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P&R 06-08-71PARKS AND RECREATION 6/8/71 CCMMISSION MINUTES E CITY OF C1J.P?RTINO, State of California 10300 Torre Aienue, Cupertino yelephone: 252-4505 i�1iNU`I'ES Or. THE REGULAR MEETING OF THE PARK: & RECREATION COT,1MISSION HELD JI7iiE 8, 1971, IN `I'1I CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER Meeting was called to order by Chairrna.--_ Gabriel at 7:30 p.rri. ROLL CALL Commissioners Present: Commissioners Absent: Staff Present. INTRODUCTION ;Gabriel, McQuillen, Moore, 0chweitzerhof, Bybokas ('7:45) 14one_ Parks 8r Recreation Director sutler Donna. J. Belke, Secretary 1. Guests Present: Planning Director Sisk Goals Committee Members: Fred Roet(,mer. C a-irrnan, nob Gonzalez, T,irli_tlh A. Tembrock, Dallas J. Smith MINUTES OF THE PREVI.OUS 1,1EE`I'ING ^, 7ETING 2. 71he minutes of the I,4ay 10, 1971 meeting were approved as written. COI�5,lUiICATIONS 3. Mrs. Barbara Cavers (re: Yankee .Doodle Production) 4. Mr.. William E. "Ryder (re: somerse-, Square Park Cite) 5. Mrs. Joyce Willis (re: last summer's staff at Portal I -'ark) 6. Mrs. Donald Morgan (re: Closing of Recreation pro - grain at Blue hills School) PARKS & RECREATION MONTHLY RIi;PORT 7. Chairman Gabriel noted that the attendance for the special classes was good and that most of the classes looked filled. The Director explained that the classes were limited to 20. It was also noted that the park attendance figures are actual numbers taken at peek times and are not based on the National Standards Peek figures multiplied by 11 in the morning, 2; in the of+,,rnoon and 2 in the evening to get an. accurate "come and go" figure). Monthly Report Page 2 Minutes of the. Parks and Recreation Commission, June 8, i971 Chairman Gabriel auesti oned wi:y the Wilson Park figures were so much higher than the Portal attendance figures. The Director stated that the Wilson count probably included some Little League participants. Goals Committee OLD RUSINFSS n r�. Review with sub-corimiittee on Community Services - City Goals Committee Mr. Bob Gonzalez read the Coriuiittee's Preliminary Final Goals report to the C'o!rimission. He explained that the report is a concise, ,meaningful unanimous statement by the Committee. Discussion and comments regarding the report; a. .The Commission was happy to see that many of the things that they have been concerned about in the past have been included in the report. b. Commissioner Schlaeitzerhof questioned the desirability of easements. C. Commissioner Bybokas felt that any statement regarding the planning of our parks should be broad enough that it can be all inclusive rather than specific and exclusive. For example she felt Policy F was a binding statement and should read: The City of Cupertino should it-iitiate, promote and maintain programs such as the following..." d. 'L'he Corr -mission especially liked the idea of developing the elementary school sites. e. Commissioner PfcQuillen questioned what the Committee felt should have the greatest priority. They felt the emphasis should be on the teenager. f. The Commission felt that the idea of inner access for emergency vel-Licles was an excellent idea and felt if this could be clone at Wilson Park the patrol car could actually drive to the back of the park instead of just- along the street side. g. The Commission questioned whether a survey was taken for this report. The Committee members felt that a survey would have been too costly and that there was not enough time. The members felt, however, that the committee itself, is a good cross section of the City. �inUtes of the Parks I Pecreation Commission, June 8, 1971 1 1 3 Commissioner )chweiLzer1-.of ;:Dved and Commissioner ^? hokas seconded the ':iotlon that the Cupertino Goals sub-cornmi tree on Park` motion and Recreation. be commended for their efforts in preparing the "Preliminary Final Goals'' but " i,a t: further study and recommendations sugge: ted h,-;7 the Parts and Recreation onn�:istion 'be con- sidered . Motion carried unanimously. "he Parks and Recreation Commission will review tvie Preliminary :turfy again and make recommendations at i:.._ next, meeting. 9. R.evi_ew of Ci ty Ctrdinance a 303 " he cr,arrjYes recommended at the November 10, 1970 Ordinance C;om,riss:i_on ..-,eeting were read and reviewed. #303 Director will submit the recommendations to ti_e Council for their approval and if approved, they wi_ 1]. be an amendment to the Ordinance. List. of D epartrnent part-ti_lr,e leaders and spe -alists. ,staff lists Ti- regi.ieste." lists were given to the Coairniss one.rs. � "osmn oner cI-wei t e.rhof' questioned whether the Der)ar. tment provi de;�. a `i_rst aid course where indi- viiva_ls can become red cross certificates:. The Pirect.or stated thLat, the leaders are discouraged f.ro:n; provi-dinEr first aic' because of the l.i.a.bi_l t,y involve:l. Commi s.ioner Schweitzerhof' stated t;kat i f' a person its red cross certificated., they cannot i)e stied . He said this is covered by the "Good I'la.maratari Law." The Director t�t,ated fie would check -into +,his. 11. Repori, on trees - Memorial Park and ;;sevens Creek Trees - Pa rl.. Memorial, Park and The Director reported that at the May 17 Council Stevens meeting, a Council;nari suggested cultivating the Creek Par! - weeds in :Viernorial Park area now, and since no con- tract has been negotiated this year for the care and harvesting, we should consider making the property available to a commercial flower. grower. The Council passed a motion to have the Director _look into the possibility of developing two ball ® diamonds in Memorial Park, once the trees have been removed. '2'he apricot. trees at Stevens Creek Park will be left on the property at this time. Page 4 Minutes of the Parks and Recreation Commission, June 8, 1971 12. Discussion on progress of Somerset Square Park Chairman Gabriel explained that the architect who designed Linda Vista Park has been asked to do Somerset Square and will be paid $1000 for his services. j Verbal approval has been obtained from PG8_ 1 and as soon as written confirmation comes through, (1 plans can proceed. Motion Commissioner Schweitzerhof moved and Commissioner Bybokas seconded the motion that since the nark is small and the architect already chosen_, that the Director of Parks and Recreation, rather than the Commission, be authorized to work with the architect for the design of Somerset Square Park. Motion carried unanimously. ?)taming It was noted by the Commission that this 1.7 acre Park parcel has never been officially named. It has been referred to as Somerset Square or. Stokes Park. Other suggestions have been offered: a) Jaycees ® Park (the service club will be donating $2900 for play equipment), b) T.P. Ivancovich Park (after the original property owner). Motion After further discussion regarding the naming of thr� park Commissioner Sc;iweitzerhof moved and Commissioner Moore seconded the motion that the Commission delegate the Director of Parks and Recreation to draft a letter to the Somerset Square IT Community and make this an official document of the Commission to get their ideas on a suitable name for the park. Motion carried unanimously. 13. Discussion on progress of 'bike trail report The Commissioners were presented with a detailed report prepared by the Director of Public Works. The Commission fzlt that they would like to take more time to review the lengthy report and decided that.',hey will discuss it further on Saturday, June 12 after the Commission -Staff tour of facilities. The Commission will then make their comments and submit their recommendations to the Public Works Director by the June 21 deadline. . Minutes of the Parks. & Recreat-ion Commission, June 8 -1 Page 14. Discussion on Parks and Recreation Goals Goals (Chairman Gabriel) Tabled until the next meeting. 15. Report on S=ner Teen-age Work Program (Ranger Ranger Program) Program The Director read the job description for the Ranger program and reported teat 27 applications had been received to date for the 30 "hanger" positions. The deadline for applications is Tune 10. la. Repor!, on "r"een Council" report by leader, j'.ob Teen Wilson Council The Director reported that the City :Manager i.ad asked that discussion oil this be tabled until the response to the ranger program can be determined. NET i3USI1Vf SCI 17. fieport on Summer Program Summer. Program Tile Commission complimented the Director on the p ronram O rochure . 18. 1,1a^.ination of Playground Program at i',lue Bills Blue .Hills and Hansen Schools & a. Review school attendance breakdown ! Hansen The Commission was given the reports regarding these playground programs. The Director explained that he will be making another .report r egar:�ling what services the Sari Nose Parks and Recreation Department dropped from Hyde, Kennedy and Miller. Jr. High Schools. 19. Review of 19 1-72 Budget; Proposal Budget The Commission was given a copy of the budget proposal and they decided to review it outside ',he meeting. 20. ',Slide presentation on existing parks and future slide site development within the City of Cupertino presenta- tion 21. Other - None Page 6 Minutes of the Parks and Recreation Commission, June 8, 1971 0 staff - commission tour E BUSINESS INITIATED BY COMMISSION 22. None MISCELLANEOUS 23. :Reminder of staff -commission tour of City facilities Saturday, June 12, 1971 (10:00 a.m. to 1:00 p.m.) ADJOURNntENT - 10 : 20 p.m.