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WC 2009 TEEN COMMISSION MINUTES 2009 CUPERTINO 'teen Commission Regular Meeting 6Vednesday, December 9, 2009 7:00 pin Quinlan Community Center,Confferenc.- Boom 1.0185 North Stelling Road,Cupertino CA 95014 APPROVED AlESI TIES CALL TO ORDER Commissioner Szeto called the meeting to order at 7:02 pm at Quinlan Community Center,10185 N.Stelzng Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ® ROLL CALL Commissioners present:Samar, Liu,Szeto,Goyal, Menon, Lim;, Ramachandran Tardy Commissiocers:Sengupta Absent Commissioners: Utkarsh, Shah, Damodar Staff present: Phillips MINUTES FROM PREVIOUS MEETINGS !regular meeting: November 22,2009 Ramachandran motioned to approve the minutes. Menon seconds. Motion passes COMMUNICATIONS a) Oral b) Written NEW BUSINESS a) Scenic Circle report: Mark Linder, Director of Parks and Recreation Department: Commissioners heard summery of report and made comments.Commissionnrs specifically commented on the realistic use of such an alternative path versus drivina. If students used the Scenic Cir0e route, it was suggested that afternoon usage would be more popular than mornings. b) Teen Center event planning:Commissioners Sengupta and Ramachandran decided to lead this event. They selected a 2-day block during the December school break to host a Teen Center awareness event. ® c) Discuss "Teen Center" naming:Commissioners thought the Teen Center title was an appropriate name for the facJity. OLD BUSINESS MISCELLANEOUS—NO ACTION REQUIRED a) Walk-to-School sub-committee update:Commissioner Samar explained the specifics of the Walk-2-School Kit.Commissioner Liu gave an summary of schools currently exercising some form of effort to reduce traffic/ driving and increase walking or biking. b) Giving Tree update:Commissioners were briefed on the specifics for the upcoming event with WVCS. c) Roundtable discussion about promoting 2010-2011 Commission recruitment: Commissioners offered ideas to promote future commission applications such as talking with leadership groups on school campus', having commissioners share experiences,promoting through clubs and focus groups on campus. ADJOURNMENT At 8:50 pm meeting adjourned to a REGULAR MEETING on Wednesday,January 13, 2010 at 7:00 pm. ® Respectfully Submitted: Lau en ?aps, ci'.ecreati dirator a� CUPERTINO Teen Commission Regular Meeting Monday, November 9,2009 7:00 PM Quinlan Community Center,Conference Room 10185 N.Stelling Road Cupertino,CA 95014 APPROVED MINUTES CALL TO ORDER Commissioner Szeto called the meeting to order at 7:05 pm at the Quinlan Community Center, 10185 N. Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL, Commissioners present: Samar, Liu, Bhagi, Szeto, Senguptx,Goyal, Menon Absent Commissioners: Lim, Shah, Ramachandran ® Tardy Commissioners: Damodar Staff present: Phillips MINUTES FROM PREVIOUS MEETINGS Special meeting: October 28, 2009 Szeto motioned to approve the minute. Menon seconds. Motion passes. COMMUNICATIONS a) Oral b) Written NEW BUSINESS a) WVCS Teen Giving Tree Project-Representatives from each represented Cupertino school were selected as point people to lead the project and relay information between the school and commission.The commission decided to meet for a preparation meeting on Sunday,November 22, 2009 at 5:00 pm at the Cupertino Teen Center. b) Commissioners voted unanimously to hold Chair and Vice Chair elections on November 9,2009. Stephanie Szeto was voted into the Chair position. A tie occurred for the Vice Chair position. Due to an even number of Commissioners at the meeting,a run-off will occur at the following regular meeting. OLD BUSINESS a) Discuss Walk-to-School program plans apd commitments for 2009-2010 term-A five member sub-committee was established to initiate research and begin communications ® with schools in Cupertino.Commissioners felt it was important to support existing programs while also providing inexperienced schools with information and ideas on how I ® to start a program. Sub-committee members: Sruthi Damodar, Laura Liu, Shailee Samar, Utkarsh Bhagi, Stephanie Szeto. MISCELLANEOUS—NO ACTION REQUIjtED a) Dolly Goyal,'Peen Librarian, presentation and discussion on Teen Roam renovations at the Cupertino Library.- Dolly Goyal shared renovation and new design plans with the Commission. The Commission was niso consulted for their opinions on teen programs, activities,and needs or wants for the teen room. b) Teen Center promotion assignment-Commissioners will be passing out information to their friends,peer,etc. about the Cupertino Teen Center. The Commissioners are promoting the Teen Center, its benefits,and availability to teens in Cupertino. ADJOURNMFINT At 8:43 pm meeting adjourned to a REGULAR MEETING on Sunday,November 22,2009 at 5:00 pra. Respectfully Submitted: Laure Brillips,Recreado% ordinator 1 ke CUPERTIN O Teen Commission Regular Meeting Sunday, November 22, 2009 5:00 par Cupertino Tepn Center 21111 Stevens Creek Blvd. Cupertino,CA 95014 APPROVED MINUTES CALL TO ORDER Commissioner Szeto called the meeting to order at 5:03 pm at the Cupertino Teen Center,21111 Stevens Creek Blvd. ,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Samar, Liu,Bhagi, Szeto, Sengupta,Goyal, Menon, Lim, Shah, Ramachandran Tardy Commissioners: Damodar Staff present: Phillips MINUTES FROM PREVIOUS MEETINGS Regular meeting: November 9,2009 Sengupta motioned to approve the minutes. Menon seconds. Motion passes COMMUNICATIONS a) Oral b) Writt-en NEW BUSINESS a) WVCS Teen Giving Tree Project-gather/ assemble supplies:Commissioners prepared gift recepticals for various gift-drop locations.Monta Vista High School's Community Leadership group had three representatives at the meeting. This group will be assisting the Teen Commission with the Giving Tree project. b) Vote.run-off for Vice chair position:Shailee Samar was elected as the Vice Chair for the 2009-2010 to-m. OLD BUSINESS MISCELLANEOUS—NO ACTION REQUIRED a) Walk-to-School sub-committee informative update: Commissioners Samar and Bhagi are creating an outline of"Kits" for new schools to follow/ model their own walk to school plan. Comr:ussioner Liu began researching which schools in the area currently offer a program for alternative efforts for students to get to school. ADJOURNMENT At 5:44 pm meeting adjourned to a REGULAR MEETING on Wednesday, December 9,2009 at 7:00 pm. Respectfully Submitted: 1 rdrr Phillips,Recr oordinador CUPERTINO Teen Commission SPECIAL MEETING Wednesday, October 28, 2009 TOO PM Quinlan Community Center,Conference Room 10185 N.Stelling Road Cupertino,CA 95014 APPROVED MINUTES CALL TO ORDER Commissioner Szeto called the meeting to order at 7:05 pm at the Quinlan Community Center, 10185 N. Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Samar, Liu,Bhagi,Shah, Szeto,Sengupta,Ramachandran,Damodar Absent Commissioners: Lim,Menon,Goyal Staff present: Phillips MINUTES FROM PREVIOUS MEETINGS Regular meeting:September 14,2009-Ramachandran motioned to approve the minutes. Sengupta seconds.Motion passes. COMMUNICATIONS a) Oral b) Written: Former Commissioner Prananti Sreepathy emailed asking if the Teen Commission was going to participate in the Giving Tree acitivity with West Valley Community Services again. Monta Vista High School's community leadership class is interested in helping to make this a successful event. NEW BUSINESS a) Discuss ideas and dates for 2009-2010 term projects: Commissioners worked through several ideas and suggestions as to what they will be involved with for the 2009-2010 term. The final list consists of: - Teen Giving Tree with West Valley Community Services - Intergenerational event: Senior Ball ® - High School Dance Teen Center promotional event - YAC Attack Conference in Santa Clara b) Discuss Walk-to-School program plans and commitments for 2009-2010 term: Commissioners decided to postpone this item to be discussed at the November 9, 2009 meeting. OLD BUSINESS MISCELLANEOUS—NO ACTION REQUIRED ADJOURNMENT Meeting adjourned at 9:11 pm to a REGULAR MEETING on Monday,November 9,2009 at 7:00 pm. Respectfully Submitted: La re►t i lips,Recreatio o inator CUPERTINO Teen Commission Regular Meeting Wednesday, October 14, 2009 7:00 PM Quinlan Community Center, Music Room 10185 N. Steiling Road Cupertino,CA 95014 APPROVED MINUTES CALL TO ORDER Commissioner Szeto called the meeting to order at 7:03 pm at the Quinlan Community Center, 10185 N. Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Samar,Goyal,Lim,Liu,Menon,Bhagi,Shah,Szeto,Sengupta,Ramachandran Tardy Commissioners: Damodar Staff present:Phillips MINUTES FROM PREVIOUS MEETINGS Regular meeting:September 9,2009-Szeto motioned to approve the minutes.Ramachandran seconds.Motion passes. COMMUNICATIONS a) Oral b) Written-Eriviornmental Coordinator Erin Cooke sent information about"Cupertino's Walk for Climate Action'event to be held on October 17th and 180'. -Email from YAC Attack event coordinator..Kristine Pardini asking for representatives from local groups/commissions to participate in the planning of the 2010 YAC Attack Conference. NEW BUSINESS a) Chair/ Vice Chair overview-Commissioners were provided information about Chair and Vice Chair expectations,characteristics,details.The Commission will vote at the November meeting for these positions. b) Environmental expansion opportunities-Shailee Samar-As a member Lawson Middle School's Green Chipmunk's eClub,Commissioner Samar provided a nice breakdown of the W.O.W. (Walk One Week)program that had it's first week of success in the 2008-09 school year.Samar asked for other Commissioners interest in helping other Cupertino schools to start:a similar program. Follow up on this will take place at the next meeting. OLD BUSINESS ® MISCELLANEOUS—NO ACTION REQUIRED a) Update from Commissioners on Green programs at schools ® a. Monta Vista:Community Leadership class collaborating with Regnart Elementary to provide a mini lesson on various environmental issues/ topics. Also,"Teens for Enviornmental Action" is a club that is establishing its goal/ motive. b. Cupertino:"YADDA" environmental club as well as a compost program c. Lawson:"WOW" WaIK One Week program to encourage students to walk to school versus riding in a vehicle. b) Review and discuss the Bicycle Transportation Plan.Specifically focusing on how to create a successful continuous Bike to School program.-Commissioners responded to the "Friker" program with financial and logistical concerns. It was brought up that some schools do not offer sufficient bike racks for safe storage and easy access.Commissioners like the"Friker" idea but feel that alternatives to driving Need attention before assuming students will be able to practice such. ADJOURNMENT Meeting adjourned at 8:07 pm to a SPECIAL MEETING on Wednesday,October 28,2009 at 7:6'0 pm. Respectfully Submitted: 1 ry _ La6z Phillips,Renew Jr oordinator CUPERTINO 'Teen Commission Regular Meeting Wednesday, September 9, 2009 6:00 PM Quinlan.Community Center, Pre-school Room 10185 N. Stelling Road Cupertino, CA 95014 APPROVED MINUTES CALL TO ORDER Commissioner Szeto called the meeting to order at 6:06 p.m. at the Quinlan Community Center, 10185 N. Stelling Road, Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Samar, Damodar, Goyal, Lim, Liu, Menon, Bhagi,Shah, Szeto,Sengupta Tardy Commissioners: Ramachandran Staff present: Phillips MINUTES FROM PREVIOUS MEETINGS COMMUNICATIONS a) Oral b) Written NEW BUSINESS a) Welcome/ introductions b) City Clerk, Kim Smith: Brown Act : Smith shared important information about the Brown Act and it's boundaries. Smith administered the Oath of Office to the Commission, officially swearing them in as Commissioners. c) Expectations d) Meeting schedule/ yearly calendar: Commissioners discussed to set 7:00 pm as the meeting time for the '09210 term. Sengupta motioned to ® approve meeting time. Shah seconds. Motion passes unanimously, e) Bios and pictures OLD BUSINESS MISCELLANEOUS—NO ACTION REQUIRED a) Erin Cook, Green Coordinator: environmental awareness at the teen level: Cook discussed with Commissioners how Cupertino is making steps to become a green city both within municipality and on a community level. Commissioners shared what their individual schools currently or are planning to do in an effort to promote and practice green habits. Commissions were given the task to report back on their findings for each school at the October meeting. b) Information about De Anza College's Leadership Conference: Youth Voices United for Change: De Anza's planning committee is looking for a teen representative to assist in the planning for the conference. Information about the conference was shared as well as an invitation extended to participate. STAFF REPORT a) Commissioners were informed of City Council and Parks and Recreation Commission meetings. Visiting and or viewing these meeting provide great insight to community happenings that could be important to teens. b) Information about the Cupertino Teen Center, including its history was shared with the Commission. Encouragement was given for Commissioners to spend time at the Teen Center with the hopes they can connect with teens using it and spread knowledge of the Commission to those who don't know about it. ADJOURNMENT Meeting adjourned at 7:58pm to a regular Teen Commission meeting on October 14, 2009 at 7:00 pm. Respectfully submitted: Laur hillips, Recrea n oordinator CUPERTINO Teen Commission Regular Meeting Wednesday, May 27, 2009 6:45 PM Quinlan Community Center, Conference Room 10185 N. Stelling Road Cupertino,CA 95014 APPROVED MINUTES CALL TO ORDER Chair Pavlovic called the meeting to order at&SO p.m.in the Conference Room of Quinlan Community Center, 10185 N.Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Present Commissioners%Somasundaram,Sreepathy,Kundargi,Damodar,Pavlovic,Ramachandran,, Goya],Koganti,Shah,Aggarwal,Vora,Menon Absent Commissioners:Szeto,Murag Staff Present: Phillips MINUTES FROM PREVIOUS MEETINGS Regular Meeting of May 27,2009 Koganti motioned to approve minutes;Vora seconds,motion passes. COMMUNICATIONS a) Oral b) Written NEW BUSINESS a) May 22°d Lounge Night reflection-Commissioners discussed overall satisfaction with final Lounge Night.Discussion included plans and adjustments for potential events to occur in the 2009-2010 term. OLD BUSINESS MISCELLANEOUS—NO ACTION REQUIRED a) Reminder about volunterring opportunities during summer months ADJOURNMENT Meeting adjourned at 7:02 pm to regular Teen Commission meeting of June 10,2009 at 6:45 pm. e pe y ubmitted:R 5 ure Phillips,Recreati Coordinator CUPERTINO Teen Commission Regular Meeting Wednesday, May 13, 2009 6:45 PM Quinlan Community Center, Conference Room 10185 N. Stelling Road Cupertino, CA 95014 APPROVED MINUTES CALL TO ORDER Chair Pavlovic called the meeting to order at 6:47o.m.in the Conference Room of Quinlan Community Center, 10185 N.Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Present Commissioners%Somasundaram,Sreepathy,Kundargi,Damodar,Menon,Pavlovic, Ramachandran,Murag,Szeto,Goyal,Koganti,Shah Tardy Commissioners:Aggarwal ® Absent Commissioners:Vora Staff Present: Phillips MINUTES FROM PREVIOUS MEETINGS Regular Meeting of April 22,2009 Szeto motioned to approve minutes;Somasundaram seconds, motion passes. COMMUNICATIONS a) Oral b) Written-2009/2010 City Council Work Program NEW BUSINESS OLD BUSINESS a) May 22,2009 Lounge Night plans-Commissioners discussed plans for final Lounge Night of the 08/09 term. MISCELLANEOUS—NO ACTION REQUIRED a) KaBoom build day information ADJOURNMENT Meeting adjourned at 7:51 pm to regular Teen Commission meeting of May 13,2009 at 6:4S pm. Respe ubmitted: L ur n Phillips,Recreation ordinator AMENDED on Monday, April 20, 2009 to modify wording in header. CUPERTINO Teen Commission Regular Meeting Wednesday,April 22, 2009 6:45 PM Quinlan Community Center,Social Room 10185 N. 5telling Road Cupertino,CA 95014 APPROVED MINUTES CALL TO ORDER Chair Pavlovic called the meeting to order at 6:47p.m.in the Social Room of Quinlan Community Center, 10185 N.Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Present Commissioners:Aggarwal,Somasundaram,Sreepathy,Kundargi,Vora,Damodar,Menon, Pavlovic,Ramachandran,Murag,Szeto Tardy Commissioners:Goyal,Koganti Absent Commissioners:Shah Staff Present:Phillips MINUTES FROM PREVIOUS MEETINGS Regular Meeting of April 8,2009 Somasundaram motioned to approve winutes;Vora seconds,motion passes. COMMUNICATIONS a) Oral b) Written-Shared email from Kimberly Smith about nominations for Distinguished and Emerging Artist awards. NEW BUSINESS a) May 22,2009 Lounge Night preliminary plans-Commission discussed ideas,themes,food, and entertainment for Lounge Night OLD BUSINESS MISCELLANEOUS—NO ACTION REQUIRED a) Walk-2-School event reflection-Commissioners shared how their peers reacted to the event/idea.Most of the comments had to with incentives/rewards for participating. Commissioners also noted that better planning and preparation would help an event such as Walk-2-School be more successful.The Commissioners did observ. more pedestrian traffic around their schools on Wednesday,April 22nd. b) Lounge Night reflection-the casual ambiance was comfortable for Lounge Night participants. Commissioners will use similar plans to plan the May 22nd Lounge Night. ® ADJOURNMENT Meeting adjourned at 7:51 pm to regular Teen Commission_meeting of May 13,2009 at 6:45 pm. Respectfully submitted: u 4n hillips,Recre_tion Coordinator CUPER'TIPIO Teen Commission Special Meeting Wednesday,April 8, 2009 3:45 PM Quinlan Community Center,Conference Room 10185 N. Stelling Road Cupertino,CA 95014 APPROVED MINUTES CALL TO ORDER Chair Pavlovic called the meeting to order at 3:47 p.m.in the Social Room of Quinlan Community Center, 10185 N.Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Present Commissioners:Sreepathy,Shah,Kundargi,Vora,Damodar,Goyal,Menon,Pavlovic, Ramachandran Tardy Commissioners:Aggarwal,Somasundaram Absent Commissioners:Koganti,Murat,Szeto Staff Present: Phillips MINUTES FROM PREVIOUS MEETINGS Regular Meeting of March 25,2009 Vora motioned to approve minutes; Menon seconds,motion passes. COMMUNICATIONS a) Oral b) Written-Email communication from Bike and Pedestrian Commissioner,Jim Wiant regarding bike clubs/bicycling advocacy at school campus' NEW BUSINESS a) Lounge Night plans-April 17,2009-Commissioners discussed themes,games,food,and activities for the April 171h Lounge Night at the Teen Center OLD,BUSINESS MISCELLANEOUS—NO ACTION REQUIRED a) Walk-2-School event update-Schools have STAR testing on April 22nd,Commissioner are communicating with site administrators about changes to campus schedules b) Senior Ball evaluation/reflection-Commissioners shared their thoughts on the event. Commissions were pleased with the overall feel of the event and are interested in providing the same type of event next year. ® ADJOURNMENT Meeting adjourned at 4:35 pm to regular Teen Commission meeting of April 22,2009 at 6:45 pm. Respectfully submitted: n 7 _ Laureh.Phillips,Recreation Coordinator I' CLOPERTINO Teen Commission Regular Meeting Wednesday, March 25, 2009 6:45 PM Quinlan Community Center,Conference Room 10185 N.Stelling Road Cupertino, CA 95014 APPROVED MINUTES CALL TO ORDER Vice Chair Szeto called the meeting to order at 6:50 p.m.in the Conference Room of Quinlan Community Center,10185 N.Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Present Commissioners:Murag,Somasundaram,Sreepathy,Shah,Koganti,Kundargi,Szeto,Vora Tardy Commissioners: Damodar,Aggarwal,Goyal Absent Commissioners:Menon,Pavlovic,Ramachandran Staff Present: Phillips MINUTES FROM PREVIOUS MEETINGS Regular Meeting of March 11,2009 Vora motioned to approve minutes;Sreepathy seconds,motion passes. COMMUNICATIONS a) Oral b) Written NEW BUSINESS OLD BUSINESS a) Walk-2-School event status update-Commissioners reported to the Commission about their contacts with sponsors for the event.School sites and business are interested in an informational flyer.Commissioner Szeto created a flyer for distribution and promotional purposes. MISCELLANEOUS—NO ACTION REQUIRED a) Staff report a. Share notes from City Council meeting of March 17,2009-Commissioners were informed of Councils approval to change the Teen Commission member size from 13 to 9 over the next 2 years. b. Kaboom Playground project discussion with Mark Linder-Commissioners received information from Director,Mark Linder about the Kaboom build day to be held on June 61h at Blackberry Farm c. Dog Park discussion with Mark Linder and Julia Lamy-Director Mark Linder shared recommendations from Parks and Recreation Commission.Teen Commissioners provided input and feedback about the idea of having a dog park in Cupertino. Commission agreed upon having a dog option but,enclosed for public safety and comfort reasons. d. Cupertino Earth Day Celebration/Environmentally friendly practices for Cupertino residents discussions with Erin Cooke-Environmental Coordinator,Erin Cooke spoke to the Commissioners about their current environmental practices both personally and at school.The group brainstormed ideas of how to work with the City to create a successful environmentally aware habit change amongst Cupertino youth. b) High School Dance evaluation c) Senior Ball-finalize event plans ADJOURNMENT Meeting adjourned at 9:02pm to regular Teen Commission meeting of April 8,2009 at 3:45 pm. Respectfully submitted: rc La n Phillips,Recreati oordinator s , CUPERTINO Teen Commission Regular Meeting Wednesday, March 11, 2009 6:45 PM Quinlan Community Center, Conference Room 10185 N. Stelling Road Cupertino, CA 95014 APPROVED MINUTES CALL TO ORDER Chair Pavlovic called the meeting to order at 6:50 p.m.in the Conference Room of Quinlan Community Center,10185 N.Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Present Commissioners:Menon,Aggarwal,Murag,Somasundaram,Goyal,Pavlovic,Sreepathy,Shah, Ramachandran Tardy Commissioners:Damodar,Kundar gi,Szeto,Vora Absent Commissioners:Koganti Staff Present:Phillips MINUTES FROM PREVIOUS MEETINGS Special joint meeting- February 25, 2009 Aggarwal motioned to approve minutes;`Dora seconds,motion passes. Regular meeting-February 25, 2009 Murag motioned to approve minutes;Shah seconds,motion passes. COMMUNICATIONS a) Oral b) Written- Student Advisory Council email from Christine Hanel NEW BUSINESS a) Establish a working timeline for the Walk-2-School event • Research sponsorship opportunities and report to Lauren by March 18th. • School sit% representatives contact administrators informing them of ® the event and report back to Commission on March 25th. ® • Advertisement team is working on methods to publicize.A draft of such ads brought to the March 25th meeting,with a final draft due on March 27th. • Teen Commission suggests Bicycle and Pedestrian and Public Safety Commissioners available to help on the day of assist with monitoring/ encouraging students who are walking in the area surroundipg Monta Vista, Kennedy,and Lincoln. • Commissioner Somasundaram plans to attend PTA meeting at Stevens Creek Elementary on March 121h. MISCELLANEOUS--NO ACTION REQUIRED a) Staff report-Share notes from City Council meeting b) High School Dance update c) Senior Ball update ADJOURNMENT Meeting adjourned at 8:38 pm to regular Teen Commission meeting of March 25,2009 at 6:45 pm. Respectfully submitted: �_l I Q1 Lau Phillips,Recreadort Coordinator CUPERTINO Teen Commission Regular Meeting Wednesday, February 25, 2009 6:45 PM Quinlan Community Center, Conference Room 10185 N.Stelling Road Cupertino, CA 95014 APPROVED MINUTES CALL TO ORDER Chair Pavlovic called the meeting to order at 6:51 p.m.in the Conference Room of Quinlan Community Center,10185 N.Stelling Road,Cupertino,CA. PLEDGE OF ALLEGIANCE ROLL CALL Present Commissioners:Menon,Aggarwal,fora,Murag,Somasundaram,Goyal,Szeto,Kundargi, �r Pavlovic,Koganti,Sreepathy,Shah ® Absent Commissioners:Damodar,Ramachandran Staff Present: Phillips MINUTES FROM PREVIOUS MEETINGS- February 11, 2009 Vora motioned to approve minutes;Szeto seconds,motion passes. COMMUNICATIONS a) Oral b) Written-Student Advisory Council email from Christine Hanel NEW BUSINESS a) Teen Commission staff report Action: Commissioner ICoganti made a motion to recommend to City Council not change the staggered term appointments of the Teen Commission. Commissioner Vora seconded the motion.The motion carried unanimously. Action: Commissioner Somasundaram made a motion to recommend to City Council to seat nine members on the Teen Commission versus 13. Commissioner Szeto seconded the motion. The motion carried 9:3. s MISCELLANEOUS—NO ACTION REQUIRED a) Staff report- Share notes from Public Safety Commission meeting Staff member Phillips reported on visiting the Public Safety Commission meeting held on February 12,2009.Attending led to the joint meeting held on February 25, 2009 between the Teen Commission and Public Safety Commission. b) February 131h Lounge Night reflection Commissioners felt February 13th Lounge Night was a success.A strong turn out to the Cupertino Teen Center was a result of hard work,planning,and organization of event details. c) High School Dance update a. Sub-committees reported to Commission on progress in preparation for March 201h High School Dance. ADJOURNMENT Meeting adjourned at 8:22 pm to regular Teen Commission meeting of March 11,2009 at 6:45 pm. Respectfully submitted: �?�_ t ��' Lauren Phillips,Recre lion Coordinator CUPERTINO Teen Commission Special Meeting Wednesday, February 25, 200° 5:30 PM Quinlan Community Center, Conference Room 10185 N. Stelling Road Cupertino, CA 95014 APPROVED MINUTES CALL TO ORDER Staff member Phillips called the meeting to order at 5:35 p.m.in the Conference Room of Quinlan Community Center,10185 N.Stelling Road,Cupertino,CA PLEDGE OF ALLEGIANCE ROLL CALL Present Commissioners-Pow,Nguyen,Lee,Menon,Aggarwal,Vora,Murag,Somasundaram,Goyal, Szeto,Kundargi,Pavlovic,Koganti,Sreepathy Staff Present: Phillips,Calerone MINUTES FROM PREVIOUS MEETINGS- COMMUNICATIONS a) Oral b) Written NEW BUSINESS a) Study Session with Public Safety Commission regarding Walk-2-School event Teen Commission and Public:Safety Commission discussed how to create a working system for students to walk/bike to school.A serious goal to establish a nine month program was discussed.Both Commissions want to work on this project together making use of existing programs and resources.There are high hopes of expanding participation and a successful decrease in traffic around schools.Optional incentives presented included: • opening school Libraries early • creating a punch card for frequent walkers/bikers that has a celebration/reward at the end of the year • offering breakfast to students on campus • connecting with established organizations working for a cause to sponsor students who walking/biking • provide a small tangible reward for students who walk/bike • establish a carpool system 0 research a drop-off zone away from schools The Teen Commission's upcoming event Walk-2-School was shared with the Public Safety Commission.Public Safety Commission is enthusiastic to assist and build cff this planned event. MISCELLANEOUS—NO ACTION REQUIRED a) Staff report ADJOURNMENT Meeting adjourned at 6:41 pm to regular Teen Commission meeting of February 25,2009 at 6:45 pm. Respec 11 ubmitted% n 5 Laur " hillips,Recrea on Coordinator 1 CUPERTINO Teen Commission Regular Meeting Wednesday, February 11, 2009 6:45 PM Cupertino Senior Center 21251 Stevens Creek Blvd. Cupertino, CA 95014 APPROVED MINUTES CALL TO ORDER by Pavlovic at 6:47pm. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present:Koganti, Ramachandran, Somasundaram,Szeto,Murag,Mora,Spreepathy, Pavoivic,Shah Tardy Commissioners:Goyal, Kundargi,Damodar Absent Commissioners:Menon,Aggarwal Staff Present: Phillips,Lamy MINUTES FROM PREVIOUS MEETINGS- January 28,2009:Szeto motioned to approve minutes;Vora seconds,motion passes. COMMUNICATION. a) Ural b) Written NEW BUSINESS a) Tour facility site for"Senior Ball"/preliminary event discussion;Commissioner toured Senior Center to prepare for future event.Julia Lamy; Recreation Supervisor presented a draft of a write-up for the"Senior Bali"in the Active Senior News letter for editing. Commissioners discussed subcommittees to lead organization teams for the event. b) High School Dance update; Phillips confirmed DJ,room availability,supervision by Recreation staff.Commissioners divided work load into the following categories:food, music,marketing/advertisement,donation/information booth. c) February 13th final arrangements; Lounge:Night for Friday,February 1311'is set to take place at the Cupertino Teen Center. MISCELLANEOUS--NO ACTION REQUIRF;D a) Staff report; Pavlovic shared his thoughts and conversations with Commission chairs from the Mayors meeting held on Tuesday,February 111h. b) Commission reminded about attending the Thursday,February 12,h Safety Commission meeting to discuss collaboration on the IA/alk-2-School event. c) Commission decided on a new poll yuesdon for the teen Web site. I ® ADJOURNMENT Meeting adjourned at 7:55 pm to regular Teen Commission meeting of February 25,2009. Res c Submitted: 42b La r n hillips Re eation Coordinator CUPERTINO Teen Commission Regular Meeting Wednesday,January 28, 2009 6AS PM Quinlan Community Center,Conference Room 10185 N. Stelling Road, Cupertino, CA APPROVED MINUTES CALL TO ORDER at 6:51 pm by Pavlovic. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Damodar,Koganti,Ramachandran,Somasundaram,Szeto,Kundargi,Murag, Vora,Spreepathy,Pavolvic,Shah,Goyal Tardy Commissioners: Aggarwal Absent Commissioners: Menon Staff Present: Phillips MINUTES FROM PREVIOUS MEETINGS- January 14, 2009 Murag motioned to approve minutes;Vora seconds,motion passes. COMMUNICATIONS a) Oral b) Written NEW BUSINESS a) High School Dance discussion/ preliminary plans-March 20th scheduled date for High School Dance to be held at Quinlan Community Center.Theme:True Blue/ Water awareness. Research"Hydraid"for possible donation/cause affiliation to dance theme.Tasks to be completed:flyers,decorations,food..advertisement,,set-up responsibilies,clean-up responsibilies,research donations from county water district. b) February 13th Lounge Night delegation- Flyers and supplies to be handled by sub-committee; food,movies,and decorations to be completed by entire Commission. MISCELLANEOUS—NO ACTION REQUIRED a) Staff report- ® • Commissioners who attended the January 201h City Council meeting presented to the Commission on what they observed. ® • Inform Commissioners on opportunity to collaborate with Public Safety Commission on February 12,2009. b) Anne Ehresman of Project Cornerstone presentation on The 41 Assests- Ehresman gave an interactive presentation of The 41 Assetr.Commissioners engaged in brainstorming,listening,sharing, learning of key components that highlight their own experiences and show them how they arrived at their current state.Key moments:What is your spark?Who are your 5 stars?"'ontructive use of your time. High (realistic)expectations. ADJOURNMENT Meeting adjourned at 9:05 pm to regular Teen Commission meeting of February 11,2009. Res c ly Submitted: 6 L en hillips Recreation Coordinator CUPERTINO Teen Commission Regular Meeting Wednesday,January 14, 2009 6:45 PM Quinlan Community Center,Conference Room 10185 N. Stelling Road, Cupertino, CA APPROVED MINUTES CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Damodar,Koganti,Ramachandran,Somasundarem,Szeto, Aggarwal,Kundargi,Murag,Vora,Sreepathy,Pavlovic,Shah Absent Commissioners: Kundargi Tardy Commissioners:Goyal,Menon Staff Present: Phillips MINUTES FROM PREVIOUS MEETINGS- December 10, 2008 Somasundaram motioned to approve minutes; Szeto seconds,motion passes. COMMUNICATIONS a) Oral b) Written NEW BUSINESS a) Intergenerational event discussion with Julia Lamy from Senior Center- Friday,April 3rd 5:30}gym at the Cupertino Senior Center.Theme selected was: "Senior Ball".Follow up planning meeting to be held at Senior Center to tour and familiarize with the event facility. b) February 13th Lounge Night preliminary discussion- Sub-committee created to head the event: Koganti, Ramachandran,and Damodar. c) Giving Tree event analysis- Group processing brought out mixed emotions in evaluating the event such as:successful,powerful,bonding,team work,focus on teen gifts for future events,room selection awareness. d) Teen website-Commissioners voiced their concerns to keep the specific teen Web site(www.cupertinoteens.com)as online resources for teens to access information in Cupertino. ® e) Teen website poll questions-A portion of the 1st meeting of each month will include a vote for a new poll question on the teen Web site. ® MISCELLANEOUS—NO ACTION REQUIRED a) Staff report b) Molly James presentation on Blackberry Farm renovation-James shared the renovation and progress of Blackberry Farm with the Commission.Pamphlets were distributed.Commissioners were interested in volunteer opportunities and the re- opening date. ADJOURNMENT Meeting adjourned at 8:21 pm to regular Teen Commission meeting of January 28, 2009. ResMPhillips, bmitted: R reation Coordinator