HC 09-14-2023 Searchable PacketCITY OF CUPERTINO
HOUSING COMMISSION
AGENDA
10300 Torre Avenue, City Hall, Conference Room C
Thursday, September 14, 2023
9:00 AM
Special Meeting
NOTICE AND CALL FOR A SPECIAL MEETING OF THE HOUSING COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Housing Commission is hereby
called for Thursday, September 14, 2023, commencing at 9:00 a.m. in City Hall, 10300 Torre
Avenue, Conference Room C, Cupertino, California 95014. Said special meeting shall be for
the purpose of conducting business on the subject matters listed below under the heading,
“Special Meeting."
SPECIAL MEETING
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the May 11 Housing Commission special meeting minutes
Recommended Action: Approve the May 11 Housing Commission special meeting
minutes
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
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Housing Commission Agenda September 14, 2023
2.Subject: Informational presentation on the Program Year (PY) 2022 Community
Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation
Report (CAPER).
Recommended Action: Conduct Public Hearing; and
1. Receive informational presentation
Staff Report
A – PY 2022 CDBG CAPER
OLD BUSINESS
NEW BUSINESS
3.Subject: Substantial Amendment to the Program Year (PY) 2023-24 Community
Development Block Grant (CDBG) Annual Action Plan (AAP)
Recommended Action: Conduct Public Hearing; and
1. Approve the Substantial Amendment to the PY 2023-24 CDBG Annual Action Plan
Staff Report
A – Substantial Amendment to the PY 2023-24 CDBG Annual Action Plan
B – Redlined PY 2023-24 CDBG Annual Action Plan
STAFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
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Housing Commission Agenda September 14, 2023
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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CITY OF CUPERTINO
Agenda Item
23-12533 Agenda Date: 9/14/2023
Agenda #: 1.
Subject: Approve the May 11 Housing Commission special meeting minutes
Approve the May 11 Housing Commission special meeting minutes
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City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
DRAFT MINUTES OF THE SPECIAL MEETING OF
THE HOUSING COMMISSION HELD ON MAY 11, 2023
CALL TO ORDER
Tatachari opened the meeting at 9:00 a.m.
ROLL CALL
Commission Members present: Govind Tatachari, Chair
Sue Bose, Commissioner
Connie Cunningham, Commissioner
Angan Das, Commissioner
Commissioners Members absent: Tessa Parish, Vice Chair
Staff present: Luke Connolly, Assistant Director of Community Development
Alec Vybiral, Assistant Housing Planner
Tommy Yu, Innovation Technology Manager
Sundari Pilaka, Administrative Assistant
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Receive Email Phishing Campaign Presentation from the City’s Infrastructure Division
Recommended Action: Receive Email Phishing Campaign presentation from the City’s Infrastructure
Division
Innovation Technology Manager Yu provided a presentation and took questions from the Commission
regarding email phishing, what it is, and different scenarios of email phishing.
Commissioner Bose joined the meeting at 9:08 a.m.
NO ACTION TAKEN
APPROVAL OF MINUTES
2. Subject: Approve the March 9 Housing Commission special meeting minutes
Recommended Action: Approve the March 9 Housing Commission special meeting minutes
Commissioner Cunningham confirmed that last time Commissioner Das was present but unable to
participate; he was listed as “aye” and “absent” under “New Business.” Alec Vybiral, Assistant Housing
Planner said he would make sure that was corrected in minutes.
.
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Bose moved and Cunningham seconded to approve the minutes as amended.
AYES: Tatachari, Cunningham, Bose, Das
NOES: None
ABSTAIN: None
ABSENT: Parish
VOTE: 4-0-0-1
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Jennifer Griffin spoke about the change in Liaison for this Commission, the action taken by the Council
on May 9, and the increased problems in the City of Cupertino.
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
None
NEW BUSINESS
3. Subject: FY 2023-24 Community Development Block Grant (CDBG) Annual Action Plan (AAP)
Recommended Action: Conduct Public Hearing; and
1. Approve the FY 2023-24 CDBG Annual Action Plan
Alec Vybiral, Assistant Housing Planner gave a presentation on CDBG and the AAP and answered
Commissioner questions regarding funding, and the recommended action.
Jennifer Griffin supported City of Cupertino housing efforts and was concerned that California State
funding was going to be cut.
Bose moved and Cunningham seconded to approve the Annual Action Plan to Housing and Urban
Development as written.
AYES: Tatachari, Cunningham, Bose, Das
NOES: None
ABSTAIN: None
ABSENT: Parish
VOTE: 4-0-0-1
Commissioner Das left the meeting at 9:52 a.m.
STAFF UPDATES AND COMMISSION REPORTS
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Alec Vybiral, Assistant Housing Planner did not have anything to report.
Commission Updates:
Commissioner Bose attended May Mayor’s meeting with Commissioners
Commissioner Cunningham discussed the unhoused community
FUTURE AGENDA SETTING
Future Agenda Items:
o Funding for very low-income housing (Bose)
o Scope and possible public event with the County about accessing funds for housing at the
City and County level (Tatachari)
o Senior Housing and what is really needed (Tatachari)
o The Housing Element, contributing to the Housing Policies (Tatachari)
o The transfer of a property from Apple to the County, dedicated teaching housing. He
wanted to get funding from the County to jump-start that program for the noise barrier
and net zero (Tatachari)
ADJOURNMENT
The meeting was adjourned at 10:34 a.m. to the next regularly scheduled Housing Commission meeting.
Respectfully submitted:
/s/Kimberly Lunt___
Kimberly Lunt
Administrative Assistant
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CITY OF CUPERTINO
Agenda Item
23-12514 Agenda Date: 9/14/2023
Agenda #: 2.
Subject: Informational presentation on the Program Year (PY) 2022 Community Development Block
Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER).
Conduct Public Hearing; and
1. Receive informational presentation
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HOUSING COMMISSION STAFF REPORT
September 14, 2023
Subject
Informational presentation on the Program Year (PY) 2022 Community Development Block Grant
(CDBG) Consolidated Annual Performance and Evaluation Report (CAPER).
Recommended Action
Conduct Public Hearing; and
1. Receive informational presentation
Discussion
The United States Department of Housing and Urban Development (HUD) annually allocates
grants such as CDBG to local jurisdictions for community development activities. Cupertino is
one of nine entitlement jurisdictions within Santa Clara County. Jurisdictions typically must have
a population of 50,000 or more to qualify as an entitlement jurisdiction that receives grant funding
directly from HUD. Entitlement grants are largely allocated on a formula basis based on several
objective measures of community needs including the extent of poverty, populations, housing
overcrowding, age of housing, and extent of population growth lag in relationship to other
metropolitan areas. As a requirement to receive these entitlement grants, Title I of the National
Affordable Housing Act mandates that jurisdictions prepare a five-year Consolidated Plan,
Annual Action Plan, and a CAPER. The 2020-2025 Consolidated Plan was adopted by City
Council on June 14, 2020. The PY 2022 Annual Action Plan was adopted by City Council on May
03, 2022.
PY 2022 CDBG CAPER
The CAPER is an annual document that outlines the progress the jurisdiction has made in
carrying out its strategic plan and its Annual Action Plan. The CAPER is an overview of major
initiatives and highlights that were proposed and executed throughout the program year. The
CAPER consists of specific program narratives, an assessment of annual performance, and an
assessment of progress toward meeting goals and objectives contained in the Consolidated Plan.
The PY 2022 CAPER (Attachment 1) covers the City’s CDBG accomplishments from July 1, 2022,
to June 30, 2023, and represents the third year of the 2020-2025 Consolidated Plan.
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Per HUD regulations, the City is required to make the CAPER available for public comment for
a minimum of fifteen days. The 2022 CAPER was made available to the public at
www.cupertino.org/housing and the City Clerk’s office from August 30, 2023, to September 14,
2023. No public comments have been received. The final CAPER will be submitted to HUD by
the September 28, 2023, deadline.
2022-23 CDBG Funding
PY 2022 CDBG funding allocations are noted in the table below.
Applicant Agency Budget
Administration
CDBG Administration $79,280.60
CDBG Public Services
Live Oak Adult Day Services – Senior Adult Day Care / Caregiver
Respite
$21,405.76
West Valley Community Services – Community Access to Resource
and Education
$38,054.69
CDBG Capital/Housing Projects
Rebuilding Together Silicon Valley – Housing Repair and
Rehabilitation Program
$88,966.00
TOTAL: $227,707.05
2022-23 CDBG Accomplishments
The City funded two CDBG public services for senior services and emergency services, and one
capital housing grant for residential single-family home rehabilitation. In total, 125 people were
served through the City’s CDBG funded services. Of the individuals/households who were
helped by these services, 94 were extremely low-income, 17 were low-income, 13 were moderate-
income, and 1 was above moderate-income.
Sustainability Impact
The PY 2022 CDBG CAPER does not result in a sustainability impact.
Fiscal Impact
The PY 2022 CDBG CAPER does not have a fiscal impact.
California Environmental Quality Act
The PY 2022 CDBG CAPER is not a project subject to the California Environmental Quality Act
(CEQA).
______________________________________________________________________________
Prepared by: Alec Vybiral, Assistant Housing Planner
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Reviewed by: Luke Connolly, Assistant Director of Community
Development
Approved for Submission by: Benjamin Fu, Director of Community Development
Attachments:
A – PY 2022 CDBG CAPER
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CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
City of Cupertino
Consolidated Annual Performance Evaluation Report (CAPER)
Program Year 2022 (July 1, 2022 – June 30, 2023)
Public Noticing of 2022 CAPER:
Newspaper Ad Published in the Cupertino Courier on August 25, 2023
Draft CAPER posted on the City’s website on August 29, 2023
Public Comment Period: August 30 – September 14, 2023
Housing Commission held on September 14, 2023 at 9 am
Contact Information:
City of Cupertino, Housing Division
Alec Vybiral, Housing Planner
AlecV@cupertino.org
The City of Cupertino will provide alternative accessible formats of this document upon request.
If you need this document in an alternative format such as large print, Braille, audiotape, or
computer disc, please contact the City at the contact information listed above.
The CAPER can also be translated to other languages upon request, please use the contact
information listed above.
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CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Introduction
The City of Cupertino receives annual U.S. Department of Housing and Urban Development
(HUD) funding for the Community Development Block Grant (CDBG) program. Funding
through the CDBG program is a key component to organizations serving households at or below
80% of area median income (AMI) in the City. As demonstrated in this Consolidated Annual
Performance and Evaluation Report (CAPER), CDBG funds have been a critical funding source
for the rehabilitation of affordable rental units, services of elderly and disabled seniors, case
management services for low-income households to prevent homelessness, and minor home
repairs to address health and safety concerns for low-income households. The City’s CAPER
serves as a report to HUD regarding the outcomes of the goals and objectives with resources
made available through the CDBG program and allocated in the Program Year (PY) 2022
Annual Action Plan (AAP) and the 2020-2025 Consolidated Plan for Housing and Community
Development (Con Plan). PY 2022 is the third year of the 2020-2025 Consolidated Plan, and the
City will be reporting on its progress in meeting the goals and objectives outlined in this plan. As
noted throughout the report, despite the challenges presented by the COVID-19 pandemic, the
City is making progress towards achieving its five year goals.
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CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
The City of Cupertino is the recipient of federal Community Development Block Grant (CDBG) funding from the United States Department of
Housing and Urban Development (HUD). HUD provides these funds to the City on an annual basis to use for projects and activities that benefit
low- and moderate-income individuals and families.
As a recipient of these funds, the City is required to prepare a five-year strategic plan called a Consolidated Plan (Con Plan). The Con Plan
identifies housing and community needs for low- and moderate-income persons and areas within the City. It then identifies and prioritizes
resources to address these needs, and establishes annual goals and objectives to meet them. The City prepares a plan prior to the start of each
program year called the Annual Action Plan (AAP). The AAP lists specific steps that the City will take in the coming year to meet the goals and
objectives identified in the Con Plan. After the end of the program year, the City prepares the CAPER to document the City's overall progress in
carrying out the priority projects identified in the five-year Con Plan and the AAP.
The City of Cupertino’s Program Year (PY) 2022 CAPER covers July 1, 2022 - June 30, 2023, which is the third year of the 2020-25 Con Plan cycle.
This CAPER has been prepared to meet HUD’s requirements for annual performance evaluation and includes a summary of the activities
performed during PY 2022, the amount of funds allocated to those activities, and the number of low- and moderate-income persons and
households who were assisted. The 2022 CAPER also documents the City’s cumulative efforts toward meeting 2020-25 Con Plan goals, contains a
summary of public comments received by the City during a 15-day comment period held from August 30 – September 14, 2023, and includes
reports generated by HUD’s Integrated Disbursement and Information System (IDIS).
For PY 2022, the City of Cupertino received $388,459 in CDBG entitlement funds from HUD, receipted $7,942.35 in program income, and had
$22,531.39 of prior year unexpended funds, for a total of $418,932.74 in program funds. The City’s major accomplishments for PY 2022 include:
Funding health and safety repairs for 4 extremely low- and moderate income senior homeowners
Providing social services to 107 low-income individuals to prevent homelessness
Providing a specialized care program for 14 elderly residents of the City
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CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual
outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Fair Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
BMR
Affordable
Housing
Fund:
$50,000
Homelessness
Prevention
Persons
Assisted 500 337 67.40% 82 102 124.39%
Frail
Elderly/Elderly
Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$21,405.76
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 110 47 42.73% 22 14 63.64%
Homeowner
Rehabilitation
Affordable
Housing
CDBG:
$88,966.00
Homeowner
Housing
Rehabilitated
Household
Housing
Unit
35 16 45.71% 5 4 80.00%
Planning and
Administration
Planning and
Administration
CDBG:
$79,280.60 Other Other 5 3 60.00% 1 1 100.00%
Services for Low-
Income Families
and Homeless
Popu
Homeless
Non-Housing
Community
Development
CDBG:
$38,054.69
Homelessness
Prevention
Persons
Assisted 500 280 56.00% 100 107 107.00%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
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CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
As indicated in the 2020-25 Con Plan and PY 2022 AAP, the highest priorities for the City are as follows:
1. Assist in the creation and preservation of affordable housing for low-income and special needs households.
2. Support activities to prevent and end homeless.
3. Support activities that strengthen neighborhoods through the provision of community services and public improvements to benefit low-
income and special needs households.
4. Promote fair housing choice.
The City is making steady progress toward meeting these goals in PY 2022. Under the affordable housing category, the City provided funding to
assist in addressing health and safety repairs for 4 extremely low- and moderate-income elderly homeowners.The City continued to fund
programs targeted at preventing homelessness including the Community Access to Resources and Education Program, which is operated by
West Valley Community Services. The agency was able to provide services to 107 low-income Cupertino residents, 54 of which were female
headed households. Additionally, the City provided CDBG funds to the Live Oak Adult Care Program that provides a specialized program of adult
day care for frail elderly dependent adults. The organization operates a site in Cupertino, and in PY 2022 they served 14 elderly and disabled
clients. In total, CDBG funding assisted 125 people over the course of the program year.
The City of Cupertino also funded five additional public service programs through the use of its General Fund HSG (Human Services Grant) and
BMR AHF (Below Market Rate Affordable Housing Fund) that provide services to low- and moderate-income families, the elderly, victims of
domestic violence, and the disabled. Overall, these five programs provided services to 229 individuals.
1. WVCS Haven to Home Program
2. Senior Adults Legal Assistance Program
3. Catholic Charities Long-term Care Ombudsman Program
4. Maitri
5. Project Sentinel Fair Housing Services
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CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White 66
Black or African American 5
Asian 25
Native Hawaiian or Other Pacific Islander 2
Other/multi-racial 27
Total 125
Hispanic 8
Not Hispanic 117
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative
The CR-10 Racial and Ethnic Composition of Families Assisted - 91.520(a) table is generated in IDIS and
includes five racial categories. The table as shown in IDIS does not reflect all of the racial categories
served by the City's CDBG funded agencies. The attached modified CR-10 Racial and Ethnic Composition
of Families Assisted - 91.520(a) table includes the correct racial categories for individuals served in PY
2022.
In total, the City’s CDBG program served 125 people. The Race/Ethnicity percentages are as follows:
52.8% were White
4.0% were African American
20.0% were Asian
1.6% were Native Hawaiian or Other Pacific Islander
21.6% were Other/Multi-Racial
Out of the total of 125 people assisted, approximately 6.4% were Hispanic. In addition, 56 female
headed households were served through the City's CDBG funded programs. This information was
reported to the City in the quarterly performance reports.
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CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 418,932.74 204,558.73
Other public - local 50,000 50,000
Table 3 - Resources Made Available
Narrative
During PY 2022, the City received an entitlement allocation of $388,459. In addition to the entitlement
amount, the City received $7,942.35 in program income, and had $22,531.39 in prior year unexpended
funds. Combined, the total amount of CDBG funds that were available in PY 2022 was $418,932.74.
Lastly, the City made $165,780 of local funding (BMR AHF and HSG) available to help local nonprofit
agencies expand their services and assist more people.
Identify the geographic distribution and location of investments
Target Area Planned
Percentage of
Allocation
Actual
Percentage of
Allocation
Narrative Description
Citywide 100 100
The City of Cupertino utilizes the HUD
entitlement CDBG allocation citywide.
Table 4 – Identify the geographic distribution and location of investments
Narrative
The City has not established specific target areas to focus the investment of CDBG funds. The funds were
distributed Citywide.
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
In addition to the entitlement dollars listed above, the federal government has several other funding
programs for community development and affordable housing activities. These include the Section 8
Housing Choice Voucher Program, Section 202, Section 811, the Affordable Housing Program (AHP)
through the Federal Home Loan Bank, and more.
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CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
There are a variety of countywide and local resources that support housing and community
development programs. Some of these programs offer assistance to local affordable housing developers
and community organizations, while others provide assistance directly to individuals.
The BMR AHF (Below Market Rate Affordable Housing Fund) receives its revenue from the payment of
housing mitigation fees from non-residential and residential development projects. The non-residential
housing mitigation fee jobs/housing nexus study acknowledges housing needs created by the
development of office, commercial, retail, hotel, R&D, and industrial development. A fee is applied to
new square footage of non-residential development in the City. The fees collected are deposited in the
City's BMR AHF and are to be used for the provision of affordable housing.
In PY 2022, the City allocated $50,000 in BMR AHF to Project Sentinel, a local non-profit organization
that provides fair housing and tenant/landlord counseling services. The City Council allocated $115,780
from the General Fund HSG to housing and human service agencies throughout the City. The money was
utilized to fund a long-term care ombudsman program, client services for victims of domestic violence,
legal assistance to seniors, and housing placement/case management services to homeless individuals
and families.
The City joined the Santa Clara County HOME Consortium in 2015. As mentioned in previous CAPER
reports, the Veranda, which was developed by Charities Housing, received $500,000 in HOME funds
from the HOME Consortium. The property provided 19 units of low-income housing for seniors. The City
provided a 25% match for the project, as well as additional City funds.
The City owns a parcel of land at Mary Avenue and issued a Request for Proposals (RFP) in the Fall of
2022 for the development of affordable housing at the site. A developer has been tentatively selected to
develop the site, and preliminary negotiations are currently underway. The City has also approved 2
projects that will create BMR (Below Market Rate) inclusionary housing. They are located at Marina
Plaza, and 1655 S. De Anza Blvd.
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CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of homeless households to be
provided affordable housing units
0 0
Number of non-homeless households to
be provided affordable housing units
5 4
Number of special-needs households to
be provided affordable housing units
0 0
Total 5 4
Table 5 – Number of Households
One-Year Goal Actual
Number of households supported
through rental assistance
0 0
Number of households supported
through the production of new units
0 0
Number of households supported
through the rehab of existing units
5 4
Number of households supported
through the acquisition of existing units
0 0
Total 5 4
Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
In PY 2022, Rebuilding Together Silicon Valley (RTSV) provided health and safety repairs to rehabilitate 4
homes occupied by low- and moderate-income senior households. The City fell slightly short of
achieving its annual goal, but provided much needed funding to repair/rehabilitate 4 units of low- and
moderate-income housing.
Discuss how these outcomes will impact future annual action plans.
The City does not anticipate any future impact to Annual Action Plans. This is the City’s third year
reporting on the goals outlined in the 2020-25 Consolidated Plan, and the City anticipates meeting the
five year goals.
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CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
Include the number of extremely low-income, low-income, and moderate-income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 2 0
Low-income 1 0
Moderate-income 1 0
Total 4 0
Table 7 – Number of Households Served
Narrative Information
In total, the City provided funding to repair 4 units of affordable housing. Of those 4 housholds, 2 were
extremely low-income (0-30% AMI), 1 was low-income (31-50% AMI), and 1 was moderate-income (51-
80% AMI). The homeowers assisted were seniors and persons with disabilities.
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CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
Every two years during the last ten days of January, communities across the United States conduct
comprehensive counts of the local population experiencing homelessness. These biennial Point-in-Time
Counts (PIT) estimate the prevalence of homelessness in each community and collect information on
individuals and families residing in temporary shelters and places not meant for human habitation, and
ultimately help the federal government better understand the nature and extent of homelessness
nationwide.
As required of all jurisdictions receiving federal funding from the U.S. Department of Housing and Urban
Development (HUD) to provide homeless services, Continuums of Care (CoC) across the country report
the findings of their local Point-in-Time Count in their annual funding application to HUD. Currently, the
Santa Clara County CoC receives approximately $26 million dollars annually in federal funding.
A PIT Count was conducted in January 2023, and the results show that the overall number of homeless
individuals in Santa Clara County has remained relatively steady compared to the 2019 PIT Count.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City supports efforts to end homelessness and allows zoning for emergency shelters. Although
currently not in effect, this allowed the Faith in Action Silicon Valley Rotating Shelter Program to set-up
overnight shelter beds in churches throughout the City. As part of the 2014- 2022 Housing Element
update, the City updated its zoning code to comply with SB No. 2 regarding emergency shelters. In PY
2020, the City initiated a partnership with the West Valley Rotating Safe Car Park (RSCP) Program, which
is a collaboration of faith-based communities, local city governments, and other service organizations.
RSCP allows for temporary overnight parking for homeless individuals or families living out of their cars
as a safe alternative to sleeping on the streets or in a homeless shelter. The program connects homeless
individuals and families with hospitality and case management services. Thanks to a grant allocated to
the City by Santa Clara County 5th District Supervisor Joe Simitian, the City was able to allocate $25,000
of funding to the RSCP program which will be utilized over the course of PY 2023. These funds will be
used to help participants with their vehicle expenses, including insurance, registration, repairs, and gas
cards.
In PY 2022, the City provided $25,000 to Maitri through the General Fund HSG Program. Maitri provides
transitional housing for adult women and children who are victims of domestic violence. The majority of
the households served by Maitri are homeless. During the year, Maitri provided case management and
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CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
housing services to 8 households, all of which were extremely low-income.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
In PY 2022, the City provided $38,054.69 in CDBG funds to WVCS to administer its Community Access to
Resources and Education (CARE) program. The main focus of the CARE program is to bring services and
resources closer to at-risk populations, coordinate assistance internally and externally, and help
navigate hospital services, social services, and legal systems. It is designed to enable access to critical
basic needs services and help clients navigate the maze of benefits, from Medicare and Social Security to
affordable housing options, health care, and specialized care.
The one stop benefit assistance service helps provide assistance with applications to benefits including
CalWORKs, CalFresh, Medi-Cal, Free/Reduced lunch, and Healthy Kids. The supportive services provided
also help clients build financial stability by proving monthly budget relief through access to the food
pantry, and discounts on their utility bill and emergency financial assistance for unforeseen
emergencies. This range of supportive services and case management helps at-risk individuals and
households maintain stability, and prevents homelessness due to a financial crisis.
Additionally, in PY 2022, the City provided General Fund HSG and/or BMR AHF to the following
organizations:
Senior Adult Legal (SALA) – Received $15,000 from the General Fund HSG. SALA provided free
legal services to 23 Cupertino residents age 60 or older.
Maitri – Received $25,000 from the General Fund HSG. With the funds, Maitri provided case
management services to 8 Cupertino residents.
Catholic Charities - $6,999.80 from the General Fund HSG. Catholic Charities provided needed
advocacy of elders living in long-term care facilities. In total, 44 unduplicated residents were
contacted.
The City follows the guidance of Santa Clara County's CoC as it relates to individuals who may be
discharged from publically funded institutions and systems of care. The details can be found on their
website in the SCC CoC Quality Assurance Standards for Homeless Housing & Service Programs
document. The CoC actively works with health care facilities, hospitals, and correction programs and
institutions when individuals are discharged to provide referrals to shelters.
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CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
As mentioned above, the City provided $38.054.69 in CDBG funds to WVCS to administer its CARE
program. CARE provides case management and short-term rental assistance to support homeless
families transitioning to permanent housing. Additionally, the program allocates Red Cross emergency
rental grants and emergency utility payments to assist low-income individuals and families on the verge
of homeless maintain their housing.
In PY 2022, the City provided $65,671.53 in General Fund HSG to WVCS for the Haven to Home (HTH)
program. The goal of HTH is to help currently un-housed Cupertino individuals and families secure
permanent housing, maintain employment, and enhance income opportunities and financial stability.
The supportive services critical to the success of this program are intensive case management, housing
search assistance, landlord mediation, benefits clinics, and financial coaching. HTH aims to end
homelessness and prevent homelessness by coordinating multilevel services and leveraging further
resources in the community in order to build long-term stability and self-sufficiency for
participants. WVCS served 52 homeless individuals and families whose last address was in Cupertino.
Thanks to a grant allocated to the City by Santa Clara County 5th District Supervisor Joe Simitian, the City
was able to allocate $25,000 of funding to the Haven to Home program which will be utilized over the
course of PY 2023. These funds will be used to help participants maintain access to food and other
essential resources.
In total in PY 2022, the City spent approximately $59,459.65 in CDBG and $112,671.33 in General Fund
HSG and BMR AHF funding to provide a variety of support services for low-income Cupertino
households. Services provided include the provision of food, clothing, legal assistance, emergency rental
assistance, and a variety of other services.
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CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
Not applicable. The Santa Clara County Housing Authority (SCCHA) owns and manages 4 public housing
units which are all located in the City of Santa Clara. There is no public housing in Cupertino.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
While the majority of their units have been converted to affordable housing stock, SCCHA is proactive in
incorporating resident input into the agency’s policy-making process. An equitable and transparent
policy-making process that includes the opinions of residents is achieved through the involvement of
two tenant commissioners on the SCCHA board.
Actions taken to provide assistance to troubled PHAs
The SCCHA is not troubled.
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CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
On May 19, 2020, the City Council adopted an update to the BMR Residential Housing and Commercial
Linkage Fees. As part of this update, the City conducted an economic feasibility analysis that reviewed
fees associated with development and potential policy updates to the BMR Program. The City took the
following actions:
Amended the BMR Housing Mitigation Program Procedural Manual (Housing Mitigation Manual)
to increase the affordable housing (BMR) requirement for ownership projects from 15% to 20%,
and to make other conforming changes consistent with State law.
Amended the Housing Mitigation In-Lieu Fees to increase the fees for offices, research and
development, and industrial space to $30 per square foot, and the fees for hotels to $15 per
square foot.
Received a report on Housing Solutions, Including Opportunities to Increase Housing Supply for
Extremely Low-Income Households, and Approaches to Encourage BMR Housing Production by
Non-Residential Land Uses.
These actions will assist the City in continuing to address the many barriers to affordable housing
(including high costs and limited land), and provide additional funds to assist developers in building
affordable housing in the City of Cupertino.
In PY 2022, the City continued to administer its BMR Ownership and Rental Programs in an effort to
remove barriers to affordable housing. Over the course of the year, there were 4 resales of BMR
ownership units, and new tenants were found to fill vacancies for 16 BMR rental units.
In December 2021 the City joined the Santa Clara County PLHA (Permanent Local Housing Allocation)
Consortium and through this collaboration was able to secure a PLHA allocation of approximately
$993,060. This funding is currently intended to go towards affordable housing development in
Cupertino, and will be allocated to a specific project in the near future.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
As mentioned in the Consolidated Plan, the City’s highest need is for affordable units for low-income
and special needs households. Some of the primary impediments to creating affordable units is the high
cost of land in Cupertino, and rising construction costs. In order to fund 100% affordable developments,
the City adopted a housing mitigation program in 1993. Originally, the program required all new
residential developments to dedicate 10% of its housing as affordable.
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CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
In 2002, the City updated the Housing Element and raised the requirement to 15%. For smaller
developments with less than 7 units, developers can build one BMR unit or pay an in-lieu fee. This in-lieu
fee allows the City to accumulate funds to use for affordable developments. In the past ten years, the
City has accumulated over five million dollars in fees. These fees have been used to fund the Stevens
Creek Village 40-unit development for single-persons and small households; Vista Village, a 24-unit
development aimed at housing small and medium size families; and Senior Housing Solutions’ purchase
of a home for use as senior congregate care.
To ensure that the mitigation fees continue to be adequate to mitigate the impacts of new development
on affordable housing needs, the City completed a nexus study update in 2015. The purpose of the
nexus study update was to allow the City to consider appropriate mitigation fee charges and possible
affordable percentage requirements. The City Council adopted the updated residential and non-
residential housing mitigation fees on May 5, 2015. The fees went into effect on July 6, 2015. The City’s
fee schedule is updated annually in July.
The City has increased its efforts to promote development of affordable housing throughout the
City. Annually, the City releases a Notice of Funding Availability (NOFA) / Request for Proposalsjects
(RFP) for BMR AHF and CDBG capital housing projects. For PY 2022, the City released a NOFA/RFP for
$5,600,000 in BMR AHF which could be used for activities such as land acquisition, new construction,
acquisition and/or rehabilitation of buildings for permanent affordability, and substantial rehabilitation.
In addition, the NOFA/RFP included $350,000 in CDBG funding for capital housing projects.
The City joined the Santa Clara County HOME Consortium in 2015. HOME funds can be used to fund
eligible affordable housing projects for acquisition, construction, and rehabilitation. Starting in FY 2015-
16, developers of affordable housing projects were eligible to competitively apply through an annual
Request for Proposals (RFP) process. Applications are submitted to the County Office of Supportive
Housing (OSH) for HOME funds to help subsidize affordable housing projects within the City.
The City owns a parcel of land at Mary Avenue and issued a Request for Proposals (RFP) in the Fall of
2022 for the development of affordable housing at the site. A developer has been tentatively selected to
develop the site, and preliminary negotiations are currently underway. The City has also approved 2
projects that will create BMR (Below Market Rate) inclusionary housing. They are located at Marina
Plaza, and 1655 S. De Anza Blvd.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
The number of units with potential lead-based paint hazards in the City is likely less than 500. Lower
income households will occupy some percentage of these units, but how many is not known. In addition
to working with the County Health Department to identify and assist any children with elevated blood
lead levels, the City will, as part of its efforts to address the rehabilitation needs of its housing stock,
provide assistance to persons seeking to mitigate lead hazards in the home.
Currently, City staff has a policy to test any property being assisted with CDBG funds for the presence of
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CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
lead-based paint if the property was constructed prior to 1978. If the property tests positive for the
presence of lead-based paint, then the City assists with the abatement of the paint. In all cases, the
property owners and tenants are notified about the presence of the lead-based paint. The City also
assists the contractor with finding contractors trained on how to deal with lead-based paint, or receiving
training themselves.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
As mentioned earlier, the City funds WVCS’s CARE program to provide those living below the poverty
level with food, clothing and emergency rental assistance. These are basic necessities that those living at
or below the poverty level cannot afford due to limited incomes. WVCS also provides job search
assistance and basic computer classes in an attempt to reduce the number of persons living below the
poverty level.
Due to the high cost of housing in the area, the City has focused its efforts on providing and maintaining
the affordable housing of low-income households in order to prevent them from becoming
homeless. Once a household has affordable housing, they are able to focus on obtaining job skills and
securing employment opportunities. During PY 2022, the City Council budgeted $115,780 of local
General Fund monies. This funding, combined with other current efforts, will greatly assist households
living below the poverty level, and help keep them from losing their housing due to an unanticipated life
event, such as an illness.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
The City continues to participate with other local jurisdictions in sharing information and resources
regarding CDBG and other housing programs. Meetings take place on a monthly basis. Additionally,
when projects are funded by multiple jurisdictions, the jurisdictions involved cooperate in an effort to
reduce duplication of work and reduce project monitoring costs. City staff will continue the following
collaborative efforts to improve institutional structure:
Joint jurisdiction RFP and project review committees
Coordination on project management for projects funded by multiple jurisdictions
HOME Consortium between member jurisdictions for affordable housing projects
The City is also represented at the Santa Clara County Association of Planning Officers (SCCAPO) and
Silicon Valley Leadership Group’s Housing Action Coalition (HAC) meetings. These meetings are
especially important in fostering regional approaches to providing affordable housing.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City benefits from a strong jurisdiction and region-wide network of housing and community
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CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
development partners, such as the Regional Housing Working Group, and the Continuum of Care (CoC).
To improve intergovernmental and private sector cooperation, the City participates with other local
jurisdictions and developers in sharing information and resources. An example of this is a monthly
Housing/CDBG Coordinator’s meeting where staff members from various jurisdictions around the Bay
Area meet to discuss various opportunities for coordination and work through problems. The City has
continued to attend these meetings throughout PY 2022.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
On January 12, 2012, the City Council adopted a new Analysis of Impediments (AI) to Fair Housing
Choice, including the recommended policies and actions to respond to the fair housing impediments
identified in the document. An update to the AI was approved by the Housing Commission on February
11, 2016. This update was conducted as part of the 2015-2020 Consolidated Plan update. The City has
continued to affirmatively further fair housing by funding fair housing activities on an annual basis. The
City will update the 2016 AI as a part of the 2025-2030 Con Plan cycle.
The 2016 AI states that the primary impediments to fair housing choice are access to affordable housing,
and knowledge of fair housing services. The City has implemented the following in response to the
impediments identified in the AI:
Facilitate access to BMR units. The City will continue to assist affordable housing developers and
market rate developers in advertising the availability of BMR and affordable units via a link on
the City’s website (www.cupertino.org/housing), the United Way’s 2-1-1 program, phone
referrals, and other media outlets. The City will also facilitate communications between special
needs service providers and affordable housing developers, to ensure that home seekers with
special needs have fair access to available units.
Facilitate access to all available housing programs. The City will continue to fund multiple
housing programs through various funding sources annually, and help to promote these
programs and services to the public.
City staff continues to contract with a fair housing provider to conduct outreach and education
regarding fair housing for home seekers, landlords, property managers, real estate agents, and
lenders.
In addition to outreach, the fair housing provider will conduct fair housing testing in local
apartment complexes.
Reevaluate its current contracts and amend future contracts, if necessary, to ensure that the fair
housing services with the highest need are continued to be provided, and consider
implementing a rental assistance program to keep low-income Cupertino residents in their
homes.
The City will periodically review the Zoning Ordinance to ensure regulations are consistent with
fair housing laws and do not constrain housing production. If particular zoning requirements
impede fair housing or production, the City will amend the regulations.
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CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City will continue to support the HACSC to ensure adequate outreach to minority, limited
English proficiency, and special needs populations regarding the availability of public housing
and Section 8 vouchers.
The City will continue to plan for higher residential and employment densities where
appropriate to maximize linkages between employers and affordable housing.
The City will continue to work with local transit agencies to facilitate safe and efficient routes for
the various forms of public transit.
Project Sentinel received $50,000 from the City’s BMR AHF to support their fair housing, tenant and
landlord counseling, dispute resolution services, and rental mediation activities. To combat illegal
housing discrimination and ensure civil rights protection, Project Sentinel provides comprehensive fair
housing services including complaint investigation, consultation, information and referral, and
community outreach and education. Fair housing investigations that reveal evidence of illegal
discrimination are addressed through education, conciliation, referral to HUD or DFEH filings, and/or
litigation. Investigative work efforts include paired testing, surveys, witness interviews, and document
review. In PY 2022, the Fair Housing Center at Project Sentinel served 102 individuals.
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CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The City continues to actively monitor all CDBG subrecipients and projects to ensure compliance with
program and comprehensive planning requirements. Monitoring involves the review of quarterly
reports, invoices, and agency audit reports. Annual monitoring is carried out for all CDBG subrecipients
and consists of reviewing client files, financial records, policies and procedures, and compliance with
federal requirements.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
A draft CAPER was made available on the City website (www.cupertino.org/housing) and at City Hall for
the required 15-day public comment period (August 30 – September 14, 2023). An advertisement was
placed in the Cupertino Courier, a newspaper of general circulation on August 25, 2023 advertising the
availability of the CAPER for public review and comment. The draft CAPER was posted on the City’s
website on August 29, 2023. Copies of the draft CAPER were made available to be mailed or e-mailed to
citizens free of charge. The City makes a TDD phone number available for the hearing impaired. Persons
needing special assistance could call and request accommodation prior to the public meetings. In order
to make efforts towards providing non-English speaking persons with an opportunity to comment on the
draft CAPER, the City can provide the appropriate language assistance upon request. The City held a
public hearing during the Cupertino Housing Commission meeting on September 14, 2023 to provide the
public with an opportunity to comment on the draft CAPER. No public comments were received.
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CAPER 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
Not applicable. The City does not plan to change the CDBG program objectives.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
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CAPER 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided
Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours 0 0 0 0 0
Total Section 3 Worker Hours 0 0 0 0 0
Total Targeted Section 3 Worker Hours 0 0 0 0 0
Table 8 – Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF
Outreach efforts to generate job applicants who are Public Housing
Targeted Workers 0 0 0 0 0
Outreach efforts to generate job applicants who are Other Funding
Targeted Workers. 0 0 0 0 0
Direct, on-the job training (including apprenticeships). 0 0 0 0 0
Indirect training such as arranging for, contracting for, or paying tuition for,
off-site training. 0 0 0 0 0
Technical assistance to help Section 3 workers compete for jobs (e.g.,
resume assistance, coaching). 0 0 0 0 0
Outreach efforts to identify and secure bids from Section 3 business
concerns. 0 0 0 0 0
Technical assistance to help Section 3 business concerns understand and
bid on contracts. 0 0 0 0 0
Division of contracts into smaller jobs to facilitate participation by Section
3 business concerns. 0 0 0 0 0
Provided or connected residents with assistance in seeking employment
including: drafting resumes,preparing for interviews, finding job
opportunities, connecting residents to job placement services. 0 0 0 0 0
Held one or more job fairs. 0 0 0 0 0
Provided or connected residents with supportive services that can provide
direct services or referrals. 0 0 0 0 0
Provided or connected residents with supportive services that provide one
or more of the following: work readiness health screenings, interview
clothing, uniforms, test fees, transportation. 0 0 0 0 0
Assisted residents with finding child care. 0 0 0 0 0
Assisted residents to apply for, or attend community college or a four year
educational institution. 0 0 0 0 0
Assisted residents to apply for, or attend vocational/technical training. 0 0 0 0 0
Assisted residents to obtain financial literacy training and/or coaching. 0 0 0 0 0
Bonding assistance, guaranties, or other efforts to support viable bids
from Section 3 business concerns. 0 0 0 0 0
Provided or connected residents with training on computer use or online
technologies. 0 0 0 0 0
Promoting the use of a business registry designed to create opportunities
for disadvantaged and small businesses. 0 0 0 0 0
Outreach, engagement, or referrals with the state one-stop system, as
designed in Section 121(e)(2) of the Workforce Innovation and
Opportunity Act. 0 0 0 0 0
Other. 0 0 0 0 0
Table 9 – Qualitative Efforts - Number of Activities by Program
Narrative
Not applicable.
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CITY OF CUPERTINO
Agenda Item
23-12515 Agenda Date: 9/14/2023
Agenda #: 3.
Subject: Substantial Amendment to the Program Year (PY) 2023-24 Community Development Block Grant
(CDBG) Annual Action Plan (AAP)
Conduct Public Hearing; and
1. Approve the Substantial Amendment to the PY 2023-24 CDBG Annual Action Plan
CITY OF CUPERTINO Printed on 9/7/2023Page 1 of 1
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HOUSING COMISSION STAFF REPORT
Meeting: September 14, 2023
Subject
Substantial Amendment to the Program Year (PY) 2023-24 Community Development
Block Grant (CDBG) Annual Action Plan (AAP)
Recommended Action
Conduct Public Hearing; and
1. Approve the Substantial Amendment to the PY 2023-24 CDBG Annual Action Plan
Reason for Recommendation
The Community Development Block Grant (CDBG) Program is administered by the U.S.
Department of Housing and Urban Development (HUD) and provides annual grants on
a formula basis to states, cities, and counties to develop viable urban communities by
providing decent housing and a suitable living environment, and by expanding economic
opportunities, principally for low- and moderate-income persons. The City of Cupertino
is a recipient of an annual allocation of CDBG funding and, as per HUD requirements,
must complete an Annual Action Plan (AAP). An Annual Action Plan is a one-year plan
that describes the eligible activities that the City intends to undertake over the course of
the fiscal year to implement strategies to address the needs identified in the current
Consolidated Plan. In order to make changes to an AAP, the City must complete a
Substantial Amendment.
Substantial Amendment to the 2023-24 CDBG Annual Action Plan
CDBG funding is governed through HUD, therefore the City of Cupertino, as an
entitlement city, must comply with HUD prescribed statutes and regulations. Per HUD
regulations, the City shall amend the approved plan through a Substantial Amendment
whenever it makes one of the following decisions:
1. To make a substantial change (e.g., 50% or more) in its allocation priorities or a
substantial change in the method of distribution of funds;
2. To carry out an activity, using funds from any program covered by the consolidated
plan (including program income, reimbursements, repayment, recaptures, or
reallocations from HUD), not previously described in the action plan; or
3. To substantially change the purpose, scope, location, or beneficiaries of an activity.
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Additionally, the Substantial Amendment criteria utilized by the City of Cupertino as
established by the City’s Citizen Participation Plan is defined as:
1. Changes in the use of CDBG funds from one eligible activity to another;
2. Changes in the method of distribution of such funds;
3. Changes in policy or goals and objectives; and
4. Other similar changes.
An estimated total of $460,487.38 was made available in the FY 2023-24 Notice of Funding
Availability (NOFA) / Request for Proposals (RFP) to be used for eligible CDBG capital
housing projects. Although City staff conducted extensive outreach in the affordable
housing and non-profit community, only one application was received in this category,
totaling $92,536.00. The City did not receive applications for the excess $367,951.38 in
funds. City staff actively sought out eligible opportunities to expend the excess funding,
and an appropriate activity has been identified. The Substantial Amendment to the PY
2023-24 Annual Action Plan (Attachment A) effectively allocates the funding to a new
project. The proposed project and funding allocation is listed in the table below.
Proposed Substantial Amendment to the PY 2023-24 CDBG Budget
Capital Housing Projects Proposed Funding
Senior Center Fire Alarm Upgrade Project $367,951.38
Total $367,951.38
A description of the activity incorporated through the Substantial Amendment is as
follows:
o Capital Housing Projects
o Senior Center Fire Alarm Upgrade
Replace the existing fire alarm system with a complete, sitewide,
fully addressable fire alarm system.
The above activity and funding amount is reflected in the redlined 2023-24 Annual Action
Plan (Attachment B). HUD requires that entitlement communities provide the public with
a 30-day comment period to provide residents and other interested parties an opportunity
to provide input on the proposed Amendment. This public comment period will run from
August 15, 2023, to September 14, 2023. The City will incorporate any comments received
during the public comment period.
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Sustainability Impact
Approval of the Substantial Amendment to the PY 2023-24 CDBG Annual Action Plan
will not result in a sustainability impact.
Fiscal Impact
CDBG programs and projects are funded by HUD. Approval of the Substantial
Amendment to the PY 2023-24 CDBG Annual Action Plan will not have a fiscal impact.
California Environmental Quality Act
Approval of the Substantial Amendment to the PY 2023-24 CDBG Annual Action Plan is
not a project subject to the California Environmental Quality Act (CEQA).
______________________________________________________________________________
Prepared by: Alec Vybiral, Assistant Housing Planner
Reviewed by: Luke Connolly, Assistant Director of Community
Development
Approved for Submission by: Benjamin Fu, Director of Community Development
Attachments:
A – Substantial Amendment to the PY 2023-24 CDBG Annual Action Plan
B – Redlined PY 2023-24 CDBG Annual Action Plan
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CITY OF CUPERTINO
PROGRAM YEAR (PY) 2023-24 COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ANNUAL ACTION PLAN (AAP) SUBSTANTIAL AMENDMENT
SENIOR CENTER FIRE ALARM UPGRADE
Introduction
The Community Development Block Grant (CDBG) Program provides annual grants on a
formula basis to states, cities, and counties to develop viable urban communities by providing
decent housing and a suitable living environment, and by expanding economic opportunities,
principally for low- and moderate-income persons. The program is authorized under Title 1 of
the Housing and Community Development Act of 1974, Public Law 93-383, as amended 42
U.S.C. 5301 et seq. The program was designed to reinforce several important values and
principles of community development.
CDBG funding is governed through HUD, therefore the City of Cupertino, as an entitlement
city, must comply with HUD prescribed statutes and regulations. Per HUD 24 CFR 24 Part
91.505, the jurisdiction, in this case the City of Cupertino, shall amend the approved plan
whenever it makes one of the following decisions:
1. To make a substantial change (e.g., 50% or more) in its allocation priorities or a
substantial change in the method of distribution of funds;
2. To carry out an activity, using funds from any program covered by the consolidated plan
(including program income, reimbursements, repayment, recaptures, or reallocations from
HUD), not previously described in the action plan; or
3. To substantially change the purpose, scope, location, or beneficiaries of an activity.
Additionally, the substantial amendment criteria utilized by the City of Cupertino as established
by the City’s Citizen Participation Plan is defined as:
1. Changes in the use of CDBG funds from one eligible activity to another;
2. Changes in the method of distribution of such funds;
3. Changes in policy or goals and objectives; and
4. Other similar changes.
Proposed Amendment to the PY 2023-24 Annual Action Plan
An estimated total of $460,487.38 was made available in the FY 2023-24 Notice of Funding
Availability (NOFA) / Request for Proposals (RFP) to be used for eligible CDBG capital
A – Substantial Amendment to the PY 2023-24 CDBG Annual Action Plan
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housing projects. Although City staff conducted extensive outreach in the affordable housing
and non-profit community, only one application was received in this category, totaling
$92,536.00. The City did not receive applications for the excess $367,951.38 in funds. City
staff actively sought out eligible opportunities to expend the excess funding, and an
appropriate activity has been identified. This Substantial Amendment to the PY 2023-24
Annual Action Plan effectively allocates the funding to a new project. The proposed project
and funding allocation is listed in the table below.
PROPOSED PY 2023-2024 SUBSTANTIAL AMENDMENT CDBG BUDGET
Capital Housing Projects Proposed Funding
Senior Center Fire Alarm Upgrade $367,951.38
TOTAL $367,951.38
A description of the activities for the fiscal year are as follows:
o Capital Housing Projects
o Senior Center Fire Alarm Upgrade
Replace the existing fire alarm system with a complete, sitewide, fully
addressable fire alarm system.
The above activity and funding amount will be revised in the PY 2023-24 Annual Action Plan.
HUD requires that entitlement communities provide the public with a 30-day comment period
to provide residents and other interested parties an opportunity to provide input on the
proposed Amendment. This public comment period will run from August 15, 2023, to
September 14, 2023.
Public Comments
The City will incorporate any comments received during the public comment period.
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City of Cupertino
Fiscal Year 2023-24
Annual Action Plan
Annual Update of the City’s Consolidated Plan for Period
July 1, 2023, to June 30, 2024
Public Comment Period
April 11, 2023, through May 11, 2024
Housing Commission Public Hearing Date: May 11, 2023
Prepared by the Department of Community Development
Housing Division
10300 Torre Avenue
Cupertino, CA 95014
To be Approved by Housing Commission
May 11, 2023
B – Redlined PY 2023-24 CDBG Annual Action Plan
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Table of Contents
Contents
AP-05 Executive Summary - 91.200(c), 91.220(b) ........................................................................................ 3
PR-05 Lead & Responsible Agencies - 91.200(b) .......................................................................................... 6
AP-10 Consultation - 91.100, 91.200(b), 91.215(l) ....................................................................................... 7
AP-12 Participation - 91.401, 91.105, 91.200(c) ......................................................................................... 18
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2) .............................................................................. 22
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) ................................................................. 25
AP-35 Projects - 91.420, 91.220(d) ............................................................................................................. 28
AP-38 Project Summary .............................................................................................................................. 29
AP-50 Geographic Distribution - 91.420, 91.220(f) .................................................................................... 34
AP-55 Affordable Housing - 91.420, 91.220(g) ........................................................................................... 35
AP-60 Public Housing - 91.420, 91.220(h) .................................................................................................. 36
AP-65 Homeless and Other Special Needs Activities - 91.420, 91.220(i) ................................................... 37
AP-75 Barriers to affordable housing -91.420, 91.220(j) ............................................................................ 39
AP-85 Other Actions - 91.420, 91.220(k) .................................................................................................... 42
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) .............................................................. 47
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AP-05 Executive Summary - 91.200(c), 91.220(b)
Introduction
The City of Cupertino (City) receives funding from the U.S. Department of Housing and Urban
Development (HUD) for housing and community development programs each year. In order to
utilize these Federal funds, the City must prepare and submit a five-year report, the Consolidated
Plan (Con Plan). The Consolidated Plan identifies Cupertino’s needs, priorities, goals, and
strategies in how Federal funds will be allocated and used for housing and community
development activities over a five-year period. The Annual Action Plan (AAP) is included and
submitted with the Consolidated Plan.
The Fiscal Year (FY) 2023-2024 Annual Action Plan contains the City’s one-year plan to carry
out housing and community development activities using Federal funds. The 2023-2024 Annual
Action Plan covers the fourth year included in the City’s 2020-2025 Consolidated Plan. All
activities in the FY 23-24 AAP are based on current identified priorities and are intended to benefit
extremely low-, low-, and moderate-income households. This Annual Action Plan will cover the
timeframe of July 1, 2023, through June 30, 2024.
The City of Cupertino estimates receiving $358,910 in Community Development Block Grant
(CDBG) funds and $7,944 in Program Income (PI) for this specific year. The City is also a
participant in the County of Santa Clara’s HOME Investment Partnerships Program (HOME)
Consortium. These HOME funds are administered by the County of Santa Clara; thus, the City
will not report on HOME fund activities. The Housing Division of the Community Development
Department is the lead agency and submits all HUD-required reports for CDBG funds.
Summarize the objectives and outcomes identified in the Plan. This could be a restatement of
items, or a table listed elsewhere in the plan or a reference to another location. It may also contain
any essential items from the housing and homeless needs assessment, the housing market analysis,
or the strategic plan.
Per 24 Code of Federal Regulations (CFR) 91.215 of HUD regulations, the City of Cupertino has
organized its priority needs through housing and market analysis, citizen participation, and
availability of resources to address community needs. Through these elements, providing
affordable housing is considered a high priority. Preventing and assisting individuals experiencing
homelessness is also considered a high priority. The top non-housing priorities identified include
senior services, self-sufficiency services, fair housing services, and economic development
services. The Annual Action Plan reflects three overall goals, which were identified through the
Consolidated Plan:
1. To provide decent housing by preserving the affordable housing stock, increasing the
availability of affordable housing, reducing discriminatory barriers, increasing the supply
of supportive housing for those with special needs, and transitioning homeless persons and
families into housing;
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2. To provide a suitable living environment through safer, more livable neighborhoods,
greater integration of lower-income residents, increased housing opportunities, and
reinvestment in deteriorating neighborhoods; and
3. To expand economic opportunities through more jobs paying self-sufficiency wages,
homeownership opportunities, development activities that promote long-term community
viability, and the empowerment of lower-income persons to achieve self-sufficiency.
In addition to CDBG funds, the City has access to a variety of Federal, state, and local resources
to leverage in order to achieve its housing and community development priorities. During the five-
year period, the City expects to receive or have available approximately $1,954,484 in CDBG
funds, $250,000 in Below Market Rate (BMR) Affordable Housing Funds (AHF), and $625,000
in General Fund Human Services Grant (HSG). These funds will be used for planned activities
that align with the goals and priorities set forth in the Consolidated Plan and Annual Action Plan.
Evaluation of past performance
As the lead agency, the City of Cupertino is responsible for ensuring compliance and prepares the
Consolidated Annual Performance and Evaluation Report (CAPER) which outlines how the City
funded activities and met goals identified in the respective Annual Action Plan. The City has made
great strides in achieving its goals to serve the community. In PY (HUD Program Year) 2022-23,
the City achieved the following accomplishments:
Assisted 442 CA individuals through the West Valley Community Services (WVCS)
Haven to Home Program, Senior Adults Legal Assistance (SALA) Legal Assistance to
Elders program, Catholic Charities Long Term Care Ombudsman Program, and Maitri
MTH-Direct Client Services to provide services to low- to moderate-income families,
seniors, victims of domestic violence, and individuals with disabilities.
Assisted 92 beneficiaries through the WVCS Community Access to Resources and
Education (CARE) Program to prevent homelessness.
Provided fair housing assistance, tenant-landlord counseling, and dispute resolution
services to 105 individuals through Project Sentinel.
Assisted 20 elderly and disabled seniors through the Live Oak Adult Day Care Program.
Assisted 6 qualified homeowners by making health and safety repairs to their homes
through Rebuilding Together Silicon Valley’s (RTSV) Homeowner Rehabilitation
Program.
The City recognizes that the evaluation of past performance is critical to ensuring that the City and
its subrecipients are implementing activities effectively, and that those activities align with the
City’s overall strategies and goals as outlined in the 2020-2025 Consolidated Plan. The City
evaluates subrecipients on a quarterly basis to ensure outcomes are aligned with the City’s goals
and priorities.
Summary of Citizen Participation Process and consultation process. Summary from citizen
participation section of plan.
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Residents, local agencies, and regional organizations were encouraged to provide input and
participate in the development of the FY 23-24 Annual Action Plan. Interested parties had
opportunities to comment by May 11, 2023.
Per the City’s Citizen Participation Plan, the City provided a 30-day public commenting period
which began on April 11, 2023 and ended on May 11, 2023. A public hearing was held on March
09, 2023 when the Housing Commission met to make their funding allocation recommendations,
and again on May 11, 2023 when the Housing Commission met to approve the FY 23-24 AAP.
The City published public notices in the local newspaper, the Cupertino Courier, to notify the
public of these commenting opportunities. The draft AAP was available on the City’s Housing
webpage for review.
When conducting the Substantial Amendment, the City provided a 30-day public commenting
period which began on August 15, 2023, and ended on September 14, 2023. A public hearing was
held on September 14, 2023, when the Housing Commission met to approve the Substantial
Amendment. The City published a public notice in the local newspaper, the Cupertino Courier, to
notify the public of these commenting opportunities. The draft Substantial Amendment was
available on the City’s Housing webpage for review.
Summary of public comments
No comments were received.
Summary of comments or views not accepted and the reasons for not accepting them
No comments were received.
Summary
The City of Cupertino aims to support Cupertino residents by providing fair and decent housing,
livable environment, and expand economic development opportunities for individuals of low- and
moderate-income through local, regional, and federal funds. The City ensures all activities to
achieve the listed goals are consistent with the Consolidated Plan and are in compliance with
federal regulations.
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PR-05 Lead & Responsible Agencies - 91.200(b)
Agency/entity responsible for preparing/administering the Consolidated Plan
The following are the agencies/entities responsible for preparing the Consolidated Plan and those
responsible for administration of each grant program and funding source.
Table 1. Responsible Agency
Agency Role Name Department/Agency
CDBG Administrator Cupertino City of Cupertino,
Community Development
Department
Narrative
The Housing Division of the Community Development Department is the lead agency and is
responsible for the City of Cupertino’s CDBG entitlement program. Duties include
implementation of grants, administration of funded activities, and preparation of required reports.
The City joined the County of Santa Clara HOME Consortium in 2015 and the County is the lead
agency for the HOME funds.
As a part of the Consolidated Plan process for 2020-2025, the City collaborated with the County
of Santa Clara(County) as the Urban County representing the Cities of Campbell, Los Altos, Los
Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, and Saratoga; the Cities of Gilroy, Mountain
View, Palo Alto, Sunnyvale, San José, and Santa Clara; and the Santa Clara County Housing
Authority (SCCHA) to identify and prioritize housing and community development needs across
the region, and to develop strategies to meet those needs. The FY 23-24 Annual Action Plan
represents the fourth year of CDBG funding of the 2020-2025 Consolidated Plan.
Consolidated Plan Public Contact Information
Alec Vybiral, Assistant Housing Planner
Community Development Department
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
Email: AlecV@cupertino.org
Phone: (408) 777-1347
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AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
Introduction
The Action Plan is a one-year plan which describes the eligible programs, projects, and activities
to be undertaken with funds expected during FY 23-24 and their relationship to the priority
housing, homeless and community development needs outlined in the 2020-2025 Consolidated
Plan. The City of Cupertino consulted with a variety of organizations and agencies on a local and
regional level to prepare the Annual Action Plan.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l)).
During FY 2023-2024, the City will continue to work with non-profit organizations to provide
programs and services for low-income households; private industry, including financial and
housing development groups, to encourage the development of affordable housing opportunities
regionally and within the City; and other local jurisdictions, including the County of Santa Clara,
in carrying out and monitoring regional projects in a coordinated and cost-effective manner.
In addition, the City will continue to participate in the County's monthly CDBG Coordinator's
Group meetings, in which entitlement jurisdictions throughout the region gather to discuss existing
CDBG needs and proposed use of federal funds for the upcoming year.
The City will also participate in the County's Regional Housing Working Group, which is a forum
for entitlement and non-entitlement jurisdictions to develop coordinated responses to regional
housing challenges. The City's Housing Manager regularly monitors monthly Continuum of Care
(CoC) meetings. The CoC is a broad group of stakeholders dedicated to ending and preventing
homelessness in Santa Clara County. The key CoC responsibilities are ensuring community-wide
implementation of efforts to end homelessness and ensuring programmatic and systemic
effectiveness.
The City will attend HOME Consortium meetings between member jurisdictions for affordable
housing proposals and projects.
The City will also continue to leverage its BMR AHF and General Fund HSG to assist nonprofit
affordable housing developers and organizations to provide needed housing services to the
residents of Cupertino.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The Santa Clara County Office of Supportive Housing is the administrator of the regional
Continuum of Care (CoC). The City continuously coordinates with the Santa Clara County CoC
to end and prevent homelessness in the County. The Santa Clara County CoC is a group comprising
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stakeholders throughout the County, including governmental agencies, homeless service and
shelter providers, homeless population, housing advocates, affordable housing developers, and
various private parties, including businesses and foundations.
The City’s representation on the CoC Board is its Housing Manager. Members work together to
plan CoC programs, identify gaps in homeless services, establish funding priorities, and pursue a
systematic approach to addressing homelessness. City staff, as well as staff of other cities, meet
and consult with the County’s CoC staff during the monthly countywide CDBG Coordinators
Group meetings, and communicate more frequently via email and/or phone on joint efforts.
The CoC is governed by the CoC Board, which takes a systems-change approach to preventing
and ending homelessness. This same CoC Board is comprised of the same individuals who serve
on the Destination: Home (Destination Home) Leadership Board. Destination Home is a public
private partnership that is committed to collective impact strategies to end chronic homelessness.
Destination Home is the governing body for the CoC and is responsible for implementing by-laws
and operational protocols of the CoC.
During the development of the 2020-25 Con Plan, the City consulted both the CoC and County
Office of Supportive Housing for their expertise and experience for identifying community needs.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
The City of Cupertino does not receive ESG (Emergency Solutions Grant) funds and does not
submit any ESG reports to HUD.
However, the County of Santa Clara receives ESG funds through the State of California. The
County provides a funding reference sheet that compares the differences between ESG and CoC
with regards to homeless eligibility, income restrictions, assessment, rental assistance, housing
standards, lease terms, eligible costs, eligible service costs, case management, service limitations
and standards, policies, and procedures.
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Agencies, groups, organizations and others who participated in the process and consultations
Table 2. Agencies, groups, organizations who participated
1 Agency/Group/Organization Boys and Girls Club of Silicon Valley
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended Santa Clara focus group meeting on 11/17/19 as part
of the 2020-25 Consolidated Plan process.
2 Agency/Group/Organization Healthier Kids Foundation Santa Clara County
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The agency attended stakeholder consultation conference call on
11/16/19 as part of the 2020-25 Consolidated Plan.
3 Agency/Group/Organization COMMUNITY SERVICES AGENCY OF MOUNTAIN VIEW AND
LOS ALTOS
Agency/Group/Organization Type Services - Housing
Services-Elderly Persons
Services-homeless
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended stakeholder consultation conference call on 11/16/19
as part of the 2020-2025 Consolidated Plan.
4 Agency/Group/Organization San Jose Conservation Corps
Agency/Group/Organization Type Services-Education
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What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended Gilroy focus group meeting on 11/18/19 as part of
the 2020-25 Consolidated Plan process.
5 Agency/Group/Organization CommUniverCity San Jose
Agency/Group/Organization Type Services-Education
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended stakeholder consultation conference call on 11/25/19
and regional forum meeting in San Jose on 11/20/19 as part of the
2020-25 Consolidated Plan process.
6 Agency/Group/Organization The Health Trust
Agency/Group/Organization Type Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Health
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended stakeholder consultation on 11/21/19 as part of the
2020-25 Consolidated Plan process.
7 Agency/Group/Organization Rebuilding Together Silicon Valley
Agency/Group/Organization Type Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended stakeholder consultation conference call on 11/20/19
and San Jose regional forum on 11/20/19 as part of the 2020-25
Consolidated Plan process.
8 Agency/Group/Organization City of Gilroy
Agency/Group/Organization Type Other government - Local
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What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The City was consulted and provided emailed feedback as part of the
2020-25 Consolidated Plan process.
9 Agency/Group/Organization City of Mountain View
Agency/Group/Organization Type Other government - Local
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The City attended regional forum meeting at Palo Alto on 11/7/19 as
part of the 2020-25 Consolidated Plan process.
10 Agency/Group/Organization City of Palo Alto
Agency/Group/Organization Type Other government - Local
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The City attended the regional forum meeting at Palo Alto on 11/7/19
as part of the 2020-25 Consolidated Plan process.
11 Agency/Group/Organization Bill Wilson Center
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended Santa Clara focus group meeting on 11/7/2019,
community meetings on 11/5/2019 at Roosevelt as part of the 2020-25
Consolidated Plan process.
12 Agency/Group/Organization HEART OF THE VALLEY
Agency/Group/Organization Type Services-Elderly Persons
What section of the Plan was addressed by Consultation? Housing Need Assessment
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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency was consulted through interview questions. Agency provided
emailed feedback as part of the 2020-25 Consolidated Plan process.
13 Agency/Group/Organization City of San Jose
Agency/Group/Organization Type Other government - Local
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The City was contacted for consultation as a partner in addressing the
needs of the County as part of the 2020-25 Consolidated Plan.
14 Agency/Group/Organization City of Morgan Hill
Agency/Group/Organization Type Other government - Local
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended regional forum meeting at Morgan Hill on 11/4/19 as
part of the 2020-25 Consolidated Plan process.
15 Agency/Group/Organization City of Sunnyvale
Agency/Group/Organization Type Other government - Local
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The City attended regional forum meeting at Palo Alto on 11/7/19 and
provided emailed feedback as part of the 2020-25 Consolidated Plan
process.
16 Agency/Group/Organization Servant Partners
Agency/Group/Organization Type Neighborhood Organization
Neighborhood Organization
What section of the Plan was addressed by Consultation? Housing Need Assessment
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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Attended community meeting on 11/13/19 at Hillview Library as part
of the 2020-25 Consolidated Plan process.
17 Agency/Group/Organization SENIOR ADULTS LEGAL ASSISTANCE (SALA)
Agency/Group/Organization Type Services-Elderly Persons
Service-Fair Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended Palo Alto and San Jose public engagement meeting
on 11/17/19 and 11/19/19, regional forum meeting on 11/4/19 at
Morgan Hill and 11/7/19 at Palo Alto as part of the 2020-25
Consolidated Plan process.
18 Agency/Group/Organization HomeFirst (formerly EHC)
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended regional forum meeting at Morgan Hill on 11/4/19 as
part of the 2020-25 Consolidated Plan process.
19 Agency/Group/Organization Santa Clara County Office of Supportive Housing
Agency/Group/Organization Type Other government - Local
County CoC
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended regional forum meeting at Morgan Hill on 11/4/19
and at Palo Alto on 11/7/19 as part of the 2020-25 Consolidated Plan
process.
20 Agency/Group/Organization City of Santa Clara
Agency/Group/Organization Type Other government - Local
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What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended regional forum meeting at Morgan Hill on 11/4/19
and provided emailed feedback as part of the 2020-25 Consolidated
Plan process.
21 Agency/Group/Organization Vista Center for the Blind
Agency/Group/Organization Type Services-Persons with Disabilities
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended stakeholder consultation on 12/9/19 as part of the
2020-25 Consolidated Plan process.
22 Agency/Group/Organization Destination Home
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended stakeholder consultation on 11/11/19 as part of the
2020-25 Consolidated Plan process.
23 Agency/Group/Organization COMMUNITY SOLUTIONS
Agency/Group/Organization Type Services-Victims of Domestic Violence
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency attended the AFH and ConPlan joint meeting on 12/11/19 at
Gilroy Council Chambers as part of the 2020-25 Consolidated Plan
process.
24 Agency/Group/Organization Community and Neighborhood Revitalization Committee - Gilroy
Agency/Group/Organization Type Community Organization
What section of the Plan was addressed by Consultation? Housing Need Assessment
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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency co-hosted the AFH and ConPlan joint meeting on 12/11/18 at
the Gilroy Council Chambers as part of the 2020-25 Consolidated Plan
process.
25 Agency/Group/Organization AT&T
Agency/Group/Organization Type Broadband
What section of the Plan was addressed by Consultation? Annual Action Plan
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Organization was given notice that the FY 23-24 Annual Action Plan
was available for public comment. No comments were provided.
26 Agency/Group/Organization Comcast
Agency/Group/Organization Type Broadband
What section of the Plan was addressed by Consultation? Annual Action Plan
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Organization was given notice that the FY 23-24 Annual Action Plan
was available for public comment. No comments were provided.
27 Agency/Group/Organization Verizon
Agency/Group/Organization Type Broadband
What section of the Plan was addressed by Consultation? Annual Action Plan
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Organization was given notice that the FY 23-24 Annual Action Plan
was available for public comment. No comments were provided.
28 Agency/Group/Organization Santa Clara Valley Water District
Agency/Group/Organization Type Resilience-specific Organizations
What section of the Plan was addressed by Consultation? Annual Action Plan
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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Organization was given notice that the FY 23-24 Annual Action Plan
was available for public comment. No comments were provided.
29 Agency/Group/Organization Santa Clara County Fire Department
Agency/Group/Organization Type Resilience-specific Organizations
What section of the Plan was addressed by Consultation? Annual Action Plan
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Organization was given notice that the FY 23-24 Annual Action Plan
was available for public comment. No comments were provided.
30 Agency/Group/Organization Santa Clara County Sheriff’s Office
Agency/Group/Organization Type Resilience-specific Organizations
What section of the Plan was addressed by Consultation? Annual Action Plan
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Organization was given notice that the FY 23-24 Annual Action Plan
was available for public comment. No comments were provided.
Identify any Agency Types not consulted and provide rationale for not consulting
No agency types were intentionally left out of the consultation process. The City contacted all relevant and known agencies to the best
of its abilities.
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Other local/regional/state/federal planning efforts considered when preparing the Plan
Table 3. Other local / regional / federal planning efforts
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap
with the goals of each plan?
Continuum of Care Regional Continuum of Care Council Santa
Clara County
Addresses issues pertaining to homelessness
through provision of social services such as
food-related assistance, legal services, and
employment training opportunities.
City of Cupertino General Plan Housing
Element City of Cupertino
Serves as a policy guide to evaluate existing
and future housing needs, i.e., determines
whether housing availability meets the needs
of the population.
Regional Housing Needs Plan for the San
Francisco Association of Bay Area Governments
Analyzes total regional housing needs, i.e.,
determines number of units needed to be built
per income category.
Community Plan to End Homelessness in
Santa Clara Destination Home
Creates a community-wide road map that
identifies specific homeless populations in the
County and strategies to address the needs of
these populations.
Santa Clara County Housing Authority
(SCCHA)
Housing Authority of the County of Santa
Clara
Addresses housing authority updates and
strategies pertaining to public housing and
vouchers.
Comprehensive Economic Development
Strategy Association of Bay Area Governments
Addresses issues relating to the job and labor
issues, and economic development issues in
the area.
Narrative
The City collaborated with six entitlement jurisdictions which included City of Gilroy, Mountain View, Palo Alto, San Jose, Santa Clara,
and Sunnyvale to conduct public and community outreach for the 2020-2025 Consolidated Plan. The City also coordinated with a variety
of public agencies to gather information on a local and regional basis. With their input and market analysis, the City identified needs and
priorities that closely aligned with the community needs and priorities. These components are reflected in the FY 23-24 Annual Action
Plan.
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AP-12 Participation - 91.401, 91.105, 91.200(c)
Summary of citizen participation process/Efforts made to broaden citizen participation.
Summarize citizen participation process and how it impacted goal-setting.
The City of Cupertino provided ample opportunities for participation throughout the Action Plan
process. Public hearings were held on March 9, 2023, and on May 11, 2023, by the City of
Cupertino Housing Commission to review applications and approve the draft Action Plan
respectively. In addition, the City provided a 30-day public review and commenting period from
April 11, 2023, through May 11, 2023. The City published notifications of the upcoming public
hearings and 30-day public review period in the Cupertino Courier, and City’s Housing webpage.
The Plan was made available at www.cupertino.org/housing.
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Citizen Participation Outreach
Table 4. Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of response/
attendance
Summary
of
comments
received
Summary of
comments not
accepted
and reasons
URL (If
applicable)
1
Public
Hearing
Non-
targeted/broad
community
The Housing Commission met
on March 9, 2023, to review the
FY 2023-2024 grant
applications and make funding
recommendations.
No comments
were received.
N/A
2
Newspaper
Ad
Non-
targeted/broad
community
Newspaper notices informing
the public of the City's
scheduled public meetings and
hearings on the Action Plan and
notifying the public of the
opening public comment period
for the draft Action Plan. The
public comment period opened
on April 11, 2023, and closed
May 11, 2023.
No comments
were received.
N/A
3
Website
Non-
targeted/broad
community
The draft Action Plan was
posted on the City’s Housing
website on April 11, 2023.
No comments were
received.
N/A
Community
Development Block
Grant Program |
City of Cupertino,
CA
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4
Public Meeting
Non-
targeted/broad
community
The City Council met on May
02, 2023, to approve the FY
2023-2024 funding allocations.
No comments
were received.
N/A
5
Public Hearing
Non-
targeted/broad
community
The Housing Commission met
on May 11, 2023, to approve
FY 2023-2024 Annual Action
Plan.
No comments were
received.
N/A
6
Newspaper Ad
Non-
targeted/broad
community
Newspaper notices informing
the public of the City's
scheduled public meetings and
hearings on the Substantial
Amendment and notifying the
public of the public comment
period for the draft Substantial
Amendment. The public
comment period opened on
August 15, 2023, and closed
September 14, 2023.
No comments were
received.
N/A
7
Website
Non-
targeted/broad
community
The draft Substantial
Amendment was posted on the
City’s Housing website on
August 15, 2023.
No comments were
received.
N/A
Community
Development Block
Grant Program |
City of Cupertino,
CA
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8
Public Hearing
Non-
targeted/broad
community
The Housing Commission met
on September 14, 2023, to
approve the Substantial
Amendment to the FY 2023-
2024 Annual Action Plan.
No comments were
received.
N/A
9
Public Meeting
Non-
targeted/broad
community
The City Council met on
October 10, 2023, to approve
the funding allocation for the
Substantial Amendment.
No comments were
received.
N/A
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AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City of Cupertino anticipates receiving $358,910 in CDBG entitlement funds with an additional $7,944 in program income. The
City also has $222,032.28 of prior year unexpended funds, which makes a total of $588,886.28 of CDBG funds available for allocation
in FY 2023-24. Similar to other entitlement jurisdictions, the City faces the challenge in addressing community needs with the fluctuating
Federal resources. It is important to note that the granted funds are not sufficient to overcome barriers and address low- and moderate-
income individual’s needs. However, the City continues to leverage local, state, and Federal funds to provide quality support and services
to Cupertino residents.
The table below illustrates the Federal and local funds that will be allocated for housing and community development needs in FY 23-
24.
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Anticipated Resources
Table 6 - Expected Resources
Program Source of
Funds
Uses of Funds Expected Amount Available Year 2 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
$358,910 $7,944 $222,032.28 $588,886.28 $358,910
Funds will be used to
support various
community development
activities, including Self-
Sufficiency Services,
Frail Elderly/Elderly
Services, Rental Unit
Rehabilitation, and
Homeowner
Rehabilitation.
Other: BMR
Affordable
Housing
Fund
Public -
local
Other:
Affordable
Housing, Fair
Housing
$50,000 $0 $0 $50,000 $50,000
Funds will be used to
provide fair housing
services.
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of
how matching requirements will be satisfied
The City will continue to search for creative methods to leverage private, federal, state, and local funds to develop and implement
efficient projects and activities despite limited resources. All funds will be considered to generate a sustainable budget and satisfy
matching requirements. The efforts are listed below.
Entitlement Funds
The City will utilize CDBG entitlement monies to serve its local community through housing and community development activities.
In addition, the City joined the Santa Clara County’s HOME Consortium in 2015 to further maximize federal financial resources. The
HOME Consortium is a collaborative effort to fund eligible housing projects among City of Cupertino, Gilroy, Palo Alto, and the Urban
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County. Beginning in FY 2015-2016, interested affordable housing developers were eligible to apply through an annual RFP process to
help subsidize affordable housing construction costs in Cupertino.
The City provides a 25 percent matching funds when the City receives HOME dollars through the HOME consortium. The Veranda, a
senior affordable housing rental project, was funded through the HOME Consortium and the City provided the required matching funds.
As in the past, the City will continue to reach out to developers to provide additional information on the HOME Consortium and available
funding.
State Housing and Community Development Sources
The City will receive a total of $300,000 in Local Action Planning Grants (LEAP) funds from the State of California. The City will be
utilizing these funds to prepare the City’s Housing Element. Actions include Need Analysis, Policy Review, Public Outreach, Analysis
of Barriers to Development, CEQA Review, and Site Identifications for Rezoning.
The City will also receive $52,613 in Regional Early Action Planning Grants (REAP) funds from the State of California. The City will
be utilizing these funds to cover the costs of a consultant connected to the Housing Element. This is an eligible activity allowed by State
regulations.
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs
identified in the plan
The City is drafting its 2023-2031 Housing Element and has identified approximately 16 sites that would be able to accommodate future
housing. More information can be found here: Housing Sites Information | Engage Cupertino.
Discussion
Please see discuss above.
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AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)
Goals Summary Information
Table 7. Goal Summary
Sort
Order Goal Name Start
Year
End
Year Category Geographic
Area Needs Addressed Funding Goal Outcome Indicator
1 Homeowner
Rehabilitation 2023 2024 Affordable
Housing Citywide Affordable Housing CDBG:
$92,536.00
Homeowner Housing
Rehabilitated: 7
Household
Housing Unit
2 Rental Unit
Rehabilitation 2023 2024 Affordable
Housing
CDBG
Eligible
Area
Affordable Housing CDBG: $0
Rental Units
Rehabilitated: 0 housing
units
3
Frail Elderly/
Elderly
Services
2023 2024
Non-Homeless
Special Needs
Non-Housing
Community
Development
Citywide Community Services
CDBG:
$387,005.4
3
19,054.05
Public service activities
other than Low/Moderate
Income Housing Benefit:
20 Persons Assisted
Public Facility or
Infrastructure Activities
other than Low/Moderate
Income Housing Benefit:
822 persons assisted
4
Services for Low-
Income Families
and Homeless
Population
2023 2024
Homeless
Non-Housing
Community
Development
Citywide
Prevent and Assist Those
Experiencing
Homelessness
CDBG:
$35,974.05
Public service activities
other than Low/Moderate
Income Housing Benefit:
100 Persons Assisted
5 Fair Housing 2023 2024
Homeless
Non-Homeless
Special Needs
Non-Housing
Citywide Fair Housing
BMR
Affordable
Housing
Fund:
$50,000
Public service activities
other than Low/Moderate
Income Housing Benefit:
100 Households Assisted
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6 Planning and
Administration 2023 2024 Planning and
Administration Citywide
Affordable Housing,
Prevent and assist those
experiencing
homelessness, community
services, Fair Housing,
Economic Development
CDBG:
$73,370.80 Other: 1
Goal Descriptions
The Consolidated Plan goals below represent high priority needs for the City of Cupertino and serve as the basis for the strategic
actions the City will use to meet these needs. The goals, listed in no particular order, are:
Table 8. Goal Descriptions
1
Goal Name Homeowner Rehabilitation
Goal Description
Make critical home repairs for lower income and disabled resident homeowners who could not otherwise afford
to make critical repairs in their homes. Repairs/rehabilitation is for critical health and safety issues and/or the
addition of accessible features for disabled and/or elderly homeowners who may otherwise not be able to stay
in their home.
2 Goal Name Affordable Rental Unit Rehabilitation
Goal Description Repair/rehabilitate affordable rental housing units for extremely low- and low-income residents.
3
Goal Name Frail Elderly/Elderly Services
Goal Description
Provide a broad range of services to assist frail elderly, elderly, and disabled residents. Supportive services may
include activities geared to maximize the social experience and mental stimulation of elderly clients, and to
improve/sustain their mental and physical function and their quality of life.
4 Goal Name Services for Low-Income Families and Homeless Populations
Goal Description Provide supportive services for low-income families and homeless populations.
5 Goal Name Fair Housing
Goal Description Provide landlord/tenant counseling, and dispute resolution services activities to LMI residents.
6 Goal Name Planning and Administration
Goal Description Planning and administration for the CDBG program.
Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will
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provide affordable housing as defined by HOME 91.215(b)
Through the CDBG program, the City will fund activities that rehabilitate 7 affordable housing rental units occupied by low- and
moderate-income households (all households will be at 80% AMI or less).
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AP-35 Projects - 91.420, 91.220(d)
Introduction
The City of Cupertino anticipates receiving $358,910 in CDBG entitlement funds with an
additional $7,944 in program income. The City also has $222,032.28 of prior year unexpended
funds, which makes a total of $588,886.28 of CDBG funds available for allocation in FY 2023-
24. The activities funded through BMR AHF and General Fund HSG will not be reported in IDIS,
as these are private and local funds utilized to maximize federal funds.
The City will accurately adjust each activity listed below as funding sources are made available.
Table 9 – Project Information
# Project Name
1 Live Oak Adult Day Services – Senior Adult Day Care
2 West Valley Community Services (WVCS) – Community Access to Resources and
Education Program (CARE)
3 Rebuilding Together Silicon Valley – Housing Repair and Rehabilitation Program
4 CDBG Program Administration
5 Project Sentinel Fair Housing
6 Capital Project
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
The City awards CDBG funds through an RFP process and selects agencies on their qualifications
and designated budget. The City continues to leverage local funds to assist additional organizations
that could not be funded with CDBG funds due to budget restraints.
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AP-38 Project Summary
1 Project Name Live Oak Adult Day Services – Senior Adult Day Care
Target Area Citywide
Goals Supported Frail Elderly/Elderly Services
Needs Addressed Community Services
Funding CDBG: $19,054.05
Description Live Oak Adult Services will provide services to frail elderly and elderly disabled residents who
otherwise may have to be institutionalized. Supportive services are geared to maximize the social
experience and mental stimulation of elderly clients, and to improve/sustain their mental and physical
function and their quality of life through exercise, music, nutritious meals, visual arts, music and games
and puzzles. Caregiver support workshops are also available.
The IDIS matrix code for the project is 05A - Senior Services and the national objective is LMC.
Presumed Benefit - Yes.
Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
20 low-income seniors will be served by the program.
Location Description This is a citywide program. The program is currently offered at 20930 McClellan Road in Cupertino.
Planned Activities Supportive services are geared to maximize the social experience and mental stimulation of elderly
clients, and to improve/sustain their mental and physical function and their quality of life through
exercise, music, nutritious meals, visual arts, music and games and puzzles. Caregiver support
workshops are also available.
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2 Project Name West Valley Community Services (WVCS) – Community Access to Resources and Education
Program (CARE)
Target Area Citywide
Goals Supported Services for Low-Income Families and Homeless Population
Needs Addressed Prevent and Assist Those Experiencing Homelessness
Funding CDBG: $35,974.05
Description The WVCS CARE program will provide services for 100 low-income and homeless families and
individuals. The program connects clients with community resources, making services easily available
and accessible, and works with them on capacity building. The main objectives of CARE are to
encourage more stable and sustainable solutions that foster self-sufficiency instead of dependency.
The IDIS matrix code is 03T and the national objective is LMC.
Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
100 low-income individuals will be assisted through the program.
Location Description This is a Citywide program, services will be provided at WVCS Main Office located at 10104 Vista Dr,
Cupertino, CA 9501.
Planned Activities The WVCS CARE program will provide services for low-income and homeless families and individuals.
The program connects clients with community resources, making services easily available and
accessible, and works with them on capacity building. The main objectives of CARE are to encourage
more stable and sustainable solutions that foster self-sufficiency instead of dependency.
3 Project Name Rebuilding Together Silicon Valley – Housing Repair and Rehabilitation Program
Target Area Citywide
Goals Supported Homeowner Rehabilitation
Needs Addressed Affordable Housing
Funding CDBG: $92,536.00
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Description RTSV will provide funds to low-income Cupertino homeowners who could not otherwise afford to make
critical repairs in their homes, resulting in health and safety issues. Grants may include funding for the
addition of accessible features for disabled and/or elderly homeowners who may otherwise not be able to
stay in their homes.
The matrix code is 14-A: single-family rehabilitation and the national objective is LMH.
Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
7 single family homes owned by low-income seniors will be repaired.
Location Description This is a Citywide program for income eligible homes.
Planned Activities RTSV will provide funds to low-income Cupertino homeowners who could not otherwise afford to make
critical repairs in their homes, resulting in health and safety issues. Grants may include funding for the
addition of accessible features for disabled and/or elderly homeowners who may otherwise not be able to
stay in their homes.
4 Project Name CDBG Program Administration
Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and administration
Funding CDBG: $73,370.80
Description Administer the administrative costs for the overall management, coordination, and evaluation of the
CDBG program, and the project delivery costs associated with bringing projects to completion.
The matrix code is 21A.
Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
N/A
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Location Description This is a Citywide program.
Planned Activities Administration of the CDBG program.
5 Project Name Project Sentinel Fair Housing
Target Area Citywide
Goals Supported Fair Housing
Needs Addressed Fair Housing
Funding BMR Affordable Housing Fund: $50,000
Description Project Sentinel will provide landlord/tenant counseling and dispute resolution services activities to low
moderate residents.
Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
100 persons will be served.
Location Description This is a Citywide program.
Planned Activities Project Sentinel will provide landlord/tenant counseling and dispute resolution services activities to 100
low/moderate income residents.
6 Project Name Senior Center Fire Alarm Upgrade Capital Project
Target Area Citywide
Goals Supported Homeowner Rehabilitation
Frail Elderly/Elderly Services
Services for Low-Income Families and Homeless Populations
Fair Housing
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Needs Addressed Affordable Housing
Prevent and Assist Those Experiencing Homelessness
Community Services
Fair Housing
Economic Development
Funding CDBG: $367,951.38
Description Replace the existing fire alarm system at the City’s Senior Center with a complete, sitewide, fully
addressable fire alarm system. Matrix Code: 03A Senior Centers, National Objective: LMC. The City is
currently determining the best way to spend these unallocated funds. Once this determination is
completed, a substantial amendment will be completed to update this AAP with the specific information
for the chosen project.
Target Date 6/30/2024
Estimate the number and type
of families that will benefit
from the proposed activities
Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit:
822 persons assisted TBD
Location Description Cupertino Senior Center: 21251 Stevens Creek Blvd., Cupertino, CA 95014 Citywide
Planned Activities Replace the existing fire alarm system at the City’s Senior Center with a complete, sitewide, fully
addressable fire alarm system. TBD
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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
HUD allows an exception to the Low-Mod Income (LMI) area benefit requirement in the case an
area contains 51 percent of low- and moderate-income residents. Unfortunately, this exception
does not apply to the City of Cupertino. Instead, the City will focus its services and capital
improvements across the City as a whole.
Geographic Distribution
Table 10. Geographic Distribution
Target Area Percentage of Funds
Citywide 100%
Rationale for the priorities for allocating investments geographically
Not applicable.
Discussion
The City will allocate housing and community development resources throughout the City
boundaries and does not plan to specifically serve a target area.
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AP-55 Affordable Housing - 91.420, 91.220(g)
Introduction
The 2020-2025 Consolidated Plan has identified Affordable Housing as a high priority for the
City of Cupertino, particularly for households of extremely low-income. The City aims to meet
this need by funding Rebuilding Together Silicon Valley’s Homeowner Repair and
Rehabilitation Program. The description of planned activities are as follows:
One Year Goals for the Number of Households to be
Supported
Homeless 0
Non-Homeless 7
Special-Needs 0
Total 7
Table 1 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported
Through
Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 7
Acquisition of Existing Units 0
Total 7
Table 2 - One Year Goals for Affordable Housing by Support Type
Discussion
The City will fund affordable housing activities and projects in order to maintain the City’s
affordable housing stock by collaborating with Rebuilding Together Silicon Valley (RTSV). This
agency will assist low- and moderate-income seniors and households by providing rehabilitation
and repair services.
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AP-60 Public Housing - 91.420, 91.220(h)
Introduction
The City of Cupertino does not own or manage public housing units. However, residents of
Cupertino may apply for the Housing Choice Vouchers (formerly Section 8). This program is
administered by the Santa Clara County Housing Authority (SCCHA) and provides affordable
rental units to 17,000 low- and moderate-income households.
Actions planned during the next year to address the needs to public housing
Not applicable.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
The SCCHA encourages and actively seeks public participation from residents through their
transparent policy-making process. The SCCHA also ensures to include two tenants as
commissioners of the SCCHA board.
If the PHA is designated as troubled, describe the manner in which financial assistance will
be provided or other assistance
The SCCHA is in good standing and not designated as a troubled agency.
Discussion
The City does not own or manage any public housing units. However, the City supports and works
closely with the SCCCHA.
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AP-65 Homeless and Other Special Needs Activities - 91.420, 91.220(i)
Introduction
The City recognizes the high priority of assisting individuals experiencing homelessness and
individuals near homelessness as identified in the 2020-2025 Consolidated Plan. The City is
committed to assisting and supporting activities that prevent and aid in ending homelessness. The
City works closely with West Valley Community Services to administer the Community Access
to Resources and Education (CARE) Program. This program provides case management and short-
term rental assistance to support families experiencing homelessness transition to permanent
housing.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including reaching out to homeless persons (especially unsheltered persons) and assessing
their individual needs
The City of Cupertino collaborates with the County of Santa Clara Continuum of Care (CoC),
which is administered by the County Office of Supportive Housing (OSH). The County OSH
conducts a biennial Point-in-Time (PIT) count to estimate the prevalence of homelessness in Santa
Clara County, which includes Cupertino. The most recent PIT count took place on January 24-25,
2023.
The CoC also prepares a community plan focused on ending homelessness in the County of Santa
Clara. The 2020-2025 Community Plan to End Homelessness identified three strategies:
Address the root causes of homelessness through system and policy change;
Expand homelessness prevention and housing programs to meet the need; and
Improve quality of life for unsheltered individuals and create healthy neighborhoods for
all.
The CoC aims to achieve a 30 percent reduction of individuals becoming homeless, house 20,000
through supportive housing, expand the Homelessness Prevention System to serve 2,500 people
per year, double the amount of temporary housing and shelters, and address the racial inequities
present in unsheltered individuals by 2025. The City is fully supportive of the Community Plan
and will continue to collaborate with the County to achieve these goals.
Addressing the emergency shelter and transitional housing needs of homeless persons
There are no emergency shelters or transitional housing located in the City of Cupertino.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
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and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The City works closely with community service agencies to provide intensive case management
for individuals experiencing chronic homelessness to help obtain permanent housing. Case
management is provided on an individual basis to provide unique services to each individual.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or,
receiving assistance from public or private agencies that address housing, health, social
services, employment, education, or youth needs.
The City will assist and fund the following organizations and services with CDBG entitlement
funds as follows:
Rebuilding Together Silicon Valley – Housing Repair and Rehabilitation Program provides
health and safety repairs for low- and moderate-income homeowners.
Live Oak Adult Day Services – Senior Adult Day Care/Caregiver Respite Program assists
seniors to provide respite for their caregivers.
West Valley Community Services – Community Access to Resource & Education (CARE)
Program provides access and resources for low- and moderate-income residents.
In addition, the City will be using BMR AHF Public Services funds to assist Project Sentinel. This
organization provides fair housing and tenant landlord counseling services.
The City will be using HSG General Funds to assist Catholic Charities of Santa Clara County,
Maitri, Senior Adults Legal Assistance, and West Valley Community Services to provide a wide
array of services to low- and moderate-income households.
Discussion
The efforts and programs identified above address the City’s efforts as well as the City’s
collaboration with regional organizations to assist individuals experiencing homelessness and
other special needs. The City recognizes that homelessness is a complex issue and requires a
collaborative effort of local agencies and public service agencies. The City will continue to support
and look for different methods to assist in addressing homelessness.
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AP-75 Barriers to affordable housing -91.420, 91.220(j)
Introduction
The City of Cupertino faces similar barriers to affordable housing that many jurisdictions are faced
with in the Bay Area. These issues include high cost of development, increased price of land,
constrained development of affordable housing units, and lack of developable land. Per the City’s
adopted Analysis of Impediments to Fair Housing Choice (AI), the high priorities to affordable
housing are:
Facilitate access to below-market-rate units;
Facilitate access to all available housing programs;
Contract with local service providers to conduct ongoing outreach and education regarding
fair housing for home seekers, landlords, property managers, real estate agents, and
lenders;
Contract with local service providers to conduct fair housing testing in local apartment
complexes;
Reevaluate current fair housing contracts based on highest need;
Periodically review the Zoning Ordinance to ensure regulations are consistent with fair
housing laws and do not constrain housing production;
Assist local Housing Authorities with outreach;
Plan for and encourage transit-oriented development;
Facilitate safe and efficient transit routes.
The City updated its Zoning Ordinance through the 2015-2023 General Plan Housing Element to
ensure compliance with State housing laws, which includes special needs housing, fair housing,
and emergency housing. The City is drafting its 2023-2031 Housing Element and has identified
approximately 16 sites that would be able to accommodate future housing. More information can
be found here: Housing Sites Information | Engage Cupertino.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
The City identified several potential constraints to the development, maintenance, and
improvement of housing and affordable housing in its 2015-2023 Housing Element update
including:
General Plan - The General Plan indicates the allowable uses and densities at various
locations in the City. The Land Use/Community Design section identifies five categories
of residential uses based on dwelling unit density, expressed as the number of dwelling
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units permitted per gross acre. As such, a City’s General Plan contains several items that
can affect the development and distribution of housing, such as land-use classifications,
and density and intensity standards.
Zoning Ordinance - Zoning ordinances and other land-use controls have a direct effect on
the availability and range of housing choices within a community. The Cupertino Zoning
Ordinance establishes development standards and densities for new housing in the City.
These regulations include minimum lot sizes, maximum number of dwelling units per acre,
lot width, setbacks, lot coverage, maximum building height, and minimum parking
requirements.
Parking Requirements - Parking requirements, when excessive, may serve as a constraint
to housing development by increasing development costs and reducing the amount of land
available for project amenities or additional units. The City’s parking requirements are
higher than many other jurisdictions, particularly for single-family homes. Considering the
high cost of land, the high parking standards may serve as a constraint to housing provision.
Site Improvements - Site improvement requirements are the responsibility of residential
developers who are responsible for constructing road, water, sewer, and storm drainage
improvements on new housing sites. Where a project has off-site impacts, such as increased
storm water runoff or added traffic congestion at a nearby intersection, additional developer
expenses may be necessary to mitigate impacts. These expenses may be passed on to
consumers, as increased sales, or rental costs.
In general, residential developers interviewed for the 2015-2023 Housing Element update reported
that the Cupertino’s public policies do not stand as a constraint to new housing production.
Discussion
The City has identified strategies to remove or ameliorate barriers to affordable housing in their
2015-2023 Housing Element, which include:
Continuing to implement the second dwelling unit ordinance;
Facilitating lot consolidations;
Being flexible with development standards;
Planning for increased densities in the “Heart of the City”;
Collecting housing mitigation fees;
Incentivizing development; and
Conserving housing stock.
Additionally, the City is addressing the barriers to affordable housing through the following
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programs and ordinances:
Below Market Rate (BMR) Affordable Housing Fund (AHF)
The City’s BMR AHF receives its revenue from the payment of housing mitigation fees from non-
residential (office, retail, R&D, hotel and industrial) and residential development. The residential
BMR program applies to new residential developments greater than one unit. Homeownership
developments of one to six units are required to pay an in-lieu fee. Homeownership developments
of seven units or greater are required to designate 15 percent of the total number of units in an
ownership development as affordable. Developers of market-rate rental units, where the units
cannot be sold individually, must pay a housing mitigation fee to the BMR AHF.
For non-residential housing mitigation in the City, a fee is applied to new square footage of
development. The fee is then deposited in the City’s BMR AHF and is used for the provision of
affordable housing. The City Council adopted a nexus study on May 5, 2015, that reassessed the
housing mitigation fees developers pay to the BMR AHF. The nexus study was updated in 2020.
HOME Investment Partnerships Program (HOME)
The City joined the County’s HOME Consortium in 2015. HOME funds can be used to fund
eligible affordable housing projects for acquisition, construction, and rehabilitation. Beginning in
the FY 2015, developers of affordable housing projects were eligible to competitively apply
through an annual RFP process directly to the County for HOME funds to help subsidize affordable
housing projects in Cupertino.
Community Development Block Grant (CDBG)
The City issues CDBG funds to non-profit agencies to provide services to Cupertino residents. For
FY 23-24, the City will provide funds to the following agencies and programs to address barriers
to affordable housing:
Rebuilding Together Silicon Valley – Housing Repair and Rehabilitation Program assists
eligible households with home repairs to preserve the existing housing stock.
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AP-85 Other Actions - 91.420, 91.220(k)
Introduction
This section discusses the City’s efforts in addressing the underserved needs, expanding, and
preserving affordable housing, reducing lead-based paint hazards, and developing institutional
structure for delivering housing and community development activities.
Actions planned to address obstacles to meeting underserved needs
For FY 23-24, the City plans to collaborate and fund Rebuilding Together Silicon Valley, West
Valley Community Services, and Live Oak Adult Day Services with CDBG funds. These agencies
assist with home repairs to preserve the existing housing stock, provide direct services to elderly
and frail seniors, and education on food and medical services to low- and moderate-income
residents in Cupertino.
To address obstacles to meeting underserved needs, the City supplements its CDBG funding with
other resources and funds, such as:
The City’s BMR AHF fund receives its revenue from the payment of housing mitigation
fees from non-residential (office, retail, R&D, hotel and industrial) and residential
development. The Housing Mitigation fee program acknowledges housing needs created
by the development of non-residential and residential projects, and the fees collected are
deposited in the City’s BMR AHF and are to be used for the provision of affordable
housing.
Each year the City allocates approximately $50,000 from the BMR AHF to provide public
service grants to public and human service agencies within the City limits.
The City will use General Fund HSG to assist Catholic Charities of Santa Clara County,
Maitri, Senior Adults Legal Assistance, and West Valley Community Services.
HOME Program funds are available on an annual competitive basis through the State of
California HOME program, and the County HOME Consortium.
The State of California’s Multifamily Housing Program has been a major source of funding
for affordable housing since 2002. This program provides low-interest loans to developers
of affordable rental housing.
WVCS is a nonprofit organization that administers additional affordable housing programs
in the City, which include providing support services to homeless individuals and
managing a transitional housing facility.
The Housing Trust Silicon Valley (HTSV) is a public/private venture, dedicated to
increasing affordable housing in the county. The Trust makes available funds for
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developers to borrow for the construction of affordable units.
The Mortgage Credit Certificate (MCC) Program provides assistance to first-time
homebuyers by allowing an eligible purchaser to take 20 percent of their annual mortgage
interest payment as a tax credit against federal income taxes. The County administers the
MCC Program on behalf of the jurisdictions, including the City.
The Santa Clara County Affordable Housing Fund was created in 2002, with an initial
investment by the Board of Supervisors of $18.6 million. The AHF is used for affordable
housing developments and allows the leveraging of its funding with other sources to create
affordable housing in the County. Additionally, a bond measure was passed this year that
will add additional public funds for affordable housing projects in the County.
The HACSC administers the federal Section 8 program countywide. The program provides
rental subsidies and develops affordable housing for low-income households, seniors and
persons with disabilities living within the county.
Actions planned to foster and maintain affordable housing
The City will foster and maintain affordable housing by continuing the following programs and
ordinances:
The City’s Accessory Dwelling Unit Ordinance, which allows an additional unit to be built
on any already developed parcel containing a single-family home.
The City’s Density Bonus Ordinance allows an increase in density for developments that
provide a proportion of units for very low or low-income households or for seniors.
All new developments must either provide BMR units or pay a housing mitigation fee,
which is placed in the City’s BMR AHF.
Homeownership developments between one unit and six units pay an in-lieu fee which is
deposited into the City’s BMR AHF. Homeownership developments greater than six units
must designate at least 15 percent of units within a development at a cost that makes the
units affordable to median and moderate-income households.
The City’s participation in the County’s HOME Consortium will allow developers of
eligible affordable housing projects in the City to competitively apply through an annual
RFP process directly to the County for HOME funds to help subsidize affordable housing
projects in Cupertino, including acquisition, construction, and rehabilitation. The City
utilized HOME funding from the Consortium to build an affordable housing project name
The Veranda. The project has been completed and provides 18 units of low-income
affordable housing to seniors.
Actions planned to reduce lead-based paint hazards
The City will assist Rebuilding Together Silicon Valley to provide housing repairs to eligible
homes. Lead-based paint awareness and abatement is fully integrated in these programs.
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Additionally, each homeowner will be informed of the dangers, symptoms, testing, treatment, and
prevention of lead-based paint poisoning. Lead-based paint hazard stabilization or abatement will
be provided in each rehabilitation project. Furthermore, adherence to Federal guidelines for
reduction activities with lead-based paint is provided for in every federally funded rehabilitation
loan.
Actions planned to reduce the number of poverty-level families
In a continuing effort to reduce poverty, the City will make it a priority to fund agencies that
provide direct assistance to the homeless and those at-risk of becoming homeless. In FY 23-24,
the City will allocate CDBG dollars to the following programs:
Community Access to Resources and Education (CARE) - This program is administered
by the West Valley Community Services. The agency incorporates both case management
and wrap around services to help at risk and vulnerable households manage crisis and
provide stabilization to help them move towards self-sufficiency. The target population of
the CARE program includes low-income seniors, families with children, at-risk youth, and
adults. The CARE program includes case management, access to food pantry and
emergency financial assistance.
Senior Adult Day Care/Caregiver Respite – This program is administered by the Live Oak
Adult Day Services. The agency provides services for seniors at-risk of being
institutionalized and provides specialized programs, such as recreation, mental stimulation,
companionship, and nutritious meals, to seniors in Cupertino.
In addition, the City will be leverage additional General Fund HSG monies to assist the following
programs:
Long-Term Care Ombudsman – This program is administered by Catholic Charities of
Santa Clara County. The agency assists seniors in long-term facilities with issues related
to health, care, safety, and personal preferences.
MTH Direct Client Services - This program is administered by Maitri. The agency provides
transitional housing services for victims of domestic violence and children.
Legal Assistance to Elders - This program is administered by Senior Adults Legal
Assistance. The agency provides legal services to seniors, such as public benefits, long-
term care, elder abuse, housing, consumer, incapacity planning, probate alternatives, and
simple wills.
Haven to Home - This program is administered by West Valley Community Services. The
agency provides supportive services and housing resources to individuals experiencing
homelessness and chronic homelessness.
Additionally, the City supports organizations working to reduce poverty throughout the region,
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including:
Santa Clara County Human Services, which helps clients develop a “welfare to work” plan
and provides career advising, job placement, resume development, and interviewing skills
to students. The Department of Human Services also serves homeless individuals with job
training and housing.
The NOVA Workforce Development Board provides training and employment services to
those residing in the Cities of Santa Clara, Cupertino, Los Altos, Milpitas, Mountain View,
Palo Alto, and Sunnyvale. Many of its services and programs target disadvantaged youth
and adult populations, who may have limited education and/or barriers to employment.
The SCCHA is a Moving to Work agency, which allows programs that focus on self-
sufficiency and affordable housing.
Santa Clara Unified School District’s Adult Education Center offers a variety of courses
and resources, including English as a second language and resources for immigrants, high
school diploma and GED courses, career training, enrichment courses, exercise, and
wellness courses, parenting classes, an on-site preschool, and on-site CalWORKs office
dedicated to working with students at the Adult Education Center.
Actions planned to develop institutional structure
City staff will continue the following collaborative efforts to improve institutional structure:
Regular monthly meetings between entitlement jurisdictions at the CDBG Coordinators
Meeting and Regional Housing Working Group;
Joint jurisdiction Request for Proposals and project review committees;
Coordination on project management for projects funded by multiple jurisdictions;
HOME Consortium meetings between member jurisdictions for affordable housing
projects; and
Actions planned to enhance coordination between public and private housing and social
service agencies
The City benefits from a strong jurisdiction and region-wide network of housing and community
development partners, such as the Regional Housing Working Group and the CoC. To improve
intergovernmental and private sector cooperation, the City will continue to participate with other
local jurisdictions and developers in sharing information and resources.
The City will also continue to leverage its BMR AHF to assist nonprofit affordable housing
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developers.
Discussion
Please see discussion above.
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AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)
Introduction
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in
the Projects Table. The following identifies program income that is available for use that is
included in projects to be carried out.
Table 11. Program Income
1. The total amount of program income that will have been received before
the start of the next program year and that has not yet been reprogrammed
$0
2. The amount of proceeds from section 108 loan guarantees that will be
used during the year to address the priority needs and specific objectives
identified in the grantee's strategic plan
$0
3. The amount of surplus funds from urban renewal settlement s $0
4. The amount of any grant funds returned to the line of credit for which the
planned use has not been included in a prior statement or plan.
$0
5. The amount of income from float-funded activities $0
Total Program Income $0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities
that benefit persons of low and moderate income. Overall Benefit - A
consecutive period of one, two or three years may be used to determine that a
minimum overall benefit of 70% of CDBG funds is used to benefit persons of
low and moderate income. Specify the years covered that include this Annual
Action Plan.
100%
Discussion
The City will attempt to meet an overall benefit of 100% for this Annual Action Plan which will
be for one year.
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