was closed. 8. Additional statistics for June 20,197 People came into the library in June (This figure is from a count at the security gates.) Volunteer Hours r 414.75 Friends of Lib. 181.5 Bar Coding/entry 217.25 + Misc. 16. 9. Sunday Service Reports Date People Cards Circulation 6/16/85 289 18 1471 6/23/85 368 33 1050 6/30/85 CLOSED 7/ 7/85 234 25 761 7/14/85 317 29 946 TOTAL 1208 105 4228 (Average 302 26.25 1057 6/17/84 252 0 741 6/24/84 266 8 766 7/ 8/84 331 18 1040 7/15/84 334 8 913 TOTAL 1183 34 3460 (Average 295.75 8.5 865 s COUNTY LIBRARIAN'S REPORT 1. The Board of Supervisors has given General Fend they to the Library. Thais was done even though awe of the cities had give mosey to the County Library. The amount of money was based on a percentW of population in unincorporated areas. The Board also gave money from the supplemental tax roll. These contributions from the board have helped to greatly reduce the budget deficit. 2. Public Library Fund Monies were received ('$264,456.00). The County will use this money for operations and to purchase hardware for the libraries. 3. The Literacy Grant program has been extended to June 1986 and $146,500. has been received. 4. Local Union #715 which includes most of the Library employees has a contract which expired on July 7th and was extended to July 14th. There is a possibility of a strike by the County workers. The library is making plans if a strike occurs. OTHER BUSINESS None ADJOURNMENT There being no further business, the meeting was adjourned to Tuesday, August 20, 1985 at 7:30 p.m. in the Conferenne Room at City Hall. RESPECTFULLY SUBMITTED: Mary Ann Herlihy Secretary '; ,�' � $" ^'tip" S 'i —p a •... S«.:' 'w_} # ^! CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 TORRE AVENUE, CUPERTINO, CA. 950i4 TELEPHONE: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON AUGUST 20,1985 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL CALL Commissioners Present: Shields, Ryan, Epstein, Locher Commissioners Absent: Herlihy Others Attending: Carol Jaech, Supervising County Librarian Mary-Ann Wallace, City Librarian APPROVAL OF MINUTES The minutes of the July meeting were approved as submitted. COMMUNICATIONS 1. Letter from City Manager Quinlan dated 7/22/85 addressing the Commissions concern that adequate parking be included in the City Center plans and nctification that Sharon Rhode°s name was to be submitted for the position of County Library Commissioner. 2. Letter from the City Clerk dated 8/14/85, notifying all City Commissioners of the change of terms-of-office from September to September:'taisJanuany 'to:-January. OLD BUSINESS 1. Pat Ryan reported that CALTAC is requesting nominations for Service Awards. The Commissioners suggested that the "Friends" of the Cupertino Library be nominated for the CALTAC Volunteer's Award. Mary-Ann Wallace will prepare the nomination paper. NEW BUSINESS 1. Agnes Locher reported on her attendance at the July Mayor's Luncheon. NEW BUSINESS (Cont. ) 2. There will be a Mayor's Luncheeni on August 22,1985. Commissioner Shields will attend. 3. Pat Ryan will attend the September Mayor's Luncheon, Mary Ann Herlihy, the October, Agnes Locher in November and Thelma Epstein in December. 4. Julie Shields mentioned the election cancellation. CITY LIBRAIAN"S REPORT 1. Patron's complaint-Mary-Ann Wallace reported receiving a telephone complaint from a parent. He objected to having"Changing Bodies , Changing Lives" in the collection. She informed him of pertinent information from the County Library Materials Selection Policy and requested he visit her or attend the Commission Meeting. There has been no further contact from this patron. Ms Wallace supplied copies of the Santa Clara County Library Procedure Manual to all Commissioners. 2. A letter has been received by Mayor Johnson from the California State Librarian, Gary Strong, informing him that the City's appli- cation for LSCA Title II funds for the Cupertino Library Remodeling/ Addition project had not been approved. Ms Wallace provided copies of this letter to all Commissioners. 3. The Cupertino City Council approved paying up to $20,000 to the architect for Library schismatic designs in order to locate the expansion plan in the Plaza. 4. Acting County Librarian,Janice Yee has placed the Cupertino Library expansion on the agenda of the County Supervisors' Meeting of Sept- ember 3, 1985, in the afternoon and will report to the City Council the same evening. 5. The new computer check-out system started up July 29, 1985 and is going smoothly. Starting the statistics program- as of June there are 20007 registered, 12019 from Cupertino. 14800 have registered since December. 6. Volunteers- 161 Volunteer hours in July. From July 1984- June 85 516921 Volunteer hours have been recorded. 7. Magazine Drive- So far $ 1,447.55 has beef donated for magazines. CITY LIBRAR 8. .fipple Computer- 128 people used the conputer in July, 9. FUHSD Literacy Program- The Fremont Union High School District will have a Pilot ATLAS Literacy ProgAn in the Community Room on Monday evenings from October-December. This is an adult literacy program and is co-sponsored by the Cupertino Library. The Sunnyvale Library has had this program. Explanatory material was distributed. 10. Summer Reading Program- 861 members with 553 certificates (64%) On Aug. 10- Awards day there were 123 children and 63 adults in attendance.Eight schools received the book"New Kid on the Block", by Pelesky for having at least 10% of their students participating in the Summer Program. The schools are: Collins, Dilworth, Faria, Lincoln, Montebello, Regnart, St. Joseph's and Stevens Creek. Tore were also participants from Sweden and Scotland. 80 schools represented. 11. Program s- 7/23-Animals-87 .children/24 adults, 7/30-Hamster,Gunea Pig,Rat Race-57 children/16 adults/18 animals, 8/6 Puppet Show- 104 children/ 25 adults. 12. Movies-Wed. P.M.- 7/17-21 children/9 adults, 7/24-16 children/7 adults, 7/31-15 children/6 adults, 8/7-18 children/9 adults. Thurs. afternoon- 7/18- 111 children/29 adults- 7/25-44 children/7 adul. ® 8/1-50 children/4 adults-8/8- 67 children/ 16 adults. 13. Sunday Service Report: Date People Cards Circulation 7/21/85 345 42 1112 7/28/85 336 33 1100 8/4/85 statistics will be available later 8/11/85 252 14 552 921 average/Sunday 7/22/84 391 �7 992 7/29/84 215 12 784 8/12/84 283 8 904 893 average/Sunday COUNTY LIBRAIAN'S REPORT 1. Ms Jaech reported that there are 6 candidates for the position of County Librarian. Janice Yee, acting County Librarian is one of these candidates. Sept. 11, 1985 is date set for announcement. 2, Los Altos has a tax over-ride on the November ballot for the public library. It calls for $19/parcel assessment the first year and will be for 5 years. 3. The grant for the Reading Program has been continued for another year The centers are Milpitas and Gilroy. COUNTY LMRAAUNO +�n 4. ESL-Library orientation has been Funded for $120.000.00 5. A settlement of $35.000,Tag received for Bar-coding Malfunction. 6. The strike settlement included 5% raise for clerks, etc. and 13.5% for Librarians. OTHER BUSINESS Chairperson Shields reminded everyone of the "Ask the Mayor" program on cable TV. One need not have cable to participate. ADJOURNMENT There being no furthur business, the meeting was adjourned to Tuesday, September 17,1985 at 7:30 p.m. in the Conference Room at City Hall. Respectfully Submitted, Agnes N. Locher Commissioner �F S k,, ♦J' Y..1•. t r•.. 11+/ t �)' A*is AEO.! „t •s. •' �-C- ILA` - ✓_ �'• •: i� •-,U� �� • •=Ll. _�•: .'{_ - •,_. • 71 VEI - A'. I :-�_ • ._ :a ^..� •� .. 11'�r:' e. 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Imo,. ac I.'i nTt ` — I.iHil 1. _- •i :J" •�Y.=t- :.' _• - - - IY:II+II _" _ .-s"r ''-_T -=:b - .t s•la.:;,. `+. lx'-;t. �~; �,r$.�.3STF'v ;L t,'t .� 'R --{. +€ r- ;. .;�.- '•�..=,t1'.:.=1: -•. tf':gt1-'='.: ••' '_t .jai:.:'''. +:. 1 • P f• • t' f __ 11 .: _..w.(1.: _��= .11= • ♦.iill�: _i •#. • =al:c.. s` NOW 39eFaqwtft • uS O CITY OF C9MRTINOO, STATE OF WAFOMA 10300 TORRE AVENUE, CUPERTINO, CA. 95014 TELEPHONE: (408) 252-4505 MINUTES OF ITIM REULAR MEETING OF THE LIBRARY COMMISSION HELD ON NOVEMBER 19, 1985 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chairperson Shields at 7:30 p.m. ROLL CALL Commissioners Present: Locher, Epstein, Shields, Ryan, Herlihy Others Attending: Susan"Puller, County Librarian Mary-Ann Wallace, City Librarian APPROVAL OF MINUTES The minutes of the October meeting were approved. COMMUNICATIONS A letter was received from CALTAC (November 1, 1985) informing the Commission that the Friends of the Cupertino Library had received an award. Dave Rohde accepted the award in Oakland at the'CALTAC Conference for the Friends. The award will be shown at the December*Meeting of the Friends. The Commission received a copy of the letter that Janice Yee wrote to R. W. Quinlan (October 21, 1985) re: Cost of Library Expansion. CALTAC sent the Commission a flyer on the Regional Workshop in Library Leadership to be held in San Jose on March 1. The Commission received an invitation to the Reception for Susan Fuller, the new County Librarian, on November 24, 1985. OLD BUSINESS The Friends of the Cupertino Library Book Sale on November 9 and 10, 1985 earned $1220.00. Of this amount $157.90 was from the Children's Section of the sale. None of the Commissioners were able to attend the CIA Conference from November 16 to 20, 1985. Mary-Ann Wallace was able to attend the Conference. She heard Charles Robinson, the Director of the Baltimore Public Library speak. He mentioned the importance of public parking at a library. His discussion also included the necessity of purchasing a lot of the best sellers and then having books in the library accessible for the patrons. In addition the library should also fulfill the informational needs of the people not just literary needs (books). This can cover a variety of media. Libraries should try to find other ways to reach people. ® In addition Mary-Ann saw many exhibits on technology and attended a workshop on Performance Evaluation which she said will be of value for the evaluation of Library Employees. INN Mayor's Luncheon - September Report (Pat Ryan) The following topics were discussed: St. Joseph's Retirement Center Marriotts Hotel Plaza Plan Construction scheduled for Spring Parks & Rec Volunteer Luncheon donated by Kiwanis Public Safety Commission study of Earthquake Awareness Marilyn Mays, new Community Services Officer Mayor's Luncheon - October Report (Mary Ann Herlihy) The following topics were discussed: Architectural Commission studying existing buildings Hotel Construction - 14 stories and twin towers Cupertino will have a Quarantine for the oriental fruit fly! State wants us to adopt a water conservation plan Cable - question of who owns Cable programs Parks & Rec Outdoor Ghost Walk Energy Commission visit to Diablo Canyon Mayor's Luncheon Schedule November - Agnes Locher will attend December - Thelma Epstein will attend January - Julie Shields will attend February - Pat Ryan will attend March - Mary Ann Herlihy will attend CITY LIBRARIAN'S REPORT Sunday Service Figures 10-6-85 People Cards Circulation 467 30 n/a 10-13-85 493 26 n/a 10-20-85 509 48 936 10-27-85 n/a n/a 731 11-3-85 541 26 951 n/a = not available The gate count for October was 20,953. The Computer usage was 82. Volunteer Hours totaled 119.5 for the Friends. Other hours were not available. The Literacy Class has 20 students. So far they have had 4 or 5 meetings. The Class will end in mid December. It will probably be continued later. The course is self-paced. Winter Vacation Movies will be offered for the Children from December 23 to January 3. On November 26 there will be a Puppet Show. The children will make vegetable puppets. The Volunteer Thank You Reception will be postponed until the Spring. r 9 T. • CITY LIBRARIAN'S REPORT CONT. The County is doing some emergency training (fire earthquake, CPR, etc.). The training involves a 40 hour (5 full days) course. Over 1100 County Employees are being trained. From the Cupertino Library an adult librarian, 2 children's librarians, 2 library assistants and 1 person from the clerical staff are attending. After the training is completed the Cupertino Library will develop an emergency plan. At this time there is an emergency booklet. There are still some problems with the Micro System Statistics. The monthly Gnd Sunday statistics are not always coming out correctly. On November 13 the Library lost power and had to close early. There are emergency lights but they can only be used for 45 minutes. COUNTY LIBRARIAN'S REPORT On November 12, 1985 Bob Quinlan, Barbara Brown, Blaine Snyder. Bert Viskovich, Janice Yee, Mary-Ann Wallace and Susan Fuller met to talk about financing for the proposed Library Expansion. The costs are very high and the library can pay no more than $100,000.00 plus rent. The city people are anxious for the expansion so it is hopeful that some solution can arise before January. Susan Fuller attended the CLA Conference. Los Altos Tax Override Passed. The Los Altos Commission wants to get together with the other Library Commissions in January to discuss general concerns. A very brief discussion of State Funding occurred. There is a need to establish a stable financial system for the library. In the future perhaps some type of statewide level lobbying will be necessary. The state will have to help us more as well as the school districts. We will have to work with the school systems. Right now we are servicing school children because the school libraries have closed. Susan Fuller, Janice Yee and the County Executive's Office are examining the budget to see which direction would be profitable for a Task Force on County Library Funding to take. Before the Task Force is established certain issues must be defined. OTHER BUSINESS Julie Shields questioned when the change in officers should occur. The Commission decided to change officers at the January meeting. ADJOURNMENT The meeting was adjourned to Tuesday, January 21, 1986. Respectfully Submitted, �r�yn Herlihy Secretary TOM CITy.-Qr, T=(N E gA 1030q V *8 5�5 Oi CA95C14 a � t MINUTES Cr THE MULAR ME10ING OF TRE LIBROY CCMI€ SI(S V= (3 JANU-4Jff 219 1986 AT 700 Pff IN TB$ cQRWWcz B s cm $ALLs cupwwoq CALL TO ODDER The meeting was oailed to order by Vlae-Chair Loaher at 7830 PH` ROLL CAI Commissioners Present a Leachers EpsteW. Want• Serli y Commissimers Absent l: isM Others Att endln8 t VA=- �tellace q City Librarian APPROVAL 9P B The minutes of the November meeting were app"Ved'. ALD BUSINBK Nacre N&W BU9INBB8 Ades Locher reported that there was no November Mayoras Lunobe=Z Thelma Zpateln reported m the X&Ycr®s Earobeca hold cu December 1?th: ram the City At that meeting secnecessary s�o to aamplete funding for le, Library eicpa�tsian would IV was reported that theMayor's L&Mohean.:_'wi2:1.b held on the third" Tuesday of�lhif�t �� coasion ettendis�� ffiantYtieto attend met'. call city - an January 21st Pat Hyan _attended the,Xayoes Lunahecue• She re- ported that Beat Viskowloh will hold•..0 -public hearing ®n February 3rd oonoerning the traffic in the City B811 area' es r will: attend the meeting. The following were elected as off leers of the Library Co®missi Chair - Agn=s`' B®rlit Viae�Chair Mary Seoretary -• Thelma Bpateiw. The Monday Night Reading L,b had twanty adult students attendIzat The Lab was held at the Library each week during Cot cbere Noveno ber and Deoember .and it will contInue from January 6th through June 9th. A summer session is planned beginning June 23rd through August 25tho. Computer usage was 100 in November and 110 in Deoember . The Cate Count for November was 17i 294 and f or December it was 18,2040 The Friends Magazine Sale is scheduled February 15 and 16 juvenile movies will be sham during vacation week an Tuesdays, Wednesday and Thursday afternoons*". Sunday Service figures were as follows! ELV.10 Now Cards Issued Materials Circulated 11/10/85 6t$- N/A 1025 11/17/85 145 N/A 981� 11/24/85 487 2+4 84 ® 12/1/85 �°l6 31 9 9 12/8/85 JF28 32 6 8 12/15/85 395 11 559 12/22/85 261 16 erg2 12/29/85 251 13 +► two hoursW The Library staff is checking into the new technology regarding video cassettes and data bases.. It is important that the lAbrary remain an effective information center which utilizes the latestz technology,,. CO M Y LIBRARIANIB MORT"` There is no Change at this time in the formula. for librai fund- ing. Changes are possible in the area of circulations, especially in view of the Los Altos tax override success. It might be n®c o sa.ry to work with a percentage freeze, or we could look at the circulation per hour. There is nothing new to report at this time on the Library eapans i on . Buses A&IA M been. meeting with all of the City jManage rs:. to t hie" � `�GUM meeting at 70 We Redding-' .ne,� fteanftnerwill s o mead with the Board of swerftefts to Us- oua8 the avvraU Ubrary plotu"e The last Casty Library CaeMleeian Meftlng did not have a qn Susan is urging the County COMISSICUOTS to visit the City Cam. missiaaas and they a" ffit tiaSti* aft doing so • All City► Library Commissi®aers will attend a joint iaeting CM, a Saturday MOMIUS in Ma"h - Tufts, as tom-::passed that the Libr=Y Cameiis®iM rcrite a letter to the City Council asking for then to ate to tbG Govemor and legislators In support of the Public Library Pomidat ian Prograw (Senstu sill 358 - H1,61860*. Full ivtd.ing is necessary to main- tain open hours by providing staff for each library and to UP- grade the boas collection which is deteriorating rapidly:. QTHER BUSINESS There will be no Library Commis$ian meeting in Februarys because it will not be possible to obtain a quo MHOURNI T The meeting was ad joomed to Tuesday+, Marh 189 1986i; Respectfully Submitted.,. Thelma Spstein Secret ary< x.. w L CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 TORRE AtiMM, CUPERTINO, CA 95014 TELEPHONE: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LI B BURY COMMI SSIM HELD ON MARCH 18, 1986 AT 7:30 PM IN THE CMFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chair Locher at 7:30 PM. ROLL CALL Commissioners Present: Herlihy, Epstein, Locher, Ryan, and Shields Others Attending: Susan Fuller, County Librarian Mary-Ann Wallace, City Librarian APPROVAL OF MINUTES The minutes of the January meeting were approved.as submitted. OLD BUSINESS Cupertino City Staff is positive about the library expansion. The City will con- tribute a set sum to the project, and additional funds will have to be found. NEW BUSINESS Agnes Locher reported on the Mayor's Luncheon in February. The major topic was the torrential rains that Cupertino had experienced. It was announced that there will be a June report on solid waste. Traffic on Pacifica was discussed. Mary Ann Herlihy reported on the March Mayor's Luncheon. Several Council mem- bers made a journey to Washington, D.C. The City will now encourage that new homes have both gas and- electric hook-ups for dryers. There will be a public meeting in May to discuss the closure of streets around City Hall. The City has ordered a private energy audit of city utility costs. Stevens Creek utili- ties are being placed underground at this time. April 15th is the next Mayor's Luncheon, and Thelma Epstein will represent the Library Commission. Pat Ryan willattend on May 20th and Agnes Locher will at- tend the luncheon on June 17th. Pat Ryan reported on the CALTAC [workshop which she attended on March 1st. A major topic was legislation concerning libraries. CITY LIBRAUMIS REPORT The first billing on fines for overdue books will be mailed out in March along with an explanation of the new procedure. A notice about the overdue billing appeared in the March Cupertino Scene. Sunday Service figures were as follows: People New Cards Issued Materials Circulated 1/5/86 450 25 841 1/12/86 --- 32 1116 1/19/86 529 22 577 1/26/86 --- 2/2/96 773 39 844 2/9/86 532 14 894 2/16/86 709 25 1119 2/23/86 522 23 810 3/2/86 520 21 880 3/9/86 692 32 1226 The Gate Count for January was 22,380. Apple computer usage was 123 times in January and 80 times in February. Volunteer Hours in January were 145.25 hours and in February the figure was 310 hours. The Literacy Program is still going on each Monday evening. The class is a successful joint venture with the Fremont Adult Education Program. Students in the class are taught to use the library's special collection, the Able Collection, for adults just learning to read. In the Juvenile Program the Puppet Show on March 18th had 51 children and 10 adults. During the Spring Vacation movies will be shown at the library. A Quick-Quiz on the Cupertino Library has been developed by Julie Dalrymple and Karen Armor. The quiz is used at schools in the area whert the library and its serv!ces are being discussed by library staff. The Cupertino City Librarian is working on materials and a possible in-service about the Cupertino Library to be given at junior and senior high school teachers in the area. COUNTY LIBRARIAN'S REPORT The Library Bond Act #1220 has been killed on the floor of the Legislature. The plan for the financial outlook for the County Library System is complete. An in depth discussion was held on the Santa Clara County Library five year operating plan. This plan looks ahead to the year 1991. Ccmrnissioners were re- minded that they need to be advocates for libraries where the citizens can make their own choices of reading materials. Information is power; information is what the libraries give to all. OTHER BUSINESS None ADJOURNMENT The meeting was adjourned at 9:45 PM. Respectfully Submitted, Thelma Epstein Secretary * r; r WWWR CITY OF CUPERTMO, STATE OF CALIF0WIA 10300 TORRE AP.BNUE, CUPERTINO, CA 95014 TELEPHONE: (408) 252-4505 MLNUTBS OF THE REGULAR STING OF THE LIBRARY COM''�[i SSION HEM ON APRIL 15, 1986 AT 7:30 PM IN 7= CONFERME ROOM, CITY MALL, CUPERTINO, CALIFORNIA CALL TO ORDER The meeting was called to order by Chair Locher at 7:30 PM. ROLL CALL Commissioners Present: Shields, Locher, Ryan, Herlihy and Epstein Others Attending: Susan Fuller, County Librarian APPROVAL OF MINUTES The minutes of the March meeting were approved as submitted. OLD BUSINESS The Library Commission members are invited to a coffee and library talk in Camp- bell on April 19, 1986 from 10 AM to Noon, asl aa3asatae a lde and County Librarian Susan Fuller will attend. NEW BLM"ESS Commissioner Epstein reported on the Mayor's Luncheon held April 15th. COUNTY LIBRARIAN'S REPORT Susan Fuller, representing the County library system, and Robert Quinlan, repre- senting the City of Cupertino, have been working on details of the Cupertino Library expansion and lease arrangements. The City want#o complete the project and is working on details at this time. Susan Fuller and the General Services Administration of the County will negotiate lease details with the City. Susan Fuller and Mary- Jallace are currently corking with the architects on the refinements to the library expansion project. Supervisor Dianne McKenna has been very supportive of this project and letters of appreciation should be sent to her. The County Library system is joining the South Bay Exhibit Circuit which will pro- vide video casettes to be checked out for home use. Several libraries will begin this service now, and Cupertino Library will begin neat year if possible. Susan Fuller will give a presentation of the Data Search Project to the County Executives' meeting at the end of May. She is currently looking for seed money to get the project started. A benefit to raise the needed amount of between $20,000 and $30,000 is one possibility. pig Roffil WMI • CITY I.I SitAMMI S REPORT Overdue notices were sent out for over 5,000 items* The response has been good as books and money are coming in to the library. '%e library sent out 1800 notices which was a total of eight month's worth of overdues. Sunday Service figures were as follows: Library Users Library Cards CiMlhtion of Material 3/16/86 766 25 1193 3/23/86 591 28 987 3/30/86 Closed for observance of Easter 4/6/86 690 29 1213 4/13/86 759 31 968 The Gate Count for March was 26,461. Apple Ile microcomputer usage was 102. Volunteer hours for March were 130.75. The Toddler Story, Time attendance has averaged 25 children and 17 adults during the month, while the preschool story time averaged 25 children and 9 adults. A program of Spring Vacation Movies will be held daily, Monday through Thursday, April 21 - 24, 1986. OTHER BUSINESS 40 None AUJOURttNII RT The meeting was adjourned to May 20, 1986. Respectfully submitted, Thelma Epstein Secretary CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 TORRE AVENUE, CUPERTINO, CA. 95014 TELEPHONE: (408) 252-4505 MINUTES OF THE REGULAR MEETING OF THE LIBRARY COMMISSION HELD ON MAY 20, 1986 AT 7:30 P.M. IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA Call to Order The meeting was called to order by Chairman Locher at 7:30 p.m. Roll Call Commissioners Present: Herlihy, Locher, Shields Commissioners Absent: ►Ryan and Epstein Others Attending: Susan Fuller, County Librarian Mary-Ann Wallace, City Librarian Approval of Minutes The minutes of the April meeting were approved as submitted. Communications All members present indicated that they had received a copy of the minutes from the County Library Commission's April Meeting. No May minutes had yet been received. Because of the close proximity of the County Meeting date and our Commission date we will always be a month behind in receiving the minutes. Old Business Julie Shields reported on the County-Wide Commissioner's Meeting held in April at the Campbell Library. Each commissioner gave a short talk and :an overview of their commission. Some items of note for our commission were: 1) Gilroy's Friends Group sells books that have been donated to them in the Library. 2) Morgan Hill invites authors to come to the Library 3) Additional Commissioner Meetings are to be held. Saratoga will hold the next meeting, possibily in the summer. The future topics will include some of the following: funding, lobbying, library use skills, communications. New Business Julie Shields reported on the Friends of the Library Book Sale. The Sale was held on May 17 & 18. Over $3000 was earned including over $500 from the sale of "old" books. Mayor's Luncheon Report - Agnes Locher attend the Luncheon on May 20. Mayor Rogers was not present so Bob Quinlan conducted the meeting. Agnes reported on the existence of a Legislative Review Committee consisting of Bob Quinlan, Dorothy Cornelius and some of the Council members. This committee lets the State Legislature know if they are in favor or opposed to various bills before them. Pat Ryan will attend the June 17th Mayor's Luncheon. Agnes Locher reported that she talked with Scott Fuller (Diane McKenna's aide) R W • 2 about sending a letter to the Board of Supervisors from our Commission in support of the proposed Library Expansion. Scott suggested that a general letter of support be sent to each of the Board of Supervisors. Amounts of money and other details do not need to be mentioned. The letter should mention our unanimous support of the lease which will be agendized shortly. The commission then composed a short letter. Roberta will be asked to send out a copy of the letter to each board member. City Librarian's Report The April gate count was over 27,000. There were 155.25 volunteer hours. The Second Overdue Notices are going out. Computer usage was 94 people. Children's Programs- Julie visited Faria Gr. 1-4 to introduce the Summer Reading Club. She and Karen will try to visit most of the local elementary schools to explain the Summer Program. Karen will attend the Dilworth Enrichment Day. Bill Honig has developed a California Reading Initiative to promote Summer Reading by Children. Julie has written to him urging him to include Public Libraries in this and has also asked for copies of the booklist. The Toddler and Preschool Programs are filled. On June 24th the Summer Reading Program will begin. It will include Tuesday afternoon programs, Wednesday evening movies and Thursday afternoon movies. The awards program has been separated into grade levels. One program will be held in the evening and one in the afternoon. Sunday Hours People # of cards Circulation 4-20-86 317 1.6 840 4-27-86 417 20 721 5-4-86 533 29 1006 5-11-86 411 16 708 5-18-86 422 15 812 County Librarian's Report The badget was submitted to Sally Reed. Overhead costs were $100,000 more than anticipated. Sally Reed did support the additional expenses. A formula allocation sheet was passed out to the commission members. A copy has been sent to Bob Quinlan. The interpretation remains the same. The circulation portion is frozen at the 1985-86 level. The Cupertino assessed evaluation has gone up. There are problems with Los Altos, Gilroy and a few others. Building Update - In April new meetings were held with the architects to give more consideration to the philosophy of space and light and the feelings of the patrons in the new library expansion. The staff discussed concerns and feelings on various issues. From these meetings a new library plan has developed. It involves using the basement and adding a two-story space for storage and offices. 3 County Librarian's Report Cont. One of the issues right now is to try to get an additional 2000 square feet of space in the new plan. In the new plan the basement will become the children's area. The new rectangular addition will contain the lobby, checkout area, workrooms, offices and storage space. Ocher Business None Adiournment The meeting was adjourned to Tuesday, June 17, 1986. Respectfully submitted, Mary Ann Herlihy Acting Secretary CITY OF CUPERTINO, STATE OF CALIFORNIA 10300 TORfM AVENUE, CUPERTINO, CA 95014 TELEPRCNE.- (408) 252-4505 MINUTES OF THE REo-1JLAR MEETING OF THE LIBRARY COMISSION HM ON TUNE 17, 1986 AT 7:30 PM IN IRE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA Call to Order The meeting was called to order by Chairman Locher at 7:30 PM. Roll Call Commissioners Present: Herlihy, Locher, Shields,_. yAa�� '"Ep� xt. Others Attending: Susan Fuller, County Librarian Mary-Ann Wallace, City Librarian Mary B. Williams, Lake County Representative to the North Bay Cooperative Library System'a Board Approval of Minutes The minutes of the May meeting were approved as submitted. Communications Library information from Morgan Hill, Milpitas and Gilroy were circulated. ® Old Business The planned *xpansion of the Cupertino Library was discussed briefly. New Business Pat Ryan reported on the events of the 'une Mayor's Luncheon. She noted that Cupertino has an excellent tape on the city which may be borrowed. Before each City Council meeting, the Council holds a Legislative Review session. This time, would be appropriate for the Library Commission to deliver news of important im- pending legislation concerning libraries in the state. The following Commission members will attend future Mayor's Luncheons: .uly 15 - Thelma Epstein August 19 - Tulie Shields September 16 - Pat Ryan October 21 - Mary Ann Herlihy November 18 - Agnes Locher Susan Fuller suggested it would be a good idea to study the Gann Initiative which has just qualified for the Fall election. Copies will be obtained for the Commis- sion. City Librarian's Report Volunteer Hours for the month of May were: 84.25 Friends Projects for the Library 43.5 Other Volunteer hours 333 Friends Bake Sale 460.75 Total Volunteer Hours for May 3u; k� 2 The May gate count was 22,940. Apple computer public usage was 107 for the month. Thirty-five students and seven trained tutors met with the instructor/coordinator of the literacy class. Sunday Hours and Service: People # of Cards Circulation 5/25/86 Closed for Memorial Dag holiday 6/1/86 659 28 839 6/8/86 421 18 6/15/86 363 9 698 *figure not available The literacy class which meets at the library is doing well. Mary-Ann brought sample copies of the ABLE books which are used by the class. Commission members noted the variety and interesting material in these books for adults. Library personnel have been visiting area schools to promote the Summer Reading Project. This year's theme is "Read Around the World". Mary-Ann introduced this year's mascot, "Hetty the Yeti" for all to examine and comment upon. Summer readers will receive passports and travel cards geared to the theme of the pro- gram. Schools having the greatest number of readers involved in the summer reading pro- gram will receive a book for their libraries. Library shelves will be read during the summer by NOVA workers, the special tem- porary student help. Mary-Ann ,r.#1sl bring a packet of pertinent legislation about libraries to future meetings for commissioners to review. County Librarian's Report Commissioners were brought up to date on plans for the library expansion. The lease will be discussed at the Budget Rearing on Monday, June 23rd, at 10 Alai, in the Santa Clara County Board Chambers. A representative of the Cupertino Com- mission plans to attend the bearing. Other Business None Adiournment The meeting was adjourned to Tuesday, Tuly 15, 1986 at 7:30 PM. Respectfully submitted, C-_� �r Thelma R. Epstein Secretary uV f Fa }Y* .N k � 1 ' CITY OF OMSTINCJ STATE (V CALIFORNIA 10300 TARRE AV=89 'INA, CA 95014 EWES (408) 2$2-45 f5r KnWT0 CP TEE REGULAR MEBTING AP THE LIBRARY COMMISSICU HOW CK JVW 111.4, 1986" AZ 700 PM IN THE CMWMCB POCK, CITY HALO CUPElb- TWO* CALIPCONIA Call to r The meeting was called to order by Chairman Locher at 7:3A Pled`: Boll Cali Commissioners Present-s Herlihyq Locher! Shields and Epstein, Commissioner Absents. Ryan. Others Attendings Susan Pullen County Librarian Mary-Ain Wallace, City Librarian Mgroval of Minutes The minutes of the June mestian were approved with the correctiaoc of "Hook Sale" for 'Hake Sale*! Communications Copies of letters sent by Susan fuller to the Cupertino City Coun- cil and to City Manager Bo�ft Quinlan were given to Cammissianersm. The letters were in gratitude for city support of the library ea- panslonei- Old Business There was no old businesse New Business Thelm Epstein reported on the June 15th Mayor°s Luuoheauo . Citr Librarians Report The June Gate Count was 22'407. Volunteer Hours for June were 178v25®. Apple computer usage was III for the month. Child**Ws Program Attendances Date Fi�ffiram Second PrgA Ts Week Of�$1 J86 50 26 76 Week of ��0�6 5� 39 ?5 ® 7I15/86 60 60 1� i Sunday Hours and Service: Pal® J Of Cards Circulrati 6/22/86 369 i8 646 6/29/86 265 15 655i 7/6/886 341 12 741 7/13/ 342 11 770 There are 825 Summer Reading School participants to date: The Rat - Hamster - Guinea Pig Races will be held on July 22, 1986 at the Library. Total attendance at the Wednesday Evening Movies f ram Julys 18t h through July 9t h was 143® Total attendance at the Thursday Afternoon Movies was 2200, Mary-Ann Wallace discussed the current status of the Librarry.ea- pansion plans County Librarlbals Mort Susan Puller reported that the Santa Clara County budget, in- oluding the Cupertino Library lease, has been approved by a vote of 5 to 0 A joint Library Commission meeting will be held In Gilroy an August 2nd: ® Susan reported that the arohl t eats of the Library expansion have request ed t hat t he building be vacated for f ive moat h during con— st root ion, There is a need for warehouse space for the storage of books and space for the continuing operation of the Library:. April to August, 1987 are possible dates for the Library can- strnction project; Suggestions were given to Susan for possible sites for the Library•s space needs*!,. Susan discussed a Cal-Tax analysis of the proposed Gann Public Pay Amendment®. Copies of the analysis will be mailed tb Library- Commissioners with the July minutes:. Susan discussed the recent California State Library Teleconference an Intellectual Freedom* A forty minute tape was made of the Arch Lustberg address an how to deal with confrontational situa- tions This tape will be ahomn at a future Library Commission meet Ingo Other Business None Ad 9 curnment� The meeting was ad j ourned to Tuesdays August 19, 1986 at 7130 PM Respectfully submitteds The lma,Re Epstein' Secretary LIBRARY COMMISSION MINUTES AUG. 1970-1986 9 of 9 •v +;." t• _ t b Dif " R b Ca l Ta XICTS/mITS� ear6 h B March:1986 ... -. •.. .• �� -'�� . The..`�-.Gann u licP y Limits An Analysis Introduction iocrenae {rota $47.4110 to$52,500 per year. C:txle SmLhms 11650 through 11569,rct.iliny to salaries al vnriuus state officials, l.arentment is a InLurintensire business, a 'I'hc anl.i:i.a of tuetnhers of the State f If costs of guuernment,ire to be conimllud, (lout d of IahNllir.:4lSb❑,,vattald decrease from Section I I odds Section 2G to the C:,!ifnr i salaries and bc.tefit.s Hurst be con/rulleft $76,207 to$52.500 her yen". Ilia constitution,which •Public S.d,ny i Paul Cann, till stranger i., initialioe ef• a The yxiarie:n of at Icaat 5,000 state.,city, UmiLatiuns." It could limit more dims'•,�:••'I I 1ligw litit; on inttirpretnt.ion, it co,ih! n:._� forts,is currrnlJy cirruLt(inJ;n pall/tan filledanwly,city and county,and nprci�+I di:;f.rieL limit some,and possibly all,fringe Ix•n.•li:-r `. file "C'alifurnin Fair Pay Amendment." IV,, empluyr+:i. elr•,acd, nphointed or employed It would limit slate nod local gm.trnt:.,It bnue);iocn (his proposal n carrfa/renting, under contract, Auuld deerear:e front what ability to cnntrnct for services. and Ire ha,,e concerns serious enough to he ever their cut rent salty ics ore to tilt more than 1 virulea matter of public discussion(it this Litt- OUT. of Lite Governor's snlnry,or$64,000. New Constitutional ly stage. We believe the ameritlnrrtt could do '1'bcreaf;cr,tln•rr.trnuld he nu inavatie in Salary Limits serious, lnatin dattta c!it till-nuorag:._ ..•-.en1 snlarir.:of Coll st itutional officer::, live-:'tl of of Calif.nnia st.tic and heel goua•rnrnrnl. h:ryuntirntiort uieuthcra,legislators,or judges ticctiuo 25(n)hrua•idea that un ails:t•fG•t!r:, C'ampnign Pitenuture itself ill the signature- without approval by a atnLewide majority date of the autendtaent the salary of I—' gathering effort cites examples of 16 vote. Also, thare. wotdd he 110 incrrn.e in Governor shnll be$80,000 µcr year,im,l tit•_ outrogrntisly excessive former constitutional salaries of local eh•ctnfl officinh without tip• salaries of all other constitutional nfGre( .::I,; affircr re(irement benefits,and as a solution prov.,1 bt• a n:njorily of voters in affected mmnbcrs of the SLate 13oard o(Equnlii.ai••:: { would mll back llte present salaries of all local jurit:tUctions. ahall be set nt$52,500 per year, sohi•:: to ! public einployees receiving more Man ITO%of edjusLntent as act forth in Sectitat 2L(:l- it non, nnimmi proposed for the Governor. Any iocreases illst.nte or lord elected of- ficial :;nluries would hnec to be Within the .Seetiun 260o states that no elect,A•.i ni: This irunld require a salary cart an Nuvrnr limit of$64,000.Thr-$6-1 000 limit Illasunl- pointed stale or local emplot•ee, it), bet-A, J S6.for at least 5,09)inanagement and ably woul,l apply to all iveoune fr+ml public contract employees,tit^}': iaive"coml•••:: teeh»ind staff in state and 1urul)taninnmrnf, sources(includiol;ix:nsiutsl reci:ived by tilt Lion" in excess of 601:c of the Got-••• 1 (,rjrrrlr;✓'.and some eb•cwd officials. ?here- empl.r•eo wh,) kohl:: mare than rru.• paid nataty. Hider "slu::ini circuii,A:att. ! . after, it mold haue smne impticl not salaries public pusitiml. i,el;i.-JaLure "may appruprial.r: fat,•: f- of t111 public employees. Ironically, Gann's employee.services"contracted by et,at.:.,•.is The initiative;nL.1t limits cnntrncty for arc- , inili:aic•e would actually increase the already cie::that.are in uscttss of 80`So of I Ile vices. ht one section of Lilt, ittitiat.ive, Lit" excessive retirement benefits paid the 16 nirr's salary,prrividrd the contracts of, it Legislature would he probihiLed front eoact- eat:caKl tot» ears in h•n(th amt era^.1,.. . ; re(ircdof�einls Holt their survivors.Ihif thn( } l ing I:nvs nuthort;cuatrncts fur"scrvia:a'' b it twwLhirds Ivgi::lativo vote. is only oar sntalOnvbleut with Nu prtrpusnl. r )' of prit•ttte subcnntracLtns" that.esrteed$7,r i The"l.5difurnin hnirJ'o):tmunJment"is per burr. nod that exceed two yanr•x- 11; t'omunoal devidirdly tio(what it r s litle suggests.It is urn- nnolhn -metros, ails ►.rf:i•tlntow. by two- In it aoitud public pnli.y to rNti.bl" ld f. o•vrholal•,).00rly drafted,rounterproductii e thin(::vat.:,craohl ill,prola:i,tlo foods f.-r stale salary of the Gotemor as the lop p+tbi: s., to J;oud pal•lir m,magemrnt,wid euld,l)rolen• en:hlnyue ..ervirea contracts in e.10-e34 of ia t ur,ti iu Oil::soar'?tilnt•nld :.N olla•r hnb}i• . ulty ,uS( ('Ili iot •ut•erN ma rl• .5i 4.00u, 5n l.,ag a: ool.ex•the rnnl rnrt.•th, f J much In:in:;mix die,.-; .tr intlioxt w1alion:h;l r tlturr it luau rni;hr suvc in riming arid) ree;- vecil fuur yv..rs. 1 1 f Guvrrunr's s:d:ar}•? Unless It consta:::t:.+,-' i,i,; ;nt:rirs. State agcticie-;would Ile Inohibitcd!roll, salary of the Go .rnor is set initial!:a' a .rr Description hiriul; outside c,.utsel willuittL a formal high,l+: I—oil(-, n that,is uu ve>+arRv 1.!;-.4 G; decla nlion of conflict by tile ul;rncy mill I.hr: the office in il:;elf very srrinu. I•r:.• .t i(`t c'm lit ulional in itinIirc.pnnsored 1)y Athli!wy G,:n,•r:d-s nffivv. The iniLiaLive rrndit.x_ur v:itl:trsprr_L t.iuuuty oats. t•.. ,-. 1'lul Glaim rlimlifies for the Nei••:mher•►, OR6 would nl::o prohibit employtna Irmir nc• pn::ition. ;at liras aml indi.vcl n•lati:n:•:!:•. an.t.r mar.d l u,voters ill t ndn•r:it.L a: offer!:; cu,util.tiny:sir:. I.;.:.:foul t m-Aiun Litn::it('.- it..A top ochry of;,;•I,rl!tU,:hr.80':i (If>'.t}.it. ;Ili:would bnppen oat kVedunsday.November croalt; from emir rA,-nd:u vem to Lilt- w:xt. lio:il applicable tat most stale and 1:•.- ' t 5; a,nlduy,�t•:,io.`raiut '.'.i hll would itn:u.;i::, ..L�� + i Section Uy lypill.California ,Ill(If n:a.ket cot;pcti:u•: ca Till? (�ovcioor n salary would increase invt: .�•tti,ltati to >;O.Otit, per vra". Section Analy$�S nttrlicni :an.l ir;!:,1 ;nofrsiunal-., f..i - ie,:,xh,•rts,fora r:trict;'•;:other lap t•- ' t '1-ht•:•:t!::r.r,tt(slate ruo•:,:Uttinnal i,fficcn; r- c r- a f� t sh,lts,tint)for Gw mains;colic wanat;.•: ! ::ouhliurrrn•;.: rain$-W,500(,:xceptLite At- Repeal of S.Opecifiedi ( fo'a•hi;-it Califenai:: i� � f lulu•:}• Ueceial) to 552.500 p,:r ycnr. Siate Salaried ti.rnal enm;retif.i.•t: p '1'!u::•.•!r of the Attorne}•G'.oernf ivrohl •:inn 1 rt•i,.•:•1:('slit•:Ili;!t;..v,_rn:myrL Cr.!il nnia i•:::^:n+•b!t!.'.•:.:;tt.•.i s .. %-AMI'Tax Kb1J1/5 4 ain were an independent nntior,,it would have compensation limits for all other elate and '.undei•'which contract work may bt per- the eighth largest economy in the world.one local public employees.and sets those limits formed,end on whother the limit applies to of the factors that fosters and sustains at 80%of the Governor's salary.In ordinary Individual or group contracts.this could be CaMornio's economic,scientific and cultural us +3 ,4t-ranges eaf0i age,the two woidscan hove'dieoinctly dit area for substantial lItigatloa. position in the nation end the world is its ferent meanings."Salary"usually iefere blf tosystem of higher education.Three of the top the paycheck dollars received by the drimi; Puc employee unions arb typically the five aduate schools in the United States are bent of a t opponents of contracting out public graduate position"Compensation"is usually".L.,.services.It is therefore ironic to find such a In California.Two of those three graduate a more Inclusive term,embracing a position's p y salary,employer eontributiotut to ie3Eireriien ''41 tontrac out limitation In a measure Osten- schools are public: U.C. Berkeley end calt;`rJ-, - U.C.L.A.The eel of the current President health and disabilit benefits, sick leave'; ,-a--..._mended to cut pubic loafs.Under This �' Y t ttamendment,If the atats found It could save of the University of California is more thin vacations,holidays and any other employee ; ,: $80.000 proposed for the Governor in the beuef(ts. If the intent Is to limit eorapenes-` . money by'contracting for certain state ser\ Gann initiative. tion, then the limit on salaries is less than vices, rather than stand the higher teat of 80% of the Governor's salary. The salary permanent civil service employees, a two- Is it sound public policy to expect Califor- thirds vote of the Legislature would be re- nia to run a world-class universitywith limit for each pubic employee could depend a on the amount of compensation that Is _ quired If the cost of the contract exceeds the President who earns less than many college represented by their non-salary fringe constitutional limit. This provides a very — foothall coaches? Propouents of the Gann benefits. useful tool to those who oppose contracting initiative might counter with the response out,in general,or may happen to oppose a that the state is now being run with a$49,000 if,on the other hand,the drafters Intend specific contract proposal. Governor. While that is true, there has not that "compensation" and "salary" are the been a dearth of candidates for a $49,000 same thing, then all off-salary employer In extending its$64,000 salary limitation governorship. California does not recruit to contract employees,would the initiative nationally for its governors. It dose for its abrogate existing contracts?It does not ap- university presidents,and thousands of other Is it sound public policy pear to validate contracts existing at the time public managers and technicians. t0 expect California torun of adoption of the amendment.This could leadto immediate litigation and possibly to dis- Also, Section 26(a and b) would create a world-class university ruption of some"portantcontract services. havoc with respect to maintaining rational with a President who earns Presumably,the Legislature could act on salary relationships among the hundreds of less than many college "special circumstance"contracts as a first 1 lib sasses to existing state and toed civil vice and merit systems. The immediatete a football coaches? order of business in January 1987. sys ® rollback of top salaries would produce a clustering of top management and technical benefits are outside the limits of this emend- Statewide Motes on public salaries around the 364,000 level, ment—except for"sick leave"and"'vacation Salary Increases regardless of relative skills and respon- time"carryovers,limited under Section 26(e). sibilities.Salary compaction problems would Section 26(c1 provides that no snla . in- extend exctt:sion from the limit could become a extend far below the $64.000 level as crease for any constitutional officer, , .mher legitimate pressures for solar;ir,.reases grow massive loophole,substagenentially increased employee of the State Board of Equalization,member over time. pressure for substantially increased fringe of the Legislature,Supreme Court Justice, benefits.Public sector fringe benefit costa now Appellate Court Judge,or judge of a court A Limit on"Compensation?" t "Salary" . payroll.Some of these benefits,Salar " generally constitute from s.like retire m% to Gem ent,of of record"shall become operative"unless a or �s s represent huge cost obligations for future proved by a majority of voters at a statewide Is this proposed amendment a"salary" general election. generations of taxpayers. Comment limit, or a "compensation" limit? Is it a anlary limit as tar as constitutional officers State Contract The voters at any time could adjust the and hoard of Equalization members are con- Service Limits Governor's salary by passing another amend- cerned and a compensation limit with respect meet,regardless of the intent of this amend- to all other state and local public employees? Under what"special circumstances"may ment.Mcarwhile,for future years,specified No definitions are provided within the the Legislature "a;rhropriate funds for state officers and judges are locked in at autenchnent. employee services that are contracted"that designated constitutional salary levels until Section 26(a) sets salary limits for the exceed 80`f6 of the Governor's salary?The there is a statewide vote on the matter. Governor,constitutional officers and Board amendment does not specify,nor does it of- Unless the Governor's salary limit is of Equalization members.Section 26(b)sets fer,any guidelines as to such circumstances. simultaneously lifted,any increases must be What is the actual limit on state contract within the$64,000 required by the Constitu- services proposed by Section 26(b)?Employe^ lion. If the Governor's salary cannot be in- services contracts with state agencies are creased during a current term of office,then ,h limited to 80% of the Governor's salary, any increase above$64,000 for a position or Cal-Tax Research unless the Legislature by two-thirds vote per- group of positions in a salary relationship to Cal-Tax is a nonpartisan, nonprofit corporatiun mits that limit to be exceeded.Such contracts the Governor mast await expiration of the founded in 1926 to advance economyand efficiency iciene current Governor's term of office. lr y are limited to fear years. When must the in gouernment thruugh research. aduocaey and Public communications. Cat-Tax is supported by Legislature act. When the cost of services It should be noted that while the proposed membersAip contributions from business and in- from a group of employees under a single con- amendment mandates specific increases from diuiduot taxpayers. 921 filth Streer, Suite sm,, tract exceeds$64,000.or when an individual current salary levels for the Governor and Sucramento, California Z814.19161 441419a employee contract exceeds an annual cost of constitutional officers and would require C.S. Reenters ............... .....President S64,000?The distinction is important, and decreases in salaries of hundreds of other of- Richard 11.Simpson ..Executive Vice President the amendment is unclear. Because of the ficials to now maximums of S52,500(in the Larry McCarthy.... .......Research Direr ar lack of clarity on the"spceiat circumstances" case of the Board of Equalzation)or 561,000,j n TRIPP TOM 5 the salaries of all other state positions and could not he added to or used in conjunction whole or In part from public funds,In excess Judges listed In Section 26(c)are frown at —i the aq_cof�anda ears acc mulatel of 90% of the Governor's salary. their current level until there to a statewide credit.LhW has been v tied m a c ° Comment vote.These positions primarily Include stato oa legislators and somejudges. It is difficult to discover the intent of this " affaetef thin uroviaion aneears to he provision unless.In some obscure way,it is .f�t•�`•�•.;• - '- �.ac en.is A of an h tefld r va ►_each Local ®®#e� fin �� meant to eliminate pension double-dipping. Salary-Increases of service will have zero sick leave and vacs- On its face,It could not apply to very many ttan cr tt a mo to ava an eats t - individuals. How many people have more Section 26(d)requires that no increase ier� L�•• than one paid public position? Clearly, it the salary of';an elected officer of a city, nas»s.'si= ts�in srt�s n eo�r�eeay� would not apply to an individual in only one county,city end county,or special diotrict our¢■ wouta anon r i��'need120mligg.gnu public position who hcppeaed to also receive which establishes'the sole a,•able to its. one or more ry p . pensions from other public members"shall be effective unless approval Vacations,in private and public sectors, systems which brought him or her a"total of the increase has been secured by majority are taken at man.agement's convenience,or aggregate compensation" (?) in excess of veto of the voters of the jurisdiction. are at least related in some way to the re- $64.000.Should the drafters have used the Comment quirements of the job setting. For a great past rather than present tense in refer ing to variety of reasons,it is not always possible the public employee (i.e., "any public This requirement for local popular majori- for employees to use all of their vacation employee...who has served in more that one ty vot-es on salary increases of local elected paid public position ...")? officials is the counterpart of the statewide )allows the electorate of an Section 2G vote requi local government to override the limitation on salaries of state officials. The effect of this � y Any such increase.,however,would have to provision appears to be in Section 26(f). it also prohibits the enact- that within the$64,000 limitation. that on ,January 1 of each ment of any law restricting use of tine in- Rollback of Salaries calendar year, each itiative to change future accruals ofemployc4i Section 26(e) effectively states that on California public employee benefits• of elected or appointed officials. November 5, 1986,tl:e annual salary for all regardless of years of Comment elected and appointed state and local public service will have zero sick An override of the limit in Section 26(g) employee in California shall be no more than IeaVe and vacation Credit. as it relates to those scant ff:w individuals to 80%of the annual salary paid to the Gover- which it would ever apply under 2G(f)simply nor as of that date.Thus,all salaries that ex- '— produces more constitutional clutter. The ceed $64,000 on November 5, 1986, would credit.Staff may be short,seasonal demands provisions with respect to use of the initiative have to be reduced to that level. may be present, emergencies or heavy to adjust future accruals of employee benefits workload may prevent the use of all of an are the germ of an important concept. It is Prohibition of Vacation employee's vacation credit. Is it fair to unfortunate that it is contained in this other- and Sick Leave withdraw vocatian from employees who have wise seriously flawed proposal. been prevented from taking a vacation due Accumulation to requirements of the job? Added Contract Limits Section 261e) states: No elected or ap- „ ' go, ta pointed official or any employee subject to—�hav=e beeg allowad as insurance ammat Section 2Gla prohibits the Legislature the provisions of this section shall be permit- IQR& arm illaaaa tnrorrnd by on - from enacting laws services o any public b- ted to accumulate sick leave or vacation time em iovee9.The employees who abuse the sick cone c engage the services of private sub• from one caiendar year to another. leave privilege never have sick leave to sc- contractors wherein the here tcontrhe co tract ex- Comment from year to year. It is the exceeds$75 an hour or wises the contract ex• Comment ceeds two years.In no event could the con- employees with large sick leave accumula- Pgthons the first kU question is: What times who rarely abuse it and, if they are tract exceed $64,000 per year. _L%jh dioneaitien of all accumulatio a of vacs- lucky,-leave public employment with]urge ac- Section 26(h)also prohibits state agencies tign mild suck lenyr(ar. Ca iforn'a his cumulations on the records�.It is arecisely from hiring outside counsel without a formal _._cmulovecs ag of the end of calendar year three gmulovees whom this initiative would declaration of conflict by the agency and the 1986? Are they completely eliminated? If . . Ironically,it would have no impact Attorney General's Office. salaries that exceed S64,000 are rolled back upon excessive absenteeism and those who on November 5, why wouldn't all existing abuse the privilege and never have any sick Comment vacation and sick leave credit be removed leave ir. reserve. Review of these additional contract limits I December 31? Fee.literal with the proponents does not disclose their Lr another irony,limitation of sick leave ly hundreds of law suits wi be filed con intent.They appear to conflict with the earlier testing vAlidity of cutting of sick leave and in the way proposed in this initiative could also Lead to ures t i limits in Section 2G(b)which limit contracts vacation rights. presso ttcreose annual sick to four years.While Section 26(h)limits may leave allowances, making still more leave be designed to apply to all governments,they -Y-mLln one calendar year to another," available to those who abuse it. are worded in such a way as to not state a we ether, means just that.i.e., from 198G 7next an ram t to a woo specific limit.The Legislature is simply pro- accumulated from January to December A Dropped Double-Dip hibited from enacting a law that permits in eaar coo d not carried over to the Section 26(f)states any public employes private subcontracting above S73 an hour or endar ea. sweroad o provision, on the state or local level who serves in more for two years. I�yn or va a��img rrn(� than one paid public position in this state Read one way,Section 26(h)as it applies oyee on December 31 would be ex• may not receive a total aggregate compensa- to contracts does not appear to repeal any ex- from the employee's records and tion,including pension payments derived in isting laws or charter authority. Further,it f � ,,, _ Qal .� - .: ..%.^..,. •z.•-:. it, a. x _ - - .. Rol 1 b ro applies to subcontractors,roclar than prime " .indirect impact on$liansands MGM Are-A;1 of ..it tlonal officer:i aidmnm 60%with 24 years) contractors,which could open new areas of these ernpbeyees oxempfea of"ce-e ve public •To this fa added costroi living(COLA)in- litigation as to what and who is"sub"and pay?Not even the proponents say that. treasas back W 1964.In 1985 this so-called prime."Viewed{m this Context,it could be In the nteiaturo used fn 6ltefr eampai�n cup i ini the basic said that,at most.this provision does not ex-. :'" , k `' �_WM "• "`�98.6%''�` •' - :t� promote':petltlon;alBnatunes< th®spro- t'etlrsm pared the ability for cost-effective contacting M • .K` i• OUL and it could cut bark on local government ponenta Cite obviously Otttd9820t88_p®ABi6lt.,. ,_�...: � dual'in 'iden�fCe�with the Oerubility to choose the most'cost-effective consequences which exclusively rat to ® - +'ry, r: K� "tYJiSldfeli; Cfr+�IDen`b�t18111t9•i0 Bert Betts, group of 16 foracer oomtlt9itiodal offioeM axed . .�peg fa• way to provide services. {echo e+ str@aslirer From 1959 to their survivors.In the literature,their speak,196 HH Issue stems If, on the other hand. Section 26(h) is - of future pension payments to certain of these ` •wr e[:K= w�ult,.•, - �¢+lfrom his boesnfuf l inftistcd in 1974, four_d by the courts to be a legally effective individuals that win amount to as'much as'`t.. . .. a to force ®mate base!tie benefit on tF.e limit on state and local contracting,it could S 150,000 to%180,000.Such public pension —incumbanE'a salaryY; !% i:::':`• ' pose serious problems for the conduct of payments are,indeed,an outrage,and are In :, ,. v� ;_,;,, ,�:_.• -.- necessary contract wc,rk.For one thing,the the process of being curbed, by another Betts highest salary as treasurer was contract limit in Section 26(h►does not ap- 82i,499._Wenafng the lawsuit meant his bene- pear to be limited just to salary of the private fit would be based oo the incumbent's salary, — contractor.It speaks of limiting"the contrac- Does a levee district tell which in 1985 was$42,500.The formula is: tual amount of compensation"of private sub- flood victims it cannot base pension: contractors to$75 an hour.This could apply contract with heavy 8 X 5% = 40% X$42,500 = 317,000 to compensation for the rental of equipment dator a escal er adjustment: used in heavy construction of major public equipment operators to super-escalator P ) . projects or in emergencies.$75 an hour does close a levee break that is 8'7,000 X 286.b% = 848,705 not rent much heavy equipment in today's floodingthem out of their total: market. Does a levee district tell (load vie- 81T,000 + 848,705 = $65,705 homes because the cost is tuns it cannot contract with heavy equipment tu This is the maximum retirement benefit operators to close a levee break that is over $75 an hour? Betts qualified for in 1985.The actual retire- flooding therm out of their homes because the ment payment was less because of optional t cost is over$76 an hour?Does the State Divi- survivor benefits the former treasurer had store of Forestry refuse to call for a borate constitutional amendmen'under considers' selected , drop in a.forest fire because the airplane costs Lion for the November 1986 election. It is more than$75 an hour? per'hapsthesupremeironyofthistotalsalary Legislator's Retirentent limitation effort that the Gana proposal Assuming that the$75 applies only to per- would actually increase these constitutional The 19641ew that set up the superesca)n- sonal services.what does$75 an hour purchase officer pensions, beyond what would be for COLA provision originally applied to legis- in the way of some of the more specialized received under another proposal to be laid lators as well as constitutional officers. In medical skills such as heart surgeons and before i-',e yr :i"next November.To describe 1966,the COLA adjustment bade to 1954 was neurologists who are routinely needed to haw this would happen requires a brief ceded•However,lawmakers who served be- operate on accident victims who may by n historical excursion. tween 4964 and 1967 are eligible for the special public charge?Does the emergency room at inflation adjustment,which results in a 24.9;o the public hospital,to which most accident vic- Windfall Benefits -- 1983 increase in retire-ent benefits. tims come,simply ten the victim's family that Retirement Amendments the price of treating the patient exceeds a can- In 1963,over objections of the chief execu- atitutional contract price limit? five officer of the Public Employees'Retire- In 1974 the formula for determining meet System, Governor Edmund G. (Pat) retirement benefits for constitutional officers The failure of the drafters to specify clearly Brown signed legislation that provides certain was changed.All new constitutional officers whether the 261h)contract limit applies to sala- California constitutional officers — now in- elected for the Perm beginning January. 1975 ry or total compensation of private contractors eluding Pat Brown—retirement benefits that have retirement benefits based on their own could be a serious claw.The failure of drafters far exceed salaries the officials received. salaries,and cost-of-living adjustments based to make provision for contract payment of on the CPI. emergency services is an oversight that could The bill,consisting o[seven paragraphs, lead to multiple tragic consequences,depend- went through the Legislature without hear- The repeal of the super-escalator betRirming ing on interpretation of this section. ings in the waning days of the 1963 session. 1968 and the 1974 change in retirement bar^ It provided a new cost-ot living adjustment means that any new constitutional officer The Suction 26(h)prohibition against hiring dating back to 1954,without replacing the elected in the sole statewide election during of outside counsel by state agencies unless existing inflation mechanism,which had been this period—1970—has benefits calculated there is a formal decimation of conflict by the tied to an incumbent's pay raise. on the incumbent's sal but is ineligible for agency and the At,;arney General would not normally be considered a matter serious the COLA adjustmentt back to 1 1954. 954. b l�OnatltU$IOnal governor Jerry Brown is in this enough for constitutional treatment.We have Former g been advised that it relates, in part, to ex- Officer Formula category.His retirement benefits will thus be periences of proponents in court matters stem- As a result of the two-pronged formula, less than those of his father,Edmund G.IPat) ming front past initiative propositions. Brown•for whom the 1954 COLA adjustment benefits for the'a affected group of state con- increases the basic benefit almost threefold. What is the Problem? following of;ecors are calculated in the All constitutional officers elected before 1970 following way: continue to be eligible for the windfall cost- ThaGann salary limit initiative is clearly a s years of service,to a maximum of eight of-living adjustments and receive benefits major public policy proposal with serious,ex-tensive consequences.It well have a direct im- years,are credited at 5%per year. calculated on the incumbent's salary. pnct on at least 5.000 elected and appointed • This amount(maximum 40%1 times the Acr_ording to the Public Employees'Retire- California public employees,and it will have current salary of the incumbent constity- rnent System(PERS).which administers these rw h , retirement boneft 12 farm'iitssdtut imal G * 4) The initiative dostiwa rational salary fri oeersand four survivors offo»oonstitu- 5�� S �S�t setting duo to the arbitrary limits it Lionel officers receive retirement benefits Pay Amendment establishes and the compaction problems it figured in the aamo way as Notts'benefits. The Gann initiative would impact on creates with respect to salary structures. _ : /� 21�� a X %.retirement benefits for I ous and the other . b) The management of California's public ws`r... 15 former constitutional officers and aur• business could suffer serious, perhaps ir- I.egisietaon approved!1983(AB 2187 vivors beco-se it sets pay for constitutional reparable damage as a result of the im- Papan)increased salaries at,800 etecteii and positions at 1162,500. mediate "brain drain" the initiative would appointed stategftidele;fiicl�adiogconoUtu- i:,;.:. cause. '� . If enacted.the Gann Initiative would in- tional officers.Fos the hrt ter,`1t tr+as the first �=- such increase N ie year® rA. tease Betts'benefits in 1987.not nearly so 6) Existing contracts with public employees and private contractors may be in- The bill provided tfie fol)otvirig increoses validated by the initiative. for constitutional officers,baginning with the Gann cot ild have 7) Over time,the limits proposed in the new term of office in January 1987: achieved the result he initiative will not work;they will be difficult suggests he Is Seeking in to change,and will have to await state and Salary his Campaign literature local elections.A$64,000limit today sounds simply by unlinking generous.If the next 10 years we inflation 1985 1987 constitutional officer like the last 10 years,$64,000 will be worth $30,000 in 1995.To lift the$64.000 limit will Governor $49,100 $015.000 pensions from Incumbent require an increase in the Governor's salary. Attorney General 47,500 77,500 How many times arc the voters likely to in- Controller 42,500 72,500 SalarleS. crease the Governor's salary over the next Treasurer 42,500 72,500 — decade? Board of Equalization 73.780 81,000' much as scheduled in AB 2187,but more than '8oardofE is possible under SCA 32. The iormuln: 8) The initiative could increase,e, rather Equalization members receive annual cost- P than reduce government costs. of-living adjustments. Salary for all other constiti- base peneior.: lional officer positions may be changed only with the a) I t would increase costs by severely beginning of a new term. _ 8 X b% = 40"b X$52,500= $21,000 limiting the ability to contract out state y super-escalator adjustment: Tha i6 recipients of special Betts benefits $21.000 X 296.5%1 = $62,265 government services by requiring two-thirds P P votes on service contracts that exceed are slated for big jumps in their retirement total: z -specified limits.Higher-cost,permanent civil checks because their benefits will be $21,000 + $62,265 = $83,265 servants would have.to be used rather than recalculated,based on the new salary for in- lower-cost contract services; cumbents.Betts'benefit will increase by 75% as a result of AB 2187 The formula: Recap: Potential b) It would lead to a breakup of technical, 1987 Constitutional management, and supervisory jobs into base pension: smaller-paying jobs in order to evade the new 8 X 5%, = 40% X $72,500 = $29,000 Officer Pensions limits. This would simply mean more super-osrnlntor adjustment: employees with salaries below the limits and $29.000 X 296.5%'= $85,985 E�cample: Batts hinge benefits outside the limits; total: AB 2187 $114,985 $29.000 + $85,985 = $114.9851 Gann 83.265 c) It would require frequent state and SCA 32 76,405 local elections to mnsult voters on oven-ides SCA 32 of the limit; Citing outrage at such potential windfall Gann could have achieved the result he d) By reducing the quality of pub- retirement benefits,Senator Wadie Deddeh suggests hu is seeking in his campaign iic management it would reduce the quality introduced SCA 32 to preclude Betts-class literature simply by unlinking constitutional of public management functions. Cali- recipients from benefitting from salary in- officer pensions from incumbbat salaries.The fornia would get, literally, what it pays creases awhorized by AB 2187. critical flaw in his initiative is that he failed for. to do this. 9) The initiative is poorly drafted. It is The constitutional amendment unties the P y luck between constitutional officer retirement unclear, contradictory, and occasionally benefits and salary increases for incumbents. Problem with the Gann obscure in its intent.The potential for litiga- If adopted by the Legislature,it will appear Fair Pay Amendment: tion,particularly K2h respect to existing and on the ballot next November. future contracts,is considerable. 1) The concept of establishing the Gover- 10) The limits on contract services could f approved by voters, SCA 32 would nor's salary as a single salary standard and mrin a$3;1.000 cut in benefits Betts would to public salary m the state is ins lead to tragic zonaequencesdue to the failure p f e ' inappropriate of proponenis� to consider their impact on otherwise receive.'flee formula: and unworkable. emergency services, base pension: 2) The arbitrary limits set by the in- 8 X 5% = 40%, X $42,500 = $17.000 itiative are in conflict with the marketplace 11) The initiative represents overkill super-escalutor adjustment: in which California must compete for in terms of the problem it purports to re- S 17,0c10 X 296.5%' = S50.405 technical and managerial skills. solve.Outrageous pensions for 16 retired con- total: atitutiaual officers and their survivors can $17,000 + $50,405 = M.t052 3) The initiative severely damages and will be controlled without the massive, California's competitive position in retaining counter-produciive and ill-advised con- 'assumes 5%per annwn inflation and attracting top talent to public service stitutional changes that the proponents 'unumdified by survivor options positions. present. �t y 13ann Fair Pay Amendment, Initiative Constitutional and Statutory Amendment Sl?C't'ION 1:Sections 11550 Litroug)s 11569 of Lite California Cavern, of that jurisdiction.;An oiler tttutiontt of Live t anfornla MCC- ment Code are hereby reponhed. !ions Cad®or ti locos juslsiliction's Chat tar elan govern Use SRCMON 11:Section 26 in harulty,added to Article XX of Ufa caufor• proeosp for suels InfUntivas. stiff Constitution: Ili) Alter the data Uds section becomes effective,title LttgiataLuro Section 26. Public Salary i.isnitnLions. shall enact no Iowa authorialssg any public official covered by this section to a+40110 the se-vlcos of private subcontroc- In) On Use effective data of Chia Section, Use salary of the- tore wherein the contractual amount of compensation exceeds Governor shall be eat at$80,000.00 per year and Lite salary eeventyfivo dollars par lour and no contract may, exceed of fill other Canstitutioual officers and members of the Board two years in duration,and in no event may the total callipers- elf I(Juselixntion shall be not at S52,000.00 per year subject Lit outlets for an individual exc,rd the amount sa:forth In subset" atljastneeut its set fordo in suhsectinu(c)of this Section 26. Liflen ill)of this Section 28. Furtlfernlere,eo elate officlat or (b) N,flwithstnndin},rlrl frh: 111,Serlinll 4 or folly other section agency shell eluplay,hire,cantrc,t with,pay or otherwise rota- tt/(his CuustiUttiun,lull nuliject tit subsection Ig)of this Sec- ln:llsuta any utLarney or tabni iron to act on behalf of Life state till",lilt Btst(e,city,cu»oty,city solid county or aprcitd district let•any agency thereof is a plaintiff or defendant unless stuff I•ngiloyre,ell-s•led for upprlillted,which shall include iodividtlnin tQtinsel for the agency ill question and Lite California Attorney witrking tnuler cunt rate,#filly rcrrivu annpatsaLiun in aexcexs Getierul have formally noted a conflict in represe nti#fg the u/r•il;bl.y precefif.of t lfc c Cciverno 's stilitry.Under special c ir- agency. eufirdatwete t.ir.t i.Iq;i::atmi!- may appropriwe (toms for (i► If iuty provisiost of this section or the alophcillinn thereof rtop:,yet!servio's ronlrarled for by ffl,encies in data govert!• to folly persten for circunhslauces in Isuld invalid,milt-it invalidity n1roL in est•es:I of cil,hly prrcollt of l.ite Gover+ftn•'s sffhlry if shalt not affect the other provisions of this section which lhu contrild fir cnntencts ill tltlustitrn tin not exceal four years civil be given effect without LK lnvillid provision or its in lrstild, unit err- npprtwod by both house::by to Lwu•lhirdn application anti to this end the provisions of this sect ion tu-e 14.11 roll vol,-. Ill.usfar-as lhir,srrtiuu luny conflict with of city. seve:rllble. ruwtty.fir city nett roan(;y's iaoerrr:.if art sfflarics lottr:su:uet III Al lint. X I, ti,•r.linn:: :1 Llirtiogh 5, this :;eCtiun ::hall lake tit''C'I•IfiN 111.Article"111,Section-{tb)of Litt Coostitill.itfn is he rellY fo t:cedoncc- repealed. (t•i Nu tocrense it,1 it,•inlilry of folly cufist.itutiatt:d official entsnber SEC'NON IV. Article V.Section 12 of Lite Constilulian is nnnnldrtl of Lhe- 11,fard elf ISgtutliration, inesober of the Legisliettire. to read its follows: sliprcfia:or appellitle court justice at,judge of n eourl of ra:e:erd A K'!'ICLI; V. Section 1'1 400eprnsatitin of List! Uovt'nufr, slain In•clemv ufhwat.ive.tinh:ss such increase has be:fi npprot tsl Joy It majority of Lhe vlelrrs of tlfr sl,Itu rnl.inf;its if sLnLfavidr 1 icutrn:nrt Cmenror, Allornty general,Con(niller,:iarrrtary e nernl rlect.Gnl. of State,Superintendent of Public Instructitin,nnal'Proasurt•r i' shall be-prescribed by Article XX,Section 261n)andmutlijirrt (11) 1•lul evil hstn to,lit q:ally city.Coo sit or city andconnty <iwrter by the eaters of the Sluft;r,f Cedi/urnia porsoont lu Article nd:tpied111wal.nfl Ili At(iclrXI,Rtv:(ual9of(his Coil:a.itulinfi, ,lX, Section 261)of this Criers tit iflinn. tit,itwreasr ill dw:atble-y of an ell-cled officer of to city,cntultY. rite tuff! +t: fir wrial dist.rirl.whi/-11 rslabli::hraUu::::dnry SECTION v :':r;irla V1, Section 5 tt(lbe Gefiesfilution is ttatt•ndrd p.,1-ai•tc to it.:e nn•ndn•r.:::hidl bec4oise effective unless such in- lit real! Ie: fulloea4: rloww Isar:born apps„t•ud by if ttutjurily of the vull:r::of Lisa ARTICLE VI.Section 5(a)liachcoustfy shall bedividrd into cif Y.theory,oily and county,or spt.•cinl dint riot voting us-Livenwniciyhnl•court and justice rnurL districts as provided Is 'pso-Airath fit life eletAioo' atfft itr., but o city tiny not In:divided into More Lhn" one 4. (r) (lit 1.110!efb:+:tiv",little-elf thin stn:tion,I.ise annual sffliery fear tlasste district. Each municipal and juafice.court shall have tine is, i rngdnyewl ,Intl reffi:ials 1.14erenced in::ubsf taiu#fs(III loud(c) #fuiret judges. t abn:r, esu•pl flit! 6oVeronr, Coefstitutiunnl officer" "list There shall lit!a Inunicifsal rood in effcb district o1 null.. niruflr•r::u(the.Jtaaan4 n({;:lioelirutinn,shall licit escf•IA4-il;lily thten •10,000 re:iidclits,Intl 11it:iticu snort in woo-Is dintrirl•,f f.rr:a:#ft lef tile•nnnoftl wlruy paid to Ilse Guvrrroar Its of sled .10,000 residents or less. '!-lit: ffuotbt•r of residwits shall I.,! slate.fin 140•0yd fir appitirded official,or ally elnfilloyer subject usccrtleinrd ifs provided by sl:dute. I•, Ile• I,r,n•i;:ion:: ,,f Lbir; srrtiuu shall be frcrudtfrd U) ae- ctusuelasr ,sick have fir ca aLitin tittle fuse+oar ca{uodut year The Legislature shill prnt•ide• for (Ix :#ful 1.0 aolelber• pr:::u:rilied (lilt jurisdiclitill It!unnairipal hall ju:aira cleurt,. (1) any puhlir I.11e sl elf•or lural I.!V1-I will#selrv,•,: 11.shall prescribe fur ear-b#fnuiitipal rourl and itsuvide(for each ill usual fL.m nor pail puhlir pusilino in this '40(e"toy font. justice cofirt Litt:nuttileer,tfo;dificatiuns,a#f11 t-•nttpe":.atil,", rrrriru a inlal i e r;etc sutfja:r.: to Article X,\, kccia,•a 1'ii(a% of judges,officers, nod I;I,t .1 l'Ulllpl'IL•::lldei:l, i1iL'{Iitltall( pensi.ie: t;tupiuytv!s, paytot•-plx dos ivs•+l lit wbolas or :•i purl frnin ptthlic (ands. ill execs:: elf eilttaiy perCrul. elf the (Nwot nur's salary. (h)Nut-with.landing the jauvi:;inn::of snbdiri::iml III),folly ri..: (I:l TIw rb•rf.nralc of ivay city,(:()fiat'•,city unrl coul,ty fir spet•isil in Sall Diego County mtly Is,; divided into sellers- than an': di.lrirl, o:ay, by iniii:iCirc, adjal-A Litt,salary(if any elected maniripal e:nuf'L or jilslice rn«it.district if till: I.egv liet•ire for ill-p'lion.•.I official in 114:11.jutistlirt.inet in excess ul till:lioii+a- th•lcrtttio•s that unusual I'vographir•cunrjitintis warr:uft such +�•nf•art.iw-tlt i:,:ad.:a•cli.na(1)of this ti,•,:lianl'.%.Nol•.vith:•laaf:J- tfivisiuo. Article. If, Sect.iun 11 or Artit:k: XI, Section :1. fin tih(:•1'I1 N VI:Artii•IeVl,Secl.ioll19if'dicl•:„nstitlit;oniaafilco:hwl btvly A.Al I:iwrl hwvs ssl+ich rust ict List:r..la,aur:de':: to read a:. follues::: rails In a;,!I h.:inif.ite(i%-o process to inci•vitse:ter lh-cll.a:r t Iw ••upon:.aLisat or tho ill' :for• fulur,: ar.*111A.: of Alt'!'ICI.I: VI. 3txlion fll. 'l ite I.cl;iA;%L sre: she'll prescrih,: rip}nyt.at.eor(il.::oflhrireleclr4for.1iIi itatrduffiri:d::.:1n: ttnr.l,a•n<atiunforjudt;esofcr,n:tsofiecord,siobjecttoelrtia-h- 1 exist for no Ihr rffre•Lire disk of titi::awasterr"which par• YN, .lreticin"h(r.)elf Nu:Ctuasattotion. A jutll a of a court of Li)liiiiR Use:rlrct.lerata'::right is)do su are ntdl and vni,t. ri•rurd sitay nut receive Lite salary for tile,judi,•ial offire:livId t.v:ith::!:mitinl.wly llt1wr pro isi-ai if law. the"::ignaorew: by lhr.jud/;ctrhilu:utt ctow:cl--s-tot•tile-jeld fit-rrtoains1xildifig i 11,4.{.•:.::Ih:w 1:1 It.•$coflf elf Lilo tulrr5•e(a a} je:ri:.flir:;,•n and ftnsl ` l cta•rs:inu•d fur•)>a lb+y:,,litre is Lsa::iit•c::r:ubf::i.tea!&,r ` t aail.pcilf} :h. is,ff.i.elit•••f:rrlh,•r.••;a;; .;.:rai !,•r:i•.tl!e.il;:,: tlrrt:antl. I Y Cnvr CV CM==0p STAT8 OF CALMARIA 10300 TOM AVM=o WP9==Ov CA 95014 His 1408 j 2$2-43„5; M ' CP THE FWGULAR X==0 GV TIM MUM CMMSja4 a= C, AUNT 199 1986 AT ?130 PM IR TRH BASMMT AT CM HALLS CUPEMMM, Call to Order The meeting was called to order by Chairman Locher at 7830 PM, Roll Call Commissioners Presents Lbohery Shields and Rgsteln,. Commissioner Absents Herlihy Others Attendings Mary-A= Wallace, City Librarian Aoyroval of Minutes The minutes of the July meetng-were approved as presentsd, . Commonicat Iona A letter of resignation from Commissioner Pat Ryan was oiroulatede Commissioners expressed their regret that Pat is leaving*. A let- ter Of appreciation will be sent.. City of Cupertino Service Awards announc ,were dlscusseft: A letter of appreciation was received from Supervisor Rod Diri® doss. concerning Cupertino Library Commission support for the library addition. which was approved in recent- Cotwity budgeb. hearings: Old Business There was no old business* New Business Julie Shields reported on the Mayorga luncheon held this datea. Mary Ann Herlihy will be asked to represent the Library Commis. sion at the Mayor's Lnnoheon on September 16, 1906. Mary-Ann Wallace reported on the joint Library Obnamisiion Mew ing held recently in Gilroy.. Agnes Locher auaggest ed t hat someone from the Library speak to the Cupertino Chamber of Commerce about the Library expansion'. It; was agreed that this presentation will be made:. 1 2 City Librarian os molt The July Gate Count was 219755=- Volunteer Hours for July were 287 i-%� Apple computer usage was 123 for the month;. Sunday Hours cad Services Ee.2 R le, of Cards Circulation 7/20/86 324 22 572 7/27/96 386 a 714 8/3/86 592 13 738 8/10/86 396 T 607 Summer Reading Club 1986 had 930 ohildren- part icipating,' There were 66 schools and preschools represented by the students; Eleven schools will receive a book from the Friends for their school libraryl. Award ceremonies were hold ca August 12th at 2 P14 and 7s15 PK* Mayor Barbara Rogers spoke at both events", 0' ThrrI Lbhenq Mary-Aran. Wallace and Mr. Raggs participated in the festivltlesi. A reoepticn for Library volunteers will be held at 700 PM car, Thursdayq September Iftht. Library Commissioners are Invited to attend*. There will be musical entertainment and refreshments will be served;. Checkamt of the now video cassettes will begin In Septembero. Cupertino Library Is joining the South Bay Cooperative Llbraz7,,- System Video Cirsult which will make available for patroust use 35 to 40 videos per manth. There will be a two day aheakout:t,. Other Business None Ad J curnment. The meeting was adjourned to Tuesdays Septemter 16, 1986 at 7t 3 0 PM Respectfully submittedq Thelma Re Epstein, Secretary i:, e,,,. .. c Y•. >4re .7 CITY CP OUPMIN09 STATE OF CALIhOHNIA 10300 TMUM AVHWZq CUPWWINOq CA 95014 TBLEPECINEs (408) 252-4505c MINUM OF THE FMULAR MEETING OF THE LI RAB COMMISSICU RM 0t SEPTOMBER 169 196&- AT 700 PH 37N M CCMPEWCE ROOM® C HALLS CUPEKIN 0 Call t o Orden The meet Ing was called t o order by Chairmen La*her at 7130 P& Roll Call Commissioners Presents Locher, Herlihy and Epstein Commissioner Absents Shields Others Attendings eueana Fuller' County Librar.�n YAWy-Axm Wallace,# City Librarian. Igne Bidwell, San Jose State Uhiversity student_ end Apple employee Avoroval of Minutes The minutes of the August °meet inag were approved as presented,'. Communications The Latter of appreciation to Pat Ryan for her servl oe an t heE Library► Commission was emulated at the meeting*. The De Anza College/CcpertinorChamber of Commerce Leadership Program was discussed'*-. Old Business There was no old business. low Business Agnes Locher reported an the I or''s Imoheon held this date*. The California Library Association November conference will be held in Lang Beach®. Chain Agnes Locher will attend to repre- sent the Cupertino Library Commission* A one day conference on *The Art of the Possibles Choices la Financing Local Government- Services" will be held on SeptembeA 249 1986 at the Dunfey Hotel in Sane Mateo. Commissioner Thelma Epstein will attend for the Library Cammisslonel• Susan Fuller will also attend the conference* 1 2 Commissioner Herlihy requested that notless should be sent to all schools affected by the temporary *losing of the LlbraW,� as early as possible before the actual closing date-. She requested that� schools be notified now about the plans for the LIbraz7 closure end relocation of servlaesai City jibrarlawls Hein The August Gate Count was 209612i. Volunteer ham" for August were Increased by the participation of fifty-six junior volun- teers;. A Volunteer Thank You Reception will be held on Thurs- day, September 18, 1986 at 7430 PM In the Community Room of the Library. Mayor Rogers will greet the group on behalf of the city:. Sun&w Hours and Services Pe le of Cards Circulation 8/17/86 484 17 486 8/24/86 264 9 536 8/31/86 Closed In observance of Labor Day 9/7/86 490 22 Statistics not avall- 9/14/86 383 25 able Total membership In the Summer Reading Club was 932 chlldrmv- There were 706 ohildren who completed their tan books and who received a certificate and a fr...,e paperback book purchased by the Friends of the Librarr* Eleven schools received a copy of Koko's Kitten for their school libraries sinoe at least tm. per oenf oft"INN total enrollment booms members of the Summer heading Club*. Regmaft School had the highest enrollment and received a second dopy of the book for their library® On September 11, 1986 sixty-five people attended the Teddy; Bears Picnic for pre-school children* . Everyone brought at lbast one Tieddy Bear friend and a great- time was enjoyed by everyone:. Apple computer use for ugust was 1360". Video cassette checkout Is going well* . The Community Room at the Library will be closed at the end of December, 1986* Notices have gone out to all groups which use the room*. C2M,y LibrarlanIs Regort, Susan Fuller Is working with the Cupertino School District end Yvette del Prado an storage space sites and possible space for the Library relocatione' Milpitas Library will begin to provide Sunday hours of Pervice since the City of Milpitas provided funds for this parposse s A UOW SOCUMObas WW dedio*ed tom for CoMty Us"' The IIlpat� U COMMisSIOU MIU h all oe�isaian meeting m lat ian In J 19 • possible dates are either Janvuxv7 z4th or jenman 318t9 Tlio naenber of clients refine:st ig the services of Data Search is inorewing steadily Other ®®.�. The City Coatnoil will hold intervie of candidates for the vacancy cu t hs Library Camiss lan an October 6 e 1986 at 6 pw: Ad 3 t- The meeting gyres ed$oumed to Tnesdsq' October 14$ 1986 at TOO M Respectfully sulmmitted# Thelma Ro APsteins SecretwT RIM- r CITY CV CUPEHTINOO STATE OF CALIFORNIA 10300 T0RRE AI39 CUPENINO, CA 95014 TELEPHONES (408) 252-4505 MINUTES OF THE RMULAR NWING OF THE LIBRARY COMMISSION HM OIL OCTOWR 219 1986 AT 7s30 PR IN THE CQNFEFMXCE ROOM, CITY HALL, CUPEETINO Call 10 Offer The meeting was called to order by Chairman Locher at- 7 s 3O FM,, Roll Call Commissioners presents Locher, Shields# Herlihy, Epstein and Whitlow Others Attendings Susan Faller, County Librarian Nary-Am Wallsoe, City Librarian: Pat Ryan, Former Library Comissianer, fiaroval of Minutes The minutes of the September sheeting were approved with the cor- rect i on of the date of the October meetings cu page three, tw. read October 219 19864: Comsmanicat ions Carolyn Whitlow was wIte&- as the nearest member of the Library Commission,. Carolyti,er appointment' by the City Council osa 0otober 6; 1986 will fill the term vacated by the resignation of Pat Ryan:. Carolyn's term will expire 3n January, 1989 It- was noted that the October Neyorl s luncheon will be held om October 28t14 and Mary Assn Rerliby w111I attend to represent the Library Commission* Thelma Epstein will attend the lunaheen era November 18t h•- It- was noted that David Rohde is the new chairman of the Santa Clara Library Commission, Old Business Agnes Locher will attends the CALTAC conference in Los Angeles in November®. New Business Thelma Epstein reported on the UC Berkeley/California State Library omferences "The Art of the Possibles Choices in Financing Local Government Services", held in Sara Mateo on September 24, 19864 1 2 City LibMealmOs Report The Friends of the Cupertino Public Library announce the Used Book Sale to be held Saturday9 November 8th4 from 9 M to 4 PNi and Sundayq November 9t14 from noon to 3 PMe Paperbacke9 cook. boobs and ohildren9a boob will be available. The September Gate Comant was 209575®. A reception honoring vol. unt eers was held September 18t he Apple computer use for September was 107 e Sunday Hours and Services Pe le i of Cardb: Circulation 9/7/86 470 22 1083 9/14/86 383 25 825 9/21/86 526 9/28/86 5i4 , �5 1009 10/5/86 500e 28 1083 10/12/86 506 18 1034 10/19/86 �10 13 911 est imat e Five hmdred flyers were mailed out or delivered to hashes in the neighborhood of the proposed site for the temporary Cupert inn, Library during the months of remodeling to the Library building®. Commissioners were invited to attend the neighborhood meeting on: Tuesday, . October 289 19869 at the site9 Baton School Auditoria 20220 Suisun Drive' Cupertino. Everything possible is being done to minimize the impact of the Libraryl s temporary relount ian at the Estan school site. The Library wants to be a goad neighbor to residents in the area and will tailor Library hours to the weeds of the area as well as for convenience of Library patrons:. Remodeling requires that the Library vacate Its present site in Marc hp 19879 for several months while major alterations are coma pleted an the building. County Librarian's Renort An effort is being made to enlist the services of Jane Decker in a seminar for Library Commissioners in February, 19879 on pos- sible actions to lobby statewide for support of funding for libraries* Meetings continue with the Cupertino School District to work oat details of the Library renta.1 of the Eaton School for temporary Library service and storage* The City of Cupertino has asked the County Library to complete the Use Permit 1wocess before the Planning Commission* All efforts are bang made to obtain the Use Permit* The matter will be sch6duled before the Planning Commission as soon as possible* ". . Waggeft $� ed tbaW SOM at t1ha U 1921NA be inolUdsa e'lb mmth lu the *&j3'Ovt4-mo SoM®o Othe1e a _--- Agpes �r uleaed for being honored as � • st oitiM®O C p�rt alty vw "eso SUnd duly noted �bF $bO CGMIt9- sa octtribetti sicuw The Ca.1®81,con will not meet In ,Oolrel The meet!ug uss ad j axgne' to Tres , ember i @, 1986 at 700 &fit: gaepeotTtally submSt;tedg ThelMa Be SPstelut 9e®re tar? �- MIMP s CM, OF CUPERTIN09 STATE M* CALTFORNIA 10300 TORRE AVENU39 CUPERTIN09 CA 95014 TF PH t (408) 252-45O5 MINUTES OF THE RMULAR WMTING OF THE LIBRARY CMWSIQN HEM CO NOVZKBER 189 1986 AT 7430 PH IN THE CGNPnWCZ R0ON9 CI'1'I HALL9 CUPERTINO Call t o Order The meeting was called to order by Chairman Locher at 700 PHo Roll Call Commissioners Presents Looher, Shields, Whitlow and Epstein Commissioner Absent$ Herlih8 Others Attending: Carol Jaech (representing Susan Fuller) Nax7®Aa9n Wallace, City Librarian David Rohde, Chairman9 Co=ty of Santa Clara Library Commission Approval of Minutes The minutes c d- the October 219 1986 meeting were approved with the following corAct ions s Under f°CommunicatiamV add "Countye to ImSenta Clara Li - Commissicee• Under "Old Business* add "Lang Beach'* Instead of Woo AngelbsO, Communications A note of appreciatlaan from Pat Ryan was shared with the Commission* .The California Association of Library Trustees and Commissimers (CALTAC) will present a 1987 Regional Wonkshop in Library Leader- ship on February 289 1987 at the South San Francisco public Library• The workshop will be hold from 9130 AN to 300 PSI and will feature a group discussim led-by Gary Strang, California State Librarian9 on "A Traasteees View of the Role of the--Library". All commissioners will try to attend the event.. Old Buss mess Julie Shields reported that the Friends Book Sale held an November 8 .and 9th earned $298649499 more than double the usual November Book sale amount revioi�sly earned by the asap. Children"s Books brought in $4a4-.50; Old Books earned 414.80; Cookbooks earned $345e68e . The next book sale will be January 10th the 11th, 1987, 1 v_ New Business Thelma Epstein reported on the November 18th mayor's Luncheon.. Julie Shibldb®will represent the Libradry CasesissiCU at the Deoem. ber Mayor's Lanncheon.. Agnes Lacher reported on her attendance at the California Library Association 88t h Annual ConfOrGUOS in Lang Beach as November 15t h and 16t h. She discussed the workshop Natural Disasters Strike" and disoussed hour lib _. .. P ' ` . �a�d such disasters as earthquake and flood. Carolyn Whitlow suggested posting emergency evacuat iev! rules in prominent places within the library. Agnes Locher reported that one library is California has a Donor hoard for people who donate $SOO to the library.. Itt was felt that this would be a good idea for the Cupertino Librarye. Next year's California Library Association wtnference will be in Santa Clara. City Librarian's Rej2ort A memo from Dorothy Cornelius, City Clerks was distributed on new procedures for compliance with the Brea Act which will become ef- fective an January 19 198?. Coaodasicners were asked to read the memo carefully. The City Clerk will be happy to discuss the now procedures with the Library Commissaione The awabbamoms Countywas 20,676e. Apple computer use for �:y_r was 102, Sunday Service and Hours pe+ able of Cards Circulat Ica 10/26/86 516 15 948 11/2/86 536 13 1127 11/9/87 509 24 1093 11/16/86 609 22 1151 Sundays continue to be busy. The Library must vacate the build- ing by late March 1987 a The Community Room will be closed to the public at the end of December. The only activity scheduled for the Commmity Room after that date will be the Friend's Book Sale to be held in January. The room will then be used as a staging area for the Library's temporary move. E. F. Hitt an will conduct a Tax n Room at the Library on Wednesdays December 39 1986'. Possible sites for the temporary Library rrelocatim were dia. cussed. David Rohde did not feel the Eaton School site was the 011 y beet_ p08eible sits for s x e� s®< aa fttol 61t� IS still the moat Goaft mn available* OGNMiSSICUST8 MOXG in• ®it ed to attMd WArPIOMOngC s'eU Msaine on .NovMber Mb when the Estaft site will be diewasedo. C+�tL 14ib_ t e DUM Caunty Stan is joOkjAg Into the fe"IbIlity Of PWMMOSAS its own videos for distribat1® t® COUDO Ubrarics 0t h The CamMisBIM Will net b in beoember 93 The meeting was ad j amm ed to Tuesday* Jenuar9 20e 19ervat "3® pit; Respectfully submitted Thelma R. EPsteinw/8e_" "1 :