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Agenda PacketCITY OF CUPERTINO LIBRARY COMMISSION AGENDA Cupertino Library, 10800 Torre Avenue, Room 201A Wednesday, April 5, 2023 7:00 PM CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1.Subject: Receive Email Phishing Campaign Presentation from the City's Infrastructure Division Recommended Action: Receive Email Phishing Campaign presentation from the City's Infrastructure Division. APPROVAL OF MINUTES 2.Subject: March 9, 2023 Library Commission Special Meeting Minutes Recommended Action: Review and approve the March 9, 2023 Library Commission special meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3.Subject: Cupertino Poet Laureate Annual Calendar Update Recommended Action: Receive an update on the Cupertino Poet Laureate annual calendar. Page 1 1 Library Commission Agenda April 5, 2023 A - Cupertino Poet Laureate Proposed 2023 Annual Calendar REPORTS/UPDATES 4.Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: -Cupertino Community Librarian -County Librarian Monthly Update -Friends of the Library -Cupertino Library Foundation -Poet Laureate STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment . Page 2 2 Library Commission Agenda April 5, 2023 Page 3 3 CITY OF CUPERTINO Agenda Item 23-12182 Agenda Date: 4/5/2023 Agenda #: 1. Subject: Receive Email Phishing Campaign Presentation from the City's Infrastructure Division Receive Email Phishing Campaign presentation from the City's Infrastructure Division. CITY OF CUPERTINO Printed on 3/30/2023Page 1 of 1 powered by Legistar™4 CITY OF CUPERTINO Agenda Item 23-12183 Agenda Date: 4/5/2023 Agenda #: 2. Subject: March 9, 2023 Library Commission Special Meeting Minutes Review and approve the March 9, 2023 Library Commission special meeting minutes. CITY OF CUPERTINO Printed on 3/30/2023Page 1 of 1 powered by Legistar™5 DRAFT MINUTES LIBRARY COMMISSION Thursday, March 9, 2023 LIBRARY COMMISSION SPECIAL MEETING CALL TO ORDER At 5:30 p.m., Vice Chair Panda called the special meeting to order at the Cupertino Library, 10800 Torre Avenue, Room 201. ROLL CALL Commissioners present: Archana Panda, Sheela Sreekanth, Qin Pan, Janki Chokshi Commissioners absent: Liyan Zhao City/County Staff present: Molly James, Rachelle Sander, Jessica Javier, Bryant Bao, Stephen Fitzgerald Guest Speakers: Keiko O’Leary APPROVAL OF MINUTES 1. Subject: February 1, 2023 Library Commission Meeting Minutes Recommended Action: Review and approve the February 1, 2023 Library Commission meeting minutes. Commissioner Chokshi motioned to approve the February 1, 2023 Library Commission meeting minutes as submitted. Commissioner Pan seconded. Motion carried with 3 yes, 1 abstain, and 1 absent. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None NEW BUSINESS 2. Subject: Cupertino Library Programs and Events Marketing Recommended Action: Receive a presentation on the current Cupertino Library programs and events marketing and provide feedback. Bryant Bao, Acting Cupertino Community Librarian, presented on the Cupertino Library’s programs and events marketing including the events page, paper calendar, flyers, social media, and the biweekly newsletter. Commissioners asked clarifying questions. 6 Commissioner Pan requested clarification on the measures for low and high attendance at Library events, and how event dates and times are scheduled. Community Librarian Bao clarified that it is dependent on the specific event topic and whether it is of interest to the community, and regardless of low attendance, the event can still be impactful and engaging. Clarified that scheduling of events can be dependent on the speaker/presenter availability, target demographic, and room availability. Commissioner Chokshi requested clarification on the distribution of the newsletter, selection of newsletter topics, and if there are newsletter flyers the commissioners can hand out. Community Librarian Bao clarified that the distribution list includes anyone who created a library card and provided an email address, or anyone who specifically signed up to receive newsletter updates. Clarified that newsletter topics are decided by the marketing team, and the paper calendar is a great resource to share with others in the community. Commissioner Pan requested Community Librarian Bao send Commissioners an electronic copy of the calendar and recommended that Commissioners post on Nextdoor as well as other social media platforms to remind the community of upcoming programs and events. Community Librarian Bao will send an email to Commissioners with an electronic copy of the calendar moving forward. Commissioner Sreekanth recommended Commissioners also post on WhatsApp neighborhood groups. Requested clarification on whether the Library engages in promotion to local schools. Community Librarian Bao clarified the Library is in contact with local schools regarding promotion of upcoming programs and events. Vice Chair Panda recommended Library programs and events be included in the monthly Cupertino Scene. Rachelle Sander, Director of Parks and Recreation, responded that staff can follow-up with the Communications Division to see if the request is possible. Commissioner Chokshi requested clarification on whether Commissioners could suggest a topic or article to be included in the newsletter. Community Librarian Bao clarified it is the County newsletter sent to all Santa Clara County Library District community members. STAFF AND COMMISSION REPORTS 3. Subject: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: - Cupertino Community Librarian Reported as submitted. - County Librarian Monthly Update Reported as submitted. - Friends of the Library No updates. - Cupertino Library Foundation 7 No updates. - Commissioners Commissioner Pan reported on the March Mayor’s Commissioners Meeting. - Mayor requested a separate special meeting to review the CREST award nominations. Commission Chairs will either attend or designate another Commissioner to attend the selection meeting. Vice Chair Panda and Commissioner Pan reported on the potential upcoming Multi- Cultural Festival in May (Date TBD) and recommended that the Poet Laureate attend, collaborate, and engage with the event. - Poet Laureate Reported on the proposed Poet Laureate Schedule for 2023: - April – Poetry Month  Multilingual Poetry Reading  Poetry on Demand – Table at Earth Day Event - May – No Events but will participate in the judging for the Rotary Club Youth Poetry Contest - June – Participate in the Rotary Club Youth Poetry Contest Awards Ceremony - July – No Events - August  How and Why to Learn Poems by Heart - September through November  Learn Poems by Heart (multi-session club) - September through October  Make Your Poems More Meaningful with the Power of Sounds (multi- classes) - December  Poetry in the Dark - Other Ideas  Potential John Muir Laws on a visual arts plus poetry project  Potential Brennan DeFrisco workshop on improv poetry Poet Laureate subcommittee will meet with the Poet Laureate to discuss further, and Vice Chair Panda will schedule the meeting. - Staff Molly James, Recreation Manager, provided an update on the following: - Peace, Love, Unity Art Exhibit – February 27 to March 23 at Cupertino Senior Center - Intergenerational Mixer – Monday, March 13 from 10 a.m. to 2 p.m. at the Cupertino Senior Center. The event is free, but registration on reg4rec.org is required. - Summer Job Fair – Saturday, March 25 from 1 to 4 p.m. at Quinlan Community Center 8 FUTURE AGENDA SETTING Commissioner Pan requested an update from the Poet Laureate subcommittee. Vice Chair Panda seconded. ADJOURNMENT Vice Chair Panda adjourned the meeting 6:41 p.m. Respectfully Submitted by, Jessica Javier, Administrative Assistant Parks and Recreation Department Minutes approved at the _____ regular meeting 9 CITY OF CUPERTINO Agenda Item 23-12184 Agenda Date: 4/5/2023 Agenda #: 3. Subject: Cupertino Poet Laureate Annual Calendar Update Receive an update on the Cupertino Poet Laureate annual calendar. CITY OF CUPERTINO Printed on 3/30/2023Page 1 of 1 powered by Legistar™10 Cupertino Poet Laureate – Proposed Schedule for 2023 Prepared by Keiko O’Leary April - Poetry Month Poetry on Demand - Table at Earth Day event Saturday, April 22, 11:00 am – 3:00 pm Poets type or hand-write poems composed in the moment for people who request them. Jennifer Brown, a former CPL, wants to participate, and we will also invite other poets. (Part of an event that will provide a table.) Multilingual Poetry & Prose Saturday, April 30, 11:00 am – 12:30 pm We’ve done this event before. Featured readers present poems in many languages, with or without translation, followed by an open mic for the same. (Needs a stage and microphone.) May Multicultural event Sunday, May 21, 11-4 pm It will take place in the plaza in front of library. Organized by Cupertino Library Assoc & AAPA. The event features booths and performances from different communities. For example, booths might feature games or writing people’s names in Chinese characters. CPL could have a table at this event, perhaps with a haiku-writing activity. Keiko needs to see if she’s available, based on her kids’ school schedule. (Part of an event.) Rotary Club contest judging: mid-April to mid-May (not an event) 11 June Rotary Club contest awards ceremony June 14, noon (Rotary will plan and execute the event.) July (no events) August How and Why to Learn Poems by Heart August 30, 11:00 am – 12:00 pm Learning poems by heart is a rewarding practice for poets and poetry lovers. Discover the many ways this activity can enrich your life, and how to make it faster and easier. Continue your journey with the Learn Poems by Heart Club, on the last Wednesday of each month at this same time, September to November 2023. (Needs a room with chairs. Tables are fine but not necessary. Ideally people would have some space to move around. Ideally we will have the same room every time.) Multi-session “club,” September - November Learn Poems by Heart Club Last Wednesday of each month, 11:00 am – 12:00 pm Continue your journey and get personalized help as you learn poems by heart. Maybe you’d like to prepare a poem or two for Poetry in the Dark in December. (Needs a room with chairs. Tables are fine but not necessary. Ideally people would have some space to move around. Ideally we will have the same room every time.) 12 September - October Make Your Poems More Meaningful with the Power of Sound - 6 week class Six Saturdays, 10:00 - 11:30 am September 9 - October 14 People sign up once and commit to the entire 6 weeks. Recommended for ages 14 and up. When we make poems, our job is to create a transformative, meaningful experience for our readers. In this 6-week class, we will explore rhyme, rhythm, and form as tools to craft meaningful poems that make a difference in our readers’ lives. (Needs a room with tables and chairs, ideally the same room for all 6 meetings.) Learn Poems by Heart Club – tips, tricks, and personalized practice Wednesday, September 27, 11:00 am – 12:00 pm Wednesday, October 25, 11:00 am – 12:00 pm Continue your journey and get personalized help as you learn poems by heart. Maybe you’d like to prepare a poem or two for Poetry in the Dark in December. (Needs a room with chairs. Tables are fine but not necessary. Ideally people would have some space to move around.) November Learn Poems by Heart Club – tips, tricks, and personalized practice Wednesday, November 29, 11:00 am – 12:00 pm Continue your journey and get personalized help as you learn poems by heart. Maybe you’d like to prepare a poem or two for Poetry in the Dark in December. (Needs a room with chairs. Tables are fine but not necessary. Ideally people would have some space to move around.) 13 December Poetry in the Dark Friday, December 1, 7-8:30 pm A night of conversation in verse. Let’s turn off the lights and speak poems to each other! This is an intimate conversation, not a performance. Please bring inside you a poem you know by heart. (Needs a room where chairs can be set in a circle, with no tables. We need to be able to turn the lights off. Must happen at night. Best in early December before too many holiday things compete.) Ideas I’d love to work with John Muir Laws on a visual arts plus poetry project at McClellan Ranch. Molly is the person to help that happen. Maybe we could bring Brennan DeFrisco to do a workshop on improv poetry. 14 CITY OF CUPERTINO Agenda Item 23-12185 Agenda Date: 4/5/2023 Agenda #: 4. Subject: Monthly Update Reports Receive Monthly Update Reports from: -Cupertino Community Librarian -County Librarian Monthly Update -Friends of the Library -Cupertino Library Foundation -Poet Laureate CITY OF CUPERTINO Printed on 3/30/2023Page 1 of 1 powered by Legistar™15