LIB 06-07-23APPROVED MINUTES
LIBRARY COMMISSION
Wednesday, June 7, 2023
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:02 p.m., Chair Zhao called the meeting to order at the Cupertino Library, 10800 Torre
Avenue, Room 201A.
ROLL CALL
Commissioners present: Liyan Zhao, Archana Panda (7:15 p.m.), Qin Pan, Sheela
Sreekanth, Janki Chokshi
Commissioners absent: None
City/County Staff present: Molly James, Bryant Bao, Marlene Iwamoto
Guest Speakers: None
APPROVAL OF MINUTES
1. Subject: May 3, 2023 Library Commission Meeting Minutes
Recommended Action: Review and approve the May 3, 2023 Library Commission meeting
minutes.
Commissioner Sreekanth motioned to approve the May 3, 2023 Library Commission meeting
minutes as submitted. Commissioner Chokshi seconded. Motion carried with 4 yes and 1
absent.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
None
NEW BUSINESS
2. Subject: Cupertino Library Operations Presentation and Facility Tour, 10800 Torre Avenue
Recommended Action: Receive a presentation on the Cupertino Library operations and a
facility tour.
Bryant Bao, Acting Cupertino Community Librarian, conducted the Cupertino Library facility
tour including visits to the following spaces – Rooms 201A and B, Adult and Teen Services staff
area, Friends of the Library rooms, staff lockers, Children’s Services staff area, Community
Librarian’s office, book sorting room, story time area, and the aquarium.
Commissioners asked clarifying questions.
Commissioner Pan requested clarification on the number of volunteers that the library utilizes.
Community Librarian Bao clarified that there is not a fixed number of volunteers, volunteers
must be at least 13 years old, able to commit to a minimum of three to six months, and that the
library is constantly training new volunteers.
Vice Chair Panda requested clarification on how the volunteers are awarded. Community
Librarian Bao clarified that there is an annual event for library volunteers.
Commissioner Pan requested clarification on whether or not the library provided specific ADA
volunteer opportunities. Community Librarian Bao clarified that although there are not
designated ADA opportunities, people of all abilities are encouraged to apply to be a volunteer.
Community Librarian Bao presented on the library operations including a Santa Clara County
Library District (SCCLD) organization chart, the role of Santa Clara County and the City of
Cupertino, the SCCLD Service and Support Center, and the role of SCCLD departments.
Commissioners asked clarifying questions.
Chair Zhao requested clarification on how many branches SCCLD has. Community Librarian
Bao clarified that there are seven main branches and one small branch in Los Altos.
Chair Zhao requested clarification on whether or not San Jose was part of SCCLD. Marlene
Iwamoto, Deputy County Librarian, clarified that when SCCLD was created several local cities
opted out, including San Jose, choosing to have their own library services.
Chair Zhao requested clarification on whether or not San Jose residents were able to get an
SCCLD library card. Community Librarian Bao clarified that anyone is able to get a library card,
regardless of residency.
Chair Zhao requested clarification whether the library budget came from the City or the
County. Community Librarian Bao clarified that the budget is from the County, although the
City takes care of the maintenance budget and in previous years has funded additional library
operating hours.
REPORTS/UPDATES
3. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
Reported as submitted.
o Commissioner Pan requested that subsequent reports include event data from
other libraries in the district.
- County Librarian Monthly Update
Reported as submitted.
- Friends of the Library
No updates.
- Cupertino Library Foundation
No updates.
- Poet Laureate
No updates.
STAFF AND COMMISSION REPORTS
Molly James, Recreation Manager, provided a Staff Liaison Update on the following:
- Poet Laureate Playbook – the commission will start working on updating sections at
future meetings and staff will send a follow-up email.
- Summer Concert Series – Thursdays from 6:30 to 8 p.m. starting June 15 through
September 7 at the Memorial Park Amphitheatre
- Cultures of the World – Saturday, June 24 from 1 to 4 p.m. at the Quinlan Community
Center
- 4th of July Celebrations
o 7:30 to 11 a.m. Pancake Breakfast at the Quinlan Community Center
o 9:30 a.m. Flag Raising at the Veterans Memorial at Memorial Park
o 10:30 a.m. Arena Band Concert at the Memorial Park Amphitheatre
o 9:30 p.m. Fireworks with viewing sites at Creekside Park, Sedgwick Elementary,
and Miller Avenue (between Bollinger and Phil)
- This a reminder that Cupertino Resolution 16-137 indicates that an incumbent who
misses more than 3 consecutive meetings or more than 25% of the commission’s
meetings is automatically removed from the commission.
o Given the recent change in the Library Commission meeting frequency,
Commissioners are allowed to miss no more than 1 meeting per calendar year
before surpassing 25% of the commissions [regular] meetings.
- The next Library Commission meeting will be Wednesday, August 2.
Commissioner Pan requested that Cupertino Resolution 16-137 be sent to the Commission for
review.
Chair Zhao, Commissioner Pan, and Commissioner Panda shared information from the
Multicultural Festival held in Civic Center Plaza on May 21. Chair Zhao noted that there were
approximately 600 people in attendance at the event.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
June 14 – Vice Chair Panda
July 12 – Commissioner Sreekanth
August 9 – Commissioner Pan
September 13 – Commissioner Chokshi
FUTURE AGENDA SETTING
Commissioner Pan requested an update on the parking at Eaton Elementary School. Recreation
Manager James noted that the item was removed from the City Work Program as it was denied
by Eaton Elementary School and will provide an update to the Commission.
ADJOURNMENT
Chair Zhao adjourned the meeting 8:30 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the 08.02.23 regular meeting