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P&R 03-02-2023 CITY OF CUPERTINO PARKS AND RECREATION COMMISSION 10350 Torre Avenue, Community Hall Thursday, March 2, 2023 7:00 PM APPROVED MINUTES CALL TO ORDER Chair Stanek called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the Cupertino Community Hall, 10350 Torre Avenue and via teleconference. ROLL CALL Commissioners present: Carol Stanek, Jennifer Shearin, Sashikala Begur, Seema Swamy, Hemant Buch Commissioners absent: None Staff present: Rachelle Sander, Jessica Javier, Jacinta Liang, Jenny Koverman Guest speakers: Brandon Barnett CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Update on Fiscal Year 2022-2023 City Work Program Item Senior Strategy Recommended Action: Receive a presentation from Polco on the Fiscal Year 2022-2023 work program item Senior Strategy. Rachelle Sander, Director of Parks and Recreation, introduced Brandon Barnett, Polco Survey Research Team Manager, to present on the item. Presented on the background of Polco, Community Assessment Survey for Older Adults (CASOA), national benchmark comparison database, and the status of the current survey project with the City of Cupertino. Commissioners asked clarifying questions. Commissioner Begur requested details of the sample used be included in the final report. Commissioner Swamy requested cross tabs for household (single dwelling and multi dwelling) and income in the final report. APPROVAL OF MINUTES 2. Subject: February 2, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the February 2, 2023 Parks and Recreation Commission meeting minutes. Commissioner Begur requested the specifics of the hydration stations in relation to the Dog Off-Leash Areas (DOLAs) be added to the meeting minutes. Commissioner Swamy motioned to approve the February 2, 2023 Parks and Recreation Commission meeting minutes as amended. Vice Chair Shearin seconded. Motion carried unanimously. POSTPONEMENTS None ORAL COMMUNICATIONS San R. commented that DOLAs should be offered at large parks such as Creekside where there is enough space and should be fenced off where offered. Commented that small parks such as Monta Vista where the area is not fenced off is not usable, and there is not enough space for dogs to be off leash during regular daylight savings time with park users present. Suggested that DOLA trials be considered during daylight savings time for fair evaluation when community members are using the park verses the wintertime. WRITTEN COMMUNICATIONS None OLD BUSINESS None NEW BUSINESS 3. Subject: Review Fiscal Year 2023-2024 Community Funding Grant Applications. Recommended Action: Review Fiscal Year 2023-2024 Community Funding Grant Applications. Director Sander introduced Jacinta Liang, Management Analyst, to present on the item. Introduced the community funding request from AINAK. Poonam Goyal from AINAK presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Asian American Parents Association (AAPA). There was no speaker from the organization to present on their funding request. Introduced the community funding request from No Time to Waste. There was no speaker from the organization to present on their funding request. Introduced the community funding request from God’s Promise. Yuko Shima from God’s Promise presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Commissioner Swamy stepped away from the dais at 7:58 p.m. and returned 8:03 p.m. Introduced the community funding request from Cupertino Symphonic Band. Robert Ponce from Cupertino Symphonic Band presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Omniware Networks. Judy Shen from Omniware Networks presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from STEMBoost Corporation. Queenlee Foo from STEMBoost Corporation presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Valkyrie Robotics. Marcus Plutowski from Valkyrie Robotics presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Monta Vista High School Speech Boosters. There was no speaker from the organization to present on their funding request. Introduced the community funding request from West Valley Community Services. Sujatha Venkatraman from West Valley Community Services presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Rotary Club of Cupertino. Orrin Mahoney from Rotary Club of Cupertino presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from WomenSV. Ruth Darlene from WomenSV presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Chair Stanek opened public comment on the item. Community Volunteer supported the WomenSV organization. Chair Stanek closed public comment and opened it up for Commissioner comments. Director Sander informed the Commission that Rotary Club of Cupertino did apply for both Community Funding and Festival Fee Waiver. Clarified that the Community Funding recommendation and Festival Fee Waivers will be presented together in the final budget to City Council. City Council will then decide the final funding received. Vice Chair Shearin requested information on how Commissioners can ask follow-up questions to the organizations. Director Sander informed the Commission that staff will follow-up with all Commissioners on the process. Chair Stanek called for a five-minute break at 9:25 p.m. and resumed the meeting at 9:31 p.m. 4. Subject: Review Cupertino Community Funding Grant Policy Updates and Program Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant Program. Recommended Action: Review Cupertino Community Funding Grant Policy Updates and Program Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant Program. Director Sander introduced Jacinta Liang, Management Analyst, to present on the item. Presented on the Community Funding Policy updates and program evaluation process. Commissioners asked clarifying questions. STAFF AND COMMISSION REPORTS 5. Subject: Monthly Update Reports Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. Vice Chair Shearin reported on the Revitalize Memorial Park open house and webinar, City Council meetings, and Bicycle Pedestrian Commission meeting. Commissioner Buch reported on trails and in particular the Stevens Creek Trail. Chair Stanek reported on the February Mayor’s Commissioners meeting, Revitalize Memorial Park open house, and De Anza College Event Center outreach meeting. Director Sander provided the Director’s update on the following: - Regnart Creek Trail Ribbon Cutting Ceremony – Saturday, March 18 at 10 a.m. at Wilson Park. - City Work Program City Council meeting on March 1 – Parks and Rec Commission would continue DOLA trials, intergenerational engagement, and senior strategy. - WAFU Ikebana Society Flower Show – Saturday, March 4 to Sunday, March 5 from 10 a.m. to 4:30 p.m. at Quinlan Community Center - Peace, Love, Unity Art Exhibit – February 27 to March 23 at Cupertino Senior Center o Artists’ Reception Night – March 6 - Intergenerational Mixer – Monday, March 13 from 10 a.m. to 2 p.m. at the Cupertino Senior Center. The event is free, but registration on reg4rec.org is required. - Summer Job Fair – Saturday, March 25 from 1 to 4 p.m. at Quinlan Community Center COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS Commissioners to attend the upcoming Mayor’s meetings as follows: March 8 – Commissioner Swamy April 12 – Commissioner Buch May 10 – Vice Chair Shearin June 14 – Commissioner Begur FUTURE AGENDA SETTING Chair Stanek requested a proposed Commission annual calendar. Vice Chair Shearin requested DOLA park amenities. Chair Stanek and Commissioner Swamy seconded. Commissioner Begur requested Community Funding FY22-23 summary report. Vice Chair Shearin seconded. ADJOURNMENT Chair Stanek adjourned the meeting at 10:00 p.m. to the April 6, 2023 meeting at 7:00 p.m. Respectfully Submitted by, Jessica Javier, Administrative Assistant Parks and Recreation Department Minutes approved at the 04.06.23 regular meeting