P&R 1987 - 1993 PARKS & RECREATION COMMISSION 1 of 10
MINUTES 1987-1993
xa. VI
4
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CIY OF azatmV, STAZ'z OF tt PRC # 57
10930 S. De AnzA Boulevard, Cupertino, CA 95014 ApProved 2/5
TV-1 ne %1408) 253-2060
NIZA9= OF THE REGUTAR NE TM
1 OF THE
PARKS AND RECREAMCK CESSION
3ANT ARY 15, 1987 - C OME MCE ROOM
TRIPMARy GTTY I;LL, 10430 S. De Anza Boulevard
CALL TO ORDER
x
1. Regular mwtang of the. Pars and Recreation Counission Call to order
called to order at 7:30 p.m.
SALUTE TO UM FLAG
2. Flag Salute
ROLL CALL
3. CcWAssioners pit: SX%ls, Pancharian, Minnick, Roll Call.
Prouty, Koppel, Colman
CcmmissiLz*xs absent: Nora;
Staff Present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
IN MDUCIMCNS
4. Director Dowling aclamiedged the reappointment of 3oann Commission
Minnick as Parks and Recreation Commissioner and stated that Appointments
Windol Martin, who was also appointed may be in attendance
later this evening.
OLD BUSMSS
5.
NEW BUSMSS
6. Director Dowling introduced Sandy Alburger of Las Madres '85 Las Madres
who presented her group's request for co-sponsorship. 185
Director said that at some point we may encounter a problem
with too many Las Madres groups for the available space, but
until that time and as long as we have the existing space,
staff reocmm erxds that the co-sponsorship be honored and
approved. "We feel they are providing a service we possibly
'} can't at this tim@." A motion was made by annnissicgWX
Prouty and seconded by commissioner Koppel to accept
co-sponsorship of this group. The motion carried
unanimously.
4s.'. . 7k 4 xe.. _
PRC �# 57 Also Wider New Business, De Anza 04m-tim Aqpatiml
Page 2 8 otatives Wally Dear! and 113m Barnes presented their
group's request for financial assistance. StafZ Perxie
DeAnza_ against the request because "it is not consistent with cn3r
rtino str;rort of cosponsored clubs.°t Otte of the main point
atics brought out durirxj discussion was the pry this
request Mould open for the other six clubs.
Mr. Dean told the Ca aissicners his group had gone to other
organizations and businesses but, had been turned dam. t+'l m
reminded Itheir co-sponsorship application stated they wm d
not ask for funds, Imo'. Barnes replied that the application
was done several years ago and that ti and circumstances
had changed. Ccmissioner Koppel moved and C mBtissiener
Prouty seconded a motion that we not support the DACA
request for funds. Motion tied (Ayes-Pratity, Skeels,
Koppel; Nays-dolman, Pancharian, Mirmick) . After further
discussion Condssicner Minnick moved and Commissioner
Pancharian seconded a motion to support the DACA request for
funds. Motion failed (Ayes-Minnick, Pancharian: Nays-
PrVnY, Koppel, Skeels, Colman) . The Commissicn expressed
their enbuxassment and frustration at not being able to
provide funding and Cmm ssicner Pancharian then moved the
re Vest est be denied but added that staff work with DACA and
Council to come up with a solution to DACA's funding
problems. Seconded by Cmimi.ssioner Koppel, unani=usly
carried. Director informed Mr. Dean that his noct step
would be to petition Council and Mr. Dean said he, "had
already met with Barbara Rogers". C'tai.n.'man Skeels said he
would be in at}.wndance at the Council meeting should DAM
need an opinion from this Commission.
ftorical Commissioner Minnick led a discussion regarding her
Matters-in interview for reappointment and some of the questions asked
the-community of her: Councilwoman Rogers told Ms. Minnick the seventh
Person was added to the Parks and Recreation commission for
the purpose of "historical matters in the community, and
asked what the Commission was doing in that respect. Ms.
Minnick was tc:_ld by Director that this Commission is an
advisory body, "%Ie don't find the issues, we act on what the
Historical Society and other historical groups bring before
the Commission." Ccumissioner Pancharian reminded the
Ccmmassion that Councilwoman Rogers is a member of the
Historical Society and it is up to the Society to bring
specific issues to this Ccmmai.ssicn. The C=missicners then
itemized the projects they have acted upon relative to
historical issues.
Reduced/No-Fee Also, Councilman Plungy asked Ms. Minnick what the
Programs Ccmmmission wasn't doing and what she would like to see be
done on the Commission. In response to Mr. Plungy's
question, Commissioner Minnick replied that she would like
to see a "reduced or no-fee" type of program offered.
Ccomissicner ProLtty said Sally Brennan of Cupertino
Community Services can, "identify a family or just an
individual who can't participate because of funding, then
she needs to let that person know that there are means that
they can participate—we'll take care of it.1° Chairman
Skeels said the service club he belongs to 11goes through
Sally to send kids to camp. She'll give us n ei:�,—wa lve,
done Chr'stmas baskets through her." Commissioner Minnick
� .... k.; .. ...�f? .�..• _"%s.. ,,. ,. ^; .., •, .,�,� a£. .s*,, x.
rah.:
aaved and Colman secorkled a motion that this RC # 57
Cmmission investigates the issue of Deed scholarships for Page 3
recreation services through 043art3no Ommu pity Service.
Unanimously approved. Director ixrlicated this issue would
have to qo before council because it is a bardget issue and
he will submit the report to council and report back within
"a reasonable amount of time".
r:7E 9 F PI&WOUS NE E"UNG,
7. _-- mli.ssion?.r Pancharian ]mod, Commissioner Kopppel seo onded, Approval of
mj ar'3va1 of the December 4 idn ates of this fission. minutes
ausly approved. t maissioaer Par
charian moved, Colman
sue, approved of the December 11 meeting of this
omission. Unanimously appraved.
CCV34MCATICKS
8. MrIer cmmmanications, Director Dowling reported that two etters from
letter were received recently. The letter from Ms. Solnit Solnit and
is in regard to the Mismrial Park patrons who cam to her Whiteman
door for salt. Cssioner Prouty feels this "is an
isolated incident and if we weren't putting the cxmminity
Center there we wouldn't have heard from Mrs. Solnit."
Cmrmissi.oner Prouty made a motion that we prepare a letter
under Chairman Skeel's signature stating "we received the
letter, discussed the letter, and the matter will be taken
under advisement by the Community Ginter Committee."
Seconded by Oommi icner Colman, unanimously approved.
Director said he will respond to Mr. Whiteman's letter as it
was addressed directly to him.
NCRIHLY REPCFC
9. During Monthly Report, Director told the Camdssi.oners that Monthly Report
we had over 100 people an the waiting list for Christmas
classes. Over 200 people dropped in to Holiday Extravaganza
at Monta vista Recreation center. On December 19 the
Holiday Baskets were delivered to 35 needy seniors.
MISCELLANEOUS
1
10. Ca¢ dssiener Prouty reported on the recent Bicentennial Bicentennial
meeting: The Historical Society will manage the lunch Report
festivity. There will not be a fireworks display. The
Committee "needs a food and beverage manager, someone to
have responsibility for pricing, booths, etc., and a peer of
that person who would manage soft drinks, cider, whatever
they were drinking in that era." Barbara Koppel is the
parade director and Dean Skeels is in charge of managing the
music and bands. Nancy McGinnis will provide the senior
band. Imue Toensfeldt will involve the 4 H group and
tY;eir animals. The Cammittee is in named of a "budget
person". In response to inquiries at the Bicentennial
meeting, Director told Oomaissioner Prouty, "the
Bicentenniel Committee maittee was intentionally formed without
staff for the purpose of making it a ommau pity ccdmni}tee."
11 W"Fm
11. mider Update, Director asked if them were any
Pw: 0 57
Page 4 queestitm based on the latest "Leisure Lines". He requested
Legi9lative the CLmissicners let him know if there are any issues he
gg&ate should follow-up, on.
is 12. Miere was no Mayor's Luncheon- in December; however, Chairmn
Luncheon Skeels will attend the January luncheon.
Hoover Park 13. Uirder Staff Oral Pjq=ts, Dire;tornreported on the bid
openings for Hoover Park. Therx., we=e eight bidders and t-
.r-,
low bid was Collishaw on. Cozmuissi-mw Prouty
questioned the Collishaw sign posted acmes frm Ferw y
Court at Memorial Park. DirectocL said it was city property
and 'there shouldn't be any signs on that property.
Fine Arts Also under Staff oral Reports, Director reported on the pjne
Commission Arts Commission: "A mmiber of residents approached a member
Of City Council sometime ago about their feeling that this
City is ready for its am cultural arts council, or Fine
Arts Cazmissicn, citing, that although the Recreation
Department is good and there are good things we're doing in
the arts, there needs to be more of a focused approach to
the arts. Two members of Council met with the citizeriv.s
group and formed the guidelines for a Fine Arts camnission.
This will be a txua ur-rking Ca mission, they are not going
to be advisory." Parks and Recreation will still take
action and get involved; the Fine Arts Commission will be
more focused.
cQmmissionerl Director reported the Commissicnerls Dinner will be hold on
9�1
February 6.
CPRS Conf. Director requested the Commissioners to return their
ccnferexlm lodging requests by 5:00 P.M. on January 20 so
reservations could be confirmed.
Election at Election of Chair and Vice Chair will take place at the
Next Meeting February meeting of this Conmissicn.
ADJOM4004T
Adjournment 14. At 9:25 p.m., Chairman Koppel moved and Commissioner prouty,
seconded a motion that i-he meetIM be adjourned to the
regularly scheduled Meeting on Fe,-ruary 5, 1987 in the
Conference PO4= at M:Xaellan Ranch Park. The motion was
wwdmmsly approved.
Respectfully submitted,
Beverley A. '#lgin, Secreta�r
v� > iPT �4�idSY�i 1i67 1 YL'► a
10430 S. De A=a Boulevard, , CA 95014 A �' � � � 9►
pproved 3/5
MmlePho3ie (408) 2532060
a
KDW= OF $W RO1YM. NE '3'Il§G
OF THE
PAR= AM REC FMMCK CMDUSSICH
FEMWM 5, 1987 - 0M*MMJCz Rai
McClellan Pan h Park, 22221 MoMellan Road
CALL TO CKM
1. Pagular mWting of the Parks and Recreation Oomnission called to Call to Order
order at 7:35 p.w.
IAUITE TU MM FT.AG Flag Salute
2.
ROLL CALL
3. Cmmissicnws presmt: Mam3 , Pand rian, Minnick, Prouty, Roll Call
KOPpel
CcwdWim-,2a.s absent: C loran:, Martin
Staff Present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
INT +ODUCT CM
4. Chairman Skeels intmduCed newly appointed Parks and
Recreation
Intro. c o..
Commissioner Wit dol Martin to the current Q={ssi . Comm. Martin
ORAL OMWJMC=cM
5.
r-MEC'ItICNS
6- Cmm'ssianer sty meted C:mirma-1 Skeels for a Second teen Election of
for two ems: (1) 'We'S done a goad job for the year I've Chair and
beers On the C)oemnissicn, and (2) I think it would maintain vice chair
continuity cn the C7mmnunity Center 0=nittee." C=missicner
Panchari,an moved and CmoniWionx Martin secMIded the nomination,
unanimous vote. C mmissioner Mirmick nnninated C awaissioner
Prouty as vice Chaitmwi. Ommissicner Fancharian moved and
Commissioner Koppel seconded the nnaination, unanimous vote.
OID BUSINESS
7.
PRC # 58 mw susnam
Page 2
a under New Business, Director led a discussim regarding
Nor.-Resident nor-residue permits. "Council has asked us during this fiscal
of Parks year to talm a look at our policy relative to permitting park
Building facilities by nmi-presidents." A few years ago the idea was to
encourage non-residents to use our facilities, now it has one
more of a conflict and Director asked each commissioner to give
their opinion regarding this issue. "We're not going to make a
decision tonight, I just want to get sore feedback fr= you about
where you are on this position and what your concerns arse."
Vice Chairman Prouty asked if we charge a fee for tennis courts
or softball. Director told him we don't charge for tennis courts
and we only change for lights and/or bases for dr p-in softball.
"If we allow outside citizens, non-residents, to i7se that on a
permitted basis, then we should charge for that. If we decide
not to charge for that then I think we thoild eliminate outsiders
caning in."
Chairman Skeels would "hate to eliminate outsiders, but I agree
there should be a fee involved.11
Vice Chairman Prouty reminded the Coaaissioners that "if you look
at Hoover and Linda Vista and portions of Memorial, a lot of
money fxt the city has gone in to enhance those and I would
think that it would be nice if the citizens of Cupertino could
use it while they are st4-21 new and that we eliminate outsiders
or charge them for the privilege of using our facility. If
they're frcm Mountain View, why don't they use Mountain View's
facilities?"
Ctmmissicner Koppel rudd, "I definitely feel outsiders should
pay. We're paying the taxes on this."
Chairman Skeels asked Director Dowling if other cities ctuarge and
if so, how midi. Director replied that other cities do charge,
but the research hasn't been done yet. "Some cities charge their
residents for a picnic permit. For exmple, the City of
Sunnyvale, with a tremendous amount of resouxres, has a fee even
for residents to reserve a picnic facility." chairman Skeels
asked what the fee was and Director replied that the fee to
residents was $20 but he didn't ]mow what it was for
non-residerite.
Vice Chairman Prouty asked Director who cleans up Linda Vista
Park after a picnic and Director replied that it was a
contractual service but is paid for by City ger_eral funds.
C7ceIInissicner Koppel said, "on the other hared, if we charge
outsiders maybe it would take care of 3.tself.t1
0
zM
Director said that City of Santa Clara doesn't allm PRc # 58
non-residents to pe zmit facilities -- building or picnic page 3
facilities. "You hate to be a resident to even permit. You can
drop-in and use the Picnic facilities with no problem, but if you Non-Resident
want to reserve an area or reserve a building,1 ding, you mist be a Use of Parks
resident." and Buildings
(continued)
Doatmaission er Martin "hates to see outsiders get all the space
whom our own residents can't get an opportunity to play on the
tennis courts or whatever it might be.it
Vice Chairman Prmity said, "I think ntow's the time to do it
because with increasing population and demising nice park
settings, we're going to have more requests once people find east
hcyw nice our parts are maintained. I think if our parks -ren't
ben used by the citizens of 0.upertino they should be used by
scnWbody --- but they should be charged. I don't think we should
be so protective that they cgo vacant or unoccupied for a Saturday
or Sunday afternoon."
Director asked if the Cxttissioneocs then "don't sea ono of the
alternatives being no non-resident rase?" The C cmmnissianters were
in agrean t that "not until it be=wes a problem," Cmmissicner
Martini said, "You should have soon kind of a record to show how
much use is Cupertino in the past, what percentage, and what
percentacle is nan-resident use, or do you have that?"
Director replied that we have the information, it just hasn't
been ocapiled yet. "It would simply mean going back through
permits.to
Vice Chairman Prouty said he felt we shouldn't go "way back — a
year maybes or just start cxxniting now," and "I think that issue
is going to wane back and bite us when we have the cammity
Cotter in a couple of years. I can see the Christensen Avenue
Neighbadwad Coamaittee being very uptight when the Ccm nmity
Center is used for functions by r=eOipertino Citize -3, wheth=
it's a wedding reception or a graduation party or bar
mitzvah...." Vice Chaiman Prouty would like to see outsiders
reserve parks "only in a 30-day window and Cupertino residents
could do it in maybe g0-days. Secondly, if Cupextino residern`.,s
are not using our parks, then if outsiders are permitted to use
our parks they shcmld be charged a fee and your staff can assist
us as to what that fee should be."
Canussioner Martin asked what the fee for cleaninx, the park
would be and Director replied that it would ccme out to
"scmewhere between $75-$100."
Canissioner MLuaick said, "I think our taxpayers would be upset
about that, I really do." Ms. Minnick and the ether
Commissioners felt unanimously there should be some deposit
system to protect sacs of the investments made at the parks.
"Maybe what we do for builcumg-_ could be incorporated for the
parks."
PRC t# 58 noel feeds very stmqly abo& this issm,
Page 4 what if the parks am not used 100% of the tim ? If they wee,
the wear ant tear would be incredible. If its a =t-resident
Non-Resideni group, I would rather see it sit empty."
of Park
ui.Idings the omicersus of opinion is that some differentiation coder
(continued) between resident and non-resident permits. Director will put
together some different alternatives based on surveying other
cities, and bring A back to this Cb miission ir. another couple of
months.
Chairman Skeels said he would also poll the mmdoeYs of the
B.A.P.R.C.B.Nf.C. and see what they do in their aobamalalitie .
FffN= OF PEMMOUS MEBTIM
Approval of 9• Cmmissicner Koppel moved, Ommissiczner Pancharian seconded,
Previous approval Of the January 15 minutes Of this Ctmi.ssion.
Minutes Unanimously approved.
00WUMCATICNS
Election of 10. urder camaunicatians; Director Dowling cmgratulated Chairman
Chairman Skeels on his election to the Board Of Directors of the Bay Area
Skeels to parks and Ration a momission, a aline-county group.
BAPRCBMC Also ducing ommmications, Director reported that City Manager
Youth Sports Quinlan will discuss with mil the City's role in financing of
Financing lxal youth sports organizations, including Da Anza 04 rtino
Aquatics.
MONTHLY REPORT
11. During Monthly Report, Director told the Cm=I-ssicners that
- Monthly Rept. during Jam, Recreation Supervisor Dan McCarthy bad an
emergency a ectomy and was out for almost two wee1m.
Consequerltly the completed monthly rgxxt will be mailed out.
Vice chairman Prouty asked Director who currently is on the Parks
and Recreation Department staff.
MSCELtANEOUS
Bicentennial
12. Vice Chairman Prouty reported on the recent Biome
Report meeting: This emmiission is fully represented, "We volunteered
Dean at the last meeting to head up the music portion of the
parade, we volunteered Sharon to help with the food and beverage
... and ... Barbara and I are involved with the parade." City
Council gave the Bicentennial Committee $7,000 for publicity and
start-up costs. "What it's conning down to is two main events:
bicentennial acknowledgement during Public Schools Week from an
academic standpaintt, and then from the festival standpoint,
Saturday, September 19, which we're going to partake in and have
a parade, wd-Aibit, food fair." The biggest problem is that 10we
don't have approval from De Anza College yet to use it for a
parade route or for the activities, and that's something that
we've requested for a manta or two, and until that's approved
there's not :much we can do." Chairman Skeels, Vice Chairman
Prouty, Cannissicner Koppel and Director Dowling will meet for
about one hour in the next 30-days to discuss a parade route.
a
13. Urdw YAqJsl&Ave Update,, Dirr reported be bad rAftitsg unla PRC # 58
the ioam bad my questions. Page 5
14. Mayor's Ikon on January 20: Mayor Sparks talked about the Mayors
ice skating problem and the comments wers- that In about 60 days Luncheon
it will cache back again and go to the Planning Commission. City
Manager Quinlan spoke about the staff retreat whi was held
recently to establish management goals. Council has be=
involved in study sessions with Marriott Hotel. Seven Springs
Development is still in the works, "4,000 people have said they
will baiy houses there." Fat Jackson, ASAC, gx0m about the
badly-ram sign ordirmax a revision, especially meal estate
signs on week-ends. Public Safety Cbairm n Gzdon spoke about
earthquake prepared ss, home fire sprinklers, bike ordinates.
Planning Director Cowan spoke about the g plan for senior
citizen housing — an RFP has been sent out. Library discussed
security at the existing library. Kathy Myles of 0 pertino
Clamber of Coerce gave an overview of the Chamber's function
and told the audience the Chamber was purrhasinc a building can
Alverado ;and was preparing to move the end of March.
In response to Chairman Skeel's report of the Iunchecn,
Commissioner Koppel said (regarding ice rink), "It just concerns
me that there isn't that mach recreation left in the valley."
Secondly, Cazdwicn,er Koppel questioned the reasons for removing
the ramp at the beginning of the Library remodeling'
15. Under Staff 0=1 Reports, Director reported on the upoaning C.P.R.S.
C.P.R.S. Conference. Commnissicnex Colman is coordinating the Convention
Social at the Convention this year and she will provide the in March
information at the Commission meeting in March.
Also under Staff Oral. Reports, Director reported on tk-,-- April 4 Linda Vista
dedication of Linda Vista Park. The neighborhood and. area-wide Park Re-
representatives will be invited. Camniissioner Koppel suggested Dedication
inviting service clubs to send a r+apresentative. Director told
Commissioner Martin he will take him on a park tour in the next
month or so.
ALl OUYWIE l'r
16. At 9:05 p.m., Caimnissioner Koppel moved and Vice Chairman Prouty Adjournment
secorrled a motion that the meeting be adjourned to the regularly
scheduled meet rq on March 5, 1987 in the Conference Rom at
McClellan Ranch Park. The motion wrasi unanimously approved.
Respectfully submitted,
Beverley A. 06 gin, S
C OF aMERTMOr snMOF GMUMKM PRO 0 58
10430 S. De Anza B .
e �a C� 95014 ai ,, vet'Vil
Te1 a (406) 2553--2060 t t
N qT ES OF THE R]MUIAR
OF MM
PAM AND EMEMCH OM4MISSIcu
Nei 5, 1987 - CI*'WM RMH
McClellan Ranch Park, 22221 YaMellan Road
CAIL TO CRM Call to Order
1. Regular meeting of the Parks and Recreation Commission called to
order at 7:35 p.m.
SALME TO `E FIAG Flag Salute
2.
ROIL C AIL Roll Call
3. CWmissioners present: Skeels, Pancharian, Minnick, Prouty,
Kc;pel, MartJn, Can (arrived at
7:45)
Staff Present: Stephen G. Dowling, Director
Beverley A. C olgin, Secretary
INT ODUCI'MS
4. Director Dowling introckic d Finance Director Blair Snyder. Introduction
of Finance
CRAL '-"CMffM(!1TICNS Director
5.
OTZ BUSINESS
6.
NLW BUSINESS
7. Under New Business, Director asked the Oommtissicners to look at a 810-0449
particular Alt of the Department's recreation program, Enterprise
namely, the "fee programs 810-449 enterprise ftmd. "He Would Fund
like the C amai.ssiorp.rs to review the status of that fund and
consider a raticn to City Coil about the 810-0449
fund.
Director S1i}'der bit the Cmmissicmets up-to-date on the fund
stating that the fund "is in a deficit position today."
C=Hissiener Prouty asked, "Is the. objective of the Recreation
Department to maw, lcz-- or break even?" Director Snyder replied
that City Cm=il has taken the approach of "full cost recovery,
except in recreation.
PRE
-P!g 2
. 7
-0449 In 1985 Council raised every user fee with the exception of
Enterprise ration. They said to corns back to this Cm=ission to see
Fund what the omission reccmnends.'t Director Dowling said all t"city
(continued) fees were presented to City Council and their posture was 'don't
change the overhead Percentage on recareaticn programso.st
Director Snyder said, "Last year during the budget study sessicn
Council made a transfer of funds into this account to tide us
over." CoMMaissianer Prouty asked if "the 62% overhead rate is
901M to stay pretty constant for the next couple of years."
Director Snyder said that "with the current budget process, the
rate wouldn't change that much. of the other hand, if the
program, is very successful and you have $lo,000 in your account,
I'll have to come back and ask you to cut rates. The intent is
to keep the operation solvent so I can pay the bills."
COMMU—Ssioner Minnick asked if this increase will eliminate future
deficits and Director Dowling replied, "Yes, the program deficit
has been running about 12% for the pant couple of years and we're
charging a 20% overhead factor. So if we raise that 16% it
should start breaking even."
LmTmissioner Koppel asked how the Recreation Department compares
with the YHM and also what the difference is betuven resident
and non-resident fees. Director Dowling reported that the 'tY"
has a private/non-profit sty and we can only ompare
ourselves to other cities. "As you can see, wit-, the exception
of Sunnyvale and Santa Clara, we are extremely low. njose cities
are subsidizing their programs." He also reported that
non-residents are charged 20% more than residents. "Twenty
percent for non-residents is standara for other cities.f,
Chairman Skeels asked if there will be couch opposition fn n the
general public and Director Dowling reported that "because we
haven't had an iu=-ease in two years probably not and because
there is a real obligation to reset overhead," he thins 0136% will
at least get us close to a break-even position.at
C=missioner Martin asked if there are "any laws or agreements to
say that 20% is as high as you can go for non-residents."
Director DowliM reported that there are no legal restrictions he
is aware of.
Director Snyder reminded the Commissioners that there are sane
programs where we do not charge the overhead percentage.
Director Dowling told the Ccmamissioners that the exception would
be cn trips of more than 100 miles in length, there is no
overhead factor.
Chairman Skeels asked when the new fee structure would be in
effect and Director Dowling said if Council makes a decision on
the 16th, the new fee would be charged beginning with the Sumner
program
Q yeg l said, nn smds to ve Was yw1re raluctamtI, PRC ## 58
Steve, re 36%.t° Dir+ectOr DOWIL1ag rePlied, "TRluctant Page 3
only In the sense that we've had a lot of ems; I was asked at
am point, ealat do I want to do, have the loosest rates in the 810-0449
Cmzty?I and What I WO nt i8 cox* rue . sass. Q= you, start Enterprise
adjusting rate schedules, you run the risk of dimini�it;r� Fund
participatI In looking at this last page, it's to i for me (continued)
to om*inne to rem subsidization when the rates are so
less than other cities."
Commissioner Minnick made a motion, sew by ComYafssioner
that we taker Staffs se to i x=ea overhead
fKoppel,
to 36%. Unanimously appr+av8d.
miNuTEs OF PFEVIDU.S N ELTDM
8. Chairman Skeels rid ccmnissioner Martin's name be added Correction
the roster of Commissioners present at the February meeting and of Previous
also requested that the ,=d "loan" be deleted from the Minutes
Bicentennial report and the word "gave" be sut tittxted. Also,
Cmwissio nw Koppel said the Mayor's Itndxeon repow is confusing
in that it suggests Barbara was at the luncheon instead of
reflecting the fact she discussed the Luncheon at this Cmmaissicn
meeting. Koppel made a motion, seoound:ad by
c m dwionr Martin, that we accept the minutes as amended.
U.-mumausly approved.
CCaN!MUNICATIC NS
9. Chairman Skeels asked whether anion would be attending the Judo Judo Tourna-
T Rn3u-went this year; he received their annual invitation b yt ment
would riot attend.
NXJTH M REPQRT
10. During Monthly Report, Director told the Ccmx sim-iexs that Monthly Report
Spring baskatmll leagues are forming and that 250 youngsters
participated in the two camps offered during Spading break.
Director reported that Softball registration is now taking place
and Junior Mneatre is planning their Spring production.
MISCE TAN OUS
11. Vim Chairman Prouty reported on the recent Bicentennial Bicentennial
meeting: "Ae're going to haves a parade! We're in the process of Committee
getting a parade route approved through the city Ttaffic
Department and the gm-iff Is Depart ent." Mr. Prouty asked each
Commissioner to give him a list of groups or organizations they
would like to invite to participate in the parade- He will
prepare a composite and talk about it at the next meeting.
Ca=zsioner Colman would like to }snow how she can help out with
the food, and Mr. Prouty respcnded that he was still trying to
recruit a leader for her. ,we did not volunteer you as a head of
that committee, but we volunteered you as energy and enthusiasm
to help, but we don't have a leader yet-"
r
m
v
Pages 12. tftlerIragiml atiile update, Direr er reparted that it did ndt
Legislative pertain to our City because we are not Amded. by any of the
Update grants, but the stational Iftterways Grant Fund is in jeopardy.
Wr,s 13. This CmMission was not represented at the PM=uary Mayor's
cheon Luncheon. The ne)(t Uncheon will be March 17 and C mMaw-loner
Colman will attend.
CPRS con- 14. the CPR.S OmTvntim, Di2ect;Or rminded the
vention
Damnissioners to keep their hotel and parking r,eceipts, nIrbod,
tips,, entArtairmlent — that's part of the $SO e
per, day, you don t
need to
pep receipts for that. When you return, you will need
to fill out a sttaatment of agpense and ens of two thugs w3.11
fin: either we'll oft You money or ytu'11 me us money.ao
Caaaaissicner Colman is in charge of the lunch on March 13 and
CMMit s1WIIe ° Prouty sited the Culinary Institute. Ms. Colman
will see about getting reservations at 1:00 p.m.
Staff Oral 15. [finer Staff Oral Reports, DJxec-tor respozxIed to Ccmmtissianer
Reports Mi nn.ick's inquiry regarding classes for the needy.
Sally Boman of CuperUno amity Services would be our
referral agent for the needy pr'ogr .
Also under Staff oral • Pancharian Faked
Cu ertZino whether DACA had gone to their request for furl.
p Director told her that DMA had postponed god to Council until
Aquatics March 16.
Linda vista Director reported that the Linda Vista park dedication had been
Park De.di- postponed until around early to md.May because of hydro--seeding
on and lift station permits. The remodeled pare will mate
appzatizately 100 pecr,le.
Resignation Director also reported that Carol Sc..Trich has left the City of
of carol Cupertino and is now the Superintendent of Reareation for the
Scurich City of Santa Cruz.
AWCUROMM
Adjournment 16. At 9:00 p.m., Ccoi.ssicner Colman moved aryl Ctmnissicner Koppel
seconded a motion that the meeting be adj aurned too the regularly
mauled meeting on April 7, 1987 in tt- Ccnferance Recur at
McClellan Ranch Park. The motion was unardmously approved.
Respectfully submitted,
Beverley A. Colgin, S
'M a
♦ ,, �k ,)k
CTW OF C3W=, STM OF CAL'LFMKM tied S/8/8
20430 8. De lea ► C L4=t M, CA 95014
(408) 253-2060
MnVM OF 7M RMEMM ICEIMM
OF 7M
PARRS AND REC REATIC K CM9MWIC K
APRIL 2, 1987 - aMEMCE pDW
McClellan R8rc1 Park, 22221 McClellan N ad
CAM TO
3- Regular =mting of the Parks and Recreation Commission called to Call to Order
order at 7:30 p.m.
Sp,LUrE TO um FLAG
2.
ROLL CATS,
3. CXamissioners present: 4(eels, Pancharian, Minnick, P=zty, Roll Call
KPpel, Martin, Oclman (arrived at
7:50)
Staff Present; Stun G. Dowling, Dire&.=
Beverley A. Colgin, Secretary
DUCI'IONS
4. D1re for Dowl-Uq intro&Wed Racmeacion Late n Tom Walters, a, Introduction of
Sari Jose ate, who win be With the City until the first Weed[ of Tom Walters
May.
CORAL C=MtW=C NS
5�
OM BUSINESS
6. Dirwtor
brought the Cm=issgonetes up-to-date r'8gartLing ;-,he Hoover Park
Hoover Park projes.t: Durirq a recent weekly cmutxuction meting Update
the members tyre greeted by about sit irate resents, some of
which were new residents and same of which Ware 20-25 year
residents. EmsenhiallY their position was: (a) they didn't know
that the park was being developed, and (b) Uy didn't kr=r that
it was going to be anything besides grass/b=f. One man in
Particular; M'1ce Bridges, found 25 people willirxl to sign a
petitiar, to protest the development. Council discussed the
petiti%m and gave the residents an opportunity to speak on Monday
night and Cm=ll held to the park plan: "did not make any
chances other than a couple of minor things;or reduce the
basketball court 10, froom the south side and change the plantings
.w
Hoover Park of the trees along the t��..,.
(cont.) parking strip on Leeds and Dovmgal.
"There were a couple of ladies who were going to go to the podium
to announce that they were deceived on the petition, but they had
to leave at 10:00.91 Director felt the crisis was over, "I think
those people bad an opportunity to hP heard and Councils stayed
true to the master plan and the one individual who was very
disniptive, to the extent c going up to the contractor and
demanding that he stop work, was quieted down./° The mayor was
adamant that construction riot stop and that the project
contirmle. Director felt the 1Pirmedi.ate concern is over, but once
we open the park, I think we're going to hear from a couple of
NEW BUSINESS
7.
XD&II'ES OF R;MVIC:us MEETING
3/5 minutes S. Ommaissioner Martin made a motion, s Camdssioner
ecI ProutYr that we accept the March 5 minutest y
�•
ClaemNIC°ATIC US
9.
M=MLY REPQRT
Ruy Report 10. During Monthly Report, Director
registration is down from last reported that softball
factor. Also, twilight 1 Year and
d Twin Creeks may be a
gh leagues are just not as popular now that
several facilities have lights. "Our. Memorial Parx leagues are
filled to the brim and have a wail -sq list, but the high school
leagues, which are twilight 1--agues because they're not lit,
we've cut way back on. If we ever seriously want to expand
softball, we're going to have to provide a lighted facility."
Judo Club's annual tournament was very successful this year and
Director also reported on the Girl Scout's successful career
awareness Program, "Walk a-Day." Upcan ng events will be Mr. Bun
E. Rabbit's Open House which will be the same day as the Big
Bunny Run.
"4irtle Exhibit Chairman Skeels asked about a pr+esseltatior. he saw on television
and Director told him the A1Mac & Mutley/° show had featured a
segment where a turtle ("Oscar"), was given to our Junior Nature
Museum. Vice Chairman Prouty asked if we could go to the nasaa
before the next meeting and Director responded that he would ask
Barbara Banfield, the Naturalist, to make a presentation prior to
next ='this meeting. The Cc mm ssioners agreed they would like
to see the turtle and museum.
PRC # 59
Director also reported that the monthly figures would be mailed Page 3
to the Cm issicners separately.
NISI
11. Vice Chairman Prouty reported on the recent Bicentemlal BicentennO
Cammittee: The g3timists have made a cc maitment to have a Committee
pancake breakfast on the 19th of September, apple camputer has Report
decided to have their annual 10K Run on that same day beginning
about 8:00 a.m. The parade mute has been approved and there are
about 75 units that are going to be contacted to see if they will
enter a float or a marching unit. The parade, which is scheduled
for mid-morning, is coming together. Demonstrations and exhibits
are planned for the afternoon and still need a little more
coordination. Vice Chairman Prouty said, "Everything considered,
I think we're doing O.K. It's conning together."
12. Under Legislative Update, Director reported that legislative Legislative
activists for the C.P.R.S. are trying to put together another update
sizable ParKands Act for 1988. One proposal would be $425
million statewide and another would be $350 million. "They are
talking about more parkland money."
13. Co mmissioner Pa chari.an reported on the mayor's luncheon she Mayor's
attended in Man-b. Ommnissioner Colman will attend the April Luncheon
luncheon.
14. Regarding C.P.R.S. convention, O]airman Skeels asked each CPRS
Ocmmissiamr to give their brief ssioms: Commissioner convention
Martin enjoyed the sessions he attexxied and particular) the one
C
for new ounissicners. cannissicner, Pancharian atterxW the fund
raising session, but didn't think it fit her needs. Vice
Chairman Prouty attended a session on "pr�oblem.s with the small
sty parks and recreation departments" and enjoyed it. "It
was interesting to hear how some of these small ooamaunities don't
have any other resources to draw upon except their depts.
They might not have public works to cut the grass, etc. it was
very well done." gie also attended the Legislative Update session
on Saturday and saw the Marumorld animal exhibit. He thought
in getexlal, it was an informative two and one-half days and he
looks fonfarcd to attending next year. Vice Chairman Prouty
next year the Cmmnissiamrs look at the scheme and
each, C7om ussioner take a different one and come back and give a
Paragraph on what was learned. Counissiouer Colman thought it
was a "gcozd seni„ar.aa She went to three sessions (fund-raising,
bumor, and aging) and felt the last, "your Agi..-q Parents", was
the best of the three. Ocmmi.ssiorer Koppel liked the session on
"Leisure World" in Southern California. She ettgahasized how
exPenr-lve it would be for the average retired person to live
there and said there is a real need for housiM for the elderly.
tharlman Skeels took the boat tour to Marineworld and thought the
sessions for experienced Coamnissiormxs and new Cxmnissicners were
excellent. He also enjoyed the lawn bowling segment and would
IBM to see it implemented at the new Cmnunity C enteer "on the
. r>�:
1 3.
Pale ,1ve aczes of urm2mmUped land. It taftO b&If an MM,
b& the _met is pmtty high. Its to t1hink about."
Ditmot= requested all to give trim their receipts
so off can =upletsex_---diture reports.
Of f Oral 15. Under Staff Oral R�rts, WL%wt4r told the Coomissimms that
Reports "MCA did go k+e cre Coil., o amcil heard then out, and felt it
tos net app�+cpriate for the City to simply participate with
supplies and matarials, and took the position that if there is a
that DAM acts that would be qq=qpriaft for the
B%CM to o, I ict, then tthe;yywould consider a
tr�l t ibution program..01 Directs will call ally Dean
if he does not bea frmmn him in the nett couple of weeks.
Also under Staff oral Reports, Vice Chairman Prouty asked if, in
regard to the Ccmmaittee, the City would provide
staff to type letters, announcommits. He wcrild like Director to
ask at the weekly staff meeting if there is gone the
Bieer*mmial ocmittes should be dealing with regularly rather
L.an haphazardly. Director said he would bring up the subject at
YAmday's staff resting.
ADJOURNKM
Adjournment 16. At 8:55 p.m., C®issianer Miraniak moved and CommnissiarxsxKoppel
a ration that the meeting be adjourned to the regularly
schetbuled meeting on May 7, 1987 in the Confer Room at
Maclellan Ranch Park. Me motion was unanimously approved.
Respectfully submitted,
Beverley A�/Colgin,
C
t '
a
WM
. •.,'* Wit.' .. ,-. � .. Y+, °"" C
am OF ,
. 10430 S. De , , CA 95014
Tell (408) 253-2060
mnw= oF THE FMMUM MEETM
OF THE
AND FMaW=CN IC"
MY 7, 1987 - OMOW42M FDM
McClellan Rwwh park, 22221 1Olellan Road
CALL TO OROBR Call to order
1. Rgaar, nwtiM of the parks and .tion Cmmissien called to
order at 7:35 p.m.
SALME TO THE PUG
Flag Salute
2.
]ROIL CALL Roll Ca11
3. ione s per: Skims, pw charian, Mmt-tan, Colman,
MircLick (arrived at 7:40)
absent: prouty, Koppel
G. Dowling, �
Staff present: Beverley g
nmonUCTICNS
4. or
uC� Rich �g�,�y Of 'm 'Iom's Introduction
Di DQWlit� iYYt�'OCl
C .
CRCCMV7M0=CM
5.
OLD BUSINESS
6.
NLW BUSINESS
• e addressed the mission Cupertino
7. der New Business, 6 Tennis Club
regarding the needs of tim tennis club for their Volvo Series
tzUrroment Director told the yearisaton t��•clubs
requesallocated six beyond that g -r� � ion for
coons before this CmMiss
�; the request before the Cianers this evening is
for 28 days. Director said he is ==reed about the —tine
( We&mOay and y �) slots. Director
amp ed a modification of Mr. MM ty,s proposed sd=lulG SO
SO
as to not sun ec ass stive Tuesday and nwrsday nights.
sort of alternating would be more appropriate•
some
ty said he has revised fret° "three
courts
s
®
9:00 m-" to 1e' 6:00 and between 6:00 and p•
Hagerty
7:30 P.M. and two courts between 7:30 and 9:00 p.m.90 Mr.
said in the past they have gotten five =wts by haves I of
-p�
PRc # 60 their residm* plays= p* their raiagwat cn the waU "and they
Page 2 got their fifth court anyway. And that was fina-11 Oa
Martin asked Mr. Hagerty ftw an and was told that
''any mm*er of the public that wants to play on the court, if all
CILetiso the courts are busy, puts their racquet up and the first court
Tennis Club that becomes available, the first racquet on the wall, gets that
(request for court. It's like a waiting list.,, ammnissicner Martin said, "So
additional the txx=wmsnt would have scm9mis to save that court for them,
courts during regartUess of whether you had been approved or rr,".11 Mr. Hagerty
Volvo series) replied, "Yes. Then you operate as a regular member of the
continued public." Ocagnissia r MarrAn said, InIm if that's the case, why
can't you do five that way instead of coming before this
CImmRission? I mean ... that's going beyond what was delegated to
this Commission. if I hear you correctly, ... you went around
the system U, got the fifth court.19 Mr. Hagerty replied, "That's
no different than anyone else. Those that want to come early and
wait for a court, that's exactly what the public does. Let's be
honest about it. if this was league sanctioned or not, our
members are members of the public and if they want to go dam
them and wait for a court, they taker a court like anybody else
does." Mr. Hagerty said his club doesn't want "to go throuigh the
hassle of doing that because the club is cD-spm - r: 9 by
cupertino, Parks & Rea. we would hope that you are encouraging
tennis in the area." I&. Hagerty will also revise his request
to e=lude Wednesday evenings in exdmvp for Sunday afternoons
from 3:00 to 5:00 p.m.
Chairman Skeels asked Mr. Hagerty what kind of an increase the
Cmmdssicn can expect next year?" Mr. Hagerty replied that it
was W to this Commission. He "can field eight teens next year
and have nine teams in three years. The mom court time you give
us, the more we're going to fill — because the need is there."
Chairman Skeels also asked Director Dowling wtat the public
reaction was to having the courts tied up? Director replied that
we got two phone calls and one letter; however, we will monitor
the complaints closely.
Director asked if we could rely on this schedule and Mr. Hagerty
replied that if there are any changes he "will make sure the City
is notified." Tb his knowledge, there will be no changes;
however, Mr. Hagerty said his club would know of changes a week
in advance and would notify the City.
cmnuissicner Colman would like to see a sign posted stating the
days and times involved. Commissioner Minnick would also like to
see the newspapers and Cupertim Sceine reflect the schedule.
Direcftor replied the most effeatiNe notice is to post at the
courts.
In response to Mr. Hagerty's statement that his club donates
nets, tennis balls, etc. to the high schools, Commissioner
Minnick asked him what his club was going to do for the City,
"besides bring it fame and glory" and Mr. Hagerty replied that at
one time they were trying to spearhead a junior program.
"Personally, I know that it's not money the City of Cupertino
rmft, I think it's things like promoting and organizing tennis
functions, leagues, whatever that direction might be." Director
told Mr. Hagerty that at some point "them may have to be ...
fees from the club in order to justify pulling those courts out
.. :-
y
PRC # 60
of the public ace. Mds special groV is paying something fcw Pace 3
the access to public facilities.
Cupertino
Several camoissioners are in agreement that scmething needs to be Tennis Club
dome regarding the tennis club's use of the courts prior to (request for
cmaing to this ommoission. However, becouse of the tennis club's additional
tins frame for the Volvo series, it is impossible for them to courts during
appear before their play has already begun. thairwan Sig Volvo Series)
asked that the policy be reviewed at the August Comissicn continued
meeting, after the series has eroded.
Commissioner Colman made a motion that we accept staffs Tennis Club
reoomandation regarding consecutive Tuesday and Thurseay nights Motion
(moving the 9th to the loth of June and moving the 18th to the
17th of Jrune) ; Tuesday and TWrsday evening play will consist of
three courts from 6:00-7:30 p.m. and two courts from 7:30-9:00
p.m. s leave May as scheduled, acknowledging the fact that
Wednesday, May 20th will be moved to Sunday, May 24th; grant all
Saturday and Sunday afternoon dates, as requested, frzmu 3:00-5:00
p.m.; Change Wednesday evening dates to the following Sunday
afternoon, from 3:00-5:00 p.m. Seconded by Commissioner Martin.
Urwdmausly approved. (See attached Addendum 1.)
M MMES OF FREMCIUS MEE=G !
8. Commissioner Pancharian made a motion, seconded by CommissiCner hrY+oval of
Mimick, that the minutes of the April 2, 1957 meeting be Previous
approved. Unanimously approved- Minutes
go§EMICATIM
9. During Ccmmimicaticns, Chairman Skeels told that Cmunissioners he BAPRCBMC
had inserted a letter from BAPRGH4C and membership card in each Correspondence
ccumissioner I s file. He also discussed a letter which all
Commissioners received from the Mid-Peninsula Regional Opera Space
District regarding a tour staring at Rancho San Antonio.
c msmi.ssioner Minnick told the Coamissioners about an invitation
she received from MThrat Gallery.
Director introduced Yvonne and Roy Hampton who entered the Volunteer
meeting at this point. Ms. Hampton is an employee/'volunteer at Yvonne Hampton
the Nature Mseum and would like to °'make a plea to do some
things in the museum." Shs would like to see some new garbage
cans purchased, a drinking fountain located closer to the milk
barn, a more thorough janitorial service, "the misers needs to be
spruced up." Ms. FAq:yton also told the canuissieneas a public
pay phone was needed at the park and Director replied that part
of the caretakers' responsibility was to provide emergency phone
service. Ms. Hampton would also like to see a donation box
installed. C mmm ssioner Minnick asked what the volunteers do and
Ms. Hampton told her they clean cages and feed. She has dusted
and cleaned and she's not clear who is supposed to do what. "A
clearer list of duties needs to be established." Mr. Hampton
would like to see a more "vibrant Volunteer system" and would
like to see the schools be involved in an "adopt-a-tree" or "name
the plant" program. Director reported that the garbage cans had
already been ordered; Chaim Skeels also informed her that the
O=nission's involvement was not needed for her requests.
P
Page 4 NMTIM REP=
Monthly 10. Dming Nmthly Report, Director told the Commissioners about the
Fuldbrt Spring classes (including kite making, Spring Surprises), Mr. Bun
E. Rabbit's Open House (which drew 450 people) , the Special
Recreation Dance ( with tIu-ee other agencies), amner
employment (we haw "a bumper crop of good candidates,,), Sally
Skeels had again won the Big D=W 10K Run in her division, and
the softball tmmkiment held for Just City teams which drew 7
teams.
MISCELLNUMM
Bicentennial 11. Mairman Skeels reported on the recent Bicentennial meeting: The
Meeting Parade 0=mittee had formalized the location of activities. It
was also reported that the KIwanis will have a Bioentemial
Speaker (a colonel from the 6th Army) at their next meeting.
Legislative
12- Under L09'Slative Update, Director reported that he attended a
Update conference in Sacramento regarding two Proposed $450-$500 million
bond acts in 1988. We may be asked to solicit petitions for
signatures or we may be asked to mend between the two.
Mayor's Lunch 13. Mayor's Ijzicheon for April was cancelled.
Staff Oral
14. Under Staff Oral Reports, Director reported that the prcpased
Reports Ccummity Center is now up to 27,000 square feet and an
(Community appropriation for the additional $1 million will have to go to
Center update Council on May 18 for approval or alternatives. The prrxgraam
space has not increased, but corridor space, circulation,
mechanical rooms, bathrooms and storage space add an additional
$1 million and 7,000 square feet to the plan.
Commissioner rancharian noted that several people at the senior
Center would like to see their center enlarged and Director told
her the Omman-dty Center would alleviate soms of the Senior
Center foot traffic as well as allow seniors access to
classes/programs in the new facility.
(Linda Vista Also under Staff Oral Reports, Director reported on Linda Vista
Park Update) Park: The ccntrac:o)r has walked off the job which is 95%
ocmiplete- The Hoover Park renovation is going well.
Proclamation 15. Chairman Skeels advised the Commissioners that June is parks and
Recreation Month and he would like it to be put on the June
agenda for City Coum-il to present a proclamation.
AWOLIRIOGM
Adjournment 16. At 9:25 p.m., Comissioner Martin moved and Commissioner (blman
seconded a motion that the meeting be adjourned to the regularly
scheduled meeting on June 4, 1987 in the Conference Rx= at
McClellan Ranch Park. The motion was unanimously approved.
Respectfully submitted,
a. ---- —Beverley A. _9
CM in, Secretj�f
®�
Tim
May 14 TWmmday 5::10-7:30 pm 3
7:30-9:00 pa 2
May 19 Tuesday 6:00-7:30 pm 3
7:10-9:00 pm 2
May 21 Thursday 6:00-7:30 pm 3
7:30-9:C pm 2
May 24 Sunday 3:00-5:00 pm 5
may LS Thursday 6:00-7:30 pm 3
7:30-9:00 pm 2
May 30 Saturday 3:00-55:00 gin 5
May 31 Sunday 3:00-5:00 pm 5
J%m 2 T1oday 6:00-7:30 pm 3
7:30-9:00 pm 2
J%B*e 7 Sunday 3:00-5:00 pm 5
J1ak3 10 Wednesday 6:00-7:30 pm 3
7:30-9:00 pm 2
Jane 11 Tuesday 6:00-7:10 pn 3
7:30-9:OG pm 2
June 13 Saturday 3:00-5:00 pn 5
June 16 Mmday 6:00-7:30 pm 3
7:30-9:00 pm 2
June 17 Wednesday 6:00-7:30 pm 3
7:30-9:00 pm 2
June 20 Saturday 3:00-5:00 pm 5
June 21 Sunday 3:00-5:00 pm 5
June 23 Tuesday 6:00-7:30 pm 3
7:30-9:00 pm
June 25 Thursday 6:00-7:30 pm 3
7:30-9:00 pm 2
June 30 Tuesday 6:00-7:30 pm 3
'1:30-9:00 pm 2
July 7 Tuesday 6:00-7:30 pn 3
7:30-9:00 pm 2
ADDENDUM 1
,(:q�
CT o
16430 S. Ds Anga Bmxlevardt CqxttJno, m 95014
Teleolone (408) 253-2060
KnRYMS OF 7M M U AH HEFTING
OF THE
PAM AND RIDCREATION 0C36USSION
JMM 4, 1987 CC2MMMCE RIXK
MoUetllan Ranch Park, 22221 WMIellan Road
C AI L M ORDER Call to order
1. Regular meeting of the Parks and Recreation Camni.ssion called to
order at 7:30 p.m.
SALUTE M THE FIAG lag Salute
2.
ROIL CALL
3. CmMissioners present: Skeels, Pancharian, Martin, PY, , Roll Call
Koppel (arrived 7:55 p.m.)
Commissioners absent: Minnick, Colman
Staff Pent: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
Is IlDUCrIONS
4. Director Dowling introduced Barbara Banfield, the City's introduction
Naturalist, Who Was in attendance to take the Commissioners on a f Banfield
brief tour of the Nature Mseum. Also in attendance was Nancy and Hertert
Hertert, one of the people instnmmntal in the acquisition of
McClellan Ranch Park.
ORAL CCMdMCATICNS
5. Nancy Hertert was in the audience to tell the Cmmissioners that wee..: in
there is a weed menacing the preserve that needs to be removed Prase.:;
right away. The seeds are ready to drop, and the weed needs to be
eradicated before the seeds drop. Oiaairman Skeels asked if this
is the same weed that was here three or four years ago and
Director told him it wasn't. The Tree of Heaven is the one
Chairman Skeels remembered from a few years ago, and that weed is
also coming back. Naturalist Banfield told those in attendance
that she had a Scout group cut them out last year, but t`iey are
coming back from the stumps. Director told the Cannissioners the
City would have to "organize some crews, whether it be volunteers
or the 'week-end warriors' to Chop it down again."
Commissioner Pancharian asked Ms. Hertert to tell those in Mayor's
attendance about the Mayor's Dinner the Cupertino Historical Dinner
Society had recently. Ms. Hertert said dinner invitations were
® extended to all former and current mayors of Cupertino; all but a
handful were able to attend. Each was given five Tiku es to say
. . y
PW # 6). ; hello and tell ghat they vost remenbered about beirbg Mayor.
r,. 2 Director tad the Commissioners that Cmaissioner Koppel had a
Mayor's f
'great idea for a spin-off element in the parade = that
B• r gathering: We're going to have a past Mayors' division with cars
( t.) provided by Key Chevrolet."
OLD BUSIIN&S-S
6.
NEW BUSINESS
Scholarship 7• Under New Business, Director explained the p--cposed scholarship
Program program: "We're trying to minimize the paperwork and =ximize
the benefit to those in need" by utilizing the established
reams of Cupertino Community Services to screen and manage
the process. Four times a.year, after the mail-in motion
period is over, we would provide CX5 with a list of available
classes. Their staff would compare clients' needs to the spots
available ar i O S would fill out the registration form and send
it back to us. Before the Commission voted on this proposed
program, Director reported that Ccumissioner Minnick had called
to tell him that she objected to the phrase limiting the classes
to "classes which are at or near capacity.,, she would like to
see the more popular classes made available for scholarship
purposes. Commissioner Martin asked whether any criteria had
been set for awarding scholar.ships and Director said 'ono, but
financial and emotional needs will be looked at." Director
mended a $500 cap for the first year. "This will allow for
an ample number of scholarships and still permit staff to monitor
the financial impact." Commissioner Prouty asked why Director
put the phrase "at or near capacity-" into his recommendation and
Director reported that he felt we would run into a "real public
relations problem if a full-paying resident in the mare popular
classes was turned away while a non-paying resident was
registered.. °Near capacity' classes are most times filled during
walk-in registration."
Motion re CcmMissioner Martin made a motion that we present City council
Scholarships with a scholarship program: The program would enable OCS to
serve as the referral agency; recreation classes which are at
capacity (filled) would not be made available; a $500 cap for the
first year of the program would be instituted; and Director
Dowling would review each application and authorize the fee
waiver. Seconded by Ccmnmissioner Prouty, unanimously approved.
MMi= OF R&MOUS MEETING
Previous 8• c mm issioner Pandharian made a motion, seconded by Commissioner
Minutes Martin, that the minutes of the May 2, 1987 meeting be approved.
Unanimously approved.
CCN4MCAT1CNS
Letters from 9. Director gave the Ccmm<issioners copies of two recent letters
0 n and recelved by the Department. One is complimenting a staff member,
ener Kim Atton, on the excellent job she recently did at the Senior
Center. The second letter is from a garden plot holder, John
Allen, whose letter will be discussed at the July 9 meeting.
,A` BRC 61
10. During Hmthly Report, Director told the Cmaftiasione s that
the Monthly
Senior Center was the "host spot &wing y
Ai Senior Citizen month and there is a lot going Cn at the Senior Report
Center: Walk-A-Golden Mile, One Saturday in Spring, etc. June
is Parks and Recreation "crazy month"; the kick-off of all summer
programs.
.,klso during Monthly Report, chairman Shaels asked that these Parks &
miaxtes aarify that Parks and Recreation Month is July, not Recreation
June, and Director reported that a proclamation would be issued Month-July
at the July 6, 1987, City Council meeting.
MYSC LIANDOUS
11. CoMMiSsioner Prouty reported that BiCelltennial Day U=ad be Bicentennial
making it's debut at De pnza Day which would include a booth to Report
let people sign a book in lieu of the original constitution and
the signing will not only take place at De Anza Day, but: will
take place at eveay City-sponsored function thereafter (4th of
July, Countxy Festival, etc.) ." The Cmmaittee is also giving
may balloons and selling bumper stickers (50 cents), ink quill
pen sets ($1.50) and T-shirts ($5.00). Commissioner Prouty also
reported that Barbara Rogers has rued information on having
a petting zoo at the Country Festival in August. Director
reported that 4 H handles the petting zoo and he gave
Commissioner Prouty the telephone number of Lonnie Toensfeldt who
would be. able to provide the information. Commissioner Koppel
said appmcimately 25 groups have submitted entry forms for the
parade.
12. Director had no IA�gislative Update report.
13. Mayor's LUndleon was attended by Commissioner Colman, howaver, Mayor's
she is out of ttran and Unable to report back at this time. Luncheon
�. Commissioner Koppel will attend the June ltulrheon.
14. Under Staff Oral, Reports, Director told Nancy Hertert that he Staff oral
will follow-up with Public Works to see if the weed problems is Reports
soomeUdM they want to handle or if we should "contract it out."
Also under Staff Oral Reports, Director reported that the Linda Vista
contractor is back on the job at Linda Vista Park. Also, Hoover Park
Park is very near completion. "probably both re-dedication dates
will be mid- to late-duly."
Director reported the C=mmmity Center Committee had me* the community
previous evening and this Camussion will not adjourn to the center
Senior Center as previously discussed. "The Committee felt it committee
was important before we go to the public, to get some
professional input, specifically an acoustics engineer, to look
at the layout, the functioning of those roans, and be abi: to
respond to questions. We did not set another tentative date for
the public hearing. So when we get to adjounn*nt, we'll have to
amend the agenda to adjourn to our regular meeting of July 9.'e
Director asked if the Commissioners would be available during the
week of June 22, possible the 24th or 25th, in the evening,
"should we be able to pull this information together quickly."
O
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CM OF CUPEMM, .7EM OFCAIXEMM
.w490 S. De Anna Boulevard, cupertino, ch 95014
Telephone (408) 253-2060
MINXYZES OF THE RSGULAR, MEET=
OF THE
PARRS AND REaREWICK CIM4MISSICH
JULY 9, 1987 - OCVFEMCE ROCK
VaMellan Rama Park, 22221 McClellan Read
CALL TO COM
1. Regular meeting of the Parks and Recreation called to Call to Order
order at 7:30 p.m.
SHIM TO THE FLAG
Flag Salute
2.
RoT.L CALL
3. cmmissioners present: Skeels, Par charian, Oolman, Rag*el Roll Call
oomdesioners absent: Minnick, Prmuty, Martin
Staff Present: Stephen G. Dealing, Director
Beverley A. Colgin, Secretary
nf=DUCTICKS
4.
ORAL CM24MICATICNS
5.
OLD BUSINESS
6. Chairman Skeels reviewed the background information leading to Community
the revocation of Coamumity Gaxden Plot Bolder John Alla-a and Garden Plot
Staff Ia report thereon. Director told the Commissioners that the Revocation
question before them tonight was to "hear presentation by Xr.
Allan regarding the revocation of his privileges to garden and to
do one of two things: uphold Staffs revocation of that
privilege, or reverse that revocation and allow Mr. Allan to
garden once again." Director reported that in the regular order
of business, on April 1, Garden Supervisor Jane Gray evaluated
all garden plots and found ten plots to be in need of repair.
All gardeners in violation are telephoned and asked to brim
their plots up to standard code. On April 8, Recreation
Supervisor Dan McCarthy called Mr. Allan and discussed the three
infractions: 1) clearing all piled debris; 2) removing black
plastic sheeting from plot; and 3) removing weeds. Mr. McCarthy
and Mr. Allan agreed that the violations would be corrected by
PAC # 62
Page 2
community April 25. On April 25, the problem areas had not been corrected,
den Plot although some activity had occurred in the plot. "However, the
vacation initial concerns had not been addressed," reported Director. on
(cont.) April 28, Mr. MaC&:-thy notified Mr. Allan in writing that the
Problem had not beenn corrected and established May 13 as a
forfeiture date. on May 1, Mr. McCarthy met with Mr. Don
Robinson, Master Gardener with the U.C. Extension. Program, who
said, in his opinion:, "the plot was neglected, non-productive,
the compost pile was nothing more than piled debris, and the plot
in general was not in compliance with departmental ozganic
gardening rules." On May 13 the plot was evaluated and showed
that some activity had again occurred, but "full compliance had
not bs--.n met." On May 14, Mr. McCarthy noticed Mr. Allan that
his gardening privileges had been revoked. In summary, Director
recommended to the Cmmnission that they uphold Staffs action.
Commissioner Koppel asked if this issue began in August and
Director told her the non-coapliance issue has been dealt with
for many years, but tonight's action began on April 1.
Commissioner Colman asked how long Mr. Allan has had a plot and
Director replied "six years."
Mr. Allan then took the floor and stated his main objections
were: 1) the race issue - at one time :hared his plot with a
black man, 2) deer fencing was not installed to protect the
gardens; and 3) he was given conflicting information by staff.
At one point, Mr. Allan stated, "I have trouble dealing with
rules as they go."
Chairman Skeels asked if Mr. Allan had any further information to
give them, and if not, the Commissioners would discuss the issue.
Recreation Supervisor Don McCarthy showed the Commissioners
pictures taken of Mr. Allan's plot on April 29, three weeks after
initial notification to clean the plot was given. Mr. McCarthy
stated "the department was not in the business to throw gardeners
out. We have 13 people on the waiting list. It's a very popular
program."
Chairman Skeels asked Recreation Supervisor McCarthy, "When you
make suggestions to other gardeners, do they usually follow up
immediately to correct the problem in order to comply with the
rules and regulations?" Mr. McCarthy replied that they do. Of
the ten plots in need of repair on April 1, one gardener "decided
it was too much work, and the eight other gardeners did remedy
their problems" within the time frame specified.
Garden Supervisor Jane Gray stated that Mr. Allan has had a
garden plot since 1979 and the first year the plot was
well-maintained; "however, the second year, when he was gardening
on his own, the garden rapidly deteriorated. This is not the
® first time Mr. Allan has been asked to clean up his plot."
Jp RC # 62
Page 3
Ommnissioner Koppel said, "It amazes me, the amount of time spent Community
here. I've been on this Commission 18 months and we have never Garden Plot
had a problem like this." Revocation
(cont.)
Commissioner Colman asked Mr. Allan haw many tours he puts in
during the week at his garden and Mr. Allan replied, "I don t
spend a lot of time. I produce with minimum labor. With all
these problems, I haven't enjoyed it." Commissioner Colman
replied, "Then why do you want to continue to have a garden
here?" Mr. Allan said, "I'm hoping maybe this will straighten a
few things out here. And it obviously has, I see some gates
happening."
Commissioner Koppel said, "You yourself said something that I
wrote down -- your words, 'I have trouble followiM rules' and
that's part of the conmtunity gardens."
Mr. Allan replied, "I said that: Undocumented rules, yes."
Chairman Skeels reminded Mr: Allan that the department has
letters dating back to May of 1985 advising him of his
non-compliance with gardening rules.
Commissioner Koppel said, "I get the feeling that you're really
not interested in working with our staff"
Conmftissioner Colman said, "I'm wondering what this plot really
means to you? You don't like your neighbors next to you, you
don't enjoy coming down and doing all the work."
Director Dowling summed up the issue by saying, "I'm not going to
tell you that every garden is picture perfect today. We are in
constant negotiations with Gardeners. Some to a more or less
greater extent. The issue here on the table is that the process
began April 1 with very specific guidelines and some very
specific targets to meet and they were not met to satisfaction of
staff."
Commissioner Skeels said, "It appears that you are not capable or
not willing to follow the rules set forth by the Recreation
Department. I think we've gone over all of the fine points of
this as much as we can .. I would entertain a motion as to
accept the recommendation of staff."
Motion made by Commissioner Colman that we "accept the
recommendation of staff based on the fact that this is a
community garden and that Mr. Allan is not complying with the
rules." Seconded by Commissioner Koppel, unanimously approved.
Mr. Allan asked that the Commissioners exar»ne the employment
practices of the City in regards to the "village gossip"
supervising the gardens.
PW
page 4
Alsoimmunity Director Dowling told Mr. Allan his recourse would be to take the
"larden Plat issue to City Council, "keeping in mind that the recommendation
Revo,cation of this body will go forward for denial." Mr. Allan replied that
(cont.) he would like to be put on the July 20 City Council agenda.
NEW BUSINESS
7.
MIM= OF PREVICUS MI=4G
Approval of 8. Ormimissioner Koppel made a motion, seconded by Cammissioner
June W.nutes Pancharian, that the minutes of the June 4, 1987 meeting be
approved. Unanimously approved.
OCOOMCATIONS
ProcIarnation 9. Chairman Skeels told the Cmmissioners that at the previous City
Council meeting the Parks and Recreation Department was presented
with a proclamation claiming July as Parks and Recreation month.
The proclamation was read while those in attendanoe watched two
deer crossing the preserve.
comnunity At this point, 8:30 p.m., Mr. Nino Togami ente-red the meeting
Garden Plot saying, "I just came in to support John Allan, I have a plot next
statement re to John's . .. John is a rebel-rouser and he made suggestions
vocation) about the deer thing and I can tell you that it is a problem
because I had fava beans and they chomped it all down until I put
surveyor's tape up and even then it was a little late. The idea
about the fencing all the way around .. . I thought was a good
idea."
!iAPRCBM Resuming with Conmunications, Chairman Skeels told the
Workshop Commissioners that he attended the San Jose Parks and Recreation
Commission's meeting and presented to them that "we will, in this
area, be hosting the workshop in the fall, the Bay Area Parks and
Recreation Commissioners and Board Members, and what we need is
everybody#s support-to The location will probably be San Jose
State and the date is September 12.
MONIMY REPORT
mopthly Report 10. During Monthly Report, Director told the Commissioners, "We had
our annual pre-school graduation on June 10 and 11. Not much
pomp and circumstance, but a lot of camera flashing." He also
reported on the extreme success of our first tennis camp held
June 22--June 26. Summer camps served over 600 children.
MISCELIANEOUS
Bicentennial 11. During Bicentennial Committee Report., Commissioner Koppel told
rt the Commissioners, "Bicentennial is really coming along. We have
aver 40 entries in the parade." Six bands will be in the parade
as well as performing in the afternoon. She also told the
# 62
Page 5
Coamnissione s the Thunderbird Club would be providing the Bicentennial
transportation for the ex-mayors in the parade, not Key Chevrolet Report !cont,)
as stated at the last meeting. C mmmissioner Koppel asked whether
or not the Parks and Recreation Department would be willing to
sell the Bicentennial T-shirts in the front office and Director
replied that he would be happy to. Ccamaissioner Pancharian asked
if there was "anything said about dressing up like colonial
times" and Commissioner Koppel told her there will be people
doing that and all are welcome to.
12. Director had no Legislative Update report.
13. Commissioner Colm?n gave a brief summary of the May Mayor's Maysr1s
Luncheon regarding Apple's "thinking of moving out of Cupertino. Luncheons
They are thinking of moving to the Fast Bay, or elsewhere. The
Planning Cmmnission brought up this issue." Commissioner Koppel
gave a brief summary of the June Mayor's luncheon regarding the
new Fine Arts Cmmaission. Director announced that the July
luncheon had been c;,Willed and we will be noticed of the August
meeting.
14. During Staff Oral Reports, Director reported that the 114th of Staff Oral
July was really terrific. The crowd was down ... from last Report
year. There was clearly a lot going on that week-end." He told
the commissioners he was working with staff to see if we want to
re-structure the day. "We've had the same format for several
years and we sense that we need to make some changes. There's
very little for young adults to do. We're going to try a
different approach next year. A lot more entertainment, get back
to the raving kinds of entertainment. The evening program was
very nice, a huge crowd at De Anza College."
Commissioner Koppel had two suggestions for next year: Blockade
on Rose Blossom should be brought out to McClellan, and signs
should be posted at the 85 corridor telling people they cannot
enter from that direction. Director reported that the Rose
Blossom blockage was done by a private party for a block party.
Chairman Skeels said the 85 corridor passageway was also
confusing when President Reagan was here; no one was allowed to
cross but no signs were posted stating such. Chairman Skeels
said his only objection was that the turf at De Anza was soggy.
Also during Staff Oral Reports, Director reported that by next Linda vista
Wednesday the contractor will straighten out all the problems Park and
with the rest rooms and the lower pond at Linda Vista Park. "The Hoover Park
parking lot may not be striped by then, but those are the last updates
three major things to deal with and we can take down the sign and
hopefully eliminate a lot of the confusion." Hoover Park is done
except for "a couple of minor things we're calling the contractor
back on." Chairman Skeels said there were a lot of people using
Hoover Park on the 4th.
PRC # 6 r
Page 6
Weeds in Skeels also aid about the weed problem brought to this
®reserv.. Oaanission°s attention last mouth by Nancy Fier tent and Director
®II r%=to that he had to I ed Frith Public Forks and determined that
the hest people to do that were the I%mek-mod warriors." it
would be early Augufit before they could get here.
Community RegardL--ig cw► ,=ity Center, Director said 1%m are in a dcalay
Center Update again. 'Ilse c mmittee felt it was very iportant to get expertise
in the area of acoustics before we went to the neighborhood
meeting and elected then to ... have an expert on hand to talk
about the design of the building, then go to the neighborhood
neeting and talk volume of noise. Mie building architect has
presented the City with an RFP from an acoustical engineer and
that's being reviewed right now by the Public Works Department.1Q
He also stated that the architect had already re-designed the
wings to address the issue of noise in proximity to residents.
ADJOURNMERP
Adjournment 15. At 9:oo p.m., Commissioner Koppel moved and Camnissionex Colman
seconded al motion that the meeting be adjourned to the regularly
sdieduled meeting on August 6, 1987 in the Conference Roars at
McClellan Ranch Park. The motion was unanimously approved.
Respectfully submitted,
Beverley A. rgin, Secret"
CM OF aipaum, STATE OF OILTFO UM PRC # 63
10430 S. De Anza Boulevard, Cupertino, CA 95014 approved 9/1
Telephone (408) 253-2060
KDRYM OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COVAISSION
AUGUST 6, 1987 - OONFERENCE ROAM
McClellan Ranch Park, 22221 McClellan Road
CALL TO C PXER
1. Regular meeting of the Parks and Recreation Commission called to Call to order
order at 7:30 p.m.
SAiIPI'E TO THE FIAG Flag Salute
2.
ROLL CALL
3. cmmxissioners present: Skeels, Colman, Prouty, Martin Roll Call
CcamIssioners absent: Minnick, Koppel, Pancharian
Staaf Present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
3?fI` RUCTIONS
4. Director introduced Rich Hagerty of the Cupertino Tennis Club, Introductions
and Nancy Hertert, who were in the audience.
ORAL COMEJNICATIONS
5. Ms. Hertert was in attendance to tell the Commissioners that the Jac-o-lin
Jac-o-lin Pre-School is being rezoned residential and "we all Pre-School
need to keep in mind the value of day care centers. They are an
asset to the City."
OLD 9USINESS
6. Director distributed the Volvo Tennis Series schedule which had Volvo Tennis
been approved by this Commission in May and told the Series
commissioners the Parks a;d Recreation Department had received no
objections from the public for the additional time allowed the
tennis club.
In reviewing the schedule, Commissioner Prouty asked Director,
"Did we allow them to have more dates in 1987 than in 1986?" and
Director replied that, "we cut them back from what they requested
for 198711, but it was more than the number of dates they had in
1986. mr. Hagerty reported that thnte teams were sent to
Sacramento and they will go on to Las Vegas. "Cupertino Tennis
Club had more teams represented than any other club in Northern
California," said Ar. Hagertir. His club doesn't foresee any
additional teams next year, they will stay wiL!i six or seven
teams.
PRC # 63
P. 2
*Iva Tennis Chairman Skeels asked why there is no publicity in the Cupertino
series (cont.) Courier, "It seems that would be newsworthy of a city-sponsored
function" and Mr. Hagerty replied that there had been many
changes in the secretarial staff.
Commissioner Martin asked how many of the club's members
participated in the tournarnent and Mr. Hagerty told him that 84
of the 365 members participated in the tournament.
Commissioner Colman commented that she would like to see more
lighted courts in Cupertino. Director replied that he would
discuss the lit couxt issue during Communications while reviewing
the letter Cupertino Tennis Club wrote to Mayor Sparks.
Commissioner Prouty asked Mr. Hagerty if the same number of teams
and dates is proposed for next year. Mr. Hagerty replied,
"Identical." Director told Mr. Hagerty that it would help in
staffs planning if they could input early on to avoid
"consecutive prime time nights." Mr. Hagerty replied that he had
no choice on that. Director would like Mr. Hagerty to give the
department a schedule as . soon as it is made available, "the
Commission will consider a special meeting."
Mr. Hagerty said the club's biggest oorpla.int is the edition of
the public rest. as at Memorial Park, "which are pathetic. They
don't even keep paper towels, mach less toilet tissue there.
They're in real bad condition you'd never know they were
cleaned to look at them." Director replied that the restroams
were cleaned daily and in some cases repainted as much as once
every two weeks. "The vandalism there is tremendous .. . our
paper dispensers are ripped off daily."
Commissioner Martin asked Mr. Hagerty to reiterate for his
clarification just what percentage of the 360 members are
Cupertino residents and Mr. Hagerty replied, "Sunnyvale and
Cupertino residents total 75-76%. The rest cone from Santa
Clara, San Jose, Mountain View, Los Altos."
New Business WEW BUSINESS
7.
MINUTES OF PREVIOUS ME E17NG
July Minutes B. Comnissioner Colman made a motion that the minutes of the July 9,
198'i meeting be approved; however, a majority of the
Connissioners present at the July meeting were not in attendance
this evening. The July minutes will be presented at the
September meeting for approval.
PY� A63
P. 3
WORNICATIONS
9. Director distributed a letter received from a parent colmaending Letter from
our soccer program and instructor Chris Trevisan. Director said soccer patron
this is ti,_ time for us to look into programs for the working
parent, "non-traditional times." Also, during communications,
Director distributed a letter frown the Cupertino Tennis Club
requesting a tennis center in Cupertino. Director replied that Letter from
we should nc+t be caupared to Sunnyvale, Santa Clara and Mountain tennis club
View, brt to Los Gatos, Los Altos and Saratoga, "those are
ale cities.00 Director felt the answer "is not a tennis
center for a very select group, I think the answer is improving
existing courts, like the high schools, lighting those
facilities." commissioner Martin replied, "I'm a little bit
selfish; T think we ought to do all we can for our residents ...
but I'm opposed to having outsiders swarming in and keeping
courts away from our awn...." Director told the Commissioners,
"the Recreation Department is not interested in opetitive team
tennis .. . our co-sponsorship with that club is recreational and
social, not competitive." Chairman Skeels asked Director to
pursue this issue and bring the data back to the Commission in
another couple of months.
MotnMY REPORT
10. Director reported Day Cane is filled to the maximum each session; Monthly Repor
all camp programs did exceptionally well this summer. Aquatrim
was offered this summer and received a great deal of :support.
Director reported on the "extra, undesirable garden plot which is
maintained by volunteers in the garden program. On a regular
basis we are donating fresh vegetables to Cupertino community
Services." cmim►issicrier Prouty said, "that ought to get in the
Papers somehow; that's something the whole city should know
about. Maybe we can find out who the volunteers are and mention
them."
MISCELLANEOUS
11. During Bicentennial committee Report, commissioner Prouty Bicentennial
reported on a couple of changes: The Optimist breakfast is being Report
moved from De .Anna College to the Senior Center. "We felt with
the race route that Apple is going to have, there would be more
people able to eat breakfast . .. at the Senior Center. The
Optimist have done it for the last five or six years there. The
oth-_x change is that the parade route has been lengthened . . . we
have approximately 60 entries at this point." Director told
Commissioner Prouty that City Council has requested the City
float be constructed by volunteers, "beginning September 14, that
week of the parade, after hours, in the evening at the
corporation yard." Commissioner Martin asked, "What's the theme
for the float?" Director replied, "They decided some sort of
® bicentennial/historical depiction."
PRC 63
P. 4 +
gislative 12. During Legislative Update, Director reported that we will not be
date asked to circulate a petition in support of a bond that's being
put together.
Mayor's 13. There was no July Mayor's Luncheon. Ccmnnissioner Colman gave her
Luncheon report on the May lunch: The Library Ccmmiission passed out new
guidelines; the Arts C a mnission is collecting a list of places to
display art and they're also collecting a list of all the artists
in the area; the Planning Commission is deciduq which service
stations will be given permission for food/gas distribution and
sign size crack-down; Apple bought Any Mt.; and Apple may move to
Faster City.
BAPRCBM Chairman Skeels reported the BAPRCHM workshop will probably be
Workshop held on September 12 at San Jose State. "Our actual
participation will be at a minim=, but we should be involved."
Community Regarding C my unity Center, Chairman Skeels said this meeting
Center Meeting would adjourn to the Special Meeting for public hearing.
Commissioner Prouty said, "I think it's pretty important that all
seven of us be there." Chairman Skeels replied, "I agree. Ede
will present it to the public before we actually start the
process before CoLuzil and other agencies."
ADJOURIWIT
ournment 14. At 8:45 p.m., Cxmmiissioner Martin raved and Ccamnissioner Colman
seconded a motion that the meeting be adjourned to the special
meeting on September 1, 1987 at the Senior Center. The motion
was unanimously approved.
Respectfully submitted,
Beverley A. in, Secretary
, a7i!'m V6 cC9di4mem PRC V 64
10430 S. De Anza Boulevard, Cupertino, CA 95014 ag i it3.0/2
Telephone (408) 253-2060
MINUTES OF THE ADJCUPNED MEETING
OF THE
PARKS AND RECREATION OCMIlMISSION
SEPIA ER 1, 1987
Sen"Lor C�nity Center, 21251 Stevens Creek Boulevard
CALL TO OFUM
Call to
1. Adjourned meeting of the Parks and Recreation Commission called to Order
order at 7:45 p.m.
SAILYTE TO THE FTAG Flag Salute
2.
ROLL CALL
Roll Call
3. CmMaissioners present: Skeels, Colman, Prouty, Martin, liiinnick,
Koppel, Pancharian
Ommai.ssionerz absent: None }�.. � y�
Staff Present: Stephen Do G. Dowling, Director
Bert viskovich, Public works Director
Beverley A. Colgi.*i, Secretary
INTRaruCTloxs
4. Director Dowling said he Would make the intr�lons during the Introductions
presentation of the amity Center plans.
ORAL CCHMUNICATICINS
5.
OID BUSINESS
6. Chairman Skeels told the audience What the format would be Community
regarding the Ca mmity Center presentation. Essentially it would Center
be broken into four groups: a.) Staff would make brief introductory
remarks and the building architect, Pam Brule, and the landscape
architect, Kaz Aber, Would present a multi-media presentation on
the status of the project; b) the Ccmnnissioners would then be given
an opportunity to ask questions of the architects; c) the public in
attendance Would be givenlan opportunity to comnent on the plans;
wid d) tile Commissioners would then discuss the project and make a
reo manendation to City Council regarding the conceptual plans.
Director Dowling introduced the architects, Pam Brule and Ernie Introduction
Yamane frcnn The Steinberg Group, and Kaz Abey frcan Royston, f Architects
Bammaoto, Alley and Abey. Ms. Brule's presentation includdl slides
as she explained the existing criteria and told the audience how
her firm had remedied the public concerns. Mr. Abey said he has
been working with the architecture and feels the existing park can
be smoothly incorporated into the rew addition.
PRC t 64 After the sl ide pmvsentation, the CmMissioners asked questions of
Page 2 the architects:
unity Cmmissioner Koppel asked why the building architects went with
r such a fcrmal design; she anticipated it would ,tie in with the
Discussion Pr ?seft Senior Center." Ms. BrIde replied, "It was a goal to try
(cont.0 to tie the architecture of the park together [with the Senior
Center], not Just the landscape. The idea of the tile roof cam
from the Senior Center." MS. Brule also said the formal design
didn't "begin that way. It's a process that .. was formed by the
needs of the counittee and the criteria we had."
Cmmissioner Prvaty said, "Will most -of-the cars throug1mut the
parking area be out of sight?" and Mr. Abey replied, "No." It was
stated that the finished parking lot will be two feet lower than
the elevation of the building so your sight will carry across the
expanse, "you won't see the total car." Mr. Prouty commented to
Ms. Brule that "the overall architectum was a little rigid and
ornate in relationship to the Dee Anza Spanish-American mission type
Of concept. ' Was that considered?" Ms. Brule replied, "Some of
that is probably not going to be that ornate. The quality we're
after is to use nice, natural materials to create the Canuunity
Center." At this point, Director Dowling asked Mr. Prouty if his
concern was the interior or exterior space and Mr. Prouty replied,
"I just thought the exterior architecture was a little different
than I'd expected.
Chairman Skeels said, "It looks very expensive.... is it?" MS.
Brule said the building is in budget. 'We've had budget orates
run by professional cost estimators to date and at this point we
are in budget."
Commissioner Martin asked Ms. BLule where the Cmmunity Services
roam was located and Ms. Brule showed him their area which has it's
own entrance. Commissioner Martin also asked Ms. Brule why the
need for seven offices. Ms. Brule replied, "The three offices here
are actually the staff offices which will be moving in." Director
Dowling replied, "Those offices that are identified are all
existing staff levels. Essentially the recreation staff will be
moving over frcm the McClellan Ranch Parks and Recreation office
and they'll take over the area there. The office space for social
services is at their present level of staffing as well."
Commissioner Colman's concerns were "safety for cars in the parking
lot" and the main activity room. Ms. Brule said the parking lot is
very close to the street, "very public. Even though you are not
seeing the bottcans of the cars, you are seeing the tops. This
parking is a lot more visible than the parking that exists now
which is very long and very deep into the park." Regarding the
main activity room, Director Dowling replied that the intent was
only social, not athletic. Ms. Colman also asked whether the
colonnade area would be covered, "where will people wait in the
rain?" Ms. Brule told Ms. Colman, "There's quite a bit of glass,
if it was pouring rain you could easily sit inside ard wait for the
person. There is protection sticking out from this building, but
it's not the colonnade, it's the roof line itself. , In response to
Ms. Colman inquiry regarding too much natural light, Ms. Brule
stated, "we could set up automatic blinds that would be on the
windows. Yes, it could a dark room."
IN
_ .
.0mmaissioner Pancharian said, "Is there any spy [in the race] PRC # 64
that mould be utilized [for storage], or it is all in glass?" Ms. Page 3
Brule replied, "We have quite a bit of storage in this building
without using that space. When we developed the program, we made Community
sure there was storage for every single activity...." center
Discussion
Commissioner Minnick said, "'Ihe kitchen is a holding kitchen. Do (cont.)
you ever see a need for a fully fi.unctionirlg kitchen?" Ms. Brul.e
replied, "There is a kitchenette which probably isn't big enough
for cooking classes. The holding kitchen has conmercial equipment
in it. It has staves, ovens, anything you'd find in a kitchen.
It's not simply a rum in which you have the caterer walk into.
It's really very ®quipped, but not equipped,to serve 400 people
dinner straight out of it." Director Dowling added, 10We do
envision using that space periodically for instruction" at some
point. Ms. Minnick said she saw similarities between the project
and the Trianon and she liked that. "It tied in a couple of
elements in the City that I like." Ms. Minnick is interested in
the color of the building and Ms. Brute replied, "I don't see the
building being white. I see it being a warm, natural tome...."
Ms. Minnick asked, "What do you see for courtyard material?" and
Ms. Brvle said, "We're looking into ... rough granite." No.
Minnick asked, "What are the dimensions of the museum?" and Pis.
Brute replied, "I believe the museum ended up being approKimately
1000 square feet and it also has a workroom off of it in order tc,
set up displays and woric on displays." Director Dowling added,
"The muWu m is 1074 square feet and there is a shall workroom
adjacent to that."
Commissioner Martin cOmmented at this point, "I'm a little
disappointed -- it looks like half of it is broken down into little
offices and storage places rather than activities. Maybe it just
looks like that an the small scale, but there's so much of that in
there." Ms. Brvle replied, "They weren't put in randomly, they
were studied quite carefully. There is a need for storage from
almost every facility.
Commissioner Koppel said, "I'm concerned about the high ceiling,
the openness, the noise in all the activities. What are the
acoustics going to be like?" Ms. Brule said the acoustic erxgineer
is working on both the noise in the ecummunity as well as the noise
within the building.
Cc mtissioner Pancharian said, "Going back to the little offices and
things, when this building [senior Center] was built, we thought we
had ample -- we never knew how many offices and little rooms we
needed and so looking at this, I think you really need them. I
don't think you should cut down on your offices or storage space."
Commissioner Prouty asked whether the columns were for structural
reasons, or "did you try to break up several activities by having
the columns?" Ms. Brine said, "It is structural .. . that's a
44-foot span and you need the columns to hold up the roof."
At this point, the audience was asked for their ccmwmts concerning
what they had seen and heard.
e
PRC # 64 Ms. Sally Brennan, 0438rtiM COMMMity Services, asked, "Fitt mch
Pace A square footage does Cammity Services have there?" DirectAor
Dowling replied, "I don't have the storage square footage, but
Community there is 1,000 square feet of office space. I think it's over 500
er square feet in the two storage facilities."
Discussion
(cont.) Ms. Dara Pearlman, resident, asked about the parking lot lighting,
and Mr. Abet' replied, "We haven't gone into the =Tlete details of
Audience the lighting -- both parking lot or security or accent lighting. I
Comments can assure you it will not be as bright as the tennis courts.„ He
also said buffer shields can be used to deflect lights. Ms.
Pearlman's next question was regarding noise, specifically, "doors
opening out of the multipurpose room.,, .Ms. Brute replied that the
number of exits are required by law. Ms. Beale also stated, "...
at that point rthe multipurpose room exit], we have done everything
in our power to make it the longest distance from any resident
Possible, an enclosed court, a sunken courtyard, we've created a
lower area as you cane out within tte space so that the noise that
is generated in the zoom is already squeezed dawn. Then you've clot
a trellised area with trees around the oorner and a 300 foot length
before you even get to a resident. At the same time, it's going to
be up to the Cmmmmity Center to control hours, which they have
talked about, and also c-=Y=l people taking the party outside with
them.0°
At this point, Chairman Skeels reminded Ms. Pearlman that °,these
are oamments and questions that have come up many, many times at
the committee level and a= purpose in being here tonight is to
review the general conceptual plans. I think this is where we >
should focus our plans rather than specific little questions which
have come up many, many times at the CcamAttee level.,' Ms.
Pearlman said, "I would venture to suggest that these points are of
great concern to the neighbors as well." Mr. Skeels replied, "They
are of a great concern to the c=nittee, to the architects, to all
concerned and I'm sure that everything's being done to make
everybody happy,eo Ms. Pearlman's final oommrent was regarding the
acoustics and she would like to know ;when the decibel Mwers will
be available. Ms. Brule told Ms. Pearlman that the acoustic
engineer Eras present this evening and the building will be in
accordance with the strict ordinances of the City.
Mr. Cliff Cooledge, resident, asked, "How big of a group would be
there at any one time, considering the 150 parking spaces that are
there?" Ms. Brine replied that staff had done a study to detenaine
the parking needed. Mr. Cooledge's concern is "frequency of
inundation."
The next speaker was Ms. Dorothy levitan, Commons resident, who is
concerned about people parking in their guest parking area. "We
don't have enough guest parking for our awn guests let alone
spillover from the park and the Comlmmity Center. Other than that,
I think the building looks gorgeous!"
h.
v�
• The last speaker was Ms. Linda charmin Moritz, Historical soalety, PRC # 64
uho "thinks it is a lovely plan and we're very pleased to be Page 5
irx;luded. The space usage was discussed with us quite th rrAxhly
before the drawings were done and we feel it's a very good usage a, Community
the marry the City is spending and the spade their providing. Our Center
eXpansion in the fubim is only in storage space, not displr,iy Discussion
space.... We think we've been very well provided for and we tilrik (cost.)
it's going to be a lovely addition to the ' and to tfte
amity.of
Chairman Skeels added for discussion from the Cmaissioners and
then fora recomwndaticn, to Council.
Cmmissicner Minnick said, "I don't want to see a major gap between Motion
eons and reality" and would likes the Co mission to have one more
look at the project. With that in mind, Ms. Minnick made a motion,
seconded by Cm issiormr Pancharian, that we accept the conceptual.
Plan =is presexited with the c anditio,r that we are able to see
fu Uier detailed plans. Motion unanimously approved.
NEW BUSINESS
7.
MINUIES OF FSWIOUS MEEITN G
8. Commissioner Oolman made a motion that the minutes of the July and approval of
August meetings be accepted as presented. Seconded by Ca maissicner Previous
Martin arrd unanimously approved. Minutes
C ATICNS
9. Direct= distributed two letters received from patrons ccmaxiing
rs
the swim program and the newly cagpleted Linda Vista Park. from two 4
PILY IUMCIRT
patrons
10. During Monthly Report, Director Dowling said that August is "simmer Monthly
wrap-up month. Again, a lot of positive feedback regarding Report
Pam•"
MISCELLANBOUS
11. During Bicentennial Ommuittee Report, Commissioner mnissioner Bicentennial
ran-dawn of the days' activities and said, "things are craning Repor,
together." Commissioner Koppel said there are 65 entries including
five bands in the parade. Director Dowling discussed tha City
float which will be both attractive and inexpensive. chairman
Skeels ocnt ended CImmaissioners Prouty and Koppel on their splendid
job representing this Cxmaission on the Bicentennial Cctmittee.
Director Dowling said he also has heard nothing but positive
eonments "about these two individuals from people who are working
with and through them."
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Y r itC 65
sixy OF , mn ®F CAL a FICA t y13'
'10430 S. De Anza, Baul.evard, Qqxwtino, CA 95014
Telephone (408) 253-2060
PIIINUISS OF 7HE IWJLAR MEETING
or THE
PARKS AND RICH COMMISSION
OC:[OBER 1, 1987
McClellan Ranch Park, 22221 McClellan Road
1. Regular meeting of the Parks and Recreation C mwdssi.on Called to CALL TO ORDER.
order at 7:30 p.m.
SHIM TO THE FLAG FLAG SALUTE
2.
ROIL CALL ROLL CALL
3. C=Missioners present: Skeels, K
Prouty, Martin, Minnick, oppel,
Pancharian
Ommissioners absent: Colman
Staff Present: Stephen G. Dowling, Director
Beverley A. Oolgin, Secretary
INMDUCr'IONS
4.
ORAL OOMMUNICATIONS
5.
OID BUSINESS
6.
NEW BUSINESS
7. Director introduced Recreation Supervisor Julia Iamy who gave a GHOST WALK
presentation and passed out flyers 3"egarding the up-coming October PRESENTATION
special event, "(host Walk°. This presentation was done in
response to Commissioner Prouty's suggestion that the Commissioners
be made aware of special events and projects sponsored by the
department. Ms. Lam}, said the Ghost Walk has been in existence for
eight years and this year will be presented on October 28 and 29.
The Ghost Walk involves nine carnival booths in the parking lot,
ticket sales in the blacksmith shop, refreshment stand in front of
the natm-e mu-eum, and twenty scary scenes on the nature trail.
The activity involves over 50 volunteers and 30 staff members for
®
cons night of tha event.. The fee for the activity is $1.25 plus good, the canned aood being donated to Cupertino
Cm marnity Services. "We average about 1,000 canned goods from this
activity," reported Ms. Icy. In response to Commissioner Martins
inquiry about parking, Director Dowling reported that patrons park
at Monta Vista High School and "we shuttle them down to the
r
&5
Page 2 Rauch." Chairman Skeels asked, ".How is this publicized? Through
the schools?" and Ms. Lamy replied, 117hrough the schools, we also
do press releases and we'll have a bannoer over Stevens Creek and
also the 043ertino scene." C missioners Prouty and Pancharian
is both said they had read about the event in the local paper.
MINLn S OF PF&MCUS MEETING
PREVIOUS 8. Commissioner Martin moved and Cc mission Minnick seconded a
MINUTES motion "'-t the minutes Of the September 1, 1987 meeting be
accepted as ,resented. Unanimously approved.
COMIXICATIC►NS
BAPRCBM WORK- 9. Chairman Skeels distributed an invitational flyer to all
SHOP C a missioners regarding ithe ova ng BAPRC BMC at San Jos(= State University.
Workshop
which will be The City of C upestino Parl s and Recreation Cmmd ssianers will be
Lesponsible for the continental breakfast and break. Director
Dowling will make presentations at two sessions.
SUPFmSCHOOLS Director reported on a letter he received from Diane Viskovich
LETTER regarding the SquperSchools fundraiser held at Monta Vista
Recreation Center the previous week-end. She eonplimented Senior
Recreation Leader Tan Walters on the excellent job he did for their
group-
SURVEY Chairman Skeels said he would like to see a vLavey/questionna.'rre of
some sort go to eac,-, ieighborhood after a renovation prrject has
been ocapleted. "To get their reaction as to haw thsy like it"
IF after completion. "I'd like to see a 'Little ffAdback" said
Chairman Skeels. Commissioner Prouty concurred, "I think with
three major renovations (Hoover, Jollyman and Linda Vi::ta) ,
together with. the Ccw amity Center that's canning, we --ould probably
learn something valuable. if we did it right. At some faint in time
we're going to renovate other parks or build more. I think it's
got some merit." Cc missioner Skeels suggt-steel we fo-e-,date a
survey now to distribute nauxt spring. Director said it was a
"valid idea" and "should be brief with some very direct
qurstions." However, Director said, "You need to be aware that
c'_oun%:il has recently taken the position that they want the decision
for any surveys to go through them."
MONTHLY RETORT
MONTHLY REPORT 10. During Monthly Report, Director L-owling reported that the Senior
Volunteer LunchL--ton was "one of the best ever." He also stated,
"The Junior Nature Museum is nok open on Sunday from 1-4 p.m."
Regarding "Art In The Park", the entrants felt the exposure was not
as good as being at Memorial Park and they would like to c-o back to
the park next year; however, the De Anza location was ideal for an
art show. The up-canning special Event an October will be "Ghost
Walk" and nature classes begin the first week in October.
A'iISCELUANLC US
&TENNIAL 11. During Bicentennial Committee Report, Commissioner Prouty said,
COMMITTEE "It's aver!" He and Ccmmissicner Koppel cc intended the Parks and
Recreation staff for their help. Cowdssioner Prouty said he has
found a home for 12 ducks with the Harame family in Acaq:)o.
�a .
32. Director reported on two bond issum that am scbeddled 'for 1988: age 3
al 41Y
"ems islegislative initiated and will
provide for V=Ximt
and the other is an
$Sl75 million in park �i the state BOND ISSUES
initiative °grass roots' bard I by Califoniian's for Parks and
Wildlife and will provide for apprMimately $700 million. Beth
groups are working hard to keep them alive and viable," he said,
"they're not in cxvnpetitiorr with each other."
13. C &irman X*P19-1 said she attended the September Mayor's Luncheon MAYOR'S
and : reported their staff has done an e=el.lent job LUNCHEON
during the currant relocation situation; the 14,000 Sq.ft. possible
cooamercial addition to the earner of Handley and Stevem Greek; the
price oa raw larxi in Cupertino has doubled in `.he past two years;
City council can no longer be sued, it Out t of theHig ge�y�85
fund; Da Anza Boulevard is nearly completed;
reng will be early next year;
landfill/garbage will be discussed in the next week; and
earthquaVa preparedness.
14. Dw-ing Staff oral Re_r+orts, Direaror Dowling xWorted that the STAFF ORAL
following evening (ectober 2) . Ccmmissioner Windol Martin will be REPORTS
installed as President of °:he Cupertino Kiwanis Club.
15. At 8:30 p.m., Commissioner itoPPel moved and cmaaissioner Pancharian ADJOURNMENT
s=mded a motiayi to adjourn to a special meeting on 7`uesday,
A^tober 13, 1987, at 7:30 p.m., McClellanat �j� �e mot1onPark �was
ce
roan to review the Can=ty Center
�
unanimously approved-
Respectfully submitted,
Beverley A. C6lgin, Secret�fiy
s
n� N'
IN
T4
. CTTY OF boulevard, Cupertino,
95014
10430 S. De Anz
one (408) 253-2060
MINUTES OF THE AD3OURM MWrM
OND F
FISSION
pAR� OCTOBE R 13, 1981
Maclellan Ranch park, 22221 McClellan Road
CALL ► o C Call to
Ming of the Parks and ti°n Ca mission called to order
1. Adjourned
at 7:40 p.m.
SAIM TO TM FLAG Flag salute
2.
I$3LL CAII+ Minnick, pancharian Roll Call
3. Ca�missioners P oammissionars abs Olna er inln, Kopp s Marthen in
DOwling, Doctor
Staff Present: Ste Beverley A. Colgin, Secretary
nTMM=IONS s club; Introductions
r introduced Nancy Burnett from the�az Abey
from ,
4' Emis Yamans from The Steinberg Giu from matrix
�m oto, Alley and Abet; and Mark Pap
OPAL COKWJNIChTICNS
5.
OID BUSINESS Community
n� �nni.ssion had ••• � l� Cent?r
6. Director stated, and we are at that point. Review
prior to final approval F icil and w Review Coa:anittee and �
project has gone t]zrough all the n�ssary
and The only
approval."'i id Recreation
�f i�catiar�f�r�f final• Pr07� lr�iou parks a; additional
infocertrmation
came up since the p
information to ing the noise study. '.?h8 F�F?C, based
Commission was r�a� building Yraterl als be made to
upon the noise study, ��' lifier controls be ins�led
withstand decal le/ran tolbeperated by staff to control sod;
in the mlltipurpospY�'PYior door t0 patio area (adjacent to the
-mul.tipurposse room fire cutting off any spill-over to t 1e
ins) dooms o��exms be increased to limit engine noise.
project was
patio, and parking is role was to determine if the p
The Planning; Dept' Plan and it is) and to see whEtThe
consistent w.,.th the 9 to be foraddressed. The
issues that need suggesting an Landscape
® there are ss old fib no �y, told Architect
Planning ct art• Landscape the hi following Presentat"on
��.,�Camnissioners his latest s;; tic included
PRC
Page 2 : relocating the children's play area several feet t waxd
the tennis courts and away fr the _ -llfield and adding a 4-foot
Landscape wall of wrought-iron to define the group picnic area. W. Abey
hitect also told the Commissioners he envisioned a canopy of trees
sentation (Bradford pear, "no fruit, but profusion of white fly in
(continued) spring") to shade the picnic area. He is also proposing white
mercury vapor or metal hallide lights, and the 13-foot stands would
havLy shades that could be rotated to shield neighbors' homes. Vice
Chairman Prouty said, "I think we have to be prepared for some
resistance from the neighborhood -- you've got approximately 30
light standards at 13-feet. That's a lot of lights!" Director
asked Mr. Prouty if he would recommend reducing the number and Mr.
Prouty replied, "No, not at this point. I think we need to be
flexible." Mr. Abey responded, "It will never cc Pete with this
(the tennis court lights), never." Mr. Prouty questioned whether
we were "enocuraging people to hang around the park until 10:00 or
1r,c30" by having lights on until the 10:00 curfew. Director
replied, "Could be, yes." Mr. Prey said the reason he brought it
up is that the people on Christensen have already said at the
public hearings they are concerned about people "hanging on,
drinking, etc. All the things we've talked about in our other
parks." Commissioner Minnick said we need lighting for security
reasons. Mr. Abey said the group picnic area hours could be
l;nfted; however, he felt the lights were needed for safety and
security. Direct= said, ,we can certainly limit the organized use
of the group area, but not the drop-in use." Cannissionar Minnick
asked what kind of picnic tables would be used and Mr. Abey said he
is suggesting wooden seat and ceme,.. table structures, "concrete
doesn't chip off and you can':. carve it.,, Commissioner Minnick
said she is concerned with the wroughtt-iron, "I just think about
people climbing on it and being impaled or. it, or getting their
head stuck in the i-Addle of it." Mr. Abey said there would be no
sham; edges.
Building The next presentation was made by Ernie Yamane from The Steinberg
Arc Utect Group. Mr. Yamane said the only change_-, done were to the
Pre:,entation multipurpose roci and to the small patio area. A vestibule was
created to contain the noise that may emanate from the multipurpose
MOM. This 121xl2' roan was originally part of the multipurpose
moan storage; "it was a side wing" and can. be used for guest
registration, coats, cabinet-type storage, stc. The change to the
sm.11 patio area was to make the planned beam a sound-wall out of
concrete of a minim m height. "The idea is just to give another
layer" for sound dissipaticm. "I think that's te;c-ribly important,"
said commissioner Prouty. "If we're going to invest this much
money in the building, Z think it's important how you build these
sound walls." Kr. Prouty asked if these changes were beyond budget
and Mr. Yamane said., "I don't think either of the changes are
major." Mr. Yamane then gave a preview of the exterior raterials;
the interior materials wil_ be shown at a later date. "We tried to
pull together a palate of colors and materials...." He showed red
clay tile roof; clear glass with metal-clad frame (wood on the
inside) co that t'L not a high maintenance windoWT; the stucco
would be an off-white color with green inner band trim; and
sandstone wainsooati.ng three to four feet up the sides of the
building. Q=nissioner Prouty said, "What do you have as an
alternative to green,?" Commissioner Mnnick agre9d, suggesting
brown. Mr. Yamane said. the green was soft and muted and would be
recessed down. "It's just a tiny strip." Mr. Prouty said the
PRC 65
green anwared to him to be "institutional. Minnick Page 3
asked where in Santa Clam County she omad see the suggested color Building
and W. Yams said, 117be only thing that comes clam is ... the
building on Steens Creek" at Vista, the Cupertino National Bank Architect
Presentation
building. Dirwtor reported that Mr. Steinberg and Ms. Bale chose
grew ''because of the concept of the building sitting in a park (continued)
setting -- they wanted to reinforce a green, cool, outdoor mood."
Mr. Yamane said, "In reality, it's going to be a very subtle
trim." Commissioners Prouty and Minnick asked who decides and when
is it decided chat the color will be. Dixeator reported, "It's
Council's choice, as the client. You can ask for input, if you
like." Next Mr. Yamane shcxred the granite cobblestones to be used
in the front area, and possibly the entry. Ommaissioner Minnick
said the cobblestones would look great outside, but she questions
the use indoors. Narby Burnett questioned whether the tennis club
would have access to some of the storage in the new Ccmminity
Center and Director asked her to call him to discuss storage;
however, spare in the Cnity Center may not be the best
solution.
The next potation was made by Mr. Papineau (sound consultant) Sound
who said that by putting in the vestibule in the marltipur room, Consultation
we are "going along the right course." Chairman Skeels asked W. Presentation
Papineau, 1114ith all the concerns that have been brought up, do you
think those have been mat?" Mr. Papineau replied, "Yes.#@
Director reported the rgmt st-ap would be the materials approval and
then the corastruction eocuments. "It's conceivable that in six to
® eight weeks we'll have a definitive look at scam materials."
Chairman Skeels would like to "go on record to say this Commission
met and is satisfied with the way things are going."
NEW BUSINESS
7.
MINUTES OF PREVIOUS MEETING
8. CcaIInissioner Prouty aooved and --muaissioner Pancharian seconded a Approval of
motion that the minutes of the October 1, 1987 meeting be accepted Previous
as presented. Unanimously apiproved. Minutes
COMMUNICATIONS
9.
MONTHLY AEPOF2'P
1.0. During Monthly Report, Director Dowling reported V7e figures had Monthly
been added to the narration which was distributed at the October 1 Report
ruing.
MISCEILANEDUS
11. Cknuissioner Mhmick asked about the date for the up-oa,ig BAPRCBMC
BAPRCMW workshop and Chairman Skeels said the date was November Workshop
21. He would like the -workshop to be on the November agenda so all
cxmaaissioners will be able to indicate who is going to attend. The
cisadli.ne for registration is November 9 and Director would like
Page A"
each CwMiMiwwr to ccm to the
whether Or r they will attend the wor3whap. COlmdasicner
Prouty
they are able to voltmteer help but not attend the
workshop and Mairnan Morels said, "Yes."
12. There was no Octdoer Mayor e s juncheon
AWOURNMENT
Adjournment 13. At 9:20 p.m.► Comnisaicner Pa-Xaarian motes an OMMUissiarter
Minnick seconded a motion to adjourn to the regularly scheduled
Meting on Thur=I&Y, DloveMber 5, 1987 at 7:30 p.m., at McClellan
Ranch Park Conference room. The moti__, was ugly approved.
Respectfully submitted,
Beverley A. gin, gin,
x r n
Chi OF cummm, SUM OF CRtIFC=A '
10430 S. De Anza BmmIevard, , CR 95014
%1=ne (408) 253-2060
op
MINUTES OF TM RJ93UTAR MEETING
OF THE
PARRS AND R1DCFd2kTION CCM=ION
NOVE ME ER 5, 1987
McClellan Ranch park, 22221 McClellan Road
CALL TO ORDM
1. Regular meeting of the Parks and Recreation Ommnission called to Call to order
order at 7:35 p.m.
SALUTE 'X ME FLAG
2• Flag Salute
ROIL CALL
3. Co¢mni.ssioners present: Prouty, Minnick, Pancharian, Colman, Roll Call
Koppel I Matt-in
Cmmdssioners absent: Skeels
Staff Present: .fin G. Dowling, Director
Beverley A. Colgin, Secretary
Don C. McCarthy, Rea-eation Supervisor
AWMUJCTICNS
4. visitors in the audience were asked to introduce them.selves; Introduction of
Sherry Sur, student frown San Jose State; Nancy Burnett and Mike Sur, Burnett,
Wilkins from Cupertino Tennis Club; and Nancy Hertert frown Wilkins and
Ctpertino Historical Society. Hertert
ORAL OCHIMCATIONS
5. Ms. Hertert told those in attendance the Secretary of the Interior De Anza Trek
transmitted the Juan Bautista De Anza National Trail Study and
Enviramwital Assessment to the United States Senate and to the
House of Representatives with a reccamnerr9ation that the route be
authorized as a national historic trail; congressional action is
now required. Ms. Hertert gave the Canni.ssioners a brief overview
of the trail and trs effort to get the trail designated.
OLD BUSINESS
6. Vice Chairman Prouty asked Director what had been done regarding Harame request
the Harame request for ducks and Director replied that he had sent for ducks
the request to the eor.poration yard for their implementation.
NEW BUSINESS
7. Director told the audience that Council directed this Ccmission to Cupertion
® investigate Cupertino Tennis Club President Ed Hir'schfield's letter Tennis Club's
asking the City to consider &-velopment of a tennis center and to request for a
give Council the Ccm ftission's reommendation. Director distributed tennis center
a facilities survey eamparing Cupertino to several other adjacent
cities and told the Cmuissioners Cupertino has one court per 1,000
PARKS & RECREATION COMMISSION 2 of 10
MINUTES 1987-1993
gage 2 residents which is the highest ratio of coasts
nine cities par capita in the
surveyed. Director also told the audience the National
cTc°,y request PacreaticrVllark Association standard for tennis courts is one eairt
f a tennis for every 2,000 residents. Director said there is enough desire
r (cant. ) for to-mnis courts in a—martino; howevex, his reommendation would
be to maintain and light the high sd=l courts. This would meet
the prime-tine need for courts (evenings and week:-ends) . In
use to Commissioner Martin's question, Director stated that
the cost for lighting and fixing up the courts would be
approximately $125,000 which did not include maintenance.
Commissioner Martin asked if we would be "doing this to appease the
terumi.s club, or do we feel the people in CX4)ertino need these
additional courts?" Director replied, "Need is a very hard thing
to determine. The tennis club's perception is that demand far
exceeds supply in terms of lighted tennis courts. My personal
opinion is that the courts are crowded during prime time.,,
Director also said., "We do feel the need and demand for tennis
courts is going to go up; we don't feel a tennis center is
appropriate for this co mm nity in the near future."
Commissioner Colman asked, "Is there some kind of budgetry
constraint on this at all?" Director replied, "Certainly. Cbiuicil
will have to look at all the priorities and stack that against the
available resources and decide what gets funded in a 5-year capital
program.of
Director also said that in the past year the department has been
asked by a swim club, theatre group, basketball and volleyball
players and child care providers for funding for their programs and
said, "The City cannot provide facilities for all those special
interests. It's physically impossible: however, it appears to be a
need that's going un-Y--t.11
Commissioner Minnick asked if the tennis club had any emoeptual
plans for the center and was told they did not.
Commissioner Martin asked, "If we fixed up the courts at the high
scho-ls, would we be putting any restrictions on the high school
usage,?" Director replied, "I think just the reverse ... they would
restrict us to after school usage."
Director revinded the Commissioners that we are just recanTexding
that this avenue be explored, we still would have to obtain an
agreement from the high school district (which probably wouldn't be
a problem) and City Council must make this a priority.
Ms. Burnett said the tennis club's first reaction to a location for
a tennis center would be Sedgewick School or possibly Cupertino
High School, if it indeed closes. Ms. Burnett also stressed that
Mr. Hirschfield doesn't want the Cxm nissioners to take the request
for a tennis center as an "adversary position, because we really
want to cooperate with Parks and Recreation." Vice Chairman Prouty
said, "Could you help us understand what time of the day we need
ccurts." Mr. Wilkins replied, "About 5:00-10:00 p.m."
Vice Chairman Prouty asked about the availability of Varian and
Morita Vista Parks and Ms. Burnett replied, "Chace you've driven over
and found out there are no courts, driven over to the othpx
facility and discovering those courts are in use, much of your
tennis playing time is already gone. We wcml.d welcome having high
per. $ GL �.
sal courts lit and maintained by the City." W. Prouty said, Page 3
"If it goes forward into the capital inpzovtotent program ... coo you
have a ere m �s to what facility is ?" Mr.. Wilkins
pr�8f ty L�7gr'aded CTC s request
said, 114m*,a Vista High School", Ms. Burnett said, "Cupertino High for a tennis
School•" center (cont. )
Commissioner Martin is concerned about the use of courts by
"outsiders." Mice Chairman Prouty said, "Do you think a
pay-to-play program would discourage outsiders?" Mr. Wilkins said,
"Only if there is a differential fee structure." Chairman Prouty
asked Mr. Wilkins if he would be annoyed at having to pay a fee on
City-o6 ed courts and Mr. Wilkins said, "I don't think so." He
said he pays a non-residimt fee to play in Sunnyvale.
Omamn3ssioner Colman asked about coin operated lights and Director
told her they are vandalized daily and courts are going away from
that procedure. "Las Gatos is still doing it but they said they
would never do it agar."
Commissioner Minnick said she is concerned about improving a
facility whose future is uncertain. "If the Cupertino site was
sold, I wouldn't want to be putting $125,000 into scmethin that
has a question mark around? it." Commmissioner Koppel said, "Doesn't
the City have right of first refusal" and Director replied, "Yes,
so there's some assurance in that respect."
Vice Chairman Prouty asked whether Director needed a motion to go
forward and Director replied, "I need some sort of recordation
from this group to City Council regarding development of future
ANIL tennis facilities." Director said that regardless of what
ammendation the Commission made, he would like this department
to conduct some kind of concentrated study. Cm missioner Martin
said, "I agree. I would like to talk about some kind of study
right now." Commissioner Minnick agreed with a study to determine
the needs. Director said, "I want you to understand you have full
range potential as far as reomm endations are concerned."
Commissioner Minnick made a motion that only a study be made to motion for
determine demand, seconded by Cannissioner Martin. Discussion study
ensued wherein Oannissioner Colman asked, "How long do you want the
study to go on? Here's the thing that bothers me, I just feel like
we're getting stuck in the idea of gcverrmient taking so long to
make things happen and having a study that's going to go on during
the stimmn r and nothing happening until the following year. I would
rather: see the study take place as early as possible and then plans
be made for doing any work we could do in the early Fall." The
motion was revised to, "a study only, to determine deirand, said
study to be limited to 90 days and be completed by September 1,
1988." Motion passed with Commissioner Koppel abstaining.
8. Also under New Business, Vice Chairman Prouty asked who would be BAPRCBMC
attending the BAPRCBMC workshop on November 21 and asked Director workshop
to make reservations for Oommissioners Skeels, Prouty, Martin,
Colman and Pancharian. Cmmnissioners Martin and Prouty will host
the continental breakfast and Comissioner Colman will host the
® morning break.
Vice Chairman Prouty read an invitation from BAFRCBKC to all BAPRCBMC
Commmissioners to attend a benefit tea dance at the Radisson House dance
in Sunnyvale on November 15,
Mili
Page 4 ffi C►F' Pp'EiTMOUS MEETIM
Approval of 9. O icner Minnick moved and omission r Fanctaarian steed a
p ious motion to approve the minutes Of the October 13 adjourned meeting;
rolWte unanimously approved.
CQ�;�lUNICATIC.� .
10.
MCNIH ,Y REPMU
Monthly 11. During MC a,`''w' 'import Director told the Comissioners about the
Report up-c=ing Jau ":L>s' Theatre production of "T+am1 Sawyer"; the Senior's
Halloween jArty, and the annual host Walk: "More than 1200 people
want through on two nights this year."
Scholarship OcaurLissioner Martin asked what would happen if we had children who
program couldn't afford to go to Ghost Walk, "Do we still lot them in?"
Director replied, "Yes, if we know about it, certainly." Regarding
a similar matter, CamzRissicner Pancharian asked how the Commmity
Services scholarship program was progressing and Direr said, "No
takers for Fall session. We submitted the list of about 25
zvailable classes to C(:S .. , but we didn't have any takers."
MISCEtd.ANDOJS
12. There was no October Mayor's Luncheon
Sika f Oral 13. Under Staff Oral Report, Director told the Cmmnissioners about two
rt accidents (one involving former Ccmmnissioner O'H.ara's grandson) at
Linda Vista Park on the new lower playground apparatus. The
Linda Vista designers (Beckwith and Assoc.) have been contacted to consider
Park replacing the equipment. Director said, "ben appropriate, I'll
give you copies" of correspondence regarding the apparatus.
Linda vista Ccmmissioner Koppel commented on the resident whose fence backs up
Park on that park; the resident is dumping rubbish and making the fence
lean. Director said, "We will let code enforcement know."
Commissioner Director said he would like to go on record "and thank Barbara
Koppel's Koppel for all her contributions on her short stay on the
election Commission. You obviously came prepared and spoke your mind every
time and that's the foremost thing we expect from Commissioners and
I'm grateful you came our way. Good luck on the Council."
Linda vista Commissioner Koppel asked about ownership of the property on the
ridge top of Linda Vista ridge and Director told her to check with
Planning Director Cowan regarding this issue.
Non-resident Commissioner Koppel also asked about the proposed policy of
policy charging non-residents for reserving City parks and Director said,
"Staff hasn't begun research on the non-resident policy."
Eaton school Ccmmissioner Koppel said she was asked by an Eaton area resident
® about considering Eaton School for a possible park site. Director
replied, "Mie general plan, and it can be changed, specifies that
the Wilson Park site is the official park for that area. If ...
that's no longer appropriate, then we need to talk about Eaton as
an acquisition site. At this moment, Eaton is not designoted as an
PAC $ Y66
acquisition site. "The point is, said Ms. Xqppel, the Eaton Page 5
neighborhood "would have to cross Blaney, which is extremely bpi, Eaton School
to get to a park." Director said, ,if you think this is an issue (cont.)
that; needs to be addressed, then at son= point the Cmm assign
shou-d make that request -.- that the general plan open space
element be reviewed." Ms. Koppel said she would °'hate to see
Eaton" be developed; commissioner xirtin, a resident of that area,
said he would not be in favor of it park. Ms. Koppel said, "I think
that's a very large neighbork-ood to not have scaae sort of
recreation facility." Ccamaissiener Prouty asked Ms. Koppel if she
was thinking of scuethinq along the Hoover Park concept and she
replied, "I just don't want to see it go to all homes...."
O mnissicaer Martin said he was not opposed to a recreational
facility per se, he's opposed to it being open at night.
Ccumisstnner Colman naked, "Can we make a ration that staff
put this un the list of things to look into?" Director said, "You
can ask to have it agendized for December, but you need to
understand that Eaton has not been put on the selling block at
all." Ms. Koppel would like to know if this Omission "could make
a recommendation that if, in fact, a=m-il studies the general, plan
that they please consider Eaton as a possibility?" Director
replied, "Yes. Maybe you want to wait until you hear of the
general plan review, there's no imminent need to address Eaton
because it may not be sold." Discussion om*4nued regarding the
possibility of reopening Eaton as a school becauee of the increased
population in that area.
Director said, "Council gave final approval on the Community Center Community Ctr.
project. . . . Now it's back to the architect for the design final approval
development phase and after that, construction documents will be
PreWred for the bid proms. A spring (1988] groundbreaking is
not unrealistic."
CONmiissiOner Minnick discussed a ticket she received erroneously, Legality of
and asked Ccmaissicner Koppel to check the "legality of closing street closures
City streets. I would just be very interested to find out if
indeed we can legally close a City street."
Before adjournment, Nancy Hertert cmmnented on a meeting she outdoor re-
attended in Sunnyvale regarding outdoor recreation in Arica. creation mtg.
Regarding the low meeting attA_ndanee, Director said, "The prairie re national
fires aren't sparking.... The impression is that unless the issues
national issues are at impacted facilities within you're
jurisdiction, the national issues just don't get warmed up at the
local level."
AWOURI0IlNT
14. At 9:25 p.m., Ccamnissioner Martin moved and commissioner Koppel Adjournment
seconded a motion to adjourn to the regularly scheduled meeting on
Thursday, December 3, 1987, at 7:30 p.m., at McClellan Ranch Park
Conference roan. The motion was unanimously approved.
Respectfully submitted,
Bewleirley A. 06191n, SecretaA
7 M"NU
,77i"IM171
CITY OF CUPERTINO, STATE OF CALIFORNIA PRgamed
# 67
Approved 1/7/88
10430 S. De Anza Boulevard, Cupertino, CA 95014
Telephone (408) 253-2060
A2k
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
DECEMBER 3, 1987
McClellan Ranch Park, 22221 McClellan Road
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to Call to Order
order at 7:35 p.m.
SALUTE TO THE FLAG
Flag Salute
2.
ROLL CALL
3. Commissioners present: Prouty, Minnick, Pancharian, Martin, Roll Call
Colman (arrived at 7:45 p.m.)
Commissioners absent: Skeels
Staff present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
INTRODUCTIONS
4. Visitors in the audience were asked to introduce themselves: Introduction
Karen McKinlay from Las Madres '86; Stewart Kennedy, Jennie Kennedy, of McKinlay,
Dave Davis and Josie Graham from Citizens to Save Cupertino Kennedy, Davis
Recreation. and Graham.
ORAL COMMUNICATIONS
Oral Communi-
5. cations
OLD BUSINESS
Old Business
6.
NEW BUSINESS
7. Karen McKinlay, representative from Las Madres '86, presented the Las Madres '86
organization's papers and Director told those in attendance the Request for
application papers and criteria were in order. Director also told Co-Sponsorship
the audience, "This will be our third co-sponsored chapter of the
Las Madres organization." Concerns in the past have been regard-
ing inundation of Las Madres organizations and Director said, "We're
not there yet! We still have room; this is a good use of the space.'
One other concern is that the chapter just barely meets the 51%
Cupertino residency requirement. "It would be important for the
organization to keep that resident/participant level at least 517."
Director's recommendation to the Commissioners is that they
recommend to Council co-sponsorship of Las Madres '86. "We think
it's an asset for our operation." Commissioner Minnick made a
motion that the City co-sponsor the LaF Madres '86 group with the
ei 121111 R, "
p
Pitc 67
Page 2
provision that an annual report be provided to the Commission.
Las Madres 186 Seconded by Commissioner Martin, unanimously approved. Director
told the Commissioners and Ms. McKinlay this request will go before
City Council on December 21.
B.A.P.R.C.B.M.0 8. Also under New Business, Vice Chairman Prouty reviewed the
Awards B.A.P.R.C.B.M.C. Award Program and the Commissioners decided to
nominate Chairman Skeels for the Outstanding Commissioner/
Board Member Award and Director Dowlino for the Outstanding
Professional Award. The Commissioners unanimously agreed that
Commissioner Skeels has done a great job and they all wish to
recognize his success by nominating him for the award.
Commissioners Martin and Prouty will coordinate with the
Department Secretary in regard to typing and forwarding the
applications.
MINUTES OF PREVIOUS MEETING
Approval of 9. Commissioner Minnick moved and Commissioner Martin seconded a
Previous motion to approve the minutes of the regularly scheduled
Minutes November 5, 1987 meeting; unanimously approved. Vice Chairman
Prouty said, "I made a point, Steve, to tell Bev that we get
minutes from other departments and commission meetings and
these are truly the best." Director replied, "I think one of
the reasons for that is that Bev is the only Department
Secretary that attends and takes minutes. The others work
from contractual. arrangements; they contract for the
secretary and I don't think you get the kind of cohesiveness
or the continuity when a staff member is replaced by a
contractual person that comes in once a month."
COMMUNICATIONS
De Anza Racquet 10. Under Communications, Director said that since getting the
Club CloE,ire Kennedy letter, the City has received a number of other
communications (copies of which were handed out at this time)
regarding the De Anza Racquet Club and the possible relocation
of the proposed Community Center to that racquet club site.
Director replied that no action is necessary; the letters are
for information only since they all had been addressed to City
Council for a reply, with a copy to this Commission.
In a brief overview of what had transpired prior to tonight's
meeting, Director said, "The very week after this Commission
made a recommendation to City Council that a study of tennis
court usage be done, the racquet club was closed to its member-
ship (effective the end of November) . By the time the
recommendation got to City Council, this closure had occurred
and there was a great deal of unhappiness. Consequently, a
presentation was made to Council by Cupertino Tennis Club and
members of De Anza Racquet Club that Council take some action
to make sure that the facility does not change its status,
that the City do whatever it could to prevent a change in the
racquet club facility." The Kennedy, Jacobsen and other
communications address the issue of what's going to happen
to that site. Director said, -In terms of what the City can
F
P3 PRC 0 67
®age 3
do, at this point there's very little primarily because that De Anza Racquet
facility is in private ownership and it is the prerogative of the Club Closure
owner to change its use. Until that awner comes in and applies (coot.)
for a use permit, or until that owner decides to put the property
up for sale, there's very little the City can do. What's going
to happen next is conjecture because there has been no application
for a change in use, there has been no announcement that the
property is up for sale." Commissioner Minnick asked what the
present zoning is and Director replied, "It is zoned recreational
with no underlying zoning. That means that sometimes during the
zoning process they will have a primary and a secondary zoning.
In this particular case it was envisioned that it remain recrea-
tional . . . and complementary to the residential [the Commons]."
Commissioner Minnick asked, "Dever commercial?" and Director
replied, "Limited ccaimercial." Commissioner Minnick said, "Is
that [limited commercial] built into the zoning? Director
replied, "Yes, I think that phrasing is in the zoning." Vice
Chairman Prouty said he understood from the City Attorney at the
last Council meeting that the owners of the De Anza Racquet Club
can demolish the existing recreational facilities unless there
was to be a moratorium put on all recreational property in the
City. Director confirmed that that was correct. Vice Chairman
Prouty said, "Theoretically the future of that site as a tennis
center or a tennis facility is really out of the Parks and
Recreation Commission's hands at this point, is it not?"
Director replied, "At this point, that's true." After much
discussion regarding this issue, Commissioner Pancharian said,
"I.f. the City could buy it (the racquet club] , we could save the
tennis facility" and use the building for a child-care facility.
Vice Chairman Prouty replied that we need to keep in mind that the
parties involved can do pretty much what they want, "the seller
sells it to the buyer and the new buyer can go through the
permitting and the rezoning without a lot of involvemen` from
this Commission." Commissioner Minnick said, "We would have to
go on record, if we chose to, to recommend that the zoning
remain as it is."
The Kennedy's were the first members of the audience to tell
the Commissioners that on Monday night they were going to
petition City Council to "permanently zone that property for
recreational use." Mr. Kennedy explained that he had never been
involved in civic affairs, however, he felt he was seeing the
"open space disappear very quickly in the ten years" he has lived
in Cupertino. He feels the City would be in a much better
position to buy the ,property if it was permanently zoned
recreation. Mr. Kennedy said his group would present several
hundred petitions to the City "not just from tennis players."
Mrs. Kennedy said the De Anza Racquet Club had 750 members of
which 31% were Cupertir _3 residents. Since the racquet club has
closed, Mrs. Kennedy said, "we are hitting your public courts and
so far we have had to wait 1-1/2 hours to get on at Memorial Park
during the daytime, during non-peak hours."
Commissioner Martin asked Mrs. Kennedy if ,she would reiterate
the percentage of Cupertino residents that belonged to De Anza
Racquet Club, and Mrs. Kennedy replied that only 31% were
PRE/
Page 4
De Anza Racquet Cupertino residents. Commissioner Martin asked if Mrs. Kennedy
Closure was representing Los Altos and all the others, and said, "I don't
t,) know whether that's going to set well with City Council when they
start thinking about it." Mrs. Kennedy said, "There are a lot
of little areas one street over" that belong to Sunnyvale, San
Jose, etc., "who do everything in Cupertino, they shop in
Cupertino, they eat in Cupertino, and everything else and I
think this is something you're going to see, that people right
on the borderline are going to try to get the same courts that
Cupertino residents are trying to get." Commissioner Martin is
concerned about whether the 31% resident ratio would increase.
"It probably would" replied Mrs. Kennedy, "to a good 40%." Mr.
Kennedy said, "Regardless of what you read in the papers, De Anza
Racquet Club did not fold because of lack of interest in tennis.
It was purposeful on the part of the owners because the land is
worth much more for commercial use. The property is worth
millions of dollars if they get it rezoned for commercial and
they did practically everything they could to discourage people
from joining their club."
Mrs. Kennedy said she is a charter member of De Anza Racquet
Club and has always found it difficult to meet with the owners
of the club. "They are always unavailable." Commissioner Martin
asked who the owners are and Mrs. Kennedy replied, "The original
owners were Ralph Saich, Robert Saich, Steve Vidovich, Mr.
Bandley (who passed away last year)," and three others who she
doesn't know. She said Ralph Saich wa- the person who signed
her original membership contract and she understands the business
license is still in the name of Ralph and Robert Saich. She
also understands that a transaction has been made where Robert
and Ralph Saich have sold to "somebody else, but I do not know
who and I do know that part of the owners were bought out." She
understands that "Saich owns the land and leases it to the other
owners of the club." Mrs. Kennedy also said, "You can sit here
and say the City isn't interested, but a couple of years ago the
City actually came up . . . with close to $5 million that you
offered them for the club and they did not accept the offer."
Director clarified Mrs. Kennedy's statement by saying, "It
never got that far. The City was interested in that site
but we did not get that far in negotiations because City Council
elected not to pursue it. At one time that's where we were
going to put the Community Center."
Vice Chairman Prouty asked, "If there's a way to save it under
recreational zoning, has there been any consideration given to
a private group purchasing it and managing it, rather than the
City of Cupertino?" Mrs. Kennedy replied, "That would be fine.
Our main object is to save the facility and keep it recreational."
Mr. Kennedy added, "Number one is to keep it zoned recreational
. . . even if we have a park there. Anything besides an office
building or shopping center. The City needs recreational space."
Mrs. Kennedy said, "We have all written letters to the management,
to the owners, in care of the third party. We have followed up
with phone calls, we've tried every avenue we can to even talk
............
67
Ys e5
to the owners and so far we have gotten no response whatsoever." De Anza Racquet
Mr. Kennedy said, "It's our strong suspicion that the only reason Club Closure
for shutting down the facility is so they can rezone it for (cont.)
commercial use. That way they can make a lot of money
Mr. Davis said, "The owners have no intention of ever making
that successful. They requested a rezoning several years ago
and the City turned them down." Mr. Kennedy said, "The locatio,i
of that facility is absolutely perfect for any City activities."
Commissioner Martin said, "If what you're saying is correct, then
why did they build a tennis club there if they didn't want it to
be successful?" and Mr. Kennedy replied, "Because it was zoned
recreational use only. They had to put something recreational
there."
Mr. Davis said, "We are asking for a moratorium on the develop-
ment of any property zoned recreaticnal. We are asking that the
property remain zoned as recreational in perpetuity or for a
specific number of years." Commissioner Minnick asked what he
was thinking of in terms of years, "Permanent is scary." Mr. Davis
said, "Scary to this extent: That area over there is probably
the only green area we have left in central Cupertino. It would
be a blight on our community to see that destroyed. .. . We're
seeing the whole area being cemented over." Mr. Davis added, "I
don't care what's there as long as it's recreational. I don't
want to see those trees come down. I don't want to see buildings
go up. I would love to see it remain a tennis club, but I'll
sacrifice that as long as it doesn't become commercial or resi-
dential." Mr. Kennedy added that he has seen the quality of life
decline in Cupertino "partly because all the open spaces have
been eaten up."
Director said, "Council cannot zone in perpetuity. Council has
the prerogative . . . to zone it recreational until there is a
general plan review to change that zoning. That's what it will
remain until the owner asks for a change in zoning."
Commissioner Minnick asked when the general plan review would be
and Director told her it was every five years but that may not
be a zone that is looked at.
Commissioner Martin said he didn't think the Commission was "in
a position to recommend to the City Council what to do with that
property." Commissioner Colman said, "I don't think it would hurt
if we had an opinion either way." Commissioner Martin said he
would be "very much opposed to make a recommendation at this time,
until we know more about it. One side of the argument is all
we've heard and I would want to hear more." Commissioner Colman
said, "My only thought is that they're going to City Council on
Monday and after taking the time and listening to what is going
on . . . it might be nice for us to give a little guidance to the
City Council and make some kind of recommendation." Commissioners
Minnick and Pancharian agreed they did not like the phrase "forever"
and would like to see the zoning ordinance reviewed every five
Page 6
De Anza Racque or ten years. Commissioner Minnick said in the future "we may
Cliak Closure need low income housing for senior citizens or for the handi-
M.) capped and that may be a perfect access, so it scares me to think
that it's there [zoned recreational] for 99 years." Vice
Chairman Prouty said his feeling is to "make every attempt to
keep it zoned recreational forgetting about permanent. I think
we need to preserve a recreational space in the City that's in
jeopardy. If we feel that way as a Commission, I think City
Council should know that. If we don't, then they should know
that as well." Mr. Prouty woull like to keep it zoned recreational
and let the developer or the buyers work within those guidelines.
Commissioner Pancharian said, "The people who have bought it
under such secretive conditions are going to develop it under
secretive conditions too." Commissioner Colman said, "The one
thing that's the real key here is that we have a need that's
not being satisfied -- we've heard about tennis for three months
in a row almost, and unless this tennis is being taken care of
in another area, I feel we should look seriously at using this
space for recreational purposes." After more discussion,
Commissioner Colman made a motion that City Council look
seriously at the needs of recreation in Cupertino and consider
keeping existing recreationally zoned properties. The motion
was seconded by Commissioner Minnick and passed 4-1 with
Commissioner Martin voting against.
MONTHLY REPORT
hly 11. During monthly report, Director told the Commissioners about
ort the upcoming play, "Tom Sawyer" and also about Holiday Extrava-
ganza to be held at Monta Vista Recreation Center.
MISCELLANEOUS
12. There was no Legislative Update report.
S.A.P.R.C.B.M. 13. Vice Chairman Prouty reported on the previous week-end's B.A.P.
C. Workshop R.C.B.M.C. Workshop and passed out a summary prepared by Chairman
Skeels of the participants' comments. Mr. Prouty said he dis-
covered how "squarest away Cupertino is in relation to some other
communites" regarding recreation.
Xmas Open 14. Under Staff Oral Reports, Director told the Commissioners the
House annual Parks and Recreation Christmas Open House would be held
on Thursday, December 17. Regarding the up-coming C.P.R.S.
conference, Director told the Commissioners to bring their hotel
confirmations into the office for processing. Commissioner Minnick
asked whether there would an an annual Parks and Recreation
Commission Social and Director said it would be discussed at
the January meeting.
t.r,10URNMENT
AdJournment 15. At 9:15 p.m. , Commissioner Colman moved and Commissioner Pancharian
seconded a motion to adjourn to the regularly scheduled meeting
of January 7, 1988, at 7:30 p.m. at Council Chambers. Unanimously
approved. ,!
Beverley A. Vgin, Secrets
imir
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f{ ' PRC # 68
pr0ved 2
CITY OF CUPERTINO, STATE OF CALIFORNIA
10300 S. Be Anza Boulevard, Cupertino, CA 95014
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
January 7, 1988
Council Chambers, City Hall
CALL TO ORDER Call to Order
. 1. Regular meeting of the Parks and Recreation Commission called
to order at 7:30 p.m.
SALUTE TO THE FLAG Flag Salute
2.
ROLL CALL Roll Call
3. Commissioners present: Skeels, Prouty, Colman, Martin, Minnick,
Pa"charian
Commissioners absent: None
Staff present: Ftephen G. Dowling, Director
Beverley A. Colgin, Secretary
Don C. McCarthy, Recreation Supervisor
INTRODUCTIONS Introduction
of Super.
4. Director introduced Recreation Supervisor Don McCarthy who would McCarthy
be making a presentation later in the evening.
ORAL COMMUNICATIONS
5.
OLD BUSINESS
6. Regarding the needs assessment survey requested by City Council, Needs Assess-
Director reported that staff is putting together the guidelii:--a ment Survey
for the RFP. Director requested "two members of the Commission
to work with staff in several phases of the task", i.e. , review
the RFP before it goes out, interview candidates (if necessary)
for the bid, and "more importantly, work with staff in the development
of the model for the survey" ar_d "analyzing the data". Director
asked Chairman Skeels for volunteers and/or selection of two
commissioners to work with staff. Chairman Skeels asked about
the time frame and Director replied that the RTP would be together
by the end of January and responses would be forthcoming by the
end of February. It would take 90 days from the date the contract
is signed. "We're looking at spring, late April or early May."
Vice Chairman Prouty and Commissioner Colman will serve on the
committee.
' mot:}
P 68
Page 2
NEW BUSINESS
Res on 7. Recreation Supervisor Don McCarthy Rave a presentation regarding
Fee Based fee based classes, "special interest classes" which Don is in
Recreation chorge of. Don's goal is to "provide a variety of quality classes
Classes that satisfy the needs of the community." Commissioner Minnick
asked if Don saw a trend of things changing, "what do you see
as happening?" Don replied that he is trying to expand the cultural
classes, "This session we've added a puppetry class for youth
as well as an exploring of T.Y. class. My emphasis right now
is on quality rather than quantity because the quantity aspect
is already there." Commissioner Minnick asked about excursion
packages for adults and Director said that may be an area we
need to develop to meet the needs of the young, in most cases
single, working adult in this community.
MINUTES OF PREVIOUS MINUTES
Approval of 8. Commissioner Martin moved and Vice Chairman Prouty seconded a
Previous motion to approve the minutes of the regularly scheduled December
Minutes 3, 1987 meeting, approved (Chairman Skeels abstained).
COMMUNICATIONS
Letters from 9. Under Communications, Director referred to a letter from City
BAPRCBMC and Council acknowledging the efforts of Chairman Skeels at the
Mu
,lLiple recent B.A.P.R.C.B.M.C. Workshop. The second letter received
S osis was from the Multiple Sclerosis Society thanking the City for
So ety waiving the use fees for their recent use of the Senior Community
Center.
MONTHLY REPORT
Monthly Rept. 10. During Monthly Report, Director told the Commissioners that 390
residents had Santa come to their homes this Christmas season,
"obviously a program that we're going to continue." Over 200
children attended Holiday Extravaganza which generated canned
goods for Cupertino Community Services. "It's a well-timed event
because it gives Mom and Dad a chance to do some shopping while
the kids are involved in some recreation programs."
MISCELLANEOUS
Mayor's Lunch 11. Chairman Skeels gave a report on the December Mayor's Luncheon.
At that luncheon, City Manager Quinlan told the attendees he
was on a committee to see how a commission should operate; Mayor
Gatto discussed what the goals would be for this group for 1988;
the Energy Commission discussed plans to use television to show
the audience how to save energy; Planning Commission reported
on the issue of size of house density in relation to lot size;
the Fine Arts Commission had their guidelines approved by Council.
and discussed the up-coming Soviet reception. Chairman Skeels
® said it was requested (at the luncheon) that all commissions
have background on their decisions, not just decisions. "Why
you decided to vote this way, so you can present your side of
I sY r
£ PRC ► 68
Pa;;,, 3
it to Council." Director clarified this by adding, "provide Mayor's
some of the discussion, some of the comments, particularly tie Lunch (cons..
dissenting votes' opinion on some of these issues." Chairman
Skeels told this Commission the future Mayor's Luncheons will
be held on the second Thursday of the month and Commissioner
Martin will attend the January luncheon.
(At this point, Councilwoman Rogers brought the Cuper'.ino Amateur
Radio Emergency group into Council Chambers to show them the
renovation.)
12. There was no Legislative Update.
13. Regarding the Parks and Recreation Commission Annual Social, Commission
Commissioner Colman suggested Just Fresh and she will coordinate Annual
the gift and dinner reservations in honor of Barbara Koppel. Social
January 21 at 6:30 p.m. was the agreed-upon time. 1 1
14. During Staff Oral Report, Director reported on the C.P.R.S. Staff Oral
conference which will begin on February 25. Also, Director Report
asked those Commissioners wishing to attend the B.A.P.R.C.B.M.C.
dinner on February 6 to let him know by February 3, the last
date to reserve. Director said the February Parks and Recreation
Commission meeting will elect new officers.
15. At 8:35 p.m., Commissioner Prouty moved and Commissioner Colman Adjournment
seconded a motion to adjourn. Unanimously approved.
Respectfully submitted,
Beverley A. Colgin, Secretary )
PRC # 69
Approved 3/3
CITY OF CU?ERTINO, STATE OF CALIFORNIA
10300 Torre Avenue, Cupertino, CA 95014
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
FEBRUARY 4, 1988
Council Chambers, 10300 Torre Avenue
CALL TO ORDER Call to Order
1. Regular meeting of the Parks and Recreation commission called to
order at 7:30 p.m.
SALUTE :O THE FLAG
Flag Salute
2.
ROLL CALL
3. Commissioners present: Prouty, Minnick, Martin, Skeels, Klinger, Roll Call
Dean
Commissioners absent: Colman
Staff present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
INTRODUCTIONS
4. Chairman Skeels introduced the two newly appointed Commissioners, Introduction
Wally Dean and Judy Klinger, and asked that they give a brief overview of New
of their background. Judy, a graduate of Iowa State University, Commissioners
has been a resident of Cupertino for 11 years and has a background
in recreation as a recreational therapist, recreation supervisor
and has a degree in child development. She is interested in "maintain
ing existing open spaces" and teens. She feels there is a "lack
of emphasis on teens in the city." Mr. Dean is a native Californian,
a graduate of San Jose State, and has been involved in AYSO soccer,
De Anza-Cupertino Aquatics, Palo Alto Swim Team, golf, little league,
PAL football, YMCA youth basketball, "anything that's involved. with
kids within the community. I've tried to contribute something."
ORAL COMMUNICATIONS
5.
ELECTIONS
6. Commissiouer Minnick nominated Dennis Prouty as Chairperson of the Election of
1988-1989 Parks and Recreation Commission, seconded by Commissioner 1988-1989
Martin, unanimously approved. Commissioner Minnick nominated Sharon Officers
Colman as Vice Chairperson, seconded by Commissioner Klinger, unan-
imously approved. Commissioner Minnick, on behalf of the entire
commission; thanked Mi. Skeels for a job well done, and "bringing
a whole new perspective" to the Commission.
�. .
w
PRC # 69
Page 2
OLD BUSINESS
7.
NEW BUSINESS
Las Madres 8. Roxon Chosich, representative from Las Hadres '87, presented
'87 Request the organization's papers and Director told those in attendance
for Co- the application papers and criteria were in order. Director
Sponsorship also told the Commission this would "max out" our available
space for Las Madres organizations, "until one of the organizations
dissolves." Commissioner Minnick moved, Commissioner Klinger
seconded, a motion that the City co-sponsor the Las Madres
'87 playgroup, unanimously approved , Director said this motion
would go to Council for final approval in two weeks.
Facility 9. Also under New Business, Director suggested two dates for a
Tour tour of facilities, February 12 or February 19. A memo will
be sent to all when the date and van are confirmed.
MINUTES OF PREVIOUS MEETING
'Approval of 10. Commissioner Skeels moved and Commissioner Prouty seconded
;Previous a motion to approve the minutes of the regularly scheduled
Minutes January 7, 1988 meeting, unanimously approved.
COMMUNICATIONS
*da Vista 11. Director discussed the O'Hara letter and said he "was pleased
Park/O'Hara with the designer and the manufacturer." Both have been very
Incident cooperative regarding the repair/replacement of the defective
apparatus at Linda Vista Park, Chairman Prouty asked Director
to point out the specific slide when they tour Linda Vista
Park.
MONTHLY REPORT
Monthly Rept. 12. Regarding the Monthly Report, Director said the Senior Center
Club has experienced an increase in membership, "over 800 seniors
have signed up since 1.988 membership opened in December."
MISCELLANEOUS
CPRS Con- 13. Director told the Commissioners there will be approximately
ference $566 per Commissioner available for the up-coming conference,
and asked each Commissioner to sign their request for travel
advance and return as soon as possible. Chairman Prouty asked
Director to tell the new commissioners what they can expect
from a conference and Director said "it doesn't need to be
a four-day note taking experience. I want you to view the
conference as both an educational and social experience. Oftentimes
the value goes beyond just the educational sessions." Director
said there are very important exchanges that happen away from
the actual sessions. Director and commissioners will have
breakfast on Saturday morning to discuss "what we're experiencing"
at the conference, and Commissioners Martin and Colman will
make the arrangements.
NOUN
. 771
k # 69
age 3
14. Commissioner Skeels made a motion, seconded by Commissioner onia Support:
Klinger, that this commission write a letter endorsing Henry
Agonia's nomination as director of the state Parks and Recreatio
organization. A letter for Chairman Prouty's signature was
unanimously approved.
15. Commissioner Martin attended the January Mayor's Luncheon and yor's Lunch.
said the luncheon was also attended by a Japanese delegation
from Toyokawa; the Library Commission reported that it will
be some time before they will be able to move back; the Planning
Commission discussed the size of homes versus the size of lots.
Chairman Prouty will attend the February luncheon, to be held
on February 11 .
16. During Staff Oral Report, Director said during the past month De Anza Racquet
City Council has been meeting in closed session regarding the Club Up-date
De Anza Racquet Club site and "much of what has been discussed
must remain confidential." City Council has directed staff
to investigate the "acquisition of that site and to gather
information about that acquisition. City Council has also
directed staff to obtain an appraisal of that site and in additio ,
prepare an inventory of all of the potential acquisitions the
city could face in the next decade. Council also directed
staff to open negotiations with the owner about acquisition."
Director told the Commissioners the owner, John Vidovich, has
filed an application for a residence inn on that site. "That
application requires a general plan amendment and he [Mr. Vidovic ]
is requesting a general plan review and amendment at this time.
Commissioner Dean commented on the crowded conditions of the
Senior Center and said, "People get caught up in just the tennis
issue, but there's just so many more issues that fit that locatio ..
It would be tragic if they built a hotel there."
Also during Staff Oral Report, Director told the Commissioners Fall Parade
that the Bicentennial Parade Committee made a recommendation
to hold an annual parade and "the question is when." The with
of July will be impossible to get bands; a better time would
be the Fall. "Unless this group would like to make a recommendat on
otherwise," the parade will be in the fall, coordinated by
the recreation department, with a City heritage, rather than
a bicentennial theme.
Also regarding Staff Oral Report, Director said the Hoover Hoover Park
Park dedication will be on March 26 and will feature a picnic/bar Dedication
b-que which will begin after the dedication at 11:00 a.m. There
will not be a Linda Vista '.?ark dedication because it is a
renovation project.
Director said the annual Commissioner's Dinner is scheduled Commissioner's
for March 12 and also extended the Judo Club's invitation to Dinner and Judo
attend their annual tournament. Club Tournament
Commissioner Martin asked Director if he had "purposely left Professional
out" the fact that he [Director Dowling] was chosen as the of the Year
Professional of the Year by the Bay Area Commissioner's organi- Award
zation. Director said he will. bring the plaque to the next
meeting and thanked the commissioners for their nomination
and support.
x y yy R r A:n
PRC 69
Page 4
Adjournment 17. Commissioner Martin moved and Commissioner Skeels seconded a
motion to adjourn to the regularly scheduled meeting of March 3,
1988. Unanimously approved.
Beverley A. Co in, Secretary
v
CITY OF CUPERTINO, STATE OF CALIFORNIA PRC 6 70
10300 S. De Anza Boulevard, Cupertino, CA 95014 a -4/7
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
March 3, 1988
Council Chambers, City Hall.
CALL TO ORDER Call to Order
1. Regular meeting of the Parks and Recreation Commission called
to order at 7:30 p.m.
SALUTE TO THE FLAG Flag Salute
2.
ROLL CALL
3. Commissioners present: Skeels, Prouty, Colman, Martin, Minnick, loll Call
Klinger, Dean
Commissioners absent: None
Staff Present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
David Kuhs, Recreation Intern
INTRODUCTIONS
4. Director introduced David Kuhs, Recreation Intern from San Jose David Kuhs
State. David will be in charge of publicity for the Junior Introduction
Theatre program as well as learning other municipal functions.
David chose City of Cupertino after being offered internships
with five cities. Director also introduced two other San Jose
State students, Diane Atkinson and Helen Federico.
ORAL COMMUNICATIONS
Oral
5. Communications
OLD BUSINESS
6. Old Business
NEW BUSINESS
7. In response to a request made by the Mayor at the last Mayor's Discussion re
puncheon, Cliair led a discussion regarding how commissions More Effective
can become more effective. Chair said, "What do you feel you Commissions
can do to become more effective and what do you need from City
Council in terms of direction, to become more effective?" Comm-
issioner Skeels distributed a hand-out he received at the previou
week's conference in Long Beach relating to this subject.
"Basically what should happen tonight is the Commission should
discuss areas you think need attention and areas in which you
could use assistance from City Council," reported Director.
Wn,W
11�mwl r,
PRc # 70
P. 2 Chairman Prouty asked each Commissioner to give some idea of what
Diq&sion re they could do to better prepare this Commission to assist the
mor'Mffective City in making decisions regarding recreation and parks. Chairman
Commissions said Mayor Gatto "seemed to be asking for our input on ha,,j all
(continued/ commissions can be better prepared."
Commissioners Dean and Klinger were opposed to the two-term limitation
proposed for all commissioners. Commissioner Skeels would like
to see a commissioner on the limitation committee in addition
t� the two council members and staff person.
Commissioner Klinger said her experience at the recent Long Beach
conZerence led her to bel-'eve this commission is "ahead of a lot
of the other (parks and recreation) commissions in quite a few
o,Z the cities." Commissioner Klinger asked for a clearer understanding
of the Brown Act and Director responded to her question by saying,
"The Brown Act does not prohibit you from having a one-on-one
conversation with a member of Council, but it could prohibit you
from getting together with two members of City Council. You might
just use that as a rule of thumb."
Commissioner Minnick suggested a "city-wide orientation for new
commissioners, it doesn't matter what commission, but in general
they (new commissioners) would be brought together for some orientation."
Chairman Prouty said, "Another thing the Mayor asked was whether
there was anything the City Council could do to provide us (commissioners)
with a better way of doing our job." Commissioner Minnick felt
that joint sessions were sometimes helpful. "I think that would be
sort of interesting, to see where they're (Council] coming from."
Commissioner Martin said he was somewhat disaprointed "just to
sit at a meeting once a month and have nothing else happen." He
was hoping that each commission member would have an opportunity
to make an in-depth study of some of the problems. Chairman
Prouty said he had felt somewhat the same. "Sometimes nothing
happens from month-to-month, . . . sometimes we expect things to
happen more quickly." Chairman Prouty also said, "We do have
a lot of talent here now and we have a very strong commission
and it's a way to get other people involved." Director said over
the past decade the commission has had only 6-10 subcommittees,
"but if the interest is there . . . we can certainly get you involved
with some hopefully significant operating committees."
Commissioner Skeels requested Mayor Gatto and City Manager Quinlan
each receive a cop,r of the handbook. Director said he would see
they each received one. The handbook he received in Long Beach
deals with some of the above issues.
MINUTES OF THE PREVIOUS MEETING
Ipproval of 8. Commissioner Skeels moved and Commissioner Klinger seconded a
?irwus motion to approve the minutes of the regularly scheduled February
s 4, 1988 meeting. Unanimously approved.
i N I
N
P. # 70
P. 3
COPiMUNICATIONS
9, Chairman Prouty read a note from Councilmember Koppel thanking Thank you
the Parks and Recreation Commission for the farewell dinner note from
recently held in her honor. B. Koppel
MONTHLY REPORT
10. Director said Winter Wonderful Week is becoming a very popular Monthly
program, "particularly for working parents during the winter Report
break." Junior Theatre recruited 66 children during recent
auditions. During upcoming events, Director reported that
an adult co-ed volleyball league was offered but there was
little -esponso so "what we did was substitute a drop-in volley-
ball. night and last Tuesday there were 19 people dropping in.
We think eventually this interest will grow to the point that
we can begin a local neighborhood league."
MISCELLANEOUS
11. C.P.R.S. Conference Discussion: Commissioner Skeels commented Discussion re
on his excellent accommodations, and also said he had been C.P.R.S.
nominated and elected to the Board of Directors of California Conference
Association of Parks and Recreation Commissioners. and Board
Members. His overall impression was that of the four conferences
he has attended, "this has to rate the highest."
Commissioner Minnick said she went to four sessions, and "eighty
percent of it was terrible." The session she enjoyed the most
was one on "Teen, Programming That Works" wherein the programs
are brought to local shopping centers after closing hours.
Commissioner Martin said he enjoyed the opening session; however,
he was surprised that of the "twenty or so scholarships given
* * ' not a single minority was in the group. I think that's
strange with California having so many minorities and not one
minority was given a scholarship." Commissioner Martin attended
a session on "Homeless in the Parks" and emphasized to this
commission that we do have "a lot more people who need help
than we realize. We think of everybody as having jobs and
lots of money, but we still have a lot of very poor people
in Cupertino that need help."
Commissioner Klinger said she was disappointed in a session
she had signed up for ["Sowing Community Seeds"] , but she thoro-
ughly liked the City of El Monte's presentation regarding churche
and schools interacting with the community to put on a festival.
She enjoyed two sessions on "Planning with Teens", one put
on by City of Thousand Oaks who is building a 13,000 sq.ft.
teen center, lea center where teens can go to get recreation and
counseling (both psychological counseling, health counseling) ."
The City of Thousand Oaks, the churches and the school district
are all funding the center jointly. "The City is working more
effectively with the school district. There seems to be more
of a flow of information and let's-help-each-other-out type
wit xA`"`�4 n Sq P.
a ,
PRC A 70
P. 4
of feeling. I don't necessarily get that feeling living here in
Di ssion re Cupertino. One advantage they had was that they didn't have a
C. I.S. school district encompass several different cities and that does
Con erence make a difference."
(continued)
Vice Chairperson Colman was interested in seeing the new equipment
(in regard to the O'Hara accident on the slide at Linda Vista Park)
and said,"No matter how they design something they [children) can
get hurt." Ms. Colman attended the Legislative Update session
and the one main idea she name away with was that on a commission
level "we should get a little more involved. If we do see something,
that needs some kind of correspondence, we should send a letter
to Sacramento. They are basically begging for some kind of response
to what is going on." She enjoyed the conference, in general.
Commissioner Lean felt the "real key to the conference was to meet
the staff . . . and fellow commissioners . . . oiitside of the office
environment." As a new commissioner, he felt that finding a communi-
cation link between the members and the staff was "invaluable."
Legislative 12. During Legislative Update, Director distributed a recent memo from
Update the Clerk's office regarding legislation that was passed in 1879
regarding acceptance of transportation passes. "In the last six
months, two political officers lost their positions because of
acceptance of transportation passes."
Mayor's 13. During Mayor's Luncheon, Chairman Prouty said there were several
L eon items discussed: (1) Director Dowling was awarded the Professional
of the Year Award by the B.A.P.R.C.B.M.C. , (2) Commissioner Skeels
was awarded a Certificate of Accomplishment by the same organization,
(3) the morion replica, (4) Library ready to move back, (5) Fine
Arts grants will be awarded on March 15, (6) Energy Commission
is planning two-minute public service announcements on six energy
efficiency topics, and (7) United Cable's increase in monthly fees.
Business 14. Business cards will be ordered for Commissioners Klinger, Dean
Cards and Martin.
Commissioners' 15. R.S.V.P. 's for the up-coming Commissioners' Dinner need to be made
Dinner by March 4. Director said, "We'd like to have 100% attendance."
Staff Oral 16. During Staff Oral Report, Director said the City has obtained an
Report appraisal on the De Anza Racquet Club property but details must
remain confidential at this time. Also, Director said the recreation
needs assessment survey project was awarded to Diana Tillinghast.
"There is no question she is scientifically best prepared for this
undertaking -- very thorough researcher with about 16 years experience
conducting this type of survey." Director reminded the commissioners
about the dedication ceremony of Hoover Park on Saturday, March 26.
Adjournment 17. At 8:50 p.m. , Commissioner Martin moved and Commissoner Skeels
seconded a motion to adjourn to the regularly scheduled meeting
of April 7, 1988. Unanimously approved.
Respectfully submitted,
Beverley A. gin
s
- x
CITY OF CUPERTINO, STATE OF CALIFORNIA
10300 S. De Anaa Boulevard, Cupertino, CA 95014
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
April 7, 1988
Council Chambers, City Hall
CALL TO ORDER Call to Order
1. Regular meeting of the Parks and Recreation Commission called
to order at 7:30 p.m.
SALUTE TO THE FLAG Flag Salute
2.
ROLL CALL
Roll Call
3. Commissioners present: Skeels, Prouty, Colman, Dean, Klinger
Commissioners absent: Martin, Minnick
Staff Present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
INTRODUCTIONS
4.
ORAL COMMUNICATIONS
5. Mr. Phil Zeitman, 22907 Cricket Hill, would like "to commend the Phil Zeitman
Commission for the work you have done in the past . . ." and would
like the City to maintain the facilities we have. "There is a
need . . . for more" recreation in the City and "I hope you will
support the people who are interested in recreation and convey
the message to the City Council that recreation is needed,
wanted and desired in this City."
Mr. Jerry Scott, C.Y.S.A. , representing participants concerned Jerry Scott
about the Jollyman and Library fields. His group would like the
City to consider putting in a "first class soccer or baseball
field."
OLD EJSINESS
6. Regarding the recreation needs survey, Commissioner Dean asked Recreation
how many people were being employed to do the telephone survey Needs Survey
and Director replied there would be 12-16 interviewers on phones.
Ms. Tillinghast (the survey director) "anticipates 10-12 working
days to get the surveys done by telephone."
7. The Hoover Park Dedication was discussed next under Old Business, Hoover Park
and Director said, "We had a blastl That was a- absolute fun Dedi:ation
day. One of the things that made it so much fun was the neighbor
hood was so gracious and so responsive." Director next showed
PRC 71
P. 2
Hoover Park several slides of the dedication. (Letters of appreciation
D cation from residents are lists;d under Communications.) Commissioner
t.) Klinger said, "On behalf of the neighborhood and having been
involved in this from its very inception, the entire neighborhood
. . . really appreciated the work staff did and how smoothly the
day went. It really truly was a celebration. It was so well
done."
NEW BUSINESS
5-Year Capital 8. The 5-Year Capital Improvement Program re?arding park acquisition
Improvement was briefly discussed. Director said he would agendize any specific
Discussion items if the Commissioners so requested. Under land acquisition,
Director said, "We are in the final stages of our current open
space element of the general plan. We have purchased Hoover and
developed it and we've purchased additional space at Joll}man
and we're going to start developing that site." Director said
there are two other sites left in the open space element of the
current general plain, Wilson and Sedgewick. The Wilson sale is
currently on hold by the school district. "We're budgeting $3
million for the acquisition of that site next year." Commissioner
Klinger asked if Director knew why the sale had been put on hold
and he replied that rumor has it that some of the board members
are concerned about the upsurge in population, "they want to make
sure Wilson will not come back into play as an active site at
some future point." Commissioner Dean said he is working with
the district on another project and, "they are estimating new
personnel increases of between 100-150 teachers this coming year"
as a result of this population upsurge. "It ,asn't hit the high
schools yet . . . but the K-8 are having a big boom and I think
that's what's got their attention."
Director said the City has put the Sedgewick open space acquisition
in the 1990-1991 budget "because there is no offer whatsoever
at this point on that property."
Director also said the open space element makes reference to the
high school purchase. "Although we're not commited to acquiring,
if one becomes available, we want the option of reviewinc; *.he
potential ability" of purchase.
Director said Council asked staff to identify what other potential
sites might be acquired by the City in the next decade. "There
are the Simms and Stocklmeir properties, Blackberry Farms Golf
Course, Deep Cliff Golf Course, De Anza Racquet Club, and the
quarry site above Linda Vista Park." In addition to these open
spaces and recreati(nal spaces, Director said youth sports preservation
refers to "a corrle of school sites that are presently closed
that could be placed on the market [Portal and Eaton open space
sites] . "I don't think they're going to sell them . . . but Council
wanted to get as much inf�:-mation about potential acquisition
as possible."
Director also discussed :,ollyman Park development and said the
architect will begin drawing plans in May, the Memorial Park seven
acre Community Center development, tennis court improvements at
the high schools ("specifically to light those tennis courts") ,
F f-Im 7P-�M P 171
P.
Wilson Park development ("integrate the existing Wilson Park 5-Year Capital
with the new five acre addition") , and Montz-, Vista Park Building. Improvement
Discussion
"That is a walk through the park development program of the 5-yea (cont.)
capital program," said Director.
Commissioner Skeels said, "It seems like we did real well, there
are a lot of things in the budget in relation to other City
projects." Director replied, "There's no question that City
Council supports park development."
MINUTES OF PREVIOUS MEETING
9. Commissioner Skeels moved and Commissioner Klinger seconded a Previous
motion to approve the minutes of the regularly scheduled March 3, Minutes
1988 meeting. Unanimously approved.
COMMUNICATIONS
10. Thank you letters were read and discussed regarding the Hoover Thank you
Park Dedication. letters.
11. Also during Communications, the Commissioners discussed a memo Letter to
Chairman Prouty had prepared to the Mayor regarding more effective Mayor re
commissions. The memo was based on input from all Parks and More Effective
Recreation Commissioners and the highlights of the memo are: Commissions
(1) the value of individual commission workshops; (2) City-wide
orientation for new commissioners; (3) limiting the terms
of new commissioners to two consecutive terms, [Chairman Prouty
stated in the memo, "We, as a commission, were not entirely
in favor of that and there ought to be a caveat . . . to maintain
and retain the people who worked hard over two terms. Even
though it's been passed by Council, I feel they should know
there should be some attention given to that.") ; (4) joint
meetings between respective commissions and City Council;
(5) the importance of a coianissioner; and (6) the eight or
nine areas they would like to see in a commissioner's handbook
if the City were to put one together. "In general, we feel
the Commission is well managed, well informed, professional
and highly regarded, and we want to just improve that if we
can for everybody in the City."
MONTHLY REPORT
12. During Monthly Report, Director discussed the annual Airband Monthly
Contest held at the junior high schools and the annual Judo Report
Club tournament held at Cupertino High School. Director also
told the Commissioners that D.A.C.A. had four of their swimmers
qualify for the Junior Nationals. "In addition to that, 16
others are headed for the Far Western." Sally Skeels won
her division in the Big Bunny Run.
MISCELLANEOUS
13. During Legislative Update, Director said, "It appears Proposition Prop. 70
70, the wildlife, coastal and parkland bond act, did Qualify
for the ballot in November. The benefit to this City . . .
4 wIT
r .
P.:.,-
4
Prop 70 would be $140,000." From the audience, Ms. Nancy Hertert asked
t.l if staff had recommended approval to Council and Director replied,
"Next month Commission will take a position and relay that to
Council."
Mayor's 14. Chairman Prouty attended the March Mayor's Luncheon and reported
Luncheon on: (1) swearing in c new commissioners at the March 7 Council
meeting; (2) the recent Comissioners' Dinner; (3) the possibility
of certificates of appreciation for all Commissioners at expiration
of their term; (4) replication of the morion and trip to Japan
for assembly; (5) library re-opening scheduled for April 4, (6)
Fine Arts' grant nominees; (7) sizes of houses; (8) denial of
zoning waiver to corner of De Anza Racquet Club until needs assessment
survey is completed; (9) energy tips :�n video; (10) upgraded earthquake
preparedness operation; (11) cable TV working with De Anza College;
and (12) 5,000 Cupertino subscribers to the current cable system.
The next Mayor's Luncheon will be on April 14 and will be attended
by Commissioner Colman.
ADJOURNMENT
Adjournment 15. Director said a tour of City Hall would take place immediately
following adjournment of this meeting and at 8:30 p.m. , Commissioner
Colman moved, Commissioner Dean seconded, a motion to adjourn
to the May 5, 1988 regularly scheduled meeting. unanimously approved.
Z/0'
ZBeierley A. C0 in, Secretar
'k�.: •s" "`4`- ' ,�, r4 ;:.t�- ' .. ;off K;A a^ r.,, +. r.,�,
n F.
CITY OF CUPERTINO, STATE OF CALIFORNIA P,1C # 72
10300 S. De Anza Boulevard, Cupertino, CA 95114 Xpgwroved 6/2/88
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
May 5, 1988
Council Chambers, City Hall
CALL TO ORDER Call to Order
1. Regular meeting of the Parks and Recreation Commission called
to order at 7:30 p.m.
SALUTE TO THE FLAG Flag Salute
2.
ROLL CALL Roll Call
3. Commissioners present: Skeels, Prouty, Colman, Dean, Klinger,
Martin
Commiss3.aners absent: Minnick
Staff Present: Stephen G. Dowling, Director
Melanie S. Riggs, Acting Secretary
INTRODUCTIONS Introductions
4.
ORAL CGAMUNICATI0NS Oral Communi-
cations
5.
OLD BUSINESS Old Business
6.
NEW BUSINESS
7. Director told the Commissioners Rich Haggerty (from the Cuper- Cupertino
tino Tennis club) would make a presentation regarding the 1988 Tennis Club's
Volvo Series. For benefit of the new commissioners, Director 1988 Volvo
gave a brief overview of the club and their yearly Volvo Tournament
Series. The impact on prime time usage at Memorial Park courts
was discussed as well as the fact that there were no complaints
about the extra court usage. Director said, "We do have some
concerns that the closure of the De Anza Racquet Club may
have some impact on the volume at Memorial Park, but despite
that, we still think that based upon the fact that it is not
® an increase in usage that the request should be honored."
Commissioner Martin said, "I think since they are not asking
for any more than they had last year, they are living up to
what they said they would do and I would recommend that we
endorse it."
PRc # 72 Mr. Haggerty said there would be ten teams this year, "with
P. 2 the additional three teams renting court space at Las Palmas
in Sunnyvale." He also stated, "We have six men and four women's
Cortino teams and . . . could have fielded another two [teams) because
Tennis Club's of the interest in our club." Commissioner Colman asked if the
1988 Volvo new teams were made up of people from the closed De Anza Racquet
Tournament Club and Mr. Haggerty replied he could only think of two people
who are in the Volvo Series who are previous Racquet Club members.
Mr. Haggerty said he would like to mention again the "pathetic"
condition of the restrooms at Memorial Park. Mr. Haggerty felt
the public works department was "not doing a good job of maintaining
the bathrooms as far as keeping the towels and tissue. . . . it's
not good, but I don't know what you can do about it."
Commissioner Skeels asked, "How many actual participants in this
tournament are Cupertino residents?" and Mr. '-aggerty replied,
"Two weeks ago we had a 46% Cupertino residency" in the tennis
club. Commissioner Skeels emphasized he wanted the figure for
the tournament and Mr. Haggerty said he couldn't give the exact
figure. He said, "Our tournament chairman could give you that
type of information," He would estimate the same amount of residents
play in the Volvo as are members of the club.
Regarding this discussion, Director said, "The club voluntarily
changed their membership requirements in light of their trying
to raise the percentage factor (of residents] to 51%." The new
requirement states that Cupertino residents may join automatically,
non-residents must be put on a waiting list until the club reaches
51% residents.
Commissioner Skeels said he would like to see publicity for this
tournament. "If Cupertino Parks and Recreation is going to co-sponsor
and give you the use of City courts, I think it should be publicized."
Mr. Haggerty said he had "just today, dropped off a release to
Donna Krey" (Community Relations Officer) asking her to put it
into the next four months' Scene."
Commissioner Klinger said she felt "Cupertino hasn't been doing
as much as a lot of surrounding communities" therefore, she would
encourage tournaments, "tennis or. whatever." "It's something
Cupertino needs to do more of, and start providing facilities
so that other cities and groups . . . can come in and meet and
share with Cupertino residents in recreation and really enjoy
some of the things that Cupertino residents have enjoyed when
they have gone to other cities to participate in tournaments."
Commissioner Dean made a motion, seconded by Commissioner Colman,
to approve the schedule submitted by the Cupertino Tennis Club
to use Memorial Park tennis courts for the 1988 Volvo Series.
The motion was approved with Commissioner Skeels voting no. After
the series is completed in August, the Commissioners would like
to discuss any problems encountered and possibly schedule a special
meeting before the 1989 series begins.
RC # 72 7Pi
2
P. 3
Chairman Prouty suggested that Mr. Haggerty, "let us know
how many people are in the club, how many of those are Cupertino Cupertino
residents, and how many Cupertino residents play on your Volvo Tennis Club's
teams. ? th -nk it will assist you in future requests." 1988 Volvo
Tournament
MINUTES OF PREVIOUS MEETING
9. Commissioner Skeels made =J motion, seconded by Commissioner Approval of
Dean, that the April minutes be accepted. Unanimously approved. Minutes
COMMUNICATIONS
10. The letter from the Noone family was discussed. Commissioner Letter from
.dartin asked, "What kind of liability would be incurred if Noone Family
something like that should happen and a child should drown?"
Director replied, "The liability would be horrendous." Commi-
ssioner Martin asked, "What kind of protection does the Commissi
have?" and Director said, "Excellent questioiD. The laws have
changed in the last couple of years and staff could be held
personally liable. I don't believe an advisory commission
could, policy making bodies can, like Board of Directors."
Commissioner Martin asked if Director would discuss the issue
with the City Attorney and bring Mr. Kilian's interpretation
back to this commission. Director replied that he would check
into the matter.
11. The "Info" bulletin was discussed briefly. Chairman Prouty "Info"
said, "It gives you an idea as to what other cities are looking Bulletin
at in the way of dwelling units . . . and it might help us in
our job of forecasting needs."
MONTHLY REPORT
12. Director told the Commissioners about One Saturday in Spring. Monthly
"This program generated $600 in revenue for emergency services Report
for seniors." Director also discussed the Junior Theatre
production of "The Hobbit" which opened the previous week-end
to a good crowd. Mr. Bun E. Rabbit's Open House "suffered
from too much success." The program is designed for 350
participants and we got in the area of 500." People had to
wait in very long lines. Regarding the re-dedication of City
Hall, Director said Commissioner Skeels' band played at the
original City Hall dedication and this year he played in the
band. Under up-coming events, Director told the Commissioners
that the annual Walk-A-Golden Mile at the Senior Center would
be held the following week.
MISCELLANEOUS
13. During Legislative Update, Director gave a breakdown of how Prop. 70
the funds from Prop. 70 would be shared. The Commissioners
voted unanimously to recommend City Council support Prop. 70.
14. Vice Chairperson Colman attended the Mayor's Luncheon for Mayor's
April and said the topic of conversation was "How To Be A Better Luncheon
Commissioner." Commissioner Dean will attend the May Luncheon.
pRC # 72 15. Under Staff Oral Reports, Director said the design for
P. 4 the Community Center is completed, but the cost estimate
is over budget. Staff is discussing cutting back on decorative
SOf Oral features to bring the cost in line with the original budget.
Report Commissioner Dean suggested utilizing interest earnings
rather than cutting back. Ground breaking is set for August 1988
with construction being completed approximately one year
later.
ADJOURNMENT
Adjournment 16. Chairman Prouty moved and Commissioner Dean seconded a motion
to adjourn to the regularly scheduled Parks and Recreation
Commission meeting of June 2, 1988 at 7:30 p.m. in Council
Chambers.
Respectfully submitted,
Melanie S. Riggs, Act6h§ Secretary
WPMx �, &
r,
e PRC # 73
MEIFITY OF CUPERTINO, STATE OF CALIFORNIA Appeoved 7/7
0300 Torre Avenue, Cupertino, CA 95014
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
June 2, 1988
Council Chambers, City Hall
CALL TO ORDER Call to Order
1. Regular meeting of the Parks and Recreation Commission called
to order at 7:30 p.m.
SALUTE TO THE FLAG Flag Salute
2.
ROLL CALL
Roll Call
3. Commissioners present: Skeels, Prouty, Colman, Dean, Klinger,
Martin, Minnick
Commissioners absent: (None)
Staff Present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
INTRODUCTIONS
4. Dr. David Condon, interested resident, was in the audience introduction of
to see how this commission operates. David Condon
ORAL COMMUNICATIONS Oral Communi-
5. cations
OLD BUSINESS
6. During Old Business, Dirs�tor dieciissed his meeting with Liability
City Attorney Kilian regarding the liability issue. Director Issue
said, "Simply stated, yes, you can be sued, but the City
carries liability insurance up to $1 million . . ." for
each occurrence. commissioner Dean asked if the City
would provide representation in the event of a lawsuit
and Director replied, "yes." Chairman Prouty said, "It
might be something you want to include in the orientation
packet for new commissioners." Director said he had
left a note for City Clerk proposing that inclusion.
NEW BUSINESS
7. Regarding the softball backstop at Hoover Park, Director Backstop at
said one of the amenities for Hoover Park had been a Hoover Park
backstop for softball; however, because of the to^_ation
PRC # 73 of the new homes, the backstop cannot be placed back far enough
e 2 to prevent home runs and foul balls from going into residents'
yards. Director said, "The space simply is not adequate for drop-in
Backstop at softball. . . . The Bobby-Sox girl's softball group wili use Monta
Hoover Park Vista, and use Hoover, if necessary." Commissioner Klinger asked
(coat.) if there wasn't some kind of backstop that could be used and Director
replied, "We could build a structure that would keep the bails
out of the yards, but it would be so immense. . . . Then we're getting
back to encouraging a use that really doesn't fit." It was decided
there was no way to enforce "youth only" softball on that field.
Commissioner Martin said, "I agree with what you say, I just hate
to see us eliminate the possibility of softball. . . ."
MINUTES OF PREVIOUS MEETING
Approval of 8. Commissioner Skeels moved and Commissioner Martin seconded a motion
Previous to approve the May minutes as submitted. Ap_oroved, Commissioner
Minutes Minnick ab3taining.
COMMUNICATIONS
Prouty Letter 9. Chairman Prouty's letter of resignation was accepted with regret;
of Resignatioi however, all Commissi_ners and Director thanked him for a superb
job. Chairman Prouty said he would be moving to the Napa area
and 1,-- added, "I've enjoyed Cupertino and I regret I didn't get
involved in a Commission earlier. These last 2q years have really
gone by quickly . . . and I wish I had done it sooner."
Wary Also under Communications, Chairman discussed the up-coming Library
tour. Commissioner Skeels said he had been to the new Library
and said, "It's excellent, really quite an improvement over the
old. There's so much more room, the way it's laid out it's easy
to find things and the open space is really nice." Commissioner
Colman commented on the children's reading area and Commissioner
Klinger commented on the "wonderful new computerized search system. . . .
It's fantastic!" Commissioner Skeels commended the library staff
on the excellent job they did during the City Hall/Library dedication.
Senior Center The letter from Helen Pancharian regarding artwork at ;.he Senior
Card Room Center was the next subject of discussion. Director had since
met with a delegation of the "card-room group" and the consensus
was to remove the two offending prints (one of an elderly woman
receiving a college diploma and the other of an elderly person
and a young child embracing) . Director said, "Some of the seniors
objected to the message. They felt depressed by the themes of
a young child becoming attached to an older person, they felt depressed
by an older person receiving a diplo-:na that they really can't put
into use and although I personally disagree with those interpretations,
I think we need to recognize and respect the fact that they are
the users of the room. After meeting with them I'm really convinced
they really do put a cloud over some of the people that have been
using that room for years." Commissioner Martin was concerned
® that seven signers of the petition had the power to remove prints
in a card room which is used by "20-24 people, six hours per day."
Director said that based on Senior Center Supervisor Nancy McGinnis'
informal conversations with many of the seniors, "there was enough
unhappiness that went beyond the seven" which warranted -re-moving
the pictures. Commissioner Martin asked if Ms. McGinnis support- PRC # 73
ed the removal and Director replied, "She's the one who Page 3
picked out the pieces of art." Commissioner Minnick emphasized
that "you also didn't have seven who said, 'Don't remove Senior Center
them' ." Commissioner Colman felt if someone took that Card Room
much notice of the artwork and was offended by it, it (cont.)
must "really be stirring up something because I think
people can live with quite a bit of art without really
taking one liking to it or another."
MONTHLY REPORT
10. During Monthly Report, Director discussed the extremely Monthly Report
successful "Walk-A-Golden Mile" which was held on Friday,
May 13, and attended by over 200 walkers. "Bob Quinlan
and Dean Skeels were leaders of the pack," Directo-- said.
Also, "The Hol-bit", Junior Theatre's recent production
was discussed. Commissioner Colman said, "I did go and
I did enjoy it." Director also discussed the summer programs
which will begin on June 20 and the high number (29) of
teen volunteer applications. "These are mostly teens
who have been in our programs but are too young to work
for us."
MISCELLANEOUS
11. Director reported, "City Council accepted your recommendation Prop. 70
Auh, on Prop. 70 and has since sent a resolution endorsement
1Pto Sacramento."
Chairman Prouty said he had received a response to this State Parks
Commission's endorsement of Henry R. Agonia as California & Recreation
Parks and Recreation Director from David Roberti and requested Endorsement
Director keep the letter in the City's files.
Regarding Mayor's Luncheon, Director said the subjects Mayor's
discussed were relative to water conservation issues and Luncheon
energy issues. The next Mayor's Luncheon will be on June
9 and will be attended by Commissioner Klinger.
12. Director reported the Recreation Needs Assessment Survey Recreation
(telephone portion) had been completed the previous evcning. Survey
"One thousand and five interviews were completed as of Completion
last night. The contractor would like three weeks to
prepare the report so the week cf the 20th we should have
some results." Director also said, "It's very likely
we could have a special meeting regarding the survey."
Director also told the Commissioners he had met the previous Jollyman
day with Landscape Architect Kaz Abey and youth sports Meeting with
people at the Jollyman site to develop a master plan for Architect
that site.
In response --) last month's request from Cupertino Tennis Memorial Park
Club for something to be done about the "pitiful" conditions Restrooms
of the rest rooms at Memorial Park, Director said "Public
PRC # 73 Works has done some research and right after the first of
y&e 4 the [fiscal) year, when the funds are available, we're going
mr Memorial Park to get those restrooms cleaned iip."
Restrooms Regarding co-sponsored clubs, Director reported D.A.C.A.
DeAnza-Cupt. (De Atiza Cupertino Aquatics) had two swimmers place in the
Aquatics "All-American ranking. These are two of the top 30 swimmers
in the United Stales."
Going Away Commissioner Colman will organize a going-away picnic for
Picnic for Chairman Prouty to be held on June 23 at Linda Vista Park.
Chair. Prouty
Commissioner Skeels distributed brochures from the C.A.P.R.C.B.M.
C.A.P.R.C.B.M and also told the Commissioners to watch for this month's
edition of "Leisure Lines" to see the section, "Guidelines."
Mr. Skeels said, "Probably every time 'Guidelines' is in,
Cupertino will be represented."
Two-Term Also under Miscellaneous, Commissioner Dean said he had never
Limit of heard the outcome of Council's "two-term limit" discussion.
Commissioners Kr. Dean would like to have spoken in support of Commissioner
Skeels. Director said, "The action by Council was to support
a term limitation, but I believe they are still debating
some special circumstance criteria." Commissioner Minnick
said she had also not heard the solution to the term limitation
question. Commissioner Klinger said, "It's just unfortunate
that it happened to be [on the agenda] the same night as
the ice skating rink."
Open Space/ Commissioner Martin said, "As some of you know, the owner of Blackberry
Golf Course Farms died not too long ago and I heard the rumor that his heirs
Discussion are interested in selling, not only Blackberry Farms, but everything
else up to the Stevens Creek Boulevard where the Blue Pheasant
is. That would be an ideal park for whatever we might want to
use it for. Have you heard anything about that? Whether there
is a possibility it might be up for sale?" Director replied, "I've
heard there Is a possibility. That, in particular, is contingent
upon the recreation survey. That is one of the sites identified
in the survey to get people's reactions to. That golf course and
Deep Cliff as well." Commissioner Martin said, "I'd hate to see
all that area go in as a housing development when we need recreation."
Director said, "The floodplain would prevent that," and Commissioner
Minnick said, "Isn't Phar Lap in the floodplain though?" Director
said, "I really don't know what the parameters of the floodplain
are, I)ut I would guess Phar Lap is in it." Commissioner Minnick
said, "That's certainly built up, isn't it?" Director replied,
"Good point."
ADJOURNMENT
Adjournment 13. Commissioner Dean moved and Commissioner Colman seconded a motion
to adjourn to the regularly zcheduled meetin7 cf July 7. Unanimously
approved.
Bev6rley A. Col n, Secretary
PRC # 74
Approved 7/7
AM CITY OF CUPERTINO, STATE OF CALIFORNIA
10300 Torre Avenue, Cupertino, CA 95014
Telephone: (408) 252-4505
MINUTES OF THE SPECIAL MEETING
OF THE
PARKS AND RECREATION COMMISSION
June 29, 1988
Council Chambers, City Hall
CALL TO ORDER Call to Order
1. Special meeting of the Parks and Recreation Commission called
to order at 7:35 p.m.
SALUTE TO THE FLAG Flag Salute
2.
ROLL CALL Roll Call
3. Commissioners present: Prouty, Colman, Dean, Klinger, Minnick,
Martin
Commissioners absent: Skeels
Staff present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
INTRODUCTIONS
Introductions
4.
ORAL COMMUNICATIONS Oral Communi-
cations
. 5.
REPORT ON THE RECREATION NEEDS ASSESSMENT SURVEY
6. Chairman introduced Director Dowling to the audience and asked Report on
Mr. Dowling to explain the format to be used in this evening's Recreation
special meeting regarding the recreation needs assessment survey. Needs
Mr. Dowling gave a brief history and overview of the survey Assessment
and said the Recreational Needs Assessment Survey Committee Survey
was comprised of two council members (Koppel and Rogers) , two
Parks and Recreation Commissioners (Prouty and Colman) , and
three staff members (Parks and Recreation Director Dowling,
Public Works Director Viskovich, and City Manager Quinlan) .
Director Dowling said survey research consultant, Diana Stover
Tillinghast would make her presentation to the Commission,
the Commissioners would then discuss the issue, finally the
audience would give their input to this Commission for final
® analysis and recommendation to Council.
Ms. Tillinghast explained how the survey was done and stated How the Survey
that the chance of being contacted to be a part of the study was Done
was one in 11 (1,009 total participants) and the sampling error
PRC # 74 rate was ±3%. "The survey process started with 50 in-depth
P9 2 interviews in the homes of Cupertino families. Most of
the input fro.. 'hose interviews went into constructing the
Recreation questionnaire" for the 1,009 telephone interviews. Ms.
Survey (cont.) Tillinghast showed slide transparencies representing several
of the Tables used in the report. Hiking and walking were
popular with 75% of the respondents; tennis 38%, golf 36%,
swimming 234, ice skating 22%, soccer and softball 15% each,
and baseball 10%.
Survey The survey concluded, "A solid majority of those surveyed
Conclusion supported preservation of open space, a recreation bond
issue, an open space bond issue, a combined recreation-open
space bond issue and user fees if additional recreation
facilities were acquired."
Commissioner's In response to the survey results, Commissioner Minnick
Discussion asked, (regarding the $76-$100 figure) , "Is that a figure
that would be a realistic one. . . ." Director replied, "It's
not arbitrary, but I wouldn't want anyone to think that
is the hard dollar amount. It was a loose projection,
mathematically. . . . That amount would generate about $35
million in revenue over 20 years." Regarding who would
be responsible for that amount, Director replied, "The owner
of the dwelling."
Commissioner Martin said, "How many of those [respondents]
were homeowners?" Ms. Tillinghast said 75% of the respondents
are homeowners and 25% of the respondents are renters. Mr.
Martin asked if Ms. Tillinghast knew how the 75% of homeowners
voted and she said, "There may be some data in here. If
there were no significant differences we wouldn't report
it." She replied that she would get the figure for him.
Mr. Martin said, "If I was a renter, I would vote for anything
the homeowners had to pay for. . . ." Ms. Tillinghast quoted
from page 44 where she said, "WI -At that data tells me. . . . [is
that] 74% of our homeowners would support it [the bond measure] ."
Commissioner Klinger asked how "we could be assured that
we got some varying age groups" and Ms. Tillinghast replied,
"When you select a sample randomly, the various age groups
do appear in the survey as they do in the population if
the sample size is large enough. We feel we've gotten a
representative sample of ages, sex, people with school children
in the public schools," etc.
Regarding golf course statistics, Commissioner Colman said
the survey pointed out that golf is the second most popular
outdoor sport, "but when it came to the town acquiring the
property, the golf course dropped very low." Director replied,
"One comment I have on that is that you might presume there
had not been any publicity in the media in the last six
months about any potential change in thote facilities [golf
courses) and consequently it may not have been on the minds
of residents of the city." Ms. Tillinghast said, "Running
through this entire survey is a feeling that open space
should be preserved for the future. . . ."
PRC # 74
Page 3
Commissioner Martin asked if Ms. Tillinghast thought she would
still get a 63% response if she asked each resident for $2,000 Recreation
instead of $76-$100 per year and Ms. Tillinghast replied, "I Survey (cont.)
think if we said $2,000 over 20 years, it would probably be
the same. To many people in Cupertino, that money doesn't mean
much. Look at the incomes. I mean $100 for many people is
a dinner out for two. Where you'd be getting your resistance
is in the lower income levels particularly those on fixed income
[seniors] ."
Chairman Prouty opened the meeting to public discussion: Public
Discussion
The first speakor was former mayor Reed Sparks who said regardirg
the report, "I think it's an outstanding snapshot." Mr. Sparks
passed out statistics he collected regarding the residents
who voted for Prop. 70 in the recent election. "I went through
and got all the precincts in the city and I think what she
(Ms. Tillinghast] says about income is very true. There are
high income earners who have maybe a payment of $1600-$1800
per month and would probably support the issue. Mr. Sparks
said, "I think when issues become hot and the newspapers get
then, then the public awareness, of course, goes up, and one's
the racquetball club and I suppose the other is the ice skating
rink. You've got a snapshot now from the pros. .. ." Ms. Tillinchast
replied, "I think if the interest in preserving open space
is the main thrust of publicity, I have a feeling that support
would strengthen."
Speaker No. 2 was Tom Trimble of co-sponsored Katydids Square
Dance Club. Mr. Trimble's concern is with space for ballroom
dancing. He feels a question should have been posed to respon-
dents regarding the need for a space for dancing. Director
pointed out i:ir.at the City's plan is to renovate Monta Vista
Recreation Center for that purpose.
Speaker No. 3 was John Vidovich, a representative owner of De
Anza Racquet Club. Mr. Vidovich emphasized the number of higher
responses from residents w`on the word "need" was used. Mr.
Vidovich also said, "I agree with ex-councilman ex-mayor Reed
Sparks that there is support in the community for a bond issue. . .
I feel that it is unwise for various reasons for the city to
focus on acquiring the De Anza Racquet Club. . . . I would not
oppose a bond for the De Anza Racquet Club. I've also left
the tennis courts there and I intend on leaving them there for
awhile in case the city does end up buying De Anza Racquet
Club. . . ."
Speaker No. 4 was Chuck Jacobson, resident, from Citizens to
Save Cupertino Recreation, who said, "We feel there's been a
spirit of cooperation" and he was "impressed, seriously impresse "
[with the survey results] . Mr. Jacobson would like to have
seen the question, "Would you play tennis more if there were
more facilities?" asked. "In other words, is your playing
18 time limited by the facilities?" He feels it is a "good documen
from which to work." He would like to commend the commission,
the staff and the survey contractor. He also said, "I think
a number of us here in the room would like to lend our support
PRC # 74
Page 4
in the direction of . . . helping the city further the cause
eation of expanding recreational needs in Cupertino."
ey (cont.)
Speaker No. 5 was Andrea Harris, representing youth sports,
Public who asked, "In the survey, did anyone talk about how much
Discussion of that was youth use and how much of that was adult use?"
(coat.) Ms. Tillinghast said, "We don't have figures on that."
Ms. Harris would "of course, like to make a pitch for a
field for youth."
Commissioner Klinger said, "Could you give us some idea
of some communities that do charge user fees and what would
those user fees be." Director replied, "I'm not aware of
any municipality that would charge youth sports organizations
for use of fields. A better analogy would be in the area
of tennis. In the cities that have tennis facilities,
if you would like to reserve a court or play at a specific
time, there is a reservation fee involved. Some fee the
participant pays to offset operational costs of the facility."
Speaker No. 6 was Kathy Myles, Cupertino Chamber of Commerce,
who would like the Chamber's position read into the record.
Ms. Myles said the Chamber's Government Relations Committee
"took time with this position . . . relative to all the needs
in the community." The Chamber's position: "The Cupertino
Chamber of Commerce commends the City Council of Cupertino
for its efforts to determine the recreational needs of the
community, and supports the City Council's goal to meet
these needs to the greatest extent possible. The Chamber
recommends that public purchase of prime commercial land
for recreational or other use be considered carefully weighing
the alternatives and the costs." Ms. Myles said one reason
for their position is that "it may be more beneficial to
the city to develop prime commercial land in a manner that
will generate revenue to support public services such as
recreation."
Commissioner Minnick asked Ms. Myles if the Chamber's position
"is not to develop commercial property for recreational
use? Is that what you're saying-," Ms. Myles said, "We
are considering that before you make a decision to do so
that you consider what the benefits are with that and what
the problems are with that because you have to remember
that this position was taken prior to the release of this
survey." Ms. Minnick asked whether new information on the
survey would change the thoughts of the chamber. Ms. Minnick
said, speaking only for herself, ". . . a successful community
may not necessarily be a developed community and that's
a comment I'd like to use to balance the Chamber's comment."
Ms. Myles said, "I don't think any Chamber of Commerce in
the 1980's . . . supports uncontrolli-.d development. I think
it's important in this day of communities becoming impacted
® with traffic and what-not that development projects need
to be considered carefully because the quality of life in
a community is very important to the success of business."
PRC # 74
7Page 5
IF7
Speaker No. 7 was Larry McReynolds, resident, who said, "People Recreation
need facilities that are developed to get proper use out of Survey (cont.)
them; that may me.-in baseball fields, that may mean tennis
courts, it may mean a lot of things, but the point is that Public
. . . the tennis club is a developed piece of property that Discussion
has some of the things that the City of Cupertino really needs.. (cont.)
The property is a valuable piece of property to the City as
far as recreation is concerned."
Speaker No. 8 was Dennis Finch, resident, who would like to
see the City develop youth programs, "improve the quality
of life for youth." He emphasized the need for more open
space; he can drive but young people must use a bike or walk
to a park or field.
Speaker No. 9 was Shirley Kinoshita, Fine Arts League of Cuperti o,
who said the art groups have not been able to find display
space in this community. She would like to see the city "address
the problems of the arts in your community."
Commissioner Colman asked if a Fine Arts League hadn't been
recently formed to address this problem and also told Ms.
Kinoshita that there is space set out in the new Community
Center for art display.
Speaker No. 10 was Dave Davis, resident, who said the consultant
did an "excellent job on the survey. The survey shows what
the public wants. . . . When I look over toward De Anza [Racquet
Club] , I'm more adamant than ever that that remain open space.
It is not prime commercial property. It's zoned recreational
and it's in the master plan to stay that way." Mr. Davis
asked, "What would be the Commission's position? What will
be the procedure now that you have your survey? Will you
be going to the Council Tuesday night with a recommendation?
What is the process that you now will be following?"
Chairman Prouty replied, "The process is that we will analyze
and make a recommendation based on the data. If we are in
agreement tonight, then it will go to the next Council meeting.
If we cannot come to an agreement tonight, it will be adjourned
until the next regularly scheduled meeting which is next Thursda
night."
Mr. Reed Sparks came again to the podium and said he "had
three quick points to bring up: (1) the issue of user fees," he
expressed his opposition to user fees for youth programs, (2)
private sector profit is desirable, and (3) break the bond
measure into separate issues.
Mr. Mark Perez, resident, Cupertino National Little League,
would like to see more baseball parks for youth, teens and
adults in Cupertino.
Ms. Nancy Barnett, Cupertino Tennis Club and resident, said
the courts at Memorial Park "are getting runned down from
overuse." Ms. Barnett would also like to see more youth tennis
in Cupertino.
V
PRC # 74
Page 6 Speaker No. 14 was Mr. Jerry Scott, resident, President of
C.Y.S.A. soccer. Mr. Scott said, "I am pretty much that survey!"
10 eation Mr. Scott also said, "We need to bite the bullet. We need
Survey (coat.) youth programs and we need programs for the rest of us. We
need to pay for that and I think in most cases we have the
Public wherewithal to do that. A hundred dollars a month, big deal!
Discussion Excuse me, a year. A hundred dollars a month, big deal! The
(cont.) price is right. We have to start putting together a cohesive
plan and we have to stick to it."
Mr. Joe Brown, resident, was speaker No. 15. Mr. Brown said,
"I get the feeling that recreation and business are at odds
in this community. . . . The chief source of revenue for this
town is the commercial property. I'm not willing to pay $100
a month for your tennis courts."
Speaker No. 16 was Mr. Jim Thompson, a resident near Monta
Vista Recreation Center. Mr. Thompson said, "Open space,
in my opinion, does not need to be developed to be enjoyed."
The last speaker from the audience was Dr. David Condon;
Cupertino resident and businessman. Dr. Condon would like
to see more tennis courts for youth as well as adults. He
also felt the senior needs were not included in the survey.
Commissioner's Discussion amongst the commissioners was as follows:
Discussion
Commissioner Minnick doesn't feel she is in a position to
make a decision "implementing this at this time. I need some
time to digest it."
Commissioner Martin had not ;zad time to go over the survey
in depth and was not ready tD take an action. He questioned
why any action was necessary. "Why do we have to make a decision
tonight? or this week? or next week?"
Director explained the only urgency related to the deadline
dates was for a ballot measure for the November election.
Commissioner Klinger felt the Commission did have enough
time to review the report and stated, "The mandate is really
pretty clear. I don't need to talk about it for any length
of time."
Commissioner Dean stated, "It is a clear cut document."
Chairman Prouty concurred that the ove•:all message was clear
and continued detailed discussions were not necessary.
Although complete details on costs, priorities, and funding
mechanisms are not available, Commissioner Colman felt it
was important to make a partial or general recommendation
00tion
"to get the ball rolling."
Chairman Prouty moved "to endorse the survey to preserve open
and recreation space, and potential new open space;" Commissioner
Minnick amended the motion to include, "and to investigate PRC # 74
.mob, acquisition which may include a bond measure." Seconded by Page 7
Commissioner Colman, passed 5-0-1 (Martin abstaining) . Motion Passed
ADJOURNMENT
7. Commissioner Minnick moved and Commissioner Colman seconded a Adjodrnment
motion to adjourn to the regularly scheduled Parks and
Recreation Commission meeting of July 7, 1988 at 7:30 p.m. ,
Council Chambers. Unanimously approved.
'be9erley Allgin, Sec
p h -
PRC # 75
CITY OF CUPERTINO, STATE OF CALIFORNIA
10300 Torre Avenue, Cupertino, CA 95014
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
July 7, 1988
Council Chambers- City Hall
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called
to order at 7:30 p.m.
SALUTE TO THE FLAG
2.
ROLL CALL
3. Commissioners present: Skeels, Colman, Dean, Martin, Minnick.
Commissioners absent: Klinger
Staff Present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
INTRODUCTIONS
4.
ORAL COMMUNICATIONS
5.
OLD BUSINESS
6.
NEW BUSINESS
7. Under New Business, Director told the Commissioners what had
transpired at the Council level the previous week regarding
the recreation survey: After taking public testimony (which
testimony was similar to that heard at the last Parks and Recre-
ation Commission meeting) , "Council debated a number of options
available to them and essentially took the following action
(1) accepted your recommendation and endorsed the survey, (2)
formed a six-person committee . . . to investigate [prior to the
July 18 Council meeting) funding mechanisms for the acquisition
of open and recreation space . . . , (3) look at November election
deadlines and what would be a good strategy to get the desired
results." Chairperson Colman will be the Parks and Recreation
Commissioner to represent this body.
--7 �
"M W WF
PRC # 75
Page
Al,io under New Business, Commissioner Skeels moved and Commissioner-
Dean seconded a motion to appoint Commissioner Minnick as Vice
Chairperson. Unanimously approved.
MINUTES OF PREVIOUS MINUTES
8. Commissioner Skeels moved and Commissioner Dean seconded a motion
to approve the June 2 minutes. Unanimously approved. Commissioner
Dean moved and Commissioner Martin seconded a motion to approve
the June 29 minutes. Approved 4-0-1 (Commissioner Skeels abstaining.)
COMMUNTCATIG.NS
9. Ex-Chairman Prouty's thank you letter was discussed as was a
thank you letter from a resident regarding the Make-A-Circus
production in the park on Fourth of July.
MONTHLY REPORT
10. Director reported "recreation is in full swing." Over 750 people
participated in swimming lessons, "not to mention the drop-in
swim of over 350." Director also reported Walk-A-Golden Mile
generated "just under $1200 for our Senior Emergency Services
program and Cupertino Senior Day Care Services. That's become
a very successful fundraiser."
Commissioner Dean commented that De Anza-Cupertino Aquatics has
more than 300 swimmers. He also said, "AYSO soccer this year
has generated more new kids coming in this last month than they've
ever had before and that doesn't include new 'K' [just for little
kids) league." Regarding De Anza College swimming pool use,
Commissioner Dean said, "DACA . . , has to pay $14,000 a year just
to use that pool. . . . The parents have to pick it up . . . that
dcesn't include any staff which they also have to pay for." "DACA
has been asked to host . . . the Junior Nationals for the entire
United States." Mr. Dean said the 50 parents would not be able
to physically put it together and Commissioner Martin asked about
service clubs. Mr. Dean said the corporate community has been
uncooperative but hoped the service clubs would be able to help.
Commissioner Martin felt backing could come from "service clubs
in the city. Youth organizations - that's what they're in business
for."
MISCELLANEOUS
11. Under Staff Oral Report, Director reported on the 4th of July,
pancake breakfast which had sold out by 11:00, "that's over 700
breakfasts." Cupertin-0-lympics (City Staff vs. City Council
vs. Community Services) was a "fun" event in the afternoon. Record
crowds were in attendance for the fireworks held at De Anza College.
Also under Staff Oral Report, Director said "at the August meeting
we hope to have the conceptual plans for Jollyman Park."
PRC # 75
Page 3
Commissioner Skeels asked about reviewing the Volvo tennis series
at the August meeting and Director replied it would be reviewed
in August.
Director stated that "One of the directives from City Council
Tuesday night was, on the issue of hiking and walking, . . , for
this Commission to begin looking at hiking and walking opportunities
. . . within the City."
Commissioner Dean asked about the progress of the Community Center
and Director said "the construction documents are about 85% complete
and we hope to get them out of the building department and go
to bid in late August or early September." The project is about
a year behind schedule.
Commissioner Dean asked about placing the Japanese lanterns at
the new Community Center site as opposed. to at the Senior Center
"which is basically a Spanish motif, by a shopping center which
is basically a Spanish motif, and by a college which is basically
a Spanish motif. Some people were saying, 'Wouldn't it be a
perfect opportunity to put those two lanterns over by the tennis
courts or over by the playground that transitions into the new
Community Center?' What do I tell these people?" Director said
the Japanese Sister City delegation decided on the Senior Center
location. Commissioner Dean said, "We're going to h,.ive a nine
foot Japanese lantern in front of the Senior Center"' and Director
replied, "That's correct."
The Commissioners discussed the Council's amendments to the two-
term limit policy for Commissioners/Council members and it was
decided the final policy was that you must wait one year before
re-applying to the same commission but that you could apply for
another commission immediately. You would need to notify City
Council a month before if you are planning to re-apply for your
second term. It was also stated that it would have to be an
80% approval.
ADJOURNMENT
12. Commissioner Dean moved and Commissioner Skeels seconded a motion
to adjourn to the regularly scheduled meeting of August 4, 1988.
Unanimously approved.
4
Beverley A Secretz :y
cm op anowm, sun cp calzEcam PRC # 76
10300 ToxTe Avg, 046rtinO, Ch 95014 9r1
.11-S1ep11=8 (408) 252-4505
MINUIES OF 7M raaakq I*MTIM
OF THE
PARRS AND IMCFWMCN (Xl,,, --ICU
AUMW 4, 1988
Council Chmdxw, city Hall
CALL ID OFUM Call to Order
1. Regular meeting of the Parks and Pacreation CMMdwicn called to
order at 7:30 p.m.
SAUITE 7o = Fur, Flag Salute
2.
MIL CALL Roll Call
3. preseft: MMIS, 001man, Dean, Flinger, Martin.
Commissioners, absent: Minnick
Staff Present: Stephen G. Dowling, W-rect,jw
Beverley A. Cb1gin, sep:.-_Staxy
IWMDUCTTCNS
0 4.
ORAL Mama==
5.
OLD BUSINESS
6. Regarding the Volvo &
.L,WjniS TaMkMent, the CMUiSSiotn had Volvo Tennis
asked DUWtcw to report back to them after trie series ended to
give them any feedback. _11ze to replied, "The Recreation office
recpdved only two phone calls of coaplaint...Of and based on
Btaff'8 exPedenoe he would xeconnend that the 1989 series be
authorized by the O=issicn Mwided there was no J=Gaw in
the mmbw of dates rMaested. W. Hagerty, a4mtbio his
Club, said the club now ias 51% o4pertino resident meubw,, and
stated that 56 04ertino residents (47%) played in the ;/01VO
Series. Coaudwicner SImels reminded Mt. Hagerty that he would
like to see the tcurnament receivemore publicity. Commissioner
5k11s, moved that the Omnission ems' the Volvo series
Tennis Tourniaw-Ant next spring and that the level remain the same
as this year. SeCanded by Con"assiCner Dean and VXk.UUmousjy Motion to
approved. approve.
NEW BLISINFSS
7. Regarding jollyman park prelimirary Master' Plan, Landscape Jollyman Park
Architect Kaz Abey ww introduced by Director Dowling and Mr.
Abey gave a brief presentation regarding the conceptual plans for
the park- Fifteen resida*s spoke regarding their need
PRC # 76 The first spealaw was I&. '1 mV ISlbpchek who cipports plan nAn.
P. 2 Mr. Ibpchek asked Whether or not swathing could be d
the which gets "quite muddy" and mr. Abey replied that
P iC the entire area would be landscaped. Mr. Lek asked if
jjM re bicycles would be able to get tbrm3gh the proposed posts and W.
ynan Park Abey replied, "I don't think bicycles will be prohibited."
The next speaker was Mr. Jerry Scott, De Anna der president
and Jollyman resident. Mr. Scott favors plan "A" but with two
soccer fields. Ifr. Abey told him that both plan "A1l and "flan "S"
could accommodate either one or two soccer fields. L Scant
would also like to see the goal posts not only "amble, hit
perhaps relocatable . so that we can reline the field to
another area every other year [to elimi.:sate wear and tear on the
goal boxes]. In response to a question rs--garding lighting,
Director said, "'_.is existing lighting will remain.... We are not
adding additional field lighting-$ only sec-.wity and parkway
lighting. Mr. Scott would like to seas field permits enforced and
also would like a "second restre3am on the other side of the
park." W. Scott also requested measures be taken so cars will
not be able to drive across tk%). park. Mr. Scott also would like
to sac the fields done in phase a so that at least arse field could
be in ,we at all tip. W. Scott addax, that a stop sign and
crosswalk could be added at the park entrance.
Speaker No. 3 was Mr. Steve Holte, Huntridge Avenue, who is not
in favrw of plan "A". He would like to make the parking an
"optional type of thing until we see the freeway go tlamugh. The
congestion and traffic on Stalling right row is so bad at that
intersection I can't imagine even considering something that
would make it worse.... Use 'A' as your baselines," but keep the
area epee until we see whether the congestion goes dowry. Aar.
Holte is concerned about the liability involved.
Speaker No. 4 was W. Jeff Steen, Dmas Drive, who said the
"greatest isess.c of the new houses [on Dtuoas] is to have a view of
the mmmtains," aid he would rv7t like trees to be planted across
the street from his house. Mr. Abey iutid trees under ten feat
tail cxuld be considered.
Speaker No. 5 was Mr. Len Cop--n, De L1 Faxge Dive resident for
23 years. His omx exn is the prufsosed parking on Jollyman Drive
and he w•.uld like to sees that part of the street widened.d. W.
Abey said, "I believe there is adequate space in the area to
widen it to allow more parallel parking." Mr. Coyne would also
like to see grass planted to control the Est that. flies in tL'e
wind.
Ms. Ardith West, Tuscany Place, was speaker No. 6. Ms. West
favors plan "A" and has developed the floodplain area on the
creekside at her own expense. She would like to have Mr. Abey
work with her; Mr. Abey agreed.
Ms. Axdrera Harris, Tuscany Place, was speaker No. 7. Ms. Harris
is president of the Little League that uses the baseball field.
She brought pictures of other fields in nearby o=muzities. Ms.
Harris would like bathrooms added to the snack shack, covered
dugouts, flagpole, upper booth for arzx=X ers and scorekeepers,
bike racks, and bleachers on both sides. She would also like to
se: shade trees planted near the stands. "We need to find a way
far baseball and soccer to exist at this park." She would like PRC # 76
her group to be in play in February. P. 3
Ms. patsy limiewski, resident, and Speaker No. 8, prefers plan Public
/IAII and would like to see mounded earth to cut off the noise from Input re
Stalling. She c +'t think it necessary to have two restrocims. Jollyman Park
(cont.)
Mr. Rob Realini, Rose Blossom resident, and Speaker No. 9, is
visa president of Cupertino National Little league.ue. His major
eomern is the hunt-ridge crossing. He was involved in the
process to put the stop sign where it currently is and he is
concomied that it may not be adequate. Chairperson Colman asked
if he had any idea how to improve the crossing and Mr. Real ini
replied, if the "dirt path could be inproved" with some kind of
barrier, "fertre, tree;', whatever."
Mr. Chuck Christ, Speaker No. 14, is a Little League coach and
manager, AYSO soccer coach, manager and person in charge of snack
shack, and would like to see the snack shack be a "block house
with roof . so soccer clubs could take advanta7-- of it durirri
their season." He is in favor of plan "A11 and would lidos to see
permanent goalposts installed.
Ms. Jan Peak, Speaker No. 11, favors plan IIBII and would like the
restroom to be out in the open rather than in a co2ner. She
feels it is a neighborhood park and "has only heard fin Little
League and AYSO.... We're losing sight that this isn't just for
the leagues, it's also for the families in the area."
Ms. Paula Bettenoourt, Classic Court resident and Speaker No. 12,
likes both plans, but favors split parking. "I'm thrilled you're
keeping all those trees ... on Stalling Road and I'm also in
favor of the mounding." She feels the park is too small for two
but feels the proposed location is i.nnomweni.ent for
the soccer and baseball players. In response to Ms.
Bettenoourt's question regarding a stream or brook in the passive
area, Mr. Abey said it could be do¢ae but "bald rather stay away
from that type treatment" because of the cost, maintenance, and
safety factors.
Mr. Tim Carnally, vice president of Cupertino National and Little
League manager, said his prime concern is "timing on the
installation of the Little League field." He'd like to see a
well-maintained field to start the season in April. Mr. Cmnelly
also stvggested a pedestrian/bike overGrossing as he is ccryoerned
with the safety cf children crossing Stalling Road.
Ms. Jo Cel o, resident, was Speaker No. 14. She doesn't care
where the parking is as long as there is parking. Also, shs
would rather see only trees, no bushes, and very low mounding.
Mr. Mark Perez was Speaker No. 15. He favors plan "A" and likes
the idea of bringing all age groups together. He wouldn't like
to see parking encroach on the fields and favors reStroams closer
to the fields. Mr. Perez suggested a signal at Carriage Circle
® and parking in the middle of the park.
Directa_• Dowling read Mr. and Nts. F'reidrich's letter favoring
plan "B".
■ IIIIIIIIIIIIIIIIIIN
.
1
PRC # 76 Discussion amorg the Ommiissioners was held rmt: coo ssicner
P. 4 Rliygw said she liked ked the tom separate play areas and asked Mr.
Abey id ere the fitness trail would be located. Mr. Abey said it
commissioners would be +1alog the edge of the grass, just a 12--18" wide trail
D' ssion rewhere people can jog." In rye to her question, "You're not
J .an Park talking about a par course," Mr. Abey replied, "We haven't looked
at a par course at this time." Mr. Abey also told Ms. Klinger
Lregardirag picnic tables], "We're not looking at group picnicking
eight or nine tables spread throughout the park." Ms.
Idinger would also like to see the xestrac m located near the
field.
comnissimier Skeels asked about field size, and Mr.. Abey said the
field space available could aooanmodate "two full size or one
full and two minor" fielft." Mr. Skeels would also like to see a
restrom lw-.ated near t2:e field. Mr. Abey replied, "F%-cm a cost
standpoint aril front a security standpoint, this location [near
the snack shadk) is probably the best. If we're going to have a
snacJc facility, we're going to have to brim in sewer, water and
utilities, anyway. Surveillance would also be very good."
catmnissicner Martin convarited regarding spectator stands at the
Little league area and W. Abey replied, "We have area available
behind the backstop fencing for bleachers.'° Mr. Martin asked if
a second -,ibov+e the snack bar couldn't be used for :n
am,,- ncer's bo6+.h. Director replied, #%ft haven't looked at
that. That could be looked at."
Cmmissicner Cean's ocnments regarded the aecurity behind the
three-foot maaads in the parking lot and 1+}hr. Aboy said that
driving into the park you would have a "g-reater view to the
interior of the park." W. Abey also said that t-(*h plan "A" aryl
plan 11'5" Would to the same rrimaber of cars. Mr. Dean
discum d the AYSO "submerged sleeve cyst c where the sleeves are
probably 4-5" under the surface of the earth and filled with
material Crags]."
Chairperson Colman said she would like to see Mr. Abey look at
the best way to have fields available during the remvaticn
process. Mr. Abey rei•tied, "We'11 have to work very rAosely with
staff on "hat."
Director said him would 1ikkee to get the CmuissionIs
r elation "whether to separate the two Parking lots or to
consolidate." cannissioner Skeels said, "I, personally, am in
favor of the separation as it is on plan W ." r- aamtissioner
Klinger agreed.
Motion re ocumissicner Skeels made a Tnotion, seconded by Coamissioner
Jollyman Park Klinger, that this commission adcrt plan '.`:" with the following
suggestions added to the nark pro.gram (underlined) :
(1) Maintain existing ntm yar of youth sports
facilities;
(2) Inprove the youth sports field for better
utilization withh two full socoer fields;
® (3) Replace existing playgrcnrrrl equipment with a
pre-school and elementary apparatus;
(4) Provide a restrom facility near snack shack;
(5) Provide picric and park benches;
(6) Provide security park lillting;
(7) Provide a storage/muck facility with arm PRC # 76
booth on tm; P. 5
(8) Retain existing soccer lighting;
(9) Provide a physical barrier to prevent autos E Motion re
getting on the turf; Jollyman
(10) Previde more drinking fountains and bike racks; Park. (cont.)
(11) Prrvide a fitness trail.;
(12) Concentrate parking areas off Stelling Road,
separate parking as in plan "A";
113-1 Investigate the best way to have fields available
during renovation.
The motion was unanimously approved.
Mt. Abey commented, "I would just like to say that I've never
received so mini sapport in a park plan in many, many years...."
8. After a short reoss, the commission then discussed the proposed Bond Measure
bond measure. Director told the Camnission "City Council passed Discussion
an ordinance ordering the m9mission of a proposition on the
November ballot to incur a banded debt for the purpose of
acquisition, construction and oaopletian of park, national,
and open space land" and distributed a copy of the ordinance
calling for an election. Director also told the Commission that
"after sane research, [it was discovered] nearly 2/3 of the haws
owrned in this OCMf unity are ... pre-Prep. 13 ... which means the
assessed value is $150,000 or less. the majority of
in town will Pay appxmdmately $90 per ye r.... obviously
there's 1/3 of the homeowners that are post-Prop. 13 and their
annual outlay is considerably higher ... businesses will be taxed
as well."
Chairperson Colman, who served on the Committee, said 'IT really
world like to see a bond issue Pass in this town...." however, in
case the bond doesn't pass, "we should have a couple of diZ:%, apt
plans." As part of the marketirg strategy, Ms. Colman would like
to have specified more clearly what's going to )z done with ,his
money. Director asked Ms. Colman if she was suggesting
specifying exactly wench propertiss would be acquired and Ms.
Colman replied, "I guess that would be part of it." Director
said, "Zhe bond counsel advised us heavily against doing
scmething that specific." Ms. Colman said she thought the public
was probably a "little uncertain about what this money will be
used for and when it will be spent". Director replied, "By the
language of the measure, Limy (Council) are bound to the existing
General Plan or a future amended General Plan."
Ccmzissicn,er Martin said, "It's one thing to get it on the
ballot, but we've yoy to do a lot more work to get It passed.
V at can the Commission do ....? Are we limited to what we can
do?" Director replied, "No, you are not.... As an advisory
group, you have a lot more latitude in terms of taking on an
advocacy role for this bond measure."
Commissioner :ean said "City Council has selected four days after
® the election to look at renegotiation of the General Plan."
Commissioner Dean also said emphasis to the citizenry should be
put on the $30 million as a "long term line of credit, not a $30
million loan." Mt. Dean stated if we "pick an instance where wp
need to draw $5 million [for purchase of a property], that bra
PRC #) 76 down to 83 emits a month per $100,000 assessed Wluaticn- ma's
P. 6 livable, that's awftially cheap. The message has to be broadcast
to the people to understand 'that." Mr. Dean added, "Do we know
Bond Measure what their [Oouneil's] strategy is? I don't know. That's my
D' ssion p�lem•oa
t .)
cmwd.ssicner Klinger said, "The ... survey is very, very sound.
I think people who are living in Cupertino are feeling a need to
preserve open space." Ms. Klinger asked if it woitildn't be the
committee's responsibility to clarify hoer the bond money would be
spent. mmmissicnesr Dean replied, 'Z41e Ocumittee's nLt going to
be able to enact utiat the vote of the City Oouncil0s going to be
four days after the election." Director said, 'Tamesuber, they're
[counc it] not voting to c tier a the zoning on that property,
they're voting to have a hearing" on the rezoning of recreational
property. Ms. Klinger said, "I find it hard to belies that
whoever would be elected to the City Council is going to go far
beyond what was indicated in the Recreatial Needs Survey. I
think that really spoke for the citizenry of Cupertino."
Motion re After commission's discussion, Oonaaissioner Skeels moved that
Bond Measure this co mmission support the open space and recreation bond
measure. Seamded by commissioner Martin. Before the vote, the
meeting was opowd to the public:
Public Input Speaker No. 1 -was chuck Jaeobscn, resident who served on the bond
re Bond oc m:itt®e. Mr. Jaccinol said, "Our challenge is: Vhtat can .ft do
Measure to get the voters to wxbrse it?" Mr. Jacobsm would like to
know what the specific plans of the council are. He feels a
"catch-221' exists because if Council makes public wdlich
properties they wish to buy ahead of time, r.-,.'operty owners may
take advantage of the. situation. "There's a fine thread ri
business negot.'.aticrs that the Council has to follow as
® r:presentatives of the taxpayers to try and negotiate the best
price." Mr. Jacobem emphasized that if the voter's didn't
understand the measure, they Would Vote "no".
Speaker No. 2 was Nancy &U ett, standhal Lane resident who
favors the board issue and thinks the results of the Pec,-reatian
Needs Survey should be published. Ms. Burnett feels the public
needs "elementary type information" to be aware of What .-Pen
space actually means.
Speaker No. 3 was resident Larry MaRWmlds Qho would like to see
a "spending plan" initiated. He suggested telling the voters
that the "spending plan calls for a tax increase of a certain
amount now but as time goes on ... the tax amciunt will, or could,
go as high as the $60 per $150,000" assessed value.
Speaker No. 4 was Dave condal, resident and businessman in
Cupertino. Mr. condor wished to emphasize "a real reed to define
what this open space is all about." He feels people will look at
"spent space and see the price tag and want to know what they will
get for spending this types of loot." Mr. Condon said, "unity is
the best policy" and hopes ,the interest groups can all gat
together and get this thing passed•
to
vo re Bond doamdwicner Skeels reminded the ooaaissicners that theme was a
M ee moltict on the floor. The Vote was then taken and was unanimous.
✓ a
Dam felt m1 m m inf�ticn � nod. PRC # 76
cmWissiorler Our intentions a.:.� and what their intentions are could be 180a P. 7
different'. I truly don't )UW utmwe they Oommissicner
"I wit really gotten arty f + as to how Discussion
cocouncil" feslsinqjer � OWmissioner, mWels said, "'IheY felt it was re Clarifi-
go for a bond issue. I thirik we han a cation by
pretty good feeling as to how they feel." Chajr m Qolman Council
said, "... there m could be a little r clarity." Qmcnisssicner
Dean does not want Council to intexVret a possible failing of the
bond mearure to ate the results of the $18,000 motion
„ .. s the
percent of us want to stay within th
high intensity recreation Program-
�'t interpret it as a
negative VOte."
Coem+issioner Dawn made a motion that Oouncil clarify tln+eir
Motion re
S�t70p1de$ by by
position regarding the r+ecm—wticn �°y' by Council
C=iwioner Flinger, unanimously approved.
9. As a result of the R � Hiking/walking
ational Needs Assnent Survey, Council Subcommittee
asked this Cmmission to investigatet the existence of hiking and
walking trails in the city. A suboommittss was formed of
CCMRJ siocMrs Skeels and IQingW.
OF PREVIWS MEEIMC
approve the Of the regularly
d C�issicner Dean &--vm9ded a motion Approval of
to a
10. Op[tmpBiCeber Skeels m an scheduled July 7, 1988 Previous
Minutes
meeting; WMdmawly approVIed.
COK&WICATICKS
discussed the letter received m Florida Letter re
11. Thei cqjertino f.oil the 4th Of July and it 4th of July
® residents Who ware in
the firewor)w were wonderful.
Famm FOAAW
Monthly
12. During ASoclthly Report, Direct= told the ammmissicners that the Report
first Sunday cancert on Jtily 10 drew 160 people. Director also p
reported an increase in dr -in play'gromd pragamning•
MISCIILANECUS
13. Director bad no IegislatiVet U)Pdate r+epOrt.
Cssianer S}q��s wht, Mayor's
14. M11y MaY='s I '"Us attended Luncheon
said City Manager Quinlan gwve a � on the Fourth o` July.
Fine Arts Oamoission reported on the murals to be placed act the
walls in City Hall. Energy ommission reported on using T.V. and
speaker's bureau to get their point arross. Planning aumisaion
rted on the 130 units for Town C�Bnter. ee
said they are looking to Apple Omgmter f donation Of
Septwbw 24 with sp�xs hosting an 1° tion day" an
c '�' ,brary also is
City Manager Quinlan and Sally
Reed. Mayor spy about It a bond issue and gave an update on
Route 85. Zhere will be no August Mayor's Iauxhecn.
Director told the Ccmmdasioners there Somerset
15. Under Staff Oral Reports, pr, on AuTmt Square Park
would be a neighborhood forum si Somerset squaresome of their Meeting
11 at 6:30 to let the nearby residents "talk about
PARKS & RECREATION CMUSSION 3 of 10
MINUTES 1987-1993
•'!.: III _ 1:3 ^t-'v. - .'It _ • _ - _ _
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1so oral ! ,•1 -••Y' ••' ❑ _ •1 •� Via.: _ •1 tC. P' ':.+^i lrl�;l/ �'_a
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Community • '1•G .0 • :.• ._11'1 f. t !1 LJ •.•._. ._ 1 N'.- ..�w-•� _.• "Y. ��::
Center
Update
d Sound-Offs
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A I/
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�b.
Cy of RTC, an= op aumma PRC # 77
10300 Torre Avenue, QVertino, Chi 95014
Telephone (408) 252-4505
NMRYTES of THE REXX AR
OF 7M
PAS AND 1MCHP GW CX144MICK
SEPTEMBER 1, 1988
Council Chwbers, City ball
CAIL TOD C RDER
1. Regular meeting of the Parma and Recreation Ccunissian called to Call to Order
order at 7:35 p.m.
SALUTE 10 THE FLAG
2. Flag Salute
ROLL CALL
3. CM=issioners presents Minnick, Colitn, Dean, linger, Roll Call
Martin, Omidon
commissioners absent: Skeels
Staff Present: StA#= G. Dowling, Director
Beverley A. C algin, Secretary
IN XTIC NS
4. Director introduced new am nissianer David Condon. Dr. CcndCn is Introduction
a podiatrist in Cxpertino and a former eMloyee of the Parks and of David
motion Department (Dwe tauc*lt tennis for the City in 1979). Condon
ORAL OCMINICATIC KS
5. Mr. and Mrs. Gale Bruce, residents on Huntridge Lane, told of Residents re
their opposition to Plan "A" regarding Jollyman Park. Mey would Jollyman Park
like to see Plan "B" put in affect. Director informed Mr. and
Mrs. Bruce, as well as the , of a petition received
earlier today from the residents on the west side of Stelling
also apposing Plan W. The residents are ccroerned with the
number of additional cars which will be entering and exiting at
Rmtridge. Director said Plans "A" and "Pe1 are to strictly
oonceptual" and "may not work anyway.10
OLD BUSINESS
6.
NEW BUSIMESS
7. Chairperson Colman reported on the meeting she and Commissioner Bond
Dean had with the Mayor regarding Coun-11°s positicn on the bond Measure
®
measure. "He listened to our feedback and decided to bring it up
at Council meeting and will pass it on to the group th:t is going
to be assignoi to clarify the bond issue....11 Commissioner Dean
said, "We need much more clarity [on the band measure] ,..
otherwise it will be a moot point from a voting aspect."
•A
t.
0
PRC ! Ti S. Also under New Busirms, the Ocemissim discussed the use of
P. 2 recreaticn facilities by the business ccr=mity.
prefaced the discussion by saying, "Our target pgoulatian is
Recreation the residents of Cupertino. Scm cities will rr=Wiiw
F� ,i.`..a those y Use th that live ar work [in a city], ... we don't have that
?>2r -_F ino philosophy. oar philosophy is that those who live in
I , saes 04w tiro will get priority aooess to classes, sports
leagues, etc... . If we were to give [priority access] to
those that work here as well, we would have far too marry
patrons to adequuataly aoocenanodate with our programs."
Cmrmissioner Dean said, "... the way the real. estate people
handle the facilities in the industrial camLnity, instead
of transferring by sale and reassessment of the building,
which would generate a new tax for the City, they bypass
that by a trade or allocation for other properties. With
that trade, they bypass the reevaluation of the property ...
the burden is absorbed by the citizens ... and the benefits
are derived by the employees [who work] in ."
Director emphasized, "The business sector feels they are
paying their fair share and then some. They feel their
property taxes are meeting their obligation to put hack into
,O-A community." Mr. Dr an said, 'Weasu rex is going to put an
arx*. b r 40,000 square feet ... and the only revenue you'll
generate there is the increase on that new buildirv,,.
Nothing related to return on investment from sales generated
with that new facility. It's a freebie. That's the
problem. And yet the near people filling up those 40,000
square feet will take up tennis courts, baseball diamonds,
etc.Of
Commissioner Martin said, "If I arm a business and I want to
use a park for a business picnic ... even though half of my
employees live elsewhere, are you considering that?"
Directcr replied, "Yes, they are permitted.... Technically,
Mountain View businesses can came here and use 11nda Vista
Park for a coupany picnic." Coamrissioner Martin thinks we
should charge to outside businesses, but hesitates to charge
for Cupertino businesses and would like to see this
Commission "look into it." Commissioner Martin said, "I'v+e
always had the opinion: that the businesses supported, tax
wise, more than the residents. That surprises me."
co®issioner ]Klinger asked if other cities who give the same
priority for both residents and businesses have a different
tax structure. Director replied, "No, they have the same
... as businesses in Cupertino." Ms. Klinger said, "They're
not making huge donations to [their] parks and recreation
-W.- tment . or a recreational foundation?" Dirtctor
replied, "Nat that I'm aware of." Director said there are
local companies "going a long way to provide their own
leisure services for their employees. To say there is a
total burden on the city is not true."
Commissioner Dean said "Apple will probably do $100 million
a quarter in profits. Tandem last year did a billion three
in profits. God knows what Hewlett-Packard did. We're
talking major, major dollar amounts that are
right here. If you go out to the intersection of Stevens
CreF': and De Anza, you've got more lanes there than you have
an 280 ... obviously not for 39,000 Cxqxwtino cis ." 7PRC # 77
cmmoissicner Dram feels them is an "ayeramposurs point, and P. 3
I think we're there."
Recreation
cawmissicmw Klinger would like to kM7d what Sam of the Facility Use
mrajor ooqmnies are doing in a recreational nature for their By Cupertino
elployess. "Is thpxe anyway we can find that out?" Businesses
Cm irpexsion Colman asked if the daytime population [those
who work in C LVertino] whFaighed the nighttime pcpulatiL
[residents] and Commissioner Dean said, "It [daytime]
ehe®ds" nighttime population. Ms. Oolmn said, "We're
looking at this from a recreation point, but this affects
all other services in the town as well." No. Colman would
like °'to see what kind of inpact it has on our daily tmm
wear and tear."
commissioner Mi.mick said, "I don't )a=. They [the
businesses] are probably saying, 'Without us you wouldn't be
where you are today' and all of us are saying, 'Where are
we? and 'Do we want to be here?' I I m sure their attitude
is, 'We pay the bills. ' I don't know what the arhwer is."
commissioner Condon asked if any companies had approached
the department to give enda+ements or offers of help and
Director replied, "No, and I think the perception is that
Cupertino is a rich city; they d n't feel M need financial
support. certainly we've not a city that's in trouble, but
by the saw token, we're not as fat in term of resources,
as a lot of people might believe." Coeoenissicner Condon said
his feeling is that " and Recreation contributes to the
attractiveness of CupP..rtino and there should be some
monitoring or at least examination of the businesses'
utilization of the parks and recreation progr to see if
they can't contribute more...."
Director said, "Pcr the first time, Council gave direction
to create some sort of fee structure for park permits. They
resisted that for a lang time ... that's part of a
solution.10 Director also said, "We're the only city in this
immediate area that even allows non-resident groups to use
facilities, and one of the few, that doesn't charge for that
service." Director also said, '"ie're budgetirk�_ $62,000 just
for maithtenanm at Linda Vista Park this year. That's cm
park ... no programs, strictly maintenance, no
ingproveil ents."
The discussion concluded with Director saying, "Mat I'm
hearing in terms of staff's next step, is to irrmstigate
current impacts, current uses of the business ooamunity on
our facilities and find out what they are doing for
themselves in terms of employee services. Is that
correct?" Ocmnissioner Minnick said, "I think it would be
interesting to find out the attitude they have on usage
too." Director said he will bring the information back to
this Commission and then "form a strategy."
Director then listed the programs offered by the Parks and
Recreation Depart as part of the department's /%mrk plan
for 188-189."
• I i.• .• :•. •a Ifli.:
. •::ID•i - ��v 11 Ii •, 1:I,;JfI"i�P - _ `•1..'11 b'•
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14. 7hus was W AUBUSt FAY''® B i CCIM a2 P.
t1 77
� the 1. P. 5
is. Urder Staff Qca1 a Directortald the CmmimiWMS Staff Oral
t3lRt the hiking/UJA11 M tt a wiU neat after the Reports
Se#mbw 24 per.
16.
V , Dir" a- thAt Community
� wt to bid on 13. gift Center update
plate am led to go
win be cperwd m Octcber 25 at 2:00 p.m."
ADII747 LVMMERr
17. At 9:00 p.m., l9SY Dean moved and Camdwicrar Adjournment
I;liMw ceded a matian to adjo= to the meeting cn
sq*mber 15, 1988, at 7:30 p.m. in 0amcdl Chanber to
review Joilyman Bark pre?{mina,y plarts. Approved.
itee ,tt�ly omitted,
&usifAW A. m, Se=e any /
+ pac
CITY Wawnmm, gUM OF MXK=h ` 1
10300 TOrM AMMUIS, , M 95014
'_` Jephom (408) 252--4505
MnVM OF TIC ADMMM MMMM
or MW
pAIM AND NXIMAZION CCUII.S.SION
SEPrEMM 15, 1988
C==11 dimnbers, City Hall
CALL To MER
won oamiissicn =7led Call to Order
I. Adiourn ed meetlrig of the Farb and R�rea
to order at 7:30 P.M.
SAU?M TO TM FLAG
Flag Salute
2.
ROLL CT,IIa
j�gerr, 1 C=vlo , Skeels Roll Call
3. ioners present: Lk, Qply�21, KL
CcWissioners absent: Martin, Dean
G. Dowling, Director'
Staff : Stqmben
Bevewley A. Colgin, Secretary
�fT ODUCTICM
4.
OPAL C O MISATICKS
5. Members of the audience regarding matters not on the agenda.
REVIEW JOLTyMN PARK GNM PLAN
Jollyman Par:
6. Director introduced � Pe Architect I�z Abey `� F Presentation
the preliminary �to 8 1 Park. Director said, "�Rr. AbeY
the oonOWns of the Cmwissicm, the
has residents,
ntst� this youth sports users as well." W. Abey said he
bad modified aaept "A" which should satisfy park users as =1-
as the needs of the state (regarding the Hiway 85/Stsllirg Mail
ov ixq) and fl ad cont-rol district.
Discussion among the C=miasioners was as follows: chairperson
Colmanasked where the wager fox twins would be located and W.
Abey said they would be attached to each of the two rest roam
btuldirgs. !Ks. the
Colman asked if the plan included aappl "Hk n ws
snack shack for are proposing san annv.. is to provide an �/ keepers stand
directly the back_* • I don°t think it should be on top
be
of the building." Ms. Colman also asked if one field would
available while working on the other field. Imo'. Abey replied
that the scheduling of construction had not been discussed in
detail arrd r ,Ud, "If we did tre entire plan at one time it would
take much longer,,, but be would work with staff on that.
Director inte"Jected, 'I... our risk manager gets zeal nervous
about construction going on at a site at the same time we are
.E
PRC # 78 awing that site. Regarding the neirghbors' line of site on
P. 2 ems, Mr. Abey said, "Yes, you do see th= [the trees]".
Joiljman Park o=issicniar Skeels said, "We're still tzAlking about that Little
P senLation leagm field riot being ready for the set?son next year, is that
t•1 riot?" Imo'. Abey replied, "I don't think 1ao." Per. Skeels asked
if there was an additional pedestrian emt.-an ce near the play
area, and Per. Abey said that it was not stDi m on the plan, but
there was a pathway.
Coomissioner Minnick asked about the portable fencing and Mr.
Abey replied the fence would be placed in sleeves in the ground
and removed after the softball season ended. Ms. Minnick also
asked about lighting in the play area. Mr. Abey said there would
be security lighting thramgtuout the park.. Coamissioner Minnick
asked if there would be any barbecue pits and W. Abey said, "fnt
haven't suggested any, but we are floating several picnic tables
thx+rn4=t the park." "Ae haven't shown any at this time," Mr.
Abey said, "but it would be very easy and irmaqpensive to do."
c omnissianer lainger asked if the parking for this site would be
adequate. Mr. Abey said, "Based upon the input we received from
the users, we feel. this is adequate." Ms. Finger also asked
regarding the cirrle of redwood trees in the c:hildren's play
area, "Hew depressed would that be? I'm omxmTjsd about the
security and mon.1toring at night. It looks like a good place to
hide." Mr. Abey replied, "No, about two feet. JUst the sense of
a bawl. A little dish, slightly mounded, then the grave of
trees. "isually it's wide open."
Commissioner Condon asked if the northern play area was protected
from any foul soccer shots. Mr. Abey said, "I think there's
adequate space there. We have a good buffer of trues and we
could add more." Mr. Carrion asked about installing a pay phone
and Director ivplied, "It's probably a goad idea, when you have
that much activity, to be able to get 911."
Discussion wa`' then opened to the audience: Resident John
Shields is co,.x=Tjed about stray balls that C: into his yard,
hit his windrows, and kids hopping his fence to get balls. Mr.
Abey told Mr. Shields, "We are doing several things here: We're
suggesting an outfield fence and we intend to maintain the chain
link fence." The outfield fence would be higher than the chain
link fence.
Mr. Gale Bruce, resident of midge Lary*, asked Mr. Abey how
many of the trees bordering Stelling would need to be removed and
how many new plantings might be going in. "I would hate to see
those trees cut down for the planting of new younger trees ...
we'd be missing a lot in the beauty and the whole design of the
park." Mr. Abey said, 'bur plan is to leave as many of try
that are healthy.... I'm all in favor or saving as many try as
possible."
Mr. Jim Peak, Dunn Drive resident, said to Mr. Abey, "I'm really
pleased with this plan...." Mr. Peak wanted to be sure Mr.
Abey's "intent was for jogging/walkway paths continuous
throuiout the park". mr. Abey said the cimdation would be
adequate and suitable for jogging. He would favor development
"all at one time" for economic sake.
<,._
Ms. Andrea , Tuscany Place resident, said, "I love the PRC # 78
plan. It suits me as a parent who has children Wh) play in = P. 3
park .... as a c=mmity leader related to Little raWis, ... and
as a parent of a socoffi' Jollyman Park
play€. I think Kaz has cone an amazirxg
Job balancing the needs of all of us who use tat park and is Presentation
really to be ." (cont.)
Me. Carman Freidric h, Huntridge Lane resident, said, 'Vhat is
this abort Stalling being widened? I hadn't heard about that
before." Mr. Abey said, "I just assumed ;t was going to be
widened ... into the park. Not the other direction." Director
confirmed, "Yes. Not on the Huntridge od- Carriage Circle side."
Ms. FYeidrich also asked about a c�csswalk and Mr. Abey said,
I"Ihere are stop-signs them [Fzitridge and Stelling] rxw and
that's the logical place to provide cresswalks."
Ms. Patsy Umieiaski, resident, said she would like to talk about
the Jacaranda y trees, "they are just breatiltaki,4. Two
hundre& of them will be planted in the plaza in front of the new
F'aixmmit Hotel in San Jose." Ms. Lu niewski wxuld like to see two
separate rat roams, "not one used by both." She likes the idea
of a pay phone and also It= respmmive everyone has been to the
comannnity.of
W. Jeff Shin, Dumas Drive resident, is concerned about vandalism
and maintenance of the rest rooms in the park. Direr told Mr.
Shin, "The City's present polieg is that park rest roams are
cleaned daily, eaven days a week, in the mornirzp." Vice
Chairperson Minnick asked whether there would be a Duey to lock
the rest rooms and Director replied, if the Commission maission were to
endorse a rat roan on the ballfield side of the park, "that
wxuld only be open daring Little League games. The park rest
roan would be opened by park crew in the mo ni,-q and closed by
security in the evening."
Commissioner lainger "feels very positive about the plan. I feel
it has add ... a= irpA and input from the community.It
Commissioner Skeels commented that he likes the idea of a pay
phone and would like to see fog single pole barbecue staves
located near the tables. Imo'. Skeels "is a little bit concerned"
about the construction time. Director said, "Staff needs to sit
down with Kaz and talk about time-lines, strategies, when to go
out to bid, eotiern time-lines, and that really comes after
we have a preliminary plan approved and Kaz begins work on the
master plan."
OommmissionP.r Skeels made a motion that we accept and present to
Council the preliminary plan as sut minted with the addition of
barbecue pits and a pay telex located on the smack shack,
seconded by Ommnissicner Kinger. L)hanimously approved.
Director said this item would go to City Council on October 3.
ADJOU PL
7. At 8:40 p.m., Vice Chairperson Minnick moved and Oc mmis8ioner Adjournment
Condon se=xied a motion to adjourn to the regularly scheduled
P. 4 -7� m�kir�g ct 6, MS, at 7:30 p.m. in tea.
Utnat'ily mod.
ftSPectfullY itted,
ley �►. J ,
L
e
"" �a a
r or r
79
CITY OF C VEB•t'M, S� OF CAS ` p A 1i x:6-
10300 TQcre Ave, , CA 95014 l/3
Telne (408) 252-4505 T
mnw= OF MM REGULAR XMMG
OF THE
PAM AND REMMATICK CMOMWICN
OCIDM 6, 1988
om=ij awnbers, City Hall
CALL TO COM
1. Regular inq of the Parks at1ji Recreation o mni.ssien called to Call to order
order at 7:30 p.m.
SALurE TO TM FRIG
Flag Salute
2.
ROLL CALL
3. iO'lers Presmt: Minnick, ®pinan, Dean, lairtger, Roll Call
Sleds, 1
0cmMissioners ant: Martin
Staff Present: Stern G. Darling, Director
Beverley A. migin, Secretary
IlfflydDUCI'IONS
4.
ORAL o3OMCATICNS
5.
OM BUSINESS
6.
NEW BUSINESS
7. Director gave a histary of the SaMwset Square Park site and said Somerset
on Attest 11, 1988, he and Public W=ks Di."'OtOr viskovich met Square Park
With mere than 30 residents at the
resider concerns r Park to discuss the egarding
and amenities of the park.
security were: 1) Lack of sheriff patrol and response. They
stated there are significant problems after hours in the park. 2)
Re,: r and add wal My security lights. 3) Provide sound wall
along 280 border. 41. Resolve security and safety issues regarding
the access gate to the railroad tracks. 5) ROoove heavy Plantirg
at the park entrance for visual surveillance. 6) Investigate
feasibility of a gate across the PG&E right--of-Luray. The residents
wWessed their ocnoerns regarding amenities: 1) enent,/
replacmOt of playground equipment. 2) Provides tennis courts
and/or tennis practice gall. 3) Lq=Me Misting baskstl'all and
volleyball courts, consider sand volleyball court. 4) Relocate
picnic tables and barbecue near the front of the park. Some
residents felt tae picnic tables attract an undesirable element
w.
L 'e
PRC # 79 and &Mould be removed. 5) Repair &iY1k'mq f=*ain. 6) C m*zider
P. 2 installing a cluster par cause. 7) If possible, pmVift
facilities for teens. B) would like to see simmer recreation
Somerset programsfor chil,dren.
S e Park
(c .) Chairperson Colman asked if the sw ities/amenities list was in
any particular order of priority and Director replied, "No." M.
Ool man also asked what was planned for the park and if there had
been money allocated. Director relied that no funds had been
planned for imprn-ements; however, there are I prugrLd
capital funds" that could be used.
commissioner Minnick asked if Director knew haw many children use
the park and Director replied, "We don't have statistics, but the
perception is that there is now a young generation moving into
that neighborhood."
ramuissioner Klinger would like to hear the residents' ideas for
teens. Ms. Flinger also asked how easy it was to 1!hop the fez="
and Director replied, "very".
C c uaissicner Dean said at least three "hobos" are living "just up
the tracks ixm this particular park."
Oioner ®ondon asked if there had been any arrests and
Director said that he was not aware of any. Director said during
the facility tour, Dr. Condon had suggested that if there is to
be a gate to serve the residents across the tracks, the gate
should be moved more toward the front where we have better
monitoring.
Commissioner Skeels asked about the number of "rdesirables" who
come to the park and Director replied, In-,a impression left on
staff (from. the August 11 meeting] is that it gets as many at
20-25 people." Director said, "... presumably they're [sheriff's]
providing more patrol time to that park." Ocmmaissioner Skeels
said, "Do they get out and walk the park?" Director said, "No,
they do not, and they will not.
From the audience Speaker No. 1, attorney/resident Joan
Chamberlain said, "I think there are very serious problems that
should be addressed.... The City of Cupertino could face a
lawsuit because some of that equipment is so dangerous." Ms.
Cl�aamberlain related the incident where a child was buried on the
metal slide. Regarding security, she said, "I won't go to that
park alone with my children. When you awe in on a Saturday or
Sunday morning, you can see beer bottles, braked glass, etc." At
this point, Ms. Chamberlain gave Director a picture of the child
who had been burned.
Speaker No. 2 was resident Nancy Burnett who said, "I'm concerned
about keeping our little parks and fixing the up. Residents
deserve to have so mething."
Speaker NO. 3 was resident wait Vortmann who said, "The two
problems I see are security ... and . equipment." Mr. Vart�mann
said beer drinking and bottle throwing on Friday and Saturday
nights have been going on for years. Regarding equipment, Mr.
Vortmann said the park is "basically geared toward the preschool
age" and he would like to see some equipment (possibly a "Big
Toy") for the 6-12 year old grwp installed.
Speaker No. 4 was resident Cheryl Hultquist, mother of the Child PRC # 79
who was burned on the slide. Ms. Hul.tqui st said the equipment is, P. 3
"totally, tonally not safe. It needs to be replaced not just
repainted. Somerset
Square Park
Spiker No. 5 was resident P=x1a Milner who asked why the mess (cont.)
gate from the railroad track was there, "to etxxouxage kids to
play on the railroad tracks?" Director said the access gate was
put in to ao date the residez is on the other side .af the
tracks but said since that time Varian Park has been cwnpleted
for those residents.
Speaker No. 6 was Dwma Schuster, resident, v,ho said, '".Dm park
has really rat turned out to be a positive amenity." She is
"very, very omumm ed about the security issue°' and would like to
see the access from the railroad track eliminated or moved to the
front of the park.
�iissioner Dean asked if Code Enforcement oauld make a round at
Sc rset Park and Director replied, "Yes. They were brit in
vexy early on after the August llth meeting. IiaAever, they do not
get out of their cars after dark either. All they can do is roll
up, shine the lights in and try to disrupt the activity."
ioYler Minnick said, "I went over theme, and I agree it's a
messe It looks ... neglected and ... unsafe." Ms. MrnniC,k said,
"For now, I think we need to go to mil with our hand out with
some pictures.... I'm sure fixing a gate is a lot chsaper than
fixing a lawsuit...." Ms. Minnick would like to #j=sW immediate
action for correction of obvious and severe" needs.
Director said, "Despite what you've heard tridgmt, the public
Works Director has taken the position that tee equipment is not
unsafe. So that issue will have to be dealt wi:h."
C�mnissicner Condon said, "I feel that we should deal with the
safety first: that being twofold safety in making sure the
equiPwnt is safer and also the safety of the envirc anent; there."
.inner lainger moved and Camussim er Dean seconded a
motiaran to direct staff to put together a list of imaediate
security and safety measures with mininum amount of cost and
planning. 7 e motion was approved unanimously.
Chairperson Colman asked Director, "Is it possible to get more
patrols, or two people, to walk into the park? If they're
[sheriff] scared to go in alone, I can understand why sane of the
neighbors are." Director said, "If there is something happening
in the park they will leave their cars, something beyond a
misdemeanor. As ? matter of regular patrol their policy is they
don't got- .,at of the cars."
MIN[TIES OF lRV'ZOUS NEMMgG
�® 8- C-m uissioner Klinger moved and COmmissi.oner Dean seoarYled a Approval of
motion to approve the mirrutes of the regularly sctuxtuled Previous
Septeaber 1, 1988 meeting: approved, Commissioner Skeels Minutes
abstaining. C missionsr Skeels requested the minutes of the
r
� - �•r ';i_r ra -c•c Ji :n -- •.�:- _ .fit... •.+'-' a•;..
' �.• •.='J' :._•. •1' •1 _ .••.ter i`.•'. •1. �: -.•..��� _.!. •... YC. .
.•- _ • - - •- •t _• - .I ••! _ r -- - -
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ol
- •_.. - �. �' - �s•-P .=.•tea.<' ••.. r •
No. 8 was Bob Jachems, Vice President of CgmwtinO CYSA, PRC # 79
who said, t lem hme to urge you and to lend my support to the P. 5
idea of keeping soccer as an activity at Dover field." Mr.
Jadiems said CYSA and AYSO have a "working arraYng' lt" to share Hoover Park
the available fields in the area. (cont.)
Mr. Mflr retkx to the podium and said he would like the
distance better the playground area and the soccer field
measured. Mr. Mor said the distance is not 40 feet, but more like
10 feet. Also, Mr. Mor said the high flying balls flare not f=
the Aym players, it's frm the adults and teenagers ado come and
play oe
Discussion among thy: CmaissicnerB was as follows: Comaissiae�r
Skeels said, 'Mie park has been develop the way it was intended
to be and I peroonally am very much in favor of the way it's
being used now.... "
Ccamdssioner Dean said, of... it's inportant for the amity"
that children have a place to play that's near where they live.
ehairper mlaan asked if any accidents had been reported and
Director replied that he had rot received any. Director said he
would look into "... some sort of planting, not trees, but
shnubW-W material that ... would provide something of a buffer
between goal kicks and the preschool playground area."
Cmmiss=% r cm don said he favors utilizing the park as it is
now.
Commissioner Blinger said the park "is not being utilized as
hnavily as it once was ... and there's less noise than there used
to be."
Ccmmnissioner Minnick would like to see "dialogue" between n the
players and neighbors. She said, "I wouldn't want to spend my
time picking up someone el`.e's garbage." Ms. Minnick also said,
"I wouldn't change a th`:tg ... the existing facility ought to
remain. But I do think pe.-Ple need to be made aware of the fact
that neighbors are not pleased ... in terms of masses left
behind. Maybe it takes a coach to tell kids that. Maybe it takes
a coach telling parents to tell their kids about that. The
neighborhood needs to be respected as well as the facility."
C4rairperson Colman asked staff to look into whether something .mn
be done behind the goalposts. Ms. Colman favors keeping the park
the way it is.
Mr. Bridges returned to the podium and asked if the field had
been used for sooner prior to December 1986 [when he purchased
his home] and Commissioner IQinger replied, "Soccer has been
going on at Hoover ever since the mid-70's." W. Bridges said he
had asked the neighbors what the park was used for and was told
for "flying kites, playing baseball."
Dr. Lour returned to the podium to say, "I would like to work real
hard with AYSO parents and coacies to keep those fields
clean... ." Dr. Um asked Director, "Can the goalposts come down?
Are they property of Parks and Rec or AYSO? As a group, we can
work to take them dawn after the season's over." Director said,
-7,7779Ry
PRC # 79 nie'il now to discs that becauset I d nIt knm Wbat CMOs
P. 6 platys are for the spring, but the are the p=pwty of the yo tit
sports organization."
CJOBM 10. Regarding mod, Director said the annual ezahips had been
renewed for each Caacmissianer. Cmmnissioner Skeels, on the ward
of Directors of , said he would be doing to a board
meeting in Soutbern California an October 15 and 16. Mr. Skeels
said there wcxild be a workshop in Sato in Mare and the
local w+o w*ald be on February 4.
Monthly 11. During mm*bly Report, Director told the Oamaissionere the
Report Heritage parade did rat have a great turnout, but Once they got
to City Hall the eanxerts were wen received. Director said the
Heritage Parade will be an the last Saturday of Septeubw in
1989. oommissi.aner Klinger suggested the soccer groups schedule
their games later ir; the day so they could participate in the
Imo•
Ghost Walk Regarding Cmt Walk, Director said it would be held on Friday
and Saturday, Comber 28 and 29 and asked for volunteers fro® the
Cc»umissian. Cognissionex Minnick said stm would be glad to help
sell cookies.
MISCELLVEOUB
Measure K 12. under iegislative Update, Director said sta:'f had been directed
to prepare a fact sheet regarding Measure X to have available at
lid, recreation buildings, fire stations, etc.
Mayor's 13. Regarding Mayor's IaaaxtMm, Skeels will attend cn
Luncheon October 13.
Battle of 14. Ccmtti.ssia ler Dear. disamSed the UPOmlitg teen event "Battle Of
the sands the col which will !,,a held on November 6 at 2:00 p.m. at De
Anza College soccer field. Mr. Dean said De Anza College will use
the wimirg band to open De. Anza Days in June. Nam'. Dean also
confirmed assignments for the c mmnissionexs.
Community 15. Regarding Cammcwnity Centxx. Update, Director said the bid opening
Center is scheduled for Oatobex 25 and if the bids are within the budget
gromuycmx�ealeing will oc_:ur in mid November.
Staff oral 16. D;rirg staff Oral Reports, Director said he would like to set up
Report a hiking subocauaittee meeting for Ccmaissicners Skeels and
Klinger on Octcaber 25 at City Hall at 5:00 p.m. and asked if they
would bring a list of hiking trails they axle aware of.
Jollyman Par Director also told the ccmaissioners that City Council had
accepted their reoatioai on the Jollyman Park plan and made
no changes. "That project is now out for design development."
Bamr.Ayea Cmissioner Skeels talked about the Bay Area Ridge Trail opening
RW# Trail he attended an September 27.
Mary Avenue A later-arriving resident, Gttrietirre Connell, discussed her
Off-Ramp concern about the possibility of an off-ramp on Mary Avenue.
'this would bring all northbound 280 traffic caning to the
Stevens Creek area, Bubb Road, Ds Anna College straight past
•q:� i a 1 - `fig.
• _.
yr..� s' - -'• ;M •• t •W - 4 i' -..•1 ❑s ` .. =+I P•=.1 _ -
ii !•'Il 11 - C1 Y ': t!:• r• - :r '�.IJ'tl •� -�i, ��_- � • • -
�l
r
CM OTC mvww, BE= OF ammom PRC # 80
10300 TtWM Avg, QVertino, CA 95014 A"raved
12/1/88
Tell (408) 252--4505
mnayms OF 'III Reaum ximmm
OF TFM
PAM AM 3MCREA=CN WtUSSION
NMENM 3, 1988
Council ems, City Nall
CALL ZED COM
1. Regular meeting of the Parks arm Recreation Cmnissicn called to Call to
order at 7:30 p.m. Order
SAIIFTE R, TEM PTAG
2. Flaa Salute
ROLL CAT T,
3. Oammissicners present: Dolman, Wmick, IQir%ger, Skeels, Roll call
��,,,,��,,��� ��7��.,.,��,�.yy �Caiasn, Dom (arrived at 7:35 p.m.)
WlLii.6 xwe �l�b: Martin
Staff Pr+tvnt: St *An G. Dowling, Direct=
Wiley A. ®Agin, Secretary
wnwTuCTICm
4.
ORAL 0Mq4=CATICNS
5. Mr. Alan SlUsher, PLmsident of Foothill Bobby Svc, mWessed his Foothill
desire to "tee if there is a possibility to xW-nade same of the Bobby Sox
thlrrp at the. field [2�'OtYta Vista Park]. We bave s mne safety re Nonta
c=xwmw about such things as the bystcps and the dugcut area, Vista Park
the feud area...." Mr. Slusher w-uld lithe to see a small
bleacher facility to dale epectatars. He would also like
to see the backstops and fence limes improved and would like to
know if there are other fields in the area available for his
group. Director_ said he will met with the Bobby Sox board and
return to the Uumissicn to review the results in Der.
Mr. Brian Bitney, a resident Of the Rancho Rinconada arm, said, Rancho
"7lhese people are ® 7aining about what they have as far as Rinconada
' parks and we'd liloe to have something./1 He would like to see the and Sedge-
City acquire the SedgwAck School site. Director said, Imis wick School
Sedgewick site is presently ... identified as a pots&dal
acquisition. We were noticed last fall that the CUSD wanted to
sell that property: however, they have since withdrawn their
offer to sell. Funds have been designated for it. At this point,
it's a smatter of the school district putting it back on the
market." Mr. Bitney said, "It's designated with or without
[Measure] ICt" and Director replied, "Mac's correct."
PRC #i 80 CIM BUMMESS
P. Z
6. Director listed the inmediate security and saffty measures to be
Somerset I palm d at Somerset. square mkt 1) rwave the 'may plaftiM
s Park at7 the park entrance and replace with a low profile ground cover
to allots visual surveillanas; 2) provide a bwdicap access rang;
3) remove the clinbirtg Structure from the preschool apparatus: "I
remove and rep:Lace the aAAnted sting seats frm the prescbmol
m,inq structure.,, 5) remove and replace the chain stems frun the
playground slide: 6) close ana lock t2mm .socess gate from the
rai road trams and fill in the erosiee, point nth the
gate; 7) request inuveased rArtrol from code enforoement and Santa
Clara Qxmty Sheriffs- and 8) repair damaged drinking fountains-
Director also discussed two options which would need to be funded
in rct year's budget cycle. option "A" would replace the
®quieeat and option "B" would not only repllaca, but would be a
total r+ei►mtian.
ccumissioner ninge�r asked about park usage, and Direr
replied, "we feel there is enouoi usage to warrant naking some
teats....
Chairperson Colmar.. said, "... vften would these [Options "A" or
"B"] ideally start taking place?" Director replied, "We eauld do
the plann nq react spria-g and then inplement after July 1, 1989."
vjhan omniss}iomr j�Flirgt-w *olds said
��about a non-reflective
-r�eflec tive
Coating for the slide, Dire-ftor said he Oi4 uld look into it.
In response to ammi.ssiarmn Skeels' question about the eight
inm di ate a=erns, Director said those items were being taken
care of at the present time and funds were aomiM floe¢ the
regular maintezvx� oe budget.
ccvmissic e-� Cmdon said if the :w w railroad owe is adamant
about not ha,%'inq an mess to the park, how would they feel about
putting, up a sound exx /or security wall on that side of the park.
Dire&-or said, WMAt could certainly be investigated."
r.xm the audience, speaker No. 1 was resident Joan Chmdxrlain,
who submitted a detailed list her busband h&i node on two reoent
visits to the park. She would likes to see mzrs than "cosmetic"
changes made.
Speaker No. 2 was resident Ctaexyl Ifultquist who asked if there
could be more clew.-cps in the play areas. Dim-tor relied,
"It's my understanding that it's a daily function and if it's not
happening, I would appreciate yaw letting me know." Ms.
Mlt„qui.st replied, "It's not happening ... it's definitely not.eo
speaker No. 3 was resident Donna Sir who said, "I wart You
to be aware of the fact that this nei5tborhood is not just a
neighborhood of toddlers." Ms. Schuster would not be in favor of
a scunVsecurity wall taut would favor a backstop.
No. �4 wo rrAident Wbilia � b PRC # ego
the wall -up to g� iev al to � the icn. 'may that P. 3
misut stop the kids cutting the wire. Thera railroad t also
wash to consider it Jointly." Director said, "M cm look at Somerset
that." Imo'. sabilia would liks to She a ample membna of the Square Park
eoummit y on the planning omit tres for Scaerseit Sqpare Park. (cont.t
Director said that would be °every iate."
spawaw No. 5 was resident mit Vortmwm who said more facilities
were needed for third through eighth graders. "Yn the Uftrest of
making it safe, now we're removing any reason for anybody else to
go there." w. Vorbonn, thinks it a "horrible idea" to move the
older kids' attractions to the fruit of the park. "older kids
will gravitate to the badc of the park regardless of what's
there, simply became it's the back of the park." He would not
like to sea "tinny little kids wandering through the bas)mtball
and volleyball games and risk getting hurt by scmWxxly running
after a basketball or volleyball."
Speaker No. 6 was resident Allen Hulttiuist who asked if "there
was a possibility of ... limiting access to the PG&E
right-of-way...." Director said, "Public Works is going to
investigate same sort of fe u-ne degmiding upon what t'ae final
configuration is."
Speaker No. 7 was resident Alan Slusber who asked about lighting
in the back area of the park and Director said three additional
walkway lights are planned. Director said, "1his may be ans of
the parks that we revise the hours of operation and taut it bank
AM to a sunset closure."
Speaker No. a was resident Fathy Vartmann who would like to see
the access gate reopened.
Vice won Minnick would like to see the residents involved
in the planning proms. She would also like Director to look
into the "older children equipoent" and favors option "A".
oomaissianer Skeels also favors Option "AQl and made a motion that
this omwfssion recommend to City Council i . mements and
modifications to Somerset Square Pain in accordance with
catammity desires and that City om=:Ll budget this accordingly.
Seoonaed by Vice Chairperson Mimick.
Coaacissicner C=Im said his opinion may be "unpopular to a fees
people" however, he would like to see the railed area secured.
the motion was unanimously approved and Director said the Motion re
reocnaendaticn will go to Ommc4l on December 5. As far the Somerset
formation of a committee, Director said it weolld be appmpriats Square Park
to make cm*,Ict with Ms. B ltquist, notice the rwiden s, then
call for people to contac-t City Hall if they're interested in
serving.
• - ` �_� r�ham'� � Y � �, '+�^ .� 1
G •
Previous
�:v 71 H •. i `• =.i. rT• a• -;� ••ti:M1.f •'.. al.. y _ n••. .
Minutes
P
T -
�r
Letter from1 .-,1 t. - - _ =1- •�1 11:11;=1 • _•�:�"'i. '•i. ••' -«Itl
soccer
patron
ft
Monthly • •: l
Report
34
el
Update
a.
1 .. Luncheon - -: -
�}1 _ � • __ _.• _ t III'�T--.1 a ate'•'•.. � _ _ •1 ..
-00
Anz
Staff Oral
WES
:'J •-__.-. ��•., All 27:'•� -'.•G
Reports
' _5 ..� =all:.._ • �•:J 'I'1"=._ - .1._ �:• 'I 1 •
11-
- 1
1,
{,
At thWpoint. Anm Dm discusud Urfa Upowbo SMIG of PRC # 80
tha S skip Ftberts of MW rSdto Will. be d 8 AMSOI P. 5
a9d have to the am*, thm eadh Battle of
gave a Progress repwtcn their reffpeftiva the Bands
18. RegardiM Ommmity
' update, Direct= said the bift mom Community
"in the manW and a brief grourAzzl.',a+ing ceremmy wuld be hold Center
cn NWMtW 21 CW 22 at 1:00 P.M. at the Site. Dir8Ct= Said tba Ground-
way champ in the bid wward was to fteduce Plant Sim wl Breaking
and a chiller n=uficaticn." Dixectm- will aMse uftich date is
salected.
15. 8ga=JiM TmiIe/ y O=ittee Status zq=tt ommissimw Trails/Path-
lairzjw said the am in the gathwiM stage and will way Committee
report back to the with specific •
16. At 9:25 P.M. i ammd and MOSSIS Adjournment
seowxled a mortices to adjourn to the regularly 8ChK2Ul0d. =etiM
cn Decembw 1, 1988, at 7:30 P.M. in cmmcil Chanbers.
III�eCtfully Submitted,
Beverley A."boloin, SeCreteNky
am OF tZJpamm, sum OF
10300 TCMTG AMM. Cupertino, CA 95014 1/19/89
Tele (408) 252-4505
mnains op M T90MAR NEmmv
OF THE
5 AM TOMEWSIM CCMK=CK-
Escaffm
1, Me
C=cn Ornbers, City Hall
Call to
CALL TO CPEM order
1. Regular' M88tingof the Palits andAsorwtimCognissim =-Alled to
cetar at 7:35 pan-
Flag Salute
SAUnE TO THE F113G
2.
Roll Call
ROLL CALL
3. i t: C,/{�[�[a, IIIirxjw, Skeels, , Dean
CcgmdM orY= wit: Mftin, Mimdcx
Staff pre : StephenG. Dowling, Director
Lima ley-yelavic h, Ojwk Typist
Intro-
IRMM IONS ductions
4. Dir ft= intro lMed Linr]a Paxsley'YelaviCh "&o Mas S
u
b
s
t
i
tuti
n
g
for Bev Mlgin-
OPAL COMMCATIM
5.
OID BUSINESS
e OAADOW of his vgbet M with � Of Foothill
6. DiY�'CtG]" discussed SCKY� cat ditiom and C0rlOerns Of the Bobby Sox
Foothill safety
� issues being the major focus. The jundiate re Monta
facility, Vista Park
issues cam: b3d1Wt PGr CQl-'C1eCJIC batti194 circles, fencing,
and bleach+ers-
Commissioner Dean as)wd if the Bobby Saac gr W was aware of the
Proposed Jollyman baseball OcWleas and Director replied that
Proposed is a baseball facility and Bobby Soar needed a softball
jollymanfacility.
Coammisaiafnsr Klinger
said "frm a safety standPOint these things
have to be done" and 91the field at Jollyman really doesn't meet
the needs of Bobby SOX softball."
C2Wxperson Colman asked if the MmW for wing Mnta Vista
Park out of the same "upg adin9, Y� there ipreviously
�Y
® year on other parr and Director rey;'.
in the satiating budget.
PRC # 81 Mt. Allen Slusher, resident representing Fbothill Bd3by Som,
P. 2 said, "We would love to host a tourr2ment hers and show off our
facilities at such parks as Mamorial and hopefully at Mamzta
Fo r j 11 Bobby Vista.ea
S e Monta
Vi a Park Chairperson Colman asked the ages of the participants and W.
Slusher said the ages range from six to 17 years on more than 15
different tom.
Ceommissicner }auger asked if any other fields were being used
and if so, which ones. Mr. Slusher said in addition, to Monta
Vista Park, "wee use . Stevens Cvek Ele m*Ary S&.00l ...
Homestead...." Mr. Slug added that Director had mentioned the
"possibility of getting a few twilight openings at Malta Vista
High School and we are actively seeking approval of that."
The strategy will be to let the Public Works Dint have an
opportunity to review the rations, then come back to this
Cmmaissicn for a budget tion to Council. After that
time, the residents of the immediate area will be notified
regarding proposed imps. Director said, 0II don't
rzticijpate- there would be a problem."
Also during Old Business, Qsaix',o Colman said she would kilos
to rfview the Battle of the Bands.
Commissioner Dean said, "... from the college standpoint, it was
very positive." Regarding the T.V. crew, Ilk'. Dean said, Inas had
one of the togs crews, (director, mixer, co-director, cavera
People) that's ever been assembled." Mr. Dean also said, "they
will assemble that same car anytime we want...."
Cannissioner Cm-don said there was a lack of enthusiasm regarding
the poster oontest and, regarding publicity, "there has to be
more internal oe 1 n1catioun between the attajnistraitsaes, the
teachers and the kids." Qiairperscan Colman's "perception" was
that at the end of each band'a playing, the kids would "take off"
and not be supportive of the other bands.
Commissioner IQinger said the spirit squads were very
cooperative, but the "major problems were eommalnication b .n
the faculty and the students...." Ms. lainger said the Monta
Vista Band felt they were not supported by their student body.
Ca mnissioner Skeels said "the bands themselves had everything
under control.... Very sucoessful."
Director reported there were 359 paid admissions and it was
divided between the three schools. "They were very grateful."
Director would like "specific info =tien" as to whether this is
the kind of event the high school students want to ocme to. He
said, "I don't know how we get the answer to that question." the
decision should be left up to the schools as to whether such a
program would be held again.
Cwmnissioner Dean said, "If they dcn't feel it's a worthwhile
cause, that's fine."
NEW BUSINESS
7• �irp rson Cohn n the boa oznp
and said Oil PRC # Al
"askod the PlWming Cmmismion to look at Cprivatej P. 3
measure "K"
Comadesinner D»1 said, "gib out is CM Mum the and Recreation.
City sponsiors us each year to go to .• a racmational event Properties
(CM aonf ) to see what t''va state is doing ... I would
think that would be ... Our forte. I'm amazed they don't accept
that eDq*xtise within the community to draw from...."
Cmmissianer nirger mid, "I think the Plaurning O=Rissian would
probably be dealing with the ... sa2anirg i ss Aw.."
Chairperson Colman said, "Ever though the bond mmm=e did rot
pass, we still had a majority vote.... 7his means teat people are
cmxxwied about recreation...." The comimianers agreed the
Parks and Recreation Ocmissian should be imolved "before Or at
the same time it goes to anyone else." Mw censernm was far
parti upon Colman t® the May= to ask for
participation.
Director said, "I think it's just an oversight that we haven't
been involved yet....11
N13. Nancy Burnett, resident, said she received a notice of a
public hearing to be held an the 12th. "It is an amUnwwe review
... this is not aim®d at one Piece of property ... it is a
9WAral rrwiw Of the Ordinaroe itself." NO- B4=Wtt said the
Parks and Recreation Oommission "ox_trit to have somet irp&."
muns OF FEWICIUS MELTnG
8. Omnissicner Dean mined and Cmmiwiwjer lainCJSr seconded a Minutes of
motion to appriave the minute's of the rsagulwly filed Pkvember Previous
3, 1988 meeting; unanimously approved, Meeting
CmadWICATICNS
9.
M3RIHLY REFCW
10. During MMIthly PApert, Director told the 00missianem that Monthly
because of the holidays and vacations the figures would be put in Report
the mail to then.
MLSCELTANEMS
11. Urder Legislative Update, Director. said, "As you are obviously Legislative
aware, Measure K did not pass dwpite tIA results prim in the Update
Times Tribune."
12. There was no Mayor's Lin in November, and 0 airperSM Colman Mayor's
said she will attend the Deoembw luncheon. Luncheon
13. During Staf f Oral Pa arts, Direft= invited the ommisesioners to Staff Oral
the tp=mingdeparbnental apm ham at the reach. Reports
PRC # 81
P. I 14. if Camunity , , nM had a 'rerY
Comma.ity positive_# Vl , bLlef CJ2* dAdiCaticik.is
Ctr. Update 1
5.
MpnUrg TL'ails/Patk"w Ooitte s , O=dMknW
T s/Path MAgie` said thW am in the proom of gathering nmaps and
way Comm. tiQ! frm variam pats Of the oCaminity." No. 10inger
said the c tm i ttse needs I contacts on the east side of
Rtg y 9. "We're having difficulty finding oust ways goiM on
in thwt particular area of tam." Me ccluittee will aunst met at
7:00 p.m. on JarAvIry 5, 1989 in Council Chgmbem.
Holiday 16. a1airpersm Colim asked about a hooliday gst-togetbW ,and
Get-Togethex Director said for the past gal years the Cmmissioa has had
their 98tt=JGthW during January and the .loam, decided
to wait Until January.
KLIV Broad- 17. At this point, ®Oamissioraer fikeels played a tape of IMW's r
mws
cast rqm t Of the COMmmity Ckater
king OORiy.
AMOMODGM
Adjournment 18. At 8:25 p.m. S M els moved and Omais ,iorer Slirzjer
se I.-I d a motion to adjoin to the regularly naieduled meetim
on January 5, 1969, at 7:30 p.m. 1:9 Oamcil CV��bets, fly
Iectftally submitted,
j,. eVe�q./t
'zd o
tr n
CTI'St OF CUPID, MM OF =UCRM PRC # 82
10300 Tarr® Avert, 04mttino, CA 95014
Telephone (408) 252-4505
OF THE IWOU AR MELTIM
or 7M
PAW AND IMCRMnCH OCIOUMION
JAAICIAKY .5, 1989
Cmv=U 0imbers, City Hall
CALL Tp ORM Call to
Order
1. Regular meeting of the Parks and Recreation Ommissicn called to
order at 7:30 p.m.
ROLL CALL Roll Call
2. Commissioners present: None
Staff Present: Barley A. Colgin, Secretary
AWOURNMENr Adjournment
3. At 7:35 p.m. the regularly scheduled meeting was adjouni®d for
lack of a gucrmm to an adjourned regular meeting on January 19,
1989, at 7:30 p.m. in Council Chambers.
Ibespectfully sutmitted,
Beverley A. 9151gin, St
r a
PRC # 83
lft� 2/2
Crff OF CNEUM, SMTE OF allXFORM
10300 .br= AMWM, 04=tino, CA 95014
qbXlqxh=e (405) 252-4305
MnRTTES OF THE ADJOLMOM FOMILM NEEIM
OF 7M
PAM AND FMCFM=CN C32U SICN
JANI?ANY 19, 3.989
Council Chambers, city Hall
CALL TO CFM
Call to Order
1. Adjourned regular meeting of the Parks and Recreation Ommission
called to order at 7:30 p.m.
SALUTE To THE FLAG Flag Salute
2.
RML CALL
Roll Call
3. COMMissionerS print: Colman, ninger, Skeels, C=dan, Dean,
Minnick
cmwd ssioners absent: Martin
Staff Present: Sin G. Dowling, Director
Beverley A. Oalgin, Secretary
DUCT MS
4.
ORAL cfo7NICATICNS
5. Dr. DM" LM, AYSO rsFrW"fttiVG, thA� the OMM'ssiori®rs Dr.Low/AYSO
and staff for supporting their program and distributed AYSO pins
to all. Dr. Low said he has rested the last group of parents
on the Hoover field to 10police the area and make sure it was real
clean".
Also during Oral Ccuminicatioris, resident Ms. Nancy Hertext said, N.Nertert re
"I just wanted to ... say how happy I am that you've gotten the Simms' propert
Sinmi p=pexty." M. Hertert would like to be kept inforMd, via
minutes, of discussions regarding the future of the property. Ms.
Hertert also said if there was any way to prioritize other
purchases, the corner of Stevens Creek and Stalling would be high
on the list, ,for whatever purpose -- it should be part of the
city."
. v
wiv-
PRC # 83
P. 2'
DID BUSINESS
My Park' 6. Regaxxiing the Monts Vista Park softball iq=vvemwTts, Director
s all stowed a transparency of the present field configuration. The
f d in9rove n s are (1) increase size to three panel
backstops, (2) fenced dugouts on =Crete pads, (3) fenced
batters boot, and (4) :.Teachers on concrete pads. The ante
cost is between $12-$15,000 and some of the work would be doge by
our Public works department. A nation was made by Commissioner
Skeels, seconded by Comaissicner Klinger, to include these
improvements in the operating budget for 1989-1990. The vote was
unanimously in favor of the irk=ovements.
Somerset 7. Also under Mel Business, Director said Council directed staff to
in the 5—year capital iip ht Program, impr�aveaehts
Sq. Park as identified for the Somerset Square Park for nett fiscal year.
"n1at doesn't mean it's approved, it just means that it will be
in the 5-year program for their (Courcil°s] review in February."
NEW BUSINESS
P&R Annual 8. pagarding the annual Parks and Pacxeation conanission Social, it
Social was decided a dinner on February 10th would be organized by
chairperson Colman.
Gatto memo 9. Director distributed a memo Councilmenber Gatto sent to the other
re needs councilme0bers in early Dyer. Mr. Gatto Ismew basically
assessment said, in light of the recreation needs assessment survey of last
su ey year and the failure of Measure 1V' he thought it would be
appropriate for this acmmission to evaluate the open space policy
and the acquisition plan and make some determinations about the
current, inventory, necessary improvements, rAKxwasary additions,
the capital cost, operating cost, priorities and possible funding
sources. Director said ha, would like a strategy identified for
addressing council's regawt. Chairperson Colman would like a
"working grcup" to meet and discuss the issue. Cmmissicner Dean
will join Chairperson Colman in Director's office for a strategy
meeting on Monday, Jarviary 23, 7:30 a.m. Chairperson Colman said
she will. bring this issue back to the Ccumissioners for the
February meeting.
CPRS 10. Regarding the upcoxning C.P.R.S. conference, Director said all
conference rOM reservations had been made and asked each commissioner to
handle adjustments to their reservations. Director asked
each commissioner to call the departument Secretary if they were
not going to attend.
MYN= OF PREVIOUS MEETING
Previous 11. Ccamnissicner Skeels moved and Cogmaisaioner.• Finger seconded a
Minutes motion to approve the minutes of the miul.ar:ly scheduled December
1, 1988 meeting and January 5, 1989 minutes; unanimously
approved.
PRC # 83
0MOEMCATICM P. 3
12. Letters received from the Junior Theatre parent support group Jr. Theatre
were discussed. Director said, after meeting with C3upertino High
School representatives# the to
the facility and in return have city may
and more frequent access
to the facility.
13. A letter frm residents Mr. and Mrs. Peterson regarding Class Regis-
registration procedure and registration information was tration Pro-
diSCUSSed. Director said a cry of the department's response to cedure
the Petersons would be in their packets for the following month.
Director then distributed a letter received frm Mr. Ed Tennis Club
Hirshfield of Curpartino Tennis club and said because the, letter letter
was not on the agenda it would not be discussed this evening.
Director said hue would ask the newly-formed cmmnittep to take
into consideration as they begin strategizing.
MMfiHLY REPMU
14. During Monthly Report, Director thaTlked those commissioners who Monthly
attended the Holiday Open House at the ramp. Also, Director said Report
in regard to Santa's Visits, "We reed more Santas or fewer
childrWn wanting to see him." The was an enarmaus
success.
MISCIILVNBOUS
1*5. There was no Legislative Update report.
16. Chairperson Colman will discuss the January Mayor's i zv:heon at Mayor's
the February 2 meeting. Ms. Colman rgxw,,-ed she talked to Mayor luncheon
Plungy and requested the recreation acmissiorn be involved where
recreational properties are rezoned. St,* said she had "not heard
anything back on that." At this point, Cco issioner Dean said he
would like to make a motion, to be presented to ommil, that the
"monolith" at the McClellan/Deep cliff Drive intersection be
called "The Great Wall of Cupertino". The motion was seeded by
Ccunissioner Skeels and unanimously approved.
17. During Staff oral Reports, Director said the 3-acre Simmer' Staff oral
property, which is adjacent to McClellan Ranch Park, will be Report
acquired by the city "and will be part of the Stevens Creek park
chain." Director stated at the present time we do not have a
master plan for the site.
Director said the new city Manager, Don Brown, will be on board New City
January 30. Manager
Chairperson Colman asked about an article regarding trlal court Trial Court
funding which appeared 311 the Sari Jose Mercury New. Director Funding
said the ccamissioners should contact the Finance Director if
they wish further information on the subject.
E e.
PRC # 83
P. 4 'a. Regartum OwnMity Cater Update, Director saw, Iqe I= Sollinel
We°re ready to lay a foundatiorn in the next two wmft w d we a re
Community on adiedule. we're still looking for a November or Deowwber
Center C etj�l.0
Update
s/ 19. Pagarding Trails/Pathway Cammitt®e status resort, Com missionez-
Pathway xlirxjw reported the committee, is planing on drawing up a
Committee "fold-aft map id ratifying different rites with a map on one side
and general information ... On the other."
Battle of At this point, Commissioner Klinger said she had contacted the
the Bands vice principals of the three hio schools in regard to the
"Battle of the Bands" and they all felt it was "a very good first
tires effort." The schools would like to see the event held in the
springtime arad it was decided if tha event was to be held again,
it would not be held before spring of 1990 ar d %e'll wait on
that orb_o'
BAPRCBM C�iisssioner 3l MlS reported on the UpXming B.A.P.R.C.B.M.
Workshop WMiwhiap TAACh will be bald on Saturday, Fdzuary 4, and asked
each eommissioner who would be atterdling to leave their
reservation form with the department secretary this every.
ADJOURNMIM
Adjournment 20. At 8:50 paa. Commissioner Dean mowed and o missioner mmels
seearnded a motion to adjourn to the regularly scheduled meeting
on March 2, 1989, at 7:30 p.m. in Council Chambers, unanimously
approved.
Respectfully submitted,
Burley A. gin,
,•. s< f
t'
FRC €i 84
OF . wed 3/2
r,1300 Torre Avenue, 03pertiW, CA 95014
Telephone (408) 252-4505
N33+7tTfFS OF THE IMGULAR NEEIMC
OF THE
PAMM AMID CATION OCW1ISSIC1N
FURY 2, 1989
Council ors, City Hall
ALL TO CRDER Call to Order
1. Regular m sting of the Parr and Recreation Ccmnissicn called to
order at 7:35 p.m.
SALUTE TO = FT.AG Flag Salute
2.
ROLL CALL Roll Call
3. Ccumissiormws present: )(linger, Skeels, Dean, Minnick, Colman
(arrived at 7:40 p.m.)
awd ssicners aft: Martin, Cm-don
Staff Present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
Robert Oouran, Director of CCMMMity
Development
Mark Caughey, Associate Planner
IAPIMDUC1'ICKS Introductions
4. The Pl Wentation by Senior OOordinY3tor Nancy McGinnis was
p until the March 2 meeting.
ORAL CCNqINICATIC1NS
Oral
5. Cummunications
EL=CNS
6. o mmmissioner Skeels made a motion, sec xled by Commissioner Election of
Klinger, that ChairperSM Sharon CO11tIaT1 and 'trice Chairperson 1989 officers
Joann Mirmick be elected Chair and Vice Chair, respectively, for
1989. Unanimously awed.
011) BUSINESS
7. Coamunity Development Director Oman and Associate Planner Zone Ordinance
Caughey gave a presentation regarding an ametdaWlt to the Discussion
agricultural recreational zone ordinance. The existing ordinance
had been Created in "the late 50's or early 60's" and appeared to
be date for outdoor/indoor private recreation. Director
Cowan said, "Council directed staff, beginning with the Planning
Commission, to prepare an ordinance that would help implemmt the
gee rral plan ..." relating to ajtdoor/ia)door private recreatian.
Mt. Caughey dtscuLzed each section (including definitions and
permitted uses) of the p'�osed ordinance and questions were as
follows:
PRC # 84
Page 2
z rdinanc Co mni.ssicner Dean, in reference to Policy 5-25, said the
L_ ssi.on explanation of Private Cpen Space Resources, "instead of 'should
(cont.) be incorporated in public policy' ... that word should not be
'should° anymore, it's got to be 'must' . How do we address that'"
Mr. Caughey said, "The [Planning] Commission added paragraph two
[to Section 3] which makes it a matter of record ... that the
City is very interested in promoting private recreation and
making this ordinance workable, making It so t111s ordinance does
not work against people who want to bring private recreation
opportunity into the coamuuty, but making sure that what they
bring in fits, and approachiri. it frcr a positive rather than a
restrictive Viewpoint."
Chairperson Colman asked, "Fidw many pieces of pro*rty fit into
this category, remaining in Cupertino?" Director Cogan replied,
"'There are only three, right now, that are actually masterplanned
for private outdoor recreation: the De Anza Racquet Club, Deep
Cliff Golf Course and Blackberry Fans oamplex.t°
Ccamissioner Dean said, "I found the report very good and very
upbeat. goat's the view of the Planning Coa issicn on the
priority of recreational property?"
Director Cowan said, "If I could poll each of the five Camissicn-
ers I'm sure they would agree with the statement today, that the
intent is to preserve existing open space to the greatest degree
possible." Ate'. oohran added, "This [ant] is providing a more
effective way of trying to regulate outdoor or indoor private
recreation uses. The tools we have now are inadequate, so we're
beefing up the old A-ua ordinance to make it more up-to-date."
The ordinance, with minor revisions, will go before the Planning
CmMissian on February 13 for approval.
Mr. Chuck Jacobsen, resident, said regarding Section 3, paragraph
2, "reading that iaplies t,o me that playing tennis and golf is
too rich an activity for the City to support ... too expensive to
be operated by a private facility." Director Ctmn said he, Mr.
Caughey and Director Dowling will work cn the wording of that
paragraph.
Speaker No. 2 was Ms. Nancy Burnett, resident, who said regarding
Section 6.2, i, 17, "Isn't that supposed to be 'speciality indoor
activity'?" Ms. Burnett said she also noticed an absence of
basketball and it was added to Section 6.2, o, 9, as paragraph f.
Cmwissioner Skeels made a motion, seoonded by C umssioner
Klinger, that this Cm=issicn support the ordinance as presented,
with minor additions, eorzsctzons and modifications that will be
done by the Manning Departznei:c. Mumimously approved.
PRC # 84
Page 3
8. Also under Old Business, regarding recreation needs survey and Recreation
acquisition priorities, Chairperson Colman said, "Basically what Needs Assess-
we were asked to do is to prioritize what the feedback was that ment and
caame out of the survey and look at hoar the General Plan fits into Prioritizing
that." Director added, '"nhe request fam Council suggested the Same
following areas that we identify: the current rrent inventory of
recreation properties, needed i%rovements, capital costs,
operating costs, priorities and possible funding sources."
Director showed transpaz cies regarding policy statements
relative to the open space element and five-year capital program
regarding passible acquisitions and dollar amounts.
Chairperson Colman showed two transparencies she made summarizing
the needs assessment survey. Ms. Colman said she would like to
pass on to council this Oomission's interpretation of the
survey. She enphasized, "People were satisfied with the quality
and same of existing facilities ... but still 77% of the
people surveyed feel we need to acquire more." Regarding Measure
"K", Ms. Colman said, "mere was a majority vote where over 54%
felt they were willing to go ahead and pay money to get
additional recreational activizies." Ms. Colman's next slide
shed the ranking of the eight recreational properties that were
identified on the survey: 1) surplus high schools, 2) surplus
elementary schools, 3) De Anza Racquet Club as extension to
Memorial Park, 4) Stevens Creak floodplain, 5) high school tennis
courts for non-school hairs, S) De Anza Racquet Club as tennis
facility, 7) and 8) Blackberry Farms and Deep Cliff golf courses.
Commissioner 1Wxger said she felt the De Anza Racquet Club site,
with modifications, would fill reads for varied age groups. "If
theme's anyway wee could possibly acquire that site, I think it
would be fantastic for the City and for all age groups." She
thinks it is a very positive idea and said, "The uses for the
City are limitless."
Oomtaissicner Skeels said, "I thought right from the start that
wild be an excellent facility, the location and proximity to the
park and the Senior Center and the new Cammity Center has many
advantages." Mr. Skeels said, "If the City were to acquire this
who would non it ?" Director replied, "From a management
standpoint, the most ideal would to be ad4mir►istP..i,ed and operated
by the Parks and Recreation Department. Clearly it should remain
a public facility and as a public facility, I think it's best
administered by a public agency."
CXmnissioner Minnick said, "I don't see how the City can pass it
up. The scary thing is the other options that could happen and
that viorries, me. We just can't not go for it."
}
PRc it 84 C OMMissioner E l.i3nger aS)Md, "What kind of money are we ta.'lkirg
Page 4 about?" Director told her the City had an appraisal dorms on the
pror.-rty last summer that is still confidential information.
Recreation
NeAft Assess- Chairpersar Colman asked Director to "go over" the task put
me and before them by Council and Director rVlied, 11... it does include
Prioritizincj our entire recreation and open space plan. I think basically what
Same (cont. ) we're looking at is what to do about the public and . .. private
zeareat_ i facilities." Regarding private land, Director said arse
q tion would be to amend the open space element as the survey
deemed nary, "identify our current inventory and prioritize
existing properties in terms of desirability," and identify
poss.iole founding sources. Commissioner Dean suggested a two-year
moratorium on the zoning issue in order to study traffic
patterns, etc.
Chairperson Colman asked for a staff reocomerdati.on on the
private recreational spaces and Director replied, IW
M XMaendation would be to strengthen Policy 5.25 and urge
Council to adhere to it. Then if the properties privately zoned
should ooane up for sale that the City take a pro-active approach
and try to acquire those./1
Commissioner Dean said Cnurcil may accept and acknowledge this
Commissicn's suggestion, but may take a "new tact of their own
and say that we're pt.attirrg too much burden on the developer, the
land owner, and . since you can't financially make a
""national development work, put a hotel in." Director said,
"Yes, they could do that, so you may want to prioritize your
tiona on that."
Resident Ed Hixehfield, showed a transparency, and sd d, "I would
rid to this Commission that they act upon the request made
by City Council to prioritize actions to be taken by stating that
the acquisition of the De Anza sports facility is the first
priority and str;xngly rind City Council take action to
acquire it, and these are the reasons: There are a substantial
number of improvements on the De Anza sports facility property"
that should not be bulldozed. Mr. Hirshfield also said, "I think
the time is right for the City to move." Mr. Hirshfield feels the
City's "wirndaw of opportunity" is limited by the owner's patience
with regard to the d tructicn of the property. If the property
is destroyed and the City decides to buy it later, several
million dollars worth of would have to be
"regenerated" in order to get back to where the City is now with
facilities. "I think it's ir=abent upon the City to take
whatever action they can to prevent it [destruction of the
propertyIf" he said.
Speaker No. 2 was resident Narn<.y Burnett who said she would like
to see a dollar amount for the De Anza Racquet Club put into the
capital improvement budget. Director replied, "We'd rather not
have a fixed dollar amaoimt going in." Ms. Burnett said, "A fixed
dollar amount of say $5 million is better than a zero amount....
I would hate to have the Council turn around one more time and
® say, 'sorry folks, we don't have the money'."
Speaker No. 3 was resident Chuck Jacobsen who would like to see
Council maintain the current zoning.
r t
ChAirpatmon Colman said she and Conaissicner DM would wwk with PRC ## 84
Di Commission's
Dowling to a letter to the CoW=U to Page 5
this Cst rag WAing priaritiras. 7g9@
Recreation Needs
inner s then V the pri®rities as follows: Assessment and
1. QJP8rtiW Sports Center (fmarly kn m as W Anna Prioritizing
Racqviet Club) as a qxrts , and an actension to same (cont.)
Memorial Park;
2. Surplus elementary school sites;
3. Surplus high school sites;
4. Stevens Cask floorplain including Stocklmedr
acquisition (uhich also includes about 40 acres of open
space) ;
5. High school gratis courts;
6. StacMX=T F golf , maintaining the cent
zoning;recreational
7. Deep Cliff golf course, toaiattairiir�g the ant
r itional zoning;
S. De Anza Raoogiet Club as a raccpet club.
9. Distribution of resolution of the City auppc•-tIM San Fttz„isoo S.F. Bay Area
fty Area Ridge mil• Ridge Trail
Aid SIJSIIWS
10. CoAmissioner Dean made a motion that the park closure cxdirmm Park Closure
drafted by staff be appmwed. The pxqxxmd ordinarm would Ordinance re
1',%pim Lima Vista Park and Somerset Square Park to be Linda Vista and
officially closed one hour after suit. SeocricIed by acmai,ssicner Somerset Square
Skeels, unanimously appzvved. Parks
9MMS
OF PFWIOM TEEIIIiG
11• 00mRiSSi0ner laiTgew moved and OmmiBBlcner Dean seconded a Approval of
motion to approve the minutes of the regularly S&AxI led February Previous Minutes
2, 1989 tr wting; unanimously toyed.
CCHWMCATICW Communications
12.
MmFIw REPMP
13. During Monthly Report, Director said two ski trips were held in Monthly Report
January, both were filled.
NISCELLANEWS
14. There was no Legislative Update report. Legislative Up-
date
15. Regarding Mayor's ILuxtison, Chairperson Colman reported on the Mayor's Luncheon
December 8 meeting.
16. During Staff Oral Reports Director o plained the budget Staff Oral
proms for six octmss iicners attending the C.P.R.S. oanfeYenoe Report
in Sacrtto.
PRC 84
Page 6 17. , 8 l the Cc � Said Ommdl, in
SOCVOtCommunity ty mning the ��
Ce r Update Tr
18.
There
waB no8/ y tt W fit.
Tr s/Path-
way 19. COlMn said th8 Parks & FteC OcnmxssJC 1erve SoCial
Parks & Rec w"Lld b held at sports city Cafe at 6:30 p.m., the 10th Of
Social
y.
ADLTCUPMMff
Adjournment 20. At 10:50 p.m. CtrLmisSiCrar laid. Moved aWCOMOiWiCr
ar
S70eP18
a motion to adjo= to the regularly sche&Ued meeting
an March 2, 1989, at 7:30 p.m. in Oil ChMrbers, Unanimowly
Respectfully vAnitted,
4001
ley �• , ��t�xy
Calf OF cmmam, Ste' ,'E of CAIn wn PRC A 85
10300 TaMle Avenue, Cupertino, CA 95014 Approved 4/6
WO.Chona (408) 252-4505
MINUTES OF BE RBOULAR G
OF THE
PARKS AND R!XIOAI2CK CONCESSICN
ICI 2, 1989
Coil Chambers, City Mall
CALL TO CPIM Call to Order
1. Regular meeting of the Parks and Recreation Commission called to
order at 7:35 pm.
SAI= TO UM FLAG Flag Salute
2.
ROLL CALL
Roll Call
3. Comai.ssio exs present: Colman, Minnick, Skeels, Dean,
Klinger, Condm,
in
Coematssioners absent:
(N�)
Staff Present: Stephen G. Dowling, Director
Beverley A. Colgin, Secretary
Nancy MoGinnis, Senior Coordinator
XNiRODUCTICHS
4. Director prefaced his introduction of Senior Coordinator Nancy Introduction
McGinnis by saying, 'When Nancy and I were d1scussing this of Nancy L.
presentation, we never intended that her first appearance before McGinnis
you would also be her last; however, .. . Nancy has been offered a
tremer does opportunity with ... City of San Mateo." Nancy gave a
short video presentation on the Senior programs. Commissioner
Martin asked who would be taking Nancy's place and Director
replied, "As a matter of fact, we're speaking with someone
tomorrow we hope to put in the position in the interim."
ORAL OICATIONS
5. Mr. Allen Slusher, President of Foothill Bobby Sot, imAted the Allen Slusher
Cknanissioners and staff to opening day ceremonies, April 1, at Foothill
noon at Monta Vista Recreation Center. Pam'. Slusher said he would Bobby Sox
make an . on opening day regarding improvements to be
done to the field. Mr. Slusher would like the Ccmmmissioners to
"throw out scmie opening game balls."
OID BUSINESS
6. Director reported to the Ommaissioners reTarding the recreation/ Recreation/
open space priorities discussed at Council. He said, "Cm=il Open Space
® directed staff to return to the five-year capital. improvements Priorities
meeting of March 7 with scene additional information .. . on how to
fund the reo maended acquisitions." Coil asked Director to
look at "%ohethex there would be any interest on the part of other
agencies regarding participation in some sort of sports ccuplex."
PRC 89
P. 2
RGMMWation/ The YmcA said they are ftuiiing a fitness facility "right
oW space away . .. and in about five years they hope to have a
Priorities swimning pool. Conceptually they would not want to rule out
(cont.) participation in some sort of joint effort" on these
facilities. Do Anza College is "most interested" in scm
sort of sports facility. Director has not discussed this
with the private sector to date.
Commissioner Dean said, after reviewing a tape of the
Council meeting, "two-thirds of this City is being
.monopolized by people other than residents. We've got to
direct our priorities back to xdiere we were." "I'm not sure
they (Council) read Steve's report."
Carmissioner Skeels said, "I don't think I agree with YOU,
I think they really did understand what we were after ...
and at this point are just being very cautious and would
like to have more information."
Commissioner Dean replied, "We see it as a recreational
need whether we acquire it or not., we don't see it changing
to business or camriercial. I'm hoping they understand it
was a unanimous derision from this Camlissi0n-"
The first speaker was resident Nick Szabo who said, "I feel
the Planning Commission is very supportive of keeping it as
recreational space.,* Yx. Szabo thought there would be
discussion tonight about funding and he brought
transparencies. Mr. Szabo said, "I feel it can be finarKmd
. . .It through a utility tax. A utility tax requires only a
majority vote of the electorate, "it does not require 2/3
vote. A 2% utility tax would bring in about $840,000 per
year which is enough for a $10 million bond for a 30-year
bond." Mr. Szabo said it would cost the average resident
$1.36 per month.
commissioner Minnick said, "Would industry also pay?" Mr.
Szabo said, "It's 2% across the board. . . ." Mr. Szabo said a
utility tax would be 'much fairer because industry takes a
ruch larger role."
chairperson Colman said, "How do you think the bus:6-ess
community would react to something like this?" Mr. Szaijo
replied, "The business community will say, Ono way' . . . .
Industry will say, 'we don't like any higher taxes' , but
when you're in Cupertino, you get many extras and people
should be willing to pay for that."
n .x
w i}
K!it'. Szabo's second trarsparency shC red the mount of reveme Ulat # 8s
would be generated with trial cast funding as well as i,itility P. 3
tm m1mies.
Recreation/
Cwrmissioner Skeels asked Mr. Szabo to discuss "how the trial open Space
court funding Bey goes into the general fund rather than Priorities
allocated to specific projects." Mr. Szabo said the "Council has (cont.)
the power of paying the interest on certificates of deposit out
of the general fund." Mr. Szabo added, "I think the longevity of
any councilmenber who sells off p.ik land is very art in
Cupertino."
Ccamnissioner Dean said he saw the problem being "both fading
sources go into the general fund and neither is obligated to a
park and nowhere is there an obligation to spend it in a parks
and recreation mode." Mr. Szabo said the city hall/library
renovation money came out of the general Rand, it wasn't a bond
measure, "it was certificates of participation. It's being paid
out of the general fund. It's not any different."
Cmmnissioner Klinger asked what other cities were using a utility
tax for funding and Mr. Szabo replied, "Los Altos-" Der.
added, "Mountain view is getting ready to retire theirs."
Speaker No. 2 was resident Chuck Jacobsen regarding the 5-year
projection and "upcoming negative cash flow". Mr. Jacobsen would
like the City to "look at a larger picture. There's a surplus
right now, but that surplus is going to disappear." Mr. Jacoksm
emphasized the need for all recreation facilities, but "we need
to lcok at long range planning."
Speaker No. 3 was resident Darwin Throne who said, "I support
Nick Szabo's suggestion of using a utility tax to acquire these
properties." Mr. Thronv_- would "like to go one step further" and
see a ccaprehensive plan that covers the improvements to the
properties also. He said, "If you're going to go to the well, I
think you ought to try and go once and not have to go three or
four times. voters don't like that.,, Mr. 'Throne thinks the
citizens perceive the City to "have a lot of money and what do
they do with all of it?"
NEW BUSINESS
Proposed
7. Under New business, the Commmissioners discussers a "resident only" Resident
policy for recreation facilities. Commissioners Klinger and only Policy
Minnick agree on allowing residents an earlier date to apply for
facilities and charging non-residents a larger fee. Commissioner
Klinger said, "Cupertino residents should definitely have
first crack at it." Commissioner Klinger would like to see "a
modest fee" for residents. She added, "I see Milpitas and
Cupertino are the only two cities that don't charge fees to
residents. . . ." Commissioners Skeels and Colman recommend no fee
for residents and a differential time frame for residents and
non-residents. Canmissioner Skeels said, "I wonder if outsiders
shouldn't pay something." Ccamnissioner Condon would like to see a
"fairly high fee" for non-residents and organizations "so they
know it's a privilege" and no fee for residents or resident
organizations. Commissioner Martin agrees with Coxmtiissioner
Condon. Commissioner Dean said, "I don't think residents should
A
eu iiMY
PRc • be charged a dime." After the di Sion, C=dssimler HiE1tlick
p. 4 made a motion to make a distinction between residents and
non-residents regarding differential time fry (90 days for
*Procy
sed residents, 30 days for non-residents) and its (no fee for
ent Only residents and $25 minimum for -win-residents with staff
(cont.) researching the highest fee Prop. 4 will allow for
non-residents) . The start-up date would be SeprtemAer 1. Se=nded
by Commissioner cAndon, unanimously androved.
MIN(L= OF PREVICUS MTING
Previous 8. COmmissia-ier Skeels moved and Commissioner ]Klinger seoanded a
Minutes motion to approve the minutes of the regularly schedulers February
2, 1989 meeting; motion approved.
COMMUNICATIONS
9.
MONTHLY REPORT
Monthly 10. During Monthly Report, Director said the noontime recreation
Report began in February at CLipertino Hick School, and "it's off to a
terrific start". The Airband Contest at Kennedy Junior High
School was a "huge success." Commissioner Skeels asked Director
what his response to the "Sound-Offs" regarding interim slim trim
class had been and Mr. Dowling replied, 01. . . next holiday season
we will offer an interim class." Cannissioner COMM asked about
water rationing and Director said, "It's going to be serious this
summer" and told of -the proposed reductions axrp tly planned.
MISJS
11. 'here was no Legislative Update report.
Mayor's 12. Regarding Mayor's Luncheon, chairperson Colman reported on the
Luncheon February meeting: new City Manager Don Brown was introduced to
all attending the luncheon; Mayor Plungy reported on Highway 85
and the Los Altos ordinance regarding teen age parties; Library
Commission reported on their need for more computers and a survey
they are conducting; Fine Arts said 40 applicants vied for the
mural grant including applications from Spain and Israel; Energy
reported on a video they are preparing for Channel 53; Planning
reported on zoning; and ASAC reported on their research regarding
billboards.
CAPRCBM At this point Chairperson Colman asked Commissioner Skeels to
Workshop report on the workshop they attended on February 4. Mr. Skeels
said, "AboL.'t 60 people attended" and "the most popular session
was about after school sports". Chairperson Colman was impressed
with the fact that one city had a youth commissioner, "someone in
high school was actually part of the rxmmission.11 She also said
in some cities each commissioner was responsible for a specific
major area of recreation.
Mill
PRC # 85
P. 5
13. Regarding cimminity Center Update, Director said, 'We're pretty
mucks on schedule out there, and still looking toward a Novatmr Center Up Community Update
or December dedication date."
14. Director reminded the Caamissioners to keep their hotel receipts CPRS
from the upcoming CFPS oonferen=ee. It was decided the Conference
ommissiw=s would meet for lum�h on Saturday at the Sacr-cinsnto
oonfez�nce.
ADTOTJFeIMENT
15. At 10:05 p.m. Cmmnissicner Iainger moved and Commissioner Martin Adjournment
seconded a motion to adjourn to the regularly scheduled meeting
on April 2, 1989, at 7:30 p.m. in Council Chem-I-s. Motion
unanimously approved.
Respectfully submitted,
Beverley A. gin, Secretary
TFF.
fix — 'i�: ;'•;' `4t i5 r}.. ryX't ,.Y 4 v�'ay
CMC)F , b� OF OL' A PRC � s6
1000 Torre AvwM, Cupertino, CA 95014
Telepdne (408) 252-4505
AffiVtJM OF THE IMSULAR MEETING
OF THE
PAMS AND Z'IQdC10MKLSSICK
APRIL 6, 1989
Council Chmdxws, City Hall
CALL ICE aRDM Call to
Order
1. Regular mesting of the Parks and Recreation C=nissicm called to
order at 7:35 p.m.
SAI= TO THE FLAG Flag Salute
2.
ROLL CALL Roll Call
3. Omni ssicners Minnick, Skeels, Dean, Rlirxger, Condon
absent: Oolmn, Martin
Staff putt: Stephen G. Dowling, Director
Bovwley A. Cosgin, Se=etary
INTWU=CNS Intro. of
Diane Snow
4. Salicr CDo(rdiilatW Diann Snow was ieZodWed to the OMMissiM.
ORAL OCHMdICAMCHS
5 W. Dim Carey Cupertino resident for 25 years, said, 11... Re s i 6 e n t s
there's been a c3 wxp in the quality of life" in Ogxnt= and he supporting
is vary supportive of rent decisions regarding open space. recent
decisions
Ms. Childs, Regnant Road resident, thanked the ommissitm re sports
regarding their recomendation to purchase the sports center. center
Mr. Phil zeitman, Cricket Dill Road resident, supports the effort
of the counission regardiM purchase of the sports center.
MB. Jenny Fara'dy, Chisholm Street resident, thw*nd the
oaeanfssiaam for their support in the "needs survey and zgperts
to oo =il." Ms. Kennedy volunteered her Lm mittee's (Citizens to
Save Qq=tim Receatic n) suit in helping the city. "Weld
like to get behind you and ... welcome the cpportunity to help."
OLD BUSINESS
6. Direatcr reported to the CoMissianers regarding the five year 5--year
capital inprovenents mseting of March 7. "Basically, the capital
decisions made were: (a) pursue aegm:sition of De Anza Racquet improve.
® _ discussion
A,
PRC # 86 Club, (b) move StACkl acquisition to the smugnalmd area,
P. 2 (c) five plus acw-es of the Wilson school site will be aoguirv-4 in
the next cou;ae of months and funds to renovate arcs in next
5- a r year's budget, (d) consideration of a high school acquisition, if
c 1 one beoomes available, (e) Scmerset Square iqxov c y, gntf
im ve. Jollyman Park ccrotrx-tion documezits are just about cceplete'
discussion however, with 25% water reduction, we may riot want to go cut to
(cont.) bid., (g) tennis caourt inpLvvements to the high sd000ls mmred out
to 1990-1991 and (h) Portal and Eaton schools sites pit into
to zwramsed area."
Vice (A.._ `xwscn Minnick asked about the Sedge wick ply and
Direcccr relied, "The district hasn't made a decision to sell
and that's been put to 1990-1991."
Commissioner Hl i rrpr asked which high school sites could possibly
get inMNed tennis courts and Director aged, "04ertino and
Mcnta Vistas."
NEO MSINESS
Little 7. Under New Business, Director' introduoed Andrea Harris, -
League Uves from QVertino National Little League. Ms. Harris said, "We
discussion hwe over 400 children in cur league this year" (35 teams) and
she would lik R to sere funds put in the 5-imar plan to enhance
their playing fields (ftviedy, Feria. and Jcllyman). No. Harris
discussed her mew to mil regarding the leasgue's needs and
said, "I don't know what's possible in the current. season."
Cmni ssicner Dean asked if lbs. Harris had gone to the sr.:hool
board to make these requests, and she replied, '"I, W told as they
don't have the Bands. Their priorities are different, the only
plans they have for school site grounds is to re-seed."
cmwl.ssicner Nlingw also recmmended Ms. Harris go to the school
board to discuss these needs. "I'm very su;3pcCtive of 'rahat you
have to say.... At the same time, I think the ivtml board needs
to be made more aware of commmity needs." M... Harris ,9aid, "I
think CL4pertino Union School District thinks they cirze re s-kxx ding
by not charging us for field use. They pn,,-ide the, water and they
do souse maintenance on the outfields, that is ttxo-'..L ucntribution.
They don't have any money feted for parks and recreation type
activities." Ms. Herds said that 14 of the 1E leagues in the
district are car. park lands and all of their fields are on park:
land maintained cnt-Irely by the respective city.
Commissioner Condon, asked if this involved only Cupertino
residents and Me. Harris replied, "6f8 have 31 noai-residents
(Sarah)." Dr: C m dm asked, "Are there any sites in Saratoga
than; might be available to use?" and Ms. Hargis said, "There are
f no sites in that area area I don't think for 31 kids Saratoga
would want to give us anything."
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PRr a6
Discussion and
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Commission
-717
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Approval of
17 q1Wwi
March Minutes
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Legis. Update
Mayor's Lunch
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Colmunity
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W 1k Update
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CPRS Con
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Opening Day
riment
W11 1,01 Adjouri
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Ldd
Cftf OF CUMMO, Mill � L'�.LZI'O�nA PRC # 87
10300 TD+rM AVMW, OVertinOt Cif 95014 Annroved
6/1/89
(408) 252-4505
OF 7W
PANG
MRY 4, 1989
Ommicil Ounbers, City Hall
CAM T3 Cld=
1. ROCAdW Meti of the Parks and R=eaticn iora called to Call to Order
ordeir W., 7:35 P.M.
SAN= TO 'III FLAG
2. Flag Salute
rcm CAM
3. ocammissicra present: Minnick, Skeels, Deana, Ainwi
OmAon, Cabo, martin Roll Call
: )
Staff print: Stq*m G. DMUM, Director
Bsvee`lW A. Qolgill, Secti tAmy
C1�4
4.
MAL CwJKMCATIOM
5. Mr. Ed Hirshfield, president U: o4mtim Tennis Club, mid, "It Condition of
as thaiwaive given up vB%.ing pl%A wig courts, at Tennis Courts
Mwicrfal Pic and t we am omUniiii problem with regard to at Memorial
CleanlIaeBs of the W. Hirshfield the Park
marts at New rW pa* be wasted weekly and sam additicual
attention be givM to clewting the riestrici Director acid with
the mandatory wateac rati®raing, has been
eliminated. Sr. Hirshfield would 1lika appeal for rain
treatments ws rx" the softball fields are, in fact, being
watered at least once a week." C=issi.®ner Dean asked Imo'.
Hirshfielcd if he had reported either of these problem Prices' to
t might Is mee it ing and his reply was, IMw bathroom issues has been
reported may, time and tim3 again.... The req=ve we got
is that it's difficult to keep clean, .. but we note there are
similar batbr+oems in G► Ide n Gate Park and at the bead in Santa
cr z and smdwthey manage to Jump thm clean."
148. Rarer Parson, 30- r resident, reitA aced 04ert M national aequest for
Little fig: ale, need for blew at Feria, ems, and she Bleachers at
presented thisamissimwith a petition sited by =r+e than 40 Faria School.
® Little League paste. hairperem Cb1Wn said Council land
recently dizect,ed staff to work with the School district to see
if there ors dim blears at arras of the ec3aoo1e. N8. Parson
ai said she would 113m to sea this Jollymaan ration begin
•PRC # 87 this year. Dann asked Vs. Parson if sloe had sn: to
P. 2 De Anza College to sea about contracting their field. Director
said the policy of the college is to riot allow youth sports `o
al Communi- peXMit Out their fields, "Whether that's chamed or not, I don't
Auk ions (coat k1now.of
Request for Mr. IarrY Ham, ten—year resident, "is here to appeal for
$leachers at the bleacher's and inprovemits at both Faria and Jollyffian."
Faria and Ommissimer Martin asked Mr. Hernandez what the parents have
Jollyman dam to help and Mr. Hernandez replied, "Z39e league itself is
rather strict with parents about participation and ." Mr.
Hernandez ate, "If you can fir' tbe bleachers, I'll help you
faring them down and install .� .,m. I'm sure ... many of the
parents would.ee
OLD BUSnG=
6.
NEVI BLkSINESS
Varian Park 7. Under New Business, Director showed a t3anspareaxry of the spa0e!
at Varian Park the Martino Union School District would like to
use for dry-off in their day care grogram. Director said, "There-
are appr xdmately 35-50 students enrolled in the program and a
staff of two to three people. The program operates from 7asm-6pm
and would mean a tTaXimately 30 trips in the mOrning and 30
iW the aftarrxxn. The drop-off span would start at about lam and
go until 8:15an, and thm again around 3pm and go until ar=id
6pm, so you don't haver all 30 Cass arriving at One time."
aaaaaissiOner lainger would like to see a review after six months,
"I think w+o ehould give them the opportunity to try it Out."
Ommissicner Skeels said, "I agree with J%xdy and I would be in
favor of giving them a six mmi h trial." Vice chairperson Minnick
said she would like to know if the day care is going to oxvtinue
to eacpand, "w2aey her those fear mobile classrooms become acre
mobile classr= s. Then it would be starting to imact."
Camtissioner Dean said, "I don't think this is an existing
progra®. I tlriink this is a new program they're implementing." Ms.
Minnick requested Director to ask the district how much growth
they anticipate, 'Onwy can just roll those old classrooms right
Out there." Commissicrxw De.in replied, 'That's exactly right....
Portables are in there right now." C7omnissiOner Martin said he
couldn't see any reason not to approve it for a six month Is
trial. Co ¢dssiouaex Skeels made a motion that the request be
approved with the condition that we review the inpact six months
from the start-W date, and amend the agreement if necessary.
Seeeaxded by vice Qiairpersan Minnick. Motion passed (6-0-1,
Conuissimier Dean abstaining.)
Volvo Tennis 8. Also tinder New Business, Director said the Volvo Timis
Tournament Tournament request is for an increase of 12 dates over the 1988
series and away are for prim time usage. Rich Hagerty, C1upextino
Tennis Club, said the reason for the change is "a National
overall incase of 25% in the Volvo prograan" and an increase of
eight teams in the south bay. He also added, "Our club, because:
is Of demand frraa the manibers, has added three add;ticml tunas
[and) has more teams in Volvo than any of the other clubs in the
south bay. We have additional teaaas that cannot play on the
nights they are scheduled so we have had to make adjustments and
that is the reason for the request."
177a
PAC of$. l Can aslme�d alb percentage of mm t$!m P. 3� 97
residEnts, and Ed Hirehfield, .
maintain 51% residents, and "oVertim residents ton join at any
time." Ms. colman said "o®nitting to a whole saw= really Volvo Tennis
sows ma ..." and she would like to see a "trial. period". Tournament
(coot.)
Ccamissioner Skeels said the increase now involved using the
Loirts on four bights at prime time as opted to three nights at
prime time and Saturdays chic h ww a approved last year. l!W.
Hagerty said "the league organizers ha,re charged the format to
free up weekwxb beaeuse there are a lot of club t or
people want to go away for the weekw d." crier Skeels
said, "Did you take into oonsideeration the fact that are passed a
motion back in August that said we would approve the tommament
with the same mzber of dates as last year? MAs looks liloa about
25% mores." W. Haverty said that was the reason he was presentirg
the proposal this evening. Mr. Skeels asked if there would be
publicity in the Courier and Rich replied, "We get PR in other
tennis magazines winch you're not privy to, I gaess." Mr. Sla®els
e�ahasized, "I think the people of Oqpertim should know this is
happening and that we are ing it...." W. Hirshfleld
said, "We'll take an action to attmrt to publicize it throxgh
the Courier."
omnnissioiaer laiarger asked, "Do you foresee even more growth in
the future years?" and W. Hagerty replied, "Can't rule it out."
He said what would probably happen is tha`; "would start to king
for other sites to vent", but stated, 1%jou can't go too far out
of the area because people do not want to travel." Yls. Klinger
said, "I do have coric rn about the mzber of courts being used."
Commissioner Martial asked for clarification regarding the
statement made two years ago about taking the courts if the
oa m dmsicn did not assign them for t==wvent use, to uhi ch W.
Hagerty replied, "... what I inferred to the commission was if we
were not given the sarctio Ad time by the City ... we as members
of the public can ... take our tin and take our courts. As
members of the public, anyone can do that. I hope you didn't take
it in any other sense than that." At this point, Mr. Hagerty
said, "... the reott=ms are pathetic, the courts are not
cleated, we go along with all that ... we can make do, but we do
need the courts and we'd like to have them in an organized
fashion."
Commissioner Dean said the Coamoission has had demands fzotn the
girls' softball league, Little League, AYSO and CM soccer. "I
see nothing wra V with it.... WAt they [%=] are telling you is
that they can eorntami nate the courts if they want acid not break
one rule.... This way it's struct=-ed. I see it's a positive way
to help the City."
Coamissioner Condon said he had personally participated in some
of the club's event and emphasized the department's monthly
report show an increase in termnis of about 20$ from last year.
"I think we need to account for this and aaamerodate everyeone."
(40 Cammissicner Skeels said, "I've got a couple concern. I feel
this Cammaissicn is being used as a rubber stamp for something
that's already happening and we talked about this in August....
Fart of that condition [of August's motion; was that the level
PARKS & RECREATION COMMISSION 4 of 10
MINUTES 1987-1993
•
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•.:c.n:c� 4•nnl =_ •I - - •.0••C ,• _ •.• it- • ,
said, "Would the Ccominsion entertain the additiaml 0 87
dates an time? Is that even feasible?" Mr. Hirshfield P. 5
-vplied, 'M' l ply have to droop out of Volvo. W9111
probably be kicked cart for riot fulfilling the agreements madie up Volvo Tennis
AM front. I think there will be an article in the Qi p Tournament
" He added, "if we c-ri't support the cotqxitAtion it Will (cont.)
be a major ... and it will be a major black eye for
Cupertino.... I'm very upset by this. We're trying to promote
recreation in the City for its citizens and I'm appalled to say
the Parks and Racaeation fan has taken an action which
appears to me to be in direct •tion of your objectives.
We're providing a service for the public citizens of the City and
now you've ... famed us to take a major step backward. I'm
afraid it will make the QMM tkp a iPx, in a way no o a wants
to see.of
Mr. Hirshfield said, "Would it be possible for a member of the
... OamRissicn to present ww*1w motion?" Director replied, "I
think that's possible." W. Hfrshfield said, "Well, then, I
appeal to the Commission to consider an alternate ration."
Oammissicner Martin said, '"... the schedule has been made and ...
without our approval, the addit xm were made9 regardless of what
us Said in August; however, I would make a motion that we do
approve the schedule but under Teo circumstances will the be an
increase in the scheduling next year without prior approval of
this emission." Seccitled by Oommfssiocr Dean.
Vice Chairperson Minnick said, "I really feel that ... my vote
was not depriving the citizens of use of the tennis courts. if
that's how you've is that, you certainly have every
right to do that. You have every -light to contact every media you
can, but with the type of antagonism I detected ... it sounded
like a very negative attitude.... I think you need to understand
that with the sale runs the risk that it may riot be approved,
and with the public record of cur stand in August, you took the
risk. You took the risk and you took the c tmitment from Volvo
with the that probably we would go along with it
because it was set and it would be an . You w -il d
feel badly. You can't deny ths fact that in August the statement
made by this Oommission, though not in stone, was public record
and in aid April ... you must have donee the arithmetic a-d said,
'Hey wait a minute. We've got additicnal dates and that's not
what we bought into in August'. so, upset? Yves, I'm upset. Sure I
feel badly, because of the club looking badly, but nevertheless
there wetren't any surprises for you. 7he surprise was more
directed at us."
Ccinnissioner Skeels said, "Z ds is exactly z jhat we talked about
in August and ... the reason we made the motion in August."
Chairperson Colman said, "I think we're in a very peculiar
spot.... It's really not a fair situation to put us in.... You
know we're trying to work to gat more tennis courts." Mr.
lairshfield said, "I don't think we [CIC] have a mechanism to get
prior approval. We apply to play and they [Volvo) cane back and
say 'Here is your schedule'. It's a take-it-or-leme-it
situation." Mr. Martin then said, "You've saying we an a rubber
stanp." Mr. Hixshfield said, "If we apply to play we can't say
we're going to p:.= !at ,ae can only play five nights. We can only
say we're going to play or we're not going to play.11 Mr. Martin
PRt 0 87 said, "mat ym're sgyiTq now is that you cold not live with the
motion ... just made?" Mr. Hirehfield said, "Well, I don't
P. 5 tow to.B, Ms. Mimick said, "I think Winaol's point was well
vo Tenni taken. If there's a change and it said, 17his is it, no more,
T ent that'a it, ' then next year you would have to say, in good faith,
'Sorry Volvo, it's been fun, we're had a great time, but we can't
(cont.l do this anymore ram"
Mr. Hagerty said, "Them are a couple of things that exist that
make the prciblem at Memorial a little more difficult." Mr.
Hagerty said there are lots of non-residents who drop-in to use
the courts because they are free; the City has no monitoring
Fystem for the tennis courts. "If you did (mormitor], then you
could start charging those people to use the courts which wild
pay for the court mcnitor's time. Cne of the reasons the courts
are full is that you do have rm-residents coming over there and
using the courts, free gratis." eft. Hagerty added regarding
Commissioner Martin's comment, $*I'm rally the guy that
determines how many team the Cupertino Tennis Club fields.... If
you grant this new motnn, I can stipulate to the board next year
that we can only have so many team that will use Nmm=ial Panic.
We can do that, if we do it in advance." Mt. Skeels said, 'fiat's
what we did in August." Mr. Hagerty replied, "Pro. All you did
last year was approve in advan a as long as we kept the schedule
the same which meant : wouldn't have to be here tonight. Since it
wasn't the same and we reapplied for additicn l dates, that's why
we're here. If that's the case next year and the cmmission feels
that strongly, then fine, you tell us how many times we can have
it and that's uftt we'll do. Our other mars will have to play
ARL for other clubs which many do already. We have a lot of miss
1p belong to cur club that play Vollro for other clubs because
there's no place for them in Cupertino. We could sure document
that. Brit, if you make that stipulation, we'll have a cutoff
point for Memorial Park and others will have to ;o somodwe
else, but you have to tell us new exactly what the limits are."
Commissioner Klinger said she would like the motion to be
"crystal clear so we don't have to go thrc+ugh this again next
year." Ms. Minnick said, "I thought it was." Mr. Skeels agreed.
aoti.on CSmairpersen Colmn restated the motion, that the Ccamuission
(passed) approve the proposed schedule but under no circumstances Will
there be an increase next year without prior approval and the
Commission will meet in August to again review and evaluate. Ms.
MimiCk said, "Volvo has to know these are the limits. tether
tennis skyrockets and 50% of the population is clamoring, this is
it. There is no more." The vote was 4-1-2 (Ccamissicner Skeels
voting no and Vice chairperson Minnick ar," Ocanissioner Condon
abstaixairrg) .
MIlVC m OF PREVIOUS MELTIMG
Approval of 9. Camnissioner Klinger moved and Vice auiirperson MiMACK seconded
Previous a motion to approve the minutes of the regularly scheduled April
Minutes 6, 1989 meeting; motion approved (Ctmairperson Dolman abstaining) .
O0HMUNICATIONS
10.
k,
PRC # 87
P. 7
it. D=Ixq mm*bly Report, Dist= discussed Chen xy Blum F+stival Monthly
and that Jlahior Theatre production of "Robin Hood" at Cupertino Report
High School. Report
12. MxKm was no legislative Update fit.
13. Mayor's uvicheon, Cm dssicmw Dean attemgled and said Mayor's
the Rv's parked at a local hai2i studio d the Luncheon
luncheon =ive sation. W. Dean said the joint meeting bebaem
Parks and Recreation omission and Planning Oanenimion was
diced and well received. Ms. Colman will attend the May
luncheon.
14. During Staff Oral Reports, ;Di.rsctor said regarding C.P.R.S. .P.R.S.
Oonfemm, "mere is a statement of expenset in each file and if onference
you will sign t mt and attach the date amount of money to ense
be returned, % would be Mich obliged." sports
15. Director:' shooed sampi es of the materials and Colors to be used cai ommuni ty
the Oammunity Center nand the only objection the commissioners had enter Color-
was the "bright mange" roof. The consensus was they would like and
to see the "middle tile toned da►m in intensity, a bar,
rustier, Derr tint is needed."
Chairperson Colman asked for an update on the sports Center pots Cente!
negotiations and Director relied, '"Vista: have been three
40 mastings and negotiations Continue."
Ommissioner Skeels reported on the B RCEN dinner at Twin Pines RCBM Dinnc
in Belmont and said it was atterxiod by abaat 30 people. He then
invited the commissioners;ere to a BW meeting which will be, held at
Moffett Field on August 26.
Chairperson Colmn said Walk-A-Golden Mile old be held on alk-A-
Friday the , and Commissioner Martin said he was planning to walk lden Mize
the mile and asked for pledges froaa the commissioners.
AMOURNMENr
1 . At 9:55 p.m. Ccmmi.ssiomr Skeels moved and Commissioner Klinger djournment
seconded a motion to adjourn to the regularly scheduled meeting
on June 1, 1989, at 7:30 p.m. in Council chambers. Motion
unanimously approved.
Respectfully submitted,
--
Beverley A. Coi�ln, Secretary
i
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CITY OF CUPERTINO, STATE OF CALIFORNIA
10300 Torre Ave.
Cupertino,CA 95014
(408)252-4642
MINUTES OF JOINT MEETING OF THE PLANNING COMMISSION
AND THE PARKS AND RECREATION COMMISSION
HELD ON JUNE 21, 1989
SALUTE TO THE FLAG:
ROLL CALL:
Commissioners Present: Chairman Adams
Vice Chairman Claudy
Commissioner Mackenzie
Commissioner Sorensen
Commissioner Szabo
Chairwoman Colman
Commissioner Klinger
Commissioner Dean
Commissioner Condon
Commissioner Martin
Staff Present: Robert Cowan,Director of Planning and Development
Lzrry Harmer,City Planner
Steve Dowling,Director of Parks and Recreation Department
Chr.Adams stated that the Study Session was to consider changes, if any, in the General
Plan;he invited Parks and Recreation Commissioners to work with them on these issues.
Chr.Colman agreed that this was their objective as well; she added that these deliberations
prepared for the future of the community. She cited the limited land available in the City.
Mr. Cowan noted Parks and Recreation Commission's desire to review the General Plan,
Parks and Open Space Element; he reviewed events of the last General Plan update and
presented a handout showing the role of each Commission and a definition of tasks.
Mr. Dowling noted that the Genera Plan Open Space Element was designed to provide
neighborhood parks;this task was nearing an end and it was time to direct attention to the
recreational needs of the 1999s. He reviewed the Recreational Needs Survey and testi-
mony taken at Parks and Recreation Commission Hearings.
Com. Sorensen asked whether the needs of senior citizens had bren identified in the Survey;
Mr. Dowling noted that over 50%of households felt the senior center should be expanded.
Com.Mackenzie commented that residents as well as workers had been identified as users
of recreational facilities; in addition to the 55,000 daytime workers, how many residents
remained at home during the day? Mr.Cowan responded that the numbers were available.
® Com.Mackenzie questioned how the neighborhood park program had preformed?
PLANNNG COMMISSION/PARKS AND RECREATION COMMMWON MDRMS
Joint Meeting of June 21, 1989
Wr Pa 3
e-574
Com. Szabo reiterated that the City had to arrange the necessary financing-, at present, if
one of these sites became available, the City could not afford to purchase it.Perhaps a bond
measure requiring a simple majority would be necessary to raise the required fmancing.
Com. Claudy commented that such was the Council's role.
Com.Szabo responded that it was the role of the Planning and Parks and Recreation Com-
missions to provide leadership and put these issues to a vote.
Com.Claudy summarized that those who voted against the Parks Bond did so bemuse they
did not know the specific outcome of their vote;for many,the De Anza Picquet Club could
not be supported as a City Racquet Club.
Chr.Colman agreed confusion existed in the community surrounding the Parks Bond; the
measure was vaguely worded and a large amount of money was involved. Given the time
constraints, she questioned how a bond measure could be placed on the November ballot.
Com. Szabo advised that a bond issue, which required a two-thirds majority, was ahnost
unobtain. ,)le since Proposition 13 had been passed.
Com.Dean noted the confusion that surrounded the June 12th Planning Cmmission hear-
ing on an Application by De Anza Residential Suites;Ccm. Szabo stated that while he was
opposed to the purchase of the Racquet Club for the sole use as a tennis club, he was
favorable to its purchase as a general use facility which included a tennis club. A generial
use facility would be a reasonable and good use.
Com.Klinger questioned the time frame available for the acquisition of the Racquet C.ub.
Mr. Dowling responded that the possible acquisition of the Club was under negotiation.
Chr. Colman reviewed the alternatives available given the window of opportunity for
obtaining the De Anza Racquet Club.
In response to questions by the Commissioners, Mr. Cowan reviewed applicable zoning
regulations and requirements surrounding the construction of structures in the flood plain.
Com.Szabo cited the List English Evangelical Lutheran CbMMh of Glendal v. Coup of
Lm Angdes decision.
In response to Com.Mackenzie's question on the current negotiations for the Racquet Club,
Mr. Cowan responded that zoning designations were not the best way to protect land;
Mr. Dowling added that the Council had expressed a consensus that the property would
better serve the community, if it were in public ownership.
Com. Mackenzie cited the map and noted that open space designations in private owner-
ship, allowed under current development policies in lieu of public parks, was not shown.
Mr. Cowan thought that only at Northpoint and Seven Springs Ranch was there private
open space that was functional.
Com. Claudy commented that functional areas did not necessarily meet the community's
need for organized play and sports activity fields. Chr. Colman added that businesses,
whose employees used the open space/recreational areas,did not pay a park dedication fee.
mom
CITY OF CUPERTINO, STATE OF CALIFORNIA
10300 'Torre Ave.
Cupertino,CA 95014
(408)252-4642
MIN;JTES OF JOINT MEETING OF THE PLANNING COMMISSION
AND THE PARKS AND RECREATION COMMISSION
HELD ON JUNE 21, 1989
SALUTE TO THE FLAG:
ROLL CALL:
Commissioners Present: Chairman Adams
Vice Chairman Claudy
Commissioner Mackenzie
Commissioner Sorensen
Commissioner Szabo
Chairwoman Colman
Commissioner Klinger
Commissioner Dean
Commissioner Condon
Commissioner Martin
Staff Present: Robert Cowan,Director of Planning and Development
Larry Harmer,City Planner
Steve Dowling,Director of Parks and Recreation Department
Chr.Adams stated that the Study Session was to consider changes, if any, in the Gen&al
Plan;he invited Parks and Recreation Commissioners to work with them on these issues.
Chr.Colman agreed that this was their objective as well; she added that these deliberations
prepared for the future of the community. She cited the limited land available in the City.
Mr. Cowan noted Parks and Recreation Commission's desire to review the General Plan,
Parks and Open Space Element; he reviewed events of the last General Plan update and
presented a handout showing the role of each Commission and a definition of tasks.
Mr. Dowling noted that the Genera Plan Open Space Element was designed to provide
neighborhood parks; this task was nearing an end and it was time to direct attention to the
recreational needs of the 1990's. He reviewed the Recreationai Needs Survey and testi-
mony taken at Parks and Recreation Commission Hearings.
Cam. Sorensen asked whether the needs of senior citizens had been identified in the Survey;
Mr. Dowling noted that over 50%of households felt the senior center should be expanded.
Com.Mackenzie commented that residents as well as workers had been identified as users
of recreational facilities; in addition to the 55,000 daytime workers, how many residents
remained at home during the day? Mr.Cowan responded that the numbers were available.
Com.Mackenzie questioned how the neighborhood park program had preformed?
PLANNING COMMISSION/PARKS AND RECREATION COMMISSION MIlvtTfES
Joint Meeting of June 21, 1989
Page 2
PC- 574
Com.Claudy responded that the City would not be able to meet recreational space demands
in terms of making services and facilities available without a wait time.
Mr.Dowding reviewed the status and location of City-owned recreational areas.
Com.Sorensen noted the partnership between the City of Sunnyvale and Cupertino Union
School District to develop and upgrade open space areas on the school sites; such would
seem a logical step for the City of Cupertino. Mr. Dowling agrees...
Com. Szabo commented there was confusion on the part of the general public between
private open space at school sites and publicly owned open space areas; if school sites were:
sold for development, the public would protest the loss of open space. Secondly, as prop-
erty values continued to escalate,property owners would try to convert open space to other
uses; lack of action on the part of the City would result in the loss of this open space.
Com.Martin agreed;however,the property would have to be rezoned for a change in use.
Com. Szabo cited examples wherein the property owner could claim that maintaining the
open space area was not a reasonable use of their property;examples were cued.
Chr.ChIman noted the extensive changes in the City during the past ten years; the declining
recreational resources were cited. During the Recreational Needs Survey, testimony was
taken; however,there was a question whether a vocal minority were providing the input or
whether the feelings of residents as a whole were being heard.
Cote. Claudy responded that although a majority of residents were in favor of the Park
Bond, the two-thirds majority required to pass the measure was not secured. He cited the
SLate Supreme Court Case involving the City of Pala Alto; if the City of Cupertino pro-
hibited reasonable development of existing private open space, the City would be vul-
nerable to lawsuits. A recent Application heard by the Planning Commission was cited.
Com. Dean noted the contrasting testimony and communication patterns between the Com-
missions; it was critical for the Planning Commission to understand the Parks and Recre-
ation Commission's communication patterns in order to make good decisions. They were
seeing children who were participating in one program after another, i.e., parents were
using programs to care for the children,and the programs were becoming over subscribed.
Com. Claudy responded that the majority of testimony taken at the Planning Commission
Meetings was from residents--those who did not have a vested interest in the prof ct.
Com.Szabo noted the City would have to decide what properties to purchase and arrange
financing; private property owners could not be denied the reasonable use of their property.
If such were attempted, the City would loose the case in court. Cote. Claudy agreed.
Chr. Colman responded that the Recreational Need Survey considered available properties
and prioritized them on their desirability as open space/recreational areas;De Anza Racquet
Club was designated as the highest priority. The Commission recognized that other prop-
erties may have to be sacrificed in order to obtain this site.
FI.,ANNING COMMISSIONMARKS AND RECREATION COMI ION MINI"
Joint Meeting of June 21, 1989
W- 574
Com. Szabo reiterated that the City had to arrange the necessary financing, at present, if
one of these sites became available,the City could not afford to purchase it.Perhaps a bond
measure requiring a simple majority would be necessary to raise the required financing.
Com. Claudy commented that such was the Council's role.
Com.Szabo responded that it was the role of the Planning and Parks and Recreation Com-
missions to provide leadership and put these issues to a vote.
Com.Claudy summarized that those who voted against the Parks Bond did so because dicy
did not know the specific outcome of their vote;for many,the De Anza Racquet Club r uld
not be supported as a City Racquet Club.
Chr.Colman agreed confusion existed in the community surrounding the Parks Bond; the
measure was vaguely worded and a large amount of money was involved. Given the time
constraints,she questioned how a bond measure could be placed on the November ballot.
Com. Szabo advised that a bond issue, which required a two-thirds majority, was alert
unobtainable since Proposition 13 had been passed.
Com.Dean noted the confusion that surrounded)the June 12th Planning Commission tim-
ing on an Application by De Anza Residential Suites;Com. Szabo stated that while he was
opposed to the purchase of the Racquet Club for the sole use as a tennis club, he was
favorable to its purchase as a general use facility which included a tennis club. A general
use facility would be a reasonable and good use.
Com.Klinger questioned the time frame available for the acquisition of the Racquet Club.
Mr.Dowling responded that the possible acquisition of the Club was under negotiation.
Chr. Colman reviewed the alternatives availat le given the window of opportunity for
obtaining the De Anza Racquet Club.
In response to questions by the Commissioners, Mr. Cowan reviewed applicable zoning
regulation.`and requirements surrounding the construction of structures in the flood plain.
Com.Szabo cited the First EngWJLEyj=1ical Laftran Church of Gl ndale v ��
ja Anales decision.
In response to Coax.Mackenzie's question on the current negotiations for the Racquet Club,
Mr. an responded that zoning designations were not the best way to protect land;
Mr. Dowling added that the Council had expressed a consensus that the property would
better serve the community, if it were in public ownership.
Com. Mackenzie cited the map and nosed that open space designations in private owner-
ship, allowed under current development policies in lieu of public parks, was not shown.
Mr. Cowan thought that only at Northpoint and Seven Springs Ranch was there private
open space that was functional.
Com. Claudy commented that functional areas did not necessarily meet the community's
need for organized play and sports activity fields. Chr. Colman added that businesses,
whose employees used the open space/recreational areas,did not pay a park dedication fee.
.. .- ., 7,
PLANNING COMMM%ON/PARKS AND RECREAnON COMMISMON MVolt11159
Joint Meeting of June 21, 1989
Page 4
PC - 574
Com. Dean noted the impact of 30,000 De Anza students and staff; the College did not have
the tennis courts required to hold tournaments.This may be as alternative source of revenue.
Mr.Bowling suggested that joint ventures not be precluded.
Com.Claudy stated that in addition to the recreational areas in the City, there were certain
resources nearby which were not accounted for on the map presented;examples wcee cited.
He urged Parks and Recreations Commission to consider how these facilities could be in-
tegrated into the City's useable space;some of these areas had very limited access,although
easements for use by the public were supposed to have been created. He suggested these
linkages be developed;such would not cost the City money.
Com. Dean noted that if Racquet Club facilities were expanded„ the City could negotiate
with the School District who would wish to use this resource; he cited the great expense of
installing an in-field at Kennedy School.
Co®. Klinger added that the City's access to high school gymnasiums had been very
limited;she wished to see greater cooperation between the two,to open these facilities to all
interested parties. The schools would benefit by an upgrade of the existing facilities. Otlier
communities had acheived a greater measure of cooperation than Cupertino had.
Com.Szabo felt the City was lacking in recreational laetlaftes as compared to outer dates.
Com.Dean commented that the public made their interest in recreational facilities very clear.
Com.Szabo reiterated that without a financial plan these facilities could not be acquired.
Com. Sorensen added that partnerships should be considered.
Com. Claudy noted that a facility like Blackberry '!Farm may have a picnic area that was a
City park while the golf covrse may be self supporting from fees charged to patrons.
Com.Martin felt that a alternative plan was necessary; he cited the recent loss of the Park
Bond wherein months of effort was lost because no back-up plan was in place.
Com.Sorensen asked whether the recreational needs of teenagers had been considered.
Com.Dean cited recent fund raising events as well as social and recreational activities for
teenagers; he noted that recreational facilities could serve a wide range of ages.
Com.Claudy questioned whether the priority was acquiring the Racquet Club and/or other
facilities,or the use of surplus school sites for the development of open space areas?
Com.Dean described the Man.for the Racquet Club facilities.
Chr. Colman added that the qurtion was where would the facilities make the most sense;
she noted the current use of Memorial Park and added that the Commission had considered
the cost of building a new gymrsasium elsewhere,rather than expanding the Racquet Club.
Com. Klinger noted the immediacy of making a decision on the Racquet Club site.
Chr. Adams advised that the priority should be the acquisition of the property as soon as
the opportunity were available.
Com. Sorensen cited the trend that parents were allowed to enroll their children in the
whool district where they were employed;she cited the impacts to the child care system.
PLANNING COMMISSION/PARKS AND RECREATION CMMSSION NPqff9#
Joint Meeting of June 21, 1989
Noe 5
Pe-- 574
Chr. Adams opened the discussion to public input.
Mr.Chuck Jacobsen complimented the Commissions on the positive dialogue;he noted the
tough choices in acquisition priorities and the need to find financing.
Chr. Adams suggested Architectural and Site Committee be responsible for streetscapes.
Com.Claudy commented that the while Architectural and Site Committee would review the
aesthetics of streetscapes, the Planning Commission would be involved in location of such.
Com.Condon suggested that parking in open space areas be investigated; Regnart Canyon
was cited as an example.
Com.Claudy noted that one Open Space District Board Member was critical of Cupertino,
which they felt had an anti-open space policy and actively resisted efforts of the Park
Di
strict. He was surprised at this feedback and suggested greater cooperation was reqmhvxL
Chr.Adams suggested a member of the District be invited to an upcoming Mayor's Lunch.
Mayor Plungy responded with alternative meeting arrarangements.
Com. Szabo advised the City to prepare to fin.-nce key properties they wished to acquire;
Chr. Adams suggested Staff be asked to review alternative financial mechanisms to be pre-
sented to the Planning Commission for recommendation,and forwarded on to the Council.
AMIN,
Com. Szabo added that dedicated sources of funding required a two-thirds majority which
may be a problem; he suggested that revenues be increased to allow for key acquisitions.
Com. Claudy agreed financial planning was rejuirz* however, the list of properties com-
piled by Park and Recreation Commission was cepende-nt upon sites becoming available for
sale. The City would have,to be financially prepared to act.
Chr. Adams cited the good communications between the two Commissions; he felt the
Planning Commission had a better understanding of recreational needs in the City. Parks
and Recreations Commission seemed to understand limitations the Planning Commission
was under in considering applications for development.
Chr.Colman suggested potential follow-up actions that might be profitable for all.
Com. Mackenzie notes the upcoming major revision of the General Plan and invited the
Parks and Recreation Commission to participate in this process.
Chr. Adams added that both the Minutes and Minute Orders from the Planning Commis-
sion were available; he invited input from the Parks and Recreation Commission.
Chr.Colman reiterated the need for face-to-face communications.
Com. Claud suggested an Ad Hoc Committee to discuss issues of interest to Parks and
Recreation Claudy
he stated he would welcome the input from the Commission.
Mr. Bowling suggested that Staff investigate a vehicle for on-going communications and
present recommendations for consideration; Mr.Cowan stated that a work program would
also be presented for consideration.
PL4N ii4Gj t &I011jfliAM,AND RECR 'TtO1®i COMMtMION 1
Joint Meeting of June 11, 1989
Page 6
PC-574
Mayor Plungy reported on the negotiations surrounding the De Anaa Racquet Club.
ADJOURNMENT: Having concluded business, the Planning Commission and Parks
and Recreation Commission adjourned at 9:25 F.M.
Respectfully submitted,
'Carot ughey,
Recording Secretary ;
Approved by the Planning Commission
At the Regular Meeting of July 10,1989
tl~tor Chair Parks and Recreation
Shar C ,
Attest:
t
Dorothy Comeliu ,City Clerk
' q-�`• .�[A IiR�"F :.,.s.., vi" '... _ .`�+: � _ - '-• 4.@�� -�° ?.ate-. .� yra,'. Y^
a°
4 r
10300 TW= Avg, ' 95014 PRC # 89
vn?r-r-r,:'Ved
3ti31 (408) 252-4W5 8/4/89
KDMMS OF 7HE TGMnM
OF 7ME
PAM Aim RECPM=CN caqaWICN
iuu 6, 1959
Mail e City Hall
CAL TO O
1• Pgular meeting of the Parr and ftcreation
order at 7:35 p.m. Cmdasion called to Ca11 to Order
SALT M TAD 7M FLU
2.
ROIL CALL Flag Salute
3. CcumissiorWas pit; Martin,
Skeels, Mimlick, 1, Roll Call
Wman
OMMi3sione s absents Dean, Slinger
Staff pLmsents en G. D j Direct
BBv(Wley A. min, Secretaxy
Dl7C°1'ICfl►�
4.
CPAL CMMMCa=CNS
5.
OLD BUSINESS
6. Under Old Business, Director wed a list of contacts divided by gam# which Will be used to ommunity
liaison t0 refer �t reallyestablish a ontacts
without what is the pulse of the tmmn
�hacving to Wait until an urgent situation arises. Director
said, 'Ihe Originalobjective was ... to have fiz ar�d
infa�ation knowlor edge about some of the special inert
fOa 4m Within the o®m�ity. Fbr exile, if the issu$ was y�gl
the would be at least one ccumissioner familiar with
that
���t .r� Nice amirge�°scn Minnick said, 1'M have to be
ccareful sian notbeoa�ae advocates of a particular agreed. It was decided i .would
formlate an outline for the August meeting.
PMIRCC
P. 2 N�+� F![kSIrYF55
Mayor Plwn 7. Udder New Business, Mayor John Plungy thanked the department far
re youth a 11trOWrZkxm Fourth of July" and spoke regarding formation of a
a ory youth advisory committee. Tom'. Plumy said, 'Wiat I'm asking the
c4wttee o-omission is to seriously consider forming a youth advisory
group which would serve as an adjunct to this cmw ssicn...." Mr.
Plungy said the city hears from seniors and other groups, "but we
really don't hear from the young people." C=nissicner Martin
said, "I think it's an outstanding thought...." OonrissicrAr
Martin also asked about having one young person an each
omnission. Mr. Plungy said he had talked to about 60 high sd=1
ages: young people and they would like a place t here they might
occasionally dance, talk, have food available to them, eace
workout. facility, play basketball, etc. '"They weren't saying all
these things had to be there ... they are looking for a safe
place" where they can socialize. Mr. Plungy added, "I don't
expect a decision tonight, but I'm putting it before you to give
some thought to." He said he would let council know he had made
t&6 s presentation to this ocamission. Mice Chairman Minnick asked
if they world be "voting mars" and Mr. Plungy replied that as
he envisioned it they world silly be a "youth division of parses
and rec co m dssicn"; he envisions them having status and serving
a term of office. chairperson Colman told the coum►issicn that
City of Half Moon Bay has a teen commissioner; "they said it was
a wonAllexftil way to start bringing in some opinions." Ms. Oa man
said, "I'm a little shyer of suiting a whole ccaamittee be set
up ver:,us ... a dvw tising in the Scene" for teens to apply for a
commission. CommisA a-Ar Martin suggested having an advisory
group and let tkam. iselect a chairperson who would interact with
this ccmissicn. Mr. Plungy would like the coamissiams "to give
some thought to the idea" and come back to council with their
re, ,-rmaendaticn. Ocmanissicner Oka-don said It sots like a "very
positive concept" but his concern is "the experience we had with
Battle of the Bands. How can we get a good section of teens aware
this is happening?" Director said, "I think it zight be
appropriate to have two ccoaission--rs meet with a staff person
and maybe school district reps ... for a re relation that
would be forwarded onto council." In closing, Mr. Plungy said he
wuauld lake to see the physically and mentally disabled teens also
involved "down the line". Commissioners Skeels and Martin will
work with Director with regard to format and come back to this
commission with a reccamendation.
MINWES OF PREVIOW MEETING
Approval of 8. Camdssicner Skeels m7ved and Oomamissicner Oondm secmved a
previous motion to approve the m mrtes of the regularly scheduled June 1,
minutes 1989 meeting; motion approved.
COMMLWICATIONS
Coc,ununi- 9. In response to a letter from resident Shai Nor, Director said he
cations will report back on the outcome of his meetiM with Mr. Mor
regarding Hoover Park.
PLC # 89
P. 3
10. During YAmthly Report, Dizector said over 700 children am Monthly
er=lled in the aquatics program and also told the co®nissicne s Report
abaft "Fame Ca" and the article which aRmared in
the San Jose Mercury News regarding saw. Director reported on
the Fturth of July eventMISCELLVrZzUS
11. During Legislative Update, Cairperson Qolman showed the latest Legislative
"Leisure Lirm" magazins which featured C7ommnissio er Skeels Update
receiving an award.
12. Regarding Mayor's a.aac djeMI, oo mnissioner omidon attended and said Mayor's
the reports were as follows: Luncheon
Cable TV is looking for 8=90 a to replace Elliott
Margolies; Fne gy Com nissicn dim tree vaticn;
Public Safety talked about the video they awe c reat mg
raging prom s; TAbrary aumcxxxd the
unveiling of the donated AWle ampiters will be on July 10;
Fire Arts told about the winning mural; and PlanzAWASW
said they are against the RV plc.
13. During Staff oral Reports, Director said the joint meeting Staff Oral
mirriutas would need to be aWrmed at the next mesting. Report
14. During Oammnanity Center Update, Director said, "As you can see, Community
AOL the building is moving right along." Center Update
Colm n gold the she spdw at a Chwobw chamber
l uixi em meeting regarding open spaceand aaid soms of the Luncheon
attmrxlees supported De Amza Racquet Club being a recreation
property. Director said the mocutiv+e directxw of the Chamber
called him to say Ms. Colman made a "very fine �ation."
AaJOWOREW
15. At 8:55 p.m. oc�issiener Skeels moved and Commissioner Martin Adjournment
seconded a motion to adjourn to the regularly scheduled meeting
on August 3, 1989, at 7:30 p.m. in Cecil Chambers. Motion
unanimously appraved.
me-apectf ally submitted,
Bev�esrley A. Co in, Sectary
N
•
ar �'
it zi
groje
�1
�• • ` I
• -:. ••...l 1.: ��. +(=1 �. � -',':
all'
i
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1: — ••. I I'I=.J 11•=1 — • 'II: — =1 • •1 '•'-• • •.11'-. 711= •1 1
9
PRC V' 90 7. Also xmdw old Business, it was decided to ccritinuis the list of
P. 2 oatactA 7jestimraiWletter. Directw asked amirperson Colman
Continuation to c-All him, to discuss an appropria to
of "contacts NEW BUSINE&3
q#ionnair 81
MII�tJI' Z OF PMICUS M=*M
Approval of 9. CXv=IssiLVxW Flinger MCNred and Ccomissicrox Omidon secorxW a
Minutes of mction to aWI,0V8 the minutes of the joint Planning mid Parks and
6/21/89 and Recreation C=L4zsicn mimrtes of June 21, 1989 meeting; motion
7/6/89 approved.
meetings
Ccffaimicrer Skeels moved and Occulssictwr Minnick seconded a
motion to approve ti-A regularly scheduled Parks and Recreation
Ccunission minutes of July 6, 1989; motion approved.
COMMUNICATICKS
10.
MMIMLY RQT
Monthly 11. During Mm*hly Report, Director said there has been a "revival of
Report the drop-in playground program0l, 25-40 children are showing up
each day at the three sites.
VaSCELLMEOUS,
LeQlative 12. During Ingislative Update, DirWtW r%=ted the "piece of
Update legislation nLwh like the cigarette tax legislation" herein a
percentage of the tax on alcohol "would go toward grants for
acquisition of parkland. They hope to get something on the
ballot."
County Open Commissioner Dean asked about the county open space area and
Space said, "Has the county nated any infoxmation to the
city...." Director said he would inquire and report back.
Mayor's 13. Regartling Mayor's Luncheon, Ommo. Skeels attended and will
Luncheon report next month. 0mirperson Colman will attwd the August
luncheon.
Staff Oral 14. During Staff Oral Reports, Director said he had followed up on
Report the idea of teenagers serving on the commission and said, 117he
policy in Cupertino is that ommaissioners umt be isgistered
voters, which means, obviously, they must be 18 y-mrs old."
Director also said the youth ccumittas will meet in August.
Community 15. During C=mmity Center Update, Director said, "It looks like
Center Updat late February or early Marxii before ccupletion. The strike held
by the unskilled laborers was short-lived and that could have
been disastram. It was settled in about 72 hours and did not
have a major impact."
7
imp PRC # 90
the bWdMM he hWWW mt tus P. 3
the Bay Arm and Calis cnda P.R.C.B.M. .
ADICURDOW
16. At S:os P•m• Ccumissicner Dean ms Lmd and OmmissicnerlarxJer Adjournment
sftmided a matian t0 adjoum t0 the regularly schedUed meetlrq
cn SePtewbW 7, 1989, at 7:30 p.m. in C um-i1 chantem. p
oticn
unanimmaly
RaRoectfully submitted,
Huxley A. C�, ,
a
3
CITY of cmaum, am oF cannam
10300 Tons Aver , , CA 95014 10/5/89
me
Tetiephons (408) 252-4505
Mn&TM OF THE IMMMAR M
OF ZE
PATMS AND RBCFWMCN AIM
SEPMGM 7, IM9
Council Chanbers, City Full
Call
CALL TO CEM
Orde to
Order.
1. Regular meeting of the Parks and Receation ommissicn called to
oroler at 7:35 p.m.
SALLT!'E TO THE PTM
Flag Salute
2.
RDT L CALL
3. fit: Mseas, Dean, Candor,, OolMan, laix:gW Roll Call
�iSsi rE; : Mat An, Mimick
Staff fit: Stq*An G. Dowling, Directcx"
Beverley A. Oo? in, Secretary
® 3N�Wt"fYU+iS
4.
ORAL CCHMEINICAMCNS
5.
OLD BUSINESS
6. MxIer Old Business, review of the Volvo Tamis Tomment was Volvo Tennis
discussed. Director said, 1PMe recreation office did not receive Tournament
arty formal plaints, during the duration of the tour nt.11 Review
Rich Hagerty, Cupertino Zwnis Club, said they have tried to
minimize the complaints and "after several years, we get better
and better each year." Mr. Hagerty also said, "Out of the 11
teams we sponsored, three of the teams made it to the Northern
califarnia finals ... which were held in Caxmsl. One team made it
to the finals...." Of the club's 398 members, Mr. Hagerty said
132 played in the touzrm+moent. Pagarding chairperson Colman's
inquiry about piblicity, W. Hagerty said, "Zhe club's secretary
has been in touch with Milm Betz ... of the Cupertino ocurier.11
Mr. Hagerty also said, Mbe playing conditions at Memorial Park
were at their poorest this year and our visitors really made
cis about it. The xwtro= are still pathetic ... I guess
you h been able to deal with it.,, c mmissicner Mm3 s said,
® "If we don,t give you some guidelines tcnight as to what's going
to happen next spring, where are we going to stand?" Mr. Hagerty
replied, "My guidelines P — you are that we cannot increase any
teams." Mr. Slcasls said, I%ft said that last yesr and it didn't
PRC- 919 sem to do much good." le. Hagerty then Said, "if we ire
P. 2 tem s they will be playing at other sites." Mr. Skeels said,, "I
just want to make it real clean that what .we have on paper now
Volvo Tennis will stand , w spring" and I)rou won't start the tournament with
0im naent more is and then come back to us." Mr. Hagerty , "We
ew (Cont will not start the Volvo series with any additicraal team using
Memorial Park. We may have additional teams renting space at
other facilities because Cupertino will not support us. fiat's
agreed." Mr. Hagerty said he gets "excellent cocperW,:icn from
Steve and his staff, and I want to compliment them."
Mr. Hagerty thew presented a proposal regarding "a new Volvo
Series in the off season for seniors, 50 years and above. ne
league play is scheduled to start in October [and end in Nardi)
and we have entered two teams." The teams are filed to play
at 1 p.m. on may and Wednesday afters and "if we can't
get official sanctioned time . they'll just go dowry an hour
early and put rackets on the wall, like the public would." W.
Hagerty will bring the sole to Director when he receives it.
Commissioner Condon would like to see the series publicized at
the Senior center on their bulletin boa,d.
Community 7. Also under Old Business, Chairperson Colman said the objective of
Contacts the City Contacts Pzu;rm will be for the commissioners to
Program "get in contact with some of the service organizations before
issues arise and understand the pulse of the parks and rec issues
of the city ... establish ourselves as a contact." Secretary will
type and distribute Ms. Colman's primal..
Mamotain 8. Director replied to Commissioners Condon's and Dean's aequert f--p
S information regaxdiM mountain bikes at the county parts.
Director said he talked with the deputy direct= of the county
park system and, "over the last several months the county has
been dealing with a struggle between equestrian units and
mountain bike enthusiasts." Director added, "After a series of
public hearings ... they will allow, at Stevens Creek Park, both
equestrian units and untatorized trail bikes, but they haven't as
yet designated which trails are for which users. As soon as they
have done that, they will let us )am." Ommrissicner Dean said he
went: up there, "took a trail bike and went up there." Mt. Dean
also said, "Zhe potential up there is overwhelming. What we could
do on an organized basis ... competitive events, organized kids'
avw ts. It's a real asset." Director emphasized that Rancho San
Antonio is not a park being currently addressed.
NEW BUSINESS
9.
AMMU ES OF PREVIOUS NEE TING
Approval of 10. Ccumissioner, x1ing,Jer moved and C o i.ssicnsr Skeels seconded a
Minutes motion to approve the minutes of the regula i scheduled Parks
and Recreation commission msetiny of August 3, 1989; motion
approved as corrected, after Coomissioner Dean said #13 showed he
attended the Mayor's imnchean (Commissioner Din Skeels attended
the lunch) .
PRC # 91
CIORWRICATICN3 P. 3
11. Brief discussion regarding a supportive letter received f= a whit+.en
patron. Communication
9milm Fdallw
12. During .-ionthly Deport, Director s:.id Almost AjhjW Does, the Monthly
"culminating event of the summer attracted 450 people for a Report
hot dog roast-" In t.etms of up- mai ng evmy`�, Director said the
Heritage Parade was SePtarber 30, the aMwal Volunteer Uumheon
will be September 16 at the Senior Center, and ,Arit in the Perk is
scheduled for S 17. Oommissicner Flinger said she and her
family participated in a cmgp-gout at the beach and, 01... it was
really fantastic. We had a marvelous time, it was a painless way
to go camping."
MISCELLANEOUS
13. No Legislative Update.
14. Reyarding Mayors Luncheon, Commissioner sImAls attended and Mayor's
reported on the JUly 13 luncheon and Colman reported Luncheon
on the August luncheon.
15. During Staff Oral Raports, Director said he has meat with Shai Var Staff Oral
and his neighbor, Mr. 11ne along with =AAL itatives of the Reports
organized soccer Ir+"Ur wrs and have resolved some of the
differences.
the student Z%=e ntative proposal, Director said he Student
was asked by the schools to wait until early October to prat Representative
Mayor Plungy's idea to them. Proposal
Next, Director asked for volunteers to help with the Heritage
Parade.
Another items Director discussed was the the possibility of
upecsning litigation because of an accident in the Junior Theatre
program-
Director camumted regarding the amount of funds each C.A.P.R.C.B.M.
cormissioner would need for the C.A.P.R.C.B.M. meeting, and October
requested each ocmni.ssioner to get their requests in as soon as Meeting
possible. Also regarding C.A.P.R.C.B.M., won Colman would
like ful' risibility for one lta r. ther than shared
responsibility for two lt . In addition, Commissioner Skeels
would like to known how many coamissicners are available for
C.A.P.R.C.B.M. guests on the everting of the 13th of Octdoec.
I.astly, Director said Mike O'Dowd had been promoted to Recreation Promotion of
Supervisor. Mike has been with the department for 12 years. Mike O'Dowd
Director said there will be two Recreation coordinator positions
open in Jammy.
® Cammissicner Klinger asked about possible reseeding after the Drought
drought is over and Director replied the "grounds su;mLiviser is
comfort Ole that,; no more than 20% of the turf, city-pride, will lx
last, even thour41 it may be brown now.��
i gp
PR+C 91 i J
P. 4 dEW&IffOff children e ren at Steve= Cra@k schmi, he smald Lilo: to
Oft . Dj3' ' sadd t� is a
Varian Park an this access and he apprwinted o
he connent.
Owmissioner Sleaesis said Mayor Plungy heard ft+am citizens
regarding the sae mubject. Directror gill can Ceorge Plumley
regarding the nusbw of persom using the road and parking lot.
Community 16. During OMMity metre, Direr sa,-,I, t%ft are forging
Center Update ahead and still looking at a March dedication: dam.er
At this point, resident Nancy Hertert aid about halving the
supervisor of Stevens Creek pant and Rarx*jo, Cbunty park, Worth
Young, epoat to this C0MWMd= regarding ma *zLIn bikes.
Oairgmon Colman asked Directcw if he wmld, follower on this.
An1+arr
Adjournment 17. At 6:25 p.m. Camissicner Skeels moved a j Cmoissicner yaiflger
a motion to adjourn to the regulkwly scheduled meeting
on Ocotaber 5, 1959, at 7:30 p.m. in (amen Chmdxm. ygatjon
Yapproved.
Bespectfl:lly su}�'Ltted,
j Beverley A. OD S=etary�
- ...:•� it -• �� ..
11/2/89
7-7
a
tl - -•( � = IL-=_ • ••: - • ,_!! �_ • i•tt 11 - •:. v_ _•- • Call to
•_
Y. • 1 I. Flag Salute
�Ir
v,
••.IL IR _ •,_'_1. = '•L Ste. "�. - .'i=i1" •• •.�:- •• li L_ RollCall
\ .
f��.',.gip •�Al:ll '.�:-,1' '- _ _ _1'- 1 -
Y, oral
•i
S4
•'- Communications
will
'A. • - - �:�;11.l - • � - =1y .. -.+
•_ • • - - •' •= _.•1 • It Wit.�:•71M _. - •.1. •
RW I
••Y •" ••� .:Ill '• ,_ �_•W--%Tejswo.....I lfll '' Y Contacts
'I'll - V� ,.J41 I• •' -1 - Program
11- A letter r= Mib&i Beffa asked if the lights at ymwdal pw* PW 92
tAmiG OCUrts could be turned cn earlier in the morning. Director P. 3
said he Will look into it and get back to the comnissioners. Memorial Park
OmMiWimw Skeels asked if the V01VO liturnament my hwe Tennis Courts
PrCeFted this letter and Director replied, "I think I&Athw
VOWO's there or not, theme's an hour wait at 14emorial during
prim tim
e."
A brief discussion regarding parking pamits cc, au-istensen 4as Parking Permits
held. 00maissiormw Dean asked if 11=vnn WW aware of the an Christensen
ramifications going an aams the street at the college and the
total spaces that are allotted?" Mr. Dean added, "The amount of
spaces allocated on the Highway 85 access area do not most the
total capacity of the new 4-stcry garage. In other Words, when
Highway 85 goes in, uhatever's Sitting there in that 4-story
garage, will riot ---mmodate, the cam they ove got parked on 85.
Plus they're adding story' high-tech om*,er.n
RF'Sident KWICY Ott said she spoke at a council meeting and
"aaked t1m CO-JUnCilM9*er31 if they would delay the Owistamm
Drive parking issue until after the ocnaLmity center was
ready.....1f
143fniLy NUOU
12- During Monthly Rq=t, Director said for the first time Monthly
The was rained indoors this year. Director said, uAtterijance Report
and sales were dam, but the artists were satisfied and they will
be back next year." Director also aruxxZXXd the presctX=1 pro;=
received a used HP meter and added the Heritage Parade was a
SUCKMW.
MLSCELTANEOUS
.13. Wring Lmlislative Update, C=issioner MM81S discussed the Alcohol Tax
alcohol tax initiative which is similar to the remit cigarette Initiative
tax initiative. "If this were to pass, it would raise
approximately $800 Million dollars.... M=e is a chunk of it set
aside for parks and recreation programs.
14. Pagarding Mayor's junchem, Chairperson Colman attended and Mayor' Lunch
reported on the August luncheon:
DexgY CORNission is puraxiM a grant of $5o,000 from the state
to plant trees; Fine Arts C=dssicn said the mural is
progressing along and the dedication is set for January is and
their opera in the plaza will be held on October 22; Planning
Comnissicn reportied on the lots at Wilson School and the traffic
flow issue connected thereto; Library CctMnjSsjcn reported they
will have a book sale on November 11 and 12; ASAC reported on the
"wall of OVertinoll and the sidewall. that doesn't go anyw1mm and
Public Safety welcomed the new sheriff and also said they are
looking into a new ordinance regarding dog bites. Ocamissioner
Dean will attend the September luncheon.
PRC # R2 7. AIM UrdW Old Business, foeferMwels said he would Ube
P. 2 to sow the swim video the UPOMiM C.R.P.R.C.B.M. quarterly
CAPRCBM Meeting meeting and advised that meeting preparations, were comiM
NEW BUSINESS
Recreation S. Under New Business, Director said Planning Ocami.ssioner, Szabo had
Incentive presented to the Planning Oommission several weeks ago the idea
Program Of kind of incentive to sncouraW the retention of private
recreation faci.}ities. City Oc,.=il voted mw ii nausly to support
this tiOn and directed staff to prepare a work plan for
getting this acioceplished im ediately. O®missio]er Dean asked,
"Can we send suJgesticns to thee?" Director replied, "I get a
sense that the planning staff will prepare some sort of draft so
if you have suggestions or ommm*s, .. . direct them to the
planning staff." Chairperson Colman would like to be kept
informed. commissioner Dean would like to see a "tax advantage or
square foot ratio advantage" basis applied, "it shouldn°t be a
1:1 base at all." Director said, "'Me spirit of the private
recreation incentive is obviously something we would want to
oo Commissioner Dean cited the lack of rate of return on
tax income dollars at Valloo as an eumiple, 1"Meoretically there
would be now income, but it's not happening. # Mr. Dean added,
"ift should we generate morn Of a problem than we already have
unless the current square footage can generate more revenue."
Director asked Chairperson Oolman to designate two commissioners
to work with staff in preparing the review statement and
Ocaaissioners Dean and eondon were appointed.
Resident Chuck Jaecbsan commented that he has "some reservations"
regarding this incentive per. He liked ut at Director said,
"Um spirit." W. Jacobson said "It's a. good spirit . it's
worth looking at to see if you can find some benefits, but maybe
you can't.... I'm not saying it's a bad idea, it just seems like
there's some Potential problems with it." Regarding a time frames,
Director said, "I think the intent is to try and get something in
writing in 30 days so we can look at it." Director asked
Oainaissianers Dean and C7ondon to go through him to disseminate
any information.
Nffi IMS OF FIMWOUS NUTING
Previous 9. Cmmissicner Dean moved and commissioner Skeels seomxW a motion
Minutes to approve the mi mitw of the regularly scheduled Parr and
Recreation Oomnissicn meeting of September 7, 1989; nation
unanimously approved.
WRIT1W 4M24MICATIC NS
Oakdell Home- 10. Brief discussion regarding a letter received from the Oakdell
owners Assn. ors Association c crimer7linxg the trail link between the
Ridge and the Bay Trails. Director said he would keep this group
informed should the link be brought up in the Rzture.
r-Rc # 92 15. Daim StanO1 TAPMUC, vizve= Sawhe wadd lift to gas as
savice
jti� to bcrxw Vally Doi and Senior Cam'
Civic Service voles Don fey. Dirwtcw ales ea3d we wexe able to
A ds acammwdaft our first Undw the rMdYipant
Prop
Wilson Park pagMum w the wilsm sitwtim, � said them VM be
� GM 'iM dg= a ou d the y&tkiM ire and the
oonfigu�atian of the fieelds.10 The final mast w plan will be
bw x,ght back to this ccamissicn after that timre.
Community 16. DtarJM ccmmity C ertter Update, Directew reported, nft are still
Center Update lodkiM at a March cmq9zticn date-"
ADJOUMOEM
Adjournment 17. At 8:55 p.m. CmumissiMer Dwn maved amd I issianer S)Omis
seamxIed a mcticn to adja= to the rsW&arly scheftled meeting
an November 2, 1989, at 7:30 p.m. in Cal ems. Maticn
unwdumly -
l--- attmitted,
__-
eeverley A. 001gin, Sec etaxy I
any OF cummm, mn OF admmm
10300 Tbrm Avenue, Oqpertino, CA 95014 =614
f
Tel (408) 252-4505
Knams OF THE REGUIAR NESTING
OF THE
PARRS AND RECREATICN OCVDEMICN
NOYEKEER 2, 1989
O=w,U Chazdbers, City Hall
CAIL TO COM
1. Regular meeting of the Parks and RecreWAcn Ommission called to Call to
order at 7:30 p.m. Order
SALUTE TO MM FLAG
2. Flag salute
ROLL CALL
3. Ctemissicners present: morels, Dean, Condon, Colman, Roll Call
Minnick, Flinger
Coomissicners absent: Martin
Staff present: Stephen G. Dowling, Director
Beverley A. Oolgin, Secretary
DmODUCTICM
4.
ORAL CCM11NICATICM
5. Resident Nancy Burnett told the commissioners a Christensen Oral
resident, Fung Bao, President of the South Bay Chinese Tiennis Ctununica-
Club, placed fourth nationally in the Volvo Tennis Tburnamr.,nt. ticris
OLD BUSINESS
6. Under Old Business, Director expldined that after (many tenths Da Anza
of negotiations ... both parties have came to an agreement on a P--T-let
process for acquisition" [of the Do Anza Raoquet Club]. Club
Ccumissicner Skeels asked who would be paying off the
mwberships, if the city did aoquim the property and Director
said the city would not absorb the liability. Mt. Skeels said he
was asked that question earlier in the day. 19bere is language
in the agreement that talks- about transfer of real property ...
not assuming any liens," Director said. Ommissioner Dean added,
117he- organization is still liable for any class action suits
....11 Director said he hAs scue models for terms center
operations from other municipalities and he would like to form a
task force to "design aril devise policies and procedures for
operating a tennis center" and Ccomissioners Dean, Colman,
Condon and Skeels volunteered.
i= # 93 7. Also under old ikudmess, Director gave a r p=t on the
P. Z status of private recreation incentives and said the
rstatives from both the Planning Cession and this
Private ecm fti.ssion will meet in the next couple of weeks to discuss
Recreation the list of designated sites. Oaamnissioner Dean would like
Incentives to add the rock quarry to the list as well as the Valloo
skating rink. Director said he would relay that message to
Planning Director Cmmn.
NEW BUSINESS
S.
MXMES OF PREVIOUS NlET;'TI C
Approval of 9. Ccamcissioner Klinger moved and Ooamriissioner Dean secondled a
Minutes motion to approve the minutes of the regularly saheauled
Parr and Recreation Owmaission meeting of October 5, 1989;
motion uriazdmously approved.
T4RI TEN CCtORVICATICKS
Hoover Park 10. Brief discussion regarding three letters received: 7he first
letter was from _resident Needle who enclosed pictures of the
way care are parked on the streets adjacent to Hoover Park
on Saturday morrd-ng. Director said the letter is "directed
to the traffic dot. Mr. Needle is reoannending scams
alterations to the parking stall alignment of that park".
Commissioner Dean said, "I see the same thing happening at
Wilson. We'd better adjust our priorities and let it be
knmm ..." that sports organizations utilize the fields.
Director said Public Works Director Viskovich would
follow-,up on this.
Heritage U. The second letter was frtiun De Anza Lions ocuplementing the
Parade department on the Heritage Parade and the band concert
afterwards in the plaza.
CAPRCEM 12. The last letter was received from the cAPRCEN thanking the
city and particularly C atmmissioner Skeels for the "terrific
week.nd.of
Tournament At this point, the Tournament of Bands parade was discussed.
of Bands Cann. ssioner Skeels said he had "never missed one [of the 19
parades]to and Ccam d ssioner Dean it overwhelming
potential". Commissioner Skeels pointed out the parade is a
"unique event in that it's not . strictly for
it's for competition. It's a big deal."
Cm miissioner Klinger would like to see the youth sports
groups participate in both the Heritage Parade and the
Tournament of Bands Parade. She said, "It's a shame that so
many young people aren't participating." Director said they
are contacted in the spring but they "Just can't take a
Saturday off."
® Cost N CVTHLY REPM
Walk 13. During Monthly Report, Director said "the big event for
October is our annual Ghost Walk. We were sold out about ten
days Before the first night, that was 1000 tickets."
MISCELLARMUS 73P.
# 93
14. During Community Contacts, commissioner Dean rep--ted on soccer
field availability or lack thereof, and ccamdssioner Condon said
he spoke to Frank Strazzarino at the Chamber who will put Dr. Ommmahity
Candon's name in their brochure as the recreation lia.;son persona contacts
for the city. Dr. Condon also spoke to a Mr. David Hansen Report
regarding mountain bike trail policies. commissioner cohdon
would like to see if the camndasioi is interested in pursuing a
"proactive stance/0 regarding mountain bike trails. Dr. condor
would like this commission to help get policies written (for
equestrian, joggers and bibs) and distributed throughout the
area "to preserve our open space." chairperson Colman asked, #%ft
can work on that joint access, can't we?" Director replied,
"It's not uncmnon for one agency to advise anoth rn, however,
Mr. DowliM said it was important that the ooamission adopt
policies that support all users. Dr. Condon said his idea was
not to take sides, but to educate users. Chairperson Colman said
the Energy Commission has used the SCENE to promote energy
conservation and she would like to see the SCENE used to help
educate park users. Chairperson Colman would like to see a
letter written to the two organizations [mPRow and Santa Clara
County Parks and Recreation Department] asking how this
commission can help. Dr. Condon would like this item added to
next month's agenda.
15. There was no legislative Update.
16. Regarding Mayor.'s lawn, commissioner Dean attended and Mayor's
reported on the October luncheon: Ian
Library Camai.ssion said they are in the process of integrating
their computers; ASAC reported on the sign problems with
Worthington Chevrolet; Cable TV reported the new facility coming
on line will broadcast Channel 53; Energy Commission reported
Cupertino leads the entire area in water conservation; Fine Arts
will have Opera in the Park at City Ball Plaza and on January 11
the mural for the City Hall lobby will be unveiled; and Planning
Commission reported on the general plan mite.
Ccammissioner Skeels will attend the next Mayor's Luncheon.
17. During Staff Oral Reports, DirQctar gave a status report on Earthquake
facilities and the recent earthquake. "The Community Center came Damage
through extremely well. The Senior Center had scene minor damage
the old ranch house at McClellan ... can stand a few more
7.11s, . .. and both Wilson and Portal Park building% came
through fine." Director added that the 2-ton heating and air
conditioning unit on the roof at Monta Vista Recreation Center
was =,ed about seven inches.
Director said three Parks and Recreation Commission terms expire Expiration
in January and if the commissioners are interested in of Terms
reapplying, they must do so by November 15.
Regarding Mayor Plungy's request to look into a youth advisory Proposed
group, Director said he contacted both the elementary and high Youth
school districts and ha; asked them to designate someone to work Advisory
with this commission in establishing a format. Group
AW # 93 read a 1 art,$cle
B. 4 stating ", lack of aY! bw bwma a m jcr i
mm
in aVertizzo, and he In t8dl theitY Of
Newspaper the statement. Chaitpemson
Co]=n saidt the word " "
Article needs to be after " " to be a more accurate
statammt. Director said, "As WN* you
to
be aware.... When you p re discussing,
with your const4tuents, Y think it's
hqxWatAVq you fads on this specifiGB...."
a to= of the
Ctnter recently
Oenter 18' sai� arse still looking at a March h o0upl date'-"=�1
oerrt�r'
ADJOLUOREff
Adjoarrnmmt 17. At 8:30 p.m. Oolmissioner Dean Muted and cmmissicner
Skeels seomxIed a motion to acjo= to the regularly
scheduled meeting an December 7, Mg, at 7:30 p.m. in
O==U 01mamrs. Motion unanimously approved.
Raspec.-tfully submitted,
Q
Sevwley A. gin, Secretao
cny mp cavamm, sum opcummmm AW # 94
10300 1br= Ate, , Cit 9b014 a ;
Telephone (408) 252-4505 1/23/90
OF nz
PARE AND IMCREATICK CCWUSSICK
DECEMM 7, 1989
Ooiuncil Chambers, City Hall
CXS,, TO CAR
1. Regular meeting of the Parks and Reareation Ommdssicn called to Call to
order at 7:32 p.m. Order
SJNUYPE TO THE FLAG
2. Flag Salute
ROLL C:Ap T,
3. Oommmissicners present: Skeels, Dean, Cmndon, C7o nm, Mirnzidc Roll Cull
sicnegs absent: Martin, IMix>ger
Staff present: Stepben G. Dowling, Direct'
IITM=CTICNS
4.
ORAL OCWAMCA27CNS
5. Resident Mai ty Rawson spoke regarding few the dudM at Memorial.
Memorial Park and would like to sae the city adopt a policy of Park dui
thatecting bind is a id by feeding them. Mr. i e�asized
thy for the rIvAs.
OLD BUSS
6. Under Old Business, C om®issicner Condon spoke warding a Cmmmanity
proposed letter to the Kid-Peninsula Regioral Open Space F�ucational
District and the =MtY Park department to "open up the Program
cmmmmicaticn prooess." Commissioner Omidon would like to see "a re trail
subcommmittee to oversee the liaison" of the prooess. system
C a maissicner Minnick voiced conaern about horses and bikes both
using the same trail and Dr. Condon said, "part of this
educational prooess would be to educate bikers on the needs of
horses and equestrian riders to make it a safer environment...."
Resident Nancy Burnett asked, "FAs anyone discussed the
possibility of having different days for horses and bicycles. Is
that an option that has been emmidered?" Dr. O=lcn said in the
brief seminar he attended in Sabo, it was proposed, "but
wasn't found feasible." It was decided Om mmissianer Cmidon would
keep abreast of the trail situation and report back to the
commission as nmx ded.
• PPC # 94 7. Also under Old Business, cmaissiansr Dean gave a rq t of
P. 2 the first meeting of the private recreation rive
committee. In order to pave recreational spaces, mt. Dean
Private would like the developers to "support us, because it's not
motion there." He added that even when square footage is increased,
Incentives sur.:h as at Valloo, sales are not increased. Chairperson
ODIman said it would be helpful if we could peat a "value on
recreation.... There's no real value seen financially
through recut. an and recreation is not a number." She
would like to ask for a recreation tax from all developers.
Chairperson Oolmen said, "we have two argmente, right? One
is ... to save recreation and ... the other one is to rebut
their argument s ying that we need to build more sales
space...." O=oissioner Dean said some of those in
attendance at the meeting "didn't believe these mwbers."
Chairperson Colman would like to see more e thcuout peat, into
development, "what is it really giving to the town ...
bemuse it's clearly not money." Director said, "It may be
time to reevaluate our park dedication fee progr bemuse
it pertains specifically to residential. Presently we are
not allowed to tax the industrial sector because we have
been unable to demranstxate a nexus between the two.,,
Director added that he would not like to di=x rage
ccmw=ial retail because "the feec ae'r+e talking about are
one time fees and 20 or 30 years freom now we've still going
to need that annual income flow to keep us operating these
facilities." Catu issioner Minnick said in order to maintain
the 'three acres per 1000 people' formula, the funding mist
be found in other ways. Chairperson Oolman said, "Ft can't
say, 'STOP', but we can say, 'MM you do something, make
sure you also pay attention to recreation. " Commissioner
Dean said the way the general plan is currently written "we
are extraely vulnerable on some maior recreational areas."
Resident Resident Nancy Burnett said, "I attended that joint meeting
Nancy and I think they were: miles apart as far as their
Burnett understanding of what their objectives were.,, Ms. Burnett
would like to see the city "buckle dawn" and steep "putting
band-aids on" and added that the best thing W. Dean did at
the meeting was "to eapuasize the fact that the sales tax is
not drawing as it was anticipated along with the growth."
Resident Resident Jennie Mviedy would like "the Planning Commission
Jennie to look at the tax dollars in percentages rather than in
Kennedy total. dollars."
Resident Resident Darwin Throne said he thought the "Planning
Darwin Commission members were a lot more responsive" than he
Throne anticipated they would be. He would like to see the "people
representing the various recreational groups ... get some
teeth into this general plan." Mir. Throne said, "I think
there's very good justification for a moratorium until the
general plan is reviewed."
® General Chairperson Colman asked about review of the general plan
Plan and whether a new council would review the plan. Director
Review said the plan will be reviewed beginning in January. Ms.
Colman agrees with the idea of a moratorium, "until we can
look at the general plan".
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CM OF CaMMM,, SOn OF OMERIUM # 95
10300 Tbrre AVMM, , CA 950141/24/90
ar
Tel (408) 252-4505
AMIRL
qu mn1I m OF Tom: FEWIAR muTnG
OF THE
PARRS AND IMCREATION C7CKQSSICK
JANUAW 11, 1990
Cmncil , City Hall
CAI , TO CF4t
1. Regular meting of the Parks and Recreaticn ccm issicn called to can to
Order at 7:30 p.m. order
ROLL CAME
2. Cxmeai ssicne rs per: Ncne R®ll Call
Staff pent: Beverley A. C7olgin, Sectary
AD7CURWMU
3. At 7:35 p.m. the regularly scheduled Ming was adJoumed for Adjourrment
lack of a quor im to an adjourrad regular meeting cn January 23,
1990, at 7:30 p.m. in 00unc l C MUbrxs.
Respect fully submitted,
is
Beverley A. L gin, Secretarx'
OF anumm, on= OF cumFamm PAC # 95
10300 Torre Averm, Cupertino, CA95014
Agspsrrrrd '2f 1/#0
0 r18le#=,e (408) 252-4505
MnKMW OF T0 ADJOURNED RBOULAR MMMING
OF TM
PA M AND WICN CCOMISION
JANUAIW 23, 19".
Council Chanbers, city Ball
CALL TO CFdXR
1. Adjourned regular meeting of the Parks and Recreation 0=missian Call to
called to order at 7:30 p.m. Order
SALLJTE TO THE FLAG
2. Flag Salute
ROIL CALL
3. Ommissicrms present: Skmls, Dean, Colman, Minnick, Throne Roll Call
0amdasioners absent: Martin, Oandcn
Staff present: Stephen G. Dowling, Director
Beverley A. Oolgin, Secretary
IN7-W0UCrICNS
4. Director intrahumd new parks and Recreation Cmmussloner Darwin Intro-
Throne. &Y-tion of
ORAL 00NMUNICATIONS Darwin
Throne
5. Resident Owck Jacobson congratulated the reappointment of Resident
CCMRiSSiMMz Colman and Conidm, and welcomed now Cmmissionex Jacobson
Darwin Thrm-i. re new ocmi-
OLD BUSINESS missicners
6.
NEW BUSINESS
7. Under New Business, ccumlissicners reviewed the proposed facility Review of
use policy. Director discussed the significant changes over the Proposed
PrSviom policy and said, "What I'm looking for tonight is for Facility
ccmtissicn to recammend a document to forward to city cm=il.l1 use
Regarding the requirement of 51% resident membership in clubs Policy
officially co-sponsored, affiliated or associated with the city,
Cannissioner Throne initiated discussion regarding the
possibility of raising that figure in the ftzt=e.
# 95
P. 2
Review Of C mirpeYson Colman said, "It doesn't sound like Ojpartino
Proposed, residents are really turned down when they want to join"
Facility co-sponsor-4 clubs. Director replied, "Certainly not.01 Ms.
Use Polivy CaoI rsn added, "It doesn't scund, like we have an over-
(eon`.) - abundance of Cam--tiro citizens waiting to get into these
clubs."
Cammissicner Dean canted that there are facilities that
.*.ed to be c nsidered "regional" such as the skating rink,
swinming pool at De Anza and the facilities for AYSo and
CYSA.
oaftunissioner Thre said, "The point is, if [non-residents]
are oo-sponsored or subsidized by the city ... some people
within the community could raise that question.. .."
Director said. "It hasn't been a 1mdblem yet." Chairperson
Colman said ut some point she would be in favor of changing
the requirements. Comissioner Skeels would reccumerrl
staying wits the 51% at the present time and would recommd
changing it -f the need arose. Director doesn't fEel the
need for change at the meat; however, he said a ruture
"sliding scale of percentage participation and appropriate
fees" could be considered.
Resident Chuck Jacobson asked if the membership quota was
increased to a hider number couldn't we initiate a
"reciprocity11 arranged With other cities. Mr. Jacobson
said, "There might be sacs advantages to doing that01 in the
future. Ckmnissioner Skeels said, "The bookkeeping souids
kind of diffiall.t" ;with the reciprocity axrw-gement.
The department staff fee statement was clarified to show
that in addition to the $8.25 per hour fee for the actual
event, social functions involving 50 people or more would '
include one hour before and my hour after the actual
function. (Less than 50 people would include } hour before
and } hour after the actual function.)
Director added that an information sheep: would be worked up
to distribute to the public regarding the fee structure.
Chairperson Colman said, "It scounds like it would be useful
to have a matrix" or 01flow chart" available.
Commissioner Throne asked if this fee structure was
emqpetitive with other cities and Director said, 10Yes. It's
been at least a year since we did cag3arative study, but
at that time we were competitive.
Dix+ea or then asked for its and/or �� regardirxj pw # 95
the policy. P. 3
Chairperson. Colman said, 1"Ihe purpess of all these fees is Review of
really not to make money, riot? It's basically to maintain?" Proposed
Dire--tor replied, "Yes, philosophically we're trying to recover Facility
costs. We're not apposed to making money ... and we don't want Use Policy
to subsidize private usage." (cunt.)
Cmumissioner Throne said, "Ihere's a trade-off: You want to
utilize the facility, you dcnit want to price yourself out of
the market, but you also want to at least car costs...."
Regarding the rental fees, it was decided •c-) raise the security
deposit for the Quinlan Commmity Center to $500 for Group IV
functions.
Cmmi,.ssiOnsr Dean moved and C mmissiorer Minnick seconded a
motion that the proposed policy be appraied with the addition of
(1) language clarifyiM the department. staff fee statement, (2)
a $500 security deposit be added for Group IV use of the Winlan
Ommiunity Center, and (3) that review of the policy be dare in a
year. Unanimously approved.
8. Regarding r+ecsipt of the draft of tkut current open space section
of the general plan, Director said, "The draft is not ready ...
they [sty Develcpment Department) are working on oiling
.. a drxxmment to begin the review. T9ie scope of this general
plan review is increasing. There was a perception in the fall
that this was going to be a vety snort 60- or 90-day
turnaround.... It now looks like a 25 member advisory group. As
soon as that document is ready, we're going to mail it to ycri." Discussion
re open
9. Director told the commissioners the Wilson Park street space
configuration would be on the February agenda and gave copies of section
the proposed renovations. Regarding the three possible fie.?d of the
alignments, Director said the Little League organization ere
plan "A", however, the residents will make their prefer plan
known at the February meeting.
Oannissioner Skeels asked, 'Misre do we stand on J_llyman Park?" Wilson Park
Director said, "Jollyman is going to be pined until July 1 addition
... assuming we get a good rainfall. If we don't it will be
buqped to 1991." Mr. Skeels said, "Does that mean that
theoretically Jollyman and this [Wilson] could begin at the same
time?" Director said, "Yes."
C=mnissioner Dean said, "An instance came up today where we were
approached by Stevens Creek School and asked if the city would
be interested in forming a joint venture on maintaining the
athletic fields. ..." Director said one of the new council
members is "extremely interested in developing joint maintenance
relationships with both districts." Dire-tor "sees a lot of
potential in that area."
1 ly'
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I
95
Parcel
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Approvaii•;URI •t y.��= sl'• _• • ;iUll =_' .•F �_-. - .�• •._.•
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minutes
Response to
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-
cm OF ammm, ssm OF cRjnpmKm PJRC 0 96
10300 Tbrre Avenue, Cwpertino, CA 95014 iMi"di/q/90
0 Telephone (408) 252-4505
NMOJIM OF 7M IMOULAR ?METING
OF THE
PAM AND FdDCREhTTCV C924HISSICK
FFOUM -L, 1990
Coumil Ownbers, City Hall
CALL M CHM can to
Order
1. Regular meting of the Parks and Recreation Ommission called to
order at 7:35 p.m.
SALUTE TO THE FLAG Flag Salute
2.
ROLL CALL Roll can
3. Comnissioners present: Skeels, Colman, Condon, Throne,
Minnick (a-rived 7:4( p.m.)
Cmmissicners absent: Martin, Dean
Staff present: Stephen G. Ddwling, Director
Beviwley A. Colgin, Secretary
23TnCD=0NS Introduc.
of new rec.
4. Introduction of raw recreation coordinators Margaret (Peggy) coordinators
Ford and Christine, Souza.
ORAL 00MUTICATIONS
5.
OLD BUSINESS
6.
NEW BUSINESS
7. Under New Business, Shwi.-m Riley, representative from Las Las Madres
Madres; IES, spoke regarding the organizatimi's need for iTx1oor 188
winter play space. Cmmmissicner Minnick moved and cazaissiLvier
Skeels seconded approval of co-spcnsorship, of the city's fourth
Las Madres play group. Ltanimcusly approved. Director said this
rec=mendation will go before city cm=il on February 20 for
their approval.
S. Regarding the Wilson Park ballfield, Director said the issue Wilson Park
before this ommissiolj tonight is to "approve a. cmwepblal mllfield
neater plan for the renovation of the ballfields of the recently renovation
aL4Lired former Wilson school propexty-11
y P
PJRC # 96
P. Z
Wilson Park Director showed transparencies of the three proposed plans
ballfield and said plan "A" was reommaended by staff and Tri-Cities
renovation Little League. Director said one advantage of plan "A" is if
(coot..) we decide more parking is necessary, it could be provided by
using some of the activity space. "At $lM per acre for the
activity space, we want to try and weep as =xh of it open
to use as possible."
Commissioner Skeels asked if the extension of Rodrigues is
going to be on the existing blacktop and if the school
buildings are going to be razed. Director replied, 'Mmt's
correct." mr. Skeels said, "Council did go through this
parking issue?" and Director replied, "Yes, they determined
the road system at the meeting of Decembpr 6."
Director said one of the Duey issues regarding this project
is that the district wants to start selling the lots and
Tri-Cities wants to play baseball this spring. "If we remove
the blacktop ... where do the [baseball; people go to park?
Council also stipulated that in the transition, tenpor-ary
puking must be provided." Director has been told by the
Public Works Department that an aunt has been signed
between the property owrer and the district to provide a
unary parking lot to serve the sports facility while the
roadway is under construction.
Canmissicner Condon said one of the reasons he liked plan
"B" was that "the configuration of the soccer field"
prevented kids from running in the street after stray balls.
Director pointed out there could be a feriae preventing the
soccer balls from oroing out.
Director said plan "C" was similar to plan "A1l in that it
could provide additional pockets of parkin if needed.
Commissioner Throne said each plan had trade-offs. The
commissioners agreed plan "B" represented the worst possible
choice as to "parking lot and houses".
MRirperscnn Colman asked about putting fencing along the
parking area and Director nTlied that it could be fenced.
"Visually it's the furthest away from Rodrigues and
therefore would ''.m less obtrusive." Director added that the
distances are adequate for league plan, "it's the drop-in
user that presents the problem."
Resident Resident Chuck Jacobson asked if the kall diamonds were laid
Chuck out to prevent the sun from being in the players' eyes and
Jacobson Lirector said all positions are subject to some sort of sun
factor. "Generally north-east orientation for hcmeplate and
pitcher's mound is recxanmernded."
PAC # 96
P. 3
Rodrigues Avenue resident Steven Chase said he is oarcerned with Wilson Park
the parking. He said his group has been meeting with the city, ballfield
planning commission, and council m md3ers and their concern is renovation
"where is all the parkin going to go?" His grvup coufted `cont.)
lk4*axds Of 150-200 cars on ems" at the Wilson School
parking lot— He thought he had an agreement with the city where+ Resident
nothing would happen to the park or the extension of Rodrigues Steven
until tize wed try parking lot was taken care of. "It Chase
was all to be done at the same time so that by the time
everybody is moving dawn Rodrigues, Rodrigues is a full street.
Right now it's half a street. If one cam's parked there,
effectively it's a away street." Regarding the hazy
parking lot, Mt. Chase added if the city was planing on using
the whole area and Director said, "I believe the council action
said it had to be an equal space of the black." Mt. Chase
said, "I don't think you're going to get that." Mr. Chase added,
"Cne of the guarantees the city made was that the [eight] trees
in the middle of the lot ... are supposed to remain.:" Nk. Chase
had never heard of the interim parkinj pal. Director said
his undarstanding was that the temporary parking lot would be
done away with when the streetside bay parking is available. W.
Chase said his understanding was that is W would demolish the
houses on the lot and start subdividing at the samme time.
Director said he would "fc1low-up with public works to see that
the transition is as directed by email." Mr. Chase asked about
the possibility of lights on the field and Director said, "No,
no lights".
In response to the --atual mm0ber of people Whc could be present L'Ittle
at a game, Little League repzeisent:stive Kathi Thaler told isague,,
Chairperson Colman "the most we can hzive at anyone time: is three rue. Nathi
games going, 6v-nerally 12 members per teals and their attending Thaler
family." Ns. TYialer said w1 ien one gage is over and another
beginning would be the only time there "could be quite a few
cars theme"; however, ter E-xperienoe would not substantiate
figures as high as 150 caxa. Ms. Thaler said her organization's
first choice is plan "A" and second choir,-- is plan "C"'.
Debbie Jamison asked what percentage of Little League players Debbie
were girls and asked if the.1 had their a,a teams? Ms. Thaler Jamison
said the program is "totall} integrated" and added that the
girls play baseball with Little League, but girls' saftbal.l is
played at other fields.
Cmmuissioner Condon asked about the possibility of a telephone
and Director said the Wilson building has a telephone inside and
Ms. Thaler said the snack shack presently has a telephone.
Coiwdssi..~r-r Skeels moved and Cmmissioner Throne seconded a Motion
motion that plan "A" with the ca?ability of adlitional parkin;
adding low profile mounding along the soccer area, and final
review by this commission, be approved. The vote was unanimous
® in favor of the motion.
H(
Pic # 9&
P. 4
MY1 EnES Or PFIEVICUS MEE.TIM
Apprvval
Ask of 9. Omnissioner Skeels roved and Commissioner Throm seconded a
Minutes motion to approve the mirnx�es of the January 12 meeting of the
Parks and Recreation ommi.ssion, motion appr ied, Cmmdssiener
Conlon abstaining because of his absence at that meeting.
better WRI IEN I=ONS
to Senior
Center 10. Director discussed the letter received by the Senior Center
T.V. production group, "The Better Part".
Y"thly VJMIIHU REPM
Report 11. During Monthly Report, Director said the figures would be
mailed and also said, "Preschool is beginning its final
session at Portal. Park and will be moving to the Ommunity
Center in April." Director also reported the Rolling Hills of
Cupertino 4-H was recognized at a recent CPW banquet.
COMUnMIty 12. During Community Contacts, Commissioner Condon said he
Contacts attended an MROSD luncheon wherein their policy of trail usage
Report was discussed. Dr. Condon then introduced Ken Wells of
Responsible Organized Moenrtain Pedalers who spoke regarding
the issues ooncerning trail users. W. welly said M4P has
about 200 members in the Santa Clara Valley and said mountain
biking started in California in Marin county. 1-it. WaUs said
mountain bikers ride on mountain trails, fire roads, and bay
lands, etc. Y3CV.-c has a bi-monthly newsletter and also is
listed on the recreational page of the San Jose Mercury News.
Also regarding Oommwnity Contacts, Chairperson CnIman said sine
called Sears and will send them information regarding
Cupertino parks and recreation iacilities.
Realignment On the same subject, Its. Colman said she thought it might be
Of Contacts time to take a look at the contacts pr,•,viously assigned to see
if there "was a different ordering" That made sense. ommi.s-
sioner Mu-one said he would be interested in paw the
Cbzmber as a contact, Commissioner Condon said he would take
the leisure agencies, and Commissioner Minnick would do the
cultural agencies. Commissioner Skeels will add service clubs
to his list of school contacts.
Sports At this point, ..'�irector said in November four commissioners
ocaplex indicated an interest in serving on the advisory gxu* that
Advisory will work on policies and procedures for the tennis operation
Group of the sports c plex. Director said because of the Brown Act,
the number would need to be reduced to three. It was decided
the chair will call the parties involved (Skeels, Dean,
Conlon, Colman) and decide on the three who will serve on that
committee. Director said council needs to authorize the
formation of the ccumttee and approve its work plan, and they
® will do that at their meeting on February 20. Director asked
if the commissioners had "thoughts abou the process,
structure or operation, please put your t xughts in writing."
P. 5
Regarding the private recreation incentives committee, Joint
(comprised of two planning eomDlissioners and taro perms and Planning
recreation oomIDissioners), it was decided that C maaissionecs Farlts & Rao
Dean and Throne would work with Planning Om missicners Adams and Owmaittee
Claudy on the joint grLW. Director said either the issue " dil
expand to include a joint committee on the whole open space
elect, or it will dissolve. There's not meh further distance
you can go on that issue without taking into consideration the
entire open space element." Commissioner Throne asilmd, "Can we
suggest to the planning ommissicn that we do this? or does the
oouncil have to direct that?" Chairperson Colman said, "Last
time they said just to go ahead and do it." Director added, "I
think council would not object to that request. ultimately
council has to move the work pan or the strategy of this
Joint effort.ro
EUECTIC K
13. Commissioner Skeels nominated Commissioner Minnick for Election of
chairperson for 1990; ha evert Ms. Minnick declined the amirperson
ruination. Cormnissioner Condon nominated CSnairpersnri Colman,
seconded by Clcamnissianer Throne. The ruminations were closed and
the vote was 4-0.
Chairperson Colman nominated Cxmmissioner Minnick for vice Election of
chairperson for 1990; however, Ms. Minnick declined the Vice Chair
ruination. Cannissioner Skeels nominated Condon,
0 seed by Oczaissioner Throne. The nominations vmme closed and
the vote was 4-0.
MISCCELIANEOLTS
14. Under Legislative Update, Commissioner skeels handed out several Alcohol Tax
petitions for each cometissioner to get signatures regarding the Initiative
Alcohol Tax Initiative.
15. There was no Mayor's Luncheon report; however, Ommuissioner Mayor's
Throne will attend the February 12 lumbeoin. Iuncheon
16. During St2ff Oral Reports, Director reminded the commissioners loth Anni-
of the upoominc; loth anniversary celebration of the Senior versary
Center. of Sr.Ctr.
17. Director reported Friday, March 30 would be the Quinlan Carmmmlity
Community Center Banquet in the new multipurpose roam and Cantor
Saturday, March 31 at 11:00 a.m. would be the dedication Update
ceremony.
Chairperson Colman confirmed dinner plans for Friday, February Farb & Rec
9, at 6:00 p.m. Dinner
y.OIl.r Gti_
18.
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PARKS & REjCREATION COMMISSION 5 of 10
MINUTES 1987-1993
10300 Torre Ave me, Q inn, C h 95014
`Ir�lephone (408) 252-4505
mniu s OF THE IMOUIAR MEETING
OF Om
PARKS AND FMCFMAMCK OCHU SICK
KMM 1, 1990
Cmmcil awims, City Hall
CALL ZED CPXER can to
order
1. Regular meeting of the Parks and Recreation Commission called to
order at 7:30 p.m.
SALUTE M THE FLAG Flag Salute
2.
ROLL CALL Roll Call
3. Camdwioners per: Skeels, Colman, Condon, Throne,
Minnick
Cmmni.ssioners absent: Dean
Staff present: Stephen G. Dowling, Direc'tar
Beverley A. Colgin, Seoretary
33fMDUCTICNS
4.
ORAL C34MUNICATICNS Resident
re Juan
5. Resident Nancy Hertert spoke regarding Parch 25 being proclaimed Hau*_.istz.
Juan Bautista Day by foonmer Mayor Keith Irwin. Day
Resident Nancy Burnett spoke regarding the composition of the Resident re
sports center committee and asked chairperson Coln to "reverse omqoosition
(her) former position ... and appoint (to the interim ommittee) of commit-
those who can serve with the most experience and expertise." tee
OLD BUSINESS
6< Director distributed binders which contained copies of the General
general plan from 1979 and the 1983 amendment. Director said he Plan
would like the commissioners to "familiarize themselves with the Draft
docent, particularly Section 5 that's the area that we
will be held accountable for." Director added, "Cm=il's plan,
in this general plan review, initially, is to allow the efforts
of a goal committee to essentially design an image of what they
feel the city should look like in the year 2000." 'Director said,
"During the early srage, our rat?3 will be inicrmatium updating."
PRC # 97
P. '2
Awral Commissioner Skeels asked, "When will our input be
Plan Draft incorporated into this program?/0 Director said, "Ihe gray
(cont.) it's structured now, the goals committee ... will identify
the vision. According to their schedule, we won't get to
their vision until next fall and then we will react to
that." Director adred, "During the interim we can begin
identifying data and issufa that would be important from air
perspective." Commissioner Minnick said, "We don't offer
input to the goals oomittes?" and Director said, "We can't
say, 'we really need something' to which Coemnissiener
Minnick replied (can we say), "Nave you considered the
possibility of?" Director said, "Yes, you can do that.,,
Oand sssioner Skeels said, " c w can we get into them to dr
that?" Director said, "I don't know yet. The cmwRittee
hasn't even been formed." Ooamnissioner Throne said, "Is it
going to be appropriate for this comission to have some
items on the agenda so we can discuss them? It's sort of
like talking around the ismAss and not identifying the
issues." chairperson Colman would like this eomnnission to
"go through the ... recreation section, and brainstorm on
whether this sounds right or it fits, or are there some
other issues there?" Director said, "Let's leave it at this:
When you've had an opportunity to go through it, please
suit to us a list of what you perceive aryl whatever you
have we'll put of the agenda for next meeting."
Wilson Park 7. Regarding Wilson Park/Fremont Older School meeting, Director
/Fremont gave the caa missioner's an overview of what has transpired:
Older "Back in November, C.U.S.D. began re-evaluating the closure
program for this segment of Cupertino and, as you will
recall, the open space element in our general plan indicated
we would acquire a portion of Wilson. When the district sold
off the wick site, we would acquire that. It was never
in our plan to acquire the Fremont older property, primarily
because it was not a closed site in C.U.S.D. 's master plan.
We were notified about four weeks ago than: they have
reconsidered their closure policy on those two sites and
their strategy has changed." By selling the Fre,--T& Older
site they would be able to construct a "state-of-the-art"
school on the Sedgewick site. Director discussed some of the
"major advantages" of creating youth sports facilities at
Fremont older which include access off Miller Ave:-we,
on-site parking, bathroom and storage structures, and 'more
importantly, very little impact to adjacent neighbors."
Director asked for input from city council and this
commission to see whether to pursue the possibility of
"taking the 5.6 acres at Wilson and returning that back to
the school district for residential development, applying
the 5.6 acres to the acquisition at Fremont Older and apply
the $5 million budgeted for acquisition of Sedgewick to
Fremont older and end up with a 10+ acre parcel that we
could far better utilize as a youth sports facility."
PM # 97
P. 3
Director said, "M have been imtructed by city auncil to Wilson Park
continue discussion with the school district about the /F%VM=t
feasibility of doing this land swap for the ETemm* Older Older
property." Causissicner Minnick asked about the existing Wilson
Park and Director said there uiaild be no change to the existing
park, "we are talking only about the expamien.11 ecsmnissiener
7hrone asked if the district was firm about closing Fremont
Older site and Director replied, "We're still not sL=q.18
7hrcm asked if there were other school sites that
are likely to one up for sale and Director said, "I think the
best way to answer that is in checking with the districts, both
agencies think this is it; hagever, the high school district is
still I not ruling out, at some future point, the closure of a
high school."
Wilson School/Park area resident Steven Owe said he has same Resident
concerns with what is going on. His nei od associat3caa has Steven
been ragOttlting with the school district for about a year Chase
regarding the disposition of Wilson school. mt. Chase said, "the
timing seems to be very suspect." Mr. Chase armed, "I still
haven't decided Yet whether I'd rather have a park there or
houses there; but I'm just umrdering how you can go with yaw
time-fry which is summw — a few months, whereas it took them
a year to come up with the final proposal on Wilson and that
still hasn't been fully approved by the council, or final
board.Of
NEW BUSINESS
8. Under New Business, Mr. George Plumleigh, Director of Asset School use.
Management for the Cupertino Union School District, answered of Varian
questions frM the cazaissicn regardur, use of the Varian Park park park-
parking lot for drqp-off to the Stevens Creek School day care ing lot
center. Mr. Plumleigh said "typically the earliest arrivals
would be about 6:30 [a.m.] and leaving about 6 in the evening."
Mr. Plumleigh added the bulk Of students arrive about 8-8:30 and
leave about 4:30-5 and said the district is 'working with a
neighborhood group regarding landscaping and traffic."
Chairpersara Colman asked for "feedback" frown the department and
Director replied he lqia&,It received any couplaints regarding
that q3eraticn-11 Umnissicner Minnick asked what the plans were
for the summer and Mr. Plumleigh said, "They do operate during
the summer, roughly the same hours." cmanissicner Minnick
z�equested this J tam 11cmas back to this ocamissicn in the fail#,
for review; the camnissicners agreed and it will be agendized
for October 1990.
9. Regarding this camilse;icn I s position on the operating budget for sports
the sports center, Director said, HI don't think realiptically Center
we can expect any sort of sports operation to cover both its Operating
operating and capital invesitt=nnt as well, especially at $7.9 Budget
million, but if that became an objective of the ommissicn that
1W # 9
P. 4
40rts would certainly be helpful to this committee that's being
Center formed. " Chairperson Colman asked if, in general,
Operating professionally run sports centers "return extra money".
Budget Commissioner Cowan replied, "W experience its you aren't
(aunt.) going to find any operating budget surplus until you get an
established clientele." Director said, "I think it's important
that we came to sane sort of understanding about what your
expeatationg are for this facility."
Ccunissioner Minnick said cur other recreation programs are
self-supporting and "certainly in terms of operating oasts, I
would feel this needs to pay for itself.... Whether you're
getting extra money to pay back $7.9 million, that's a
different issue." Chairperson Colman said, "As a minimmt, i<'-
should have to pay its own way." Commissioner Throne said the
experience of neighboring cities, "at least at Sunnyvale,
after a number of years, with lessons and court fees, it
basically pays the way. In other words it pays for the pre to
operate. He makes a salary and I think there's a split between
the city and the pro in 4-3rm of any profits above and beyond
that." Mr. Throne said, Of... it needs to be self-sustaining
fairly quickly after it's established. The user fees have to
be hick enough to do that." Conaissicnier Throne added that "we
used to mare it attractive for kids to be there so there
shouldn't be onerous fees for kids" or seniors. Camissicner
Minnick said she would not like to see the sports center
"become an elitist facility." Ms. Minnick said, "Them are
people out there who are not interested in financing somebody
else's game." Dr. Condon asked Ms. Minnick for her definition
of "elitist" and she replied, "when it beoomes financially not
available" for a family. (annissioner Throne said, "If you
take the total rn fiber of court hours you have available in a
year and you take the total operating costs and divide them
out, you came up with haw many dollars an hour you need to
charge for the courts.... My feeling is that the people who
are going to use the facility have to support it." Mr. Throne
would rather see the people who use it support it rather than
the general fund. Ownissioner Throne thinks a directive
should go to the committee saying, "Don't bring a plan that
doesn't show how you're going to make this thing pay for
itself. If you haven't done that, you're not ready to bring it
here.of
Commissioner Throne made a motion that the fees for the use of
the sports facility be such that they recover sports operating
costs and related maintenance costs of the facility. Secmxled
IV Ccnmissicrer Skeels, unanimously approved.
$ 97
P. 5
K OF PREVIOUS HEETIW Approval
Of
10. Cammissianer Throne moved and Ocmmissioner Minnick seconded a Minutes
motion to ayprove the minutes of the Much 8 meeting of the
Parks and Recreation Commission, motion approved.
VRUTM 00K4XICATICKS
11.
MONTHLY REPORT y
12. During Monthly Report, Director reported an the successful Tenth Report
Anniversary Celebratic a of the Senior center and the airband
contest at Kennedy Junior High School. commissioner Skeels asked
about ca-sponsored tennis club figure.. and Director said staff
world report back to him.
13. During CmmLvdty Contacts, C mmiissioner Skeels contacted St. Oimmmity
Joseph's Catholic School and said, "They're happy to )mow CWtacts
someone at city hall." Oammissioner Throne said he was meeting Report
with the c wiper on March 22 and Ommissioner Oaf attended a
recent mixer at the new YMM facility.
TANBOUS
14. Under Legislative Update, Director said another park bond legislative
qP measure was in the works. Camissioner Skeels said he was in Update
need of signatures for the alcohol tax initiative.
15. Theme was no Mayor's IIiv neon report; Cmmissicner Throne will .iyor's
�. attend the March 12 lunch. Luncheon,
16. Director said delivery of farniture for the Quinlan Ca=Rmity Cxmg►mity
Center h,-,s been delayed. Ctr• Update
37. Director said there would be apprc imately $500 per commissioner CPRS
for the upcoming CPRS convention and said the "reimbursable Conference
expenses are lodging, transportation to and from the airport,
transportation to the conference, and per diem of $50 per day".
Cannissicner Skeels will make arrangemmft for Saturday lunch in
San Diego.
ADJOLUORIM Adjaurm-ent
18. At 9:50 p.m. C mnissicner Minnick moved and Ccami.ssioner Condon
seconded a motion to adjourn to the regularly sled meeting
on April 5, 1990, at 7:30 p.m. in Council Chambers. Motion
unanimously approved.
Respectfully submitted,
4Bevwley Colgin, S
7-W 7-
dw cF awamm, an= OF cumom AW # 98
10300 Torre Avenue, QTwtino, Ch 95014
0 Telephone (408) 252-4505
mmUTES OF TO REWIAR MELTJM
OF THE
PARKS AND RIMMIMMCK WtUBSICK
APM 5, 1990
Cmmcil Chamims, City Hall
CM TO ORDER Call to
Ctd-.X
1. Regular meeting of the Parks and Re-tcreaticn Ommission called to
order at 7:30 p.m.
SAUYM TO THE FTAG Flag Salute
2.
ROM CALL R031 call
3. Caaftissioners present: Skeels, Colman, Condon, Throne,
MIJrJnirA. Dean, low
Ominissiawxs absent: (NOM)
Staff present: Stephen G. Dowling, Director
Beverley A. Colgin, Secmtary
INTMDUCrICNS Introduction
of Dennis
4. Director introduced newly appointed Parks and Recreation low
Cannissicner, Dennis G. Low.
ORAL CATIONSCOMEM
5. Resident Nancy Hertert spoke on two issues: (1) she enjoyed the Resident
dedication banquet and (2) regarding the McClellan Ranch Park re banquet
caretakers (Jane and I Gray) x4ho will be moving soon. Ms. and care-
Hertert would like the coamission to appoint caretakers even takers at
though the Parks and Rao office has moved to the new Quinlan ranch
Center. She said 100-% of the gardeners would want to continue
with caretakers as well. Director said the plan is to have the
three facilities (Simms house, mobile home, and McClellan house)
somehow integrated with caretakers and housing needs. "...we
don't want to go through the sumer without some on-site
supervision," Director said. Commissioner Dean said, I%tm
people drive by they think the park is for sale." Cannissioner
Minnick made a motion, seconded by Cannissicner 7hrcne, that
this item be put on the May agenda for discussion and update.
Unanimously approved.
P. 2
am Bwnaw
Review of 6. Regarding review of Chapter 5 of the General plan,
Ompter 5 commissioners reviewed the plan and certain seTmsnts of the
of general open space element were addressed:
plan
Commissioner Dean asked about the legend cn the land
use map and Dim-tar said someone from the planning
staff could attend. the May meting to "give you more
definitive information about what the land use map
means and why it's to the point it is." Imo. Dm said,
"Yes, it would be very effective."
5.1 Commissioner -Throne said, "CEQA requires a
comprehensive review of any dv,"slapnent that might
harm the envi t then stags that you don't
have to do an envirauental iapact report if it falls
within a certain general plan." Director briefly
explained the "categorically eft" stags and said,
"It's unlikely that most development does not require
a CBQA." Director said planning department would offer
a better definition of the edition.
5.2 CMmissioner Throne said, "Cupertin, has Williamson
Act contracts with two oamexs on the valley floor.
Where are they and what's likely to happen with it?"
Alk Director said, "one of then was definitely the Djddan
property...." and said planning staff would be able to
define the exng properties.
1 5.3 Commissioner Dean asked, regarding prevention of
erosion, " m far are thel wilting to -,o after that,
if we still have c-.uarent open space?" Director said
5.3 probably manes less sense in the 901s than it did
in 1979, and ad&,d, "Midpeninsula has been futilely
trying to find vendors that will graze on their
properties ... and they can't find them.It Commissioner
Dean asked about the possibility of commercial
horseback riding and Director said he that the
Williamson Aai required an agricultural Ru atic n.
5.6 Regarding air quality, Vice Chairperson Condon said,
"There have bec-n over 70 cars parked on Cristo Dal Rom,
the past three --- 3ays." Chairperson Colman said a
ranger had been "guarding the gate [to the park]" and
admitting cars only w1.e►. spaces open up. Director said
the rangers are the ones w:'o did the survey. Director
added, "The issue of air quality is governed by the
Bay Area Air Pollution Clointrol Lrstrict. The quality
of life is something we would respond. to. "
Ca nnissioner Low said, "There's one other i-caus that
® might came up, hopefully not in the near to--fie, and
that is air quality warnings." Dr. Low said q—gjWV
the sports eexiter on certain high pollution days may
pose certain risk and liability issues.
Pr # 98
P. 3
5.8 Regarding percolation poncLa and streams, Commissioner Dean Review of
said, "Itm a doesn't seem to be an awareness, especially in Oiqfter 5
the fourth year of the dreught." Imo'. Dean said, '"name of general
streams are critical as far as t!w circulation systeau to plan
the base groundwater is concerned." The c mmnissioners (amt.)
agreed that Section 5.9 needs to be strerqthened and
enlarged upon to address these issues.
5.11 Commissioner Minnick said, "I'm wca rlering how bicycle usage
fits in with the whole idea of hiking, horseback riding and
camping." Director said, 'Mm natural areas under our
jurisdictian are pretty limited." Chairperson Colman said,
"Does the planning commission also have vegetation and
plant guidelines?1° Director said, "this is the d= mmt
that provides the umbrella for all their planning
decisiom4.11 Cwsnissioner Dean said, "Have they read this?"
Commissioner Low asked if any of the park areas are
considered "natural areas, by definition" and it was
decided that NXlellan 'Ranch and the upper part of Linda
Vista Park are. Commissioner ssioner Dean asked, if it would be
"unreasonable" to *sk for a "designated user day" for
bicycles, etc. and Director said, "We can do that.11
Ommissianer Thxxm read from the plan: "Cupertino should
consider setting up a mineral resource area to provide
enax4h space for quarrying and a suitable buffer zone." Mr.
Throne said, "I f ind ti at ["consider") an
statmaent in a general plan document" and Director added,
"Either it's a good idea or it L-n 1 t." Commissioner Throne
thinks part of the goals ocmmittee process ctuxdd address
teat issue, "Not waxen they're knocking at the door." Mr.
Zhracxe said, "I don't think we should have this kind of
language in the general plan unless there is a plan."
Commissioner Dean said, "It's contradictory."
5.14 Commissioner Throne discussed the slope density in the
!Montebello Ridge area and said the restrictions were
"tightened to require 20 acres minimum for flat land up and
to 160 acres per lot for a 51ope over 45%11 'which
dramatically reduced the number of houses that could be
built. Mr. Throne's question is, 1%faving done this on the
Montebello Ridge area, is it likely that we can use that as
a per" for ..he diocese Property? Director said he
did not know the answer. Commissioner Dean said a
prp_sentaticn was made at a recent Los Altos City Council
meeting, and "there were no immediate plans to develop the
church property." Director said (regarding develorpsnt on
the ridge) , "Unless the plan had been amended, they would
have to stick to this slope density plan."
r
_ a
®®
ty
PW # 98
Pe 4
Roview of 5.15 Regarding recreation at old quarries, Director said
Chapter 5 these were issues of 1979-1983 and outdated. He added,
Of gerpxal "I think 5.15 may become an issue for us in the next
plan
."
\Oont'`i
Cmmissioner Throne emphasized the need for the general
plan to have specific guidelines, and added, "If you
don't have it there, you're always walking the tip
. ..1° Imo'. Zhu hoped the goals committee would have
the same thinking. commissioner Cordon agreed that a
specific plan should be put in the duct even if it
only pertained to the city's sphere of influx.
Cannissioner Throne said, "It also ties into regional
cooperation-" Chairperson Colman said, the open ice
district's goal to have a "greenbelt, around the entire
Bay Area10 involved access points to the hills. she
added, "Maybe there needs to be a minimum number of
access points into the county cpwi space, 7here's
nothing about building all the way up and around the
town so that nobody can access open space."
Commissioner Dean said, "When this document was
developed they did not gather data :Erom surroutuling
ocumuni.ties...." W. Dean would like to see the scope
broadened. Commissioner 7hrune agreed, "We can°t develop
this thing in a vacuum."
Cmmd ssioner Dean said the proposed meetings with the
Plannir1 and Parks & Recreation Ccamtii,ssioners were to
deal with these issues then asked, "Is that a dead
issue?" Director said, "It did die, and that was
probably staff's fault. I think to continue pursuing
that without looking at the bigger picture was probably
spinning our wheels." commissioner Dew said, "Well,
there was definitely two divergent views."
Table 5A was discussed and the comai.ssioaners agreed that
the figures didn't add up.
5.17 Cam issione: Dean would propose keeping 'the golf courses
in the floodplain. Director said a recent court case
said if the floodplain could be 01altered and resolved
and still provide development . . . a developer
theoretically mould go in ... and develop some of the
site. I think the hillside on McClellan Road is a good
example." The acmuissicners agreel that conditions could
be put on certain properties. i(xner Dean asked,
"Is there anything we can formulate, semantically, to
reduce the threit that's proposed by losing that 85
acres?'/
a
�$
P. 5
5.22 Commissioner MUMS said the service areas includes 'tom RMUM of
diocese and would propose 11three acres per 1,000 is totally OEPter S
.Lrodequate.01 He would propose a special assessment district of general
to maintain a park in that area. Director said he traou ht plan
an assessment district required a vote and Mr. Throne said, (Cant.)
"6ge need to talk about that." Director said,"There are a
number of poc3ots that have no park designation and we can
ask that those be reviewed and examined to make sure we
don't need parka in those areas or change it so that te-'
is.11
5.23 Commissioner Condon said, "Is this a philosophy?" and asked
how it could be changad to "hard policy". Director said tha
language could be tightened up to make it a hard policy.
acmai.ssioner Dean said, "It's an immense area of caxxxn.
I'm seeing some very aggressive, bold moves that don't fit
this scenario./o
5.24 Regarding open space and trail linkages, Chairperson 001'man
said, "Can't we say, 'Should areas along these borders be
developed that there be trail linkages'?" Dix ' said,
"Yes, you can make that a policy statement in the plan."
5.25 Regarding park and open space acquisition, Comnissioner
Throne would like to see the germ "adequate/1 defied. A
more definitive term regarding trends (including cultural
treads) needs to be addressed. Commissioner Dour asked if
there was an on-going process of interaction with
organizations, i.e., AYSO, CYSA, Kittle Ieague, etc. to
determine how many fields we would need to support the
amount of children using them. Director said we did not,
but it was needed. "I don't know if that's a general plan
component, but it's certainly an operational issue that
needs to be addressed." Cmmnissioner Icw said, "At least
one inventory would certainly give us an idea....11
5.26 Regarding plans and access to schools, Camissicner Dean
asked about keeping to the "three acres per 1,000
residents// and Director said if you did not include the
schools as part of our inventory, we would not meet the
ratio. "They are not bound to the city's policy."
Commissioner Throne said, "Realistically we need to
incorporate the school property somehow" and added
regarding a "contingency plan if they decide to close all
the schools in Cupeitino.11 commissioner Throne read the
"implementation" section which stated "Cupertino will not
have the money to buy the narks to maintain the standards.01
Mr. Tnrcne said, "I have a lot of trouble with that."
Director reminded the commissioners that this plan was
drawn up "post Pr,*. 13 .. . land was $70,000 an acre and we
were nervous about the wave of school closures coming on
us.,, commissioner Throne said, "Now's the tire ... and it
PRC # 9S
P. 6
Review of shculd be addressed by the goals omnittee. We read to
Chapter 5 either change the goal [of 3 arms per 1,000 residents]
Of general or came up with an approach to get theme. We're running
Plan out of time. Dace you build houses on it, you're not
(Cont.) going to build parks on it." commissioner 7hrtm said,
"This is not an average community. one of the things we
need to discuss with the goals oOMMitteS is, 'What do
we want for this city?"' Director said, "You may want
to take 5.26 as a starting point and see if that is an
appropriate standard for us." Introducing new finarc ng
packages to the schools was disarmed.
5.31 Commissioner Skeels said most of the plans had already
been impleaented. Director said the new policy
statements will need to address the trend of
"specialized facilities" in the 901s. 'That's an area
the old plan really didn't address."
Director said these general plan remarks would be mailed to
each of them prior to the goals committee meeting.
NEW BUSINESS
7. Under New Business, Director said the Interim Sports
Interim cmuittee has been working diligently to provide a structure
Sports for an immediate use of the. facility.
Center
At this point, Mr. Rich Hagerty, Volvo Tournament Director,
Volvo addressed the ocamission and asked for use of three courts at
Tennis Memorial Park for the last two weeks of April (from 6:00-
Tourn2ment 8:00 p.m. and two courts until 9:30 p.m.) to to the
Volvo series. Pam'. Hagerty said, "Eleven teams will be playing
again this year.,, ca mdssioner Minnick asked if this was the
same schedule as last year and Mr. Hagerty said,
11Apprmdmately.11 Mr. Hagerty said he would be at the May
meeting once he "has all the schedules."
Regarding use of the sports center, Pam`. Hagerty said, "We
hope the city will give priority to the Cupertino Tennis
club, which you co,-sponsor, and take care of our needs before
you open it up to &-her organizations." Chail-imrson Colman
said the Interim Tennis Oamnittee would cane before the
oamnission to "put guidelines in place so [use of the sports
center] could be a staff decision.11 C Ommissioner 1111rone
agreed adding, "There's going to have to be some d_'—,C ussicn
on the guidelines . . [regarding] tte facilty and
particularly with outside clubs or groups wanting to use it."
•
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XS.
P. 8
Ingislative 13. Under Legislative Update, co:maissicner Skeels said the
Update deadline for the alcolol tax initiative signatures was April
30. Imo'. Skeels handed out additional sheets and would like
them returned to him on April 26.
yawars 14. There was no Mayor's Luncheon. report. Chairperson Colman
Wicheon said she would attend the April 9 lung.
Staff oral 15. Director said Mayor Rogers has a different speaker each
Rqmrt month at Mayor's Dzv%eon.
� 16. Director said this committee's task is to design an interim
system until a master plan on the site can be completed.
Report
C <SS 17. Regarding the recent CPS conference, Director asked the
Conference commissioners to turn in their conference receipts.
Commissioner Skeels said two $500 scholarships were awarded
by the BAPRCBMo he enjoyed the session re developing
facilities an school property. Ocamissioner Minnick attended
a session on management which she enjoyed. Cogmfssioner
Throne said a session he attended discussed land in the
public trust, and "I think we might have a few cardi,dates10.
Mr. Throne also said he picked up registration program
information and offered his assistance in choiosiYg one.
Chairperson Calmar attar+-.led a session on needs analysis and
said to be valid a sui:vey roust question 1,00o people per
group, i.e., women, men, age groups, nationalities, etc. "In
order to have a statistically valid sample, you need to have
a statist°.,rally valid group." cnmnissioner Condon attended a
session on how to cpPrate ccxxcessions and another an Yiow to
finance acquisitions. commissioner L`.ean spoke about aquatics
centers and the new engineering concepts.
Director said next year's conference will be in Santa Clara
and Cupertino will be involved in some segment of the
Program.
Adjournment AD7cURDINHM
18. At 10:15 p.m. Commissioner Dean moved and Q:n missioner
Skeels seconded a motion to adjourn to the regularly
scheduled Ming on April 5, 1990, at 7:30 p.m. in Council
Chambers. Motion approved.
Respectfully submitted,
0I
Beverley A. Ablain,
t
CITY OF ajPEEtTI<10, SLUM OF CAISFMTEA PRC # 99
10300 Torre Avenue, Cupertino CA 95014 Approved 6/7/90
Wep (408) 252-4505
B� OF THE RE GUIM NEETMrz
OF TM
PARKS AND IMCFM ICd 0394ISSION
MAY 3, 1990
Council Chambers, City Hall
CALL TO OFU= Call to
Order
1. Regular meeting of the Parks and Recreation Ccmnissicn called to
order at 7:30 p.m.
SALUTE TO TM FLAG Flag Salute
2.
ROLL CALL Roll Call
3. Qaamissioners present: Skeels, Crandon, Throne, Minnick, Dean,
Low
ccmmnissioners aunt: Colman
Staff present: Stephen G. Dowling, Director
Rdoert Cowan, C: mmmity Devel. Dir.
Linda Parsley-Yelavich, Clerk-Typist
INTMDUCrICNS Introduction
of Robert
4� Director introduced Bob Cavan, CoMMUnity Development Director, Cowan
who will answer swae of the questions asked at the last Parks
and Recreation. meeting.
ORAL C E4MICATIONS
5. Resident Chuck Jacobsa: invited the commission and staff to Resident:
attend the May 30 meeting of his organization (tentatively named re MP-eting
Cupertino Sports Federation) . His recent meeting was attended by of Cuper-
representatives from soccer, Little league, De Anza-Cupertino tir.J Sports
Aquatics, and a number of other people. Mr. Jacobson said, "The Federation
purpose of the meeting was to explore what problems we have with
recreation...." and added, "We're operating in the open and ws
welcome observers."
PIRC # g9,
P. 2
OLD BUSINESS
General 6. Director Cowan said the city is in "Stage II11 of the general
Plan Dis- plan, "whl ch is really updating of the document.. .." One of
ca, ion the examples Director Cowan cited was bicycle usage and new
with Dir. states laws which will soon take effect in Cupertino.
Cowan Director Cowan said, "Ibs major change will be Stage III,
which ... will have all kinds of park issues." W. Cowan
then answered questions about the general plan document
which surfaced at the April Parks and Recreation Commission
meeting. Regarding the purpose of the land use map, Director
Cowan said in recent years the map plays only a secondary
role to the general plan, "the primary public policy
docent is the text that goes with it. This diagram [land
use map] defines the geographical areas of the community
that have certain allowed land uses...."
Commissioner Dean asked about the density ratio on the asap
versus the actual ratio. Director Cowan said a state law
passed in 1972 said, "the zoning had to be consistent with
the general plan". Mr. Cowan said it was a "landmark
decision" that chansged things very quickly• "As a result, a
lot of cities adopted their zoning magi as their general
plan." Mr. Cowan said, "We [Cupertino] did that initially
.. because ... the general plan map was so different than
the zoning map." donee Dean said, "One issue we hear
is that in that one [cemetery] area there will be in
excess of 300 senior housing units." Mr. Dean asked how such
a variance could be granted using the existing guideline.
Director Cowan said, "The Forum was viewed as institutional
a use" in which case the 300 units translate as 11100
n conventional single family units". Mr. Dean said, "It's a
quest-ion of semantics, then?" and Mr. Cowan agreed and added
thnc ir, terms of traffic equivalency, there is room for
anther 300 housing units.
i Camussioner Throne said he would not like to see the St.
Joseph's area look like the ridges in the East Hay,
Milpitas, walnut Creek area. Director Cowan sxuid, "There
j will be a full-blown environmental impact report prepared
for this project and there will be an opportunity for the
Parks and Recreation Commission to look at that issue."
Commissioner Throne said there is no city park on that side
of Foothill and he would "like this comiaissicn to look at
some local parks in that area." Commissioner Throne would
like the process started soon, "At least council will be-
aware the issue has been raised."
Regarding operating costs of a park facility, Commissioner
Throne asked if a special assessment district was a
possibility, rather than from the general fund.
lW # 99
P. 3
Commissioner Dear suggested the possibility of a '0morat itrm on General
building until the results of the goals ocmnmittee were in". Plan. Dis-
Director Cagan said, "I don't think so." Mr. Cowan doubted there cession
would be anything filed on the property prior to the time the with Dir.
goals committee results are in, and added, "I would think if Conan
these folks were to file an application within the twit couple (cont.)
of months, it would go hand-ink with this goals committee
process and general plan revieo". Director Cowan said this
omission could make a motion to ask that the public park issue
be considered for Stage II.
Commissioner 11innick said, "I would hate to just sit there think-
ing everytl� is going to be all right and it isn't...." She
would like the need for open space to be reflected in the
general plan so there would be no question after the fact.
Commissioner Low asked if the maximmt number of units allowed
under the general plan were built, what total acreage would be
involved and Director Cowan said, IT4ughly ... 208 acres."
Vice Chairperson Condon asked if Midp�sula Regional Open
Space or the county had any "say" regardirq the property, and
Director said, "Cnly advisory."
It was decided that an item "requesting public cat regarding
the need for a park in this particular zone/$ be put on the nett
Parks and Recreation agenda. It was also suggested that a second
meetiM of this cczoi.ssion be called in June.
Commussicner T1+xone said he would like to get public input on
this issue before a rec mamendation to council is made.
Resident Immie Toensfeldt said she would like to see this
commission's agenda broadcast on the city channel and added that
the "city channel would also be a means of getting the word out
to the public" on this issue. The commissioners agreed this
would be a g-,od idea. Ms. Tbensfeldt said, Ito mmissicn meetings
really need to be on there, not just council." She added, "we
don't know when things happen, ... many times it's too late."
Regarding development of the hillside, Director Cowan said the
general plan reflects the thinking of the mid-1970s.
Ctmnaissicner Minnick said, "The problem is, that's 1976.... The
conditions we had then were lots of land, lots of room, lots of
green. It's unfair to look at that with the sane eyes." Director
Cowan said, "Say to the Planning Commission that you want to
look at the public park need for that area and re-look at the
land use again for that whole area of town and other hillside
areas. That's appropriate. Plant the seed."
PRC # 99
P. 4
General Resident Nancy Burnett said she would like to see the NROSD
Plan Dis- invited to the next omission meeting to work together in
caission preserving open space. Vice Chairperson Condon said the county
with. Dir. stxyuld be invited as well.
Cowan
(cant Co msissioner 'Throne made a motion that the agenda for the next
meetang include an item to discuss the need for park space and
requests input on the overall vier of what is going to be
developed west of Foothill Boulevard, including areas El, E2,
N, and the area to the west side of our Urban Service Area
boundary. CcmQai.ssicner Minnick sue.
Ocmnissicner Skeels would rather sea a motion go to council
supporting a park in the designated area. "6fe'll be at least a
month ahead of ourselves." Omnissianer Tan said he was
omwerned about the "message being ill-conceived, by another
ply."
The motion was passed 4-1-1, with Commissioner Dean
abstaining.
The second item Director Cowan dealt with was the California
Envir+onmenta:l Quality Act. Mr. Cowan said the law is fairly
vague in terms of what is "significant inpact" but there is a
great deal of judgment used. Coamissioner Minnick asked for a
copy of the act and Mr. Cowan said it was extensive and he
will copy "the key points" for her.
The next question was regarding the Williamson Act and how
many Cupertino properties are covered by the act. Director
Cow2n said the two properties are: the Otis Forge property on
the north side of Homestead, and the other is the diocese
Pr' -y-
Director Cogan said this conmtission may want to be aware of
the 1125 year growth,/sphere of influence line" that will play a
role in discussions involving park needs in neighborhood "N";
however, at the current time, "it's rather nebulous".
Regarding Section 5.15, Commissioner Dean asked what the
current plans and zoning are for the quarry area behind Deep
Cliff Golf course. Director Cowan said, "That's masterplanned
for lower density residential . .. which is actually the same
formula for the diocese property." In actuality, hocv%ever,
because of slope density you would get more houses per acre on
the diocese property, because the quarry Property "is so
steep% Mr. Cowan said, "The open bgmm plan specifies a
linkage along that ridgeline to get dvcrn to tc?e Deep Cliff
area and eventually to Rancho San Antonio."
PRD # 919
P. 5
Commissioner Throne asked about develcpaent of floodplain land GlerAwal
and recent court cases. Director Cowan said he thought the Plan Dis-
90initial concept ... was to keep a natural floodplair.." cussion
with Dir.
Director Dowling said he would mail a cosy of the updated Phase Cowan
Ii tables, graphs and charts which he recently received to the (ocnt.)
commdssioners prior to the June meeting.
7. Regarding volvo Tennis Tourroment dates, Director approved the Volvo
final dates which were submitted. Tennis
NEW BOSINESS
8. Under New Business, Director asked for input regard:--Q using McClellan
park land for the purpose of alternative housing at McClellan Ranch Park
Ranch Park and added, "Technically, you can't have ... housing and
on parks unless the resident performs some caretaking or Caretakers
security function." Marilyn Narling, staff liaison to the
housing authority, has had an evaluation done on the three hams
and her reccumendations will be discussed at the June meeting.
Commissioner Skeels agrees that a caretaker is needed at
McClellan Ranch Park, "I think there should be somebody there".
Oamnissioner Low said, "Aren't we really talking more about the
screening or selection process. . . .?" Director said the
cmmissicn would "define the responsibilities and determine the
service they would provide", but if the city went with a
contractual firm, they would do the actual selection, screening
and placement.. Comi.ssioner Low would support a 64double win
situation for people who need housing". Or. Law would "have same
reservations about a single parent wW. .wltiple children where
the parent has other responsibilities" and may not be able to
provide the extra caretaker/security duties that would be
required.
Commissioner Throne asked about the liability issue,
particularly because of the remote location. Director said the
caretaker "would be responsible for their own liability
insurance, worker's coup, etc." Mr. Throne asked, "Is there an
imputed mployee/employer relationship in that situation?" and
Director responded that if the city "could be demonstrated to be
negligent, I suppose there could be."
Director said none of the homes could be occupied at the present
time, "They all have . requirements that must be met and
somebody has to pay for those." Once a decision is made
regarding the population to be served, the contractual firm
would "want long term ccatmiitments". Cmmmissicner Minnick said,
". . . we really are orienting ourselves to seniors?" Directors
replied, "That's correct."
,e
PRO # 99
P. 6
McClellan Co m issioner ' h=m asked if the city would need to spend
Ranch. Park money to "bring these up to a standard" and Director replied,
and "Absolutely. The estimate just to bring a fwdily into the
Caretakers McClellan House is between $20-$40,000."
Commissioner Condon asked if the profile generated for the
next meeting will show, how much each building could
agate and Director said, "Yes."
Resident Lcm ue Tbensfeldt addressed the commission, 11
I've served on the selection committees for bath of the
caretakers" at the ranch and "helped to write some of the
criteria." Ms. Tceahsfeldt asked if the ordinance prohibiting
park land use for private ;residential could be modified?
Director replied, "We can't just put a family in a building
on a park." Ms. Toensfeldt replied, "Is that a city
ordinance?" and Director said, "Yes." "With potential for
revision?" she added. Director said, "Of course." Me.
Tbensfeldt is "looking at the idea of the city beomning a
landlord" and expressed her desire for a caretaker at Linda
Vista Park as well. Director said it would be "a little more
involved than just changing the ordinance...."
Resident Carol McDowell, who represents Cupertino on an urban
county housing committee, would like to see young families,
handicapped and/or seniors take advantage of the affordable
housing which could be offered at McClellan Ranch Park as
part of the caretaker arraz . Ms. McDowell also said a
caretaker will be neederi on the Sims' property as well as at
McClellan Ranh Park.
Commissioner Skeels said he would like staff to pursue these
options through the proper housing authorities (including a
caretaker at Linda Vista Park) .
In response to Commissioner T4hrrone's question, Director said
his report for next month's meeting would include "defining
certain areas of responsibilities . . . and options for
acquisition."
MINLYI'ES OF PREVIOUS MEETING
Approval of 9. Commissioner Minnick roved and Commissioner Skeels seoonded a
April motion to approve the minutes of the April 5 meting of the
Minutes Parks and Recreation Commission, motion approved.
WRI= CCHMUNICATIONS
10.
FM # 99
P. 7
N ,Y REPS
11. During Ccumzdty, Contacts Report., Commissioner Dean reported Community
the youth sport leagues aza "massing". CGBmidssioner Low said he Contacts
attended some of the same meetings and said two of the issues Report
brought to his attention were deterioration of the turf at the
Library and Jollyman fields, and seoondiy, "haw to pert pressure
on the high schools to get then to stop charging our camunity
non-profit youth groups for using those fields, which we
basically all pay for". Director said, 10We are just beginning
some cowtrvctive dialogue with 04xmtino Union and will see
some evolution of maintena.-as agreements and joint efforts on
improvements" which _-culd then serve as a model for discussions
with F.U.H.S.D. Director handed out informaticn regarding the
six options available for a youth sports omplex and said the
time frame for discussions with the school district have been
extended, taking some of the pressure off of the parties.
CbMi.ssianer Throne -,aid he would be attend;,ig a meeting with
the chamber in the near future.
Commissioner Condom will attend the "inauguration°/ of bike
paths on Skyline which was co, sponsors by the county parks and
recreation and PRO9D.
MISCELLANEOUS
12. Under Legislative Update, Director said the city has applied Legislative
for a small grant which will be on the next council agenda. Update
Also under Legislative Update, Crm ftissioner Skeels said he
turned in "about 60% of our quota" and thanked those who
circulated the petitions.
13. There was no Mayor's Wicheon report.
14. Under Staff Oral Reports, Diredr.or said z rather extensive Staff Oral
youth sports survey will be completed by June 1. Director also Report
reported on scm acoustical and HVAC problems at the Quinlan
Center.
15. Regarding Sports Center Interim Use Ccumti.ttee Report, Vice Sports
Chairperson Condon reported the sports center will open on a Center
non-reservation basis the following week-end and on a Report
reservation basis from then on. Dr. ciondcn said an "informal
open house" would be held on Saturday, May 5. Regarding a
meeting with Public works Director viskovich, Dr. Condon said
he was "quite shocked" by the price to opexi the building up to
code. Cmmi.ssioner Minnick asked if anyone was aware of the
structural damage prior to purchase and Director said, "Franc
the beginning our position was that we were not buying
buildings, we uem buying the adjacency to Memorial Park."
r
Pic 99
P. 8
Sports Regarding the five tamed courts, Cwmissicrgw Loan asked if
center there were 01better revenue genezatass" than to use those
RWWt courts for tennis. Vice auiirpersan radon said, "Not in
(ant,) financial dividends...," f oner Dan said one of the
negatives was "not being able to open the cltse1° for
handball, racquetball, Jazzercise, dancing, lectures,
restaurant, etc. condssioners Throm and Dean, regarding
the "fast track11 method of purchase of the tennis center,
voiced their opinion that, for this ccumission to be
effective, the pry needs to involve this oammission.
Commissioner Throes said the way to educate the canninity is
to 01get theta before this eatmnission talking about ... the
playing fields, the tennis courts," etc.
At this point, it was discussed whether or not two meetings
per month duru g the summer would be required of this
commission because of the "volume and coupleKity of issues."
commissioner 7hr+one made a motion that the Wilson/older
issue be put on the agenda for the June meeting, seconded by
Camel ssioner Low, approved.
Adjournment ADd7c0RN UM
16. At 11:30 p.m. commissioner Skeels moved and commissioner Lai
a nation to adjourn to the regularly scheduled
malting on June 7, 1990, at 7:30 p.m. in Council Chambers.
Motion approved.
Respectfully submitted,
Beverley A. QP,
a f�
t'
CSTY OF anoum, STATE OF CAISFCiwm PAC # 100
10300 Torre Avenue, 04=tino, CA 95014 Approved 6/21/90
Telephone (408) 252-4505
M]D= OF THE REOJIAR POWING
OF THE
PARRS AND RECREATION CW4ISSION
JUNE 7, 1990
Council Chaz6bers, City lull
CALL TO C RM can to
Order
1. Regular ruing of the Parks and Recreation Ccmni ssian called to
order at 7:30 o.m.
SALUTE TO ME FIAG Flag Salute
2.
ROLL CALL Roll Call
3. C=nissioxpars present: Skeels, Condon, 'Throne, MiTmi.ck, Dean,
Colman, Low (arrived 8:50 p.m.)
Co m¢nissioners absent: (None)
Staff present: Stephen G. Dawlirxj, Director
Beverley A. Colgin, Secretary
Michael O'Dowd, Recreation Supervisor
INTRODUCTIONS
4. Director introduced Recreation Supervisor Michael S. O'wu d who Introduction
was in attendance to discuss the McClellan Ranch Park housing of Michael
alternatives. S. O'Dowd
ORAL CCWWNICATIONS
5.
OLD BUSINESS
6. Recreation Supervisor O'Dowd showed slides of the three housing dousing at
units at McClellan Ranch Park and said, from the housing McClellan
authorities perspective, it would cost "approximately $20,000" Ranch Park
to renovate the former recreation office for housing. The Simms'
house, approximately $40,000 and the mobile hcm, about $4,000.
Director pointed out that there "are code and structural issues
that are not reflected" in these figures. Director said, "Far
less than 6,100,000 the city has a potential to provide three
housing units."
PW # 100
• P. 2
I
fk=irq at Director said at the present time he would like to focus on
McClellan the mobile home, "that's a timing issue that needs to be
Ra xh. Par% addressed immediately" because of the Gray s relocation to
(cont-) Ohio. The "Rally Blue Book" value on the mobile hone is
between $13 ,500-$17,000 and Director said staff's
recommendation would be that "we utilize this year's
operating general fund" to puxrhase thy: mobile home. "It
will enable us to get some on-site supervision very
quickly...." During the fall and winter months an evaluation
would be made regarding how the other twc, facilities would
be used.
In response to Cotmissioner Skeels' question regarding CDEG
(federal housing) monies, Director said when the city
actively seeks to fill a 1%a ming need" (as opposed to a
°lanvtaker need"), CMG funds might reimburse the general
fund. But until that time, the mobile home would fill only
the caretaker need. "That option would remain open to us."
Chairperson Oolmran asked about possibly renting the mobile
home from the Grays and Director replied, "They are not
interested in rent."
Regarding the discrepancy between the askur, price of
$38,000 and the book value of $13,500-$17,000, Director told
Commissioner gone, "The city imuld have to be in a
® position to adhere to the 'Kelly Blue Book'."
The possibility of placing an on-site caretakor at U nda
vista Park was discussed. Director said it is needed because
of the security problems, however, "politically it would be
mulch more difficult to move a mobile home into that park."
Resident Nancy Hertert said she was glad the city was trying
to settle with the Grays.
Motion Commissioner Minnick made a motion that the city purchase
the Gray's mobile home for the purpose of moving a caretaker
in as soon as such person has been found. icne-.
Condon seconded. Unanimously approved.
Director said, 11... at least half a dozen residents and some
city employees" have communicated their desire for the
caretaker position.
Regarding qualifications of the proposed caretaker,
Ccm uissioner Throne said, "I have a concern if you were to
get a single female with kids there. It's a really isolated
area.1° Regarding the phrase, "must be tolerant of kids and
animals", Cmnissicner Throne said the caretaker, "should be
a little more than tolerant". His last comment was to
broaden the qualifications from "background and training in
® law enforcement" to "public authority-type positions, ...
retired park ranger," etc.
PFM # 100
P. 3
7. Regarding the status report on Wilson/Fremont Older ad hoc Wilson/
counittee r ndation, Director said the options have been Font
reduced to three plans: Older
A Having Jt All: The city retains 5.6 acres of playfields Plan "A"
at Wilson Park. The city purchases all Fremont Older from
the Cupertino School District. The district develops the 18
lots at Wilson recently approved.
B--rihe 50-50 Plan: The city retains 5.6 acres of playfields Plan "B"
at Wilson Park for youth sports. The city purchases 5 acmes
at Front Older for youth sports. The school district
develops the 18 lots recently approved at Wilson and
develops the balance of Fremont Older.
C--Older Youth Sports Owpplex: The city abandons the 5.6 Plan "C"
acres of playfields at Wilson. The city trades Wilson
acreage to the schoc1 district for 5.6 acres at Fremont
Older. The city par--chases remaining acreage at F -*--Yc t
Older for youth sports complex. The school district
develops entire Wilson site into residential.
Plan "A" requires an additional revenue source, possibly "sue Discussion
kind of bond measure in the fall". Director said the city has $5 regarding
million set aside for the acquisition of approximately 5 acres Plan "A"
at Fremont Older (the former allocation for Sedgewick) . "In
addition to the five acres, we would have about another six
acres to purchase at Fremont Older" at a cost of "in excess of
$1 million per acre". Cmmuissioner Throne said, "Isn't it
estimated that it's going to cast an extra $10 million to buy
all of Older?" Director said, "'That's an estimate". Commissioner
Minnick said, "We'd be minus five million if that were an
accurate estimate?" Director replied, "No, that means an
additional ten million." Commissioner Condon said, "Does this
plan take into account the annexation of the church property"
adjacent Fremont Older? Director replied, "If we went with Plan
'A' we would probably not need to acquire the church property,
although it would be desirable to acquire a strip of about 50
feet." Chairperson Colman asked if the group recaurendi.ng Plan
"A" was also working on the bond measure? Director said, "They
have indicated their willingness to participate and support. If
Plan 'A' does nor beccne possible ... then 'B' and 'C' beocme-
back up approaches. "Both Mans "B" and "C" can be done with
existing resources.
Plan "B" calls for the "city retaining the 5.6 additional acres Discussion
at Wilson Park (probably for baseball) . The city would purchase regarding
the 5 acres at Front Older for youth sports (probably s000e`) Plan "B"
and Cupertino Union School District would develop the 18 lots
that are currently approved and ... would also develop the
balance of Fremont Older."
PRC # 100
P. 4
Discussion Plan "c" calls for the "city to abandon the 5.6 additional
regarding acres at Wilson and trade it to Cupertino Union School
Plan VICto District for 5.6 acres at Fremont Older and the city would
purchase the remaining portion of Font Older and make that
a single sports oaffplex. The school district would develop the
entire Wilson site into rew,;.%dential.11
Resident Wilson area resident Ron Bierman said, "the Wilson and
Bierman Sedgewick sites are beautiful places for schools and for
sports ooWlexes ... [however) because of Miller, the Fremont
Older site ... is a race-track for ccmm*Aws ....11 Mr. Bierman
added, "Fremont older is a beautiful location if you could get
to it safely" and said one reason -che district wants to "get
out of Fremont older" is because of the students having to
come in off Miller Avenue. Mr. Biexmn would not like to see
anymore youth traffic in that area. He would not like to see
one large couplex at Fremont Older. Mt. Bierman favors Plan
11B11.
General
Plan S. Regarding the rwAsed data charts of the open space element,
Chart Director said he would like the ccwmdmia-ars to "look at the
Review arrangements and come back in July" and discuss the
information they feel should be reAllected in the charts.
Director cautioned the commissioners not to be so specific as
to "lock yourself in ... it is a plan."
NEW BUSINESS
Youth
sports 9. Under New Business, Director introduced Bob Hendrickson who
Report was appointed by the youth sports organizations to be their
spokesperson during recent discussions with the school
district. Director said the target date to have an agreement
worked out with the school district is the first of Mdy.
MINEITES OF PF&MCIUS MEETING
Approval of
June 10. Cannissioner Dean moved and c,-imLissioner Throne seconded a
Minutes motion to approve the minutes of the June 7 meeting of the
Parks and Recreation Ccumission, motion approved (Chairperson
Colman abstaining)
VRUVM CCVMUNICATICNS
Written
Cclmluni- 11. Review of recent letters received by the department.
cations
Vx1fim F&ZIPCIMS
Monthly 12. During Monthly Report, Director reported On the Opening Of the
Reports sports center, 11 . .. the mmbers have been steadily climbing."
Director also reported that oven- 2300 piece of registration
were received the first day of registration for summer
programs, "up about 400 from last year's first day."
aw # 100
P. S
% 13. During Cmaunity Contacts Report, Commmission er Thrcne discussed C=w1nity
his meeting with the Qlarber and added, "If business takes a Cm*acts
real strong lead" for the bond measure, "it will make it easier Report
to pass". Cmwd ssioner Dean also met with the Chanber regarding
DACA's May 1991 swum meet. Com nissioner Dean asked the cha nber
how his group can "generate a program that will increase
business to the merchants of Cupertino". Vice Condom
went to a dedication of the Grizzly Flat trail and discussed
their trail usage policies.
MISCEL,TANBOUS
14. Chairperson Colman reported on the reoent Mayor's Jmncheon she Mayor's
attended. I
15. Under Staff oral Reports, Director gave a brief report on the Staff oral
budget review meeting held earlier in the week. "Big picture Reports
wise .. the city is in an operating budget crunch right now."
Director said, "Pi the last three years we spent about $22
million on park acquisition... ," Director said council is
"locking for registration fees to be increased". Director alp
reported that the Mayor requested this oaammissicn to investigate
"historical issues" and Chairperson Colman will follow-up on
this.
CoMnnissionQr Throne said 'he would like this ommdssion to review
the objectives listed for the recreation budget and Director
said he would agendize it for the July meeting. Director added
"Basically, it's just identification of the very obvious
projects that are going to have to be dealt with.'®
16. Regarding Sports Center Interim Use Committee Report, Sports
Chairperson C-)lman said the "temporary usage" plan for the Center
sports facility would be bet ght to the June 21 meeting. "We'll om maittee
have a plan for all to review." Ccmissiener Throne asked if the
city couldn't go out to bid to bring the building up to
standard. "It's not uncommon practice ." to get a bid without
having to "go through with it." Director said that was being
considered by council.
Chairperson Colman presented Commissioner Law with a plaque
appointing him to this cannission. Commissioner Dean asked about
the joint meeting with Ins Altos 00IM ssion and it was decided
that Director and Mr. Dean will come back on June 21 with their
agenda suggestions. ccemnissioner Minnick would like something to
be done for former Commissioner Flinger, and Chairperson Colman
will contact Ms. Flinger.
ADJOURNMENT
17. At 9:40 p.m. Commissioner Dean moved and commissioner Low Adjaurrnment
seconded a motion to adjourn to the adjourned regularly
scheduled meeting on Jtme 21, 1990, at 7:30 p.m. at Quinlan
Cbnmaanity Center. Motion approved.
fully submitted
;e,�=.ri7ey A. lgin, Secre y
OF CUPEMMM, STATE OF 4llXFURM A PI C # 101
10300 T=M Avenue, 0apertino, CA 95014
Telephone (408) 252-4505
MINUTES OF THE ADJOENOW IMGUTAR MEEMG
OF THE
PARKS AND REaM0ICK COMISSIM
JUNE 21, 1990
Quinlan Cxa►anunity Center
CALL M CRUM Call to
Order
1. Regular meeting of the Parks and Recreation COMMission called to
order at 7:35 p.m.
SAI= TO TZ FLAG Flag Salute
2.
R01-L C AIL Roll Call
3. Cawdssicners present: Colman, Condon, Dean, IDW, Minnick,
Mwels,
Tftrcne
C amnissioners absent: (None)
Staff prat: Stephen G. Dowling, Director
Beverley A. Oolgin, Secretary
11MODUCrIONS
4. Director presented the ecamnission with a plaque from Foothill Plaque Frcm
Bobby Sox titg the city as 11#1 Softball City in the Foothill
Nation". Bobby Sox
ORAL OOMMUNICATICNS
5. Resident Nancy Herten invited the eoananissioners, "staff and any Invitation
friends" to attend the potluck going away party for caretakers to Gray Is
Jane and LCu Gray uhICh will be field on Friday, June 29 at the Going Away
Senior Center patio. Party
OLD BUSINESS
6. LYnder Old Business, Director said the Jollyman Park master plan Jollyman
had been approved in the fall of 1988; however, at that time the Park
water district thought there may be modifications to the storm Discussion
culvert because of the Highway 85 project. Me final location of
the culvert and the proposed Stelling overcrassing resulted in
an adjustment of the entrance to the parking lot. "We are forced
to move this entrance to the north," Director said. Also, "over
the last couple months, we have raosived tents frm ...
residents ... concerning the design" and Director said the issue
before the commission is to "review the original plan and ro�iew
scmne of the reeaaomended changes" regarding restrmm facilities,
parking lot l riati�.nl, and snack shack facility.
PRC # 101
P. 2
Joolly'nan he parking lot enhance has been moved "directly across
Park Discussion rely immediately Carriage , add. The bathroom facility has been
parking lot and
(cant.) between the two playgromd areas, ".this provides good
security D-• drive-through code enforcement". By putting the
entrance at Carriage Circle, a pedestrian crosswalk and
four-way stIV would be requixed, 11we would remove the
exi3ting sop sign fzx= Bmtridge.01 It had been requested to
move the snack-shack to the third base side of the field.
Director reminded the va zaission that the snack-suck with
its bathroom facility would only be open during gas.
Damuissicner Skeels asked if the ranter of parking places
remain the same, and Director said regarding the southwest
area, 'ode last a coWle, it's now 49 instead Of 51.11 Zhere
was no change to the remainder of the parking lots.
Chairperson Colman asked about the second batbrom and
Director said, 0MIS concession building has a set of
bathrocus that would be open during game tins:." Ms. Colman
also asked, "Is there visibility from Stelling into the
parking lot?" Director said there would be "sight lines"
into the park.
Camuissioner Law said, "I certainly like the idea of the
four—way stop [at Carriage Circle] be-muse the current
mess is really dangerous for pedestrians and
® bicycles.01
Resident Stelling Road resident Ken Duggan would like to see the
Duggan bathrooms located betwwn the two fields.
Resident Resident Bob Carlson, Dumas Drive, said his maim ow=crn is
Carlson the reed for two restrooms; he would prefer one restroamn in
the middle of the park. For the three months of Little
League, W. Carlson feels two restrooms for this small area
is 9/a bit of an overkill ... Memorial Park only has two
restrooms.
Resident Resident Tony Alexander, De la Farge Drive, asked who would
Alexander be "paying for the second bathroom if it's only going to be
used by Little Ieague?11 Director said the city was funding
the entire renovation. Mr. Alexander would rather have one
restr= "centrally locate d".
Camd.ssicner Low said, "Would any of the soccer
organizations be able to apply for utilization of the snack
shack?" Director replied, "Absolutely. Generally it doesn't
benefit soccer in the same rAnner as baseball ... but it
would be theirs for use as well."
Ca nnissioner Conlon asked if there would be a telephone
® located in the snack shack and Director replied, IMmt/s
something we would provide."
PRC # 101
P. 3
Commissioner Minnick asked if the restroam needed to be ixr-laded Jollyman
in the snack-shack for "hand washing purges" and Direcct= Park
said. "No, there would be hand washing facilities in the Discussion
snac*-shack.of (conc.)
Rs;ident Robert Spivey, De La Farge Drive, said he is concerned Resident
aboafi security because "rest rooms do attract rough people End Spivey
that's a family residential area park." Mr. Spivey said, "If the
park s primary use is for soccer ... it's ridiculous" to set up
a "food pion stand." He added, "I think the soccer people
are very capable of bringing their own coolers and sandwiches. I
don't think we need it.." Director assured W. Spivey the city
has a program for opening and closing of restrocns and they
would not be open overnight.
Resident Terry Foos said she is "really happy with the park Resident
plan" and asked if any consideration had been given to "speed FOar
bumps on Dumas Drive." She said teen-age baseball players tend
to speed around that corner. Director said he would hold the
question until the Public Works Director arrived. Ms. Foos said
a zestrom is needed near the fields.
Resident Ross NaCulla, De La Faxge Drive, said too many parks Resident
had been "taken away" and "we need to pay attention to Jollyman McCUlla
Park in particular." Mr. M Culla said "two bathrooms are too
many. We only need one bathroom and we need it in the middle for
everyone's access."
Resident Gale Bruce, Huntridge lane, said he "would like to Resident
point out two things regarding Stalling Road, Hintridge Lane, Bruce
and Carriage Circle". (1) Stop signs will definitely be needed
at Carriage Circle, and (2) Stalling at Huntridge will need to
have a "do not block" sign otherwise "we can't get out. What I'd
really like to see is a step sign at Lilac...." ram•. Bruce added,
"We're really going to have a problem with ingress and egress
... in the afternoon as well as the morning."
Reverend Michael Rehak, pastor of finer Lutheran Church Redeemer
"which borders the park to the north on Stalling" asked if them Lutheran
was a picnic area planned on the north end and Director replied, Church
"There's not any group picnic area planned. There are family
tables scattered around the park." Rev. Rehak said he is in
favor of the plan. "It makes sense to have bathrooms" near the
picnic areas.
Resident Steve Holte, Huntridge Lane, would like to emphasize Resident
the ingress/egress problem that will occur. Mr. Holte would like Holte
the commission to consider "a metered light at 'Lilac" and said
City of Sunnyvale is trying some innovative traffic programs.
Cocmnissioner law asked Mr. Holte, "sr. you tell me if the
residents on the Lilac side have access to Carriage Circle,10 and
® Mr. Holte said, "No, that's the whole point here-"
PW # 101
P. 4
Jollyman Resident Kevin Springer, Carriage Cirrle, said, "I°m thrilled
Park I'm going to have an easy way to get onto Stalling but I want
Discussion to emphasize that the people on Huntridge Lane are really
(cont,) going to have a problem. If that's the only stop sign ...
they're never going to get out. It's just . gocssible."
Resident
Springer Resident patsy Luniewski, De Foe Drive, said, "I'm basically
very happy with this plan." Ms. Iuniewski's concern is that
Resident "in the original plan the sidewalk was internal in the park
Im.iewski and now it's on Stalling." She is concerned for the safety of
people walking and,/or riding on the sidewalk.
Resident Resident Jim Gallivan, Eldexwood Oourt, said there seemed to
Gallivan be "a lot of enphasis on organized sports to the detriment" of
the neighborhood. Mr. Gallivan said, "%that is the maintenance
oast per year going to be for this?" Director replied, "You
can estimate between $8,000-$10,000 per acre." Mr. Gallivan
said, "Does the City of Cupertino have this kind of money? Are
we going to have it in the future? Personally, I would like to
see the park left as it is right now", but as a cmqramise,
Mr. Gallivan would like to see the snack shack done away with
and only one restrocem "up in the parking area."
Resident Resident Paul KrL=, Dumas Drive, said he met with 60
Knmmm neighbors recently in Jollyman Park and was glad to see a
"spirit of compromise and commitment".. Summarizing the
meeting, he "sensed there was a general feeling one restrocm
would be sufficient" and "we would like to seethe ball
diamond taken care of". Countissicner 7hrone said, "Are you
suggesting that having two restrooms is going to significantly
increase tie traffic. into Jollyman park...?" Mr. Krmmm
replied, "My intent wars to pass along what I sensed to be the
census opinion. It telegraphs a message to the neighborhood
that they sense increased usage of the park, more traffic,
more people, more of the things we are concerned about in the
neighborhood." Mr. Throne said, "Increased usage because of
two restrocros or because of an upgraded park?" Mr. Krumm
replied, "By setting it up in this manner, with the added
facilities, it indicates a picture of things that might cone."
Mr. Kr1mm does ncrt want the park to become a 1°dedicated sports
facility over and ay-ainst the neighborhood we now enjoy."
Resident Resident Marc McGee, Orline court, said he is associated with
McGee Cupertino National Little League and is a referee with AYSO.
He said, "The future is here now . . . we use the field as maich
as we could right crow." Mr. McGee said, "We have enough
children playing on the field that we need a bathroom. ..."
cc mti.ssioner Low said, "You weren't suggesting that
improvements of this nature would lead to extension of either
season of baseball or soccer?" Mr. McGee said, "We're not
suggesting that at all."
PIRC # 101
P. 5
CcEniasioner Skeels asked Mr. McGee to "give us a total picbxm Jollyman
as to how nuch organized usage this end of the park would get" Park
and he replied [regarding Little Lague], "aptely late Discussion
February to July, Monday thru Thursdays and Saturdays." As a (C tt.)
point of clarification, Director said, "We are not adding to the
total number of fields and diamonds....ee
Resident Bob Jachens, President of Cupertino Sooner Club said, Cupertino
"In terms of fall soccer (August to early December), we use Soccer Club
these fields for practices five days a week and games on President
Saturdays...." Mr. Jachens said, tgbe important difference that Jachens
would result from the suggested renovations is that ... the
fields will be safe and playable for the kids."
President of W-pe tiro National Little Lague Andrea Harris said Cupertino
she felt a "wave of panic go through the room" when Mr. MoGee National
talked about expander use. Ms. Harris said, "Little Lague Little
season is charterer and ... the games run from April 1 through ]League
the third week in June. That is that season, that will always be President
the season. Thera will be practices before that and 1- itAomMwxts
after that, but no increased €Q.ason is anticipated." Ms. Harris,
who is also a resident of the Jollyman Park area added, "I movW
into this area 12 years ago ... and I still don't have a park."
Ms. Harris said regar less of the differences, the cc.-aensus is
"we don't want this park held up."
Resident Jim Coleman, De Ia Farge Drive, said "I've been waiting Resident
over 25 years! Woe were supposed to have a park like this in Coleman
1966. We were ignored by the City of San Jose...." Mr. Coleman
said no one had mentioned the "increased value of the
neighborhood" with an upgraded park. Mr. Coleman would like to
see tables and r+estroomB added.
Mr. Kamm addressed the audience again saying, "No one is
against the park izprtr4P� ."
Cmmissioner Skeels said he favors a snack-shack "bemuse it's a
source of revenue for the league" and "arould be in favor" of the
bathrooms as presented.
Ccmnnissioner Minnick agreed with Mr. Skeels and "would like to
see the plan accepted as ^drown."
Commissioner Throne said, "Anything we can do to . keep kids
from doing the things wv don't want theca to do is mariey well
spent. If the city can't afford to do that, we need to question
-1 se we're doing in the city." Mr. Throne supports the plan
as proposed.
Cmmrissioner low, who has coached children in the subject
location, favors one restroam with the snack-shack located
"either among the trees or near the parking lat. I'd have a
great deal of hesitancy locating it across the street from the
residences." Commissioner Iaw would like to se% a jogging/
;calking path and would favor center divider mounds on Dumas
Drive.
PRC # 101
P. 6
Jollyman Vice Chairperson Cond, is in favor of two bathx , "one to
Park service the family picnic area" and one with tkut snack stack,
Discussion which he also is in favor of. Dr. Oondon also -would request
(cunt.) an eaaergency telephone be: added to the snack shack and would
like to see the traffic issue taken up by the correct
omission. "I'm actually in agreement with the proposal as
it was presented tonight."
commissioner Dean said other cities have provided snack
shacks that the neighborhood could use, "instead of locking
it in to just baseball". Mr. Dean "likes the idea of speed
bumps.10 W. Dean supports the plan, "let's just get it
gping.10
Chairpersan Colman asked Director haw the correct department
would take note of the traffic issue and Director Dowling
replied, "You can recoamend in your motion ... that the issue
be looked at." Ms. Colman said ciw- bathroom in the middle of
the park "sounds like a nice cceprcmtise.11 She would also like
to see the "walk moved in fr - the road ... especially where
kids ride their bikes and could fall off into the street."
Ms. Colman approves the plan and is "in favor of getting this
to council as soon as possible."
Motion Camissiorer Skeels made a motion that this ccuai.ssion accept
the plan as presented (Exhibit B) with the following
considerations: traffic issues (metered lights at Lilac,
speed bumps on Dumas, fang-way stop at Carriage Circle) be
referred to the proper department, emergency telephone be
installed in the park, and walk to be moved in frr Stell?ng
Road. Seed by Canuissioner Dean. Uhunimously approved.
(The jogging/walkuig trail was in the plan as presented.
Director said, "It was the assumption that runners would use
the perimeter of the park and rnn on the grass.")
Discussion 7. Also under Old Business, Director said "representatives from
Regarding the city, Cupertino Union School District and ... youth
Wilson/ sports organizations have been meeting for a couple months to
Font find a resolution" regarding ng future development of the
Older ailscn/Fremarrt Older area. Director showed transparencies and
discussed the three plans:
"Plan A' "Plan A - Having It All" allows the city to retain the 5.6
acres of playfields recently purchased at Wilson Park, the
city would p rchase all of Fremont Older (11.8 acres) from
the school district, and tiie school district would develop
the 18 lots currently approved at the Wilson School site.
Plan A would require 11scme sort of tax measure in November.
We need additional revenue to acccupli.sh this."
`i
FRC # 101
P. 7
In "Plan B - The 50-50 Plan", the city would esseni.ially keep Dismission
what it has at Wilson, purchase 5 mares at Fremont Older, and Regarding
the school district would develop the upper portion at Wilson Wilson,/
as well as the upper portion of Fremont Older. Plan B could be Fremont
accomplished with current revenues. Older
(ccnt•)
In "Plan C - The Fremont Older Sports Oomr.lex", the city would
trade the 5.6 acres of playfields recently acquired at Wilson Plans B
for 5.6 acres at Fremont Older and purchase the remainder of and C
Fremont Older to achieve a consolidated sports complex. Plan C
could also be accm7plished with current revenues.
Comaissioner Low asked whether a bond measure would require a
2/3rd vote and Director said a revenue oommittee (which
includes Camnissioner Throne) was designing a 19=-d package"
that would probably require a simple majority.
Fifty-year Cupertino resident Leo Castle said, "Never sell the Resident
land . buy all the land you can." Mr. Castle (75 years old) Castle
purchased land in Cupertino at $600 per acre and 11you. can't
even make a down payment on a car for that now. Buy the
property fa-d forget it. It'll keep guys like Prcmatheus out."
Mr. Castle added, "Any dumbbell can sell."
Resident .fancy Burnett thinks it would be a "great idea to have Resident
a playing field at the Fremont Older site" and asked, 'Meat Burnett
about the Sedgewick $500,000 for a neighborhood park?" Director
said, 11$5 million is in the capital improvement budget for the
acquisition of Sedgewick.11 Because the district no longer wants
to sell Sedgewick, "those funds ... will now move over to
purchase a portion or all of Fremont Older."
Resident and Cupertino Recreation Federation President Chuck Resident
Jacobson said, "The Federation supports Plan A. We think it's Jacobson
an excellent idea. We took a straw vote and we unanimously
endorse that."
Wintergreen Drive resident Sheldon Balk said he is for Plan A, Resident
"except there are bm things that bother me about it: One is Bdlk
t .at it relies on the passage of a bond issue which ... is
probably questionable" in that it "ties on other peripheral
things." Secondly, "one 20-acre park doe:;nit equal two 10-acre
parks. We need neighborhood parks, we need Wilson Park and we
need all that is there now." Mr. Balk said, "Haw can we afford
to give up Portal School" and Wilson School with the number of
children in the area. "I thought we made it pretty clear to
city council last year that we wanted to slow down development.
Enough's enough."
PRC i 101
P. 8
Resident Blazing wood Avenue resident Terry Dorchak asked if, under
Dorchak all three plans, the sus at Fremont Older will stay at
Fremont Older until Bedgewick opens and Director replied,
1°Plans A and C would allow the students to remain.... Plan B
could allow the students to rain, but it would require
some significant strategies on the part of the school
district." Yam'. Dorchak asked if the school district had
endorsed any of the plans and Director said, "They haven't
said which of the three plans they prefer. They're concerned
about the prospect of relocating students - that's a major
undertaking for them."
Resident Resident Gayle Mendy favors Plan A and ocamwnted that she
Mandy "would like to see the park [Wilson) preserved." Ms. Mandy
added that the bathro mt at Wilson "is never kept up, never
stocked.... A little more attention could be paid to
tllalntaiTtinC� it.to
Resident Larry Barrows, Glenview Avenue resident, asked why a bond
Barrows measure was required for Plan A but not B or C and Director
said, "The city has the revenue to achieve B and C. A is a
substantially greater acquisition." Asked the price of Plan
A, Director said, "It hasn't been resolved ... we alight need
somewhere between $7 and $10 million." Mr. Barrows would
like the city to provide 'older generation1, amenities
(Picnic tables, walVjcxy/relax areas, trees) . mr. Barrows
added that he would not like to see 18 new homes built,
"adding 18 to that area will make it solid wall-to-wall,
2-story10 houses. 01We're overcrowded as it is ... it's a
mees.n
Resident Ruth McKelvey, Tantau Avenue resident asked, I%gho decides on
McKelvey B or C" if A fails? Director said, "There will be public
hearings following the election in November that will begin
debating the merits of Plans B and C. Ultimately the
decision will crane from this commission then on to city
council." Ms. McKelvey caurented that about 80% of Fwnant
Older students reside in the county and she would ask that
those residents be noticed about future public hearings as
well.
Resident Ron Beerman, resident of Bixby Drive, favors Plan A, hxt is
Beerman "not optimist" about a bond measure.
Resident Nancy Burnett retuzned to the podium and said she would like
Burnett to see a bike/pedestrian bridge over Calabazas Creek behind
Fremont Older.
Motion Cmnnissicmer Dean made a motion that Plan A be adopted,
seconded by Ccamnissioner Low, unanimously approved.
a # 101
P. 9
NEW BUSINESS
8. Under New Business, Commissioner Minnick made a motion that the C1qpectino
city co-sponsor Cupertino, Swing Band, seconded by Commissioner Swing Band
Skeels, unanimously approved. Motion
9. Also under Now Business, a report frmm the Interim Use Committee Sports
regarding a tenporar, plan for the Cupertim Sports Center was Center
discussed. Chaim Colman said the committee had gut a plan Interim Use
together 1%hich optimizes the use of the outside of the center." 0mm3ttee
Report
vice Chairperson 3ondon said he had a "problem" with the sand
volleyball courts. Dr. Cm-ion said he had spoken to
representatives from the YHM who said t air sand volleyball
courts "just sit" and asked, "Is it worth just having tram ...
in a temporary plan...? This is just temporay, just oonoerning
the next six to eight months. I don't feel comfortable
casmni thing those coui ts....1t
Commmissioner Low said he supported Vice chairperson Cartdcaz's
position. "on a pragmatic basis where we're trying to make this
thing pay for itself" Dr. Low would rather see the court€ used
for tennis in the short term.
Commissioner Throne agreed with Vice Chairperson Condon and
added, "I don't think we should make any changes" until a
long-rangy plan is developed. Commissioner Throne "would be
against" the sand volleyball courts and answexM his question
regarding summer youth programs at the center, Chairperson
Colman said, "The committee is recommending that Parks and Rec
Department . . . take advantage of these (courts] as much as
possible."
Commissioner Skeels said he "basically agrees w3.th Commissioner
Throne" and added that 11tennis facility only" was the last
priority in the needs survey. "We're still in agreement that we
want to see this as a sports complex, but at this particular
point, tennis is the only thing we can offer."
Commissioner Skeels made a motion that this commission accept
the tenporary plan as presented, zeconded by Commissioner
Minnick. Motion fails 3-4 (Condon, Dean, Throne, Few against).
Commissioner Dean made a motion to acoept the temporary plan
without the sand volleyball courts, seconded by Ccmmaissicner
Throne, motion passed 4-3 (Colman, Skeels, Minnick against) .
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CITY OF CMWaM, MWE OF CUMMU A FRC # 102
10300 Torre Avxle, Caxrtino, CA 95014 "W&O d
Telephone (408) 252-4505 8/2/90
NII 9JM OF TM REGULAR MEEErIM
OF THE
PARKS AND RBCREA ICN CCMrSSION
JULY 12, 1990
Coil Chambers
CALL TO OFdM Call to
Order
1. Regular meeting of the Parks and Recreation Cawassion called to
order at 7:35 p.m.
SALE M THE FLAG Flag Salute
2.
ROLL CAL Roll Call
3. Cmmd ssicners present: Cblman, cow, Dean, Skeels, Throne
Qxm ssicners absent: Low, Minnick
Staff present: Stephen Dowling, Parks & Rec Dirw-tor
Robert Oowan, Omminity Devel. Director
Beverley A. Colgan, Secretary
1p C+TS
4.
ORAL Obi ICATIONS
5.
OLD BUSINESS
6. Under Old Business, Director Dowling introduced the neighborhood Discussion
"N" subject and told the audience, "The development of the St. of Area "N"
Joseph's property is not the subject tonight. The subject is
whetbw or not this commission ... will be reoomendiag to city
eou vil the r quiremwt of a public neighborhood park in
neighborhood 'N'." He also said it is sometimes 11di.fficult to
separate the park from any potential development that may occur
there." Director Dowling added that when the open space plan for
that area was amended in 1983, it was decided "any park land an
neighborhood "N"] would be provided privately ... much in t.the
manner of Seven Springs Ranh." He added, "Tonight's discussion
will focus on whether or noc to initiate a general plan
amendment" to the neighborhood park plan. Director of Commtmity
Development Cowan showed transparencies and discussed some of
® the land use potentials for neighborhood "N". Mr. Conan said,
"The plan for the ... property, as well as all of the foothill
fringe was adapted in 1975 or 1976 ... and ... it was decided
the type of development should be residential, but it should be
guided by a slope density formula....°/ Mt. Cowan added that
"there have been no amendments to the hillside plan since 1976"
wo
'a
PPC 102
P. 2
Discussion and that requests had bean denied. "It's been a fairly rigid
of Area B%P1 document for land use intensity." Because not all of the
(oofftt•) property is in the city's "sphere of influence," Director
Cowan said if any of the described property was develop 4,
1'we would certainly look for an easement or dedication from
developers ... to oomplete a pedestrian/equestrian-type
linkage between all the various properties." Mr. Cowan told.
the audience about the proposed trails and their future
linkages "through this open space network". "We would expect
them (developers] to cooperate with these regional trail
systems access....11 Mr. Cowan said "major lard form" in
addition to the creek (a 11very dominant knoll", "heavily
wooded ravines" and an earthquake fault system) should be
preserved.
Chairperson Colman asked Director Cowan if the major land
farms were in the general plan and he replied that there
were policies in the plan that "strive to protect those
unique land form"; however, "there's not a map that
identifies those particular feature,." Ms. Colman asked if
"Los Altos Hills' guidelines for building on the hillsides
were similar to Cupertino's?11 and Mr. Cowan replied that he
could not arguer that.
Resident Resident Nadine Gant, who lives in the area, said, 1iWe were
Grunt told this was going to be open space behind us. We were
never led to believe that it was going to be anything other
than open space." Ms. Grant is very concerned abort the
traffic impact, particularly with St. Joseph's Avenue being
closed and the proposed nLv post office. Ms. Gant said she
was one of the people contacted in the recent survey and
Director Dowling said that survey was not related to this
issue.
Resident Resident Heather Dean said she 1%ould like to urge the
Dean crosmission to leave this land as it is... .1t
Mr. Malvany Kevin Mulvany is a hiker in Rancho San Antonio and he would
hope the park users will not be sacrificed for "a few
wealthy individuals who could afford horns" there.
Resident Resident Phil Zeitman cammexded the eannission for taking a
Zeitman pro-active stand on the subject and :added, "the intent of
this area is open space" and he would suggest a moratorium
to council "so it doesn't get developed" while the issue is
still being discussed.
Ms. Field Ms. Eleanor Field told of her elderly relative who came to
CUpertiro in 1915 and said "it was a very scary experience"
because of the coyotes' howling at night. Ms. Field said
development of the subject area "threatens to severely
undermine the value of the Midpeninsula Cpen Space land...."
and added, "I think it's very important to act with great
care and deep conscience in the resolution of this matter."
"77PRC102
P. 3
The next speaker was Ms. Gloria Kolek, a 10-year resident, who Discussion
said, "We have an amity to preserve some very special of Area "N"
quality space... ." Ms. Kolek '"would be Ooncerned about the (cont.)
builder putting in a development ... on an earthquake fault.
Cupertino might be held liable for any damage if we had another Resident
earthquake. This might be something to consider with mil." Kolek
Lebanon court resident Don Maecubbin said theme is a "tremendous Resident
amount of wildlife up in that area still ... and we can't afford Maccubbin
to lose the area. We don't have that much left ... we need to
slow it down, we need to stop it."
John Novitsky, Creston area resident said, "If it's going to be Resident
developed anyway" he would like to see a a golf coarse. Novitsky
Ms. Eva Harr, La Roda Drive resident said, "I hope everyone here Resident
will be moved enough to take a couple of actions: Cne, write to Harr
city council easing our concern...." Ms. Barr would like
tonight's sign-in sheet to be used for notifying :he speakers
when "this is brought before council."
Chairperson Colman asked about the possibility of several
jurisdictions working together on a tax or bond measure and
Director Dowling replied, "There has been no di.scrossion with
either Mid-Pen or the county about joint efforts."
Mr. Robert Walker said, "Where are they going to get water? Robert
Ways going to happen to the ecology of the area?" Yam'. Walker Walker
said if the water table is drapped 50-100 feet, "those trees
«rill start dying. I don't think developers think about sources
of water."
Steve Olson, resident since 1946 said, "Let's not have an Resident
Atherton South. If it's developed at all, let's make it public. Olson
Let's insist upon it, lowest inpact possible."
Mr. Frank Dupont, regional chief soccer coach, said, "A lot of Sooner
available land, in the form of school yards, is being turned Coach
into development. I believe in property rights, but I don't Dupont
think a developer should hold this cotnu nity's children
hostage."
Mr. Doug Brown said the issue is larger than "just this one ... Doug Brown
park issue. I would urge you people to plan ahead and try to
formulate the most far-reaching ... plan."
Resident John Claudy said he would "love to see the property Resident
preserved as open space, but I don't think the city ... has $100 Claudy
million...•" A$. Claudy added, "Zhe reality is: that property is
going to be developed in some way or other. What the city ...
needs to do is to think how we can most rationally develop that
® property so we can maintain at least open space vistas. Maybe
it's private property, maybe it's common open space." Mr. Claudy
said single family houses on large lots are not the only answer,
"maybe it needs to be same clustered development with lots of
open spaoe... ." Mr. Claudy said there is a need to consider the
important open space linkages.
PRC 102
P. 4
Discussion Cotmissic ner Dean, acknowledging :+W. Claudy as Chairman of the
of Area IN" city's Planning Ocmnission, asked him about the passibility of
(cont.) reciannending 20-acre parcels and Mr. Claudy s.:aid, I/Would it
meet the needs of the church and their desire to gain revenue
from the sale of property? I don't know.. .. Divided into
20-acre parcels, clearly the property is worth less than in
one acret1 parcels.
Chairperson Colman asked if panic dedication fees received from
developers would be enough to purchase a 20-foot wide easement
surrounding the property in question, and Mr. Claudy said it
could possibly be accomplished as "an access easement on the
land, in exchange for the right to develop it....11 Mr. Claudy
said it doesn't necessarily have to be bought, but could be "a
condition to allow the development.11
CoeQimissioner throne asked W. Claudy if delineating the open
space could be done during the permitting process and Mr.
Claudy said, "Yes, that can certainly happen. ...1,
John Gibbs, Mr. John Gikts, Assistant to Supervisor Dianne McKenna said,
Assistant "It's a park she runs at four or five days a week" and she is
to Super. very concerned about that area. Mr. Gibbs said, 'We have
McKenna recently sent a letter to Mayor Rogers" indicating the county
is willing to sit down with council, Mid-Peninsula, and other
organizations to see what can be done to preserve the open
space. "Clearly no one organization" has the resources to
purchase the property. Mr. Gibbs added, "I'm nat here to say
that I brought. the county checkbook.. .. We would like to open
discussions with council and we have let them know that....10
Resident Resident Patsy Luniewski wondered if the "neighboring towns of
Wniewski Los Altos, Las Altos Hills, could be approached to kick in? It
would benefit them."
Resident Mr. Patrick Milligan, resident, asked if a representative frcnn
Milligan the diocese was present and would he 11acce forward and share
with us what's on their mind for that property." Mr.
Milligan said, BOWe have a strong need for more affordable
housing" and added, "If we are going to see development here,
that we would see less obtrusive development" serving more
than one need. 111hey [developers] don't find ways to make
these alternatives pencil out."
David Mr. David Hanson, Midpenninsula Regional Open Space District
Hanson, representative, said, "We're here tonight . . . willing to lend
MROSD our expertise . .. in any effort to protect open ;pare in this
area." Mr. Hanson said, "We see no substantial increase in
trail development ... no additional parking areas being
developed, we're really at capacity."
Bob Summers Mr. Bob Summers, Financial Officer for the Bishop of San Jose
Diocese said, 1%?e have no development planned. We're very concerned
Represent. . . . about the linkage issue.. . 11 Mr. Suimmets said he
appreciated the oorments he heard this evening, "It's always
an education to talk about these things."
PRC # 102
P. 5
Mr. Eric Juechter, Hanford Drive resident suggested, "a bond Discussion
issue and some city and county agencies c-mbining" to purchase of Area "N"
the "critical land areas directly adjacent the park" to protect (cant.)
the view.
Resident
Comi.ssioner Dean began discussion saying he "would really like Juechter
to take soave time to digest wiat was said. I don't think we need
to act on this tonight."
Commissioner Condon said a major concern regarding quality of
life should include safety factors, "the [earthgtiake] damage on
that chuzch party" was extensive. Dr. Condon also asked aboipt
the historical value: Maybe the government could provide some
funds to make this into a museum or historical site.
(11airperson Colman said she agreed that the initiation of a
general plan amendment was non: warranted inmediately; howewx,
she would like to "take John Gibbs up on his offer, to initiate-
dialogue between all the: interested Parties" and asked Director
Dowling how to proceed. Director replied, "Staff would develop
an agenda that would be agreed upon by, the interested agencies
and get authorization to meet."
cumnissioner Throne, regarding linkage and access to the area
said, "that's really wbz.L we should be focusing on as a
commission ... because I don't think anybody would be happy with
300 houses and a tlxee acre neighborhood park." Regarding the
funding situation tlard with the tax issues coming up an ballots,
acquiring it is not in the cards. . .." Mr. Threne also said
"retaining the open space character of that area" is what this
ca mission should be focusing on. Commissioner Throne would also
like to "wait and see what might happen with meetings between
city staff" and other agencies.
Commissioner Skeels said he was in agreement wl,th the rest of o
the commission: "digest what we've heard tonight" and "set up
discussion groups". Mr. Skeels added, "We want to be on top of
this before it gets out of control."
Commissioner Throne madc a motion that council direct staff to Motion
contact the M-dpeninsula District, the county, and any other
appropriate agencies to have discussions regarding prex wing
neighborhood "BPI and have staff report back to this cram u ssion
with the results of those meetings. Notion amended to add that
council select a number of Parks and Recreation Commissioners to
be part of the c=m►i+tee. Seconded by Coamnissioner Skeels and
unanimously approved.
7. Also under Old Business, Director said he had been meeting with Sports
the two school district agencies and would bring specifics to Fields
the August meeting of this commission.
® NEW BUSINESS
S. Under New Business and review of 1990-1991 budget objectives, Review of
Directbor said traditionally the commission has not been budget
objectives
��� ,fix
w
PI C # 102
P. 6
Review of involved in it, "it's more of an informational item for
budwt council." Chairperson Colman said, "It would be nice to have
objectives a workplan" for the year and she asked each commissioner to
(cant.) "jot down a couple" goals and objectives for the August
meeting.
Master plan 9. Regardin7 mav^tW Plan of the sports center, Director
Of sports presented his proposal: "two committees . . . one .. having a
center rather braced base of participation" and after that program
was complete, "a second, smaller committee ... to implement
that Pram through the design phase."
Chairperson Colman said this is "one area we need to make
sure we're clear with council...." Camni.ssioner Throne said,
" as a minimum you'd want to incorporate the existing
Memorial Park tennis facility and the sports acuplex as p u t
cf whatever Planning is going to take place." commissioner
Dean said he would like to see this commission "put the
pawl together instead of committees and sub-committees."
Director said, "I think we're going to be hard-pressed to not
have some kind of sub-committee doing a lot of the sorting
and research...." Commissioner Throne said, °'Yol really* need
a committee ..." and he "would add another Person to it ... a
concessionaire, or somebody from the business community." Mr.
Throne said, "I think you want the input of somebody who's
® had some expea-ience in running a concession like uAs./e
Commissioner Clu don suggested the possibility of some of the
committee members staying on as an advisory board of
directors for the center, to '*'maintain some continuity".
Commissioner Throne agreed with Dr. Condon. Commissioner
Skeels said he was in agreement with the breakdown as
suggested by Director Dowling.
Motion re Comuti.ssioner Dean made a motion, commission Throne sanded,
Master Plan to discuss among themselves a Proposed format and to agendize
for August meeting. Unanimously approved.
Alotion re 10. Also under New Business, a list of topics for discussion with
Joint Meet. Los Altos Parks and Recreation was submitted. A motion was
with Los made by Commissioner Skeels and seconded by Comumssioner
Altos Condon to subunit the list to council for approval.
Unanimously approved. Director said this motion would go to
council on August 6.
Motion re 11. Commissioner Skeels made a motion that the multipurpose ran
"Ojpeatino of the Quinlan Co =-dty Centex be called "The 0 pertino
Row" Room". Seconded by Commissioner Throne, unanimously approved.
NLINUM OF PREVIOUS 10MIM
Approval of 12. Commissioner Throne moved and Commissioner Skeels seconded a
Minutes motion to apprewe the minutes of the June 21 Parks and
Recreation commission meeting after amending the date.
Unanimously approved.
PRC 102
WRITTEN 0314U Y1CATICNS
13. A letter from Nancy Herten thanking everyone who helped out Hextert
and attended the going away ply for Jane and Lou Cray was letter
discussed.
Also discoed was a letter received by the commissioners from Laniewski
resident Patsy Luniewski expressing her dissatisfaction with Letter
council's reversal of this commission's decision on JoAlyman
Park. commissioner Skeels said, "... I agree with her on many
points" and added he was "... concerned about the way it went
with council.. 11 Commission-x Dean said, of... after taking so
much public and neighborhood input ... then they [council] cam
up with their own plan." Chairperson Colman said, "I think it's
kind of insulting to ... spend so much time with these people
in meetings . for council to ignore everybody's eormnents.11
Omni ioner Throne said the bigger issue is that "a lot of
people who participated in that feel public input was basically
disregarded and council made a decision on a rattier arbitrary
basis...." Mt. Throne said, "I think we need to build a level
of trist between the community and the city and last minute
decisions based on a few people voicing very strong positions"
is not the way to do it. Chairperson Colman said, "I would like
to see some type of comment to go forward that says, 'We tried
to follow the process of providing public feedback and we
didn't feel like council regarded the work that went into it as
well as _they should have'." Commissioner Skeels was at the
council meeting and said, "It seemed to me •. they didn't even
know we had made a reco mnendation."
Resident Nancy Burnett said when the public leaves a cxommissi-in Resident
meeting "they feel. their input has already been made. The cm1s Burnett
who are disgruntled about the decision are the ones who go to
council and try again."
Canuissioner Dean said the Quinlan center was filled with Motion
people who "bought the reoormwdation" this commission made.
"They went home and they got sawthirg entirely different" he
added. Commissioner Dean made a motion that the Facts of the
Dmiewski letter be sent to council for their review as well as
review of the process that evolved. Seoonded by commissioner
Skeels. Unanimously approved. Chairperson Colman said she would
also write a letter to council.
MO TIMY REPORT'S
14. U mussioner Skeels asked abort the number of times the Quinlan Monthly
Center was pernutted out during the third month of operation. Reports
Mr. Skeels said, "It went up significantly between the first
and second" and Director said he would furnish Mr. Skeels with
the nrabex.
15. Commissioner Throne disci an upcoming Gann initiative
limiting most revenue issues to two--thirds majority.
MISCELI ANEOU.3
16.
PIC0102
P. 8
Mayoes 11. Commissioner Dean will attend the August 16 Mayor's
biumchenn.
Staff Oral 18. Under Staff Oral Reports, Director said mil "went with
Reports cxoommission's reooamm endation" .regarding Plan A of the
Wilson/Fremont Older issue.
Also under Staff OrAl Reports, Director said Fourth of July
was again a suds, --ras a great day."
Sports 19. (bairpecson Colman handed out two proposals the Sports
Center Center Interim Use Committee drafted regarding (1)
Interim Use multi-sport and how it is defined and (2) a fee structure.
Committee Commissions Throne asked if rlme interim committee was to be
dissolved end Director replied that council has requested
the committee stay intact until the interim plan is
developer'. Director said, "We have a taqporary plan were
operating under now, the interim plan is still to be
achieved." Director said the proposals are for the
oommmission's information and "if there is input: to the
committee, please pass those along to the chair before
Monday." Chairperson Colman said, "Mw committee cannot go
anywhere until we find out wtmether we're supposed to make
money or we're supposed to have a public facility. We're
very frustrated...." The commission then voted unanimously
to support #2 of the cc mnittee's definition of multi-sport
facility (tennis, racquetball, restaurant, pool) .
Motion Commissioner 'I9lrone made a motion, seconded by commmissicner
Carrion, that city council designate the Cupertino Sports
Center as a multi-sport facility that is defined by the
existing facilities on the premises including the repair of
the building and that the fee stricture be established such
that the facility ultimately be self-supporting in
operational costs in a reasonable time-frame (3.2-18 months
time) . Unanimously approved.
ADJOUMVE Rr
Adjournment 20. At 11:10 p.m. Commissioner Dean moved and Commissioner
Skeels seecneked a motion to adjourn to the regularly
scheduled meeatir1J on September 2, 1990, at 7:30 p.m. in
Council chambers. Motion approved.
Respectfully submitted,
de
u Beverley A. in, Sec�etazy�J
a
CITY OF , STATE OF i 7PAC $ 103
10300 Torre Avenue, '► CA 95014
3/b/90
Telephone (408) 252-4505
MnKTNS OF TW SPECIAL• MEENEM
OF THE
PPJWS AND RECREATICN OOtOUSSIC N
August 1, 1990
Conference Room 01A"
call to
CALL T) CRDER
.ceder
Special meeting of the Parks and Recreation Ccmw ssion called to
order at 6:00 p.m.
SAZUIrE M THE FLAG Flag Salute
ROIL CAI Roll Call
commissioners per: Oo]man, Skeels, Dean, Throne, LOW
COAmRissioners absent: Mim cC, Condon
Staff present: Stephen Dowling, Parks & Fcreation Director
Don Brown, City Manager
ORAL, OOMNIC.ATIC S
CONSIDFRATIC N OF A AERNAIVE TAX C MINWCFS Alternative
Tax
City Manager DA'n acown gave a brief review of the Proposed tax Ordinances
ordinary and said, "The (utility) tax necessary ... would be
roughly 3% or an excise tax of scmwhere around $100 per residential
unit per year and about $80 per mployee in Cupertino Per year. Mr.
Brown said the public opiniOn survey showed that neither of the
amounts was 'tsuppoartable" by the respondents. A tolerable alternative
was suggested: We canes irp with a utility tax of 2.4% which averages
$30 per residential unit Per year....0s An excise tax was projected at
$65 per residential unit risr year and $65 Per empi.oyc� Per Yam• Mr.
Brown said both plans, over a 25-year period, would generate enough
money to service tr_ Debt on $25 million. The utility tax at the new
level was supporW. by at-,
oxunately 52% of those: surveyed.
Commissioner Throne asked what the margin of ;�_-2or was and City
Manager replied, "Six pert znt,1e
Cc=issioner Low asked, "How did that compare to the original 3%
utility tax?" and Mr. Brown replied, t1The original on the utility tax
was less than. 38%."
City Manager said both measures would include a both seniors° iotalked n as
well as a 25-year sunset clause and they
Blackberry Farms and other open space."
y xm
P. G
Alternate Mr. Brown said part of the debt for Blac3bterzy Farm would be
Ta�c serviced by revenue generated from the operation Of that park. "We
ordinances think by doing that we can reduce the cost of Blackberry Farms ...
(conk.) to about $15 million. Frewnt Older ... around $10-$11 million."
mr. Brown added the school playing fields would be dealt with in
another way: a resolution establishing a "youth sports reserve"
Awd, funded initially at $1.1 million "only if the tax measure
passes." The fx d would be supplemented by park development tax in
the future to add up to a total of around $5 million.
From a "tactical standpoint," City Manager Brown said, "It appears
to be an easier task to get passage in iLigh turnout elections...."
[such as November appears to be) and therP.fore the need to get
this ordinance adopted by August 9th.
Coamni.ssioner Dean asked, "Will. the $4.6 million for schoolyard
repair ... be deducted from the school tax...?11 Parks and
Recreation Director Dowling explained, 'Ve're increasing the level
of maintenance and they are going to reimburse us .. .11 for same.
In answer to Mr. Dean's question, Direr-+rc said, "'No, it wcald not
be a reduction."
Chairperson Colman asked if the wording of the actual tax
ordinance would include "having the schools put in as park of a
fund versus as part of the tax measure" and City Manager Brown
said, lglm language in the ballot measure as proposed in the
ordinance includes a phrase ... 'construction of public recreation
facilities consistent with the preservation and public use of open
space'....01 Director Dowling said, "It certainly doesn't name the
sites or state specifically school fields for the purpose of youth
sports." Ms. Colman, citing the vagueness of the Measure K
language, asked, "Is this a repeat? or do you think it is more
specific?" Mr. Brown said, 11. . . state law is pretty cautious about
what is a special tax and .,fiat is a general tax. 'Ibis ordinance is
drafted as a general tax" which would require a 50% majority. Mr.
Brown added, "We've gotten about as specific as we can get and
retain that general tax authority." Ms. Colman said one of the
benefits of naming schools would be the voter's association with
that particular school. Mr. brawn said, "One of the things we
expect to be done before this election is the mastex use agreement
with the school district. Once that's done," sites, categorics,
and iqaxweamts will be identified.
Commissioner Low asked, regardless of the wording, will we be able
to get to the youth organizations without naming specific sites
and MY. Brown said, "We hope so." ,.irector Dowling said, "When
they go door-to-door they have to say, if asked, 'the passage of
tl.e measure would free up funds for these improvements' rather
than saying 'the measure ensures improvements of the school
fields'. they can't say that because that's not the case."
Director said, when asked, one could say, 01. . . new funds would be
used for acquisition, existing funds will be used for
improvements.11
PRC # 103
P. 3
Commissioner Dean said, "The langLwge is going to be critical. The Alternate
tighter language increases the marketing odds ihmnensely." Tax
ordinance
Commissioner Skeels asked for a definition of the Blackberry Farm (wart.)
property, "What are we really talking about?" Mr. Brawn relied,
"It's everything [9-hole golf course, restaurant, large picnic
grounds, recreation area) except the three residences" and does not
include Deep Cliff Golf Curse.
ccmissi.onver Throne asked Mr. Brown, 1QWho did you talk to to evaluate
special election versus general election?" and he replied that it
basically came from the poll cor*;ultants.
Chairperson Colman said, "Has there been any response from the
business co=Lmity on either of these taxes?" Mr. Brown replied that
they favor the utility tax with minor reservations.
cymmissioner Dean asked if your business and your :-esidence are in
Cupertino, "is that double taxation?" and Mr. Brown replied,
wherever you pay utilities."
Chair person Colman asked for a tm mts from this commission and the
consensus was in favor of a utility tar_ with very specific language.
SAND, CLARA BALLPARK JOINT POWERS A Y1H0 m_Y Ballpark
Joint
Following this meeting, City Manager Brown said formal presentations Authority
would be made by "ono- or all of the following: SUMervisor Ron Discussion
Gonzales; Lamy sty, Jmuncilmembe- of Sunni;vale; and Stan Berliner
from the law firm that is negotl3ting for the joint powers
authority." Mr. Brawn added, 11... council authorized joining the
initial JPA for the limited reason of doing a cost benefit study"
which was paid for by private donations (about $4,000) . Comments or.
the findings said that o4 ertino would benefit about $10,000 ca an
annual basis. Mr. Brown said, "Even at that low number they seriously
overestimated the impact of the sU dium on Cupertino" by doing a
straight per capita spread of the Lenefits. Vt. Brawn read from a
memorandium of understanding which had been delivered earlier today.
Diticaussion regarding the Giants project rw-1ted :in a consensus that
both measures on the ballot will detra,_t from this commission's
number one priority: B1aGkJ3erry Farm and Fremont Older School. Citing
Blackberry Fangs, the Giants, and the diocese property, Cmmnissloner
Throne ccmiented that it... Cupertino is dealing with regional issues
with local money".
ADJOU^dDUM Adjolrrmhent
At 6:55 o.m. Cosmmhissioner Throne moved and Commissioner SDI eels
seconded 1 motion to adjourn to the regularly scheduled meetiM On
August 2, 1990, at 7:30 p.m. in Council chambers. Mation approved
® Respectfully submitted,
Beverley A. Cbl , Secretary
WA
1'
P
Ir77.,
OF mI mmm IPRC
# 104
10300 ft a Avenue, Cgpertino, CA 95014
0 Telephone (408) 252-4505 9/6/90
ME91M OF THE aMEULAR NEErM
OF THE
PARKS AND PSCRPMCN CC124LSSICK
August 2, 1990
Clowcil Chambers
CALL TO CIMER Call to
Order
1. Regular meeting of the Parks and Recreation Ccom2ssion called to
order at 7:35 p.m.
SALUTE TO THE FLAG Flag Salute
2.
ROLL OkIL Roll Call
3. Mmaissioners present: Colman, tea, Dean, Skeels, Throne,
Low
Ocmnissioners absent: Minnick
Staff present: Stephen Dowling, Director
Beverley A. ODlgin, cr Seetary
IlIPRODUCTIONS
4.
ORAL COMMMCATICNS
5. Resident Nancy Burnett said she had attended a goals suL, Resident re
I "imittee meeting the previous we-.k which was also attended by Diocese
representatives of the San Jose Diocese and their consultant, Property
Jahn Sobrato. Ms. Burnett took notes which included, ootalks with
Pranetlieus have broken off", "Colo. . plans for De Anza
estates 293 294 units of single family residential in
this particular developanentn, "the location would be east of San
Antonio Park, between it and the cemetery", and that the Diocese
had been "approached by some Japanese universities ... who would
like to develop a campus there." Ms. Burnett added "they also
mentioned that any of the Pnroperty, especially that part now
zoned agricultural, the Diocese hopes that some arrangement can
be worked out between Midpeninsula, the county, CVertino and
other entities... ."
OLD 3MINFSS
6. Regarding status of the joint agent with the Cupartino Union C.U.S.D.
Schml District for improvement of sports field, Director said, Joint
I!pr�s was moving right along it will be very site Agreement
specific.'' The `final farm will come back to this oo1►im ssion for
their review.
PRC 0 104
P. 2
Wcrkplan 7. Regarding identification of a workplan for met goals and
for Budget objectives, Oommissimier Throne presented a plan to which
Coals and the commissioners added: school ac reements, demogrz#ucs
Objectives (current population recreation needs and trends) , preserving
open ice, youth sports program.
Regarding preserving open sperm, eocmni.ssioner Dean said he
would like this commission to make a statemaent to council
that the city adopt "county standards" (20 acre mini,mm
parvels) for private recreation and agricultural lands as of
August 1, 1990. I'D tying in a date _ . . we're not infringing
anybody's rights1t.
Chairperson Colman asked Director if the current request
before council is "to be able to address the general plan"
and Director replied, '"No. The recommendation you have
before council is for staff to meet with a number of
agencies interested in and involved with the Diocese
property." (It was nated that also on Mo7tday's agenda was
appLoval for the joint meeting with Laos Altos Parks and
Pecr+eation.)
Commissioner. Throne said he is "on the side of getting the
position out in public so there are ground rules people at:e
playing with before they submit an application." However,
W. Mum added, "Do we want to make a statement that we
feel is defendable? Or do we want to make a statement for
the purpose of making a statement?11
Comd.ssioner Condon said, "After hearing the input remived
from residents last meetirg, I think the statement should be
sentimental. Try to retain the existing anbiance."
Commissioner Low said, 1%,t the last meeting I attended, we
spent a lot of time agonizing over one or two bathroors [at
Hoover Park] ... and they (council] changed the plan. 'Ihat's
their right. But, it convinces me that we can say things we
know in our hearts they will never accept." "In terms of
making a firm statement and a number for these to bounce off
of, at least we've come out for --<m thing that would limit
that kind of dense land use./0 Dr. law would favor the
proposed motion.
Cwmnissioner Skeels said he is confused as to what the
motion would be. "I think we're all in agreement that we
should and can do something.01
Commissioner Throne said, "I can't agree with just a
sentimental statement because I've sat in too many council
meetings ... where the eyes glaze over and the ears shut."
Cmnnissioner Throne thinks there 10is an economic reality ...
that if you take a position that is too far to the right you
are going to be cut out of the discussion.', Mr. Throne would
be in favor of "recommending a general plan auexxknent that
is fairly specific about how that property would be
developed, if :t were to be developed."
.r
01
FPC 0 104
P. 3
® Comassioner Comer. asked Mr. 39rone if he would like to see the Workplan
® whole area masterplanned, and Commissioner T?tmne responded, "I for Budget
think that's the way to be successful with it." Goals and
bjec
Chairperson Colman agrees with the sentimental coamment; however, C(cont.)cent.) es
"everytime we've tried to save recreation land, we've either had
to buy it or else nothing's happened. We've run out of money."
Ms. Colman would "issue a sentimental coament backed by a
request for a -al plan amendment".
Commissioner. Dean said, ""i think if you pursue that route you
would be playing right into the system the developers thrive
on."
Resident Nancy Burnett addressed the commission r yarding
Blackberry Farm saying she has heard "same people say, 'If we
could be assured that the city could do seething with the
general plan, we wouldn't need to buy it'.""
�nissioner Dean made a motion that all existing agricultural
land in neighborhood '"N0° be zoned to 20 acre parcels. After
discussion, the motion was amended to read ""as of August 1,
1990, all existing agricultural land in neighborhoo,1 'N' be
zoned to 20 acre parcels and that the continuity of the adjacent
area be kept." Motion seconded by Commissioner Skeels, passed Motion
(4-2), with Cmmissioners Colman and Throne opposed.
Additional warkplan mitts were as follows: Cotmmissioner Low
thanked Commissioner Throne for his ""cxnprehensi✓e thinking"" in
putting together the draft workplan. Commissioner Low would like
the joint agent with the school district to be added as a
separate item; master plan of the Spots Center and inventory
assessment were also added to the list.
It was decided to discuss "priors::Wes and time references" at
the September meeting of this commis--don.
8. Discussion regarding the format for the Sports Center Master sports
Plan was as follows: Commissioner Dean would like to see the Centex
FICA, De Anza College, City Manager and Public Works Director Master Plan
deleted as participants and the business community (""a more
diverse group") added. ""We need a broader base.""
OotQnissioner Condon said, 17j p it as small as possible.It
Coamnissioeer Low said, "You do want a broader base'@ and
suggested looking at one of the large coapanies that may have
alro dy done something of this nature, ""saamone who is fairly
kaw wledgeable in putting togethox a large program....""
Chairperson Colman agreed that bringing in the business
® oanuunity "even if we paid a consultant who's a general
contractor that might have put something like this together
before, or an architect ... clearly someone that has some of the
things we're looking for. I agree, this [list] is far too
large.��
PARKS & RECREATION COMKISSION 6 of 10
MINUTES 1987-1993
P:1 104
P. 4
Sports Commissioner Tftrcrae said this sugigestion would be "to have one
Cep couv:il member, ... two parks and recreation commissioners,
Master Plan the three city people ..., and a reprssentative-dt-large from
(cant.) the business community ... a concessionaire, someone who's
done this sort of thing.01 H-- would not have representatives of
the Commons, the sports gLmW, De Anza, or YMCA, but would
hold committee hearings with those groups.
commissioner Skeels said he agrees with Commissioner Throne
and added, "Maybe a businessman who lives in The aomoons"
1 could take the pl;�ee of The Ccanomreresentative and the
business community : epresentativ+e.
Director asked the ners if they "see thin as a
two-stage process [program phase and design phase]?" and the
respanse from Commissioner Throne was, "I think they aught to
be the same people. If they're not, you will wind up with some
'not ' problem." Director said he would not
Iervisiarm i$introducing new personalities, just fewer of them.��
commissianex Lora asked if Direct= meant for the design
committee to be a sub-eounittee fxaen the program oomittee and
Director said, li at I saw was the program ea-uittee would
comet up with a reoannended program, theca those members not
involved in the design phase would fall off and the design
people would keep working with an architect."
Commissioner mi.ss:ioner Dean emphasized the need for the rations
to came back before this mission, "it's rut fair to this
grow.of
A committee of severe members was approved (one councilmember,
two parks and Rec Commissioners, Parks and Rec Director,
Public Works Director, one business r ,sentative (sports)
and one person facet The Commons) and Director said council
wxdd appoint the business representative and one council
member. ctaairperson eolmn asked if this eaetmfission could
offer a list of potential business representatives for council
to choose frem and Director replied, "Sure, . .. a reeam ended
consideration list."
1
the commissioners suggested the oumittee actively solicit
inFut from affected eoiamunity groups. Director said the first
meeting of the committee "could be an open forum at the
Quinlan Center for interested parties".
Bond
Measure NEW BUSINESS
Discussion
9. Regarding the bond measure, Commissioner Skeels asked if there
was any way of determining who did not vote for Measure "K".
Mr. Skeels said, "We need to talk to the people who voted
against it ... they are the ones who were confused about the
issues aT-s_ had they known exactly what that money was to be
used for ... probably would have voted yes.01 Director said you
could only narrow down to precinct, not individual voters.
1"Ibe campaign literature mist stress sinplicity.10
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cnYCF CUPEnMV, STWE or cummFum PIRC # 105
10300 Torre Aver, o4pertino, CA 95014 krkii 'd
10/4/90
Telephone (408) 252-4505
M NUM OA THE RW1IAR I`,®EIM
OF THE
PARKS AND RBCREWICN COMISSION
Septa 6, 1990
owncil Chambers
1. Regular meeting of the Parks and Recreation omomissioncalled to Call to
order at 7:35 p.m. order
S U]TE TO WE FLAG
2. Flag Salute
ROLL CATS,
3. camnissioners present: Oolman, Dean, Minnick, Skeels, Throne, Roll call
IJow
oomnissioners absent: condos
Staff present: Stephen Dowling, Director
Beverley A. Cblgin, Recording Secretary
INTRODUCTIONS
4. Director introduced Anna MUschia who is applying for the Intro-
Recreation Coordinator position. duction
ORAL OCKqlNIC ATIONS
5.
OID BUSINESS
6. Couanissioner Throne's updated work plan was distributed and Camtission
discussed. cmmissioner Skeels asked if the workplan would go to Work Plan
council, and Director replied, "For their information, on the
17th." Regarding paragraph 2 (Master Plan for the Cupertino
Sports center and Memorial Park), Director showed a transparency
and said, "Maybe we need to look at the whole park site as we
master plan this segment." After research and evaluation of the
needs by the committee, the "program" would be brought back to
this cc mni.ssion to conduct public hearings on the "eonceptaal
program" and then go to council. Director said, "Mat we're
talking about are just the ingredients or gents of the
master plan.*I
omwissioner Dean asked about status summaries generated by the
goals ecmaaittee, and Director said he was not aware that the
summaries were distributed to commissions, "They are going out
711-1
Fes 105
P. 2
Camai.ssion to members of the committee, but I don't think they are
Work Plan going to commi.ssions....10 Director said he would
(oont.) "i.rrvestigate/l it. Regarding funding of the master: plan for
the Sports Center, Director said, "Ihe conceptual program
phase .. starts out as a 'wish list' approach."
Commissioner Skeels asked when the general plan effort will
be finished and Director said, "I think Janwiry is the
tarxjet date for Ocupletion."
Ragarding development of the diocese property (pa-agraph 1
of the wont plan) , Commissioner Low asked if any "future
plans" came out of the July public hearing meeting and
Director said, "Dianne McKenna [will) ... call for the
meet,ing this commission requested. They are going to bring
the interested parties together....10 Commissioner Throne
said, "Before things get cast in concrete ... getting public
input, beyond what the goals =mnittee is going to do, ...
will open some eyes. It's not until the tractcr's are at the
door step that people start to realize that this stuff's
going." In addition, regarding the recommendation this
emission made at the last meeting about the mnum mi
zonings, Dires.�tcr said, "Council thanked you for your inp.tll
and said they would pass it alone to the ca mittee but then
decided against it "because they wouldn't want to bias the
committee. They've been fairly consistent in doing that."
Also, regardir. this point, Cmmnissioner Dean asked where
the joint meeting with Los Altos Parks and Rac:reation
Commission stood, and Director replied, "Their director ...
will get back to me with some tentative dates.of Coamnissioner
Low asked if there was a "synopsis of the three year
di-.passions regarding Seven Springs" and Director said,
"Planning staff could present the brief history."
It was decided the upooming election would have substantial
bearing on the work plan.
Conference NEW BUSINESS
Budget
7. Director informed the c am lssioners they each had over $500
in their conference budget and suggested they may want to
attend some of the B.A.P.R.C.B.M. functions.
Approval NIINLMS OF PREVIOUS MEETING
of Minutes
8. Commiss'Oner Iaw moved and Ccatmnissioner Throne seconded a
motion to approve the minutes of the August 1 Special
Meeting, approved with Commissioner Minnick abstaining.
Comissioner Skeels moved and Camussioner Low seconded a
motion to appravre the minutes of the August 2 regular
meeting, approved with Commissioner Minnick abstaining.
Letter from WRITTEN CCHMMICAT'IONS
N. Hertert
9. Director said Resident Nancy HeYtert gave him a copy of a
letter she originally sent to him in 1983 "regarding a
r,y
PRC , 105
P. 3
apt she's had for some tilde for the McClellan Ranch mouse." Letter from
Director said the utilization of the residences at McClellan N. Hertert
Ranch Park would be on next month's agenda. (cont.)
10. Also included in tonight's packet was a thank you note from the Fetter re.:
winner of the Senior Center poem contest. Commissioner Minnick Senior
requested a copy of the poem and Director said he would get a Cox poem
copy to Ms. Minnick.
ILY REFS
Reedy
11. Director discussed the end of summer
program °0 Almost Anything Reports
Does" which was atte ded by more than 300 people.
OMMInity
12. CommissionerDean reported on his contacts with De Anza Swim Contacts
Club whose membership is up to 186 children. Commissioner Dean paport
also said soccer registration numbers are up.
Commissioner Law reported he met with the president-elect of
Lions Club whose group is 11100% behind the T for open space
measure.°f Cou niwicner Law also contacted the Oaks Soccer League
Y%x mentative who said they are not going to use the Jollyman
field, "their team has stopped using it.,,
MISCELLAMEXUS
13. 3here was no August Mayor's Lunch report. Commmissioner Skeels Lin
requested that the September luncheon attendee ask for
volunteers to walk in the Heritage Parade.
Staff Oral
14. During staff oral reports, Director said there will be a second Reports
screening of caretaker applicants sometime in September or
October. Director asked for a representative from this
commission to sit in on the selection process. commiissioner
Skeels will be available in September and Commissioner Throne
will sit in if the process takes place in October. I sports
14. Director Dowling said there had been a change in the date Center
scheduled for the joint meeting of the Sports center Interim Use interim Use
Committee, this commission, and council. The new date will be Committee
November 13, at 5:30 p.m.
ADJOUIUMM
Adjourrment
15. At 8:30 p.m. Commissioner Dean coved and Come missioner Throne
seconded a motion to adjourn to the regularly scheduled meeting
on October 4, 1990, at 7:30 p.m. in Council chambers. Motion
approved.
Respectfully submitted,
Eeverley A. CgIgin, Secret
77
� 7
C� OF , OF Y 1Q6
10300 Torre Avenue, C1*ertino, CA 95014
11/sego
Telephone (408) 252-4505
NLLAIi M OF TM RF1=AR MEMW G
OF THE
PARKS AND RFXMMMON C MUSSICN
October 4, 1990
Council Chmabers
CALL TO Cfd=
1. Regular meetir7 of th6 Parks and Recreation Co®tnission called to Call to
order at 7:30 p.m. Order
SigJfJPE Tb THE FLAG
2. Flag Salute
Fa XL CAIL
3. Ommissioners present: Colman, De:n, Minnick, Steels, ThrWe, Roll Call
Low, CMidm
Ccvenissicners absent: (Name)
Staff pre.stent: Stems G. Dowling, Director
Beverley A. Colgin, Recording Secretary
Michael O'Dowd, Recreation Supervisor
Marilyn Narling, Housing/Services Chard
INTFDDUCrIONS
4. Director introduced Mike O'Dowd and Marilyn Norling who are intro-
attending regarding the alternative housing issue to be ductions
discussed.
CRAL OCN4JNICATIONS
5.
01D BUSI114 SS
6. After introductions, comatissioners and audience met in the lobby Measure T
to view the Measure T video Channel 53 had assembled. The
cmwi.ssicn then unanimously voted to support Measure T.
NEW BUSINESS
7. Director briefly discussed the housing options at McClellan Housing
Ranch Park site prior to Ms. Norling's presentation. After Alternatives
discussion regarding the three units (mobile home, former Parks
& Recreation office, and Sims' hawse) , Ms. Norlinq said the
® city is in the process of self a caretaker for the mobile
hc®ne teto provide more security-oriented services".
• PRC 106
P. 2
Housing The remaining two structures would be the subject of
Alternativw3 di.,,cussion this evening. Ms. Norling showed slides of tkm
(mot.) two structures and how they could be renovated to
aooamYnodate subsidized housing needs. Structurally the hones
Beare. in very good condition" she said, end renOvatilm
estimates ars "$25,000 for the McClellan Rarach house and
about $40,000 far the Sims house1°. Ms. Norling said she
took the issue before the Senior and Handicap Ifft-asitg Rued
Committee on September 11, "and they did approve a
recommendation to council that those funds be used ... to
rehabilitate both homes with the intent of providing some
affordable housing." She then introduced Ms. Judy Steiner,
Director of Innovative lousing, who showed slides of some of
the 100 homes for which her organization has provided
tenants. Ms. S►,einer's organization deals 1!primarily" with
single parents. CommisBioners asked questions of both Ms.
Norling and Ms. Steiner, then heard comments regarding
another use of the structures.
Rasi&mt
Hertert Resident Nancy Hertert referenced her 1983 letter of
environmental uses for McClellan Ranch Park, then
distributed copies of the city's "ordinance dedicatizg the
ranch as a nature -re". Ms. Hert-ert said moticm in the
past regarding use of the park said "any uses may be allowed
which enhance or augment the existing features" and "any
uses that did not add to the environmental education of the
co mmznity were not allowed". Vs. Hertert added, "Every inch
of that park was to be used for that pun,ose.11 She proposes
a "committee of citizens and environmental groups to give
spminars" and have, exhibits.
Co mnissioner Loa asked Ms. Hertert what she envisioned for
the Simms' house and she replied, "[the laving room) is just
superb for a seminar ram, for slides, for assembling .
whether it's a retreat or a hostel ... you need a gathering
place."
Chairperson Colman thanked the speakers then asked for
comments from the audience.
resident
Jerson The first speaker was resident Deborah Jamison who is "an
environmental educator by profession." Ms. Jamison said, "We
now have surrounded Stevens Creek ... which is a very
valuable riparian habitat, we now have bath banks." Ms.
Jamison added, "Riparian habitat ... is the most endangered
habitat in the south bay area." She would envision an
"environmental cozmplexi0 and would like to serve on any
committee formed to inplemeht such an idea. Commissioner
mhi.ssioner
Throne asked if Ms. Jamison "could see funding cmiing/0 from
an outside group (such as Audubon Society) to execute such a
plan and she said she was "not --pacifically aware" of any
but if the fact was made known, there /°could very well be
interest in it."
PAC , 106
P. 3
The next speaker was resident Raleigh Young who is a "park wing
manager, Park professional." Mr. Young has managed "ten county Alternatives
Parks" and is a "board member of the Park Rangers Association of (cunt.)
California". Mr. Young is not representing his organizations,
and said McClellan Ranch Park represents a "jewel" and use Resident
should be to "enhance the visitor experience or enhance the Young
park" and he did not "see using it as a residence as an
enhancing opportunity for the Public."
Resident Sharon Blaine said if the two buildings were not usable Resident
as houses she would "give more thought" to use as an Blaine
environmerstal center, but stressed, woos of the most serious
needs we have in this community ... is affordable housing and we
have two houses."
Chairperson Colman asked Director if "council promotes low
income housing in new development" and Director said, "Yes."
Resident Carol McDowell, who is a representative to CdBG, said Resident
she would not want to ser anyone living at McClellan Ranch Park M11
who did not have "a deep, abiding respect for that envir Ment"
and would ask any agreement with huising providers "stipulate"
to that. Ms. McDowell would recommend forming a study group.
Resident Michael O'Quin, who is on the "Cupertino affordable Resident
housing committee", said the two uses discussed this evening do O'Quin
not necessarily exclude each other. Mr. O'Quin, whose profession
is property management, would like the commission to approve the
two existing structures for housing.
Director said, "Should council elect to support the housing
programs, two things would need to occur: ... custodial or
caretaking services would need to be provided by the residents"
and secondly, "4116 would need to amend the existing ordinance
which established McClellan Ranch as a rural preserve in 1975."
Commissioner Minnick said she would like to see a oaa Twomise
worked out, "Can't we work with one of the three" for an
environmental center? Ms. Minnick said environmental groups
would need to be contacted to see if they would be interested.
Cmmnissioner Skeels said he had heard "goal arguments on bath
sides".
Commissioner Throne said he would .like to know about the
financial situation, "*—.at sort of money comes back to the city
and where would it 90?" Ms. Norling answered that Finance
Director Snyder suggested "an enterprise fund set up
specifically for expenses that might occur as a result of the
leasing of the property" which fund would pay for repairs, etc.
and be deducted from the rent coming in. Ms. Norling was
® "looking at ... around $12,000 per year income." CcamUssioner
throne asked Dissector about the existing nature pror s at the
Ranch and Director said the program would *tat change.
4
P. 4
I* ing O missioner Low said he did not see this as "two mutually
Alternatives exclusive" ideas and eqph�asized that "we don't make
(cunt irreparable str%=tural ".
Ocnnissione= Cordon said he would like to get a master plan to
see if we aari "preserve this for the future ... preserve the
historical value." He added, "I do believe it's important we
have someone an that property."
Ctenissicner Dean agreed that someone was needed on the
property as soon as possible, "whether it's law income or
seniors." Imo'. Dean said if the mil "dew it necessary to
put in housing in the Simms house ... I wouldn't sign an
agreement more than a year."
Referring to Measure T, Chairperson Colman said she hesitates
to dedicate existing park land for some t`:Paer use until "we
see whether or not we have some more rescu-ces". She does not
want to "discmwage park usage" and cited the entrance to
YmClellan Ranch park, "if someone's living there are people
going to feel as free to come right into the park?"
Commissioner Mumne asked if someone was at the mobile hone at
the ant time and said that person would be in "line of
sight" to the McClellan Ranch Park house. "But, the Sites
building is really very remote from there, so a possible
solution would be some sort Of a short term" housing
arrangement in the Simms house and "have some time to plan
what we really want to do with that whole property." Ms.
Narlisg responded by saying she would oat recommend that
arrangement to council. The costs of rehabirg for a short term
cammitment would not be worth it. "I wm1d want to have a
minimum of a two-year commitment." Cammtissioner Throne said,
'Mhe McClellan property is right there in the parking lot. The
Simms property is moved from the area where everybody goes.
One possible compromise would be to do something . .. with the
Simms property and keep the McClellan property as is. Whoever
is in the trailer can really oversee that."
Ms. Hextert Ms. Herte.rt returned to the podium to give an example of City
of Los Altos whose "history house" had emergency personnel
living in it. She said, "City of Palo Alto is looking for
housing within its city limits" for city employees "that might
be on call in an emergerx^.1. Sunnyvale, too, has talked about
trying to house some of its emergency personnel within their
city."
Ms. Steiner Ms. Steiner came forward to say, ''It's possible to find single
parents [as well as retired people] who would have interests
in gardening, biology ...."
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FRC 7
P. S
-vorts13. 219114ing SPOIts report,OeffIter Directoe saA�. 01RFP's are
a''�s taut, the hdlding is essentially done...." inner
Committee cut,
said he was recently involved ir an international
"%tMldIair temlis tammmmt" and asked if the sports center
facility would be handicapped accessible. Director replied,
1ecause it was a maintenance project and not a renovation,
we were not rWaired to make all portions aCoessible." &
lower pertion# lockew rooms and courts are accessible.
Ommissioner 71hnrocte said, I%b have some interest in doing
Gomething like that," and he has an agency contact in that
ADuar
Adjouxrm►mt 14. At 10:20 p.m. Cctmmissicner Skeels moved and Ctumnissicmer Dean
seconded a motion to adjcuras to the regularly staled
Ming an NOYeMbw 8, 1990, at 7:30 p.m. in Council
Chambers. Notion approyed.
Rely emitted,
Beverley A Colgin,
C17Y OF CMWWM, SATE OF CUZFUKM PRC 107
10300 Ttwm Avenue, Cupertino, CA 95014 A&)WWeV-`12 6 96
TelephCrn (408) 252-4505
M1NUIW OF THE RB7JLAR MEEr=
OF THE
PAAMM AND RECREATICK CCWUSSION
November 8, 1990
Council Chambers
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to call to
order at 7:35 p.m. order
SALVrE TO TIE FLAG
2. Flag Salute
ROLL CALL
3. Commissioners present: Colman, Dean, Minnick, Skeels, Throne, Roll Call
Low, Cmidan
Commissioners absent: (None-)
Staff present: StVm G. Dowling, Director
Beverley A. Colgin, Recording Secretary
INIWOUCTIONS
4.
ORAL CWHUNICATICNS Intro-
ductions
5.
OLD BUSINESS
6. Under old Business, the commission's work plan and suggested Carmission
strategies and time frames were discussed. Regarding Item 1 Work Plan
(diocese property), 5 (inventory assessment), and 6 (general 190-191
plan review), it was decided these items would be agendized
after the goals committee report is finished, after the first of
the year. Director said the caumission's role, at that time,
will be to define what features and amenities are most important
Lo preserve, "ridge lines, ravines, riparian areas".
Commissioner Minnick would like to see a presentation made by a
naturalist or izganization to give eupert testimony regarding
the significance of the area. Ocmdssioner Low said the "Sierra
Club in Liama, Prieta had a series on hillside environments and
ecology specifically focusing an the hillsides surrounding
Cupertino and Saratoga" regarding building on those unstable
hillsides in the event of an earthquake or other natural
3-07
P. 2
ammission disaster. Item 2 (master plan Of -%xwts Center/-IeMwial
Work Plan park) is already in progress. Item 3 (joint agreement with
ISO-191 C.U.S.D. regarding sports fields) will be handled by
Commissioner Low and Director Dowling, and Item 4
(neighborhood park in the area east of Miller) will be put
an the April agenda. ommussioner 7hrom said "areas of
historical interest to oupertin&I was added to the work plan
as Item 7 after a conversation he had with Mayor Rogers.
"She has had a mwticular interest in this area" and told
him, "there are some houses in the city that are of
histari,.;al interest but they are not identified as such... ."
Director said, "As an informational item this (work plan) be
forwarded along to council fcr their review."
NEW BUSINESS
Appoint- 7. Director said he had received a request from Associate
ment to Planner Ciddy Wordell requesting an appointment of two
Fine Arts commissioners to serve an a public art ocumittee. The joint
Commission public art ocmittes would include representatives from the
Fine Arts commission, the Planning Commission and the Parks
and Recreation COnuimi0n. COMlissimms Skeels and Dean
were appointed to the ommittee.
MINUTES OF PREVIOUS MEETING
Approval S. Commissioner Low moved and comissioner Dean seconded a
of Minutes motion to approve the minutes of the October 4 meeting of
this commission. unanimously approval.
WRr-k.ON 03Y24UNICATIONS
Note From 9. A note of appreciation from Councilmember lauralee Sorensen
Councilutbr. regarding the Heritage Parade was discussed.
Sorensen
MONTHLY REPOWS
Recreation 10. Director reported noon-time programs at the school began on
Monthly October 1. He also reported the--e were two new department
Report employees, Recreation Coordinator Kristin Armbruster and
Facility Attendant Vince Ortega. Director told the
commissioners, "Ghost Walk was again sold out weeks before
the event. A very successful event."
Cmmudty 11. Under comamity Contacts Report, Commissioner Low said he
Contacts would like to "recognize" Dick ickmiller, Chuck Jacobson,
Report among others, for their efforts working on Measure T. Also
Commissioner Condon reported he is an the new Physical Educa-
tion Board of the YMM, and said the Y is trying to "boost
their membership". ommmissioner Dean reported IT league
soccer" had just begun with "record numbe:rs". Commissioner
Dean asked (now that the "city owns three pools") what the
relationship for the swim team to utilize those pools is and
Director replied that minor modifications would need to be
made, and added, "let's investigate." Commissioner Low said,
"Sam of the physical ed programs at De Anza would also be
interested in contacting us ... to use the shallow pools."
7EM 107
MISCULIAVamus P. 3
12. O mmissioner Throne initiated discussion regarding a memo from Mayor's
Mayor Rogers to the commissions regarding the "poor showing" at Ian
the monthly luncheons and arced the commissions for their
feedback. Com aissioner Skeels said, "Over the years, I think
they are very beneficial" and "Y.n general, I would say it's a
good deal for us to get to know other commissioners and to find
out what's ding on. I think they should continue." Cl=nissicner
Dean said a "uniciue way to approach" the meetings would be to
"bring up a point of contention or ideas or just am thought and
ask the different commissioners, from their perspective, to
respond to it...." to added, "I think it would generate a unicps
thou pattern from each omission and I think that would be
more valuable than show and tell." Chairperson Colman and
Commissioner Throne agreed it was a good idea. Chairperwon
Colman would call the Mayor prior to the luncheon to tell her of
this commission's thoughts.
13. Under Staff oral Reports, Director said Commissioner Skeels Staff Oral
participated on an interview board for the Caretaker position at Reports
McClellan Ranch and Code Rnforcednent Officer Joe Silva was
selected.
14. Under Sports Center report, Chairperson Colman said a summary Sports
report had been distributed and asked the oomnissioners to read Center
it over in anticipation of the upcoming joint council, Committee
commission, and sports oenter committee meeting. Commissio e
Dean asked whether an opEn house for the "citizenry" was planned
and Director replied, I%Ie haven't talked about it, but we
certainly could." The rcamissioters agreed it would be a good
idea. Con mi_syiosr Dean made a motion that staff investigate an
open house at the new Cupertino Sports Center, seconded by
Commissioner Condon, urmi-irnsly approved.
ADJOLNOU Tr
15. At 8:30 p.m. Commissioner Dean moved and Coatmissioner Throne Adjournment
seconded a motion to adjourn to the joint council, commission,
and sports center committee meeting on November 13, 1990, at
5:30 p.m. in City Hall Conference Rooms C and D. Motion
approved.
Respectfully submitted,
&ts�a� 62, r
Beverley A.Algin,
S OF C ALIMSIA PAC 1 108
C�.'1'Y ®� a ...
10300 Torre AvenuQ, C tino, CA 95014 * y vgda,"
1/10/91
Telephone (408) 252--4505
Mn&nW OF THE REAIIAR NAG
OF ZM
rARKS AMID RECREATION LION
December 6, 1990
Council chambers
- Call to
CAM TO 01DIIt Order
1. Regular meeting of the Parks and motion mmmmission called to
artier at 7:30 p.m.
SALUPPE TO THE FIB Flag Salute
2.
CALL ROIL. Roll Call
3. Ccmnissioners present: Colman, Dear:, Skeels, Throne, Low,
Condon, WxMick (arrived at 7:40 pm)
commissioners absent: (None)
Staff present: Stephen C. Dowling, Director
Beverley A. Colgin, P--cording Secretary
Intro-
n?nX DTXTIONS ductic
ductians
4. Director introduced Recreation Supervisor Michael O'Dowd who was
attending to answer any questions that may arise regarding the
Simms/McClellan Ranch houses.
ORAL CJNICATIONS
5.
sin
OLD BUSINESS McCle/
dlellan
5. Regarding housing programs at McClellan Ranch Park, Director housing
said a walk-through of the Simms house by two commni:'sioners programs
prompted reconsideration of the original recommendation made two
months ago m
. cc i.ssicner Dean said he had not seen the Property
prior to the original recommendation and having seen the Simms'
house, 'lit doesn't lend itself to six families with kids".
Commissioner Skeels said when the issue was originally
presented, "none of us had ever been to the property ll ri he
the property, "I would have voted a different way".
00unissioner Skeels said the 15-font drop to the creek was "not
conducive to kids.. .." Commissioners Throne and Condon agreed
they would like to reconsider their previous recomw- elation.
RW 208
P. 2
Simms/ ccumissioner Icw said he visited the site prior to the
McClellan original re ndaticn and said the original recommendation
(coat.) had not "sold the farm" but instead had opened the Simms
house up to affordable housing for three years during which
time a plan of development for nor-profit environmental uses
mould be made. Commissioner Low reminded the commission they
had all agreed the vandalism problem could be "enormous" and
having some live on the property until such time as a
non-profit environmental use could be made, "would be like
an insurance policy . .. to protect the integrity of those
buildings." CAmissionec Minnick said she was in the same
"quandary" she was in two months ago: "housing versus saving
scmeth.ing for the future." CImmissioner Throne added that
housing is not "compatible" with the use intended when the
house was purchased: "I think it's kind of difficult to go
before the whole unity and say, 'tie bought this piece of
recreational property and ncAr we're going to put housing on
it'." Regarding security, Commissioner Throne said an alarm
system could be installed at the Simms house. (The house is
alarmed.) Chairperson Colman then opened the discussion to
the audience.
St. JUde's Joe Kennedy, St. Jude's Episcopal Church, said his cwgx s is
Church used "almost 100% everyday" by Senior Day Services, scouts,
Represen- De Anza College, etc. He added, "I could see our parish and
tative other parishes in the ccwnmity using it [Simms house) for
seminars, retreats, youth overnights".
Audubon Ms. Cecily Harris, Managing Director of the Santa Clara
Society Valley Audubon Society, recently heard about the property
Represent- and said her 5,000 member organization currently has their
tative "belongings" all over the county. Her organization would
like to have "a home, a center where we can have our
library, gift shop, environmental education activities".
Commissioner Dean asked how she perceived the Audubon
Society fitting in from a "financial responsibility" and Ms.
Harris said they are "a pretty solid organization" and
"money is being held" for their future use. Ckmmissioner
Throne asked Ms. Harris if she would consider "making a
proposal to the city" and she said she "would be delighted
to put together such a proposal".
Resident Ms. Deborah Jamison, Rumford Drive, said a "pertinent"
Jamison question would be, "Why did the Simms family offer this
property for sale to the city and what was their motivation?
What did they want to see done with the property?" Ms.
Jamison added, "In our ccmminity . the need for environ-
mental education . .. is more critical than ever." Ms.
Jamison said the overwhelming support of Measures A and T
are "indications of people's desires to maintain open
space." Ms. Jamison read letters received from Doug
Cheeseman, Professor of Zoology-Ecology at De Anza College
and Trish Mulvey, CD-Chairman of the Environmental Action
committee of the Santa Clara Valley Audubon Society support-
ing "use Of the Simms house as an environmental center."
x _ _
TPRC 108
P. 3
® Resident Nancy Fkwtert asked the commission to "rescind" their Simms/
previous recommendation for the Simms house and "instead MWlellan
reed that we have a roundtable ... forum, or informal (cant.)
gathering of as many ideas and suggestions as we can".
Residents
Resident Lassie Skabo said, "If w . start putting any kind of Hertert and
housing ... it's going to stop some of the natural habitat.. ..11 Skabo
Resident Catherine Sleight is a current mmabex and former board Resident
member of Environmental Volunteers in Palo Alto, Ila group Sleight
trained ... to teach children natural sciences.'" Ms. Sleight
said a lot of environmental groups started in Palo Alto because
"the Hewletts and the Packaxds supported things like that." She
added that the city has a "very generous dancer in our backyard"
(Apple ), smd maybe ®$may could Dame to see themselves
as the Hewlett-Packard" of Cupertino. Ms. Sleight is also a
volunteer at Hidden Villa and said, "I'm sure there are other
groups like ours who have a similar need (for space]."
Resident Dave Kline asked the c omission 'co "create a croup, F�esident
out.-Ade of the commission ... to study the alternate uses for Klinger
that site ... evaluate the costs and impacts, try not to take
the first offer that comes along."
Resident Carol McDowell said, "@ie all want that environment Resident
protected, but putting interim housing in there is not going to McDowell
hurt it one bit." She added, 'Maybe we need a person who's a
good envirormentalist ... sitting on the commission to aid
you. . . . Quite frankly I find some of it very appalling,
politically." Ms. McDowell said, "While the ocmainity did vote
to support the pulse" they hwaz a lot of questions as to
where the commission "is coming from and why".
Commissioner Minnick would vote to rescind the previous recom-
mendation &.,wd restate the motion "so that were in a holding
pattern until some concrete ideas ... can be brit forth."
Commissioner Skeels said he felt he was "rushed" into his
decision and "very definitely would like to see the re=mienda-
tion rescinded...." Mr. Skeels would like to see a task force
formed and is "against the housing part of it...."
Commissioner Throne said, 01... our responsibility is really to
be an advocate for the recreation side ... that's our charter."
He suggests "we take advantage" of the "opportunities offered
tonight" from non-profit groups interested in contributing /onot
only dollars, but time and effort to utilize the facility in a
cooperative environmental nature study area.$@ Commissioner
Throne would also vote to rescind the motion and address a new
motion as a "park issue.00
Commissioner Low read the motion under discussion and
reiterated, "we did not sell the farm!'. He added, "Soave straw
men were set up to be knocked down tonight."
FFC 108
P. 4
Siam/ CamissimW Condon said, "The last thing Y thoujat I'd be
McClellan icing up here . would be voting on homing.11 doomissioner
(coat.) Cora would suit rescinding the previous motion
and would like to see a "game plan" for the facility
formulated.
Commissioner Dean said the motion was "written very
precisely and semantic.-illy correct" but was "interpreted by
several councilmentr—s ... a little differently." Mr. Dean
would recommend the council visit the entire site before
making a decision.
Chairperson Colman said, %lee're not the experts . though,
we're more of an expert ... in parks and recreation than we
are in housing." She added, "We don't have all the
information and it's an unfair burden to put (housing] on
this commission....11 Ms. Colman would "encourage the housing
cxmBn. ion" to go before coil.
Notion At this point, Commissioner Throne moved that this
to gescind .ion rescind the October 4 r ndation to council,
as stated, regarding the Sims/McClellan residences.
Seconded by Commissioner Condon. Motion passed 6-1 with
Cacaissioner Low voting against the motion.
Motion Commissioner Throne then moved that we rend to Council
that the Simms and McClellan residences be retained for
recreational use and that we get proposals from the Audubon
Society and other non-prof it and cc=uuty groups to develop
nature study prograv� for the comminity and to help with
improvements and operating ems. Furthermore, it is
reccum,ended that each councilmember visit each residence and
surrounding F -operties before making theft decision.
Seconded by Commissioner Skeels, unanimously approved.
City Center NEW BUSINESS
Amphitheatre
7. Mark Kroll, representing Prometheus Develop rient Company,
spoke regarding the City Center 3200-capacity amphitheatre
(with 1400 parking spaces) and said it is "available to the
ccmu ity" in an organized fashion. He has "been trying to
find ways to get the commmity to use" it. Mr. Kroll said
"it is a . . . resource going to waste. We do have
restrictions .. . some insurance issues", along with adequate
supervision and the need for it to be left clean.
Commissioner Skeels said, "W mt did your planners have in
mind when it was designed?" and Mr. Kroll replied, "A
community amphitheatre.10 Mr. Kroll said it could be used for
"jazz concerts, Shakespear in the park" etc. Chairperson
Colman asked Dii-actor if there were any reasons why the city
a-,uld not use the facility and Director replied, "There's no
legal reasons; however, funding of programs would be the
preliminary question." Cmmnissioner Dean asked what the fee
would be and Mr. Kroll Baia they do not charge, however, he
Pam' 1108
P. 5
would not want to see it oposed to private w-zddings and nthat City Center
variety of things". Ommissicner Dean could envision using it Anqphitheatre
L 71-that using
it
for "cheerleading/song leader coupetiticns, with the money (cant.)
generated going to the high schools." Mr. Kroll sa.; �, "a-eat
idea. That kind of thing would work fine.10 Commissioner Skeels Sim
said he would mention it to the Tamk-ment of Bands bc,,,:-d.
Conmissioner 'gone aWm2 if Mr. Kroll had spoken to the Fine
Arts COMISSIon and then asked about the stage capabilities. Mr.
Kroll said, "It was designed to handle lighting, stage Setting
and sound." Commissioner Skeels said he or Commissioner Dean
would advise the Fine Arts ®omission of its availability.
Chairperson Colman said it would be added to elcur list of
available resources should requests come up.11
iUNUIM OF PREVIOUS M=ING Approval
of Minutes
8- Commissioner Low moved and commissioner Throne seconded a motion
to approve the minutes of the November a meeting of this
counis.sion. Unanimously approved.
HRITTZN CCNffWCAnCNS Jamison
9. MIS Jamisonletter regarding the Sims/McClellan properties was letter
discussed earlier this evening.
10. An invitation to the annual. Judo Club Tournament was enclosed Invitation
with each oamdssioner's packet.
11. A thank you letter frcm Cupertino swing Band was read. Cupertino
MCMMY REPORTS Swing Band
12. Director reported over 200 people attended the first Cupertino Recreation
Swing Band concert and also reported Commissioner Wally Dean was Monthly
awarded "The President's Award" by Cupertino community Report
Television. 1
13. under Community contacts Report, Commissioner Dean reported he community
and Comm dzsicner Skeels attended a Fine Arts Commission meeting Contacts
where "art in public places" was discussed. Commissioner nwone Report
(reporting on the Sports Center Master Plan Committee meeting)
said representatives from apprmcimately 30 groups will be giving
t1mir input on the facility.
MISCELLANEOUS 1
14. Regarding Mayor's Luncheon, Commissioner Throne said the Cable Mayor's
TV Commission would like to do a "Promotional" on the Sports Luncheon
Center. Director said he would make ciontact, with them and gee if
there is a producer willing to do that show.
log
P. 6
Staff oral 15. Under Staff Oral Report, Director there is no
Reports historical building or+dirmoe, t1there was conversation Over
the years to do such a thin;," but there is none. Director
also reported that City Of Lcs Altos "stets a joint Parks
and Recreation Ctumiwicn meeting in February.+' Dates for
Cloamissicner Milnick's "going array" party will be disc ussed
at the January 10 meeting.
Ad jour� ADJOtART
17. At 10:10 p.m. iOrsr Dean moved and panissioner Lc)w
seconded a to adjourn to the regularly scheduled
meeting On January 10, 1991, at 7:30 p.m. in Council
ors. Motion unanimously ate.
Respectfully submitted,
9�-�Iey . , St2�y
x r
t
CITY OF CUPS UIM, 31WE OF QVZMMTk $` 109
10300 Torre Avenm, , CA 95014 v 8
' 2/7/91
Tell (408) 252-4505
IaffN= OF 7M PJ97JZAR MEE17NG
OF =
PAF4(S AND RCN CICHMISSICN
January 10, 1991
Council Chambers
C IL TO CMER 11 to
1. Regular meeting of the Parks and Recreation Comaissian called to
order at 7:30 p.m.
SALUrE TO THE FLAG lag Salute
2.
ROLL CALL Y1 Call
3. Oomnissia mr's present: ODIman, Dean, Skeels, Throne, om-am,
Minnick
commi.ssiorters absent: LOW
Staff present: Stephen G. Dmaling, Director
Beverley A. ODlgin, Rwyz di ng Secretary
INTRODUC1ICNS
4.
ORAL CCFDOWCATIONS
5. The first speakers was resident Nancy HertP..rt who thanked the
comuissioners; who spoke at the City Carcil suing in support Simms
of the Sims house being used for environmental groups.
The next speaker was Michael Ratkm an who presented a plan to
build and operate a golf driving range in the Cupertino area. driving
Mr. Rothman will submi.. a copy of his proposal to be agendized e
in the future.
OID BUSINESS
6.
NEW BUSINESS 'on for
7. Under New Business, Director introducers Mr. John Su whose group 'p (Wai-
(Wai-Dam-Gong Association) is requesting co-sponsorship. Mr. Su )
explained the Wai-Dan-Gong exercise program and he submitted the
required &xamw ts. After the presentation, Ooamn r ioner Skeels
moved that co-spar orship be approved, seconded by Ccumissicnex
Dean, unanimously ate.
P. 2
ALView• g. Director showed transparencies ncies of the Goals Committee's Final
Ashis Report regarding Parks and Open Space and said no action was
.y.tes required this evening, "It's basically to familiarize you with
Report their reccumendations." He added, "The next step in the
(oont,) process is that city Council has directed the Director of
Cnity Development to prepare a workplan ... that basically
will decide how all of this information will be disseminated
to the various oamm fission s for study and g radation. That
wcrkplan should be ready for Council in the next two weeks."
The goals committee reoomrnended "developing standards for open
space" and Omaintaining our current Standard of three acres
per thmmucd for park lard." Regarding "open space" Director
reminded the cession that "open space is not a legal
zoning." Ocamnissicner Minnick asked why not and Director said,
"It is just not a recognized legal zoning. I don't know the
reasons it's not." Chairperson Colman said, "Can we make one?"
Director said, "I don't know. I will ask the Community
Development Director and find out if we can."
Regarding Item D ("Prco to Public Awareness of Park and Open
Space, Plans and Strategies") Commissioner Throne suggested
using the "community TV channel" to di information
about our park resources and to do some pro-active education.
Carmnissioner 7hrcne asked how the "vision will get translated
to the practicality"? Director said, "These are visionary
paraxmeters and it'11 be up to this group and the Planning
Cwmi.ssion to make a recommendation to Council."
Regarding C!e sectiors entitled "toning", Director said the
cmimi.ttee recommended "instead of going with the traditional
(zoning) ... you might sit down with the developer and do a
'PUD' that talks about ... protecting open spare, allow
linkages" etc. The committee also reoamnended "that the
guidelines that are in place should at least be maintained on
the hillside development". Chairperson Cohan asked if the
eacm attee felt- the way the hillsides were currently being
developed was "O.K." and Director said, "I think what they
were saying was that at least the hillside zoning that is in
plate should be maintained."
Resident Resident Nancy Burnett said on page 18 "under 'land Use' there
Burnett are several thirnrs which refar to parks and recreation and
open space." Ms. Burnett said the hillside development is
mentioned. She also said she was on the Land Use subca mnittee
and her group talked about the ruigelines and said, "no more
ridgeline development."
Resident Resident Bob Morrison, who was on the Parks and Recreation
Morrison sub000mittee of the Goals Committee said his group "didn't
back off" from pursuing the diocese property, but "we -saw no
area of funding." "The best we could do is .. . limit the
developer . and make sure we had scoe greenbelts, walkways,
small parks," etc. "We saw no source of avai'.ability in the
next ten years of buying that from the diocese."
109
Commissioner Throne reminded the commissioners that their 'tea
workplan was predicated on tim completion of the Goals Committee
Report and now that it's done, "I guess we should get on with ttee
it. " Commissioner Throne said there are some "obvious
inplications" in the report that point to the diocese property cant.)
and Director said the property in motion was disused at "all
of the sub-oa mmittee meetbigs". Chairpersm Colman said the nwct
step on the workplan was "putting together some of the
statistics" which were used in the report and she asked, "Can we
do some leveraging off of that, maybe?" She said the information
would be useful for the Master Plan Commitlee.
Regarding "Private Sector Cooperation", Commissioner Cat-don
asked if the general plan "would preclude the possibility of
Cora Cola, or whatever, helping to sponsor the mai rtAr anoe of a
tennis court, or a racquetball court, or basketball court?"
Dirator said, 0'No, it does not preclide it. More and more
public agencies are cooperating with the private sector in
promotionals, such as that. If the commission feels it is
important to exx uaage, tvxm it probably should be in the
language of the general plan. In the interest of looking for new
revenue it needs to be explored.-
Ccmmissicner Thrum said Palo Alto has a parks and ration
foundation which raises "about $50-$60,000 per year" which goes
into mainterwme of tennis courts, furling new activities, etc.
Omwdssicrler Minnick said their Bl,-cc & White Ball raises a lot
of money. Using the Quinlan Center for a similar event was
suggested as a way to raise money.
Comaissioner Skeels asked if this commission will be able to
make relations regarding the report and Director replied,
"Many opportmnities."
The commission would like the minutes to reflect their
encouragerent, of private sector cooperation and financial or
in-kind support in maintaining and enhancing existing park and
recreation areas.
Regarding page 3, "Zoning", commissioner Throne said the ,plan
was "pretty loose in terms of what can possibly happen w'h ='�
diocese property. In terms of development, it's got an
underlying residential use designation.. " Commissioner Throne
would like to see council do a "general plan amendment for that
ale
9. Director distributed the City Clerk's explarration/definition of illiamson
the Williamson Act. Director said, "It was a way for cities to Act
control sprawl and at the same time provide a tax benefit for discussion
the land owner...." City Clerk's document also identifies the
process for "getting out of the contract".
P. 4
W' Director explained that in 1979 the diocese voluntarily
entered into the Williams Act contract which allowed them to
Russion "have a significant tax break as long as it was zoned as
(omit.) agricultural lam" and the city inherited that contract in
1986. Discussion followed regarding the possibility of council
approving cancellation of the contract. Commissioner 7hraane
said once the notice is given by the diocese, "you basically
get ten years of grace for Midpeninsul.a, the County Board of
Supervisors, and anybody who wants, to come up with
financing." Commissioner Dean said he was "offended", bath
personally and for the contissicn, that the William .act
contract wasn't disclosed earlier. He said, "trey wasn't the
goals committee told?" "We should have been told."
Resident Resident Don Burnett, a bicyclist, said he was "very upset
Burnett about the way this is being handled and an awful lot of people
feel the same way." Mr. Burnett said the object of the
Williamson Act wasn't to "buy a little time", it was to
01preserve open space". He added, "I feel they [council) need a
lot of encouragement to makt* sure" they do not approve
cancellation of the contract.
Motion re Ccmdssioner Throne made a motion that if any requests for
Williamson cancellation are made by Williamson Act land holders Who are
Act under contract to the city, that City Council does not cancel
those contracts but instead lets them run their ten year tenon
from the date of application for cancellation and that Parks
and Recreation be notified of arry requests for cancellation.
Seconded by Cawassioner Skeels, unanimously approved.
Mytion re Commissioner Throne made a further motion that City Council
General hold hearings for a general plan anent to determine what
Plan the underlying use for zone "N" would be. Seconded by
Commissioner Condon. Vote 3-3 (Minnick, Skeels, Dean
opposing) . Motion failed due to lack of majority.
Vallco Ice 10. In response to previous questions regarding valleo ice rink,
Rink Director said the "indication is that .. Council is going to
tie the ice rink ... to the use permit which essentially would
say that as long as the shopping center is there, the ice rink
will be there." Commissioner Dean said the "Sharks", a
Minnesota hockey team, will be coming to San Jose and the
Vallco ice rink "could be a perfect practice facility, a good
drawing card." Director added that "the hopefuls for that t&m
are working out there now, local skaters hoping to make the
squad."
Resident Resident Don Burnett showed cross-sections of the proposed new
Burnett buildings at Vallco. "The original plan from the 1983 general
plan was for an increase of like 25% over the present total
square footage. That amount has been doubled." Mr. Burnett
questions "how much real income" this project will generate.
He said, "The amount of increase in sales tax revenue is going
to be proportional to the amount of square footage you put in.
I really challenge that. Can you imagine the retail dollars
increasing by fifty percent?"
# 109
Resident
�y� hold the city host
said, B The develop the curers ... seem to be allao Ice
rent
requesting Plan allv�as another 83 000 �� feet and
.w4e " She dthedeve
'alssquarean additional 260 000 � � � feet. 1 wont.)
Pose that s funer e mmle mocion M4' � City mils ion
�+eaticnal space as long as the ie►ia't as Private
SeoOrdled by ioner Skeels, ugly there.
M1OJT5 OF FRRMIS MEEIMC
11. 1
CONIMissioner Dean moved and
f Minutes
motion to approve
lion the minutes of D g of this
the
approved.
MITrEN CMwMQ&MCNS
12. A�yPetitior� fx'c�n a mum of ter cperation was disaissed. resider
regarding
ireCtCr said� � sports
a presentation at the previous �P had made
�y were � to tar. °°�'1 �. Director
said itian
motion mission at the thebef
the 'arks aril
before e iSmie this icn. vendor issue is
MXU$IIi,St RED
13. There were no questions
report. regarding the department's monthly
14. 7here were no sty contact ram.
MISM
15.
16. There was no January Mayor's Uvchecn. The next lunch will be yor's
Meld in wry.
said eon
17. U der Staff oral Rom, Di or
Simms/M Mellen Ram issue and voted t cil had hearts the f
J 22, Maims Oolwn obntastus the item to 1
was they should�id if mil doesn''t1 like our at the cans.
about a tssi
and added " olot of timr /
Skeels
agreed with Ms. Dolman position. imms
1 n4 to and ... it's like "We � a lot of time lellan
existed-" He added, "... a lot of the they didn't t know we even
us and ... it doesn't mean a thing ublic gig their input to
do what they want to dp.�o D ,` theY [council] just
letter ,fig the �3ested th_ chair draft a
appropriate for staff s�t of the i n. "It's not
Director take an an advocacy of that nature."
c � the �ission� that these are opinions of
of the some of thm didn't happen to share the
cwnaission. I don't think that's the same hang as
ignoring the cmd ssicn." as
wy
Y-' 1 I;t� Y ; .I•�' "`A*'' u,.�y_`_-Si- v Syn.'1T"^' - - -
j
- - � • "w 1. ��...
••:I I'll ♦.�
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CITY Mamwm, a71d'n OF CALnawm FRC 110
10300 TtwM Aerie, amino, CA 95014
p#oved
Telephone (408) 252-4505 2/28/91
NEVITS OF TM REAR METING
OF TM
PARM AND REMEATION CMUMICK
February 7, 1991
Ca mil Chambers
CALL 70 ORDM call to
Order
1. Regular meeting of the Parks and Recreation Ownission called to
order at 7:30 p.m.
SAI1JTE TO TM FAG Flag Salute
2.
ROLL CA-M Roll Call
3. Ctmissioners ►t: Colman, Dean, Skeels, Tom, Condon,
Hopkins, Ibbmiller
i ssicners absent: (Tone)
Staff present: Stephen G. Dowling, Director
Beverley A. Colgin, Recording Secretary
Il ODUCTIONS Intro
Of Ccmnis-
4. Introduction of two newest Parks and Recreation 00naissaoners signers
(Robert N. Hopkins and Richard G. Icbmiller) .
ELBCrIONS Elections
5. Darwin Throne was elected 1991-1992 Parks and Recreation
Conmmission Chair.
6. Wally Dean was elected Vice Chair for the 1991-1992 term.
ORAL Cam' gMCATICNS
7. The first speaker was Dave Nelson, owner of Racquet Sports, who elsan
would like to be considered if the two RFP finalists fail to Sports
respond. He added, "If I°m too late, I still would like to ... Center RFP
do what I can to get the grogram going." Director informed Mr.
Nelson that the time for submission of RFPs had passed and said,
"If we cannot reach an agreeable contract with either of those
finalists ... we would reopen the process.,,
The next speaker was resident Whitelaw Wright who had previously fight
presented the conaaission with a petition signed by a group of Sports
® residents who want to see the Sports Center "operated as a
municipal facility." Mr. Wright said he is "convinced" many tion
„retirees and private citizens would be happy to assist" in the
operation of the facility.
PRO 0 110
P. 2
lellan CIM BUSINESS
Park
8. Director reported that council approved using the Sims
property for affordable housing and said council "directed a
minute order be sent to this commission to review and revise
the current plan for long range use and maintermoce of
McClellan Ranch Park and the Sims property." Council asked
the ca aissionu to "come back as soon as possible regarding
uses for McClellan Ranch house." Commissioner Dean Skeels was
designated to interact with the newly formed committee to
design alternative uses for the property.
Resident Resident Nancy Hertert said she had "representatives from a
Herten number of environmental organizations oone through the house."
C ommissioum: Idmiiller asked if the property would be "treated
like other city assets and meeting places, must likely there
would be a fee structure?" Director said, 'Most likely. We can
make exceptions ... but it would fall under the general use
policies of all of our buildings." Director reminded the
commission that McClellan Ranch is a "designated preserve".
For both the housing program and the McClellan plans, "we will
be modifying that designation."
Chairman 7h one asked how the McClellan Ranch Cxmuaittee "foald
work in terms of integrating with the overall general plan
review and resource inventory and planning...." and Director
said a "press for short term, solutions" would be the first
order of business and then the "long team master plan".
Regarding a time-line, Director said council 10would like to
see the McClellan Ranch house used as quickly as possible....of
NEW BUSINESS
Wilson 9. Under New Business, Director said the commission's action this
C miplex evening would be to "review and recommend" the preliminary
plan for the athletic portion of the Wilson Park complex which
would then go to City Council for their action. Director said
the Wilson Park C ammittee had reconvened and had recommended
that: (1) Wilson Park should remain the "home" of Tri-Cities
Little League which would require retaining three baseball
fields, (2) Retain the existing soccer field to enhance
multi-sport usage of the facility, and (3) Provide support
facilities such as on-street parking bays, concession
building, bleachers, etc. to serve those activities.
Commissioner SkeeLs asked if the plan presented tonight was
the same plan recommended by this commission a year ago and if
it was the sapne plan the reconvened cmmtai.ttee also agreed
Upon. Director said, "Correct."
PRE 110
P. 3
Commissioner Colman asked what the cost of the plan was and "do Wilson Park
we have it bxkgeted?" Dim replied "Right now $500,000 is Oawlex
budgeted." Wien asked when construction could begin, Director (Cont.)
said the city "would award contract and begin construction in
July, after the conclusion of this [Little vague) season" but
added that because of the drought situation "the picbue is very
glocwl.
Comai.ssionP.r Dean asked, "If the obviour: answer ones dawn on
the drought, what's going to happen to the $500,000?" Director
said, "We would retain it." Mr. Dean replied, "In an interest
ceding account?" Director said, "if we don't go out to bid
and award this year, we will mx:rease the aa=unt in the capital
impEOVements program by some percentage to try to keep up...."
Commissioner Ldhmiller said the nordmast diamond "seems awful
close to the residential lot". Director said, '"IIhe reason that
location is more acceptable is that they are smaller kids, this
is basically a T-ball field, so there's not going to be a lot of
power hitting." Mr. Lohmiller said he was concerned about the
"family that's going to live thecae [in the home to be build on
the now empty lot]". Goner Ldnmiller asked what the
"rationale" was for not having the diamond located on the
northwest end of the field and Director said the field was
"pulled away from the street for safety reasons because they are
younger kids...."
Resident
Resident Carol Baker of Cold Harbor Avenue said she can tell Baker
when "Litter League" opens because of the excess mount of
garbage. She would like to see the park cleaned daily during the
Little League season.
Resident
Resident Ory Stickle of S. Portal Avenue said the new diamond Stickle
"looks like it has come a lot closer to [his] pillow" and would
urge the commission to give "considerable thought to minimizing
the impact".
Resident Geoff Brown of S. Partal Avenue said, "It seems Resident
like Brawn
You're trying to get too much into a small area. I trust you've
given it sufficient thought." Director said in terms of total
facility, "We're not adding anything ... that isn't presently
there. In fact, we're getting a little more acreage to do that."
Mr. Brawn said he "would second the motion for litter patrol."
Resident
Resident Ron Bierman of Bixby Drive said he recalled the money Bierman
budgeted for this site was $600,000 and he added that he was
told by the Public Works Director that the money was not earning
interest. Mr. Bierman mended warning any prospective buyers
of the vacant lot of the drawbacks and cited an example used by
City of Palo Alta four or five years ago. "It does die the
number of complaints." Regarding the fit, Mr. Bierman said
® he called California Water Service and asked if "those of us who
have conserved water . could . donate L%w water to this
site" and was told, "Yes."
PRC r U0
P. 4
ilson Pic Dean Skeels made a motion that we approve Plan A with the
Iex capability of additional parking, adding low profile m=%II g
•) along the soccer area, and that construction begin as soon as
possible, if possible, and landscape behind the northeast
Nation baseball field to mitigate noise. Seconded by Wally Dean,
unanimously approved. Direct said this motion would go to
o.-uvcil on February 19.
Alcohol 10. Regarding an alcohol policy at the sports center, Director
Policy said, "We have been getting advice and consulting service ...
re Sports from a number of .<. professionals and vwdcrs and the message
()enter is very clears To be financial viable, restaurants must, be
able to serve alcoholic beverages.10 Director told the
commission he would like their 'perception of that facility as
a family sports center...."
oomunissioner Dean asked, "Why are we being asked this ncw.. .?
We're trying to get (the cwtwl opened next month. Is this a
smoke screen? Ve're going to be out of time to crake a decision
on the two contractors and now we're talking about a drink
issue." Director said the issue had not been decided.
President Resident Ed Hirshfield, meting the appr=cimately boo
Hirshfield Cupertino Tennis Club members said, "we do not favor the
service of hard liquor at the Stets Center, but we do favor
the availability of wine and beer...."
ident. President Phil Zeitman said, "In a sports facility
... wine and
Zeitman beer is certainly acceptable."
Comissioner Lohmiller said he would be in favor of beer and
wine in conjunction with food service "mare than just a
sandwich maIiine." "I don't think hard liquor should be there
tinder any set of circumstances unless the facility was rented
out to a private party....L1
Commissioner Skeels said he would "very definitely" not want
hard liquor in the facility. He hoped there would be a "good
variety of soft drinks and maybe an old fashioned soda
fountain. ..."
Commissioner Colman said she is "definitely against hard
alcohol .--. except for private parties."
Commissioner Hopkins said, "I don't think alcohol and sports
mix very well" and he would be concerned "about any kind of
alcohol being served" at the center. Understanding the need
for a vendor to make a profit he added, "It we do have alcohol
in the facility, I would like to see it regulated very, very
carefully...."
PRC 110
P. 5
ocumi,ssioner Condon said if beer and wine were served, "it Alcohol
should be relegated to a specific area". Commissioner Condon Policy
said 9,it,s essential that the vendor be given every opportunity re Sports
to make money ... and soft alcohol, beer and wine, are an Canter
excellent means of doing that." Dr. Condon said he would like (Cont.)
the omission to think about "a provision for a special ant".
Chairman Throne said he was Concerned about serving even beer or
wine until he talked to former Coomi.ssioner Dennis Lof who told
him that, for young people, alcohol served in the right kind of
atmospbere tends to be a better influence than total elimination
of exposure. Mr. Throne said the discussion he had with Dr. Low
changed his mind on this matter and added that: he would like to
see a snack bar, similar to the on-- at Decathlon Club.
ComYni.i.sioner Colman made a motion that the Qapertiro Sports Motion
o--r.- er allow beer and wine and that special attention be paid to
limits. Soft alcohol is to be served in the restaurant area only
unless by special permit it could be allowed in the stadium
court. Bp al ez#iasis should be placed an soft drinks and water.
Seconded by Comanissicne r Skeels, fly approved.
11. Chairman 7hrone explained the commission°s unity Contacts tonanity
program to the new commissioners and asked if there was a desire Contacts
tc% review and possibly change assignments. After discussion the Program
assigmwnts are as follow;: Service Clubs (Dick Lohmilia
Leisure Agencies (David Condon), Cultural (Sharon Colman),
Chamber (Darwin Throne) , Schools (Dean Skeels), Sports (Wally
Dean) and Industrial (Bob Hq*ins) •
MTIV= OF PREVIOUS MEErL`+7 Approval
of Minutes
12. Commissioner Skeels moved and ccuuti.ssioner Colman seconded a
motion to approve the minutes of the January 10 meeting of this
cownission, motion approved (Cmmuissioners la miller and Hopkins
abstz�ining) .
WRaTM CUOU IC.ATIONS
13. Chairman Ibrone acknowledged receipt of the thank you note froan Letter
farmer Commissioner Judy Klinger. from Judy
Klinger
MOIiLY REPCFGS
14. Directed reported that over 2,000 registrations were ptocwsed Monthly
during the winter session, "filling 78 classes". Report
15. Regarding C ammunity Contacts, Om m►issioner Skeels spoke to the Co mnuv ty
new Public Information Director at De Anza College and "she has Contacts
a lot of questions and maybe some good ideas Deetween the college Repot
and the city." Mr. Skeels will report back.
PRC f no
P. 6
0 MISCEXZANBXJS
16.
Mayor's 17. Commissioner Hopkins will attend the February 11 Mayor's
IAnxtiecin Iwrxfieon.
Swim 18. Under Staff Oral Report, Director said the Western Regional
Meet Swim Meet motive Cotirtittee will hold their first meeting
on February 20.
Jollyman Also under Staff Oral Reports, Director said Jollyman Park is
Park ahead of schedule, hoer, Public Works Director reoawaz ded
to council that we hold off landscaping a few weeks until
drought restrictions are lawn. Chairman 'Irma asked who
would make the decision and Director said the State Water.
Resources Hoard will dictate to all jurisdictions.
Motion After discussion regarding the water situation, cannissicmr
Dean made a motion that if the city can't maintain current
park facilities as planned, due to the drought, any project
that will incur additional new uses of water be denied.
Seconded by C amissicner Hopkins, unanimously approved.
19. Regarding C.P.R.S. Conference, Director asked the
C.P.R.S. cotwassioaiers to keep track of meals, cab fare and parking
moonference for reimbursement (up to $50 per day).
20. Regarding Workplan Status, Director said the item would be an
Workplan the agenda each month and that a park in neighborhood "K"
Status would be on this cannission'a- agenda in April. McClellan
Ranch Park Committee was added to the Workplan. Ommissimier
Lohmiller will assume former Commissioner Low's liaison
position with the school district regarding i ng ugxgrading playing
fields.
21. Chairman done gave a brief report on the previous Sports
Sports Center Masterplan meeting at which Chuck Jacobson and O'E
Center Fullerton pr�ted their ideas.
Masterplan
AWOLOOM r
Adjammtient
22. At 9:55 p.m. Commissioner Condon moved and commissioner
Skeels seconded a motion- to adjourn to the regularly
scheduled meeting on February 28, 1991, at 7:30 p.m. in
Council Chambers. Motion unanimously approved.
Respectfully submitted,
® Beverley A. gin, Se
.: ' '"4F'. E. -- ,r tom. ,x'uy....v, _..✓�:� � r1 rr.:.«.c E1 t.,^.: h .�.
my OF 0AMUM, GMM OF GUMMM PIM 0 111
10300 TteM AiiMW, , CA 95014
(408) 252-4505
NERYM OF TM F49231AR NEErm
OF THE
PAM AND RATION C MEMION
February 2t, 1991
Council f3hLzbers
CALL 70 CODER Call to
Order
1. Regular meeting of the larks and Recreation Commission called to
order at 7:30 p.m.
SAILME TO THE F7G Flag Salute
2.
ROLL CALL doll Call
3. Comnissionere fit: Dean, Mwels, Mwune, Condon, Hopkins,
j,r�m3 l 1 pr
Oommissianers absent: 0010M
Staff prat: Stephen G. Dowling, Director
Beverley A. Oolgin, larding Secretary
AM
MPWDULMONS
4.
ORAL COMMICATIONS
5. The first apeaker was Ed Hirthfield representing Cupertino Hirshfield
Tennis Club who requested "permissicn on the part of Parks and re Spits
Recreation to raise the mm*ership fees for the club"'. Director Center
said, "I don't know that our oo-sponso rship rules require the
to ask us [for permission to raise their fees]. Director said he
will follow-up on that issue. W. Hirshfield's second request
was "cam the future disposition of the sports center." He
said his yTcup was "very concerned that an operational plan
might be established that would cause the cost of use to berme
completely untenable and drive the facility from a public
facility to a guasiprivate facility" and added it was "never the
intention ... when we began the sign to interest the city in
obtaining tennis facilities, to arrive at a quasip:ivate
institution with high cost for use." Pr. Hirshfield discussed
the City of Sunnyvale's tennis facilities, which are
self-sufficient and which were used as a "model" for his group.
He rued this commission "seek ways to operate the eports
facility so that public use will allow affordable use fees." W.
Hirshfield added, "If it costs too much to run a sauna ... or
hot tub, maybe those are things we cxn't afford to do." After a
brief discussion, it was decided these issues will be dealt with
at the same time the W? responses are reviewed, "probably at
the April 11 meeting" of this cmuissicn.
3 3
^1
PRC IU
P. 2
am BUSINESS
6.
NEW BUSINESS
Scat 7. Under New Business, Director briefly dish the previously
Square approved program for the renovation of Somerset Square Park.
Park Because of the Wit, this project °'never went out to
design", h wevpr, Director said "there are certain ccqxnmts
of the park that we can inure that would not impact or be
influenced by the water restrictions." Director said tonight's
action would be to "get an approved plan". Director then
introduced the people who have been working with Landscape
Architect Kaz Abey to bring this plan together: Gammissioner
Dean Skeels, Neighborhood Representatives Walt Vcrtnann and
Cheryl Hultquist. Mr. Abey showed sliders of the park and the
discussed the proposed modifications.
Ommnissioner Skeels asked about the proposed sound wall,
will that be built on the same level as the park?" and Mr.
Abey said he would hope it would be built on the same level as
the park (rather than down on the freeway level). Director
said that was a "state project" and that tonight we don't know
what their plan is.
Commissioner Ichmiller asked about the turf volleyball area
and Director replied, "When the net wasnit up, it world still
be play space."
Commissioner Hopkins asked if the PG&E cable goes over any
part of the park and W. Abey replied, "yes, it does." Mr.
Hopkins asked, "Have their been any studies to measure electro-
magnetic radiation. ..." and Mr. Alley said, "Yes, there have
been quite a bit of studies" and cited an 11extensive" study
done by the City of O►:i.nda wherein it was decided the amount
"was not any more than any of the appliances you have in your
home." Mr. Hopkins said, "There have been studies that link
electromagnetic radiation with leukemia in children ...11 and
he will furnish the cx mnissioners with background information.
Mr. Hopkins also said Florida and Oregon "will not allow you
to build anything within 500 feet of a high tension tower."
Director said the city had not done any "on-site testing" but
that he would look into the cityls "prerogatives and
responsibilities." Commissioner Throne said, "PG&E will do a
measurement for you.11
Resident Resident Lloyd Dickman said, "In general I am very, very
Dickman pleased with the plan". Mr. Dickman said from his point of
view, "not having a sound wall is probably better.,, He prefers
a "view of the hills in the distance.. On a clear day it is
very nice." He added, "Ild be far more concerned about the
homes that are under the power lire . than the small amount
of time over the year that I/m actually in the park." His last
comment was regarding the berxhes: He would like to see
benches with a "seat back" on them.
PRC # 111
P. 3
Resident Walt Vertmann, who was on the neighborhood committee, Somerset
said he would like to see playground equipment for /°something Square
more than the preschoolers, kids up to 10-12 years of age." Park
Regarding security, he thought the park needed ''more lighting (coat.)
and higher poles". Mr. Abey responded that lighting was part of
the redesign. Resident
Vortmann
Wmident Cheryl Hultquist said the city has "listened to the
m. " and Ms. Hultquist has been the "most vocal about the Resident
dangers of the park." She is "anxious to see the trucks ocme in Hultquist
and start doing scene work on it."
Chairman Throne asked Director, "Flhat are you recommending be
done under the drought conditions?" and Director replied, "We
haven't specifically identified what we can do ..., but I'd like
to get a eptual approval of this plan and then have the
committee members ... talk about what we can do ... that would
not significantly require replantuq or relandscaping during the
drought.0/
camnissioner Dean Skeels made a motion to approve the plan as Motion
presented by staff this evening. Seconded by Camaissioner
Lol miller, unanimously approved.
8. Under New Business, Director said the last time recreation fees Proposed
had been "reassessed" was over three years ago. "It is time, Rate
once again, to reevaluate that standard and to also address the Increase
issue of overhead cost." He then introduced Director of Finance
Blaine Snyder who presented a proposed rate increase for
recreation classes and activities. Director Snyder said one of
the "original goals set out for the recreation fund was for
these classes and excursions to be self-sugWorting and that
level has not been maintained over the last few years."
Director Snyder then offered transparencies showing the
"overhead percent representing the various levels of indirect
cost." Regarding "facility overhead 30%," Commissioner Dean
said, "But if the facility is empty, that burden factor is there
no matter what." Mr. Dean said "the relocation of funds after
the break even paint" is his concern. He would "feel much more
comfortable with fl inds diverted back into the budget for the rec
department". Mr. S gder said the money does "indirectly" get
back into the recreation fund. He said the overhead cost going
into the general fund is identified as "recreation money".
Director Dowling added, "But the fact remains that after the
break even point we are making money for the general fund."
Director Snyder said, "And you are mayi.ng money for the
recreation fund." catmnissioner Dean said, "All I suggest is that
the funds that are generated in that [recreation) area should
remain within that area." He did not want to see Parks and
Recreation "become a profit center for another entity." Mr.
Snyder said Parks and Recreation "is the only profit center in
the city that is not collecting 100% overhead casts...."
_s
PAC ill
P. 4
cmussioner Ictualler asked, Iglaw to you see ramping up to
this reserve? Building reserves are painful." Director Snyder
,ase said, "I couldn't allow you to have a large surplus. Right now
(cont.) you don't have a reserve. The general find is subsidizing the
recreation program almost on a daily basis."
Director Dowling said, "Tie issue tonight is ... should the
overhead percentage be adjusted, and if so, what percentage
would you recoamend."
Commissioner Hapkins said, "Are you saying in order for us to
have the programs pay for themselves we'll need to double the
rates?" and Director Dowling said, "Tb meet the true overhead,
we would have to double the current rates."
Connissioner Icimiller said he would have "a very difficult
time recommending anything that would increase fees 50-100e."
Commissioner Skeels said, "We need to acme up with figures
that are reasonable for the public and still bring us up above
water."
Cau missioner Hopkins said, "We should take a gradual approach
to i.nCreasi ng fees...."
Commissioner Condon, looking through the current recreation
schedule, said, "These are pretty darn cheap fees".
Commissioner Dean said, "I don't know if the city's in a
position to keep absorbing losses. What's the position from
the city's standpoint...? Director Snyder said, "I'm saying
you have to turn it around.ae
Chairman Throne asked Direr Dowling, "When were fees last
raised?" and Mt. Dowling said, "Three years ago." When asked
how much they were raised, Director Snyder said, "That's a
tough questions because ... at that time we restructured the
rates to the hourly rate formula." Director Dowling said he
thought it was about a 15-20% increase. Chairman Throne asked,
"How do we eampare with our neighbors?" and Director Dowling
said, "Generally we're lower." "We're in the lower third."
After a brief discussion about the "kind of cost recovery
we're really looking for," Chairman Throne said he would li::e
to hear comments from the cc mmission as "to the philosophical
part of the cost recovery."
Cannissioner Hopkins said, "Could we look at the overhead cost
and say for 'division', 'program' and 'recreation' wa want
people to pay for those costs through their t.--s, and that
'general administration', 'finance' and 'facility' costs be
paid by all of us as citizens?" Chairman Throne saic:, "I think-
that's the first thing we should resolve and then we can deal
with the fee structure."
PRC ,# ill
P. 5
Cmmmnissioner Hopkins matt a motion that recreation class and
excursion fees ever division, program administration and Rate
recreation a.h nistrataon overhead and that the rest be paid Increase
through the general fund. Sid by Ctumissioner Skeels, (coat.)
approved 5-1 (Condon) .
Motion
After discussion regarding cost recovery, Commissioner Hopkins
made a motion that we adopt: the direct and indirect oust formula Motion
as outlined in Blaine Snyder's memo of February 26, 1991.
Seconded by Commissioner LC uailler, unanimously approved.
Regarding the amount of cost recovery, Commissioner Dean made a Motion
motion that wc: give staff latitude to operate in a positive cash
flow using the formula: division overhead 40%, program
administration overhead 15% and recreation administration
overhead 11%) . SeomxW by Commissioner Lot miller, wwd moxasly
approved-
Chairman Throne tented that the above motions will give the
department a 1123% increase in overhead." Mr. Throne added, "i
think we should not wait three years, every year we should
certainly at least keep place with inflations."
MINUTES OF PREVIOUS MEETING Approval
Of Minutes
9. Commissioner Idmiiller moved and Cmm issioner Skeels seconded a
motion to approve the minutes of the February 7 meeting of this
commission, motion approved unanimously.
WRrITEN CC MLWICATIONS
10.
NDNIg LY REPORTS
11.
12. There were no Commmanity Contacts reports.
MISCELLANBDUS
13. There was no Legislative update report.
14. Ccaumissioner Hopkins attended the February Mayor's Luncheon and Mayor's
reported on a memo received from the Mayor "indicating a change Luncheon
in the format of the luncheons." Mr. Hopkins said there was
discussion about %nether or not staff needed to be at the
luncheons and whether or not all commissions should be
represented at each luncheon-" Cwrnaissioner Skeels said he liked
the current format. Mr. Hopkins said under the current format
there "was no give and take, no back and forth discussion and
0 people felt that they wanted an opportunity to get to know the
PRC in
P. 6
Wyor#a other commissioners better and actually deal with some
AE6:heon subjects at the 1:undiaon.11 Cmnissioner Hq*dm- preference
141ront.) would be for all candssions to be represented, a specific
topic be discussed, and the staff member responsible for that
area be present. Commissioner Dean said that, prior to
Commissioner Hopkins' appointment, this commission
recaAvwxded a similar change to the Mayor. A copy of the
recommendation will be forwarded to Mr. Hopkins.
The next Mayor's Lunch will be held on March 11 and will be
attended by Commissioner Condon.
Staff 15. Under Staff Oral Reports, Director said the acoustical
Oral modifications are going up at the Quinlan Center and the
Reports initial improvements are making a difference. Also, Director
said Los Altos Parks and Recreation Commission has chosen
May 2 as the date for the joint meeting.
C.P.R.S. 16. Regarding C.P.R.S. conference, Director distributed banquet
Conference tickets for the conference and showed transparencies of the
sessions offered.
Workplan 17. Regarding Wbrkplan Status, Director said he and Chairman
Status 1hrone had met to begin setting objectives for some of the
coftponents. Director said he would put the information in the
mail to each.
Orts 18. Chairman gone reported that the next meeting would include
Center youth representatives from the high schools. After that
Masterplan meeting there will be a four hour workshop to try to put all
the information togethe-7.
Cmnuissioner Lohmiller reported an a meeting of youth sports
groups he attended and said the group will rem —ivene after
drought restrictions are more clearly krr-%m.
Adjournment ADJOURNMM
19. At 10:35 p.m. Commissioner Dean moved and Commissioner Skeels
seconded a motion to adjourn to the regularly scheduled
meeting on March 14, 1991, at 7:30 p.m. in Council Chambers.
Motion unanimously approved.
Respectfully submitted,
Beverley A. C6igin, Secre
..no- . ... ..
f
Chit
10300 7111= A , �, Cp 95014 PRC #` 112
A0Pt6 i&d--4/11/91
�4�) 252�4505
OF 7M
PARM AND 14 Cfj CagaSSI0N
MarCh 14, 1991
Council Chambers
CALL ZO CoRDkR
1. Regular meeting of the parks and Recreation mssion called to
i
order at 7:30 p.m. Called to
ROLL, CALL Order
2. Ccamissianers present: KOM
Staff present: Stephen G. Dowling, Direr Ron Call
AO3OURNMCNr
3. At 7:31 p.m. the regularly scheduled meeting was adjourned for
Ad.
lack of a quoin to the regularly s�uled meeting on April 14, 7 t
1991, at 7:30 p.m. in mil ,
Restfully submitted,
Ssv8rley A. lgin, Se.
kT,
MY OF CaPMM, S?DM OF CUMFORNIA, 7 PRC 1 113
103Q10 TV&Te Avenue, Oppertino, CA 95014 Wwed- 510/91
Telephone (408) 252-4505
M3NUrES OF 7HE MMEXAR NEff."EM
OF THE
PAWS AND RECREA77CH CCW1ISSICK
April 11, 1991
Council Chambers
CALL M CORDER
Call to
1. Regular meeting of the Parks and Recreation (Xmmd-qslcn called to Order
order at 7:30 p.m.
SAILTM M THE FLAG
2. Flag Salute
ROLL CALL
3. Cloomissioners present: Dean, Skeels, Throne, OxIdon, Hqjkins, Roll Call
Tchmiller, 001MEkn
Commissioners absent:
.Staff present: Stephen G. Dowling, Director
Beverley A. Colgin, Recording Secretary
INMODUMONS
4. Introduction of Sari Jose State Recreation Intern Chris Beth who
is working for Cupertino Parks and Recreation during his final
semester.
CORAL CUMMICATIONS;
5- The first speaker was and Hirshfield representing Cupertino
Temis Club who said his group would like to offer the club's Hirshfield
services "to work with the city to organize events at the sports re Sports
center . . . to bring income to the city." Secondly, Mr. Center
Hirshfield would like the commission to know there are a
significant number of seniors who belong to the Cupertino Tennis
Club who have offered to "help operate the tennis center".
Thirdly, Mr. Hirshfield said there "are a number of things we
would like to see done.... For the last six months there has
been no source of drinking water on the courts.. .. Mere are two
courts ... (#12 and #8) that could be easily lighted for very
low cost. ...11 Mr. Hirshfield would like to "experimentally look
at going back into summer hours or full time operation. .../1 and
would also like a bulletin board to be installed in the sports
center. Director replied that the "inoperative drinking
fountains are tied into the irrigation system ... and that I s
strictly prohibited by state law these days.... It I s going to
take a tremendous amount of trenc.aing to make those ale."
Director added he would "definitely pursue,, having a volunteer
work at the front desk with a staff person. 111hat would
obviously save some operating cost."
;M
PRC 0 112
P. 2
Jam re The next speaker was resident Owck Jacobson who said the two
dkWts courts he had occasion to play on recently "ware littered with
debris, primarily from the trees in the neighborhood.. .." He
added, "Saturday corning the courts should be clean."
OLD BUSINESS
Park and 6. Director said, "As we get into the general plan revision one
StandardsOpen Spa of the first steps would be to take a look at our present pp�k
program, reaffirm that we have, for the most part, acfi-Leved
our objective with our park system." Director said the six
things to look at this evening were (1) review our neighbor-
hoai park system, (2) identify any voids that still remain in
the slsteam, (3) add, delete cw modify the policy statements
that have driven the pork program ovtr the last decade, (4)
strategies to resolve the two voids in neighborhoods "N" and
1IJ1-211, (5) discuss the mini-park issue, and (6) definition Of
"open space" with relevance to Cupertino.
Director showed a transparency which located the neighborhood
parks and said, u6sirr3 the three acres per thousand rule, "By
the year 2000 ... we will need 147 acres and as you can see,
with th- two acquisitions of last week, we're right on target
in terms of total 'acres per thousand, city-wide." He added
that there are neighborhoods that don't meet the rule and
said, 11... we are not in a position to make certain that
everyone of these neighborhoods has three acres per thousand."
Regarding the policy stateneents which provided the parameters
for the park system, Director said he wo'..A like to "make sure
these still make sense" and discuss/modify any that don't.
In response to the 1990 total population figures in the parkz
inventory, C'omnissiOner Dean asked if the figure 1146,000"
shouldn't be 1136,00010 and Director said the information .-is
provided by ABAG and the county and "does seem a bit high fo.
1990". Director 'twill verify that with the Planning
Departm ent.we
Director discussed "definitirxis provided by the state" for
open space land and Director would like to "glean" some of the
language to come up with a definition to fit CLk)ertino.
Director suggested that he will go over the neighborhood
boundary map to redefine the boundaries "in year 2000 term; '
and bring back his reoc--¢nendations to the commission. IV
intent is for you to give me your input ... and we'll go about
the task of evaluating these neighborhood boundaries."
C a naissioner Lohmiller said he would like to see a definition
of 11neighborhox-4". Omadssioner Condon asked if the "Foram
AWL build-out" had been included in the E-1 section. 10It's just
1p { one thing that I see is kind of neglected. The E-1 section
should now extend out to the borders of the county park."
i
i
f
# 112
P. 3
Director then said he would be "interested in hearing whether to Park and
retain our 3.5 acre mind mz►a park size or whether that should be Open Space
modified." commissioner Hopkins asked that "same flexibility" be Standards
built into whatever guidelines are developer!. Chairman Throne (oont.)
said, °maybe there's a little bit of a dileiana here because of
the cost-- effectiveness issue and the question of some
neighborhoods not having anything." Commissioner InhmMer said
he did "like the neigthborhood park concept." Unless it's a
"tunique situation," C mmissicrmw Ichmi l l er would not like to See
a park smaller than three acres. OcImiccloner Skeels said, "I
like the unique situations" and added that ODScmerset Park is
working out fine with 1.7 acres." C- Colman said she
would be "open to looking at parks that are less...." She added,
"Getting a three acre lot might be pretty difficult" and "a
couple of benches, some trees and a swing . can offer some
nice peace of mind." Caammissioner Condon agreed with Mr, Hopkins
and added, "I don't think we should limit ourselves....11
Commissioner Dean said he wouldn't "bank on being able to
maintain the school sites as a foregone conclusion.... If you
don't have the money what are you going to do? isle°ve got to be
flexible."
Regarding minim= pack size, Director said, "It sounds like
there's some validity to the standard, but you don't want to be
tied to that as an absolute....
Resident
Resident Nancy Burnett said she would like the "passive element" Burnett
of marks add in the general plan.
Regarding definitions of "open space,11 Director said he would
incorporate status from both paragraphs 1 and 3 of the state
definition to come up with a proposed city definition.
Commussioner Hopkins said his definition of "open space" would
be "undevel.Ved land that is managed".
NEW BUSINESS
C.U.S.D.
7. Under New Business, Director gave a brief presentation of the Field Main-
agreement recently sib whereby the city will "maintain and tenance
improve, in most cases, the school districts' land [except for Agreement
Collins and Portal] for the pirpose of retaining in public use
for a period of 25 years." Director summarized the agreement and
said, "If approved by City Oauncil and the Schcal District
Board, will becoae effective July 1, 1991." He added, B°The
district will keep the playground area available for community
use for the term of the agreement."
Coammissioner Skeels asked about "priority" and Director replied,
"The school essentially will have priority between 8am-4pm
Monday through Friday and other groups will have priority in the
hours after that. However, the school will also retain some
priority for what might be called 'special school events'.11
Coamission er Ichmil.ler said he had read the agreement and "it is
long overdue" and added, 0°I think everybody will be =xh happier
ir the cnmmunity when it occurs./0 commissioner Hopkins asked
PR 112
P. 4
C.U.S.D, what the city will "get back" after the terms of the agreement I
ld Main- are fulfilled and Director said, "These are options for
exterbding the aunt, but we never, at any time, have
t ownership of land."
(cont.)
Commissioner Condon made a motion, seconded by Mmmissioner
Motion Skeels, that this mission erase the principles and scope
of the field maintenance agreement with Cupertino Union School
District and reoonveryd that City Council approve same as
written. Unanimously approved.
8. Also under New Business, Director said, "... the current
general plan called for an acquisition of Sedgewick, however,
that was all changed last year with the district's change 3n
Strat@ly regarding the Fremont Older/Sedgewick facilities.'°
The lease with the school district regarding the Fremont Older
site states "they can r�_.nain there until August of 1994 [at
which time) their new site at Sedgewick will be complete and
tt--- students can move to the new site that fall."
Commissioner Hopkins asked how much acreage was at the
Sedgewick site and Director replied, "The turf area currently
is about four acres.1q
Resident Resident Nancy Burnett reported that the "Rancho Rinvonada
Burnett residents have the dead to the recreation center that is over:
at Barrington Bridge. Now, this is a building, swinging pool
and a tiny play area for kids. They are taxed. They voted to
tax ttlemselves to do this." Ms. Ott said there were 1300
homes in the Barringtan Bridge complex arycl asked about the
"population figures" in relation to this.
Resident Resident George Gerner said, "We have txrf for the youth
Gerner sports. but there are no playgrounds" for the smaller children
and added that it "should be addressed before 199411.
Resident Resident Marilyn Phillips said, "We should get a play area for
Phillips preschoolers before 1994. We have a lot of preschoolers in the
area.. ..01 Ms. Phillips added that she would rA want to see
"the Anderson site overlooked by the city. It's a lovely area.
There's wildlife in there and it would be more attractive with
same mairtenance.01 Ms. Phillips asked about the interaction
between preschoolers and school students at the future
Sedgewick site and Director replied, "We world image
kindergarten, first graders to use it . .. but how do you keep
fifth and sixth graders from using it as well?" Director said
he would "research other agencies" to see how they have gone
about correcting that potential.
Resident Resident Nancy Hertert said, "Just a post-script. The Anderson
Hertert House is an Enoch Parrish House, built by arr.,i lived in by the
Tantau family. There's lots of history in the house."
7P1112
s
The dealers agreed that the city Should pursue planning Neio*orhood
with the school district and Director said, 'We111 prepare a Park in
policy statement for the general plan." J 1/J-2
Area
g. Also under New Business, Director said the two finalists for the (cont.)
Sports center did not respond to the lateEt RFP. "Their veal
focus is tennis, they really didn't have a strong motivation to sports
get involved in restaurant operations, fitness venters, and center RFP
things of that nature." Director suggested to the lion
that the city function as the general .eager of the site and
sub-contract the various functions and he offered two models to
L.,-- submitted to mil: one will be an entrepreneurial approach
whereby user fees and revenues must off-set operating
expenditures. The second will focus on reasonable user fees with
the city general fund subsidizing some portion of the operation.
commissioner Hopkins said, "Are we limiting our options to what
currently exists there now? or can we look at pulling out the
restaurant and putting something else in there that might be
more viable." Director said, "I think for the interim use we are
goirq to limit it to that because there is a master plan
committee that's in operation that is defining ultimately wbat
that whole cmwr and Memorial Park will bec me."
Discussing the lower floor of the building, eomaissioner Condon
said, "I don't think anybody who runs municipal recreation is
going to need all that locker space... ." kin cited the Decathlon
Club's sub-lease of space to exercis<s physiology progmys and
physical therapy. ccamaissioner Condor, also said there were rooms '
that could be used for massage therapy and other services.
Director said, ,we will address those things. We already have
some miners about some c,ard?;,vascular equipment in that small
room that is designated 'f it-ness room'."
Resident Bd Hirshfield, rercesenting Cupertino Tennis Club said, Resident
"Until some alternate pl?si is made" his club would "prefer to Hirshfield
see at least the majority of the courts in the unlit rESian"
maintained as courts. Director said Council's desire was to have
came alternative users for those five courts, however., 1Bwe idght
want to proceed more cwAciously about converting those five
pause they do get used. It's not that they are sitting idle."
Resident Nancy Burnett said, "We say that that facility is not Resident
being used, there are a lot of places th st the city awns that Burnett
are not being used." she had taken a visitor to the Quinlan
Center on a Friday afternoon and "there was no one in the
building anywhere, eooept behind the desk, and I think you'll
firri this happens also in the parks."
ChairpD son throne enjohasized keeping options open regarding
"tenant inmprovemments" as long as the city doesn't have to put
the money out and asked Die-actor if he wanted a motion cm this 1
issue. Director replied, "This is an informational item."
�j
PRC L
P. 6
Aanroval NIIZgym of PRMOUS MEEPIIG
M.irmrt+°s
commissioner Skeels moved and commissioner Loh mi filer ceded
a motion to approve the minutes of the February 28 meeting of
this commission, motion approved unanimously. mamissioner
dolman moved and COMIssioner Skeels seconded a motion to
approve the minutes of the March 14 meeting of this
lion, motion approved unanimously.
tu2ITM CC14KU 7ICATICNS
Spolyar 11, informational letter from Darwin and Connie Spolyar
Letter commending Senior center for the recent trip they took.
tkason 12. Letter from Helen Nelson mentioning "a place in the parks for
letter owners to play with their dogs". Commissioner Skeels said Ms.
Nelson has a °'valid point" and 11scmewbere along the line we
should investigate this". Commissioner Skkfels voluntee-ad "to
take the group to a park in Mountain view" that has such an
area. The consensus of the commission was to "get more
information" on what's been done in adjacent oorcmmunities.
D-u,wtar said he would drat a letter to Ms. Nelson stating
"it was discussed and commission has asked for additional
information." Commissioner Lahmiller said Ms. Nelson's letter
contained "erroneous information" regarding Measure T and
asked Director to correct her.
VIONTHLY FORTS
Monthly 13. Regarding departmental monthly programs, Director said the
Quinlan Centex had been open for one year and "we have had
553 permits in that one year period. That doesn't include
classes, just permits by various organizations and
indi.vi3ual.s to use the building."
Cc=wnity 14. Commissioner Lohmiller reported he recently met with youth
Contacts sports organizations and was impressed with the cooperation
shown. Commissions. Dean said AYSO Region 35 set a record in
registration: "The first two nights we went over 575 kids."
MISGEI;LANBOUS
15. There was no Legislative Update report.
Mayor's 16. connissioner HopY:ins attended the March Mayor's Luncheon arxi
Urc:heon distributed his notes. "There will be one topic that the
Mayor will select and that topic will be discussed in
full.. .." The next Mayor's Lunch will be held in May and will
be attended by Ccmwi_csioner dolman.
fi > .. ��,�� . � �.....: � ,.�; �;� tea•
7
P. 7
17. Ufxler Staff Oral Reports, ®fry said, I%b dial take Ownership
Blackberryof Fremont Alder ands Blackberry Farm. we basically will be � Oral
OPIrating f
this year in the same manner thatReports
its always lxzwn operated...."
l
18.
Regarding C.P.R.S. Obnfereaxoe, Daemai.'sioners Candon and HoWJ= C.P.R.S.
gave written reports on the sessions they attended.
COMMissioner Lohmiller reported on sessi Conference
ons he attended
regarding 10ConaessiCa 1941 'T"Yful City" (looking at Cities t
through children's eyes and involving _aarth in the master
p1 Pam), and "conaerts in the parkplanning . Director said
receipts for meals and transportation need to be turned in as
soon as passible.
19. P"Idrding Wm-kplan Status, Chairman Thr. said, "...
are moving in the direction we intended them to maove." things Stet
20. haler Sports center Master Plan Cannittee, Chairmanlhrcm
said
the recent meeting with high school students was "valuable" Center
homver, 'we didn't get anything real definitive aluxt what we Masterplan
would do at that site."
ADJOUMOsM
Adjournment
21. At 9:55 p.m. co m ission rer cD]man moved and Ca mamianer
Hcpkns
seconded a motion to adjourn to the early scheduled meeting
On May 2, 1991, at 7:30 p.m. at Quinlan Commaunity center.
Motion unanimously approved.
Respectfully 0.9 nitted,
Beverley A. 19 ,
j
TM
TRW
CITY OF' anwam, $am OF CALUMMM Meer 0 '114
10300 1a=8 AVOWS, Q4=tino, CA 95014 Approved
6/6/91
(408) 252.4505
1 NM#JM OF T
OF `M
PARM AND REMILTIM C39CESSICK
may 9, 1991
council Chogxws
CAIL TO ORDER
call to
1. Regular meetkqof the, Parks and Mcrvaticn Oxmdssion called to order
order THE aat/e/�f:30 p.m.
WAVE
f�q/y
Flag Salute
2.
RDIL CUL
Roll tall
3. ComisSiOnerS per: Dean, Wteels, Throne, GMdM, HcPkiM,
lchd ller
Co�issionexs absent: Oolman
Staff pit: Stem G. Dowling, Director
Beverley A. Cole n, Recm:diM' Sec-.c ataxy
4.
ORAL, OO 4MICMIONS
5.
cm Bwom
6. Under old Business, Director said the issue before the Park and
CX=i s-±nn tmight was "basically a work session t-N establish Open Space
... priorities...." Director said the Plam-dig C mission was Standards
Obegim.Lim to swwe aiat there's going to be an overAw- miagg
amount of infornatien and data coming in" and they would like
this oanuLssimls inpctt cn the existing general Plan Policies
and to take a poisition on gals ommittee strategies. Director
earhasized it was not nemmry tonight to "say what those
changes are to be, it's simply to do one of three things",
retain, modify, or delete existing statements. Di rec'tw added,
"if we elect to modify it we don't have to say Might how to
modify it, just that it will be modified."
Park and Starting with Page ER-1, line 1, it was requested that the .
Open Space statement be modified to read, "Preserve and acquire public '
Standards open spamse. !
Mont.)
Under line 2, commissioner Hopkins said, "In the Cols
Committee document, it reads 'encourage maintenanoe of IN ,ate
op
en
,��spac}e,''"" (enphasis ailed) and Director said he would
.
the dis=qmr-y-
Lines 3 and 4 were marked to retain.
The next change was to line 5, where Ca missicner Dean asked
if the city had "taken away, the agricultural (Zoning]
designation for the Catholic church property." Director said
he would check and report back. chairman Thrcm said, "The
properties have already been designated" and Director
suggested an asterisk (indicating obsolete) be placed at this
line. After discussion, it was decided that 'modify' would
allow for the opportunity to evaluate the underlying zonings.
Commissioner Dean said, "It would be naive to just let it
try on through and have scone else dictate t4hat the new
plan wold say without the input of this group."
Regarding line 6, commissioner conion said, "It wasn't
followed to begin with, farms are gorW1 and Commissioner
Hopkins adders, "Certainly that policy wasn't followed very
well in the past ten years anyway." It was decided to "modify
to charge the language so it is more relevant."
Lines 7, S and 9 were marked to retain.
on Page ER-2, line 1, it was suggested to modify the language
to include using the Cupertino scene to inform residents about
all kinds of health situations. Commissioner Hopkins said, "I
wouldn't be so specific as to jogging and bicycling." Omirman
Zl-xone said, "I would reoammend we delete it. The idea of a
general plan is to come up with bow you are going to plan the
city. Haw you're going to canmmicate what's going on doesn't
seen to me to be part of that.,, C=missicner La mailler said a
'"half dozen-' of these policies fall under the "c=on sense"
categ=y. "The more ... you put in, a� less effective some of
the important things become." After discussion, Director
suggested modifying to include "ecrytinue practices of public
information around envfrommntal issues."
ER-2, line 2, was marked to retain.
It was decided to modify line 3 to emphasize "draught
tolerant".
Lines 4, 5 and 6 were marked to 'retain.
PY '114
P. 3
Regarding line 7, Chairman Throne said, "I think that's beyond Park:and
the scope of the discussion of this ommiission." Ccmnissioner Open Space
Dean said, "Not necessarily." He added there are people "who Shards
when they get through digging cement and rock have phase two (cont.)
planned. There are some huge ads up there." No position was
taken on line 7.
Lines 8 and 9 were marked to Main.
Can Page 8R-3, lines 1-4, it was suggested to modify by adding
"consider recreational potential".
Line 5 was marked to delete and lines 6-8 were marked to retain.
Line 9, under "STRATMM" it was suggested to modify the first
line to identify specifics and to add "/preserve" after the word
"Purchase" in this last line.
On Page ER-4, lines 1-3 -_ire marked to retain, line 4 was marked
to modify to "at least _-.5 acres with specific exceptions". Line
5 was marked to retain, line 6 was narked to modify. Line 7,
because of the Blackberry Farm acquisition, was marked to modify
by changing the work "Limit" to "Focus". (It was decided that, a
statement about development of Blackberry Farm sh=ld be added
to the General Plan.) Urder line 8, tlne third of the four
objectives can be deleted, the reAainder need to be retained.
Regarding linen 9 and 10, thsy were both marker to retain.
Page M-5, lines 1-7 were marked to retain.
Commissioner Hopkins discussed several strategies and a
oonsensms from the commissJoners was to add a "tequirament of
all new development to seat aside a pe_�:age of land as open
space fcr encouxaginRg preservation of open space." Director
said, "Are you talking about all development, including office,
ommercial and industrial?" and Q mrissioner Hopcins replied,
"Yes ... either they dedicate land or they put a certain amount
of money into a fund to pu dmm open land.-I Director said,
"You're aware that residential development does that rxw� Ana
you would want that to apply to eomrercial, industrial and
office?" Mt. Hopkins said, "We're hearing a lot about 3h million
square feet of devel.apnent " and added developers "could
provide ,pen space elsewhere in the city". Omanissicner Dean
asked if money was put in the park fund from new buildings in
the city and Director said, "Not to the park fund." Chairman
Itwons said, 'Mie building trines only go to sugport the Building
Department.... Basically they're earmarked." Director said a
"park tax for office and dial" had been discussed, "and
the City Attorney . . . was real concerned about the legal
parameloets of nexus. He didn't feel there was a connection
between office space and the need for open space." Directcr
added, "I think there may be some legal problems, but let's put
it down and see what they are."
O
PW 414
P. 4
Park and Another strategy was to maintain McClellan Ranch's designation ,
Cfpen Space of "natural preserve". Director said, "So we need a policy .
Standiewds statement on the development of McClellan?" Comnissioner
(Cont.) Hopkins said, "I would like to see that as well as Blackberry
Far." chairman Three said, "Isn't theme a city ordinance?"
Director said, "There's an existing city ordinance which
designates it as a preserve, but as you know there's a
committee work.Am to evaluate that ordinance and I'm sure it
will be charged to a more pro-active use." connissioner
Hopkins would like to see McClellan Ranch be added "under the
goal of preserving public Open space".
Regarding "goals for the protection of sensitive natural
areas", commissioner Hopkins said he would like to see
"strategy that deals with the ridgeline." Director said, "Is
your intent to pave ridgelines visually or for recr'eaticn-
al use as well?" Mr. Hopkins relied, "visually." A further
strategy to be added was to "limit development in the
foothills." Commissioner Hopkins said, "Devalop a zoning
policy that would l.aanit or protect the overdevelopment, of the
foothills."
NNW BUSINESS
General 7. under New Business, Director said, '"Ihis is a discussion on
Fund the broad picture" and added, "There are basically three forms
Subsidy of funding recreational services: 11(1) those totally
subsidized by the feral fund, (2) partially sustaining,
which means there are "saws fees charged but they don't meet
all the costs", and (3) cost recovery "mere the direct and
overhead costs are recovered through user fees." Tonight's
discussion would be about "those recreatianal services that
are fully subsidized." Director said CUw.--il has requested
direction regarding "those things that are being subsidized
that could move into a partially sustaining or even cat
recovery mode." The two specific ticns tonight were
to charge for picnic reservations and for school tours.
Commissioner Dean said, "School tags?" and Director said, 910f
McClellan Ranch. Classroom come to McClellan Ranch for a 1'h
hair taut of the site." ommmissicner L miller said he had "no
problem" charging a "nominal" fee to residents and non-
residents for private use of picric areas but would not want
to charge students and/or schools for McClellan Ranch tours.
commissioner Condon discussed future co-sponsorship by
businesses for recreation events. Chairman Throne said he
favored charging for "exclusive" use of picnic facilities but
not for McClellan Ranch, citing that the state is "already
cutting the schools off."
Motion commissioner crx don mowed that residents be charged $25 and
non-residents $40 to make reservations for exclusive use of
one of the three reservable parks. Seconded by Commissioner
I,otnniller; unani m usly approved.
PARKS & RECREATION COMMISSION 7 of 10
MINUTES 1987-1993
P 0 114
P. 5
A motion was marls by ra,ctler that we not d=Ve General
$10 to schools for touring NWAeBlm Rut Fazk, seconded by Fund-
Commissionpr Hopkins, grassed (5-1) with icr ;�c Skeels Subsidy
voting against. After discussion, Director said he would make (Cont.)
contact with the district's "curriculum director and ... see if
there is any reciprocity" tours In exchange for needed Nation
storage, etc.
Mi UITS OF PR&MC US N
8. Comissicner Skeels moved and aQUQr Liohmiller seconded a Approval
motion to approve the minutes of the April 11 meeting of this of Minutes
. iGn, motion approved t mnimously.
FiIRI= COMMEMN11CATIONS
9.
MOflgQ.Y FOPCIMS
10. Riming departmental monthly programs, Director said the city M0111thly
is in despffiate need of a pre-school ice. Report
11. Commissioner Hopkins reported he ramftly met with the Oakdell Ommunity
FAveowners Association and sow of the'imies current- Contacts
ly Dore the commission.
MSCEUANMUS
12. These was no Legislative Update r xwt.
13. Chairman sae will attend the May 20 Mayor's Uuxboon which Mayor's
will address the budget. Luncheon
14. Under Staff Oral Reports, Director said, "The big issue this Staff Oral
month is the conversion of a private recreation ccuple c at Black- Reports
berry to a public facility...." Chairman Throne asked about the
possibility of having a resident/non-resident fee structure
implemented immediately. Oamaissicner Dean suggested a fee
structure wherein 'lyre wouldn't have two tiers instead we could
have a discount for residents." Such a structure would put the
burden of proof on the resident. "If they (the resident] don't
want to exercise it they don't exercise it. If they want to
exercise it, they've got to came up with an I.D." Chairman
Throne compared the 11$1800-$3000 (item 7 above] and here
(Blackberry] we could be looking at $20,000-$30,000 of revenue.
Director said he "believed we will came to a fee differential
for that operation It How, his reamumx1ation is that "tine
wait until we've had the season to make ticns on all
the fee structures, all of the operational policies and do all
of that in a package....`r Director wi'_1 provide a projection of
a "dollar per round increase" at the JUm meeting and "how we
cagnre to Sunken Gardens and some of the others". airman
Throne said Commissioner Dean's suggestion to put the : den of
proof on the resident to shown an I.D. for a discounted fee
could be "implemented immediately" at the Sports Ceter.
P. 6
Directcc said, "Unfortunately we've already published the
Staff oral rates." Chairman Throne said, %b Head to do something to get .
Reports the people at the spoat.s Cyr to cherVa non-residents the .
(Cont.) non-resident fee."
C.P.R.S, 15. Regarding C.P.R.S. Conference, the commissions= were asked
Confer to submit their receipts.
Workplan 16. Regarding Wbrkplan Status, Chairman Thror s said, "We're still.
Status mooring along, bas',.cally it's folded into the general plan
process." Director said the June meeting of this oommission
will "om*inue discussions for the public on neighba�fioad N,
the diocese property".
Sports 17. Under Sports Centew Master Plan cmnittm, Chairman Throes'
Center said the May 14 meeting would include facilitator Rani la Mar.
Masterplan Chairman Murone will repant back.
Regarding the Sports Cent', "Maintenance is a big issue" and
Chairman Thy requested staff report back to him regarding
the current maintenance schedule on the courts.
Commissioner Hopkins asked about initiating "conversations
with the Axis Commission". He has tm ideas he would like
explored: theatre in the park and a fib festival at The
Oaks. Skeels (this 's representative
to the Fine Arts Cmuission, along with Commissioner Dean),
asked Commissioner Hopkins to Fast his recommmidations in
writing. Chairman nwom reminded the omission about the
presentation made by Mark Kroll to use the Tbwn Center
Amphitheatre for such events.
CoMMissicner Hapki.ns asked about a "children's museum" and
Director said "that might be a valid joint effort with the
school district" and "their closed sites might be the space
to do something like that". Director will agendize for late
summer.
Adjournment ADJOUMUNr
is. At 9:35 p.m. Commissioner Hopkins moved and Commissioner
Condon seconded a motion to adjourn Lo the regularly
scheduled meeting cn June 6, 1991, at 7:30 p.m. Coil
chambers. Motion unanimously approved.
Respectfully submitted,
OF
(..�
Beverley A. Mdgin,
ATTES Vairperson
VED:�
City Clerk
103011 Urre Avwm, �' NAYaI
' C� 95014
9 PRC # 115
50
T6lgP (408) 252-4505 7//11/91�
MDRYMS OF 7M RBANAR MEErIM
OF TW
PARKS AND raxFapMCN CaqaSSjCt4
June 6, 1991
Council Chamber
CUL To rwE12
Call to
1. Regular meeting of the Parks and Ration Order
order at 7.35 p.m. Sian celled to
SUME To THE F m
2. Flan Salute
ROIL CALL
Roll call
3. cammissioners present: Dean, Skeels, T?n"one, CorXIM, g ,
Iohmiller, oalman
Commission abwnt; (None)
Staff per; Stephen G. Dowling, Director
Beverley A. Oolgin, Remanding Secretes
Robert Oran, Community Dev. Director
Ciddy We dell, Associate Planner
IMMDUCTIONs
4.
ORAL CMMOMONS
5.
OLD BUSIlVEs
6. Under Old Business, Chairmannrone
said thepurpose
of having General
this item on the Parks and Recreation agenda was "to make Plan and
reCOmmerriations for the general plan revision that is
tly
underway". He added, 1gbis commission has � an opinion Open Space
favoring maintenance of the opinion
Element
the current general plan P'0�'ty as open space and ...
does not sus this position. However, [it]
adequately describe what should be preserved for parks,
recreation and (pen space particularly if some devel
were to take place. This cmMission has an obligation to address
these park and open space i.smies
plan." �
Mr. e said that issues such as "zoning ,geed
whether you can build near geological fault zones, etc.,, are the
responsibility of the Planning Commission and "should be addressed in that forum."
F RC # 115
P. •2
;eral Director Dowling discussed the possibility of nei&A=tA00d
park bury changes and the fact that such d "may
space change the ratio of three acres per thousand". Director said
Element the current general plan states, "Any neigtftarhood park
(Cont.) provided in neighborhood ON, will be provided by private
development."
Commauiity Development Director Cowan discussed the Ott
general plan policy and how it relates to the Diocese
property. He showed maps describing the agent status of the
pros ty including that covered under the Williamson Act and
said, '"Ihe city has a great deal of discretion in terms of
allowing that property to develop-"
Grant Hoyt,
Audubon Public comment began with Grant Hoyt, President of the Santa
Society Clara Valley Audubon society, who said he hoped the city and
the commission "would try to minimize the amount of develop-
ment that would take place" so as to provide a "good habitat
for birds and other wildlife."
Resident
Smith Majestic Oak Way resident Mavis Smith (who is also a docent at
Deer Hollow Farm) said, "Of those things [at Rancho San
Antonio] two plants, one salamander, eight birds and one
carnivore are listed as species of special concern or on a
'watch' list ... and I am unwilling for those creatures and
plants to slip into the rare and endangered lists...." MS.
Smith said, fiscal year-to-date, 11532,447 folks" had visited
the Rancho San A r►:onio Park area. "Surely the City of
Cupertino, the City of Los Altos, Los Altos Hills, Sunrnyvale,
Mountain View, Saratoga, Santa Clara County and the Kid-
peninsula Regional Open Space District can work out some kind
of plan that will protect this very valuable open space and
the habitat for all these creatures."
Biology
Instructor Jim Anderson, biology instructor at De Anza College and San
Anderson Jose State said, "If you develop everything around [Rancho San
Antonio Park] then the park is essentially a park in name
only.IV
Eleanor
Field Eleanor Field asked, "Like a lot of people up and down the
Peninsula I'm still puzzled about how the Forum development
came to be." Ms. Field said the Forum has "devalued" the land.
Resident
Haze San Juan Road resident Steven Haze (who is also Chairperson
for OAKS) said the organization feels the 'only way we can
address the Diocese property is on a regional basis." The
organization's position "is to see one dwelling unit per 208
acres...." and to "see the expansion of Rancho San Antonio
Park to include the 208 acres." Mr. Haze added, "Other
municipalities such as Sunnyvale, Mountain view, Los Altos,
Los Altos Hills should be involved in this endeavor."
Resident
ek Byerly Cmn:-t resident Gloria Kolek is "opposed to further
development of Rancho San Antonio and the open space
per. •$$
PIRC 0 115
P. 3
The Pecording Spiry read into the record three letters General
received regarding this subject: (1) The California oaks Plan and
Foundation, Silicon valley Chapter; (2) Carl Sharsmith; and (3) Open Space
an anonymous !'tote. Element
Director said, "The task before the cocmmission tonight is not
necessarily to design policy statements for the General Plan
revision ... but to provide direction on the subject of the
neighborhood park issue and on the Diocese property, should that
property be developed. What types of open space issues do you
feel policy statements need to be developed for: things like
riparian corridor and the prominent ridge lines" etc.
Chairman Throne said that regardless of the meetings with other
agencies (the county and Mi 4e ninsula Regional Park District),
Cupertino "has to go through the General Plan process°° beg we
any of these agencies will come back into the discussion. He
added, "The current general plan recamwnds that this property
be acquired by a multiagerrcy consortium ... and we might want to
make a r+eooannendation that that language be retained...."
After discussion regarduv the "defined role" of the parks and
recreation area in the F3Yviramwintal Resources section of t-a
planning document, it was decided to en3and the language in the
introductory section to go beyond neighborhood parks. "We've
already there."
Commissioner Dean suggested charging Section 5--23 to read,
11 Find methods for interagency acquisition ... ' and let that be
direction to Council to know where we are on continuous open
space. Not encourage, find methods. You've got ten years to find
methods."
Ccmni.ssioner Hopkins said he would also "enrage ... using
stronger language ... for acquiring land for greenbelts."
Commissioner Condon said, " . .maybe there are ways of
Preserving without buying and that should also be addressed."
Commissioner Lchmiller agreed with the previous suggestions.
Regarding Section 5-24, Commissioner Skeels suggested the word
"encourage„ be changed to be more forceful and more direct.
Commissioner Colman suggested language discussing the "rare
wildlife" in the area.
Chairman Throne said, "Our first preference would be for this
[land) to all be acquired" by multiagency cooperation. Director
Dowling said, 11The second priority would be to strengthen the
language and "go for linkages first and large sites second."
Director Cowan said he will "bring back several approaches to
the whole Diocese property" at next month's meeting.
4yy,
125
P..4
NEW BUSI]NESS
jMWWGulf
aurse 7. Under New Business, Director said, --During the budget hearings
City Council" reuet� ed Direct look into revenues that could
be generated by raising the non-resident fees at Blackberry
Farm Golf Owlrse. Director said, "Council felt as you did --
let°s not gait until the end of the season, lea's make a
motion grange now." Camissioner Hopkins made a motion, seconded by
Commission Colman, to raise the non-resident green fees at
Blackberry Farm Golf Course $1 beginning mid-July. Unanimously
approved. Chairman Throne suggested that "a couple of
amenities (ball washers and distance markers at the tees)"
would be helpful. It was decided to review the fee schedule
again at the end of the year for a possible increase in
January, 1992.
Quinlan S. Also under New Business, Director- Dowling presented the three
Center significant areas reeding policy changes "now that the Quinlan
Facility Center has had its first full year of operation." The three
Policy issues are (1) the lead time allowed for reserving the
Cupertino Room, (2) norm-resident/non-profit organizational
status, and (3) commercial use of the Cupertino Rowe.
Motion Regarding the first issue, Ommiss ioner Td=iller said (based
on his personal experience) , "I think 12 months [lead time]
for a wedding remotion is rgxeded...." Ccamnissioner Skeels
moved and Dan nissioner Lchmller sanded a motion to allow
the Cupertino Rowe to be reserved 12 months in advance for
Saturday or Sunday permits and nine months in advance for
Monday through Friday events. Unanimously approved.
Motion After discussion regarding the second issue (non-resident/rmn-
prof it organizations being allowed to use the Cupertino Rom),
Commissioner Skeels moved and Commissioner Hopkins seconded a
motion to add a new "Group 71 classification with a 60-day
lead time. Uhanimciusly approved.
Motion The third issue (regarding ecial uses by private groups),
Ccuudssioner Colman moved and Cmwissioner Skeels seconded a
motion to add a new "Group VI" classification with a 60-day
lead time
Approval MINUTES OF PREVIOUS MEETING
of Minutes
9. Camnissioner Lohmiller moved and Commissioner Hopkins seconded
a motion to approve the minutes of the May 9 meeting of this
commission, motion approved unanimously.
WRIT EN 0CM4NICATIONS
10.
0
,
,
. .t.. ,
b
P1iC ,� 115
P. 5
MCNnMY REPCIMS fly
11. Regarding departmental monthly programs, Director said the Report
Family Entertairme'nt Hour (a cooperative effort with De Anza
College) was /°very successful', as was the senior's WalkA-Golden
Mile.
12. 7here Were no Ca city Contact reports.
NMSCELLANBOUS
13. niere was no Legislative Update report.
14. Chairman reported on the budget presentation which was Mayor's
made at the Mayor's Lunch in May. 7hexe will be no Mayor's Lunch LLVK*Mon
in June and Chairman Throne Will attend the July 8 Ida.
15. User staff Oral Reports, Director said the Deep Cliff Golf Staff Oral
Course lease has "been sold to a firm out of Sacramentot0. Reports
Director emphasized, "they only own the lease, not tr? land."
16. RegaYdincv Workp?an Status, Chairman Throne said, "We're doing Warkplan
it! We did part of it tonight.11 Status
17. Under Sports Canter Paster Plan Coamnitt;ee, Director said, "7he Sports
next stop for the cxmittee is to do a tour of facilities and Cater
the c mosittee has been polled about possible dates." flan
ADJOUF409W
18. At 10:30 p.m. Coacmissioner Dean moved and Coamissioner Iahmiller AdjowTment
seconded a motion to adjourn: to the regularly, schooled meeting
on July 11, 1991, at 7:30 p.m. Council Chambers. Motion
unanimously approved.
Respectfully subm-i.tted,
L.e.AZAdd 41 � 4!= .
Beverley fr Oolgin,
ATrM*
7w,
city Clerk !�' ��.�--Z; irperson
` ems, ea .r +` •"g z' re.._ ''.,
cm (w , svm cwC IA PRE' 116
20300Tlorm Avemie, OdqM'tim, CA 95014 Unapproved
Tell (408) 252-4505
N3NUIM OF THE RE XJLAR DUMIMC
OF THE
PARKS AND RWREATION CC MSSION
July 11, 1991
Council Chambers
CALI, M CORDER Call to
Ogler
1. Regular meeting of the Parks and Recreation Commission called to
order at 7:35 p.m.
SALUTE TO THE FLAG Flag Salute
2.
ROLL CALL Roll Call
3. Cmuissimms Present: Dean, Skeels, Throne, Condon, Hopkins,
Ifni ller, Colman
cmmuissioners absent: (Name)
Staff pint: Stephen G. Dowling, Director ;
Beverley A. Colgi.n, Riding Secretary
Robert Cogan, Cm mwmity Dev. Director
Ciddy Wardell, Associate Planner
lIflTODUL"TIC NS
4.
a
i
ORAL O kJICATICKS
1:
5. Resident Deborah Jamison addressed the cmmr►ission regarding the Resident
pedestrian and bike trail the City of Mountain View is Jamison
constructing along Stevens tYeetc between Fremont Avenue and
Shoreline Park in Los Altos. "Since it's going to erd at Fremont
(Avenue)" she asked if Cupertino "had looked into the
possibility of extending it ... into Cupertino." Ms. Jamison
said, "It would be a tremendous community asset. . . ."
Cmmnissioner Skeels asked that this be agendized for the August if
meeting of this eonuission. Director said he would invite the i
Trail Center to do a presentation. Chairman Throne asked, "Maybe Ij
we can get City of Mountain View's information.. .."
a
Resident Nancy Burnett said her husband is on the bicycle Resident
committee for City of CLpertino and "this would be a very Burnett
appropriate" project: for the group. Ms. Burnett said, "I'd like N
to urge Debbie Jamison to be in contact with that group."
PRC 116
P. 2.
CEYD BUSYNESS
and
Space 6. tinder Old Business, Chairman Throne said the general plan open
Element space element would be heard after item 8.
McClellan 7. Also under Old Business, Director said City Council asked the
Ranch Ad cou nission to investigate potential uses for the McClellan
HOC Ranch Park and an ad hoc eamadttes was formed for that
Committee purpose. Their mission statement was presented: "Our oammittee
proposes that the City of Cupertino dedicate the rand house
at McClellan Ranch Park as a co comity conservation center. In
a time when environmental problems often seem overwhelming and
confusing many oarxxrned citizens look for meaningful ways in
which they can take action to care for the earth on a local
level. The proposed purpose of the McClellan Ranc'�
Con:3ervation Center would be to foster stewardship of t. ,
earth by providing the caammnity with access to environmental
education, leadership and resources."
E
The first portion of their study and reomm endation deals with
utilization of the McClellan Ranch house. Catherine Sleight
gave the c=..uttee's report on potential uses for the park and
said, "The best use of the building, in the near term, was as
an environmental center." Five of the organizations who
responded to their questionnaire were chosen to participate in
the environmental center use: (1) Audubon Society, (2) Trail
Center, (3) Sierra Club, (4) Environmental volunteers, and (5)
California Native Plant Society. The committee felt these
groups would be able to "make a commitment, either in
personnel or education programs" to the park.
Ms. Sleight said there would be "people (at the ranch) from 9
to 511 and "City Council was very interested in having
personnel there on a regular basis for protection. .. .11
The committee's proposal to the Parks and Recreation
Commission is "that the ranch house be converted as soon as
possible to a rr-n-profit envirorm-ntal center. The center
would remain city awned, maintained and managed and space
within the building would be leased to several environmental
groups for offices, storage, library and meetings."
Commissioner Throne said, "This sounds great" and ,asked,
"Would these organizations pay for or split the utility costs
and/or liability costs?" Ms. Sleight said her group had not
"planned" that at this time. Director added, "C,x•tainly it's
the intent that there would be a payment for the leased space.
Whether that payment is in money or in-kind service, that
would be negotiated with each organization."
MM
t
PRE.' 115
P. 3
AWL Commissioner Lohmiller said some of the organizations are "quite McClellan
large" and the cxxifezwm rom could not handle that many Rmich lid
people. Ms. Sleight said it would not be "appropriate" for Hoc
general meetings, but could aeconnodate meetings for docents, Committee
directors, etc. "None of these meetings ... are for more than 40 (Cant.)
people."
Cannissioner Dean asked if there were any plans to use the barn
and Nis. Sleight replied, "Not yet."
Chairman 7 hrone asked Director how =x h it would cost to "make
it habitable" and Director replied, "Between $15-25,000."
co i.ssioner Colman said, "It's exciting to see aucdh wonderful
groups involved in the top five."
Chairman Hopkins said, "hhat's the next step?" and Director
replied, "Based upon the ration you'll be forming, that
will go to council Monday night.... If council endorses the
oonaapt., then staff and comittee will negotiate with these
potential tenants for a contract and bring that back to you."
Resident
Resident Steven Haze said, 'M is is quite exciting.,, Haze
Residents Nagy Herten and Louise Levy spoke in favor of the Residents
proposed plan. Hertert and
IZW
Commissioner In hmiller said, "I think the pros far outweigh the
cons but I think we should be aware of the cons: parking is at a
minimal down there." Regarding the sales of maps, etc.,
Mr. Lohmiller added that he would not like to see a "store-type"
atms--phere. He said, "I'd wonder if 4 H and the gardeners could
also then turn aroutad and sell things. We certainly don't want a
C4:estino Farmer's Market at that corner."
Commissioner Skeels made a motion that this cmzmission endorse Motion
the conceptual re rendations of the use of McClellan Ranch
Park as submitted by the ad hoc cannittee. Commissioner Hopkins
seconded after an amendment to the motion to include that the
area be maintained now and in the future as a spot for
environmental learning for the town. Utuinimously approved.
NEW BUSINESS Removal/
Relocation
8. Under New Business (Removal/Relocation of Batting Cage at of Lotting
Jollyman Park) , Director said, "Council was presented with a Cage at
petition on June 17th" and asked that the commission make a Jollyman
ration. Park
7Ba:
Director said, "The planning for this park began a little over
three years ago.. .. on September 15, 1988 the Parks and
Recreation Commission adoptexi this preliminary plan....Because of the drat and the 0°uncertainties" of Hiway 85,
proceeding on a t esterplan11 for the park stopped and started
Park up again "a little over a year ago." In the interim, "a number
(Cunt.) of things had d eavled, particularly in terns of Hiway 85....'I
"In the Spring of 1990 the entire site was revisited and a
number of modifications were made: at the comission level ...
culminating in the approval of the masterplan in June, 1990.11
Director said several changes had been made: the entrance to
the parking lot, location of the playgroun> s, restrocm/snack
shack location, and the relocation of the batting cage. ""Am
primary reason for shifting the batting cage ... was that it
provided better supervision during practices..../0 Dire--tar
said the frame, pad, electrical and fencing had already been
dome for the cage and the cost for removal/relocation had not
been received to date.
Ccemnissioner Diller asked if the proposed snack shack would
be any higher than the batting cage and Director respmx ed,
"The concession building at the roof pitch might apprcKiaate
that."
Resident Dumas Drive resident Yvonne Stover presets a petition in
W—tover support of the current location of the batting cage.
ident De La Farge resident John shields, the original petition
Shields maker, said, "It is an eyesore, . a distraction, ... an
obstruction of view ... and it devaluates our property. All
the residents on De La Far would like the batting cage
removed or relocated." Mr. Shields said the batting cage was
not on the original plans and Director replied, "John is
correct. Initially there wasn't a batting cage. This was
something that was added through ii lic comment and putlic
discussion. By the time the preliminary plan was approved in
September of 1988, it was indicated on the plan."
Commissioner Skeels said t1e real eyesora was "two huge
recreational vehicles that are I—armane:ntly parked.. . .01
Commissioner Dean asked about recessing the cage and Director
replied, "there's no questions it is expensive ... especially
at this point now that we're just about near completion of the
project."
Chairman Throne asked Mr. Shields how he determined that his
property values are going to be lower and W. Shields replied,
"We had a reputable :real estate agent tell us that."
ident Resident Andrea Harris, a real estate appraiser, said, "...
�rris the property values on De La Farge Drive have been
significantly enhanced by the develcpanent of this beautiful
park.0, She added that all neighbors had to make cmTprcmises.
116
P. 5
Resident Mark More-- (who is also President of C*ertim National Removal/
Little League) said the "highest ire" for him was, "Did the Relocation
pros work.? Did we visit this issue? Did we grapple with the of Batting
hard decisions? Did we make the cc i.ses?" Mr. McGee said, "I Cage at
believe (the press) worked." Jollyman
Park
Resident Bob Carlson said, "I vote neither here nor there" but (Cont.)
asked if the frame couldn't be made a little less high. Director
said this was the mininana size r .nded by the industxy. "The Resident
moment we start deviating from that and there's an accident, McGee
then we're vulnerable."
Resident
Resident Ken Coyne asked about excavating E!c as to lower the Carlson
pad, but admitted it would be very expensive -o accmplish.
Resident
Resident Rob Realini is on the board of C upprtino !National Cayyne
Little League and is also a coach. Mr. Realini said for the
"safety" of his players, the batting cage is in an 11opt n= Resident
situation11. Realini
Commissioner Dean asked if the "vegetation" was already in the
plan and Director replied, "Yes."
Commissioner Condon emphasized that "everybody has to
acnwl�e1�
Commissioner Hopkins said he was "disappointed to see a 'pro'
and a 'con' petition. It would have been rice if the neighbors
got together and talked a little more about it... .11 Mr. Hopkins
would be in favor of "mitigating the unsightliness" of the cage.
Commissioner Colman said, "I feel everyone around this park is
fortunate to be surrounded by some open area...."
Commissioner Skeels said, "It's been 14 years we've been
fighting this thing. We've finally got . . . a beautiful,
beautiful park" and added, "I would certainly mend that we
just continue with construction until it's finished.,'
Commissioner Lohmiller said, "Not even if the cost to move it
was minimal, there's been a fair couprc ise and the process has
worked. I think it should be left as is."
Chairman Throne said, "There's been a long time and a ]of of
hearings on the development of this park ... and the idsa of
opening this up . . . just isn't in the cards for me."
Commissioner Skeels made a motion that we leave the project as Motion
is and continue construction as planned. Seconded by
Commissioner Dean and unanimously ly approved.
PRC , .116
P. 6 .
• At last month's nesting, Director Cowan said he would bring
'and back several apaches to the Diocese property. City Planner
Space Ciddy Wbrdell shod a mar outlining the various parcels in
Element the area and distributed four= pages of proposed policies. The
commissioners reviewed the language and made further
motions.
Resident Resident Steven Haze, representing OAKS, said his or aniza-
Haze tion "advocattes keeping St. Joseph as open space91 and if
allowed to "full development, woulrs actually be anencroach-
ment and difficult to experience as a park. The Farina has
greatly illustrated that.11 Mr. Haze would recconend changing
the language on page 3, item 1, from "is desired" to
"actively encouraged" to be a more "prxa-actives' statement.
open space would be the "highest priority". Also, he would
like to see the word "urban" struck fr the sentence: "I
think of Jollyman, where to put a batting cage and things
like that. . . ." Rancho San Antonio is "passive, natural
recreation hiking, equestrian use, nature walks, etc."
His organization will have a video illustrating " of the
desires within the unity" to present to the commission
"at the end of the month". His organization is able to
provide "agencies, volunteers and legal" support.
Resident Regarding the language in the open space/natural resources
orison section, resident Deborah .Jamison said there is "no mention
of wildlife species ... wild animals, native wildlife." She
added, "We have reached a point in our nistiarical development
where massive development has r . the natural
habitat from wildlife. Every square foot that is removed will
have a negative impact on wildlife." Ms. Jamison would also
like the words "urban park°' removed and would like the
language to rend that "all of the property be preserved
as open space....11
Resident Majestic oak Way resident Mavis Smith said she would like to
Smith "re•-emphasize that all areas of open space are sensitive".
She listed several species that "haven't disappeared, but
they are being watched and wondered about: the golden eagle,
Cooper's hawk, sharp--shinned hawk, merlin, osprey, California
guts, black swift, yellow warbler, tiger salamander" etc.
Ms. Smith "looks forward to working with the commission--.
Motion Discussion regarding the proposed changes resulted in a
motion made by Commissioner Colman, seconded by Cammissioner
Skeels, that item 3 of the general plan recur m endations be
retained (6-1, Coimnissioner Dean voting no) . This item will
be agendized for the August 1 meeting and City Planner
wordell will bring "other areas to be protected".
G
7PFC 116
P. 7
s
KUgJM OF PREVIOLIS NEL7I14G of Minutes
9. commissioner Iahmiller moved and Oomissioner Skeels seconded a
motion to approve the minutes of the June 6 meets rig of this
caamnission, motion approved unanimosly. I
WRITTEN C349IIdICATICMS ' Written
Communica-
10. Three letters to the department were reviewed. tions
MONUMY REJPOKY"5 �Y
i Repo •r•C
11. Regarding departmental monthly programs, Director said, "It's a
very busy stmmner.of
12. There were no commmity Contact reports.
s
13. There was no Legislative update report.
14. Chairman Throne reported the Mayor's Lw%:heon for July was Mayor's
cancelled "due to lack of interest". L Luncheon
15. Under Staff Oral Reports, Director said, "We now have a seoond Staff Oral
O=nitment frown Los Altos to meet on Septenber 5 at the Quinlan Reports
Center." Director will give a tour at 7:00 p.m. Director also
said that the RFP on the operation of the racquet sports at the
Sports Center Will go out next week.
16. Regarding workplan Stab..,s, t'baairman Throne said, "We're doing Workplan
it." Status
17. Under Sports Center Master Dian Coamnittee, Chairman Throne Sports
said, "We're still in a holding pattern. We're trying to set up Center
a meeting with De Anza College and YMCA." Masterplan
ADJOIRNMEVr ' Adjournarfent
18. At io:55 p.m. Cmmnissioner Dean moved and cannissioner Colman
seconded a motion to adjourn to the regularly scheduled joint
meeting with Los Altos Parks and kecreation Commaission on
September 5, 1991, at 7:30 P.M. Quinlan Cmmnmmanity Center.
Motion unanimously approved.
Respectfully submitted,
�e
Beverley A. lgin, S
APPNJIM:
,�-�City Clerk Chaim
I
CITY t9FaMEMM, 90n' OF CAZnMITA
10300 8 AvMW, Cupertino, CA 95014 12 r
A00f6ved 9/5
Ttlephone (408) 252-4505
MENUITS OF THE REGULAR MEWLZ
OF 7HE
PARKS AND RDCIWMON CESSION
August 1, 1991
Council Chambers
CALL To DER Gall to
1. order
meeting of the P aim and Recreation commission called to
order at 7:30 p.m.
SALUTE M THE FLAG Flag Salute
2.
ROLL CALL Roll Call
3. Commissioners present: Dean, Skeels, 7rrone, Condon, Hopkins
Idmiller
Commissioners absent: Colman
Staff : Stephen G. Dowling, Director
Beverley A. Colgin, RecWdirg Secretary
Robert Cowan, Comnubity Dev. Director
Ciddy Wbzdell, City Planner
INrPDDUCPIONS
4.
ORAL C dICATj()NS
5.
CID BUSINESS
6. Review of the C,eneral Plan open space element was heard after
Agenda Item # 7.
NEW BUSD SS
7. Under New Business, Las Madres .90 representative Judy Howell Las Madras
gave a brief report on the organization. Commissioner Dean Proved 190
and Commissioner Skeels seconded a motion to cosponsor the
group. Motion approved urkmnimously.
Motion
Y17
P. 2
Clowwal 6. City Plarvier Cuddy Wardell reviewed the rations made
MLn Ow n at the July meting and asked if there were any additional
vace changes to be made before going before the Planning
Element Commission.
0AKS repre- OAKS representative Phil Z---itman shox,ned a short video prepared
sentative by his organization on the St. Joseph/Rancho San Antonio
Zeitman
Resident Chairman Throne led a discussion on the proposed changes and
Jamison resident Deborah Jamison addressed the commission saying,
"There is not enough said about wildlife". Ms. Jamison would
like to see the new sentence on page 1 under "Wildlife" to
read: "Provide trail linkages within and between properties
for both recreational and wildlife activities specifically
covering the 'endangered', 'threatened', 'rare' (as applied to
plants only) and the 'species of special concern' as defined
by the Department of Fish and Game."
As relates to the Seminary Property, page 4, section 3(a), was
amended to read, "Iapiortant linkages, trails, and park sites
should be identified and preserved."
Resident Resident Steven Haze said, "At the last hearing I pointed out
Haze the fact that there was a seasonal wetlands area". Ms. Wordell
answered Mr. Haze by saying, "I felt it was included" in the
language "significant watercourses should be protected...."
It was agreed that the four-page statement with the changes
made would go onto the Planning Cormnission.
S. Also under New Business, the prod agenda for the joint
meeting with Los Altos Parks and Re^reation was discussed and
approved. Director said the Los Altos Recreation Director
would like to add "teen promwmning" to the agenda. Also,
Dave Bauer of the Trail Center will make a 10-15 minute
presentation.
MINCflES OF PREVIOUS 19EI'II4G
Approval 9. canmnissioner Condon moved and Commissioner. Skeels seconded a
of Minutes motion to approve the minutes of the July 11. meeting of this
aamnission, motion approved unanimously.
VM17 EN CO24UNICATIONS
10.
Monthly NOATIMY REPORTS
Reports 11. Director said, regdrding the activities held during the day,
Fourth of July "was one of the best we've had".
12. 'There were no Ccm mity Contact reports.
t
l b
117
P. 3
13. There was no Legislative Cnftte report.
14. Chlirman Throne said he had not heaid when the next lcu eon► Main
would be held.
15. Under Staff oral Reports, Director said he had met with staff Staff Oral
and Chairman Throne at the tennis courts to discuss a regular Reports
maintenance program. Director asked for "observations" from
those cOMMissioners who use the courts and added, "% will
forward them to public Works". Also under Staff Oral. ems,
Director said, "Ttaelve hundred wimSrs from 12 western "-
will be arriving in Cupertino" for the Western ZOIIG
Ctianpionships at De Anza College.
ccuutissioner Dean asked about the Jollyman Park status. Director
said, "We are in a maintenance period with the contractor' We
will keep pile off the field dwmigh the Fall" to make sure
the grass gets etstabli.shed. Director Skezl.s asked about the
modifications to Somerset Square Park and Director replied, "We
had to cut the budget and we meet with the representatives to
come to a consensus. We are redesigning those things we have to
change.to
16. wing Workplac► Status, Chairman Throne said everything an Workplan
the list was "wing ahead." Status
Ip 17. Under Smarts Center Faster plan Ocmanittee, Director said, he
sports
mn ca ittee has essentially adjourned for the months of Ju
ne
July and will reconvene in mid-August." Masterp lan
ADJOURNUU
18. At 8:55 p.m. CoInnissioner Dean morel and Commissioner Condon Adjounwent
seconded a motion to adjourn to the regularly sc-heduled joint
meeting with Los Altos Parks and Recreation OMM'ssion on
September 5, 1991, at 7:30 p.m. Quinlan immunity Center. Mot'on
unanimously approved.
Respectfully submitted,
4vyeArle�A.
lgin, Secr�
ATTEST: �
A
City Clerk Chalrpexs°n
C TY OF CXWMM, 9M= OF MUMMA PR i18
i 10300 Torre Avenue, �, CA 95014 k W
d 10/3
Telephone (408) 252-4505
1 INEYM OF TME REG.AR MEETING
OF 7M
PAMS AND RDaMMOtJ O*IISSICN
JOINT MEMM WIM CITY OF
LOS MMS PAMM AND R19METION OOMSSION
September 5, 1991
Quinlan cm manity Center
CALL TO CWm Call to
1. R89ular meeting of the Parks and Recreation CCUMIsslon called to Order
Order 3t 7:35 p.m.
SALME M MM FLAG
Flag Salute
2.
ROLL CALL,
Roll Call
3. Coo issioners present: Dean, Wmels Minim
Ic miiller, Colman (arrived 7:50 pm)
Comni.ssianers absent: (None)
Staff present: Stephen G. Dowling, Director
Aft Beverley A. Oolgin, Recording Secretary
qF ItmoDui rims
4. The Cb®missioners and the Director from Los Altos Parks anti Intro-
Recreation introduced themselves: Chairperson Cindy etas, ductions
Vice Chairperson Carleen Rnuns, Commissioners Barbara Loebr*r,
Dd Barnes, Timothy MoCtXM, Paula McFall, Jacqueline Wender, and
Director Bob Rayl.
ORAL CIMUMICATIONS
5.
OLD BUSINESS
6.
NEW BUSINESS
7. Under New Business, the agenda was reviewed for items to bediscussed Exchange of
this evening and both cam issions distributed their WOrkpians
m3rkpLains- Regarding Director Dow the no
amount of open space in ap ti ,
said, , less than five years ago we had 83
acres. Clearly there's been a very ambitious campzLign . to
pie open space." Los Altos Chairperson Andrews said it
seemed Cupertino had lots of "inexorable land .. . which still
has a lot of open space" in terms of the urban service area. Los
Altos Director Rayl said the last "big fie" in Los Altos
FRC 11H
P. 2
was Grant School (in 1974) which was part of Cupertino Union �qchoo1
District. "That was probably the first big move by the City of Los
Altos to start buying some land." Los Altos has 42 acres of "ill
parcels".
COMM The first item on the agerria was "ccumon goals of recreation within
Goals each comounity" and 11c non borders" was discussed. ocrimissioner
Dean said, "I have a question of Los Altos, and I think it's
critically inportant.... we need to know where you are and what
you're thinking is on ... the proposed development of the Diocese
propertY." Los, Altos Ommi.ssioner Barnes said, 'Plhat has come up
from tue to time, but that is not in M Altos. Of coarse it
igMcts a lot of the neighbor u)ods around Los Altos.... I first
thought that that was not a concern of ours, but the more I think of
it, the more I think it is a definite ccmern of ours as far as the
space is concerned." oammissioner Dean asked what juiput
the
citizen and neighbors had given to the City of Los Altoa "Mat's
your opinion on it?" Los Altos Director Rayl said, lvnvam biggest
issue that I've seen up there has been the ooaitroversy with St.
Joseph's ... and that goes back several years ago.11 Mr. Rayl is "not
aware of any feedback or concerns from that neighborhood." ins Altos
Ccumissioner Barnes said he had "not heard any discussions in the
commdu><ity about it. Maybe it's something we should be more aware
of." Los Altos Chairperson Ardrevis said, "It's kind of a huge issue
around the scut lejm part of town in that it's a viable, incredible
open space that's threatened by some type of development...." Los
Altos Chairpersan Ardreurs, said, "I would like to know if the two
Omnissiens ... could possibly jointly be- pro- _ive in a decision
by the county as far as . . . further development along the
greenbelt." Policy statements were distributed and Director Dowling
said, "The initial legal authority is not the county, but the City
of Cupertino, in terms of that specific prope ty," Los Altos
Ccumissicner Barnes said, "Have you talked to other amities
concerning this? . . . aren't we all bound together in the
mid peninsula open space?" Chairperson Throne said, "We have had
some meetings with Supervisor I4oXexm and representatives from
Mid-Peninsula and the position is that the city basically has to
determine what the land use is and the zoning before they can move
in any direction." Los Altos O mnnissioner Barnes said, 1 Iat kind of
an inpact could we have in supporting this?" and Chairperson T1hrone
said, "That's a tough issue because it's a regional issue...." Los
Altos Chairperson Andrews said, "I believe the Los Altos commission
has been basically not informed, basically in the dark about this.,,
Omnissioner Skeels said, ' iat would you think if a developer came
in there and wanted to build 400 hawses? That's going to start you
thinking. That's what could happen. That's what we're concerned
about." Los Altos Director Rayl said, "We don't have a feeling for
the site, the general plan, the zoning, anything about the property
other than the value of open space and I think it's very obvious
that it's a valuable piece of open space area.,, Los Altos
Chairperson Andrews said, "I would like to suggest that we agendi.ze
this specific issue" for their next meeting and report back.
Yr x�
PRC I"
Pe 3
The second item of discussion was the need to establish a line of t3 luni-
communication between the two advisory bodies. Chairman Throne caticn
suggested "a joint meeting twice a year" as opposed to monthly
meetings between the pions. Comaissioncar Skeels said that until
about two years ago there was a "very active Say Area Clouncil of
Parks and Recreation Board Mks and Commissioners" but they have
been fairly inactive since then. Mr. Skeels said there was "hope"
that the organization would be revived. "That's one of my projects
personally to see if I can't revive" the bay area group. Mr. Skeels
added that we had the "potential here ... the lead people within the
nine bay area counties... We could start up." Los Altos Commissioner
Barnes will represent his city to help in the revitalization of the
organization.
The third item on the joint agenda was recreation in our eomaniity, colMunity
our county and our region and a brief discussion ensured regarding the Recreation
need for both cities to omicate with each other.
The fourth agenda item was recreation needs in our corona ties ir. the Future
next five years. Seniors and their needs was one of the Ltem motion
discussed; also cultural differences need to be addressed.
The fifth item on the joint agenda was the biggest challenge faa..;xq Biggest
each governing body with regard to recreation and hear to deal with Challenges
such a challenge. Los Altos Director Rayl said one of his city's
major dallenges is programming for senior citizens. "Our population
is about 20% senior. We're getting ready to do a city-wide survey of
senior needs." Day cage was a challenge for both cities. Los Altos
has a "coordinated program with the school district as a provider of
day care services. We can't keep up with it." Mr. Rayl said, °Nlhere°s
a day care provider on each school property... ." Director Dowling
said Cupertino Union School District: "has a partnership with YMCA as
the principal providers of affordable child care." C awtissioner
Colman said there were "so many things going on, is there one thing
that we can work on together?" It was decided that the two primary
areas both cities are concerned about are teen programming and open
space.
The final agenda item was teen programming and Los Altos C5camissioner Tin
Paula McFall gave an overview of her city's very successful teen Programming
program. She said Los Altos has a teen coordinator who is Very active
in teen programing. Ms. McFall said she would forward a copy of the
interest survey her city conducted. Las Altos Director Rayl said, "I
would like to see ... what Maintain View, vale, Palo Alto,
Cupertino can all do together, jointly. What that answer is, I don't
know." Chairman 'throne suggested addressing 1°the teen programming
question at one of our next meetings."
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it
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1-
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1 �'
r myOr cmwa=, SMn OF GUZFMKM &d�C 119
10300 TUrre AveMae, 04artino, CA 95014 Apptbved
Tel a (408) 252-4505 11/6/91
HDR MS OF 7HE ROXIM
OF THE
PARKS AM MCREMON OCHMWION
October 3, 1991
Coumil Chambers
CALL TO CIMM tall to
I. ReguLkr meeting of the Parks and Recreation COMMi.ssion called to Order
order at 7:35 p.m.
SAIME TO TM FLAG Flag Salutie
2.
ROLL CALL Roll Call
3• COnniSSiOnSrs present: Colmari, Hopkins, Skeels, Throne,
Condion, Lahmil.ler
commissioners ak--ent: Dean
Staff present: Stephen G. Dowling, Director
Beverley A. Cblgin, RerAalding Secretary
SONS
4,
ORAL CCK9WCATIONS
5.
OLD BUSINESS
S• Regarding the joint meeting with Los Altos Parks and Rs=eation, Joint Meet-
chairman Throne said the cOwnission had received a letter from irrg with
their chair, Cindy MOrews. Director said from his perspective, Los Altos
"it was an excellent use of our time....i0 Chairman 7hrcne asked
if they will forward their ycp*h study when available and
Direcrt'.Or replied, "Yes/e.
a
7. Regarding General Plan Open Space Element, Director said, Gear,aral
"Tonight the focus is principally on the neighbor icod park Plan Open
.�yste9n... ." Director acdanwledged the need to "get back to the Space
hillsides and the trail systems" however he did not think the Element
commission could "adequately" address and resolve a trail system
package in the next three manths". His suggestion would be to
reaccuend to the Planning Camaission "the necessity of
1,19
P. 2
ANpera-1 evaluating a trail system ... and that should be done in the
Wm Open next 24 months or so." Chairperson Thrcne said, "If we don't
Space, put it in this cycle does that mean that you still have to go
Element thin the public hearing process as far as a revision?" and
(Corm.) Director replied, "Yes. Ym have the potential to have a
general plans review once a year." Director said he will bring
back "suggested language for the tram ant of the open
space element for next m onth's .1eeting".
Regarding the neighborhood park suit of the general plan
open space review, Director said the commission to date had
"so l idi f ied several laticns around the open space
element: 1) retain the three acres per t1xxLsand ratio that
currently exists in tine plan, 2) retain the half-mile walking
radius for park users, and 3) retain the three and oche-half
acre park size mini aza with specific ewaeptians. •IY'ua task
before ynu tonight is to finalize the park system that
currently exists in Cupertino and what our needs will be by
the end of this decade."
The camaissio ers then reviewed the neighborhood park zone
boundaries 1;hat are deficient in terms of the three acres per
thousand ratio:
Zone A 1
Regarciing zone A-1, Chairman Tlh3mme asked about a pedestrian
overusing over the tracks to Somerset Park and Director
replied that the estimate 21 years agn "was about $100,00010.
It was discussed that neither the "track nor Yaise'e' would be
there forever.
Zone C
C7ameai.ssioner Tdmiller said, "Doesn't [neighborhood C] include
Seven Springs?" A discussion ensued regarding the "walled
conmunity" perception of Seven Springs and it was decided that :air
"they already have their own parks".
74M F--1
Regarding neighborhood F-1 (near Homestead High Srlhool),
Director said, Ivibere's nothing to buy" and "basici-lly these
people are in an isolated pocket."
Zone F 2
Regarding neighborhood F-2, Director said, "Is it the
commission's perception that Stelling Road along this stretch
is indeed a barrier?" Cmudssicaner Condon said, "One thing
that can be perceived as a barrier is that that part of
Stelling has no sidewalk." Coammi.ssioner Condon (who livas in
F-2) has "no problem going to manorial Park ... but baby
strollers might". Director added that the YKCA was near this
area and "it may be that some joint effort between the city
and the Y might be something to look into." Chairman Throne
suggested traffic ec.-:txol at the Quinlan Centex "sometime down
the road".
PRc 119
P. 3
L-1 is "principally industrial with on-site amities" and as to Coal
M, the eaamissio n "w=W erne the need for panic features if Plan Open
they bring in residential development." Spam
Element
In 'kme O, Director said, 'Mhere are same available parcels ... Mont.)
but they are all less than one acre and their value in terms of
park usage ... is limited." After discussion, it was dec3e4ed 1 Zone L-1
that 'Vrotected pedestrian crossings to access Jollyman Park" and Zone M
would be recce. Commissioner Diller said, "shouldn't
that be the second step? Wouldn't the first step be to aagaiiie? E Zone O
Are we just automatically ruling that out?" Director mid,
"clearly you Can make that reomwxdation.11
Regarding re_ighborhood N, Director said, "We've already made a Zone ITT
recommendation to t.1a Plannirxg omission that it is desirable x
to keep this in open space as our first priority, seorxa I f
priority would be to retain it in the Williamson Act for the
duration of the contract, and our third recommeniaticn is that
if it shot d be developed, certain envirarnuental issues would be
taken into consideration." Director added, "You may want to farm
a recces ration that would require, based upon the potential
population, an appropriately sized neighborhood park through
park dedication funds." If such a rMCcumendation was mane,
Director said zone E-1 would "cut off" at Foothill Boulevard.
Regarding Zones J"-1, J-2 and K, Director said there is some, Zones J-1,
"recent information!' frame the area that "we not specify where J-2 and K
the park is goL-q to be but rather wait until the conclusion of
the Sedgewick school site om mittee Study...." Director said
Sed+gewick School will remain a school until the summer of 1993,
"so we do have some time".
Regarding the "several one-acre parcels around town", Director
said, "Obviously we don't want to put future ca missions and
councils in the position of having to deal with each one, so at
the very least there should be some sort of criteria
established." ire was discussion regarding naming specific
zones versus "areas that are deficient" and Director said he
will bring back language for a possible recamendation.
r
Resident Nancy Burnett said she lived in one of the "yellow Resident
areas" and that the yellow areas, just because they have schools Burnett
an them, "should not be omitted from this. During tt-s school
year those areas are not accessible for any kind of recreation
...." Ms. Burnett added that during the school year, as a grate,
they could not use the school yard without "a million dollars of
iii,pararxm"
{
I
P. 4
Resident Jerry heating salsa, -nie question went from access to
_► Open acquisition and T think you're concentrating on the
Spam acquisition of park land. The lines that are drawn on that map
Element are are artificial and may change over time with the changes
(Cont.) in Gino so I Oink you oust to ass two issues:
charging access so that the lines became different. The other
Resident one is acquisition, and a moral stag relative to
Keating acquisition would allow you to calsarge that reap ten times a clay
and still cam up with the desired density of park land...."
4
NEW
T
Las NKbms
g S. Under New Business, co-sponmo p of Las Mcadres 089 was
189 discussed. Cam d ssioner Skeels made a motion to approve stash
? worship, seed by Commissioner Hens, unanimously
approved.
F�
Trail 9. Mr. Hein Smith, president and co-founder of the Trail C71cter,
Center { made a brief presentation regarding the objectives of the
Presentation center. Dave Hauer, Trail Center volunteer, discussed the
A Stevens Creek link between the Hay and Ridge trails and Dirk
Winitz, advocacy cam uttee chair, also spoke. They would like
to see Cupertino's general plan "propose
p�..more
,� specific
�" regarding ng to StevensTrail. M . PPi� �.uld
"like to _seee a-�-'7T7rails & Pathway Committee" make an-going
recommendations to the Parks and Recreation Commission
regarding use of trails in the ccow nity.
Commissioner Colman asked, "twat are the dimensions of this
trail?" and Mr. Bauer said, "that would be up to the city and
x it would depend on whether you make it whole access or not....
Roughly six feet wide ... of granite" for a whole
access trail.
Cawassioner Condon asked if the center had "any contact with
S.P." and M[r. Bauer saia he had not, but he had contacted the
Rails for Trails group. Mr. Hauer said he "would tat:e some
advice" from OA xtino regarding how to deal with S.P.
txa�anissicner Cm-don also asked about the environmental "impact
on the creek itself" and Mr. Bauer said, "You would have to
submit an environmental impact report... " As regards the
maintenance and security, Mr. Bauer said, based on his
experience, ".. . the trails, because of their usage, get their
own policing by public access." He would suggest discussing
the issues with Johnna Scquel "who is a consultant currently
working with Mountain View".
t
Fitt: 119
P. 5
Conemissicrer I bailler asked, 'Meat ca9a we do to move this Trail
project along?11 and Mr. Bauer said, T9... worst to get some real Clenter
specific language into .. . your gejwral plan, and caret it in your Presentation
funding profile." wiener Iduailler asked Director, "Are we (amvt.)
past that point with this oomission, or would ii: come in at the
planning commission?" Director replied, "This is clearly within
our purview of the review of the goal plan." Director added,
"I don°t want the ccarmissicn to feel rushed to put together
hastily a trail plan for the city ... to meet a deadline of this
gent general plan review." Director said a phrase could be
specified in the current review "that this is a critical link"
and a future ad boo oommittee will determine that over the next
12-18 months. "7hat way it gets in the plan now as a compco ent
and it's only the details that are to be worked out.,, Regarding
*rail access over the railroad tracks, Mr. Bauer said the best
way to "approach that is through hails Fr Trails. They are a
group that works specifically with railroads to get trails --ou g
farmer railroad sites....11 Chairperson Thrave asked if Mr. "]E'r
knew, how nmxdr Mountain View was wing on the t�m Ypiles they
are building from the Bay to Highway 101 and Mr. Bauer said,
"Yes, they spent $98,000 for those two miles. That was dump ;
because it war. along existing levees....10 Mr. Bauer said the
total length of the trail is about 15 miles from San Francisco j
Bay to Nlontebe110 and the trail in Cupertino from Highway 280 to
lower Stevens creek County Park is about five or six miles. Mr.
Bauer said he participated with Mountain View in being)
considered for Proposition 116 fund. (Pr+op. 116 has to do with
"alternate commuter paths" and this trail qualifies as an
alternate oaMauter path.) Mark W1Mtz Said there is another
funding alternative in the State Riparian corridor Pict e%tdch
provides funds for the restoration and maintenance, of creeks and
rivery....10
Resident Deborah Jamison asked about the inpact of wildlife Resident
along the trail and she would like to see an inventory of what Jamison
kinds of wildlife now live in the trail corricwr.
Regarding bike trail cagxr-ition, resident Don Burnett said Resident
"deowposed granite is fine.11 Blatt
NII4t1IFS OF PREVIOUS MF.ErIM
10. Commissioner Colman moved and Commissioner Iohmiller seconded a Approval
motion to approve the minutes of the Septeimber 5 meeting of this of Minim
commission, motion approved unanimously.
waU7= CICNKNICATIONS
11. wing a letter received from a resident near Hoover Park,
Oownissi�oner Lahmiller said, 1%dien somebody moves in with their
bedroom window next to a park and then complains about people
using the park, I have about as much patience with them as those
0 that buy on Stevens Creek and Main abort the traffic."
1f 119
P. 6
yMoffniLy REPOR'TTS
12.
13. Iture were no oomaanity Cwtact reports.
14. There was no Legislative Update report.
Mayor's 15. Chairman Throne said he had attended the recent Mayor's Mauch
Luncheon and said Doi McKenzie told the audience "they are dmoti.ng to
have the general plan caWletion by wary of 1992.11
Staff Oral 16. Under Staff Oral Reports, Director said the previous
Reports Saturday's Heritage Parade was successful and "the most
difficult part of the parade" was handled by oom�issiaaier
Skeels and Mr. Skeels "did a super job getting the parade
started." Commissioners L,ohmiller and Skeels agreed the
Tourrvament of Sands Parade and the Heritage Parade should
"get together and talk about saw common problems Where we
could help them and they could help us."
Woticplan 17. Regarding Workplan Status, Chairman Throne said everything on
Status the list Was "moving ahead."
18. Under Sports Center Master Plan Committee,mittee, owmi.ssioner
Dolman said other sites armand the county Would be visited by
Mastexplan the cotmittee, then they will "conclude on a plan".
Adjow7meent ADJOERODOW
19. At 10:25 p.m. Conmissioner Dolman moved and ia�r
Skeels seconded a motion to adjourn to the regularly
scheduled meeting on November 7, 1991, at 7:30 p.m. Ctxmil
Chambers. Mation unanimously approved.
Respectfully sdtmitted,
Beverley A. . gin,
City erk irperson
4cn o , OilUE OF O.lyJiiUMM Pik. 120
10300 ltwm Avemie, Cupertino, CA 95014 ftpsuved
Telrre (408) 252-4505 12/5/91
MINEM� OF THE RB7JLAR NAG
OF THE
PARKS AM) SON CII44ISSION
Now 7, 1991
oaxmil Chas
CALL TO OFtDM Call to
Order
1. Regular meeting of the Parks and Recreation Cumission called to
order at 7:35 p.m.
SAMVE TO THE FLAG Flag Salute
2.
ROLL Ck T• Roll Call
3. Commissioners went: Colman, Hopkins, Skeels, Throne,
Condon, T odmiller, Dean
Clowdssicners, absent: (None)
Staff present: Stephen G. DownliM, Director
Beverley A. C9olgin, Recording Secretary
INTRODUCTIONS
4.
ORAL 00MXECUTIONS
5. Dwi.ng Oral Communications, resident Nancy Hertert said that "a Resident
terrible thing happened at the county" and distributed the Hertert
latest Sierra Club rxwsletter wherein it detailed a recent
action taken by the Santa Clara County Planning Commission
regarding their trail policies. Director suggested Ms. Hertert
or a canni.ssioner could notify Mayor Keel so the issue could
be agendized for the next mil meeting.
OID BUSINESS
6. Under Old Business, Director showed transparencies of the Neighborhood
previously established policy statements as well as the proposed Park Policy
statements. Director reiterated the priorities this commission Statements
had discussed regarding parcels less than 3h acres: 'The first
priority should be those neighborhoods which have no park or
recreation areas, no City parks, no Schools, ... they would be
the highest priority. Secondly, designated neighborhoods which
have school grounds But no park land would be a moderate
priority... And thirdly ... designated neighborhoods that have
both park and/or school ground facilities, but they still fall
beneath the three acres per thousand. Those would be a low
priority." Director also said the term "three acres per
thousand" needed to be revised to add "minimaua" so as to be
clearer.
I t •.ry 4 y'
.7
a:
'Y
r-
•.i t `11 y. •' 1�151 1
I• ? •1; t I r• �:
-i�>: 1 1 DI•�•�
PiZC 1� 120
P. 3
13. Chairman Throne said he had attended the recent Mayor's Lunch t'3ayor's
and said Community Development Director Omm had made a IAUX*WM
presentation regarding the general plan. Mr. Thr ne said other
issue of discussim at the meeting were traffic and the Grand
Boulevard car :ept.
14. u7nder Staff Oral Reports, Director congratulated Commissioner Staff Oral
Wally Dean on his recent election to City Council. The its
oommi ssioners ooa atulated I&. Dean and thanked him for his
contribvcians to this oammission.
Also sander Staff Oral Reports, Director said the Planning
Commission would be discussing the Diocese property on
Novemher 12.
15. Pagarding Workplan status, Chairman Throne said Director was Warkplan
working on an inventory list and 1%xx3t everything on the list Status
have either been done or we're doing it."
ib. Lfider Sports Center Master Plan Committee, Oominissicnsr Colman Spovcts
said the ccamittee would be meeting the following day for a tour Cyr
of neighboring facilities. Nasterplan
issioner Skeels asked for an "update of Jollyman Park" and
Director said the contractor had re-seeded earlier in the wed
and "it will be playable March 101.
Commissioner Colman asked about the sports Center omtract and
was told by Director, "We're negotiating with Jim Trenner for a
contract to operate the raoVet sports portion of the facility
with a separate contract for a lease basis on the pro shop.11
AWOURNMENr
17. At 8:20 p.m. Commissioner Colman moved and Cxmmnissioner Hopkins Adjournment
seconded a motion to adjaarn to the regularly scheduled Ming
on December 5, 1991, at 7:30 p.m. Council Chambers. Nation
unanimously approved.
Respectfully submitted,
Beverley A., lgin,
ATTEST:
r�
� G•-�'/...f /7...,. 1y/It l
City Clerk , - Chairperson
F
7
10360 TYsJcre Avernae, Qgmt3no� �'Pto, CA 95014 PRC 121
�ved
Tel a (408) 252--4505 1/9/92
MINUZES OF IM FMMM NAG
OF TIC
PARKS AND RECRE MCN OMMSSION
5, 1991
Council Chambers
CALL TO ORDER call to
1. Aa)ular meeting of the Parks and Recreation Ccn fission called to Order
order at 7•-`
SALME TU THE F kG
Flag Salute
2.
ROLL CALL Roll Call
3. Comaissianers present: Hq*ins, Morels, Throne, Ldmiller
winners absent: Colman, Om-dw
Staff present: Stern G. Dowling, Director
Beverley A. Colgin, pacording Secretary
INDUCTIONS
4.
ORAL, COMMCAnONS
5.
OID BUSINESS
6. Under Old Business, Director showed a transparency of the Continuation
Proposed trails and open space linkages and asked for discussion General
Of the concept. After viewing the transparency, C�issicwx Plan Review
Lohmiller suggested the railroad tracks be add°ki to the
"thatched" area. He said, 01... we know the tracks are going to
be abandoned one of these days. ..." The policy had been revised
to add that "specific trails be definedev as described in Exhibit
5E. Co mdssioner Skeels asked if ,5E is specific enough" and
Director replied, "5E is really more general. What a future
amencbmit might look like is that, as appropriate, there would
be a very specific map designed for the Stevens Creek trail.
This just identifies the spaces to be considered.s' Co mnissioner
Skeels confirmed that "latex they will be defined specifically"
and Director said, /Oyes. What this does is lock in ... the idea
that these are important routes. "It was unanimously agreed by
the o+o9mni.ssion to endorse Policy 5-24, including Mr. Jx*Miller's
above suggestion.
Yam.. # 121
P. 2
Is NEW BUSINESS
C=Ity 7. Regarding the Santa Clara County trail policy and the proposed
Trail changes, Director said, "At the request of a resident, we have
Policy agendized this item to take a position on the county's trail
policy and the its by the county planning oam<nwzicn to
that trail policy." Director said the city's planning
commission formed a tion that Council "support the
trail policy without the I-- I " and added that mil
unanimously supported it. Commissioner Skeels said the report
received from Planning Department staff member Theresa Schnidt
was "excellent".
Resident Resident Nancy Hertert said she hoped this counission would
Hertert endorse the county policy without the restrictive amendments
and invited the owrazsioners to speak at the county meeting.
Chairman Throne added, "I think it is igxxtant to note that
when we did our recreation survey, hiking and walking was
number onas.0
Commissioner Skeels said, "Could we write a letter from this
commission and present it to the supervisors at their
December 10 meeting?" Director said, "I'm not sure what their
deadline is for their packets, but wry guess is that it has
passed. we certainly intended to forward yourrecommendation."
Qti-on Commissioner Skeels made a motion that this canni.ssion advise
the City Council to appose the proposed amendments uo the
Santa Clara County couprehensive trails and pathways plan.
Seconded by Cm uaissioner inbmiller, unanimously aid.
RSI R= OF PREVIOUS NEErING
Approval 8. C ammnissioner lohmiller moved and Commissioner Hopkins secon:W
of Minutes a motion to approve the minutes of the November 7 meeting of
this commission, motion approved unanimously.
WRIT.'' N C3q4UNICATIONS
Written 9. Director identified several letters received by the
Omnai ii- department: AYSO sent a copy of their newsletter which "sings
cation high praise for city staff involved in the field maintenance";
Jenny Rudin violin Stuaiu thanked the dot for their
help at a recent concert; Innovative Housing sent a copy of
their response to Deborah Jamison regarding the Simms' House
residents feeding the animals at McClellan Ranch Park; a
letter from the Los Altars Parks and Recreation Cammnission was
received stating their position on the Diocese Property; and a
note from seniors Ed and Kay Miller expressing their
appreciation to the staff of the Senior Centex.
FW 121
,a P. 33
MO Ml RgdCEa� Monthly
Reportp
10. Director rued on the success of the city's first sleepover
geld on November 21 and said a second would be held in February.
11. There were no community contact reports.
MISCE1 ANBOUS
12. There was no Legislative Update report.
13. Regarding Mayor's Lures, Chairman Throne asked if theme had Mayor's
been one in November. He had not received an invitation. Lurrheon
14. Under Staff Oral Reports, Director said, '"Me process of Staff Oral
designing the eight school sites is underway." He added, "Ri(;* Reports
after the first of the year we will begin our neighborhood input
meetings for the eight sites."
Director also said, "The Planning Oom uissic n on Monday night
will allegedly wrap up their tion on the Diocese
Property" and "they make a lot of references to your
recation regarding olden space and the areas to protect ...
but they are also interested in providing housing...."
Also under Staff Oral Report, Director said that effective
December 14 ... Jim Trenuier would "move right in" to take over
the Sports Center contract. Director said he hoped to have
something for this commission to review by the first of
February.
15. Regarding Workplan Status, Chairman Throne said he had a Workplan
question as to "where we are on facilities inventories". Status
Director said, "It's probably about a third of the way
complete." Chairman Throne said, "Are we looking at February, or
something like that?" and Director said, "Probably."
16. Under Sports Center Master Plan, Chairman Throne said the Sports
cannittee had gore on a tour of sports facilities around the bay Center
area; Mountain View, the Oracle corporate fitness center, and Masterplan
Santa Clara.
Commissioner Skeels invited everyone to the tree lighting
ceremony which will be held in the City Hall Plaza area on
Sunday.
AWOL IRr
17. At 8:20 p.m. Clc mi.ssioner Hopkins moved and Commissioner Skeels Adjournment
seconded a motion to adjourn to the regularly scheduled meeting
b�
� 3
' '-'' ,'..t#:..,,. r?u r.�:.1. v. Yi(.i.< .. �7 K,:� Vc "n,: �.5• 4',�i'��'�^'. A�' fi R�.� A
PRC 121
P. 4
9, 1992, at 7:30 p.m. Omm=il Chanbers. toticn unenimmisl
PaRmatfullY Qamittted,
Beverley A. c�j
L
AT EM
��
Citycleslc ` fir
/y
10300 Tbrre Avowie, 04mrtino, CA 95014 d
2/6/92
*leph ne (408) 252--4505
bnwnEs OF THE REGULAR MEMI 3G
OF 7EM
`JMS AND RBCRFATZC N OMMSSIC K
January 9, 1992
C ot=il embers
CALL TO CEDER Call to
order
1. Regular meeting of the Parks and Recreation Oamissicn called to
order at 7:35 p.m.
SALME TO 7M FLAG Flag Salute
2.
YOM CALL Roil Call
3. acmmissioners present: Hopkins., Skeels, Throne, Lohmiller,
Colman, Om-don
comnassioners absent: (None)
Staff present: Stephen G. Dowling, Director
Beverley A. Oolgin, Recording Secretary
Lida M. Lagergren, Administrative Clerk
INTRaDUC' cNs Intro of
Secretary
4. Director introduced the new 00ffln1W1On Recording Secretary, Linda
Lagergren, who will be taking Bev's place.
Director acknowledged departure of Recording Secretary, Bev
Colgin. "I would like to take this moment to acknowledge Bev's
departure and Vublicly say that not only has she been an
outstandim secretary these past seven years, but for me she has
been a real confidant and a sounding board."
ORAL C ICFMONS
5.
OLD BUSINESS Discussion
re Size of
6. Commission
NEW BUSINESS
7. Regarding the size of the Parks and Recreation Camission, Chair-
man Throne said he was under the impression this cc mission was
® 11the only candssion that was seven members, but I guess Fine
Arts C commission is also seven members." Mr. Throne said he would
like to have a couple minutes discussion "for the next commission
to review and make a reo mnendation if they so feel". OoMaission-
er Hopkins said he thought the other commissions were five arl
possibly more "effective" than seven. He added,
s .
oh
SYW ip M
F. 2
Discussion "I find in past axperience the less people you have the more
M Size of efficiently a group rums. On second thought, though ... if
Commission Fine Arts has seven we might as well leave it alone...."
(Clont•)
Commissioner Colman said, "I feel we're turning into an
example of the U.S. Senate." Ms. Colman would like each of the
seven seats to "address and have people that are dispersed and
relent across the crowd, seven is great."
Commissioner Skeels agreed saying, "I think we raced to be
represented as fully and as broadly as possible."
Commissioner Condon said, "I think the ommwnity is real
diverse ... and I think we have a very talented and broad
spectrum of that diversity on this omission."
Comni.ssioner Tdziller said, "I think there is a broader back-
ground than is appare-it just to the eye. We're all from a
different angle."
Commissioner Hopkins added that he would like to know what the
othercommissioners' main interests are. Director sa?i with
two new conni.ssioners corning on board next month, "it might be
appropriate to set aside a few moments to talk about special
interests and areas of concern...."
After discussion, Chairman Throne said he would like the
record to show that this commission would "encourage council
to think about appointing a diverse group" for future Parks
and Recreation commaissions.
It was decided to agendize a discussion regarding the
diversity of the Parks and Recreation Commission members for
the February meeting when the two new commissioners will be
present. Qoomi.ssioner Hopkins added that he would like to
"explore goals and objectives" with fellow Parks and
Recreation Commissioners and asked about a possible half-day
retreat at the Quinlan Center. Director said he would
C.P.R.S. '92 investigate the idea and Chairman Throne said, "That may be
Conference seething we might want to think about for the next meeting"
when the new ammussioners are present.
8. Regarding the upcoming C.P.R.S. Conference in Long Beach,
Commissioner Hopkins will be unable to attend. All commission-
Approval ers will. make their own transportation arrangements.
of Minutes
MDXTM OF PREVIOUS MEErIM
9. Commissioner Skeels moved and Caanmi.ssioner Lahmiller seconded
a motion to approve the minutes of the December 5 meeting of
this emission, motion approved, Commissioners Condon and
® Colman abstaining.
PRC 122
P. 3
I WRITTEN CCHMMCATICNS Sports
Carter
10. A memo to council from the City Manager regarding the stag of Status
the Sports center was discussed. Director announced that the Report
negotiating team was a2gprised of himself, Chairman fie,
Recreation Supervisor McCarthy and Councilmember Wally Dean (who
had recently been appointed.) Director said, "We are no longer
talking about a single vendor doing the whole operation. The
recreation department will serve as something of a general
manager and we will subcontract the various functions, such as
racquet sports, pro shp, food and beverage concession, aer bic
and fitness programs...." Director said that was a "significant
shift in thinking over the past 18 months". Director added that
out of 28 RFPs sent to various tennis professionals, '"toe only
got three back and Of those three" Jim Trenner was the "only
viable candidate".
Comaissicner Condon asked if Jim Trenner "might be able to
sub-contract out and do maintenance at a lower oast" and
Director said the maims is handled through the Public
Works Department.
Commissioner L h miller asked, regarding the Trenner contract,
"Does any of it preclude using that big social area for other
activities?" and Director said, "No. He doesn't have exclusive
use of that space and that I s a potential for revenue for us if
we wanted to start doing small group meetings, banquets, or even
aerobics in that space."
Coamiissioner Colman asked, "Now that Jim Runner is in there .
are there any expenses that we save as a result of this
transition?" Director replied, "Not in terns of the maintenance
because the structure of the contract would be such that the
city will still take responsibility for keeping up the building.
Jim is providing the progranmuq services and the pro shop
services. In other cities he is doing the whole thing."
commissioner Skeels said, "If and when we get a concessionaire
in there, would that up the revenue?" and Director said, "Ibat
would help the city. The more revenue generating centers we can
let in there helps the city."
co�sicner Condon asked if Jim Trenner would be "involved" in
events held at the Sports Center and Director replied,
"Absolutely. He's got some great ideas for how to do those .
and probably has the better contacts to bring those kinds of
things together."
C�amuissioner Hopkins said, "W. ltenner is going to operate
lessons, camps and clinics for the city as well?" and Director
said, "Zfiat's correct." Mr. Hopkins confirmed that all the
classes currently offered in the Recreation Schedule would be
done by Mr. Trenner and Director replied, "Yes, but that's the
way it is now. Chuck Dougherty runs them now and we take a
percentage. It's just a different contractor."
4 W,T§'
PIS0122
P. 4
sports commissioner Colman said she would be interested in having
enter Mr. Ttenner come to the commission to "talk: to us once the
Status contract is put together.00 Director replied, "He will
Report definitely be here when you review the ooutract. Rmmnber, the
(Cant.) negotiation team puts together a plan, parings it to you, and
you recammnend it to council and we have to have this done by
March 31, when his current Contract eXPires."
Director said this evening he was looking for "consensus
support for this approach, acknowledging that we're not going
to try and make this self-sing nowt'.
Chairman Throne said he was a "little concerned" about the
$100,000 maintenance Cost. "If you think of $25,000 worth of
janitorial, you could hire somebody full-time to work five
days a week, 40 hours a week for $25,000." Director said the
janitorial contract was awarded on a "competitive basis, all
the buildings" and added that, "We can look: at the level of
service at that building and cut back costs...." Directr
said, "I'm certain Public Works will be willing to work with
us in trying to cut dcw - on these operating expenditures."
USM Tennis also discussed was a request from. the Cupertino Tennis Club to
7burnament have their tannament at the Sports Canter in Jluly. Their
request asks for, possibly, an additional four courts.
Director said, "When it all ors out in the wash, it probably
will not be an extra four courts, all day, all three days."
Director eqahasized that these were the "kinds of events we
want to boring to the center ... and t-ey will be paying a
fee."
C omnissioner Condon said, "This is the culmination ... before
they go to a national or a state" tournament and he thinks it
will be a "real feather in the hat of Cupertino to have
something like this".
Motion Cannm ssicner Ivhmiller moved and Caam ssioner Hopkins seconded
a motion to approve the Cupertino Tennis Club's request for
additional courts. Unanimously approved.
MONI'FII.,'Y R}FCWS
Monthly 11. Regarding monthly reports, Direa:dr reported the Quinlan
Reports Center use permits are up 70% over last December.
12. There were no Community contact reports.
FRC # 122
P. 5
13. 'There was no Legislative Update report.
14. Regarding Mayor's Iurxdjeon, Chairman Throne will riot attend the mayor's
January 13 luncheon, cr maissioner Colman will try to attend. rAIncheon
15. Urxler Staff Oral. wort.,, Director arum the appo of Staff Oral
two new members to this commission: Bob Quinlan and Bob Reports
Hendrickson. The new members will join the cormnission in
February. Director and each oommissioner acknowledged that
outgoiaig Commissioner Dean Skeels "has no equal" in the
"ootmnitment, dedication and willingness to roll up his sleeves".
Director said, "This co ulMion is certainly going to miss your
service and your cx3mitment and your wisdom."
16. RBgarding Workplan Status, Chairman Throne said the Man flan
(ex+ *pt for the facility inventory) is "just about dome" and Status
asked Director to bring last year's plan to the next meeting so
the ommassicn can set up new goals and plans for 1992.
17. Under Sports Center Master Plan, Director said seven possible Sparts
plans and alternatives had been identified for the master plan Center
of Memorial Park, in general. The seven scenarios will be Masterplan
addressed at the January 14 meeting.
18. The annual ca mnission social will be held on January 31. Cmmmission
Social
Commissioner Skeels addressed the coamission regard g the
C.A.P.R.C.B.M. scholarship drive.
ADJOUR OUM Adjournment
19. At 9:10 p.m. Commissioner Skeels moved and Cmmnissicner im-don
seconded a motion to adjourn to the regularly scheduled meeting
on February 6, 1992, at 7:30 p.m. Council Chambers. Motion
unanimously approved.
Respectfully submitted,
X -
e -L-g- A ---4
Beverley A. lgin, Sectkary
ATTF '�':1 AVID: /
ity Clerk ,� i Chairperson
77FW
CM OF , SUTE OF CALUION IA 123
;0300 Torre Avenue, 04xrtfno, CA 95014 red
3/12/92
Tell (408) 252-4505
N EWIES OF 'i'HE RFGUAAR N EMTI tTG
OF THE
PARKS AND RBCREATIC N C CWnSSIC N
Febn ary 6, 1992
Council Chambers
CALL TO ORDER Call to
Order
1. Regular meeting of the Parks and Remotion Commission called to
order at 7:33 p.m.
SAILYTE TO THE FLAG Flag Salute
2.
ROLL CALL Roll Call
3. Commissioners present: Hopkins, Throne, Lohmiller, Colman,
Quinlan, Condon, Hendrickson
Commissioners absent: (None)
Staff present: Stephen G. Dowling, Director
Linda M. Lagergren, Recording Secretary
INTRODUCTIONS Linda
of
Commis -
4. Introduction of two newest Parks and Recreation Commissioners sioners
(Bob Hendrickson and Bob Quinlan)
EL,E MC NS Elections
5. Bob Hopkins was elected 1992-1993 Parks and Recreation Commission
Chair.
Dick Ichmiller was elected Vice Chair for the 1992-1993 term.
ORAL CON19ICATIONS
5.
OLD BUST ES:
6.
NEW BUSINESS
7. After discussion regarding areas of interest and expertise of Discussion
each commissioner and possible half-day retreat, Commission re 1/2 day
® decided to meet on February 18, 1992 at McClellan Ranch to retreat
discuss the role of the commission, key issues, work plan and
goals and objectives for the year.
Y-3t t%oh
Sitti 123
Resident Nancy Hertert annoiunced that the Audubon Society is holding
Hertert their first annual Education Day for the tino Sctool
District on February 29, 1992, at McClellzn Ranch.
Discussion 8. Director stated that, "it is not nerAssar'y to c me to a
re policies resolution tcnigt,t, the itportant thing here is to put the
sports issue on the table...the mount of use our spMtS fields get
f i e 1 d s here in tam. We do not curmttly book school or park fields
sage on Sundays, . . .we want them to be available for drop in
11 ...the reality is that these fields are. used regularly and
I
eavily by unauthorized leagues...."
commissioner Lahmiller said, he would like to "discuss the
purpose of the permit and why permits came into being-"
Director said "the essent a! function of a permit is to
authorize exclusive use :W an organization...it can help an
agency such as the Rec DeparUnent control the organized use."
ttni.ssioner Lahmiller said, "we have to have policies in
place to handle the other organised groups that are not in
there on permit use...we need to have some reasonable policy,
city-wide that is uniformly administered and conformed where
they don't get out there and rip up our fields."
commissioner. Quinlan questioned if "the demand for open
activity on Sunday is that great...maybe one field could be
designated so the general public ]mows it...and then that
group would be permitted, _have a permit just like the groups
during the week."
Director asked and all were in eoncensus for him to proceed
with gathering information about the Sunday usage issue.
Cxmunissioner Quinlan stated "he felt this was one of the
issues we could discuss in the work plan. meeting.."
Commissioner mnissioner Hendricksun said, "it would be nice if we could
go with the flag system, like they do at the beaches. When the
red flag is flying, it is no organized sports, when the green
is, they are allowed on, but you almost need the cooperation
of our sister cities or we are going to chase them there and
they are not going to be happy either."
C mmiissioner Mwone stated we need to look at "...what the
usage of the turf area is in the city...the intensity of the
use. ..legal org&dzed or illegal organized use...there needs
to be a general uvP_rview on each one of the facilities, how
much of the time is sc:ieduled already and r 3t M h is used up
by non-scheduled, non-permited, illegal organized ..."
Ku
PRC # 123
P. 3
M NUIES OF PREVIOUS ME6TIM
9. Commissioner Lohmiller moved and Commissioner Colman seconded a Approval of
motion to approve the minutes of the January 9 meeting of this minutes
commission, motion approved (Commissioners Hendrickson and
Quinlan abstaining).
WRrI t'FN CS T:LCATIC KS
10.
MONIHLY REPORTS
11. Regarding monthly reports, Director reported that we started a M o n t h l y
winter softball league at Memorial Park. reports
12. Regarding Cmmmunity Contacts, Camissioner Condon reported that
he spoke with an avid golfer who says "Blackberry Farm is better
than ;t was...they are always out there working...."
MISCEE ANE=
13. There was no Legislative Update report.
14. Under Staff Oral Re�, Director am that March 21, 1992 Staff Oral
at 9:00 a.m. is the dedication of Wilson Park and on March 28, Reports
1992 at 1:00 p.m. is the dedication of Jollyman Park.
Regarding status of the Sports Center contract, City Council
felt in light of the b dget six4ation, that the contract be on a
pay as you go, self-supporting basis. They want the vendor to
assume full responsibility for all operations. We are
negotiating with Jim Trenner to provide a full service
operation.
Director reported on the budget situation for the City of
GUpertino; "sales tax revenue and construction tax is down. We
are looking at an operating deficit this fiscal year of
$624,000. That is not because of over expenditures but that the
revenues did not come in as projected. Debts are trimming
back operations for the next five months. The areas we will be
trimming back are to push ahead to another fiscal year the
system we were to install for the darkening of the Cupertino
o
Roam in the Quinlan Center, we will be trimming the noon time
programs, eliminating Junior Theater production this spring,
eliminatin,g our California Land Management contract, trim
materials and supplies, and conference and meeting exrenses.
This department will realize about a $53,000 savings over what
we had projected to expend."
Ems 123
P. 4
Sports 15. LA er Oanter maser Plan, Director said theme were
Center seven options and they had eliminated four of them. "At the
MWterplan next meeting we will examine the reining three alternatives,
come to a oarisensus on one and bring that back to this
oanuission for review and that will go an to City C3MMAl."
School site 16. We will add to our agenda the progress rePOrts on the
meetings re-ighbwhood school site improvements.
ADJOUMOMT
Adjour=ent 17. At 9:50 P.M. CaMMissioner Colman mcsved and Commissioner CMrdM
seconded a motion to adjourn t ) the regularly scheduled
meeting an FW=uary 18, 1992, at 6:00 p.m. McClellan Ranch
Park. Motion unanimously approved.
Respect-,ully submitted,
�c
M. Lagergren, �
City ClerkChairpers°n
3
MY OF CLTMM, STATE OF CMZFY;RM PR'C it 2.24
10300 T'� rre Avenue, 04x tino, CA 95014 `IWOroved
3/12/92
Telephone (400) 252-4505
MDRY FS OF THE RDGt)IM I EUM
OF THE
PARKS AND RECRFMON cmussicti
FWxuaty 18, 1992
Council Chambers
CALL TO ORDER Cell to
Order
1. Regular meeting o` the Parks and Recreation c a nnission called to
order at 7:05 p.m.
ROLL MIL
Roll Call
2. Commissioners present: Hopkins, Throne, Lohmiller, Colman,
Quinlan, Condon, Hendrickson
cjaam issiaiexs absent: (Nonei
Staff present: Stephen G. Dcwling, Director
Linda M. Lagergr n, Recording Secretary
ORAL OCK14L ICATIONS
3. Director informed the commission, a petition was filed with the ;Petition
City Clerks office last Friday by Ion Codumne indicating their
intent to circulate a petition to put an initiative measure on
the November ballot. This initiative measure would regvIXe
rezoning the Sports center rzWerty to residential. It would ba
advisory to sell the property and use whatever proceeds were
available to purchase as much of the Diocese propeilcy as
possible.
DISCUSSION OF OOMSSION'S ROLE
4. chairmar, Hopkins reviewed the Coamnission's role as stated in the Discussion
city ordixtanee. re commis-
sion I s role
Commissicner Quinlan stated he ft.dt "we should get general
direction from the Council. . .I am not oppo:.ed to being
pro-ac-Live, if pro-active means getting out in front of the
council without guidelines from ULe council then I am against
it....'°
Ccum►issioner Colman said, "I agroe if the Council comes to us
with a particular thing in mint, thin by all means that is
great,...the Council is not alww-s thi,r_;cing about Parks and Rec
issues and many times the public All come to us, that opens -?P a
new category that the Council t•as not thought about but really
should be thinking about."
0 am nissioner Quinlan said, "':here needs to be overall planning,
we're involved in it, but there are other organizatia.0 within
the City c-ganization that, are involved too (Council, Planning
Camnission and so forth.. ..)
5 �*
FFC 124
P. 2
Diacussim Cmmissioner Colman stated that..."the changes that the Parks
re Commis- and Rec Cam fission has taken in the past few years in being
sion's role pro-active and not necessarily stepping on people's toes but
(eo*tit'd) bringing to Council some suggestions and scone issues has been
a very positive experience...."
Un nissioner 'throne said, "...if an issue has to do with
recreation and open space I think the parks and motion
Commission has every responsibility to be very pmo-active...we
have an obligation to look at those issues and take the rase
to the Council, they can at that time do whatever they want
with it. .. ."
Coamissioner Hendrickson felt "the role of a Commissioner was
as an advisory role sw ing at the pleasure of Council, but
that does not hinder me from making a stroaxg suggestion to
Coi,nci.,....."
chairman Hopkins expressed, "I think we are all in agreement
%4th what cur role should be as a Coemmissicn."
ASSIGMM\vr OF CCNMLN1"1"Y CQNTAcn
Laity 5. Oaamiissioner Quinlan suggested we add PTA's to the list of
Contacts Community, Contacts.
Cwmni.ssioner Condon inquired if it was "possible to differ the
assigning of eoarmnity contacts to later because some people
may have more of an interest in a par9:ic ular contact if they
knew what the goals and issues for the group were going to be
during the year." Everyone was in agreement to continue the
assigning of ewmminity contacts to later.
RECREATION DEPARTMU f BUDGET OVERVIEW
Rac- Dept.
Budget 6. Director presented a general overview of tie current year
Overview Recreation Departhim* budget.
REVIEW OF 1990-1991 WORK PIAN/NIISSF,ION STATE 1 ENT
Work 7. Cannissioner Throne suggested Cannissioners submit in writing
Plan tx J:' et;ary, their ideas for '92-'93 work plan
Director stated suggested work plan for coming calendar year.
1. Review Park Dedication ordinance.
2. Review arxi rec a mend to City Council specific urban trail-
plan.
3. Review and reecmmvrd on Sports Center contract.
4. Review- and reeomTend eight school site master plans.
5. Review and recommend on the envirormmital master plan for
McClellan R wich mark.
® 6. Dev k zones)
for neighborhood Jl, J2 and K. (three
® neighborhood )
7. Review and reommnend on Sports Center Master Plan Committee
recommendations.
8. Review renovation strategy for Monta Vista Rec Center.
9. Review sports fields use policies.
. PIC 124
17. At 9:24 p.m. Coanissioner Cbl marn moved and OMMnissioner
ThrCM
on
,a motion to adjourn to the rGgularly scheaAw meeting
Mr•ucn 12, -992, at 6:00 p.m. mil Champ. t9otion
unanimously aWroved.
Re-spectnaly sUkmitte+d,
v
M. Lagexvp�M,
i
City ClArk r ..
any OF ammm, ginTE OF mumaim PAC 125
10300 Terre AveULe, C upe tiM, CA 95014 aka$
4/2/92
Tell (408) 252-4505
MINWE4 OF THE R 3EXAR MEETING
OF THE
PARKS AND RECREATION CCOUSSION
March 12, 1992
Council Chambers
CALL M 0RDER
1. Regular meeting of the Parks and Recreation Caamission called to Call to
order at 6:05 p.m. Order
SALLYrE M THE FLAG
2. Flag Salute
ROLL CATIL
3. Commissioners present,: Hopkins, Throne, Lohmiller, Colman, Roll call
Quinlan, Omndor., Hendrickson
Co mnissicners absent: (None)
Staff present: Stephen G. Dowling, Director
Linda M. Lagergren, Recording Secretary
INTRODUCTIONS
4.
ORAL CCICCMICATIONS
5. Dean Skeels, Director of CKDRCM Tra?_ning Academy, announced the Dean Skeels
upcoming C.iA.P.R.C.B.M. Commissioners workshop on April 4, 1992 re CAMRCW
in Corte Madera. workshop
Linda Schultz, member. of Board of Directors for Cupertino Linda
Historical Museum, amv unoed the annual %:-Atibit change. Every Schultz re
March the exhibit changes and this years exhibit is "Cx4,ertino Hist. Soc.
Schools 18„i 1960".
OLD BUSINESS
6. Under Old Business, Director showed a transparency of the eleven Work plan
suggested work plan items and revievied items not discussed in the
last meeting.
Commissioner Condon, asked to address workplan item #10 -
establish policies for eomwexaial sponsorships of recreation
events or facilities. "I a'.7-.:nc id several sessions at the
conference on fundraising...o.,e session discussed how one City
set up a non-prof it corporation...they draw support from the
® community. . .anyone who has an interest in supporting this
foundation and has an idea on fundraising, can ocawe to them and
use it as a vehicle for a non-profit organization, and then the
money is donated back to the City. ..tTiis is one alternative for
su aidizing some of our needs...."
iIM 125
P. 3
NEW BUSINESS
7. Director gave a status report on 192-193 proposed budget. "Staff 192-193
is still doing the work on preparing the budget. We are going to Proposed
have to make some major shifts in how we fund and do our budget
business. . .we are going to have to become much more
entrepreneurial with some of our traditional general fund
sum basic level of service programs...It means elimination
and reduction of special events that are totally subsidized by
the general fund and don't have any way of generating revenue.
We will not be doing) the Heritage Parade this year, the 4th of
July, Day-In-the-Park, we will try to make self-st4Voarting,
raise rates for annual C2host walk, some of the programs that
were fully subsidized may now be on a user fee basis and the
senior center membership may go up. We may have to reduce
facilities hours of operation and in worst case staff
reductions.
sports
8. Regarding Sports C)e*a r contract, Director said, "It was our Center
intent when we agendized this item last week, that we would have contract
a specific proposal to you tonight. Negotiations omi inue. At
our next meeting we hopefully will have the specific cent
and go through the particulars of the contract."
PED TIW OF PR VIOUS NETTING
Appr-jva1
9. omunissioner Thxork-- moved and Commissioner Hendrickson seconded of minutes
a motion to approve the minutes of the February 6th aid 18th
meetings of this coomission, motion approved.
WITTEN C OWI NIChTIONS
McClellan
10. Director cwmiented on report subYnitted by McClellan Ranch Act Hoc Ranch Ad
C,onmittee which gave a status repot':. on Miere they are in their Hoc
work. They identified < ix objectives they would like to achieve C cumittee
by summer of 192. They have ooarpleted objective one, to conduct
a brainstorming session on all potential uses around their
envirormiental nature preserve theme.
MONTHLY REPORTS
Monthly
11. ]Regarding monthly reports, Director reported, "last month the reports
udubon Society fulfilled their first commitment and did an
environmental awareness day at McClellan Ranch. It was super!
Nearly 250 people showed up. ..they had two dozen exhibits.. .They
are going to be a good asset.".
Cmaummity
12. Regarding Canmunity Contacts, C annissioner Condon made his last contacts
report on leisure agencies, "In Marin there has been much
controversy on trail conflicts. They are now putting into action
® higher fines for riders who aren't supposed to be on trails. .."
125
P. 2
work plan Director mentioned, "the famous local example of this is the
(cont'd) City of Palo Alto, who has the "Friends of Recreation"
foundation, which generated $80,000 last year.
Commissioner Condon stated, "the time has wane to farm a sub
committee to look into this idea."
Director expressed, "With those two models (Palo Alto and Long
Beach) it would be a good start."
Chairman Hopkins agreed saying, "It's a great idea and maybe
someone can start working on it."
Commissioner Condon volunteered to be involved in the research
pant of this project.
Chairman Hopkins concluded that "everyone seems to be in
aunt to keep all eleven items on the work plan."
Director stated, "If that is the consensus, I would like to
work with the Chair and Vice Chair to put some strategies and
timelines on these items and bring them back to the
commission...we are going to need Commission help on getting
these realized and I see scm- of you assuming some of tr,ose
tasks that are of particular interest to you."
Chairman Hopkins briefly mviewed the events and issues he
submitted and remarked, "these are programs to investigate and
may not necessarily need to be lookzd at this year."
Co mm iity contacts were identified:
Service Clubs - Quinlan
Leisure - one
Cultural & Historical - Hopkins
Chamber of Commerce - Colman
Industrial/Commercial - Condon
Sports Organiz-Lions - Lohmiller
School Districts/PTA - Hendrickson
Commissioner Quinlan inquired, "what is the responsibility of
the Commissioner when taking on a co mminity contact?"
Director explained, "it is to establish a cmmunication
liaison and be familiar with what they are doing and keep them
informed with what we are doing...whenever issues come up
around topics that pertain to these organizations, we look to
that Commissioner for some expertise and awareness."
Chairman Hopkins concluded, "I would like to send a report to
Council recapping what we did last year and what we see we are
going to be doing this year...and give them a copy of our new
® work plan."
PR'C 125
P. 4
MISCQL.ANBOUS
Legislative 13. Under Legislative Update, Director reported, "five year
Update capital improvement program has a line item for the American
Disabilities Act. We don't have a dollar amount an that but
there will be some significant expenditures for bringing
facilities up to the new standards for people with
disabilities./°
Mayor's 14. Chairman Hopkins reported on the budget presentation which was
luncheon made at the March Mayor's luncheon.
Park 15. Under staff oral reports Direr reminded Commission of the
DedlCatlAfl5 two park dedications this month, Wilson Park, March 21st at
9:00 a.m. and Jollyman Park, March 28th at 11:00 a.m. "Both
dedication programs are forcused on opening day of Little
League-of
CPRS 16. Co omission Condon and Cortissioner Lohmiller reported on the
Conference sessions they attended at the C.P.R.S. conference.
S.C. 17. Director is currently writing the report.
Master plan
18. Director reported that "tonight at Garden Gate School we are
School site finishing the first round of neighborhood input into the
master plan school site master plan process. We start next week at Kennedy
School with the second round of meetings to present options.
From there a single plan will be prepared."
Commissioner Lohhmiller commented, "this is about the best
situation I have been involved in with the City, it's so well
organized and still on schedule."
AIXTOURNME Rr
Adjournment 17. At 8:00 p.m. Commissioner Colman moved and cannission r
Lohmiller seconded a motion to adjourn to the regularly
scheduled meeting on April 2, 1992, at 7:30 p.m. Council_.
Chambers. Motion approved.
Respectfully submitted,
Cihda M. Lagergr tart'
ATr'EST.• ,� i
At
City Clerk � = Y--� Chairperson
L14 .r,l�
PARKS & RECREATION CUMMISSION 8 of 10
MINUTES 1987-1993
6
PROM
MY OFamamm, SnM OF OUIPMM 7PIPRC 126
10300 Tcrre Avenue, O Verti.no, CA 95014 ''approved
Telepharis (408) 252-4505
M3 NLnW OF THE PMGULAR MEEI'IM
OF THE
PARKS AND RECREATION C10WnSSION
April 2, 1992
Council Chambers
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to Call to
order at 7:33 p.m. Order
SALUTE TO MM FIAG
2. Flag Salute
ROLL CALL
3. Comm"%ioners present: Hopkins, Lohmillex, Condon, Colman, Roll Call
Quinlan, Throne
Commissioners absent: Hendrickson
Staff present: Stephen G. Dowling, Director
Linda M. Lagergren, Recording Secretary
Ciddy Wordell, City Planner
INTRODTXTIONS
4.
ORAL COMMUNICATIONS
5.
OLD BUSINESS
6. Commissioners identified who w-Duld take lead role on 192-193 work 192-193
plan topics. work plan
* QUINUAN -Review the park dedication ordinances
* THRONE - Review/recommend sports center contract
* CONDON - Establish policies for commercial sponsorship of
recreation events or facilities
* THRONE & COLMAN - Review/recommend Sports Center Master Plan
C onmittee recommendation
* Lf1HMIL— & HENDRIC WN - Establish sports fields use policies
* LAHMLLLER - Review/recommend the master plans for the eight
school sites
* HOPKINS - Review/recommend environmental master plan for
McClellan Ranch Park
* COWAN & QUINIM.. - Review renovation strategy for Monta Vista
Recreation Center
* HOPKINS - Develop neighborhood park site for area J1, J2,and K
40 * IDHMITTER - Review Cupertino Room use guidelines
* CONDON & HOPKINS - Establish/reconmiend a specific urban trail
plan
* AFL, CWMISSIONERS - Recommend composition of Commission for
194 appointments
PRC 126
P. 2
hark plan Chairman Hopkins asked if Director will fcraard work plan an
(cont Id) to City Council.
Director stated, "it will go before them on the 20th of
April."
NEW BUSIMESS
Change 7. Director remarked, "in checking with the City Clerk all that
start time is necessary to change the ruing time is to make a motion
of mtgs. and approve it; it's not determined by ordinance. The
suggestion was that the start time be moved from 7:30 to 7:00
p.m.or
Om missioner Colman made a motion to charge the start time of
the regularly scheduled Parks and Recreation Commission
meetings from 7:30 p.m. to 7:00 p.m. Commissioner Ldmiiller
seconded the motion. Motion approved.
Park Plan 8. Regarding new business item, develop park plan for proposed
In "c" residential development in "core" area, Director said, "this
area item is referred from the Planning Commission. At the time we
reviewed our neighborhood park system, we didn't at that time
feel that there was any indication or any need for park
planning in some of the industrial areas of town. But because
of some very creative ideas that are being generated at the
Planning Commission level with regards to housing, the issue
does come back to you tonight."
City Planner, Ciddy Wordell explained, "Steve summarized the
reason that there might need to be some specific
recommendations relating to a policy that the Planning
Commission is moving toward and that policy is to get much
stronger on residential development in the non-residential
areas. . .To improve the job/housing balance, the Planning
Commission recommended that the growth occur in the change
areas." Ciddy showed overhead transj;erencies of examples of
possibilities of where this kind of development could occur.
"this is a different way of looking at residential growth in
Cupertino and it might require a different way of looking at
park requirements. . . ."
Ciddy described some of the differences in needs with the new
housing development in existing non-residential area from the
neighborhood park programs needs. She explained how these
differences could affect planning for future parks and
possible recommendations regarding parks in these areas.
,.r
PM ` 126,
p. 3
Commissioner Throne suggested we get input from each Park plan
Commissioner on the four possible recommendations put forth by in "Dore"
the Planning staff. area
(cont'd)
Commissioner Lohmiller expressed, "I'm concerned about having
another seven Springs, where we have dedicated space that is not
dedicated to the public and is not open to the public except for
the people who live there. I think we have very responsible
coapanies nere that are very generous and I'm for expanding them
and seeing that happen, but when somebody owns the property and
they're maintaining the property, they dictate what goes on in
that property. *That is what has happened at Seven Springs and I
don't think that has been a positive thing for the general
public."
Commissioner Quinlan stated, "I disagree with what he's saying,
(in reference to Seven Springs] I think there are instances in
which it makes sense for it to be private space and it's the
only space you are going to get, especially in these
circumstances whera you are going to rive isolated residential
areas in the middle of industrial areas. I think it will
accom)date and I don't think we will get it otherwise.. .I like
a combination of both, as the way the Planning staff has
presented it, park space that may be very lenticular in it's
walk area - passive space (public space) and the private space
may be more active. I think what is posed here is not a bad idea
if it is done properly. There needs to be some study in regards
to the possibility of having some requirements for use permits
concerning the industry as a source of revenue."
Commissioner Colman commented, "Right now we are having a hard
time finding additional park space...if any more development
goes in, at minimum, they need to at least provide the park that
matches their own people's needs...It should be open to the.
public around there, just like our parks in any neighborhood are
open...the only way that any deduction could be considered is if
there is an active area that is really needed by the town. There
needs to be a draw to bring people into a residential area
(tennis counts, fields) . . .they might go out of their way to use
it."
Commissioner Throne remarked, "I tend to agree with Dick
regarding developers who are given credit for park dedication
fees when they use private space. I understand kLls part of the
Quimby Act. ..When you have the kind of development that Tandem
is talking about, it's a different situation then if you have a
residential area in the middle of another residential area. I
also think the only people who will use it are the people that
live there. It's private for all practical purposes, people will
not go in unless someone who lives there invites them in.
#` 126
P. 4
Park Plan The open space in a residential area, I look at it as an
in "coarse" architectural feature. If you are going to have 500 houses
area built in those areas it's going to be high density housing. I
(cont'd) live in a town house area, there's open space, nobody ever
goes on it, kids do, but adults don't. The oon osition of the
people in this kind of development will be young, working
people without kids. Their demands are going to be different.
one of the things we've been looking at is a community center,
gym, pool cmplex, that's the kind of place people living in
this kind of area would be gravitating towards. I would think
one of the things we would want to be considering is that we
would get some help in doing than. sort of thing off site.
Then, it benefits the whole comruUty, it doesn't just benefit
the people living in those 500 units. . .."
Commissioner Condon said, "If you are in an aft or
secluded dwelling, it is nice to have a recreation facility on
the grounds, but those residents will also use public
facilities. . .As for forgiving the dedication fees, that's
absurd, you should dedicate some of the money so the parks can
exist and take on the demand of the increased population. I
believe we should not waive the fees for affordable housing,
because these people will put more demand on our park space
and park structures. It will mean a lower quality of park and
recreation for the City of Cupertino. I have a hard time
seeing a creek corridor being called a nice public park
because it will have to be a creek corridor anyway and they're
just going to put trees around it. So if that's what we would
call a public park, I think we could do better than
that. . .Provide more of a versatile surrounding even if it
means having Hewlett-Packard and Tandem get together and
dedicate a larger section for a field. I don't want to rule
out that we can't put something there that might serve as a
youth sports area."
Chairman Hopkins stated, "I have similar concerns as Dick and
Darwin about private versus public open space. I don't see how
equitable that is that they get a credit for open space yet
other people aren't able to use that space. Also, when we look
at 3 acres/1000 people we don't deduct the community that is
using that private space so we still have to find funds to
keep that ratio up and by reducing the dedication fees we have
less funds to provide that open space for the additional. homes
that are being built. . .I also have concerns about defining
landscape as open space and getting open space credit for
that. . .I think there are other enticements besides waiving
park fees to encourage people to build affordable housing
units in this City. . . ."
PRC 0126
P. 5
Director remarked, ,The Commission tonight is approaching this
topic from the appropriate perspective. You are on this board to
deal with parks and open space issues, and the perspective that
you are espousing is appropriate, however, what is trying to be
resolved here is to assist the City in balancing the
jobs/housing imbalance. In addition to the housing burden, to
ask the developer to meet typical parks and open space
requirements may be in conflict with Planning Commission and
Coil objectives."
Commissioner Quinlan said, "Visualize a City that had no public
parks but every facility had enough private recreation
facilities to provide the community, you wouldn't be paying any
taxes for parks. ..if you ta) it to the extreme."
Ccmmissionex Throne expressed, "One of the problems that you are
faced with in the area that we live, is creating a sense of
eomumity. ..if you build cz-aplexes that are self contained, it
does not contribute to creating a city."
Co maissioner Quinlan agreed saying, "That is absolutely the best
ant there is against this, you can't give me an economical
argument against it or assured space argument but you can give
me an argument that you get little enclaves that don't mix with
each other and that is bad for a comnunity."
Don Burnett, resident and member of Bicycle and Advisory Resident
committee, commented, "I generally agree with what you say, I Don Burnett
don't see this as a tremendous asset for the reasons that you
have given, but I think it does contribute. We are very short on
passive type recreational areas in the east end of town. We are
very heavy on playing fields. It doesn't meet the needs, but it
certainly is better than putting more buildings on that site. If
you were to build a pedestrian o,.=erpass in that area, it would
give the pzople very easy pedestrian access both to Vallco and
the ice rink, people could walk over and take advantage of the
features of the park. . . ."
Commissioner Hopkins questioned, "We've had a number of
comments, how do we want to proceed? Do we want to re-state the
four recommendations from the Planning Commission?"
City Planner, Ciddy Wordell, stated, "It seems like you have
given us some different direction than the wording we presented
to you."
Resident, Nancy Burnett, commented that "the area in Vallco Resident
Village is a prime candidate for private recreation, serving Nancy
only them, even with a pedestrian overpass. It looks like it's Burnett
pretty far from that space in Tandem. I think you have to allow
space for people for disorganized activities, you have to have a
place for people to go and unwind, walk and sit."
City planner, Ciddy Wordell, summarized the Commissions comments
and said she would formulate something in writing and get it
back to the Commission before the next meeting.
P� 926
P. 6
MINUISS OF PREVIOUS MEETING
Approval 9. Commissioner Cordon moved and Commissioner Colman seconded a
of ?minutes motion to approve the minutes of the March 12th meeting of
this commission, motion approved. (commissioner Quinlan
at.--twining)
WRITTEN C Xg4MICATIONS
Cupertino 10. A letter was included from the Cupertino Historical Society
Historical regarding their new exhibit.
Society
MONTHLY RE;PORT`S
Monthly 11. Director reported two parks opened this month. Wilson and
marts Jollyman parks are operating at a high rate of participation.
12. There were no community contact reports.
MISCELLANEOUS
13. There was no Legislative update report.
14. The Mayor's luncheon had not taken place this month yet - no
report.
15. Under staff oral reports, Director informed Commission that
JPStaff we have a signe i contract with our Contractor at the Sports
oral Center. It will be coming to the Commission on the 16th of
reports April.
16. There was no Sports Center Master Plan Committee report.
17. Director reported that "the second Eaton School neighborhood
School site meeting is being held tonight. The first pair of schools that
master plan will come to the Commission for recommendation will be
Kennedy and Hyde's master plans at the Ma} 7th meeting.
ADJOURNMENT
18. At 9:15 p.m. Commissioner Colman moved and Commissioner
Adjournment Lohmiller seconded a motion to adjourn to the adjourned
regular commission meeting on April 16, 1992 at 7:00 p.m.
Council Chambers. Motion approved.
Respectfully submitted,
a M. Lagergren,
ATTFST: ` Aut-MVED:
Ci Clerk ��d�� Chairperson f '
CITY OF awmm, MATE OF OUIPMVIA PRC 127
10300 Tbrre Avenue, Cupertino, CA 95014 t
Quad
Telephone (408) 252-4505 5/7/92
N1INUf1W OF THE PJDGU AR NnMrIdG
OF THE
PARKS AND RJX3U9=N COMMISSION
April 16, 1992
Council Chambers
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commnission called to Call to
order at 7:05 p.m. Order
SALUTE 110 THE FLAG
2. Flag Salute
ROLL CALL
3. Commissioners present: Hopkins, Lahmiller, Colman, Quinlan � Roll Call
Hendrickson, Throne (arrived 7:06) ,
Condon (arrived 7:12)
Cwianissioners absent: vane
Staff present: Stephen G. Dowling, Diz-ector
Linda FOP. Iagergren, Re-ording Secretary
INTRODUCTIONS
4.
ORAL COMMUNICATIONS
5. Dean Skeels thanked Director Steve Dowling, "for his efforts in Dean Skeels
Corte Madera at the Co mnissioners Conference on April 4, 1992.
Steve conducted a session on park planning that was well attended
and well received."
OLD BUSINESS
6. Director stated that "at the last Parks and Recreation Connnission Park plan
meeting, the Planning Commission requested the Parks and in non-
Recreation Commissioners look at the potential park irpacts residential
should the industrial core areas of the city develop for area
residential housing. As a result of that discussion, Ciddy
Wordell prepared a series of potential rnendations regarding
what the Commissions position is on this topic. We mailed those
recovimendations to you in your packet and asked if you had any
concerns about them to get back to us. A couple of you did, so
last night this item was not discussed at the Planning
Commission. We told them that we needed more time to talk it
through and come up with a recannnended position on this topic.
After hearing your caments, the area of concern has to do with
item lb and that is - do we want to recognize private facilities
in lieu of a contribution to a comunity wide park or recreation
resource. That is where we need to focus our discussion tonight."
P AC 127
P. 2
AM park plan Director continued by saying, "ode don't have to decide whether
in non- these things will or will not happen. The overriding premise
residential is that we will take each development on a case by case
area basis. But as the developers are pondering their options, it's
(cont Id) important they have soave considerations to follow or some
criteria to think about. That is why there is a need to talk
about in general terms what is the criteria."
After discussion, Cmmdssion agreed to make the following
changes to the recommendations regarding parks in existing
non-residential areas: in itm, la, the statement was changed
to read - '%&ere feasible, park and open space shall be public
as apposed to private." lb was changed to read - "Private park
and recreation space and facilities may be provided, such as
waiamning pools, fitness centers, ccmmw dty centers, tat lots
and lawn areas, but may not be in lieu of contributing to a
community wide park or recreation resource." An additional
statement was added to this section - "New residential
devvlopmerits should be encouraged to bled their recreational
facilities into the community at large."
NEW BUSINESS
Sports 7. Director said, "As I look at the Commission I realize that
Center four of you have been very ruch involved in this effort over
Contract the last two years, so I think there is a consensus that we
are pleased that we are on the verge of a shift in the
philosophy and operation, and I think it's something to get
excited about. In your report there was a brief summary of
what the more significant terms of the agreement are with our
contractual provider, Jim Trenner."
Director explained, "After our experience with the facility
and recent decisions at the Commission and Council level plus
the reality of our budget situation, there were essentially
five objectives that guided the negotiating committee. These
five objectives were: 1) Espand the current level of services
from a tennis/racquetball reservation and instruction program,
to full utilization of all features and amenities of the
facility including, pool, fitness area, observation decks, and
food and beverage service. 2) Operate the facility on a market
based pricing structure similar to Blackberry Farm and
recreation classes. 3) Relieve the City's general fund
obligation for operating costs of the CSC. 4) Establish a
competitive fee structure which recognizes all of the
amenities offered at the CSC. 5) Comply with the contractual
limitations due to the tax exempt bond financing of the CSC."
With these objectives in mind Director reviewed with
Commission the highlights of the terms and conditions (Term,
Termination, Obligations, Duties of Contrac;.or, Duties of the
City, Compensation and Rate Schedule) of the contract.
PAC , 127
p. 3
After reviewing the contract, Director mentioned, "we are not sports
locked into this for a lifetime, we have a six month review Center
period on the terms, and the Contractor is subject to an annual contract
evaluation. At this time, I would like to acknowledge the (can't)
diligence and the perseverance of the ccama ittee members; a
tremendous amount of time has been spent on this effort and
Wally Dean and Darwin Throne were invaluable in that effort. In
summary, I would like to say, that with all things considered,
now that it is behind us, in my view it's truly a wonderful
amity that is unfolding there."
Commissioner Quinlan expressed, "I want to congratulate the
committee that has worked on it. I was very hopeful in my awn
i right, that it would become a self-supporting facility. I have
one question in regards to the structure end of it, with A.D.A.
coming on. What are the hidden costs that are not covered in the
contract?"
Director replied by saying, "Because today we don't know what
the fiscal impacts are, we are simply saying that when we have
completed our plan by the date required by law, at that point
then City Council will determine an implementation plan based
upon when these revenues can come in. The $70,000 a year did
not factor in improvements and modifications for ADA. At some
future point that will be factored in because the building is
not in compliance right now." Commissioner Lohmiller suggested
an interim solution be identified and pursued.
Commissioner Throne questioned, "Is there a reservation
privilege for pass holders over daytime passes?"
Director said, "There is a reservation window that is longer for
pass holders over day use non pass holders."
commissioner Condon asked, "Has there been any consideration for
a guest fee for pass holders?"
Director explained, "We think that the rate structure is ample
incentive for a pass holder and if he brings a guest, they would
pay the day use fee."
Commissioner Hendrickson said, "I'd LUze to conpiement the
people who worked on this contract, after reading it over, my
complements to you Steve and to the rest of the people who
brought this forward. It's an excellent article."
CawAssioner Colman asked, "What if tournaments go on or group
pla•,, what would be the fee?"
Dire.:-tor answered by saying, "In regards to the group rental
structure, we have decided that the $5.00 per court rate would
continue for the Cupertino Tennis Club. We have not resolved the
fee for corporate or private groups on a court rental basis."
v
h
PR 127
P. 4
Cupertino Ommi.ssioner Colman expressed, "It great to see this finally
oYts done. It has taken a long time and the fact that Wally has
Center been involved from the beginning and Darwin has been involved,
(cont'd) it is nice to see swme of the original elements still kept in
there. For instance, the fact that it is open for day use for
people to drop in as well as the combination of the pass. I
think the main thing always was how can you support a facility
and still be caTpetitive. I think everyone has to appreciate
that this was a long struggle and you couldn't get everything
you wanted. You couldn't make it affordable for everyone but
stall make it less of a burden for the taxpayers.
Congratulations."
Ccanuissionex rohmiller commented, "I think it's great to see
this and obviously these numbers were not palatable two years
ago. I think it's going to work now. I think it's important to
note that there had to be a philosophical switch in people to
understand this. I think there are many people that recognize
that there are alternatives to this and one of them is to have
this problem go away. There are certainly a lot of alternative
uses for this property according to the newspapers. To keep
this as a Sports Centex is going to work. I hope the tennis
community supports it year round. A buck a day is pretty cheap
for a private club."
Commissioner Condon stated, "We saw a lot of things thro4m out
' as preposterous when we first started meeting on the planning
of this and it's ceame full circle. This is really a nice pied
of art. I'm glad there is a six month review because there may
be additional incentives that have to be made for the pass
holders, hopefully not, but I'm glad it will give us the
opportunity to look at it if necessary."
Director said, "Assuming this is approved by Councll on Monday
night, I'd like to invite you all to the Sports Center for a
real brief ceremony and open_ house on Saturday, May 2, from
9:45 - 2:00 p.m."
Chairman Hopkins said, "I'd like to open the discussion to the
public audience."
Ed Ed Hirschfield, said, "I am the designated representative for
Hirschfield the 550 members of the Cupertino Tennis Club. First, I'd like
CUpert.ino to congratulate those who worked on the contract. The contract
Tennis Club itself seems quite good. There ar- a few things not mentioned
in the contract, and those have to Ao with the improvements
yet to be made. The resurfacing of the courts and the lighting
of the unlit courts, the contract is solid on those issues and
I would like to understand what the position of the Commission
and City are in regards to those issues."
PRC #127
p. 5
Director remarked, "Twelve of the tennis courts will be Cupertino
resurfaced beginning next Monday. We are not going to redo the Sports
five courts because there is a master plan committee working on Center
some long term rewndations for those five courts. As the for ' cantraet
lighting of those two courts that are inadequately lit now, (cont'd)
again at some point it may be that this sinking fund can pay for
that, but there are no immediate plans to light that right now.
I think we realize it is desirable to do that and at score future
point we will, but it is not scheduled."
Ed Hirschfield continued by saying, "The most troublesome part
of the fee schedule is the day use rate. I understand that the
purpose is to motivate . t-Vle to participate in the seasonal
pass. At least, that's what it appears to do...Day use rates are
soma-fmt prohibitive to Senior Citizens - maybe we want to
consider a senior citizen rate. One of the things that may make
the revenue more meaningful is to light the upper eoLrts. I know
it will be tough on this rate schedule. There are going to be
lot of ccuplaints of the day use rate. The rate schedule may
force the facility to 17 more of a club."
Resident, Phil Zeitman commented, "I come to you with two hats - Resident
one as an elitist tennis player who is thrilled to death we have Phil
a tennis club and hat number 2 has me as an ordinary citizen who Zeitman
for the past four years has tried to get the City to purchase
the property and second to see that the facility operates as a
first class municipal center. The fee structure proposed tonight
does not address hat number 2. It only makes it a club for those
who can afford to pay. I know; the fiscal constraints the City
has; I have reservations in speaking out against this proposal
tonight because the alternatives aren't any brighter. There are
other ways other than courts fees to make money - lessons, Pro
Shop and food service should generate a good share of revenue. I
think a reconsideration has to be make with the daily court fees
otherwise, I have no problem with the contract."
Resident Rupi Sekhon stated "We were delighted when the City Resident
bought the facility. My children play tennis. I think the rates Rupi Sekhon
are extremely reasonable, I would have suggested higher rates,
at least the application fees be higher. I also feel that the
day fee is not very much because if you only come once in
awhile, $6.00 for a resident is not much. If you come more than
five or six times than you could get a monthly rate. I am just
tickled pink that the City bought this facility and I pray that
it is self-supporting so we can continue to use this facility. I
hope we never lose those other five courts. There is a great
need for them. One more time, I'd like to emphasize these rates
are very reasonable and I am going to be the first one to buy
the family membership. Thank you so much."
Commissioner Hendrickson mentioned again, '!W feelings are still
the same, I think the committee is to be congratulated. I have
no change in my opinion.01
x �C
PRC 0 127
P. 6
Chairman Hopkins concluded the discussion by saying, "I
Sports reviewed the contract and I'd like to congratula'-e all the
Center people involved. We've heard some concerns regarding the rate
contract structure, it's going to be reviewed in six months and we.
(oont'd) will certainly take your comyents into consideration."
motion Commissioner Colman moved that the Parks and Recreation
commission recommend that City Council adopt and authorize
the Cupertino Sports Center management agreement,
Commissioner Hendrickson seconded the motion, unanimously
approved.
Status 8. Director gave a status report on the 192-193 operating
report budget. "There was a two day retreat in which Department
192-193 heads looked at the upcoming deficit for next year. I'm
pleased to say that delve identified sufficient cuts and
revenue enhancenexits so that no further layoffs are going to
be necessary for the next operating year. Currently, the
City's total employee number is dawn 10 positions (through
attrition, retirements and layoffs) . The dollar amount of the
reductions for next year citywide is $350,000, of that
number, $70,000 will occur in Parks and Recreation. One of
the numbers that does impact you is conference and meeting
expense. Conference and meeting expense has been eliminated
for everyone for next year, staff and commission. The $70,000
will be achieved by a number of operational reductions
(supplies and materials, cutting back on costs of various
operational . In addition to this we will be r,.)ving many youth
pr-.,grams that, have traditionally been subsidized or partially
subsidized by the general fund, they are going fully into our
enterprise fund. Just about everything we do departmentally,
now, is entrepreneurial, in terms of fee for services and
special services."
VM4U1ES OF PREVIOUS NIEE'I°ING
Approval 9. Commissioner Throne moved and Commissioner Condon seconded a
of minutes motion to approve the minutes of the April 2 Parks and
Recreation Commission meeting after referencing one comment
made by Commissioner Quinlan regarding Commissioner
Lohmiller's statements. Unanimously approved.
WRITTEN COMMUNICATIONS
10. There was no written communications.
MONIHLY REPORTS
11. we covered the narrative at the last meeting. Director has no
additional oarnients.
12. There were no conmunity contact reports.
FW 127
MZSCELLANEUM P. 7
13. There was no Legislative update report.
14. Chairman Hopkins reported on *he Mayor's luncheon. He stated Mayor's
that "the Mayor spoke about the budget and explained the cuts. Luncheon
Tandem is underwriting the Heritage Parade. The City is looking
for an underwriter for the day time events on the 4th of July.
Even if we don't get one, we dill still have the fireworks in
the evening. General plan is scheduled to go to council May 4,
1992. She also mentioned the petition regarding the Sports
Center.to
15. Under staff oral reports, Director informed -Imnission that Staff Oral
private funding was not obtained for the day, _a activities in Reports
the park on 4th of July, so they will be canctued.
16. Director reported that the Stanford Alumni Association was Sports
contacted last fall to do a research project to assist the Censer
Master Plan Committee with some research into providing viable Master Plan
alternatives for teen centers and pr jrams. There was a meeting
with the Mayor, Cilmember Goldman and the Director with
representative of A.C.T. from Stanford. This team will do some
of the _msearch to put the final cap on that master plan effort
that hiss to do with the teen populatirrn. So that's good news.
17. Director reported that at the next Commission meeting, we will School Site
kring to you the proposed master plan for Kennedy and Hyde Master Plan
school sites. Each meeting there after will be a different
gr up of schools.
ADJOURHMENr
18. At 9:23 p.m. Commissioner Colman moved and Commissioner Quinlan Adjourrmrent
seconded a motion to adjourn to the regular scheduled meting
on May 7, 1992 at 7:00 p.m. Council Cambers. Motion approved.
Respectfully submitted,
M. Lagergren,
ATI'FST:,�` APPROVED: �.
/�xz::
city ClerlC( Ct�airperso
,.ill ` l , STAME O ��� w7PRC � .LG�
10300 Torre Aver, 043ertino, CA 95014
$pQE'OV2d
Tell (408) 252-4505 6/4/92
MINLY S uF THE RBGULAR MEMING
OF THE
PARKS AND RDCMUMON CESSION
May 7, 1992
Council Chambers
CALL TO ORDER
1. Regular nmtiaq of the Parks and Recreation Oasaission called to Call to
order at 7:08 p.m. Order
SALUM TO THE FLAG
2. Flag Salute
ROLL CALL
3. Commissioners present: Hopkins, Lc miller, Quinlan, Mumne, Roll Call
Hendrickson,
CcumissC1Q . mil{..: Colman
B
Staff fit: Stephen G. Dowling, Director
Linda M. Lagergren, Recamling Secretary
INTRODUMONS
4.
ORAL COMMUNICATIONS
5.
01D BUSINESS
6.
NEW BUSINESS
7. Director Dowling reviewed the background on the renovation and Renovation &
improvement of the Kennedy and Hyde school grounds. He stated, Improvement
"the City of Cupertino and Cupertino Union School District have of Kennedy &
entered into an agreement for the improvement of eight school Hyde school
grounds within the City of Qtpertino. The firm of Beals Landscape g*-ounds
Architecture has been Contracted to prepare the eight master
plans." Director identified all the ors of the Task Force
Omaittee. He then explained, "Iia.;r+rs received input from the
youth sports organizations and school physical education
representatives, and after conducting two neighborhood meetings
at each of the school sites, the task force is recommending the
master plans for Kennedy and Hyde Junior High Schools, which will
be presented to you tonight by Beals Landscape Architects."
PRC 0 128
P. 2
landscape Architect, Jay Beals, presented the long range master plan for
Kennedy Kennedy Junior High School. He then reviewed the implementation plan for
school Kennedy school. It included the following components: site preparation,
grounds site construction, athletic facilities, site furnishings, landscaping,
(coat'd) and add alternatives. After presenting the implenentation plan., Mr. Beals
opened it to the Coam.ission for questions.
Commissioner Throne questioned, "How are you going to separate the
regulation field and the Little League field?" Mr. Beals stated that
"during the season, home-run portable, removable plastic fencing that
goes into sleeves could be placed out there to separate the two fields."
cmnuissioner Lohmiller commented, "for years we've had the luxury of
having baseball and soccer in place year round and that's been very
enjoyable by everyone. Schools run their programs a little differently,
they break their athletic season into thirds. They might be playing
soccer in the winter and girls softball at other times. There is going to
have to be some innovative ideas now because by losing almast two-fifths
of that space to the addition of the hack, it now means baseball and
soccer goals cannot permanently be kept in place. They will have to go to
portable with some sort of arrangement worked out where they can get
them out of the way for school use and back in for after school sports
use. There is no other alternative to that and still keep all these
elements there. I think it's been a wonderful job fitting in what's been
done with the addition of the track."
Chairman Hopkins concluded the discussion by saying, "before I open it up
to the public, I would like to give you some ground rules. Public comment
is limited to 3 minutes per person and you must sign in and state your
name. I will now open it up to public cxmanent."
Resident Resident Carl Wanke stated, "I would like to commend Jay Beals on his
Carl cooperation that he has given to everyone in the audience, including me
Wanke in particular, because I have raised a lot of problems since I live on
Hyannisport. M-ey have done a wonderful job of solving the traffic
problem to a great extent with this plan by shutting off the direct
access from the street to the fields which fords the people down into
the parking lots and they have more of an access off of Bubb Road. This
will be a great help to relieving the 'traffic. I want to corznend Jay
Beals in the way he transfigured the problems into a wonderful plan."
PEC 128
p. 3
Resident Marc McGee, President of Cupertino National Little
y V League end member cf the task force expssed his appreciation Kennedy
for being allows to participate in the Process. "A couple of sdxiol
things about the plan that Cupertino National, is extremely (eon't)
excited about has to do with the orientation of the fields. We Resident
have a unique opportunity to have back-to-back diamonds that Marc McGee
allows us to centralize activity around a building hopefully
that will house a snack snack and bathroom. facilities. Snack
shacks are an extremely important revenue generator for little
leagues. Even though this building has been included in the Add
Alternatives, I am here to express my grave support f(w this
building. I would like to strongly encourage you to consider
what this facility would be like without restroams. At the point
that you do that I think it's very easy to build a revenue case
for sharing responsibility and sharing our revenue with the City
that we make from the snack shack in improving the fields for
the use of the entire commmity. Tanks very much, we love this
plan. It's a dream cue true."
Resident Vivian Frederick stated that "I have lived on Wilkinson Resident
Avenue since 1969. We back up against Kennedy school and we've Vivian
loved being next to the school yard. I was at the citizens input Frederick
meeting of last month and I would like to commend the people
that ran that meeting. They were very cooperative and it w.s a
very good meeting. I like this plan, and I would urge you to
accept this plan. There is only one point that I am concerned
with and that is the trees along the Wilkinson Avenue area. It
is not clear to me what the green represents on the plans and I
am very concerned about that. If there are shrubs put there, I
would hope they are below 6 feet. I really liked the plan that
had no trees at all but the actual plan for the site itself I
think is wonderful, but please don't block by view.
.Architect Jay Beals replied to Mrs. Frederick by saying, "It was
made very clear to us at the second meeting that the neighbors
did not want trees here, so what we've done, where you see this
color is plant a ground cover material that will be anywhere
from 12 inches to two feet high."
Resident Christine Connell, soccer coach and President of the Resident
Cupertino-Saratoga Girls Soccer Club, remarked that she was Christine
"amazed and delighted to have four soccer fields on this site. Connell
This looks like a really good solution to a problem of not
having enough fields. I am delighted to see we are going to
upgrade the surfaces and have a track of our awn at Kennedy. The
one question I have is will there be access for emergency
vehicles to get to the fields?"
Jay Beals, said that all the gates will be double keyed for
access by emergency vehicles.
128
P. 4
Resident Steve Bangert commented that he also lives on Wilkinson and
Kennedy that "our houses are situated in a particularly advantageous place,
(ccnt'd) in that we have a very unobstructive view out the back of our
houses. I think we are all interested in making sure that things
Resident stays that way. I would like to make sure that any trees are of a
Steve fairly low variety, otherwise the •.Aan is fine as far as we're
Bangert concerned. At times it is srmewhat of a nuisance to have the fields
there: but I think we are adequately compensated by the wonderful
view, and I just want to make sure that doesn't go away."
Resident Carl Wanke questioned whether they are going to lock up the
fields on the weekends? He also questioned how we were going to
control Sunday usage.
Director answered these questions by saying, "Saturday is the
principle game day for the youth sports organizations and it will
continue to be made available to them. Regarding Sunday usage,
historically the City of Cuperti-no and the School District have not
issued Sunday permits and what you have are "bandit leagues" who are
very well organized and cam in and take over fields that are not
being used. They do not have permits. one of the work plan
objectives for the C mmisa.ion this year is to review our sports
field policies. We realize that spending this kind of money and
making these kinds of improvements, we have to protect our
investment. So we have already had one meeting and Comissioners
IotnniII and Hendrickson have part on the table the need to go to a
Sunday permit program to try and control undesirable usage. There is
no way to fully lock down a facility on the weekends but we feel by
moving to a permit system, we will have a better handle on what
happens on Sundays."
Motion Commissioner Quinlan moved to accept the long range master plan for
the Kennedy site, Commissioner Hendrickson seconded the motion. It
was unanimously approved.
Hyde Director asked Jay Beals to coarse forward and present the plans for
School the Hyde Junior High School renovation.
master
plans Mr. Beals reviewed the existing conditions at Hyde school and then
went on to present the long range master plan and the implementation
plan for Hyde Junior High School. After reviewing the plans, Mr.
Beals stated that "there is a very important element on this site
right now and it's an oak tree that exists on the edge of the turf
adjacent to the track. When we went on a site walk with the staff
and task force we noticed that the tree appeared in declining
health. So we suggested to the City that we investigate and find out
before we went too far what the health of this tree was. We hired a
consultant and the consultant said the tree has oak root fungus, it
also has problem`; with the crotches of the tree and there is an
opportunity for breakage of the branches which poses a dangerous
condition. We brought back our findings to the table and the school
district also had a different horticulturist come out and evaluate
the tree and essentially he came up with the same f indinngs. So one
of our recommendations on the master plan is to remove that tree for
safety reasons and not to replace it with another tree.
Chairman Hopkins asked if the Omw.ission had p.
any Sans fa
Mr. Beaks. Hyd
Sch
Cbumussicner Throne asked, "Does ¢1te new plan make use of the (oo
existing building facilities? (like the snack shack)
Mr. Beals replied, "It makes use of almost all of them...The
concession stand would rot only remain, but we would add paving(
around it. And any portable restroams or storage units will be
located within that area as well. The track remains and the
field event areas remain in the same place. only the sower
goals have been moved. We are trying to reuse everything we can
in the same position."
Commissioner Hendrickson camwx ted that he felt it was 1uportant
to carom uucate to the neighbors and the students the reasons why
the oak tree is being removed. Let them know that it wasn't for
development but that it was a necessary unfortunate problem.
Mr. Beals responded by eayirxj, "I very much appreciate that
comment and we will save every tree we can but we won't do it if
it's going to cause a problem with safety for the people aid
it especially because they have their graduation and other
programs around that tree."
Chairman Hopkins asked if the lion had no more questions
then he would open it up to the public. There were no public
comments, so Chairman Hopkins brit it b;.c c to the Commission.
Chairman Throne moved to accept the long range master plans for Motio
the Hyde site, Quin].an seconded the motion. It was unanimously
approved-
C1=mLissioner Hendrickson c cupleme i tied Mr. Beals and staff on the
presentation.
Commissioner Lohmiller agreed with Commissioner Hendrickson and
also stated, "I have been at most of the 26 meetings and really
appreciate all their effort. Jay does a very good job of
facilitating, he handles the public inputs extremely well. He's
been very fair to everybody."
Director stated that this reccatmendation goes on to the School
District Board Meeting on May 26 at 8:00 p.m. at S'tocklmeir
school.
V
FRC , 1.28
P. 6
8. Director explained, "with the General Plan revision that is going
Gym/pool on it occurreri to me that we currently don't have language primed
gen plan that addresses the issue of a City owned gymnasium and pool
statement complex. As _T. mentioned to you in the memo, it's important that we
recognize there are obstacles to consider before it becomes a
reality, funding being the most significant. However, it is not
necessary in the General Plan to say how a facility is to be funded
or when it is to occur. It is simply an expression of a desirable
amenity to add to our park system. The justification for putting it
in can relate back to the Recreation Needs Asset Survey we
conducted in 1988. And one of the indicators that came out of it
was a preference and perceived need on the part of the residents
for a public pool and gym. Also the Master Plan Committee sat
through dozens and dozens of input sessions with various
organizations and there was a theme that kept reoccurring, and that
was that it would be desirable to have a City owned pool and
gymnasium. Now, the question may come up, why do we need that when
both high schools and the juni.o: college have very fine facilities
here in town. Part of the m pone to that is, that even De Anza
College is interested in bui ding another gym and the same holds
true for the high schools. So .hat I'm putties on the table tonight
is if you think this general plan revision should include a policy
stata::ant expressi.M the objective to have a gymnasium/pool. So
with that I'll turn it back to the the Chair."
Omnuissioner Hendrickson remarked, "my first thought is that it
does sound good but it's a duplication of a lot of things that go
on in the City. My first concern obviously would be the cost. My
other concern would be duplication of facilities that exist at this
point and I question for what purpose."
Commissioner Cordon said, "it sounds goad, who wouldn't want to
have a gymnasium and pool in their community? It's hard for me to
condone scmeU ing like this knowing the budget crises that we're
in. It's hard to put this on a wish list knowing what we've
accomplished in the last five years. I think with appropriate
wording, I would condorie it, but as a real forceful statement, I'd
have a problem with it. Maybe we could work this in with the
prioritization of the master plan of Memorial Park.
Commissioner Throne mentioned, "traditionally in the general plan
there has not been much emphasis on facilities." Commissioner
Throne questioned Director Dowling by asking him, "what are your
thoughts in that regard? We've talked about being more specific
this time around."
PRC 128
P. 7
Director Dowling stated that "the first two Commissioners have
raised some very valid points. I think it's important that this Gym/pool
Commission keep credibility and keep a realistic approach to the gen. plan
general plan process. But the plan does look to the next five years statement
and in some cases ten years and I think what we are saying is we (c ont'd)
have essentially completed our neighborhood park program. What
remains ahead of us for this decade and into the next century,
probably we will be looking for specialized recreation facilities,
much like the Sports center. Are we ready at this time to want to
put the comanuty on notice that this is saarething that we would
like to achieve. I think we need to move into it cautiously. that
I'm looking for tonight is silly some direction, do you want us to
pursue some language? Would you prefer to back off and not get into
it right now? That's what I'm looking for.
Commissioner Throne expressed, "Sitting on the Master Plan
Committee, I didn't come away with as strong a feeling fro® the
input that we had, that there's that need for a gymnasium. I think
there are a ale of issues that make it worthwhile thinking about
putting it in the general plan and that is, what's DeAnza College
going to do? Is there a possibility of sharing a facility? That are
the major employers in Cupertino going to do? In there expansion,
they are probably going to be odcing at putting in recreational
facilities. There might be some real advantage thinking about
integrating a eomminity facility with either or both of those
groups. I see the demand being generated more by those two groups
then just the community at large. It would be worth looking at and
working with both groups to see if the development of a facility
that is ccumwnity based, but is multi.-user in terms of the College
and the larger employers. I can't see Cupp :_rio, even in ten years,
footing the bill to do this.
Cogudssioner Quinlan agreed by saying, "I think that there is a meet
to look at this from a standpoint of a concerted effort of a lot of
groups. I serve on the board for the Y.M.C.A., we ponder how we are
going to get money, and one of the things they talk about is a
swimming pool. This is a group that is trying haul to get money to
survive and they are in direct cwnpetition with everyone around. I
hate to see an effort wasted because of people aapeting. _t seems
to me that these valuable resources can be shared. I wouldn't go for
a statement in the general plan that says City-awned."
Commissioner Iohmiller agreed by saying, "I pretty much have the
emm feeling as everyone, and I'm rather surprised that we are all
so cautious on this. The thought of having it near or about Manorial
Park makes aLeolutely no sense, there's no parking there now. We'd
have to give up land for parking. You'd lose the peace and
tranquility of the park you have now. Certainly, you couldn't put a
swimming facility in there and I don't see has one gym would help
us. . .I wouldn't go on record saying we nod it."
PW 0 328
P. 8 Chairman Hopkins said, ''when I first read it, it sounded like a
good idea. I thought the pool might be an overkill because we heve
Gym/pool two pools at Blackberry and a pool at the Sports Center. But the
gen. plan gym might be a good idea, because the schools have priority over
statement their gyms. It could have a dual role in that it could be a
(cont'd) semi-teen center, you could coordinate some teen activities -
dances and basketball leagues and other activities. You are only
asking us to put language that says this is something that we
might desire sometime in the future."
Commissioner Throne mentioned a big concern he has in that "a pool
is not only a big capital cost but they are a big money sink
afte words (huge maintenance) . unless you have a strong base of
support from the Industrial community and/or the college or the
Y.M.C.A., then I think it's a problem. I think if we are going to
put something in then I think it should be a multi-agency,
multi-jurisdictional facility.
Director suggested he play with some language and bring it back to
the Commission in June.
Nonprofit 9. Director stated, "to assist the City in its funding situation,
Benefit commissioner Condon has offered to spearhead an effort to identify
Corp. sponsorships and non profit foundation approaches for our City and
our Department. He and I met and, based upon some information he
obtained at the last CPRS ConfErence, he put together some
thoughts on what are the benefits to such an approach and what are
sa.,-- of the goal statements for that. What we are looking for
tonight is direction from the Commission to pursue investigating
the concept and possibly bringing back a model for your review."
commissioner Condon reviewed the benefits of a ikon-profit Public
Benefit Corporation. After discussion by the Commission everyone
was in agreement that the concept should be investigated.
Commissioner Irl miller suggested we be very careful and cautious
how this information goes out to the public. It should be a very
well thought out idea so it is not threatening to anyone.
Motion Commissioner Lohmiller made a motion that the concept of a
nonprofit 7 blic benefit corporation be investigated and reported
back to the Commission, commissioner Hendrickson seconded the
motion. It was unanimously approved.
NIINUM OF PREVIOUS MEETING
Approval of 10. Commissioner Quinlan mo%ed and C-ommissioner Condon seconded a
minutes motion to approve the minutes of the April 16, Parks and
Recreation Commission meeting as amended. Unaniwisly approved.
WPX= COMMUNICATIONS
11. A letter was received from the President of DeAnza Youth Soccer
League to Steve Dowling expressing tr,eir appreciation to him, his
staff, and the City of Ctipertino for '-heir continued support and
help in providing field space and upkeep,
h�
Camnissionex nworte meted that 00in the past year as I served P. 9
as Chairman of this Commission I can't imagine anyone that is
wanking significantly harder than Director Steve Dowling and the
am=-It of effort that he is putting into all the things that are
going on are well appreciated."
MOMIliLY REPORTS
12. Director reported that the ceremony at the Sports Center
recognizing t`ie transition to Jim Trenner Tennis was really a
nice event. It was extremely gratifying and it was nice to have
a fresh beginning.
13. Chairman Hopkins had three oMMWnity Om*- --s. He reported he Cmmmiity
attended the Cupertino Historical Society meeting where they did Contacts
a presentation on the DeAnza trek. He also mentioned the DeAnza
Club was interested in working with the city on bicycle safety
classes. He was going to put the club in touch with Supervisor
Don McCarthy. Chairman Hopkins said he spoke with the Social
Ad-vocates for Youth organization. They are interested in putting
together a tennis tournament fund-raisers at the Sports Center.
MISCELLANEOUS
14. There was no legislative update report.
15. The Mayor's luncheon hadn't taken place yet - no report.
Ask 16. Under staff oral reports, Director reported that the Parks and Staff
qF Recreation Cnmmission's reccmiendation that went to the Planning oral
Con mission regarding parks in nor-residential areas was adopted reports
with the deletion of the first sentence in section b. Director
stated that if there was a strong seztimmzt on the part of the
ccumission to put that phrase back in, it would be appropriate
for chairman Hopkins to draft a letter to the mayor -tating the
Commission's position. Commissioner LolmilleL recommended
letting it be and not doing any other statements. All were in
agreement.
17. The Sports Center Master Plan Committee is waiting for a
proposal from the Stanford Research Group.
ADJOU10RIU 3T
18. At 9:25 p.m. Commissioner Throne moved and Commissioner i%djournment
Inhmiller seconded a motion to adjourn to the regular scheduled
meeting on June 4, 1992 at 7:00 p.m., Council Chambers. Motion
approved.
Respectfully submitted,
s CA �
r ..
Linda M. Lagergren, '
® A f 1 APPROVED: �1
City Cler Chairperson
CIV OFawomm, SIME OF CAIXKR A PRC 129
10300 Torre Avenue, 04mrtino, CA 95014 ,-approved
Telephone (408) 252-4505
7/2/92
KENEYrES OF THE RB3ULAR 14EEIMC
OF THE
PARKS AND RF01REATION CCV14MION
June 4, 1992
Council Chambers
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Clmmissicn called to Call to
order at 7:03 p.m. Order
SALU rE M THE FLAG
2. Flag Salute
ROLL CALL
3. Commissioners present: Hopkins, Lchmniller, Colman, Throne, Roll Call
Hendrickson
Commissioners absent: Condon, Quinlan
Staff present: Stephen G. Dowling, Dire
Julia Lamy, Recreation Supervisor
INTRODUCrICNS
4.
ORAL COMMUNICATIONS
5.
Chairman Hopkins requested to go to item 7 on the agenda before item 6.
NEW BUSINESS
7. Director Dowling said that this is the second installment on City Renovation &
of Cupertino-s cooperative effort to improve school grounds. He Improvement
introduced two members of the Task Force Committee, O.E. of Ea:on
Fullerton and Richard Matthews, bath from Cu:-ertino Union School school
District. He stated that tonight we were reviewing Eaton, Lincoln grounds
and Regnart Schools and then turned it over to Architect Jay
Beals for his presentation.
Architect Jay Beals presented the existing conditions at Eaton
School and then presented the long range master plan and
implementation plan.
For the record Director Dowling mentioned that "we received a fax
from a resident Martin Belles expressing his concern about the
jogging path and its close proximity to residential property
® lines."
IR
129
P. 2 i t)odeen- ssioner Throne inquired by saying, "what was his concern?"
Eaton Director Dowling replied, "he felt the integrity of the buffer zone
school should be maintained. Historically, there has been 25-40 feet of buffer
grounds between program space and residential property lines and I believe in
(cont'd) some cases this jogging path ccapms closer then that, and that's his
objection."
I
` c mnissioner Throne asked, "are the properties that back up to the school
and jogging path fenced on the back?"
Architect Jay Beals answered by saying, °thy are gaol neighbor type
fences. Some have openings and gates that crane through to the school."
Camnissioner Colman asked, "How would the usage change as a result of
this new design?"
Architect Jay Beals answered, "the use would change considerably from the
standpoint of availability to youth sport_; and neighborhood organizations
from the standpoint that we would have an additional field. Regarding the
practice fields, we've actually decreased by one."
Camissioner Colman questioned if "the hours will actually increase or
just the volume of play."
Architect Beals explained, "the hours would not increase, they may nu►
two games instead of one like they are doing right now for practice."
Camnissioner Hendrickson asked, "the jogging path, was it primarily put
in not so much for the use by the school but for use by the comtmmity?"
Architect Beals remarked, "No, it is the other way around. It is part of
the school criteria and even though this particular site is not in use as
a school right now, part of the Physical Bducation program is to provide
a jogging track for the students during school hours and after school, so
what's called for is a "perimeter jogging trail". The idea is that
neighbors and other people could use it as well, but it was designed to
acdate a school program-"
Chairman Hopkins opened it up for public comment.
Resident Darlene Thorne stated she had a short note from her next door neighbor,
Darlene Elizabeth Bates which read, "Please place the jogging path as far away as
Thorne possible from the fence."
Darlene Thorne continued by saying, "the concern that I have is that I am
a home based business with a license in Cupertino and work very long
hours. We enjoy the serenity and privacy of our back yard. I've lived
there for 28 years. We can understand the need for soccer fields, we're
excited to have that. The concern I have is the jogging path and where it
is placed. I believe it should not meander in and out of trees, I believe
that's very darr4erous for two reasons. If someone should lose their
balance they are going to bang into a tree and people can hide behini
trees. If egg is on the inside perimeter then it can be more
clearly seem from the school yard. We just replaced our fences, if we
knew this was happening, I think the City should have been kind enough to
give us a variance for a 8 ft. fence, so we could maintain the privacy
that we've had for so very long."
� :29
Resident Chi C aropbell convented, "we are cm xaTied too about in. 3
the path. I have children and they play in the badWarSd, and I
just don't like strangers running so close to our horns. ".hey can Resident
probably look over our fence and it will take our pri•racy away. CWta
I have dogs and they make alot of noise when people are around. Abell
Chairman Hcpcins asked for any other comments and then brought
the discussion back to the C cmmii.ssion.
Commissioner Colman inquired, 1°what alternatives were looked at
for the trail? Obviously, ycu said you couldn't move it in
because there wasn't enough rocon.P1
Architect Beals replied by saying, "what we looked at was
basically this alternative with some minor variations to the
soccer fields themselves. We did hear some of these comments
during the public meetings. I may be actually hearing them
stronger this evening then before.. Is it possible to DKM! it out
on that one side? It is possible. And to still maintain the
integrity of the design, I chink it would be less interesting,
but it would be possible to sneak it through here between
this tree and that corner. It could interfere with the corner
kick. Because of where these trees are located it will coarse out
here and narrow the size of the soccer field or necessitate
pushing the soccer field closer to the edge of the asphalt. on
this particular side to get two fields in, there is no
opportunity to move it further from the fence then we have right
now. We did explore what would happen if we didn't have the
parking and when we went through alternatives and pushed all of
this over to try and gain that, if you extend this line of the
soccer field, and push it any further over the soccer field
itself gets too close to existing trees and to the neighbors
property. It was really quite a squeeze."
Resident PY-il Devin remarked, "the soccer playing field is turf, Resident
my question is what is the couposition of the path and how does Phil Devin
it differ from ti.: soccer playing field?"
Architect Beals replied by saying, "the pathway is called
deeaRosed granite otherwise known as infield fines. It is the
same type of material you would see on an infield or a track.
It's soft and a very fine material. It's not asphalt, it's not
concrete, it's not dirt or rocks that can be thrown."
Phil Devin interjected saying, "and therefore is not suitable to
be on the edge of a soccer field."
Beals replied, "that's correct,"
Devin continued saying, "another one of our concerns is that
this is quite a playground for children today and there are a
number of kids who climb in the trees and build tree houses.
They have a lot of fun in the midst of the trees behind the
properties, but potentially exposing the joggers back in the
inward part of the trails to some level of danger or anxiety as
the tree houses get built. I think we are all in agreement we
can move the trail at least to the edges of the trees rather
than putting it back in so close to the fences themselves."
Y '
129
P. 4 cmmissioner Colvan remarked, "it doesn't seem like there are any
lights on this field."
Eaton
School site Director said, "definitely not."
(o4nt'dj
commissioner Colman said, "so the usage of the trail would only be
until sunset, which during the summer is a little longer, but during
the winter could be 5:00 p.m. And nobody would be on the trail after
that." Director replied, "no ore after dusk."
Commissioner Lohmiller explained, "I've been a member of the
committee, as you know, and this site was given a lot of attention
and concern, because trying to fit the soccer field in and have the
perimeter trail is a problem. I think Jay has done a pretty good
job. I think the concern of the neighbors is the concern that all
neighbors have at every school site that got addressed. It's
something different, I don't think it's a paved road that is going
to be getting a wholes lot of traffic, but hopefully it will be used,
that's the purpose of it. At one time, I know Jay pushed it out here
and there and tried to keep it as far from the fences as possible,
with the soccer limitations and the width of that area. You can see
it's not a rectangular site which makes it a bit of a problem. The
soccer interest was interested in a field of this size. For
practicality, games would use only the large field. The smaller
field is probably only for a practice site. As the neighbors are
concerned with the trail, I think it has been pushed out as much as
it can and still keep the integrity of the field by still having a
useful size field. It's kind of a push, and none of us can predict
how much the jogging path would be used. 1 think it's a nice feature
of the community. I know, as a jogger, I run along school sites, I
don't think the trees are a problem. The fact that the trail has
been put through there, I think is a real asset to the site. I don't
think the trees are a threat to anybody and certainly with the
City's maintenance of the area, there wouldn't be any tree houses up
there. The trees are high enough, as they are in school sites, where
they aren't going to be a hazard and no one can lurk behind them. I
personally think we have got the best compromise for the area. if
there was any roam to move it out, I would certainly be inclined to
see that happen. I do like the overall plan, and I think it's the
best we can do and still keep the elements in there."
Commissioner Throne addressed his cc ments to Architect Beals,
"regarding the winding of the path in the southern part of the
trail, from an architectural standpoint you want to wind it down
there because it makes it more interesting. However, given the
concern of the neighbors, you could move it to the inside of the
trees as long as it doesn't become a hazard for the soccer field. My
recommendation would be to move the path as far away from the
neighbors as possible without impinging on the playing surface of
the fields."
Architect Beals said, "and as I pointed out there are two critical
spots, the rest of it is fine. I don't know if the intent is to move
it in front of all the trees, because some of the path is out 40
feet and there are still three or four trees in front of it, and I
think that is acceptable."
�-,.
PRC #129
Ccumissioner Throve also stated, "I'm just thinking of those P. 5
areas that it dips down, if it's possible to move it in and
still satisfy the playing requirement, I think that weld be my Eaton
recomaeendation. I also agree with Dick, I don't think we should School
remove an element." (cont'd)
Commissioner Hendrickson expressed, "I feel I should apologize,
I'm root familiar with this site, and if anything, I wish I had
visited it. I don't have a feel for the concerns the homeowners
have, nor do I have a feel fcr what is being pry. I would
have preferred to visit the site before I give an opinion. I
apologize."
Chairman Hopkins said, "this seems to be a situation we find
ourselves in when trying to approve a plan when there are
different ideas on how the plan should be implemented. We
certainly are sensitive to canmraty concerns about anything we
are about to approve or disapprove and so it's a real hard
balance that we have to try to maintain in looking at these
kinds of things. Preferably we would like to see the concerns of
the neighbors eliminated and sometimes we are able to do that
and sometimes we are not. Certainly, in this situation, I agree
with Darwin that if this element is not to be removed then we
need to find a way to at least maximize the distance between the
fences and the path way where feasible, without infringing on
the fields."
Architect Beals remarked, "since the neighbors are here in front
of the Cc mi.ssicn, there is one question that 1 have. We tried
not to remove any trees so the soccer field, the pathway and
everythi-ng else resoects that. one of the things that needs to
be considered in trying to reach this (=promise position is,
should moving this away and keeping this, be dependent on
removing a tree? Is that a consideration? If your recommendation
dames down to what you just said, I think we would want to hear
from the Ccmussion as to what your position may be an that."
CMmu-ssioner prone said his question to the neighbors would be,
"would you rather see the path further away by scone of the trees
being taken down?"
Resident Darlene Thorne answered, "it depends on how many trees Resident
are taken down, and naturally we don't want the trees to be Darlene
taken dawn." Thorne
Resident Phil Devin said, "once a year P.G.&E. comes in and Resident
clears the trees after a storm." Phil Devin
Richard Matthews from Cupertino Union School District commented, Richard
"I've been here for 32 years. The jogging path has been there Matthews
for years and it was always behind the trees."
Resident Darlene Thorne declared, "if there was a track there,
nobody used it...We understand there is a need to improve. I
don't consider myself ever to be against new things caning in.
However, the concern that we do have, is for the peace and
serenity of the neighbors that we've enjoyed for 28 years and we
don't think that's asking too much by moving a path in 5-10
feet."
,k
FRC 129
P. 6
Eaton Resident Phil Harris explained, "I've been a resident here for 17
school years...and if they own the school back up, I think the path needs to be
(cont'd) a measured distance, either a quarter mile or half mile. Ilm not in favor
or against moving the path, I just feel there needs to be visual access
from the school building to all parts of that path so the kids can be
seen.
Resident Resident Carey Campbell said, "I have been a resident for 14 bears. We
Carey have had much serenity...It is very disconcerting to have people looking
Canpbell over your fence as they run along just checking out things. It's annoying
to the dogs. Basically, I'm a jogger and this would be a great plan and
we're all in favor of having a nice place to run on that field. But
please let's make it something that woks for all of us. It's. much more
conducive to jogging if it's pretty much on a straight. I think it's a
great plan, and I'd love to see it happen, but I think it can be
adating to the needs of all of us."
Comissioner Lohmniller explained, 11this is an elementary school site and
trees have to be maintained and if they are not, then theit's a
maintenance problem. The wed distance is a situation that exists at
all the school sites. It's handled differently at each school. One is to
do a measured area and cone it off at certain distances. The small
practice field is a variable that can be moved around. Tb utilize the
site as a semi-regulation size field, the width of this site is a little
narrow. I don't have the solution to the problem, I think overall it's
the best that can be done to keep both elements there.19
Chairman Hopkins asked for any more convents from the audience before he
brought it back to the Camnission.
Motion Commissioner T2nrone made a motion to accept the recommended plan for
Eaton school with the direction to the Architect that they try and
maximize the distance between the fence and the jogging path without
compromising the playing field. The motion was seconded by Commissioner
lawiller. All were in favor with Commissioner Hendrickson abstaining.
1 (Commissioner Hendrickson abstained because since he hadn't visited the
site and there was enough concern voiced from the neighbors, he needed to
visit the site to make a decision)
Director Dowling stated, "this item goes on to the School Board next
Tuesday evening for action. The Commission's reecamnendation is advisory
and that will be added to the report on Tuesday."
Director stated, "the next school we are discussing tonight is Lincoln."
Lincoln
Elementary ?architect Jay Beals presented the existing conditions at Lincoln
School Elementary School and then presented the long range master plan and
implantation plan.
Chairman Hopkins asked if anyone had any questions.
129
p. 7
Commissioner Lohmiller remarked, "at the previays meetings, the Lincoln
neighbors were very elementary of the plan. There were folks that school
,,ad scone concerns but they were upset with the school when they did (curd)
their remodeling construction. During the construction they felt
they were inconvenience. But Jay had shown them that there would
certainly be dust and noise but not the inconvenience they had
before. We had a pretty good representation of the neighbors."
Commissioner Hendrickson said, "I have been to this site and I think
the additions are very attractive."
Commi.ssloner Hendrickson made a motion to accept the reocamnerided Motion
plan for Lincoln school as presented. commissioner 'Throne wed.
Motion approved.
Director Dowling said, "the last school we are presenting tonight is
Regnant School."
Architect Jay Beals presented the existing conditions at Regnart Regnant
Elementary School and then presented the long range master plan and School
inplementation plan.
Comissioner Colman asked, "what was the reaction of the neighbors
at these meetings?"
Commissioner Lahmiller replied, "most of these neighbors were very
® supportive. There were a number of people at both neighborhood
meetings."
Chairman Tiopkins asked for oonments from the audience.
Director said although she doesn't wish to come to the podium, he
introduced the principal of Regnant School, Joy Weiss.
Commissioner Throne moved to accept the proposed master plan for Motion
Regnart School as presented. Commissioner Colman seconded the motion
and motion was approved.
OLD BUST JE`:S
6. Director explained, "this is an old business item that the general
Commission discussed at the last meeting and raised some very plan
legitimate concerns about a very guarded statement going into the statement
general plan. I put a statement in your packet for you to look at. gym/pool
At this point I will turn it back to the Chair."
Coamnissioner Throne remarked that he felt the statement reflects all
that was discussed at the last meeting.
Commissioner 'Throne moved to accept the proper statement to the Motion
general plan regarding the gymnasium/swimming pool. Cwtanissioner
Lohmiller seconded the motion. Motion was approved.
L
FRC 0 128
P. a NEW BUSINESS
Posted 8. Director said, "we currently have a city ordinance that specifies
hours for that all City parks shall be closed between 10:00 p.m. and 6:00
parks a.m. That worked in the 1970's when all of our parks were
neighborhood parks. But the variety and scope of our parks have
charged. So we need to have some different language. We have
grouped our parks into three categories based upon their
facilities. Group A includes the six parks which have no
opportunity for night time programs. Group B includes the four
parks that have recreation facilities for night time use. Group C
allows for building utilization beyond 10:00 p.m. by permit. I
will now turn it back to the C;mir."
Director L bmi.11er moved to accept the staff recc mmendation of the
modified hours of public access to City parks. Commissioner Colman
seconded and motion was aped.
:7.IIVI7I�:S OF PREVIOUS MEETING
9. Commissioner Throne moved and Commissioner Hendrickson seconded a
Motion ! motion to approve the minutes of the May 7th Parks and Recreation
meeting. Motion approved. (Colman abstained)
WRITTEN COMMUNICATIONS
10. There were no written ccmumications.
MONII7,'I REPORTS
11. Director reported as of May 18, we are extending business hours at
Quinlan Cc mminity Center. He mentioned that City Manager, Don
Brown served as auctioneer at the seniors "Walk a Golden Mile and
Auction". They generated $2000 for needy senior programs. Director
reminded Commissioners of the fireworks on 4th of July evening arri
that there would not be the daytime activities as in the past. The
annual 4th of July pancake breakfast put on by the Optimists will
be at the Quinlan Center. Director will note in future, what
activities are coming up, if Commissioners should attend and if
their help is needed at these activities.
12. Chairman Hopkins community contact included visiting the Trail
Center reported they went over what has been happening with St.
Joseph property•
MISCEL,LANDOUS
13. There was no legislative update report.
14. Chairman Hopkins reported on the May llth Mayor's luncheon.
15. There were no staff oral reports.
16. There was no school site master plan status report.
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10300 Torre Av nme,Cupertino, CA 95014 PRC # 130
Telephoni (409)252-4505 J "revec
8/6/92
MINUTES OF THE REGULAR MEETING
OF THE
PARMS ANA>e RLOWATION CO1 NUMON
July 2, 1992
Council Chambers
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:00 p.m. Call to
Order
SALUTE TO THE FLAG
Flag Salute
2.
ROLL CALL
3. Commissioners present: Hopkins, Throne, Lohmiller, Colman, Quinlan, Hendrickson Roll call
Commissioners absent: Condon
Staff present: Stephen G. Dowling, Director
Linda M. Lagergren, Recording Secretary
INTRODUCTIONS
4,
ORAL COMMUNICATIONS
5.
OLD BUSINESS ;!
6.
NEW BUSINESS
7. Director stated, "this evening the Commission is reviewing the third and final pairing of school
site projects. Because of sequence and timing, the School Board has already reviewed these plans
last week at their board meeting, and are recommending them to City Council as submitted. This ..
particular threesome triggered consideration of changes at Monta Vista Park. In order to
accommodate our strategy City-wide, it was necessacv to make a minor modification at Monta
Vista Park. So this is before you as well this evening, and at this time 1 will introduce the Renovation
Landscape Architect, Jay Beals, who will walk you through the four sites." & improve-
ment of
Aro'.bitect day Beals reiterated the goals and objtztivors of all the eight projects before reviewing Faria
the -.xisting conditions, long range master plan and Implementation plan for Faria Elementary School
School.
PAC # ISO
p. 2
OFChairman Hopkins asked for comments on Faria School, before moving on to the next school.
aria
School Commissioner Colman asked if it was possible to summarize the neighbors feedback, regarding
(cont'd) Faria School.
Director Dowling remarked, "most of the concerns were addressed through the process.There was
quite a bit of dialogue around the location of the second backstop on the south end of the property.
There were some questions from the disabled population development on the north side of the
property; they were hoping different fencing material would be used, but that is not part of the
scope of this project."
Commissioner Lohmiller defined, "the Principal and one or two of the school people were
concerned about foul balls off of the south diamond. The intermediate, minor level player plays
here, not majors. The higher caliber player is going to be playing on the north field. The chance
of foul balls on the south field is not that great with the intermediate level player. They will occur,
but there is a lot of play area out there and I think there is room for both sport levels to play.
There is day care at this site, as there is at many -:tes. I think with proper supervision of both
Little League and Day Care, they can co-function."
Architect Jay Beals added, "one of the things Little League has said, is that with the younger age
children they actually prefer us, which we have, to move the home plate closer to the backstop.
If they go to majors they want to have 25 feet, whicl•t, is tournament level, but when they talk
about the mirror league, we moved it back to 15 feet, which brings the chance of foul balls down,
because as they come off they'll hit the screen. The other thing we've discussed is the possibility
with this field of putting something over the top on the major fields."
Chairman Hopkins asked for any questions from the audience, of which there were none.
Motion Commissioner Quinlan made a motion to accept the long range master plan and proposed
implementation plan for Faria School. Commissioner Throne seconded the motion. All were in
favor. Motion approved.
Director Dowling introduced Chuck Corr who represents the School District and the Task Force.
Garden Architect Beals reviewed the existing conditions, long range master plan and implementation plan
Gate for Garden Gate Elementary School.
School
Chairman Hopkins asked for questions from the Commission.
Commissioner Lohmiller commented, "many n-ighbors came out to the meetings, however, most
of their concerns were in areas outside the scope of work here. There isn't any change to this site
in how it's being used now."
Chairman Hopkins asked if their were questions from the audience. There were none.
7
PRC # 130
Commissioner Colman moved to accept the proposed long range master plan and implementation plan p. 3
for the Garr Gate site. Commissioner Quinlan seconded and all were in favor. Motion approved. Motion
Architect Beals reviewed the existing conditions at Stevens Creek Elementary School. Mr. Beals Stevens
explained that a lot of the comments that came up regarding this project related to the School District. Creek
"The Schoch District wants to provide for doubling the size of the Student Village (Day School &
Care)...'Vehicular traffic was also a concern...there was also a concern for the safety of children Monta Vista
because this site sits at the base of a hill. This project cannot address those concerns, but Bert Sites
Viskovich was at the meetings and did let people understand fiat although this project can't deal with
those concerns, that it was Public Works domain and they could contact him and he would deal with
those paiticular problems." Mr. Beals continued by reviewing the long range master plan and
implementation plan for Stevens Creek Elementary School.
Architect Beals continued on with the Monta Vista Park site. He explained, "the total project area is
a little aver two acres and it is basically all turf with just a little asphalt. There is one concession
stand; it serves its purpose by providing someplarte where concessions can be served but it's only a
5' x 7' booth. There is one soccer and two softball fields but the softball fields do not have skinned
infields. As this project came about !ate in the game, we are not able to show you an existing
conditions plan." Mr. Beals continued by reviewing the long master plan for Monta Vista park.
Commissioner Quinlan asked, "Is the fence along the roadway at Stevens Creek School on school
property.
Idolk
IPMr. Beals replied, 'The fence is outside the right-of-way and on School District land."
Commissioner Quinlan questioned, "Did you have any complaints about skinning the infields on the
girls softball field?"
Director interjected saying, "No, we didn't, the location was an issue but not the skinning."
Commissioner Hendrickson asked, "On the Stevens Creek site, that field was used by the Mini Sox.
Will that continue to be used by the Mini Sox or will they move somewhere else?"
Bill Fischer
League President Bill Fischer answered that question by saying, "The Mini Sox will play at Stevens Bobby Sox
Creek. The Mini Sox are the 6,7, and 8 year old girls who currently play on Saturday mornings only, President
on both of those fields, and who will continue to use both of those fields on Saturday mornings. That
will not change."
Commissioner Hendrickson asked, "At the Monta Vista site, is there a concern or a fear of adult
leagues moving into those skinned fields?"
Director Dowling said, "Yes there is, although the distance is short for adults,the skinned infield will
be a real attraction. We will have to monitor that through permitting processes and regulation. There
is no question that when Bobby Sox is not there, it is going to be a real temptation."
Commissioner Lohmiller remarked, "I think there is a problem that there is a lack of adult use here.
0 If these proposals all go through, there will be three skinned fields for Bobby Sox and there is one
field at Memorial Park for adults, that is basically a City revenue generator. Adults deserve a place
to play also. Hopefully, through the permit process, these fields since they are ai. on City turf, can
be controlled to more favorably serve the whole City."
7 77 7
PRC # 130
0. 4
Commissioner Colman commented that, "Foothill street is very wide - are there any plans for
Stevens diagonal parking?"
Creek
School & Mr. Beals explained, "as you are probably aware, it is wide, but there are plans to expand that
Monta Vista roadway and all new development moves back even further as permits are issued for development
(cont'd) along this street. We did two studies; we talked to the traffic people at the City and they said you
can't back out into a traffic lane, you have to back out into a safety lane to pull out into before
you can go to the traffic lane and we have to allow for two travel lanes instead of one. We can
accomplish that but it would mean undergrounding or moving all the utilities that run through
here, which would be very costly. If we saved the existing trees and go to diagonal parking, we
gain no spaces. If we eliminate all the trees. take away the utilities and relocate them
underground, you can gain ten spaces. In our estimation the net gain of ten spaces with the
expenses was not worth it."
Commissioner Colman inquired what the Convalescent home across the street from Morita Vista
thought of this project.
Director Dowling said, "they were noticed and we have not heard any complaints from them. The
seniors there like to go for walks in the evenings and see the children play."
Commissioner Lohmiller commented, "adding Monta Vista into this site solves a lot of problems
at Stevens Creek. It also gives Bobby Sox a pretty nice home. It makes sense economically to the
City."
Chairman Hopkins added, "are there any comments from the audience?"
Bill Fischer Bobby Sox President, Bill Fischer mentioned, "as a citizen of Cupertino and having participated
President in this process for the first time this year, I was impressed with its openness and the way we were
Bobby Sox included and the neighbors were included and I'm impressed with its outcome...We are delighted
at the prospect of having skinned infields for girls softball in Cupertino. Since this is an add-on
to the original pion, as we look at the sequence of these events, we hope that Monta Vista can be
considered early in the process because we are anxious to have it done. We thank Steve and Parks
and Recreation and Mr. Beals very much.
Commissioner Throne questioned, "What is the time frame in terms of doing these projects?"
Director Dowling answered saying, "we envision going out to bid next Spring. In terms of the
construction plan it will take three to four years and we foresee two to three sites per yeas."
Motion Commissioner Hendrickson moved to accept the long range master plan for Stevens Creek
Elementary school and Monta Vista Park as presented. Commissioner Quinlan secon',4ed the
motion and all were in favor. Motion approved.
Director Dowling expressed, "it was really a pleasure to go before the School Board and hear such
positive grateful comments from each School Board member. They are elated about this effort and
they are particularly pleased with the level of cooperation. And I would like to publicly say that
Chuck Corr has been a delight to work with. He's shown a tremendous amount o! patience,
understanding and flexibility and went to bat for us when we needed it. Thank you Ch,ick."
PRC # 130
Commissioner Lohmiller brought up that at the School Board meeting there was a modification made
in one of the plans that we saw regarding Eaton and questioned if that was the only one.
Director Dowling replied, "Yes, that's the only one. What they said was that it wouldn't be
necessary to install the jogging track until the school was reopened." He continued by saying, "the
entire package of nine sites will gc on to City Council on July 20th."
MINUTES OF PREVIOUS MEETING
8. Commissioner Throne moved and Commissioner Colman seconded a motion to approve the minutes Motion
of the June 4th Parks and keereation meeting. Motion approved. (Commissioner Quinlan abstained)
WRITTEN COMMUNICATIONS
9. There were no written communications.
MONTHLY REPORTS
10. Director reported, "We have 72 volunteers this summer, young people 14-16 years old. This is
probably four times what we've had in the past. It's very encouraging, it provides us with a lot of
valuable leadership assistance and it gives them some job experience. I would like to point out that
although the daytime activities on July 4th have been canceled, we will have the pancake breakfast
A91hL and the Cupertino Symphonic Band offered to play for free at noon. The evening program was
funded, we will have a band and the fireworks will begin at 9:30 p.m. If you would like to stop by
one of our special events for the summer, on July 16th at McClellan Ranch, we have our annual
Country Fair." Commissioner Lohmiller also added that the Sports Center will be having activities
on the 4th of July.
11. Commissioner Lohmiller said, "I have a Community Contact. I have to complement Julia Lamy and
the staff at Quinlan Center for doing a very professional job. The staff is great and Julia is to be
commended for running a very efficient staff." Chairman Hopkins also thanked Steve and Christine
Hanel for loaning the tables and chairs for the Art & Wine Festival.
MISCELLANEOUS
12. Director Dowling reported that "the City Council has essentially completed their budgeting process
and they will approve it next Monday night. However, the caveat is that we will probably come back
to the table after the State has completed their budget, analyze the impacts on the City of Cupertino
and make further adjustments."
13. Chairman Hopkins reported on the June Mayor's luncheon.
14. There were no staff oral reports.
PRC#-130
p. 6
djourn- ADJOURNMENT
ent
15. At 8:48 p.m. Commissioner Lohmiller moved and Commissioner Colman seconded a motion
to adjourn to the regular scheduled meeting on August 6, 1992 at 7:00 p.m., Council Chambers.
Motion approved.
Respectfully submitted,
i
�da M. Lagergren, Secr j
c
ATTEST: /A�PILOVED _
City Clerk J Chairperson
10300 Torre Avenue, Cupertino, CA 95014
Telephone (409)252-4505 9/3/92
MINUTES OF THE REGULAR .MEETING
OF THE
PAWO MD RFXMAnON CO ON
August 6, 1992
Council Chambers
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:06 p.m. Call to
Order
SALUTE TO THE FLAG
Flag Salute
2.
ROLL CALL
3. Commissioners present: Hopkins,Throne, Lohmiller,Colman, Condon(arrived 7:20 p.m.) Roll call
Commissioners absent: Hendrickson, Quinlan
Staff present: Stephen G. Dowling, Director
Linda M. Lagergren, Recording Secretary
INTRODUCTIONS
4.
ORAL COMMUNICATIONS
5. Chairman Hopkins asked if any members of the audience wished to speak regarding matters not
on the agenda. It was so noted that no one requested to address the Commission.
OLD BUSINESS
6.
NEW BUSINESS
Goals and
7. Director reported, "I am very pleased to present to you tonight the next installment in the work Objectives
of the McClellan Ranch Master Plan Committee. You will recall several months ago, they McClellan
submitted to you a list of ideas for possible uses of McClellan Ranch Park and this is the next Ranch
step in their master plan effort. Tonight they are presenting to you six goals and subsequent Master
objectives that will essentially set the parameters for the master plan itself. Also included in your Plan
packet was a copy of Resolution No. 4429, which established in 1977 the guidelines for the Committee
nature preserve at McClellan Ranch Park. A member of the Ad Hoc Committee, Deborah
Jamison, will present to you tonight a couple of the goals and objectives."
777171
P111" Fw—
"RF
p. 2
Deborah Jamison stated, "Our committee has been aiming for a year and a half, approximately
McClellan every two weeks. The members of our Ad Hoc Committee are Mike O'Dowd and Barbara
Ranch Banfield who are staff members with the Parks and Recreation Department, Dean Skeels, who is
410(cont'd) a former Parks and Recreation Commissioner, Nancy Hertert and Lonnie Toensfeldt who have
Deborah been involved with McClellan Ranch Park for decades, (Lonnie is the 4-H Coordinator), Judith
Jamison Carson-Croes who is with the Cupertino Historical Museum, and Katherine Slate and myself. I
am going to very briefly go through the goals and objectives. What we initially did was go back
to the Ordinance No. 710, which established McClellan Ranch Park as a nature and rural
preserve, and we lifted from that Ordinance the paragraph that establishes the mission of
McClellan Ranch Park. We started from there to make sure that all of our goals and objectives
flowed from that mission and weren't in conflict. "The mi;sion of McOellan Ranch Park shall
be to maintain and protect the ecology of the area, conserve the natural features and scenic
values, expand community awareness and understanding of natural history and the
environment, and provide enjoyment of the resources present consistent with theirpreservation."
So from there we have established six goals and each of the goals are fleshed out by a number of
objectives to try to meet those goals." Deborah then identified each of the six goals:
The first goal recognizes McClellan Ranch Park as an educational resource. One thing we have
done is establish the Cupertino Environmental Center. It is now being used by Santa Clara Valley
Audubon Society who have held a number of successful events. They are enjoying their tenancy
at McClellan Ranch Park. It also looks likely that a new organization called the Creeks Coalition
may be our next tenant.
Goal 1: To foster stewardship of the earth through the provision of environmental
education, leadership, and resources.
The second goal recognizes the ecological and historical resources of McClellan Ranch Park.
Goal 2: To protect and preserve for the people of Cupertino the natural habitat and rural
property.
the third goal is the utilization of the natural environment.
Goal 3: To utilize this rare riparian environment for enjoyment and study.
Goal four is the utilization of the historical environment.
Goal 4: To share the rich history of this site with the community.
Our fifth goal is utilization of the physical features of the site with an emphasis here on the need
to assess and plan the physical features of site, the buildings in particular, and especially
emphasize the need for ongoing maintenance of the building.
Goal 5: To provide appropriate care and management for site and structures.
Our sixth goal is our implementation goal. Realizing that the City is not in a position to fund the
implementation of all of these various goals we realize the need to look for alternate sources of
funding, inkind services and volunteer efforts.
Goal 6: Identify mechanisms to fulfill the stated Goals,.
After reviewing the goals, Deborah Jamison asked for feedback on the goals from the
Commission.
PRC # 131
p. 3
Commissioner Colman remarked, "it was stated that the mission was taken out of Resolution 4424 and
I question if you found that it was out of date or was there any discussion if anything needed to be McClellan
added or dropped or if it was still appropriate." Ranch
Park
Deborah Jamison explained., `he ordinance itself is short, the lengthy part are the regulations and Goals
guidelines for McClellan Ranch Park which were derived from the passing of the ordi,:ence by a (oont'd)
committee at that time and then passed by the Parks and Rec Commission. Most everything is on
target and consistent with what we've been doing."
Chairman Hopkins inquired, "Do any of these goals change any of the activities going on now at
McClellan Ranch Park?"
Deborah Jamison stated, "Not change, but enhance, improve and build upon some of the existing
activities. We would like to see 4-H continue, if that is not feasible in the long term, we would hope
that some kind of farm education and interpretation could continue in some other format."
Commissioner Colman commented, "One of your goals was to form a committee that continues on
like The Friends of McClellan Ranch. How often would the new group have to meet? Would you see
that group as a maintenance awareness group?"
Deborah Jamison replied, "I would think we would need a handful of real dedicated people or maybe
just one real dedicated person who would devote a lot of time. There would probably be monthly
meetings and a docent program and a fund raising committee that would come out of it. It's quite an
undertaking to form a group like that and our objective is not so much to form it but to look into the
feasibility of forming it. It's just something we want to study a little more."
Commissioner Lohmiller questioned, "How does the Committee see the use of the Simms property
in this general scheme of things?"
Deborah Jamison answered by saying, "One of our objectives to complete goal 5 is to develop a
building and site use plan. With the Commission's approval of these goals, that will be one -f our
main work items in the coming meetings. We do intend to incorporate the Simms house into a building
and site use plan for McClellan Ranch Park for park related activities under this mission statement.
We have ideas, we're-just not prepared to say what they are right now."
Chairman Hopkins asked for comments from the audience, of which there were none and so he
brought it back to the Commission.
Commissioner Colman moved to recommend to endorse as ,fated the McClellan Ranch Park,,jals and Motion
objectives. Commissioner Lohmiller seconded. Motion approved.
i
Director Dowling Pxpressed, "I would like to publicly thank the committee for their continued efforts;
their dedication is appreciated."
PRC # 131
p. 4
Chairman Hopkins allowed Mr. Haze to speak under Oral Communications at this point.
tevo Haze
Stevens Crk Steven Haze explained, "I was privileged to attend the public hearing on July 21st regarding
Master the Stevens Creek County Park Master Plan. It was the first public hearing of the task force
Plan- that was put together at the County level. It was an opportunity to provide inp►a as far as
how that master plan would be developed. At that time I had a couple of items that I felt
were rather important and wanted to address. First, is the designation and subsequent
planning and development of Foothill Boulevard and Stevens Canyon Road as a recreational
gateway into lower Stevens Creek Park. Secondly, is to pursue the possibility of having
traffic diverted away from Redwood Gulch Road over to Highway 85 via Big Basin Way and
De Anza Boulevard,once Highway 85 is opened. I wanted to luring this to your attention that
maybe a master plan development for the County Park might be an opportunity we wouldn't
want -:o pass by."
Director Dowling commented, "If this is something the Commission would like to discuss
at our next Parks and Recreation Commission meeting, it would appropriate for the
Commission to discuss the issue of how the linkage of the City of Cupertino and the County's
park might be enhanced, and then make suggestions for myself, as a Santa Clara C"lunty Task
I orce member, to carry back to the meetings."
MINUTES OF PREVIOUS MEETING
Motion 8. Commissioner Throne moved and Commissioner Lohmiller seconded a motion to approve
the minutes of the July 2nd Park and Recreation Commission meeting. Motion approved.
(Condon abstained).
WRITTEN COMMUNICATIONS
9. A letter was received and distributed to Commission from AYSO Cupertino Region 35
thanking the Parks and Recreation staff for all their support they have given to the Youth
Soccer program. An additional letter was received from Roger and Margaret Graves
complementing the Parks and Rec staff and thanking them for the superb job they do with
their children in all the various programs.
MONTHLY REPORTS
10. Director Dowling reported, "Cupertino Swing Band is really a successful co-sponsored
organization. We packed the Quinlan Center for their last concert. They do these concerts
free to the public. The music is wonderful and we had over 300 people in attendance. We
helped the DACA Swim Club with their Far Western Swim Meet, July 29 through August
2nd. Chair Hopkins was present to speak on your behalf. Again we had another very
successful 4th of July program at De Anza College. The month of August we tend to slow
down, but there is one event next week that you might want to attend if you have the
opportunity. On Thursday, August 13, at 5:00 p.m. in Memorial Park, we have an event that
we call Almost Anything Does, and that is our end of the summer event for all of our youth
programs. We usually get about 250 people out to Memorial Park. It's a family function -
barbecue, entertainment, and family games."
FRC # 131
5
11. There were no Community Contacts. P.
dStELLANEOUS
•12. Director Dowling stated, "We continue to wait for the State's final action on the budget and
then we will react to that."
13. Chairman Hopkins reported that the Mayor's luncheon was canceled.
14. There were no staff oral reports. However, Commissioner Throne suggested we look at
raising the fencing on the 9th hole at Blackberry Farm because they are driving them into
the parking lot. Director said that staff would take another look at this and report back.
Commissioner Throne also questioned if a+ is posted that shirts are required on the Golf
Course. Director said he would check into this and report back.
ADJOURNMENT
15. At 7:45 p.m. Commssioner Colman moved and Commissioner Condon seconded a motion
to adjourn to ,he regular scheduled meeting on September 3, 1992 at 7:00 p.m. Motion
approved.
Respectfully submitted,
'DeC� 7.
Linda M. Lagergren, S
ATTEST: APPROVED:
[y Clerk J ,�� Chairperson
t ,
st! C r! I32
1030D Tom Avenue,Cqwdno,CA 95014
Telephone(408)252-4505 1011/9 2
MINUTES OF THE REGULAR MF ETING
OF THE
PARS AM $ +' AI`IION MORMON
September 3, 1992
Conference Rooms C & D
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:03 p.m. Call to
Order
SALUTE TO THE FLAG
2 Flag Salute
ROLL CALL
3. Commissioners present: Hopkins, Lohmiller, Condon, Quinlan, Hendrickson Roll Call
Commissioners absent: Colman, Throne
Staff present: Stephen G. Dowling, Direccw
Linda M. Lagergren, Recording Secretary
;NTRODUCTIONS
4.
ORAL COMMUNICATIONS
5.
OLD BUSINESS
6.
NEW BUSINESS
8. Di:ector Dowling state:, "Staff is pleased to present to the Commission this evening another co- Cupertino
sponsored relationship with members of the community. This particular request is from a Kung- Kung pu
Fu Club. Dr. Weng is here this evening to answer any questions you might have. He in not only Club
a current officer in the organization, but also the instructor in the program. We have the spa::e Co-
at Monta Vista and their application does meet department requirements for co-sponsorship and sponsorship
staff it r,;comniending that we enter into a co-sponsorship relationship. With that I will turn it
back to the chair for any questions you may have of myself or Dr. Wong."
Commissioner Quinlan questioned, "With a co-sponsorship,what obligation does the City have?"
ATM
4
R
PRC#t 132 Director Dowling answered by sayingkM—Mentially the City provides the space for the
p. 2 organization to meet and conduct business. In this case, they will be using MorA2 Vista.
Occasionally we will do nudlirgs based upon certain criteria. After this co-sponsorship, we are
Cupertino calling a moratorium on co-sponsorships for two reasons: first, we are just about at capacity at
Kung Fu Monta Vista Recreation Center and secondly, we are evaluating the criteria that we use for co-
W_lub sponsorship. This has been the same criteria we've used since the late 1970's and we think it's
(cont'd) time to rep iew our requirements. We wanted to get this one approved because it is certainly
serving a function that is legitimate in the community and we have the space right now."
Commissioner Lohmiller remarked, "On the co-sponsorship form it states the clubs employees and
that Dr. Weng is an instructor at a rate of$30.00 per hour. How does that fit with the City's co-
sponsorship?"
Director questioned, "Are you asking if this is in conflict with the City?"
Commissioner Lohmiller replied, "Yes, I know it's a non-profit organization, but somebody is
getting paid for it. Is this common with co-sponsored clubs?"
Director said, "For the clubs that are essentially instructional in nature, like Judo, it is common.
Certainly the rate is consistent with what we pay instructors."
Comnissiontr Quinlan asked, "How is a co-sponsored club different from a program conducted
through Cupertino Parks and Recreation?"
Director replied, "Co-sponsorship means that they run their own organization, elect their own
officers and find their own instructors. If it's a program we run, we do that, and we take a
percentage of revenues."
Commissioner Quinlan asked, "What is the obligation financially for the City?"
Director responded, " It's marginal right now, we have the space at Monta Vista."
Commissioner Quinlan inquired, "Does the Ciub pay for the use of the space?"
Director replied, "No that is what we do for the club. We give then. a place to meet and conduct
business. So it's free to the co-sponsored clubs. The only out of pocket expense occurs when we
do a mailing for the organization."
Commissioner Lohmiller asked, "What is the membership requirement for co-sponsorship?"
Director stated, "We don't have a minimum number to form an organization, that 's one of the
things we are looking at. 'The only requirement now, is that 50% of the membership have to be
Cupertino residents."
Commissioner Quinlan questioned, "If this co-sponsorship is approved tonight, does this obligate
the City in any way if the requirements for co-sponsorship are later changed? Are the changes
retroactive to all the co-sponsored clubs?"
Director replied, "We probably would not make it retroacti.-e, if we changed the criteria. For
0
example, regarding the minimum number of members, we would probably encourage those clubs
that don't meet that to work towards that end, but we would not change the rules immediately for
them.
... ............... ...........
Commissioner Quinlan asked, "One of the concerns I have is the financial end of it. All these co- PRC #132
sponsored groups get facilities furnished by the City free. I have a problem with that, because as our p. 3
rates go up to cover our costs, and that looks like jhe case in the future, I think it's going to
encourage people to join these co-sponsored groups a,,opposed to recreational programs that the City
will conduct. Therefore, it,is going to be in conflict with our own progams. I've got a real problem
with that."
Director replied, "That's an excellent point and that is one of the reasons why we've called a
moratorium, we saw that coming. I agree with you, that is going to be an issue. However, in fairness
to this organization, they are coming in under the current rules, and we felt obligated to deal with
tf.!m based on what we are currently doing.There were two other organizations that just made contact
with the department and we told them about t ze -moratorium. However, this particular club was
already in the process when we began talking about some of these issues."
Commissioner Quinlan continued by saying, "I don't have a problem with going ihead with them, if
they meet the requirei.ients, but I would want some caveat or condition in the motion making them
understand that it would be subject to any changes that might result."
a
Director Dowling said, "We may reach the point budget wise where we have to contact all of our
existing co-sponsored clubs and let them know that this is how things have been handled in the past,
but economic conditions dictate that we need to start charging fees for facilities."
Commissioner Hendrickson said, "I think we would want to revisit this issue as a total rather than as
an individual club at this point."
Commissioner Lohmiller moved and Commissioner Hendrickson seconded a motion to approve co- Motion
sponsorsi ip of Cupertino Kung-Fu Club as preseattA. Motion passed 4-1,with Commissioner Quinlan
voting against.
7. Director remarked, "The County is in the first phase of a three phase effort to re-do Stevens Creek Stevens
County Park. To achieve this the County has appointed a task force to work with their project team Creek
in this first phase. I am serving on that task force, as are a number of other jurisdictional County
representatives and homeowners. At this point we are strictly in the program phase where by existing Park
conditions are being identified. We are talking about the opportunities and constraints of the park
property, what is going to be the scope of the master pan itself, and then a little about some specific
elements that need to be addressed. The preliminary -eport will be going to the County Parks and
Recreation Commission on October 7th. At the last Commission meeting,a resident Steven Haze came
f6i ward and made a couple of suggestions about some things that should be considered in the program
plan. The first issue had to do with a "gateway" concept at the entrance of the park. This issue had
come up already at some of the task force discussions. I think what Steven Haze was looking for, was
to get away from a very formal entrance such as Rancho San Anton;o County Park. The entrance to
that park has curb and gutter and eventually will have street lighting - a traditional urban entrance.
What he was interested in, in this particular case was since it is a more natural environment, that the
"gateway" be more natural in design and implementation and that.all users be encouraged to come in.
17hat was his suggestion to you, that you make a request that such a consideration go into the County's
plans for the Stevens Canyon entrance. The other issue had to do with transportation on that corridor.
I referred this issue to the Director of Public Works. That is the background information and with
that, I'll turn it back to the chair for discussion."
After discussion,and referral of traffic matters to the Public Works Department, and having informed
the Director of Parks and Recreation, as their representative on the task force committee of their
con-,erns, Commission felt it was not necessary at this time to take an action on this issue.
PRC #132 MINUTES OF PREVIOUS MEETING
9. Commissioner Cordon moved and Commissioner Lohmiller seconded a motion to approve the
minutes of August 6 Parks and Recreation Commission meeting. Motion approved. (Hendrickson
Motion and Quinlan abstaining)
WRITTEN COMMUNICATION
10.
MONTHLY REPORTS
11. Director reported that a new program Rec. Checks (gift certificates)are now on sale and we
are going to make a big push around Christmas time for those people who aren't quite sure
what to get someone for the holidays. Summer program registration was completed in
August. We processed 3,684 family registrations and filled to capacity 208 classes and
programs.
12. Commissioner Hendrickson reported that since schools were back in session, he would be in
contact with the School Districts this month.
MISCELLANEOU.3'
13, There was no legislative update.
14. Chairman Hopkins reported on Mayor's luncheon.
15. Director reported, "There is now a coordinated effort to plan something for Nancy Hertert.
I mentioned to some of you at the last Commission meeting that she is extremely ill. Beth
Gaydos has been designated as the coordinator for this recognition and the idea that is being
proposed is a native plant garden outside the old Recreation offices at McClellan Ranch Park
and a memorial plaque in her honor."
ADJOURNMENT
Motion 16. At 8:00 p.m. Commissioner Lohmiller moved and Commissioner Hendrickson seconded a
motion to adjourn to the regularly scheduled meeting on October 1, 1992 at 7:00 p.m..,
Council Chambers. Motion unanimously approved.
Respectfully submitted,
C!.& I
dPq%Ar.1dL A
'11inda M. Lagergren, Sec*4Kry
A APPROVED:
City Clerk Chairperson
tV
w w ,� fig-, � ``'.•
CI►'rY OF CU PE)ltM0,S7rATE OF CALEFORNM PRC#133
10300 Torre Avenue, Cupertino, CA 95014 *&,J
Telephone(408)252-4505 11/5/92
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
October 1, 1992
Conference Rooms C do D
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:02 p.m. Call to
Order
SALUTE TO THE FLAG
2. Flag
Salute
ROLL CALL
3. Commissioners present: Hopkins, Lohmiller, Quinlan, Hendrickson, Colman, Throne Roll Call
Commissioners absent: Condon
Staff present: Stephen G. Dowling, Director
Linda M. Lagergren, Recording Secretary
INTRODUCTIONS
4.
ORAL COMMUNICATIONS
5.
OLD BUSINESS
6.
NEW BUSINESS
7. Director Dowling stated, "Ta-a City of Cupertino is working with a group of residents on the Herten
establishment of a memorial native plant garden at McClellan Ranch Park, in honor of Nancy Memorial
Hertert. Beth Gaydos is coordinating this effort and has been designated the liaison between
the City, the Audubon Society and a number of residents wishing to implement this memorial.
The strategy calls for raising funds through private donations. Landscape architects Steve and
Valerie Whitehill have donated their time to create the design and have estimated the project to
cost $3000. To date, approximately $1700 have been raised through private donations and a
fund raising event. The Public Works Department and Parks and Recreation staff have
reviewed the site plan and recommend approval of the design."
After discussion by Commission, Commissioner Throne moved and Commissioner Colman Mo'ion
seconded a motion to approve the site plan for the Nancy Hertert memorial native plant garden
at McClellan Ranch. Motion unanimously approved.
777-7-117-
PRC#133
p.2
MINUTES OF PREVIOUS MEETING
on 8. Commissioner Hendrickson moved and Commissioner Quinlan seconded a motion to approve
the minutes of the September 3 Parks and Recreation Commission meeting as amended.
(Commissioners Colman and Throne abstaining).
WRITTEN COMMUNICATION
9.
MONTHLY REPORTS
10. Director reported, "the Community Parade was a great success. The City of Cupertino and the
City of Saratoga will be co-sponsoring a "Punt, Pass and Kick Competition% which will be
held at Hyde Junior High School. The annual Ghostwalk will be held at McClellan Ranch on
Friday October 23 and Saturday, October 24."
11. Commissioner Hendrickson remarked that since schools were back in session he would be
making his community contacts with Cupertino Union School District and Fremont Union
High School District.
MISCELLANEOUS
12. There was no legislative update.
13. Chairman Hopkins reported on Mayor's luncheon.
ADJOURNMENT
Motion 14. At 7:54 p.m. Commissioner Colman moved and Commissioner Lohmiller seconded a motion
to adjourn to the regularly scheduled meeting on November 5, 1992 at 7:00 p.m., Council
Chambers. Motion unanimously approved.
Respectfully submitted,
—Linda M. Lagergren, Sec 4 1 y
ATTEST: APPROVED:
City Clerk Chairperson
• CITY OF CUP"iENMO,SrATZ OF CALI FOitMA PRC#1344
10300 Torre Avenue, Cupertino, CA 95014 Approved
Telephone(403)252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMSSION
November 5 1992
Council Chambers
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:04 p.m. Call to
Order
SALUTE TO THE FLAG
2 Flag
Salute
ROLL CALL
3. Commissioners present: Hopkins, Lohmiller, Quinlan, Hendrickson, Colman, Throne, Roll Call
Condon
Commissioners absent: None
Staff present: Stephen G. Dowling, Director
Linda M. Lagergren, Recording Secretary
AM INTRODUCTIONS
4. :.
ORAL COMMUNICATIONS
Resident
5. Resident Deborah Jamison stated, "I wanted to ask about a concern I've had for a number of Deborah
years and it has to do with the plot of land behind tl:e Quinlan Center. Several years ago Jamison
when the Quinlan Community Center was under discussion, I wrote a letter recommending
that the orchard be saved, but other ideas were implemented. Because of the drought we've
had barren land for several years. My question is what are the plans and the timeline for that
plot of land?"
Director Dowling answered, "Let me respond to some of the issues raised and if Commission
wishes they can agendize it. We spent a.lot of time at the committee level talking about what
to do with the grounds surrounding the Community Center structure. We talked a lot about
the orchard and an arborist's report indicated that those trees were not worth saving; they
were very old and had been uneared for, for a very long time. And any thoughts of even a
token grove of trees was not in the long term interest of the City. A second issue had to do
with wanting to provide more green and open space in that park as a whole. As you recall the
former two thirds of the park that had already been developed are very highly programmed
spaces. There is not a lot of open space. One of the things we wanted to achieve was a big
chunk of turf for that green relief. At the time we knew that we had a grove of very healthy
trees that we could protect and preserve next to Varian Park. So it's true the master plan did
call for turf, and as Deborah mentioned, shortly after the project was awarded the drought hit
us and there was some talk about whether or not t-a plant. The decision was evade to go ahead
and plant, and the contractor who did the initial planting we went into litigation with because
it simply did not take. We held off replanting until the drought situation changed and where
we are today is that the Public Works Department has decided to proceed with the planting in
PARKS & RECREATION COMMISSION 9 of 10
MINUTES 1987-1993
the Fall and let the wet weathe- irrigate it until it's up by next Spring. It has not been planted
yet, because we haven't gotten far enough into the rainy season. I agree it has been an eye sore
and an embarrassment."
Chairman Hopkins questioned, "If we choose to look at this issue again, what plan do we
have to address or amend?"
Director Dowling replied, "You would have to look at the approved master plan. What you
would be doing essentially is re-opening the public hearing process."
Commissioner Lohmiller added, "Having come off 40 plus public meetings in the last four
months discussing recreation and open space, that area came up numerous times. It was my
opi:lion when it came up that it was intended as it is still intended, as an open space, where
px)ple can come and fly a kite and not for organized use. I think that's very important to the
i;ommunity. It makes for a nice public park and if we can keep it as intended in the plan, I
wouidn't see the benefit of discussing it for other uses. This is the thinking after coming off of
40 plus public meetings talking about recreation and open space. If there was some reason that
it couldn't be used as intended in the plan, then I think it it should be brought up at thzt time."
Chairman Hopkins said, "After discussion the consensus of the Commission is to see how the
grass grows and then if there is a problem, re=.isit the issue at that time."
Resident Jennie Kennedy expressed, "I am here for item number 9, the letter of resignation Resident
from David Condon. I would simply like to say a special "thank you". You have had the right Jennie
background to serve as a Commissioner. Your professional occupation, your love of open Kennedy
space, people and sports have all contributed to the Commission. You have used very good
judgment and you h::ve been very concerned with your involvement. That not only goes for
Dave but for all the Commissioners that have served on Parks and Recreation. It is one of the
best run Commissions in the City of Cupertino. I thought it was about time that someone said
thank you. David, we wish you the best of luck in your endeavors and hope that sometime in
the future that you will come back and see fit to serve again. I hope that the Council can find
someone to fill that seat that will exercise as good of judgment as we fell that you have."
Resident Nancy Burnett said, "At the last Fairgrove neighbors meeting, they finally did get a Resident
conclusion on where they would like to have our park. There is that one acre of land, the Nancy
Anderson property that does seem to be for sale. The heirs have not quite decided what they Burnett
want to do with the land. I think it would be very nice if the City could acquire that piece of
land as a passive park. The use we perceive is picnic tables and barbecues and small children's
equipment. One of our members is going to go house to house to each of the properties that
directly adjoin the land ane: present our :yeas to them. We were wondering what we should do
next from your point of view, that would be helpful in promoting this idea."
Commissioner Colman asked, "Where is this acre of land?"
Nancy Burnett replied, "It's on Phil Lane, about one block from Sedgewick School. It has
residents on three sides and faces Phil Lane to it's north."
Commissioner Quinlan questioned, "What is the City's position on these pocket parks? At one
time when we were making studies several years ago, we felt that these little pocket parks on
the maintenance and vandalism stand point were really a problem. I thought Summerset Park,
which is considenAy bigger than this parcel we are speaking about, was a real headache and
we were trying to avoid that kind of thing. Is that the attitude now?"
Director Dowling responded, "Certainly the fact remains tha,,they are more costly to maintain.
However this Commission when they were going thror.gh the General Plan revision,
recognized that since we were just about to complete our neighborhood park system that there
might be some value in these smaller parcels around town. So the Commission took the
position and set three priorities for considering those kinds of purchases and they essentially
decided that they should be considered first and foremost in a neighborhood that doesn't have
any park land or school land. That would be our highest priority. A mid range priority would
be properties in a neighborhood that have either park land that they are under the rate or
school land that they are under the ratio. And then a very low priority would be neighborhoods
that have both school and park land. So at one time we were adamantly opposed to it and now
we are taking the position that there might be some value in certain scenarios."
Commissioner Quinlan asked, "Where would this parcel fit in that priority?"
Director replied, "About in the middle."
Chairman Hopkins remarked, "Since this particular item is assigned to me on the work plan, I
can meet with you and your group to talk about what your needs are and what ought to be
done and certainly I can work on the City side and see what is feasible in terms of whether we
can maintain a small park and see what alternatives and options we have in terms of Sedgewick
and other properties. I would be glad to work with you and your group since this item is
assigned for me to take the lead."
OLD BUSINESS
6.
NEW BUSINESS
7. Director Dowling stated, "These are the work plan items we said we were going to do and Work
some of the items we have completed and some are in progress and obviously with Plan
Commissioner Condon's resignation we will have to discuss reassignment of some of these
items. And with that I will turn it back to the Chair."
Chairman Hopkins explained, "We will go through the work plan item by item and give a brief
update of what is going on in those areas."
1. Sports Center Contract -Completed
2. Sports Center Master Plan Committee Recommendations
Commissioner Colman stated, "We came up with a couple of options and it's in progress."
Director Dowling commented, "I have to write the report on the four options and let the
committee look at that one more time and then it will come back to Commission. Obviously
because of our financial situation a lot of the incentives have gone out of this approach, but it
is still important to get some plan on the board for long term solutions."
Commissioner Throne replied, "We should at least have one more meeting to wrap this up and
put it in the file so the next group who looks at this can start from wnere we left off instead of
starting over at the beginning. We should have one more meeting, and then bring it back to
Commission and then to Council for their information and the: under the current financial
scenario it would definitely go into the file."
3. Review Park Dedication,':rdinaince
Director Dowling stated, "It is in progress."
I vJ eYy ly :F.
t
4. Establish Policies for Commercial SpGnsorships of Recmdon Events or F%cliihles
Commissioner Condon expressed, "There are complexities to this issue that I've just scratched
zt s surface of. The non-profit organization is easy to set up. To mechanically put it in place is
siest part of it. Deciding on who the players are and who is going to administer the
v.:rs is the difficult part. There is a degree of complexity on who should be involved.
xtor '?owling replied, "There are some issues at o what extent it should be staff driven and
What a s: ant it should be community driven. The big question is where do we want to go i
fro:.-1 here .
Commirsirn - L.ohmiller added, "To establish a Foundation you have to have a Board of
Directors.'
Director Dowling remarked, "One of the things that needs to be determined and clearly
identified is what is the role? Is it strictly fundraising or is it more political as well as
fundraising?
Commissioner Throne suggested, "Let's agendize this for Commission review. We can get
some items from the information packet for hackground material. We can then talk about it and
from than maybe some direction can be determined. We can work on this item as a
Commission to scope out what we think should happen."
Director Dowling commented, "I think it's a good idea for the Commission to read some of the
models, and verbalize from your perspective the direction you see this going and maybe we
can get a consensus from that and go back and start working on our model."
5. Eight School Sites Master Plan -Completed
6. Sports Field Use Policies
Commissioner L.ohmiller stated, "We are almost completed. There has been a lot of progress.
Director Dowling added, "We have met twice with the youth sports representatives on these
concepts and we will be going back to thew with a final draft before it comes to you. The fee
have been the most controversial issue."
7. Environmental Master Plan for McClellan Ranch Park
Chairman Hopkins stated, "It is in progress and the work on the committee is rapidly
concluding."
Chairman Hopkins remarked that items 8-11 are yet to be started after the General Plan
completion.
Commissioner Throne commented, "About three months ago someone from Kaiser Permanente
was at a Council Meeting and spake about the Kaiser land. Are we going to discuss this or has
it been discussed in the General Plan process. I think it should be something we at least talk
about and be aware of."
Director Dowling asked, "Shall we put on the agenda a report on the status of the Kaiser
Permanente land?"
Commissioner Throne added, "We could put it on our work plan and get an update at the next
meeting."
Director Dowling remarked, "At the very least we can present what has been discussed,
preliminary policy statements and you can add any input at that time."
® MINUTES OF PREVIOUS MEETING Motion
8. Commissioner Quinlan moved and Commissioner Hendrickson seconded a motion to approve
the minutes of the October 1 Parks and Recreation Commission Meeting as amended.
(Commissioner Condon abstained)
MMMMM"
WRrrrEN COMMUNICATION
• 9. Chairman Hopkins read letter of resignation from Commissioner Condon.
MONTHLY REPORTS
10. Director Dowiing reported, *I would like to call your attention to three events coming up in
November. If you've never been to a swing band concert you should drop by. We are goLig to
have some craft vendors there. In addition to that the first Holiday Craft Faire will be held of
the Quinlan Community Center with 43 arts and crafts vendors. There is also a Holiday
Boutique at the Senior Center on the 14th of November."
11. There were no community contacts.
MISCELLANEOUS
12. There was no legislative update.
13. Chairman Hopkins reported on Mayor's luncheon.
14. Director reported in staff oral reports that two of the four City owned lots in Seven Springs
have been sold.
ADJOURNMENT
15. At 8:12 p.m. Commissioner Colman moved and Commissioner Throne seconded a motion to Motion
adjourn to the regularly scheduled meeting on December 3, 1992 at 7:00 p.m., Council
Chambers. Motion unanimously approved.
Respectfully submitted,
4Lida M.-Lagergren, Secd;&y,
ATTEST: APPROVED:
City Clerk Chairperson
10300 Torre Avenue, Cupertino,CA 95014 '
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION CONUMSSION
December 3, 1992
Council Chambers
CALL.TO ORDER
1. Regular meeting of the Parks and Re-creation Commission called to order at 7:03 p.m. Cali to
Order
SALUTE TO THE FLAG
2 Flag Salute
ROLL CALL
3. Commissioners present: Quinlan, Hendrickson, Hopkins, Lohmiller Roll Call
Colman (arrived 7:05 p.m.)
Commissioners absent: Throne, Condon
Staff present: Stephen G.Dowling,Director
Linda M. Lagergren, Recording Secretary
INTRODUCTIONS
4. None
ORAL COMMUNICATIONS
5. None
OLD BUSINESS
6. None
NEW BUSINESS
7. With Commissioner Condon's absence, item 7 was skipped.
8. Director stated, "At the last Commission meeting, the Commission had some questions Status
regarding the Kaiser Permanente property and it's status with regard to the General Plan. Report
(Director pointed out on a map the line that defines the Kaiser Permanente property).As you Kaiser
can see it is a substantial portion of the foothills. At that last meeting I gave you some Permanente
inaccurate information.Commissioner Quinlan asked if the entire Kaiser property is in the City's Land
urban service area. It is not. Only a very small portion is. (Director pointed out the urban
service area on the map.) Urban service area meaning that it is reasonable for the property to
be developed within five years and the City will provide services,should it be developed.There
is another factor at work here and that is the sphere of influence. (Director showed this area
on the map). What occurred during the General Plan hearing process is the property owner
asked if the City Council would alter the urban service area line, which they have the
prerogative to do in the new general plan, to go to the boundary of the sphere of influence.
Sphere of influence being a twenty-five year reasonable development factor. They wanted to
move that from twenty-five to five years.Council said no,in fact Council's policy on the general
plan is they intend not to expand any urban service area boundaries. Consequently, there
wouldn't be a need for this body to discuss what would be the park needs, should it be
developed."
Warm
OF {pwRMO_
Motion 9. Commissioner Hendrickson moved and Commissioner Lohmiller seconded a motion to approve the
minutes of the November 5,Parks and Recreation Commission Meeting as amended.Motion approved.
0 WRITTEN COMMUNICATION
10. None
MONTHLY REPORTS
11. Director Dowling reported,"We had a new event at the Quinlan Center in November that I would like
to bring to your attention.We tried our first annual Holiday Crafts Fair.We had over 40 vendors,most
of which were Cupertino residents displaying their work at the Quinlan Center.Th 7 Center made about
$900 on space rentals. The vendors were satisfied that they did well enough with their sales to come
back next year.This Saturday we ace doing a little different twist on our holiday open house event.We
are trying a Breakfast with Santa program. The Optimist Club is helping us by preparing breakfast for
all the kids."
12. Chairman Hopkins stated,"I met with the McClellan Ranch Task Force Committee and they are moving
forward. They probably have two to three more meetings before they are finished."
Commissioner Quinlan commented,"I received in the mail the list of Volunteer Job Assignments from
the City, and I thought it was an excellent idea to come up with the positions needed and the duties
for that position. I think you will get a good number of people who will be interested." Director
Dowling mentioned that at least twenty adults called just regarding Parks and Recreation positions since
that flier went out.
MISCELLANEOUS
13. There was no legislative update.
14. There was no Mayor's Luncheon report from Chairman Hopkins.
15. Director Dowling reported, "I want to inform the Commission of the status of the vacant chair on this
Commission.As you know the suggestion was made that Dean Skeels fell the position for the remainder
of this year and I think that was a very good recommendation and Dean did too at first. But then he
realized to serve with this group he would have to resign his job with the Parks and Recreation
Department. He's a part-time staff person, and City employees cannot be on a Commission. So he
decided he will wait and perhaps go for a full term next year and not resign right now. So with that,
Council was left with two options which would be to advertise and interview for the position in January
or to not fill it for the year. And Council elected to not fill the seat for the year. So there will be six
of you for the next calendar year to serve on the Commission."
Chairman Hopkins asked, " Did Council make a decision for the following year whether or not they
want to go to five Commissioners or they will go back to seven?"
Director stated, "No. At least one of them knew that we were going to send them a recommendation
next year about the composition of the Commission."
0
16, At 7:40 pm.Commissioner Colman moved and Commissioner Hendrickson seconded a Motion Lotion
to adjourn to the regularly scheduled meeting on January 7, 1993 at 7.00 p.m., Council
Chambers. Motion unanimously approved.
Respectfully submitted,
d�nda M. Lagergren, Se
ATTEST. AP
1
City Clerk airperson
OF CUMMOt STATE OF CAUIFOWBA PKC#136
IWW Torre Avenue,C uperdno,CA M14 Approved
Telephone (408) 252-4505 2t4/93
MIND i ES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
January 7, 1993
Council Chambers
CALL TO ORDER
Call to
1. Regular meeting of the Parks and Recreation Commission called to order at 7.05 p.m. Order
SALUTE TO THE FLAG Flag
Salute
2.
ROLL CALL
Roll Call
3. Commissioners present: Hopkins,Lohmiller,Throne, Quinlan, Hendrickson
Commissioners absent: Colman
Staff present: Stephen Dowling, Director
Linda Lagergren, Recording Secretary
INTRODUCTIONS
4. Director introduced the two representatives of the Cupertino Host Lions Club who were present
in the audience, David Lee and Richard Madigan, both past presidents of the club. Director
stated they were here to answer any questions that the Commission might have regarding
agenda item number seven.
ORAL COMMUNICATIONS
5. None
OLD BUSINESS
6. None
NEW BUSINESS
Lions Club
7. Director stated,'The issue before the Commission this evening is that the Cupertino Host Lions Community
Club with cooperation from the National Association of Remodelers Industry, Santa Clara Service
Chapter, are offering to the City of Cupertino their willingness to construct, at their expense, Project
a utility facility at Blackberry Farm in the Oak Grove picnic area. (Director showed on an
overhead slide the area where this facility would be located). Currently,we have a small utility
building and the proposal before you tonight is that the Club and N.A.R.I. would construct
adjacent to that, a clean up building. This building would be used for clean up after an event
as well as set up before hand.It will have the capability to keep foods cold,store supplies before
the event and an area to wash dishes. From the City's perspective certainly this would be an
amenity to the park. It is something we would not have the resources to build at this time,and
clearly would be a benefit for large group gatherings in the Oak Grove area. So staffs
recommendation to the Commission is that you recommend to the City Council that the City
accept this effort and this addition to Blackberry Farm."
c Ions
Commissioner Throne questioned,"AVM the City take respnoibility for maintenance of this building?"
Service
Project Director Dowling replied,"We hadn't talked about maintenance, but I think based upon prior history,
(cont'd) we would work together with the lions Club on making any necessary repairs."
Commissioner Throne asked, "Has anything like this ever been done in the past?"
Commissioner Quinlan declared, 'Yes, there have been a couple of smaller kinds of things, like the
Little League who provided a dug cut and at Monta Vista Park where the buildings were painted."
Director Dowling added "As far as a structure, perhaps the most recent example would be when
N-A-R.I.participated in the renovation of the Simms house. Of course,we own the structure and they
simply made the improvements. This project is the first example of an organization providing a
structure."
Commissioner Quinlan expressed, "I think it's a great idea."
Commissioner Throne questioned, "How much of an investment is this project? Are there going to be
refrigerators in this utility building?"
Director replied,'That is correct and the Lions Club is providing all of the amenities inside the building,
as well as the 19 x 29 structure.-
Commissioner Quinlan asked, "At events where the City charges ees for the use of the facility, will
there be any sharing of these fees with the Lions Club, or will they be donating this without any
strings?"
Director Dowling answered, "They are donating this without any strings, however, City Council each
year does waive the use fees for them to conduct their two fund raisers. These fundraisers generate
monies that go back into the Cupertino community.But they have done this effort without any strings,
promises or conditions."
Commissioner Hendrick-son commented, "I think it's a wonderful opportunity for the City and for the
citizens of the City."
Dave Lee added,"As I indicated in the letter that we sent to Steve,Parks and Recreation has been very
supportive of us and we are acutely aware of some of the issues and problems that the park has had.
There has been a discussion the past two years of something we could do out at the park.We developed
this idea and we thought it was a way to pay back for all the years of the use that we've had of the
facility.
Commissioner Hendrickson asked, 'Will you have a plaque or anything that lets the public know that
your organization donated this building?"
Dave Lee replied,"We talked about that and we wanted to find out if that was going to be permissible
because although the NA-R.I. organization is not directly in our community, it's more of a County
chapter,we would like to put something up giving them recognition as well as the Lion's Club."
Motion Commissioner Quinlan moved and Commissioner Throne seconded a motion to recommend to City
Council that the City accept the Cupertino Host Lions Club's offer to construct a utility building at
Blackberry Farm and allow them to put up a plaque giving recognition to the N.A.R.I. and Lions Club
organizations. Motion unanimously approved.
S. Director Dowling reported,w1bis evening I would like to give you just a brief report on where Sports
we are with the Sports Center operation six months into the contract. As I mentioned in my Center
memo to you,fundamentally the City is very pleased with where we are today.We believe that Status
Jim Trenner has demonstrated a real commitment to that operation and in a number of arras Report
has done exceptionally well in turning the impression and image of that facility around.One of
the things that we are most excited about is that there u lot of young people using that facility.
We think we are getting a nice blend of age groupings utilizing the facility.There was a meeting
on December 18th which included Supertdsor Don McCarthy,Council member Wally Dean and
myself. We talked about in general terms how we are doing and what areas needed attention.
Jim is optimistic and encouraged by progress to date." Director showed a few overhead slides
that showed how we are doing in the sale of passes and how we are doing overall financially.
MINUTES OF PREVIOUS MEETING
9. Commissioner Quinlan moved and Commissioner Hendrickson seconded a motion to approve y Motion
the minutes of the December 3,Parks and Recreation Commission Meeting. Motion approved.
(Commissioner Throne abstained)
WRITTEN COMMUNICATION
10. None
I L Director Dowling reported,"I would like to again thank the Optimist Club for helping out with
the Breakfast with Santa program.The Club was terrific,the event was terrific,and we are going
to do it again"
12. There were no community contacts.
MISCELLANEOUS
13. Director reported, "Just to let you know there is a bill in the Legislature these days that would
require public agencies to conduct fingerprint runs for any individual working with any youth
group."
14. There was no Mayor's Luncheon this month.
15. Director Dowling reported under Staff reports, ".Kristin Armbruster is on her way to the City
of Palo Alto as a Recreation Coordinator. I made a presentation to the City Manager and the
other Department heads and we will be able to replace that position, so we will be going out
and recruiting in the next month or so. I also wanted to remind you that next month you will
be appointing a new Chair."
At this time Chairman Hopkins asked if the member of the audience Steven Haze wished to
speak. Mr. Haze advised the Commission that two members of the community were involved
in the Juan Bautista De Anza Historical Trail effort and they would be pleased to give a
presentation of what the program is at the next Commission meeting. Commission requested
to have that presentation agendized for the meeting of the following month.
to adjoemrn to the lrcP * s&cdukd meeft on F�bguarcgr
M at
Chambers Motion unanimousty .
Respectfully submitted
Ian la M.Lagergren, Secre
ATTEST: /APPROVED:
'ty Clerk Chairperson
VPRC#137
IWW Torre Avenue, o,CA"I4 ���'-,I
Telephone (4W) 252-4505 3/4/93
MINUTES OF THE REGULAR MEETING
OF THE
PAINS AND RECREATION COM MISSION
Febmary► 4, 1M
Council Chambers
CALL,TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7A5 p.m. Call to
Order
SALUTE TO THE FLAG
2. Hag Salute
ROLL CALL
3. Commissioners present: Hopkins, Lohmiller,Throne, Hendrickson Roll Call
Commissioners absent: Colman,Quinlan
Staff present: Stephen Dowling,Director
Linda Lagergren, Recording Secretary
INTRODUCTIONS
4. None
ORAL COMMUNICATIONS
7. None
OLD BUSINESS
S. None
NEW BUSINESS
9. Director said, "Staff is very pleased to introduce to the Commission this evening two Stevens
representatives from a recently formed organization supporting and advocating for Creek
implementation of a Stevens Creek Trail concept.This evening you will be hearing from Tom Trail
Klope, Chair of the Parks and Recreation Commission from the City of Mountain View and
he will present Mounts i Views plans for the Stevens Creek Trail and Wildlife Corridor.
Following that, the President of the organization, Rhonda Scherber,will present the missions,
goals and organizations and plans for Friends of Stevens Creek Trail."
Tom Klope explained, "On behalf of the Parks and Recreation Commission from the City of Tom
Mountain View,we are happy to come before you and tonight I will be introducing the Stevens Klope
Creek Trail project, which is currently underway in the City of Mountain View and Rhonda
Scherber will introduce the new Friends of Stevens Creek Organization,which has recently been
incorporated."Tom showed a graphic while he spoke that delineated the full extent of the trail
as it passes through the City of Mountain View.
"The proposed Stevens Creek Trail has been in the Santa Clara County master plan for parks
and open spaces for the past thirty years.There have been numerous studies for that. Stevens
Creek itself slants up in the Santa Cruz mountains, flows eastwardly tuo— -d the Bay, stopping
Stevens at Stevens Creek Reservoir,where there it enters into the City of Cupertino,10 Altos,Sunnyvale,and
Creek finally into Mountain View for it's last six miles before it passes into San Francisco Bay. The trar"e
Trail corridor also connects into the Bay Trail which will eventually, someday, run around the entire San.
Tom Francisco Bay as well as the Ridge Trail which runs along the Peninsula Ridge.
pe
t'd) Currently,there is also a trail from the Pacific Coast up to the Ridge Trail and with the completion of
the portions of the Stevens Creek Trail,we will then have a complete link from bay to ocean.
The Stevens Creek Trail in Mountain View is six miles long(the easterly most six).Progress is currently
underway to develop the full extent of the Stevens Creek Trail.And it is broken down into five major
reaches or segments."
Tom Klope went on to describe in detail the five reaches.Tom mentioned that the entire project price
tag from one end to the other is estimated at over$9 million and will take place over a five year period.
Rhonda Rhonda Scherber explained, "I'm delighted to have the opportunity to talk to you this evening about
Scherber the Friends of Stevens Creek Trail. As Tom mentioned, it is a newly formed public benefit non profit
Friends of corporation,supporting the Stevens Creek Trail project.Our vision is that we support the Stevens Creek
Stevens Trail project through 0 the cities from the Bay to the Ridge,which would include Cupertino.And I m
Creek delighted to have the opportunity to talk about how we might best work together with you and your city
Trail in realizing that dream."
The mission for the Friends oi Stevens Creek Trail is to raise community awareness and support for
the development of the Stevens Creek Trail and Wildlife Corridor.
We have three goals and the first is to foster a neighborhood, business, government and nonprofit
partnership in the development of Stevens Creek Trail.The second is to raise funds from business and
neighborhood communities to complement government funds and ai&w faster completion of the trail.
And the third goal is to coordinate neighborhoods, businev&es, schools and nonprofit organizations
volunteer efforts to ucip develop and restore the creek."
Rhonda went over some of the plan highlights and asked for a volunteer to be on the Advisory Council
representing the Cupertino Parks and Recreation Commission.
Commissioner Throne inquired if the trail in Mountain View was going to cost$1.5 million per mile.
Tom confirmed that, and then Commissioner Throne went on to ask how many people would take
advantage of this trail?
Rhonda Scherber answered by saying, 'There are over 40,000 people that work in the north Bayshore
Park, Moffett Field and NASA/Ames area. I don't have any estimates on how many people are likely
to use it,but I do know that Reach 1 that is currently paved and doesn't go anywhere,is extraordinarily
well used.I would imagine that when the trail goes somewhere we will see increased use.I'm concerned
that we will have so much use that we will have a problem with the wildlife habitat. We have people
on the Friends that are very concerned about that and are making sure that it is planted and screened
appropriately."
Commissioner Throne also asked, "Regarding sources of funding,can you get transportation funds for
this project?"
Tom Klope replied, 'That's one of the luxuries of this project. We are tapping both environmental
enhancement as well as transportation funds."
Chairman Hopkins asked, "What kind of coordination is going on among the four cities? Is there an
overall task force that is coordinating this effort or is it just Mountain View starting this and hoping that
the other cities will jump on?"
Tom Klope answered, wMe c is definitely happening in Mountain View. We felt We ° s
needed to get our act going and going well,before taking it on the road.We will be visiting all
of the cities involved within the next month to solicit their input We're looking to have every (Cont`d)
city to be represented on the Advisory Committee. We aim went to the County Parks and
Recreation Commission."
Chairman Hopkins asked, "What will the maintenance costs be of the trail?"
Tom Klope stated, "The maintenance costs are less than a conventional park, but that's not to
say that the trail will be self maintaining, because it certzinly won't be. We have developed
figures of maintenance costs per year and the estimation of labor and resources by the City of
Mountain View that will be involved we have included in our capital improvement programming.
It's a very big concern."
Rhonda Scherber asked, "Would the Commission like to appoint a representative to the
Advisory Council at this meeting this evening?"
Chairman Bob Hopkins volunteered for that position and Director Steve Dowling said that the
appointment needed to be approved by Council.
10. Director Dowling informed Commission that agenda item 10,De Anza Trail presentation,would
be continued until next month.
Sports
11. Director Dowling stated, 'The issue before the Conmission this evening is to review and Fields
recommend a number of policies relative to use of our recently acquired by contract, sports Use
fields. Having entered into the contract with Cupertino Union School District we realized we Policies
did not have some policies in place because we hadn't dealt with these kinds of facilities in the
past. So a subcommittee of the Commission was formed, represented by Lohmiller and
Hendrickson,and they worked with staff and the youth sports representatives to develop policies
that the majority could live with. Clearly, I do want to thank Commissioners Lohmiller and
Hendrickson for their efforts.There were a great deal of meetings and a lot of discussion, and
both of these gentlemen did Tome homework on their own and I think they have given us a
good product."
Director Dowling reviewed the five areas adz;;,w;ed by the committee which were:User Fees -
Fee Structure, Permits for Sunday Usage, Inclement Weather Policy, User Priorities and
Application Lead Time. He stated the five problems, identified the issues and presented the
recommended policies.
After discussion by the Commission of each of the five areas, questions were opened up to the
audience.
Resident Anna Black of Gardena Drive, voiced her concern regarding code enforcement at Resident
Memorial Pa-'.. She was concerned about the litter at the softball fields after games and the Anna
people who are giving tennis lessons and charging for them on the tennis courts at Memorial Black
Pan k."
Director Dowling stated that regarding the charging of tennis lessons at Memorial Park,we do
not have an ordinance precluding that, but we do have a policy and we can't site but we can
inform and ask for cooperation. We will follow up on that.
AYE Blum Koren, resident of Glencoe Drive and Feld Director for AYSO Region 35 addressed the
'Field Commission on a few concerns and questions he had. "I am glad tha► the City is now responsible for
Director putting up the goals.That's a dangerous Job.'
Director Dowling explained, "Installation of goals, repair of backstops and burning in of 0elds will a!l
be a basic level of service provided by the City."
Motion
Commissioner Throne moved and Commissioner Hendrickson seconded a motion to recommend to
Council to approve the recommendations regarding sports fields use policies. All in favor. Motion
approved.
Joint
Meeting 12. Director said, "You have in your packet a request from the Fuse Arts Commission to get together on
/Fine Tuesday,February 23rd,and discuss fAe possibility of putting together some joint special events.So the
Arts only issue tonight is to decide to m,:eL Everyone thought it was a great idea, however, Commissioner
Comm. Hendrickson noted he would not`e able to attend because of a prior commitment of a school board
meeting." Director Dowling also mentioned that Commissioner Quinlan would no: be able to attend
due to a prior commitment.Director Dowling stated he would notify the Chair and Staff person that
we would be meeting with them.
MINUTES OF PREVIOUS MEETING
Motion 13. Commissioner Hendrickson moved and Commissioner Throne seconded a motion to approve the
minutes of the January 7, Parks and Recreation Commission meeting. Motion approved.
ELECTIONS
Motion 5. Commissioner Hendrickson made a motion to nominate Commissioner Lohmiller for Chairman.
Commissioner Throne seconded that nomination. All in favor.
Director Dowling said, "I would like to say publicly to Bob Hopkins, thank you for a very productive
and dedicated year."
Commissioner Hopkins made a motion to nominate Commissioner Hendrickson for Vice Chairman.
Commissioner Throne seconded that nomination.All in favor.
WRITTEN COMMUNICATIONS
14. Director Dowling expressed,'Ve were so pleased to be recognized by the Northern California Tennis
Association.They selected the Cupertino Sports Center as the Facility/Club Organization of the Year
for 1992.That presentation was made Tuesday night at the Volvo Tournament."
MONTHLY R,;PORTS
15. Director mentioned, "Because of budget reductions,we had to eliminate our Junior Theatre program
and so a very talented Susan Shear came in with a concept for a self-supporting actors ensemble group.
We had 160 children try out for the performance of Charlotte's Web.It will held at the Quinlan Center.
The costs are minimal and the program will pay its own way."
I16. Commissioner Hopkins made a community contact report. He attended a Trail Center Meeting at
McClellan Ranch.They had a person from Mid-Peninsula who spoke about the acquisition of the Ridge
property. They closed escrow a few weeks ago and it is actually open now.
MISCELLANEOUS
17. Director remarked, "Effective January 1st, public recreation agencies are now required by law to
fingerprint all employees coming into contact with youth."
• 18. Commissioner Hopkins reported on the Mayor's Luncheon.
19. Director reported that the 4th of July fireworks have been canceled.
ADJOURNMENT
20 At 8:40 p.m.Commissioner Hopkins moved and Commissioner Hendrickson seconded a motion
to adjourn to the joint meeting with the Fine Arts Commission on February 23, 1993. Motion
unanimously approved. Motion
Respectfully submitted,
17
4daM. Lagergren,
ATTEST: APPROVED:
V
City Clerk Chairperson
...„ �t
:? w
d 2`8 ,nz° •`r �iJD
Appmd
tom Torre Avalm, .. ,- ,CA 9M4 am
Telephone (4W)2524
MINUTES OF THE REGULAR M EETWO
OF THE
PARKS AND RFkIl-4,TION COMMISSION
March 4, 1993
Council Chambers
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:05 p.m. Call to order
SALUTE TO THE FLAG
2. Flag Salute
ROLL CALL
3. Commissioners present: Lohmiller, Hendrickson,Throne,Ouinlan,Colman,Hopkins
Commissioners absent: None Roll call
Staff present: Stephen Dowling,Director
Linda Lagergren, Recording Secretary
INTRODUCTIONS
4. None
ORAL COMMUNICATIONS
5. None
OLD BUSINESS
6. None
NEW BUSINESS
8. Director reported that the Fine Arts Commission would be providing the official minutes for Suboommittee
P p g with Fine
the joint meeting that was held February 23. 'The meeting was essentially a brainstorming Arts Co..
session to identify potential cultural arts events that might cooperatively be done between the
two commissions.A number of ideas were discussed,however, no decisions were made. It was
clear that if this concept was to proceed, it would be a good idea to have a subcommittee
formed from the two commissions to work with staff and identify a specific program to bring
back to the respective commissions for approval. Your task tonight is to select one or two
members of this commission to serve on the subcommittee.The Fine Arts Commission still has
$3,000 in this years budget for a r,4tural arts event.The consensus was it is unlikely we can do
a joint ver_ture this spring given the timeline. I think what we are looking for is something
during the summer or fall at the earliest."
® Commissioner Quinlan commented,"Since you are looking at the fall,you won't even know what
the funding might be for the Fine Arts Commission."
Director said, "That's true, they may not have any funding for next fiscal year."
After discussion by Commission,Commissioner Hopkins volunteered to be on the subct,mmittee with
subounmift Commissioner Colman assisting with the brainstorming. C.tairman Lohmiller volunteered to be an
e alternate if the need arose.
with Fine
Arts Comm
nt'e) MINUTES OF PREVIOUS MEETING
9. Commissioner Throne moved and Commissioner Hendrickson seconded a motion to approve the
Motion minutes of the February 4, 1993, Parks and Recreation Commission meeting. Motion approved.
(Commissioners Quinlan and Colman abstaining)
WRITTEN COMMUNICATIONS
10. Director remarked,"a letter from resident Deborah Jamison was included in your packets earlier in the
Deborah week and then some subsequent information was given out in tonights packet.Deborah retrieved a copy
Jamison of a report from the Sunnyvale Parks aad Recreation Department regarding their dog park.The issues
letter
are two fold, one is the space behind the Quinlan Center and the other is the dog park. The question
for the Comm;lion is do you want these items to be considered for the future. Is their a need or a
desire to agendize them? What other kinds of information would you want if that is the case?"
After a brief discussion by Commission on whether to ager_dize these items,Director Dowling reviewed
two of the items Deborah Jamison suggested.
Item #1 -Arboretum."There may be a better chance to do that at another park.For example,Varian
Park has a stand of orchard remaining. The orchard stand we have at Varian Park is in much better
shape than the orchard that was removed at Memorial Park. So it seems to me that if that is the
Commission's desire,then that is the place to look to do that function.This passive arboretum concept
may be better served in a passive park. Memorial is not a passive park."
Item #2-Drought Resistant Demonstration Garden."We are putting that in at McClellan Ranch now.
That is what the Nancy Hertert Memorial is all about. We are certainly addressing number 2, and we
have the potential to do number 1. I'm not convinced that Memorial is the place it should happen."
Commission concurred with staff comments.
"I'll give you a little background on the dog park concept.We did look at this, and at that time we felt
we didn't want to dedicate approximately an acre to that function,because at tha time we were really
concerned with meeting active needs.In addition to Deborah's comments,I have received two soundoffs
in the last month asking about dog parks.And it is something our Public Works Department would like
to see us address."
Consensus from the Commission was to agendize the dog park idea. Bob Hopkins volunteered to
respond to Deborah Jamison and address the ideas she referred to in her letter.
NEW BUSINESS
Juan Bautista 7 Director said, "Tonight, as requested by resident Steven Haze, you have a presentation on the Juan
DeAnza Bautista Historical DeAnza Trail.This is a program that this Commission has supported over the years.
Historic Trail
We passed a resolution supporting the legislation that enabled this trail to become national legislation."
Steven Haze introduced to the Commission, Meredith Kaplan. "Meredith is responsible for the
enactment of an act of congress to identify and ultimately landmark the Juan Bautista DeAnza Historic
Trail route. Meredith is here to discuss that effort in this area as well as in the state of Arizona.
Meredith Kaplan stated, "In 1984-1985 the feasibility study was done for the Juan Bautista DeAnza
National Historic Trail. And on the basis of that feasibility study, the trail was authorized by Congress
in August of 1990. And as part of that, then the Park Service has been given the job to develop a
management plan for the trail. It is especially important because very little of the trail is in Federal
hands. The Park Service basically owns none of it. I call myself a team coordinator. I'm coordinating
all of you people along this 1200 mile route to try to develop a plan for the trail which will market it
and interpret it and perhaps even provide a recreational component for retracement.This is the route
that Juan Bautista DeAnza took when he brought settlers to establish a spanish presence at the Bay in
San Francisco."
Meredith Kaplin went on to explain, "One of the reasons that the trail has been authorized by
Congress and has become a national historic trail is due to the efforts of people like Joe JU=B=tWa
Adamo, here in your community, who participated to the fullest in the reenactment, which. wumiw
happened in 1976, two hundred T1"Presentative
pp years from the first expedition organized through the
bicentennial committees in Arizona and California.Many people participated all along the way. c�,�
They followed the journals of the expedition to the day and to the hour,getting up at the same
time, singing the sm-mo songs, going the same number of miles along the whole route from
Mexico Ci?-J to San Francisco and even around the East Bay." My job is to develop the
cornprehensive management plan and we're doing this by organizing volunteer task forces in all
of the 19 counties in the two states through which the trail goes.And in Santa Clara County we
have ar, incredibly active task force, two of whose members are here tonight, Joe Adamo and
Stevea Haze. This group has alreaL!v mapped the historic route and they're getti ig ready to try
to identify the recreational routes within the county that might be either in the historic route
or parallel, or within the historic corridor that could be marked. This trail will basically link
together local,county,state regional trails to form this 1200 mile long trail which can be marked
and used for reinactments of pleasure or recreation"
Commissioner Quinlan asked,"Is there going to be actual acquisition of land in this or is it just
designation?How much latitude do you have with the trail from the standpoint of being specific
as opposed to within a quarter of a mile?"
Meredith Kaplan answered, "Historians probably don't think it's good, but from our viewpoint
we have quite a bit of latitude because Anza's trip was a one-time trip.The trail was established
and was actually open for six years until the Yuma Indians closed it in 1781. So it was basically
not a trail that has a track like the Santa Fe or the Oregon Trail. We know from reading the
journals a corridor that may be a mile wide but we don't know exactly,in most cases where his
feet went. So this allows us quite a bit of latitude in terms of a recreational trail...As far as the
acquisition, the legislation says that we can acquire land from willing sellers, if they are
interested,however,there is no money to do that.So basically,what we are looking for all along
the way is cooperative agreements both with federal agencies,states agencies,counties and cities
with their trails."
Commissioner Quinlan asked, "Would there be any way or does it make any sense to try to
combine the Stevens Creek Trail to this trail or at least portions of this?
Director Dowling replied."As you know,we have that designation at McClellan Ranch Park and
although it may not be in the corridor, there may be some obvious benefits to tying those two
together."
Steven Haze asked,"The General Plan has been reviewed and the draft E.I.R.is coming out but
I don't believe in the Parks and Recreation element that there is any discussion on this. Is this
something we would wart to have added to the General Plan?
Meredith Kaplan added, "To add to that, I did include in your packets a statement from the
State Trails Committee,which adopted a resolution of support for the trail and encourages cities
and counties along the way to include the trail in their general plans. We would encourage you
to do that if it is appropriate"
Director Dowling explained,"The Commission and Council have also passed the same resolution
but we do not make reference to t in our General Plan. We could do that. We do make
general reference to those four trait corridors that we've designed a map for and the language
of the General Plan says that once the General Pian is adopted specific trails will be identified.
After the draft E.I.R. comes back, that would be the opportunity to add that language of
support for acknowledgment of the DeAnza Trail...If that is the consensus then I will make that
notation for the draft E.I.R."
MONTHLY REPORTS
11. Director had nothing to add to the information in the monthly report.
12. Commissioner Hopkins made a community contact report.He attended a Green Belt/Sierra Club joint
meeting.The main topic was the open space authority in Sant.Clara County.There was a presentation
on the Green Belt Alliance and all the work that they do to try to secure open space.
MISCELLANEOUS
13. There was no legislative update.
14. There was no Mayor's luncheon report.
15. Commissioner Quinlan reported he had the assignment of reviewing with staff the Quimby Act. I did
meet with Steve and Bert. Steve is preparing a paper to be reviewed by the Commission.
Director reported,"Status on the fireworks 4th of July program,you are all aware that the program has
been canceled for budgetary reasons. Cupertino resident, Betty Bidwell, came forward two Council
meetings ago and said that this is an important eve-At and she would like to do w%at she could to
organize a community support effort.She is doing that however, she did appear befc :e the Council on
Monday night and indicated that the timeline this year is not realistic. Commitments ,ave to be made
sooner than we can get a realistic gauge on the kind of funding we can generate.She very optimistically
announced that they think they are going to have something together for 1.994,so it looks like there will
definitely not be a fireworks program this year and there is already a core;group working on the funding
for 1994.Second comment is that we just closed applications for our Recreation Coordinator position.
This was the position vacated by Kristin Armbruster,who went to the CAy of Palo Alto. We had 148
Amilk applicants from as far away as Colorado and Oregon.We will be interviewing 15 people next Thursday.
1pAnd finally,we began this week the rust phase of the utility improvements for Blackberry Farm."
ADJOURNMENT
20 At 8:28 p.m. Commissioner Colman moved and Commissioner Quinlan seconded a motion to adjourn
motion to the regular regularly scheduled meeting on April 1, 1993 at 7:00 p.m., Council Chambers. Motion
unanimously approved.
Respectfully submitted,
Linda M. Lagergren, S et
ATTEST: APPROVED-
lpCity Clerk Chairperson
t?1tG#139
103W Torre Avwuc, � o,CA 9SO14 Approved
Telephone (408) 2524505 5NO
MINUTES OF THE REGULAR MEETING
OF TIME
PARKS AND RECRF,4.TION COMMISSION
Council Chambers
AprH 111993
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:05 p.m. Call to Order
SALUTE TO THE F:AG
2. Flag salute
ROLL CALL
3. Commissioners present: Lohmiller,Hendrickson,Throne, (Ninlan,Hopkins
Commissioners absent: Colman Roll Call
Staff present: Stephen Dowling,Director
Linda Lagergren, Recording Secretary
INTRODUCTIONS
4. None
ORAL COMMUNICATIONS
5. None
OLD BUSINESS
6. None
NEW BUSINESS
Dis7. Director reported,"the issue before the Commission is to consider and discuss the potential for Dog an
a designated dog area within one of the City of CuNrtino's parks. One of things that is most Ar
significant about this concept is that the cities that got into this effort,did so expecting that they
were taking care of a particular function. But what they have found is that this space has
become a genuine leisure experience. There ;lave been benefits that the cities had not
anticipated." Director Dowling presented slides of dog run areas that had been instituted by
Sunnyvale and Palo Alto.
Director Dowling began with the City of Sunnyvale. "This facility utilized some space at an
existing park, Las Palmas. The size of this facility is roughly the size of a soccer field. To date
there have been no complaints from the residents neighboring the facility. The improvement
costs were considerably more than they had originally anticipated. They had estimated
sornewhere between$5,000 to$12,000,and they spent$30,000 on improvements at this site.Tbit,
Sunnyvale facility which opened less than one year ago is already closed for renovation. The
Director in Sunnyvale said that the turf area probably gets more wear than a soccer field."
Page 2 The Director presented slides on the Palo alto facility."Palo Alto's facility is a little older then Sunnyvale's
Dog Run and they call it their dog exercise area. It has the same type of fencing and about the same size space as
nt'd) Sunnyvale. The Palo Alto facility is bordered on one side by apartments and they too have not had any
complaints from the neighbors. They provide free of charge the disposable bags to pick up the waste. Palo
Alto felt they needed a minimum age for this area; Sunnyvale did not, and that minimum age is eight years
old. Palo Alto also asks that aggressive dogs be on a muzzle."
Director continued by saying,"If the motivation for such a facility is to reduce problems in other parks with
dogs not on a leash or people not cleaning up after their dogs, in both cities these facilities have had very
little impact on those problems. People still continue to let their dogs wander off leash and people still
continue not to clean up after their dogs.If that is the motivation,then this is not a solution. I talked to the
Grounds Supervisor in our Public Works Department and clearly there was enthusiasm for the concept,
however, their concern was that at a time of diminishing resources, they don't have adequate staff now to
maintain parks and they are aware that this kind of facility does increase maintenance responsibilities.There
was also the concern on an ongoing basis of what would be the responsibility of the City to monitor behavior
in that designated space.The other two cities have not had a problem with this. The issue around liability,
in talking with our Risk Manager, is that there is nothing that prevents us from doing this. She said she
would like to see a minimum age and strongly advised us to consider some sort of muzzle for all dogs."
Discussion went back to the Commission. Commissioner Throne commented that $30,000 seemed like a
great deal of money for that area at Las Palmas Park. Commissioner Hopkins asked where the costs were
created.Director said the costs came from adding fencing,landscaping and the few structures that they had.
Commissioner Hendrickson stated, "I'm going to have a problem with this and I'd like to be up front about
it. All of a sudden we're looking at something that is specifically geared toward an animal. It's going to be
exclusive, it's going to be geographical and very honestly I'm going to have a problem with it."
Chair Lohmiller added, "We've talked abo,,t the merits of this before and it would make sense in a high
density area.The problem would be finding the space to da it,although it could be done. It's a nice feature
if you have the room. I don't rule it out,but I don't see a fit for it now."
Commissioner Quinlan said,"I have a concern and some of you hit upon them.The thing that concerns me
is that the Citt, is in a kind of position of withdrawal from the standpoint of economics. I agree with what
the maintenance; people said, that to expand our obligation at this time would be a dangerous situation."
Commissioner Throne added, "To expand it for a specific group would be a problem. The turf area is too
valuable to close down the general purpose use."
Commissioner Hopkins expressed an interest in finding a way to measure what the community interest would
be for this idea. Chair Lohmiller opened it up for public comment.
Resident Resident Deborah Jamison commented, "I know there is interest in the community because there are a
Deborah number of Cupertino residents that use the Las Palmas Dog Park. Historica0y many cities have dedicated
Jamison a g:eat deal of budget and effort filling the needs of organized groups and organized sports because since
they are organized into groups they have a built-in method of communicating with decision makers in the
City to meet their needs. However, there are many citizens who are very recreationally oriented, such as
myself,who pursue more individual types of recreational pursuits.I think dog owners are one of them.I am
a very highly recreationally oriented person, however I do not use the tennis courts,playgrounds, or sports
fields. There are many citizens who have dogs in this city. And I think this would be a facility that would
enable people and their dogs to recreate."
Resident Polli Itychlik said, "Ive gone to Las Palmas Park a number of times with my dog and Pop 3
we thoroughly enjoy the dog park. It is a very sociable experience for both the dogs and the Dog Run
people. I understand there are budget crisis problems, but there may be other ways to raise ("td)
financing. Resident Polli
RychU
Resident Bob Rychlik mentioned,"I am mindful as a community resident of facilities utilization.
The utilization factor is always a conundrum for the community. How do we take what we've
got and make it more available, more sensitive, and enhance the quality of life. I think this Resident Bob
would not be like building something new and then maintaining it, as much as it would be Ryedefining a portion of what we've got at some appropriate place, so people could come and
utilize it. Secondly, we have a responsibility as pet owners. We shoui,4 bring in people in the
community as a resource to address some of these animal control issues."
Commissioner Hendrickson added, "You are here and you are concerned. In my mind we are
speaking of a group of citizens who have pets who are irresponsible. If I could get a grasp that
this would help the condition, I'd probably be more supportive.The problem I have is with the
majority, not the minority who are here and concerned."
Commissioner Hopkins said,"I would like to see what the interest is in the community and the
vehicle we use can be decided upon. We look at a lot of things and we don't stop just because
of finances. We need to do a feasibility study and if those concerns can't be solved,then we can
the idea. I would like to see this investigated further and see what we find."
There was not a consensus on the part of the Commission to do a survey.
Commissioner Quinlan expressed concern over lack of funding for animal control problems and
felt that such matters should take precedence over providing a dog area.
Commissioner Throne added,"Part of th.,issue in my mind is whether we should be doing this.
If you look at all the things we are involved in and the pie is not growing, this seems pretty far
down on the list. I understand why dog owners feel this way. For me it comes down to if you
had$20,000, should you put it in this or in something else that may have better payback and be
more directed towards what I think the city government should be doing.I would probably come
down on the side of not supporting something like this."
Commissioner Quinlan moved and Commissioner Throne seconded the motion to continue this Motion
item to the next meeting.After discussion by Commission,Throne voted in favor and all others
were opposed.
Commissioner Hendrickson moved that a member of the Commission meet with a designated motion
group to identify the issues of the dog run area, Commissioner Hopkins seconded the motion.
All in favor, motion approved. Commissioner Quinlan and Commissioner Hendrickson
volunteered to be on that committee with Commissioner Hopkins as an alternate.Commissioner
Hendrickson asked for at least a 30 day delay to finish up with the youth sports committee.
S. Director Dowling reported, "With the mailing of your agendas you received a copy of the
proposed General Plan amendments and the Draft Environmental Impact Report. The task Review
tonight is to find out if there is anything that was omitted, overlooked or thrown out that you Pxaposed
didn't think should have been." Gen.Plan
D.E.I.R.
After discussion by Commission, consensus was that they were very pleased with the outcome
of their specific recommendations. However, Commisson wished to add a comment about the
Juan Bautista DeAnza Trek when talking about trail linkages and the Stevens Creek Trail
Linkage.
Page 4 9. Director said, "As the Commission is aware Commissioner Quinlan and myself have bsen doing some
work on this item. One of the questions that came up early on when we first started talking about this
cation was what seemed to be a contradiction in the ordinance. The fact that we could collect funds based
dmanm upon a community park size and not just a neighborhood park size. We got that clarified and the
answer to chat is that section 18-1623(the general standard)makes reference to the Quimby legislation.
This is the enabling part of our own ordinance. The Quimby legislation allowed communities to have
both a neighborhood and community park collection.This City chose to just do it on a neighborhood
basis."
Commission began with the discussion of"should the City provide credit for private recreation or open
space?"
Director interjected,"Remember they do not get full credit,they get 500/c credit.They still have to give
us some money for the community development, beyond their immediate development."
Commissioner Hopkins s-Aid, "It depends on the kind of private recreation. For a gym - no, for a nice
wide green area-yes.
Commissioner Throne added, "I have a problem with the private part of this statement. In some of
these facilities, se!ne of the space should be open to the people in the area"
Commissioner Quinlan said, "Theoretically, I am in the minority here. I favor very strongly private
recreational space. I think if people that put their money up and pay for the maintenance, they have
the right to that. I still see the need (for private recreational space) in those kinds of facilities
(townhouses, apartments, Northpoint, etc)."
Commissioner Throne added, "My recommendation would be that they should get some percentage
credit for the optional element(swimming pool,game courts).You wouldn't necessarily want the Home
Owners Association to maintain it if the public was corning through. If the vision is to have campus
developments, that green area should be open, maintained by the homes owners and available to the
public."
Commissioner Quinlan said, "What I am hearing from everyone is that as far as open space is
concerned, that is covered under the building permit procedure and the land use procedure. We are
going to have as much open space as we had before, but we are not going to call it play field. It may
be in landscaping or whatever,and there may or may not be a central area,but we are not going to give
them credit. We are going to reduce this from 50% credit to 25% credit as long as they meet the
optional elements."
Commissioner Hendrickson said, "I thoroughly agree with the 25%, and if I were somebody building;
a building and wanted to really dress it up, I could put 50% in but I'm only going to&,-t credit for 25%,
but I am going to get a return on my investment. So therefore, the 25% makes since to me."
MINUTES OF PREVIOUS MEETING
10. Commissioner Hendrickson moved and Commissioner Hopkins seconded a motion to approve the
Motion minutes of the March 4, 1993, Parks and Recreation Commission meeting. Motion approved.
WRrrTEN COMMMCATION
Il. A letter was sent to the Director of Parks and Recreation from Don and Kathy Cochrane
complementing staff on how their children enjoyed Winter Wonde- ul Week.
MONTHLY REPORTS
12. Twenty volunteers from a Cupertino High School service chib painted the bleachers at Memorial
Park. We. eliminated Junior Theater in the budget process and we had a very clever concept
come forward from Supervisor Julia Lamy and our Junior Theater producer Susan Shear. We
switched this to a classroom setting with a production at the end. We did it at the Quinlan
Center and we were able to make this program self-supporting.Every performance was sold out
and we ended up making$1000 on this program.
13. Commissioner Hopkins made a community contact report. He attended the first Advisory
council meeting of the Friends of Stevens Creek frail.
Chair Lohmiller reported that I.S.TXJL funds are available. Tennis court surfaces at Monta
Vista and Varian Parks are in dire.need of being resurfaced.However,Public Works has found
within their operating budget this year funding to resurface the courts.
MISCELLANEOUS
14. There was no legislative update.
15. Chair Lohmiller attended the Mayor's luncheon. The mayor and vice-mayor were unable to
attend. Councilmember Koppel conducted the meeting.
16. There were no staff reports.
ADJOURNMENT
20 At 9:35 p.m.Commissioner Hendrickson moved and Commissioner Hopkins seconded a motion Motion
to adjourn to the regularly scheduled meeting on May 6, 1993 at 7:00 p.m., Conference Rooms
C & D. Motion unanimously approved.
Respectfully submitted,
4da-M. Lagergren, Secr
ATTEST- APPROVED:
City Perk Chairperson
CAW OF SPATE OF CAdMRIgt!►
10=Torre Avenue,moo,CA 95014 Aypwmd
Telepi:ane (408) 252-4595
MINUTES OF THE REGULAR MEETING
OF THE i
PAILS AND RECREATION COWIMISSION j
Conference Room C & D
May 6, 11993
CALL TO ORDER
1
1. Regular meeting of the Parks and Recreation Commission called to order at 7:04 p.m.
J4 Call to Order
SALUTE TO THE FLAG
2 j Flag Salute
ROLI.CALL
3. Commissioners present: Lohmiller, Hendrickson, Throne, Hopkins, Quinlan
Commissioners absent: None
Staff present: Stephen Dowling, Director of Parks and Recreation Roll Call
Linda Lagergren, Recording Secretary
Mike O`Dowd, Recreation Supervisor
Barbara Bsnfield, Department Naturalist
Bert Viskovich,Director of Public Works
INTRODUCTIONS
4. Director introduced Recreation Supervisor,Mike O'Dowd and Department Naturalist,Barbara
Banfield,who are both members of the McClellan Ranch Ad Hoc Committee.
ORAL COMMUNICATION i
Resident
5. Resident Steven Haze(22681 San Juan Road)spoke before the Commission as a representative Steven
of the National Parks Services and stated that he was involved in a multi-state effort to establish Ha-
the Juan Bautista De Anza Natural Historic Trail.He advised Commission that he wrote a letter
in response to the draft E.I.R requesting that language be added to the General Plan supporting
the National Parks efforts. He also wanted Commission to be aware that there is I.S.T.E.A.
funding available at the local and regional level. Director Dowling informed him the
Commission did endorse adding language relevant to the Juan Bautista De Anza Trail.
OLD BUSINESS
6. None
NEW BUSINESS
Compost
8. Director Dowling stated,"In deference to our audience,we will begin with the discussion of the Program
compost pick-up site and then move into the discussion of the Simms lease agreement. The McClellan
reason this is coming to you tonight in this manner is because as these decisions were being Ranch Park
made staff was not sensitive to the public review and public input process. At the Council
meeting on Monday night, Council directed this Commission to give an opportunity to those
park users and supporters to express their views and opinions regarding the proposed compost
pick-up program. The reason we are here tonight is to listen and then after we've done that,
there is a basic question that needs to be addressed and that is, is this site appropriate for the
compost pick-up site program?"
77
im2
post Director continued,"If it is, in your opinion, how does this current plan work to achieve that? If it is not,
Pick-up in your opinion,are there alternate sites that you would advise be reviewed?" Director Dowling continued
qrrd) by giving a little background on this mandated program AB939.'Me issue is whsm do we provide a pick-up
site facility? Of the options available to the City, the posture taken was it makes sense to do it on City
owned and City maintained and managed property. Probably, the Service Center makes the most sense.
Regrettably,most of it will be picked up on the weekends and that facility is secured on the weekends.The
next option was our park system ard McClellan Ranch was seen as most viable,principally because through
the garden program there has historically been composting at McClellan Ranch and secondly, there is a
relationship between the environmental awareness theme at McClellan Ranch and this program."
Director said,"In addition to whether we want to intrude into the nature preserve area,a second issue was
accessing and exiting the site.That's been a concern for some time.What we saw was an opportunity through
Resource Recovery funding to finally get around to making some modifications to that entrance that would
increase safety for park users."
Director showed transparencies of McClellan Ranch Park before and after the modifications.
Chairman opened up discussion to the Commission. After a brief discussion by the Commission, it was
opened up for public comment.
Lonnie
Toensfeldt Lonnie Toensfeldt(21640 Fitzgerald Drive)resident,member of McClellan Ranch Park Ad Hoc Long Range
Planning Committee, one cf the community leaders for Rolling Hills 4-H Club and past Parks and
Recreation Commissioner.'The Committee does not feel this is an appropriate place to do this.Our biggest
objection is safety. It is an extremely scary entrance. We also have concerns from a philosophiml point of
view. My objective is to ask the Commission to recommend to Council and staff that another more
appropriate site be identified and that this issue be studied more carefully."
Beversicia Roxanne Beverstein (1061 November Drive) resident,gardener at the Ranch and a master gardener with
University of California Cooperative Extension. "I'm here to speak from the perspective of a gardener and
a master gardener.The Ranch is a place to come and learn and spend time. It is not an appropriate place
to be used as a utility yard for compost pick-up."
Ralph
Riddle Ralph Riddle (1061 November Drive) resident,gardener at the Ranch and master gardener. The compost
would smother 600 square feet of the nature preserve.The compost is not a real benefit to McClellan Ranch
from its product usefulness. I'm concerned with the additional traffic and that the whole process has been
done without much public input."
Howard Howard Johnson (22560 Alcalde Road) resident. "I think our first goal is to try not to do any harm to the
Johnson preserve. I don't think most of the gardeners at the Ranch would use the compost.The changes in the lot
have created some problems with parking. I have two suggestions for places for compost pick-up.First we
could redesign the front area of the corporation yard and the second Place is the Mary Avenue on-ramp
Darina ."Drapkin Darina Drapkin (22891 Longdown Road) resident and gardener at Ranch. "If the compost pick-up is at
McClellan Ranch, I am very concerned that the traffic will have a great impact on the life at the preserve."
Charles
ligget Charles Liggett (22415 Palm Avenue) resident. "I would like to see the parking lot go back to the original
configuration.I would like Commission to recommend to Council that the Public Works Department take
the gravel out of the compost pick-up location and return the topsoil to that location."
,Aghenin,
Catherine Sleight (11074 La Paloma) resident and member of the McClellan Ranch Long Range Master
Plan Committee."I am here as a resident and not representing the committee.The parking lot was already
a difficult place for children, but now it will even be more difficult. People have worked so hard to keep it
a preserve. I feel alarmed that something like this could happen so easily. It is a very special place and
hopefully we can treat it that way."
k _,u ._,a.- ,,:•,-.. .. tee- r. �._...,_ .,,r..+ - :�
Bill Niegel (21837 Woodbury Drive) resident."I basically do not use the park,but I am a gardener
and have been for 30 years. Depending upon the quality of the compost, I would be interested in
using it. I have talked to a number of people in my neighborhood and throughout the City who have
had the same comment that they would like to see what it is and possibly use it. If it is acceptable am NWA
to me, I can use it in :arge quantities. I would like to suggest that the park is a good place for a
partial site and then have a second site at the Corp yard."
Commissioner Quinlan staked, "Mr. Chairman, it might be appropriate at this point to let the
audience know that about. two-thirds of the open space you see at McClellan Ranch Park is not
owned by the City. It's owned by the Santa Clara Valley Water District and it's a flood plain area
so there can't be a lot of structures put in on the portion from the parking lot towards the creek.
When I say two-thirds that did not include the Simms property, it includes everything that is open
space. In the agreement for the City, to use that as a park,we agreed not to put any structures in
that would impede the hydraulic flow within that 100 year flood plain."
Ray Erny (7894 Fiesta Lane) resident. "Whether or not the compost is up to the standards of the p may,
master gardeners has nothing to do with the fact that we want to put the compost on this site for
people to pick-up and use in their gardens. It doesn't matter whether it's good compost or bad
compost, if the people want it, let them have it. If traffic becomes a problem, then limit the hours
of use."
Lois Warburton(11001 Lucky Oak Street)resident."I'm here to support the gardeners and activists
who are here tonight." warbunon
Henry Bruski (22891 Longdown Road) resident and gardener at the community gardens at
McClellan Ranch Park. "Since we as residents have chosen to preserve this area, I would like to see B ki
this area be re-established and replanted with native plants. It is a good idea that City's are looking
at recycling waste."
Director stated that a resident, who was unable to attend the meeting tonight telephoned her
comments in and wanted them read for the record. Recording Secretary read the comments from
resident,Ann Westwood."Since you have spent all the money,the time, the expense and the agony
of getting that site graded and prepared and the crushed rock down, that is quite a bit of money to
walk away from ... It would certainly be a rational place to put it .,. Please put me down as in favor
of saving money and just leaving it there at McClellan Ranch."
Barbara Banfield,Department Naturalist."I just had a clarification about the parking lot.One of the Barbara
things that worked well with the old plan is that it circulated traffic well for the parents dropping Banrleld
off children for camps."
Ralph Riddle, resident. "I would like to propose that the City consider educating the public about Ralph
home composting, so we don't have the problem of recycling yard waste in the first place." Riddle
Chairman Lohmiller brought the discussion back to the Commission.
Commissioner Hendrickson commented, "I heard of this yesterday and this is the extreme example
of the lack of communication. My opinion is that this is not for the Parks and Recreation
Commission, this came from the Department of Public Works, if I am correct in who made that
decision down there."
Director said, "No they did not make it solely, they did consult with our Department."
Commissioner Hendrickson asked, "Was Council aware of this?"
4 Director replied,"As I mentioned a moment ago,the packap than Council approved in Februavy made very
cbmpaM-UP
t general reference.The yard waste program was not specifically spelled out to the eft of the plans that
(cued) you see tonight. It just made reference that it would be appropriate to have it at McClellan Ranch.Then
about five weeks ago when staff realized the quantity and what was all involved, then these changes were
precipitated.Yes,Council approved a big package that involved a lot of Resource Recovery issues,this being
one small component.So to say that Council thoroughly looked at this issue isn't true,and to say it was just
a Public Works decision,isn't true.I was involved in that decision making based upon the inappropriateness
of the Service Center site.We obviously turned to parks next and McClellan Ranch came to the front."
Commissioner Hendrickson remarked, "So possibly it was some mis-communication as well as lack of
communication."
Director replied, "Oh, absolutely."
Chairman Lohmiller added,"That was expressed very clearly by staff at the Council meeting before the oral
remarks were made and I think eve gone is aware of that now."
Commissioner Hopkins asked,"I would like clarification on what is being asked of Commission at this time."
Director Dowling replied, "The fundam..ntal question is, is McClellan Ranch an appropriate site for this
compost pick-up program based upon what you have heard and what you know of the program.Based upon
what you decide about that, if it is appropriate,what recommendations and comments do you have about
this plan that you have reviewed tonight.If it is not an appropriate site,do you have suggestions about other
sites that would be worth reviewing and investigating."
Commissioner Quinlan remarked, "I have some concerns about McClellan as the site. I think some of the
comments made regarding possible contamination of the soil is a concern.I don't know how real that is,but
it strikes an alarm to me. I would not like to see any more money spent in regards to the parking facility
or the site until this thing has been resolved. What is lacking for me, is now that the question has been
raised about this as a good site in my mind, is what other sites are available."
Commissioner Throne asked, "Where did the money come from for this project?"
Director of Public Works(Bert Viskovich)replied,'There is a Resource Recovery fund that the City collects
from fees for garbage and all the funds came from that particular fund."
Commissioner Throne asked,"Do we have any idea of what kind of demand we will have for the compost?"
Director of Public Works replied,'Me whole recycling program is brand new and most cities are just getting
into this.We know that we have X amount of quantity which was part of our program to come back to the
community as free compost to our residents. We don't know what the response will be, all we do know is
that roughly 20'x 30'x 3'high pile is going to be available at all times. Engineering has been receiving a lot
of calls from people waiting for the program, so there seems to be a lot of interest. I perceive it to be a
successful program."
Commissioner Throne commented, 'The issue is that the City has an obligation to provide a site."
Director Viskovich added,"We asked for this compost to come back to the City.Twenty-five percent of the
debris that leaves the City comes back in compost."
Commissioner Throne said,"My understanding is that we are mandated by the State to provide the compost
to the residents. Did we ask to do that?"
® Director Viskovich replied, "It's a state mandate to reduce the waste stream to landfill, but it's the City's
policy that we wanted some of it back free to our residents."
.. ..•err
Cbmmhsicner Qnhdm said,"I presume you don't have to take the 25%;ytm get up to 25%.h that >w S
the way it is written7l CMPM
P
Bert Viskovich replied,"We get up to 25%free,anything over 25%you have to pay the gate price." (Co ad)
Commissioner Hendrickson commented,"If we are going to go ahead and make this available to the
citizens,perhaps the two sites do make sense. It can be reduced at McClellan Ranch, if we are sure
it is not going to contaminate the soil down there. The other one is the City Corporation Yard as
a possible site. Put it there on a three month trial basis at the two sites and see if that does fill a
need for the public use."
Commissioner Hopkins remarked, "I would agree that a natural preserve is not the ideal place for
a compost pick-up site, probably a more appropriate place would be a utility yard. That was good
information to hear that we don't have to have any compost if we don't want to or we can male the
amount of compost a lot smaller than 1 112 tons."
Director interjected, "Council would have to change policy to not have any."
Commissioner Hopkins continued,"I also think that we as a Commission cannot recommend another
site for it, I think that would be the responsibility of Public Works. I do think that it does have a
significant impact on the preserve.Use or non-use of the compost is not the real issue here.I would
recommend that we find another place for this compost."
Chairman Loi:miller stated, "I think it is a real intrusion on the park. In reading the guidelines of
the park, I don't think that this is the intent of the park. I think more traffic in and out of there is
a hazard. ]Even with the changes that were made in the parking lot, it is still difficult to see the cars
coming down from the right. The more traffic we have, the more danger there is. As far as other
sites go, I don't think it's our job to decide on the other sites."
Commissioner Quinlan said, '"Two possible sites were suggested. I think we need to have a central
location. Unfortunately,those two sites(Corp.yard and McClellan Ranch)are both on the west side
of town. If you are going to talk about two sites,you should have one east of De Anza Blvd.and one
west of De Anza Blvd.
Commissioner Lohmiller asked, "What other sites might be potential sites?"
Bert Viskovich stated,"When we started this we did look at other sites.One is the Corp.yard.That
was discounted because of security, the inability to have it open on the weekends and after hours,
and there is no room to use the parking lot. The Service Center is out and not even a viable
consideration. There are two other sites. At the end of Mary Avenue,the ramp to go over 280 was
suggested. There is a potential there, however, there are residential dwellings and we thought that
might be an impact. DeAnza College was eliminated as a site.,Another site was Kaiser-Permanente.
However, that is way to the west side and conflicts with truck traffic, so :lac was discounted. So we
then started looking at park sites. First was the Civic Center and then we went to each of the other
sites.Any place we chose was going to have some disruption or impact.McClellan Ranch was chosen
because we felt compost was a natural thing for McClellan Ranch and it was somewhat remote from
residential. We looked at the Simms property. We felt all the residents would be looking down on
it and that would be an objection. McClellan Ranch seemed like the natural place to have it. We
really are in a difficult situation trying to find a new location."
Director Dowling added, "One thing that would be in order now is to make a recommendation of
the appropriateness of the site to Council."
Commissioner Throne said, "I don't think that we should make a recommendation. If there is no
alternative and we want to do compost pick-up then I don't think we should make a recommendation
until there has been some discussirn about what the alternatives are."
i
Fppk�,T
T
Lohmiller ,-1 would not want to step on the plans of the Meaellan Ranch Master
amirman remarked
Camp= plan Committee.Were toying to look at that whose site and now we've had an intrusion go in there.
(coned) I don't feel comfortable having the principal site at McClellan Ranch Part As a resident though, I do
recognize that we have a bigger problem."
Commissioner Throne said,"Without having review of other site alternatives we can't make a statement
one way or the other. I would recommend that we continue this until the next meeting after we hear
the report from the Master'Plan Committee and hear about all the other possible sites."
Chairman Lohmiller commented, "I feel our only concern is- is this appropriate for McClellan Ranch
Preserve,or not? In the way it's been proposed, I don't feel it is. Maybe a modified smaller version if
it was spread out among the City, maybe then I would think it would be appropriate."
Commissioner Hopkins said,"I would agree.I think we have to be careful about going beyond our own
Commission's responsibilities(park-,and open space)and not try to take on the responsibility of trying
to find a site for the compo t."
Commissioner Quinlan remarked,"I have a problem with that.I think we have to look at the pluses and
minuses. It's very possible after hearing everything we may say that this is the only site available. I'm
just not prepared to say no tonight without studying alternatives."
Commissioner Throne added, "In a vacuum I would agree it's not appropriate for McClellan Ranch
Park. But we don't live in a vacuum."
Commissioner Hcndrickson made a motion to table this item until the next meeting to have an
Motion opportunity to hear input from staff on alternate park sites for compost pick-up in conjunction with the
overview from the Ad Hoc Committee on the McClellan Ranch Master Plan. Commissioner Throne
seconded the motion.A friendly amendment to the motion was made to establish a date for the meeting
Am and that date was set at 6:00 p.m. on May 19 at McClellan Ranch Park.
qu
Commissioner Hopkins remarked,'It's my basic opinion that we are making a mountain out of a mole
hill here, that we are really just looking to see if it is Lppropriate for this site and if we need more
information on then we should get it, but I think we are getting beyond our boundaries."
Chairman Lohmiller said, "Your comments are well taken, we aren't making a decision regarding
something without looking at the whole plan and I think that is our intent in tabling it,so we can look
at the plan and we don't jump to a conclusion."
Commissioners Quinlan, Hendrickson, Throne and Chairman Lohmiller voted in favor, with
Commissioner Hopkins voting against. Motion passed.
Director stated, "It's time to look at renewal of the McClellan Ranch Simms house lease agreement.
Simms The current lease is a two year lease (that expires on July 1993)which is part of a five year agreement.
House The assumption was when we put this in place that we would have a two year experience,look at it,see
Leme what the concerns were and then decide if we wanted to renew. In my view, this arrangement has
Agreement worked. There have been very few complaints and for the most part, the caretaker concept with the
residf-ni.s has not been compromised.This will be oii the agenda for the June 3, 1993 meeting for
--our recommendation to Council."
Co-sponsored 7. Commissioner Hopkins reported on the concept of the special event co-sponsored with the Fine Arts
Event with Commission.The concept included either a musical performance or theatrical performance to be held
Fine Arts on either Sunday, September 12 or Sunday, September 19.
,gfiWmm ission
Im 9. Commissioner Throne made a motion to continue agenda item #9, Status Report on the Park
Motion Dedication Ordinance) to the June 3, 1993 Commission meeting.
I
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NuG of PR OUS MEETM
.'�
10. Commissioner Hendrickson moved and Commissioner Hopkins seconded a motion to approve Maw
the minutes of the April 1, 1993,Parks and Recreation Commission meeting.Motion approved.
WRITTEN COMMUNICATION
11. None
MONTH .Y REPORTS
12. Director reported on the "Early Bird" Registration for summer programs.
13. Commissioner Hendrickson made a community contact report announcing an upcoming meeting
to include Commissioner Quinlan,Commissioner Hendrickson and Bob and Polk Ryc .The
meeting was to discuss the dog park concept.
MISCELLANEOUS
14. There was no legislative update.
15. Chair Lohmiller reported on the Mayor's luncheon.
16. Director reported on the upcoming CREST awards.
ADJOURNMENT
17. At 10-10 p.m.Commissioner Hopkins moved and Commissioner Throne seconded a motion to Motion
adjourn to the adjourned regular commission meeting on Wednesday,May 19, 1993 at 6:00 p.m.,
McClellan Ranch Park. Motion unanimously approved.
Respectfully submitted,
00,
da M. Lagergren,*Secre' IV
rvy
ATTEST: APPROVED:
Cityt1erk V Chairperson
WATE OF CUMMM PRC#141
MW Torre Avenue,Cupertino,CA 9514 Appw ed
Telephone (408) 252-4505
MINUTES OF THE ADJOURNED REGULAR MEETING
OF THE
PARKS AND RECREATION COMMISSION
McClellan Ranch Park
May 19, 1993
CALL.TO ORDER
1. Adjourned regular meeting of the Parks and Recreation Commission called to order at 6:05 p.m. can to
�Jrder
SALUTE TO THE FLAG
2.
Flag Salute
ROLL CALL
3. Commissioners present: Lohmiller, Hendrickson,Hopkins,Throne,Quinlan Roll call
Commissioners absent: None
Staff present: Stephen Dowling, Director of Parks and Recreation
Linda Lagergren, Recording Secretary
Mike OT)owd, Recreation Supervisor
Barbara 73anfield, Department Naturalist
Bert Viskovich, Director of Public Works
i
Aik
INTRODUCTIONS
4. None
ORAL COMMUNICATIONS
5. None
NEW BUSINESS
McClellan
6. 'Director Dowling stated, "I would like to review the strategy for this evening. The principal Ranch
reason we are meeting toAght is to have the Master Flan Committee for McClellan Ranch Park Master
present the culmination of their work for the last 21h years and their report to the Commission Plan
Committee
regarding future uses and improvements here at the Ranch.The secondary kwe has to do with
the composting element. We thought that we would focus this portion of t'.ne ineeting on the
Master Plans recommendations and their presentation. Then we will adjourn to City Hall to 1
discuss matters subsequent to that Master Plan report and composting. However,for those of
you who are here just for the composting portion, there is some information that Bert would
like to convey to you."
Director of Public Works, Bert Viskovich remarked, "After we received the responses that we
did regarding locating the compost pick-up site at McClellan Ranch Park, we decided not to
recommend this location for composting. Were presently looking at private property v) see if
we can place it at some other location. The;a is probably no need to go in conflict in a sense
over if it should be located here or not. I think I heard at the last meeting from the
Commissioners that they felt it was really inappropriate.There was a desire on their part to look
at trying to make it work, but if we can find another location there is no real reason to pry yue
it any further. So as of today, we're not goir; to pursue or recommend that it be !:anted at
McC!.,aan Ranch. So I thought we might announce that early on in case it interferes with your
master plan process."
vim.._ __.. _ ,. .A �y...v l cs'...,"... M1 • - # t„, _
r Belt briefly reviewed some. of the potential locations that wens being considered for the compost pick-up.
"We are pursuing with P.G.&E. down by the Christmas Tree Farm as a potential site.We're also working
paneb Pat
Ntwcer with the nurseries in Cupertino.There was a possibility that they may take it, although they felt there was
Plan a conflict with trying to sell compost and then giving it away free. We are talking to Apple, Tandem and
H.P.to see if there is a possibility there.We are even considering re.doing our parking facility at the Service
Center and relocate some of the parking in the rear."
Director Dowling said, "I would like to present to the Commission members of the Committee who will be
guiding us through their report. The issue before the Commission this evening is to simply receive the
information, ask questions, get clarification and if appropriate, pass recommendations about where the
Committee needs to do further research, further commenting, or if you like it the way it is, make a
recommendation to City Council.It is not necessary tonight to figure out how to fund this effort or to figure
out how to implement it. They are simply presenting to you a long range master plan for this facility."
Director introduced Recreation Supervisor Mike O'Dowd who is responsible for the McClellan Ranch
operation and a member of the McClellan Ranch Ad Hoc Committee.
I' Recreation Supervisor Mike UDowd gave a brief history and background of McClellan Ranch Park.He then
1 introduced all the Ad Hoc Committee members:Barbara Banfield Recreation Department Naturalist,Dean
Skeels and Lonnie Toensfeldt - both former Parks and Recreation Commissioners, Judith Carson-Croes -
in charge of Cupertino Historical Society,and Deborah Jamison and Catherine Sleight-Cupertino residents.
(Mike also mentioned that deceased resident,Nancy Hertert had been a member of the Committee.) 'The
Committee is pleased at what we have done. We spent 21/'a years twice a month in meetings putting this
y together. We feel that the work we accomplished in this first step is to insure that this valuable piece of
property and our history is maintained as a nature preserve."
Barbara Banfield explained what a nature preserve is and then explained how McClellan Ranch became and
remains a nature and rural preserve.
Lonnie Toensfeldt briefly summarized what the Committee did in the Master Plan. She briefly went over
the mission statement and reviewed briefly the objectives and goals.
Before the walking tour began, Michael provided an explanation of the Cupertino Environmental Center
building. The walking tour included a stop at each of the facilities with an explanation of the current uses,
what the Committee deemed were appropriate uses and any improvements.
After the walking tour, the Commission recessed and adjourned in City Council Chambers at 7:50 p.m.
Chairman Lohmiller thanked the Committee for an excellent presentation and then opened it up for
7. questions from the Commission.
Commissioner Hendrickson complemented the Committee on their presentation.
ICommissioner Throne added, "I think you have done an excellent job. I was really impressed. It was very
thorough. . . Is it the intent of this committee that this will be a standing committee or is it the intent that
this committee will create something like a "Friends of McClellan Ranch Park" Committee that is going to
be on-going? The reason I am asking this is because you have done a lot of work and how do you intend
to keep it going?
Deborah Jamison explained,"This Ad Hoc Committee would like to retire.What we see coming out of this
process, should the Master Plan be accepted, as is or with modifications, are two things. One is a
Manage-ment Planning Task Force, which would be led by the Department of Parks and Recreation but
would -iclude other members of the community or representatives from organizations that are involved in
McClellan Ranch Park today (Audubon, Gardeners, 4-H, etc.) who would meet periodically, coordinate
actlAkies and plan for implementation of the goals and objectives of the master plan."
•Deborah Jamison continued,,Mw seed body we hope will deMOP,would bean i pand i a;
profit organization whose main activities would be to support and help Md3ellan Ranch Dark reach
its full potential,as outlined in the master plan,by doing fund raising,coordinating volunteer efforts tN�sccr ,
and perhaps participating in the management planning task force by sending a representative." (Coned)
Commissioner Throne remarked,"It sounds like the Parks and Recreation Department will probably
be taking the lead in terms of implementadon. Is that your understanding?"
Director Dowling and Deborah Jamison confirmed that remark.
Commissioner Quinlan asked, "With the restriction of funds available, both private and public, the
question of priorities come up in my mind about what improvements or maintenance you would be
doing there.Would this responsibility come under this management planning group?"
Mike Q'Dowd answered, "Yes, that is correct. We did not decide in what priority things should be
implemented. The management committee will decade what should be done and in what priority,
because funding may come in from a private source for a particular project.The management task
force will take on the responsibility of setting priorities for each project
Commissioner Quinlan stated, "I don't know that this body is the one that has to review it first,but
I would like a caveat added to any approval of this program that things such as I*ie turn-out, the
niche on McClellan Road,would have to be reviewed first prior to any decision.And if the decision
to put parking over by the Simms property,which makes a lot of sense to me,is dependent upon the
niche in McClellan Road, then if it doesn't work out you may have some problems. I feel very
strongly that it should be reviewed before we take a final action to determine if it should be there
or somewhere else."
Mike Q'Dowd said, 'The niche and the parking were two separate issues. The niche was there for
the buses that come down for the school kids to use McClellan Ranch Park and visit the Nature
Museum.They just park there daring:hat period of time or to drop off the children.Another option
was to see if County transit would be able to utilize McClellan Road,since they do not because they
do not have a stopping place. The parking at Simms property was a separate issue and is not
contingent on the bus cut-away."
Commissioner Quinlan added,"You may get some assistance of fundir. from County Transportation
on that widening if the County can put a facility in there."
Lonnie Toensfeldt added, "When we were working on this we recognized the fact that a lot of the
perceptions and concepts that we came up with were contingent upon other bodies.This is all apart
of what the management task force would have to go into more depth with.That was something that
we felt was not really a part of our charge. We were a little bit reluctant L.) get too far into this,
because we were looking more at concepts, but we do recognize the fact that there are other
agencies constraints that are going to be a part of this."
Commissioner Hopkins expressed,"I would like to commend the Committee for a job well done.The
City of Cupertino is very fortunate to have people like you who are concerned about the
environment and willing to spend two evenings a month for 2'/2 years to put this document out.I also
think this document is really true to the original intent of the McClellan Ranch and it has stayed
really true to its original mission. So I don't really have any questions; I enjoyed reading the
document and I support the document. I don't see anything that I would disagree with and again I
think you did a great job."
Chairman Lohmiller commented,"I pulled out the ordinance that established the park and I was glad
to sce the mission statement was word-for-word from that. The statement that was used earlier is
very true: Use vs. Preservation,Preservation vs. Use. McClellan Ranch is one of the best multi-use
parks we have in the City. It is an excellent example of a lot of different areas getting along together.
I liked the Master Plan from the concept."
Commissioner Throne added,"Rarbara Banfield mentioned the number of children that come through the
a Nature Museum. I think oite thing that would be useful when you take this to Count is to get some idea
Master Pmn of the profile of usage. Like Dick said, it is multi-use, and I think it would be very useful to have a profile
(Cont'd) of the number of children and adults who go through the Park and append that information to your report."
0 Chairman Lohmiller opened it up to public comment.
i
t ors Lois Warburton(11001 Lucky Oak Street),"I also want to commend the Committee for their hard work and
Warburton I do support everything I've heard except for one recommendation and that is the Simms house. I am a
member of the Affordable Housing Committee and I ask you not to displace the low income people that
are living there,who act as caretakers there in that area. If you put in offices there and parking along side
that building,you are going to upset the ecological balance there.Would you please contact the Chairman
of the Affordable Housing Committee and perhaps have a joint meeting. I beg of you to reconsider the
needs of low and moderate income people here in Cupertino."
Howard Howard Johnson (22560 Alcalde Road), "I want to commend the Committee,it looks like you put a lot of
Johnson work into it and I think you have all done a great deal of good work. Is the Caretaker facility included in
the Master Plan. Since this is a very environmentally conscious area, I was wondering if there were any
recommendations for a caretaker who is specifically a little more in tuned with the property?"
Lonnie Toensfeldt replied, "I wasn't on this last caretaker selection committee, but i sat on two caretaker
selection committees and I assume the same process went on. There was a lot of interviewing and
consideration given to the appropriate person for that property.But ha-ring sat on the other two committees,
it takes a lot of thought to find someone who is conducive to that property and also well balanced and can
handle themselves with all sorts of problems that come u-."
Steven Haze Steven Haze (22681 San Juan Road), "I also would like to commend the Committee for putting together a
very comprehensive master plan that I think is very well thought out. And I greatly appreciate as a resident
of Cupertino that there are individuals that have been involved with this. What will occur in 1995 as it
relates to the Simms house. My understanding is that the Simms house is unique in that it deals with single
parents. I cannot conceive of any program that has addressed single parents and their unique needs. I have
not seen the master plan but I think that is a very sensitive issue. If we are talking about environmental
education, I can" think of anything greater than to see that children that would live in neighborhoods that
we ourselves would not want to live in, have this unique opportunity to be in an environment that is
permeated with environmental sensitivity.I hope the Affordable Housing Committee,McClellan Ranch Task
Force, and the Parks and Recreation Commission can really address that."
Barbara Barbara Rogers(19764 Auburn Drive),"I'm familiar generally with the report that the Committee has come
Rogers up with in terms of the long range planning of McClellan Ranch Park. I am glad that they have done there
job, and done it well. I'm delighted that this is coming forth as a recommendation and I hope you pass it.
I think you have lots of volunteers in the community that would be willing to help out and I hope that the
composting can be put someplace else, I understand that there are other areas under consideration."
Deborah Jamison said, "I would like to speak a little bit more about the use of the Simms house.This was
a very controversial point that was discussed at the City Council level as well as the Commission level. Our
committee, especially in the beginning of this process, talked about it quite a bit. I think I'm expressing the
views of the whole committee when I say that we fully understand the needs of low cost housing in the City.
We did not think that it was our committee's jurisdiction or responsibility to come up with the solution for
low cost housing in the City. There are other City Committees working on this problem. We feel that
providing housing at the Simms house is a s1mbolic gesture to provide housing and does not even begin to
address the need for low income housing.We also feel that providing housing in the park for essentially non-
park related activities(such as living) is an inappropriate use of park facilities.We feel that there are other
uses for that property that will also enhance peoples lives and also educate children.The way it is now,with
private individuals living in the home, I think the public citizens are not aware that the Simms side of
McClellan Ranch is even part of the park and accessible to them. We would like to see that perception
change, have trails available, and integrate the Simms property more fully into the activities of the park."
Commissioner Lohmiller remarked,"It is tote,is k not, t the Simms property is part of$►+Kellam PW 5
Ranch and therefore falls under the ordinance as a nature preserve.! �
muftr Plan
Director Dowling agreed, "That is correct.The obligation to Innovative Housing, Inc, is just within (Coned)
0 the structure."
Commissioner Throne said, "I think we probably should address as we go to send it on to Council
the Simms property issue. It might be appropriate that there be some dialogue or recommendation
one way or the other in that particular aspect of the plan."
Commissioner Quinlan stated, "As a newcomer to the Commission and not being involved in it in
the past, I would like to make a comment on it. I agree with the statement that it belongs more as
a park facility. From the terrain there, appearance wise it would appear to be more a part of the
park. If you are going to have a trail around that, I would agree that the sooner it is out of the
private use the more apt it is to be utilized as a park facility. On the other hand, this is where I got
into the priority issue, I am not at all sure that if you vacate that facility that you have got a user
immediately. And the one thing I would hate to see is people moved out of there and that facility
left vacant for a long time with the idea that someday in the future it will be utilized.for something
else. From a priority standpoint, that has to be taken into consideration. If we move this forward,
I would like to have some kind of a statement in that regard past on to the City Council."
Deborah Jamison commented,"You are right,this question of timing is a tricky one.As an example,
there is an organization The Trail Center who was looking for office facilities a while back and was
very interested in the McClellan Ranch house.However,the Audubon Chapter had taken two rooms
and there were only two small rooms,which was not big enough for The Trail Center. If the Simms
house had been available to them at that time,I predict that they would have moved into the Simms
house.Because the Simms house was not available,they have since made other arrangements.If the
Simms house becomes vacant it's true we may not have an organization that will move in the next
day, I think we could have increasingly staged uses of that building as retreat center,meeting room
and other types of uses such as that.And eventually we would be able to fill the office space as well.
I understand your concerns, it is just something that we may not time perfectly when the time
comes."
Barbara Rogers added, "I don't want to speak either for or against the Simms usage. The point I
would like to make, that I think you really need to consider is not the daytime use so much but
nighttimes and weekends because that property is rather closer to the street and much more in view
of people passing by and therefore I think vulnerable to vandalism. And I think that is one of the
things that Council is trying to avoid having repeated. So if you are considering another use for it
try to insure that is also nighttime and weekend usage."
Commissioner Hendrickson made a motion to accept the report as presented with the caveat that
Council needs to be aware of the communities differing opinions concerning the Simms house. Motion
Commissioner Throne said, "I was on the Commission the last time we talked about this and let me
go over that discussion. There was this question of transition for the property and there was lot of
concern as to whether the timeframe between when we acquired the property and when we were
finally going to get somebody like The Trail Center into that property and whether it was going to
be maintained. The Commission voted to support the affordable housing approach. We then
discussed it at another meeting and the conclusion we came to was that it should really be a Council
decision. If you look at the charter for the park,putting affordable housing in the middle of the park
is really not appropriate to the charter. Now the Council has a much broader picture to look at and
my recommendation would be that we send it on to the Council with a recommendation that they
accept it, but also that the Task Force be assigned to address a transition for the Simms house. I
think there are legitimate concerns if you move affordable housing out of there and you don't have
a program to bring in to assure the integrity of the property over a period of time and the use of the
property. I would come back to the committee and recommend again that you build a case of why
there is going to be lots more use by incorporating the Simms property into the park."
MR—
71W4117 Commissioner 7brone continued,"I think imm the Parlm Commission point of view we really have to
look at this issue strictly from a parks point of view and let the CL-'L,Mil decide what they want to do
Rweh
Master PbW with affordable housing."
(Confd)
Chairman Lohmiller added, '"This is a long range master plan. Nobody knows what funding will be
available at that point in time and a multitude of other factors that are going to affect this. But I do
know there is a very sensitive concern. It is the issue why I'm sitting here. I agree with the policy that
exists now."
Commissioner Hopkins said,"I agree with Darwin and with you Dick that we are in the parks business
and certainly the Simms house is something that we need to address and certainly there should be some
transition period,you just don't take four or five families and throw them out of a home.So if it would
revert back to park use, there would have to be some transition period where hou--- .. _.; found
somewhere else for these people. And also during that transition period we need to il- .citify future
tenants so that the house isn't vacant for a long period of time.And that could happen starting in 1994,
we don't have to start looking for tenants when the other tenants leave,we could start doing that now
and maybe signing somebody up in three years to use that facility. I think that would be the prudent
thing to do."
Chairman Lohmiller added,"I would like to add one thing regarding the property.It looks like a private
residence and it wasn't until we toured it today that I felt comfortable that I could walk by it as a public
area.But even in our tour we treated it like a private residence.I would feel uncomfortable just walking
along it now, even after our tour today. It's an acquisition by the City and it is being used not as a
public facility and I think it is only right that it be part of the plan."
Commissioners Hendrickson, Quinlan, Hopkins and Lohmiller voted in favor, with Commissioner
Throne voting against.
Commissioner Quinlan expressed, "I would like to thank, the Ad Hoc Committee. You did a great job
and you certainly adhered to the original ordinance that was set up. I think you did a great job."
Compose 8. Director Dowling stated,"Commission had asked that we look at some of the neighborhood parks for
Pick-up the compost pick-up program."Director showed a transparency of the criteria looked at for possibilities
for neighborhood and community parks. "After reviewing parks, fundamentally staff would not
recommend any other park for this program."
Chairman Lohmiller commented,"Knowing that Bert is no longer recommending McClellan Ranch for
this compost pick-up site, is there any other comments from the public?"
Resident Ralph Riddle (1061 November Drive) said, "I would like to mention that periodically the City
Ralph Riddle yard is open on the weekends. Recently they had a tree sale to the public and the yard was open for
two weekends for the public.There is an opportunity, at least in my mind,that the public facility could
be made available on a limited basis for people to pick-up compost."
Howard Resident Howard Johnson (22560 Alcalde Road), "I would like to submit this issue of "Biocyde", a
Johnson journal on composting, for making a recommendation to Council or to Public Works."
Commissioner Hendrickson said, "If this [compost pick-up] was brought up as a vote, I would vote for
it. I would just like to go on record because that's one of the reasons I'm supposed to be up here. It's
not just for master gardeners in that area, that is something that is used by all citizens. It doesn't have
to be open every day, it could be open in the evenings and I would be remiss if I didn't share that I
think it's in my estimation a mistake not to consider it."
• ay
+5
POP 7
9. AE 8:55 p.m.Commissioner Hopkins moved and Co
ed motion to
CAOUMo Heil to the regularly scheduled commission meetinng OOn 7h,�ay�Junoner Quinlan nd a
e at ��A
C3,ambers. Motion unanimously approved. 7:a0 pin.,
Respectfully submitted,
&daM. gergren, S
ATTEST:
APPROVED:
city erk
Chairperson
t _
'
108M Toffe Avenue,Vim,CA 9SO14 J
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
G
OF THE
PARKS AND RECREATION COMMISSION
Council Chanibers #
June 3, 1993
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:05 p m. cell to Ord"
SALUTE TO THE FLAG
Flag Salute
2.
ROLL CALL
3. Commissioners present: Lohmiller,Hendrickson,Hopkins,Throne(7:18pm),Quinlan(7:35pm) Ron Can
Commissioners absent: None (Hendrickson departed.at 7:43pm)
Staff present: Stephen Dowling, Director of Parks and Recreation
Linda Lagergren, Recording Secretary
Jennifer Richardson, Recreation Coordinator
INTRODUCTIONS
4. Director introduced newly appointed Recreation Coordinator, Jennifer Richardson.
APPROVAL OF THE MINUTES
11. Commissioner Hendrickson moved and Commissioner Hopki-as seconded a motion to approve Motion
the minutes of she May 6, 1993,Parks and Recreation Commission meeting. Motion approved.
Commissioner Hendrickson moved to amend the statement [and that further studies will be Motion
done] from the motion on page 5 of the minutes of the May 19, 1993, Parks and Recreation
Commission meeting. Commissioner Hopkins seconded the motion. Motion approved.
Commissioner Hendrickson moved. znd.Commissioner Hopkins seconded a motion to approve Motion
the minutes as amended, of the May 19, 1993, Parks and Recreation Commission meeting.
Motion approved.
ORAL COMMUNICATIONS
5. Resident Ed Hirshfield (734 Stendhall Lane) spoke during Oral Communication regarding the Ed Hi:shreid
concern by some members of the community about the Cupertino Tennis Club complying with
the requirement to have 51% membership among Cupertino residents.Ed Hirshfield informed
and explained to the Commission that that is the policy of the club.
Resident Steven Haze (22681 San Juan Road) thanked the Commission on behalf of the Steven Haw
National Park Service for including language in the General Plan referencing the Juan Bautista
De Anza National Historic Trail.
(Commissioner Throne arrived)
OLD BUSINESS
6. None
7777
NMBUSVCM
Sftm boom 7. Director stated, '"Ihe issue before the Commission this evening is consideration of a recommendation
lease
agreement to City Council to renew the lease and ca:etaker agreement with Innovative Housing,Inc.at the Simms
house in McClellan Ranch Park.From staffs perspective this arrangement has worked well.There have
been very few operational problems with the existence of the program at McC7ellan Ranch Park.Over
the two years,we've toad two formal complaints and I identified those in the report to you. This week
a resident did bring to my attention a couple of other problems that he noted in the fait couple of
weeks. But fundamentally it seems that the arrangement does work. So at this point, staffs
recommendation is that the agreement be extended for another three years, which is the term of the
original five year commitment."
The Commission had no questions of staff however,Chairman Lohmiller wanted it clarified at what date
1 the five year agreement would go to and what was the purpose of the first two year lease.
Director sail, 'The agreement would go to July 31, 1996. The two year agreement gave the City the
opportunity to look at any operational concerns."
At this time it was opened to public comment.
Maria Martin, Acting Director for the Peninsula Region for Innovative Housing, Inc., "I was also the
housing coordinator for the program when it first opened two years ago,so I am very familiar with the
Mara Martin program itself and the residents there. Innovative Housing has requested that the tease be renewed for
i
an additional three years in accordance with our original agreement with the City and I am here to say
that I hope you recommend that the lease renewal go through as requested.But I would also like you
to consider the possibility of the Simms house remaining as affordable housing beyond that five year
period ... Innovative Housing gives priority to people who live or work in Cupertino and they also give
priority to people who will appreciate and maintain the park environment...We consider people to be
a part of the natural environment.We would urge you to consider the importance of human diversity
when you are thinking about your loig term recommendations for the Simms property."
Resident Debor.-n Jamison,member of the McClellan Ranch Ma.G,ter Plan Committee stated,"We would
like to take this opportunity to expand and clarify our views on the use of the Simms house at this time.
McClellan Ranch Park ir its unique role as the City's nature and rural preserve is a multi-use park
Deborah ` whose programs and facilities benefit the entire community. Our recommendations for the Simms
Jamison property and house will serve a much broader spectrum of our City's residents, students and workers
than are now accommodated with existing programs.The property is public park land with public access,
however,the property is perceived by Cupertino residents as private.We all understand and agree with
the need in our community for low income housing and we regret that the City has not been able to
provide more housing in the intervening two and one-half years since our committee was charged with
creating a master plan for the park. However, we feel that utilizing the Simms house for low income
residents only is not consistent with the municipal codes strict g-videlines for facility uses in a nature and
rural preserve. We think ihat our recommended uses of the Simms property will serve many more
members of our community with programs and activities appropriate to the environmental and historical
purposes of the preserve. We realize that the several families now residing in the house are happy and
enjoying this unique experience.But many more families will be able to experience and learn about the
natural world when the master plan's recommended uses for the house are implemented and likewise,
many more families will be helped when other low income residences are identified and/or constructed.
As a long range vision, the master plan does not designate a specific time for the Simms house to
transition to park related uses. It is our hope that the management planning task force will outlhae o
series of steps to integrate the Simms property and house into full usage by the community."
Lois Warburton (11001 Lucky Oak Street) resident and member of Affordable Housing Committee
stated, "I support Maria Martin and Innovative Housing in keeping the Simms house, as it is for low
urton income citizens.The ecology of that area is going to be disrupted if they add parking spaces,buses that
go in and turn around. Cupertino does not have a good record for providing for low income people.
I think it is time to stop the economic discrimination.This Commission can help.I ask that at lea:,t until
1995, that you continue to let the Simms house remain as low income housing."
Commissioner Quinlan arrived)
I
Lonnie Tbensfeldt(21640 Fiagwiild eve)raddeat and member of the meaellan 1 a.
Plan Committee."I want to emphasize that the master plan that we submitted and you and �1
which is going to be going forward to the Council is a long range plan.It does not call for immediate agreement
action and in fact we do not want to see immediate action,we want to see more work done on the (Conrd)
implementation process. The Committee wants to ciarify with the Commission that we have no tAnnte
objection to the extension of the housing element to 1996. One of the things that seems to keep Taensretde
being missed is that the Simms property was bought with money that was to incorporate it into the
park. It is technically part of the park, but it is not being treated as such. From that standpoint, if
it is part of the park then it is the Commission's responsibility to examine the uses of that portion
of the park. I would hope that the City would work toward meeting their commitment for low
income housing so that by 1996 the transition can begin."
Catherine Sleight(11074 La Paloma Drive) resident and member of Master Plan Committee stated Catherine
"My personal comments are an expression of frustration that when this all started two and one-half sleight
years ago and was brought to the City Council with the proposal and the pitting of
"environmentalists" against "people for housing" was first brought to the front, all of us were
frustrated.A lot of the same people who care for the environment here in the City of Cupertino are
the same people who care about low income housing and similar issues.Our committee has moveel!
forward and done a log of work in the last two and one-half years and yet it does not seem that the
serious problem of low income housing had moved very far ahead. . . No time will ever be a good
time for those families to move out."
(Commissioner Hendrickson departed)
Bill Niegel (21837 Woodbury Drive) resident said,"I do not believe the Simms house or any public Bitl Mao
park is an appropriate place for affordable housing.However,at a time when many communities and
certainly my neighborhood are under enormous pressure to accept high density projects that are
inappropriate for our neighborhood, in order to accommodate affordable housing, because
developers are under pressure to put affordable housing on practically every large project that they
build, it seems completely inappropriate that it be considered removing affordable housing that
already exists until the issue of affordable housing is settled and the ratios come down. An office
building can wait. There are offices all over Monta Vista that are vacant."
Steven Haze(22681 San Juan Road)resident stated,"I'm really hesitant to speak this evening.I need
some clarification. Is the purpose of tonight's discussion to look at the third, fourth and fifth year Steven haze
of an agreement that has already been established and whether there has been some incidents in the
past two y.:ars that would say that maybe we shouldn't extend this five year agreement?"
Chairman Lohmiller replied,'"The purpose is to look at the third,fourth and fifth year and the lease
called for this after the second year."
Director added, "The issues are operational, the issue is not whether or not to extend, it's what
modifications or changes should there be to the existing arrangement and terms and conditions."
Steven Haze continued,"I am a lifetime member of the Sierra Club, I am in the Founders Circle of Steven time
the Greenbelt Alliance, I belong to a number of environmental organizations, I have been known
to establish grass roots organizations that deal with open space issues. I am also a member of the
Housing Action Coalition that is sponsored by the Santa Clara County Manufacturing Group which
is an offshoot from Joint Venture Sill-con Valley and I feel like I am between a rock and a hard
place. I would like to limit my comments to whether Parks and Recreation Commission should
approve an extension of the contract,but what I am hearing is beyond the next three years and that
concerns me. . . As long as they are good residents and they are good neighbors, we shouldn't be
talking about 1996 at this point in time;we shouldn't be talking beyond July 31, 1996.The question
is what are they doing today and if that is the case, then I cannot see any reason at this point in time
that that contract should not be extended into 1996. If the purpose of this public hearing tonight is
to talk beyond 1996, then that is a lightening rod for issues that are mush greater than the Simms
house.As a resident of Cupertino, this contract should be extended into 1996. I do propose that the
Affordable Housing Commission and the Ad Hoc Committee get together and try to address the
housing needs in our community and at the same time address what has been stated eloquently by
the members of the Ad Hoc Committee."
777-17"
4 Howard John=(2MO AM&Road)resident,Tin here to make dm that I support the Committee
Iwo home that worked on this plan for the last two years.I think this issue revolves around what the parks are all
Weenleat about. I see it that the parks in Cupertino are to enhance the community.. Lees leave the families in
(Coned) there until we can identify someone who is an appropriate tenant for that facility. My plan would be
to renew the current lease but place on that a restriction that in the future when we have identified an
appi-opriate tenant for that property then at that point,give the tenants time to look for other places
to live. Low-income housing is not the Parks and Recreation's responsibility."
P-Y Erny Ray Erny (7894 Fiesta Lane) read the editorial he wrote,of observations he made at the Simms house
at McClellan Ranch park, that was published in the May 26, 1993 issue of"The Neighbor".
At this point it was brought back to the Commission for discussion.
Commissioner Hopkins said, "This is a difficult issue... Looking at the Simms house, I think it is a very
wonderful thing the City has done to provide affordable housing in a lovely environment and I support
that and I will support the extension of the lease for three more years.I also feel though that providing
housing in a public park is not appropriate. Although we are not talking about what will happen ap-r
the lease runs out,but I would hope after the lease runs out that the house would revert back to park
use."
Commissioner Quinlan added, "I pretty much agree with what Bob said. It's a matter of a practical
situation right now utilizing the facility.Unfortunately the mandate by the State says we have to provide
a certain amount of moderate income housing in Cupertino that pertain to the rest of the County. As
far as the use of the park, I agree with you from the standpoint of long range use, but on the other
hand we've got a piece of property just south of the library, that was not bought for purposes of park,
but has been used for recreational purposes for all the years we've had it. . . I don't think the fact that
the Simms house is used for low to moderate income housing is going to make or break our meeting
the mandate of the state,we've got a lot more housing that we have to provide.But on the other hand,
I don't see us letting that house stand vacant until we find somebody who can lease it. I would agree
the lease should be extended for the three years until 19F5."
Commissioner Throne said, "I agree with you and I would support extending the lease. I don't think it
is an appropriate use of the property,but from an expediency standpoint we don't have a use for that
property right now. If that was all in place, that would be a different story. I think in the -interest of
making use of the property in the interim, I think it is going to be two or three years before we have
a plan and determining what kind of money is going to be involved. My recommendation is to extend
the lease with direction to the Council that the long range plan be to return it to park use along the
guidelines that wei-e dc;cloped under the master plan proposal."
Chairman Lohmiller added,'I appreciate all the comments of everyone.We are sensitive to the people
issue,the environment is important,but so are people and I am sensitive to that. I think this is an issue
that shouldn't have to be handled by a Park and Rec Commission. And I know that was the concern
of the Commission a few years ago when this came up. I also agree that the lease should be extended,
with language that clarifies our concern that we step back and not just look at the Simms, but look at
the whole preserve as a park."
Commissioner Throne made a motion to recommend to City Council that the Simms house lease and
Mot-on caretaker agreement be extended for three years with the understanding that at the end of three years
there will be a plan in place to return the house to park use. Commissioner Quinlan seconded the
motion. All in favor. Motion approved.
8. Director Dowling stated, "I am very pleased to present this agenda item. The Cupertino Tennis Club
on their own volition stepped forward during these very difficult economic times recognizing that the
aLtion offer City probably would not be in a position soon to expend funds to resurface the five unlit courts at the
from Sports Center. The Cupertino Tennis Club is offering to the City the sum of $5,000 initially with a
Cupertino
Tennis Club commitment to conduct fundraisers in the Fall to supplement that for the purpose of resurfacing those
five unlit courts.That space is under utilized now primarily because of the conditions of the courts and
that would greatly enhance our ability to use that space if it were resurfaced."
lei VOW Draft Intledbood Ed NOMMCK Director of Community Affidm 8% we vew
pleased to donate these funds and conduct future activities to continue to promote WMAIS in the P V 5
area. *c are verb pleased with the Sports Center and we want to convey our appreciation to aUpwdw
the City, the Parks and Recreation Department and Mr.Trenner, the operator of the facility, T=mh Oub
for providing the facilities and operating them in an outstanding way."
After discussion by the Commission,Commissioner Hopkins made a motion and Commissioner
Quinlan seconded to recommend to City Council acceptance and endorsement of the donation mottos
offer from Cupertino Tennis Club. All in favor. Motion passed.
9. Director Dowling reported on-'--status of the Park Dedication Ordinance.'Me City Attorney
has commented on some of th(.-. u...' ' recommendationar that we made a couple of months ago Pak
and representative Commissioner Quinlan will be getting together with Department heads next D'd"'d'
week to talk about some of these issues and we hope to bring back to you a formal owhmce
recommendation that will go on to Council."
10. Status report on the Joint Effort Cultural Arts Event was presented by Commissioner Hopkins.
The Spec;W Events subcommittee is recommending a Fall performance of"Romeo and Juliet" i0i"Effort
performed by the San Francisco Shakespeare Festival. Locations under consideration are cuitum
Blackberry Farm, Memorial Park Civic Center Plaza and City Center Amphitheater. The AM
subcommittee is recommending September 19 for the date of the performance.The performers Event
charge $475 and the performance will be funded by the Fine Arts Commission.
WRITTEN COMMUNICATIONS
12. None
MONTHLY REPORTS
13. Director reported on the success of Cupertino Day at Blackberry Farm. He reminded
Commission that there are no Fourth of July programs this year,however,there will be a Fourth
on the Fir--t celebration at the Senior Center. The .seniors celebrate the Fourth of July on fAe
First of July in the afternoon, and it includes various activities such as dancing, ice cream, and
V- !o.
14. There were no Community Contact reports.
MISCELLANEOUS
15. Director reported -on how the state has influenced the cost of hiring employees. The
fingerprinting requirement went into effect this year. Any em')Ioyer that assigns staff to work
with the youth popula6en munt have those employees fingerpriited.Fingerprinting cost the City
$30 per employee. Another example is the federal law that recently went into effect that talks
about bloodborne pathogens for emergency response peopl,,.,. It also includes lifeguards. The
City MLSt offer to lifeguard employees an inoculation pro;;rajn that prevents the spread of
Hepatitis B. The inoculations cost the City$206 per emplutve.
16. Chairman Lohmiller reported on the Mayor's luncheon.
17. There were no staff oral reports.
� G
T �` _.-� Pt
m 1&. At y pay.Commissioner Quinlan moved and C.ommis loner Throne seconded o madon to a4ourn
to the regular commission meeting on Thursday,July 1, !M, 7:,W p m., Council Motion
unanimously approve&
respectfully submitted,
s
n
da�MLaggcergrc_.,Secretaryf if
ATTEST: APPROVED:
:sty derk C hzirperson
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MW Tome Mantle, CA 9SO14
Telephone (4M 25 ASM
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMUSSION
Council Chatmaben
iuly 1, 1-993
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7.04 p.m. can to ot&r
SALUTE TO THE FLAG
Flag salute
2.
ROLL CALL.
3. Commissioners present: Hendrickson, Hopkins,Throne, Quinlan(7.08pm)
Commissioners absent: Lohmiller Rol call
Staff present Stephen Dowling, Director of Parks and Recreation
INTRODUCTIONS
4. None
ORAL COMMUNICATIONS
S. None
OLD BUSINESS
I
6. None
NEW BUSINESS
7. Director Dowling introduced Rhonda Scherber, President of Friends of Stevens Creek Trail. Friends of
Stevens Greek
Rhonda Scherber updated the Commission on the progress of the Friends of Stevens Creek Trail Pr`t
eseatatioa
and then showed an eight minute promotional video on the Creek Trail. Rhonda explained,
"what we are asking the Commission tonight is for two things. We are asking the Commission
to recommend to Council to endorse the Friends of Stevens Creek Trail as the group that
supports the trail in Cupertino. And also to ask that we sit down with the appropriate people
on staff,and Steve tells me that that would be him, to figure out how the Friends can best assist
the City of Cupertino with ff° development of the Stevens Creek Trail. Each city is different
and at a different stage of development and there are different challenges facing each and we
would like to figure out how we can best assist each city."
Director explained to the Commission that "Rhonda is asking for endorsement of the
organization and that there will be a future meeting involving Commissioner Hopkins, Rhonda
and myself to discuss what will be defined as the benefits for each jurisdiction."
Commissioner Throne asked,"Is the City responsible for the managing of any public funds and
any construction development?"
Rhonda agreed by saying,"That is correct and we are responsible for any private fund raising."
Comu&doner QuWan and Director Dowling quesdoned N Rhonda was awm of air acquNdon off
tf
A ilow land in Mountain View for the trail
Rhonda said,"There is some property that the City might acquire,but it is not necessary or critical to
the design or completion of the project."
Motion After discussion, Commissioner Throne moved and Commissioner Quinlan seconded a motion to
recommend to City Council that the Friends of Stevens Creek Trail be the official support group of the
Stevens Creek Trail in Cupertino. All in favor. Motion approved.
PWIL 8. Director Dowling reported that Commissioner Quinlan,staff and the City Attorney met to talk about
Dedication some of the specific issues regarding the modifications to the Park Dedication Ordinance. Director
Ordinance reviewed with the Commission the current formula which included the mandatory and optional
elements. The Commission was in agreement with the proposed changes and a public hearing will be
scheduled in August or September for action by the Commission.
MINUTES OF PREVIOUS MEETING
Motion 9. Commissioner Throne moved and Commissioner Quinlan seconded a motion to approve the minutes
of the June 3, 1993 Parks and Rt---reation Commission meeting. All in favor. Motion approved.
WRITTEN COMMUNICATIONS
10. None
MCNTHLY REPORTS
11. Commissioner Quinlan stated that he is a board member of the Northwest Y.M.C_& and they are
considering having a sub-committee with Commissioner Quinlan as Chair.The committee would consist
0 of a couple other board members,a staff person from the Cit,of Cupertino and City of Sunnyvale,staff
person from the public school district.That committee would review programs and program overlap to
get the most benefit from the dollar. Director Dowling said he would be willing to participate in that
sub-committee.
Commissioner Hendrickson reported on the me,-I.ing with Bob and Polli Rychlick regarding the dog
park. They understand that the City is not able to fund this at this time and that the funding will be
privately funded. 'Whey will b,P approaching this Commission on a park that they would recommend.
MISCELLANEOUS
12. There was no legislati, c update.
13. Tliere was no MXJOT'S luncheon report.
14. Director reported, "Council did endorse the McClellan Ranch Master Plan. Council did not want to
displace the current residents in the Simms house until alternatives had been identified.They made no
changes to Commissions recommendation. The next step is to bring to Commission? a strategy for
forming the management task force."
0
WAS
77 ADJOUPMENT
15. At g:o6 p.m. Commissioner Hopkins moved and Commissioner'Throne seconded a motion to MOtiOn
adjourn to the regular commission meeting on Thursday, August 5, 1993, 7:00 pin., Council
Chambers. Motion unanimously approved.
Respectfully submitted,
T.inda M. Lagergren, r1919
ATTEST: APPROVED:
Chairperson
City Clerk
t
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t=-IV06k.w—
*1(1�*tofte AveIItt
Telephone (408) 252-4505
MINUTES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMAUSSION
Council Chambers
August 5, 1993
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to ordt>r at 7:08 p.m. Can to Order
SALUTE TO THE FLAG
Fbg Salute
2.
ROLL CALL
3. Commissioners present: Lohmiller, Hendrickson, Hopkins Ron Call
Commissioners absent: Throne, Quinlan
Staff present: Stephen Dowling, Director of Parks and Recreation
Linda Lagergren, Recording Secretary
INTRODUCTIONS
4. None
ORAL COMMUNICATIONS
5. None
OLD BUSINESS
6. None
NEW BUSINESS
7. Director stated,"This is a report,not a final draft of the Cupertino Sports Center Master Plan. Sports Center
What we have are initial recommendations, and we cannot go further at this time. It is not Master Plan
necessary to take action on this. It is fr_r information only."
"When we first acquired the Cupertino Sports Center,we quickly put together an interim group,
which Chairman Lohmiller served on,to get things going right away.Simultaneously a long term
master plan group was formed to figure out a long-term strategy on the facility.That effort has
taken many years. Over that process, the committee came to a realization that to take speci5c
action at this time would be premature. Haif-way through that process we also realized that to
be a true master plan for a sports center,we needed to look beyond the six acre Sports Center
site at Memorial Park.So what you have as a result of that are four possible considerations that
would provide a starting point when the City gets serious about a Sports Center.This document
should be viewed as a point for a future committee to start from when they begin solving the
question where do we put our gym and where do we put our swimming pool?"
Director reviewed the four master plan options and then turned it back to the Commission for
a very brief discussion.
g. Director said,"We are going to have to get serious about Fremont Older in the next year.At the very
T V least we will have a lot of building space available a year from now.I envision a strategy that will have
M A.
Foldax an interim use and then a long term master plan for the site. I would like the Commission to become
propem familiar with the site."The Commission will meet at Fremont Older on Tuesday, August 31, 4:00 p.m.
for a tour of the site.
MINUTES OF PREVIOUS MEETING
19. The approval of the minutes was postponed due to lack of a quorum present who had been in
attendance at the previous meeting.
WFTTTEN COMMUNICATIONS
10. None
MONTHLY REPORTS
11. Director Dowling reported that this was a big summer season,with July being a very busy month."Next
Thursday night we will end our youth summer program with our annual event Almost Anything Does."
12. Commissioner Hopkins reported on a community contact. "I met with the Fairgrove Neighbors
Association.We were talking about the possibility/options of having a park in their neighborhood.Their
first preference is to buy the Anderson property(I acre piece of land),second preference is Sedgewick,
and third preference is to have a park at Fremont Older.Those are their different options. Regarding
the Anderson property,we talked about maybe the Anderson family would be willing to lease the land
to the City(long-term lease).The issue for them regarding Fremont Older is crossing Miller.We talked
about- Could there be a bridge?Could there be a pedestrian crossing with a light just for pedestrians?
They are concerned about small kids crossing Miller. They are going to write a letter to Chairman
Lohmiller, outlining their position and what they would like to see, and some options. They are very
aware of the CiWs financial situation and they were very reasonable about what they want and willing
to entertain any innovative ideas that people might come up with."
Commissioner Hopkins mentioned that he and Steve met with the Friends of Stevens Creek Trail."We
talked about what agreement the City and the Friends of Stevens Creek Trail could come up with.Steve
is working with that."
MISCELLANEOUS
` 13. There was no legislative update.
14. Chairman Lohmiller reported on the Mayor's luncheon.
ADJOURNMENT
Motion 15. At 7:33 p.m. Commissioner Hendrickson moved and Commissioner Hopkins seconded a motion to
adjourn to the tour at Fremont Older on Tuesday, August 31, 4:00 p.m. Motion approved.
Respectfully submitvPd,
�LiNda M. Lag-rgren, Secrqofy
ATTEST: APPROVED:
City Clerk Chairperson
PARKS & RECREATION COMMISSION 10 of 10
MINUTES 1987-1993
CI'I OF '1`1<NO,STA-M OF CALWORMA
10300 Torre Avenue,Cupertino,CA 95014 to
Telephone(408)252-4305
MINUTES OF THE REGULAR MEETING
OF THE
PARRS AND RECREATION COMMISSION
Council Chambers
September 2, 1993
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:00 p-m.
Ceu to order
SALUTE TO THE FLAG
2.
Flag Sahft
ROLL CALL
3. Commissioners present: Lohmiller,Throne,Hopkins,HencVckson(7:05pm),Quinlan(7:15 p.m.) Pon Call
Commissioners absent:
Staff present: Stephen Dowling, Director of Parks and Recreation
Linda Lagergren, Recording Secretary
INTRODUCTIONS
4. None
ORAL COMMUNICATIONS
5. Nancy Burnett, resident(729 Stendahl Lane) "I'm here to check to see when the Fairgrove neighbors park Resident
concern will be on the agenda." Director Dowling replied, "Sometime this Fall we will begin evaluating
how we are going to provide park land in that neighborhood. The first session will be an open forum to 729 stendam
have people come to chat about their views and opinions.We could do it in October." Lane
It was agreeable to Commission to have it agendized in October.
(Bob Hendrickson arrived at 7:05 p.m.)
OLD BUISPIESS
6. Director Dowling stated that the Friends of Stevens Creek Trail asked to have this agenda item continued Aweentent
until after they make their presentation to Council next Tuesday night. between
City
ofstevens
NEW BUSINESS Creek Trail
T Director Dowling said, "Tonight we don't have to make decisions, what I'm looking for is to have your McClellan
input about what you perceive is an appropriate composition for these committees. With your input Ranch Task
tonight we will go back and design the committee structure that is appropriate for each of these and bring F—
it back in October for affirmation and then on to Council. Typically, Council reserves the right, as far as
appointed slots, to make those appointments. Your input will be basically to describe who should be
represented. Specifically,the McClellan Ranch Task Force is the working committee that came out of the
Master Plan effort. This committee wiii be in place for two years at least and do the implementation of our
Master Plan components."
t.
�xe S*vens Creek'frail Rite Committee will probably W a one year effort.Their py ley►purpon is to
simply identify the route that Stevens Trail Linkage will take through Cupertino.
After discussion by Commission, Commissioner Hopkins moved and Commissioner Hendrickson Mwon
seconded a motion that the composition of the McClellan Ranci. Task Force comes f-w__n the following
groups: Gardeners, Environmentalists, the Naturalist., Neighbors, Parks and Recreation Staff, Parks and
Recreation Commissioner, 4-H, Historical Society, Audubon Society and Schools, but not to exceed nine
members. A friendly amendment was made to exclude neighbors from the motion. Motion passed
unanimously.
Commissioner Hopkins volunteered to be the Commissioner on the McClellan Ranch Task Force.
8. Director Dowlingsaid, "The to k Steven
thing cep in mind with the Stevens Creek Trail Route Committee is that c
the span of that nuns from Stevens Creek County Park all the way under 280 to Sunny,%ale. So it is not Trail Route
one neighborhood or one small geographic area, it is that whole slice along Stevens Creek." sO"1°"a°O
After discussion by Commission on the composition of the Stevens Creek Trail Route Committee, it was
decided to continue this item to the next Commission meeting with input from the Director on possible
composition options.
As a result of the tour the Commission took of the Fremont Older site, a brief discussion transpired on the
composition of the Fremont Older Task Force. It was decided to agendize it for the next Commission
meeting.
MINUTES OF PREVIOUS MEETING
9. Commissioner Hendrickson moved and Commissioner Throne seconded a motion to approve the minutes Mwion
of the July 1, 1993 Parks and Recreation Commission meeting. All in favor. Chairman Lohmiller
abstained. Motion approved.
10. Commissioner Hopkins moved and Commissioner Hendrickson seconded a motion to approve the minutes Mo4ion
of the August 5, 1993 Parks and Recreation Commission meeting. Commissioners Lohmiller, Hopkins
and Hendrickson in favor. Commissioners Throne and Quinlan abstained. Motion approved.
WRITTEN COMMUNICATIONS
11. None
MONTHLY REPORTS
12. Director Dowling reported on the upcoming events in September. Senior Citizen Volunteer Recagnition
Luncheon, September 11,Annual Community Parade, September 18, Shakespeare in the Park, September
19,and Art in the Park, September 26.
13. Commissioner Quinlan reported on the Northwest Y.M.C.A. committee,. "Steve Dowling has agreed to
scrvc as the City representative from Cupertino and John Christian has agreed to serve as the 1O111 nhy
conac►s
representative from Sunnyvale. I have also asked two members of the Y.M.C.A. board, Bill Lamson and
Nancy Newton to be members. We may expand the committee beyond that. We are a sub-committec of
the planning committee and the purpose of we committee is to meet and make sure that we are not
® duplicating programs where it is not necessary.
a�z fake n ,t x
Qn.,,
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MBpI, [L%NEOUS
14. Tbere was no legs lative update-
15. 'here was no Mayor's kwdw n report.
16. Director L3owliag asked for assistance from the Commissioners at the upcoming N.R.P.A. Congress at,
the San Jose Convention Center m October.
ADJOURNMENT
17. Adjaur unent at 8:20 p.m. to the regularly schectuled meeting of Parks and Recreation Commission on a
October 7, 1993,7:00 p.m.,Council Chambers.
Respectfully submitted,
ATTEST: APPROVED:
City Clerk Chairperson
ow- �',t� `^ �a ,
r
C1W OF CU3PEIMNO,STATE OF CAILIFORMA FRC B146
aved
10300 Torre Avenue,Cupertino,CA 95014 tt�i4M
Telephone(408)252-4505
M. WUrES OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION CONI OSSION
Coun,:it Chambers
October 7,1993
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commissirn.i called to order at 7:07 p.m.
Call to order
SALUTE TO THE FLAG
2.
Flag Salute
ROLL CALL
3. Commissioners present: Lohmiller,Throne,Hopkins,Hendricksay Quinlan(7:16 p.m.) Roll can
Commissioners absent:
Staff present: Stephen Dowling,Director of Parks and Recreation
Linda Lagergren,Recording Secretary
INTRODUCTIONS
4. Director Dowling introduced Recreation Fall Intern,Rob Zirzow. Introduction
Rob zirzow
ORAL COMMUNICATIONS
5. None
(chair moved to agenda item number nine because the majority of the audienLe present was here for that item)
NEW BUSINESS
ds
9. Director stated, "The subject this evening is the area the General Plan calls J-1 J-2 and K. This is the area Park 1,J-2,K
.1 g � + J-1,J-Z,K
of town that is basically bound by Miller Avenue, Bollinger, Stevens Creek and Lawrence Expressway_
Historically, the 1984 General Plan specified that it would be an objective of the City to acquire a 3.5 acre
park in this neighborhood,that would have the typical components of a neighborhood park.And most likely
that acquisition would occur at what was then a closed school site, Sedgewick. However, in the 1980s,
when the Cupertino Union School District altered their strategy about selling that site and chose to rebuild
a new school on that site, that of course impacted the City's strategy. The 1994 General Plan amendment,
which we have just adopted, recognizes that there was still a need to provide park land in this
neighborhood. It was hoped initially that we could possibly be part of the master plan development for the
Sedgewick site and provide a neighborhood park component on the school grounds. That idea was
introduced to the master plan committee very early on in their planning and it simply did not fly. There
were concerns about trying to integrate public neighborhood park features on a school ground. The issue
before the Commission is how do we go about providing neighborhood park land in this neighborhood."
Director showed a diagram that illustrated all the neighborhoods identified in the General Plan and their
® subsequent park need. Director also described the updated standards for neighborhood parks. "The issues
we are dealing with are the availability of park land within that area (Rob Quinlan arrived 7:i6pm)and that we
don't have the funding allocated at this time to make that kind of acquisition. The most desirable thing
would be to have a small park adjacent to an existing school ground. Another alternative to be considered is
to go back and revisit with the school district some sort of amenity on one of the three schools in that
neighborhood. Another consideration would be to provide a neighborhood element across Miller Avenue at
the city-owned Fremont Older property."
... +..... .. .. -.ir .. .. ....,: _ is h
Director turned it back to the chair. After a brief discussion by Commission it was opened for public input. PAP 2
e
J_r J-4 K
Nancy Burnett, resident (729 Stendhal Lane) "We mere hoping for a park in this area when we first saw (I'd)
our house being built. When we first got together as neighbors we put together a list of priorities of things
that were important to us and neighborhood parks were on the top of the list." Nancy reviewed the wording Rumett
of the park acquisition program in the General Plan. "In 1978, this area was annexed onto Cupertino. We
had a meeting at Hyde School and there was a piece of paper that was distributed, and no one seems to be
able to find it, and one of the advantages listed for joining the City of Cupertino was because we would be
next in line for a neighborhood park. Since then, I've heard that was Joilyman Park. It got our hopes up and
we worked really hard to annex onto Cupertino. Part of the people came for that very reason." Nancy
showed a slide of the Capital Improvement Program in 1989 and 1990. At that time things looked very
encouraging with Sedgewick School or a possible high school purchase. Nancy then showed a slide of land
with residential potential of possible park sites.
George Gcmcr, resident (721 Stendhal Lane) "The main point I would like to make is that our t,Orp
neighborhood is getting younger and our needs are really small. What we really need is a jungle gym and a Gemer
place for barbecues and benches. We are a community of 220 Eichler homes. We have a neighborhood
watch organized and we are in the process of organizing disaster preparedness. In order to get this
underway we have to get together socially. We manage to do this on school grounds once a year. It seems
that Anderson property would be ideal for us.We have an interview with Mrs. Pestorino in November."
Herbert Knoesel, resident (633 Phil Court) "I like what I've heard so far. Lots of the points we have Heafiert
considered have been considerA by you already. You've done a thorough job. Fremont Older is out of the xa—t
question because of Miller traffic and the distance. We like the Anderson property or tt: Pestarino
property. In our last neighborhood meeting, it was said that if we could get one of those areas, we would
help in preparing that park. If the City would provide the equipment and a supervisor, we in the
neighborhood would get all together and build the park."
Danielle Wilkinson, resident(889 Brookgrove Lane)"i've lived in the Fairgrove neighborhood since 1968. I
remember as a child, my Mom telling me 1 couldn't go to the schools after dark because it was dangerous. Danielle
We couldn't go to Calabazas creek because it was dangerous. Now we have a church playground at the willcinsen
Presbyterian Church and they graciously let us in but its small and could potentially be dangerous. I think
a park like this would offer a lot more opportunity for children to play and neighbors to get together. What
this neighborhood has needed is a playground. If you.: would see a way W do this it would be greatly
appreciated by the children and the parents."
Myke Smith, resident (903 Brookgrove Lane) "I'm here because I do want a park. One of the comments uyke smith
that you hav,made is that we have school land but the problem with that is that there are no lights at night
and you can't be on it during the daytime. I'm very interested in seeing a park. I don't think we are
screaming for a need for 3.5 acres, something small, Anderson property would fit very nicely,jungle gynts
and some other things for the kids to play on and a place for us to sit and meet would be quite enjoyable
and useful for all of us."
Marilyn Phillips, resident(632 Phil Court) "I saw you looking at the Fremont Older site. The traffic just
whizzes by on miller Avenue and the speed limit has Just been raised to 35 miles per hour. To cross that Marityn
street would be a real problem at certain times of tte day or at holidays." Phillips
Conrad Minshall, resident (6295 Shadygrove Court) "My house backs up to the baseball diamond at Hyde Conrad
Junior High School. One thing you caa see through the fence is that there are no p,.:,nic tables. So when we min,
® have our yearly meeting there, it is on the ground. Basically, it i3 a lot of sports fields, and there isn't any
facilities there that could be considered a park land. Miller is four lanes wide, so it is not suitable for young
people to go over by themselves. I would sure love it if you could find a park."
MEN
V 3_
k
Phyllis Kaufinan, resident(867 Hyde Avenue) "As you talk about money, I think you might want to shift Park
some of the money from organized sports. There are sports on every field, and you can't even walk across ,l_l,J-a,K
the fields anymore. Why can't you take some of the money that you've allocated for all of these organized (coWd)
sports and consider that the people on the cast side of Cupertino are getting the shaft all the time. The
lovely parks up in the Monta Vista area and the parks in the Seven Springs area are all lovely parks but we
have a large population living down here that have nothing like that. I think that it is time that we got it.
You've been promising it for a long time and there is always something else that comes up. If you had
bought the school property on time we wouldn't have this problem. We have more young people moving
into our neighborhood and we do need a park. It's impossible to cross Miller Avenue. I would like you to
recommend to council that they redirect some of these fiords that they are putting into organized sports.
Maybe we need to tax some of these organized sports.We need to re-think some of the money that you are
spending on those fields and it should be- used to b- y this property for us and give us a park. I think it's
about time, it's a long time we have been waiting."
Lam
Laura Winick, resident (706 Stendhal Lane) "I am a:so a Fairgrove neighbor and I want to thank you for Winick
considering our need."
Public comment was closed and it was brought back to the Commission for a brief discussion. Director
suggested a Commissioner work with staff and a Fairgrove representative to review options.
OLD BUSINESS
McClellan
Ranch
6. Directir stated, "At the last Commission meeting,the Commission gave staff some general thoughts about Task For-
possible composition of the McClellan Ranch Task Force Committee. A.c the Commission is aware the
function of this committee will be to implement the Master Plan recomwendations of the Master Plan
Committee that presented the report to you last summer." Director reviewea staffs recommendation of the
composition of the committee. It included City Staff (Dowling, Banfield), Parks and Recreation
Commissioner (Hopkins), representative from Cupertino Union Schoo! District, representative from
Audubon Society, representative from Historical Society, representative from Rolling Hills 4-H and
representative from Community Gardeners. Director also made a suggestion to Commission to reconsider
someone from the Affordable Housing Committee be on the Task Force. He also stated that a number of
people in the community have called expressing an interest in serving on this committee.
Chairman Lohmiller opened it up for public comment.
Deborah Jamison, resident and member of McCleuan Ranch Master Plan Committee (21346 Rumford) Deborah
Deborah made suggestions for the composition of the Task Force. "I like what has been presented so far. J"nis'n
This task force is going to have a tremendous amount of tasks. I think this task force needs to be bigger
than the 8 people that are proposed. The people you might consider adding are the following: representative
from Affordable Housing, representative from the school district, representatives from the high school level
and De Anza College, one to two people representing businesses (Chamber of Commerce &corporations),
other environmental representatives in addition to the Audubon, and to keep the continuity have two to
three members from the Master Plan Conu vttee."
Lois
Lois Warburton, resident(11001 Luck Oak Street)"I would like to see somebody from the Sierra Club and Warburton
somebody on the Task Force who uses McClellan Ranch Park on a regular basis."
Howard Johnson, resident (22560 Alcalde Road) "Generally, I like this list but rather than the Audubon, I J
think perhaps we should say "tenants" should be a representative and staff should be cut back to one
nson
person. It was my understanding in the Master Plan that there were to be two groups formed, the one we
are talking about today and the other was to be ?he Friends of McClellan Ranch Park'. And my
understanding was that, that was going to be a volunteer organization that would be the machine in terms
of getting some of these things done.that the Task Force recommended. It was also my understanding that a
representative from the volunteer organization be on the Task Force. I don't think we need three
representatives from the various school levels."
Catherine Sleight,resident and member of the McClellan Ranch Task Ford(l 1074 La Paloma Drive) PaPMcc 4tian
"I really feel strongly that it would be really helpful if -sere people on this Task Farce who Aere on Rmwh
the Ad Hoc Committee. I feel that having a Commissioner on the Task Force would be a wonderful asset. I Task Force
feel it would be an asset to have one o.two people in the community that surround the park." (Conm
It was brought back to the Commission and after discussion, Commissioner Hendrickson made a motion to Motion
accept the Task Force as presented, with one change, which would,be the Cupertino Union School District
be changed to a representative of the school districts. Commissioner Quinlan seconded the motion. Motion
unanimously approved.
7. Director stated, "After discussion at the last meeting, based upon some of your suggestions, staff is
recommending the composition of the Stevens Creek Trail Route Committee be composed of Parks and Stevens
Recreation staff(Dowling, O'Dowd), Parks and Recreation Commissioner, representative from Planning Creek Tram
Staff, representative from Traffic Staff, representative from "Friends of Stevens Creek Trail", con ntittee
representative from Trail Center, one resident representing Phar Lap area, and representative from
management of Deep Cliff Golf Course."
After brief discussion, Commissioner Throne moved to accept the composition of the Stevens Creek Trail
Route Committee as proposed, Commissioner Hopkins seconded the motion. Motion unanimously Motion
approved.
8. Director stated, "After discussion and your input at the last Commission meeting, staff is recommending Fremont
that the composition of the Fremont Jlder Task Force be comprised of Parks and Recreation staff Older T-k
(Dowling, McCarthy), Parks and Recreation Commissioners (Lohmiller, Hendrickson), Director of Public
Works, Director of Community Development, Youth Sports Groups (one representative from Soccer, one
representative from Baseball and one representative from Basketball), Day Care(Pre-school program,
representative from J-1, J-2, K neighborhood, representative from 1-2 neighborhood, representative from
Baptist Church,and representative from Cupertino Union School District"
After brief discussion, Commissioner Throne moved to accept the composition of the Fremont Older Task Mellon
Force as proposed with the deletion of neighborhood K, Commissioner Hopkins seconded the motion.
Motion unanimously approved.
NEW BUSINESS
10. Director said, "This is on your work plan for this Fall and that is the recommendation to City Council Composition
regarding future composition of the Parks and Recreation Commission. I provided in your packet the of Ak-R
Commission
historical perspective on why the Commission is at seven and I cited some reasons why I felt five members
could function effectively." [First, a separate Fine Arts Commission has been formed by City Council that
focuses on issues related to the arts. Secondly, the Cupertino Historical Society has become very well
organized and has opened a museum at the Quinlan Community Center to further the interest of historical
Motion
preservation.]
After discussion, Commissioner Hendrickson made a motion to recommend to City Council that the
ordinance regulating the size of the Parks and Recreation Commission be amended to a five member body.
Commission Quinlan seconded the motion. Motion unanimously approved.
Motion
MINUTES OF PREVIOUS MEETING
11. Commissioner Hendrickson Moved and Commissioner Hopkins seconded a motion to approve the minutes
0 of the September 2, 1993 Parks and Recreation Commission meeting. Motion unanirz:ously approved.
WRITTEN COMMUNICATIONS
12. None
RM
it -1
MO*rMY REPORTS s
13. Director reported that September was a very busy month with many special events.
14. Community Contact report by Commissioner Hopkins. He reported on the Stevens Creek Advisory Council
meeting he attended.
Commissioner Hendrickson reported that he would absent from the December Commission meeting.
MISCELLANEOUS
15. There were no legislative updates.
16. Chairman Lohmiller reported on the Mayor's luncheon.
17. Director reported that the N.R.P.A. Congress is coming to San Jose and he thanked Commissioner's
Quinlan and Hendrickson for volunteering to help, but we have enough volunteers to staff the Registration
area.
ADJOURNMENT
18. Commissioner Throne moved and Commissioner Quinlan seconded the motion to adjourn at 9:40 p.m. to M.1j.
the regularly scheduled meeting of Parks and Recreation Commission on November 4, 1993, 7:00 p.m.,
Council Chambers.
Respectfully submitted,
4inda .ALLagegren, Recording
ATTEST: APPROVED:
City Clerk Chairperson
WNW"
crky OF cuPERTwo,&rATE of CA.Ij'ORNIA PRC a147
10300 Torre Avenue,Cupertino,CA 95014 Appm`l
Telephone(408)252-4505
I
MINUTES OF THE REGULAR MI'sETING
OF THE
PARKS AND RECREATION COAXWSSION
Council Chambers
November 4,1993
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:03 p.m. Call to prdff
SALUTE TO THE FLAG
2. Flog salute
ROLL CALL
3. Commissioners present: Lohmiller,Hendrickson,Hopkins,Throne
Commissioners absent: QL.alan Roll Call
Staff present: Stephen Dowling,Director of Parks and Recreation
Linda Lagergren,Recording Secretary
INTRODUCTIONS
4. None
ORAL COMMUNICATIONS
5. None
OLD BUSINESS
6. None
NEW BUSINESS
7. Ed Hirschfield spoke representing the Cupertino Tennis Club. "I am here to announce that we had a very
successful fundraiser to augment the prior amount which we had dedicated toward court resur.:cing. We
previously allocated$5,000 for that purpose and have bees ready to make that available to the City when �
they are ready to proceed. In October we had a fundraising activity at the Sports Center and we were able Hinchficid
to raise over$2,000 at the fundraiser. So we are now prepared to donate in excess of$7,000. This is as C"I"'"o
is
we had announced back in July. . . I would like to recommend to the Commission that they take Club
advantage of the money which we are offering, encourage the City Council to put in the adcl,;ional
funding necessary to cover the courts and expand the revenue available to the Sports Center by lighting
the four additional courts which can be lit without offending the neighbors."
Director Dowling stated that if Commission wishes to investigate estimates for resurfacing and re-
lighting, staff can spend some time this month doing that and bring it back to you in December and that
way you will have some financial information if you wish to make a recommendation to Council.
M[IN TY ES OF PREVIOUS MEETING 2
8. Commissioner Hendrickson moved and Commissioner Throne seconded a motion to approve the minutes of Mom►
the October 7, 1993 Parks and Recreation Commission meeting. Motion unanimously approved.
WRTITEN COMMUNICATIONS
9. Several letters were included in the Commissioners packets.
MONTHLY REPORTS
10. Director reported on the success of Ghostwaik at Blackberry Farm. Relocation of the Ghostwalk to
Blackberry Farm was a great improvement. It was a much easier event to conduct at Blackberry Farm.
11. There were no community contact reports.
MISCELLANEOUS
12. There was no legislative update.
13. Chairman Lohmiller reported
14. Director reported that Judith Carsen Croes applied to the Santa Clara County Historical Heritage
Commission for a$15,000 grant to do a historical study of the structures at McClellan Ranch Park and it
was approved. City Council endorsed Commission's recommendation for the composition of the Fremont
Older Interim Use Committee. Also Council endorsed Commission's recommendation to reduce the size of
the Commission to five members.
ADJOURNMENT
15. Commissioner Throne moved and Commissioner Hopkins seconded the motion to adjourn at 7:24 p.m. to
the regularly scheduled meeting of Parks and Recreation Commission on December 2, 1993, 7:00 p.m., Mofi-
Council Chambers.
I
Respectfully submitted,
�7, 4)d��z
Linda M. Lagergren, R r i 'ecretary
XiTEST: APPROVED:
Cit. Clerk Chairperson
CM OF C STATE OF CAL1114 ORM A PRC d 14s
10300 Torre Avenue,Cupertino,CA 95014 1 Approved
Telephone(408)2524505
MfNUTFS OF THE REGULAR MEETING
OF THE
PARKS AND RECREATION COMUSSION
Council Chambers
D*xember 2,1993
CALL TO ORDER
1. Regular meeting of the Parks and Recreation Commission called to order at 7:05 p.m. Call to order
SALUTE TO THE FLAG
2.
Flag salute
ROLL CALL
3. Commissioners present: Lohmiller,Hopkins,Thorne,Quinlan
Commissioners absent: Hendrickson Roll Call
Staff present: Stephen Dowling,Director of Parks and Recreation
Linda Lagergren,Recording Secretary
INTRODUCTIONS
Ask
4. None
ORAL COMMUNICATIONS
5. None
OLD BUSINESS
6. Director stated, "At the last Commission,meeting staff was asked to get some cost estimates for the
resurfacnnf; and lighting project at the Cupertino Sports Center. Specifically, what we were talking sports
about<- es the need for resurfacing the Five un-lit courts on the west side of the property.Currently,two Center
of the existing lit courts are under lit, by that we mean, courts 12 and 8 only having lighting on one "
resurfacing
side. When we took over the property three years ago, in the renovrs %<;n project, we were able to &lighting
resurface the twelve lit courts but did not have funds to resurface the five. It has been over ten years
since those courts have been resurfaced. They are in dire need of repair and this is something that we
re.Ily stiould do. So to resurface those courts we are probably looking at somewhere between$10,000
to $12.000. As for the lighting of courts 8 and 12, last spring we got an estimate from Cupertino
Electric to add additional luminaries where appropriate and the tab for bringing those two courts up to
a standard consistent with the other courts would be$15, 578, which included materials and labor. The
representative from the Cupertino Tennis Club, Ed Hirshfield, had also asked that the Commission
consider lighting courts 14 and 15,to again enhanc.:revenue potential and allow for a greater response
during prime time. It's a good idea, however staff would not recommend pursuing that at this time for
two reasons: the iong term jecision on those five un-lit courts is still somewhat up in the air(the CSC
master plan had a number of options and one of those options was to remove those five courts based
upon other city-wide needs).The other issue is the adjacency of the Commons residence."
t'ege 2
"Staff intends to recommend to the City Manager i.-i this next budget cycle the resurfacing of these five spo"'
Center
courts and the upgraded lighting on courts 8 and 12 and of course those projects will compete with all court
the other city-wide capital improvement and facility improvement projects." resurfacing
&lighting
Ed Hirshfield, representative from the Cupertino Tennis Club said, "I applaud staffs recommendation (coned)
to resurface and re-light courts 8 and 12. However, I would like to plead the case for courts 14 and !` U-
on the basis of fact that when people bought their apartments at the Commons, the Sports Center was Himfcld
there. I believe that courts 14 and 15 can in fact be lit in a way that can shown not to be intrusive on the
Commons. My reason for making the recommendation is that there is great demand for the tennis
courts. While lighting courts g and 12 will add 20%to the capacity of the Sports Center,40% is better
than 20%,and I believe it does make good sense. We are looking for methods to increase the revenue
at the Sports Center to offset the costs and I think that this would provide substantial additional
revenue not presently available. I would like to reiterate the fact that the Tennis Club has collected in
excess of$7,000 to contribute to the resurfacing project and we are also appealing to you to bring forth
the subject of lighting for not only courts S and 12, but for courts 14 and 15 as well. We also are
prepared to present to the City recommendations that I made at the last meeting, as well as at a few
other meetings, for improving revenue at the Sports Center,and when the timing is right we would be
happy tc L-ing forward our recommendations."
Commissioner Throne stated, "What do you think the likelihood is that the courts on the park side will
go away in two or three years?" Director Dowling replied that it would not be very likely.
Commissioner Throne continued by saying, "If the courts aren't going to go away soon then resurfacing
has to be the first priority because those courts are in bad shape. It was crazy that they didn't light those
courts when they first built the place.But we need to look at the pay back in lighting those courts."
Director Dowling stated that we could run the numbers if Commission would like to look at those.
Commissioner Quinlan said, "I'm sure staff will be looking at various ways to economize there if
necessary and still get the luminescence you need on the surface. Could you have lights coming off the
Clubhouse?"
Director Dowling said, "We've talked about that too as a less expensive option instead of putting
standards up. This was the right way to do it but there are other ways of doing it and still improve the
lumens on the surface."
Commissioner Throne stated, "If we are going to send this forth to Council as recommended by staff,
we need to look at the return on the investment will be. It's not an easy financial time."
Director replied, "We will certainly at the appropriate budget time provide the numbers to show that.
It's not going to go forward until February."
Chairman Lohmiller stated, "There is a lot that is going to happen between now and then. The contract
is coming up; the review of the whole facility is coming up. The contribution from the Tennis Club
could just as easily be for lighting then resurfacing."
Commissioner Throne said, "That is true but the Tennis Club has brought forth $7,000 which is really
great but there are a lot of things going on over there and there are a lot of things going on in the City
and you are going to get a lot more out of the dollar from resurfacing the courts and you save the
® courts."
71
Pugs 3
Commissioner Quinlan said,"I think your point is well taken and in view of what is going on right now Spam
Center
with the club and some of the problems, it would*hake a lot of sense that this Commission in effect go Court
on record saying go slow,maybe this is a project that should be in the capital improvements but take a resurfacing
ghthig
good look and see befo.o the money is expend�id as to what the return on the investments is in light of confd)
what is already happening."
Director Dowling stated, "That kind of backup data will be provided to C,-uncil and we will need to get
some current estimates on the resurfacing and fighting...Whether this is a capital improvement or
simply a facility improvement will be determined somewhat by the dollar amount. If it is a small
enough amount it just may go into the operating budget as a facility improvement. But if it is
substantial then it becomes capital improvement and it is a separate budget package. We can bring the
whole thing back to you to look at."
Ed Hirshfield added, "I believe there are ways to mitigate the expenses of the electrical installation. I Ed
for one wou:;i be willing to contribute my labor to installation of the lights.I believe I could find others Fsrshficid
who would be willing to do so also. Instead of taking the $15,000 at face value I would like to
recommend that we consider what the cost of materials might be separately, if the City would be
willing to allow the job to be done by someone other than a licensed contractor. I would like you to
consider courts 14 and 15. I know that it is a more difficult job to do but I believe the electrical power
is available on that side of the parking lot and with some imagination I'm sure we could come up with
both cosmetically and functionally acceptable procedure for providing the necessary light that would
minimize impact on the Commons."
Commissioner Throne stated that he thought staff should look at this project in three aspects:
resurfacing the courts, lighting courts 8 & 12 and looking into lighting 14 & 15 and the lighting be
® done based on economics."
Director said that sounded like a reasonable strategy.
NEW BUSH EsS
7. Director Dowling said, "I am very pleased to bring to the Commission an opportunity to add another
tenant at McClellan Ranch Park.As you know Friends of Stevens Creek Trail has been endorsed by the Lease
City Council and we have been discussing with their officers the potential for renting space along with agreement
the Audubon Society. The space they are interested in is office#4. The Audubon Society is occupying Friends
ns
what used to be the reception area office #1 , and office #2. This arrangement works out CO reek Trail
p � � g Creek Tram
complementary in terms of their uses and certainly the nature of the Friends organization is very
consistent with the kind of organization we would like to bring to McClellan Ranch Park. It appears we
are going t{ move down our monthly rate. We were charging the Audubon Society $1.10 per square
foot, but in view of market conditions that is being adjusted down to $1.00 per square foot and we in
turn are asking that the Friends of Stevens Creek Trail also pay $1.00. Staff recommends that
Commission endorse and approve their use and the lease agreement. Rhonda Scherber, president of the
Friends, is here tonight to tell you how thrilled they are to be there and if Commission would consider
waiving the monthly rental fee."
Rhonda Scherber, president of Friends of,Stevens Creek Trail, responded, "I am really pleased to be Rhonda
here this evening and I am really excited about the prospect of leasing space in your beautiful building Scherber
at McClellan Ranch Park which is right on the creek. I hope you are all in receipt of the letter I sent to
you that describes why we are asking for the Commission to consider waiving the security deposit and
possibly reducing or waiving the rent. As you know our mission is to raise support and awareness for
the development of the trail and one of our key strategies is to keep our costs down, Almost all of the
goods and services we have used to build everything that we have done has been donaod. Virtually the
only things that the Friends of Steven Creek Trail has paid for has been postage and paper and ink."
A
NNA,-
Rhonda continued, "We would like the Commission to consider waiving the security deposit and PAP 4
consider reducing or waiving the rent to us and the reasons for that is that the building is already in use t4w
and it is already heated and the janitorial service is already being maintained so them is virtually Fdw&
incremental costs for the City for the Friends to Occupy this little TO! space. We believe that we are (COUN)
unique in the City, we are a unique non-profit group, in that we intend to raise funds directly for you, M,.d,
for the trail. We are assisting in Cupertino by answering neighbors questions and matting them more scitaba
informed of the trail and by providing access to a variety of experts on trail development to the City at
no cost. So keeping our overhead costs low make us in turn more attractive to other Cupertino donors
we would then turn that money over to the City for the trail. So we are asking you to make an
exception to your existing policies on our behalf in this regard. We do think that the lease
recommendation from staff is most fair and we are delighted with it, we would just ask that
Commissions consideration for possibly reducing the rent for waiving the rent."
Dave Bauer, 21597 Flintshire Street, "As you know I have been a strong proponent of the Stevens
Creek Trail for m�aiy years and I am currently oi. the Advisory CoLncil for the Friends of Stevens Dave Bauer
Creek Trail. I would very much appreciate it if you would favorably consider this offer to the Friends
of Stevens Creek Trail. It would be for me personally a big plus to have an office for the Friends*.'as
close to where I live. For Cupertino it would be a plus in that it will move the center of pressure out of
Mountain View where it is very heavily loc- a and give us another geographical center here."
Commissioner Throne stated, 1 think .would be tough to charge the Audubon Society and not charge
the Friends. If there was going to be a consideration I think that the Friends are responsible people and
if they don't have the money up front for a deposit, I think that we could consider waiving the security
deposit. But I think we have to have money to take care of the maintenance of the building. I think it is
a great idea having them there. Having people on the property is what we have been looking for."
Commissioner Quinlan agreed that he felt the same way as Commissioner Throne.
Commissioner Hopkins commc;ined, "Generally when we have groups using our facilities, they are
51% Cupertino residents before we tend to waive any kind of fee that we might charge them. The
equity issue is a concern, that if we don't charge one organization how do we justify charging another
organization. Although, I am really excited about having them in Cupertino. I am concerned about
setting a precedent about not charging rent when we designated this building for environmental type
groups it was in anticipation that it would pay for itself and not be subsidized. I don't have a problem
with waiving the security deposit."
Chairman Lohmiller agreed that he wouldn't have a problem with the consideration of waiving the
security deposit.
Director stated he would need to check with Finance Director, Blaine Snyder, because a security
deposit is a stipulation that we have for all our lease agreements for city-owned property. If that was
Commission's desire he would check to see what implications it would have to waive it.
Chairman Lohmiller said his inclination would be to go with the recommendation proposed by staff
and treat it like the tenants that are in there. If the Audubon Society put in a deposit then this group
should put in a deposit. If it is a cash problem then that could be looked at. I think it is a perfect
organization for that facility.
Commissioner Hopkins added, "Concerning the$250 deposit, in the case of the Audubon Society they
add certain value to the City just being there and making people aware of environmental types of
concerns, but the Friends of Stevens Creek Trail is actually going to help us out financially as well.
They do add another benefit that might make us think jibout waiving the$250 deposit or even reducing
it.
Viii
t.
Commissioner"I'hr m moved to recommend to Council to adopt the tease agreement with the Frien& awe s
Of Stevens Creek Trail for office space at McClellan Ranch Park as proposed by staff with the M"6
condition that staff look into seeing whether it would be consistent with our policy to waive or reduce
® the security deposit Commissioner Quinlan seconded the motion.All in favor.Motion passed.
MINUTES OF PREVIOUS MEETING
8. Commissioner Hopkins moved and Commissioner Throne seconded a motion to approve the minutes
of the November 4, 1993 Parks and Recreation Commission meeting. (Hopkins, Throne, Lohmiller in
favor.Quinlan abstained)Motion passed. Motion
WRITTEN COMMUNICATIONS
9. A letter from resident Chris Bradshaw was included in the Commissioner's packets. The letter was
regarding a need for a park in neighborhoods JI,J2 and K.
MONTHLY REPORTS
10. Director reported that the tree lighting ceremony was moved to an inside ceremony at the Quinlan
Center.He also mentioned that Breakfast with Santa would be held on Saturday at the Quinlan Center.
11. Commissioner Quinlan reported that the group that was to coordinate programs between the YMCA
and the City hadn't met yet but would be meeting soon.
MISCELLANEOUS
12. There were no legislative updates.
13. There was no Mayors luncheon.
14. Director reported that for those interested the CPRS State Conference would be held in February.
Linda will contact Sacramento to find out why Commissioners have not received brochures and will
mail them to you. Contact Linda if you are interested in attending the conference. Deadline for
registration is December 27.
ADJOURNMENT
15. Commissioner Throne moved and Commissioner Hopkins seconded the motion to adjourn at 8:03 p.m.
to the regularly scheduled meeting of Parks and Recreation Commission on January 6, 1994, 7:00 p.m.,
Council Chambers.
Motion
Respectfully submitted,
Linda M.Lagergren,R di nr
ecretary
® ATTEST: APPROVED
City Clerk Chairperson