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P&R 1962 - 1970 PARKS & RECREATTON 1 of 7 COMMISSION - MINUTES ( 1962 - 1970) 4 RESPONSIBILITIES OF COMMISSION MEMBERS. as 1. Represent ne9,ghborhood needs. 2. Aid and advice determining broad policies which guide the work of the organization, reviews and recommends revisions of policies. 3. Represents the department in the community, public and private bo3les by developing informed interest and support. 4. Reviews agency program in the light of changing needs. 5. Recommends personnel for the Commission. 6, Acts in an advisory capacity to the Recreation Director. t g CITY OF CUPERTINO Recreation Department AL 3-20� MINUTES OF THE RErULAR MEETING OF THE RECREATION COIMISSION, June 19, 1962 City Hall call to The regular meeting of the Recreation Commission was called to er order at 8:15 p.m, by Mel Dunfield, Chairman pro tem ,ore. Roll Since there a_•e only two active members of the Recreation Com- mission, one of whom was ab.—Cnt,, the group present thought it would be an ex(;ellent idea to call this group a citizen's committee for recreation, then we can proceed with the meeting, the first since the employment of Mr. Parham ort June 4, 1962. In addition to Mel Dunfield and John Parham, others presentin- cluded! Mrs. Lorraine Contro, president of the Monta Vista School PTA; .Tohn Ganas, su s i u ing ror San Lawson, school district representative; Alfred Griebel, president of the Live Long and Like It Club; Emma Penning- ton, Live Long and Like It Club; Kenneth Kim, assistant professor of rec- reFiion, San Jose State College. Summer Program The Director reported that after two weeks of preparation, Report the city summer recreation program started operations today, Tuc-sday, June 19, in four locations: Collins Sc`tool Playground - Mon-Fri, 4:30 - 8:30 p.m. Sat. 2:00 - 6:00 p.m. Eaton School Playground --- Mon-Fri, 2:00 - 6: 00 p.m, Sat. 2:00 - 6: 00 p.m. Monta Vista Playground ---- Mori-Fri, 2:00 - 6:00 p.m. Sat. 2:00 - 6:00 p.m. Cupertino High School tennis courts, outdoor basket- ball and volleyball areas - Mon-Fri, 2:00 - 8: 00 P.M. Sat. 2:00 - 6:00 p.m. The recreation program will run from June 1) to Saturday, August 25. The playground programs will include a wide variety of acti-rities in arts and crafts, dance and music, dram and storytelling, sports and physical fitness, excursions and hikes, clubs and special events. Tennis instructions will be offered at the high school facilities, and sign-ups will be taken at the courts during the first two meetings. informational 'flyers ' on the summer program were given each child In school before the end of the school term. Twenty-one hundred flyers went to the high school, 300 to Monta Vista, 525 to Eaton, 625 to Collins, and 40 to the Irablic library. Seven part-time persons have been employed. Two staff each play- ground, and one serves the high school area. Mr. Parham further explained that the playgrounds have planned weekly themes for the 10 week summer program. The first is Howdy Week, -1- followed by Frontier, Outer Space, Pirate, Playground arts, drama and music festival, Circus, Hobby, Hobo, International Week and the Playground Sport Jamboree. An impending program highlight was announced - the Baseball School sponsored by CRD and the S.F. Examiner on Friday, June 29, 10-12 at Collins. Announcements of the event ha,,:,e been sent to the Little Leaguers, the Babe Ruth players, coaches, umpires and the community through publicity from the local presses, as well as r.,,r+-cards to organized boys teams. Depot. A discussion of recreation aes followed. It was made clear Purpose during this discussion that two documents issued by the Rec- reation Commission and by th.. .acre ;.tion Education Committee serve as guides to program planning, phitoso ,:;y and basic recreational needs in the area. The Department shall attempt to meet the recreational needs of the total community, not by itself, but rather with the cooperation of the school distracts, private, commercial and volunteer help. City-School Mr. Ganas, substituting for Sam Lawson, reiterated tY:e desire Program of the school district to fully cooperate with the city pro- el`a Ions gram. He then explained the school recreation program Which will run from July 2 - August 10, 9:00 to 3:30 daily except ® Saturday and Sunday. The program is of sa district-wide nature. Buses will bring school boys and girls from all the schools and take them to three "recreation centers" - Collins, Miller and Cupertino Jr. High. Will the school program interfere or compete with the city program? We speculated and discussed this point. The school program may hurt attendance initially, when buses pick up the children from Monta Vista and Eaton. A suggestion was made that perhaps the bus could exclude the two schools from the pick-up route. T:;is would be brought to Mr. Law- son's attention. Mr. Parham stated that basically the two programs will be complementary - one, the city, will serve the neighborhood while the other, offers a district-wide program. Mr. Kim suggested close contacts be maintained between the city and the school district in order to facilitate coordination and ease some anxieties. He also observed that the already functioning cooperation and coordination between the two agencies is rather uiique and unusual so early in the life of a city recreation department. General Mr. Griebel expressed his group's desire for help in publi- scussion city and attracting new members. Mr. Parham offered his help in these areas. Mrs. Contro expressed the excitement of Monta Vista school children and parents over the recreation program that is scheduled there through the summer months. This is the first recreation program ever offered at this school, and already the Department has received some calls of "Thanks, " according to Mr. Parham. -2- s• p Tne regular meeting; for July 3 was cancelled due to the Ju'Ly 4 ,holiday. was being no further business, the meet-Ing was adjournad at 10:05 p.m. SU')mi-tted by, John Parham Recorder Pro Tempore A -3r C'TY OF CUPERTINO Recreation Dppartmen _. _�. _ JAL 3-20 0 MINUTES OF THE COMBINED MEETING OFF THE RECRF_,1T_T0*4 COMMISSION AND THE CIT- IZENS COIYMITTEL FOR RECREATION, July 17, 1562, City Hall Call and The meeting was called to order at 8:3C a.m, by Mel. Dunfield, Roll &airman. Those prx•esent included: Mrs. Lorraine Contro Paul FInch, councilman & member Kenneth Kim ex-officio Sam Law.,)n Sam TAma, Rec.r.=-atton Commission Charles Le Vezu, president, Mel Dunfield Westacres Homeowners Assn. John Parham, Recreation Director. Previous . As the minutes of the previous meeting were incomplete, no Min'utes reading of the same was possible. Correspondence 7/16/62 - a letter from Gladys Snyder, recreati.on special- ist of the California State Division of Recreation: accepting an appointment with the Cupertino Recreation Department for W nday, Aug- ust , at 10:00 a.m. Members present were urged to participate inthis discussi':vn period with Miss Snyder, for she has a weal'l;h of experience and is al. acknowledged expert in the field of recreation, In her note, Miss Snyder- also congratulated the City Council 0 and City government for inaugurating a year-round recreation program. 6/20/62 - CRD (Cupertino Recreation Department) received an invitation from the California State Fair and Exposition group in Sac- ramento to send participants to an invitational Stage tumbling meet to be held on August 30 - September 1, in conjunction with the State Fair. Per. Dunfield felt that we have potential performers; however, because of CRD' s limited budget, financing the competitors from Cupertino will have to come from other sources, possibly the service clubs. Program Report First Session Closing the first summer session were the following spe- ind-up ++ vial events: Friday, July 20 - playground arts, crafts, drama and music festival. This is CRD' s district-wide debut and involves boys and girls from all the playgrounds - Eaton, Monta Vista and Collins. The event, to be held at Eaton, will give an opportunity to display five weeks work in the field of cultural recreation. Ribbon awards are to be given to outstanding works in arts and crafts. As an added at- traction, Eaton and Monta Vista will engage in a wildcat softball game. Saturday, July 21 - An excursion to Happy Hollow Park in San Jose. A car caravan, driven by adult parent volunteers, will supply the necessary transportation. The caravan will leave from Eaton in the morning and will be back in the a&rly afternoon. -1- Saturd-y, July 21 Inter-City Table Tennis Mlatch between Los An-el-as and the Cupertino Table Tennis Club. The L.A. team includes Shonie Aka, State chapipion of California and Ari zona, and Valleri Smith, ranked No. 2 in U.S. women' s singles. Saturday, July 14 - More than 40 boys and gig-Is from Menta Vista enjoyed a trip and an all-day picnic at Alum Rock !ark, San Jose. This marks the group's third excursion away from the p-1-yground facilities et Monta Vista. Highlights More than 1200 flyers were distributed on a door-to-door for the basis to announce highlights of the cinJng second summer 2nT- ssion session July 23 to August 25. Pea-...ves include a learn- to-swim program] an expanded series of tennis lessors with a city playground tennis championship game, wildcat softball and baseball for adults and playground participants, and the grand finale - a sports jamboree to close the summer program. The learn-to-swim program, a nine lesson series. j� if spe- cial note because it marks the first city recreation program conducted in a private commercial establishment. This is also the first fe& progzam. Program The group made an expression supporting community-wide affairs Ideas such as a fireworks display for the Fourth of July and a cum- munity parade. - Planning for projects as these would require the cooperation of businesses, the Chamber of Commerce, fraternal, vet- erans and service groups. A suggestion was made to start some community activity that may be carried over through the year - sort of a tradJ.- tional community activity. Prc- ect Preliminary proposals have been presented to the Lions Club for Plans a project undertaking. A more formal project proposal, in more detail, will be forthcoming. Tentatively, she proposals were as follows: a. A micro-bus for CRD in order to extend recreation to areas not served and to transport persons to recreational facilities. b. Also discussed with the president of the Idons Club were projects for turfing Monta Vista and a material donation to certain welfare, needy cases as found by the recreational leaders in their neighborhood work. Special Discussion Land Acquisition Some time was spent discussing the prospects of land acquisition for parks and recreation purposes, as previously outlined in the two studies made by the Recreation Education Committee and the Recreation Commission. Funds for the acquisition of lands may come from a successful bond issue, which is presently in the planning stage. Miscellaneous Attendance by members of this group in other govern- mental meetings was emphasized.' Presence at plan- ning commission and city council meetings was especially urged so that , -2- recreatic�n xut;.y ru:ily participate in the aver-all development of the elty. Mr. Parham, the Recreation Director, was recently elected to Serve Oas the corresponding secretary of the Board of Directors for the Youth Center,_ He is also in charge of scheduling the facilities, as well as handling the publicity and p-2blic relations for vhe Center. There being no further business, the meeting was adjourned at 10:10 p.m, Submitted by, John G. ',varham -corder, Fro Tempore -3- r , : DRAFT OF 2/19/65 Ali CITY 14' CUP Si'"�'� is �' ?'';P.�t1►`I`3 �7 L�Ft�i`tit .: ,y', A CITY PARI Alin r4 •-C C�!'_ N, V [DUrv-) H A r. � ,. ,�r �:, �j ;,;ii;3 f�;.. t o TF?i Gi 'Y 17F GSs'ZJIT111 1)0;1 0HUAtN A3 sectit,n lilt Ordinance No. 1280 creating a City park and Re. crontion Commission# and ordinonce No. 128(o)® an amendmont, tc said ordl.nance, are hereby repealed as of the effective dote of thin ordingnc®. t , w s, r i,)`1 f` :.s { ,�•n t- �;'.t',i3 �! 2: Gl'zY rii. , r+r.d r�}•'�s>HitT ,1; T. I.�s: rtoctlon 2:lt The City Park and Recreation Commission of the City of Ctipertina is hereby ostahliched. The Ctty Park and Poerse- Lion• Lo^•rnia,ion shall consist of five (5) members none of whom shall be officiAls or emp9.oy00a of tti® City of Cupertino and the . nald rive (5) mombers ah►all be appointed by the mayor with the tapprovnl of the 01ty council, :;ect�on 3:lt The term of office of the meribere of said commission firnt appotntod shell commences on the effective date of this ordinanaer, three (3) membern to be appointed for two (2) yews and two (2) members to be appointed for four %k) years. ' ero-iftfir, tbo teri.n of office of the members of said commission shall be for four (4) years. !,it VArA: ',CY OP 47t tS Vd L ,)(�ctlonho.ii Any axpoIntoe r-ember may wa romaved by a majority vote Or, ttte city council, if a vacancy shall occur other than by expirnt,ion of a tt>r ,, it shn1l be f0led by tee mayorts appointment for ti,t:^ utaoxpir ed vortion of the term, '.t C... .•!..,r tom: ! IJ71 51 1''� rt •• � � i The commission shall elect Its chairman and vice- t a'r�©irNnnr� �Prnm r�-non g( its members and shell appoint a secretary who need not be a member of than crommiesion, The term of office shell be one0 l ) ye9ar)uniesss the term or the of Miter as a member of the Qi)mmi` nion expires: sooner and until the successor to such isa duly appoi nted, `�: ,.=pT•.�+ f): :'l`Z"tii� (?F'� TC{�, f�Citi`�'j",`:j;;I$ O on 6 i l c The City hark and Recreation Comml snA'on shell eeateblish a regular place of rveeting and rulas of seonduct thereof and a`+ioll hold at; least one regular meeting each m- nth„ Special njoeetin,.;es of tho commission may be called at any time by the chair. man or by any three 0) or more members of the commieston upon pars,,-,nfal notice being given to all members of the commission. If p#?rnonnl notice !cannot be give, written notice must be m0led to such members at least twenty-four (24) hours prior to said meeting, unless sold notice requtroment to waived in writing by soled ssmember. 1,-etion 7 al t A ma jor3 ty vote to required to approve a reco-rmonda•tion or on any matter that Is presented to the commission which :requires a vote. `'•nrtlnn 7:2t The crmmisnton sataall keep an oncurate record of Its -rocaodin.,s end ttransactiona, and tl.rough the Diroetor of Pnrk9 and Recreation shell vender such reports to the city coun. cil nn. sy be required. 8: DrT( A'_N'V, 1 :-1T7,TI..eT1,13 ",F TW,. CITY VA*O� AND ert�on 8:1 : The powers and functions of the City Park and Nocr,_:etlon Com-4asion aholl be an follows I (a) ,o hold hearinr;a on natters portsaining to main- tenance of park alter* capitol expenditures and munlcis pal activition In relation to psrl°a and racrastion. (b) To conduit such othar hearings as are necessary And in accordance with Its own rules and regulations. s 2 •m (c ) To reriort t.ts decisions and rocommendat.ono in W.-hint", to than city council, ( d) To d -isl dor, formulate and propose surveys, maws and plans osf -;ncd to pr.wvids for, regulate and direct; the fut uraa growth anti development of the parks &nd recreation system in order to ateciare to the City of Cupertino and Its inlinb1tents hatter service. (a) To make invent i gaa t 4 ono and reports for future occg aisiticn of perk qitcalo (f) To make, in Its advisory capacity, any and all rrr.ommendstions to the city nounctl relating to than above MR' I.erA, tncludltr� the extension of the parkas and reeroe— Lion system to outlying 6rens in btaa vicinity of the city, ( ) To retake recommendations to the alty council on future perk niten, .i. The City Park snd Recreation Commission may edont from time to time such rules of procedural as It may doom noc(1-!nAry to properly exercise itea functions, Such rules :shall be rec()rn , on(!ad to the Director of Pgrks and Recreation and shall be S1110 j o,;t; to approval by the idly council before becoming eaffec".1ve. All .such, rulers nh.91l be kept on file with the chairman of t1)o City Ppr'r and Rccr�atlon Commiaston, the depnrtment office, and the cn,I�71r, snd a coop thaareof ahall be furnished each commiesToner and eny other parson upon requeet. '4-eti on 111 a The ahnirrnan of the City Park and Recreation • Commts.gion with the approval of the cnmmission and the Director of Parka and Recreation to authorised egad empowered to call upon, rhnve appear, or receive from nary councilman, `lty employee, county empin oe, or any other quslifted person, Information and advice to afrvct the general purposee of this ordinance, Should it be � 3p f 4 e necf nsnry to e•hpiny for compensation any services nursguent tru t1dit Poetion, the rhairm�n rhall submit a roport of facts outlining the prom,rqn to the city council throur..h the Director of Psr►ta and inec• reation and shall. receive from the city counoil throup,h the city irons,-or nuthorizatic}n for said expenditures 7 'irA131 t.1TY CtAt'"►. 11;?_ctI n 11a1: If any section, subsection, eeeentenca, clause or rhrnno of this ardinence Is for ,any reason held to be unonati- tuti anal , such dealsion ahall not offset the validity of the remain® Inc; portions of this ordinance. The legislative body hereby declares th=.at it would 'Knve enacted this ordinance and each seectlon, sub- , section, sentence, clause or phrae® thereof, Irrespective of the fnr t th,fit any cane or more eactions, subsoaielona, sEenton®ss, clauses or phr,ades be declared unconstitutional, �clr •r 92s : Ci�;�t7�3F "section 12:1: The City Clark to hereby suthorigod and directed tc, cauce a certified copy of this vrdtnence to be published at lennt once within fifteen (15) days after Its enactment in the Cupertino Courlor, the offloial. newspaper of the Cltyp publiei':ed and circeilstod within the City, .1;1T:"t D,1(7ED APi'1) :;iAGT ;,D at a regular M• etlog of the City Co}unxtl of tho City of Cupertino, this 15th day of March , 1 cat 5, by than following vote t A Councilmen: Dempster, Fitzgerald, Noel, Stokes, Finch Councilmen: None t!`l A 6''x ' Councilmen: None eelraar Clark I j)orctby certify thet this is nn exact copy of the ordinance on file tri the office of the City Clark of the City of Cupertino, ity MR � 4 � CITY OF CUrjLnml no California 10321 So. Saratoga-Sunnyvale Road (C{ty Hall) Cupertino, California, 95014 MINUTES OF THE REGULAR i. ETING OF THE PARKS AND RECREATION COMMISSION, MARCH 2, 1965 PLACE: Library, Collins School 20195 Vista Drive, Cupertino California TIME: 8:00 P.M. I ROLL CALL Commissioners present: Acker, Linn, Loomis, Sedlak, Wilson Commissioners absent: None Staff present : Parks & Recreation Director, John Parham City Clerk, Larry Martin Recording Secretary, Lois Inwards ® II INSTALLATION OF COMMISSIONERS The City Clerk administered the Oath of Office to the new Parks and Recreation Commissioners. III ELECTION OF CHAIRMAN Moved by Comm. Wilson, seconded by Comm. Loomis , to nominate Comm. Acker as Chairman, pro tern. AYES : Comm. Linn, Loomis, Sedlak, Wilson NOES: None ABSTAINED : Comm. Acker Motion carried, 4-0 Moved by Comm. Sedlak, seconded by Comm. Linn, to nominate Comm. Wilson as Vice-Chairman. AYES : Comm. Acker, Linn, Loomis, Sedlak NOES : None ABSTAINED : Comm. Wilson Motion carried, 4-0 -1- IV BRIEFING AND OrIENTATION ON DUTIES Alm rim3PON,SIBILITIES : A. City Government The Director roviccved Ordinance 'No. 303, point by point, with the Commission, e:.plainin; that it has only had its First Reading and won't become a law until after the Second Reading at the next Council Meeting. He explained that the original Ordinance was No. 128, but that the Council has revised it and given it a new number. As provided for by the new Ordinance, the Chairmanship and Vice-Chairmanship will be for a term of one year; April to April. There must be at least one regular meeting each month. Comm. Sedlak felt the Commission should pass on any communications through the Director. The Director ex- plained how the Parks and Recreation Commission, along with the H-Control Commission, the Planning Commission, etc ., are advisory bodies who will pass recommendations on to the City Council. The Commission learned the bond money will be available on or about March 30th to purchase park sites. The Bank ® of America won the bid for an average of 3.44% interest. The City Clerk was asked to comment on the City Government, He said Cupertino is a General Law city of the Sixth Class. There are about 200 cities in this category. This means that the General Laws of the State, the Government Code, Public Safety, Vehicle Code, and some 35-40 otherp comprise our laws. A Charter City is not necessarily under these laws. B. Parks and Recreation The Director said he is exploring, along with Homestead High School, the Federal Government sponsored Anti-Poverty Program, whereby the Federal Government will go 90% to help them. This also applies to promising students. Stockton and Hayward have already had their plans approved by the Federal Government. It comes under the Warren Anti-Poverty Program. The Director explained how he had a full time assistant last spring, free of charge. It was a San Jose State student, majoring in Recreation, and he received 10 units instead of pay. There is the possibility of getting San Jose State seniors to help in this way again. -2- Chai.r►r_an Ackt- Z.'_d that, from time to tir."n, it will probably be .necessary {:.a get groups together to promote the parks program. He wanted to know how the Commission should go a.bc :: '.his and vrhether there a.a any limitations, politJ.cal c,r r_ertr: :L A ml.l.Y i.°ec':or za id it is :possible to enlist the a?d of the vC 's , women's clubs, etc, Comm. Sedllak saia he 'moped the Commiss-i.on can get in- volved in workships, semix,ars, etc. , related to the exchange of ideas co parks p.*_oa recreation. He wondered if this would justify expenditures of funds . The Director explained t.sat thie; would be up to the discretion of the City Council. March 20-•24 there will be the California State and Pacific Southwest Convention for Parks and Recreation in San Francisco. It might be worth while to send a delegate to it. Comm. Sedlak felt that, once we have facilities to handle it, we could invite organizations to come here, thereby getting some publi cj'ty for Cupertino. Comm. Loomis feels we should concec.-urate on development of our own park situation right ncw. Chairrrmn Acker shared this feel-I.ng. The Director felt that a ma„or purpose of the Parks and Recreation Commission is to get our parks developed and exchange ideas with ,xganiza ions in other locales to insure that Cupertino will have the finest ar:1 most up-to-date parks . This year 's operating; budget is $47,000. The square dance groups are self-sustaining. There is a volunteer teacher for tumbling every Saturday. For the ballet, ballroom dance and baton classes, the teachers are allowed to keep 9(Y% of the fee and 10%6 is plowed back into operating expenses. There are also classes in judo an,;' gymnastics, as well as a senior i.ltizers ' group. Another area where much interest has been shown is the trips : to San Francisco, Circle Star Theater, Yosemite , the beach, ctc. The 'lest way to publicize i at the playgrounds, plus the Courier. 1 r uSi ally have 1 .Lcaaer to d students; hazardous grips have 1 -to 10; one-day trips have the ratio of 1 to 15 or so. 1-01c hr�,re a ba:.e registration ® of 894 and the average weekly au cr.dance is 1800. the Cupertino Di triet gives us $3.000 per year, our sham: of thy! 5¢ tax; anti the use of thej..-o athletic and A-V equipment, as well as their facilities. We now have eleven facilities : the Youth C,:nter, Cupertino HJgh School, Collins, Lincoln, Faria, Wilson, Eaton, Portal, Garden Gate , Stevens Creek and I4onta Vista Schools. In addition, the School Board has authorized our taking advantage of the school 's bulk ordering, thereby saving quite a bit on our supplies. Fo:�thjll College is going to offer programs which we cannot; offer because we do not have the facilities -- swirrm'.ng, etc. The Director gave an example of the budget breakdown. It has three categories : salaries, maintenance operation and capital improvements. He pa3sed out copies of "Seven Year Capital Improvement for Parks and Recreation" and "Financing the Park Development Program" which he had prepared some time ago for the Council. He explained that other cities are using sales tax monies for capital improvement. Mountain View and Sunnyvale set aside 100% of their sales tax monies for capital improvement. Chairman Acker felt we should set up some sort of priority development program. Comm. Linn asked for a summary of the land acquisition program, as soon as it is available . Chairman A�;'.rer said that appraisals have been made, and would like to know approximately when these lands will be Purchased so that some sort of development program can be es�•ablished. He felt that the less the general public knows about these negotiations the better chance the City Manager has to get the land at, a better price. The Director recommended the city park be developed first because of the great need for a larger facility. V Report from City Council In the absence of the Mayor, the Director explained that Cupertino, after passing a bond for $1,450,000.00 for Parks and city hail, has applied for and received approval from the Federal Government of a grant of 30% of whatever the land will cost. -4- e Chairman Acker said we should be prepared to move ahead whPrever and whenever we can. Some of the park sites may be hung up for a year or so. He asked the Director if we have ownership of land by, sun June, are there any other restr_I.c'-,ions to hold us up" The Director said this will be up to the City Council and, of Jourse, the Commission can make reco-mmendations. He suggested the Commission concentrate on preparing a plan and see if the Council and the public line it. The Director said he has done a lot of .research on types of parks and on landscape architects. Ribera and Sue are doing the Sunnyvale ar�d Newar-': parks. Maybe we should have two landscape architects instead of just one. Chairman Acker suggested each Commissioner think about some objectives before the next regular meeting. Some thought should be given to scheeules and priorities. Comm. Loomis requested some reference books, if they are available. VI Setting of Regular Meeting Place, Time and Day. Moved by Comm. Linn, seconded by Comm. Loomis, to meet ® the first Tuesday of each month, at 8:00 P.,M. ; the place to be decided upon later. Motion carried, 5-0 It was decided the Commission would have a special meeting on Saturday, March 13th. They are to meet the Director at the Youth Center at 10:00 A.M. , and they will be Laken on a tour of parks in the area. VII Miscellany A. The Director suggested, as a Tray of becoming better acquainted, that each Commissioner tell a little of their background and interests . Comm. Steve Sedlak said he has been with Johnson and Johnson in Menlo Park for eight years in the field of Accounting, Inventory Control, Quality Control, and Production Planning. The Menlo Park facility handles the sales and distribution on the West Coast. Mr. Sedlak is also Vice-President of the Fine Arts League of Cupertino. They are working closely with the Historical Landmarks Committee . -5- ' He lives on Portal Avenue , is married, and has four • children_ ranging in age from 17 on down to 5 years. They belong to St . Joseph's Church and participate in many activities there . 'Their dai4]nhter, Pat, is the artist in the family and is the main reason he is so active In the Ffne frts League . Comm. EthelTi ynme Wi lscn is married to Warner Wilson, has three small children, and has lived on Creston Drive at Stevens Creek Road for 8 yeails. She said her husband has been actin- in Cupertino public affairs for many years. Mrs. Wilson's background is in advertising. She said her mother, Lydia Caroline Davis, is a landscape archi- tect (ASLA) with off ices in Santa Ana. She is currently working can part of the new structures of the University of California in Riverside . About five years ago, Long Beach passed a bond for several million dollars for parks and recreation and she helped do some of their parks. Comm. Loren Acker said he has lived on Deodara in Cupertino for the past 4 years. He has a wife and 3 children. He is with Wertirghou3e in Sunnyvale, formerly ® in Engineering and currently in Marketing. They are involved In building large mechanical devices for missiles, dams and large telescopes. Comm. Acker has been fairly active in the Junior Chamber of Commerce, and is interested in conservation of natural resources, etc . Comm. Bill Linn said that he is an Electronics Engineer with Lytton Industries in San Carle_ . They are cur- rently perfecting microwave tubes . He has lived on Peppertree Lane for 3 gears with his wife and 3 children and hopes to stay there the mortgage is paid off He is very interested in the park program , Comm. Frances Loomis said she is a brand new C -- �rtino resident in the Peppertree Subdivision. She formerly lived, with husband and children, near the Calabazas Park in San Jose . She was instrumental in getting that park developed. Comm. Loomis has a background in recreation leadership, working with the YWCA, camps, etc . She received her Masters Degree in Minnesota, and was Social Director for a college in West Virginia. -6- Her brother is a recreation director in Minnesota. She worked up =til her hasband received his Doctorate. She has been very impressed bvith Cupertino 's park program and wants to be a pa t of It . It was decided it might be wise for everybody to have the telephone rumbers of Each other : `"erm of cl"Vice Telephone Mr. Loren Acker ~� 2 years 252-1815 Mr. C. W. Linn 2 years 253-5796 Mrs. Frances Loomis 2 years 252-9336 Mr. Steve Sedlak 4 years 253-5203 Mrs. Ethelwynne Wilson 4 years 254-7756 Recreation Office 253-2060 City Hall 252-4505 Jo..n Parham's home phone VIII ADJOURNMENT Meet{.ng adjourned at 10:55 P.M. APPROVED : /s/ Loren Acker Chairman, Pro Tem ATTEST : ;Tohn Parham Parks and Recreation Director -7- a 10321 Road Cupertino, Call-f. , ph_: 25:3-2060 CITy 0Y CU P RTT .,! a ioI'i ` MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION CO ,L SSION TIME: 8:0c P.M. , April 6, 1965 PLACE: Collins School Librar,-, Vista Drive, Cupertino I ROLL CALL Commissioners present: Linn, Loomis, Sedlak, Wilson, Acker Commissioners absent: None Staff present: Recreation Director, John Parham Recording; Secretar.,, Lois Inward: Guests .-resent: Consultants Ribera and Stye Messrs. Leo Pape & John 1a, Clarke of Santa Clara Valle Water Conser- vation District Fiyre San Jose State Students ® II ELECTION OF OFFICERS ® Moved by Comm. Loomis, seconded h;• Comm. Linn, to nominate Comm. Acker for the office of Cr_airman for the ear 1965-66. Motion carried, 2!-0 Moved b;; Comm. Linn, seconded b); Comm. Sedlack to nominate Comm. ��rilson for the office of Vice-Chairman for the ; ear 1965-66. Motion carried, 1;-0 III ORAL COMMUNICATIONS A. Eaton School PT-A and parents have raised some money toward pla', round equipment and t•,ill build and install same in the near future. School authorities have asked for and will receive supervisor,, playa round help all ear 'round from the Recreation, Department. The cost of the supervisory pro„ram will be between $3,800 to $4,200. $1,000 of this comes from the school district's 5¢ community service tax. The Commission moved, seconded and voted to endorse the Director's plan tj supervise the Eaton facility. -1- The Commission moved, seconded and voted to rcvlew the Minutes of the last meeting after listening to the guests. IV PARKLANDS ACQUISITION - Planning and Development. An exploration. A. States of Acquisition. The Director stated that the park site adjacent to the Mo._ta Vista School has been purchased. D. Financing the planning stage. Messrs. Ribera and Sue, Landscape Architects explained their role in the development of parks in the Hay Area. Mr. Ribera explained that the 701 Program is a Federal Assistance Program for General Urban Planning. It also provides for planning sections of the General Plan of a city. In communities of less than 50,000, the funds are funnelled through the State. An up-to-date master plan is a prerequisite to the granting of this type of aid. The Federal Government will provide 2/3 of the parks and recreation master planning and the local government's 1/3 can be made up in large by staff time. The plan cannot take longer than two years. It includes an analysis of the community's needs now and 15-20 years from now, as well as an analysis of existing facilities. The plan suggests sites that might be needed for park sites in the future, as the City expands. It can in- clude a parkway plan, street tree plan, and an analysis of recreation activities, both private and public. The plan should do master planning of individual site development. The study should give a complete cost analysis of the park development to help establish a budget for development and land acquisition. The first step is to select an approved consultant who will assist in making out the application forms, etc. They must be professionals in the field and must be approved by the Government. The Commissioners were concerned that perhaps this would hold up development of the five park Sites, but Mr. Ribera said that this can run concurrently with the development. The 701 Program includes working drawings; it does a site master plan. The Consultant's actual work can take anywhere from 9 months to 2 yea. is. Chairman Acker wondered whether it would be necessary to ® take advantage of the 701 Program since Cupertino's park sites are already chosen and only need to be pur- chased and developed. _2-- Mr. Siie explaired how important this master plan would be over the TZero would be schematic diagrams, development and main*cn«nce factors, cost analysis, site utilization plans, etc, Comm. Looml::: agreed that At is essential to have a master plan. She does not fc..c v:e have all. the park sites we are ultimately g-Oirg -to have, She �-aid we must plan ahead and that we must do this concurrently with the development of the sites already chosen, A long range plan would help to avoid duplication of effort. The Director explained that he did a plan that would take us up to 1980 and included 59.6 acres of parks and he felt it would be most wise to have a master plan_ performed by an outside firm. Moved by Comm. Wilson, seconded by Comm„ Loomis, that the Commission make a recommendation to the City Council to initiate proceedings under the Urban Planning Assist- ance Program, subject to staff coming up with a proposal outlining the objectives, why we want 701 assistance, the perimeters, and a budget. Motion carrisd, 5-0 It was decided the Commission would meet a week before the joint meeting with the City Council at the next regular Parks and Recreatior, commission meeting on the first Tuesday of May. This preliminary meeting will take place on Tuesday, April 27th. Comm. W1.1son complimented Messrs. Ribera and Sue on their recently-completed Serra Park in Sunnyvale. 2. Leo Page - S.C.V.W.C.D. The Santa Clara Valley Water Conservation District was represented by Messrs. Leo Page and John H. Clarke. Mr. Page reported that the Central Park looks like an excellent site for a percolation pond. The Water Con- servation District would pay for the pining, etc., and will come in once a year and clean the silt, etc, He said the pond could be an rihere from 1/2-acre and on up-- whatever we desire, and could meander through the park. The easterly and northerly portion of the Central Park seems the best spot to percolate the water. There is a good chance that an acre or so pond could Y,andle the runoff from most of our storms. The Commissioners recommended we call upon the Water Conservation District when planning each park. 3. Messrs. Ribera and Sue showed colored slides of some of their work in the area. -3- C. Park Develarmc-t 1. Priorities chairman be postponed. V DIRECTOR'S REPORT The Director and Councilman Noel spoke before the Stevens Creek Park chain Committee. The results of that meeting follow: 1. The Board of Supervisory will continue to consider undeveloped lands upstream and downstream from Stevens Creek Park. 2. The Board of Supervisors said they might buy the lands adjacent to Stevens Creek and then turn them over to the various cities for development,, 3. They felt the Stevens Creek Advisory Committee had done the job it was asked to do; it was subsequently disbanded. Moved by Chairman Acker, seconded by Comm. Linn, to have the Commission make a public statement in support of the County's obtaining Stevens Creek Park Chain lands. Motion carried, 5-0 4. The Director reported on the five-day conference in San Francisco. They had noted speakers from outside the field of Recreation, and much knowledge was trans- mitted through this conference. VI NEW BUSINESS 1. rhairman Acker said the JC's are considering a "Happy hallow" type facility for Cupertino and he wanted the opinions from the others on this type of thing. Comm. Sedlak said that if we get a facility like that here we should try to eliminate anything that would attract outsiders . He dad not feel w;, have enough land available in Cl:-)ertino for this type of venture. He felt we should concentra-ce on recreational facilities for our citizens. Comm. Wilson suggested that zerha.ps County or State lands might be more feasible for this sort of thing. Chairman Acker asked if this sort of thing should be considered along a general theme. He suggested that perhaps the JC's try to come to one of the Recreation ® Commission meetings and make a presentation. -4- f The Director >�� gested that it .z5 proba�,:y e xn, of tte question for any of our present five park sites, mainly because of the parking spaces required, Comm. Linn asked if we ian utilize the College parking lots, even though it will be across the street from the park. lie wondered about the possibility of an overpass or underpass. 2. Comm. Wilson brought in a newspaper clipping of the Bubb Park in Mountain View. She said this was an example of the development of 5-1,/2 acres for $65,000. 3. Chairman Acker said that Los Altos has a Tree Ordinance that protects cuttilig of its oak, evergreen, etc. He wondered if this sort of thin; might come under the Parks and Recreation Commission jurisdiction. He was told that we already have such an ordinance. The Director suggested that we ask the City Engineer to give us all development plans to insure that the Tree Ordinance is observed. VIII ADJOURNMENT Moved by Comm. Linn, seconded by Comm. Loomis, to adjourn the meeting at 10:40 P.M. APT-ROVED: /s/ Loren C. Acker Chairman ATTEST: Parks and Recreation Direc o�r -5- t C IT '�.' OF CU P E R T I N 0 CALIFORNZA MINUTES OF THE: REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION IN JOINT SESSION WITH THE CTJPMTINO C!T'f COUNCIL TIME: 8:oo P.M. , May 4, 1965 PLACE: Library, Collins School 201.95 Vista Drive, Cupertino, California I CALL TO ORDER II ROLL CALL Commissioners present: ?jinn, Loomis, Sedlak, Wilson, Acker Commissioners absent: T? r,e Councilmen present: Finch, Fitzgerald, Noel, Stokes, Dempster Councilmen absent: None Staff present City Manager, Phil Storm Recreation Directory John Parham Recording Secretary, Lois Inwards Citizens present: Mr. Jim Jackson Mrs. Loren Acker Mrs, Rcbert Kanuch III INTRODUCTyON OF CITY COUNCILMEW AND GUESTS The Recreation Director did the honors. IV GENERAL DISCUSSION OF PERTINENT TOPICS WITH THE MEMBERS OF THE CITY COUNCIL. A. Chairman Acker gave a brief' review of the Parks and Recreation Commission13 actions since formation of the group. The first meeting was devoted chiefly to getting acquainted and discussing; objectives. At the second meeting, there were con ultants who discussed the 701 program and how it could be applied to the development of Cupertino's parks. They also shcwed colored slides of some of their work. Also present were two repre- sentatives of the Santla Clara Valley 4later Conservation District who told the Commission how we can avail our- selves of percolation ponds in our parks anc! possibly a meandering stream through the central park. The Council and the Commission went into the pros and cons of participating in the 701 Program. Chairman Acker said that it was the feeling of the majority of the Commission to pursue the research in the possibillty of participating in the 701 Program, even though certain aspects required by the Federal Government have already been accomplished and would have to be duplicated in order to qualify. The consultants hal;:, submitted a _1_ proposal to r.n_tcr _Ln"o our park program which will qualify undt _ , v.e 701 Pro,13r� �. Chairman Acker thL.t if w--_ don' c ;o into a program such as this we are s ra.].Y &)Ing tc, have to spend time and money Laying the ground word: for a goad, overall park plan for Gupe:,lino; cover_Lng ;.r_cremental costs, general arrangement of and ,,tential needs in the future. We also need architectural plans and development of our parks, which could be done con- currently with the 'r'01 Program master plan, if the Council so desires. Comm. Linn said the proposal from Ribera and Sue is a master plan which Should take us up through 1960. He said the 701 Program analyzes the population makeup of the community to guide us in the type of facilities needed, where they are needed and the actual costs. The 701 Program would run $27,000, of which the City would put up one-third in either money or services. C uncilman Finch acked if this would include the archi- t ;ctural plans for the parks, He was tole it would not. Aayor Dempster asked if the Commissioners knew of any tither ities participating in this Program. Chairman Acker said New4.k, Monterey and Campbell were some of the cities who were doing this, Councilman Stokes commented that when we get money from the Federal Government for something, they want to help us spend it. Ike asked what the limitations are. Chair•.aan Acker said that it Seems they will be dictat- ing the kind of servi_cea they will help pad, for. Comm. Loomis felt we must have an up-to-date master plan. She was told we already have this. She added that the money From the Federal Government would be funneled through the State and that the Plan must be done within two years. A precise plan can be planned concurrently with the overall plan, Mayor Dempster related Cupertino 's experiences with the consultants who made up our General Plan, wherein thf, Council and Staff haq to dell closely with four suc- cessive individuals before our Plan was completed and our new set of Ordinances are Ptil.l not finished. He feels strongly that if we should decide to participate in the '(Ol Program, that the contract should be specific in pointing out that we wi.11 deal with one individual. Councilman Finch questioned the benefits to be derived from a project of this kind. He felt that we need pro- fessional help in the development of the parks, time- tables, cost analyses, etc . , which are items Cupertino would have to pay for anyway. -2- • thlr'. right turn (nit like. 101-.e Mfa:,te.-L, did- Comm., V;_'.! ,!;on felt it might be helpful J.-- w . were ;;.rra-,� for RALbera and %0jue to speak with the C!-_unc:J.' Comm. r J'oomis felt tf)�o.t whtt, o been d,--)ne so far is just a opringboard of what to be none in the future re f Councilman Stokes pr_opc;!ied that maybe the Parks and Recreation Commission can woi-k more effectively without the help of the Federal Government. It was the opinion of the City Manager that five park sites for the City of Cupertino are quite a few. He wondered where the consultants would locate other park sites. The consultants may decide out present locations are not right so they may condemn some already chosen and decide others would be better, When you deal with the Federal Government, there are tight strings and one mu s t abide by thein, Councilman Noel asked how much an architect would charge to help develop our parks. The City Manager said it would run a minimum of 5% of the cost of the entire plan. Councilman Stokes said we don' t, have the money to develop al-1 the parks within two years, Conditions change, City Count_tls change, community thinking can change. If we enter(;.d into this 701 Program we would be tied to this by Federal restrictions. Chairman Acker felt the Parks Commissioners should do a little more homework before making any definite recom- mendations to the Council. Mayor Dempster said that in another 30 to 60 days, the City Council will have something more definite to tell the Parks Commission, Councilman Finch felt that once we know how much we have to spend for planning and development, the first things we should do is consider: 1 . Priorities 2. Overall planning 3, Decide if it is best to c:)ns"t-der par`•ial development of all or several of tha sites or ful-'y develop them, site by site. Councilman Noel said that for ten years now he has been attending Parks and Recreation conventions and new con- cepts and ideas are coming out every year. Councilman Stoke.3 asked the Commission if they were ready to recommend an architect. Chairman Acker said that Ribera and Sue are well known and have done some „inn-; va.Ie, for crimple . i,'^tv8 rer, they are the on l-, ones who have 1%.-eaented their work to the Co:rmissio% fir., 71-.c;y jac;uid aiYe to tf-ilk with come others before mak:.r:71- any recr-x..monda.t:_, ,gin^4 It was Councilman Finch' s vpi.r:j.r:t1 I. t j,en we talk in terms o.” hirir architects, this is the ob of the City Stal l The City Manager said t-he arc!:"`.tect, v oti _ild have to be interviewed and checker: and the sta 'f would then make recommendations to the Council. Mayor Dempster said t::at it j.a the duty of the Commission to make recommendations, to the best of ti,eir ability, but not to make any committments. This is the authority of the City Council. Councilman Fitzgerald said the JC's are .running a survey which will be ready by the end of the summer, "'his may provide some guidelinEss for the Commission and the Council. Mr. Jim Jackson said this is one of the more pressing of the Community needs right now. The City Manager felt the Commission would be interested in the present status of the park sites. We saved $7,500 on one park site, The central parr site sale is lust about consumated. We have just about completed negotiations with four sites: Po-tal, Stevens Creek, Monta Vista and the central park. The Chuk si-Ge is yet to be discussed. This one may present some problems. Chairman Acker, on behalf of the Commission, said they were very pleased to have this information. Mayor Dempster said that within 90 to 120 day., he hopes the Commission will have something to offer as recom- mendations to the Council ,. Chairman Acker felt that by the next meeting of the Parks Commission they will be able to prepare some recornme-n lati.ons to present to the City Council. Chairman Acker said the Commission realizes that the Council has the action--type aut�horit,T; whereas the Parks and Recreation Commission is a recommending body. He feels the Commission should do some staff work: a priority statement and something in the way of develop- ment plans. The Recreation Director said that from October of last year until this February, he talked to eleven architects. In addition, the SCVWCD is willing to construct a pool and meandering stream, to our specificatj_ons, free of charge. He said that we have a terrific need for a community center facility, perhaps a 10,000 to 15,000 sq. ft. building. He said they have discussed a central ,It park with tennis courts ( with night lights), a putting green, etc. -4- Councilman ]Noel asked if we will be able to :wail our- selves of the DeAnza facilities. Councilman Fitzgerald ,laid that- when we think of pE.rks we think mostly anou-,- :rids; tr .zt about the senior citizens? The Recreation Director said there should be facilities for them at the community center. There should be a multipurpose cement slab outdoors, facilities for little theater groups, ballet,, ._rts and crafts, an art gallery, etc, Councilman Finch said that, above all, he wants an out- standing park development program in Cupertino, and for this we need proper planning. The City Manager said there may be some objections from citizens to the pond and streem. Chairman Acker said the Commission needs more information regarding the finances so they know where we stand. The Recreation Director said we have $140,000 from the 'ond; $255,000 from Open Space; $45,000 to $75,000 from State bonds, and money from lease backs. Chairman Acker suggested the Recreation Director prepare a financial report for the next meeting. 5 . Park-ways & City Beautification Chairman Acker said the Commission feels the City has W. a need to control the landscaping aspects other than those that come under the 1I-Control. They see a need for some agency to recommend to the City from time to time that the City take certain initiative action for other than parks, such as parkways, etc. The City Manager said we have hired a very capable man for our street tree program. He suggested that if the Commission has some ideas they want to pass along, they can do so through the Chairn-ar,, who can go to. the H- Control meeting. Mayor Dempster felt the Chairman of this Commission should talk with the Citj Manager about these new ideas. Councilman Noel suggested that if these ideas are put in the Minutes of the meetings, the Council will auto- matically pick them up,, In addition, the Recreation Director can include these ideas in hio report at the Regular Council Meetings. Mrs. Loren Acker, speaking for the Cupertino Junior Women's Club, said that body is walling to help in any way they can. They are as ;irg for direction. Mr. Jim Jackson said the JC 's helped to get the parks and city hall bonds passed in the last election. Now they would like to do something further, possibly "Happy Hollow" type project. It would be an attempt -5- on thin part to help put the finishing touches on one of the parks, aimed at the children. They would use the time and talents of any o-:her clubs in the Brea who wish to participate. They have no firm plane at th:.3 point. They would lake the opportunity to continue work- ing with the Commission and the Council Councilman Noel the ught the;; should work- with the Parks and Recreation Commission so they are not duplicating effort or "bumping heads" with them. This needs to be coordinated. It was Chairman Acker's feeling that as long as we have service groups who are interested, we are bound to have a successful parks development. V CHANGE OF COMMISSION MEE'1ING NIGHTS The Recreation Director said the City Council meets on the first and third Mondays, With the Recreation Commission meeting on the first and third Tuesdays, the news is old by the time it gets to the next Council meeting. He sug- gested they change meeting nights to the second and fourth Tuesdays. Comm. Wilson suggested the Commission start meeting twice a month, commencing in June. Moved by Comm. Wilson, seconded by Comm. Loomis, that the Parks and Recreation Commission meet on the second and fourth Tuesdays, beginning in June, 1965. Motion carried, 5-0 This was followed by more discussion, on park development. The Recreation Director said it will probably take seven years to develop the five park sites , Chairman Acker asked if there would be enough money left, after land acquisition, to develop the central park. The Director said it would take two years to accomplish this. Chairman Acker asked the Commission whether they were ready tonight to decide on priority. Comm. Wilson said she would like to see the central park started, along with one other. Comm. Sedlak would like to get the central park developed and this would motivate the citizens to want to have the other parks developed. Comm, Loomis feels the central part will serve the entire community. Comm, Linn moved to recommend to the City Council that the Central Park be developed first, before any other park development is started. -6- Move by secosu`:-d by Wilso-n, ':o recommend to the City Cou;'c.Ll 111—hat th.e centx°t L park dc.,velopment be given fl.rst priority. Motion 5- 0 The next step would be to hire a landscape architect. The Recreation Director suggested the Commission give recom- mendation as to priority to the Council and to ask them .for direction. Chairman Acker felt the Commission should recommend that the City Council enter into a contract with a landscape archi- tect for the survey., concept drawings, and detailed archi- tectural drawings and engineering for the central park. So moved, by Comm. Wilson, seconded by Comm. Sedlak. VI MINUTES OF MARCH 2 and APRIL 6. Moved by Comm. Linn, seconded by Comm. Loomis, to approve the Minutes of March 2nd and April 6th as read. Motion carried, 5-0 VII MISCELLANY The Recreation Director was asked to put the following on the next agenda: A. Interview with at least one other consultant. B. Interview with another firm on the next agenda. Our objectives should be made known to them. The Commission would like to see examples of their work. At the conclusion of the second meeting from tonight, the Commission will vote on the tabled motion. C. Building architects. The Director to pre-screen them. D. The Director is to arrange tours of the Palo Alto, Menlo Park, and Mountain View community center buildings. Comm. Sedlak wondered if their tours could encompass a larger area. Walnut Creek has a tremendous community center building. -7- "all ADJOURNMENT Moved by Comm. Sinn, seconled b-v 'Comm. Wilson, to adjourn the meeting at 10:30 P,.�I- Motion carried, 5-0 Chairman Acker said the Commission si ould try to meet two weeks from tonight. The Director will coordinate this. APPROVED: /s/ Loren Acker �iC ilrman� ATTEST: r s an-d Recrea ion irec or -8- ITIMU77S OF M R.'?MUR !=TING OF THE FA KS AIND ?-C NATION COI t--�ISSIO',':;, 1 i6kY ?'.-1 5 PLACE: Library, Collins School 20195 Vista :1�:^ive, Cupertino, California TITS: 8:00 P. 11i. I RCLL C11.LL Commissioners pr.^suit: Jl,c_,er, Linn, Loomis, ;.edlai�, Wilson Commissioners absent: ?gone Staff present: Parl:s &: Recrc.ati.on Director, John Parham Communications received inclu�10d a letter from S`,irley Ashton of People to People Travel Incor•oor .tcd. He also read a letter from the Principal of Collir-s School stating that smoking is not permitted in the classroon,.s and in the library. A third letter was from 1 rs L. Cal;ibell addressed to Stan Takeuchi. It tl ankcd the rocr:_ation staff for their nresenta- "ion to the PTA at Gollin5 School on !`}'_ursday, 1!a-y 20. John Parham ,-,rplainod, tl:,,:�t, for t_hc surrrimr nrogran, the; clepart- ment has 21 f'?cilities; 23 uitt-- t`_U i'Outh 'outer ^n& the Tennis Courts at Cupertino 1�igr. School. Thanes for t1he su_aior prod r^--- �.round famous TV shows. The ov:rall ,: ric Trill bw "`7" c ,Tcc.d.crful ,,Torld of Sizzier"; r-.nci :.f-.ch t;ce.c (for nin,.. ;•reeks boCinning June 28) will have its own the rc. .For one ?:.rook is entitled "The W-ndcrful of Johnny ;uost: Ian Ice Skating Trip will he the feature for the reek. During Sports Woek a trip to a Giants game is pl^.nno:: for aj-,proxiwto1y 2r0 students. John Parham shoi-rcd a iiap of a planncd sub6ivisi.on, which will be off of Stevens Creole Boulavard and west of Stolling Road. Therc Trill be ap-roxir- toly 111 honos horc. -1- DI INTROI)UCTTrj*.,! OF GMS-IS Mr. 11'cn Mvin, n -j•inp5 wais Introducod. Ho sho,,T--d sketches of th,� 2arl: Cor,oratio-n lard for tho city of Mountain View, and sk tc.-,Js of tho old lluznphy Park, a proposal for tho ci-,..y of Sumn,.L yvaic. He oinphasizod tho use of natural materials, which -ould cut dowr cn n,:-A_nt�-.nce costs in the future. The old building in -__url:ihy Parlc vas talz n (?.o,7-n end a me-Aing roon (ir1t1h a capacity of 240) iTzrs -t-ut up. Also in the building there is a display reon and �_n art gallory. Murphy Park proposal has boon accoptcd b-- the parks dir-ctor, but has not lx,,on prosentQd to the Council. Ho also show,O. sketches of apartment buildings and a nurs3ry for thv chjlJror vffiols parents work. It is being approv-1- by F' .. nou construction Trill begin J mo 1. The cost will -include car ports and pools _=C. oth-r itcns. 11r. Mvin then sh,)-,.-;d slie.os of park buildings at LuAnza, Serra Park, 'R,--y,-nor Park nno. Lakz)wood Parh. The Sunnyvalc., Corzmnity Ccntor has a thnn.tor it]lh a capacit), of 1500 and a gym a capacity of 2000. 'fho center Tirill usc-'_ for both t_,cns and adults, is. Elvin is locat,:xd in t1n:., city of Los .'.ltos on San ;.ntonio I Road and h_c; has practic-d on the pcnisula for nine years. ILr. Os-monalson, a landscape architoct of OsmonO.son and Sta"loy, was tho sc.;conC guest. H�, has in T)r,-tctic-:. for nine years in tho ar—a. Cn).'ons 2.n "Sunse'. -._ngazincl.' Sorge of tho P-rlzs he !-.as &mcl -r,-.: Dultilon: 71C�_`_no, ihrinwook, ,tiichr -,�oof To-0 om', anc! t.Ar:. 1.1hcn 1 r. as1k ,: 71)out t',,:, L.-I pl:�:-,ning a park, he 54-_t 1 t1__1 st--.D one ul C'. t-c, a pr,:,liminary plan Witill pr.-,lLninarj cost +�+S for city b,s -1- on th:: n7eds an-'. pricriti,.s of V coi "unit,,,-. 771m s_r-V_-ys could b� tak_m. Fir.st . :hysic_-.I on the sitJ, soil typ-c, -tc. -o h,7t ty-`,_s of +h-*-.-,,-s that Should -.7)U U I t on the: Sit_ ',cus,-, to l-,m)s . surv,_77 cj.-,l,'. bc, ta.11,,cn. Mroug!-, this ,ou cc)u'_' ,'A.;n--Aa,. i:-t. in :-xarks anJ wh,-t th,-_-,y �'.onit --mt. 111r. Osioni lsonls foc is 8") of ti,.:, tot:'.-1 cost o-," 10voloping the P,.rk. IT s-J : t' :^:t, if coi-----* ss4 on,,�I, hf� T'r.-AL"' ti- L y to c':,,:ck on tho construction twic,� - ucol:, c-,) tlt--�t -_n rrcl,-;l:,ns c-ul-. llx; vorkl(� out. 11c 1-)7.s r-,. staff of (A.-ght -r, all graduato lanC.scl-Tc .rc',it.,cts. It th-t at thc, Jun,; 19 ncr ting r. c nclusion ^.bollt an architect sl-oulC `o r-achc(2. Than r.cor----mcl-tions c-an VII .DJOUIU.-'NT Thc i-,iectinrr wl-s 1,.(f.journ,. 1L -2- DMam �e�a e CITE' OF Ci PERTINO CALIFORNIA TELEPHONE ALPINE 2 4sos 10321 S. Saratoga-Sunnyvale Road Cupertino, California 95014 TO: HONORABLE MAYOR ADD MEMBERS OF THE CITY COUNCIL FROM: JOHN G. PARHA1111 j RECREATION DIRECTOR SUBJECT: A BRIEF STATEMENT I1\T REGARD TC THE RFCOMMEN1DATIONS FOUND I11 THE ATTACHED PARKS COM�ISS':CN MINTTJTES OF JUNE 8th. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - In my absence, the chairman of the Parks Commission shall personally present various recommendations for your consideration �t the next meeting of the City Council on June 21. These recommendations ore in the attpcht-d minutes, but briefly, the most important, are: 1. That the Central Perk b.�; given top priority in the nark development n, o".ram, 460p-W L9 2. That ste F be taken a^ soon as nos sir? e to proceed with develonmcnt. The Commission recommends a p_ti-,ul^r firm aft,:r hiving "interviewed" three , out of the 14 ;ire-screc,ned by myself. The Commission is cware that tn;, r(-s-onsibility for choosing thc: landscape architect is th:: City MfL.az-r's, anal this rcccmmendation is off;.red to him in goo. faith . I expect, of course , that the City Manacr.r and I shall consult rather frequently with (:�-ch other on this m^ttcr, -^s we hcvc done for the past three years , to insure maximum rc,7^rational opportunities for the; people of Cupertino. I T Y 0T' Cs,C'_'T? T IN MIPIU-ES OF THE F'' s':'Lr..i ..._ T1�� CF IHE PARKS �^3D TIME: 8 :00 , June Lb 1965 s PLACE: Collins School Lib_c vy, Vilst CiiT)ertino I. ROLL CALL II. GENET AL DI--'- t'SSICM A, Gi,y Poorm�n, pr inci-o 1 r-,f Ea ton ScY:! a!., ^nd Mrs. G-:il L^ggett , PTA Pr,-_sident, o,--lr incd -bol.�t thr, completed -nd proposed dev�:Jopmcnt of E='terra r_.l^y�Y�und . The obst-cle courses h^v�- been coT';lcted =nd -11 stW-�l pioing for the courses wore don-t ,d , Tc-tc.l cost t(- tY PTA, `c fir. Yes been ® less then 500. The s..cr,nd phase cf thL pr^j(:.,ct is - tree nlrnting. Scheduled for cc plcticn in Cctober, tl Pl-ygr--und will tY uS h,-v ; 8, trees cf 15 v.cri_tics . The PT" 'r,,-s "11^c.7tcd !'300, for this phnso, but Mr. Pc^rmDn hones th^t much rf tt,� m�tcrials may be d-n- tedo Mr. P,-crm"n st^t-d wril,: tl. rtct^c1c ,.1rses helti the child develco his ?DhysicE 1 c.._-)�.bi 111 tics . :-c c- -rdin ti(-n, the trews ijill_ n^t f r,]_y r,: r _fy th r r- 1 'c;zt Possibly ��dd tcc the childr--nos r, snc,ct f-r• ti,-ir The third -chow ,-f th _ nr ? .ct ,,;ill include the instc 11-ticn of picnic t2blos , tricyc".t _ p.fth ^r: r-s'sibly b-rb:;qu,�: brills . The: PTA h^s els^ h^pcs rf instoll.irg wcdin£ perl, t..rnis courts ^nd a sk-,teb- rd Air. P(,crman -sk,.;:d fir the Can, is si. is m-rcl suT)r-rt rf the pr^jdct n-w -nd p�sci .:ly fin^raci-1 supn� rt t s- e futur-. d^te. y Mr. Parham remindc,d :''::, ticn,rT. n t1-.et t1,c: city wi 11 �lrcady spend eb-ut �,-3000, c, yer r -11'y-r15.00 h>' roc:action program there, In 3 Dply tf o qu�sti^n, Mr. 1 ccrme n h^pes that; the city may build a L-_trwissie-ner Wilson moved that the development of tho Eatrn tennis crurt be ecnsidered when the develrpment of the f-ur reighb^rh^^d perks Is under discuss irn, S--�crnded C nd posed -- 5 - 0 Commissioner Linn m-ved t.-^t the Crmmissic:7's first choice ^f on architect shy-ald be h�-yston, Ecnam^t^ , and B and the sad ch^ice be Aibez The mctirn was sec^nded and carried uuicnim^usly . This ch^ice was c difficult -ne bcc-^use the Ccmmitici^ners felt that ell the architects they ^d 9.nt�� vi��wcd s��,�r�� .:t�r��riely well qu: !ified, The aver-riding f'-'°ct^r �,-s the c—, issi^ns sensitivity t^ the fec.•lings r-i th,� c,-mm,,inity .f- c-ns,r-vr- tism, tihici� tl firm tends t- bc-, , and try:: fact tt:ct this firm, b;crusi_-: rf their work on thc. De Aoczo c�:npus; Tii 'y be -blc t- c-ntinulty, a h,- rm;ny, beti�reen the c d i,cJnt 0VTjo CITY OF CUPERTUunw . � CALIFORNIA ^1 ° 10321 S. Saratoga-Sunnyvale Road 81r TELEPHONE ALPINE 2-45c,9 Cupertino, California 95014 June 17, 1965 Mr. Bill Linn 20896 Pepper Tree Lane Cupertino, California Dear Bill, Permit me to give you a few hints as you nrepa re to make a presentation bbfore the City Ccuncil on June 21. We are on the agenda for this meeting. 1. As soon as you go into the School Board room, where the meeting is to be held, pick un an agenda and find your place. 2. Choose a seat in the first row, to avoid chc it shuffling when you get up to sneak. 3. Familiar faces may relax ycu. Bib S(ook of the Jaycees , Larry Martin, the city clerk, are usually present and so are the councilmen Dempster, Stokes , Fiaieh, and Fitzgerald. I have also asked Jim Jackson to appear and give support to the Cenral Park recommendation. Other park commissioners may be present too. 4. The City Council members and the city manager have been briefed by P letter from me. 5. The Planning commissioners have been briefed and invited. 5. Good Luck. SUGGESTICNS IN SUPPORT OF Thr CENTRAL PAAKIS TOP PAIOP ITY RATING. F.easons : ® 1. The city has no developed parks at present and first consideration should be given to a cark facility which would tend to serve the greatest number of Cunertinans . Beca"se of its centrCl locstion and Easy accf�'s from all parts of the city, the Central park meets this ( 2) criteria . 2 . Central Park is the ore pe rk vrh ich cculu acw.fortably house a community c;.nt•--r off-ring varied indoor-outdoor facilities, as arts End cultural rooms, 2 laruc hall for community activities , ccnfcrcnce End smaller activity rooms, the department office End general purpose facilities for family :nd a,Cc grcup rec-. tion. 3. A general purpose community facility cf this type , open to all age groups , cnd offering reerLation programs In the morning, noon and evenings , is desperately needed In Cupertino. Schools elleviete the facility shcrtvge but are cvailcble fer a limited ocriod - if trey c,e ovaileble of all. There is maximum cooperation between the city recreation department End tr r_lemcntery school district but pre-emption of our rrcr(_:�e tion programs for school ectivi _1:-s Ere comm^n occurences during the course of the year. This Eione inhibits and seriously restricts the programming of wcrthwhilc, long-run rccr:1^tionCl activities and courses . 4. For th, time being, th- ecntima,tion of rcereFi ; en programs End sup.-rvision in tt-.c neighborhood pl^ygrounds Ed jacen t to the four neighborhood n.^rks , i c.uld fill the dcy-to-d-y recrcEticnEl needs of the nci-hi:orhoods . x 4, Q CITY OF CUPERTINO CALIFORNIA MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECEEATION COMMISSION. TIME: 8:0o P.M., July 13, 1965 PLACE: Youth Center Vista Drive, Cupertino, California I. CALL TO ORDLR. II. ROLL CALL Commissioners present : Loomis, Sedlak, Wilson, Acker. Commissioners absent : Linn Staff present : John Parham, Director Kenneth Kim, Field Supervisor III. MINUTES OF PREVIOUS MEETINGS APRIL 6th -- Omission on p.4, under "C" - Park Development. . Priorities - After a short discussion on Cupertinote ! desperate need for a large center where community- wide recreation activities and exhibits may be housed, �� , Cheirman Acker received a unanimous expression for ,}A the development of the central park before any of the y,' other parks, � Commissioner Wilson moved that the central park be recommended to the City Council for first priority In the park development program. Commissioner Loomis seconded. Commissioner Wilson withdrew her motion and Commissioner //Loo withdrew h r econd, J/ MAM 2 th - Correction on p.2., line 22 - "He has been In practice for nine years" , should read "nineteen. .". JUNK - Omission on p.2.9 prior to "Commissioner ,Q f Linn moved. . .". �R B. Choosing a landscape architect- Contending landscape architectural firms are: Ribera and sue of Berkeley, Osmundson and Staley of San Francisco and the firm of Royston, Mayes, Honamoto, and Beck. 1. Commissioner Acker aterted off with a 3-point grading system covering such areas so experlen�Q. ;reativity and imagination, abilities , sensitivity to the community, ability to work with others, interest in the -lob, and possible effectiveness on the job. Brought into the picture, of eouree, was an evaluation of what each commissioner thought about the parks in Sunnyvale and Santa Clara which the commission had toured on a previous oecas ion. After considerably more discussion, Commissioner Linn moved. . . "This action is on p.2., , of the minutes on June 8th. tmission ##2 - Moved, seconded, and adopted, that t e landscape architect, work through and consult with the Parks Commission, City Manager, and the Ditector. Vimi ission #3 - Under "Miscellany"- Commissioner son felt that there may be a need for a family recreation pool in the central park and that the commission should discuss this as a possibility. IV. ORAL AND VRITTENT COMMITNICATIONS No oral communications. Written communications received and passed around included booklets announcing the summer recreation programs and facilities of Torrance, San Francisco and Burlingame, V. REPORT AND GENERAL DISCUSSION Commissioner Acker e.:,ked about the proposed study session with the City Council to discuss the recommen- dations of June 21, The director stated that, based on the city council meeting of July 6, the study session was to be postponed until land acquisition of Central Park was consummated, in order to more accurately determine how much money would be available for development purposes . Mr. Parham also stated that Central Park's nenuisition may be delayed due to a pending low suit filed by Page Prope rtics against the landowners . Commissioners felt that the study session with the Council need not wait for the stated Council reason due to the fact that planning the development of Central Perk may take, several weeks and monthe . " 2r a Commissioners stated that there may be sufficient funds to proceed with the complete mester planning of Central Park. The bulk of the funds would not be reouired until actual ground is broken and periodic payments are made. The group also stated that the study session would eneble the commissioners to discuss, in more detell, the reasons for its recommendations on June 21. The City Council moy then act on most, if not all, of the recommendations. It was moved, seconded and adopted that the director be requested to write a note reminding the Council to s::t a date for a study session. VI. DIRECTOR'S REPORT The director introduced Mr. Kenneth Kim, summer field supervisor for the department and associate professsor of recreation at San Jose State College. On request, Mr. Kim gave the 'Program report. In addition to citing program highlights on the play- grounds, Mr. Kim also reported on the special act- ivities this summer- such as the beginning ell class for adults, a children's sketch class, judo, ballet, baton, social dancing, gymnastics, creative workshop, archery, bridge, tiny tot programs in at least 4 sch^cls, Senior Citizens , square dancing, tennis, wildcat softball and the ever popular out- of-town trips. Mr. Kim also mentioned the c^ming Learn-to-Sail program and the pilot program for the emotionally passive, non-Gthletic, withdrawn youngsters. The former may be held at Vasona Leke. The latter is a program in cooperation with psychoingists of the Cupertino Schcrl District. VII. MISCELLANY Commissioner Acker reported that the Cupertinc Jaycees are about ready to crnduct a c,-mprehensive community attitude survey. The questicnnt ire is under preptreticn end will hope to include how the citizen feels eb,-ut local services ,1nd needs , including rccren ticn and parks. Ccmmissi(-ner Acker is a member rf this Jaycee survey committee. VIII. THE MEETING WAS ADJOURNED AT 10:35 P.M. 3 1 CITY OF CUPERT INO CALIFORNIA MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION. TIME: 8:00 P.M. , July 27, 1965 PLACE: Youth Center Vista Drive, Cupertino, California I. CALL TO ORDER II. ROLL, CALL Commissioners present : Loomis, Linn, Acker. Commi€sinners &bsent: 6 edlak, Wilson Staff present : John Parham, Director Donna Belke, Secretary III. MINUTES OF PREVIOUS MEETINGS The commission dedided that the minutes of the April 6th meeting and the June 8th meeting should be re-done before they go on file because of a number of ommissicns, The commission decided that it is necessary to determine the time at which the Council left the meeting of May 4th, since it was not a full ,joint meeting. It was suggested that the time be sought out, and attached to the minutes of that meeting. IV. ORAL AND WRITTEN COMMUNICATIONS No oral communications. As a result of a newspaper article, Commissioner Loomis suggested that historical landmarks in the City of Cupertino, such as the Wilson Mansion, and the old pump house on the Central Park Site, should be sought out and Preserved. Further discussion cf her suggestion will be continued at the next meeting. Jchn Parham passed around a letter t�, the Council concerning a teen dance on July 30, 1. sponertred by a group of pe rents. V. STATUS OF LAND ACQUISITION PROGRAM Mr. Perham Commented on the Central Park acquisitions which was delayed because of a law suit filed by Page Properties against the landcwners. He steted that the situation locks gird. A new escrcle will be completed with the stipulation that if something goes bad, the landowners will refund the whale amount. Mr. Parham presented three shapes for the Wils^n Park. Chairman Acker stated that he would like to see a fourth alternate sketch cf the Wilson neighbonc�cd park that would offer m^re read way accessibility by being arranged in a mere rectangular rr square shape. Commissioner L emis moved that the Commissirn be cc.nsulted car worked with in determining the shape and design cf the park cites tc insure maximum recreational facilities. Commissioner Linn seconded the mnti^n and it was passed unvnimcusly. VI. DIRECTORS REPORT Mr. Perham stated that 'she Beach Trip on July 28 would be attended by 167 children. The Big Basin Camping Trip will be held next week-- August 3-6. There is a limit of 50 children between the ages of 9 v nd 14. Mr. Parham stated that he had lunch with several city and civic and county authorities on July 27 to discuss the possibility of having a parade on August 21, along with the Junior Olympics. The parade route would be to involve the City in an event that would celebrate Cupertincts loth Anniversary -f it 's Charter Day. There was some question es to the re-routing of the traffic. Commissioner Loomis suggested that the route begin at Bollinger cn Miller Avenue, cnd end at the High School, Mr. Parham stated that no matter what happens, the Junior Olympics will proceed as usual, and that any pagentry could be performed on the track field, simulating the U,3. Olympics . Commissioner Loomis asked about the Learn-to-Sail program. Mr. Parham stated that the program would begin on August 12 and 17 at the price of about $3.50 for 10 lessons. 2. 4 VII. MISCELLANY Chairman Acker showed a sample of a copy of a Commrunity attitude Survey, which the Jaycees expect to have this summer. The survey asked many general questions and three essay type answer questions. The commission felt that a 4th question might be aarked: "Whioh of these facilities would ,you like to see in your neighborhood nark?" Tennis Court Family Area — Picnic area Teen facility Lendscaned area (open space) Camp fire area Other suggestions "Which of these facilities would you like to see in your Central Park?" Tennis Courts Swimming Pool Community Hall and Indoor Recreation facility Moving stream Amphitheater Picnic Area Other Suggestions, Mr. Parham said that he had lunch with Dr. Kim and Mr. Jackson to 318cuss facilities for 3 childrens area in a park. He said thet the ► c^mc up with a plan to have ferrous landmarks or sights of the world as an entrance wey into the play area. Commissioner .Loomis felt that an ides of Americana from present to the future might be more meaningful. VIII. THE MEETING WAS ADJCL' NED AT 10 :00 P.M. ,�s x � C 3 T Y O F C U P E R T I N 0 CALIFCENIA MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECF:EATION COMMISSION. TIME: 8:00 P.M.y July 13, 1965 PLACE: Youth Center Vista Drive, Cupertino, California I. CALL TO ORDER II. ROLL CALL Commissioners present : Loomis, Sedlak, Wilson, Acker. Commissioners absent : Linn Staff present: John Parham, Director Kenneth Kim, Field Supervisor III. MINUTES OF PREVIOUS MEETINGS APR IL 6th Omission on p.4, under "C" -- Park Development, Priorities - After a short discussion on Cupertino's desperate need for a large center where community- wide recreation activities and exhibits may be housed, Chairman Acker received a uianimouz expression for the development of the central park before ary of the other parks. Commissioner Wilson moved that the central park be recommended to the City Council, for first priority ,k_ in the park development program. Commissioner Loomis seconded. V sCommissioner Wilson withdrew her motion and Commissioner Loomis withdrew her second. f` MAY 25th - Correction on p.2. , line 22 - "He has been In practice for nine years" , should read "nineteen. ." . DUNE 8th - Omission_ on p.2., prior to "Commissioner Linn moved. ..". B. Choosing a landscape architect- Contending landscape ar^hitectural firms are: Ribera and sue of Berkeley, Osmundson and Staley of San Francisco and the firm of Royston, Mayes, Hanamoto, and Beck. 1. a r Commissioner Acker started off with a 3-point grading system covering such areas as experience, creativity and imagination, abilities, sensitivity to the community, ability to work with others, interest in the job, ,and possible effectiveness on the job. Brought into the picture, of course, was an evaluation of what each commissioner thought about the parks in Sunnyvale and Santa Clara which the commission had toured on a previous occas ion. After considerably more discussion, Commissioner Linn moved. . . "This action is on p.2. , of the minutes on June 8th. Ommission #2 - Moved, seconded, and adopted, that the landscape architect, work through and consult with the harks Commission, City Manager, and the Ditector. Ommission #3 - Under "Miscellany"- Commissioner Wilson felt that there may be a need for a family recreation pool in the central park and that the commission should discuss this as a possibility. IV. ORAL AND WRITTEN COMMUNICATIONS No oral communications. Written communications received and passed around included booklets announcing the suramer recreation programs and facilities of Torrance, San Francisco and Burlingame. V. REPORT AND GEV ERAL. DISCUSSION Commissioner Acker asked about the proposed study session with the City Council to discuss the recommen- dations of June 21. The director stated that, based on the city council meeting of July 61 the study session was to be postponed until. land acquisition of Central Park was consummated, in order to more accurately determine how much money would be available for development nurnoses . Mr. Perham also stated that Central Perk 's acquisition may be delayed due to a pending low suit filed by Pete Prop^_rtics against the landowners . Commissioners felt that the study session with the Council need not wait for the stated Council reason due to the fact that planning the development of Central Park may take several weeks end months . 2� o Commissioners stated thst there may be sufficient funds to proceed with the complete master planning of Central Park. The bulk of the funds would not be required until actual ground is broken end periodic payments are made. The group also stated that the study session would erg ble the commissioners to discuss, in more detail, the reasons for Its recommendations on Jane 21. The City Council me,y then act on most, if not all, of the recommendations. It was moved, seconded end adoptr;a that the director be requested to write a note reminding the Council to s,:t a date for a study session. VI. DIR3-CTOA t S REPOET The director introduced Mr. Kenneth Kim, summer field supervisor for the department and e.ssociotp professsor of recreation at Sen Jose State College. On request, Mr; Kim gave the program report. In addition to citing program highlights on the play- grounds, Mr. Kim also repor¢ed on the special act- ivities this summer- such as the beginning cil class for adults, a children 's sketch class, judo, ballet, baton, social dancing, gymnastics, creative workshop, archery, bridge, tiny tot programs in at least 4 sch-cls, Senior Citizens , square dancit.g, tennis, mildest softball end the ever popular cut- of-town trips. Mr. Kim also mentioned the coming Learn-to-Sail program and the pilot program for the emrticne;l.ly pessive, nnxn-athletic, withdrawn y^ungsters. 'The former may be held at Vascna to ke. The letter is a program in cooperation with psychologists of the Cupertino Schc,-1 District. VII. MISCELLANY Commissioner Acker reported thet the Cupertino Jaycees ere about ready to c-nduct C e-mprehensive community -ttitude survey. The questicnncire is under preprreticn erd will hope tc include how the citizen feels ebcut lrcel servies and needs , including recreation and porks, Ccmmiscl^ner Acker is a member cf this Jaycee survey committee. VIII. THE MEETING WAS ADJGCBNED AT 10:35 P.M. 3 � l k s' CITY, OF CUPERTII10 CALIFORNIA MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECRFATION COMMISSION. TIME: 8:00 P .M. , July 27, 1965 PLACE: Youth Center Vista Drive, Cupertino, California I, CALL TO ORDER II. ROLL. CALL Commission rs present : Loomis, Linn, Acker. Commissioners dbsent : Sedlakp Wilson Staff present : John Parham, Director Donna Belke, Secretary III. MINUTES OF PREVIOUS MEETINGS The commissicn decided that the minutes of thE- April 6th meeting and the June 8th meeting should be re—done before they go on file because c;f a number of ommissicns, The commissicn decided that it is necessary to determine the time at which the Council left the meeting of May 4th, since it was not a full �cint meeting, It wus suggested that the time be sought out, and attached tc the minutes of that meeting. IV. ORAL AND WRITTEN COMMUNICATIONS No oral communications. As a result of a newspaper article, Commissioner Loomis suggested t hat historical landmarks in the City cf Cupertino, such as the Wilson Mension, and the old pump house on the Central Park Site, should be sought out and preserved. Further discussion cf her suggestion will be continued at the next meeting. John Parham passed around P. letter t^ the Council concerning a teen dense {,n July 30, sponerred by a gr-up cf pa rents. V. STATUS OF LAND ACQUISITION PROGRAM Mr. Perham commented on the Central Park acquisition, which wes delayed because of a law suit filed by Page Properties against the land^wners. He stated that the sltuati^n looks g-rd. A new escrcle will be cgmpleted •vith the stipulation that if something goes bed, the landowners will refund the while amount. Mr. Parham presented three shepes for the Wils^n Park. Chairman Acker stated that he would like to see r f^urth alternate sketch r•f the Wilson neighborho^d park that wt-uld offer m,re road way accessibility by being arranged in a mere rectanguler -r square shape. Commissioner Lgcmis moved that the Commission be consulted cr worked with in determining the shape and design gf the park cites to insure maximum recreational facilities. Commissioner Linn seconded the m,ti^n and It was pessed unanim�-usly. VI. DIRECTORS REPORT Mr. Perhem stated that the Beach Trip on July 28 would be attended by 167 children. The Big Basin Camping Trip will be held next week-- August 3-6. There is a limit of 50 children between the ages cif 9 and 14. Mr. Parham stated that he had l�inch with several city and civic and county authorities on July 27 to discuss the possibility of having a parade on August 21, along with the Junior Olympics. The parade route would be to involve the City in an event that would celebrate Cupertincts loth Anniversary -f it's Charter Day. There was some question rs to the re-routing of the traffic. Commissioner Loomis suggested that the route begin at Bellinger cn Miller Avenue, ^rd end nt t'cae High School. Mr. Parham stated that no matter what happens, the Junior Olympics will proceed as usual, and that any pagentry could be performed on the track field, simulating the U.S, Olympics . Commissioner Loomis asked about the Learn-to-Sail program. Mr. Parham stated that the program would begin on August 12 snd 17 at the price of about $3.50 for 10 lessons . 2. e , P . 1 .aye MTSCEUANi Chairman Acker showed a Sample of a copy of a Community Attitude Survey, which uhe Jayeeee expect to have this summer. The survey sokel many general questions and three essay ty1r3 answer questions. The commission felt that a 4-,h question ;right be Barked: "Which of these facilities would yc.0 like to see in your neighbo&,00d park?" Tennis Court Family Area - Picnic area Teen facility Landscaped area (open space) Camp fire area Other suggestions "Which of these facilities would you like to see in your Central Park?" Tennis Courts Swimming Pool Community Hail and Indoor Recreation facility Moving stream Amphitheater Picnic Area Other Suggestions. Mr. Parham said that he had lunch with Dr. Kim and Mr. Jackson to discuss facilities for a childrens area in a park. He said that they erme up with a plan to have famous landmarks or sights of the world as an entrance way into the play area . Commissioner Loomis felt that an idea of Americana from present to the future might be more meaningful. VIII. THE MEETING WAS ADJGUFNED AT 10 :00 P .M. 3. Ya ti .,d ii� {O.3X 0a3k ao CIT ' ' Off' CUPEIITINO � ' q�rx CALIFORNIA 10321 S. Saratoga-Sunnyrvaie Road gp� r0 TELEPHONE :ALPINE 2 4w Cupertino, California 95014 December 8, 1965 TO: THE CHAIRMAN AND MEMBERS 0.+ THE PARKS AND RECREATION COMMISSION This 1-tter is to inform all of you of the status of the park acquisition and development program. To many of you, no doubt, there seems to be considerable delay in the City Council in meeting in order to determine how the parks will be developed. There is good reason for the City Council not meeting in order to determine the method of development in that the. City has not been able to acquire all of the park sites as of the present date. There is a possibility that it will take at least an additional six months before we will acquire the final park site located adjacent to Stevens Creek School because we have not been able to purchase said site for the price recom-nended by the appraiser employed by the City. It is the consensus of opinion of the City Council that before we can commence discussion and ascertain how to develop the park sites, we must know the amount of monies that we have available for park construction. This will be known when we have purctased all five park sites and have determined whether or not we will receive a Federal grant which is presently being processed by the City. I can understand the commissioners ' concern in what seems to be a ;seedless delay. The City Council also becomes somewhE.t frustrated ill what we thought could be accomplished in a very short time, but I can assure you. that every effort has been made to the Find that these properties be acquired not only e-pedi'ciousl�r but more important that we purchase them for fair price. As you know, we have had appraisals made of all of these properties and of course every property owner feels and rightfully so that his property is worth many more times than the offer that is made. So far we have made satisfactory purchases of four sites and have saved some ..>..�d0�t .��..._.. ..._._.._�.,..._. i AdOJ _,.... ,..�..... 1 AdOJ Kauz AAOJ� 10Max CC13x Chairman & Members of Park & Recreation Comm, Dec. 8, 1965 money. It is the Council's intention and I am sure the Commissioners' that not only do we want to acquire the land but we want to see that we have improvements on it. This is the aim of the Council to save as much money as possible for park improvements. I trust that you will understand that we are putting forth every effort to acquire these properties riot only as quickly as possible but certainly at a fair price. As :-,,,,n as we have acquired the properties and most of the monie. will be available for park improvement then we can get together and discuss the future development progrp-m. Thank you very much for your patience in this matter. Sincerely yours ® Robert em ster Mayor, City or C rtino JRD:fr 'a i� 10510 Deodara Drive _ • Cupertino, Calif. December 21, 1965 Honorable Mayor and Members of City Council City of Cupertino Cupertino, California k Dear Sirs: The Park and Recreation Commission has been hopefully and anxiously awaiting the successful acquisition of the presently designated five park sites with the expectation that the Council would then determine the method and priority in which these sites would be developed. As you know, continuing difficulties in concluding the negotiation for purchase of the Stevens Creek Park site has resulted in several months delay and threatens to cause further delays of perhaps a full year. The Park Commission recognizes that expenditure of funding for development of any specific site cannot proceed until all sites are purchased and the funds available from bond financing is complemented by the Federal grant. However, in view of present circumstances it does not appear warranted to delay the six to eight month task of planning, des7gn, and specification preparation, for the first priority sites, since this effort is relatively inexpensive, time consuming, and prerequisite to actual development construction. Accordingly, it is requested that the Council review the Park Commission's recommendation of June 21, 1965, and the Cupertino Junior Chamber of Commerce December 2^, 1965, Community Survey Report and take the necessary action during it's January 3 meeting in order to retain the services of a landscape architect and authorize the City Manager end Park Commission to proceed immediately with this planning task. Page 2 r December 21, 1965 .s` 1 am confident that proceeding in this manner will not result in increasing the development cost of our parks and potentially will make them available }" one year earlier for the residents of our community. :•. Respectfully, c � Loren C. Acker, Chairman ` Park and Recreation Commission City of Cupertino Paz clb cc: Mr. P. W. Storm Mr. J. G. Parham Mr. S. Sedlak Mrs. F. Loomis Mrs. E. Wilson Mr. B. Linn Mr. D. Marks PARKS & RECREATION 2 of 7 CCMMISSION - MINUTES ( 1962 - 1970) Oh3x�w.lOJ a tl waOJ * i'OU3A ,j Om3x O`3x - od0 CITY OF CUPERTiN O CALIFORNIA °04 ° TELEPHONE ALPINE 2-45w 10321 & Saratoga-Sunnyvale Road 01 r Cupertino, California 95014 December 8, 1965 TO: THE CHIJRMkN AND MEMBERS OF THE PARKS AND RECREATION COMMISSION This letter is to inform ail of you of the status of the park ac^uisition and development program. To many of you, no doubt, there seems to be considerable delay in the City Council in meeting in order to determine how the parks will be developed. There is good reason for the City Council not meeting in order to determine the method of development in that the City has not been able to acquire all of the park sites as of the present date. There is a possibility that it will take at least an additional six months before we will acquire the final park site located adjacent to Stevens Creek School because we have not been able to purchase said site for the price recommended by the appraiser employed by the City. : It is the consensus, of opinion of the City Council that before we can commence discussion and ascertain how to develop the park sites, ore must know the amount of monies that we have available for park construction. This will be known when we have purchased all five park sites and have determined whether or not we will receive a Federal grant which is presently being processed by the City. I can understand the Commissioners ' concern in what seems to be a needless delay. The City Council also becomes somewhat frustrated in what we thought could be accomplished in a very short time, but I can assure you that every effort has been made' to the end that these properties be acquired not only expeditiously but more important that we purchase them for a fair price. As you know, we have had appraisals made of all of these properties and of course every property owner feels and rightfully so that his property is worth many more times than the offer that is made. So far we have made satisfactory purchases of four sites and have saved some udoJ'• AwdOJ AaOJ- ),w aOJ 4Y oaax► oaax on3x 0�x Chairman & Members of Park & Recreation Comm. Dec. 8, 1)65 money. It is the Courcil's intention and I am sure the Commissioners' that not only do we want to acquire the land but we want Lu see that we have improvements on it. This is the aim of the Council to save as much money as possible for park improvements. I trust that you will understand that we are putting forth every effort to acquire these properties not only as quickly as possible but certainly at a fair price. As soon as we have acquired the properties and most of the monies will be available for park improvement then we can get together and discuss the future development program. Thank you very much for your patience in this matter. Sincerely yours S . Robert em ster Mayor, City of Cu rtino JRD:fr a i i i CITY OF C U P E R T I N 0 Recreation Department January 14, 1966 To: T 'able Mayor and Members of the City Council From: Jc Parham, Recreation Director Subject: A General Re .rt to the Council, Jan. 12, 1966. PARKS 1. Inability to reach a fair purchase price on the Chuk property ;,could call for some alternate action: a. the use: of the powers of eminent domain; b. abandonment of the park site and the choosing of an alter- nate location. The use of the powers of eminent danain would result in a court- directed price compromise, but only after an additional delay of, perhaps, another six months or more. The court.-directed price, when added to court costs, attorney's fees, reappraisal charges, etc. would raise the net acre costs of that site to a prohibitive figure. If section -"b" is decided upon, the Council's firm conviction to continue parks and recreation sevAces in that neighborhood may be served by negotiating with the Cupertino Union School District for the use of a portion of the Stevens Creek achool playground. The City may then develop this portion of about 2 or three acres into a park. Many cities in the State, and around the country, have acquired free use of school lands, when devolopment and maintenance of the park is borne by the city. 2. Neighborhood recreation and park services are badly needed by the residents of (a) Baywood Teri:-ace and Twin Palms #3, and (b) Oak Dell. a. The Baywood Terrace and Twin Palms subdivisions may be served by a park site located between the two areas. There are two sites at present in .this general area, either one of which would serve admirably as a neighborhood park. One, the northwest portion of the Cali property, the other, just we,-t of the first, overlooking the Deep Cliff Golf Course. b., Oak Dell residents -nay be served by a small park by the eventual acquisition of the rear two acres of the remaining Davis Ranch. A small neighborhood "parkette" like this could be turned into a thing of beauty for tiny tots, elementary age groups and family gatherings. ® The above items as well as other park concerns, may very well be taken up at a study session with the Parks Commission and the Council. The Commission, of course, is most anxious to meet with the Council. _l.. -2- WORK..STfJD'l YRocp im At the request of San Joao State College,and the concurrence of the Cupertino City Council, the formal application for the work-study project has been made. In essence, the work study project is this: the college coordinates the work study requests from various cities and makes a total application for Federal funds for 90% of project costs from the U.S. Cormdss-oner of Education through the Economic Opportuad+..ios Act. The City deposits in the College 10% of the project costs. The College pays the student workers who will be assigned to various city departments according to their aca- demic majors, minors or experience. The City retains the right of interview, refusal, hiring and dismissal of student employees. A one year contract, starting in mid-June 1966 to May 31, 1967, students may work full time during the summer and a maximum of 15 hours a week during the school year. Participating city departments and divisions include: 3 for engineering to start this summer, 1 for the Water division to start this summer; 3 for planning, 3 for recreation, 2 for building inspection and 1 for the city clerk, all to start next fall. Total project costs for the year - $ 16,995. City's share _ $ 1,700. Unused city funds, due to dismissals, lack of projects etc. , are refundable. RF,CPJ;LTION SUMMUlY New Specialist Classes to start in January. 1. Creative Dance Class for children 3 to 6 years of age. One hour lesson, series of 10 lessons, starting Saturday, January 22. 2. Cake and Food. Decorating Class for adults. Two-hour lessons, series of 10 lessons, starting Thursday evening, Feb. 3. 3. Drum Corps for boys, 4 to 15 years of age. One hour lesson every Saturday. Playgrounds and Special Programs for January and February. 1. Special playground projects on drama and music ended on Jda.. 8. 2. Elementary age basketball league continues til January 28th. 3. Nature and Science Program started January 12th. ® 4. Snow Trip - Saturday, February 5th. Long Barn. p3- Playgrounds and Special Programs (con'd) 5. Prep BasketbaL League starts February 12. b. Special arJos and crafts projects related to Lincoln's birthday and Valentine's Drayn9 Washington's Birthday, City school District Me City has received $4500.00 f•-om the Cupertino Union School District through its cowunity service tas. Me amount represents half of what will be forthcoming this budget year, and, ii; the cO.striet0s funding share for recreation services rendered by the department. 10321 South Saratoga-Sunnyvale Road Cupertino, California, 95014 phone: 252-u505 C I T Y O F C U P E R T I N 0 California MINUTES OF THE ADJOURNED CITY COUNCIL MEETING WITH THE PARKS AND RECREATION COMMISSION, Thursday, February 17, 1966, at 8:00 P.M. Meeting was held in the Board Room, Cupertino School District Office, 10301 Vista Drive, Cupertino, California I SALUTE TO THE FLAG II ROLL CALL Counc. present: Finch (8:10), Fitzgerald, Noel; Stoles, Dempster Counc. absent: None Comm. present: Linn, Loomis, Wilson Comm. absent: Sedlack, Acker Staff present: City Manager, Phil Storm Recreation Director, John Parham Recording Secretary,, Lois Inwards Mrs. tidilson reviewaed the previous recommendations made by the Recreation Commission to the Council. The central parts was given first priority. It was recommended the City enter into a contract with the firms of Royston-Hanamoto-Mayes- and Beck, and Ribera and ,Sue. Their reasoning was that neighborhoods are being served now, and will continue to be served through the use of school grounds and facilities. The facilities of the central park would mean greater variety of new programs that cannot be provided now because of the lack of facilities available. The aesthetics would motivate th6 general public to want to go ahead with the other- parks,- also. The Junior Chamber of Commerce survey showed a need for a community park. Mrs. Wilson then reviewed these landscape architects' previous work in the area. In regard to •financing, Mrs. Wilson said there is now an Open , Space Federal Land Program which will allow the whole park program to move ahead much quicker than previously anticipated. A chart was distributed to the City Council reflecting this. ' The City Manager reviewed the program of purchasing the parks; ® It has been a long and tedius and sometimes frustrating ,boa. They started with the Monta Vista School park site. They managed to save $7500 here. The second one was the central park site. That invol'ved •several trips to Los Angeles. It started at $37,000 pei- acre -and finally came down to $30,000, after months and months of negotiating. The Torre property was next. It started `At -$27 O00, and.`was finally resolved at $22,000 per acre. The: Paganini property -ran the same gamut. The Chuk property started at $26,000, but* came down to $23,000, but we must buy 6.23 acres. Conditions were set up in addition; irrigation rights for as long as� they operate orchard. Along the west bank, an irrigation line can be in- stalled to handle this, once the park site is developed. Mrs. Varian said they had for many years, first refusal to purchase property along the creek in order to have access to water. At this point, Mrs. Varian continues to say she must have the creek frontage. -1- i t One reason e�.sor. the City Council want: to le e the purchase of co n� the park sites is so that we can process she application for the Federal Funds. The end results have justified the long delays. The City Manager then reviewed his written report. Mayor Dempster wanted to point out to the Recreation Commission that Sunnyvale is working on their budget for the coming year. We might profit from `_ieir problems. The real problem they are facing right now is maintenance. It takes 28% of their tax dollar for maintenance of their parks. And the person in charge of the park maintenance has asked them to double this figure for the coming year. We should proceed with the park program, keeping the maintenance down to a minimum. Included In Sunnyvale' s parks budget are buffer areas such as highways. For example, planting of the area around the bus depot cost more than the construction of the building. In addition, they will always need two frll-time employees just to maintain this area. Counc. Stokes asked how many acres of parks they are working with now. Mayor Dempster said we must get this information from Sunnyvale. Mrs. Loomis commented that we must keep this experience in mind in talking with the landscape architect. Counc.- Finch said Cupertino's tax rate is 26¢, or $112,000 per year, or $1000 per acre per year, for maintenance. He was in 'aver of keeping maintenance down to a minimum. The Recreation Director said this is related to hjw intensively the parks are developed. He is more in favor of less intensive development and more open space. He Has estimated $500 per acre for maintenance, including watering, fertilizer, insect- icides, etc. The average is one man for 5 acres, at $5000 per year. It would run $7500 per year per 5-acre park. Counc. Finch commented that design can have a lot to do with maintenance costs. He said that, in view of the fact that we now have acquired the lands, there has been a discussion of the maintenance factor and a financial report, it must now be decided where we are going to spend the money. He feels the Recreation Director should be given some guidance from the City Council. Suggestions for Wilson park site: tennis courts, tot lots, picnic tables, irrigation. Counc. Finch said some criteria should be developed for what we are going to develop. We must keep maintenance in mind and alert the architect to this. Counc. Noel noted that, under the park development program, 60,000 from the General Fund is for the central park. Mrs. Loomis said we must start somei-:here; and it seems like the focus on city-wide needs should come first. Counc. Noel came up with the following proposal: 1. Evaluate the present facilities at the schools. 2. Draw up a master plan of facilities to be offered ai.d ,,:iat is needed for all ages. 3. Assign facilities for each park. 4 . Hire an architect to design them. 5. Determine which should be developed first, in relation to cost and population density. -2- Counc. Stokes feels the development cots are very hard to establish. We must keep in mind that we will have the new City Hall, which could house the Recreation Department. Wilson and Portal parks are needed because there is only a jery small amount of undeveloped acreage in these areas. Now is perhaps the time to start at least Phase One of these parks. The studies five years ago showed the people W t ed the central park first, then the neighborhood parks. Perhaps we should start to develop it along with some of the neighborhood parks. Counc. Finch said Wilson, Portal and Collins Schools are now served by the Recreation Department staff members after school. The Community Park is an opportunity to provide a major facility for all the people to use. Sports, etc. , are avail- able now through the arrangement with the School District. The people gave us a million dollars to work with, and he feels a central park should be provided first. Mrs. Loomis said the JC study showed the majority of the people wanted a community center for large-type gatherings, etc. Counc. Fitzgerald asked if the landscape architects recommended partial or full development. Mr. Linn said design should be master planned, but could be built in stages. The Recreation Director said the m0 or need is for the com- munity center. The whole park shoulc: be planned at once. His definition of a community center is a large building that would house the following facilities: '1100 sq. ft. gym, 1! or 5 meeting rooms, art gallery, patio, administration office. Counc. Noel noted that the 1960 report showed th:a needs to be facilities for swimming as first, and crafts and hobbies viere second choice. Mrs. Wilson pointed out that the General Fund, on the written report, should read about $35,000 rather than $60,000. Counc. Finch estimated that two neighborhood parks, plus the central park, could be developed in the beginning. He would like the Recreation Director to submit, various ideas for development of the parks. Counc. Stokes felt that Phase One she-ld be the central park, Wilson, and Portal neighborhood parks. This comes to less than the full development of the central park. Perhaps trees, listed under Phase Two, could be included in this initial development, to give them a chance to get growing. ® Coui.. . Finch would like to see the Recreation Commission come up with some ideas of the ultimate development of the parks and have them meet with the City Manager to see about future funds. A lot of work possibly could be programmed out, to make use of the City staff. Counc . Stokes said we should give consideration to the Saywood Terrace area, together with the development of the Cali property, because they do not have any facilities at this time. A time schedule for future park needs should be worked out. Counc. Finch was in favor of master planning the park system. -3- The Recreation Director said that last November they presented a plan for financing of a seven-year plan. Since then, the Federal Government has come up with federal funds available which will take care of 50% of landscaping, grading, lighting, etc. It is conceivable that development of all the parks could be completed within about four years now. Mayor Dempster feels we should pick out the parks we want to develop now and go ahead with them. Mrs. Loomis said the Commission has interviewed architects and investigated the financial situation. Counc. Stokes said the master plan for the central park, Wil- son and Portal Parks should have first priority. We should have the architect(s) come back to us with estimated costs. Counc. Stokes aslred if it :° s the Commission's intention to have one architect landsca�_,_: all the parks? Mrs. Wilson said they recommend ne firm of Royston, Hanamoto, Mayes and Beck for the Central Park. They would also like to see Ribera and Sue do a couple of the neighborhood parks. Moved by Counc. Fitzgerald, seconded by Counc. Stokes, to accept alternate Plan 3 for the master plan only. AYES: Counc. Finch, Fitzgerald, Noel, Stokes, Dempster NAYS: None Motion carried, 5-0 Counc. Finch said the Co-incil would look at the recommendations of the Recreation Commission, but feels the City Council and the City Manager should make the decisions. Mayor Dempster feels they should meet and make a report on whether or not we should have one or two architects for the 3 parks. As to the Commission's recommendations and reasons for them, the City Council could make their decision either at a regular Council meeting or at another special meeting. MINUTE ORDER: Moved by Counc. Stokes, seconded by Counc. Finch, that the City Council instruct the Parks Commission to make a recommendation through the City Manager to the City). Council regarding the hiring: of a landscape architect(s) to prepare a master plan for the three parks that have been decided upon tonight. Motion carried, 5--0 Mr. 4arner Wilson wanted to compliment the City Manager for his negotiations on the park sites. III ADJOURNMENT Moved by Counc. Stolces, seconded by Counc:. Finch, to adjourn the meeting at 9:20 P.M. A PPROVED: J. Robert Dempster Ma or ATTEST: �f'hilip W Storm City mar ger A` i _ ;S Cif 22 7 F tip: =.-ur er Pill, C 1 GG73 �'_ S �� " 3 s :'F 0 _'.L 00 P.! . T• -72LL LL L_.._:,� _-: 3-r-`"S of J.,f':E 40'-ilt _ ing o 10 0 Cl or ' � t._, .. wu _ Vim" _ ., .Illan 'G>-a ..r.:..i.SQ?: Y'a3'_:• • �' T G..S_. ._w .1.�, .:.i soil z .4ir"zj �i;G" CG y. on, %oted unan- of and Sue to i">a..te_ .._L Ir A r•n �_z. — .,__ got ., :_, J, _ _i 2CVa2 =L' G �`.:c ti_ iiiO,:C 3J• i..:..�Gl?'.� rand ' 0?.'_'�•� and� and, '?!uGYI ',J 1 �`i_..... icsj tl-c ;ms}iv_ • .'G o 1L'.D J. ,. ac CiL2" a' __aQ cj.t' ,,-n �1 tO i. Plan Of ^Y:i7 Cv3 .....�. �..lt �.f.. i-i: .:tVu l�. '�..Q is�.z..._.....v c. ':J;�G ✓.1°ii{: ': .�;. Cc d c CO,_C-"?....10r ri i S �if J_r:c C _,C:.__;;liSc^LEA 2 virl-gs of ;ui '1i:.a s 10321 South Saratoga-Sunnyvale Road Cupertino, California, 95014 phone: 252-4505 C I T Y O F C U P E R T I N O California MINUTES OF THE ADJOURNED REGULAR MEETING OF THE Cl" COUNCIL, TOGETHER WITH THE, FARKS AND RECREATION COMMISSION AND THE LANDSCAPE ARCHITECTS TIME: 8:00 P.M. , May 3, 1966 PLACE: Board Room, Cupertino School District Office, 10301 Vista Drive, Cupertino, California I SALUTE TO THE FLAG II ROLL CALL Counc . present: Dempster, Fitzgerald, Johnson, Noel, Stokes Counc. absent: None Parks & Rec. Comm. present: Loomis, Sedlak, Wilson Architects present: Mr. Ribera, of Ribera and Sue Mr. Beck, of Royston, Hanamoto, Mayes & Beck Mr. Kazuo Adey, it "1 " it it it Staff present-: . City Manager, Phil Storm City Attorney, Sam Anderson City Clerk, Kay Haddon Recreation Director, John Parham Recording Secretary, Lois Inwards III MISCELLANEOUS Mayor Stokes was notified that Mr. Linn, one of the Parks and Recreation Commissioners, has been transferred out of the State. Moved by Counc. Noel, seconded by Counc. Fitzgerald, to adopt the Resolution to accept the resignation of Mr. ,Linn. AYES: Counc. Dempster, Fitzgerald, Johnson, Noel, Stokes NAYS: None Motion carried, 5-0 Santa Clara County Library Commissioner Hoyt's term ends on June 30th. Moved by Counc. Dempster, seconded by Counc. Fitzgerald, to reappoint Mr. Hoyt to the Library Comwission. Motion carried, 5-0 IV DISCUSSION WITH THE ARCHITECTS OF THE MATTER OF THE CITY PARKS DEVELOPMENT AND THE SPECIFICS OF THE CONTRACT. Mr. Beck's firm hae been selected for the Wilson and Central Parks development. Mr. Ribera 'a firth has been selected for the Portal Park development. -1- Mr. Beck said his firm is located in San Francisco. flip resume was presented sometime ago to the City. The way they start a park project is to formulate a program with the Recreation Director, City Council and. Recreation Commission. They then draw up a diagramatic plan which takes the elements of the park program and places them on the overall plan. They go into finite detail of the grading, shrubs, etc. , on the final plan. They take the overall plan first and segment it as the budget allows. For -eference, the fee is in accordance with the California Landscape Architects ' Fee Schedule. If the total park site were developed by them it would be 7%. If they do only a por- tion, the percentage goes up. The smaller the ,fob the higher the percentage. It is on a sliding scale. Normally, when there are several park sites, they sugrSest programming both at the same t1me, due the master plaris at the same time, etc. The fee range would be higher if done individ- ually. Mayor Stokes asked, with respect to the central park, since we will probably be, unable to develop the entire thing at on time but would like a master plan for the whole thing; how is the fee adjusted for this type of situation? Mr. Beck said 35% covers the master plan; 45% is for the working drawings; 20% is for the supervision of construction. As an example, if the Central Park development cost $400,000• the master plan is 35% of 7% of the total cost, or $9,000 or �10,000. Based on the master plan, th, .v would do a cost breakdown. Broken down into $100,000 increments, the fee would be higher. For the working drawing fee, the total fee mould be 7.3% or 7.5% less 35%. Construction and supervision fee is about 5%. It comes out a little higher when done partially rather than the whole thing at once. Mayor Stokes asked about meetings with the staff, City Council, and/or Parks and Recreation Commission. Mr. Beck said meetings would normally take place for the "ormillation of programming, after the first schematic, the master plan, and the working drawings. Each of these should come before the Recreation Commission and the City Council. 'Typically, there should be four meetings with each group. They will probably have many more meetings with the Recreation Director. In their office, Mr. Beck would be Cupertino Iscontact man. Mr. Kazuo Adey would be second in command. There will be no change in personnel. Counc. Noel asked how long their firm has been together. Mr. Beck said the firm was established in 191'5 (Beck, Race and Williams) They are also involved in teaching at Cal. Mr Beck displayed three large posters of the type of work they. do. The City Manager asked what the fee would be if the planting cost, say, $30,000 and if the City Council elected to do the central park in four phases. Mr. Beck said the master plan fee of 2.5% of total construction cost ($200,000), then the working drawings or construction drawings would then be 7% less 35%. This would end up in the neighborhood of 5;$ of the construction cost of $200.,000. Final fee is based on actual construction costs. They will be paid in increments. When the working drawings are in they will, be working with actual costs. Normally., there is a lOp leeway. -2- r ® Th% City Attorney asked Mr. . Beck if they furnish rngl.neeNing services as an integral part of parks, such as streets, sewers, soil tests, etc. Mr. Beck said they do; they subcontract tus and it is included as part of the costs. Thp City A.ttoroey asked if the City would do the engineering, wov.ld this reflect in the contract fee. Mr. Beck said they would then delete the engineering costs from their scope of working drawings. I-?e does not recommend this, however. Mr. Beck dies not see where they would be involved in much subcontract work. They would normally use a civil engineer fn., sewer work, and a consultant- would check their drawings. The City Attorney asked if they use local business or if they go outside? Mr. Beck said they go out to bid. They do not normally buy plants and then sell them to the City. However, for De Anza College, they have purchased plants and these plants will be growing for two years before they are planted. In order to do this, they would have to have sufficient quantity of plants involtred to warrant doing this. The City Attorney asked if they have some standard form for a contract. Mr. Beck said they either use one similar to the AIA one or his office can draw up one. Mayor Stokes said the City Council is considering planting of the trees throughout the entire central park site as soon as possible. Mr. Beck said that once the proper grading is done this would be fine. The sooner the trees are in the ground the better. Counc. Fitzgerald asked if the total bid price would include the shrugs. Mr. Beck said that it would. The Recreation Director asked if the proposed structure on the Central Park site would be subcontracted. Mr. Beet said they probably would retain the architect previously used for build- ings in parks sr, the complete picture is presented to the City. It co,1'd be done with a separate architect, or the City could seleev one frc-m a group suggested by Mr. Beck's firm. Mr. George Matsumoto is their suggestion for architect for this building. The Recreation Director said there is a lot of Federal parti- cipation with open space these days. Could it be the normal responsibility of the landscape architect to research this possibility for Cupertino? Mr. Beck said it could; however, the open space program is geared for large parks rather than small ones. The tendency is to give assistance where it would serve a regional concern. Perhaps the Central Park would be considered. Mr. Ribera said his firm operates along the same general line as Mr. Beck's. They follow very much the same practice as the former speaker and their method of working through master plan, working drawings, etc. , is essentially the same. They are dole; work for a number of East Bay cities and for Sunnyvale. About; 75% to 80% of their work is in parks. Their fee schedule is ba.ed on the California State Architects Fee Schedule. Mrs. Wilson said it is discouraging to hear that there is no money coming from the Federal Government- for small parks. Counc . Dampster asked the Recreation Director about the first. Federal grant. The Director said they have made n amendment to the original contract, due to a park site change, and this has held it up somewhat; but the money is set aside for this purpose. , Mr. Ribero said Cupertino should apply for H.H.S.A. F`ands for the small parks first and at least try for it and get on the priority list. The Director quoted excerpts from the government rules and regulations. Both types of applications require site plans. Counc. Stokes suggested the City Council now give the Commission some direction and/or guidelines. He feels the Commission should be given the authority to work out the problems and details along with the member of the staff, and then present the plans to the Council. The remainder of the Council agreed with this. Procedure will be that the Commission will work directly with the architects and as each phase is completed, they should review it with the Council. The Recreation Director will be the coordinator. Points to keep in mind: maintenance, vandalism, and provision of money for these things. Can a park be develop- ed with low maintenance in mind? Mr. Beck said you can design to low maintenance. The things that cost a great deal in maintenance are the small planting beds. Keep simplicity in mind; large sprinkler heads; do the job right in the first place (soil additives or importing soil) _ Mr. Ribera said the initial cost of a park can more than pay of in maintenance in -the long run, Where you have a lot of people present, t1re maintenance costs go up. Mrs. Wilson said the Commission has discussed but not decided on anything specific as yet. The Director said they would like. to bee something for all age groups, but minimize the things for elementary age groups because this would be duplication since the parks are adjacent to school playgrounds. Mrs. Wilson pointed out that the centers of usage precluded use of all the park land in some of the parks. She feels the centers of interest in the parks should be spread throughout the parics. The Recreation Director said a park-like setting would be preferable over the playground setting. Mrs. Loomis said they should not duplicate the things on the school grounds. Mrs. Wilson said there is a wonderful park in Guadalajara, Mexico, with an amphitheater, fountain, cages of monkeys and birds, and children'; playground. These things were spread throughout the park. Mayor Stokes said, he noticed the same thing in Mexico City. It was his feeling that things in the parks should be designed so they can be used. We should create something that people will want to use. People go to parks for many different reasons. We should provide facilities which will attract all age groups. Mr. Beck pointed out the fact that since they are adjacent to schools, there will be the feeling that these parks are an ex- tension of school .grounds. He feels they will have to try very hard to create the feeling that this is the park. Mrs. Loomis feels land contouring; can help this. Mr. Beck agreed, adding that trees grow very well on mounds, too. Mr. Beck's Assistant suggested the active areas be concentrated so those who do not wish to participate will not be interrupted, Mr. Beck said types of sprinklers, trash containers, types of grass seed, etc. , should be coordinated for all parks to lower and simplify the maintenance inventoL-y. . µ s The City Manager asked what the minimum, average and high per-acre costs would be. Mr. Beck said it should be one man to five acres for maintenance when established. in the begin- ing, the staff would be of a consistent size. A roving mower should also be taken into consideration. Counc. Johnson said Sunnyvale spends $111,000 yearly for taking care of the community center. Mr. Beck said it should run $12,000 to $15,000. The larger the park the lower the per-acre cost. He figured it would run about $17,000 for the Central Park. The Director noted that 70% to 80% is personnel; 10% is water; the balance is insecticide, fertilizer, etc. Mr. Sedlalk asked if they would r; using plastic or metal sprinkler system. Mr. Beck recommended plastic because it lasts longer. Counc. Fitzgerald asked for comments on the use of old loco- motives, ,let planes, etc. , in parks. Mr. Ribera said this is all right if the right item is chosen, and is available. The Recreation Director asked if there is an extra charge for creative-type things. He offered to help work out some ideas along this line. Mr. Beck added that you can change the size of the elements for the different age groups effectively. Mr. Sedlak asked if we should consider that the neighborhoods want. Should we invite the neighbors to an area meeting? 'He was told this was a good idea. Mrs. Acker said the JC's took a survey showing definite ideas along this line. The JC survey categorized the type of equipment needed but not theme develop- ment. The Recreation Director has noticed that when an area is marked off as a baseball diamond it isn't used for anything else, even when left unused. People avoid using those areas for anything but baseball. Counc . Fitzgerald asked how they felt about a pond. Mr. Beck said they have found water a very attractive situation. There is a dropping water table and the Santa Clara Valley Water Conservation District will supply water and meintain the area at no charge. The main problem with ponds or sLieams is one of control. There are a rumb;,r of methods of keeping children out of the water. Mr. Ribera mentioned the spray pool. Counc. Johnson brought up the subject of fountains. He asked how much they would cost. Mr. Ribera said they run anywhere from $1000 to $50,000. The Director suggested perhaps an Early California theme, not too dissimilar to De Anza College, for the Central Park. Mayor Stokes summarized: 1. The Parks and Recreation Commission is short one member. The City Council has set the end of May as a O eadline, and selection of Commissioner will be made in June. 2. Perhaps there should be some discussion of names for the five parks berore the adjacent school's name is too Firmly implanted in e,reryone 's mind. Shoull this be opened up to a city-wide contest? Entries should include the reasons why those names suggested should be used. The Commission should meet with t .e Council to select the names. Schools should be notified of the contest, and we should enlist the aid of the newspapers. This will stimulate interest in the parks program. -5- y g ,fob of acquiring '3. The City Manager has done an excellent quiring all the park sites without one condemnation. The Director felt some ground rules should be laid down. Mayor Stokes disagreed; feeling that some very good ideas might be missed. Perhaps some preliminary ideas of the development of the parks could be given, however. We could hold the contest In about six weeks; establish the contract; establish the parks program; establish schematics. Contracts could probably be ready for the next City Council meeting. Mrs. Wilson reels there should be some direction before a con- test is held for the naming of the parks. The ^ity Manager suggested opening it to the high scnools, with the Recreation Director helping to categorize the entries; then have the Parks and Recreation Commission review -hem and, lastly, the City Council could pass on them. The City Manager Felt the parks should be established by number until such time as they are given names. V ADJOURNMENT Moved by Counc . Johnson, seconded by Counc. Noel, to ad",ourn the meeting at 9:50 P.M. APPROVED: s Gaa Stokes ayor- ATTEST: City tlerk -6- r oNwsr`r } CITY OF Ci�� PERTINO . , �'roCALIFORNIA_ ► TELERNCNE ALPINE 2-kscs 10321 S. Saratoga-Sunnyvale Road 4 ,r Cupertino, California 95014 t I� may 12, 10,66 w�< G I TY O F C U P .B R T I 1 0 Ca -l"orni.a t MUTES OF TEE REGULAR M��MG OF TIM PARKS CO2>11a SSION TDIE: 7:30 P.ivt., may 31, 1966 PLACE: Reading Room# Portal. school I. CALL M OTMER M. RUCALL Co=Assioners present: Loomis, Sedlak, Wilson, Acker Commitssioners absent: Bone Staff present: John G. Parham ffi: EIECTION OF OFFIM-RS iommissioners felt that the election of officers shoulc' �x. postponed until next month when the new r;ember is installed. IV. COF E"'SPOTME CE A letter from a parent was read co-,71me-.iding Xhe progran for the handicapped. A letter from Mr. uuy Poon an was read — relating; to Eaton Schools playground development program. As requested by the Cor.w.ission last Tear, the Eaton PTA is requesting cost estimates for one or two tennis courts. The comrd-ssion decided to hold further discussion on the matter until such time as the parr: development program is underway. V. PROCEDITI'ES Ira CHOOSLNG PA�U-1 dA-IES The director presented a "flyer" to be distributed to students of Wilson and Portal schools. She flyer encourages fa,'=ilies in the immediate nei-hborhood to suggest names for the park in their area. Due date for suggestions is Friday, May 20. Sze suggestions are to be screened by the recreation office, further screened 1W the commission and then recorrnenda i ions shall be made to the City Council. s (2) Criteria for names include those of historic, scenic importance, living persons or things but =:Fast ')e appropriates Popularity of suggestions, my not be considered unless appropriate. (Bataan Park, or the like, would be inappropriate.) Procedures for naming the large park (Central Park) would be handled through an article or, ad in the Cupertino Courier. The deadline for submitting names for the large park, shall be Friday, May 27. VI. BLZT_ FIz+G Gil FuDERAL PROCPWAS The director brought the Commission up-to-date on the new Neighborhood Facilities program which allows Federal grants of up to two-thirds of the'.costswbf'constructing a neighborhood or cor,un ty center on lands purchased vTitlh the aid of Open Space funds. Mi.s is in addition to the 50% grant programs for part; development. 0-ie co rAssioners wondered ,hether-.(l) the contract EV-ith tht'architects gi-vres tl-i6 'two firms the responsib_lity for applying to the Federal Goverment for the necessary Federal programs on tehalf of the city (2) the landscape architect"%en authorized to sub-contract with a building architect to rake drat-rings for the •.�r�posed cant,amity center, in order that these drawings nay be included in the city's application for a Fec:eral grant nrograri. It is the Corn<ission's -l._nressions that the master planning; of the larr e part, as authorized by the Council on a.,r 3, includes plans for the con^:unit-- center and that the Council also gut orized the landscape architects to -roceed T.Ath the dra r i.nl_-s and docwi enta- or. needed to ap'Pl - for dt velopment. funds on hchalf of the city-* 1b.esc items s -ould be clarified. VII. PAL KLL DS AC QC ISI.t�IO' PROG:�k,,: Aceuis't;�on of the fifth arl: has boon co:�1p leted. An aptplication by the city for a grant p,-trient from the Federal Open Space :'roE :air for 305 of the total land costs shall 1) '.°lade as soon as the Federal ag_-Zcy accepts the char,-es the city made in purchasint.; dle pare,, sites, and 7 a co,-por ates these chain is as a:nendme `ts to the oven space contract. A proposal for further parklands acgu:isi.tion --as - de for two other noi;:'hborhoods. Corra,iissioners folt that in one area the need for a park would be fulfil ed 'by the construction of a footbri.dr;e across Stov-I ss Creel:, thus, al1oi-,An - the residents of Oak Dell a better oppor tun'Lty to go to the part,, ad ja,;cnt to Stevons Creel: School. Discus;ion on the par': necdc for the residents of the 21 blo Rd. area ( la ,wooc Terrace, T�v2n P•^1'.As etc.) cantered arcand the possibility oR a jo .nt prod~rz,.:l i�ctwecn the City of Cupertino and. Sian Jose to oT., a , -?r�' rn a �acr'G T�Or t`, O e the E nl:o C��r Jr. iX� Il School, lands of tllc Cupertino School District. c3� Commissioners felt that perhaps this possibility should be explored on a staff level First. V211. PARK D"MrFIAPI WIII ' P?RAGRKM in addition to the suggestions already made to the landscape architects on the meeting of I'`ay 3, the commission reemphasized that the large par` be developed on a Spanish theme with a plaza, fountain, lake, a co=znmity center q--'th Spanish architecture etc. nze commission or_a*ned that the neithborhood parks should be developed creatively and aesthetically with quiet and active areas for all ages, a small recreation center to house rest rooms, equipment and storage areas and about a 201 x 30' multi use room. Because of the limited acreage and ye-cause of the desire to 'develop creatively without too many constraints to the imagination, the corffriission decided against themes for the neighborhood parks. Further discussion on part: development awaits the fir, '. drawings of t/`hP andscape architects. ADJCC�lb�T M the meeting adjourned at 9:50 p.m. John G. Parham Secreta� .ro-.Tcrno.re d June 17, 1966 g CITY . OF CUPERTINO California MINUVZ OF THE WrDLAR fWTING OF THE RECREATION & PARKS COMMISSION i'M: 8:10 P aM., June 14, 1966 PLACE: Portal School Reading Room r w r s ® a - - r w w s .. o a a .. o - o - r - - - w r s r a - r a - o `. Ir CA.L?. TO ORDER I.T., IFSTALLATION OF NEW C01:7ISSIONERS City Clerk Haddon installed and administered the oath of office to: Mrs. Pat Wandry, to fill the unexpired term of Mrs. Wilson tiii *march 30, 1969; and Mr. Donald L. Parsons, to fill.the unexpired term of Mr. Lim till March 30, 1967, III. ROLL CALL Commissioners Present; Acker, Loomis, Parsons and Wandry Commissioners absent: Sedlak Staff present: Director, John G. Parham City Clerk, Kay Haddon IV, Orientation and Briefing of New Co:mnissioners on New Responsibiliti�3s. v. ELECTION OF OFFICERS Moved by Commissioner Acker, seconded by.Commissioner W;mdry, to nominate Commissioner Loomis as chairman,- AYES: Commissioner Acker, Parsons, Wandry NOES; None ABSTAINED: Loomis Moved by Commissioner Loomis, seconded by Commissioner Parsons, to nominate Commissioner Sedlak as vice cliairmano • {2) AYES: Commissioner Acker, Parsons, Loomis and Wandry NOES: ,done ABSTA=4 None VI. DISCUSSIONS A. Parrish House Members of the Cupertino Historical Society made an appeal to seek the support of the Parks Commission in preserving the Parrish, house for historical and functional purposese The more salient points brought forth during the discussion included the following: (1) the building is an architectural heritage, one of the . last ornate Victorian structures existing in the City of Cupertino; (2) the building can be renovated to serve as an historical museum to house books, relics, :archives, pictures, gifts,historical data, implements of arci-,her era now in the possession of several individuals; (3) the building can serge is the headquarters for historical matters and organizations; (4) the building and the historical contents would be ® of great interest to school children, parents, visitors and future residents of the city. (5) the building is already located on the large community park and cost factors to move the structure to the proper spat, as determined in consultation with the landscape architects, may not be so expensive. Chairman Loomis advised the group that available funds from the bond issue and contributions from the Federal government have been earriarked trj the voters last Oct. 6, 1964, for the acaui- _-Ition and development of designated park sites. Further, the diversion of these funds might delay the park development program. The extent of disrepair, renovation costs, and, if necessary, moving costs, are important factors to consider in a project of this nature. Since the Parrish home is presently located on central park pro- party, Mr. Stocklmeir stated that perhaps the preservation of the structure be made a part of the park development plans as De Anza College has done with the historical structures on campus. Comm. Acker moved, Colin. Wandry seconded, that the Corn,issiion reeomn.and to the Council the protection and preservation of the Parrish home as an historical landmark. Passed 4-0. ® Chairman Loomis thanked the members of the Cupertino Historical Society and City Historian Louis Stocklmeir for doing a thorough research project which led to the Cornm. recommendation. Q ® Attending and parti:ipating in the discussions were Historical Society members Mx. & Mxs. Stockineir, Ivan Meyerholz, Verne Jewett and Juanita P%Laren, Be. Eaton School Tennis Courts Representing the Eaton School PTA were sir. Day Poorman, EIrs. Danlap and Mr, George Garcia of 20092 John Drive, Cupertino, y Chairman Loomis reviet-red the commission minutes of June 1955 when the above subject was first presented. Since last year, the Eaton PTA has communicated with contractors, acquired cost esVAmates and checked quality tennis courts in neighboring communities. 11r. Garcia presented the estimate from Nalott & Peterson-Grundy of 4.60 Park Ave., San Jose, for a pair of doubles courts. The amount came to about $11,000., including the walkways. Chairman Loomis advised the representatives that the funds now available are encumbered for the development of park sites. Projects need the approval of the Council, following the Commission's recommendation. Mr. Poorman stated the desire to keep the Commission informed of the citizen-initiated playground development program at F,aton School. The Eaton PTA iAshes the Co=assion and the City to consider the construction of two tennis courts and thus offer more ccmplete recreation facilities in a neighborhood which lacks a park. 1-1r. Garci.a turned over to the Cor.,nission copies of letters and plans the PTA had prepared on the project,. The Commission set aside further discussion until guidance and direction is obtained from the Council. C. Park Name Suggestions and Recommendations Are Parham reported that of one thousand "flyers" sent home to the Portal and Wilson neighborhoods, only 15 saggestions came back. :Ire director also presented the petiliAon >f about 7.12 names suggesting that the part: adjacent to Wilson Schc,l be named the ''thel Dyke Park, after the present principal of the school. Discussion continued on the part: n�-aiies and a sujgestion was made to contact the Cupertino Historical Society and City Historian Louis Stocklmeir to propose four or .five names for the large com-munity park. Two of the suggested names for the large community park included De 45nza, after the college, and Padre Font. The lattor was the; spiritual leader of De Anza Is expedition through Cupertino. J IV, DI +' TORIS REPORT A. I-ndscape Architects and Progress report is. Parham informed the Commission `hat the architects Had received the contracts last week and should be working o the initial ideas and drawings by now, hopefully, Commissioner Acker felt that many more conversations should be scheduled wiLl, the landscape architects anti that the Commission should set r-:side the next reEular meeting for discussions i-rith them, Eve*-yone c reed to the proposition. Be Report on the San Francisco Visit to 'the Federal Government Offices. the director reported on his San Francisco visit last Plonday, June 6th to clarify the new programs for Federal participation in urban beautification, park development, application procedures and deadlines, etc. etc. 4DMe director was told by Mr. John Buddeke, U.S. rep fix Santa Clara County ar-i Bruce Hibbard, Actin- Division Chief of the Special Progr< :L, in Urban Development, that (1) applications for park developruont should be made as soon as possible but that tte deadline of June 30 applies only to programs under the Land anti 'Water Conservation Act. This particular act covers applications for regional parks, beaches and the like. (2) that Cuper-!;ino may not be oligiole to receive funds under the Neighborhood Facilities program.. Zia program is primarily for areas of poverty-. (3) Cupertino viould be eligible to participate in urban beautication and park development programs. C. Suru.ier Fwcreation Programs. Ihe director erects the over-all swmnor.prorram to be publicized by The Cupertino Courier on Wed. June 15. Me director then_ expounded on the overri(T-ng philosophy of recreation by which the department operator. I'Me worthwhile use of leisure," is a philosophy permeating action programs of the department. 0 n O d V s MISCELLAMUS Comini.ssioner AcIwr suggested sumo items the Commission on the July 11 meetaMs 1. City Faauti.fication 2. Acquisition of Now Sites Next meeting: Tuesday, June 28th at 8:00 p®m. Portal. School., in the Reading Room, VI, ADJOURIRMT The meeting was adjourned at 11:45 PoM, John G. Parham Secretary pro tempore C I T Y O F C U P E R T I N 0 California MINUTES OF THE REGULAR ME MiG OF THE F."rNS AND FO.;REATION COhISSION TIME: 8:20 P.M,, June 28, 1966 PLACE: Library, Portal School Blaney Avenue, Cupertino, California Ia CALL TO ORDER II, ROLL CALL Commissioners present: Loomis, Acker, Sedlak, Parsons, Wandry Staff present: John Parham, Director Donna: Belke, Secretary III. IMTUTES OF THE PREVIOUS IMETING The minutes of the previous meeting were approved as read, ® IV. A VISIT TO Try PARRISH HOUSE A meeting of the Recreation Commission, Landsca� Architects, and members of the Cupertino Historical Society was held at 7:30 P X- in the Parrish Home on Stevens Creek Boulevard to discuss the possitisility of saving.the house. The architecture is typical of the late 18001s. v, PORTAL PARR DEWE.LOP101T STUDY Landscape architect, Alan Ri.bera, showed the commission a site analysis for the four acre park next to Portal School. The site analysis included: ai: apparatus area, a tiny tot area, two picnic areas (one near the apparatus• and the other in a quiet area), an amphitheater, a spray pool and landscaped open space. Further suggestions for the park included: tennis courts, shuffle board courts, F and a multi—purpose concrete slab which could be used by teens and adults. Commissioner Parsons suggested that the tots area should be moved closer to the picnic area rather than being separated by the apparatus area. This change would tiace parent supervision easier. It. Parsons also suggested that the spray pool be kept near the tot area. John Parham ® suggested that there should be ar- equipment storage room near the rest rooms.. s MOMMMIMq e For. Ribei a t ill prepare several drafts (one with tennis courts, one without them, and one with both tennis courts and a multipurpose concrete slab) for the next regular meeting of.the Parks and Recreation Commission on Jul,- 12, 1966. Mr. Beck, landscape for. the Wilson neighbor® hood park-and the Central Park on Stevens Creek Boulevard, began his presentation by asking these questions: 1. "What kind of a recreation program could you generate without a building?" It was decided that a building is necessary because it gives "substance" to the park and it is irlportant for teens as well as for adults, A building also fits into a recreation program planned by recreat_on leaders. 20 "If a park is to be identified with a school, should It work as a school facility?" There should be a definite "separate feeling", especially during school hours so the children do not go wandering into the parka As the property stands now, it ,,Al . be difficult to approach the Wilson Park, There is only a forty foot easement east of the school. Mr. Beck and John Parham will talk with the planner concerning street frontage. The facilities Iir. Beck suggested included: a tiny tot area, a school-ago play area, a family area (integrated with other facilities), a building (for both teens and adults), tennis courts (which should not be placed in the center of the park), a bike path, a rollerskating area, rest room facilities, and minimum li^-hting. Mr. Back suggested that there be no weer because tho park is so closed in. There will also be no off-street parking. The Central Park should include all of the above facilities (on a larger scale), and perhaps a family swiniAng pool and about eight tennis courts. John Parham suggested that perhaps the deep area of the pool could be eliminated. A recent survey stated that only 6% of the people using a pool use the deep area. Fie suggested that the deepest end should be six feet. Chairman Loomis then read a report by hfr. Benevieh concerning the Parrich Home. The report stated that the building was in very- poor condition: now posts and beams are needed; the flooring in the kitchen area, upstairs, znnd tho stairways needs to be redoneg the coiling of the kitchen and two upstairs bedrooms needs repair; tPzo wiring is in very poor condition; the roof leaks and the windows are broken. It was suggested that an outside engineer come acid make a cost estimate for .repairing the building. a • Corm::5lcnor S4.1.t k. who vroald lice to see the building preserved, suggested that the house be moved to a h-.ck corner of ' the park. Conxi.ssioner Wandry suggested that the inside be made into one large room (the outside is what should be preserved as it stands now), John Parham expa-6s'sed.his cp.n`ion that the structure is too fa7P gone,, that it would divert too much money from the park development program. If the cornissi.on is concerned about preserving Cupertino's memorabilia then those relics should be placed in a wing of the colmmudty center, when that is built. It was Mr. Beck's opinion too that he building would be far too costly to rehabilitate and would not be in keeping with the proposed development of the park, After more discussion it was then suggested that Mr. Beck plan for the. Parrish Home being on the park site and that the Council be aoked.to authorize an outside engineer to re-estimate the Parrish house. Commissioner Acker read the Junior Chamber of Cormmerc-'s Survey which covers the public's ideas of what is important in a central park. Me order of the facilities were: 11 Community F� 2. Ewirmiiing Pool 3- Picnic Area 4. Ibnnis Courts, Stream9 Nappy Hollow type area 5, Landscaped open space 6, Percolation pond 7. Day camping facilities. It was stated that off-street parking wall.require 3..4 acres. Commissioner Parsons suggested diagonal Barking, It T•,=as also stated that parking lots of DeAnza College may be used to ease the parking problem (mostly on weekends) It will probably bo impossible to obtain Federal Funds for the Community Nall because the funds are usually only granted to areas of poverty. Mr. Beck was very pleased to find that the cornuission agreed with him on the subject of not blocking off the open space for baseball diamonds. Die open space can be used for impromptu games. •c 0 Mr. Beck then stated that,, due to the amount of research that was needed bofore a plan could be made, he would be unable to present a plan at the. July 12 meeting, He stated that he needs base informaUon ... the good trees on the property, and the enact locations of the standing buildings, VO CORRESPONMCE The Commission acknowledged two letters received from the Cupertino Historical Society* concerning names for the eentzwl park.. IV. THE 'FETING WAS AWOU_ITUM AT 11:10 pone w CITY OF CUPERTINO CALIFORNIA MINUTES OF THE REGULAR MEETIVTG OF THE PARKS AND RECREATION COMMISSION TIME: 8:30 P.M. , July 1.2, 1966 PLACE : Reading Room, Portal School Blaney Avenue, Cupertino I. BOLL CALL Commissioners present: Loomis, Acker, Wandry Commissioners absent Sedlak, Parsons Staff present : John Parham, Director Fuck Dahlgren, Playground Supervisor Donna Belke, Secretary II. MINUTE: OF THE PREVIOUS MEETING The minutes of the July 7 meeting were dispensed with because the Commissioners did. not have enough time to read them. III. u"2AL .AND WRITTEN CIOMMUIMIICATIONS A. PARK NAMES Names that were suggested for Park #1 included De Anza, and Peter Emig. Suggestions for Park #2 were also read by John Parham . A petition was also circulated for the park site near Wilson School. A number of people would like to see this park named in honor of the present principal. The suggestions represent only 1% of the number of flyers that were sent out . B. JOINT MEETINGWITH CrUNCIL A joint meeting of the Parks and Recreation Commission and the City Council will be in August. The park names will be discu= sed at this meeting. r s 0 IV. DISCUSSIONS - The order of this section of the agenda was changed so that the Parrish Home could be discussed first. i A. PARRISH HOME Several members of the Historical Society and other interested individuals were present to discuss the merits of preserving the Parrish Home. Mrs, R. L. Bowlby, an interested citizen, would like to see the building preserved , She felt it is "high-time one building was saved. " She showed some pictures of places in Germany and pointed out that they have become great tourist attractions . Mr. Meyerholtz pointed out that a few places should be preserved because they are dear to the older citizens hearts. He then pointed out several homes in other cities in California that have been preserved : The Carson House in Eureka ; Burbark's home in Santa Rosa ; The Crocker Home in Sacramento (an Art Gallery now) ; ?nd a Blacksmith 's shop in Placerville. Chairman Loomis felt that the eoamission needed a cost estimate before any decision ,could be made. Mr. Meyerholtz stated that he felt that the cost would not exceed $5,000. Mr. Stockelmeir explained that this would be the last chance that Cupertino has to "retain something on another era in its history. " Mr. Stockelmeir ?pointed cut that the Historical Society did not want a complete restoration of the home. All they would like is the "minimal requirements for -safety. " He also pointed out that the Historical Society is interested only in the 'louse and not the foundation. he felt that it may be cheeper to move the house to a new foundation in another section of the p, rk. Mrs, R. L. Bowlby suggested that individual donations would be a good way to get money instead of using park funds. She also suggested the t ttae members of the Historical Society and other citizens could volunteer to do some of the reneir work. Commissioner Acker stated that the decision should stand as it W stated a month ago ( June 14) with an added statement concerning "minimal requirements for preservation. • P B. B. PORTAL PARK PLANS MR. RIBERA Mr. Rivera presented a plan to the Commission with all the changes trot were suggested at the Previous meeting. The Commission felt that one ehsnge should be made on this plan: The tots area should be where the play avpratus area is. This change was made so the older children would not be running through the tot area to get to the apparatus area . The estimated cost with the tennis courts and restroom facilities is $130,000. Commissioner Acker moved that the Park Plan be adopted with the changes as directed. Commissioner Wandry seconded the motion, Mr. Lives will attempt to present the Alen to the Council fcr approval on Monday, August 1. C. LAND UNDER REZONING - City of Cupertino: Application 8-Z-66- Rezoning from Al-43 to BA (Public Park or Recreation) Zone, 32,822 square feet of land, bordered by Homestead hoad, Bernardo Road, and the Stevens Creek Freeway. Approved by Planning Commission Resolution No. 3441 June 13, 1966, Council Ordinence No. 345. First Reading. John Parham stated that this Is a 3/4 acre section of freeway surplus land. He suggested that it be a center for adults rather than children because of the traffic around the area . The facilities he suggested were : Tennis Court - 120 by 110. Rocci ball - 3 ,200 sq. ft. Shuffleboard end horseshoes - 81000 sq. ft . Open space and parking - 20,000 sq. ft. Commissioner Acker felt that this small section of land w(^uld not be .icrth having as part of Cupertino because it would primarily serve Sunnyvale residents. V. NEW BUSINESS Mrs . Herfert attended the meeting and suggested that there be a path ( for pedestrians , bikes end perhaps horses) going up to Stevens Creek Dam. She felt that Foothill Boulevard is hazardous for the number cf, children who go-up to the Dam daily. z r e At the next regular meeting, July 26, Mr. Beck, the landscape architect for the Central perk and the park near Wilson School, will present a sit analysis drawing.. VI. REPORT OF THE DIBECTCR John Parham introduced Rick Dehlgren, playground supervisor. Mr. Dehlgren explained that trips are taken every Wednesdey and thet mc,vies are shown on Mondays and Tuesdays at all the playgrounds. Hp also mentioned the Tiny Tot trips : The Dairy, Sarre Park, Fire station, Alum Hock Park, and Fairyland. Mr Dehlgren also steted that the Handicapped grogram at Nan Allen is growing„ He said the program began with 5 children and now there are 12 children. VII. MISCELLANEOUS John Parham suggested that a section of tho agenda for aech Commission meeting should be set .-side for the "Search for more Recreational Facilities. " VIII. ADJOUENMEIN : 11 :30 r.M. I T Y 0T Cl, T I 0 U= 'U^i1111. l�l li`:t1'1 70 'IE -i -G ' F i-- 'VV V OR a;'.''_ 7 P. TIKE C :00 July 259 lc,'65ti C -': E^cl-dir- F_ro:mn, 71ortri 'chocl �?. c2cy -`.venue, Cupertino I. rc-1. C .iZ C^•:.Disc ire^rs arc:' ,nt: `C7Z `k, ''^r1 OT'^, �'C!L^r, '';,-2rdry C^' ciCYlC`rs t?gent i co�.is —oreccnt : John ''r rh m, Directrr Donne r.::21ce, `ecrct^ry �U Lr .._ ..,_ , 7vL.rr r: i.i:; .- Jude 2 : rnd July 22 '1te minutes, of Urc tt-7o nrevg.cus +e cctingr 'acre-' r ? roved . ® The cr"er of the :-c:-id^ o thet t h o p1rn for ":.-,rk ( ilrcn) could ve 'ic:r,v-s^;l fir:*t. III. °'L!P,;..IC ;•1"i:�.Ci1.. ;:;!P' 1, ?Lr•,,", i'Gj. 2 ( IL`"C:• ) - 'idr. 3cck Mr. me ented t";o JAr tic ?lc m, for _ ,, rk Xc. ? ( '.ilscn) . He -ointr:', our t'r.^t lar -rcf' =rrcd; t t'r:e bt:ildin- ic iocotecl in thc, ccrner F;� flt t . t t o: t roecf , su, rv:i.Tion. Fi,- else fcl.t that tip:^r-3 w-s 'Dr-Ater -,cnin of chilcircn's -•lr:y rc.r . it tf-t- The -)lc,n sho:,c;d 'Icrtrl '.venue tAt'r lot" cn both r -ter. -� r�trnr��' rn� n1 ,... r n of thy. . It "", u'. t t t tl�. f lcta cn tl^c f: ct : il'e of 'ortrl �vcn!!e b;., relocc tc;d. It ' •rs tiso u --re :tF.-I th.-t t r, be ni, cc�:,' rs cn extcnE:icri of V1ckW1,ur--- L.,rive . ThC would '-)rovide to the n rl-c th:'t tl^<- bo,rd,,.r.li.- cr.uli be �: veide:': , It r. ru— .:^tod thrt , for !•f-curity, thy; C —erent ' e ; ilP c;ncu',;h fer -3_ tr-1 c:-r tc d r ,•c t'. �,)Prh os to turn rrcun (or clr.c just b clr rut ), It ,- s r,lcc mi -,cf iced tl,:ct sarcore sl-rind locl� into the ik:ilitiT of nuttin- tic. ccndrlts ur-clor.-Tound . PIr. gClr 'xintc: rut tl: 't the -.)Icy - rc,r, !,:err: orcl,cn do.m �-n6 scr.ttere creatl.nr' i, free .'rr:!�• c::-;;i�V ^f cIc,..c-r_t! {n^tc.r 0f vii,_.:, for cJ, c, c--ne i re for :cheol c'r:ildren „_7 zrether ene for the tiny tct�. fie f; It t':r t ualtc :ould di�triuute the f'f,-:ilfes in mer^ nlr�cer:. IJe felt t]-.at tl�F 0Z y nr-eEt aouln be switched v11th the tiny tot Nro 13cok x l.sc cxnl�-ined tl�,: th„ tiny tot rca n_,_ r. the Tc-mAs Courts eul.te )ri:-C rily uc e a by the elhi1z?r.-n of t1w, jjothem �1-0 ecn,: to nl,y tcnri^. '+rc rth ::ill Cr for-med P round the U•rck of ti-r: Courts so tr- t tI-e fc�rcc aIoet -ot F• om so I-i^F;. t-: C�:ir:r.l�: .:°lonf,r . r rsonc tI-^t F^:;e of the fruit tr;'er- na tr:c ^rc w...rty be cc vc� "^r 1-r1stcr1cv1 ._,ur -•os yv cince Cupertino .aviE zrir rily orch.^rd y%2r•s f"f1o. Jnhn •=rli ~cinted out tF-.r t s. nr Ytc in Cl ,rc Fir -_-voS Fruit tre,n C nc' I- re no:•'7 hav3 n,7 con- ridc-m blc treads With th, rvIt b—i thrc:•:n r,rour)d , etc. Cc^!:ics ,.onrr �,.r^ons (-uc,�tioz)cd the nc-eel for r :11ir- cormlcx v,ere rip^:ss on the ncY oc�l tl-o sv:ir-c. t,f.11 rot t.c, TI—cy •-ill be ur)i - ue. T'ncre ccr icl erg ble disco!'-sIon cone-rni -.: the ,,ositlon cf tnc t^nnis court- rr: ti,,, pE)th rimn_in ; t'r_r^u:_-h tl:p x-rk to th.- sci.ccl. Roll Cr�11 Vote .'£* nirl- r on . ch n ea lei: vctc tc ol, t•1-rn . r. .3eclt : :.ntcd VC the f,:1t that; the :cat nl^cemcnt s:culd rote:runt t-� cirm.il t:.on of th;,, xrr1r. Afiol Z C� 11 Vot c s <:1^c L: k(>n concernin the )(_,. tion Car.: -i -cirnnrr Acker .-nc' • ndry t1uT r�1 to 1:, t:: t, r nr th ci*:- r. C.('m-.- . E icmcr!- 7-r c-ine pro" . �.1.r^y f: 1t t? : t tl;c! r<-th i1C�td13 o -1rectly V' rou- t)-^ < th incr, t";c: w te. !-vs "} t'rc it ior cf tr_ t,F �.11 Y't;+m--An in the Corr.^i 'i n r .'c'_ r ::;ovo V rt: l.r. ''(,.ck • rcnEra y in t:l•;.. -;r::�i;:in4 r :1-.. .•i_s-- .•�to�-ii -.. tE-c: cF:- r- �or:it:lcn o-h V- _ c- Ar'. Ccur•t.E v ..a L;••- . .•itcr+in,-' cf ti-e, ti:,y tc-t 'rrcz., In . tit) ec.h0u1 r' r:r in it i C- xcs.tionc:r cnc:ry r. r:ccrcc:: tli� •-.:��ui��iz. 0 IV. 0_ .L CCII.I�F.1C1;T r01; y Thure ,,!ere no co- mwnicc'ticns to be :;18CUSSCd. -r -'-U-,,TC T T Cco sirsicn:�r 2,' rune. i^ovc ci t1-c t t.-c rctinr, cl,c irrat r , ?viwc the C-uneil rt the ii^vt .!:ee`in7 cone•-rni::� the nrotection r-f tl- .. vrlsh ^mac. The ccuncil v'c.culd be �•:-t\:rc t' G t tY;e ITOre Is subject tc vcn.felicm. Ccr,:�tcrioncr °ckcr :eccr.. ed tl-e motion. 3. C _,jr�,iLr 3P5 - ";nr ctea ; mvorin.- of lr n-, ✓s,rdcre:' by Ecane:ter. , Gc;rrr:r:1^ rncc the i'r�_c',e y. r Jr11.7 ,:. 71 TT."G {'1'7 COUPCIL - to be sct rft(--r f'—v,;u t i, 1966 ctin.-" Ci'?ir^r{r,, ?r-tc f r- tl c Jrint i rctin- i:. -• �..�. , - .. _ • + ,-. �prcsentr. ticn o: �chcm..r: tic bc�,^.n ,,rt for Council :T, ,etin,t of :.v,-:ust 1, 1066. VI. 7'IU i!,T of C Evnicl- 1 Golf Club, but it ^s fr"It t?.:' t t r. .^ub? is C-vrc, c s ere for VAs ty�)c; of rcer•cotion. John ', rhrrin iitvtcc tl.L t he fc-it tl t F:ii c fern-or v of .",c rcl-In- icr r=_.-11.Acnr ._ recrectlonel ci.].iti _,s .,n ld u � dctrrct fr^gin ti_ _ ..rlc ;,c;vc *.c.)--;;-,r,t= cn� si-eulc: be -,n;:t-onec' for t1^c, time •_'c:nr:. He :'cIt tk,,-t t'.r,,c thi",--r c"ould be In to bz: cc-,si^--rcci : 1. ix(vietion of 11-vc.1 for dry^rco3 A bi'.:e� .n�, sec?e: trig tr^11 fr•^r .•icClellr,n to the . ill_:. y=. 3 . I.g^r,' YorerAtc i c,r c rc . ( 100-200 . crc r) . ,7 .i.;, :cLi'.:J '�� uE _d fcr C11--ertinc ' .;-i:3rnt:.. VII . I:JC?�: 'l:?T3T : 11 : '0 Ap t� TY OF CY1P T I IT 0 sr ■ iw.i..n a ras. California MINUTES OF THE REGULAR MEWING OF THE PARKS AND RECREATION COMMISSION TIME: MOO P.'Mas August 23, 1966 PLACE: Beading Room, Portal School Blaney Avenu®' Cupertino I. ROLL CALL Commissioners present : Loomis, Sed"iak, W6ndry, Parsons, Acker Staff present : John Parham, Director Rick Dalgren, Playground Supervisor Donna Belke, Secretary II. MINUTES OF PREVIOUS MEETING: July 26th. A correction was made concerning Commissioner Parson's suggestion for a Municipal Golf Course. It needs to be emphasized that this was merely a suggestion for future recreational facilities. Commissioner Parson's reason for the suggestion was that "it seems to be the one enterprise that pays for itself," III. DISCUSSION A. Park Maintenance - under private contract Mr. Joe Marsh of Green Valley Landsoaping Company attended the meeting to explain about his company. The Green Valley Landscaping Company maintains schools, San Mateo Hospitals, courthouses, IBM Properties, all PO&E grounds and many other grounds. He stated that the company is not unionized. A gardener is usually paid $500 a month and a Foreman $650 a month. They work nine hours a day, 6 days a week. Mr. Marsh suggested that the work not be put up for bid because the lowest bid takes the job and the lowest bid probably means a second rate job. /! (2) Mr. Marsh stated that the company offers "complete service.° The owner pays for water once a month and any extras - vandalism, damages, and additions. The company furnishes their own equipment. Mr. Marsh's personnel consists of trained Horticulturists, trained foreman, and laborers who formerly worked as farmers in this area. A training program is also established where a man goes from district to district training men to be gardeners. He quoted a maintenance figure of .40 per sq. ft. per month for a large lawn with few trees. He stated that there is a "rebid" every three yearn because the cost of maintenance goes down after the first three years. He also setated that there is a 30-day cancellation clause in tie contract. Mr. Marsh stated that he would be willing to work with the landscape architect. It was suggested that a few more park main- tenance firm should present there work and estimates to the commission 'before any decision Is wade. B. Park #9 (Wilson) - Further discussion Five major changes were made on the "Revised Diagramma,c,ic Sketch : 1. The tennis courts were cancelled because of the cost and the fact that there are nine courts at the high school a few blocks away. 2. The nature area should be proved to the 0outhea st . 3 . A "Water Experience" area should be Included . 4. The southwest area should be flat lawn for lawn games such as badminton. 5 . The area directly in front of Regnart Creek should be mounded and planted . r 0 Mr. Beek, the Landscape, will be informed of these changes and will be asked to attend the next meeting on September 13. IV. MISCELILAN OUS A question was asked concerning drawings for t'ne Central Park. John Parham stated that no preliminary drawings have been made as yet because Mr. Beck is waiting for figures from the engineering offices John Parham stated that an application for Aedere l ids for development of Portal Park Is now under preparation. Commissioner Wandry suggested that the Central Park°s Parking be placed under the tennis courts or the community center. This would conserve on space. The suggestion will be convey0d to Mr. Beek, the landscape architect. The Joint meeting of the Parks and Recreation Commission and the City Council has not yet been established. Rick Dah1gren, playground supervisor, stated that the Junior Olympics (August 20) was a big success. Eaton Playground, representing America, won the track meet. It was estimated that 600 people came and went during the course of the day. There were approximately 200 atheletes. The Annual Awqrds Night will be Firday, August 26 at 7 :00 P.M. at bincoln School. A play, "The Magic; Fishbone, " will be presented as well as the awards. John Parham explained that a drama specialist went from playground to playground once a week offering a drama program. V. ADJOURNMENT: 11 :35 c,f3x un:Jx'. +OtlJI[ Jtl elX..+ C I T Y O F CUP E R T I N 0 CALIFORNIA MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION -COMMISSION TIME: 8:30 P.M., September 27, 1966 PLACE: Recreation Office ® e 21121 4tevens_Crge1_B1Qd.,. C_qpeT_tIUo _ o _ - d _ e _ _ I. Roll Call Commissioners Present: Loomis, Wandry, Parsons, Sedlak Commissioners Absent : Acker Staff Present: John Parham, Director Rick Dahlgren, Supervisor Donna Belke, Secretary II. MINUTES OF THE PREVIOUS MEETING Commissioners were given time to read the minutes of the previous meeting. III. PORTAL PARK A. PRESENTATION BY JOHN SUE, LANDSCAPE ARCHITECT Mr. Sue explained detailed plans of the Portal Park site; the commissioners directed questions; comments, and criticisms after the presentation. Each area within the park was studied in detaile Diagrams and sketches of the rest-room facilities, recreation shelter, drinking fountains, picnic tables, benches, and multi-use slab were posted; models of the play apparatus area, tot area, art', spray pool area were also on display. Concrete and wood materials will be used to enhance the theme of contemporary, rustic, and Spanish architecture. The design for the picnic tables is unique in that the tables are round or octagonal to promote sociability. The multi-use slab will have joints to allow for the expansion and contraction of the concrete; the joints will serve an esthetic purpose. The rest-room facility Is relatively inexpensive and contains room for storage and janitorial equipment. Ashton-Myer assisted in the design of this facility which features po windows, but has adequate ventilation. 1 1.: s Vrl.i"4 U+lJn iJH.Jr page 2 The Locn center (recreation she?tar) is designed as one large room and has space for equipment storage, vending machines, and perhaps a fireplace; heating is not provided. Mr. Sue felt that a kitchen is not necessary; cooking can be done in the patio area on firepits. A skylight in the roof of the building will give the room an open appearance. An arbor adjoining a covered terrace is also planned. The play apparatus area will contain unique play experiences as well as slides and swings. Concrete, tile, and wood is used to build the area which is filled with bark as a safety precaution. The tot apparatus is much smaller; benches will provide mothers with a place to relax and watch their children. The spray pool area has not been fully explored, but many things can happen In this area according to Mr. Sue. B. QUESTIONS AND COMMMITS BY COMMISSIONERS Commissioner Sedlak asked what the maximum height of the platofrms in the Play Apparatus Area would be. Mr. Sue stated that the maximum height would be about ten feet, "The thing which attracts children is the feeling of danger, when in fact the play experience is seife." It was suggested by Mr. Sue that a Park Crew could build a major portion of the play apparatus at a lower cost. Commissioner Wandry suggested that the rest-room facility and the recreation shelter be combined.to cut costs. Mrs. Wandry also suggested that two slab a.eas are not needed, one area could be a natural grass bowl. It was generally felt that the center should have heat due to heavy evening use. Mr. Sue will look into the cost of forced air heating and electric panels. A fireplace could provide heat for the facility which can be used for all ages. Commissioner Parsons moved that the building on the Portal Park site should henceforth be referred to and designed as a Recreation Shelter for use by neighborhood civic organizations . Commissioner Sedlak seconded the motion which passed 4-0. Commissioner Wandry suggested that instead of having stools around the picnic tables there should be two curved unit; ; this arrangement would seat more people. ..i(iY ♦•1l.e+ AJl).J �.(Ju i jyyr Otl]Ix O }x -0tl3X j Otl:Jx page 3 Chairman Loomis suggested that small individual barbecue pits be put in at the picn3.c tables instead of grout barbecue pits . Mrs. Loomis feat that the pigs would be used by families rather than by large groups. Commissioner Sedlak suggested that the park plan be completed to meet community demand and to eliminate the possibility of an inferior park. Mr. Sue stated that the Park will be of superior quality using a phaE,: development Plan. John Perham, Recreation and Park Director, asked how much could be developed for $ 125,000. Mr. Sure estimated that the spray pool, apparatus area, tot area, gro n picnic area, turfing, planting, and some drinking fountains could be developed in the above price range; he suggested leaving out some benches, tables, drinking fountains, signs, and the tennis courts in the first Phase of development if costs had to be out. The apparatus area could also be phased. Mr. Sue stated that; ire; would like to come back to the Commission before going to the Council to discuss the phase development programs and the questions raised by the commissioners. IV. ADJOURNMENT: ll:o0 P.M. A.lU:I •,a.'.L' C I T Y OF CUPERTINO C A1jF0RNIA MINUTES OF THE HDOULAR MEETING OF THE PARKS AND RECREATION COMMISSION TIME: 8:00 P.M. , September 13, 1966 PLACE: New Office 21121 Stevens Creek Boulevard, Cupertino I. ROLL CALL Commissioners present: Loomis, Wandry, Acker Commissioners absent Sedlak, Parsons Staff present: John Parham, Director Rick Dahlgren, Supervisor Donna Belke, Secretary II. MINUTES OF THE PREVIOUS MEETING The minutes of the previous meeting, August 23, 1966 were approved as written. ® III. GENERAL Mr. Don Marks, immediate past president of the Cupertino JayCeee, explained to the Commission that the JayCees have approximately S 750 in their budget to be used for the development of a Ti.ny Tot area on the Central Park. The area would be designed by the architect. Commissioner Acker stated, "Mr, narks is the first person to come before the Oommission to offer help without requests or demands ." IV. PRESENTATION OF PARK PLANS FOR WIISON PARK AND CENTRAL PARK A. WILSON PARK The landscape architect, Mr. Beck, presented the revised park plan including the five ma�cr charges that were decided upon by the Commission at the previous meeting. Mr. Beck also stated that the width of the walkways would vary between six and ten feet. The new plan also included an "overlay" which showed the tree and shrub planting ir. the park. 1 ..af atjj 1 • a,,. OtlM 2 Commissioner Acker suggested that the presentation to the Council include the easement because it is a key, factor and should be developed along with the landscaping. The minimum width should be thirty feet. Commissioner Acker moved that the Commission accept the plan for Wilson Park as presented. Commissioner Wands;,- seconded the motion. The motion was passed 3-0. B. CENTRAL PARK Mr. Beck presented the plans for Central Park; an "overlay" indicated the tree and shrub planting in the park. The green circles indicate existing walnut trees. The plan showed four ( 4) tennis courts with the possibility of addln& another if the demand is great. The Commission felt that Mr. Beck should look into the cost of added parking near the tennis courts. The plan also included three swimming pool-: 42 by 75 ft. ; 30 by 60 ft. ( learner's pool) ; and a wading pool. The Commission felt that perhaps there is no need for three pools because of the location of DeAnza College and Homestead High pools. John Parham suggested a ""Z"" shaped pool. The area next to the swimming pool is for group picnics . A day camp area is East of the tennis courts . The Amphitheatre relates to a pond which meanders through the park. There is approximately 1j to 2 acres of water in the park. A water play area is provided so children will not play in the pond. The Amphithaatre is set in a position so thet the audience and the performers will, not be looking directly into the sun; the audience faces Northeast and the performers face South.?ast. The Amphitheatre will rise about 12 feet and will have a seating capacity of approximately 400 (natural grass seating) . Yy} .III A.Nj_) AslG/,! (ACI(,l taV vaex 3 Parking will be provided in five scattered areas : Near the tennis courts, near the swimtping Pool* and three (3) near the community center. Mr. Beck stated that more parking areas could be added if needed. Mounding will Fide the cars from people visiting the park. The Community Center will be in the front of the park, near Stevens Creek Boulevarc;. The Parrish House may be part of the complex. The center is 12 to 15 thousand square feet:; s basement could expand this area. The Center has mature trees it the court yarn. Mr.. Beck suggested that if the bu.lding were two stories, one should be a basement. He O so reccommended two building. architects: George Metsamoto, and Eockrese Watson. A motion was made by Commissioner Acker that the Commission reccommend to the Council the adoption of this general plan for Centrsl Park with the suggested changes and the reccommendation by Mr. Beck for the employment a building architect (Mr. Matsamoto, or Mr. Watson) . Commissioner Wandry seconded the motion and it passed 3-0. A motion was made by Commissioner Acker to reccommend to the Council to adopt the right--of-way as shown on Mary Avenue, approximately 300 feet along Mary from Stevens Creek Boulevard, sufficient to include the existing oak tree. Commissioner Wandry seconded the motion and it was passed 3-0. C I T Y O F C U P E R T I N 0 CALIFORNIA MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION TIME: 1:30 P .M. , October 11, 1966 PLACE: Recreat .on Office, 21121 Stevens Creek Blvd. Cupertino - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - I. ROLL CALL Commissioners present : Loomis, Wandry, Sedlak, Acker, Parsons Staff present : John Parham, Recreation Director Donna Belke, Secretary II. MINUTES OF THE PREVIOUS MEETING The minutes of the previous meeting, September 27, 1966 were approved as read. III. GEORGE IVERSON Mr. George Iverson of the CLD Equipment Company presented to the Commission the possibility of using fiberglass materials for benches and tables in the parks . He ohowed four (4) samples (shells ) . The fiberglass is reinforced by either honeycomb or playwood. The honeycomb is used for the tablF; to7j to cut down the weight ; the plywood is used for seats . He explained that a gell coat is used to give color and stop the ultra-violet rays of the sun, which can destroy fiberglass . Mr. Iverson stated that the county of Los Angeles has its own seal on the round table top. John Parham suggested using the artec calendar on an octagon shaned table; this would e-n1jance the theme oi' the nark. Fiberglass can be easily rei)?'_j=ed if scratched. Mr. Iverson explained th�:t resin can be put on a putty knife and placed over the damaged area . Fiberglass is guaranteed 100% for the first year. Mr. Iverson estimated the life of fiberglass tables at 10 to 15 years with little or no maintenance. 1 2 :,,n Ciao be rpcida "V! b e ra, 1 a I 16 s ca T_3 a;:c h-I i;e t o s t e d "IL-11-i a tu e p'L.TP e, C1 t)" Darts of the be t,. moia s-LibdaeJ1 3oloi- (no-c natural rmrcjta', i tiro recommended the-t the table tops be "3 ln^hes J.-.a d`,amoter. '4c, ::sated thct the (.0st of J-'-e f— tab:'_ 1,-. a1you'- _L60 cons Idt-rably less than the c,:,,3t of redwood tables. Mr. Iverson stated that 1-le would send the wood tone samples (a design with a si-Lagle 'pipe In the center) and a Diice list of standard equipment to John Parham. Mr, F,1I)e1ra suggested 11-,a't t:.-,-e be L:3 covered with a material sued as an type carpet, as a fiberglass bench Is cold to sit on ; woo,1 is a irnach warmer mat C-3 IV. PORTAL P^RK, JOHN SUE Mr. Sue was unable to attend the meeting, Mr. Al Ribera T-;".-e,3(--,-nted a p, a.,jed budget U a JL I-o--,-k to tlie L%mmission, Ti-ie previous budget was 185,9!r0. rj"kie first stage of the revised budget is av 124F9-0 . T1,i4s figure includes the following: Underground systems, turfing, paths, tot, lot, apparatus area and 3ontingenc5 , ,"he seco-Ad s`-,age would �,_nr,,'Iude the er rtter, b-IJKe ter _!-Is and ,Iab, NO ClIET396" were madi- for ex-oc-ridl.tu.res In -he f n-, low',.ng . 117-1.E;atic�n. e'_, e-,-*i,--.i3a1. systems.. s-or-1-1y 0 1 n I u c n d groups a-e c S P--id. a:,e st, i o 0 ri.,s C'narges irl were made for the following: A �,a r F -'-i,s 4F 2F500 rent Lot 110 0 C, less Family Are2 2t000 lass Benches 800 less Fountains 350 less Planting 2P000 r.,ore The 21000 addi ULc-Li tu -olanting covers the r ,nte, for the f-L,`U,u'_.,e cotirts . The eir,_;1-ii,tect also o'!)owed a &.0ading Plan. The Comm'Lsslon recomn!onded to Mr. Ribera that the restroom facility be copibln.�jd with the Recreation Center for convcn,2enc_- and better sunervision . The Commission rep-1.zes that 1.1tt-le or no sE,,v1,,i, s can be made by con)W.ning the two facilities . '7cimnissioner 3 Parsons s,1ggested th,-y use cf r_refe'1--tee.*_•ed mater9als tc redu.:e Xt.. 3Cft.+,e1,a- tand to `--:.� ' :•..i v!'IQ ?��r,udl`S`._ t, yy WQ:e_... Biiio tr•nd to rake it a 'U*eF.131,'-Z •J Jl: d La:itiga e f t?t ' h�+4 there wOu.W ,i. 0t, oy oi-zr lh a small �trL'1^.tidw@ Mr-, E-IbBra s'aE;gested cos,t o: sueh items as play equipment In ;.he apparatus and to'U lc': areas could be cut d•,-:,v—+ ';,y usi_nu 'a-eus for � :pec.'.a'. pro3ect for a servlf;e o_^ga.iz at: oo . Commi.r r;ioner Sedlak suggested that per'.aps the 4me.ican Legioi, nould con-- tri ute tae flagpole 400) . The Conmiss!.on recomulends tale follo:-'.•n€ sta:E;es in 'the �levplopm;snt of Portal Pal�K: F''.A st S`-.age : To the complete fire page of the revi-3ad budget, plus ;:ae ITIe raltion Center Building, m3n:as the. splay pool a It wou•L c also include two temporary volleyball cou:^(;s ( onp of sand and acL e of turf') cr. the u 1.';e oA the fui-are tennis courts . Second Stage : mo include t=e Tennis Courts. Third S`age : To lr^�.ude the balance of the Beorea-c.lo., C:-r...•tel ( the Terrace) @nd additional. t: 'bles. Fourth Stage : To con.true` the spray pool. Equipment, on the new b,ici&:-t Includes everything excant those items W'nieh can be donated by a serv9ce organize�.le::l. V. BEQUEST BY MR. W ILLI A M T ITiBu85 TO CONS IDEY? A ONE ACRE PARCEL FO;: A PAR:) Commissioner Sedlak stated a m6ticn that Mr. T9mbers request be denied: funds must be used to dev--lop the acquired parks ( one acre of land is Insufficient : five acres would be considered; Commissioner Parsons se,-onded the motion. It passed 4--0. V1 . MTSCELLAhTEOUS Joh:z Parham read a let .er requestIng an interview for a bu _:�ding Tile :Landscape are-.hitect has pel•misFion to select his own bi&g. arch-Itect, howe.,er. VII. ADJOURNMENT, :ills P.M. FUTU E CON I-11 3,3ION MEETINGS : November is t; 1 j°:r, do 29th o CITY OF CUPERTINO California MINUTES OF THE REGULAR MEF �T NCs OF THE PARKS AND RECREATION COMMISSION TIME: 8:00 p.z,. , November 1, 1966 PLACE: Fieereatior. Office I. ROLL CALL Commissioners Present : Wandry, Parsons, Loomis, Sedlak ( 8 :4.5) Commissioners Absent : Acker Staff Present: Jahn Parham, Director Donna Belke, Secretary II. MINUTES OF ThE PREVIOUS MEETING A correction was made by John Parham concerning the wording of item six, page 3 unC-ter MISCELLANEOUS ( sentence 2) . The sentence should re�-,td, "the landscape architect may suggest to the council his choice for a building architects" The minutes stand approved as corrected. III. EI:DON BECK, LANDSCAPE ARCHITECT A. Wilson Park Master Plan Eldon Beck, landscape architect, brought two colored copies of the preliminary master plan for Park # 2. He pointed out tha L" all the major facilities are in the same location as previously approved. The des:,.gn of the perk gives the feeling of movement due to the subtle changes in grade. The earth rises c,nd falls, moves around. and seems to cr .taln e ch area . This would create circles of a ,tivity. Mr. Beck pz•ot�osed several play are^s of a similar nature. The changes in elevation would create different chall.onges for the child. Smaller equipment would be at tl;ie lower levels and the more challengi:;ig equipment would be at the higaarlevels. He also suggested a smooth concrete slide. At a lowei grade a trj.cycle and roller skating +.rack could be placed around a small village. 1 2 The circulation path is from the building to the play area and from the easement to the school grounds. Bicycle ^acks will be placed at both ends of the oath. As one locks at the plan_ t!^e general arrangement moves from. active to an urban-like area (small village) . to the ::ore ocnventicnal eq-.1.pment ( swings , etc. ) . The large turfed area coin be us.-,d for an active adult area. Mr. Beek stated that the na rk bi j i lei i ng could pro- bably be phased. The rest ruorrs could be �,ut in on the first stage. The building complex vculd include a meeting room (40 by 30) , office ( 15 by 14) , restroom ( 15 by 12) , storage ( 8 by 15) , and ? craft terrace. He stated that the garden terrace would have a slight change in levels instead of a plain conc-ete slab. "Each Dart of the building extends , but . also contained . by earth mounding. " The size of the building was minimized so it could blend into the eart;, fermis (Buildings often become too dominant in narks) . The plan showed a tree in the girder, terrace. Commissioner Sedlak suggested that this could be uses' for the holidays. The corners of the nark will be nianted with evergreens and elm trees ( or some other type) ; they will serve as a canopy of shade in the play areas. Mr. Beck stated thpt he felt that maintenance would not be too :.such of a problem with this type cf tree because it loses its le ves during a one month period in contrast to some c`61her tyres of deciduous trees which lose their leaves over a three me7th period. The trees along the fence will &^t as sound buffers. The char^eter of the ;park is one of net being totally organized and gives _a f-jeling of e.c.cider_tal h':.ppenings rather then strictly controlled activi`:les. The cost of 'tie Darlc is 3 133,000 ( 'y 25,000 an acre) . This price does net include the building. The building ocst is � 64,000 and includes 5GO ft. of sewer line. The cost cf the restroom is " 121000 plus } 5,000 fcr the sewer line. Mr. Beck stated that a savings of w 5,000 could be m,-:de de-pending on a soil depth test. Copies of the cost of the nark will be sent to the commission. The y;' 133 ,000 could include the restroom if soQ:e smaller items were cut down. The cost of the lighting is estimated at ." 8,000. Lighting can be phase', because the building will be phased. 3 Commissioner Parsons suggested an easement 100 ft . In depth, 6 ft . in width on Mr. Paganini 's property from Vicksburg Dr. as a temporary access to the nark. Mr. Paganint did net grant this easement previously because of the responsibility involved. Commissioner Parsons will bring this before the Council when the problem of access is discussed . B. Central Park Mr. Beck brought up the question of water on the property. He stated that the line along Mary would probably be adequate for a restroom facility, but not for the flakes that are planned for the nark. He quoted figures from a' park in Atherton comparing the cost of operating a well on the site as opposed to purchasing water fromthe city: 649 a month - purchased 76 a month - with a well The Commission agreed that the park should have lakes regardles of the source. Commissioner Parsons stated that "Without the water it would be monotonous" . The lakes can also be used for fire protection. ® Another study session is to be planned to disenss this problem with the Water Conservation District and the Public Works Denartment. Some information from the city Public Works Dent. is still being awaited. If the needed information is obtained by vrvember 15th, the plans can be reedy for Council on November 29th . IV. PORTAL PAIRK : KXISED PL ;M # 3 Chairman Loomis showed the revised -plan (Mr. Ribera cculd not attend the meeting) , a blue print of the building, and a revised budget . The restronms have been made more simple and integr-•ted t-, the future building. The revised budget is as follows : Stage I 'y 14c) `�48 less amcunf of 11,640 alloted for service clubs. Stage II 199200 - Tennis Cour`c Stage III lot 856 - Corcnletes the Center, drinking fountains, benches, firepits, overhead, t,+bless lighting, & flagpole. 4 Stcge IV u 81220 - Multi-use areas. This new budget allows the Commission flexibility (The neighborhood may change) . Commissioner Wandry objected to the new master plan because the path was slightly charged and therefore out into the open turf of the nark. Because of the new position of the building and the elirnination of the tennis courts and the multi-use slab in the first stage the apparatus area was made larger, probably tc balance the elements . This caused the path to cut into some of the onen space. The decision tc approve or reject the plan was tabled because of a, stalemate : Two Commissioners were for the plan; one was against; and one was neutral. It; was decided to held a s�eciel :^eating on Thursday or Saturday Night to decide the matter when all five commissioners could be present. John Parham will call Mr. Ribera to Inform him of the stclemate. Perhaps Mr. Ribers could be present to justify his plan. V. MIS("LLANEOUS Commissioner Persons asked about the recreation program and questi^ned whethtr the Commission should be discussing the programs . Jchn Parham explrined that because of the amount of time needed to discuss Park Development the Director's report has been omitted from the meetings. However, a Director's Report is given at each City Council Meeting. Commissioner Sedlak suggested the possibility of having an adult band as Mr. Parham,, :rent i ened a desire to st^rt a municipal band for juniors end seniors . Chairman Loomis suggested that the Commission be aware of the conditicrs of the recreotion facility and perhaps be thinking of ways to improve it. For example, the Recre,tic:n Office does nct have heat . Mr. Parham mentioned that e g:�s ling: has been connected and heat will be forthco*.Ang. C or,imissicne.-r Parsons br. oug-ht up the feet that an edit-rial and a letter to the editor have been printed in. the Courier concerning the name for Central Perk . The Commission agreed that a valid name has been presented for the Cen'`.ral Park. VI . 4DJOURD1MENT: 12 :45 CITY OF CUPERTINO CALIFORNIA MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION ,r'r'IE: 8:00 p.m. , November 15, 1966 PLACE: Recreation Office I. ROLL CALL Commissioners Present: Loomis, Wandry, Sedlak, Acker, Parsons (9 :00) Staff Prese-Llt : John Parham, Director Donna Belke, Secretary II. MINUTES OF THE PREVIOUS MEETING ® A correction was made by Commissioner Wandry concerning the last pare-graph on Page 2. The sentence should read, "The cost of the rest-room is Q$ 12,000 with an ae.dition of $ 5,000 for the park drainage. " Commissioner Wandry also asked that the word "slightly" on Page 4 be deleted from her objection to the master plan of Portal Park. The minutes stand approved as corrected. III . MINUTES OF SPECIAL MEETING - NOVEMBER 5th The commission meld a special meeting on Saturday, November 5th at 10:00 a.m. to discuss the various suggested changes in design of Portal Park between the July and October plans . Commissioners present: Loomis , Acker, Parsons, Sedlak, and Wandry. Chairman Loomis showed a copy of the August Ist plan for Park # 3 which shows an intermediary step between the drawings presented to the City Council in July and ':he one of October. Much discussion and comments were mG�e as to the reasons for their differences . At 11:00 a .m. John Sae , landscaAe architect representing Ribera and Sue, arrived and, shed light as to the reasons for the changes and to everyone' s satisfaction offered suggestions to compromise the differences . 1 PARKS & RECREATION 3 of 7 CCMMISSION - MINUTES ( 1962 - 1970) 2 Commissioner Acker moved and Commissioner Sedlak seconded the motion that the Commission recommend that the City Council grant financial authorization of $ 129,000 to be spent on the first phase development. This is required In order to proceed with the working drawings of the first phase. The motion was carried 5-0. The meeting adjourned at 11 :45 a .m. After the meeting a tour of the Port- 1 site was made by John Sue and Commissioners Sedlak and Wandry. IV. REVIEW OF THE COUNCIL PRFSYa TATION The Council held in abeyance any action on Park # 3 The status of the "expected" Federal Funds needs clarification. The Commission understands that from the information given at the meeting that the water for the City Park. will be provided for by the Fisher 'dell, which is located outside the parks acid Nrovld(cd by the city. The Commission Is proceeding with the finalwaster plan on the basis that the water at the Fisher Well would be adequate to supply lakes and irrigation needs of Central Parr. V. COMMISSIONER SEDLAK'S PRESENTATION TO THE PTA ® Commissioner Sedlak presented plans of Park # 3 to the Portal School P.T.A. at the, in,ritation of the principal, Mr. Heber, and the P.T.A . b,-olegrourad information regarding parks was given to the newcomers in the area . The presentation stimulated questions as to the t 1ming of park development. There was a strong desire to have the park developed as soon as possible. O'�her Commissiorers and the Director have indicated that neighborhood P.T.A. groups are anxious to hear about the progress of park planning aYifl development in their areas. VI. STUDY OF COST ESTIMATES: WILSON PARK The Commission felt that thic� plan should be phased similar to the; Portal Park plan_. The total of the park 's cost without the building is $ 1350"0. The phases are as follows : Phase I Tot Lots A & B School Age Area Swing .Experiences Restroom Phase II Comblete building ( $ 58,000) ® Phase III 2 sDray pools any additional items 3 The total deductions for the first chase The deductions breakdown for the r1ret phase is as follows; 135t520 Without complete bul.lding. _11.880 8estroom and sewer line. 147,300 -.b.000 Spay pools. 141,300 -1,400 Tables. 139,900 -" 750 Benches . 1399150 40 0 Barbecues . (2) 138sry,0 -•1.400 Climber and Slide. 137,350 -1.144 Nature area ( sculpture) . 1 ,206 These figures will be given to Mr. Beck, landscap architect, and he can make further recommendations . The Commission would like a figure of $ 130,000 for the first phase. A !possible savings of $ 4,000 can be made 1f the soil test for drainage is good. It was stated that the Boy Scouts in the area could possibly donate the fire circle area in the nature area of the park. It was also suggested that the nature sculpture area be deleted from the plan. It was originally designed for children whose parents were using the Tennis Courts. It was felt that since the Tennis Courts were deleted from the plan, that the sculpture area was no longer necessary. Commissioner Parsons moved and Commissioner Sedlak seconded the motion that the chairman of the Commission request a study session with the Council at their earliest converie'noe, the purpose of which would be to discuss the finances of the parks and get judgwent on certain other problem areas evident in Central Park. Chairman Loomis amended the motion to include that the study session if possible be held before the Council's next meeting (December 5th ) . The motion erried 4.-0. VII. DIRECTORS REPORT John Parham stated that he will be giving a talk on "The Challenges of Leisure" at the Chamber of Commerce Luncheon. 4 He also stated that if more Indoor Pact] 4ti_cs wFre available, the City of C'un�r•tino "could absorb more" recreation programs. He reported that the playground attendance for October was 13, 812 and an additional 11000 persons are enrolled In special programs . VIII. MISCELLANEOUS The question of the possibility of saving the oak tree that is 100 ft. north of the Parrish House was again discussed. The original motion was to obtain a right of way on Mary Avenue sufficient to include the oak tree. Chairman Loomis will make an appointment ( for herself and John Parham) with Gubser to discuss the application for a federal grant for the parks. Commissioner Parsons stated that he heard of a new group that works through the San Francisco Opera Company presenting operas to the communities . He felt that a show of this sort could be presented in the Cupertino High School Auditorium and the money could be income for the city. John Parham said he would look into their requirements for giving the show and try to get some brochures. He will present his findings at the next meeting. Mr. Parham gave a summary of his activities in Florida -- stating that the trip included visits to Parks and Recreation facilities in New Orleans, Pensacola and the recreational - educational facilities and programs of the U. S. Navy Aviation Training Command School in Pensacola . The trip, sponsored by the U. S. Navy and the City of Cupertino, included a day on the U.S.S. Lexington as she sailed around the Gulf of Mexico, while naval air cadets made 135 training take--offs and landings on her deck. IX. MEETING ADJOURNED AT 10 :45 p.m. ` �Yfi.A K).)AV C I i ru C t. T 7G !L-creation and h / - `J1—=Oo 1966 .=embers of -t:ne Recreation an,,,,. P-_'cs Ccc_-4 scion R :'.: John Parlh-em, D:^actor L,- Ci: yr:;t"s i cl"Ll, nfte•"- t:- jo nt sess--Orl? ------------------------------------------------------------------------ 1. i'o— lack_ of aoonda itcns, no oral or '.•i�ttcn -.G.-:ursts to appear before the Cor_Lission, with nost Coi'_'.i ssioi: i occrmmda ions no-.., in :_:� hands of tI,G COi.cil, ?:'i-`h 'tV^u r t sh � '%i"fe %.Oii t av Season and b,, a zreeI mt, oet:::: the chnaizr an r T CF �:i:.'2C�G', t C i Con.^iss on A:.eet . o. r_tesd�;,-, dace cr lj,:- --s czncellcd. -n bf ew of tY_is, I have .?_' ?J i Ca -.Or ;j ORr 1?�OiS::at7-o:7. II. 17e aitcr71xa+..h of o'--.r Joint- sassion :+tlh tho Council leaves that aody =.•_th najcr policy decisilmns to nzl. LG.S r''.. Priorities in p=-r? B. 7 "_:or c Critical CCurcil S ttia" O?� _'_'.7�"-.... cc s zs :1). A rrc,""r_r-- ,o_- a i:CC'. _ii ancLi— o lil Possible Cyr',- psi"�Ci�BtiOr `_ri 5 •i`, _�1 :_C"�5 O iCS'_ 21 and cons Ln,,ction of p-ir'l- c_-u L' cxlt, _2C7.1 ;iss, storm. S.,.:e S, etc. :mot this 4unc t::re ,.i.' Corjr-_ssion'e.-s of c -,;-.ay seer. to ce that of i:£titi-*: .. ag .-n. i�:-.' ?;Becl not be t- cP 7e... Cur lines of C"ti-Ci:S i CO c_.1 t S it Our !:J? ^..0 t _th it: . !.�'. C,^. J''O":' anC`; .:ran-einonts to -c"osent n-I;: p12ns at .:cet_n 'L- .' -1-e noli(---ays or at. .cncs n',- . 7cLe. -e Port v= '_ce, e J„,,rcees? n , Raise hicd "'Oe Gt pOrtlli: .vv to see ai,+-'• ••.'+ �,vas5 ...:ta, nark plan s. I ex-oe'ct other orc'aniz.ations to reGuest a disc'. ssion of tL e s c plans in. 'he near future. ou�x :oa Jx 2 TIl• Jet- the 1.st Counc.12 r.. -nn an yyy fC ; ni .5' sTlynl�.%{� ...h• ��.�_:�-, .iJ .._.. �.^t.`•t. l�.l�4 41.L 1 Qn .. �..._�..�:C. r ederal funds of a2-01-1,; '2 i' LCV CJi vanum .- 1967. Mis is, indeed, r. ._v^, f:wu v' :? .s i"Cn. 1 T. I .7-n. now in the tedious, bat "Isasmntl procccs of prepar n- anot or application for Fed.cre-I rarticipati on _._ our r.: du elop^cnt Off_<i. AS usual, .t;plication C?' t''i?_ ? =n ilirCS wne CC.._'i:iiil- ion and combined cffor%S of t o Cour-t-, ySSOCiatiOri Of Gove r'rsn'.•s, re:?e_a-1 r' i Onc1 Office y St-n -_^r'cisco, Of-pices of the l and scape architsjcts, :S -rell a;, uaf-,cr of dcn,=.rt'-ants in our vm city.Sci Be __Ies ps^_ii .-,UnC (o :.aosc o[lts_G.e J::C:L:S), our application Or a�-;-o icntions% should. rc dy fo-r vo'anc l action efore the crd of Janu:� ._c7. Late :iednesday aftcrn-jon and -N cnin�-' (Dc:cenb-ar 7) 1 stint sane- tiro Jo.m Sue in Oal-Land to discuss co tri'-L[tions to our at�nl_c2 t on--derailed price struc tuz^_, c. o':vn C'O�-n i:. Q costs of Cool and, m'itcriz`s, c.'-a conics of Fh,, and CtLu'1^ i[ec er al recui reverts. John also no tiiir> _. that the - o:lvint dS'c'_T:inr-s arc almost co-L !l(ac0. and T.Pih C•c P'.,.:Czr for nrr [;ith c1 tv anc"1ncor 7 n i I c. ..a�"S. [.;rc:C•-- ® '._n?s and the cl;iy a:oriels Of the <ai-aa ,,111 irouFja Council a:ect;1 ,�, Eldon Bec�_ is cc..-in n_=xt :Tc,;n-s6a -nd i.Till elirer essentially the sw'_@ _rL O'_' :,t'..On _ _--_'iG o::' John Suo. El eon and I . -e also reel in,- 'r it-tithe Ci L?' rt Ln_: r to ___LscusS -o-- C_t-,' ,,tc ff pCtrti ;.t`o-, fer rc Cors o:' cc.-:Q.,:-, .r: -.-,o .>sixn md cons-Uruction, cf= i �.a our nl nr, e folly iig ram;', tir l shall -:: OfiC i?, San 'rancisco to -vise uss ir. p-•.rk .:.et*elo er_t ap_;Iication T)roce-s, ftuz:'s, fur_cir Q- 1, c0=1unit' facilities : autifiCetic__ nro, r__:s, c .c. Ar oin -., _ n tizc Court- -.nd A:'�AGI are Mend=;n on O. T J-n I'l-,- Cisco Visit. V. 1'ie Z_c,Ot'!nC O L CC'.. c1 `• l wl. *T ll '' :i 'CL SS1Q2: Of "71^ rr(,,- 1L-Anaz7r master , a nl t _ u plan CI r4 fir" F?_ so:;c COSLy E�LI:GLEs. i•te ss oul.d also t?:z: Cc. s role �r. of.��^��_s on --Cos and, pe-&-ars, sct� u' Stizd;T COa:;1tGrC's .il thCsv 21v1::s. V1. 1'.f family and 1 ',,ish ,.you "nil -yours a vOry, r- Lc)' Chrictr"-s. GUMTIIO RMtiEATION & PA ,S COMMION AGIRTDA Tuesdovt. Jazxoary 24, 1967 8:00 pwm. at the Recreation Office k g f. L Can to Order II, Roll Can ITT. Oral & '+nh°:i.tten Comam cations IV. The Comte mity Park & Center .. Rdon Beck, at ale, V. Hiscellaneous VI, Ad iourrt 3 TO: Members of the Recreation & Parks Commission Fria John G. Parham, Director SUBJECT: Report of Coring Meeting At our meeting next Tuesday, January 24 at 8 a00 p.m. in the recreation office, basic plans for the Cor mnity Center and further studies of the coru=ity park will be presented by the architects. I saw and discussed the above plans Ath the architects a week ago in San Francisco. That same evening I visited with John Sue in Oakland and saw the completed, heavy, six-foot scale clay model of Portal's children's play area. We also discussed the almost completed working drawings for the -park. The working drawings and the model may be brought in at the next Council meeting on February 6. A number of citizens from the Oak Dell subdivision have expressed an interest in the cormunity center -and park and will be coming on the 24th. John C i T C TO O-f-Mla _ _ssir'. 1'S rC='� ? Z'SG71S _ �. Present: j ohn Pa _ . . _•- _ - 1.C7 Ii t of thc _.,._C ♦,__�n�i� r In n.., J 'c: draw- _cn-al anc' ✓ ---✓Ci]L '7 y i` C-_ _ _,._t_7 t } lu tl,c lc-For ._...�__ „_... �.•1F ,'�.Tc_. {i�:J"'l.d_ri _ .!.� 4_ __....-•_ •s..- L?"1C�..�.C. 16 dra t .l oe .sl shed earl;, i 1-0 -� .,�_.,�:i;�actor. ii7 ::aril• ® U -S• Ecck ��on Lcr7 t J. 7 ;rGY C r``ions ar.d +o G Chic) t ..%t.11zr i." -C�J Se f-:E _ci Lad in front Gf 2 . ,, �Y :,�.,,n wry:, .. u;,, u tha'� the r . Croa :G par-I'Zing a'_c-a (,`_..'v EP an,CSJ .;,n ovV Dry.?_yr shO,,rL:. ... t:; C._^ _1c:w'-1i's shoii:CQ :fcul d be area, Iry i T.._ aC:l7^,h Urea tc`r, i;roue r:?CnIc area, 1:'1 f ro;i', of th'a tennis courts, ane, a ...ar::"o'_ hc''::�DC:.n parle.Lnlgy lots irEvr C 1 VS S,:CtQ, SJ1 i_C L sicotched ana ex-ola ned the ;UiIdLr cc'.;P'_c_: to cr ?issiona Th0 C,T;,IaX Consa sl;S of. U:!O v'11w 1 f" CC--- C�E_:`, f�"r a tei-raced :Vi'_r Vo The t: G c _ roans o,: o?4''ice2 on to tic'nl-o larC.::r _cro-ses the t+ aslt,2'.1-1 C.ou t (Jr. +li 'i^.� court). lilies }:.;.1F;G:G 2'Lri'.i°i_'?'t�_ is 2O-7D fEic:Lr the bili!d=n Zl b p�rtiv ,a an t'.:e t.r ^.l O the i:E'1C i7"tL does not CG Tc J" r 'u him _avr:l can also LC. liS3C� for C.�.-^_Cc` -^_cT_ aro r_lanned for on, Sides scat 101 pin- ion," anal OL_. _ a'-I _ on Oi;liosdta Siaeo c ff t0 one side. c .GC__ tli: .. .:01' 7-s _^o ._tvl „�.e ar ssil: _ cr;, -ho of`:ce y t.le pools. O J �' 4"i. the L'>: Za 17411 be O1. r`:,'tlo ?.nu pe-r"'iaps ha.-c a tilt, rc,3f. _ rOGi, r _ _ G`;vvVr, Cleat ^ 't,-"u...1i , ' ec,?.L:JC, i1.w ,,...'v __....__ C-. the CG . stated `,,'hat _hays Could be _..aC. la"n Q:; the tile,, .:' ^h (•TOt;__tCl 2.Ct'.:;:..L ,... a -a le �_i, would cost :ic'c. :., b'-zldiiir be of st-.to�G, - _a c� pG n��d _..t that Stucco C1'7.:,_... c :._ `ta !=u _ _ v';11CCo _.. C<ay for a snali ^t2'l t, ur,:, gut not !iG ,sc uarc f00 .a.-C: of bott,'l builL:'_<` J.j,� � -. Oci::":=i ssion fc-It _."-.)l', `1Ci: LO a :ia,UCO sq. ft. firllre. !1:'e I'I .t 1r:OtU E , tE L�:t�1^t ..::C cost could be based on. i:.bol!t '-"20 a_ sq. .'t. :ie 3:'Ch4tCCSt nOUSO IS not znclud'::d In t,'1cf,o .I.:..n.`. . iC` t' no a ' • cc u non, 'v'4 S 1d loos: to"-arJ:,� I_. .�- c<i.'�:.'_:: -. .:o;n{;y spe2. or t 1C r ✓?: ivw � .. i l 4r .ST3:int for :. 1 ti is _ _:uc? j.Gl one neadS of„tho VGrJrtr may= and `y'"o'-. any thi nL, :'oro that __ c dcz-. . '� of _... i lity and • �Ci: S't",ittiiCi tr...t la','•; Cr0'i3c, ire with ch ractor of t-ho -,.- •Ca _�w�. :". a.ur SS 2 i7 i._;di n;c c V. w tre a ted i I h ..e cc ,i; j_'4 :G:1I.,. -no- p1i1--cd iX, viler ca—Z"K and ho Pdrr_s± H,—a3t 11*, C , -:•P_t,t'! respect, y Lick?T- 1.L J—n a _'.cl-i c:`r a Of »... COTS,. 3S1ori%r i'fAn("'_" mo-ved and C,.._ti .,:;ionoi' Sodlak secondod the Motion hertas T e h:;ram ou_,^a .io : ` , c.. place for --e ?Mrri.Sn "—Usk, _s -ha triey look Just Outside t- .,a =��•?; BLS Pnrc, 1ad_cS fs'c_. C ,. 'Y_ ;t,- ci r_ • ' i.--.,. :i:. __ -o_ cLt:;nC.LCI tliiv 1111cyT fel l' C:� _....., :•iJ'�._.�. }: �.._".i�:i i.I:VE?S tGd t_nE vOI;_'iLL1-.ty cc.y-t::: :.,,r'uVi'.,. 1 J fir 5t _E'ore; the sl-.iay_1. T:'Si l)vOrnOOQ parlx s. v0_`L1 ;ri1%_.i Ct'. C _S C`'.`I th. i',i' ^f,g G_._:_ _C: arc ��:. coi-'r of tho Si? C zr-m—r .a v �Jv_`C� .I.,_ _ li... 4'J 1'.tr.�r C/Z f."i veil .stated That i» Gra V 1:; dam..._ .'rld 11. Y,'��ay. cd2;'!S a:,d that li'a?U .vL_ _- for ac-'L,01 y1i• i'i a _ z:r .. e st ;c. 3:30_ :30) _'-•^n5 are basically i1u,i%:Ci i; Cc.- mis sio nL'?' `':.Y;II'T ]:+JV- '�.1i,1 ;.- - ^,S-i '?;1 Pa SoI-is se-corded t11G motion to ad joi n.. t'%z- _._ ;� at 11.10 � 1r. C I TY C F C U F F R T:' N 0 � -�nl.3.nurn.•�.a of ME Pam` AIR M3VM OF THY F tub RWFW:Ack COMKMI CN TMs S e0o p.m.® • ^��,� 3.4 a 1967 PLACE.* Rdsr®at.4t Office I. ROIL C= wo issi.or:ars Present- �c�sar, �. t � 1 J'olhn Parham, D asetor Historlca, Z-Ociezy , :` s a :i.nW Stocklma-ira Mr, & �T s, Ghari.:a wt ; and Mr, Verna Jewett, 11. GORj-Ii-CTIOhs M VM r-OMW Ui:' JMVUy A") Chairman Loomis indicated that the 6-►-1 & 7tn 1L cs the 3:,tfcxa of page 1 0-00d reed, "could`' la �Y;'1! castes '_-;31.ean of 'imuld" and s'sb<rildo" respecting. 'Jandry oorractec-. 1sar ns Lion on pap; 3; x_H 23 to raad tt, o. q=rtt:r of an ac-~a a jjzent,..11 111�;teaCt of jBl?al't.6Y' of an acre just outs?dee.wst 150 fk:C.-jt' :orrectionse It was moved. and s-m-nndt;,. `;hat•• t`ir, Irnutes ba accepted -nd filed, as corrected. -eas si—a 5-0., TIL. C� PAID A., Cha; ►^man loomi s called on J&n Pwbm to explain .ha poss%w re-al,.gment of the M jOr ass and e9 •ass to Central ?ark £rc m Stevens Cr--dk wrardo Mr, Pa-ham stated that he xq participated in a ineeti.ng with tl:a planning directors ie publla works W-rector,. ana ;Ila pAential d vvloper o:r �hQ 'nxrj.a abutting west of the tha d:va:Lop r°s plan sho*redl -- (:�-font vide zomman entrance -.o t,c d"elogz,ant and the ma t. Mils eil cranca streat is located about 130 feet north 0 the prusant park entrance as sketched 3n �L6 ,paA plant also slightly north of the large dale tai�0; s 2 0 Because of the tentative nature of the developer's sketch ' no decl.si.ons were finalized by the Commdssion regardng the northern mvae of the entrance, but consensus indicated a favorable reaction to they idea, Especially pleasing to the group was the ultimate preservation of the oak tree, wbIch, under the now plan would be on a piece of triangular land about 7,500 sq. fte in area., The park landscape architect will be advised of the potential development and the possible re.-location of the Park entrance. B, At this point, Chairman Loomis turned the discussion � toward the Parrish House. Mars. Loomis revel ewed the Commission=e action at the last meeting, stating that the Comni.ssi.on, the director and the landscape architect, diligently sought space for the - re-location of the Parrish House within the park, but were unable to do so and still keep the "character" of the park ` intact at the same time offering the Parrish house the proper environment, dignity and respect. The Coffoloo3 on then suxggested that t4o triangular ® piece of property with the oak tree may be a site to nonsiAer for the Parrish House. Illembers of the Historical Society agreed with the site and will pursue this further with tkvu, developer. Both groups agreed that funds to move, renovate, and landscape the Parrish House complex would have to come from souraes other than the preseintly meager park developvxmit monies, subject, of course, to Council°s final dam.sins, IV. PARK DEVELOPMENT PRIORITIES The director advised the Commission of �i e impending receipt of the long-awaited monies from the Federal govern. meat. He also stated that the Commission should discuss a firm recommendation to the Council regarding park development priorities. Mr. Parham then review what Commissioner Acker had previousl7 suggested that with the $346,000 available on receipt of the money, $100.000 oach be spent on the two neighborhood parks and the bai.nee on the green space program of central. park. By keepi.n she development programs ¢u eligable projects, another 170,000 plus could be funded by another Federal program. This would bring first phase development funds to a total of about $520,000. V. COMMISSIONER'S TER4 OF OFFICE Terms ending on Parch 31 are those of Como ssioners Acker, Loomis and Parsons. s . Commi.seioners Acker and Parsons indicated a desire to continue to servog this time for four+-year terms, Ccewissioner I4cmis is undecided 't this point, but officially informed the Commission that the family may he moving out of state In the near future, We MIMC OR'S RMRT Mrs Parham distributed his report and pointed out program highlights, 'M, laSC u 3QUS II* Commissioner Parsons suggested that the Commission entertain '_se idea of giving some kind of recognition to the mangy volunteers who have se,med the recreation department and the Commission. He especially cited the efforts of Kenneth Kin, associate professor of recreation education at San Jose State College, who has volunteered his services on nmerona occasions ever since the department was organized in June 1962, Chaimmn Loomis appointed an ad hoc ,Wards � Recognition.Committee to study and make recommcandations in (� this regard. Members are: Parsons, Sedlak, and Wandry, ® B. Chairman Loomis announced that the Faria School PT:: meeting would feature discussion of the part plans, A panel of looms, Parsor s, Sedlak and Parham shall represent the Commission, CII?. AM OURa'�WT By unanimous vote the mooting anus ndio,umed at 10:30 p.,m,.— a record for early as 4ouiianant. Secretary pro tempore John G. Parham r . 4 C I TY OF CUlPERTI N0 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION TIME: 8:00 p.m. February 28,, 1967 f PLACE: Recreation Office I. ROLL CALL Commissioners Present: Loomis, Wandry, dicker Commissioners Absent: Parsons, Sedlak Staff Present: John Parham, Director Donna Belke, Secretary II. MINUTES OF FEBRUARY 14 The minutes of February 14 stand approved as written. III. CORRESPONDENCE Chairman Lo -.mis read a letter from Mr. Louis Stocklmneir, President of the Historical Society, c -3ncerning the Parish House and the Joint Meeting of the Recreation and Parks Commission and the Cupertino Historical_ Society Committee of February 14, 1967. In his letter, Mr. Stocklmeir suggests that the Parks Commission "obtain the assistance of the Planning Commission in establishing future Mary Avenue Road width and road boundaries," &aid requested another meeting "to review the entire matter again in view of the uncertanties existing. " Commissioner Acker moved that, we advise the Historical Society to contact the Planning Commission and work with the developer to acquire the triangular piece of land as noted on the developer's tentative si.tc teh for the purpose of preserving ti,E3 existing mature oak tree and the p>>r_ccww,4, of the Parrish House. 2 The Parks Commission realizes that minor adaptations to the Central Park plans may be necessary when the•••abQ:e •objeet$tes are :kchteved.. If this triangular piece of pro- perty cannot be acquired., the Park Commission, in accordance with. its earlier approved motions of January 24 and February 14 will not be able to Melocate the Parrish House on the main pexl . Mrs. Loomis seconded the motion, and it was passed 3-0• "IV. . REVILV OF THE COMMUNITY CONGRESS John Parham, Director, reviewed the recommendati_oias of the six panels of the Community Con&. -.ss, held on February 22. The panels included: Financial and Economic Development; Local Government and Services (included city departmpnits); Public Health and Safety; Education; Leisure Time; and Civic Im€.ge. V. REVIEW OF Tn',"PACIFIC SOUTIPIEST PARK:' AND RECREATION CONFERENCE Mr. ParhaTr, stated that the confatrance was help? in Fresao, from Saturday, February 25 to Wednesday, March 1. Approximately 2,000 people were in attendance. John served as a member of a panel to discuss the subject of "When do we cut the cord on the traditional programs?" VI. OTHER RECREATIONAL FACILITIES FOR CUPERTINO TO 1985. The meeting was adjourned and continued at the Golden Horn Restaurant for an informal session concerning future recreational facilities for Cupertino. The suggestions were: 1. A park near Kenney',• Jr. High. This is one major neighborhood without a park. 2. To encourage the County Parks and Recreation Commission to consider the development of the following on or around Stevens Creek Park: rifle range, hiking, riding, trails, biking, and swimming. 3. Marinas and Launching ramps for sailboating, canoeing on the reservoir. 0 • 3 .4. Open High School facilities. 5. Beautify the major approaches to Cupertino in order to ,dive the City a distinctive identy. 6. Have option money ready so gold course facilities (Blackberry and Deep Cliff) may be purchased if either party desires to sell out. 7. Improvement of public transportation facilities and side walks in the City. f C I T Y O F C U P E R T I N 0 s 1iINUTES OF THE REGULAR MEETIT,iG OF THE RECREATION AND PARKS COMMISSION DATE: March 14, 1967 PLACE: Recreation Office I. CALL TO ORDER II. ROLL CALL Commissioners Present: Loomis, Wandry, Acker, Parsons, Sedlak Staff Present: John Parham, Director Les Hicks, Recreation Intern Donna Belke, Secretary Guest Present: Jack Maphem III. MINUTES OF THE PREVIOUS MEETING - February 28. The r1linutes of the previous m,eetiiig stand approved as writton. IV. ORAL & WRITTEN COMMUNI0.11TIONS John Parham read a letter il'- the Comm_issi.on .frrn Eldon Beck, landscape architect, concerning the Central Park site. Mr. Beck stated that the final drawing i�, proceed-ing in "bits and spurts . " He would like clarification of the entrance to Central Park. He stated, "any changes w:?uld of curse effect the edge of the Park... Is it anticipated that a City Street will skirt the edge :,f the park?" He suggests a meeting witn the C' ty Engineering Staff. Mr. Parham also read part c-f a copy of a letter to the C :unc '', l from the Oakdell Ranch Homeowners' Associat i --n :.cncernj ng the development of Wilson and Portal Parks first and the first phase of the Centra_? Park. At, the Council raeet.1_ng, Mayor Stokes told the Homeowners ' Association that the C uncil was planning along; those lines. V. REVIEW OF THE COUNCIL MEETING Chairman Loomis stated that , he and John Parha:i listened o the tape of the Cc:uncil meeting .n ^,rder to hear again what was said concerning the Parrish Hcuse 9 at the last City Council meeting of March 6. Each Commissioner shall receive copies of all the minutes containing discussions can the Parrish House. The Council dedided on a special meeting with the Historical Scciety and the Park C-mmiGS1tjn to be held on March 28 at 8:00 in C'_ty Hall to discuss the issue. Commissioner Acker reviewed three facts which the Commission had decided on at previous :�eetings: 1. The Parrish Hcuse cannot feasibly be placed on Central Park. 2. A possibiz� site for the Parrish House is the adjacont triangular parcel of land. 3. Park develop-ment funds should definitely not be i.ised :,.n any way for the building. The Commission has spent numerous hours discussing the Parrish House. It was included in the first landscape drawings, but was not included in latter as more detailed program requ4rements suggested a much larger structure with multi-purpose uses. VI. MISCELLANEOUS A. COMMUNI'17 CONGRESS Mr. Parham gave each Commissioner a summary of each panel discussion at the Community Congress. B. 67-68 BUDGET JGhn also gave a brief review cf his 16-page ;_967--68 budget request, wh ch is split into two a_divisions: The Recreation Division, and the Parka Division. He etdted that: 1. There -.s a reduction in tot wages fcr part time personnel . 2. There s an Increase in the maintenance and operatlors items because of the maintenance of the recreation office. 3. There is a need to request an increase in department supplies. 4. There Is an increase in travel expenses tc allow the Chairman and the vice chai,,man of the C�.mmission t:: attend the Califor- nia and Pac:.::.fic South West Recreat-i.:,n C nference in San Diego next year. 3 The total of the Recreation Division budget is $58,385, which does not include the salaries of the full-time personnel in the department. Tire Parks D ,.vision includes maintenance of the parks for a three month period, if there are any completed by April of 1968. The last section explains the reasons for the inc-eases in certain items in the budget. C. PRESENTATION BY LESLIE HICKS Les H-; cks, recreation ;ntern, explained to the Commission iris responsibilities and projects in the Recreation Department. He has developed an examin- ation to be given to all applicants for summer employment on April 22 at Collins Junior High School from 10-11 a.m. High school students must score 60% to pass; College students ;rust score 70-75% to pass. Those who pass the examination will then be Interviewed. There are approximately 70 applications now in the office. Mr. Parham stated that he anticipates only 6 openings . Mr. Hicks has planned the trip to Circle Star Theater for ist, 2nd, and 3rd graders to see "Cinderella" on Thursday; March 23. Sorne of his other resporisibilities are: observa- tion of playgrounds; try to develop systems of encour- aging recreation aids or Jr. leaders on the playground to assist the leader; try to develop a Greeting Com- mittee to greet strangers on the playground (the leader often does not have time to do this adequately); to develop a department marvial through the use of other depart ent manuals as .node s; and help plan the summer staff training session tentatively planned for three davr at Ast lour. VII. ADJOURNMENT The meeting was adjourned at 10:00 p.m. a 1. Revised Coat Estimate Based on Working Drawings April ii, 1967 BASE BID Cumulative aza Qty- Unit.Cost Amt� Reza Cosy —-Xota2 ;:baring fitree removal) 9 ac. 250. 00 11000 i 000 1 000 site preparation Grading - Cut 5, 800 C.y. 1.00 5, 800 5, 800 6 300 (tapsbil from site stockpiled for 6" depth) 2, 340 c.y. 110 3, 450 3, 450 10, 250 viinaga- 12" R.C.P. 5601.1. 5,1301 21800 3" A,C.P. 39E1 1.l. 4.,00 115130 Yloa7 drains S ea. 5O.,00 ISO Area drains 12 ea. 501. 00 600 :,=lairs inlets 6 ea. 150. 00 900 6, 010 16, 260 lkctri cal Main service IS- K1. feedcr ,i 12, 010 4, 800 ra,-- C)r 7Y a pad & ay cf-assorie.- 'Ltcn� i. S00 wco. dary feadea 00 ?80 400 .mp- clock a ',c ;s 100 nderground condults i, W,re° 2 , 8, 1EG C 76C, 2 00 a, 520 Pr7�st lights ea. 10 .0" 21 000 10, So0 26 ?60 i 11ki g Fountains 4001, 00 800 Potable water 58 ?' . 4 . 00t 21320 ;, 120 29, 880 3ofracds , 1Gf', 00 300 300 30, 180 icycle Parkins ,I. cast blocks i A . .00 4r3 Gonc. Pawing 30 's.f. 80 30 �kall 4.0 1J. a5 00 675 11027 3i, 207 -lra;,h Receptacles 6 �°I. " 1 00 450 450 31., 657 Park - City Of Cupertino April 11, 1967 - Page 2 OltM„ee n Lt iL o�. Amt. �nmulstiv® Teem Cost Total Benches 4 ea. 175. 00 700 700 32, 357 Headers 800 l.f. .75 600 600 32, 957 Turf' & Irrigation (auto) 2. 1 ac. 6, 000.0 12, 600 12,600 45, 557 Planting allow 11, 600 11, 600 57, 157 Bark C community ctar. 2, 000 s.f. .30 600 600 57, 757 � Rost Room Building allay 14, 000 14, 000 71, 757 Sanitary Sewer 400 AM, 5.00 2. 000 21000 73, 757 Picnic Areas Concrete pave-meant 16 C i.f. .80- 128 Group Barbeque al 0 600 Scat Wall 4: I.f. 5.00 675 Family Barbeque a ea 80. 00 320 � Tables 14 ea. 400. 00 5, 600 Bark 2, 000 sq. f. .30 600 7, 923 81, 680 i afling @ tot lot 10,; L f. 6. 00 600 600 82, 280 6' & ,fix concrete 1 :; :"K« ;oaf. .80 11, 840 11r 840 94, 120 94, 120 bends, cc;dis?gr-Icy, etc i IJ 11 13 a Basic ``v ork $108, 238 Portal Park.- City of Cupertino Page 3 WORK UNITS Cumulative t_.. V. Unit Cost AM_t. Item Cost t 4 ..�...,. WORK UNIT #I Recreation Center completion) Concrete pave. 4., 500 s.f. .80 2, 000 Seat walls and fire pit 21500 Tree well treatment allaw 250 slumxps'tone 600 1.f. 3. 00 11800 Special trey irrigation i ea. 100. 00, a00 7, 050.00 15% C ontrec-tor's overhead, fees, prof-,U, contingency, etc. 14 057..5i} 8, 107.50 WORK UNIT #c2 'C7ommunity ' enter Bldg.) allcrw 91000 9, 000.00 15" .ntracuor's overhead, fees, ® P`ca'Tt, c:on Lngency, etc. i, 350.00 13, 457.50 VfORK UNIT #3 Uc y eyball Area Concrete rete page. ? S1) y f. .80 11200 sunpstarie its. f , 00 420 Sand 41.: 80 .30 540 ,yea lights rya. 1p0 0 Soo S�,b drain :_;': 3. 100 ISO 31290.00 1 t`x , »Aractw-'s w7eR°h&3ad, voes, .72'. encl, etc 493.SO 22, 24 1 a 00 ,VCzIX 'UNIT #4 Spray Pool) Concrete paring 3 00 :;art{=. e 0t} 3, 000 C onc. curbs and steps a OR 2, 000 Mechanical Rm. waterfall ail..: 31 00L Special cone. features al_;�Yp,° 10, 000 precast and cast in ®place'i Plumbing all» ,; it 200 19, 200. 10 profx ' warlrnc�('i ,' cwc', _ 44, 321.00 e • �'CAal Park �i i tck 3lGo Page 4 Cumulative ,Uni', Cott &!m2 Item Cost 7CgLal WORK UNIT #5 (Apparatus Area) seat walls 14 5 l,f, 15.00 21175 Dark 7, 500 s.f. .30 2, 250 � Standard play equip. allaw 2, 800 Curia 94I.f. 3.00 270 Rail 90 M. 6.00 540 (special design conc. llov, 4, 500 & slumpstone features) Sub, drain 280 I.f. 840 13, 375. 00 .5 Contractor's overhapad, fees, ?nand ., contingency, x . 2, 006. 25 59, 702.25 ORX UNIT #6 (Xiit'anoe Sign) �sY1,r�nu 800 80. 00 60, 622.25 .5 `"'onerautor's pverhpnd, fears, etc. 120. 0 YV ORK UNIT #7 (Flagpole,) 11 :'v1 750 150.00 61, 484.75 trots Area) salad 6 A D ari4 ;r '•Cx Standard play equip. 1 05 tY � so 11600 ry�0) 3eat wall M. Conc. mow band 4,4 h 1.f 3.00 720 �Sp;-,cial design play , s, 000 features 8erc'hes a . 1"S. 0 0 350 9, 390.00 w�`a•, aon�: ,,�s _,a,, .a, a 1,g408 50 72, 283.25 s Portal Park -- City of upr----dno Page Cumulative Yt�retv. Unit owe Arai. fit_most ' otal,e., WORK UNIT # 9 (Sidewalk is 500 S.€, . 60 900 Curb & gutter 335 d..f. 2.00 670 1, 570.00 15% Contractor's profit, overhead, fees, corA.-ingency,, etc. 23 .50 74, 088.78 ' 'TOTAL BASE 3XD $108, 238.00 ? TOTAL $182, 326.75 Note Substitute asphalt paving for cone. Dectact from Base Bid f dadu -5Q .sJ. {3?.'9.o 00 a 211d 3rd Stagorr of Park Development CUMVA "VO STAGE U erf z Cc x s 3t.�=a~ 16, Z-00 00 16. 000.00 con+ :gerc y, etc. 2,,4 00,OQ S` E M Com,pliation of Recrea- tion Use Area Ricybie Parking 0=0/-aao 400. 00 Game Tables & Slabs ;> 5,r0.00/e . 1p 500. 00 • (( '-. is ie Paving .. t�r3 J«Lr 6�%��.; it. 4, R.l�.:MO 200.00 Plus 15% t,.or�factor` %Onti1-gency e1 s. C I T Y O F C U P E R T I Al 0 CKLIFOFffi.P. MTTJTE'S OF THE REGULAR 11N1EETING OF THE RECREATION Ai'D PARES COiIIISSION DATE: 8:00 p.m. , April 11, 1967 PLACE: Recreat-ion Office --------------------------- -------------------------------------- I. CALL TO ORDER I-I: POLL CALL Commissioners Present: 1.3omis, Wandry, Parsons, Acker Commissioners Absent: Sedl2k Staff Present: John G. Parham, Direc-cor Donne. Belke, Secretary III. MINUTES OF THE PREVIOUS MEETING - Ecne (In Council, due to the loint session with the Counz? 1 and the Historical Society. John Parham presented each Commissioner with a copy of the minutes. Chairman Loomis and Commissioner Wandry advised him to notify Mr. Beaven of a correction lie could make at the next Council m-et,tin.g. Ca.-i:lif sioner Wandry felt that the minutes did not reflect what he actually said. IV. ELE'CTIOP3 OF OFFICES FOR 1967-68 - Chairman & Vice-Cha.irmgn The election was postponed until April 18, at which time Commissioner bc' present. V. DISCUSSION A. WORKING DRAWINGS OF PORTAL PARK - Mr. Ribera and Mr. Brian Wittenkeller. Commissioner Parsons suggested that the Commie;sion should not host any two architects at the same meeting because the presentations are frequently long. John Parham stated that application for Federal funds should be made by mid-May because it takes four to five waeks to be processed. Spe^ial permission is needed for any amount exceeding $100,000 and must be obtained before going to bid. At the same time, however, w^rk on the bid could begin, but no award can be given to a contractor. d' ® 2 Mr. Brian Wittenkeller presented the working drawings for Portal Pcri� . The types of materials that will be used were chosen on the basis of low maintainerice. A brier" di--cription of each of the sixteen drawings was givan. Path. The through paths are all of an off-white concreTie medium-sized aggregate exposed. The concrete will be four inches thick with wire mesh. Joints (key-hole, preformed joint with dowels) w,_11 be placed every 20 feet to allow for expansicn. T.f funds become tow, asphalt can be subst-].tutcd for the concrete. This would mean a savings of 50 cents a square foot. Drainage & Grading. Six thousand yards of material is used to create the moundings and the separation of the play areas. The plan shows in detail -the drain plugs, inlets, main drains and sewer lines. Planting Plan. None of -the existing tree-- in the orc mrd will be saved. Planting will include: ® Silk Trees, Red Oaks, Strawberry Trees, Coast Redwoods The choice of the plant types are based on the potential of color all year round. The si,� of the trees vary from 5 galic:ns tc 15 gallons, however, a few box trees will be used near the Recreation Center. Coast Redwoods will be used in the picnic areas and as a backdrop to the park. Mr. Ribera, stated Eh t redwoods are fairly fast growing trees. The that would be planted would be 5 gallon ;,i_.:e 0 5 feet) . They can double their height in two years; average growth is about three feet a year. ?'he trees will be planted in a random fashion, creating a grove reeling. Irri ation Plan. All turf irrigation will be done at igh automatically through a poly-,vinyl pipe . Coma,;issioner Parsons stated th, .t he heard that night watering attracts 1p.wn moths, but Commissioner Acker stated that this is debatable. Most playgrounds and parks are watered at night. The shrub areas are not automatically controlled mainly because they do not require as much water. Neighborhood Center. The materials used are slump stone (on coFrier only), and Redwood paneling. ® The center section would be smooth concrete. The Recreation Center is designed for mul.t _• use and will include; a small fireplace, a sink, a storage room, and an area for vending machines. A sliding, triple plate glass cioor will be opened out to the dance area (Colored glass doors can be selected. 3 Spray Pool. Mr. Wittnnkeller stated that the conceJ>'� VF spray pool. "4- s not totally new, rat is de—sign�•d be a high use active area. " Several different water experiences are happening, within the pool--spilling water, running over Vie steps; flowing streams; a wa,terf�ll; sculpture iith ,jets; and a shallow bowl for spa.ashing. The 'surface is of "foot-sure, non-slip concrete. " A. certain amount of water wastage will be i.,)::urred because of the necessity of using fresh water; the water° cannot bp recirculated. The cost, however, can be controlled by the size of the .jets and nozzles. No snore than two inches of water will be in the pool at one time. Also, `ester wi !1 not be run continuously. she sprays will only be on for a specified time du-,Lng the day, at which time supervision will be provided. In this way, the activity will continue to be a treat all summer. Apparatus. Most of the structure�swmre of wood and may be uilt by the park crcw�i c%:ristruction crews install any masonry items. The plan shows only those itema to be ?onstructed by the construction. crews. sorro of Lhe things riot included on the plan ® (but ein u=ze model) are: the suspension bridge, roskLng board, netting to climb on, and ladders. Some sock equipment, such as a steel slide (incorporate.- with adobe hut) , a merry-go-round, and a stancIa.rd sling set, will also be included in the apparatus area.. Commissioner Acker stated that he felt that the standard swing set did not tie in well with the rustic quality of the appar-.tus area and felt that s,arlething should be done to make the swings more rustic. The problem will be looked into. Tots Area. All equipment is scaled down; the total difference in elevation is about five feet. Some stock equipment w:i.11 also be used in this area_ a smaller swing set and spring riders. Seating will be prcvided for mother: . Detailingg�Draw3_n s. The detailing showed drinking uof n�ai-ns all hose bibs with drain grates. Commissioner Parsons stated that in State parks these grates often collect garbage because people wash dishes there, but Commissioner Wandry felt this probably would not be a major problem in a neighborhood park. Mr. Wittenkeller stated that a very small grate (1/8 inch mesh) could be used and any refuse could be nosed off and would not cause a drainage problem. 4 Picnic tables will be m!+d-6 of hard, slick, natural cedar, which holds up better than redwood. Com.,issioner Wandry suggested that the benches go all the way around the table instead of on four oides so that more peo:!-A.e could be seated around it. But it was generally felt that this would create a problem of having to c.:imb over the bench or scoot-in from one side. Several standard barbecue units, by Game Time, will be provided with a concrete base. The grate is adjustable--rotates 360 degrees. Details of the benches, `iie ��aving a.t 'ne flagpole, the adobe walls, curbing, neat wads, and railings were also ainon.,q the working threw i r,go, Electrical Plan. All wiring, and the automatic- timer system for � rrigati®n, etc. will be placed underground by PG&E. All light pales would be of an anodized aluminum (dark finish) in concrete footings. Chairman Loomis suggested that wooden poles be used instead. Mr. Ribera _felt that it perhaps would not warrent the cost, but that the possibility would be investigated. Any future lighting for tennis courts and multi-use slab will be provided for. Pest Rooms. The restrooms will be constructed of slump sTone. It will also include a mechanical room for electrical panels and a small equipment room to be used by the recreation staff. Mr. Ribera presented the Commission with the Revised Cost Estimates based on the Working Dr"wings, containi.7g .he base bid and nine work units. The base bid is �.10�,238, the nine work units are s'4,088.75, and the total is $182.326.75. Mx- Parham asked if it would be -c3 - �1� to �'jlImp" W'-rk units. Mr. Ribera stated chat they may to taken in any order. An addlti,?n to the Revised Cost estimates to include the .:osts of the tennis courts and the multi-use slab will be included for the joint meeting. It was generally felt that it is desir&.,le t�� call for the bid on the complete park. Mr. Rl.bera stated that their fee is based in three parts--master plan, working drawings, and supervision of construction. Cormr,iss_i,oner Wandry moved to accept the working drawings, the revised cast estimates and the addition presented by Ribera and Sue. Commissioner Acker seconded the motion and it was passed 4-0. 5 B. WILSON PARK AND CENTRAYL PARK PLAITS. The other two topics for Discussion, worming draw'_ngs for Wilson Park & Centr%-'. Park, are scheduled for a special meeting wi n Eldon Beck on Tuesday, April 18. A ,joint study session in the Corference Room of City Hall, set for April 24 or 25, will be requested at the City Council meeting of April 17. At this Joint session, Ribera & Sue will present their six foot model (weighing 120-150 lbs . ) for Portal Park. It could be left at City Hall. VI. CAPITAL IMPROVEMENTS PROGRAM - A Commission Discussion The discussion of the Capital Improvements Program was postponed until a true cost estimate of Central Park is brought in. VII. PROGRAMS F.EVIEW - Director.. Mr. Parham explained that a Day Camp for boys and girls, ages 9-12, will be held for eight weeks, beginning the first week in July, at Glayds W'nder' s 200 acre Riding Rane_A. Scho:_1 bus transportation. will be provided from Collins Jr. High. Each session will run for one week, M,-nday through Friday, from 1:30-5:30, so that it won' t conflict with summer school. Each weekly sessicn will be different; there will be no duplication of programs. A child may attend more than one sessioi.. The fee for each one-weer session is approxim,atel.y $5.50 and is open to approximately 30 children T%ree basic staff members will conduct the Day Camp. Mr. Huntley Dayton, History teacher at Miller Jr. High, is the ?.,ead staff ,jlrmber in charge. The program will include one day a week set aside for a cookout, which would be a f ariily affair. 7,,�e Teen Slim Trim Class, taught by Judy Lewis, began today. Tiie Se.:ior Citizens will be going to Reno, Carson City, and Lake Tahoe on April 19. A Senior Citizens :kaGo Go is planned in May. It is a county wide program to be hel (a at NIULCIIE111. Park: Miss Becky Bartunek, specialist supervisor, is oae of the five indiv;_duals of the county planning the event. A Fishing class for adults, taught by John Pierce will begin :,n May 1 if there is a substantial sign up. A fishing boat grip may be the climax of the class. Interior Decoration and Fencing began their second session. w Fencing: is scheduled with Menlo Pa}k, Palo Alto and Lockheed. AMPEX sent a representative to observe the fencing class in order that he may organize a class there. . A special Speed Reading Course was among the suggestions made to John about new classes; but it was dropped because De Anza College will be offering the course and because of the amount of - uipment needed to conduct the class successfully. VIII. ADJOURNMENT - 11:00 p.m. Commissioner Acker moved and Commissioner Parsons seconded the motion that the meeting be ad iourned. e Y C I T O F C U P E R T I N 0 CALIFORNI MINUTES OF 'M SPECIAL ^FETING OF THE RECRyATION AND PARKS COMMISSION DATE: April 18, 1967 TIME: 7:30 P.m. PLACE: Recreation Office I. CALL TO ORDER II. ROLL CALL Commissioners Present: Loomis, Wandr , Sedlak, Acker, Parsons (8:00T Staff present: John Parham, Director Les Hicks, Recreation Intern Donna Belke, Secretary III. MISCELLAINEOUS John Parham presented to the Commission a tentative map, 4-TM-67, of the Stoneson Development Co. The tentative map indicates an encroachment of 40 feet for a road into the parking area of the central park. The map also shows that the small triangular piece of property with the existing oak tree is deeded to the City. The map will be discussed at the Planning Commission meeting of Monday, April_ 24. Eldon Beck, landscape architect, stated that the encroachment "rebounds all the way into the site and pushes erc,%rything in the already narrow park back even further. " Commissioner Acker moved and Commissioner Wandry seconded the motion that the COMMission submit a letter to.::the Planning Commission, with copies going to the planning director and the Stoneson Developers, regarding the tentative map. The proposed street pattern, which appears to require an encroachment into the central park boundaries, is in variation with the central park master plan that has been developed by this Commission and approved by the City Council, and is therefore totally unacceptable. The motion was passed 4-0. 2 IV. ORAL & WRITTEN CO2,224UNICATIONS Chairman Loomis stated that she received a letter from Mr. Stocklemeir apologitiing for not answering one of her former letters and stating that he was pleased with the results of the meeting. Commissioner Acker would like to see the ad hoc committee, appointed to study future sites for the Parrish House, begin investigating the problem "so that when we are ready to go ahead, we won't be held up again. " It was also stated that the proposed Stevens Greek widening may necessitate the moving of the Parrish house. V. MINUTES OF THE PREVIOUS MEETING - April 11, 1967 Commissioner Acker stated that the second paragraph on the first page, under "Working Drawings of Portal Park" needed to be clarified. He suggested that it read: John Parham stated that application for additional funds for park, development shouuld be made by mid-May because it takes four to five weeks to be processed. Special permission is needed for any amount exceeding $100,000 and this permission be obtained before going to bid. Also, the sta te:ient, "but no award can be given to a contro.ctor, " should be deleted, because the is on the advertisement for the bid. One page 4, under Electrical Plan, the statement which read: "Chairman Loomis suggested that wooden poles be used inst;ead," should be changed to read: "Chairman Loomis aoked -'hat wooden poles be considered. " Under the same section, the last sentence should be changed to read.: "Any fu',ure lighting for tennis courts and multi-use slab is provided. " Commissioner Parsons added, under the Rest Rooms section on page 4, that the rest rooms would not have doors and, therefore, could not be locked at night, but they would be watched wnd if any problem arose it would be taken care of immediately. The minutes were approved as corrected. 3 VI. ELECTION OF OFFICERS - Chairman and Vice-Chairman Commissioner Sedlak explained to the Commission that perhaps he should delay his taking over the Chairmanship another year due to his conflicting job, which often keeps him away from the meetings and could possibly cause him to miss a few Council presentations. Commissioner Acker stated that "in view of /Commissioner Sedlak1s7 immediate problem, I nominate Fat Wandry. " Commissloner Parsons seconded the nomination r,nd was voted 4-0. Commissioner Parsons nominated Commissioner Sedlak to carry on the Vice-Chairmanship for another year. Commissioner Loomis seconded the nomination and was voted 4-0. Commissioner Loomis took this time to thank everyone for the opportunity to serve as chairman and for the amount of help given her during the year. "I"s been a most interesting yeas. " She t1-�en turned 'the meeting over to the new Chairman, Mrs. Warner Wandry. VII. DISCUSSION A. WILSON PARK WORKING DRAWINGS Mr. Beck explained that the bulk of the working drawings for. Wilson Park are in the City Engineers office; the ones presented at tonights meeting are only the one; th9.t were not included in the other group-- electrical plan, restroom building, school age play area, and planting pl.a.n. He stated that each phase would have to be completed in the proposed sequence. Schcol Age Play Area. This area includes two slides,�-by 6f'eet, w77 ch can be reached by climbing logs or a chain ladder. Tine area also includes a geodesic dome. The ground cover is send. Bench. The drawings of the style of the benches used 1.n�e park showed a four-sided bench with a tree coming through the middle. The design Is carried throughout the park. Planting Plan. Some of the types of the trees that will be planted are grove pine, Norway naple (which looks similar to the Sycamore) , flowering trees, Montorey Nines, redwoods, and flowering crab apple. The hedge alone; the edge will .— of Sea, Urchin, a fast grc:::ing plant that does not require trimming. Mr. Fleck stated that every place through; the park will get the whole range of color. 4 John Parham stated that Pat O'Connel ha.s gust placed an application for adjacent land and that he may put in the piping necessary for his development and the park may then hook onto this and save considerably, Commissioner Acker asked if the Southeast entry waQ landscaping is included in the cost estimate. Mr. Beck sta. ;ed that it was not because the easement has not been officially obtained yet. I;c suggested that if the existing board w:a.lk was removed the space could be used as a temporary easement , Rest Rooms & Building. The positions of the restrooms an the mu z use building were transposed because the restroom facilities would be completed considerably before the rest of the building complex. If the facility was left at the position it was formerly at, it would be sitting out near the middle of the park for a good deal of the time. Mr. Beck felt that visually the new position wns much better. Boors will be provided on the restrooms. There are no windows., however. The rooms will ee lighted by a skylight. The building and the terraced area will be constructed on two levels. One level of the building will house the kitchen and a "conversation pit" which is slightly off center. The other level will house the meeting rooms and a large multi-purpose room. The building will also have a skylight. The roof w .11 have a 15-16 foot peak from the ground level to the skylight. The terraced a.rca, will be constructed of finely exposed P-, aregate with a seat-high wall all the way aro, .rid. The difference in elev *;ion of the terraced area will be approximately 13 inches. There will be a cement path from the doors of the large rooms to the terraced area. Commissioner Acker questioned whether placing the "conversation pit" slightly off center was an efficient use of space. He suggested that since it was off center anyway that it be shifted over more so there will be con :iderably more floor space on one side than on the other. Commissioner Parsons asked whether the spray pools were included on these working drawings. Mr. Beck explained that they were net br�ca.use they would not; be constructed until Phase IIT . The o ly- ;;i_fference between the Portal P^.rk working drawings and tt:e ilor.:ing dra.:rings for Ztiiason :is the omission of the spray pools in the Wilson par':. w 5 Lc»,iwi 4�?oi�ei Pa-Vaons stated that he felt that it will be a mistake to go before the City Council with two neighbor- hood park plans that do not have close to the same amount of work on each park done. Mr. Beck stated that he was instructed to present working drawings for the first phase of the park and that there would be an immediate charge for additional drawings to be done on the spray pools before the 3rd phase. Commissioner Parsons stated that "the instructions should be amended even if it costs more. I an opposed to going before the Council with two sets of plans that are not comparable." He moved that: due to the lack of water experiences on Wilson Park, Mr. Beck should be authorized to include the spray pools with this phase of the working drawings. qkCommissioner Loomis seconded the motion and it was passed 5-0. Complete working drawings, including those at the City Engineers Office, will be presented at a special meeting of this Commission on Monday, April 24, at 7:30 p.m. B. CENTRAL PARK MASTER PLAN The entry to the park has been moved closer to the existing oak tree and there is room for a turn around in front of the Community Center. There is a service drive along the side of the Community Center which is hidden from view by heavy planting and a five foot mound. Mr. Beck explained thet George Matsumoto, the building architect, was unable to attend the meeting due to illness. The school age play area has been moved from near the Tiny Tot area closer to the swimming pool. One play area will be incorporated in the existing walnut trees. rLnis area will be relat.'.vely flat with only a very slight change in grade due to the existing trees. A village effect can be created here with a • rna.ze of walls, and i?ulcv f%,x- nhi I aL or. /.V mb througn and around and a tricycle path. A few tricycles can be provided by the park. Commissioner Acker suggested thatthe architects consider tree- houses. The area is completely fenced and could be gated. A putting green is situated in front of the park bordering on Stevens Creek Boulevard. The architects felt this was the best place for the green because greens often_ have the best grass, and the best grass would present a good view for ".he people driving by. The position would also discourage any vandals, who cut up golf course greens. The lake has a six or seven foot difference in elevation from one end of the park to the other. The water would be re-circulated and used for night irrigation also. A chemically bound dirt base or a gravel topping will be used. Commissioner Parsons stated that he would not like to see the lake be muddy like the lake in Serra Park. Mr. Beck stated that a membrane could be on the floor of the pond or that fish and water plants could be put in, which would help to keep the water clean. Commissioner Parsons suggested considering a sand base. Swimming in the pond will be prohioited, but wading after sail boats will be allowed. Mr. Parham suggested having a few rafts to be used by children to get to the island. Water jets will be placed between the island and the amphitheater and will be used as a water curtain for any production staged on the island and viewed from the amphitheater. The swimming pool has sloping sides and waterjets can be placed tinder water to create waves. John Parham suggested nre-formed corals to be placed under water for the children; to rump off. The swimming pool area, including a grassy area and locker rooms and rest room facilities, will be completely fenced in. Sand was suggested for around the pool area but it presents a big cleaning problem. Sand could be used by the lake. The group picnic area is situated close to the parking area for easy access and is divided into two sections--one section for large groups, one for small. The paths will be constructed of decomposed granite. This material lends itself to flexibility. It can be changed if need be. Commissioner Parsons questioned whether it was wiee to use this type of material. I-leaders can be composed of two by fours. Sprinkler heads will be trimmed so the water does not go over the paths. 7 John Pa.rhnzi --tatet: t1int the partr Ratinfies all age groups and interebts including the walkers. Cost estimates for Central Park were given to each Commissioner. They will be discussed at the special meeting set for `^ )nday, April 24. The building plans for the Community Center were postponed until the next meeting. VIII. CAPITAL DIMOVEMENTS PROGRAMS - PARK PRIORITIES The discussion of the Capital Improvement programs was again postponed due to the late hour. IX. ADJOLMM-NT - 12:15 a.m. CUP£ °✓ ° CITY OF CUPFRTINO 10300 7URRE AVENUE • CUPERTING. CALIFORNIA 95014 April 19, 1967 `*A), . ;l oa tsctos OFFICE OF THE RECREATION DIRECTOR TELEPHONE 252-4505 e The Planning Commission City of Cupertino City Hall Cupertino, California Gentlemen: At the special meeting of the Recreation & Parks Commission on April 18, an application for a tentative map, 4-TM-67 of the Stoneson Development Co. , was brought to our attention. Gentlemen, this Commission strongly protests and cannot allow the encroachment of park property as 'shown in the tentative map. The central park plans have been completed and have received the approvals of bath this Commission and the Council. In the last nine murltris this Commission has made every effort to fulfill our City Council-directed re,�ponsibilitl.es to our community to plan the parks to their fullest potential for use, beauty and green open space. The park property is _long but narrow, and is generally sub- standard in size for a community park. An encroachment on any portion of this property would severely affect vehicular and pedestrian movement within the park, shrink or eliminate major features designed for the use of all the citizens, and, in general, disrupt the already approved plans. The park will be available for unlimited proper use by future residents in this proposed adjacent development. They are welcome, and, of course, they will be the envy of most Cupertinans. Our Commission is having a special meeting on Monday, April 24 to discuss plans for the community center on central park, and, therefore, we cannot send a representative to attend your planning commission meeting. Surely, the proposed development can be contained in the 57-acre area without infri.:ging on the property of a 15-acre city nark. Sincerely, incerely, Mr§. Warner Wandry, Ch rman Recreation & Parks Commission djb CiT Gv C. UP7 PT1ITC w Y 1, .LL'� ._.�...��.. is IUNUTES OF THE SFECIt'L IT, nTG Cr i i`1t`i�; Mil—ION Pa FkM COMMSS:E.'N DATA: April k4, 1967 x TZMEs 7 3o p.n. PLACE City Hall Conference Room Il.. ROM CA LL Commissioners Prt ael c t ka ndry, Sedlak., Parsons. Acker;. Loomis Staff Present: John Parhmm, Director Frank Finney., Pl%r.n::r.G Ccnmiasion J onn Rodrif,1S6 N Juana Be te, ::ie t*4ry Guests ?rese:nt: Kenneth Kim9 Profes .o:7 of Ftecrea.tion at San Jose State College Twc students Prow San Jose State III. DISCUSSIGN---v.it"n E!�:on Beck; I.^ 1dscape &- ~h:itect and Mr. George tda.+sumot j, architect iQ!.` V-le .^,0'-Ili11unit center. A. C3NTRAI, Pf PY,� F!J:J)WJ k Mr. !-rank Fiz ney j.:,' n 3 iguas presented a &.,tietcll .C_' (r_-r1ue and the �)&rk or_:i•anC.:;. Th.: sho-ors t 1dt no land i • required from -'Dim.. oir k .'or t.h,? �y. it waz genUY,'a l.-IJ felt ti'vat there should b- .> °`re,? ,`urb ' vp i h landscaping and p;:rhaps a smv,,,13. closs i;o the. edg<'.. Stlroet parki.i.,; %111 tir i• 'oc -a.L1_o,,;ed alol`Ig tho. ?7 .Y°)t ::i=!c of Kary AJcnu,I t r,—a 1 'F 1-' ,ct;1a crawte A safety problem with children rurLni ng aa'ti from behind parked cars,. A sidevialk w-111 not bo b:_c ;ise this would ericou7*;.ge "drop offsl '_-1 J='v1'.-, a.caa. With this nr. ,�oscd roa wa,yr� there. ' s :a j:)os:b_413o .. A. ,-,f anc-ther ontr=nee or e.-Ut to th'i pe`r nor . '.4r. iec'm will tu,4uOy the :iLuation inn. an an_-.i�rs't s L,.0 other possible entrtsl'1.^.es to the ,».:i k� 1{ a.• 'i f.c'otrz W, _vc:nu^ 2 -mmissic Corn-m sr-loner Acker moved sand Cc ner Loomis V-_e lovins understandlitgn of our in t me et in be t,bie Ate(I "a tiv^ -4-6r from tho City builder, vir- a leuv Mw- vagarls office and that' it be -�uilderls folloved tip to find out b disposition -oncerning The triangular piece culf prxperty. 1401 Is the -t*h&t we c4.n proceed vrith t-he final detailing of Centre.1 Park on the as sump:tlons that: (1) the full traffic pattern, with the -ainimum of two one aay J--B;ne!? and one side parking only,, ti-ili be oa the builder' s propertay, and (2) that t-ho tri^elm il-r7o- 03: property ivrlt', 4"lic ?xiz-rling oak tree vil.L be rMa an .1_nteRral part of the parX property for the puxposO3 of: �a, de.;_Ign by the t. of after the b� visuL:,.` con:_ paiA d,_�veA.opment.,, and (e)) park- -m"intairienca. Me motion wv ! ;gassed 50 bj' voice vote. B, OOKWN=2' -s:!I,amf tics of ti- 1:0M.-ilunity `.n.cludlng `Gh(-_ pic,.ns. Ile st.i,hee. thpjl- (Ietal_L_j-"xig .:,f 01�, f4le) h,.,.V(, to te ca;.,r.fuj.jv iqritn the Cuj_),3vcino staff. He lie. wo-,�.'d need t lk;iow ouch -L;h4O.;,_.gs as how mr,-r-, peoplf� wov..-A 1; bp. ngo c�xtAn zeect-_�� =� . C. UWARAL PJAWK ADD Co:n.BiLscj.r)ne:o tars z I cost breLkdawnnti for cs.-,tra-L r".rk,, w';,*0;'1-1 sh,-,-,iz 'nh- par's' !up tr, it;erl. uu, 8) S.3 'V*'2'o6..',)'1_-_ Wind:03r Sugges'-,-A -cht, rus�,i,+xnis no:�r brfi con.4r,t i d *he c,f our possib3c, S11"'i OLISO 11-1 ugg(.'Si i5 typed., eontv-,s ri right. Air. i ,c �•: J.E} r_Ha 'i,'�'=t :-A- r' ry „ possibility of le '•t-J.h- the `rJiR.o,t !'iZLC'1'� 4rr.: C•_ ��.': f?,: iK �� !.Ox`'ep.- for th¢ ro-,;&r, :::.1ig,) cl."t t.lc�, _ ,: *,s we ula rodue.e "major unit cc.E3t %Jr �_'5 !•1:.:r :r?ilt_ Commisaiz,nee^ i b2'w'inU n s.�r: l .1::^t;rz2r'.tl the use of decomposed grr"riite fc::^ th.: bacn.u,se of the maintainan, 3 r,r.x. 7_em ;t wc)11 .:1 r:•< wt : .:.n _ainy weather as we Lire 'havIng now. M-r. Beck cxp 6inE; _ :hat thiE would depei.rt o_. !,hv b_,*.se used and hcw tha pati! wa,s Ile n0 so ,31:_w,rSP!sted ha,t p,.;rhayss two types of ^.ould for the more wf_d."i,Y' unet _A,"c3Gs Pvia ue ::a=posed in the areas th&t s'iculd ')e scf tla ied t,.) ble_La in-6 D the rent of the park. The construct,eu of four inch rock, -v.,ro inch A�% He stated that he woulet rather see the use of z hat rzather than concrete be,:nuse of the -coney involved in, concrete smd beca,ase "to select concrete, Mould go ag&J_nst ths r_,oneral reeling of -the park. " Mayor Fltzgerwld suggests;d th..t th,_� -;,hree. park plans be presented to the °;ou-neil t a spec 4_ai meeting tentatively set fc,r Tue de".Y, y Mc, 2 inthe Conference Room at 7 p.m. SIP felt t;lat the C^unc it probably :voti1:: not be able to gel. t'_�rough all the plans &-c a regular Council. mec ing becvnusr: of chP length of thL agendas. iv C, '3.TAL IMPROVEMENT PFOGR<nY_S� - 1•r`.RK FIIG_i` T1E:S The Cominisslon recognizes that there are certain fu:n( inn; limitatl-ons on the dcvelopgicr.�:, -_, parks,_ and therefoxA, Coiunissiener Sedlak moved and C'ummissioner Loomis seconded the motion that ta,vailsble fun,ln ba F,?.loca.ted. for the: three park zi ttL:3 :ta follows: Portal-$156,000; Wil.son-$15:1.,000; with the oala..nce eyiended on Centr.l Park to develop the initial grading, water areas, and l&ndscf:.ping. The matrix on the folio:ving IA4.1+ .?cc is submitted for I rnf ormation. The motion im.s p ossed by vvicc< vote 5-0. V. MI SCELLaN OUS 0.ommissioner L•oozn ^ move,' and •;hairmnn Wai:dry seconded the c-t-Lon tiv:1t the Ccmmisa_i un reque6t li a�_' this M! in the 2:oci1 of ci .tly I:r.I I regularly, The ul Gyp.. was by *:otn 5-C. ly C 1�i s s one r I ocmi r, t1liat A on the a City° s budge l could b:i set ii:vc? opment a finds, Conunissi(%ier ParEions sjggest-�6 the z a a macho:' o.� i,��>• -financing perK dt.v=?.0pmenta :die city" may consider .rye ° el:;°C Dmeat of un c:!d nance to require uire S-uj-4iv163iono doing and as -,ne State of Cali:LEornia atithorities iP A.B. 1154 �.: v1d JOat N^ -- 12 raJ.e'r 's ht w' rormii.sslcnar wced a'w: moped tnd lommissioner Loomf sxocoi'dc tile:: mot en thp.t t.LZ-a be adjo»n?,de Y ,g a "'4t WSIC PORTAL W'� I311 CENTRAL *Crading e=4. Lars<Isca-p zg i23O,C 0 $90,000 .08,000 r iestrr�^ms 14,1-6jo0 1.2,0 ,000 $i ::n - Tot Area iZ,O()G 22,000 7,000 2E$G'J i aclic;a_ .'.ge Play5.9000 10,000 9,Oc ;iLter E porlence P2, `,r 5,0v0 lic-ic: Ya^i lities 8.0:)0 ! ,000 11_,')k.� T.ctal $155,u0G u0J 256 ,NCO Che C radf ng end 1--an.dscapi .g, and the R?str-ooms aN,� I-Ved first and se -e)nd i acause they arepre-requisitQs v4c.'ich mIrt be crane before: any f the other fz,ci.j_ities , *ie'r1.r or is t-' 1�a. School �'l�e P1P�- e..�e<. coki� "►,t ct;r, I'ro:ri these fJ.E;ur3w, ►ti`..'."':ii1�;i t.C_ Pcrtal and Wilson to the m,ie figure of *1111,000, 10300 Torre Avenue, Cupertino, Calif. , 95014 Phone: 252-4505 C I T Y O F C U P E R T I N O California MINUTES OF THE ADJOURNED REG(JLAR MEETIN OF THE CITY COUNCIL, May 2, 1967 TIME: 8:00 P.M. 1 PLACE: Conference Room, City Hall, 10300 Torre Ave., Cupertino I ROLL CALL Counc. present: Johnson, Noel, Stokes, Fitzgerald Counc. absent: Dempster Parks Comm. present : Acker, Loomis, Parsons, Wandry Arch. present: Elden Beck of Royston, Hanamoto, Mayes & Beck John Sue & Brian Wittenkeller of Ribera & Sue Staff present: City Manager, Phil Storm City Clerk, Bill Ryder Director of Public Works, Frank Finney Recreation Director, John Parham Recreation Intern, Les Hicks Recording Secretary, Lois Inwards II DISCUSSION OF CENTRAL PARK Mr. Beck displayed the site development plan, stating there have been a few basic changes from the first diagramatic plan: 1) Exchange of picnic area with the pool area. 2) The school-a.ge play area was brought down by the pool and away from the front of the park. It was Mr. Beck' s opinion that the only trees to be retained would be the walnut orchard and the large trees along Stevens Creek Blvd. Mr. Beck then went over the multi-purpose area, pointing out how it will function. He felt that, with the space available, it would be wise to make the areas as versatile as possible; adaptable to varied situations and occasions. He then explained the water circulation. Another factor he worked into the plan is that as ,you drive down Stevens Creek Blvd. there will be a long visual experience through the park, giving the feel of open space. As you move ®� through the park, there is quite a change of experience, however. There will be a sizable wheel toy area throughout -1- the pR k. There will be an earth bowl which will serve as an amphitheater, about 1/3 of the way "bask from Stevens Creek Blvd. , with a fire pit as the focal point. This is to be within the day camp area. The stage is separated from the amphitheater by a stream of wester with bridges going across it. During the change of acts, scenes, etc. , on stage, a wall of water can be shot up to serve as a curtain. Mr. Beck said they are trying to repeat some of the plant materials as are being used on the campus across she street to give the feeling of unity and cohesiveness. There will be a family picnic area with small BBQ's scat- tered throughout the heavily planted area. The major picnic area can handle groups of about 300 people. A pre- school play area, a school-age play area and tennis courts are adjacent to this large picnic area. The concept on the swimming pool is one, not of establish- ing a competitive swim situation such as we will have across the street, but a family swir.. experience which takes on a free form with water Jets and islands of "coral beds" . There will be concrete decking with a raised, planted berm. Close by, there will be a recreation office building, a women's dressing room, and a men' s dressing room with rest rooms at one end of the building. Through his research, Mr. Beck has determined that the City seems to need the softness rather than the linear type feel of a park, as was originally proposed. There will be 120 parking spaces on the site, which will be separated from the park by sizable earth mounding. There are benches all around the lake and throughout the park. The main effort is directed toward providing a tremendous variety of feelings and experiences. Mr. Beck pointed out that access to the park must be achieved via Mary Avenue and every effort -must be made to protect the large oak tree at the entrakice. They have dis- cussed the matter with the developer of the adjacent property and hope to work within the street pattern laid out by the developer. Through an actual trade of land, and by permission of a less than 60 ' street and no parking along the front of the park property, these plans may be real�.zed. This will be a controlled area by use of planting. Mayor Fitzgerald asked if there is going to be any part of the park fenced. Mr. Beck said he did not anticipate any fencing at this time. It may be found necessary at a later date. There are three pedestrian entrances to the park along Stevens Creek Blvd. , separated by putting greens. The main entrances and parking areas will be from Mary Avenue. -2- e Counc. Noel asked for some estimate as to maintenance costs of the fully developed park, including staff. Mr. Beck said he could put together an accurate figure, but at this time he estimated 1.5¢ per square foot per month. He has figured $4500.00 for high maintenance, which would only be for the first 45 days. He did not feel this was a parti- cularly high maintenance park, once it is established. The Recreation Director offered the figures of $2000 to $4000 per acre per year for small parks, with large parks running less per acre than that . Mayor Fitzgerald asked if there has been a final word from Santa Clara County Water Conservation District. Mr. Beck said they would require a one-acre minimum of water, and there also was the question of the responsibility of putting In the large water main. Mr. Beek displayed a site plan with tie front 1f3 portion encircled. He estimated this portion could be completely developed for $105,000 to $120,000. The back 20% portion of the park could be left as is, with a savings of less than $20,000 of the total $440,000 for the total developmen" of the central park. Early estimates were $22,OCO per acre, so these figures seem to coincide. He noted that the big expenditure here is in the structv,res, pool areas, and tennis courts. Counc. Stokes asked for a review of the park development funds. The City Manager said that, with the $240,000 in Federal funds forthcoming, we should have approximately $400,000 available. Counc. Stokes said he -would .like to see the entire central park cleared and graded and trees planted so they would have maximum growing time. The children' s play area, parking facilities, picnic facilities, and rest room facilities all seemed to be necessary elements at this time. (Mr. Beck said $15,000 to $20,000 would put in the water element in the front 4.2 acres. ) Counc. Stokes noted that the above would make this similar to a neighborhood park. He strongly recommended the water be included, if they can go this route, so the flavor of the area would be included. Parks Commissioner Acker referred to the matrix he had pre- pared and included in the minutes of April 24th, as a guide for any necessary cutting and phasing. Commissioner Loomis said the (;ommission wanted to know if it should fully develop Portal and Wilson Parks and forget the Central Park at this time, or partially develop all three. -3- Counc. Stokes asked for an explanation of the discrepancies of the figures for the tiny tot and play area figures for the different parks. Comm Acker said it is in the way they use their creativeness in developing these areas. Counc. Noel asked the Commissioners if they at any time had considered the development of the Central Park and either Wilson or Portal but not both. Counc. Stores asked if it would be possible to phase the tiny tot area. Counc. Stokes would lik, to see the whole Central Park graded and prase one developed on it and spend less on the two neighborhood parks at t, time. Total development is getting close to the two milli(-._ dollar figure, which he felt was t-)tally unrealistic for Cupertino. In addition, Counc. Stokes said we are faced with the strong possibility of purchasing another park site for an area of the City in which there is no park site. We must also keep in mind the park maintenance costs, which will go on and on. Counc. Noel asked about the Federal funds available. The Recreation Director said they antic-ipated 50% Federal Manticipation in 1967. In 1968, they would like to have 165,000 for basic structures and further park development. When the $80,000 is returned, we could start development of the Monta Vista Park. He recommended a $7000,000 bond issue in 1970. Counc. Noel said he would be willing to cut out either Portal or Wilson Park at this time; spend $150,000 for the one decided upon, and spend $190,000 on the Central Park. Comm. Parsons suggested doing all the necessary earth work on all three parks and distribute the rer3t of the funds among the three parks. The City Manager suggested dev,. _ :pment of the Central Park, as far as the money will go, mig`.at be a wise move and then go to the people for the money to develol, the other parks. III DISCUSSION OF PORTAL PARK Mr. John Sue, of Ribera and Sue Landscape Architects, pre- sented plans for Portal Park. Phase I grading will be important to give the feeling that the park is separated from Portal Avenue. The picnic areas are adjacent to the meadow area. The school area I-1as a fairly extensive asphalt area so this is not going to be provided on the park pro- perty. Grading, underground utilities, turfing, tree and periphery shrub planting, pathways, sand in tiny tot area:, and group picnic area including a large BBQ for groups are all included in Phase 1, which will run $130,000. -4- Adobe and concrete will be used to gave the park the Early California, yet contemporary, feeling. In develop- ing a park, they prefer to deveiop Their ideas in a scale model rather than extensive drawings. Costwise, he re- commended regular light standards rather than custom-made ones, because of the limited qu--3 t.i 1y needed. They are proposing bark to be used as grouna cover under the grove of trees. It will have a low madntenance factor, and will be practical as well. Counc. Johnson asked, if everybody agrees with the working drawings, how long would it take to get some Federal funds. The Parks Director said the actual funds may not be coming for two or three years, but the approval of the application as well as the OK to proceed could be accomplished within three weeks. About a month is needed for bld advertisement, etc. Buildings cannot be inclu•aed in the request for 50% Federal participation; however, Lest rocm- s can. When asl..ed about their experience with the actual obtaining of Federal funds, Mr. Sue said Newark and San Pablo have received Federal funds under thi-, 50% participation proposal. Counc. Johnson commented that he would like to see grading, planting and rest rooms on all three parks, for starters. M The meeting then moved out to the reception area, where Mr. Brian Wittenkeller explained in depth the model for Portal Park which is being displayel there. IV DISCUSSIJN OF WILSON PARK Counc. Stokes asked, back in the Conference Room, to see a presentation of Wilson Park relating to the tiny tot area, school-age area, and the water experience. Mr. Beck said their conceptic� 1 the tiny tot area ranges .from toddler to about the sevr- .ye.ar-old and takes the form of a large bowl, starting wJth a shallow portion at the lower end and getting deeper as it progresses upward and around, gradually becoming _ tor challenging and, thus, app«a ling to children a little older the farther up they go. There is a small scale village with very small hills, etc. , and plenty of opportuµity for Jmagination and creativeness in their play. There 1s also a wheel. toy area, and grass and birch trees in the center. The lights will be enclosed within a grouping of logs; which will tie in with the climbing experience element.. The school-age play area is essentially the same as the tiny tot area, only on a larger scale and with the emphasis on the use of the large muscles. "There will be a geodesic dome, similar to that featured at the World' s Fair in Canada this Year. - The spray pool for the tiny tot area is 30' diameter circle of concrete with a vertical column of water coming out of a ,jet at the top of a structure in the center. The school-age spray pool will be 36 , in diameter and essentially the sama as the smaller one, but the water ,jets will be more varied, and without the water, each becomes a sculptural thing. When dry, it will be an interesting place to play and climb. Mr. Beck touched on the matter of access to this park. It was brought out that the developer of the adjacent land has submitted a Tentative Map showing a 15 ' easement to the park. Mr. Beck recommended this be increased to 30' or it will result in a long, narrow pathway lined with shrubs on both sides. V DISCUSSIONS OF PRIORITY If only the front portion of the Central Park is developed at this time, Mr. Beck did not recommend putting in the water because the pumps and things would oe very expensive for so small a water area at this time and would have to be moved later. Mr. Beck also did not advise moving any of the play equipment into this front 1/3 portion for later transfer into the :scheduled area. Counc. Stokes would like to see Portal and Wilson Parks developed up to the $306,00o figure, reducing this by 5 to 10% because of the anticipated bids, which would leave about $120,000 to use on tr.e Central Park at this time. He asked Mr. Beck for a report on what this $120,000 would buy. The next phase should be the complete grading of the Central Park. The Director of Pi-blic Works requested his department be given the opportu,iity to review the plans to detcrmiie what portion of the work can be axone by the City, Comm. Parsons suggested substituting asphalt paving for the concrete paving at Portal Park. Comm. Loomis suggested starting out with one tot area and one spray pool for Wilson and Portal Parks. Counc. Stokes asked Mr. Sue if it is possible to compromise some of the elements there. Mr. Sue said that if about half of the elements are deleted he would like to restudy the plans. The general opinion was that all. throe parks would go to bid at the same time, but separately. After the bids are in, it would be determined to what extent eAch park would be developed. VI ADJOURNMENT Moved by Counc . Noel, seconded by Counc . Stokes, to adjourn at 11 :00 P.M. SUBM TED APPROVAL: -6- ,�► C I T Y O F C U P E R a I N 0 CALIPURNTA MINUTES OF THE REGULAR METING OF THE RECREATIOW AND PASS^ COMMISSION DATE May 9, 1967 TIME: 8 P.M. PLACE: City Hall Conference Room I. CALL TO ORDER II. ROLL CALL Commissioners Present: :Jandry, Loomis, Acker, Sedlak, Parsons Staff Present: John G. Parham, Director Donna Belke, Secretary III. MINUTES OF THE PREVIOUS MEETINGS - April. 18 and 24 There were no additions or corre%tions to the mint -les. IV. DISCUSSION A. WALKWAY TO WILSON PARK FROM PROPOSED SUB-DEIVISION Mr. Parham explained that a 20 foot walkway was approved ,)y the Planning Commission last night, May 8. Commissioner ,)orris stated thet, from the standpoint of safety and landscaping, this amount is sufficient.. Commissioner Acker felt that it was mandatory for this to be included in first phase development. Commissioner Acker moved and Commissioner Loomis seconded the moclon that the Commission accept the 20 foot width pedestrian path r,d shown on the Wilson Park proposed drawing (6 TM-67) and recommend to the Council that this property be considered as part of the first phase of Wilson Park landscaping end development. T'he motion was passed by a voice vote, 5-0. 2 Commissioner Parsons stated that on April 25 he visited R3 ncoi:ade. Park in Palo Alto, on Mr. Beek's suggestion, to look at the �re.l #rys : here. Mr. Beck stated, at the last meeting, that the walkways at this park were a good example of the decomposed granite construction. Commissioner Parsons spoke with some of the people who were working there and found that there was quite a bit of maintenance involved. He also spoke to a Mr. Jim Adler, of the Engineering Department of Palo Alto, and found that the Department is doing research on path construction because of the maintenance problems they have had. Commissioner Parsons felt that a three-inch aggregate base should be used and suggested a. cinder (rolled) topping instead of redwood. The cost probably would be in between decomposed granite and asphalt. Mr. Parsons also talked to Mir. John Sue, landscape architect for Portal Park, about using cinder instead of concrete. The Commissioner felt that there could be a savings of approximately $8,000. The possible use of cinders will be studied. B. NEW DIRECTIVE FROM HAD, PARK PRIORITIES, FINANCINCP THE BALANCE OF THE PARR DEVELOPMENT PROGFAM Mr. Parham state(? that HUD previously welcomed all applications but is now, very restric- tive. Land acquiri.tion support is still 50 per cent, but park develotm.ent support has dropped to a maximum of 121 percent of the acquisition costs or 6-9 percent of development costs. He also explained that the process for making fin application has changed significantly and ghat all applications are competing with each other. Those who have not previously received support will have priority. Since the City has already received a quarter of a million dollars, .our application would be at a disadvantage. In conclusion of the discussion, Commissioner Loomis moved and Commissioner Sedlak seconded the motion that we recommend to the Council that, in view of the new changes in application procedures and the drajtic reduction of Feae;i it participation for park development, we feel that the probable value of the amount of reimbursement is insufficient to warrent the time, effort, and dalay, in making application. The motion was passed :,y voice vote, 5-0. 3 Commis;iurner Loomis proved and Commissioner Parsons seconded t e motion that in order to take advan•';age of the present low prices associated with the present lull in the construction industry and to start coristruction early enough for establishment of the turf before winder rains, we urge that the procedure for sending out bids go forward at an accelerated rate. J A discussion then followed concerning ways to secure funds to develop the balance of the parks. Chairman Wandry recommended that the Commission look into such possibilities as: (a) asking the Council that a certain percentage of the Capital I rovements Budget be annually set asId0o (b7 studying the provisions of park dedications in sub-divisions. Other sources will be explored and a report to the Council may then be made. C. COMMISSION VACANCY ® Commissioner Loomis has already recommended to the Council that her replacement be from the west side of Highway 9. V. PROGRAM REVIEW Mr. Parham reported that a Talent Show was .staged last Saturday, May 6, at Portal. A Mother's Day Breakfast will be held Saturday, May 13, at Collins, from 9-12 noon. Mothers are free; children 50 cents; bads, $1. All proceeds will go towards the handicapped program. 0n May 20, thirty-nine schools have been invited to participate in a Track and Field Meet sponsored by the Cupertino Education Association and the recreation department. It will be held from 10-4 at Cupertino High School. V1. MISCELLANEOUS Commissioner Sedlak reported that a group is now forming to present talent shows monthly. He said the programs will be in the South-side Auditorium in Campbell. The facilities are used, free of charge. He stated that the manager could 4 arrange a two or three hour show on Sunday afternoons and groups from the recreation. departments such at Baton, Ballet; etc., are invited to present their talents. He felt that demonstrations of this type would benefit the community as a whole. Commissioner Wandry showed the Commission a brochure from Maxwell House and Creative Play Things. This type of thing could be presented to the PTA's for a project to obtain equipment. NOON �L C I T Y O F C U P E R T I N 0 MLNUrES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION TIME: 8 p.m., July ll, 1967 PLACE: Recreation Office I. ROLL CALL Commissioners Present: Parsons, Wandry, Castiglia Commissioners Absent: Sedlak, Acker Staff Present: John Parham, Director Donna Belke, Secretary II. INTRODUCTION OF THE NEW COMMISSIONER - CHARLES CASTIGLIA, JR. 253-6343 III. REVIEW OF THE PRRK DEVELOPME14T PROGRAM A. NAMES OF PARKS The two neighborhood parks, Wilson and ® Portal, were named after the school to which they are adjacent. The Central Park was named Cupertino Memorial Park. B. REPORT ON THE REVIEW OF PLANS WITH THE LANDSCAPE ARCHITECTS AND THE CITY ENGINEER. A pre-pre-bid conference between the landscape architects, the city engineer and the recrea6ion director was held yester my, July 10 from 10 a.m. to 1 p.m. at City Hall. Mr. Parham stated that the plans for Wilson Park are 75 percent complete and they should be completed by Friday, July 14. Plans for Portal Park are complete. The first advertisement for the bid will appear in the Cupertino Courier on Wednesday, July 19; the second advertisement will appear on Wednesday, July 26. There must be at least ten days between the last advertisement and the opening of the bids. A pre-bid conference with the potential bidders will be held on Wednesday, July 26 at 10 a.m. at City Hall. It was felt that a study session with the City Council could be held on Tuesday, August 8, or any, other day during the week of August 7. PARKS & RECREATION 4 of 7 COMMISSION - MINUTES ( 1962 - 1970 ) 2 C. S'1'A'rU6 OF CP�I�TRA_j, rARK ANT) ADJACENT 11TrURE DEWELOPME'NT The plans for Cupertino Memorial Park are in the Site r4evelopment 2 2ra'i .stage. Mr. Parham stated that the property around one si.de of the park, once owned by Mr. John Rodriquez, has changed hands twice. IV. MISCELLANEOUS Commissioner Parsons questioned the amoun4 of supervision that will be done once construction has begun. Mr. Parham explained that an inspector will be there a+• least once a. week.and a city engineer will be there daily. • Mr. Parham stated that the Summer Program began on June 28. He explained that when the Recreation Depart%ient was started five years ago, there were only 6 part-time employees; now there are 39 part-time employees for the playground, 28 specialists, and 7 EOC employees, who act as aids of the recreation leaders. He explained that this is the first year the Recreation Department has conducted a'Day Camp. The camp is located on a 200 acre her-se ranch in the Saratoga Foothills. The sessions run from 1-6 p.m. Monday through Friday for two weeks, at $6 per week . A family barbarcue is held every Friday evening. V. ADJOMIMEUT - 9:40 p.m. pF cup fp F, CITY OF CUPERTINO 1030C TORRE AVENUE . GUPERT1N-. CAUIFORNIA 95014 •Pot�r.o�ctoet� OFFICE OF THE RECREATION DIRECTOR TEL.EPHONE 252-4505 Racreaticmt. and Parks Commission- FROM: Jahn G. Parh-3m DATE: August 15: 1967 BUMM Unofficial results of Park Bids Pre-bid estimate by landscape architects. Wilson Park - $146,883. Portal Park - 176,650 $323,533• Low bidder: Bleilj & Collishaw, Inc. Wilson Park - $148,248. Portal Park - 177,629. Alternate bid for both parks - $323,6605 . I 'm sure the City Council will Crake the official announcement et its meeting of the 21st. At thit time the Council is expected to schedule a special joint session with the Coiamission to discuss the bids, the work units ani, possible, the bid award. deb C I T Y O F C U P E R T I N 0 C717FOMIT MINUTES OF THE REGULAR MKETING OF TH -r'KS Ah R�'CREATION COMMISSION TIME: 8:10 p.m. , August 22, ln67 PLACE: City Hall Library Conference Rooiii I. ROLL CALL Commissioners PI-n-sent: Ackar, Castiglia, Sedlak, Parsons, Wandry Staff Present: John G. Parham, Director II. ORAL COMMUNICATIONS Commissioner Castiglia stated that he was resigning immediately from the Commission due to his impending move out of Cupertino. Chairman Wandry and the rest of the group expressed regrets. Mr. Castiglia will be sending a letter of resignation to the :aunt i l. Mr. Castigl_ia then left the meeting. III. REVIEW OF THE COUNCIL MEETING OF AUGUST 21. Chairman Wandry reviewed pertinent items of the last Council meeting and especially emphasized that the Commission: 1. Study the bids and recommend a development program for both parks, and �. Review with the director the estimated maintenance costs for these parks. IV. DISCUSSIONS AND RECOMMENDATIONS A. RECOMMENDATIONS FOR PARK DEVELOPMENT The Commission agreed in concert that the parks should be developed as cr,mpletely as possible in order to offer maximum recreation opportunities for the greatest number f people. 1. The Commission voted unanimously, 4-O, to accept and recommend the base bid for Wilson t 2 Park in conformance to a previous Council decision and to accept and recomnriend the base bid of Portal Park plu� all the wori- units, deducting for Work Unit #10. 2. In support of the previously stated concept of maximum opportunities for the greatest number of ceopie, and also in conformance with the Idea that both parks should be equitably developed, the Commission also voted unanimously to recommend to the Council that drawings for the building at Wilson Park be authorized, sent out to bid and be constructed as soon as practical. 3. The Commission respectfully recommends to the Council that Bleily and Collishaw be authorized immediately to start the basic development of felling trees, grading, etc. on both sites. 4. The Commission recommends an alternate develop- ment program for Portal Park, if necessary, and thus recommends that the City may do work units number 1, 5, 7, 9 (and,of course 10, ) if performed according to specifications and on schedule. The two concepts mentioned above evolved around maximum services and the need to show the voters two parks, beautiful, functional, complete, and ready for use. The two T)arks are the showcases of our park development program. Voters may accept other necessary park bond issues if there are t-wo developed parks they can identify with, point to with pride, and actually use. The Commission feels strongly about the uniqueness-- the beaut; of the parks that, perhaps, the City may even cop a national award or two in relation to total City improve +ients. B. FUNDING THE PARK DEVELOPMENT PROGRAM The Commission reconinends to the Council that the available :rionies for park development, as much as $400,000, be earmarked for construction purposes and should not be confused with on-going maintenance funds. The director stated that the present department budget has an estimated 3--month park maintenance budget. C. PAP.K MAINTENANCE 1. There is a maintenance budget included. as Dart of d-,, - -oT neat c�.3ts. Mr. Bect b-Zes this ' n - cent. :^n h«].f per square foot. 3 2. John Parham stated that the department budget anticipated a 3-month maintenance period before the next budget year. 3. After a thorough review of park maintenance costs in four adjacent cities, and in full consideration of the many variables in park development, John Parham stetted that mainten- ance costs for our 2 narks may average about $2250. an acre or about $20,000 a year. This includes a full time custodial-gardener at each park (Sunnyvale has a minimum of two), water, insecticides, fertilizers, etc. 4. Expenses for small tools and small equipment c&.-., be charged to the Recreation and Parks Department on an inter-department basis from the Streets Division. 5. Savings may also be possible on initial capital investments for larger pieces of equipment, . The department, the City Manager's Office and the Cupertino Union School District are negotiating a contract _ whereby the school district gardener includes the mowing of the park lawn area, on the districts gang mower, in exchange for water supplied by the City to a future lawn area on school grounds adjacent to the park (Sunnyvale has a contract with the Cupertino Union School District whereby "the City maintains all plantings and turf installed on school sites adjacent to the park sites. . .") . V. MISCELLANEOUS The Commission decided to meet again on September 6 at 7 p.m. to review the minutes and prepare for the ,joint session at 8 p.m. with the Criurzcil, the landscape architects and the contractor. VI. ADJOURNMENT The meeting was adjourned at 9:20 p.m. and the members checked on the latest results of the referendum election. CITY OF CUPER 'Tlt40 Cp LIFOR iV IL MINUTES OF THE REGULAR MEETING OF 'THE RECREATION AND PARKS COMMISSION TIME: 3 p.m. , Monday, October 9, 1967 PLACE: Library Conference Room, City Hall - - - - - - - - - - - - - - - - - - - - - -I - - - - - - - - - - - - - - - - - - I. CALL TO ORDER - 8:03 p.m. II. SWEARING IN OF THE NEW COMMISSIONER - James Bestul, 10434 Paradise Drive, Cupertino Mr. William Ryder administered the Gath of Cff ice to Mr. Bestul. The Oath was dated and signed by Mr. Bestul and Mr. Ryder. III. ROLL CALL Commissioners Present: Acker, Parsons, Waridr.y, Bestul Commissioners Absent: Sedlak Staff Present: John G. Parham, Director Donna J. Belke, Secretary Guest Present: Mayor Fitzgerald, (departed 8:40 p. m. ) IV. REVIEW OF THE PARK DEVELOPMENT PROGRAM A. LAND DEVELOPMEN r Mr. Parham stated that the development of Wilson Park is about three or four days behind the development of Portal Park. Park development supervision is done daily by the project foreman. Once a week the landscape architect or one of his representatives visits the site. B. BUILDING PLANS OF NEIGHBORHOOD RECREATION CENTERS The City Council approved the square footage (1100 sq. ft. ) for each of the Recreation Centers for Portal and Wilson Parks. ® The floor plans for each of the buildings are basically the same as those planned by the architects. Each building includes kitchen facilities, a conversation pit with a free-standing fireplace, 2 equipment rooms. closet apace, and a l.aroo rnu1ti-u4Q room. Everything in the building is designed to be multi-use. `11.0 4:.nl.y difference between the two buildings is the exterior. The exterior of the Center at Wilson Parts will be of redwood; the exterior of Portal's Center may have some clump stcne. Mr. Parham estimated the cost per building to be at $15, 400, but felt that this could be an overestimate of between 10 and 15 percent. V. NEW BUSINESS A. COMMISSION MEETING SCHEDULE Commissioner Acker moved and Commissioner Parsons seconded the motion that the Commission meeting nights be changed to the 2nd and 4th Mondays of each month. The motion was passed 4-0. ICJ. MISCELLANEOUS ® A. PROGRAMS The Recreation Department has secured permission to use the De Anza College gym on Friday nights and Saturday mornings. The department is planning a drop-in basketball program for adults any family type activities. A jogging program is also being planned. The programs may start in about three or four weeks. Mr. Parham stated that he will be lecturing to the Recreation Class at De Anza on Thursday morning, Cctober 19, at 8 a. m. John also stated that Ed Kueffer, Director of Special Services of the Cupertino School District, has requested the department to conduct a recreation program designed to help the educationally handicapped youngster. Planned to be a self-sufficient project, the program may get underway in two months. This program would be in addition to the special recreation program already operated for the mentally retarded and the physically handicapped. Mr. Parham has been appointed to the newly formed advisory ® commission to the YMCA High School programs, and, also, to the Cupertino Coordinating Youth Council. The latter is a group composed of representatives from the junior and senior high schools, ® 3 Jtivonile Probation, Family Servicos, Associated :;aunty Welfare, County Office of Education, Sheriff's Office, County Health, and the Volunteer Bureau B. FUTURE COMMISSION PROJECTS - CITY BEAUTIFICATION Commissioner Acker moved and Commissioner Bestul seconded the mition that this Commission be directed to perform the function of planning associated with City Beautification.:, for example parkways, median strips, and other city properties. Further, be appointed as an advisory group to the Council regarding the landscape ordinances for commercial establishments and multiple residences. The motion was passed 4-0. VII. ADJOURNMENT - 10 p. m. CITY OF CUPERTINO MINUTES or, THE SPECIAL MEETING OF THE RECREATION AND paYIFc COMMISSION TIME: 7:05 p.m., Thursdays November 16, 1967 PLACE: Library Coni erence Room, City dull I. CALL TO ORDER a 7:05 P.m. II. ROIL CALL Commissioners Present: Parsons, Bestul, Wandry Commissioners Absent: Sedlak, Acker TTI. REVIEW OF COUNCIL MINUTES The Commission reviewed the actions of the City Council regarding the motion that was made on October q concerning City Beautification. ?V. RECREATION INTERN The Commissioners were given the responsibility of thinking of future recreational activities and programs that they would like to see in Cupertino. lie ideas will be given to the Recreation Intern from San Jose State, who will work on a master plan for Cupertino. V. RE-NAMING OF PORTAL PARK Commissioner Parsons moved and Commissioner Bestul seconded the motion that the Recreation and Parks Commission request the City to rename Portal Park in honor of Judy Willims Acker in recognition of her many contri- butions to the community and for her contributions to the neighborhood in which the Park is located. The motions was passed unanimously. VI. ADJOURWENT The meeting was adjourned at 7:35 p.m. with silent meditation in memory of Mrs. Acker . .1lY.i ti .. AauJ A !,Y !kf CITV OF CUPERT " NO . CALIFORNIA F TELEPHONE ALPINE 2•4sof 10321 S. Saratoga•Sunnyvale Road Cupertino, California 95014 Nov. 28, 1955 pp. n i To: Recreation & Park Commissioners From.: John C. Perham, Director Subject: Joint Meeting of the Recreaticn ez Park Commission and the City Council ---------------------------------------------------------------- A joint meeting betweer. the City Council and this Commission has been scheduled for Tuesday, Nov. 29 in the Council Ciaemlber of the City Hall at 8 P.M. Among the subjects the Commission ought to bring ur. at this time are: 1 . Park Names ,. Y 2 . Central Park Plans w 3 . Financing the Park Development Program 4. P��riorities in Park Development _?~, !"rc G t`�a i .i..'.'.i iv v, !`S C•.0 �:\V T( In order to make this study session more effective, the Comm:,ission chairman_ and I request ycur presence =t a pre--mee-irF discussion in the City hall at ?:15 P.M. tomorrow evening. Let 's strive -for a 100% attendance and a meaningful meeting. ,i iY _I'~~ � �JJfffff///// " � \ r_ C I T Y OF CtJPEPTTN �3 MINUTES OF ?:'HE REGULAR MEETING OF THE REORE!',I^N ATE f IRI—;s COMMISSIC1 TIME: 8 p.m., Wednesday, November 29, 1957 PLACE: Library Conference Room, City Hall - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I I. CALL TO OYMER - 8:05 p.m. II. ROLL CALL Commissioners Present: Wandry, Sedlak, Eestul Commissioners Absent: Parsons, Acker Staff Present: John G. Parham, Director Donna J. Belke, Secretary %Il, REVIEW OF COUNCIL MEETING AND MINUTES - November b and November 20 In regard to the motion made prior to the Nov;mbei meeting of the City Council concerning Beautification, t'ne Council ruled that the Commission can only adviEe on City properties, and does not include beautification of shopping centers. On November 20 the Council unanimously voted to name the recreation center at Portal Park in honor of Judy Willims Acker. Also on November 20, the Council stated that another park site should be chosen in the southwest section of Cupertino and that a development schedule and a financing program for Memorial Park should be studied. Ti►e Council instructed the director to report at the next meeting on December 4. r'J. PARK LAND AQt1ISITION FOR SOUTHWEST CUPERTINO -• recommenda-, tons In a memo to the Mayor, members of the City Council_ and the City Manager, Mr. Parham made recommendations for park sites for Sot.thwest Cupertino and for the development a-d financing of all the parks. The Commission studied these recommendations and reacted point by point; A. NEIGHBORHOrn PARK SITE FOR 5L'i'aaTE► T P°Ux�FiT z tir.; Commissioner Beetul moved and Commiscicr_cr Sedlak seconded the motion that the Commission recommende that negotiations be made for both Parcel. "A" and "B" to deterM'41le the price of each. If the price va-riance is not an unreasonably hid"Ier sum, the Commission strongly recommends the acquistion of Parcel "A". The motion was passed 3-0. B. FINANCING THE LUD ACWJISIsICl3 PROGF. 14 It was generalLy felt that the lease-purchase agreement would be the best because fairly easy, equal annual installments could be made. This plan is alos advantageous for the seller for ta: purposes. Also, property can be obtained now s,t a lower price than if it were purchased at a ® future date. Commissioner Wandry moved and Commissioner Bestu'. seconded the motion that the Commission recommends the lease purchase agreement as stated in the report preps:°ed by Mr. Fay ham. 're motion was passed 3-0. V. DEVELOPMENT OF Mr40RIAL PARK - Recommendations A. F""NAN'CIKG THE DEVELOP EBT Chairman Wandry moved and Commissioner Sedlak seconded the motion that this Commission accept the zecommenda,tion in Section III of the aforementioned report with emphasis that there will he no increase in property taxes as a result of the passage of -the bond election. The mo:ion was pa4se1 3-0. r 3 aforementioned repob-t. 1. Chairman Wandry ma red tzd Corm iscione - Sedlak seconded the motion that the Commission recommends that the bond election be set for 1970, or as early as Fall of 1959 if a good source of revenues, ether than increased property tax, is available. The motion was passed 3-0. 2. Chairman Wandry moved and Commissioner Bestul seconded the motion that the Commission definetly feels that a special election should be held and include .funds to develop all the parks. Tkn refore, the proposed bond issue in 19170 or earlier would carry one amount to fully develop all of the parks, Memorial, Monta Vista, Stevens Creek, and the new Soath*Jest Park. The motion was passed 3-0. C. C_rHER FACTORS IN FAVOR OF A 1970 BOND ELECTION - in addition to those listed in the report. 1. A bond election in 1970 would allow ample time for all proper preparations for such an election. 2. By 1970 the community will have had the chance to see two fully developed parks and partici- pated in its many facilities for at least one years/` REVIEW OF THE DEVELOPMENT AT PORTAL AND WILSON PANS Since Commissioner Sedlek has been unable to make several, meetings., the Commission reviewed its plans for having a recreation center located at each of the two pa 17,s. 4 ® JII, b;.SCEL JU11F0TJS A. COMUSSION VXFTING DABS The Commission meeti tag dates wen--r i.h:higad to the second and fourth Wednesday nt ht : Gf each month. The next meeting is scheduled tor Wednesday, December. 13. B. SAFETY Chairman Wandry brought up the fact that the median scrips and the lines on the ro&.da cannot be seer_ in the Lark and especially on rainy nights , Commissicner Sedlak stated that the legislature is now working on this type of situation and that she should write to the State Department of Motor Vehicles concerning the ?natter. C. ARTICLE IN N4TION"AL RECREATION AND PARKS :S''aCIA IOT' MAGAZINE Mr. Parham stated that the article made some interesting co-.clusicn,s concerning park bond issues, It said that in order to pass a bond issue it should not aox esr on the same ballot as a s4Y.00l tai. ise te 4 It should not be scheduled close to December, April. or is the summer when people are paying taxes or away on vacation. ne article also stated that the bond issue for parks should be at the top or close to the top of the list--it, seems there is a pattern „'..During that people okay the first few and reject the last issues in order to "llmit gu'✓;:rnment expensos." It also stated that the larger the turn out., the less chance of a park issue has of pa 4zing. D o MATNTENANCE Mr. Parham stated that he will discuss with Mr. Storm the possibility of taking applications for the position of custodial-gardener for the Parks. E. TENTATT-VE PROJECTS ASSIGNED TO RECREATION INTERN FROM SPA JOSE STATE COLLEGE 1., Visit every recreation department in Santa ClFra County to ete,^mine: a, The type of use made of recreation build.irg . ® b. The type of fees charged for ee.ch `ype of. ase •- sucr as recept:.on^ c . The tlrpes of spr cia.1 p o;;.r ams of of,'a -r d.ep�rments and the feee ar.-A charges. 2. Fiel the director comple"e a mastar i i�.ti ce�tt:i cn plan for Cupertino to 1985. G. DONATIONS Chairman Wand_y stetted that a Girls Scout Troop is gathering bottles to raise money to donate something to Portal Park :Ln memory of udy Acker. A representative from the troop should go the the Council and make the presenta- tionc She may state what the money 3s to be specifically used for. VIII, ADJOURNMENT MENT 10 20 pm. CITY OF C U F E R T 1.1T0 MINUTES OF THE MULAR VESTING OF THE RECREATION AND PARES COMMISSION TIME: 8 p.m. Wednesday, December 13, 1967 PLACE: Library Conference Roo �, City Hall - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - I. CALL TO ORDER - 8:10 p.m. II. ROLL CALL Commissioners Present: Acker, Wandry, Bestul Commissioners Absent: Parsons, Sedlak Staff Present: John Parham, Director Do,.na Belke, Secretary III, MINUTES OF THE PREVIOUS MEETING - November 29, 19067 The minutes were approved as written. IV. REVIEW OF COUNCIL MEETING - December 4, 1967 RE-Financing land acquisition and developing Memorial Park, The official minutes of the last Council meeting have not been published. There seemed to be a question as to whether the property for the proposed park site located in the southwest part of Cupertino -an be purchased on a lease- purchase agreement. Mr. Parham stated that he is waiting for a reply from the League of California Cities on this question of whether a general la„i city can purchase property under such an agree_ent, It seeds that the Council would like to include the purchase of this property as part of the next bond election. This, however, would irjean that the people would be involved in a series of perhaps three consecutive bond issues. It would be wise if these were all combined in a package deal (similar io the Iasi, bond issue--"all or nothing") . Commissioner Bestul suggested that another source of revenue could be the propert transfer tax. He stated than the total for the County is L50.,,000 per year and this amount is split between the County and the 16 cities in the County. These funds could be designated for such development.,� Perhaps the southwest park site could be purchased with these monies plus the money now in the parr fund and any other unencumbered funds that may be available from the General Fund. i 2 V. REVT,: OF THE DEVELOPMENT GT_' PORTAL tYD WI?SON PARKS Portal Park is about 60 percent complete; Wilson is about 40 percent complete. The specs for Wilson's Recreation Centex are complete and Portal's are Expected to be completed next weer. After they are complete they can be cent out to bid for exact costs. Hopefully, the Recreation Centers can be completes: by June, 1968. VI. MISCELLANEOUS A, REPORT TO THE CIM'Y CJ'JNCIL Mr. Parbim read to the Commission his recent report to the Council concerning another possible 9-acre parcel of land and a winery in the Monta Vista area that could be purchased for a park (the d'Amico property) . He does not recommend the ;purchase of this property since it is too far removed to serve as a neighborhood park for the southwest. In his report Mr. Parham also mentions the trips that the Department is sponsoring this month: The Bible, Gland Prix, Heidi at Circle Star. Theatre, and a two day ® trip to Disneyland and Universal S ,udios. A Christmas display will be set up next to Palo Alto Savings on Saratoga-Sunnyvale Road the week befcre Christmas. T!ie children on the playgrounds made all the # life-sized figures. B. COURIER EDITORIAL The Commission discussed the editorial that was in today's Courier concerning the selling of the Monta Vista Park land and using the money for the purchase of the property in the southwest section of Cupertino. This proposal was made because the Monta Vista area is not as populated as the southwest side. The Commission, however, feels that this is a short-ray_ge point of v .aw. The area will soon be as populated as the other areGs and will be in need of a park too. Mr. Parham stPced that it is almost impossible to sell land that has befsn purchased with Federal funds. r C. VANDALISM IN SANTA CLARA PARKS The pars in Santa Clara are open from 3-5p.m. and supervised by a recreation leaders After that time, however, the; are left to groups. Mp. Parham stated that to minimize vandalism in Cupertino parks he would like to have a "custodial gardener" from 7 a.m.-3 p.m. ; PRO 3 a, recreation leader from 3-5 p.m. and an adult to supervise indoor activities froi 6 .10 p.m. , and scout the grounds at the same time. The parks will be staffed on Sunday.;,, r � D. RECObWjE tDAT:EONS t Both Mr. Parham and the Commission recommended that in subsequent park construction, maintenance contracts should be extended to a 6, 9, or 12 month period. This period would allow time for observing the care of the trees and plants and the types of equipment that would be involved in their care. Also, the plants will have a good start by the end of one year. E. BEAUTIFICATION AND MEDIAN STRIPS Chairman Wandry moved and Commissioner Acker seconded the motion that since Stevens Creek Boulevard is one of the main thoroughfares and will tend to establish Cupertino's beautification, identity, and character, this Commission feel3 that in view of this importance that the landscaping of the median strips should be prepared by an experienced and well qualified land- scape architect working jointly with the City staff and this Commission. The motion was ;gassed 3-0. F. PLANNING COMMISSION MEETING Commissioner Bestul stayed that a request for a new Chevrolet car dealer to be constructed on the northeast corner of Stelling and Stevens Creek Boulevard will be discussed by the Planning Commission on January 8. The Commission felt that this request should be denied because it would serve to expand the image of Stevens Creek Boulevard as an "auto row" and may be a reversal to a less desirable development in an area already beautified and enhanced by De Anza College and the coming development of Memorial Park. Mr. Parham stated that he will write a letter to the Planning Director expressing the Commissions concern, for extending "auto row through town and up to the College and Memorial Park VII. ADJOURNMENT - 9:20 p.m. I,ITY^ CF CUPENT I �Di1 c LIP Ill AGENDA FOR THE REGULAR MEETING OF THE PAEES COMMISSION PLACE & TIME: City Hall Conference Boom at 8 P-M. DATE: Wednesday, Jan. 10#1968 ..__.._o________-_-_-_e_____..__________e_eeo______- I. CALL TO ORDER II". ROLL CALL III. MINUTES OF THE PREVIOUS MEETING - Dec. 13, 1967 IV. REVIEW OF COUNfCIL 3MEETINGS a Dec. 18, 1967 and Jan. 2,1968 V. PARKLAND ACQUISITION FOR SW CUPERT INO VI. REVEIW OF THE DEVELOPMENT OF PORTAL AND WILSON PARKS VII. MISCELLANEOUS A. The 2nd Annual Community Congress - Emphasis on Beautification C I T X O F CUPERTINO MINUTES OF THE REGULAR MEETING OF THE RECREATION AND PARKS COMMISSION PIACE: Library Conference Room, City Hall DATE: Wednesday, January 10, 1968, 8 p.m. - - - - - - - - - - - - s!- - - - - - - - - - - - - - - - - - I. CALL TO ORDER - 8:15 p.m. II. ROLL CALL Commissioners Present: Sedlak, Wandry, Acker, Be6tul Parsons t8:505 Staff Present: John G. Parham, Director Donna J. Belke, Secretary III. MINUTES OF THE PREVIOUS MEETING - December 13, 1967 Chairman Wandry moved and Commissioner Bestul seconded the motion that the minutes of the previous meeting be approved as written. The motion was passed 4-0. IV. REVIEW OF COUNCIL MEETINGS - December 18, 1967 and January 2, 1968 At the December 18 meeting the Council took exception to the reference to the construction of the Chevrolet car dealership on Stevens Creek Boulevard and Stelling Road. The reference was not made in the form of a recommendation or a motion. Commissioner Bestul moved and Chairman Wandry seconded the motion that this section be deleted from the minutes. The motion was passed 3-1. In section IV of the City Manager's Report in the January 2 minutes, the acquisition of land in the south- west section of Cupertino was reviewed. Mayor Fitzgerald has asked for something definite on the acquisition of one of the three possible sites by the end of this month. V. PARKLAND ACQUISITION FOR SW CUPERTINO Mr. Parham stated that he, the landscape architects, ® the City Manager, and the Director of Public Works, visited the newest proposed site this afternoon. It has a beautiful view of the bay and the valley. The price of 2 the land has been estimated at $15,000 per acre. John stated that the property on Rae Vane may be easier to develop but the newly proposed site costs considerably lees per acre& VI. REVIEW OF THE DEVELOPMENT OF PORTAL AND WILSON PARKS Mr. Parham stated what Mr. Storm delegated the re,snonsibility for vne treatment of the land around the buildings (grading, etc. ) to the Department of Public Works. When this is done then perhaps the building playas for both parks may go out to bid next week. Construction time is estimated at three months. Mr. Parhams hopes to have the buildings ready for summer useb VII. MISCELLANEOUS A. THE 2ND ANNUAL COMMUNITY CONGRESS - EMPHASIS ON BEAUTIFICATION - May 25, 1968 Chairman Wandry stated that Mr. Parham is the Vice-Chairman of the Congress and that she and Commissioner Bestul are on committees. She asked the other commissioners if they would like to be on a committee and asked them to talk the Congress up in their neighborhoods so that more people in the community will be involved this year. Last year the Community Congress covered a very broad field. This year, it is concentrated on one specific area--Beautification B. MEDIAN STRIPS The Commission recommends that professional lar"scape architects should be hired to master plan the present and future landscaping programs for median strips in the City. C. PLAY EQUIPMENT DONATION Mr. Parham stated that City Manager Storm mentioned that either an individual or an anonymous group is donating $2000 for play equipment for both parks. Mr. Parham reported that the major manufactured play equipment designated for the parks total $2000 worth. D. ANNUAL REPORT AND CALENDAR Pictures for the Annual Report and Calendar will be taken Wednesday, January 17 at City Hall at 7 p.m. 3 E. to= METIM The Cemlesioners will be notified If there is a need for a meeting on Januezy 24. Otherwise$ the next meets will be ®n Februeay 7• vin. AWOUPMENT - 9.15 p.m. :i C I T Y OF C U P E R T t' _ California MINUTES OF THE RECREATION AND PARKS COMMISSION Place: Conference Room, City Hall Date: Wednesday, Jan. 31, 1968 ------------------------------------------------------------- I. CALL TO ORDER - 8 :20 P.M. I I. ROLL CAL.', Commissioners Present : Bestul, Sedlak and Wandry Staff Present : John G. Parham, Director Guest: Philip W. Storm, City Manager r' III. MINUTES OF THE PREVIOUS MEETING - Jan. 10, 1968 r` a With no changes to be made, the minutes were approved as written. IV. REVIEW OF THE COUNCIL MEETING - Jan. 15,1968; Jan.29,1968 ® Pertinent items at this meeting included : A. Council action authorizing the City Manager to negotiate for eight acres instead of six for the Sand and Gravel site. N B. A request for an extension of time to complete 4 the development of Portal and Wilson parks . An extension of time was authorized by the Council on the Jan. 29 meeting. This brings completion date to 'eb. 19,1968. V. MEDIAN STRIP LANDSCAPING PLANS FOR STEVENS CREEK BLVD. - Mr. Philip W. Storm, City Manager, presented a general landscaping plan of Stevens Creek Blvd. from Stelling Rd. to Mary Ave. A detailed question and answer period followed the X presentation and covered such items as the irrigation system, watering needs of the tentatively designated plants, the aesthetic balance and plant spacing,the plans In relation to pedestrian and traffic safety, ultimate a growth of trees in relation to width and height and the presence of overhead wiring in the median strip, the appropriateness in the choice of trees, shrubs and ground cover. In essence the Commissioners discussed the plans in relation to maintenance factors, safety, plant selection and the general aesthetic effect. Commissioner Bestul moved, with a second from Comm. Sedlak, to accept and recommend thu plan as a general preliminary program for that particular area between Stelling Ed. and Mary Ave. Passed, 3-0. Commissioner Bestul further moved to recommend to the Council that a qualified landscape architect be consulted to check these plans in greater detail, especially in regard to plant selection and safety, aesthetics and a low maintenance requirement. With a second by Comm. Sedlak, the motion passed, 3-0. VI. PARKLAND ACQUISITION FOR SOUTHWEST CUPERTINO Mr. Storm displayed great enthusiasm for the potential development of the Sand and Gravel site, when and if the city is successful in its negotiations to purchase the parcel. Infected by this enthusiasm, the Commissioners agreed wholeheartedly with the Council's desire to purchase eight instead of six acres . As to the development possibilities, the Commissioners, of course, are most anxious to confer with various landscape architects ® just as soon as it is appropriate. VII. REVIEW OF THE DEVELOPMENT OF WIILSON AND PORTAL PARKS Mr. Parham pointed out the Council's concern over the slow progress in the development of the two parks . With the latest extension of time and with scne cooperation from the weather and the workmen, Mr. Parham hopes the parks will be completed by mid-February and the turf will be sufficiently established for use by summer. Kr. Storm happily announced to a pleased Commission, that the clans and specifications for the neighborhood center buildings will be going out to bid next week. VI I I. MISCELLANEOUS Mrs. Wandry mentioned that a Girl Scout Troop will be present at the next Council session to donate some money and a plaque for Portal Park. Mr. Parham also announced that the Eaton area Campfire Girls will also be present at the Council meeting to donate some money for a tree, at Wilson Park. Mr. Parham mentL;Lied that all donations of this nature are accepted and the monies will be used for the desig- nated purposes, as much as possible, but must be in ! keeping with the approved park plans . IX. ADJOURNMENT - at 10 :05 P.M. C I TY OF CUPERTI NO CAUPWIT MINUTES OF THE REGULAR MEETING OF THE RECREATION AND PARKS COMMISSION PLACE: Library Co;iference Room, City Hall DATE: Wednesday, February 28, 1968 at 8 p.m. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I. CALL TO ORDER - 8:05 p.m. II. ROLL CALL Commissioners Present: Wandry, Bestul, Sedlak Commissioners Absent: Parsons, Acker Staff Present: John G, Parham, Director Donn, Jo Belke, Secretary Others: A goodly number of interested citizens III. MINUTES OF THE PREVIOUS MEETING - January 31, 1968 The following corrections were made to the minutes: 1. In section V. Paragraph five, the word "plans" should be changed to 'drawings," 2. In section VIII, Girl Scout Troop #167 should be added. Also, the plaque was in memory of Judy Willms Acker. IV. REVIEW OF THE COUNCIL MEETING The contract for the construction of the two parks, Portal and Wilson, has been extended to March 20 due to the rains V. LANDSCAPING OB WOLFE ROAD - A presentation by Mr. Walter Ward, General Manager, Vallco Park Mr. Ward briefly reviewed the history of the master land- scaping plan for Vallco Park and along both sides of. Wolfe Road. He also read a statement from Mr. Lawrence Halprin, the landscape architect, referring to the preferred treatment for landscaping the Wolfe Road median strip. Mr. Ward then showed slides of the Vallco Park on-going landscaping program. ® Mr. Ward expressed continued support of Mr. Halprin'a suggestions for the median strip planting, based on the previously approved (1965) master plan for landscaping Vallco Park. 2 In support of the master landscaping plan, Commissioner Bestul moved, with a second from Chairman Wandry, that: The Cc;mnission approves and recommends Mr. Halprin's basic landscaping program for the median strip on Wolfe Road, according to a master plan adopted by the Council in 1965, which called for low-growing plants, (and low maintenance ground covering) for that "boulevard" effect and that appropriate action to effect this recommendation be taken as soon as possible. The motion passed, 3-3. The Corp-mission shall consider the staff-prepared land- scaping plans for the median strip on Wolfe Road at its next meeting. VI. LANDSCAPING OF STEVENS CREEK BOULEVARD Mrs. Mimi Slater showed and described the plans for the landscaping of Stevens Cre-sk Boulevar . The plans showed an alternation of different types of plants. After a very thorough section-by-section study* of the plans, Commissioner Sedlak moved and Commissioner Bestul seconded the motion that: The Commission accept and recommend to the Council the basic plan for Stevens Creek Boulevard from west of Mary Avenue, east to Highway 85, with the fc1lowing changes : 1. The grassy areas be eliminated and landscaped to tie in with the rest of the median strip. r' 2. The use of Hypericum be eliminated with the substitution of Copper King Gazanias throughout each island for the purpose of continuity and identity of the city. / 3. That the use of climbing Pyracantha on utility poles be minimal and that any other use of Pyracantha be restricted to the low-growing Santa Cruz variety for accent. :•lotion passed, 3-0. Further, the Commission recommends that the same basic plan be used for the landscaping east of Highway 85 to the Cupertjno City limits. Motion passed, 3-0. 3 The Commission commended Mrs. Slater for the admirable jots of preparing .he plus. The Commission further approved a motion .recamimen that the glans, as amendads he putt Into ef'ftet at the eartiest possib a date. Vill A. The Commission wished to etpress their syM pathy tad 1 . & Mrs Storm an the recent loss of their dater. B. Commissioner Sedlak requested a check on the status of the bids for tht bundugs on Par t and vilson mks; k the doMmission would like to street t e- iM ar cre= of the completion of the build nga by su-mer beca a htavf use is eected d a C I T Y O F CUPERTINO CALIFORNIA MUTES OF THE REGULAR MEETING OF THE RECREATION AND PARRS COMMISSION TIME: 8 p.m. Wednesday, March 13, 1968 PLACE: Library Conference Room, City Hall .. I. CALL TO ORDER - 8:10 p.m. II: ROLL CALL Commissioners Present: Bestul, Sedlak, Wandry Commissioners Absent: Parsons Staff Present: John G. Parham, Director Donna J. Belke, Secretary Guests Present: Mr. Philip Storm, City manager Mr. Ward ® III. MINUTCS OF THE PREVIOUS MEETING - February 28, 1968 The guests who were present at the meeting should be acknowledged: Mrs. John Dipple, Mrs. Jim Jackson, Mrs. Ken Manning, Mrs. Mimi Slater, Mr. Jack Hirshon, Mrs. Phil Cuny, and the Honorable Mayor Jerry Fitzgerald. IV. REVIEW OF THE COUNCIL MEETING The Council approved two of the recommendations made at the February 28 meeting of the Recreation Commission. Also approved was the grassy areas for --':he Stevens Creek Boulevard median strip. V. LANDSCAPING ON WOLFE ROAD Mr. Storm presented the drawings for the median strap on Wolfe Road from Homestead Road to Stevens Creek Boulevard. The plans show the same alternation of kinds of plants as in "-he drawings for the Stevens Creek Boulevard median strip. Mr. Storm favors coloring and feels that trees in the strip are not necessarily needed--"they can always be added later." Mr. Ward showed the Halprin 1963 master plan for the master landscaping of Vallco and Wolfe Road. After studying ® the plans thoroughly, Commissicner Sedlak moved and Commissioner Bestul seconded the motion that: The Commission recommends that the median strip on Wolfe Road from Homestead Road to t 2 Stevens Creek Boulevard be improved with lawn, at present, in accordance with the original master plan and at a later date flower beds and small shrubs, with a maximum height of 2 feet, may be added, The motion was passed 3-0. VI. DCTOR°S REPORT Mr. Parham read the report he intends to make to the City Council next week. Copies of the report will b% enclosed with the minutes, VII. MISCELLANEOUS A. PARK DEDICATION Apr ,l 6 is tentatively set as the official dedication date for Portal Park. Most of the greenery should be planted by then with the possible exception of the grass. ® B. MEMORIAL TO JUD'Y WILLMS ACKER The plaque in memory of Judy Willims Acker will be dedicated at the dedication of Portal Park. Chairman War.dry stated that the Girl Scouts were able to raise $114. She also said that Ironworks donated the plaque for the memorial. L- C. PARK DEVELOPMENT FUNDS Chairman Wandry stated that there was an article in today's Courier in which Councilman Gary Stokes stated that "city revenue from t;ie state's new cigarette tax should be earmarked for park development. D. ACQUISITION OF SOUTHWEST PARK SITE Mr. Parham stated that the site may be purchased within two or three weeks. E. BEAUTIFICATION TOUR - March 30 Mrs. Phil Cuny, recreation intern from San Jose State e7plained that a bus tour is being arranged to take"ia.< rested citizens to see some outstanding examp'.ea of business, residential and civic buildings, and lan,scape architecture." She stated that the tour should take approximately four hours with a "no-host" luncheon at Old Town in Los Gatos. VIII. ADJOURNMENT 10 p.m. CITY....�,,, OF CLEER7 MINUTES OF THE 1 W AIR MEMO-IOP SM BEA AN 1pAr= COMMISSION TIM: 8 p.m. Wednesday, larch 27, 190 PLACE: Library Conference Room, City Hall s. r w e - - � • - - s - w - r - r - r r - - • - - a - - 1. CALL TA ORDER - 8:10 p.m. II. ROLL CALL Cowmissioners Present: Wandry, Bestul, Sediak, Parsons Staff Present: John G. Parham, Director Donna J. Belke, Secretary Guest Present: Mayor Jerry Fitzgerald III. MINUTES OF THE PREVIOUS MEETING o March 13, 1968 The minutes of the previous meeting were approved as written. IV, REVIEW OF THE REGULAR MEETING as SPECIAL MEETING OF THE CITY COUNCIL A. REGULAR k4 EETING The Council approved the staff planting plans for the Wolfe Road median strips. The completion date of tfie parks has again been extended because of the weather. April 6 was definitely set for she park dedication. B. SPECIAL MEETING, Thursday, March 21, 1968, 5 p.m. The acquisition of the SW parksite was approved. The price was fixed at $100,000 for 10 plus or minus acres acquired. V. PARK DEDICATION PROGRAM The program will be held at the spray pool area of ® Portal Park on April 6 at 2 p.m. The program should last 45 minutes. Seventeen boys from 11 Boy Scout troops in the area will present the colors. Each troop will have its own flag. Then the Homestead High School Band will play the national anthem. The Invocation will be given by Dr. Anderson, of the Union Church. Mr. Philip Storm is expected to introduce the Council and other personalities. a TWO musleal 80leC t nS Will be played by the b d. The Skirl Scout Troop MT will redeflaste tho B q* lA memory of Judy Willm Acker. After- bane progratm the staff of the Recreation art nt idli be avaliaz to conduct tours. V1, STATUS OF I= PARK 99MINN The buildings are now out to bid. The bide will be opened April 15--the decision of the Oouncil may be made that evening. VIZ. MISCELLANEOUS A. PROPOSED CRAM w C 9sm MEETINGS The meet: . 11 remain on the sane- ev inge-- end and 4th wedfieddays. The first meeting of the month Vill be held regularly; Vhd second meatgng will be optional. The next meeting is set fat April. 10. B 6 PARK PRONAMS! The booking of bands for Sunday afternoon concert's in the park was suggested as a program. Suggested rands were the Cupertino Banjo Zan'!., Homestead High, Cupertino High, and DeAnza, College Band. C. COMMISSION VACANCY The resignation of Commissioner Acker has created a vacancy. Commission or Parsons stated that he may have to resign Jn September because of his work. In view of—%.here vacancies Commissioner Bestul moved and Commissioner Sedlak seconded the motion t1hat we ask the Coluncil to check into the possibility of considering one teenage representative to the Parke and Recreation Commission. The motion was passed 4-0. ✓/ D. PARK MAINTENANCE Mayor Fitzgerald asked the Commission about the measures the department was Vaking to curb vandalism, and park maintenance. ' 3 As to maintenance, Mr. Parham explaiaed that for the first 30 days she contractor is in charge of maintenance. After that the department is responsible for the mainteA& ance. He felt Lhat t4ie employment of a hordiculturist and a minimum crew of one each per park for that over- seeing of park ittaiatenmce and -the maintenance of the City Hall grounds. Mininvim requirements for park maintenance Would call for an experienced, well qualifled fmvmM plus a full time gardener for each park. Ideally, the patke shouM be maintained. for :.he first year, by a well qualified park maintenance organization, such as Green Valley BAndecaping, In order to give the plants an opportunity to get well established, to develop a park maintenance program an a professional basis, to see which pieces of equipment the city may purchase for the parks, the median strips, street trees and City Hall Grounds 4 As to vandalises, Mr. Parham stated that the custodial- gardener (working under the supervision of the hordicul- turist) will be employed from 7-3 p.m. (one man per park); from 3-6 the leaders will be on duty and from 6-10 an ® adult leader will be employed --or night activitieb in the building. This amount of supervision will minimize the vandalism time. After a Thorough discussion of the problems of maintenance, Commissioner Parsons moved and Commissioner Bestul seconded the motion that In order tco protect the City of Cupertino's half a million dollar investment in the purchase and development of Portal and Wilson Parks, -this Commission intends to address itself to study -the problems of adequate maintenance both as to specifications and program, and responsibility for implementing the same for the park facilities to insure tale success of the land- scaping program in its most important first year. The motion was passed 4-0. E. FI AGPOLE Commissioner Wendry moved and Commissioner Bestul seconded the mo�.ion that we request that the flagpoles for Portal and Wilson Parks be installed and ftady for use, 00 tiat flagday ceremmles,pay.be coMucted OA June The motion was passe 4.0. The meeting was adjourned in memory of Mayor Fitzgerald's mother. t Q C I T Y O F C V P E R T I N 0 cmpmmn MVRMS OF THE REGULAR MEETING OF THE CUPERTINO RECREATION AND PARM COMMISSION TIME: 8 p.m. Wednesday, April 24, 1968 PLACE: City Hall Library Conference Room - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I. CALL TO ORDER II. ROLL CALL Commissioners Present: Wandry, B3stul, Sedlak Commissioners Absent: Parsons Staff Present: John G. Parham, Director Donna J. Belke, Secretary Ann Cuny, Recreation Intern III. MINUTES OF THE PREVIOUS MEETING - ® Chairman Wandry stated that Commissioner Parsons asked that it be re-emphasized that the teenager would be appointed to the Commisrion; not on the Commission. IV. REVIEW OF THE COUNCIL MEETING A. BUILDING BIDS The details of the bids for the buildings were disclosed. Wilson's high bid was $34,000, low was t28,400; ?ortal's high bid was $37,000, low was $30,388. Both bids -sere rejected by the Council. The -plans for the buildings are very simple in design. They would include such things as a concrete slab floor, limited plumbing (one sink), and no rest- rooms. The original estimates were made at $15:000- 17,000. The contractors stated that the specs were not detailed enough, thereby causing their estimates to be high. There is approximately $35,OOO in the park fund for both the buildings. Mr. Parham emphasized the need for the buildings to be completed as soon as possible and that they ® should be complete (with sink, etc), because of the particular program needs of the Department. For example, it would be impossible to have an arts and crafts program without a sink or have a mother's luncheon club without kitchen facilities and a refrigerator. 7 0 2 In view of this discussion, Commissioner Bestul moved and Commissioner Sedlak seconded the motion that we are displeased and; dismayed with the delay and once again recommend the hiring of an out- side architect to review the specifications so that reasonable bids can be recommended and construction can begin with all due haste. The motion passed 3.0, Chairman Wandry moved and Commissioner Bestul, seconded the motion that we offer our services to the Council and to the Committee appointed by the Council to go over with them and Mr: Parham the specs in relation to recreation programs and necessary facilities which relate to program requirements for the buildings; and we Thereby invite Mr. Jerry Fitzgerald and Mr. Gary Stokes to our Commission meeting on May 8. The motion passed 3-0. B. PORTAL AVENUE IMPROVEMENT$ The improvements on Portal Avenue (curb, gutter, and sidewalks) were approved by the Council. The cost is estimated at $6600. V. PRELIMINARY EXPLORATION OF THE PARK AND RECREATION MASTER PLAN Mrs. Ann Cuny, Recreation Intern from San Jose State College, gave each of the Commissioners 1) a list of recreation facilities in and around Cupertino, and 2) a forecast of recreation facilities in and around Cupertino. The Recreation and Parks Department is interested in what people do with their leisure time. It must offer a wide variety of programs to meet the needs of different ':.ands of people. Future facilities and programs may range from bike trails and crafts to Aquariums and Farm Animal Zoos. 3 The Commission discussed possible agencies and groups that the Department could work together with to turn some of these suggested leisure programs into realities for the citizens of Cupertino. VI. MISCELLANEOUS A. ATTENDANCE Since the Recreation and Parks Commission is one member short and one member is often "unavailable," the Commissioners requests the City Council to clarify attendance requirements the Council expects of Commissioners. B. YOUTH EMPLOYMENT PROJECT (YEP) The YEP project grew out of parental concern for the 6,000-70000 high school age youths in the Cupertino area who will have about 70 hours a week of leisure time this summer. It started also becuase the Recreation and Parks Depart!,.ent has about 200 applica- tions for only 11 or 12 summer Job openings. Mr. Parham has met with the State EmployMent Office representative and discussed with him suggestions for this program, forms to be used, and how to obtain Job listings. Through this program he hopes to start with the approximately 188 applicants who will not find recreation Job opportunities. The Jaycees will help make contacts for Job orders in the area and help staff the "card table" employment desk to be set up in the recreation office, As to Job training, 2 & 3 hour seminars may be given on babysitting, gardening, pet care, etc. The emphasis of the program will be to seek Job listings. Mr. Parham is to meet again with the State Employment representative at 7:30 Friday evening. Some parents have already volunteered their services to work the "desk." C. MFnYAN STRIPS If at all possible, this Commission would like to ® meet with Mr. Storm at our second meeting in May, May 22, to discuss plans for median strip development on Stelling Road between Stevens Creek Boulevard and McClellan Road and plans fir Stevens Creek Boulevard eastward to Lawrence Statioa Road or the Cupertino boundary,. VII. ADJOURNMENT - 10:40 p.m. C I T $ O F CUPERTINO MINCES OF TO REGUMB METING OF THM CUPERTINO REC11EAT20N AND PARKS C001ISSION TIMB: 8 P.M., Wednesday, June 12, 1968 PLACE: City Half. Library Conference Room - -. - • • - • - w s w • • s - - - - - - - - - - - - - - - - - - I. CALL TO ORDER 8° p.m. II. OATH OF OFFICE & INISTAMATION OF NEW OMMSSIONWO by William Rydjr, City Clerk Mr. Ryder installed the three now com missior:a rs, Seiverson, Gabriel, and Heard, and administered the Oath of Office. Mars. Forest G. Seiverson 20628 Shelly Drive 253-8327 Mr. George R. Gabriel 10410 Somerset Ct. 253-4473 Mr. William Beard 13736 Auburn Drive 25216 III. ROLL CALL Commissioners Present: Sedlak, Beard, Seiverson, Gabriel Commissioners Absent: Wandry Staff Present: John G. Parham, Director Donna J. Bel$e, Secretary Guest Present: Herbert Beaven IV, ELECTION OF OFFICERS - For Chairman and Vice Chairman A. Chairman ® C"onmissinner Beard nominated Steve Sedlak for ® Chafii6an. The nomination was seconded by Commissioner 3elverson. 4-0 Q B. Vice Chairman Commissioner Beard nominated Commissioner Seiverson for Vice Chairman, seconded by Commissioner Gabriel. 4-0. V. BIN OF COUNCIL M1MTINGS A. May 23, 1968 Councilman Stokes stated that he and Councilman Fitzgerald had met with the Parks and Recreation Commission relative to the proposed parks buildings and that it had been ascertained that the existing plans could not be salvaged. It was Councilmen Stokes' and Fitzgefald's joint recommendation that the City Manager be instructed to contact three architects with respect to the City Council's intent and ascertain the feasibility of proceeding with the project within the monies available and report back to the Council at their next meeting. Councilman Stokes so moved, Councilman Beaven seconded and it was passed unanimously. B. June 3, 1968 Councilman Beaven asked that the City staff, through the City Manager, be requested to investi- gate the feasibility of providing a fitting memorial for the Cupertino war dead. Councilman Stokes stated that, prior to Mr. Beaven's appoint- ment to the Council, the Councilmen had discussed reserving a site in the central park where citizens could be memorialized. These Flans had been discussed with the landscape architect but nothing definite had been submitted thhus far. Mr. Storm stated that he had been in contact with several architects on the Part Community Buildings matter and that a report would be forth- coming on the subject at the next meeting. Mr. Parham reported that $000 was needed to intensify the program of summer placement for students and that 31 youths had been placed thus far. Mr. Storm suggested that this matter be discussed at the June 18 budget session. V1. FUTURE PARK DEVELOPMENT MANS The Commission has scheduled a tour of all park sites at its nest meeting, Wednesdays June RS at 7 t,.m. At that time the new Commissioners will be briefed. and will discuss the future park development proem. VII. REVIEW OF THE BEAUTIFICATION CONGRESS John stated that he would like to see city staff members participate in the discussion panels of the annual "Cupertino Progress" affairs. This would enable the members of the panel to give the Cityts position and thinking on many areas of pubiic concern. There was a bit too much negative, anti-city hall expressions made at the last one, partially due to a lack of authoritative information of City thinking and accomplish- ments in many areas. VIII. SUMMER PROGRAM A. COURIER Reprints of the four-page insert in the Courier were distributed and additional new programs were added to the listings: gymnasitcs, folkdancing, home landscaping, weight training and body building at Cupertino High School, girls softball, and menu slow-pitch softball IX. ' MSCELLANEGUS A. MEMORIAL In vier of the discussion at the June 3 Council meeting concerning a memorial for Cupertino's war dead, the Commission felt that the plaza adjacent to the new library, with its dignity, quiet solemnity, would be the ideal place to commemorate our war dead. The memorial at the park could be for those whose contributions centered around the city itselfs except those persons or groups who already may be recognized in the City Hall. B. FUTURE PARKS Councilman Beaven stated that a was pleased with the park development and w Id like to see it etntinue forward. He felt that it is very important to keep faith with all the people and increasingly develop their needed leisure opportunities$ particularly in the western sections of Cupertino. X. ADJOURN CM - 10:05 p.m. a e r CITY OF CUPERTINO MINUTES OF THE REGULAR METING OF THE RECREATION AND PARKS COMMISSION fi eE DATE: Wednesday, July 14,, 1968. 8 p.m. PLACE: City Hall Library Conference Room w a w w r r r a. w a w w r w w a w • a w a w w a w .. r w a a a r r I. CALL TO ORDER 4 8:20 p.m. II. ROLL CALL Commissioners Present: Sedlak, Wandry, Gabriel, Beard Commissioners Absents Seiverson Staff Present: John G. Parham, Director Donna J. Belke, Secretary III, FEVIEW OF COUNCIL MEETINGS 4. JUKE 17, 1968 { "Councilman Stokes stated that, in view of the fact that this City does not have a public building and is badly in need of one and with the substantial eopfanta of interest having been obtained through various investments, the Council ought to be able to consider spending an additional $10,000 to have these buildings constructed." B. nNE 18, 1968 w ADJOURNED REGULAR MEETING 1. HILLSIDE PARK AP11ROPRIATION "It was unanimously passed that $10,1000 be appropriated for preliminary land fill in the Hillside Park., subject. to the conditions of: (a) Parks and Recreati-)n Director, Parham recommend names of qualified landscape architects. (b) The architect0-s recommendatic:n to be received before moving any dirt. (c) The $100000 is not to be considered as a maximum that could be spent this year." 2 2. MOVING OF PARRISH HOUSE "The City Manager e s recommendation that the Parrish House be relocated near the two large Oak trees on Mary Avenue adjacent to the Memorial Park was accepted." The Commission would like clarification of two points: (a) Is this the same triangular parcel of lend that the Commission suggested in October, 1966? The Commission was told at that time that they r couldn't speculate on that property because it wasn't owned by the City. (b) Is this intended to be a permau,ent site? If so, then the plans would need to be revised. 3, PARK BUILDINGS AUTHORIZED "It was unanimously passed that the multi-purpose Park Buildings be constructed as quickly as possible at a cost not to exceed $20 per sq. ft. ' that any excess costs over the moneys available in the Park Bond Construction Fund would be paid from the General Fund; and that $100000 be appropriated for this purpose." 4. SELECTION OF ARCHITECT "It was unanimously passed that architect William Headly be retained to design the ?ark Buildings at his quotes +ate of an hourly basis with a guaranteed maximum." IV. DEVrLOPMENT OF HILLSIDE PARK Mr. Parham stated that he had taken a total of three architects and the last one with the City engineer, Ken Boyd, up to the site. Mr. Boyd was present to plot out the exact boundaries of the 10+- acre park. One architect, Gil Rovianak, was enthusiastic about the park and emphasised the importance of keeping the natural topography of the land. The Commission generally felt that the development of tine other three parks--Memorial, Stevens Creek, and Monta Vista-- seem to have been set aside and the development of Hillside Park is being stressed. Commissioner Beard stated that ® ae limited amount of budget available should be expended to obtain the maximum citizen benefits. I feel that the fact that we are discussing the possibility of the last parcel completion of another site should be widely publicized to afforca e i 3 the neighborhood group at the remaining sites an opportanity to voice their desires, pressures, etc. , to provide this Commission some gauge of community feelings." Commissioner Wandry moved and Chairman Sedlak seconded the motion that we feel that in the best interests of the community that it is advisable that we have preliminary plans drawn up for all three parks and study the needs of the neighborhoods. Instead of spending $10,000 on land fill in the Hillside Park, the monies would be much better spent toward obtaining preliminary plans for all three of the parks. The motion was passed 4-0. V. SUM14ER PROGRAM Mr. Parham stated than; the overcrowded conditions in the ® Tiny Tot programs at Faria and Wilson playgrounds necessitated the using of a resident requirement for participation. Th,a trips that will be taken this summer are: July 30, Oakland Ass Baseball Game; August 2, Dr. Dolittle; Teen Club Camp;_ng Trip to Yosemite; a four-day children's camping trip; and a three-day children's Art Camp to Asilomar (Aug. 7-9) . VI. MISCELLANEOUS A. PARK BUILDINGS The Commission would like to know what progress is being made on the two buildings. The Commission would like to see the pla-°s so they can make sure the building blends with the surroundings and that they are appropriate for the programs that will be conducted in them. B. SWING APPARATUS Commissioner Wandry stated that she felt that the swing apparatus for Portal Park was lacking and asked about the monies from the Leon's Club. Mr. Parham stated that the Lion's Club fund waz a pledge and no cash has been received by the City as yet. C. MMIM STRIPS Commissioner Wandi-j stated that we express our pleasure at the revisions made by the City in the development of the median strips on Wolfe Road. The gazanias, junipers, and other low- growing shrubs are all colorful, as well as aesthetic a.dditior:s to our City. D. CITY+S NEWSLETTER The Commission would like the opportunity bt being able to have Its opinions expressed for the public to ponder and question in one section of the Cityls forthcoming Newsletter. VII. ADJOURMENT - 10 p.m. ® C T T Y O F C U P E R T I N O MUMMYX MINUTES OF THE REGULAR MEETING OF THE RECREATION AND PARKS C%WSSION TIME: 8 p.m. , Wednesday, August- 14, 1968 PLACE- Library Conference Room, City Hall - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I. CALL TO ORDER - 8:05 p.m. II. ROLL CALL Commissioners Present: Sedlak, Wandry, Gabriel, Seiverson Commissioners Absent: Beard Staff Present: John G. Parham, Director Donna J. Belke, Secretary III. REVIEW OF THE ADJOURNED COUNCIL MEETING - August 5, 1968 ® A. PARK PRELIMINARY PLANS Chairman Sedlak read the minutes of the August 5 meeting to the Commission. It was decided at that meeting that it would not be possible to have prelim- inary drawings or master plans for the remaining three parks because there are to funds in the parks budget" at this time. In view of this, there was considerable discussion regarding the need for a bond issue in the fall of 1969 or spring of 1970. There was general agreement, as before, that the bond issue should encompass at least the basic park development for the remaining four parks. Because of this major purpose, the Commissioners agreed that preliminary general plans for the remaining parks should be drawn up, to get a fairly accurate amount for the bond issue and to have park development plans to show the voting public. The value of park drawings, as a tool to sell the bond issue, cannot be over-emphasized. The Commission, therefore, recommends to the ® Council, that within the next six months a maximum of $15,000 be set aside from the general fund to master plP:i the remaining three parks. The Commission e:-stimates planning time to from 12 to 18 months--which brings this to the suggested bond issue election time. 6 2 B. PARK BUILDINGS Chairman Sedlak stated that the working drawings for the buildings at Portal and Wilson Parks were seen and approved by the Council. Upon reviewing the buildings plans more thoroughly, the Commission wanted clarification on the following; 1. Sink 2. Type of surface heating units 3. Passage way Size of kitchen area 5. Preparation area (counter space.) 6. Hot and cold water heater 7. General heating unit Commissioner Wandry stated that the kitchen area was inadequate for the program uses it will be put to and suggested the possibility of removing the wall between the kitchen (as shown on the plans now) and the storage area. This would increase the entire ® area and create a more functional kttclan. In view of these observations, the Commission i_ inviting the architect, William Headley, to the August 28 Commission meeting. IV. SUAMER PROGRAM Photographs, sketches, and other art projects +,reated at the Art Camp at Asilomar last week, August '7-9, were shown to the Commission. Twenty-two girls, one boy and four recreation leaders spent three days sketching at the beach, at the Carmel Mission, and on the grounds of Asilomar. Other projects included linoleum block-printing, sand casting on the Ieach, making rings out of peach pits, stringing beads for necklaces and bracelets, and making swiss-straw flowers. The program also included * movies on art and artists, camp fire activities, and a visit to several art- galleries in Carmel. All the sketches and projects will be exhibited at the Cupertino Public Library beginning August 19. Other cam ing trips this summer are the Finecrest trip August 13-16 and a trip to Yosemite for the teenagers August 19-22 . Mr. Parham showed the Commission clippings and pictures of the Day Camp that recently appeared in the Sunnyvale Standard. 3 V. MISCWAMODS Commissioner Gabriel suggested the establishment of bike trails in Cupertino, similar to those in Palo Alto. By public demand and the presence of thousands of bicycles in the area, the Commission will begin the study this suggestion in September. The Recreation and Parks Commission would like to express its sympathies to Mr. Sam Anderson and his family on the death of their son, Joseph, 0 C I T Y O F C U P E R T I N 0 MINUTES Or THE REGULAR MEETING 07 TIM CUPERTINO' RECREATION AND PARKS COIMPdSSION TIME: 8 p.m., Wednesday, September 25, 1968 PLACE: City Hall Library Conference Room - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I CALL TO ORDER - 8 p.m. II, ROLL CALL Commissioners Present: Gabriel, Sedlak, Wandry Commissioners Absent: Seiverson, Beard Staff Present: John G. Parha►a, Director III. CORRESPONDENCE A. A note from the Board of Supervisors, Santa Clara County announcing the Town Hall meeting to explore the Watson Amendment, Proposition 9, to be held at 7:30 p.m. on October 8 in the County Fairgrounds, 344 Tully Road, San Jose. B. A letter from Mr. A. D. Warburton, Chairman of the County Delinquency Prevention Commission, asking for our co- operation and participation--as we did last year when I served as a resource consultant and discussion leader-- in the Santa Clara County Conference on Youth scheduled for October 12 at Overfelt Nigh School, 8:30-4:30 p.m. C. A letter, with supporting enclosures from the State of California Assembly Committ-.ee on Natural Resources, Planning and Public Works, advising us of a public hearing to be held in the State Capital on October 3 and 4 at 10 a.m. Subject: Recreation Planning and Management: The California t,oc:al Recreation Fund. IV. REVIEW OF COUNCIL MEETING A. A SOFTBALL DIAMOND ON MONTA VISTA PARK? Mr. Parham gave a brief review of what transpired at the Council meeting on this subject. The Commissioners felt that this proposal would be a needless expense. To build a duplicating non-permanent, make-shift softball diamond in the presence of another basic diamond, already existing and only about 200 feet sway on school property d 2 would not be in the best interest of the public. The Commission is aware of ;;he acute need, not only for softball facilities, but for more of the basic, multi- purpose uses of expensive park lands. However, the Commission recommends 1. That the City approach the Cupertino Elementary School District and the various ball leagues to explore the possibilities of a coordinated, co- operative development program on school and/or league-owned lands. 2. That the subject of night-lighting existing ball fields, to double the use of these fields and help fill the need for these facilities, be a major focus of these discussions. B. FEES AND CHARGES FOR RESIDENTS AND NON-RESIDENTS Mr. Parham reviewed the pertinent statements of Councilman Gary Stokes on this subject and his (John's general agreement and satisfaction with the Councilvaxi s opinion. John indicated that the fall program announce- ment reflects this thinking and effectuates a fee differential for non-residents and, in addition, places the non-resident on a waiting list basis, to be notified to participate only when and if space is available in the various classes and programs. John then elaborated on the subject by referring to his "Report to the Council - October 7, 196W' V. PRELIMINARY STUDY FOR BICYCLE TRAILS IN CUPERTINO Chairman Sed'.ak started the discussion by asking .for � evidence of a need for bike trails in Cupertino. The Commissioners and the director explained the need of these trails to serve the many hundreds of bicycle owners in Cupertino. In 'addition, the scouting groups, both boy and girl -scouts, require at least a five-mile bike safety and proficiency program for its members to move from one grade to another. The School District, the Sheriff's Department, the local Optimist Club and the Recreation Department have long established a vigorous bike safety program. -0, '"he Recreation Department, by demand, has had numerous bike hikes through the years. The popularity of this activity remains undiminished. The bike "population explosion" supports the need to have designated bike trails. " s 0 ° 3 The Commission recommends to the Council the concept of a bike trails program, Mr. Parham then discussed Palo Alto's experience with its extensive bicycle trails, With copies of the Palo Alto bike route maps, the Commission became award that the bike routes proceeded on narrow residentiai streets as well as on wide avenues, Some routes are painted, most are not. The Commission also recommends to the Council that bike trails be established initially to connect all city parks. + Dater, the program may expand to include the library, histor?c sites, City Hall, the College and other worth- while areas. The Commission felt that the City's bike trails should have , painted "bike lanes" as occurs in some areas in Palo Alto. The continuing atlxdy of this progran. would include: 1. A checking of experiences in other cities. I 2. Cost estimates ® 3. The route to take. i VX. FALL PROGRAM Program announcements were distributed and discussed. VII. MISCELLANEOUS Commission members expressed a serious concern over their lack of opportunity to participate in the planning of the approved recreation centers for Portal and Wilson Parks. They are most anxious to have a special meeting with the architect, William Hedley, to clarify and discuss certain basic needs of recreation programs in the buildings. Mr. Parham will call and try to arrange a meet�.ng with Mr. Hedle-•. VIII, AUJOUPJ=NT The meeting was adjourned at 10:20 p,m. i a C I T Y O F C U P E R T I N 0 CALIFORN37 - 1411JUTES OF THE SPECIAL MEETING OF THE PERKS AND RECREATION C0r01ISSION TIME: Monday, September 30, 1968, 8 p.m. PLACE: City Hall Library Conference Room e o e e e o e e s w - e e e e e e e e e e e e e e e I. CALL TO ORDER - g:10 p.m. II. ROLL. CALL Commissioners Present: Sedlak, Wa:_dry, Beard Commissioners Absent: Seiverson, Gabriel Staff Present: John 0, Parham, Director III. THE RECREATION CENTER BUILDINGS AT WILSON ARID PORTAL, PARKS Mr. William Hedley, architect for the buildings, briefed the commissioners on the changes he had made as previously requested by the commission. Kitchen adjustments included, among others, room for a full size refrigerator. Shelvings in storage room #2 will be removed to make way for storing folding chairs and tables from the main room. Some of these shelves will be erected in the utility room which will serve as the playground equipment check-out room. Other details discussed included the heating system, fireplace, folding doors, size of rooms and potential uses, the exterior treatment to blend with the existing restrooms, etc., etc., etc. 1. With the working drawings virtually completed, Mr. Hedley thought that he might be able to attend the next Council meeting, October 7s and receive Council's approval of the plans. The Commission expressed satisfaction with the plans and adjourned at 9:15 p.m. t CITY OF CUPERTINO MINUTES OF 1Z SPECIAL MEETING OF TH:, PARKS AND RECREATION C07f4MISSION TIME: Monday, October 21 . 1968s 7 p.m. PLACE: City Hall Library Co.nference Room _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ - - _ _ - I. CALL TO ORDER - 7:15' p.m. II. ROLL CALL Commissioners Present: Sedla?z., Seiverson, Gabriel, Wandry Commissioners Absent: Beard Staff Present: John G. Parham, Director Guest: B-1-don Beck, landscape architect Gerald Puetz, citizen III. THE GRADING PLAN OF LINDA VISTA PARS: Mr. Parham reviewed the Council action and designs relative to Eldon Beck's plan. Mr. Beck then explained the proposed development plan ?-rith the help of his drawings. ".r. Puetz, as an inter(.sted cita_zen, reviewed for the Commissioners his f:celings regarding the necessity for a basically usable pant in that area by the summer of 169. Mr. Beck proceeded and gage an esti.raa-cE d cost breakdown for the b,--ic development of Linda st.a Parr: Grading : 7,300 to 102 0')0 (T:,ls item would cost: only about $3-4,0c10 1-1- done aovi while the equipment :is nearby) Erosion protection $1,200 Drain Channel 4,400 Walks 600 Safety Rail 1,000 Picnic Tables 12 Q $100 1,200 Barbeque Units ® 8 @ $ 50 400 Transfer of Power Line 3,300 Mi.sce ianeous 20? Total $253000 2 The Commission lived the plan but felt strongly in favor of master planning not only Linda Visa Park itself, bu-c. also the Nonta Vista and Stevens Creek Parka. Various reasons for this att.nd included: 1. The Commission stands by its recommendation to the Council to call for a bond issue to develop all remaining parks and complete the first two. The date for the bond issue has been recommended for the Fall of 1969 or early 1970. (The passage of Proposition 9 not withstanding, the bond issue, as proposed by the Commission would be amortized by regular sales taxes and would not require a property tax increase. The practice of using sales taxes to amortize park bonds is widely used in CalLfornia including our neighboring cities of Mountain View and Sunnyvale who have passed bend issues two and three successive times.) 2. The ma,ste:• plan drawings of the parks are vitally needed in the campaign for the proposed bond issue-- which is only 12-18 months away in the time table recommended by the Commission to the Council. ® Based on experience gained from planning the first two parks, the Commission feels the need to have this much time to properly master plan the three remaining parks. (A master plan of the Memorial Park has already been approved by the Counci L) 3. The Commission is aware of the rapid population growth all through the West and is painfully aware of over-all park needs, not only in the Linda Vista area, but also in Monta Vista, Stevens Creek and the central area, especially the need for a community center. 4. "Piecemeal" development efforts may be misinterpreted by the public and may have a negative effect on the needed bond issue. After another lengthy discussion on the need to make a recommendation to the Council in regard to Mr. Beckfs plans, the Commission unanimously agreed that if $25,000 1,s indeed available the expenditure be alloted as follows: a. $10,000 to $12,000 to master plan Linda ® Vista, Monta Vista, and Stevens Creek Parks. b. The balance be used as far as it will go for the preliminary development of Linda Vista a 3 Parki ° This"development should Iae dove imedistely while the grading equipment is nearby ir. order to save $3,500 to $7*000 iii ceding costs, IV. ADTOURMIENT ® S M p.m. ® C I T Y O F C U P E R T I N 0 L 0 N3 _ MINUTES OF THE REGULAR MEETING OF THE CUPERTINO RECREATION AND PARKS COMMISSION TIME: 8 p.m. Wednesday, December 1.1, 1';)68 PL.pCE: Library Conference Room, City Hall - - - - - - - - - - - - - - - - - - - - -I - - - - - - - - - - I. CALL TO ORDER - 8 p.m. II. ROLL CALL Commissioners Present: Sedlak, Wandry, Seiverson, Gabriel Beard Staff Present: John G. Parham, Birector III. REVIEW OF COUNCIL ACTIONS Mr. Sedlak brought the Commission un to dace on Council actions in regard to the basic improvement of Linda Vista Park, the initia tion of a capital improvements program for the City and the coming bid opening for the park buildings. IV. GENERAL DISCUSSION A. THE CAPITAL IMPhQVEI4ENTS PROGRAM--THE PARK ELEMENT The Commission felt the reed to review, re-assess and re-study past recommendations it had made to the Council. The Commission also expressed a strong desire to prepare a long range capital in., program which would ex-cend to the development and ultimate comy)letion of all the parks. However, the Commission eels that since the people voted in 1964 on the basis of the original five parks, the highest conGideration for the next park development program should be accorded to one of the other three parks--the 15 acre M .morial Park,. Stevens Creek, and Monta Vista Parks. After another prolonged discussion, the Commission decided to exclusively tackle this capital_ imrpovements program in the meeting of Janb; 8, 1969. At that time, the Commission will review its past recommenda- tions in this regard and Mr. Parham will present his suggested program. A 2 B. PARK MAINTENANCE AND VAhLALISM Mr. Parham gave a brief review of his last report and the 18-page survey. In answer to a question, the Director stated that the bulk of the vanaa.lism has been on the trees, the shrubbery and the park lights. The structures have suffered some vandalism but the play apparatus has not. The restrooms have suffered the way of all public pai`- restrooms from carelessness as well as from the deliberate stuffing of non-flushable material which clog the lines. The maintenance labor (from the Street ?department) required to repair and fix the vandali 2d park equipment would constitute better than 2/3 of the cost of vandalism but Mr. Parham declined to estimate the total cost of vandalism on the parks except to say that itts probably closer to less than half of what has begin mentioned. However, it is considerable and a great deal more cooperation is ® requested of the adults, the teens and the children to minimize mis-use and abuse of the parks. The group exprc:jsed dissatisfaction witl. the unhealthy, weedy turfed areas, the unkempt, unsupplied restrooms, and the delay in the fixing of drinking fountains and play equipment. "'he Conimi ssi on recommended a more adequate main- tenance program on both parks, expressing among other things, this inadequate level of maintenance would seriously lessen the chances of a successful bond issue for ftture ],,ark development. V. MISCELLANEOUS A. The Commissions, through John Parham., will write a letter of "thanks and appreciation" to the Cupertino Jaycees for i:;s interest and offer of h,?i.p with the bike trails project, when and if this gets underway. The Commission also plans to invite a Jaycee repre- sentative to the c.,ceting of January 29. B. Interest was expressed by the group for a "Soap Box" Derby. Mr. Parham will look into it. VI. ADJOURNMENT - 10:25 p.m. i Y R 0 V T Li E ., T .' P R 0 J E C S L PARK & RECnEn 11GN EL"Eiti'isN1' ZG' i.97L!- �i .....,.l i�t';.... . . . .L i ..=..L 1Iiilil lJ�T�� a�i....:� '(7c)'yt:.i.;_ �. tilcii;iCL.ry . t' V I-6 .�c:Ll... 1l L ark l71 TCi .c.�.r''�o PARKS & RECREATION 5 of 7 COMMISSION -,MINUTES ( 1962 - 1970) 71 i-.,at-on Uonl _.3sue C ._ �. . �. r . • - A ♦r � � � � _ ' ` � �" � .. .� - ..e - ) } ..�. i: � r .� :. ., -. __ _ ... .- -, •, _ _ _ . _ - � _ _.. _ ...t� • .. ..i.� ., - _ _ _ ..._. ...�,�: �.,- ,'� is-�:-. -�':.' 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I.......... ....L..1. �_ a i ... r .. ..,� .. . � i ... --.• . �__. _ i_....._`_.._ _ ..�1,. ... i. .. �....,.. .. _. _ ,._.. ... . - . �. t �: � - ,,: �. :, r >� i _p .fir_. •£r ,.. _. . s' 1 1 u ,, . , , , .�. . z., , ,_ . . . .• - .. • , , _. .�, -tea._ C'._.,� �� 1t1 .� r.,_�Yt�� .. I'.v s �. �. .. .. � .�_.�__. ...__�_ _._,__.._ ..__..�_ _.__.,_______�__ ___� 1 ,. �. .. � � � _ ..� _ ' � .. � �. .. 1 � � � f � r � CITY OF CUPER `rINO uz. . MINUTES OF TRF REGULAR MEETING OF ','E CUPERTINO RECRr-kTION AND PARKS COMMISSyON TIME: 8 pm. Wednesday, Mar^_h 12, 1969 PLACE: City Hall Employee'3 Lounge - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I. CALL TO ORDER - 8:10 p.m. II. ROLL CALL Commissioners Present: Beard, Gabriel, Seiverson, Wardry, and Sedlak Staff Present: John G. Parham, Director Gerald Miller, staff intern from San Jose State College III. CAPITAL IMPROVEMENTS PROGRAM A. The director gave a brief resume of the 5--Year Capital Improvement progrr.m he hi-td pr-apared. Copies of this program had been pr°cvif,usly mailed to the Commissioners for advanced study and recommendations. (See attached Capital Improve- ments Program) After consideratle discussion on priorities, the Commission recommended: Est. Cost #1 Priority - Climbing complex $ 53000 at Portal Park #2 - Community Center in Memorial Park 400,000 #3 - Complete Memorial Park 600,000 #4, 5, 6 - Monta Vista Park (5 acres) to 200,000 - Stonydale or Stevens Creek (6.3 acres) to 215,000 - Linda Vistas Park (11 acres) 185,000 Funding for the construction of the Community Center may come from the general fund surplus or a compre- hensive bond issue of $1.6 million, which would then cover the costs of all other park development programs. Amortization of the bond issue would still be from the suggested sales tax revenues. 2 B. The subject .if the tim .ng of the bond issue was discussed. Ti.e availabl.lity or unavailability of th^c $25,000, intended ,•i: one time for V-Le basic cl_;_;�lopment of Linda V1:�,;a, come up. Y Commissioners reviewed the minutes of October 21, 1;63 and Commissioner E and moved that in view of the fact that it now appears feasible to 16hink positively of a general obligation bond issue it October, 1969, we think that it might be wise for the Council to reconsider our recommendations of October 21, 1968 and seriously consider setting aside funds from the general fund surplus to master plan the three remaining (unplanned) park sites. Seconded by Commissioner WandrS. Passed 5-0. Discussion then focussed on an alternate funding program in case the people do not approve the bond issue. The Con-mission felt that in order to ® bring full fruit to that bond issue of five years ago and to max_mize th^ recreational o,_)portunities for the people, a systew„:,.tic program c,: savings and development must be instituted, With this in mind, Commissioner _ealak moved that the Commission recommend to the Councx.l that $200,000 ppr year be set aside as a definite budget item, for capital improve- ments, to develop the parks in accordance with the priorities recommended by the Parks and Recreation Commission. Seconded by Commissioner Seiverson. Passed 5-0. ,V. ORDINANCE DESIGNATED "PARK & RECREATION BUILDING USE AND REGULATIONS" Discussion of the proposed ordinance designated "Park and Recreation Building Use and Regulations" was re- scheduled for further study to the next meeting. V. MISCELLANEOUS ® A. The terms of the following three Commissioners are scheduled to end by April 30, 1969: Steve Sedlak Mrs, Pat Wandry Mrs , Dolores Seiverson 0 3 B. Commissioner Wandry asked the director to cheat on the gazania plantings on the median strip on Stevens Creek Boulevard. C. Cc -nmissioner Gabriel ccji-,Aced the Commirs l.on to c."in,t Inue the study of b .ke trails in ":apvrtino. The C,• �, ,-:*tino Jaycees had 1:-,.Iicated a desire l,J help iY, the project. The dir. r-,tor will get, aome cost e: timstes and propose to map out a trail . VI. ADJOIMMEItT The meeti- g was adjourned at 10:15 p.m. CITY OF CUPERTINO �.r 1 TO: The Honorable Mayor, members of the City Council' the Recreation & Parks Commission, and the City Manager FROM: John G. Parham, Director of Recreation & Parks SUBJECT: Federal Grants fni Neighborhood Facilities Section 703 of the Housing and Urban Development Act of 1965 authorizes a program of Fedei,al grants to help finance the development cost of neighborhood facilities. The grant may amount to two-thirds of the approved development cost. Eligible types of facilities are those which are needed to carry out a program of hee,lth, recreational, social or community services in the area. These facilities may include neighborhood or community centers, senior centers, youth centers, etc. Section 703 specifies that priorities be given to applications for projects designed to benefit, primarily, members of low- income families. Application requirements include, among others: 1. The total number of residents and number of low and moderate income residents. 2. The incidence of poverty in the neighborhood. 3. A diagrammatic sketch of the proposed physical plant. 4. Estimated costs, and 5. Method of financing. The possibility of Federal assistance (on a reimbursement basis) is remote but not hopeless. We have asked for the updated application forms and will proceed with the necessary paperwork. C I T Y O F C U P E R T I N O MINUTES OF THE SPECIAL MEETING OF THE CUPERTINO RECREATION AND PARKS COMMISSION TIME: 8 p.m. Wednesday, April 80, 1969 PLACE: City Hall Library Conference Room r - O s - - - r - e - e - s m - w - - m - O M r - s - s a I. CALL TO ORDER - 8:20 p.m. zI. ROLL CALL Commissioners Present: Sedlak, Wandrryy, Gabriel, Sei.verson (6:40) Commissioners Absent: Beard Staff Present: 7ohn- Parham, Director Jerry Miller, Intern III. THE COMMUNITY C13NTER ON MEMORIAL PARK Mr. Parham reviewed the Coux?cil's assignments to staff and the Commission: 1, to suggest a phased development program for a cor m:munity center in Memorial Parr, including facilities and estimated costs, and 2. looking into the possibility of obtaining Federal assistance. F--deral Fimds Mr. Parham presented each Commi saior',,;-e- with his review of Federal programs for neighborhoud facilities (The report is enclosed and is a part of this report) . Community Center Mr. Parham oriented the Commission to the Comimunill-y Center plans which had been N=eviously prepared in con- junction with the approved plaans for the developmnant of Memorial Park, The Center, as planned, covers approximately 18,000 square feet in two buildings. The two-story smaller building of about 6,000 square feet includes a lobby and lounge area, crafts rooms, meeting rooms, offices. The a 2 largest room being about 20 x 401 . Building A cost estimates; @ $22.50/sq.ft. plus the center terrace, crafts terrace, irrigation, plantings, lighting, rading, drainage, fountain, would come to approximately 168,600. Building B cost estimates: 12,332 sq. ft. @$22.50/sq. with ulti -purpose room, stage, game and lounge, dividable meeting and banquet room, terrace, approaches, plantings, parking area, grading, drainage, etc. would come to approximately $290,000. Discussion centered around teen needs, as verbalized by Councilman Stc`:es at a previous Council meeting. After a thorough exploration of teen, as well as other community needs, the Commission voted unanimously to recommend the construction of Building B for the first phase development of the Community Center. IV. MISCELLANEOUS ® A. Chided by the "Courier" editorial a few days ago, the Commission decided to face the problem once again and recommend a naive for that large park in the Southwest. The discussion brought up the previous practice and criteria of choosing park names for geography, topography, identity, neighborhood, etc. HistnriQal names, persons who have given of themselvea to community service,living and dead, are all honored, collectively, by the 15 acre Cupertino Memorial Park. The name of Linda Vista Park is again unanimously recommended, rorr`easons-stated previously: 1) the name means "Beautiful View". 2) it is the name of the major approach street and is, therefore, more easily identified. V. ADJOUFBMENT - 10:45 p.m. CITY OF CUPERTINO C MINUTES OF THE RBW71 AR MEETING OF THE CUPERTINO RECREATION AND P"T-13 COMMISSION DATE: Wednesday, June 11, 1969s 8 p.m. PLACE: Library Conference Room, City Hall - - - - - - - - - - - a - - - - - - - - - - - - - - - - - - - I. OATH OF OFFICE - City Clerk At 8:05 p.m. City Clerk, William Ryder, administered the Oath of Office to new Parks and Recreation Commissioners: Mrs. Betty Moore Mrs. Jean Vincent Re-appointee Dolores Set verson had previously taken the Oath. II, CALL TO ORDER Vice Chairman Se-'verson called the meeting to order at 8:10 p.m.--Introductions followed. III. ROLL CALL Commissioners Present: Beard, Gabriel, Moore, Vincent and Selverson Stalff Present: John G. Parham Guest Present: A representative from the Cupertino Jaycees IV. ELECTION OF OFFICERS By popular vote Commissioner Seiverson and Commissioner Beard were respectively elected Chairman and Vice Chairman. V. LINDA VISTA PARK THEME For the benefit of the new Commissioners John Parham briefly reviewed all park locations and previous park development procedures with the landscape architects. With the grading plans of Linda Vista Park almost finalized, John suggested that the Commission discuss program develop- ment plans for the park to help guide Eldon Beck as he prepares the master plan, a project recently authorized by the Council.Eldbn hoped to finish the master plan before the end of June, according to John. 2 John read a letter from Grattan Hogan, expressing his suggestions in regard to the park. Discussion on development revolved around an Indian or rustic theme, as a fitting design idea for the park. Major areas and facilities suggested were: a series of winding, undulating grails; individual family barbecue and picnic areas off the trails; group and organizational barbecue areas; three major plateaus for viewing or playing, as dictated by the topography; a natural out- 3.� ?tngr e,, a "?T+'m l l lake, etc. These ideas will be forwarded to the landscape architect. The master plan is intended to show a complete park design9 although the physical development program will be staged, as approved by the Council. VI. CI7f 'ORDINANCE #303 The new Commissioners had no questions in regard tc aE303 which sets up and defines the responsibilities of the Parks and Recreation Commission. VII. BIKE TRAILS John gave a brief background of Palo Altols bike route program. Considerable discussion followed. A. To meet an ever-growing public demand, for health and physical fitness reasons, for bicycling itself as a good faiiiily-type recreation program, the Commissioners unanimously approved the following recommendations: 1. That the bike trails be designated by appropriate street signs at appropriate intervals. Painting a bike line on the street about five feet from the curb can be dispersed with in most cases. 2. That the basic minimum bile trails connect the park sites thus traversing the City. 3. That the Council appropriate a maximum of $1500 to cover the coati of the bike trail signs and posts. VIII. MISCELLANEOUS The Commissioners and the director discussed the summer program; activities of the Parks Technical Advisory Committee and the Parks, Recreation & Open Space Study; MID and Federal grants, and the summer staff training workshops. IX. ADJOURNMENT - 10 a 05 p.m. The next meeting, to di.suess the master plan, will be held at Portal Center on June 25 at 8 p.m. CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California 95014 Phone: 252-4505 MINUTES OF A SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION HELD JULY 15, 1969 IN THE COUNCIL CHAMBERS, CITY HALL CUPERTINO, CALIFORNIA Chairman Seiverson called the meeting to order at 8:00 P.M. in the City call t•! order Council Chamber. Committee members present: Commissioners Beard, Gabriel, Moore, Vincent, roll call Chairman Seiverson. Also present: City Clerk Ryder, in addition to City Manager Storm, Public Works Director Yarborough and Recreation Supervisor Cuny. Mrs. Seiverson explained that the meeting had been called by her, as Chairman of the Commission, on instruction from the City Council with its sole purpose being to receive the proposal for the exchange of Park pro- comments by perty and to make a report thereon to the City Council not later than chairman July 21, 1969. At this point the Chairman called on Mr. Don Bandley, 10054 S. Saratoga- Sunnyvale Road, who made the presentation. He gave the history of past efforts on the part of interested citizens to acquire that property known as the Damico Property and the Horse Ranch for the City to use ap a park presentation and fcr recreational purposes. He said that several weeks ago the ini- by Mr. tial efforts -if Mrs. McLaren had led to the present proposal whereby a Bandley group of investors would be willing to purchase both of the subject par- cels for exchange with the parcel now known as Memorial Park. The two subject parcels contain 24+ acres and have an estimated vale:: of $725,000 with the Memorial Park consisting of 15 acres. Mr. Bandley presented descriptions of the subject parcels stating that the terrain and existing improvements were ideal for recreational purpos- es. There existed a 30,000 sq. ft. winery, readily adaptable to use as a Teen Center, an $85,000 home, and included several outbuildings. There was a 40 ft. right-of-way which would connect to the Linda Vista Hillside Park, making it ideal for horseback riding or a hiking trail. Included in the immediate area was Deep Cliff Golf Course, the Blackberry Farm re- creational area, a new Swim and Racquet Club and another nine-hole golf course. He sroposed that the wisest and best use for this area was the continuati n ar. development of it for recreational purposes. In answer to a question from the audience as to the use proposed for the Memorial Park area should the project be consummated he said that it would be divided into two parts. The northern 10 acres would be rezoned question to Multiple with 16 dwelling units per acre and the southern 5 acres from would be zoned PC so as to be combined with similar land immediately ad- audience 1 jacent. At this Doint colored slides of the proposed areas were present- ed for the benefit of the Commissioners. The Chairman recognized Mr. Louis Stoklmeir, Jr. as spnkesoan for the Historical Society. He commented that the Memorial Park now had on it some historical buildings which had been dedicated to the Historical Society for use as museums and record centers for the City. Ha suggest- comments by ed that there was a moral obligation by the City for the preservation historian of these buildings. Should this project become a reality he offered that the Historical Society be given consideration for location of the buildings in the new area which would be near the old Doyle home. He also felt that the expense of moving should not be borne by the City. In response to an earlier request to be allowed to speak the Chair re- cognized Mr. Bert Avery, the developer of a large complex immediately adjacent to Memorial Park. Mr. Avery stated that building permits for comments by this project had been requested, that it would contain approximately developer 449 units, would cost somewhere in the neighborhood of $10,000,000 and would gravitate some $200,000 income per year for Cupertino. He cited his previous experiences as a developer and felt that this particular one was his best yet. Because of the past planning and effort that had gone into his project he felt the City had a moral obligation to deny such a trade proposal as had been presented. At this point in the proceedings the Chairman inquired if anyone in the audience cared to make any observations. Eleven people, all of whom were residents of Pepperwood or Somerset Square Developments, gave in- dividual comments a summarization of which follows: 1. What is the geographical distribution of population as compared to the existing and proposed park sites? 2. What is the value of City land as compared to that pro- posed to be traded? 3. What would be the main road for accessibility to tha pro- audience posed site? comments 4. Which would be greater between the two sites so far as costs of development and subsequent maintenance? 5. Can the existing buildings on the :,ew site be placed to good use? (For example: The constant 50° temperature. of the winery was cited as not being suitable for teenr.gers.) 6. Which of the two areas under cor..sideration would offer the better park facilities? 7. There is now a drastic need for playground areas for child- ren where access may be had without having to cross major streets and highways. 8. Homes were purchased in the Pepperwood and Somerset Square Developments on the basis that Memorial Park would soon be developed and nearby. -2- 9. Shopping centers and gas stations are now in sufficient numbers in the City and no more are needed. 10. More neighborhood parks and playgrounds are needed rathe-e than large recreation areas. 11. There is a moral obligation on the part c£ the City to re- tain Memorial Park as any other use would devalue the homes in the vicinity which recently had been purchased. 12. Federal funding requires master planning and are not these reasons still valid? Govern t should operate only where summarization private interests cannot and this project would be in com- of audience petition with Blackberry Farm, a private concern due to its comments greater proximity. continued 13. Are Lhe existing buildings adaptable to good utilitarian use? 14. Sp(;zially constructed buildings are much better than re- novating old odes. 15. Traffic in and around De Anza College would become intol- erable with a commercial development across the street. There were three members of the audience who presented opposing points of view to the previous speakers for the sake of discussion purposes, plac- ing the question on the basis of its own merit rather than emotion. In- cluded in these comments is the follow summarizatioi,: 1. The City would gain more acreage from such a trade as Memorial Park is much more valuable as commercial pro- perty than as a park. 2. When the Memorial Park land is combined w;`h the other available land under PC zoning this would give more op- portunity for a much better development than could other- wise be effected. opposing comments S. The immediate area still would have open space available summarized as the college itself provides this. 4. Consideration should be given as to what effect it would have on the City if the subject parcels do not become a park and are developed in some other manner. 5. Cupertino can grow only with expansion to the west. Eventually, in the very near future the proposed area will be in the center of the City and closer to more people than will the present Memorial Park. 6. The proposed area is in keeping with the County planning of a recreational or park chain along the creek. -3- Inasmuch as all who wished to speak had been given the opportunity, the t Chairman then asked for comments from the Commissioners. I Commissioner Gabriel expressed his pleasure in seeing the interest taken by the community in something as important as this. He cautioned that the Commissioner's role was to view the scene on a City wide basis when recom- mending actions to the Council. He reviewed the City's efforts in acquir- ing and developing park sites, pointing ort the completion of the two parks in the east of town with the prope.cy already having been acquired in four oth. r areas spread throughout the City. He said the City now is faced, with .levelopment costs which was not a small item. I Commissioner Beard thought the aesthetics of the proposed sites were beauti- ful and ideal for the proposed areas. He emphasized that denial of a park i site in the northern part of the City was unthinkable. He also felt that more multiples in the Memorial Park area would be unbearable. Compounding his uncertainty were his serious doubts on the accessibility and even com- plete usability of the proposed areas. Commissioner Moore said that she had been touched by the comments of the people and their concern for park and playground space. She said she had lived some twelve years in Sunnyvale and had become increasingly disturbed comments by the ever inc�asing apartment areas without any open space for the child- by commis- ren. She pointed out, however, that the creek area is equally important to sioners the City and that, frankly, she was torn by the present proposal. Commissioner Vincent said she was a comparative newcnater to the City. She could understand the residents being upset if the home they had bought was to have been near a park and then they found out something different would occur. She said she would prefer to reserve her thoughts until she had had time to study it further. Chairman Seiverson again reiterated the purpose of the meeting and the role of the Parks and Recreation Commission to recommend to the Council by July 21, 1969 the relative values of these areas for their intended use and that the Commission should not concern itself with any legal aspect. motion for It was moved by Commissioner Beard and seconded by Commissioner Moore for denial discussion purposes that the Parks and Recreation Commission recommend to the City Council that the project as proposed not be consummated. It was then moved by Commissioner Mocre and seconded by Commissioner Beard amendment that the motion be amended by adding to it the phrase, "until further con- to motion sideration be given to the residents of the central area adjacent to the present Memorial Park". proposal On a roll call vote the amendment was adopted 5-0. After a roll call vote denied on the original motion the result was an approval by 5-0. adjournmen Commissioner Seiverson declared the meeting adjourned at 9:37 P.M. Respectfully submitted, City Clerk -4- June 1.6, 1969 11r. Austen D. Warburton, Chairman Delinquency Prevention Commission Juvenile Justice Commission 840 Guadalupe Parkway San Jose, California 95110 Dear Mr. Warburton: Your letter of May 20, to Mayor Dempster, has been forwarded to me for reply. Here are some of the positive programs we are doing in Cupertino to, hopefully, prevent and control Juvenile delinquency. I. Youth Employment About r-6 college and high school afire youth wil-l. be employed this s um:,nier by the Recreation 9, Part:s Department to work. as recreation leaders in pl_ay- grounds and parks. The depa.rt�::ent also operates a Youth Employ'i er.i Project (YEP) to place youth in domestic servlcei� or business concerns. East summer, YEP placed a total of 49 youths in _intermittent or regular part tide jobs around the community. We hope we can surpass this number, this year. Recommendation: Many businessmen were reluctant to hire part time he '.p unless they cou.i.d pay in cash and avoid paperwork and other deductions . Is there some way to relax youth %Imployment restri.ctl. ns? II. Drug Edu.^_a;ion T'he various PTA's and the Chamber of Commerce have. had excel-lent programs on drug education with most s i •:x. Au:,ten D. arbur::,a1 Pa-e 2 June 16, 1909 presenLations made by the staff of the juvenl ce Delinquency Prevention Cominission. This is a. Sc-rioua prob'.em among youth in the aiea. The Recreation & Parks DopzarLmcnt iG ta',tinjt coct- Certed efllorts t0 irnprOVL' -,, procedures , tea to operate under closer, more intirulte, gro,as principles with teens in OUr City panes. z^nerc -1.a need for more intensive and cxtensi-.re dissemira,tiaa o:" Infoi'caation to parents and youth. Radio coverage s.iou td be increased. Tire Recreation & Parke i`cpar tir,ent !-ins a.pp i ied vo t IiIa FCC far a 10 watt, r,-i educa tiona i radio s;:.a.t:i on tiiA is vli Ll be operti ted ay LCen s, and priniari 1 y, programmed for teens. 'Wie abi.iity of this station to reach the "unreaehab Lvs" (those who do not p ai t:—I i.:�F):-e In building-centered programs) could be ® C'.r20rIn:JUf.'r . III. Recrea t:i.or3 A 1YiCi(? variety Of pr ,V( r 1'ii ac -iv-' tries are pI annc, Or yout:il CP.l.2'lrl i:i1C1 smll;1Cr.. T to COICI _et:iin o'er' nt�lv7'3�Oi'i:GOCI cer tC'r g in t;li t;i3 i'le "GoeiIS Wii L 1«�V e.XC i-U:3ivc U.3o Of for ;'110 fi j::> Ca wee k e aCi1 j a:`lt? 1ncre a C,ed p aims at Dc Ariza C:.} .. . %^.r thc3:i0.. =_u ari6 over; "', o ti,'u:LI b.7_ i it;{ of school it3C:i.L _t i.t Fi,' the :i._'`2croa, 'rG desire 1 G: LnVJi_V(�t:1C111`, in CiV.iC L1Cl;:t.V:Li : r? i3 the have f,ai',,il. 1_;{ ra£1rtaC? }? e '�Ci3 ,G3.' tit Leief3t a -L;eeTl .0 L'C; or sister its thIz', specia I. procr a.._' i the i{-3 cu , tul a i_ly Ci,i sadvan'uLvgrad y the use of you�; 1 aB r ec2 i aei_on aides or cokmr3C' (.ors in ot;r Co,ailx_ start pro i,Im next aepteiiiber--all these siloula iItM Zs. The cs tab:l.:3b-,ncr3t of t:hc Cupertino Coor dirat:i n,, COUi1Cj.]_, it �,3'QU J which i.12C ' Utlt';:i 1"r?'i7 CG,3t't�ttt't.'Lvt? .L L'SYr probat:l.rn, pol:i cc, wr.lf'aro , achoo:l, psychology ment, rccreatt:lon , etc:. , jia3 given a enci.03 P�1'1 upportunity Lo (Iiocuas cor taro pro. ) c m ind- v:i e,ti, a concerted basis and from ail posc,'ib , e observabi.c fields. i'.nc to sed is a copy of our ruunlcipa)_ allil mer n roc}3 urE:. D. tit n c 6 9 IV. d u Cn,.AnC, up In the fall, tho Recreation & Parle:,1; DepLArt"Ictat lv! 11 scl-jodul.c, a d,,w!!,'iiCntCd 11r,11C.-ty 0'-:, the e,xt(Ijit of the drop-out probl.cm in Local high schoolo and alriq ho?,�cfu,! Iy, tool, Into the .,x.ricidence of drug use and abuse in our arca. -1.r"1-1 -100 1 G i wculd hi-,hly recorm.-iiend thot the 11. SCI L- t-3 init'ate swimer rernediall.., if not regui.ar, prog rams. The CuperUno Elementary Scl-iool District has conducted an over growing., succeso- fui summcr ochool progra-x, In ju.'I.y from 9 a.m. to recreation prop raii-ts then operate on scl-iool ',%)].ayg-roi.ipr!s from .1. p.m. to 8:30 in -yo this cooperative Most ca'5004 NeedlesG to za k, r-0- n alleviated man-.- problems res�uLtinLgr t,,ram ha, -'rom L Ar a for,itler recreat'con chair.;ran of the 6)'k-,h J diq-,L,-ict I have prrtici.patcd in various youth con.-Lcvences and havo corked on several occasioriz with Willie Zilloon. 1 1-tope the "-bovo information can be of some help. 1 loolk. 1 to icceiving oomc feedback aj)d information frorri the O,w;imission at a later dates, . Sincerely, john G. Parham Director C)L I i r e cc; 'z,hiiiip W. St-oriii !,,'ayor Dempster and the City Councilmen Tiie Recreation & Parku ConunissiOners C I T Y O F C U P E R T I N 0 C 'FtiVl MINUTES OF THE REGULAR MEETING OF THE CUPERTINO RECREATION & PARKS COMMISSION TIME: 8 p.m. Wednesday, June 25, 1969 PLACE: City Hall Library Conference Room I. CALL TO ORDER - 8:25 P.M. II. ROLL CA2 Ja Commissioners Present: Vine--nt SF,iver.son, Moore, Board o:1, Conn,issioners Abs(: t: G,,J)riel Staff Present: (- n G. Pprham, Director Donna J. Belke, Secretary III. CORRESt ONDENC- A. ChrJ.rman Seiv r�tc�ri need a letter -co .`=ze Commission from Mr. tla.il isLra RyTcier, City Clerk, confirming the action ta.k,.n b-j the Council regarding bicycle trails. A report should be male with more detailed informa- tion as to the location, the proposed location for signs, possible costs, etc. B. A memo from Mr. Lee Yarborough, Director of Public Works concerning the bike routes was also read. Pair. Yarborough listed several reasons why he felt that these routes could not be safely implemented on existing ordinary city streets. He recommended, however, "that consideration be given to the design of such facilities in the future developments in the hillside area. " Mrs. Vincent suggested zhat part of the tree strip, between the curb and the sidewalk could be used for bike trails. She mentioned that this is what is done in Florida. IV. LINDA VISTA PARK The Director displayed the plan for Linda Vista Paris ® that was prepared by the City staff. Thy architect's original plan showed an extensive amount of grading. The staff's plan will be incorporated into Eldon Beck's original plan. There will not be as much grading as originally proposed. A complete color rendering should be ready by next week. 2 V. MISCELLANEOUS The Director read a letter he recently wrote to Mr. Warburton of the Delinquenc-y Prevention Conn=.ission of SEL-i Jose regaiding Cuperij.J,nols positive programs to prevont and control juvenile delinquency. A copy of that letter is enclosed. VI. ADJOICTF VCI NT - 10:10 p.m. y C I T Y O F C U P E R T I N L MIP1MS OF THE REGULAR MEETING OF THE RECREATION AND PARKS COMMISSION DATE: Wednesday, July, 1968. 8 p.m,. PLACE: City Hall Library Conference Room e w w s w w c w w w w w s w a - Q w w w — — w — a s — w w r r w w I, CALL TO ORDER ® 8:20 p.m. II. ROLL CALL Commissioners Present: Sedlak, Wandry, Gabriel, Beard Commissioners Absent: Seiverson Staff Present: John G. Parham, Director Donna J. Belke, Secretary III. REVIEW OF COUNCIL MEETINGS 4, JUNE 17, 1968 "Councilman Stokes stated that, in view of the fact that this City does not have a public building and is badly in need of one and with the substantial ergpwnts of interest having been ory., ned through various investments, the Council ought to be able to consider spending an additional $10,000 to have these buildings constructed." B. JUNE 18, 1968 -o ADJOURNED REGULAR MEETING 1. HILLSIDE PARK APPROPRIATION "It was unanimously passed that $10,000 be Rppropriated for preliminary land fill in the Hillside Park, subject to the conditions of: (a) Parks and Recreation Director, Parham recommend names of qualified landscape architects. (b) The architects recommendation to be received before moving any dirt, (c) The $102000 is not to be considered as a maximum that could be spent this year," 'r 2 2. MOVING OF PARRISH HOUSF "The City Manager's recommendation that the Parrish House be relocated near the two large Oak trees on Mary Avenue adjacent to the, Memorial Park was accepted." The Commission would like clarification of two points: (a) Is this the same triangular parcel of land that the Commission suggested in Octobers 1966? The Commission was told at that time that "hey couldn't speculate on that property because It wasn't owned by the City. (b) Is this intended to be a permanent site? If so, then the plans would need to be revised. 3. PARK BUILDINGS AUTHORIZED "It was unanimously passed that the multi-purpose Park Buildings be constructed as quickly as possible a. a cost not to exceed $20 per sq. ft. ' that any excess costs over the moneys available in the Park Bond Construction Fund would be paid from the General Fund; and that $10,000 be appropriated for this purpose." 4. SELECTION OF ARCHITECT "It was unanimously passed that architect William Headly be retained to design the Park Buildings at his quoted rate of an hourly basis with a guaranteed maximum." IV. DEVELOPMENT OF HILLSIDE PARK Mr. Parham stated that he had taken a total of three architects and the last one with the City engineer, Ken Boyd, up to the site. Mr. Boyd was present to plot out the exact boundaries of the 10+- acre park. One architect, Gil Rovianak, was enthusiastic about the park and emphasized the importance of keeping the natural topography of the land. The Commission generally felt that the development of the other three parks--Memorial, Stevens Creek, and Monta Vista-- seem to have been set aside and the development of Hillside Park is being stressed. Commissioner Beard stated that the limited amount of budget available should be expended to obtain the maximum citizen benefits. I :eel that the fact that we are discussing the possibility of the last parcel completion of another site should be widely publicized to afford i� E 3 M the neighborhood group at the remaining sites an oppor,-unity to voice their desires, pressures, etc., to provide this Commission some gauge of community feelings." Commissioner Wandry moved and Chairman Sedlak seconded, the motion that we feel that in the best interests of the community that it is advisable that we have preliminary plans drawn up for all three parks and study the needs of the neighborhoods. Instead of spending $10,000 on land fill in the Hill -.ide Park, the monies would be much better spont tovr&rd obtaining preliminary plans for all three of the parks. The motion was passed 4-0. V. SUMMER PROGRAM Mr. Parham stated that the overcrowded conditions in the Tiny Tot programs, at Faria and Wilson playgrounds necessitated the using of a resident requirement for participation. The trips that will be taken this summe" are: July 30, Oakland A's Baseball Game; August 2, Dr. Doiittle; Teen Club Camping Trip to Yosemite; a four-day children°s camping trip; and a three-day children's Art Camp to Asilomar (Aug. 7-9). VS. MISCELLANEOUS A. PARK BUILDINGS The Commission would like to know what progress is being made on the two buildings. The Commission would like to see the plans so they can make sure the building blends with the surroundings and that they are appropriate for the programs that will be conducted in them. B. SWING APPARATUS Commissioner Wandry stated that she felt that the swing apparatus for Portal Park was lacking and asked about the monies from the Lion's Club. Mr. Parham stated that the Lion's Club fund was a pledge and no cash has been received by the City as yet. i C. MEDI" STRIPS Commissioner Wandry stated that we express our pleasure at the revisions made by tha City in the development of the median strips on Wolfe Road. The gazaGnias, junipers, and other logo- growing shrubs are all colorful, as well as aesthetic additions to our City. D. CITY 4S NEWSLETTER The Commission would like the opportunity of being able to have its optnions expressed for the public to ponder and question in one section or .the City's forthcoming Newsletter. VII. ADJC'U'RMMNT - 10 p.m. I CITY OF CUPERTINO, State of California iO3OO Torre Avenue, C•lpertino, California 95014 Phone: 252-4505 MINUTES OF A SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION HELD JULY 15, 1969 IN THE COUNCIL CHAMBERS, CITY HALL CUPERTINO, CALIFORNIA Chairman Seiverson called the meeting to order at 8:00 P.M. in the City call to order Council Chamber. Committee members present: Commissioners Beard, Gabriel, Moore, Vincent, roll call Chairman Seiverson. Also present: City Clerk Ryder, in addition to City Manager Storm, Public Works Director Yarborough and Recreation Supervisor Cuny. Mrs. Seiverson explained that the meeting had been called by her, as Chairman of the Commission, on instruction from the City Council with its sole purpose being to receive the proposal for the exchange of Park pro- comments by perty and to make a report thereon to the City Council not later than chairman July 21, 1969. ! At this point the Chairman called on Mr. Don Bandley, 10054 S. Saratoga- I Sunnyvale Road, who made t'ae presentation. He gave the history of past efforts on the part of interested citizens to acquire that pro-,-2rty known as the Damico Property and the Horse Ranch for the City to use as a park presentation ', and for recreational purposes. He said that several weeks ago the ini- by Mr. tial efforts of Mrs. McLaren had led to the present proposal :ohereby a Bandley group of investors would be willing to purchase both of the subject par- cels for exchange with zhe parcel now known as Memorial Park, The two subject parcels contain 24+ acres and have an estimated value of $725,000 with the Me.n rial Park consisting of 15 acres. Mr. va"dle resented descriptions of P p the subject parcels stating that the terrain and existing improvements were ideal for recreational purpos- es. There existed a 30,000 sq. ft. winery, readily adaptable to use as a Teen Center, an $85,000 home, and included several outbuildings. There was a 40 ft. right--of-way which would connect to the Linda Vista Hillside Park, making it ideal for horseback riding or a hiking trail. Included in the immediate area was Deep Cliff Golf Course, the Blackberry Farm re- creational area, a new Swim and Racquet Club and another nine-hole golf course. He proposed that the wisest and best use for this area was the continuation j and development of it for recreational purposes. In answer to a question from the audience as to the use proposed for the Memorial Park area should the project be consucunated he said that it would be divided into two parts. The northern 10 acres would be rezoned question to Multiple with 16 dwelling units per acre and the s^uthern 5 acres from would be zoned PC so as to be combined with similar land immediately ad- audience t s f i jacent. At this Point colored slides of the proposed areas were present- ed for the benefit of the Commissioners. The Chairman recognized Mr. Louis Stoklmcir, Jr.. as spokesman for the Historical Society. lie commented that the Memorial Park now had on it some historical buildings which had been dedicated to the Historical i Society- for use as r.uiseums and record centers for the City. He suggest- comments by ' ed that there was a moral obligation by the City for the preservation historian of these 'buildings. Should this project become a reality he offered that the Historical Society be given consideration for location of the buildings in the new area which would be near the old Doyle home. He also felt that the expense of moving should not be borne by the City. In response to an earlier request to be allowed to speak the Chair re- cognized Mr. Bert Avery, the developer of a large complex immediately adjacent to Memorial Park. Mr. Avery stated that building permits for comments by this project had been requested, that it would contain approximately developer (I 449 units, would cost somewhere in the neighborhood of $10,000,000 and would gravitate some $200,000 income per year for Cupertino. He cited his previous experiences as a developer and felt that this particular one was his best yet. Because of the past planning and effort that had gone into his project he felt the City had a moral obligation to deny such a trade proposal as had been presented. f At this point in the proceedings the Chairman inquired if anyone in the audience cared to make any observations. Eleven people, all of whom were residents of Pepperwood or Somerset Square Developments, gave in- dividual comments a summarization of which follows: 1. What is the geographical distribution of population as compared to the existing and proposed park sites? i f 2. What is the value of City land as compared to that pro- posed to be traded? 3. What would be the main road for accessibility to the pro- audience j posed site? comments 1 I 4, Which would be greater between the two sites so.far as costs of development and subsequent maintenance? 5. Can the existing buildings on the new site be placed to good use? (For example: The constant 50° temperature of J the winery was cited as not being suitable for teenagers.) 6. Which of the two areas under consideration would offer ` the better park facilities? f 7. There is now a drastic need for playground areas for child- ren where access may be had without having to cross major streets and highways. i 8. Homes were purchased in the Pepperwood and Somerset Square Developments on the basis that Memorial Park would soon be j developed and nearby. t -2- I i I 9. Shopping centers and gas stations are now in sufficient numbers in the City and no more are needed. f 10. More neighborhood parks and playgrounds are needed rather than large recreation areas. 11. There is a moral obligation on the part of the City to re- tain Memorial Park as any other use would devalue the p homes in the vicinity which recently had been purchased. 12. Federal funding requires master planning and are not these reasons still valid? Government should operate only where !summarization private interests cannot and this project would be in com- lob audience petition with Blackberry Farm, a private concern due to its ;comments greater proximity. 1continued I 13. Are the existing buildings adaptable to good utilitarian use? 14. Specially constructed buildings are much better than re- novating old ones. 15. Traffic in and around De Anza College would become intol- erable with a commercial development across the street. I There were three members of the audience who presented opposing points of view to the previous speakers for the sake of discussion purposes, plac- ing the question on the basis of its own merit rather- than emotion. In- cluded in these comments is the follow summarization: i 1. The City would gain more acreage from such a trade as Memorial Park is much more valuable as commercial pro- i perty than as a park. 2. When the Memorial Park land is combined with the other available land under PC zoning this would give more op- portunity for a much better development than could other- wise be effected. opposing comments 3. The immediate area still would have open space available summarized as the college itself provides this. 4. Consideration should be given as to what effect it would have on the City if the subject parcels do not become a , park and are developed in some other manner. 5. Cupertino can grow only with expansion to the west. Eventually, in the very near future the proposed area will be in the center of the City and closer to more people than will the present Memorial Park. 6. The proposed area is in keeping with the County planning of a recreational or park chain along the creek. -3- I i • Inasmuch a3 all who wished to speak had been given the opportunity, the � Chairman then asked for comments from the Commissioners. Commissioner Gabriel expressed his pleasure in seeing the interest taken "1 by the community in something as important as this. lie cautioned that the Commissiont:r's role was to view the scene on a City wide basis When recom- mending actions to the Council. lie reviewed the City's efforts in acquir- ing, and developing park sites, pointing out the completion of the two parks in the east of town with the property already having been acquired in four other areas spread throughout the City. He said the City now is faced with development costs which was not a small item. Commissioner Beard thought the aesthetics of the proposed sites were beauti- ful and ideal for the proposed areas. He emphasized that denial of a park site in the northern part of the City was unthinkable. He also felt that more multiples in the Memorial Park area would be unbearable. Compounding his uncertainty were his serious doubts on the accessibility and even com- plete usability of the proposed areas. Commissioner Moore said that she had been touched by the comments of the people and their concern for park and playground space. She said she had lived some twelve years in Sunnyvale and had become increasingly disturbed comments I by the ever increasing apartment areas without any open space for the child- by commis- ren. She pointed out, however, that the creek area is equally important to sioners the City and that, frankly, she was torn by the present proposal. Commissioner Vincent said she was a comparative newcomer to the City. She could understand the residents being upset if the home they had bought was to have been near a park and then they found out something different would occur. She said she would prefer to reserve her thoughts until she had had time to study it further. i ' Chairman Seiverson again reiterated the purpose of the meeting and the role of the Parks and Recreation Commission to recommend to the Council by July 21, 1969 the relative values of these areas for their intended use and i that the Commission should not concern itself with any legal aspect. motion for ; I! was moved by Commissioner ;Beard and seconded by Commissioner Moore for denial discussion purposes that the Parks and Recreation Commission recommend to ithe City Council that the project as proposed not be conpummated. It was then moved by Commissioner Moore and seconded by Commissioner Beard amendment that the motion be amended by adding to it the phrase, "until further con- to motion sideration be given to the residents of the central area adjacent to the present Memorial Park". I + proposal ; On a roll call vote the amendment was adopted 3-0. After a roll call vote denied j on the original motion the result was an approval. by 5-0. I adjournment,', Commissioner Seiverson declared the meeting adjourned at 9:37 P.M. i Respectfully submitted, r ! � i City Clerk I -4- e C I T Y O F C UP EAT I N 0 MWES OF THE REGULAR MEETING OF THE RECREATION AND PARKS COMMISSION DATE: Wednesday, September 10, 1969 PLACE: Library Conference Room, City Hall - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I. CALL TO ORDER - 8:10 p.m. II. ROLL CALL Commissioners Present: Beard, Gabriel, Seiverson Commissioners Absent: Moore, Vincent Staff Present: John G. Parham, Director William Ryder, Finance Director Donna J. Eelke, Secretary III. REVIEW & DISCUSSION OF COUNCIL MEETING -- Aug. 18, 1969 Mr. William Ryder, Finance Director, played the portion of the Council tape which pertained to the Council's discussion concerning the park swap issue. The swap was dropped from the agenda as a dead issue because (1) of the letter received from HTJD, (2) of the staff'6 report, and (3) because of Sam AnCerson's statement that it would make no difference to HUD whether the people approved the swap or not. The Commissioners heard Mr. Parham state that the monies for the development of a community center could be used for the purchase of the Horse Ranch this year and the other parcel could be purchased next year. The Council instructed Mr. Parham and the Recreation & Parks Commission to present an "in-depth" study on October 6 outlining the development plans for the west side parks. The report should take into consideration the County's plan since the County park will be adjacent to the Horse Ranch. e 2 After discussion regarding development plans for the parks, Commissioner Gabriel moved and Commissioner Beard seconded the motion that the Recreation & Park Commission retain the present plan for Memorial Park, Stevens Creek Park, and Monta Vista Park and complete it in its entirety. Motion passed 3-0. In addition to retaining the present plan, Commissioner Beard moved and Commissioner Gabriel seconded the motion that the Commission requests the City Council to proceed in every way possible, in any manner that WON'T INTEPIIERE WITH THE COMPLETION OF THE CURRY,41f'"LY PLANNED ® PARES, to do whatever is possible to acquire the Horse Ranch and those parts of the D'Amico property that are suit- able for park needs. Motion passed, 3-0. With those points above reemphasized, the Commission then discussed the approach to the "in-depth" study of park needs. Mr. Parham presented a basic outline for the s ady, which included, among other things, an inventory of recrer.tion facilities (public, private, city and county) on a quadrant by quadrant bazis, future method of acquiring neigr.borhood Marks, and a review and progress report of our parr: acquisition and development program. The Commissioners agreed that this approach may suffice. The Commissioners voted unanimcusly to encourage the Council to adopt an ordinance (for which the State of California has passed an enabling law) to require developers to set aside park lands or monies in lieu of lands, in keeping with the State Law. The Commission shall study in detail the provisions of the act and make recommendations in the October 6 report. 3 IV. MISCELLMOUS A. COU9CIL-COMKISSONER'S TOUR OF RECREATYON FACILITIES Chairman Seiverson reviewed the tour, in which three commissioners, 1 councilman, and the director partic- ipated. The tour included Beresford Recreation Center and Central Recreation Center in San Mateo, Mountain View's Center, bead San Jose 's Center. Statistics on these buildings were distributed to the tour members and are enclosed. B. COMN:ISSIONER'S NIGHT -- Thursday, September 25, 1969 Mr. Parham invited the Commissioners to District IV's Barbecue to be held on Thursday, September 25, at Mountain View's Community Center on Rengstorff. The agenda calls for swimming at 5; cocktails at 6; steak at 7 and the program at 9 p.m. Guest speakers for the evening will be Willard Shumard of San Mateo and Earl Carmichael of Santa Clara. C. FALL PROGRAM Cupertino°s radio station will be co-sponsored by the Cupertino Jaycees and the Recreation & Parks Department. By sharing the sponsorship, the station was able to apply for $1000 from a private foundation. The summer day camp program was so successful that t'_^ Recreation Department has decided to continue the program throughout the year. The Director showed the Commissioners slides of the program activities. D. NEXT MEETING The next reggular meeting will be held on Wednesday, September. 24, at 8 p.m. V. ADJOURNMENT - 10:20 p.m. Coperlino cmflcil-pplalcs Swap 0 0 "1. A ta I attall, MaY r-140duce Park cam? By DORIS Sltla'fIERD ; Ridding;; now on the adjoining! And there's Stevens Creek it- Tnoif lc rloun az k; on the Incagirwtion is :lot 0-ad. ;ranch and winery property com- ,'.rlf on tho lower level of the pr•oprriy hsiva o,<rt trtrt, int in^d It's alive and thrivn,g in CI.,pri,,e a total of 30,000 to 40,009 two parcel,, where water bl:r• into sin d i!-,- f!, rir 1111 Squarn feet. bir�s all Celt' ;hound- midhat Cl tufiti--the pert Inn, where one of i!s chirE� Parham visualizes the old To Par'hill the plan has I've',", -, rfect selling ;'or c o w b o y exponents is .i)hit Pm ham, di• winery building as an ideal teen thing. it preserves fast di +p- p;irnes. rector of the city'.; p;irks and comer, where noise from rock pe;irmp open spate ;Ind provide- The ,a>gofg h o k porcit of the recreation depailinent 1mvids and other ,youthful ex- Cupertino with more park lands oil,: holl"l, ha" o'c,,;ll .i general Parham and his -�laf( have uNT,111 es would be insulated and a community center •all in �tl+l^ wfwri• , on;.lers di,s- by four-font thick walls. One fell swoop. played Ihoir art ind -raft work tills ect creative Iita.c,ic to trans The old Doyle house, Otte of At, the same time it would during the mini r for adrnir- form 1.5 undev,'loped ;'(To; and Cupertino's early day residencesikee•p inim-1 some of tho charm)ing parents. some tuiribiedown buildings at alsn located on file winery prop•lof Cuprrtinn's past. An iniprovi,od ouldsior nalut-s the future site of the city s Mc-'flrty, is envisioned by Parham, Parham's inlagitlafivt� all- nuiWu111 adlo n ;1 logo pen men dal Park on Sil,vcns Crock as a logical setting for senior'proach is veer muc•'1 in evi- housing a thi iv,ng flock of �c•itizens, activities• idence at the undeveloped Me- chickens ;end du h; tenderl by I`s;nilevard into a pry rear play, Snlalicr farm buildings scat- niorial Park, where he oo operate; the children t n a.r:d other area forchildrer. i terod arannd the winery coidd;out of in office converters from vegetable.., :u'• t il,wning in a The park director now ^n hou`c recreation projects fora slightly off-kilter little old nearby 1 ,idler? obit visions the same iinaglnativeiyncnger children. house. The pkt� ,wjrU;li f;ot 'Wo duck approach to providior Cuper The spacious Mimic() famiiv� tide her ervated an inviting r e a r i o f; itr,icidrri-ni;y will rr iino with a community center,home on the winery property;playground out of rurally noth-,planned Ea,i,r + ,;: iuv,ta ucro by utilizing an old w,nrry, two;could bo used for rectcation dr;-�ing at the 15-acre park site aCrained out on `. vvrkrnd� la'•t residences and a c•oilrctirin of,parlment offices and for meel- McClellan (toad across from .Deispring. leaving the dcparinivot �unu r d (arm rnri!chngs ae re'' logs Of varied groups. The home,.Anza College. holding dmt ny vomw slur khrig realwfin! meeting p 1 ;, c e s for Incited on a nluff overlooking During the surnmer months.:purehascd as pried 'rh<urk� to residents. the creek and valley, has a cir l2fl children a day hove beenhhe yaunl,�4a:;' tender loving At the rerluest of the Ciiy eul;u driveway and adequate.;allending clay can;p at the parkcare, the ducks leave grown into f', until, Parham and ilia., park-:parking space. 'where the makeiAiift play equip-I large hulking herds. end recreation connliv lion u•e! in Paricnn's eyes, the fine;rnrnt is probably more appeal An indirrn villa rf Of iri> d tnrnnrlatng a :'cl?ort drhliling�old red barn on the If o r s e'ing to younl;stcrs Iran the laivsti is nestled under orcir.:rd troos the new approach to solving thel Ranch world be a perfect set- in scientifically designed plan-!some distance aw;a , from the cornmuniiy center !:reds. Thrlling for barn dance.;. tic l;Inlnlick^,. !clocking arld ritrackint, report. +yell he prmvited to f:he i counc•fl Oct. G. What. Parham snyroas is an ' alternative to a pr ipo5al. rv- s ended by the council. In s',vap e, Ilse rov-owned Milt m,ij :'ark k site for the 15-arid 11 srsr Itanch and 9-acre Willa Vist•i �Vircry property located on aMuClollan � Roar) and bordering Stevens Creek r Under drvclopm ni rcarbv is r �. tho city's new ililhldo P,rr�. ,- The council drollpt'd the swap propo<al on Iho ro-1 nu innfla- feral of Glly Aity. S_m ind� rson ✓ -{ '�t �� silted. Memorial Psnk was partly financed by frricrat rinds from Housing and[;rb;,a tievelopinent t WD) which frm%ns on ex- K` ' chanfzr's of property it h o 1 p r,, I ® Pa1-Vale's idva :, for the' city k to ❑,,l, the S375.000 to $100,000 e'er marker! tot, coll,it eft tion of _ a del?lnliilil(y e'nlr�. .Ir Ni?`rnfxrl- t' i;;:: �' , F al Park for prlrcii r' iL , year s, g fit Wo ilni`c it ill ch ;lore for prlltlni; an opllno on ter winery r 3 propcity 101101 c• uld Ilion he bought by the city lho following year. 4v � At Ilir' Belie• ,if t;,i, swap pro- Iinr-r t; ;nil l4 wvry pro- Porto ;it .ji.lilli, b` i }�,:.ranr hinir!rnt;, fin fill, lwo 11:i1cfl.4 ,..10 , r,r.,., tam 4a114v WINERY — The old Mmila Vista portment. Ili, advric,oP,, ld tiler Oily eoillinaBelly rf•iller' Winery, loc4tted on nine acres in tit- purchasing file property ;relit o'P. er�rro: alxl do ;n in a more pertinn, is seen as ;rn ideal llotcn- ing Horse R:rnch, hill lilorilc•r+og fle,uiie, Inn 'r ,'iilve way than tial center for teen activities and art Stevens Creek, (Staff photos by Rob- a murlrrn etistonl-built center, exhibits by John Parham, director of ert Morris) he feels, the City's parks and recreation de- e C I T Y O F C U P E R T I N 0 CALIFOIUUA MINUTES OF THE REGULAR MEETING OF THE RECREATION AND PARKS COMMISSION TIME: Wednesday, September 24, 19690 8 p.m. PLACE: City Hall Library Conference Room - - - - - - - - - - - - - - - - - - - - - - ` - - - - - - - - - - I. CALL TO ORDER - 8:04 p.m. II. ROLL CALL Commissioners Present: Vincent, Moore, Seiverson, Beard Gabriel Commissioners Absent: None ® Staff Present: John G. Parham,, Director Donna J. Belke, Secretary III. CORRESPONDENCE A letter was received from Mr. William Ryder, Finance Director, informing the Commission that they had not approved the minutes of the special meeting held on July 15. IV. MIIJUTES OF PREVIOUS MEETINGS - July 15 and September 10. Chairman Seiverson read the minutes of the special meeting of July 15. Commissioner Vincent moved and Commissioner Moore seconded the motion that the minutes of the special meeting of July 15 be approved as read. Motion passed 5-0. Chairman Seiverson also read the minutes of the regular meeting of September 10. Commissioner Beard moved and Commissioner Gabriel seconded the motion that the minutes of the regular meeting of September 10 be approved as read. Motion passed 5-0. 2 V. DISCUSSION A. Report in General ("A Quality of Environment°t) Commissioner Gabriel stated that he felt that the report did not stress the need for the city to adopt an ordinance to require developers to set aside parklands or monies in lieu of lands in keeping with the California State Law (the Quimby Act) . The Quimby Act proposes to suggest that the setting aside of parklands is just as valuable and important as setting aside lands for schools and streets. A section on the Act will be inserted on page 3 of the report. Commissioner Moore felt that the parks that are adjacent to school playgrounds should be noted as such. 1. Focus on Priorities After discussing the importance of each proposed r park, the Commission decided on the following priority recommendations: 1. Community Center, Memorial Park 2. Acquisition of Horse Ranch 3. Acquisition of DtAmico Ranch 4. Linda Vista 5. Monta Vista 6. Stonydale (Stevens Creek) 7. Memorial Park 8. Horse Ranch and 1. `Amico a. Somerset Square 2. Focus on County Parks Adjacent to Cupertino The Commission again wanted to stress the importance of the County and City parks being complementary to one another and not duplicating facilities. VI. MISCELLANEOUS A. The Commission mentioned the importance of helping ® the school district develop selected playground areas into park-like settings, in neighborhoods where park sites are w,'tvailable. Families do not necessarily play toga %er in playgrounds, but they do get together in pairs. B. The Director reminded the Commisnioners of the bar- b-cue in Mountain View on Thursday, September 25. C. Commissioner Beard informed the Commission that waist-.iigh weeds had taken over the 5 acre Monta Vista Park site on Voss Road and stated that he felt that something should be done about them. John said he'll check on this. D. Commissioner Vincent stated that she had written a letter to the mayor and the city manager regarding the unsightly weeds and debris that clutters the vacent field on Portal Avenue and Stevens Creek Boulevard. No action has been taken as yet. VII. ADJOUM%1 ENT - 10s10 p.m.. CITY OF CUPERTINO, State of California CC-25 10300 Torre Avenue, Cupertino, California 95014 Telephone: 252-4505 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL HELD OCTOBER 27, 1969, IN THE LIBRARY CITY HALL, CUPERTINO, CALIFORNIA Mayor Dempster called the meeting to order at 8:05 P.M. and advised those present that the meeting would be conducted on an informal basis. Councilmen present: Beaven, Fitzgerald, Noel, Stokes, Dempster. Parks and Recreation Co_..�issioners present: Beard, Gabriel, Moore, Seiverson, Vincent. Also present: City Manager Storm, City Clerk-Finance Director Ryder, Parks and Recreation Director Parham, Chief Building Inspector Benevich. Zhe members of the Parks and Recreation Commission had beer. asked to attend this joint study session to help seek an answer to the question of what course the City should take in relation to a community center building in the Memorial Park area or in the acquisition of additional park sites. Upon inquiry City Manager Storm said that the costs of restoration for the buildings on the Damico property would not be available until the next Coun- cil meeting. Councilman Stokes said that his proposal for an all-inclusive bond issue was predicated on the need for park sites in the future, meaning 25 years from now, and the lack of the availability of such open spaces at that time. He questioned whether or not the City was being short-sighted in its goals, and suggested that the thinking be re-evaluated on how much in the way of capital improvements we should provide at this time. He commented that Palo Alto was developing land now which had been purchased years ago, and suggested the possibility of Cupertino following this example of planning. He said he was very much in favor of trying to pass the bond issue in April, even though the sale of bonds might not be possible immediately. He thought the success or failure of the bond issue would be the best indicator of the thinking of the citizenry. Mayor Dempster voiced his preference for a utilization study of the existing developed parks before committing the City to an irrevocable course of action. He said that the County parks were available to all of the people, which in- cluded Cupertino citizens, that we now had the Hillside Park, and also that the Horse Ranch - Damico property was much too close to the Hillside Park for another "neighborhood park". He indicated Cupertino should limit its parks system to serve oniy those people in the immediate neighborhoods. Mayor Dempster also voiced his concern over the rising costs of vandalism and the expenses which are and will be incurred in the operation and maintenance of parks. He felt the City needed considerably more detailed information on City-wide requirements before specific amounts were committed to parks. He cited tha proposed police facilities as being very expensive and expressed concern about revenue forecasts being too optimistic. ® Councilman Noel agreed with the basic economic philosophy of the Mayor. He indicated he would prefer a "pay as you go" program at this time instead of relying on the borrowing against future possibilities. He admitted this was a pessimistic outlook but referred to the uncertain financial situation of the country at this time. page 2 Minutes of the City Council October 27, 1969 CC-25 Councilman Fitzgerald expressed his view that a community center was needed immediately and this was the reason for the proposed land swap. He said he always had felt the Memorial Park location was misplaced; he doubted the City's ability to pass a bond issue at this time and felt the acquisition of the Horse Ranch and Damico properties would be advantageous, particularly in the continuation of the old Stevens Creek Park Chain idea. He further said that he was very much in favor of a community center building, regardless of its incation. He expressed doubt that the existing buildings on the Damico property were in such poor shape as previously had been reported. Councilman Beaven said this entire discussion was a matter of priori- ties, the proposed bond issue included parks as only one of many items. He thought the need for police facilities was becoming more important all the time. He said the City's limited pocketbook required choices to be made on how the funds were to be spent. He brought up the example of the children of today who are outgrowing the need for certain types of park facilities and suggested that the City would be wise in developing existing lands now and allowing the future generation to ;;hare in the costs also. He indicated he had hoped the Damico property would be an answer but now felt that more study and planning were needed. City Manager Storm reviewed the statutory limitations for bond issues. ha said the present limit for an interest rate was 6% but that there was no time limit when the sale must be made. Once the bond issue was passed in an election the authorization could be reversed only by a similar election process. He thought that the present time was a good one for such an 40 election. He said the projections for sales tax revenues were rat over- optimistic because they were realistic for debt service requ{ :emencs. He stated that the City in the past had gone on a "pay as you go" program, but there was a limit on what could be accomplished in this manner and that limit now has been reached. Parks and Recreation Director John Parham reviewed the planning activities of his Department, as well as those of the Parks and Recreation Commission. He said the operating costs for the parks are at a very low figure, with the two existing parks being greatly over-used. Councilman Stokes voiced his opinion that the City had an obligation to provide certain services to its citizens; that had the "pay as you go" program been followed exclusively, the City would not now have a City Hall, two developed parks, and other park sites in reserve; if we do not provide now for future facilities, they will never come into being, and he was not opposed to leaving something he had paid for. City Manager Storm remarked that to his knowledge no bond issue had been defeated when it had been presented on a no-tax increase basis and, it the recent past, there had been at least 50 such issues. Councilman Stokes offered the point that the amount of vandalism was re- lated directly to the degree of development. He thought that the more facilities put into parks, the more there was to destroy and that what we had was too much and far too expensive. He disagreed with park developers and felt that leaving nothir6 to a child's imagination was not a good approach, by over-providing various . acilities the challenge for inventiveness was missing. Minutes of the City Council October 27, 1969 CC-25 Commissioner Moore commended the Council on its thinking regarding the preser- vation of open spaces and said that such conservation was a matter of human survival. She realized the need of people for space and this was a matter of good mental health. She offered the thought that there was a need for "people" planning as well as for public works planning and was in favor of the lesser development of park sites. She also thought that a person's feelings on taxes cannot be accurately detefmined. It was her feeling the community center must be in a readily acceptable area and that McClellan Road could n-3t provide facilities for good transportation. Commissioner Gabriel said there was no alternative except to develop a work- able plan for the future and then to pursue it. He asked the City Council to provide the wherewithal to develop park sites; if a bond issue was needed -- try it, and if that failed then look elsewhere. He felt that the initial plan of five years ago was exploited to its fullest and that it was essential for the City to reserve potential park sites for the future. Councilman Noel reviewed his projected pessimism of his earlier remarks and related personal experiences relative to the nation's economy which prompted him to take such a position. Mayor 'Dempster reiterated his previous reauest for a use study on the existing parks -- what he wanted was hard statistics and not merely ideas, platitudes, or what is thought or what is intended. Again he said that the City is not alone in providing recreational facilities, and gave as examples the trend in apartment complexes for recreational areas, the County facilities, and other ® programs. The Mayor requested each Councilman to voice his opinion on the direction the City should take. Councilman Stokes was in favor of the building of the com- munity center as now there were no facilities for teenagers. Councilman Fitz- gerald agreed that this had top priority. Councilman Beaven preferred to wait for the report to be made and wanted to see if the repairs on the Damico property were really needed as had been reported. Councilman Noel had no ob- jection to the construction of the community center. After further discussion on the merits of placing the community center builring in the Yemor.ial Park area, the Horse Ranch, or the Damico property, it was moved by Councilman Stokes, seconded by Councilman Noel, and passed unanimously that the staff begin the necessary procedures preparafio.ry to the selection of an architect for the community center. City Manager Storm distributed a cost breakdown by items on what was needed for completion of the Hillside Park and said that with this the park would be 99% complete. Mayor Dempster expressed his favor for proceeding, as the first developments of the neighborhood parks were very formal while this park was informal. The Mayor further felt that the completion of this would give the Council an opportunity to compare the methods of development, relative costs and degree of sophistication which would be advantageous in the decisions on develcpments of future parks. It wa-s moved by Councilman Noel, seconded by Councilman Beaven and passed unanimously on a roll call vote that $50,000 be appropriated for completion of the Phase I development of the Hillside Park. Page 4 Minutes of the City Council October 27, 1969 CC-25 It was moved by Councilman Stokes, seconded by Councilman Fitzgerald, that the staff be instructed to prepare an in-depth detailed report on the proposed bond issue, and to submit said report to the City Council for discussion at its first regular meeting in January 1970; also that Mr. Earl Lewis of De Anza College Police School be requested to attend a 7:30 P.M. meeting in the Library of the City Hall on November 3, 3.969, at which time the Council could inquire of him about cost estimates involved in the development of a new Police Department. The motion passed unanimously. It was moved by Councilman Noel, seconded by Councilman Stokes, that the meeting be adjourned to November 3, 1969, at 7:30 P.M. in the Library of the City lull. The motion passed unanimously. The Mayor declared the meeting adjourned at 9:40 P.M. APPROVED: /s/ J. Robert Dempster Mayor, City of Cupertino ATTEST: /s/ Wm. E. Ryder 40 City Clerk e C I T Y O F�� C U P E R T I N 0 CAL13.''O NIA November 24, 1969 TO: All Commissioners FROM: John G. Parham, Director SUBJECT: Next meeting of the Commission - - - - - - - - - - - - - - - - - - - - - - - - The next regular meeting of the Cupertino Recreation and Parks Commission, scheduled for Wednesday, December 110, will be Devoted to the interview of architect-candidates for the proposed community center on the C.,ity' s 15 acre Memorial Park. Due to the heavy schedule, the first interview is to commence at 7 p.m. in the Library Conference Room of City Hall. djb C I T Y O F C U P B R T I N 0 CALIFORNIA AGENDA FOR THE REGULAR MEETING OF THE CUPERT:TNO RECREATION AND PARKS COMMISSION DATE: Wednesday, December 10, 1969 7 p.m. PLACE: City Hall Library Conference Room - - - - - - - - - - - - - - - - - - - - - - - - - - -- •_ - - I. CALT., TO ORDER II. ROi�i- CALL III. SCBEJ'_iLE OF IIGTEi% IEWS A. Mr. Warren G?.lbert 7 p.:i. B. Mr., Ron Young 7:20 p.m. C. Mr-. James Ream 7:40 p.m. D. Mr. David Thim;an 8 p.m. E. Mr. Harold Sclione 8:20 p.m. F. Mr. Goodwin Steinberg 8:40 DOM. IV. MISCELLANEOUS V. ADJOURMIENT CUPERTINO RECREATION & PARKS DEPARTMENT 253-2o6o ARCHITECT APPRAISAL FORM �a•� •�aa�• �•��•x••�� •��•�-x••�•�•�a••�•-��•��•�••�•gat•�a�•a��•��a�••��••�aa•��•�� •� Directions; Please rate the applicant on the line under the appropriate ruT-fiber- 1' 3 41 5 the higher the number, the h_fgher i the rating. } INITIATIVE IN SEEKING THE PROJECT EXTENT OF COMMUNI rY 71ARTICIPATION (service Effurbs, Civic Committees, !Beautification Projects, Youth and other age-group involvement) PRESENTATION OF INFORMATION A. Recorded graphic, audio-visuals brochure B. Verbal (Organization of ideas, attitude, enthusiasm.) HISTORY OF PREVIOUS PROJECTS A. Project organization and execution time schedule and budget boundaries B. Architectural Staff Resources C. Creativity of Design BREADTH OF EXPERIENCE A. Community Center. B. Other (school, residential, industrial, commercial and governmental DO YOU THINK THE APPLICANT WILL BE RECEPTIVE ` TO IDEAS AND SUGGESTIONS FROM THE COUNCIL, COMMISSI^iJ AND THE RECREATION STAFF? '• 0. PMERfiL REMARKS ARCHITECT APPRAISED ___ ___.r_ _ DATE—-- - r C I T Y O F C U P E R T I N 0 CALIFOa NLA TO: The Honorable Mayor and members of the City Council, the City Manager and tre !:.embers of the Recreation and Parks Clommission FROM.- John G. Parham ,, Director of Recreation & Parks SUBJECT: Jupertinoos Landscape Program--Trees I. In the next few months the tree laaidscaping program in the City will include: Planting, Location area Phase Stevens Creek Blvd. Medians Wolfe Road (south of Stevens Creek) Median Hf llside Park Park lst phase Pepperwood Subdivision Street trees Woods Subdivision Street trees Ditz-Crane Subdivision Street trees Hillside Park Park 2nd phase Collins Scho,jl Street trees Vista Drive Street tree::; Hillside Park Paik 3rd phase (inc . shrubbery, ground cover, etc. ) II. r:?--planting of street trees to replace dead ones shall be basically confined to the period from mid-November to the end of December and from mid-February to the end of March, the two best periods to make new plantings. 2 III. A few varieties of trees we have on the streets have proven to be disease-prone. We stall phase these out as they die and replace then with a more resistant variety. An information sheet is now being prepared for new home- owners on the basic care and information about their partici.".ar streeL tree. Among other thi os, we hope the information will enab!_e the homeowner to take better care of the tree and include it in the total landscaping program of his front lawn. V. We are f ttomptin.g to color-coordinate the street tree planting program in subdix*i-_ions. Meaning this--one variety and color will be planted on one street, with other varieties and colors on each and every other strut. C I T Y O F C U P E R T I N 0 MINUTES OF THE REGULAR MEETING OF THE RECREATION AND PARKS COMMISSION DATE: Wednesday, January 7, 1970 PLACE: City Hall Library Conference Rocs:, I. CALL TO ORDER - 7:05 p.m. II. ROLL CALL Commissioners Present: Seiverson, Beard, Vincent Moore Commissioner Absent: Gabriel Staff Present: John G. Parham, Director Ann Cuny, Supervisor Janine Duzet, Intern Donna J. Belke, Secretary III. SCHEDULE OF INTERVIEWS The last three architect-candidates for the Community Center were interviewed. Four out of ► the nine candidates will be recommended to the Council at its next meeting. IV. MISCELLANEOUS A. NEIGHBORHOOD MEETING An open meeting for adults and teens to discuss park programs and part participants will be held on Tuesday, January 13, 19703 8 p,,m. at the Wilson Park Center. B. PRIORITY RECOMMENDATIONS FOR THE BOND ISSUE-- RECOMMENDATION FOR THE BALLOT As stated in the report, "A Quality of Environment; the Commission again recommends the follol-ring order for park development and acqui3ition: . The Community Center Acquisition of Horse Ranch & D'Amico Properties Development of Monta Vista & Stonydale w/bldg. Development of Memorial Park 2 C. YOUTH-ADULT SEMINAR Small teen group discussions are continuing in regard to what the youth want to discuss at the conference to be held at Monta Vista High School in March, 1970. The 'topics discussed in �. small groups so far have been; dissent and censorship, law enforcement and people, religion and the new morality, educational relevance, who rules the U.S.A. , envir.nment--pollution and population, responsibility of nears media; and consumer power. The purpose of the conference is to open up communications and to promote greater under- standing of youth's point of view as well as adult13 point of view. 7r. Marrin Lee, Economics professor at San Jose State will be the keynote speaker. The department hopes that the day-long ® conference will, attract an equal number of adults as youth participants in an open dialogue Ja areas of concern to youth, adults and the community. D. CHANGE OF MEETING NIGHT Future regular Parks and Recreation Commission meetings will be held on the -2nd Monday of each month in the Library Conference Room of City Hall, g p.m. V. ADJOURNMENT - 10 p.m. C IT Y OF C U P E R T I N O FO A MINUTES OF THE REGULAR MEETING OF THE RECREATION & PAM C0MMSSION TIME: Wednesday, February 4, 1970. 8:00 p.m. PLACE: City Hall Library Conference Room - 6 - - - - - - - - - - - - - - - - - - - - - - - - - M . I. CALL TO ORDER -- 8:06 p.m. II. ROLL CALL Commissioners Present: Gabriel, Beard; Mo(.re, Vincent Seiverson (8:3 5) Staff Present: John G. Parham, Director Ann W. Curer, Supervisor ® Donna J. Belke, Secretary III. MINUTE& OF THE PREVIOUS MEETING -- January 7s 1970 The minutes of the January 7, 1970, meeting of the Commission were approved as written. IV. DIRECTOR°S REPORT -- OUR CHANGING FACE AND NEW RESPONSIBILITIES The Director explained to the Commission that the Recreation and Parks Department has three new responsibilities: 1) Hillside Park, 2) street trees, and 3) park maintenance. 1) A few weeks ago the planting procram commenced in Hillside Park under the department. In the next two weeks, there will be work on the sprinkler system and planting of more trees. 2) The responsibility for street tree.i has been trans- ferred to the Parks Department. The responsibility involves tree selec":ion, planting, pruning, and general maintenance of street trees. An inventory of street trees has been made rx R13 existing street trees in Cupertino, and has led to the introduction of more tree varieties in the program. An information flyer is being prepared by the department to Inform new homeowners of the variety of street tree planted, a little history of the tree, and information on the proper care and watering of the tree. 2 1b The Homeowners Association o? Westacres subdivision is going to meet to vote on what they want to be done about their problem with the sycamore trees. Most of the trees are diseasad, and the sidewalks in 40% of the cases have been fixed at least once because the roots have come up through the side:,ralks. 3) About twelve weeks ago tb'! park maintenance staff-- six full time men--was transferred from the Street Department to the Recreation & Parks Department to continue their work in park maintenance, street trees and help in the construction of Hillside Park. With these new responsibilities, Commissioner Gabriel asked what the Commissions nev role will be. The Commission will be expected to participate in the tree selection for future subdivisions and help plan general beautification programs, perhaps. A trip to the Saratoga Horticulture Association will be pi a.Yuzed for the Commissioners. Commissioner Moore would like to see a "question and answer" booklet printed, similar to SPUR. The booklet would contain answers to the often askeJ questions: ® "what to do about street treys; what to do about stray dogs; who to call far information." Such a booklet wov d eliminate a lot of unnecessary calls to the City. It could be distributed through the Welcome Wagon. V. DISCUSSIO14 A. Review of the Memorial Park Deve1cpmer_t Program. e A 1967 Estimated Cost List w-as givFn to each Commissioner. After study rind C-LsiMssion, the Commission recommends thai: the firs,-, phase of development should inc:lud;; everything except the lakes, and the swimming pool area. An indoor pool with possible surfing facilities is being looked ;`,.nto for a later date . The cost of development a-c 1.970 prices, less the community center, the pool., and the lEee area will be approximately $325,000, insteFd of $526,854. B. High School Facilities A steering committee has been set up by the Fremont Union Hic,�Z School District, to stud; �:he needs of the community and make recommendations. A member of the recreation; staff has been appointee to thie committee to look into recreation needs which may require increased use of high school facilities. 3 C. Ydutb-Adult Cc ferenoe The conference date has been definitely set for Saturday, March 21. Th.- co-sponsors at the present time are: American Association of University Women, the Jaycees, -:he Radio Club of Cupertino, and the �p� t1rtTB.�o�y�ltS.�Lc+outs. V T. MISCi:�6pi,,6id NEOUS A. Program Reprints of -:he Cupertino Courier publication of the Winter-Spring Recreation Program were given to the Coamni s sioner.3. B. Clean Up Commissioner Vincent sugge:3ted that the department sponsor a "Clean-up, Painc-up, Fix-up" drive ® throughout the City to enhance the beauty of Cupertino. VII. ADJOURNMENT -- 10:15 P-m. CITY OF C U P E R T I N 0 AGENDA FOR THE REGULAR METING OF THE RECREATION AND PARKS COMMISSION TIME: Monday,, April 13, 1970, 8:00 p.m. PLACE: City Hell Busemmt i. i - - - - - - - - - - - I. Cell to Order II. Roll cell III. Minttes of the previous meeting - February 4. 1970 IV. Discussion A. The Recreation Center for Hillside Park V. Miscellaneo%is VI. Adjournment ISSI RECREATION- TES ( 1962 - 1970) 6 of 7 CITY OF C UPERTINO GA I '0-tI I April 1.0, 1 c7O TO: Members of the Recreation & Parks Corunission FROM: John G. Parham, Director STERJECT: Neighborhood Center for Hillside Pars 1 At the last Council meeting on April. G, quite a number of residents from Lir:da Viz.:-':a Drive protested the possible move-in of the duplex to Hillside Park. The Council referred the group to the Co-;Mi",ion for a proper hearing at our ne:c . meeting on Monda!7,, A_Pril 13 at 8 p.m. (In vi-w of the expected large turn-out, our ?_<eeting will be held in the basement of City Hall) . The con^..erns expressed by the residents close to the park centered around these points : 1. 'The specific uses of the building, operating hours, etc. 2. Superv.�.sion and control 3. Concern about the possibility that the building may become a teen "hang-out", etc. Essentially, these concerns may be summarized under Uses and Supervision. The Lases of the Center shall not be unlike the uses of Wilson and Portal Centers--Tiny Tots, special interest and hobby groups, a couple of evenings a :-reek for the teen:. In addition, because of its unique Iccation and the character of the park itself; the department plans to start developing a Jr, ll usel;m and Natural Science exhibit area. The garage area rill be used for the 10-watt Fly Radio station which wa.11 be operated by youth and programmed for youth. The duplex will be rei,iodeled outside to 'fit t;he nat-ural, rustic setting. Inside, tre building -,7culd offer Sou..d proofed rooms for the radio station; an office area for the stare; rest- room facilities; ccunters and displey area: fc.r the exhibits, part: and recreation equipY:.ent storage areas., ecu_pmer.t check-out room; kitchen facilities; and a general ac-;ivit,y room of about 301 x 25 ' . SL.pervision at this nark is exnec':ed to be: 7:00 a.m. to 3 P-m- 1111 -F by par'_,, maintenance men 1:00 p.m. to 11.: p.m. M-F by Center Director 3:CU0 p.m. to 10 p.m. M-F by two part-time recreation leaders 12:00 p.m. to 10 p.m. Saturday (2 part time recreation leaders) 12:00 p.m. to 7 p.m. Sunday (2 part time recreation leaders) Although supervision (of teens specifically) may be their basic concern, I do not foresee and have not seen too many problems with our supervised youth programs in the other neigh- borhoods. Ba c'tground The southwestern part of Cupertino has been the fastest growing R-1 (zoning for single-family hordes) area in the City for the last two or three years. Hillside Park was purchased to serve this quadrant as a neighborhood park and because of iL-•s unique topography, to serve also as a city-wide naturally-landscaped open space. Our experience in park development have always pointed to the need for a building (recreation or nature center in this case) to enhance the park and double its utility. The need for a recreation center in this park is evidenced by tl:e rapidly gruaing population in chat quadrant. Witness, the presence of Monta Vista High School, now on!y offering a double f,'-c-shmen class (7,530 enrolled)., Kenne,iy Jr. High (1,02-0 enrolled), Lincoln (554 enrolled), and Regnart (61.1 enrolled) . The xteed for a recreation center in ticis area is acute today and desperate tomorrow. C I T Y O F C U P F R T I N 0 C _ idEIGtE0RH00D 'Pg;F;;IIJL :G April 13, 1970 a 'M' (in view of the lack of a quorum, the intended Commission Meeting was changed to a neighborhood meeting, with staff w chairing the meeting. ) The residents on Linda Vista Drive attended the neighborhood meeting to protest the possible move-in of the duplex, purchased by the City, to Hillside Park. Parks become a community issue, involving the residents ir; rediately around the park--they are the ones who have to put up with whatever develops after the park opens. Foremost among their concerns were: 1. A fence 3hould be erected around the park and ® a gate constructed at the front entrance. Definite hours of operation should be stated and the park gate locked at a definite time. Some felt that because of the terrain and the slopes, the property should be closed at dark. a. Open areas such as this invites problems after dar;-: and invites "bad elements" from other areas. 2. All fire arns--rifles, BB guns, etc. , motor- cycles, and mini bikes should be banned from the park, and enforced. 3. The building is objectionable because of its size and location. a. Its size will encourage large programs, many people, and a big noise factor, in addition to increased traffic. b. The present location is "in a dark hole" and would be unsafe at night. A suJaestion was riade to divorce the duplex from the parking lot area because a lot of people that Mould vandalize would be discouraged if they had to go up 20 or 30 feet away from their car in the parking lot. c. If the building is placed in the park, it should go on the second or third level. Those who were against the building :'eared it would bring with it noise, traffic, an opportunity for vandalism, and a place for teenagers to cause mischief and disturb the resident's privacy. The people who were in favor of the building felt that the building would be the activity and control center of the park. With the building comes leadership and control factors not present when there is no building, Without a building the park would be supervised by leader, 3-6 p.m. With a building comes programs and the need for increased supervision-- two leaders, plus a center director. Most of the residents felt that there are better sites for this particular building, and a smaller 'wilding would be better than this one (if the park really must have a building at all) . A smaller building would not attract the crowds and "outside elements" that a larger one would. CITY C F C U P E R T I N 0 AGENDA FOR THE REGULAR MEETING OF THE CUPERTINO PARKS AND RECREATION COMMISSION DATE: Monday, May 11, 1970 8:00 Pam- PLACE: City Hall Library Conference Room .. o - w a r - - - s o - s r o s - - e I. Call to order II. Roll Call III. Election of Officars ® P = Chairman 3. Vice-Chairman IV. Director's Report V. Miscellaneous VI. Adjournment CITY OP CUPERTZH_G MIMMS OP TIM REGULAR MHETM OP THE CUPERTINO PARKS AND RECREATION COMMISSION DATE: Mondays May $1, 3,970E '-.00 p.m„ PLACE s City Wn Ubrary Conterenec Room. .- — — • — — — - .. a. f4 • t 'or b. .i a �. • s Yi .. .d '• r +. �r .o d a. a s • I. Call to order -- 8:04 p.m. II. Roll Call Commissioners Present: Seivers-ons Vincent,$ Beards Gabriel Commissioners Absent: Moore Staff Present: John G. Parham, Director Dimas J. Belke, Secretary III. Minutes of the Previous Meeting � The minutes of Pel zruary 4 ftre approved as read• IV. Election of Officers A. Chairman It was moved, seconded, and passe6 to elect William Beard as Chairman. B. nice-Chairman It was moved, seconded, and passed to elect George Gabriel as Vice-Chair. V. Director's Rep®rt A. Radio Ztation Mr. Parham briefly highlighted his report to the Council of May 4. The Council has approved the use of the Water Department office as a studio for KKUP (960 FM), Cupertino's Radio Station. KLIV and other stations have donated equipment. The radio Q*:aff, ® all volunteers, are expected to move in mid-June, and the station should be operating by mid-October. 2 B. Interns The department„ for the first time, has accepted fen intern from De Ansa College. John Cooper is now working as Center Director of Nilson Park. It Is hoped that some of the problems at Nilson will be solved by having one continuous person at the park all the time, San Jose State will bs sending a summer intern for the first time this year. C. Community Center A schematic drawing of the Community Center for Memorial Park was presented to the Commission. This is the second drawing of the Certer. The original had a total of 20,200 sq. ft. R.:assessmente were made and the second rendering now is a total of ® 15,QOO sq. ft. ; Commissioner Gabriel suggested that the hallway by the offices be closed 'up so the meeting rooms will be close together. Commissioner Board suggested that the kitchen be moved from its present location near the court yard to the ®then end of the multi-purpose room. This would be a much better position because it allows for the heavy traffic problem always involved in serving large groups. Commissioner Gabriel Rsked if room for expansion was considered in the planning of the building. Mr. Parham stated thatione can never say that you won't ever need to expand, h ever; our idea bf developing neighborh6od f9cilliied may Solve this deed for more indoor recreationdl space. It may be better to bring the facilities to the people instead of making an existing building larger. VI. Miscellaneous A. Footbridge at Stevens Creek School ® Commissioner Seiverson stated that a Mrs. McGuire of Phar Lap Drive called her to find out about putting a footbridge across the creek. The public hearing on this subject is set for the Council meeting of June 1. a 3 B. Medians Commissioner Vincent expressed her dispiessure with the green paint that was used in the medians on Stevens Creek Boulevard. 0. Next Meeting The next meeting will he held on NRY 25 to again review the Commmity Cuter with Mr. Hedley. V$I. ,Adjournment b 9:30 p.m,, E a I C I ? Y O F C Tj P E R T I N 0 CA LIFORNIA AGENDA FOR THE REGULAR MEETING OF THE RECR.EATI0N AND PARKS COMMISSI'UN DATE: Monday, _-fay 25, 1070 8:OO p.m. PLACE: Parks and Recreation Department office I. Call to order T_I . Roll Call III. Minutes of the previous meeting - May i.l, 1970 ® IV. Discussion A. Community Center Plans - Architect, 111,11- la!i He dley �. Updating Ordinance #303 V. Miscellaneous VT _ Adjournment REMINDER: The meeting will be held in the Parks and Retreat ion off=i.ce due to t)-3e special City Cotinc:il meeting called for the library conference room. C I T Y O F C U P E R T I N 0 CALIMMIA MINUTES OF THE REGULAR MEETING OF THE CUPERTINO PARKS AND RECREATION C0144TS;ION DATE: Monday, May 25, 101,70. 8:00 p.m. PLACE: Recreation Department office - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I. Call to order: 8:03 p.m. II. Roll Call Commissioners Present: Vincent, Beard, Moore Commissioners Absent: Gabriel, Seiverson Staff Present: John G. Parham, Director Donna J. Belke, Secretary Guests Present: Don Parsons III. Minutes of the previous meeting The minutes of the May 11 meeting were approved as written. IV. Discussion A. Community Center Plans - Architect, William Hedley Mr. William Hedley presented to the Commission several drawings of the Community Center planned for Memorial Park. Before plans had begun, visits were made to many community centers in neighboring cities. Notes were made on what the director 's found worked well and things that did not work well. Then the recreation staff filled in forms on a room by room basis, stating details of the rooms. A schematic drawing was made based on these rooms having a total of 20,200 sq. ft. Based on cost, the drawing was then scaled down to 15,000 sq. ft. The kitchen was not moved to the other end co the multi-purpose room as suggested at the last weeting because it serves the court yard, and the meeting rooms, as well as the multi-purpose room. ® The two en rances by the craft rooms were not closed up (as suggested at the last meeting) because of the equipment for craft classes that people will be carrying into the rooms . 2 It was Found in the many visits to other cities, that the court yards were not used as often as they had antici.pated because it "looks hot" (just concrete slabs; , The scharna.tic drawing of this community center c.hmrs rt meander-i,rg stream around the outside edge of the inner couri, yard, going under the hallway and out to the main erh �Pnce. The sight and soun2 f water gives a coolin,,,_ effect. The Commission decided, how- ever, that for better control, the meandering water should be confined to the court yard itself, and not continue out to the main entrance. Similar planting materials could be used to tie the two areas together. The exterior consist of white stucco walls with a red the rot., '. The building uses the same forms and the Paine type of the roof as De Anna College. It is compatible with the college but has its own personality. Commissioner Moore raised the question of whether the doors are wide enough for a wheelchair to pass through. It was decided that one door to each room shall be ® wide enough for a whecicha.ir to pass. The parking facilities for a completed building was discussed. The original master plan shows 121 par'_ting spaces within the park, as well as street parking. It was suggested that temporary parking facilities be considered. The dramatic roofline--different levels for each "pod" or section of the building--lends itself to individual control of heating and cooling units which would be more efficient for such a large building. There was serious discussion regarding the total square footage of the building. Mr. Don Parsons felt '-her multi-purpose room was definitely too small. Mr,. Parham pointed out, however, the regulation gyms .in all the high schools in Cupertino, that may soon be cpen to recreational use. Our idea of developing individual neighborhood facilities may solve this need for more indoor recreational spa.-e. The Commission had a few more suggestions for improve- ments : (1) a counter should be included in the conference room for the service of coffee; and (2) a door should be constructed from the office area to the conference room. Color renderings will be presented to the Council on June 15. B. Updating Ordinance #303 Discussion on Ordinance #303 was tabled until the next meeting. V. Miscellaneous A. Van�'.,O i m Mr. 2t i.Rtam red.^: +.ed that he received an unofficial report, of an at Vilson Park Sunday night. Apparently, -�QidAnt;s saw vandalism taking place, so a couple &21, the: r rifles and held the suspects at bay until the sheriff arrived. He P lyo reported that a lot of the previous problems at 1ilson have been solved by the hiring of a maximum part time person whf, works seven hours a day, five days a Ae-k. ,: of the :et�iotzs problems were the result of the kJ.ds having t r re-i to to too many differant leader,, Ouring �y.r ccu.'Se of one week. Now there is one man, with a (.;c,.i-tinuicy of rules and policies. B. Footbridge over Stevens Creek A resident of the Creston subdivision attended the meeting to state that the footbridge is unwanted by many of the residents of the area. He also said, that the school board of education has voted unanimously against it. Footbridges cause more problems than they are worth--i.e. the molesting problems that were experienced with the Wilson School boardwalk. He was advised that the City Council's public hearing on the subject has been scheduled .for July. VI. Adjournment - 10:30 p.m. C I TY OF CUPERTINO, AGENDA FOR THE REGULAR MEETING OF THE RECREATION AND PARKS COMM3SSION DATE: Monday, June 89 1970 8:00 p.m. PLACE: City Hall Library - - - - - - - - - - - - - - - - - I. Call to order II. Roll Call III. Minutes of he pr�ev-1 o'-s May 25, 1970 IV. Review of Bond program V. Ordinance on "Park and Recreation Building Use and Regulations VI. Unfinished Business A. Ordinance #303 VIY. Adjournment ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CI7, Or' CUPFRTINO INITIATING CHAPTER OF THE CUPERTINO MUNICIPAL CODE TO BE DESIGNATED "PARK AND RECREATION BUILDING USE AND REGULATIONS" WHEREAS, the Council finds that the use of city pares and recreation buildings must be regulated in order that all persons may enjoy and make use of such parks and recreation buildings, and WHEREAS, in order to protect the rights of persons occupying the areas surrounding such parks and recreation buildings, the use and en 'loyment of such parks and recreation building: must be regulated, NOW, THEREFORE, the Council- of the City of Cupertino does OP,DAIN as follows : SECTION 1 . Chapter of the Cupertino Municipal Code is hereby designated. as "Park and Recreation -,�uild-ng Use and Regulations . ' SECTION 2. Any person who violates any of the provisions of said Chapter shall be guilty of a misdr�meanor. SECTION 3. If any section, subsection, sentence, clause or phrase of' said Chapter _Ls for any reason held to be inva"iid or unconst_i.tuti.onal, such holding sha _1 riot. affect the validity of the remaining portions of said chapter. The Council hereby declares that it would have passed said Chapter, and each suction ® subsection, sentence, clau e, and Wiras thereof, irrespec:i;ivo of ,he fact that any one or -v sections, .subsections, sentences, clauses or phrases had been declared inv lid or unconstitutie:xal, and if for any reason said Chapter shoald be declared invalid or un,, (;nstitutional then tr:e Council will undertake action deemed ��ecessary. SECTION 4 . This ordinance shall become effective upon the expiration of thirty days from the date of its passage. INTRODUCED: PASSED: AYES: NOES: ABSENT : ATTEST: APPROVED: City Clerk Mayor APPROVED AS TO FOR1I: City Attorney APPROVED: Gi t.y Manager. 04 .010 Purpose. The purpose of this -Chapter is to Its regulate the use of-the narks and recreation buildings of the City of Cr ertino in order that all persons may enjoy and make use of su-th parl:.-i and buildings and to protect the right,: of those in the surrounding areas . 04 .0-0 Definitions. The following words and phrases, whenever used in this ;,nap i,er, shall be construed as defined in this section: (a) "City" shall -mean the City, of Cupertino. (b) "Director" shall mean the Director of Recreation. and Parks. (c) "Park" shall mean a park, reservation, playground, swimming pool, recreation center or any other area in the City, owned or used by the City and devoted to active or passive recreation. (d) "Persons . " The term persons shall include persons, associations , partnerships, firms and corporations, or any company organization of any kind. (e) Buildings The term "buildings" includes those buildings, or any portion thereof, under the supervision of the Recreation Department. O ' .030 Compliance Required. No person shall enter, be , or rema ri in any park or building of the City of Cupertino unless he comp es with all of the regulations set fortis in this ordinan applicable to such park or building. 04 .040 Park Regulations . (a) No person in a park shall remain, stay or loiLter in any public park, between the hours of 10:00 p.m. and 7 :00 a.m. of tie following day without approval from the Director. (b) No person in a park shall bring alcoholic beverages, nor shall any person drink alcoholic beverages at any time in the park. Picnickers may use beer or wine with their picn_L.: :Lunches as long as they conduct themselves in an orderly manner. (c) No person in a park may be s)ermitted to stay while under the influence of in liquor or drugs . (d) ;,;c, person ire a pa.rl. shall sleep or x)rotractedly lounge on ,:.he seats, or benches, or other areas, or engage in 'oud boi:-terous , threatening, abusive, insulting or indecent 1P.nguage, or engage in any disorderly conduct or behavior tending to a breach of the public peace. 04 .050 Marking Injuring or Disturbing any Structure . No person other than a du y auth prized City employee in the performance of his duty shall; (ci Cut, break, injure, deface, any building, structure, appa.racus, equipment or property in a park. (b) Mark or place thereon any mark, writing, or printing. (c) Litter, soil or defile restrooms (d) Motorcycles, motorbikes and similar vehicles are not permitted in any park, except where used to transport invalid persons . (e) No person shall operate, drive or ride upon any bicycle, unicycle, horse or any other animal in any park. (f) No person shall start or maintain any fire within the rP_.r'_rs except for charcoal cooking fires confined to braziers and barbeci:es. (g) No person othe_ than a duly authorized City employee in t:;e performance of his duty or persons parUicipating in City-sponEored activities shall dig, remove, tfestroy, disfigure, injure, mw, ;ila.te or cut any tree, plant, shruo, bloom or flow=:r, or any portion thereof, grouting in any park. (h) No person having the control or care of any dog shall permit such dog to enter or remain in a, park unless it be loci by leash of suitable strength not more than six feet in length; and the owner and the attendant shall be responsible for any damage caused , in any event, by such dog, even if on leash.. (i) Litter. No person. within any park shall leave any gr.rbage, trash, ca-t_s, bottles, papers, or other refuse else- ,ihere than in the receptacles provided the-refor. The Director and all Recreation and Park employees sl-Lall enforce the provisio,is of this ordinance. 1 CI TY OF C U P E R T I N 0 MINUTES OF THE REGULAR MEETING OF THE RECREATION AND PARK COMMISSION DATE; Monday, June 8, 19700 8:00 p.m. PLACE: City Hall Library Conference Room ® r o o s - r - - s - - - - - r - s ® - s I. Call to Order - 8:10 p.m. II. Roll Call Commissioners Present: Beard, Gabriel, Vincent Commissioners Absent: Moore, Seiverson Staff Present John G. Parham, Director Donna J. Belke, Secretary III. Minutes of the Pre.ious Meeting The minutes of the prev..ous meeting, May 25,, 1970s were approved as written. IV. Review of Bond Program Mr. Parham informed the Commissioners that the Council will be holding a special meeting on June 22 to discuss the bond issue and needs to know all the items which the Commission hopes to include on the bond issue. He reviewed the priorities already set. In the original , priorities the swimming pool for Memorial Park was phased out of the first phase development. However, after some discussion the Commissioners strongly recommended the inclusion of the pool in the bone. Issue because of the community's need for swimming facilities. The pools at the high schools are so booked up with swimming lessons, that there is very little recreational swimming for families. Commissioner Vincent moved and Commissioner Gabriel seconded the motion that the swimming pool in Memorial Park be reincorporated in the first; phase development for the purposes of the bond issue, because we feel it is absolutely necessary to the park. Motion passed unanimously. 2 The Commission recommends the following: SUMMARY OF RECOMMENDATI ONS PARKS C. F20REATION BOND PROPOSAL DEVELOPMENT PROGRAMS ESTIMATED COSTS Memorial Park w/swimming pool $525,000 Community Center Building 400,000 Development of Monta Vista & Stonydale Parks w/buildings 3502000 Total $1,275,000 LAND ACQUISITION Horse Ranch and D'Amico Property $650,000 V. Ordinance on "Part: and Recreation Building Use and Regulations" The Commissioners discussed the proposed ordinance, but action was tabled until the other Commissioners have an opportunit-y to read and discuss the ordinance. VI. Unfinished Business A. Ordinance j303 Discussion on Ordinance #303 was again tabled until all Commissioners are present. VII,. Miscellaneous A. New Committee Commissioner Vincent would like to see a committee set up to take care of "15ttle" beautification problems arouhd the City. Mr.'-Parham suggested' that she talk to Mayor Gary Stokes or volunteer for one of the newly organizing Goals Committees. 3 B. Federal Grsntis The Dix—ctor stated that he had received the federal applica ;:ion forms for open space grants. This could contribute up to 50% for the Horse Ranch and D'Amico property. However, he feels that the chances are very slim in regard to grants for the Community Center--since there are several questions in the application which refer to the low-income, disadvantaged people and their use of the facilities. C. Community Center The presentation of the drawings of the Community Center for Memorial Park has been postponed until the Counc :, meeting of July 6. D. Radio Club The Radio Club will be moving into the Water Department building around June 15, 197C. E. Drugs Mr. Parham stated that he is going to contact the California Parks and Recreation Society, District IV and suggest a workshop for all departments in the District on Vandalism and Drugs. VIII. Adjournment - 9:35 P.m. ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF CUPERTIdO INITIATING CHAPTER OF! THE CUPERTINO trIUNICIPAL CODE TO BE DESIGNATED "PARK AND RECREAi.fON BUILDING USE AND REGULATIONS" WHEREAS, the Council finds that the use of city parks and recreation buildings must be regulated in order that all persons may enjoy and rake use of such parks and recreation buildings, and WHEREAS, in order to protect the rights of persons occupying the areas surrounding such parks and recreation buildings, the use and enjoyment of such parks and recreation buildings must be regala ted, NOW, THEREFORE, the Council of the City of Cupertino does ORDAIN as follows : SECTION 1. Chapter of the Cupertino Municipal Code is hereby designated as "Park and Recreation Building Use and Regulations . " SECTION 2. Any person who violates any of the provisions of said Chapter shall be guilty of a misdemeanoz . SECTIOra 3. If any section, subsection, sentence, clause or phrase of said Chapter is for any reason held to be invalid or unconstitutional, such holding shall not affect the validity of the rermaining portions of said chapter. The Council hereby declares that it would have passed said Chapter, and each section subsection, sentence, clause , and phrase thereof, irrespective of the fart that any one or more sections, subsections, sentences, clauses or phrases had been declared invalid or unconstitutional, ar.J if for any reason said Chapter should be declared invalid or unconstitutional then the Council will undertaXe action deemed necessary. SECTION 4. This ordinance stall become effective upon the expiration of thirty days from the date of its passage. INTRODUCED: PASSED: AYES: NOES: ABSENT: ATTEST: APPRO ::�,:1: City Clerk Mayor APPROVED AS TO FORM: My Attorney APPROVED: City Manager M_ - - 04.010 Purpose . 'The p�..rpc se of this Chapter is to regulate t'c,.e use of tree Darks and recreation b z.lit, s of the City of Cupertino in order that all persons may enjoy and make use of such parks and buildings and to protect the rights of those in the surrounding areas. 04 .020 Definitions. The following words and phrases, whenever used in this Chapter, shall be construed as defined in this section: (a) "city" shall mean the City of Cupertino. (b) "Director" shall mean the Director of Recreation and Parks . ( c ) "Park" shall mean a- park, reservation, playground, swimming pool, recreation center or any other area in they City, owned or used by the City and devoted to active or passive recreation. (d) "Persons . " The turn persons shall include persons, associationc-7 partnerships, firms and corporations, or any company organization of any kind. (e) Buildings . The term "buildings" includes those buildings, or any portion thereof, under the superv4-sion of the Recreation -partrlent. 04.030 Compliance Required . No person shall enter, be, or remain in any part: or building of the City of Cupertino unless he complies with all of the regulations set forth in this ordinance applicable to such park or building. of .O40 Park Regulations . (a.) No person in a park shall remain, stay, or loiter in any public park, between the hours oi' 10:00 p.n,. and 7:00 a..n. of the following daft without approval from the Director. (b) No person in a park shall bring alcoholic beverages, nor shall any person drir.=: alcoholic beverages at any time in <,e.e park. Picnickers may use beer or wine with their picnic lunches as long as they conduct therriselve:, in an orderly manner. (r ) No Iverson shall be allowed in the park while undr-_-r the i3;"luence of: intoxicating liquor or drugs . (d) No person in a park shall s1(-�ep or protractedly lounge on the seats, or benches, or other areas, or engage :in LJud boisterouc, threate-ing, abusive, insill t-Ing indecent _'anguaF, . c)1: engage in any disorderly eonkbicf or behavior to nd 11, ` a ()reacil of' l he public: peac(:'. (e) ;',lotorcycies, motorbikes , and similar vehicles are no:; permitted in any park, except where used to transport invalid persons . (f) i�io person shall operate, drive, or ride upon any bicycle , unicycle, horse, or any other animal in any park. (g) No person shall start or maintain any fire within the parks except for cooking fires confined to braziers and barbecues, and to supervised campfire programs . (h) No person other than a duly autnorized City emp3oyee in the performance of his duty or persons participating in City-sponsored activities shall dig, remove, destroy, disfigure, injure, mutilate, or cut any tree, plant, shrub, bloom, or flower, or any portion thereof, growing in any park. (i.) No person having the control or care of any dog sriall permit such dog to enter or remain in a park unless it be led by leash of suitable strength not more than six feet in length; and the owner and the attendant shall be responsible for any damage caused, in any event, by such dog, even if on leash . (j } Litter. No person within any park .fall leave any garrage, trash, cans, bottles, papers, or other refuse else- where than in the receptacles provided therefor. Organizations using park, are responsible for keeping park clean. 04 .050 !�arking, Injuring or DisturbinZ any tructure . Tdo person shall: (a) Cut, break, injure, deface, any Lullding, structure apparatus, equipment, or property in a (b) Mark, or place t e-reon arty mark, writing, or printing. (c) .Litter, soil, or defil- rest:roorrts . The Director and all Recreation arid Park shall enfo.'Cce the provisions of this, ordinance. CITY OF CUPERTINO 10300 Torre Avenue 252-4505 AGENDA Regular Meeting of the Parks & Recreation Commission July 27, 1970 8:oo P.M. Recreation Office ROLL CALL MINUTES OF PREVIOUS MEETINGS 1. Approval of Coirxnission Minutes of regular meeting of June 8., 1970 COMML CATIONS 2. Written 3. Oral REPORT OF COUNCIL ACTICHS 4 . Bond Issue 5. Landscaping of Mary Avenue overcrossing 6. Ordinance #465 7. Footbridge UNFINISHED BUSINESS NEW BUSINESS REPORT OF OFFICEra 8. Staff ADJOURNMENT City of Cupertino AGENDA ADJOURNED MEETING OF THE CITY COUNCIL Monday, August 24, 1970 7:30 p.m. City Hail Conference Room 1. Joint Conference with the Parks and Recreation Commission - A review of procedures, aims and goals of the Parks & Recreation Department 2. Adjournment of the Council Meeting REGULAR AGENDA OF THE PARKS & RECREATION COMMISSION I . Call to ,rder II. Roll Call III . Minutes of Previous Meeting - June 8 IV. discussion 1. Fall. program plans 2. Preliminary program for tlh- Dedication of the hillside park - set for Saturday, October 3. 3. Fur. t::er suggestions to name the hillside park. i4 . Mr. . Vard Hadley - Cupertino Pony V. Miscellaneous ti'I. Adjournment ' CITY OF CUPT;R`I71110' , to Le of Ca I L for n.i a Torre Aven!l,,,, C uPe.rtin:�, Ca l ii'ornia Phone MINUTr= OF OP THE PARK" Pr. RFCRLA`I'Tgit L:': l ;i t :T=[? AU'�tl;,`i' 2f1, l `�J Izd THE CU;ii'':k; i t? p00•t i'It'' `i''f ' CITY _HALL t,l•JL1si1TI?�:�, �Jr."t��i'JZiiYIE� I. The meeting was called t;) order by Chairman Bea--', immediately following 11he a6 _irned regular ICI?�.Fln" of the City Co.tncil .in joi.lt session with the Parks avid Recreation Commission. II. Rol? Call Commissioners present : Gabriel, Seivers on, Vincent and Chairman _-ard . CommJ_ssior_err absent . i"103re Staff present : _Park` & Recrea4-1-ion Director Parham. III . Minutes of previous meeting, June Fa, 1970 approved with no changes . IV. Discussion A. Chairman Beard rea_lestel that: due to the late hour item #4, a pres 'nta`i:)n by t•ir . Via. rd Hadle, , Ut' takC,!! UFJ fiI tit . Co. 'ills. oners approved toi s and Mr . Hadley mad- his presentation on b2h_alf' of the Cupertino Pony/Colt Yo:zth Baseball League . The pony and colt leagues .er:,e boys i!1 the 13-16 age group. The Pony. req_lires J- oo ; bases anJ a pitching r -o nd at -;11 feet, :dliil e t1je Cod t rla.Vers (2.5 and 16 years of are ) use a regulation ba6cbal.l diamond . ,•_r . Hadley �,xp?ainc-t the s-cial ea sons for serving this freq .ent y fOrrott ri age gr;�t_l'D and asked f Dr SupT!Ort frot'1 t'i_ C_i t ;' in se curirl- playin` field specifically, a r.-�quest .,as lea l� for one or two ball fields in L.,,jc Hors;- Ranch property, subject-, of course, to the passage oi' the bond issue . In answer to a series of questions, the foliow:i.n!7 were bared.: Needs for one ball diarr,i)nd--appr.ox. tl-3 acres Needs for two ball di.ar.ionds (one Pony and one Cold) approx. 5 acres . At their exuense, the lea,, i.ie would construct the diamonds, build b1 acher., , scat-iij) a piibli.c: address booth and a common conces_ion stand . Chairman 7,,-,urd t1iat -rrc--,,Iousl,,, the Comrptis,-J.on had not i caor >ti ttso favorably at ball diamonds in I.-he small par-,- but fel-I that the '24-25 acre park site iri ht house a dia*niond or two. The Co.m,.miss-ion unanimously agreed to reco.rfim.End to the City Council U,-at the idea, of having a ball diamond or two in the stibject parcel be incorporat'r�I L in U-,e master planning of the Horse Ranch-D 'Armco Park -.ite, sub jec u of course, to the passage of t-hee bond eleclUion in Noveirber. B. Fall Pro�7ram Plans Mr. Parha.n stated that with a fen-I additions in the specialist classes the Fa?.!-Winter program would be similar to last year 's . All non-routine and new programs will be discussed and colifirmed by 141r. Parhain with Acting City iJlanager Ryder prior to publicity release and action. C. Dedication—o-f—Hillside Park A Corimittee of Comr,,:issioners Seiv,-:,rson and Vincent- wilt meer. with Bohn Parham, -,,o uisc;iss Qrogfam ideas for the 'dedication ceremonies . -Dedication has been set for October 3, 1970. D. Further Na,!Y es for Hillside P,a r l 7 The name of ijinda Vista Parr: was re-confifmed . V. Adjournment 10,45) p.m. City of Cupertino MEMORANDUM November 5, 1970 TO: William E. 3eard, Chairman Parks and Recreation Commission FROM: Wm. E. Ryder, Acting City Manager SUBJECT: Commission Meetings At its meeting of November 2, 1970 the City Council expressed some concern over the fact that the Parks and Recreation Commission has not been meeting on a regularly scheduled basis. It was felt that the Commission had plenty of work in which to involve itself including that of assisting in the de- velopment and review of recreational program activities, the general policy of the City's Recreational program as well as various matters relating to City parks. It was stated that the listed meeting dates foi the Parks and recreation Commission are the second and fourth Monday of each month at 8:00 P.M. in the Conference Room of the City Hall. It was the feeling of the Council that these meetings should be held in this room at this time to afford the opportunity of any citizen of being able to address the Commission as well as to know in advance what the agenda would be. Should you have any questions as to the intent of the Council directive or comments, please let me know and I will try to explain further. CC: John Parham Director of Parks and Recreation r W. Boaxd 197t6 Auburn Dr. tsu r ,� Wlit. 95ol.4 r Octo 19'Q rorder t rt k' Ark. r Problimm Pawk It Epp to aye tit Our `problemy 7r t being cam" Of open tti. isl 1ph"040SAWO %A one` of i coin `: ` thi,�s 1W true, eb;t l.iel&,it -t*'bs,` it is neces ea°y "tb't a doss.eua Tos`to' co t etho a"to elaniquee. e4 *. I sugost fi.2r 4blle ring;step implement.ed ,in an attempt to, ;. both dienover--qnd coact the,prableM with :which we ar+e, &ced-i 1. 9M the 61►eri' '°s. d6, n 'sr�rsnd" " for a ma2�e tle �.., team to 'inf`ilte `thi s " at both parks and. attempt Y to obtain the o---w'hy, teeny where and how's of the situa- tIon. Hopefully this information could be used to establish an enforcement, Obviously at specific people or problems. Obviously t}--is must be implemented on a confidential basis if it is to be of any value. 2. ".A dark street:.is a dangerous street,," is axiomatic with good law enforcement. If we keep the- parks dark, they will continue to be dangerous pleaces. Suggest: A. $stbetically acftptabl:e low level ligbting should be installed around the entire, perimeter of bath parks. This backlighting will make it much simpler,to detect and control activity within the open areas of the parks. n r 2 1. . y oft x y ` , _ Vie. o�B�r,S .. k..^ � - .. •W'h. Nfi�'f ieient lighti�"$h�' �Mini :.{ <'Y to elimjnat�"potaial ta? �@d touaout tits Irk y. cz A &77 ��. g '0 1 44 MA W r firar*x ' s u gar,;. �1a "tSR ,.kiolu • w �4 k y Aft .40 - ��,,��tt8 tt -t , . `LLlsfhl�s ' the Ull oR the y of FOrt be 2�f31k dve, e 1 B`4 �: In@ El ld around th@`'` t�ir ' r Sru9'arc nt: I seriously ,reeomwnd the OPloyment .of a,. l tiros unitomed petrol )ej;a een the; hours of S R+I to'3.�? PeSrtrs „Otents et �► enforoement:,ccur such,ace °£fan ` Y. ase State could efroolwreli a eco ical$ lin the bill. Y have objectively att ,pted to, faring forth rec6 amendations that could be useful in solving our,problems. itFP0 ; that pow expense is entailed. HaWOver� the severity of tho ,pvbbiem does not lend itself to solution t t.hout cost. Please teel rita toA 0411 On- me any time.that 'you,.Peel I can be of ass stance Of'this- or 04 ,r matters. 3incerelyp e V O Will_,am, ib,aral H, _ x } • a uijr..-itlno, Califurnla 0-T1- THE' RECTJT,/'JR OF' TIRE PARF,q E,RTCRT N' R 1-0, 19,71,7) IP1011 COMir-.115CION HI'Ll) 1. IN THE COMITETUIINCE ROOM OF TIM" CITY iiP111T, CUPERTINO, CALIFORNIA The ,ieetir,,� -vices callc-63 to order by Vice—Chair!-flarl Gabriel at 3-00 p.m. in t1ne Conference Roo,,.-, of the Cit-y 'Hall. Roll. Call CO_ missAoners -pre�sent: Gabriel, Vincent,, i..'oore, '.,-.-Seard and 7IreL.ent : John C . -a r ca'i.,i i rec 0 D-r'� 1�o r and c j:e a t_ion . Donna. e-1,a is.c, present: San Jose Si ate recreatlon iiajors, 'Po:.,, f�la n iJe b L i n d a D o n n a 1 o i s, 1P e_,.;r- T8,e I J, 3 a n d ''i s -1VIT e 6 1 s- gy !.',iniu-c,ec of -11-le Previous 'Weetii.r, T"C Of the Yofevio,,)s I —en. approve acz Par_'C_s E, o n C c)i i 0 1 1� 0 rji 'L rj�Ft J- _Deard rerad enc-Los-'ed let.---.c of 0 T 0',_,n P. --arq to t 2 0,:1 m i_,4 S i n 1-1-2--r. !-n "P-is -' e"C""er I'le ccmccfn re Tar dln,rla Cal' T I a J, and ]_ s wi :- to '?iltitiatc� Cor.,,tc,issiati current areas of ,.j)ncrrri ai-d, fUt:1r-__ The cl i S clu 0t"2 s that lf,ollowe() c er.tere(i aro,,i714l broarierjj it 0 na n e the Co:iriissionls nevi 6rdinai)ce re,'vl arld, a few f cc,.w,-ii:)enJa,,_.J On for made . 1 i-, t,as felt ilhal; (a) 'under 3-1 in S too 11 �CCt101-1 t"11-tt- under Urie �ai�ir Of' Lte;ti (e) . On this bussis , Gcib.riel. rtioved at-,C` s,,q jo,jej- imoore sc%con,iCfi the motlon and JA was pac WILL11111 11 ia wo-r(IFt "mairitenunce of" Shcm,-LC% b-1- dele'Lled froz)ri cier ;'Iection �-1 of because (a) Un � :',3,-D of Jts liudl.tirl.rr cmajity and Unui, should be The n w sll a.li -"-Fn coor)eration dele t,ed . c W.1 tL! the D.-Lrec, 'Llor of,' I arks arl'i P,:�ct�,atj ot,;,, the C0jjjr!,-i ,,:., joij w1li reV,jctj tLj)(j evr luat', all park and recrcat,11_01-1 Moo rams. A i O Minutes of the Parks Recreation Commission Wage 2 November 10, 1970 Ordinance F303 (continued) Commissioner Moore suggested that in addition to Ordinance 303, the Commission ought to set up its own policies, regulations and it 's own goals. Foremost argon these she fel'.1 was more thoroughly involving the comrmii`ii.ty and the youth in particular in the Commission meetings. A sub- committee of five youth (no limitation on background or age would be imposed) was suggested . The ir;:?Dortance of injecting the young view point into decisions should not be overlooked. Also under policies, Coimriissioner Moore expressed a wish to be free to participate in the review of personnel practices of the Recreation De,,)art.ment. Feedbacik. on the Citizen Safety in Parks Conference - and its a•Jp iication to our local needs Enclosed' with these minutes is a copy of a summary of three of the sessions conducted at the National Forum on Citizen Safe u J, in 7-arks and Recreation held last October 22 and 23. d 7 „it_ bu.�i_C �:. vvl2i.. 1 o;;.ietirii. a iv11. l-ri in erdi-scipliria.ry approach ch to nroJ1 ei..l:: Would help con:-.i.der.ably--meetings _ arct?i to ts, rrainterance n en,i vo L- ,,ecr""tion leaders.,S enforce.!.ent personnel and the Citizeils of ;,;i ck)mmuni.ty wo :l:d h-lp zo bridEre the c '.. t��t.?Nee?1 the i,rOL: 1S. It LS i::11�i�rt wnt 1 11a.`. nGIC 1 ;,roUp 3 1'1now:, noi, only tii'eir own role and r=esni onsibilities but also 1--he rc e aid re: i",oL1.-7ib.Lli ,l.er of t,h' ogler }?rotms Involved so tie Cc;il work t:0.';'L_1F r lowa .1:, ? lj' i,�Lr, £;aj.'eT Co(;.:,';U(Iit:y. Coi-i iiissi.oner lioore was able to atten,l the conference also and she atl-,en(led di.1't"erent. :_e:::':i_orls than tho ones s,,mimarired 7n the Elli'_10` ?cl report. )r1E' OC t ile t ')7 rigs ti`_a iirmressed her was a film . itoJar? by f'tiai;tzri ;l :speaker, Dwight (r. IRet,tie, D:i rect;o.r, Open rj;ace and Urban :u^aLii,i.i'_i_r_at,_i.oii 0ivision o" tile U.S . Depar-L;rrient of Housing and Urban Pevo..o)),nr°nt in WaShi r?rrton, D.C. `_he film was a series of _short excr=,nits . l) n little boy rode his bike to the park, and °vias ptishe,l by anothe.c boy anti hi-s bike was tai-,en away (violence to a person who is tr;,/i_riF_; to enjoy the park) ; 2) a child brought a beloved pot that had just dj.ed to the park and bur:i_e.d hi_m and wrote ink_, orl th(, cannon (teci�rii.ca 11y this: i.; vanda l l.,; n) ; 3) A -romi or you(?i'; people were <:hotiari eon ;r. e ati.ri� on f-,he c.(;rn ,rr appa:gently of l.er writing Oil tide walls of' the rest,ronm.,; (vat1•i`Ll smil at,,ai n) . � R p Minutes of the Parks & Recreation Commission Page 3 November 10, 1970 Citizen Safety (continued) :fir. Rettie then made the following points regarding the films : 1) We really need to do something to protect the user of the parks; 2) Parks are for people. Theytre a place to bring your problems. So is it really so terrible for a child to bury his beloved pet in a place he loves? 3) Is writing on the walls so bad? Why not design walls out of material that can be easily washed: The writing on walls is the fate of all public restrooms. The compulsion to write your name on a wall is part of everyone 's search for identity and it is a stage that everyone goes through. 4) Parks have always been a place for people to congregate--young and old. They have always teen a place where lovers meet. The speaker offered a few simple solutions. Vandalism is often an attack against too strict and limiting rules and regulations. He suggested abandoning some silly rules--is it really a crime to c:iirnb trees, picric flowers, ride bikes, fly kites, write naiaes, make love? Mr. Rettie also informed .the group of a nationwide study of safety that is being for.ied, and anyone who was interested in being involved in the study should contact him. Cupertino has an advantage over many of the cities that were represented at the conference. Our park program is still new. It ' s just getting established. We know where our mistakes are in the three completed ,parks and we have the opportunity to prevent the same things from happening in the future parks. Teenagers need a place that is more isolated than a neighborhood park, surrounded by homes. There they can play their bands as loud as they like an no one will complain about the noise. There they can sit out on the lawn and talk and no one will complain about the kids ,just "hanging around." Commissioner Vincent related this particular point made by the speaker to the problems at Wilson Park. The kids at Wilson aren' t doing anything illegal, they're just hanging around, talking. She feels the residents get "scared" by the number of teens hariging around. The Commissioners all felt that if Measures B and C of the bond issue had passed, the pressure of the number of teens hanging around Wilson and Portal Parks would have been relieved. The passage of either would have provided a more isolated place for them to congregate where their presence ., would not be a source of complaint by nearby residents . As a result of the boad issues ' defeat, there is still a reed--a need for a teen and/or Community Center. 0 Minutes of the Parks & Recreation Commission Page 4 November 10, 1970 Citizen Cafety (continued) Mr. Parham stressed the importance of having full time center directors at the parks. Part time turnover is too great--not enough rapport is established between the leader and the community simply because of the short number of hours that he is assigned. A full-time professional center director could providF: the immediate community with more than just "recreation.11 It takes a full time person to find out what the community want,-- out of their park., to implement what they want, and to follow through with continuity. The coordination of park maintenance and program needs The discussion of this topic was tabled until the next meeting. Miscellaneous Chairman Beard read his letter of October 8 addressed to Mr. William E. Ryder regarding the problems of Wilson Park. The letter is - enclosed. Next Meeting The next meeting of the Parks and Recreation Commission is scheduled for Monday, November 23, 1970 at 7 : 30 p.m. in the Library Conference Room of City Hall . it was felt that an open dialogue regarding the experiences and problems of those involved in all areas of park services would be helpful to the C,ommissior_. There='ore the Comriiission would like to invite the acting city mana,-,;er, park leaders, students and teens, someone from the Sh iff' s Department, and maintenance personnel to come to th , next meeting. 8 NA7'I0NAL h'OR11114- CT-1ZEN SAFF-Y. TN PARKS ANTD RRCREA_'ION October 22, 23, 19'70 Convener! by 1.he National Recreation and Par:<. Association, Washington, D.C. I . Joseph N. Ca -erly, General Manager of the Parks and Recreation Department in San Francisco stresseO the importance of safety, because "we all know that utmost in tl?e parents [Hinds is safety . Without safety we begin to cut off the value of the parks . " He related the nationally known problerr.s of Golden Gate Park to the group. A year ago it wasn ' t safe to walk in the chi ldren ' s -Jiay area or other places in th:. park. It wasn' t safe for staff, gardeners, cl.ildren, participants, or tn:.,rists . Although funds were not available to establish a, -ar'__ police force, nu; erous meetings .aitri the mayor and chief of _police and other precinct captains were held to try to solve the problems . Within the police department a x,arn:-beat squadron, ® equipped with special radio:: and s_<:ooT er bikes was formed last April to co"e with the literally thousdrids of rouble .nia,'Kers . Over 700 arrests ha-,.re been :;:ade_ . GOlderl Gate Park was a si.ecial probler:.i. A different aLproach is needed for the proble.,:s that exist in the nl.aygrounar-, parks and squares . Here the City of San Francisco requested trained park- police to visit these areas an,7 work in cooperation w' th the recreation staff and to help cope with the many proble!,^s of vandalis.r-, gang arnd. drug abuse, ant other adolescent problems . The �)a.r_fr `oli ce began to relate and to know the teenagers, not a . prob!e;ns, but as youngsters looking for sori�ething to do and wanting to be involved. Everyone must work together in planning and safety--all staff, citizens , agenc_i.es and the police force . Planning should be done with the community, and not for them. Communication with the police department is of prime importance so that they can understand and be aware of the problems the recreation departments are being faced with. Lighti-ng is also of extreme importance not only in safety but also in programming at night. Better planning of ® facilities is also needed, to eliminate the hazards, the large windows . Safety devices to guard the buildings should be instal. ad and m�lintained. 2 "Citizen safety in our parks and open spaces is a crit'i_cal challenge . It must be solved if we are to meet successfully the increasing demands of leisure time outlets and activities . " II. V . Hap Smith, Superintendent of Recreation. Parks and Recreation Department, Oakland, California When an understanding develops between what the police function is andvtiat the recreation function is there is less difficulty in response time and less uncooper- alive attitude. 'here is not only control and enforce- ment when there is understanding and cooperation but there is also educational and preventative programs that can develop fro:n this kind of approach. Communication is the real proble;,}. And it 's also the solution. There should be routine Lines of co:nmunicat=ons established between enforcement personnel -and park. leader- ship . This they felt was a definite solution--recreation and park personnel_ and enforcement personnel should understand each others role and r-s—nonsibili.ty . Legislation is also needed to bring agencies under one jurisdiction. The National Pary s system has problems of enforcing because they must call local sheriff for assistance and ?_ocal_ sheriff is often unable to help because of limited funds . A county sheriff has no authority 'to enforce county ordinances and laws i:i federal parks . A bill is needed to cover all federal agenei::�s, giving them ability to contract with law enforcement agencies for their services . III. Willard W. Brown, Chair,nan NRPA Board of Trustees and President . Luncheon speaker The major problem, as President Nixon pointed out in one of his speeches, is that "never in the history of the nation does the nation seem to have more and enjoy it less . " And the technical revolution is part of the cause . It has caused a loss of identity, loss of ful- fillment, and loss of satisfaction with work. The par'cs and recreation concept is the solution, not the problem. It is appropriate to have the forum on the west codst because the area typifies the strengths and weaknesses of the technical revolution with its tremendous growth in population. At the same time, with that growth, ® problems in terms of 'unrest and crime have arisn. According to the Chief o:f Police in Oakland, "what we need is a thorough analy;, i.s of the incidents that have teken place, to try to get behind and find out why all the people wrfo are involved are doi.ng all the tdings they axe." The causes of unrest (tree proble !ls) are migration, change from an agricultural economy to industrial economy, and a breakdown in communications. Migration. With the technical revolution has come a great movement of people fro;r; the c_ties to the suburbs. The basic fact is that crime always goes up when large numbers of people are in restless ^_otion. Subtle habits break down, friction develops anti restraints disappear Change from an agricultural econ: _':_-.y to an industrial economy. On ti-ie ari,i the family ryas the unit of production under the discipline of the father and mother and the seasons themselves . There was strong paternal authority with reference to a strong economic base . Now that unit structure has been destroyed. Men, worsen and children have left their home and family (authority, unity, and identity*' to work as a cart of a ruthless, nameless, faceless society, a cog in a Meat big machine. This is the identity crisis . This is one of the prices of the technical revolution--tide movement of r�eoole in an environment that is terribly big, a big economy, a big organization, a big society, where the individual doesn 't count--he loses his sense of significance, his identity, and sense of fulfill_�ient . Those who s`udy violence say that when �:_an fails to achieve meaningful wor:, and self-respect, he can ana does explode in violence . The answer, in part, is the activities of parks and recreation. Business is going to get bigger and :,ore technical. The only way man can achieve a sense of fulfillment and identity will be through the medium of meaningful IEisure . Planning and programming of human resources is needed, in order to keep alive that fundamental desire for self-respect, identity and fulfillment of self. Another point that should be brought up is the Natural Law of Life . Man is an animal and unless he maintains contact with his natural environment he becomes an unnatural animal. In. this sense again the group of parks and recreation pro- fessionals represents the natural bridge by way of a solution between our natural resources and our human resources. P 4 s ® Another cause of unrest is the breakdown of communications. Not words--but the personal interaction. We no longer have the market places where people used to gather to talk. Now they go to the parks. To meet the challenge of unrest, we can increase the police, but even more significant is speeding up the process of justice itself. It now takes two years after indictment before criminal cases get to trial.. You can actually go to a park and point to those who have been charged and who are guilty and who are wandering around to repeat their crimes . This doesn' t help the morale of the police force either--when they take all the risks, go through all the requirements, and their rnan is per- mitted to wal"r., the streets for :;aybe two years . The population has trip led, but the number of judges has increa..,ed by only 70-1 o. The annual al,uropriation to run the ent:i_re judicial system is only $128 mullion (less than the cost of a single C5-8 airplane) . That ' s wrong.' That ' s something we can do sor.,ething about. - The most important element of control is the support and backing -^r the community. The professional cannot ® possibly hope to do this thing alone . He must Y�ave support and the leadership of trie community. If any group has a solution--par':s and recreation is closer to it than any other group--to the problem of the identity crisis, to this problec^ of a break down in communications . "Not houses finely roofed, nor the stones of walls well built, nor the canals or dock yards make the city, but men with leadership, professional leadership and lay Leadership, who use their opportunity. " That quotation is as old as man--585 B.C. It hasn 't changed since then. x < f ->"0 .� iax s 19M Autum Drive Cupertino, Wit. ��A Wwmber 10, l .70 ,{ A' e J 4 ,Or tb"' ilitir►RR+ri '. fo i tim, t6 -vmovIIm the 4 c n 4610i of OWk 00iftlesion: metro mceratlyy wd mcondlyp to ii a arty VI-at to of e=C WA fut r is a % ti . has pant tmff . to Osa- a t o Ids Lion of vie ws ao adme y l% ►tp a . oar : Is mom to e '..,� :" , � � `s ► tv�&_ apt -Y A;corbnjay, your 1* _"pm is regmeted la ecoomplIshment of z„ fbnOVUX i n to those o ly in Yaw Plam. 1. UftbUeb n is elinfira meting m ftd and kth NondAys of em",mouthj, and saffure publia notiftcatim vU Poft&"$ &" cUW;MVU IS I= by oar conaUMSOM through the office of t m City . 2. Coor4laxte v1th,NAmagem Oho to asoortaft,mW specific areas of concom of the Onmell. r't ` a % : � f r Acting My .r to with they lft at , session ftr varr-';,* of Infandus US comissumers ot the uUtU8 ,0faclAvIty approval �vcedum 4od ,pawk saturity k. aatap incorporate the foiimdng Its= In z +Y ry F a As At, �'�>� �, a:,`v •�* �.,_•* k�a "d � :�r tr -a:y t�- P - r:drS" �`°{ ra �dt��3e"a�" ,. o r .;y �y;+ & r ,'+, .r r�'•s`. r +.. �`i s fi 'r 4� f-*s,k��a'a F�s= Fig y g� �., ;h • F yw F� w�".. ,1-x E�'N �,l h„ la2" `£ t "` �. �aY1,~S^ ',� A.,, 3�y��.� � t '.0 "a �ta � �..� `�ti � r x}" y �,.. P '-r•s '�, " ti � }a,"�, ��u ,,,-S �•."'�` � + '.��' 2`- _ e '!� i „�`", yr" `rt ' W € h r c .2 t f i• } ,� a it e - _ ouAt zi •�xi" u�x r vxk _ � � � r a t i City of Cupert* no 10300 Torre Avenue 253-2060 AGENDA Regular Meeting of the Parks & Recreation Commission Monday, November 23, 1970 7:30 p .m. ROLL CALL MINUTES OF THE PREVIOUS MEETING 1 . Approval of Minutes of regular meeting of November. 10, 1970 COMMUNICATIONS WRITTEN 2. From Robert Leitner. Re-program at Monta tiis.ta High School 3. Reports from Wm. E. Ryder, Acting city Manager ORAL 4 . Report from Wm E. Ryder, Acting City Manager a . Report and recommendations relating to Wilson Park b . Report on FM Radio Station KKUP 5. Susan Strawn requesting discussion on possible bicycle lanes . DISCUSSION 6. Bike ways and bike lan-es in the City 7. Youth participation in Commission Meetings UNFINISHED BUSINESS 8. Park maintenance, control and scheduling NEW BUSINESS 9. Disucssion of possibility of another meeting night for the Parks and Recreation Commission lO. Discussion of the possiblity of organizing working committees REPORTS sl. Director 12. Recognition of non-agenda items by the Chairman ADJ OURNME N T Law Enforcement 1 211 Citizen Safety in Parks and Recreation edltodal 11T IS TIME that the longstanding debate as to who holds the prime Y responsibility for developing and implementing law enforcement policies and procedures that are necessary to the operation of park and recreation facilities be resolved. As the debate continues among park and recreation administrators and law enforcement specialists, the spectre of personal harm or discomfort still discourages optimum use and enjoyment of park and recreation facilities by citizens. In consideration of the critical value of these services to the community, immediate priority should be given to developing cooperative and partnership efforts that utilize extensively a blend of the expertise and competencies possessed by the specialist in both areas to produce park and recreation services that can be enjoyed in safety and comfort. The major service role and function of the park, recreation, and law enforcement fields are well defined and distinct in their own respect. Neither overlapping of duties and responsibilities nor competition i for the consumer occur to a degree sufficient to inhibit or preclude quick and satisfactory resolution of the problem. NRPA has taken the first step in this direction. The recently concluded National Forum Series on Changing Co�kcents — Citizen Swfety in Parks and Recreation brought together, for perhaps the first time, law enforcement officials at all levels to discuss with park and recreation profe.sionals the real problems of jointly providing their respective services to the public. NRPA challenges those who chart the course of professional action for la%� .-nforcement and park and recreation specialist to maintain the momentum necessary to create wider and more effective dimensions of services that in turn will make the park and recreation facility a highly desirable asset to the community and the citizen. NOVEMBER 1970 it 6 William E. Beard 19736 Auburn Drive Cupertino, Calif. 95014 November 10, 1970 John Parham, Director Parks & Recreation 10300 Torre Ave. Cupertino, Calif. 95014 Dear John: The purpose of this letter is twofold: first, to recognize the Council's concern regarding lack of Park Commission meetings recently, and secondly, to initiate Commission activity that is addressed to current areas of concern and future programs. It is realized that traditionally the Commission has relied on the staff to arrange agendas, call meetings, etc. In retrospect, this has placed the Commission in the position of reviewer on some items on :which it should have been the initiator. Grandiose dreams have bitten the dust, so obviously our job is now to ® direct our attention to most lective utilization of the resources available, and what can be doia with the park assets, currently undeveloped but .representative of great pcentiai. Accordingly, your assistance is requested in accomplishment of the following items in addition to those currently in your plans. 1. Establish necessary arrangements to confirm meetings on 2nd and 4th Mondays of eacii month, and assure public notification via procedures that are currently in use by other commissions through the office of the City Manager. 2. Coordinate with Managers Office to ascertain any specific areas of concern of the Council. 3. If possible, arrange for the Acting City Manager to meet with the Commission at its next session for purpose of informing the commissioners of the status 017 activity approval procedures and park security decisions. 4. AGENDA. Whenever appropriate, incorporate the following items in the meeting schedule: r 2 A. At the first session of each month, presentation of any future proposed, but unconfirmed, activities. B. Review of problems: security, administration, budget, program- maintenance, or other subject within the Commission's sphere of interest or influence. C. Permanent item: prot'ress of plans for utilization of Monta Vista, Stevens Creek, and Ce—tral Parks. It realized that over the years the Commission has been bypassed, igru .~ed, or treated with disdain as new lands have been acquired, park sites developed, construction 'plans formulated, policies determined, etc. Conversely, the Commission has been used as a whipping boy when plans it did not formulate, acquisitions it discouraged or was unaware of, construction it did not plan, or people it does not control--went awry. For the balance of my limited tenure, I will attempt to change this t.reLl by assuming a positive, forceful attitude. All recommendations of the Commission will be properly studied and documented for presentation to approval or action authority. Changes, addition,, deletions, or recision will remain the responsibility of that authority. Sincerely, William E. Beard, Chairman Parks & Recreation Commission WEB:mf cc: Hon. Gary Stokes, Mayor. Wm. E. Ryder, Acting City Manager corp-irate some encinics of the cult. dalited and law-abiding citiiens are no. heavily conce.ntrafed, if he ever wag, The Martian makes a list of those it) like[% to .il,prcci,at- other. AS it C!,tss c amofig the +nttler lit ivilc"ietl and file poor; lie dispatched, and in "Ile escnirr; 450 ex;utlpic, the I tltfddc. whto sntashol 'he as Sociologist Mifflin has ootetl, van- are killed. Police 1h:at Man.on, new Irslfle nt.rchnus *it life da-ii of dalimi cannot lie ciassificd :dome, racial, like the Afartian,u,cd his wurtten It, ner- fl:c Indtrstri.d Itcsolutittn acre seniim! elltric or cvcncconontic tines. forin file grisly rc,cnL•e Ili-it he -,ought flocir r-��•,' t,n n Pew' ie',li nt,lc,,t}' Ihal ('t,lllrnlJ,ri-lr}'_ lilt: hi%itca file van- on the grotip z,.otherc•d with Sharon Ihrcateocil llr_ir hmithci.df jobs, iiatisuc ate. 'file rnctli.r play' so end- Tatc last mimmer- According to one of \latch�c<•+�r,icnopn�r s _ ,,n,Snli.m. says Ic-ly ion themes of vit,lcmc and ag•- hC attorne\s in file c.iw. 1lansnn was Socioh,glsl �Ltrult, r. .nnrl.nlV ,rndw-- ,resvon that they hcc:onrc. In the tinun,; compiling a 111,uuan-st�lc G,t of cn. li_ve, a brow• struck in ;u, t'r !!n tilt Ila�e- 'it least, an accepted parr of life. Whole- sale renunciation, (it frmlititon:d value% t,st research into .rh„.I v;Indahsm. ' —file death of faith, file ohsnicsccncc Th3 Vandal: Society's,Outsider says when. •'indic:;fcs Iltaf Ihrt' sonic- of marriage, file r;unp+ts as a locale for No school today. Vandals have sys- {ilia green•' ,%rr + tnc ,,to:,r r;, ,r r. , .,nt- rin1, the cop seen a% pi!:---ca%ly the ad- teinalieally danta�cd r:Ilculators and at-1. I i,ti nr. nest nags of Scil,a tan- olc,cent adrift froin all mooring-,. In laboratory equipment, flooded the build- t;t r'nt tcnd r„ nc•i nr Ili si b,,,,. wet t this respect,according to Zinihardo,van- ing with ere hoses. overturned furniture a,so rtc i.,clnucs ar ; etfurpntrnt, ow ' daliun is "an attempt to show you have and splashed paint Al over file walls. stall rune;rlc anT It;, ,,c,vlctu,ril :unonc sonic effect on your environment. De Something like that happens every week tile nurrls struclive as ts rc chnsc s"4au,c ih_ev in some comnn ore lnily, hilt last week's ex- Moreover, Cohen argues, "wanton" are m readiiy seen and because thev ample was notable because it occurred in one of the wealthiest and moat st:i- ' '-i^. -r ;'1' "" " - _ - -. ,� -T- - ble suburban communities in inc 11.S.: Greenwich. Conn. There, in a city that ,.;_�.,`•�1/.•• `..,,' .,,,, I has no serious racial or community proh- Icros, the intruders elantaged the high , -i school to the tuna of nutre fluid 5'.!0,000 and (arced it to close down for a day f i - t ►I The sabotage in Circcmcith %will he added to a n:+tional hill that is already of staggering proportions—and it is ris- ing steeply every vicar. No one can fix an accurate price tag on vandalism, : '`� i _ _ , r which is not alw•ays reported. not al- - ways identifiable as su.h and covers cv_ a. :� •,� J"� �`_ .. i , erything from toilet graffiti to arson. 'c .i '4 r ,,•• ,� lr--•° `_ `��" ` But the U.S. Office of Education in ^•° 4 Washington sets the annual cost of do- s ruction in public schools atone at more - "0 n S 100 million. in New York City, i +`y' �1 f�ti►`� - '�` cost of school vandalism amounted . f�.e:s -; s•``` o�• to an estimated 1's/:.500.000 last year. Public telephones arc another prime tar- N� it �`�� get; some SIO million a year goes to ►o,....- j•J ' ""'� the repair or replacement of pay phones ti. -•. f destroyed by vandals and thieves. Why, C\ `' ° •-. ' rT in an era of unprecedented prosperity, ''�' i ` /;' r has an increase in the most senseless o all crimes against property taken place. ( "Political )udgmenf." The answer '� " ~• " _`it _:�- �/ i lies partly in the character of the times, pETROlT ARSON SCENE CALIFORNIA RIOT SCENE partly in the'nature of the vandal, who a period great social upheaval• and Something wrong with the damaged school. is as difficult to define as he is to destruction may be but a distorted im- are often more easily accomplished than catch. In New York City for e�amplc, age of a larger picture. "The values as- 'cnnsiruciivc--Vane'- . police make arrests in only 2% to 3% sociated with ju,'enile vandalism and Whatever hope Zimbardo offers rests of all reported cases.The-,vandal's deeds, ttto_rght to he peculi;ir to delinquents, on society s ability to recover its wan- as British Sociologist Stanley Cohen Stich as the search for excilem:•.nt anti ing spirit of community. Where that oc- of England's University of Durham has kicks, file high regard for toughness curs, vandalism is rare. Nathan Oold- observed, are commonly described as anti aggression, might reflect values run- ntan, chairman of the sociology de- wanton, pointless, aimless, senseless, ning through the whole society." parfinent al file Illinois Institute of"rech- meaningless or mindless. Cohen is one 'F"his view is also held by lol Dr. Philip nology in Chicago, r�nrfs that a school_ of several social scientists who think (:i. Zinihardo, a psychologist at Stanford dccy involved in its IIL,wiii,ol Mood-by that none of these objectives really University and possibly the leading U.S. Ii,,hilll_ ni�2Ill I)rc,_L�r;ini-; I or narcnt.. ft, apply authority on the anatomy of vandalism. instants. ur by nil rin:: It, ;Rotors to ex- "To character..-c property destruction Ycar.�of study and crperirnent:nion have tracurrl;a ar L,"nuuunito ",ni trim—lit- -whether it is pulling up paving stones gone into Z_inthardtis theory, which y;Ir"rlt, v t ciers t 1 oant11,�.tit,nle tow, in Paris, breaking cmha%sy windows in plausibly explains the present—and in the behavioral scientists feel• man must Jakarta or wrecking a slum-area store Zimbardo's judgment seemingly irreverc- discover how to apply this Ic'.son on a os Angeles•-with a phrase like 'reek- ihle—national surge in such destruction. broader scale. The vandal's deer; his ignorant vanda!isrn' is a political The v:uxial is typically young (dearly declaration of defiance against a so- ;ntent,"Cohen has written. lic agrees 8O�b of all those arresfed ;i c under 18). ciety that he neither understands nor ap- Fordhmn University Sociologist and jjj�;_ycxang of futroy e,irc little for proves,fhe solution iQ"jLALIQ1, ut-1 1 n M. Martin that evvey act of van- the society their frlher�huill. Further- in file drr_ection of otinitivc laws or shal- dalism carries a heavy freig t of mo- more, in an age of cvl•: ntling permis- ferLnaot window% h,lt in resfnrui` file tivation and even logic—though scan- siveness, the vandal is no longer so outstdcr's lost faith i-t the c'llinttntily. TIME, JANUARY 19, 1970 45 Piov,13, 1970 To whom it may concerns Last ni ht ( Thurs.Nov.12) , I brought any family to '•lonta Vista Binh School to participate in the e�yrmsstics pr�tD offered by the Cupertino Parks & 13ecreat-ion r The entire family wishes to thank the young lady in charge of this "family night program". . .She remains calm, cool, and ex- tremely capable of handling even the most difficult discirline probiem. . .z•rhile also IIIStr''.C'.1n r the t:lildrom in �j '_17^StiCS. She' s a wander.. . . although I did not' have the opportunity- to find out her name, I wish to coi:,�Tend her- for the fine job she is doing and dope the F�-Amily- Night Progr= continues and develops into an even greater attraction for today' s "fatness generation". Mang thanks, Sinaerel.y yours, Mr. ec Mrs. Robert Lei tner- & 8 Chi ldren 21.906 Monte Court Monta Vista., Calif. 95014 A r<e_r;:/e Z�c T x CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Phone: 252-4 505 MINUTES OF THE. REGULAR Mc tE"ING OF THE PARKS &: RECREATION C01414ISSION HN LD 111OVEMBER 23, 1970 IN THE EMPLOYEES LOUNGE CF THE CITY HALL CUPERTINO, CALIFORNIA Roll Call Commissioners present: Gabriel, Beard, Vincent, Moore, and Seiverson. Staff present: John G. Parham, Director of Parks and Recreation a.,id Will ian E. Ryder, Acti_r_g City Manager . Also present : Mrs. Hertert, an-1 several student, from Cupert no High School. Minutes of the Previous Meeting Commissioner Vincent asked why Chairman Beard ' s letter. , which was supposeA to be part of the minutes, ti!as not enclosed with ® the minutes . Director Parham replied that the letter must have been left out of the delivered packets . Because of the special requests made by the Commissioners, the: Director sent copies of the letter in a separate mailing, and obviously Commissloner Vincent had not received, hers as yet . Communications -- Written . Mr. Parhamm read a letter from Mr. Leitner, expressing gratification for his family 's' participation in the Monta Vista 'nigh School gymnastics program, led by recreation leader, Carolyn Davis. 3. Communication from Faria School thanking Mr. Parham for m.,.king a noontime presentation on early California mission life to 4th, 5th, and 6th graders, with guitar and song. It. communication from about 35 students thanking Mr. Parham again on the presentation on early California mission life . The presentations are intended to be part of the school's study on California history. (Regnart School) 5. Two letters wnr- r 1 froiii the Trianon Fecandation. One was from Director, , Levine, expressing, among other things, "thanks" for allowing; her daughter who is in college to participate in the Commission meeting of November 10. Minutes of the Parks & Recreation Commission Page 2 November 23, 1970 Communications -- Written (continued) `' The other letter was from Mr. Stocklmeir, expressing the Foundation' s appreciation for our efforts as regards the Petit Trianon at the last bond issue. 6. Communication from Andy Mariani, Administrative Assistant, City of Saratoga, thanking the department for sending Ann Cuny to their Commission meeting last week to participate in a discussion on park developments and vandalism. Communications -- Oral 7. Report from Wm E. Ryder, Acting City Manager a. Report and recommendations relating to Wilson Park Mr. Parham explained that he had written a memo to Mr. Ryder expressing his thought that the Acting City Manager ' s report was o: �Jective and thorough. In his memo he made an additona.i recommendation to hire full time center directors for- each park. Mr. Ryder explained that his report was submitted to the City Council, no oral presentati-)n was made, and that the Council then asked that it be submitted to the Parks and Recreation Cormission for their review and -comment's they wish to make. Cornmissioner Moore felt that it might have been better if 1vir. Ryder had seen the Commis i.on as a group rather than individually on this matter. She is very much for sitting down and having "open dialogue. " She also felt that sitting down with the Council, in a ,point meeting, as was done in the past, would be very productive. Commissioner Vincent, however, felt that the report was excellent and co -ered every aspect of tiie situation and she did ' t see It 10 meetings with the City Council would solve. " She felt that the recommendation of having a full time person at the parks "might help get some rapport going with the neighborhood, rather than all this animosity . " She feels that the "whole situation. at Wilson Park has been blown out or proportion. " In her visits to the park she has seen the ,young people "milling around" and she feels that "they have a right to mill in the park-- that ' s what it' s there for, and if' the City of Cupertino is not going to provide any other place for these people to rr+i 1, they ' ll go elsewhere in the city ," perhaps even the steps of City Hall. Minutes of the Parks & Recreation Commission Page 3 November 23, 1970 Wilson Park report (continued) Commissioner Moore felt that if the Commission is to really participate in solving problems- now and in the future that they be given a report of all the incidents that happen so they Tiave knowledge on which to base their recommendations (at the present time their only source is the Courier) . Mr. Ryder stated that at the present time there is no summary of all she incidents available in one document;-- reports are :Wade by leaders, by the grounds division, by the Council, by the Sheriff's Department, by the City Manager and by residents directly to the City Council. He felt that one document containing a summary of all the reports would be difficult but cer- tainly not impossible to prepare. Commissioner irioore felt that no one seems to know the "why" of vandalism, and feels i follow up on the incidents is important to solving problems . Mr. Ryder explained that this is often impossible because in 99 perc,n� of the cases the vandai(s) are not known. Director Parham asked what could be done now in the way of enforcement. Mr. Ryder exp'--fined that; "there is not a single solitary thing '.hat the City can do in the way of enforcement ." Under the terms of the service agreement with the Sheriff ' s Dopartment, we pay for 24 hours service of one man (and we do get much more' , and. "until such time as the City makes some change in the law enforce- ment program, no amount of ordinances would help. " He further stated that "I". is worse in my estimation to have unenforced requirE,ments than it is to not have them at all. " b. Report on FM Radio Station KKUP Acting City Manager Ryder explained that he was instructed by the City. Council to ,,feet with tl- .f Board of Di- ctors of• the Radio Station in a preliminary manner to Find out certain facts and report back to them .and at-A later date he was to go to the Parks and Recreation Commission on uhe item of programming. ^t the afore mentioned meeting certain questions of a legal nature were asked. He is now awaiting a report. from the City Attorney. Minutes of Parks & Recreation Commission Page November 23, 1970 Report on KKUP (continued) Mr. Parham stated that his written report on KKUP directed to the Commission was merely his professional opinion. Commissioner Mloore asked how the programming would be managed. Mr. Parham explained that the Board of Directors has the responsibility for the programing. They are composed of four members of the Radio Club, a representative from the Jaycees, and a representative from the City, and a representative from the Assurance Sciences Foun.datior_. She also asked if an adult would .)e present dur=_ng broadcast hours. Mr. Parham stated that originally the Radio Club was a program that would be managed by youth, programed by youth, and programed essentially for youth. It would be under the control and supervision of the Board of Directors. Mr. Parham, stated tha-; "it has become a. multi-sponsored program and although the "control" by the City or Parks and Recreation- Department may be diluted because of so many otter groups, it may be all the stronger for the fact that a lot of c-3m_munity organizations have shown interest in ,)articipating and this is probably the "name of the game" --th^ greater community partici- pation we have t:Ze more successful probably our programs will be . Mr. Ryder stated that " "he City administrative staff, as well as the Council, are behind rhi s: as much as humanly and lega1_Ly possible to get behind it. There is no question of trying to circumvent the initial imputus put out. But it is just a question of certain things have to be done within the framework o permiss- ibility . " c. ' City employee participation One other item brough'; forward by the Acting City Manager was that the participating of city e,iiployees in Commission meetings might be construed defensively by some of triese empioyees. The Commission reassured the City Manager that this wac not their intent and that they :imply wanted to discuss proe.Ler:; areas and solutions with people in the field . Ccmmissione1- Moore read Section 10 of Ordinance 303 Minutes of Harks & Recreation Commission Page 5 November 23, 1970 City employee participation (continued) "The chairman of the City nark and Recreation Commission w .th the approval of the Commission and the Director of Parks and Recreation is authorized and empowered to call upon, have appear, or receive from any councilman, city employee, county employee, or arty other qualified person, information and advice to affect the general purposes of this ordinance . " The City Manager stated in summary that these things would be better handled through various department heads. In response to a question after Mr. Ryder departed, John stated that there is a fine line between administration and policy recommendations and that the normal role of the Commission is to propose the latter and the operat'_ng department handles the former. Discussion 8. Tars. Hertert made a presentation on the possibility of having bike wayz throughout the City. A subcommittee of Commissioner Gabriel with the Parks and Recreation Director was appointed to research the bike ways program and to have pre-Liminary conversations with Planning and Public Works . 9. youth participation in Commission Meetings. Participation by youth in Commission meetings have been most valuable to get the viewpoint of the young people . The Commissioners felt that it enjoyed one of its best meetings on November 10 when the young people freely exchanged infor- mation. Unfiniahed Business 10. Park illaintenance, control. and scheduling Director Parham expre_-sed great satisfaction fact that the Buildings and Grounds Division of the Public Works Department has assigned maximum custodial help in the parks . New Business 11. Discussion of. possibility of another meeting night for the Parks and Recreation Commission It was decided to meet on the second and fourth Tuesdays of each month to facilitate coor. uination with the Council meetings. Minutes of Parks and Recreation Commission Page b November 23, 19'(G 12. Discussion of bhe possibility of organizing working committees George Gabriel was appointed to start the bike ways program, and Commissioner Jean Vincent was assigned to the Clean Up, Fix Up, Paint Up Committee. The Commission as a whole will be studying a minimum development program at its next meeting in December. Reports 13. Director -- No further report 14. Recognition of nca-agenda items -- none Adjournment -- 9:45 P.m. o£ RRte£tin !9/90 ?0lfe avenue 2 2§j-20 ) } AGENDA Regular meeting of 'A± Parks a Recreation Commission \ Tuesday, December \, 1970 § \ 7: 32 ( I. Roll Cali II . Minutes of the Previous 5eeti2K - November 2/, i''0 \ III . CoimGe±2at ion s \ a. written \ 3. Oral !V. Review of CoQeei± Actions, Eeetinn of Jove >ez /g, I9\9 V DiseseEion - 2 3i2imam talk SeveJogme2t 2£oJlam ( ?I . OB£i21Ebed 2asi25e s 7II . New Business 2III . Reports \ A. 1)irectof I\. . Adjournment . \ � z « PARKS & RICREATION 7 of 7 CCMMISSION - MINUTES ( 1962 - 1970) ()P. California v 10300 'i � re iol Californ.la Phone : P �'_)J; M-TITTiTES) 01,' THE' REGULAR 1,1,',10,T INIG, OF TflE, PARKS COf,11,T1,1)-'7,T0'..! HELD DEIC!,'PIFR F3, 1970 TN THE LI51'�IkARY F CITY NALL, CUPERTINO, CALIF. Call to order A quor,= was not present at the meeting. However C 0,, t 4- meetinp: ,.jas called to order a' 7:32 p.m. by Chairman Beard. Roll Cal'I Commissioners present: Beard, '!'incent. Commissioners wti art . Moore, Seiverson, Gabriel. Staff present : John G. Farna:-%.. T -ary. 'present:* San .1,ose Direc, or, Donna Beike, Secret --u,4 -it of an.� !'ar' tion State si. -ci s of class Sho-vi_en, Robert Grant a n 'Sharle_ Weitzel. 1 ou er Kinut��.: orPrev_,_ ,s �,Ieetin-- Nove�-;') 23, 1 - Correct--', .ins 1. Page 2 (a) Report and recommendations relatin.,ir, to Wilson Park. The Commissioners felt that the nc- sect!-or. or. appeals to be misleaddi and to ml,al:e it clear t�.,at I Mr C, . Ryder I s Report on '.,Ii,izon ParK was not endorsec1 by the in i .s entirety. Agreement that the report was objecti%e and thorou,7h Qoes not stipulate agreement with all I-lie ideas. 2. A motion was made,, seconded, and unanamously approved to recommend removal of the trees at all three -oark sites as soon as possible and plan a minimum development program. 3. Page 5., Number ci 'JI- The Commission felt that although Miss Susan 04,rawn was that present at the meeting it should be recognised that it L zed 41 was she who met with the Council requestincy, bicycle lanes. Also, it should be made clear that the Commission would like the Director of Public Works to come to a re'rUlar meeting to dincu�;s the bicycle lanes after Commissioner Gabriel and Mr. Parham have met with him first. In that :way he can be prepared with maps., etc. at the meeting. i✓in,utes of tine !'ark.,,, F, i,ecre-at:ion Co:nm:i :;::•ion Pa ffe 2 Decerabei t, 1')70 ® Coa,muni(-aI,ioi ,Ir.i teen 4 . Mr. Parham read a mer.o from Wi" lia.m E. Ryder, Acting. City Mananer rt rardin? recorrimendati.ons for Park and Recreation Development. The first para,-ra3)h -stated that the report on Wilson ParU was endorsed by th-e Parks and Recreation Commission. The Com.rr,i_ssi.oners a'elt that this was not the case. The five recomnmenaati ons ::•.a.dc in that repo,-t were not individually endorsed by the Coma m-ILssion. No for:nal vote was taken on acceptance of t.hile report in its entirety; rather general approval ::as expressed assuming a lof-_i_cal. and timely implementac.ion of acceptable su :.Sr:stions after due process of consideration and debate by the Cornmr issi on. 'No indication can be assumed '-hat the Conr-zission i•:ould endorse a rapid, _ snort time, "in depth" study by One individual covering a subject as complex and widespread as the one in question. A request for conformation "as to when the programmed i t e' have r e t" l a -e,l s 11 activities e_-��r av,, or will o�, er:n'n_ tom_ at du..k, was also in t s� _ �:o, a .� lait i a staterr!ent that the Council h s "� L..tt"ior i�_e l e emrl_oy;r: nt of a full time professional recreational leader. " The Commissioners felt that the building, should not be closed at dusts. The 1)ronosed Center Director ' s hours were stated at uihe CUUncil meet inr, as .•!onr.ay ,.hrouFO. Friday 1-10 p.m. f a Center Director is hired, it i.s not aunropri_ate to cease activities at dusk. 5. Chairman Beard read a letter that was addressed to Mr. Ryder from Larry Potter of Sunnyvale regarding his concern on the problems of Wilson Park. The letter essentailly said that the kids who cause the problems are not going to be reaci-ied through programs organized by adults, the city, or even by members of their olrm age group whom they refer to as "un- cool" or "super straight. " They have to be furnished some- thing on their own level_. He suggested a "coffee shop" with ''now" type of decorating and music to suit. " He felt the kids should decorate it themselves-•-t`iey would not "distrust their own thing. " He felt this probably wouldn' t reach all the kids but, "it surel�r would reduce the number of kids that gives you problems. ' Mr. Parham stated that "when you try to ' serve ' people it always is best to have them in from the very first planning stage. Otherwise they' re not going to appreciate what the end result may be--they would feel a part of it. " 14 n, t.es of the Parks Pecreation Commission PaLiW j Cojnmun.i c-ati or;f' -- nntl 6. Chairman ilea—i rc-q11.;,, ;t.csd that the minutes of the Commission meeti_nr,s be , ula,:;;i ,tc i ;to him for Commission concurrence and signature beforu they are submitted to the City Council. Discuss ion--14irli''ili!:i =art Develop.rvent Program ' Chairman Beard su; estrri t'riat the par!-,site 'located adjacent to Monta Vi_sLa School could be cleared and have "a hi aching raid." theme for the niwierous yo,inc eauestrians who are riding therr horses in the area arid wa.?_1 be there regardless of leci slated conduct. Further recoT.: :fended that the neighborhood should participate in dci fin rentual fate of nei t:-hborhood parks, `li a a natural sv tem of evo=>_zutlion. There is a definite need for such a facility, it. that particular area. It was suggested t'_'�at the Cor._ission wor'•c on a -ni.nimfim park develop-men`.: proE'rari for i.iel:'sorial Yar:i first. Several residents near the S',eviens Creek area do not V:ant the trees arbitrarily re r:loved. Pryr.:ar residents could come into the meetinf,,s wil,11 su ' eszion-s. Let the neighborhood decide -vihat they :rant in their parks. Prellm:i nar:, _'r— ', or foz o __ rai' -- Satz Jose State. Students and ,Ja _.i.: :;_on—rs A. The limitations : 1. 510 ft. wide on S evens Cr;el_ Blvd . ; 130 ft . deep . 2. Several la.r e::istit M oak trees and buildings . 3. Adjacent to apart7::entJbuildings . B. Ideas : 1. Bike trails all the way around the park -- 3600 feet around the park. Big dirt mounds for hills . The mounded areas in the present parks are popular with the bicycle riders . 2. Bike trails through the p n.ark eandering around the trees (leave some trees in) . Does, however, cut down on open area. 3. Lawn -- open lawns, use fruit trees for boundaries for certain activities . 4 . Some sort of shelter is definitely needed. Turn the present- recreation °off ice .into a coffee house as suggested in the Letter from Mr. Potter. One of the students mentioned the coffee house at Stanford called the "i'.Oree Circle" as a model. Minutes of the Parka F: RecrcaL`ion Commission Page 4 December 8, 19,70 Ideas (continued) 5. Use the present recreation office as a club house. 6. Leave the r,re.sent recreation office in tact. When the youth conic, to the park, let them thing about the charges--i.et them. "do their own thing. " 7. Picnic area -- tables, barbecue areas. 8. Soccer field (open lawns will serve the prupose-- football, softball, volleyball (sand pits) , and other speri s) . 9. Volleyball net- beta^een trees. 10. Mound a section of the l_a;,n for an outdoor amphitheatre. 11. Some place for Senior Citizens t-o come. The departrient has had the privilege of using ;;hel Union Church for past three years with no charges . 12. Benches made out of the trees that are cleared from the property. 13. Rustic kinds of fences to border activity areas made out of the trees cleared from the property. 14 . Lighting -- light walkways and bikeways . Wauer fountains . These mean money, however. 15. The parksi_te has been used for the past two years by the Recreation Jepartr:ent Naturalist- Program for day ca^np'. The rustic atriospher. e is very necessary to day camping. The existing structures on the parl--si.te (water tank, barns etc. ) really add to the day camp experience . The program includes Farmer John ' s Garden, an outdoor museum, a western town and an Indian Village. 16. Prepare a scale model. where parts could be moved around so that the best set up could be achieved. 17. Paint the recreation office a rustic color--brown. 18. Swings with ropes, tire swings, from the large existing oak trees. 19. Use the existing "grin" on the property as a play structure Perhaps a plane could be donated foA another piece of "equipment. �� Minutes of the ParkS40 Recreation Commission Commissioner Vincent a.,*_ed when the Department pl_aris to move out of tii , buildin;; on ;)teve ns Creek. 1.1r. Parham stated that we would move as Noon as offices are completed in the City Hall. The students presenL will be recommending to Dr. Sinn, chair:-.an of the Recreatio i end Leisure �-)tudles Department at Sari Jose State College, the possibility of doirig the model as a class or commictee project. Tl!,E' Comitiission is concerned about -Uhe ideas of the youth, the nark should rcflect the ideas of the youth. A community pro:-ct can be made out of the develop <.,ent-- paint, curtains , etc . , could be donated by people and other service organi_ ,a Lions . De Anza Coll-.ire Recreation students could also ohet involved. The studerits could -Hare a presentation to the Commission and also a t):ceser_ration to the Council at the completion of their project. Unfinis,'ied 'Business Mrs. Vincent wished o g.o on record as saying she didn. � t see why tie Comr22uni_ty Center coi71_6ri l t be bu_ j- She ?vas a iDa..l d at Mr. Ryder t s statement Thai. .,_t woululi l t be possible f'ar ton years . Before the bona issue Lhe Co!:'_'ilissioners v.,ere gi ven the authorization to i.ntrrvi_ew architects for the building and tr-__ funds for thic build in,'-_!, were i:o coir : out of U e gene al fund. For sorie reason *it was lumped _;_n th_, Lone issue, an-J now it has been pushed off for ten years. Adjournment -- 9:30 1) . William Beard, Chairman