Agenda PacketCITY OF CUPERTINO
LIBRARY COMMISSION
AGENDA
Cupertino Library, 10800 Torre Avenue, Room 201A
Wednesday, May 3, 2023
7:00 PM
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: April 5, 2023 Library Commission Meeting Minutes
Recommended Action: Review and approve the April 5, 2023 Library Commission
meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2.Subject: Cupertino Poet Laureate Subcommittee
Recommended Action: Discuss and select a new subcommittee to support the
2023-2024 Cupertino Poet Laureate.
3.Subject: Library Commission Photo Selection
Recommended Action: Review and select a photo for the Library Commission to be
displayed at the Cupertino Library.
A - Photo Options
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Library Commission Agenda May 3, 2023
4.Subject: Consider Adjusting the Start Time and Frequency of the Library Commission
Meetings
Recommended Action: Discuss and consider adjusting the start time and frequency of
the Library Commission meetings.
REPORTS/UPDATES
5.Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
-Cupertino Community Librarian
-County Librarian Monthly Update
-Friends of the Library
-Cupertino Library Foundation
-Poet Laureate
STAFF AND COMMISSION REPORTS
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
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Library Commission Agenda May 3, 2023
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
23-12252 Agenda Date: 5/3/2023
Agenda #: 1.
Subject: April 5, 2023 Library Commission Meeting Minutes
Review and approve the April 5, 2023 Library Commission meeting minutes.
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DRAFT MINUTES
LIBRARY COMMISSION
Wednesday, April 5, 2023
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Zhao called the meeting to order at the Cupertino Library, 10800 Torre
Avenue, Room 201A.
ROLL CALL
Commissioners present: Liyan Zhao, Archana Panda, Qin Pan, Sheela Sreekanth, Janki
Chokshi
Commissioners absent: None
City/County Staff present: Molly James, Jessica Javier, Iqraam Nabi, Toan Quach, Bryant Bao,
Jennifer Weeks
Guest Speakers: Keiko O’Leary
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Receive Email Phishing Campaign Presentation from the City’s Infrastructure
Division
Recommended Action: Receive Email Phishing Campaign presentation from the City's
Infrastructure Division.
Iqraam Nabi and Toan Quach, Innovation Technology Network Specialists, presented on cyber
threat landscape, ransomware/phishing/malware, and the City’s cybersecurity defense.
Commissioners asked clarifying questions.
Chair Zhao requested clarification on action needed from commissioners regarding suspicious
emails. IT Network Specialist Nabi clarified that you can either report it to the IT Department or
delete from your inbox and deleted items.
APPROVAL OF MINUTES
2. Subject: March 9, 2023 Library Commission Special Meeting Minutes
Recommended Action: Review and approve the March 9, 2023 Library Commission special
meeting minutes.
Vice Chair Panda motioned to approve the March 9, 2023 Library Commission special meeting
minutes as submitted. Commissioner Sreekanth seconded. Motion carried unanimously.
POSTPONEMENTS
None
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ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
None
NEW BUSINESS
3. Subject: Cupertino Poet Laureate Annual Calendar Update
Recommended Action: Receive an update on the Cupertino Poet Laureate annual calendar.
Poet Laureate Keiko O’Leary reviewed the updated annual calendar (Attachment A). Clarified
the date of the Multilingual Poetry and Prose event in April will take place on Sunday, April 30,
and the Poet Laureate will follow-up regarding sign-ups for feature readers.
Poet Laureate O’Leary requested clarification on marketing the upcoming events.
Commissioners will help assist in sharing upcoming events with their social networks. Bryant
Bao, Acting Cupertino Community Librarian, clarified that the Library can advertise through
the events webpage, monthly calendar, individual flyers, and social media closer to the date.
Poet Laureate O’Leary requested feedback from the Commission regarding a Cupertino Poet
Laureate mailing list. Commissioner Pan encouraged the Poet Laureate to use any previous
mailing lists. Commissioner Chokshi will help maintain a Poet Laureate mailing list moving
forward. City Staff will follow-up on options for sending out Poet Laureate Program emails to
the mailing list.
Commissioner Sreekanth left the meeting at 8 p.m.
REPORTS/UPDATES
4. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
Reported as submitted.
- County Librarian Monthly Update
Reported as submitted.
- Friends of the Library
No updates.
- Cupertino Library Foundation
No updates.
- Poet Laureate
No additional updates.
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STAFF AND COMMISSION REPORTS
Molly James, Recreation Manager, provided a Staff Liaison Update on the following:
- For Commissioners who missed the Mandatory Commissioner Handbook Training last
Thursday, March 30, City Staff will be following up as you will still be required to watch
the recorded training.
- The City is conducting the Community Assessment Survey for Older Adults in
partnership with Polco to better understand the contributions that adults 50+ make to
their communities, as well as the needs they have and challenges they experience.
o The online survey is open now through Tuesday, April 25 at
polco.us/opencupertino23 for all residents age 50 and up to participate.
o Please note the survey is being conducted through Polco’s online platform, and
the link will take you to a non-city webpage.
- Big Bunny 5k – Saturday, April 8 at Civic Center Plaza
o 7 a.m. Registration and Packet Pick-Up Opens
o 8:30 a.m. 5k Race
o 9:30 a.m. Kids Fun Run
- <hack> Cupertino – Saturday, April 15 at 6 p.m. to Sunday, April 16 at 10:30 a.m. at
Quinlan Community Center
- Earth and Arbor Day Festival – Saturday, April 22 from 11 a.m. to 3 p.m. at Library Field
- Blackberry Farm Spring Swing Scramble – Sunday, April 23 at 10 a.m. at Blackberry
Farm Golf Course
- Cherry Blossom Festival – Saturday, April 29 and Sunday, April 30 from 10 a.m. to 5
p.m. at Memorial Park
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioner Chokshi will attend the April 12 Mayor’s Commissioners meeting.
FUTURE AGENDA SETTING
Vice Chair Panda requested a Poet Laureate Subcommittee change. Commissioner Pan
seconded.
ADJOURNMENT
Chair Zhao adjourned the meeting 8:23 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the _____ regular meeting
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CITY OF CUPERTINO
Agenda Item
23-12253 Agenda Date: 5/3/2023
Agenda #: 2.
Subject: Cupertino Poet Laureate Subcommittee
Discuss and select a new subcommittee to support the 2023-2024 Cupertino Poet Laureate.
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CITY OF CUPERTINO
Agenda Item
23-12254 Agenda Date: 5/3/2023
Agenda #: 3.
Subject: Library Commission Photo Selection
Review and select a photo for the Library Commission to be displayed at the Cupertino Library.
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CITY OF CUPERTINO
Agenda Item
23-12255 Agenda Date: 5/3/2023
Agenda #: 4.
Subject: Consider Adjusting the Start Time and Frequency of the Library Commission Meetings
Discuss and consider adjusting the start time and frequency of the Library Commission meetings.
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CITY OF CUPERTINO
Agenda Item
23-12256 Agenda Date: 5/3/2023
Agenda #: 5.
Subject: Monthly Update Reports
Receive Monthly Update Reports from:
-Cupertino Community Librarian
-County Librarian Monthly Update
-Friends of the Library
-Cupertino Library Foundation
-Poet Laureate
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