Presentations (Updated 09-13-2023)
Teen Commission Meeting
September 13, 2023
Presentations
Item 2
Teen Commission
Orientation
Teen Commission Orientation
September 13, 2023
Overview
●City Organization
●Teen Commission Purpose
●Attendance Policy
●Ralph M. Brown Act
●Parliamentary Procedure (Rosenberg’s Rules
of Order)
●Ethics Policy
●City Email Policy
City Organization
City Staff
City ManagerCity Attorney
Commissions
City Council
Citizens of
Cupertino
Teen Commission Purpose, CMC Ch. 2
1.Advise the City Council and staff on
issues and projects important to youth.
2.Perform such other tasks as may be
expressly requested of it by the City
Council.
Attendance
•Cannot exceed more than 25% or three
consecutive meetings
•May request a waiver of this provision to Council
•Teen Commission tardiness is also tracked
•Resets each year
The Brown Act
●“All meetings of the legislative body of a local agency
shall be open and public, and all persons shall be
permitted to attend any meeting . . . except as
otherwise provided in this chapter.” (Gov. Code, §
54953(a))
●Legislative bodies must:
●Conduct business and make decisions only in
open public meetings
●Publish and follow meeting agendas
●Provide an opportunity for public participation
before making decisions.
What Is a “Meeting”?
●“…[A]ny congregation of a majority of the members
of a legislative body at the same time and place to
hear, discuss, or deliberate upon any item that is
within the subject matter jurisdiction of the legislative
body or the local agency to which it pertains” (Gov.
Code, § 54952.2(a))
●Meetings include:
●Regular meetings
●Special meetings
●Emergency and adjourned meetings
What Is Not a “Meeting”?
●Individual contacts
●Staff briefings (less than a quorum)
●Social and ceremonial gatherings
●Conferences/seminars
●Open, publicized community meetings (not City
meetings)
●Meetings of other legislative bodies
Tip: Do not discuss City business outside of a meeting.
Serial Meetings
Daisy Chain: A to B, B to C, C to D, D to E
Wagon Wheel: A to B, C, D, and E
Includes emails, texts, written notes
Tip: Send communications through liaison, do not "reply all"
all"
Social Media
●Public official may communicate on social media
platforms to:
●Answer questions
●Communicate with the public
●Members may not use social media to discuss official
business among themselves
●No responses to other members
●No likes
●No 🙁🙁
(Gov. Code, § 54953(b)(3))
Agendas
●Legislative body may only discuss agendized topics
●Agenda includes “brief general description” of item to
be discussed (Gov. Code, § 54952.2(a)(1))
●Must be posted 72 hours before regular meeting and
24 hours before special meeting
●Limited discussion of non-agendized matters:
●Brief reports/announcements
●Asking a question for clarification
●Referring item to staff
●Briefly respond to public comments
Public Participation
●Opportunity for public comment on:
●Any item within the subject matter jurisdiction of
the legislative body (regular meetings only)
●Specific items of business
●Public right to review non-privileged documents
distributed to a majority of the legislative body
●Comments may be anonymous
Rosenberg’s Rules of Order
Agenda format handled by the Chair:
1)announce agenda item
2)staff report
3)clarifying questions
4)public comments
5)motion is made
6)second to the motion
7)motion must be understood
8)discussion/deliberation
9)vote
10)announce vote result
Ethics
●Cupertino Ethics Policy
●Promotes public confidence in the integrity of local
government
●You are a representative of the City
City Email Policy
●Commissioners assigned City email address
●Use your City email to conduct City business
●Follow “netiquette” guidance set forth in Technology
Use Policy
●Do not use your personal email account for City
business
Questions?
Contact the City Clerk’s Office:
Email: cityclerk@cupertino.org
Telephone: 408-777-3223
Teen Commission Meeting
September 13, 2023
Presentations
Item 3
Community Outreach
Presentation
Teen Commission
Community Outreach
Wednesday, September 13
•Brand Guidelines
•Style Guidelines
•Social Media Policy
Communication Guidelines
•Creates a City
Identity
•One identity helps
the community
easily recognize
public outreach
from the City
Brand Guidelines
•This document is to establish consistent
grammar, punctuation, and spelling usage
in communications, publications
•This give the City one voice
City Style Guide
City Style Guide
When should
you use these
guidelines?
Social Media Policy
•The City operates
its social media
accounts to
provide information
about the City
•Not one size fits all
•Instagram
•Facebook
•X
•Youtube
•Nextdoor
•Yelp
City of Cupertino Social Media Platforms
Community Outreach