The URL can be used to link to this page

Agenda PacketCITY OF CUPERTINO PARKS AND RECREATION COMMISSION AGENDA 10350 Torre Avenue, Community Hall and via Teleconference Thursday, April 6, 2023 7:00 PM This meeting will be televised IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Cupertino Community Hall. Members of the audience who address the Commission must come to the lectern/microphone, and are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments . 2) E-mail comments by 5:00 p.m. on Thursday, April 6 to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City’s website after the meeting. Members of the public may provide oral public comments during the meeting as follows : Oral public comments will be accepted during the meeting. Comments may be made during “oral communications” for matters not on the agenda, and during the public comment period for each agenda item. Teleconferencing Instructions Page 1 1 Parks and Recreation Commission Agenda April 6, 2023 To address the Commission, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN_MlCpT1yyQ7yCF93C1ez1pg Phone Dial: 669-900-6833 and enter Webinar ID: 966 1298 4686 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 966 1298 4686 SIP: 96612984686@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer . 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter “Cupertino Resident” or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on “raise hand,” or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak . 4. When called, please limit your remarks to the time allotted and the specific agenda topic . In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference Commission meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at Page 2 2 Parks and Recreation Commission Agenda April 6, 2023 408-777-3223, at least 48 hours in advance of the Commission meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, Commission meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1.Subject: Receive Email Phishing Campaign Presentation from the City's Infrastructure Division Recommended Action: Receive Email Phishing Campaign presentation from the City's Infrastructure Division. APPROVAL OF MINUTES 2.Subject: March 2, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the March 2, 2023 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3.Subject: Fiscal Year 2023-24 Community Funding Application Evaluations and Recommendation to City Council. Recommended Action: Receive staff report, allow for clarifying questions, receive public comment, receive Commissioner scoring, consider evaluations, and decisions to provide funding recommendation to City Council for the Fiscal Year 2023-24 Community Funding applications. Page 3 3 Parks and Recreation Commission Agenda April 6, 2023 Staff Report A - Organization Responses to Commission Questions from March Meeting B - Community Funding Grant Policy C - Community Funding Applications & Eligibility Criteria D - Commissioner Community Funding Evaluation Form E - Evaluation Totals Form F - Community Funding Historical Funding FY 2018 to 2023 G - Community Funding Applications Summary 4.Subject: Consider Canceling the July 6, 2023 Parks and Recreation Commission Meeting Recommended Action: Cancel the July 6, 2023 Parks and Recreation Commission meeting. STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment . Page 4 4 Parks and Recreation Commission Agenda April 6, 2023 Page 5 5 CITY OF CUPERTINO Agenda Item 23-12158 Agenda Date: 4/6/2023 Agenda #: 1. Subject: Receive Email Phishing Campaign Presentation from the City's Infrastructure Division Receive Email Phishing Campaign presentation from the City's Infrastructure Division. CITY OF CUPERTINO Printed on 3/29/2023Page 1 of 1 powered by Legistar™6 CITY OF CUPERTINO Agenda Item 23-12159 Agenda Date: 4/6/2023 Agenda #: 2. Subject: March 2, 2023 Parks and Recreation Commission Meeting Minutes Review and approve the March 2, 2023 Parks and Recreation Commission meeting minutes. CITY OF CUPERTINO Printed on 3/29/2023Page 1 of 1 powered by Legistar™7 CITY OF CUPERTINO PARKS AND RECREATION COMMISSION 10350 Torre Avenue, Community Hall Thursday, March 2, 2023 7:00 PM DRAFT MINUTES CALL TO ORDER Chair Stanek called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the Cupertino Community Hall, 10350 Torre Avenue and via teleconference. ROLL CALL Commissioners present: Carol Stanek, Jennifer Shearin, Sashikala Begur, Seema Swamy, Hemant Buch Commissioners absent: None Staff present: Rachelle Sander, Jessica Javier, Jacinta Liang, Jenny Koverman Guest speakers: Brandon Barnett CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Update on Fiscal Year 2022-2023 City Work Program Item Senior Strategy Recommended Action: Receive a presentation from Polco on the Fiscal Year 2022-2023 work program item Senior Strategy. Rachelle Sander, Director of Parks and Recreation, introduced Brandon Barnett, Polco Survey Research Team Manager, to present on the item. Presented on the background of Polco, Community Assessment Survey for Older Adults (CASOA), national benchmark comparison database, and the status of the current survey project with the City of Cupertino. Commissioners asked clarifying questions. Commissioner Begur requested details of the sample used be included in the final report. Commissioner Swamy requested cross tabs for household (single dwelling and multi dwelling) and income in the final report. APPROVAL OF MINUTES 2. Subject: February 2, 2023 Parks and Recreation Commission Meeting Minutes 8 Recommended Action: Review and approve the February 2, 2023 Parks and Recreation Commission meeting minutes. Commissioner Begur requested the specifics of the hydration stations in relation to the Dog Off-Leash Areas (DOLAs) be added to the meeting minutes. Commissioner Swamy motioned to approve the February 2, 2023 Parks and Recreation Commission meeting minutes as amended. Vice Chair Shearin seconded. Motion carried unanimously. POSTPONEMENTS None ORAL COMMUNICATIONS San R. supported extending the current DOLA trials, fenced areas, and DOLAs at large parks. WRITTEN COMMUNICATIONS None OLD BUSINESS None NEW BUSINESS 3. Subject: Review Fiscal Year 2023-2024 Community Funding Grant Applications. Recommended Action: Review Fiscal Year 2023-2024 Community Funding Grant Applications. Director Sander introduced Jacinta Liang, Management Analyst, to present on the item. Introduced the community funding request from AINAK. Poonam Goyal from AINAK presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Asian American Parents Association (AAPA). There was no speaker from the organization to present on their funding request. Introduced the community funding request from No Time to Waste. There was no speaker from the organization to present on their funding request. 9 Introduced the community funding request from God’s Promise. Yuko Shima from God’s Promise presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Commissioner Swamy stepped away from the dais at 7:58 p.m. and returned 8:03 p.m. Introduced the community funding request from Cupertino Symphonic Band. Robert Ponce from Cupertino Symphonic Band presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Omniware Networks. Judy Shen from Omniware Networks presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from STEMBoost Corporation. Queenlee Foo from STEMBoost Corporation presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Valkyrie Robotics. Marcus Plutowski from Valkyrie Robotics presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Monta Vista High School Speech Boosters. There was no speaker from the organization to present on their funding request. Introduced the community funding request from West Valley Community Services. Sujatha Venkatraman from West Valley Community Services presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from Rotary Club of Cupertino. Orrin Mahoney from Rotary Club of Cupertino presented information on their funding request to the Commission and the Commissioners asked clarifying questions. Introduced the community funding request from WomenSV. Ruth Darlene from WomenSV presented information on their funding request to the Commission and the Commissioners asked clarifying questions. 10 Chair Stanek opened public comment on the item. Community Volunteer supported the WomenSV organization. Chair Stanek closed public comment and opened it up for Commissioner comments. Director Sander informed the Commission that Rotary Club of Cupertino did apply for both Community Funding and Festival Fee Waiver. Clarified that the Community Funding recommendation and Festival Fee Waivers will be presented together in the final budget to City Council. City Council will then decide the final funding received. Vice Chair Shearin requested information on how Commissioners can ask follow-up questions to the organizations. Director Sander informed the Commission that staff will follow-up with all Commissioners on the process. Chair Stanek called for a five-minute break at 9:25 p.m. and resumed the meeting at 9:31 p.m. 4. Subject: Review Cupertino Community Funding Grant Policy Updates and Program Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant Program. Recommended Action: Review Cupertino Community Funding Grant Policy Updates and Program Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant Program. Director Sander introduced Jacinta Liang, Management Analyst, to present on the item. Presented on the Community Funding Policy updates and program evaluation process. Commissioners asked clarifying questions. STAFF AND COMMISSION REPORTS 5. Subject: Monthly Update Reports Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. Vice Chair Shearin reported on the Revitalize Memorial Park open house and webinar, City Council meetings, and Bicycle Pedestrian Commission meeting. Commissioner Buch reported on trails and in particular the Stevens Creek Trail. 11 Chair Stanek reported on the February Mayor’s Commissioners meeting, Revitalize Memorial Park open house, and De Anza College Event Center outreach meeting. Director Sander provided the Director’s update on the following: - Regnart Creek Trail Ribbon Cutting Ceremony – Saturday, March 18 at 10 a.m. at Wilson Park. - City Work Program City Council meeting on March 1 – Parks and Rec Commission would continue DOLA trials, intergenerational engagement, and senior strategy. - WAFU Ikebana Society Flower Show – Saturday, March 4 to Sunday, March 5 from 10 a.m. to 4:30 p.m. at Quinlan Community Center - Peace, Love, Unity Art Exhibit – February 27 to March 23 at Cupertino Senior Center o Artists’ Reception Night – March 6 - Intergenerational Mixer – Monday, March 13 from 10 a.m. to 2 p.m. at the Cupertino Senior Center. The event is free, but registration on reg4rec.org is required. - Summer Job Fair – Saturday, March 25 from 1 to 4 p.m. at Quinlan Community Center COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS Commissioners to attend the upcoming Mayor’s meetings as follows: March 8 – Commissioner Swamy April 12 – Commissioner Buch May 10 – Vice Chair Shearin June 14 – Commissioner Begur FUTURE AGENDA SETTING Chair Stanek requested a proposed Commission annual calendar. Vice Chair Shearin requested DOLA park amenities. Chair Stanek and Commissioner Swamy seconded. Commissioner Begur requested Community Funding FY22-23 summary report. Vice Chair Shearin seconded. ADJOURNMENT Chair Stanek adjourned the meeting at 10:00 p.m. to the April 6, 2023 meeting at 7:00 p.m. 12 Respectfully Submitted by, Jessica Javier, Administrative Assistant Parks and Recreation Department Minutes approved at the _____ regular meeting 13 CITY OF CUPERTINO Agenda Item 23-12160 Agenda Date: 4/6/2023 Agenda #: 3. Subject:Fiscal Year 2023-24 Community Funding Application Evaluations and Recommendation to City Council. Receive staff report,allow for clarifying questions,receive public comment,receive Commissioner scoring,consider evaluations,and decisions to provide funding recommendation to City Council for the Fiscal Year 2023-24 Community Funding applications. CITY OF CUPERTINO Printed on 3/29/2023Page 1 of 1 powered by Legistar™14 PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: April 6, 2023 Subject Fiscal Year 2023-24 Community Funding Application Evaluations and Recommendation to City Council. Recommended Action Receive staff report, allow for clarifying questions, receive public comment, receive Commissioner scoring, consider evaluations, and decisions to provide funding recommendation to City Council for the Fiscal Year 2023-24 Community Funding applications. Discussion Background At the March 2nd Parks and Recreation Commission meeting, the 12 applicants for the Fiscal Year (FY) 2023-24 Community Funding Grant Program had the opportunity to attend, provide additional information on their request, and answer any clarifying questions from Commissioners. Organizations provided additional clarification to questions asked in the meeting (Attachment A). Prior to the meeting, staff reviewed all submitted applications for completeness and eligibility, determined by compliance to the Community Funding Policy (Attachment B). The Commission was provided with all applications as well as the staff evaluation forms (Attachment C). After the March 2nd Commission meeting, the Rotary Club of Cupertino decided to withdraw their funding application due to the recent Community Funding Grant Policy update. Evaluation Process At the April 6th regular meeting, the Commission will facilitate the evaluation process and will provide a funding recommendation to City Council. Prior to this meeting the Commissioners should prepare their preliminary evaluation scoring for the organizations. Commissioners will have the opportunity to discuss organization eligibility and to ask clarifying questions. After receiving public comment on the item, the Commissioners will complete their evaluation form (Attachment D) before 15 providing their total out of 100 for each application. Staff will take the totals from each Commissioner and compile them into the evaluation totals form (Attachment E). The Commission will continue the discussion of the data utilizing the evaluation totals form, will have the opportunity to adjust rankings accordingly, and will determine a funding recommendation for City Council. Historical funding information for the past five years is included as a reference (Attachment F). Eligibility Staff concluded that 11 applications fully met eligibility requirements and 1 applicant was ineligible which is reflected in the Community Funding Applications Summary (Attachment G). Valkyrie Robotics’ application was disqualified as the organization charged admission fees to their Valkyrie Advance summer program. To receive consideration for a Community Funding Grant, the policy’s restrictions guidelines state admission to or participation in the event must be free of charge, deeming Valkyrie Robotics’ application ineligible. Final eligibility of applications will be determined by the Commission during the evaluation process. When completing the evaluation form, Commissioners should give a score of zero to any applicants they do not deem eligible. Any applicants deemed eligible should be evaluated according to the given criteria. The Commission will be able to review the scores during the evaluation process and discuss eligibility further as a group. Sustainability Impact No sustainability impact. Fiscal Impact The Commission will review application evaluations and provide a recommendation regarding funding to City Council for final approval. Prepared by: Jacinta Liang, Management Analyst Reviewed and approved by: Rachelle Sander, Director of Parks and Recreation Attachments: A – Organization Responses to Commission Questions from March Meeting B – Community Funding Grant Policy C – Community Funding Applications & Eligibility Criteria D – Commissioner Community Funding Evaluation Form E – Evaluation Totals Forms F – Community Funding Historical Funding FY 2018 to 2023 G – Community Funding Applications Summary z 16 Valkyrie Robotics From: Marcus Plutowski <marcus@valkyrierobotics.com> Sent: Wednesday, March 15, 2023 3:17 PM To: Community Funding <CommunityFunding@cupertino.org> Subject: Re: Cupertino Community Funding - Additional Information Request CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, The funds would all be going towards Valkyrie Advance, a dedicated program of Valkyrie Robotics with its own bank account set aside from our main account. The note that there were no fees was a mistake on the part of the submitter: we do have fees for students joining Valkyrie Advance, as it is a fundraising venture that feeds funds into our other programs. All programs to which profits from Advance are directed are however free to all in the community. Even though Valkyrie Advance is an earned-income revenue stream, we still do as much as we can to provide a low-cost alternative to other comparable programs (e.g. ID Tech camp, whose fees range in the $1000-$2000+ range for a week-long camp alike to our own). As such, in addition to the low ticket price (~$500-$750 depending on the specific camp) we offer scholarships (50% and 100%) to students in need via the ActivityHero platform. Funds which cover these scholarships go towards the expenditures (e.g. salaries, individual kits) that would normally be allotted to a given student. Let me know if you have any other questions. On Wed, Mar 15, 2023 at 12:44 PM Community Funding <CommunityFunding@cupertino.org> wrote: Hi Marcus, I just wanted to send a friendly reminder that Commissioner question responses are due today by 5:00 p.m. Thank you, Jacinta 17 From: Community Funding Sent: Monday, March 13, 2023 1:02 PM To: Marcus Plutowski <marcus@valkyrierobotics.com> Subject: Cupertino Community Funding - Additional Information Request Good Afternoon Marcus, Thank you for attending the March 2nd Parks and Recreations Commission meeting for Community Funding. The Commission would like to clarify some details on Valkyrie Robotics’ funding request. Please provide a response to the following question by 5:00 p.m. Wednesday March 15, 2023. The submitted funding application stated there aren’t any eligibility requirements nor any fees for joining the program from the general public, however, during the March 2nd presentation, Valkyrie Advance was mentioned as a low-cost summer engineering bootcamp for students aged 12-14. Please confirm which program the requested community funding will go towards. Also, provide additional details on why scholarships are needed and what the scholarships entail. Let me know if you have any questions. Thank you, Jacinta Liang Management Analyst Parks and Recreation JacintaL@cupertino.org (408) 777-3328 18 WomenSV From: Ruth Darlene <ruth@womensv.org> Sent: Monday, March 13, 2023 1:11 PM To: Community Funding <CommunityFunding@cupertino.org> Subject: Re: Cupertino Community Funding - Additional Information Request CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good afternoon, Jacinta We have a total of 3 staff: 1 Executive Director and 2 Advocates, with annual staff costs of $225,000.00. I hope that answers your question--please let me know if you have any others. --Ruth __________________________ Ruth Darlene, M.A. Director, WomenSV Phone: 650-996-2200 P.O. Box 3982 Los Altos, CA 94024 Email: ruth@womensv.org Website: www.womensv.org WomenSV Facebook EIN: 81-5015102 __________________________ ATTENTION/CONFIDENTIALITY NOTICE: This message and all attachments contain confidential information belonging to the sender and meant only for the use of the intended recipient. This communication may be a privileged communication under applicable law. You are hereby notified that, if you are not the intended recipient, any copying, dissemination, distribution, or disclosure of this message, or the taking of any action in reliance upon this message, is prohibited. If you have received this message in error, please notify the sender immediately by return electronic mail and delete the message from your computer. 19 On Mon, Mar 13, 2023 at 1:01 PM Community Funding <CommunityFunding@cupertino.org> wrote: Good Afternoon Ruth, Thank you for attending the March 2nd Parks and Recreations Commission meeting for Community Funding. The Commission would like to clarify some details on WomenSV’s funding request. Please provide a response to the following question by 5:00 p.m. Wednesday March 15, 2023. The submitted Community Funding application noted 6 board members, 3 staff, and 30 volunteers within the organization. How many organization employees are paid and what are your annual staffing costs? Let me know if you have any questions. Thank you, Jacinta Liang Management Analyst Parks and Recreation JacintaL@cupertino.org (408) 777-3328 20 Revised due to November 15, 2022 City Council Meeting PURPOSE SCOPE POLICY Fiscal Policies – Community Funding Grant Policy The City of Cupertino currently provides funding to local non-profit organizations in the areas of social services, fine arts, and other programs for the general public. The policy provides a framework for the City's Community Funding Grant Program and guides the administration of the program and decision-making process. It also provides guidance on key aspects of the City's Community Funding Grant Program processes including Eligibility, Evaluation Criteria, Restrictions/Guidelines, and Procedure. All requests for funding must comply with this policy. The City has established the Community Funding Grant Program, subject to availability of funds, with a range of $70,000 to $90,000 in total funding available. Community Funding Grants shall not exceed $20,000 per applicant, per year. City Council will determine the organizations to be awarded funds through the Community Funding Grant Program. City Staff shall review applications for completeness and review the qualifications and accuracy based upon the eligibility criteria set forth below. In all cases, the City reserves the right to reject any and all applications in the event staff identifies a potential conflict of interest or the appearance of a conflict of interest. Submission of an application in no way obligates the City to award a grant and the City reserves the right to reject any or all applications, for any reason, at any time. Eligibility To receive consideration for a Community Funding Grant, grant requests must: • Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. • Identify how the funds will be used to benefit the Cupertino community. • Be awarded only once per project • For specific needs, not ongoing, operational costs, or endowment funds. • Have more than 75% of the requested funds allocated for direct service costs versus administrative costs. • Be complete and submitted by the application deadline. Evaluation Criteria • Impact on and benefit to the Cupertino community o Number of Cupertino residents served vs. number of non-Cupertino residents served 21 Revised due to November 15, 2022 City Council Meeting o Availability of the program/project/event to the entire Cupertino community • Community need for the program/project/event • Alignment with Cupertino General Plan Principles • Uniqueness of the program/project/event o Lack of duplication in service in Cupertino o Level of collaboration if a duplicated service • Qualifications and experience of the organization and its members • Reasonable cost • Demonstrated effort to secure funding from other sources and/or establishing partnerships with other community or city organizations • Clarity, completeness, and accuracy of grant application • Past performance and compliance with requirements if a recurring applicant Applications will be sorted into two categories: • New applicants • Past recipients Applications in each category will be evaluated using a tiered structure based on the dollar amount requested for award as follows: • < $999.99 • $1,000.00 - $4,999.99 • $5,000.00 – $9,999.99 • $10,000.00 - $20,000.00 Restrictions/Guidelines • An organization that is applying for multiple grants shall only submit one application. • If requested, recipients must provide full financial statements for the organization. • Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival • Admission to or participation in the event must be "free of charge" • If an applicant makes a grant request directly to a member of the City Council, whether individually or as a group, the Council shall refer the applicant to the Parks and Recreation Department for a Grant application to be reviewed in accordance with this policy. • Grant recipients shall acknowledge the City contribution in formal promotional materials and efforts related to the funded activity. Any use of the City logo must be approved by the City’s Communications Officer. 22 Revised due to November 15, 2022 City Council Meeting Procedure 1. Applicants submit timely and complete grant applications by February 1. 2. City Staff reviews application for completeness and compliance eligibility. 3. Applications will then be forwarded to the Parks and Recreation Commission to be evaluated and sorted into the tiered funding structure. All applicants will be notified and invited to attend the Parks and Recreation Commission Meeting where their applications will be discussed. This meeting typically takes place in Spring. 4. City Council will make the final decision on grant amounts for each applicant as part of the budget adoption which typically happens in June. All applicants will be notified and invited to attend the City Council Meeting where their applications will be discussed. 5. Grant recipients shall submit a written report to the Parks and Recreation Department to show proof that the grant funds have been spent in the manner and for the purposes stated on the application, including information about the number of persons served and other results that benefit Cupertino. o Due by the 15th business day of July following the Fiscal Year in which grant funds are disbursed. o Failure to submit a written report by the July deadline could result in the loss of grant funding eligibility in the future. o Applicants will be expected to reimburse the City any funding awarded and not used for their program/project/event. 23 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Poonam Goyal Founder/CEO poonam@myainak.org 4086215419 2015 0 810860783 14 AINAK www.myainak.org 13063 La Vista Dr Saratoga CA 95070 4086215419 50000.00 4 20 24 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event Empowering the underserved to achieve 20/20 vision free of cost AINAK provides free eye exams and prescription eyeglasses to underprivileged individuals AINAK is a Bay Area nonprofit organization focused on helping under-resourced youth and underserved communities receive free vision care and thereby enjoy an improved quality of life. CDC reports that 62 million Americans lack vision insurance or access to eye care and eyeglasses. AINAK's mission is to fill this gap and provide free eye exams and prescription eyeglasses. In the US, 1 in 4 preschool aged children have an undiagnosed or vision problem, indicating the importance of starting regular eye exams during preschool years. These statistics have been driven up digital learning during Covid. Several studies are being conducted on myopia management and nearly 90% of the practitioners say that they speak about myopia management with parents when their children are between the ages of 5 and 8 years old. However, 33% of the practitioners said that those eligible for myopia management , defer treatment, and 80% of those who defer it do so due to affordability. Starting eye care at an early age is important for the overall development and learning ability of the children. AINAK's mission is that no child should be left behind in the classroom just because the could not see what was being written or projected on the board and their parent or guardian could afford eyeglasses. Such children can easily lose interest in learning, perform poorly in the classroom, lose self-confidence, choose a wrong path and become a burden on society. Same track can turn out for the youth. A 20/20 vision helps under-resourced youth do well in school and pursue college degrees leading them to maintain a job, earn a living wage and keep themselves from falling into the cycle of poverty. January 1, 2023 to December 31, 2023 50000.00 2500.00 20 20 8 2020 AINAK (Eyeglasses) 25 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? The grant will be used to provide school students with eye exams and prescription eyeglasses. If AINAK is successful in receiving the grant, 50 children will get the eyeglasses. Your grant will allow us to extend eyeglasses in more California counties. Our name and mission is spreading and we are receiving requests from schools with students from schools from Vallejo to San Bernardino/ Bakersfield. Cupertino is a high net worth city, but it has a community college where students from underprivileged families attend college and a members of a local nonprofit West Valley Community Services are AINAK partners and many members are wearing AINAK eyeglasses. Testimonial from a recent recipient of AINAK eyeglasses: A 73 year old Saratoga resident who worked in the construction industry went to the DMV, he failed the vision test. He was referred to AINAK by the West Valley Community. We made the appointment for him, he still thought his eyes were good and eyeglasses were not needed. After receiving his new glasses, this is what he texted: Got my drivers license thanks to you and your fellow workers. You all are so helpful n professional.. I put them on last night and realized the importance. How can i ever repay you ? You guys rock. Now that i can see so much better I'm now A repoblican?-- The program is available to people who are under-resourced and underprivileged, make $45K or less annually and have no vision insurance. Medical and Medicare recipients who do not have vision insurance can register for AINAK eyeglasses New refugees in need of eyeglasses immediately are also eligible. Farm and Migrant workers are eligible and then we go case by case basis. The program is available to people who are under-resourced and underprivileged, make $45K or less annually and have no vision insurance. Medical and Medicare recipients who do not have vision insurance can register for AINAK eyeglasses New refugees in need of eyeglasses immediately are also eligible. Farm and Migrant workers are eligible and then we go case by case basis. A two and half year old little girl was referred to us by a nonprofit where the mother went to get diapers and other items. She told them how her little girl needed eyeglasses immediately as she lost her eyeglasses she got through Medical. To get medical eyeglasses she had to wait for 2 years. Santa Clara Sisters of Charities, asked to come to AINAK. The mom did not believe them and did not contact AINAK. Two weeks later when she went to get fresh supplies, they asked her again to call AINAK. She took the courage and called me, I was on vacation in Iceland. I took her information and connected the mother to our Spanish Community Reach-out Manager, who took all the pertinent information, emailed it to me. I called the Manager from our Optical shop and scheduled an appointment for eyeglasses fitting. The Optical shop did not take the eyeglasses cost from me. They did it from their heart. Their loving gesture made me tear up. Our mission is that every child should have access to eye care. Most eyeglasses recipients receive eyeglasses every two years, but things happen. One of our patrons who received AIANK eyeglasses in 2022, lost her eyeglasses and is currently working for West Valley Management, contacted us, she is diabetic too. We made an appointment for a new eye exam and eyeglasses so that she is able to continue working for our partner West Valley. 30 20 26 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION Patrons do not pay for the eye exams and eyeglasses. AINAK makes payment directly to the approved Optometrist and Optical teams we work with. AINAK is one of the very few nonprofits in eye care which is a one stop shop for eye care where an underprivileged patron gets free eye exams and eyeglasses. AINAK has never received any financial support from the City of Cupertino. AINAK has received a grant from Star One Credit Union San Bruno Community Foundation, did not approve the grant for AINAK as we did provide eyeglasses to individuals in San Mateo county but to anyone in the City of San Bruno. The Program Manager love our mission and liked what we are doing. She has connected us to the schools in the city where we can help under-resourced children receive eyeglasses through AINAK. We will go back and apply again in 2023. 27 28 29 "Hello my name is Osmar Jaime and I just wanted to thank this nonprofit organization for helping people like myself out here to get us a pair of reading glasses, for me it was an awesome opportunity because I haven’t worn glasses and my sight has gotten worse... thanks to you guys I was able to get my eye exam after 15-16 years of not owning a pair of glasses now I will receive not one but two and I’m very grateful. Thanks to this I can move on forward to getting my drivers license... I failed my basic eye exam at the DMV and was denied my license until I had my glasses and now I will certainly do that and move one step forward, again thank you for everything and may God bless you with triple." -Osmar Jaime www.myainak.org Tax ID: 81-0860783 AINAK is a registered as a nonprofit under section 501 C3 of the Internal Revenue Code 30 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Funds will be used to provide school students with eye exams and prescription eyeglasses Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival NA Admission to or participation in the event must be "free of charge"X AINAK (NEW) Eligibility Checklist (staff use only) X 31 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Liyan Zhao, Co-President ly_zhao@hotmail.com 408-667-0198 Jerry Liu, Board Member 837liu@gmail.com 4083149909 1996 Asian American Parents Association P.O. Box 2275 Cupertino CA 95014 408-667-0198 77-0408511 0 Jerry Liu http://www.aapa.net 21837 Lomita Avenue Cupertino CA 95014 14083149909 6000 15 10 32 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event The Asian American Parents Association is a group of concerned Asian parents from the city of Cupertino and west San Jose. AAPA developed Four Initiatives to Accomplish its Mission. * Establish Dialogue with the two school districts; * Develop Parent Awareness Programs; * Promote Student Training and Leadership Programs; * Encourage Community Involvement. Here at Asian American Parents Association, we’re committed to investing our expertise and resources in order to further achieve our cause. Since 2000, we’ve been supporting our community members in a variety of ways and measuring our success not by monetary size, but by more qualitative measurements such as the scale and effectiveness of our efforts. Organize educational seminars and cultural events to bring awareness and address the needs of students and their parents in our community May 2024, during Asian Pacific American Heritage Month 6000 3000 50 50 8 2024 Cupertino Multicultural Fair 33 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? We plan to organize a one-day multicultural festival during Asian Pacific American Heritage Month in 2024 (May 2024). We envision artistic performances and booths for food sales, art, and craft sale, cultural education, and promotion of organizations in line with our mission: unifying the AAPI community and its allies and creating a more accepting community. We will invite local groups to perform live dances, singing, music, comedy, and acting. We will also provide a venue for the sale of cultural art products such as jewelry, ceramics, and painting. This request aligns with the Recreation, Parks and Community Services Element of the Cupertino General Plan, in particular, RPC-6: "Create and maintain a broad range of recreation programs and services that meet the needs of a diverse population". Our multicultural fair is an event to bring the community together in a day of celebrating and bringing awareness of the diversity of cultures we have in the Cupertino community. Attendees will have an opportunity to learn about different cultures through educational booths and a panel of speakers. The booths will cover topics such as the history of AAPI groups in America. We will invite other cultural and ethnic organizations to educate on their histories as well. We seek to invite a panel of influential AAPI and other people of color to share their views on topical AAPI issues with the community. Through these methods, we want to highlight and recognize the uniqueness and beauty of each culture that exists here in Cupertino as well as foster solidarity and a culture of learning among all residents. We hope to reach all families in Cupertino. We will also build connections with local organizations that are similarly working towards social change and broader engagement. We would invite cultural performing groups looking for opportunities to express their art, cultural restaurants, and food vendors, and through the festival reach those of diverse backgrounds who wish to see their own culture or identity represented. The festival will be free, all-inclusive, and all-welcoming. we will invite non-English radio and TV shows, businesses, and language schools to our event. we wish to simply provide enjoyment for community members; create a space for individuals to engage in meaningful conversation and provide a platform to showcase our community's diversity. So far we have connected with the following AAPI communities: Chinese, Korean, Indian, Filipino, and Malaysian communities, and we will continue to reach out to other communities. The event will be open to the public. 0 1250 750 0 0 0 Insurance, Certificate, refreshments for volunteer 500 500 300 34 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION There will be no fee charged for the event. We have not received support from the City of Cupertino in the past. We may apply for support from the County of Santa Clara for this program. 35 36 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Hold a multicultural fair in May 2024 unifying the AAPI community Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival NA Admission to or participation in the event must be "free of charge"X AAPA (NEW) Eligibility Checklist (staff use only) X 37 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Paul DiMarco. Director notime2waste.food@gmail.com 408-839-9732 11 Paul DiMarco 2237 Cheryl Way San Jose Ca 95125 408-839-9732 27-4564722 3 No Time To Waste https://www.notimetowaste.live 2237 Cheryl Way San Jose Ca 95125 408-839-9732 107,400 3 24 38 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event Providing donated food and essential goods for those in need. No Time To Waste was established in 2012. Our mission statement is “providing donated food for those in need”. We recover donated surplus food and essential goods from local businesses and deliver these goods to our charitable outreach partners. We were a 2 days a week operation until 2019 when we expanded to 5 days a week. In response to Covid-19, we became a 7 days a week operation due to need and impact. We have 24 full-time volunteers in place as we continue to expand our operations. Since 2019, we have increased our impact by 65% each year. In 2022, our impact increased by 110%. In 2023, we will have increased our impact by 238% since 2019. We recover food from 25 primary food donors including Kaiser Hospital San Jose; Kaiser Hospital; Santa Clara; Whole Foods; Walmart; Costco; McDonalds; Red Lobster; KFC; 5 caterers; and 6 local restaurants. We deliver our donated food to our charitable partners: West Valley Community Services, Martha's Kitchen, Health Trust, and Cathedral of Faith Church. In total, we have rescued 220K lbs of food and provided 150K meals. We have reduced our CO2 footprint by 73 tons & saved 100 million gallons of H20. We recover essential goods from 9 National retailers throughout the year and provide these goods exclusively for CA Wildfire Relief for those residents impacted from housing displacement. In total, we have provided 37K essential goods for CA Wildfire Relief. Our approach has proven to be replicable, scalable, and sustainable. We keep detailed SMART metrics through our NTTW app (https://apps.apple.com/us/app/nttw/id1619455732) For each food recovery, we weigh the total lbs of food recovered from each food donor; we record the # of meals and/or # of sides recovered. With our built in Food Recovery Calculator on our app, we convert the lbs of food recovered into the lbs of CO2 reduced and gallons of H20 saved for environmental impact. 1/1/2023-12/31/2023 58,000 5,000 12 5 8 2020 7/250: Feed the Need 39 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? 7/250: Feed the Need is a 7 days a week/365 days a year program in which we feed 250 people per day. A 28% increase in impact from 2022. We recover food from 25 local food business donors with 24 full-time volunteers in place to recover & deliver food to our charitable outreach partners. We feed 1,750 people per week; 7,500 people per month; and will feed 91,250 people in 2023. This program will positively effect our environmental needs by recovering 57 tons of surplus food while reducing our CO2 footprint by 31 tons and saving 52 million gallons of H20. We recover food from 25 primary food donors including Kaiser Hospital San Jose; Kaiser Hospital; Santa Clara; Whole Foods; Walmart; Costco; McDonalds; Red Lobster; KFC; 5 caterers; and 6 local restaurants. We deliver our donated food to our charitable partners: West Valley Community Services, Martha's Kitchen, Health Trust, and Cathedral of Faith Church. 7/250: Feed the Need will serve 10.560+ Cupertino residents. We deliver surplus food to West Valley Community Services in Cupertino four days a week. We provide an average of 275+ lbs of food per week. This is the equivalent of 220 meals per week. We primarily provide nutritious surplus meals from Kaiser Hospital Santa Clara every M, W, F, as well as weekly deliveries from local bakeries and restaurants. Through 7/250: Feed the Need, we will feed 220 residents per week; 880 residents per month; and 10,560 residents in one year. By programs end, we will reduce our carbon footprint by 3.58 tons and save 6 million gallons of H20. This program aligns with two General Plan Principles. #10: Preserve the Environment which encourages environmental protection and minimizing waste. This program will reduce our CO2 waste by 31 tons and save 52 million gallons of H20. #2: Improve Public Health and Safety by promoting public health by increasing community-wide access to health foods which our program will do providing 220 meals per week and 10,560 by programs end to Cupertino residents. Cupertino residents who are the at-risk community that are at or below the Federal Poverty Line including homeless, seniors, disabled, and veterans. Our target population is 30% White; 33% Asian; 23% Latino; Mixed 12%; 30% Seniors; 20% Disabled; 15% Youth; and 15% Veterans. This program is free of charge to low income and homeless families. 0 2950 0 0 Program Support 41,270 Gas/Utilities/Insurance/VehicleMaintenance 13780 10560 10560 40 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION No No We have secured $35K in funding through United Way; Intero Foundation; Farrington Foundation; and Miller Electric Matching Fund. All four funders should provide these fund by March 1. 41 42 No Time To Waste Providing donated food & goods for those in need To Whom It May Concern, No Time To Waste (NTTW) is a 501(c)(3) charitable organization whose mission is to provide donated food for those in need. No Time To Waste was established in San Jose in 2013. We recover donated surplus food and essential goods from local businesses and deliver these goods to our charitable outreach partners. NTTW was a 2 days a week operation until 2019. In 2020, in response to Covid-19, NTTW became a 5 days a week program. In 2021, we expanded to a 7 days a week operation. From 2019-2021, we increased our impact by 65% each year. In 2022, our impact increased by 110%. In 2023, we project to increase our impact by 35%.Our approach has proven to be replicable; scalable; and sustainable. Our signature program in 2023 is 7/250: Feed the Need. This 7 days a week 365 days a year program feeds 250 people per day; 1,750 people per week; 7,500 people per month; and 91,250 people this year while recovering 57 tons of food and reducing our CO2 by 31 tons and saving 52 million gallons of H20. With 24 full time Volunteers in place weekly, 7/250: Feed the Need recovers food from 25 primary food donors including Kaiser Hospital San Jose & Santa Clara, Whole Foods, Walmart, Costco, McDonalds, Red Lobster, KFC, as well as 17 local neighborhood grocers, restaurants, bakeries, and caterers. We deliver these goods to 5 primary charitable outreach partners: Martha’s Kitchen, Health Trust, West Valley Community Services, Cathedral of Faith Church; and Campbell United Church of Christ. 43 Monthly, we provide an average of 4,000 lbs of food to Martha’s Kitchen; 1,500 lbs of food to Cathedral of Faith Church; 1,500 lbs of food to West Valley Community Services; and 500 lbs of food to Health Trust. Through daily use of our NTTW app, (https://apps.apple.com/us/app/nttw/id1619455732),we use SMART metrics to record the total lbs of food recovered from each food donor. We also record the # of meals and/or # of sides recovered. With our built in Food Recovery Calculator on our app, we convert the lbs of food recovered into the lbs of CO2 reduced and gallons of H20 saved for environmental impact. NTTW is a proud member of the Silicon Valley Food Recovery Council; Silicon Valley Strong Covid-19 Relief; CalNonprofits; Willow Glen Business Association; and earned the highest rating of Platinum from Guidestar for nonprofit transparency in strategy, metrics and financials.We have 76 partners in four areas of support: Community (19), Funding (28), Food Donors (21), & Essential Goods Donors (9).We recover essential goods from 9 National retailers throughout the year and provide these goods exclusively for CA Wildfire Relief for those residents impacted from housing displacement. In total, we have provided 37K essential goods for CA Wildfire Relief. Our longest-standing giving partner, Kaiser Permanente of San Jose, from whom we have recovered 115K lbs of food, said “No Time To Waste is a professional and well-organized organization. I am proud of the contribution that we are making in our community”. Martha’s Kitchen, to whom we have delivered over 150,000 meals, said “No Time To Waste team is always professional and courteous. They make a tremendous impact in helping provide good healthy meals for our clients.” I encourage you to review our website at https://www.notimetowaste.live for details on our operations, as well as our social media Facebook & Instagram at Notimetowaste_Food for up to date information. Sincerely, Paul DiMarco Paul DiMarco, NTTW Director EIN 27-4564722 44 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Program support in delivering surplus food low income and homeless families Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival NA Admission to or participation in the event must be "free of charge"X No Time to Waste (NEW) Eligibility Checklist (staff use only) X 45 From:Yuko Shima To:Jacinta Liang Subject:Re: Community Funding Meeting PowerPoint Decks Date:Wednesday, February 22, 2023 10:20:57 AM Attachments:Turn Food Waste into Garden Soil Grant Application.xlsx CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good morning Jacinta, Thank you for your response. Yes. #10: Describe the purpose of requested funds and the services that will be provided? Educate the community with how organic works. Daily waste of food: vegetable scraps and fruit skins, etc, can successfully turn into organic soil that is good for the environment. Healthy soil is soft and fluffy, nutritious to living plants, and absorbs rain water fast. Staying away from chemical fertilizers promotes the health of the earth's soil. At this time of flash flood, learning to maintain a soil healthy enough to quickly absorb the rain water is a knowledge beneficial for the community. Good news spread fast. Not just within Cupertino but also with the rest of the United States, we would like to spread the good news of cultivating healthy soil. Connecting with other people. **************************************************************************************** Let me attach the updated Excel Worksheet. I had forgotten to add the consultation cost that I received from a professional organic gardener. Should I update the PowerPoint? ****************************************************************************************** Thank you! Yuko On Wed, Feb 22, 2023 at 9:27 AM Jacinta Liang <JacintaL@cupertino.org> wrote: Good Morning Yuko, With your $20,000 funding request for ‘Turn Food Waste into Garden Soil,’ can you provide an update to question #10 on the application -- Describe the purpose of requested funds and the services that will be provided? Thank you, Jacinta Liang 46 Management Analyst Parks and Recreation JacintaL@cupertino.org (408) 777-3328 From: Yuko Shima <contact@godspromisehumanitarianoutreach.org> Sent: Wednesday, February 22, 2023 7:59 AM To: Jacinta Liang <JacintaL@cupertino.org> Subject: Re: Community Funding Meeting PowerPoint Decks CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Jacinta, Let me attach the updated flyer to give to the residents in Cupertino. Let me also attach the flyer that we give to potentially participating businesses such as restaurants and grocery stores. Thank you! Sincerely, Yuko Compost Free in the Backyard Program.pdf Keeping Food Wastes Out Of Landfill Program.pdf Why Organic Gardening is Good for the Environme... On Tue, Feb 21, 2023 at 7:33 PM Yuko Shima <contact@godspromisehumanitarianoutreach.org> wrote: Jacinta, 47 Thank you for your message. I just updated the PowerPoint Presentation decs as well. Let me upload the new version. The updated title: Turn Food Waste into Garden Soil Original title was: Compose in the Backyard The reason it changed is because when we originally submitted the application, we focused more on working in the resident's backyard. But now, we are more focused on the educational aspect of turning food waste into organic soil. The amount: $20,000 Thank you very much! Yuko Shima On Tue, Feb 21, 2023 at 9:26 AM Jacinta Liang <JacintaL@cupertino.org> wrote: Hi Yuko, When you get a chance, can you let me know the updated request amount and title? Or if there are any other changes to your original application. Thank you, Jacinta Liang Management Analyst Parks and Recreation JacintaL@cupertino.org (408) 777-3328 48 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Yuko Shima / President contact@godspromisehumanitarianoutreach.org 5104618761 2022 none yet 0 921033770 2 God's Promise https://www.godspromisehumanitarianoutreach.org/ 10195 Park Circle West Apt 3 Cupertino California 95014 15104618761 0 3 5 49 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event Provide humanitarian support to people living on the street by offering temporary shelter, 24/7 bathroom, warm shower, meals, clothing, a daytime resting place, transportation services, and other services to save lives and restore lives. We offer humanitarian support to those who don't have housing and are sleeping on the street. We offer food, shower at YMCA, new clothes, outreach to medical responders, connect them with the shelters outside of Cupertino. We are not only "shelters' but also a restoration center. We offer health and soul recovery programs through organic gardening programs and raise hens programs not to mention religious workshop program. By interacting with the power of mother nature, once a homeless individuals will restore their self in time. year-round, continue, never ending 20,000 20,000 20 10 8 Compost In The Backyard Program 50 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? We want to encourage separating food wastes from going into landfills. For that, we suggest composting using vegetable wastes and fruit wastes from local grocery stores and restaurants. In Cupertino. The program cost will be used to purchase 43 Gallon Tumbling composer, each about $100, and compostable bags to give to the participating grocery stores and restaurants. Residents who would like to bring in their compostables can contact the nonprofit to find out who is participating in the program and if the address is nearby. One Cupertino resident who receives the free composter has obligation to accept up to 5 households to join in the effort to run the compost program. Nonprofit will provide vegetable and fruit waste as well as commercial compost/organic soil to facilitate the composting process. Nonprofit also provides one time workshop for each composter holding participant regarding how to compost inviting local composting specialist. We advertise this program using nonprofit rate USPS mail service as well as announcing in public schools kindergartens and up. Please see the two flyers created for this program. Even though we are a homeless shelter, our shelter provides activities to promote the health of homeless individuals. And the same program is available for the public as well. This program will not only reduce the organic waste from landfill but also promote the use of natural resources to create healthy soil on earth. By promoting this program, residents of Cupertino will engage in organic gardening as well as socializing with other local residents who they may not have met before. Renters will also find this opportunity to be in the stewardship for the environment and be involved in the sustainability activities by joining in the group that is working on the composting. This activity will be a rewarding experience for both homeowners and renters. And the community will be blessed to have this opportunities to meet others through environmentally sustainable and horticultural activities. Cupertino is a leader in environmental missions as well as community engagement programs. This program will foster both purposes. Environmentally and at community-level. Renter, homeowners, students, singles, families, will all benefit from this program. Cupertino residents Yes, entire community. 36000 10000 400 0 composting workshops, phone, transportation10000 marketing, usps 5000 58622 58622 51 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION No. No. We are requesting funding from Valley Water. We have not completed the application yet as of 1/29/2023. 52 53 54 55 56 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community. X Encourage Cupertino residents to separating food waste from going into landfills - tumbling composters, bags, hold composting workshops Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival NA Admission to or participation in the event must be "free of charge"X God's Promise (NEW) Eligibility Checklist (staff use only) 57 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Brigid Oram, President brigid.oram@gmail.com 650-477-0144 Robert Ponce, board member robert911s@netscape.net 408-992-1102 1989 N/A 0 93-1055362 1 Cupertino Symphonic Band www.cupertinosymphonicband.org PO Box 2692 Cupertino CA 95015 408-992-1102 $15,000.00 8 44 58 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event To foster the musical talent and education of its members and provide quality musical entertainment to the community. The Cupertino Symphonic Band (CSB) provides free concerts throughout the year for Cupertino and other south bay communities. used in all future rehearsals and concerts 15,000.00 4,000.00 27 27 8 Equipment 59 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? Funds would be used to purchase: 1) music stands for rehearsal site, 2) new percussion instruments, 3) sheet music, 4) conductor podium. These items would be used at weekly rehearsals and concert performances. CSB performances allow the entire community to listen and enjoy all types of live music. The concerts also allow the children in the community to see all the different wind and percussion instruments up close. This in turn may spark interest in youth to begin learning a musical instrument. CSB members, residents of Cupertino, and residents of serveral south bay cities. Yes 0 4,000.00 0 0 N/A 0 N/A 0 2000 500 60 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION All concerts and performances are free. None None 61 62 63 64 65 66 67 68 69 70 71 72 73 74 Update: 07/27/2022 INCOME Budgeted 21-22 YTD July August Sept.Oct.Nov.Dec.Jan.Feb. Membership $5,500.00 $527.02 $0.00 $80.00 $0.00 $0.00 $0.00 $0.00 $0.00 Concert donations $1,800.00 $0.00 Bake sales $800.00 $0.00 CSB Masks Sold $400.00 $33.00 $33.00 Flat Donations $200.00 $60.00 $10.00 $50.00 Performance income $1,500.00 $0.00 Amazon,Benevity, Igive $1,700.00 $415.35 $68.90 Cupertino Grant $2,000.00 $0.00 Interest on CD $180.00 $0.00 Refunds $0.00 $0.00 Other income $0.00 $0.00 TOTAL INCOME $14,080.00 $1,035.37 $0.00 $0.00 $123.00 $0.00 $50.00 $68.90 $0.00 $0.00 EXPENSES Assoc. of Bands -$275.00 $0.00 Concert rental -$1,080.00 -$105.00 Music purchase -$1,300.00 $0.00 Conductor gift -$2,600.00 -$800.00 -$400.00 -$400.00 4th July Donation -$300.00 -$300.00 -$300.00 Mailing/Printing Costs -$375.00 -$182.00 Rehearsal Rental Space -$4,885.00 -$1,200.00 -$300.00 -$200.00 Insurance -$977.00 -$1,177.00 -$1,177.00 Scholarship/School Gift -$1,000.00 $0.00 Masks Purchased -$400.00 $0.00 Other Expenses -$100.00 -$158.20 -$73.06 -$29.95 TOTAL EXPENSES -$13,292.00 -$4,638.84 $0.00 -$73.06 -$300.00 $0.00 -$1,877.00 -$200.00 $0.00 -$429.95 GRAND TOTAL $788.00 -$3,603.47 $0.00 -$73.06 -$177.00 $0.00 -$1,827.00 -$131.10 $0.00 -$429.95 2021-2022 CSB Budget 1 75 Update: 07/27/2022 INCOME Budgeted 21-22 YTD Membership $5,500.00 $527.02 Concert donations $1,800.00 $0.00 Bake sales $800.00 $0.00 CSB Masks Sold $400.00 $33.00 Flat Donations $200.00 $60.00 Performance income $1,500.00 $0.00 Amazon,Benevity, Igive $1,700.00 $415.35 Cupertino Grant $2,000.00 $0.00 Interest on CD $180.00 $0.00 Refunds $0.00 $0.00 Other income $0.00 $0.00 TOTAL INCOME $14,080.00 $1,035.37 EXPENSES Assoc. of Bands -$275.00 $0.00 Concert rental -$1,080.00 -$105.00 Music purchase -$1,300.00 $0.00 Conductor gift -$2,600.00 -$800.00 4th July Donation -$300.00 -$300.00 Mailing/Printing Costs -$375.00 -$182.00 Rehearsal Rental Space -$4,885.00 -$1,200.00 Insurance -$977.00 -$1,177.00 Scholarship/School Gift -$1,000.00 $0.00 Masks Purchased -$400.00 $0.00 Other Expenses -$100.00 -$158.20 TOTAL EXPENSES -$13,292.00 -$4,638.84 GRAND TOTAL $788.00 -$3,603.47 2021-2022 CSB Budget March April May June $148.51 $100.00 $198.51 $0.00 $289.63 $56.82 $438.14 $100.00 $255.33 $0.00 -$50.00 -$55.00 -$182.00 -$400.00 -$300.00 -$35.11 -$217.11 -$450.00 -$355.00 $0.00 $221.03 -$350.00 -$99.67 $0.00 2 76 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Funds used to purchase equipment for weekly rehearsals and concert performances Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival NA Admission to or participation in the event must be "free of charge"X Cupertino Symphonic Band (RETURNING) Eligibility Checklist (staff use only) X 77 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Fengdi Xu omniwarenetworks@gmail.com 6505398919 Judy Shen, Director omniwarenetworks@gmail.com 2007 0 260319712 5 Omniware Networks www.omniwarenetworks.com 656 Lytton Ave #G207 Palo Alto California 94301 6505398919 30000 3 60 78 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event to enhance community well-being, foster a sustainable and inclusive culture. We have been focusing on organizing activities and providing services with four themes: 1.Art educational opportunities to children, and community art sharing 2.Support and develop girls’ Leadership 3.Mental well-being and social connections through difficult times with a focus on seniors and low- income community 4.Social justice and inclusiveness Q3 2023 to Q2 2024 5000 4000 80 12 8 Improve mental health for low-income seniors by organizing outing, recreational & social activities 79 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? Many low-income seniors have cognition and mobility limits. In addition, their limited means and physical abilities keep them from having access to healthy recreation activities/ resources, and access to beautiful nature. Many of them feel lonely, isolated, and anxious after three years of global pandemic. Between 25-30% seniors have reported these mental health disorders since April 2020 (source: CDC). It can be as high as 60% among the low-income senior group. Memory problems, cognitive decline and a growing loneliness epidemic, all make seniors especially vulnerable to mental health issues. Our proposed program and activities are tailored to their needs, adeptive to their physical conditions, and appropriate for their cultural background. For instance, we’ll organize outing or field trip to the bay wetlands or marina parks which are beyond their normal daily reach. We will select recreation areas with paved roads / trails accessible to handicapped seniors. Our activities will include cultural elements, such as sharing music related to participants’ cultural backgrounds, and organized group picnics with ethnic food. Many researches found that recreational activities in nature can improve people’s mental health, boost their energy; and participating in group social gathering will improve senior’s sense of belonging, and reduce their feeling of loneliness and isolation. Our program is well aligned to Cupertino’s general plan principles to improve the sense of connection between neighborhoods and make it a better place for all residents. Our program focuses on one of the most vulnerable groups of people to broaden their daily reach boundaries, to take them to enjoy California natural recreation assets to improve their mental health. It improves the community equity and quality. We have strong abilities to organize programs to serve the community because we are deeply rooted in the communities to have good understanding of the needs of the community, engage community members to co-lead projects, co-develop plans and implement programs tailored to meet the community needs effectively. We have a solid track record to serve low-income seniors and received very positive community feedback. For instance, we organized mini-gardening activities, social gatherings and outing activities for low-income seniors for the past several years. The feedback from the participants was very positive and our partners gave us high regards. low-income seniors in Cupertino Our program will serve 60 low-income seniors in Cupertino. We will focus on the low- income seniors of color, seniors who use English as their second language, and seniors who receive federal or state welfare benefits (ie. food stamp, Medicaid). 0 900 500 800 translation services, elder care specialist1800 60 60 80 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION Free to eligible low-income seniors in Cupertino n/a n/a 81 82 83 84 85 86 87 88 89 90 91 92 93 Cupertino Grant Report - Fiscal Year 2022-22023 By Omniware Networks Interim report as of Jan 30, 2023 (project will be completed by 3/31/2023) Description of the project completed / expected to be completed soon (before 6/30/2023): We held one exhibition of the ‘Peace Love Unity’ youth artwork, with a purpose to increase the awareness of and fight against hate and biased acts, in Cupertino for the month of July and August 2022. We are going to organize the second exhibition, a community artists reception, and a teaching program in Cupertino between July 2022 and June 2023. -We held the first exhibition in the Cupertino Library, free to the public, for the months of July and August 2022, which attracted about 3000 visitors. -We are going to organize the second exhibition in Cupertino Senior Center, free to the public, for the month of March, 2023, which is expected to attract several hundred visitors. -We are going to organize a youth artists reception during the Youth Art Month of March, open to the community, free to the public, on March 6, 2023, which is expected to have dozens of Cupertino participants. -We are going to organize an art teaching class for Cupertino seniors, free of charge to the participants during the month of March 2023, which will be provided to 20 to 30 Cupertino seniors. Community Impacts: Our activities/programs served more than 3000 Cupertino residents across different ages, races, and cultural backgrounds,tripling the target presented to the City of Cupertino when we applied for the grant in Q1 2022. We have been serving Cupertino residents and generating positive impacts in multiple ways - virtual art sharing, face to face community engagement, hand-on education, and awareness and improvement of social justice and equity. The depth and breadth of our program’s impacts to the community exceeded our target presented to the City of Cupertino when we applied for the grant in Q1 2022. We have received very positive community feedback. A few examples are below: “'We are very thankful that Santa Clara county, and Omniware Network gave us the great opportunity to stay on the theme “peace love unity”. We wish our people, our world, especially our children to live in peace, love and unity." "We put our hardwork and hearts in this art contest because we want to give our children a community and world full of peace love unity, and keep away from hate and bias acts.' 94 "Peace Love Unity is not just an art contest theme. We shall all take actions in our daily lives to enable and foster peace love and unity in our communities. We have many volunteers who worked hard for this art contest and exhibitions because we all have the same faith in peace love and unity .” Grant expenditure (including expected expenses) We spend and expect to spend all of the $2000 grant on program direct service/expenditures. Our volunteers contributed nearly 60 hours to plan, prepare, coordinate and execute the project. Please see breakdown below: Key category Amount Materials / Supplies (banner, frames, hardware, etc)$1468.52 Tool / equipment rental $310 Services (technology, financial, etc)$224.88 Total $2003.40 95 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Program will serve low-income seniors in Cupertino by organizing outing, recreational & social activities Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival NA Admission to or participation in the event must be "free of charge"X Omniware Networks (RETURNING) Eligibility Checklist (staff use only) X 96 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Queenlee Foo, Board Director queenleefoo@gmail.com 4088287879 5 0 82-2741857 27 STEMBoost Corporation https://www.stemboost.org/ 10170 Santa Clara Ave Cupertino CA 95014 4088287879 100,000 3 24 97 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event STEMBoost is a 501(c) non-profit organization founded in 2017 by a group of STEM savvy high school students to educate elementary and middle school students in the field of STEM so that they can gain a better understanding of the field and perhaps even seek a career in STEM. STEMBoost continues to support the Kennedy Science Olympiad team, the national champion in 2019 and 2021 (2020 was canceled), to ensure performance from year to year and maintain continuity between teams by conducting Science Olympiad Invitationals, assembling materials, knowledge, and experience for the Kennedy Science Olympiad teams. STEMBoost also fundraises for both the Kennedy Science Olympiad team activities as well as STEMBoost activities to enhance STEM interests in younger students residing in Cupertino and beyond. Our team consists of founders, officers and board of directors. Our five co-founders are alumni of Monta Vista High School and have moved on to colleges including Stanford, UCLA, Georgia Institute of Technology, and Occidental College. They have kept contributing to STEMBoost by offering their expert advice to current officers, even being hands-on sometimes. Currently, we have 21 officers, all of whom are Monta Vista High School students and alumni of the Kennedy Middle School Science Olympiad team. This team has won first place in Santa Clara County, Northern California, and the National Science Olympiad competitions for the past two consecutive seasons, and has been recognized by the Cupertino Union School District (https://www.cusdk8.org/Page/6241). All of our officers also serve as instructors to mentor younger students on STEM related topics. We have three adult board of directors who are responsible for electing president of the organization. The vice presidents appointed by the president are in charge of departments of operations, marketing, multimedia and communications. Our program manager is the liaison between different departments. STEMBoost provides three major services to enhance STEM interests and improve performance of younger students in STEM. First, we have been offering multiple workshop series during school year since 2018. The topics of the workshops will cover physics, chemistry, biology, math, computer science, earth science and engineering. In addition, the depth of knowledge the workshops cover will vary depending on the topics so that both beginner and advanced students can find topics that interest them. For example, will , Depending on the topic, each workshop spans 2-4 weeks with one or multiple 60-90 minute in person or online sessions. Syllabus and instructor’s background is provided before registration to help students select the right workshop that fits their interest. For example, a total of 31 workshops were offered during the 4th annual workshop series in 2021 summer by STEMBoost instructors who collectively volunteered 117 hours. Second, STEMBoost supports six Kennedy Middle School Science Olympiad teams by mentoring team members for specific events they compete on. STEMBoost also helps teams competing in Science Olympiad Division B from all over the country to improve their performance by inviting them to annual STEMBoost invitational tournament. In particular, 72 teams from 10 states have registered to compete in the third annual STEMBoost invitational, which will be held on 1/22/2022. Teams can take this opportunity to perfect their devices and get a feel for the difficulty level of tests and labs, as well as prepare members to compete in regional, state or national tournaments. Finally, STEMBoost supports focused projects such as cyber security and robotics. The Cyber Squad focuses on both basic cyber security skill training and contributions to solving real world cyber security related challenges though holding weekly meetings and attending security related competitions throughout the year. The robotics group creates and maintains robotics teams to compete in FLL (FIRST LEGO League) and FTC (FIRST Tech Challenge) programs. 2023 Jun-Aug 4,000 4,000 100 0 8 Elementary Science Olympiad Fun Day/Night 98 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? The requested fund will support a series of in-person summer Elementary Science Olympiad (ESO) Fun Day free-of-charge offered from June to August in 2023. Half of the fund will be used to pay facility rental, facility services and utilities (~$200/day). The other half will be used to purchase supporting materials for ESO events such as Elementary Science Olympiad In-A-Box ($380) and Elementary Science Olympiad Signature Kits (from $13 to $130/kit). This series of fun days will include 50+ non-competitive activities focusing on science exploration and fun. hands-on, inquiry-based activities (or as we like to call them, Events) challenge students in grades K-6 to build their own understanding of basic scientific concepts, like measurement, force, engineering design, and energy. We are confident that these ESO fund days will have develop a feeder program for our middle and high school competitive Science Olympiad programs. Our proposed program aligns to City mission and values perfectly, which is to provide exceptional service, encourage all members of the community to take responsibility for one another, and support the values of education, innovation and collaboration. Our program not only enhances the exposure of elementary school students to STEM, but also help them build a unique interest in STEM related topics. In addition, by offering these events in summer, we can effectively prevent summer learning loss. The new skills and knowledge acquired will reinforce confidence of the students and help them thrive in the coming school year. All elementary school students residing in CIty of Cupertino. The program will be available to the entire community. 0 2000 2000 500 500 99 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION The program is free of charge. No None 100 101 102 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Support a series of in-person summer Elementary Science Olympiad Fun Day Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival NA Admission to or participation in the event must be "free of charge"X STEMBoost (RETURNING) Eligibility Checklist (staff use only) X 103 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Marcus Plutowski (CEO) contact@valkyrierobotics.com 5108509695 2016 Valkyrie Robotics 501(c)(3) 2363 Pruneridge Ave Santa Clara CA 95051 5108509695 81-3740265 7 Marcus Plutowski https://www.valkyrierobotics.org/ 2363 Pruneridge Ave Santa Clara CA 95051 5108509695 $38,800 4 15 104 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event Valkyrie Robotics prepares the students of today for the careers of tomorrow, by providing real-world experiences for students wanting to pursue STEAM or business careers throughout Cupertino. Valkyrie Robotics is dedicated to providing a safe environment where students can feel free to push the boundaries to their conventional education and explore their passions and career interests in the real world. We accomplish this mainly by participating in the FIRST Robotics Competition, an organization dedicated to robotics similar to a sporting event, filled with design and engineering challenges for high school students from over 26 different countries. By competing as FRC Team #299 (aka Valkyrie Robotics), our students learn about the principles of mechanical, electrical, and software engineering through a robotics game that varies yearly. Valkyrie Robotics 501(c)(3), established in 2016, has been serving primarily Cupertino Residents since its inception. We recently moved from the heart of Cupertino from The Oaks Shopping Center into Santa Clara (which was also recently as a result of financial difficulties due to Covid, but still provides a vast majority of our services to Cupertino residents. Our organization works to provide several programs specializing in robotics and STEAM education in several forms. Our primary program focuses on our competitive robotics team, in tandem with an organization known as FRC (FIRST Robotics Competition). The program allows our students to focus their learning into categories of their choices. Instead of a generalized, lecture based education, this program provides students with an experience based education in the form of a competitive challenge. Valkyrie Robotics 501(c)(3) has multiple programs, most of which specialize in STEAM education. Our primary program is our FRC team, a competitive robotics team where robots play “sports” and students spend 16 weeks designing, building, and competing with their robots. After that, our program continues by training and teaching students how to pursue their own projects and revising other robot iterations. However, a few months of time between those two points creates a space for younger kids participating in robotics. Valkyrie Advance is a for-profit program in-which previous years of graduated students will return to teach Elementary and Middle School students the basics of engineering. Many of our students from Valkyrie Advance often return to work in our FRC program. The mentors of today were our students of yesterday. Jan - November (repeating annually) 15,000 4000 27 8 8 2016 Valkyrie Robotics 105 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? While students make their way through the creative design process and approach the difficult engineering challenges of robotics, many different parts and large machines are used. Oftentimes, parts can wear down and break during their use, which can lead to costly replacements being needed. Meanwhile, the large equipment, which are oftentimes quite old, can require constant maintenance leading to a large financial burden on the team. Motor and control systems in particular are robot parts that require a large amount of investment, as they not only need to be maintained, but often can only be used on a robot once and can be special to wear and tear. An example of an expensive control system are sensors, which are necessary to help our robot intake game pieces such as balls, shoot and launch game pieces, and also drive and see. These come in many different forms and we often need to invest in more and more every year. These sensors allow students to explore electrical and software engineering while allowing our robot to capture different types of data necessary for different robots, making them essential to our team both educationally and competitively. Another large part of our expenses is maintenance on our equipment and general items that allow our students to remain safe while working on projects. This would include new blades for our various saws, safety glasses, gloves, and general cleaning equipment; all of which reduce the chance of injury for the students. Furthermore, much of our machinery is second-hand and uses older parts and therefore needs some new parts for reliability. Cupertino’s general plan principals outline “Recreation Programs” as a key component of the Recreation, Parks, and Community Services outline, showing that these programs are growing in popularity. Valkyrie Robotics has supported teens from the Cupertino area since its inception, with a majority of our students being from Cupertino schools such as Monta Vista, Cupertino High School, Warren E. Hyde Middle School, and Miller Middle School over the years. This year, 65% of our competitive robotics students are from Cupertino Schools. A majority of our students were denied placement into their own school programs due to the limited supply of positions on the school teams. Additionally, most middle schools do not have robotics teams available to them before high school. In our community, there is a need for after-school robotics programs that allow students to learn and compete in engineering challenges. Our competitive robotics program provides that to all middle and high school students in the Cupertino and South Bay area. Valkyrie Robotics’ staff consists primarily of engineers working in the South Bay area, most of whom have worked in some of our programs as students, both leading projects and learning about others. This is something that tends to be unique in FRC teams, where mentors from our team were previous students that return from college and other places to continue to expand the program. We prepare our students for core tasks on the team, should they volunteer to help. This includes planning outreach events at Cupertino Farmers markets, creating team media (such as videos of our robot), and more. A majority of this work is led by students who want to share their work in a creative and expressive way that isn’t limited to engineering. Many students love this aspect of our team, because it allows them to get experience in multiple fields at once and express their creativity, rather than tying their interests down to a specialized field. Recreational programs like ours are highly valued in the community, but generally tied to a specific school which prevents vast amounts of students from participating which is the problem we seek to prevent. This grant primarily serves residents that attend Cupertino Schools or live in the general area from the ages of 12 - 18. These students can have a wide variety of passions, ranging from mechanical, software, and electrical engineering to business operations, finance, and management. Valkyrie robotics is open to and serves all students in cupertino, many of whom may feel unsafe, judged, uncomfortable, or unable to participate on other teams for many different reasons. Our program is highly accepting of all human beings of all backgrounds, and funding would help us help the students of Cupertino. There are no eligibility requirements for joining from the general public. 0 3500 0 0 0 Maintenance of existing equipment 500 39 15 106 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION There are no required fees for joining the program. Though we do ask for donations, students who cannot pay for travel team events or supplies will be funded by the team to ensure their ability to participate is guaranteed. Valkyrie Robotics has not received support from the City of Cupertino outside of Community Funding Grants. We have been given funding by PG&E, Qualcomm, FIRST NorCal. We are still pending from REV Robotics and Western Digital. We were denied funding from NASA, BAE Systems, and Intuitive Surgical. 107 Sc a n n e d b y C a m S c a n n e r 10 8 Scanned by CamScanner 109 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Material/equimement, maintenance of equipment Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival Admission to or participation in the event must be "free of charge"X Valkyrie Robotics (RETURNING) Eligibility Checklist (staff use only) X Ineligible. Charging admission fees for program 110 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Rajeswari Mahalingam | President & CEO mraji27@gmail.com (408) 838-6093 Michael Wang | Vice President mvsboosters@gmail.com (650) 245-8731 2017 Monta Vista High School Speech Boosters Inc 21840 McClellan Road Cupertino CA 95014 (669) 256-2025 82-2152635 9 Monta Vista High School Speech Boosters Inc https://mvsd.team/ 21840 McClellan Road Cupertino CA 95014 (669) 256-2025 $82,859.37 4 5 111 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event We are a 501(c)(3) non-profit organization with the mission to support and strengthen the Speech program and community at Monta Vista High School, Cupertino CA 95014. Our program priorities are: Support our students in their goal to continuously improve their public speaking and argumentation skills Increase team participation and success Provide coaches and resources to inspire learning Expand the reach of the Monta Vista Speech program Brief Description of Organization: To provide instruction, facilities, opportunities, equipment and resources for participants to engage in the promotion and participation of the activity of Individual Speaking Events (Speech) To sponsor, host and/or participate in events and activities that promote the activity of Individual Public Speaking Events (Speech) To support students in their journey to gain poise and confidence through competitive success To channel resources to help the Monta Vista High School Speech team achieve top rankings at the regional and national level To build community among speech members, parents, alumni, and coaches to facilitate a strong team culture Brief Description of Services Provided: To create a long-term sustainable fund for the Monta Vista Speech program in order to sponsor the projects and initiatives that benefit the cause of excellence in public speaking To provide additional resources for the Monta Vista Speech program through educational curriculum and/or the hiring of experienced personnel To sponsor expenditures to tournaments at a significant distance from MVHS To support Speech members in their journey to build excellence and rigor in public speaking through coaching students at the high school, middle school and elementary school levels To sponsor the Annual Speak Up! Summer Program, a speech program for incoming FUHSD freshmen To build the Monta Vista Alumni Network Fiscal year 2023 - 24 (July 2023 - June 2024) 82,859.37 10000 12 15 8 2017 Monta Vista Speech Program 112 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? Open to all incoming FUHSD freshmen. [1] Broaden the summer camp to increase the level of professional coaching and encompass several branches of public speaking. Seeking grant to sponsor “underprivileged” students who are unable to register in the Summer speech program. We would be using the grant funds to match - every registration to a student in need. Overall Poverty Rate 6.86%. [2] Strive to provide excellent public speaking education and competition opportunities for our growing student body despite declining member donations during the COVID pandemic [a] Hire and support additional coaches/instructors [b] Hire additional tournament supervisors [c] Invest in speech instructional materials Note: Membership is expected to hit 120 students in 2022-23 MV Speech Boosters extends the mission of our city by providing support and opportunities for our student community to take responsibility and leadership roles as well as sharpen their public speaking and communication/collaboration skills. Our successful feeder middle school program provides leadership and mentor-ship roles for our speech members. Our success in tournaments proves the effectiveness of our coaches. The Monta Vista Speech team is ranked 6h in California and 45th nationwide. All middle (Kennedy, Lawson) and high school (Monta Vista) students / children in the community served by the Monta Vista area of the city of Cupertino. Monta Vista high school currently serves approximately 2,032 students in grades 9-12. Kennedy middle school currently serves approximately 1,050 students in grades 6-8. Lawson middle school currently serves approximately 1,100 students in grades 6-8. All middle (Kennedy, Lawson) and high school (Monta Vista) students / children in the community served by the Monta Vista area of the city of Cupertino. Monta Vista high school currently serves approximately 2,032 students in grades 9-12. Kennedy middle school currently serves approximately 1,050 students in grades 6-8. Lawson middle school currently serves approximately 1,100 students in grades 6-8. We serve 25% of Cupertino. 4000 Scholarships 6000 4182 16804 113 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION There is no charge or fee for this program. We entirely rely on contributions from the parent community to provide all our members a comprehensive speech curriculum, high-quality instruction and tournament preparation. We encourage a voluntary donation from our members at the time of registration. Our organization has not received financial or in-kind support from the City of Cupertino outside of Community Funding Grants. Our organization has not requested funding from other agencies/organizations in regard to this program/project/event request. 114 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 Date: AUG 2 12017 MONTA VISTA HIGH SCHOOL SPEECH BOOSTERS INC 21840 MCCLELLAN ROAD CUPERTINO, CA 95014-0000 Employer Identification Number: 82-2152635 DLN: 26053626001657 Contact Person: CUSTOMER SERVICE ID# 31954 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: July 31 Public Charity Status: 509(a) (2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: July 5, 2017 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c) (3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities . Enter 11 4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, which describes your re.cordkeeping, reporting, and disclosure requirements. Letter 947 115 MONTA VISTA HIGH SCHOOL SPEECH -2- Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 116 Submission of Exemption Request U CALIFORNIA FORM Exemption Based on Internal Revenue Code (IRC) Sections 501(c)(3), 501(c)(4), 501(c)(5), 501(c)(6), or 501(c)(7), Federal Determination Letter Enclose a copy of the Federal Determination Letter. Organization Information California corporation number/California Secretary of State file number FEIN C4042901 1822152635 Name of organization as shown in the creating document Monta Vista High School Speech Boosters Inc. Street address (suite, room, or PMB no.) Telephone 21840 McClellan Road 14083667600 City -- - State ZIP code - - Cupertino CA 95014 Representative Information Name of representative to contact regarding additional requirements or information Telephone Ashwini Mahajan 40861 0009 Representative's mailing address (suite, room, or PMB no.) 22031 Rae Lane City istate 1ZIP code Cupertino LCA 1950146504 Part I - Entity Information 1 Entity type (check applicable box): R Corporation El Association El Trust El Foreign corporation (State of incorporation) 2 Does the IRS consider the organization a private foundation? ................................................. 2 El Yes W No 3 When did the organization establish, incorporate, organize, or conduct business in California'?....................... 3 / 05 / 2017 4 Provide gross receipts for the current year and the three immediately preceding taxable years in existence. Gross receipts are defined as the total amounts the organization received from all sources during its annual account period without subtracting any costs or expenses. If the organization has been in existence for less than one year, provide the projected amount of gross receipts for the entire year. List the account period beginning to the account period ending. Example: mm/dd/yyyy Current Year or Projected Gross Receipts Gross Receipts for the three immediately preceding taxable years: From: 5/0112017 From: From: From: To: 713112018 To: To: To: 25000 5 Has the IRS ever suspended, revoked, or audited the organization'? ............................................5 El Yes RJ No If "Yes," explain Part II - Group Exemption. See instructions. - 6 Is the organization applying for a group exemption? ........................................................ 6 El Yes 9 No If "Yes," attach the federal group determination letter and a list of all California subordinates. Include each subordinate's name, corporation number, Federal employer identification number (FEIN), and address. Mail form FIB 3500A and a copy of the federal determination letter to: EXEMPT ORGANIZATIONS UNIT, MS F120, FRANCHISE TAX BOARD, P0 BOX 1286, RANCHO CORDOVA CA 95741-1286. Under penalties of perjury, I declare I have examined this submission to emption based on the IRC Sections 501(c)(3), 501(c)(4), 501(c)(5), 501(c)(6), or 501(c)(7), federal determination letter, and to the bes t knowledge and belief, it is true, correct, and complete. 9/15/2017 Board of Directors President DATE S)3NTURO OFFICER OR REPRESENTATIVE TITLE I — I 8091163 I FIB 3500A ci 2016 Side 1 117 U Part III - Purpose and Activity Exemption based on IRC 501(c)(3) Federal Determination Letter Check the organization's primary purpose and activity: LI Charitable 0 Educational LI Literary LI Prevent cruelty to animals LI Prevent cruelty to children LI Testing for public safety LI Religious LI Scientific LI Church LI School LI Hospital LI Health care center LI Qualified sports organization 2 Exemption based on IRC 501(c)(4) Federal Determination Letter Check the organization's primary purpose and activity: LI Civic league LI Local association of LI Social welfare LI Service clubs El Veterans employees LI Legislative activities LI Festival organizations LI Municipal building LI Police, sheriff, LI Quasi governmental corporation volunteer firemen association 3 Exemption based on IRC 501(c)(5) Federal Determination Letter Check the organization's primary purpose and activity: LI Agriculture LI Horticulture LI Labor LI Agriculture or horticulture county fair LI Public employees union LI AFL-CIO LI Independent LI Transportation LI Teamsters workers 4 Exemption based on IRC 501(c)(6) Federal Determination Letter Check the organization's primary purpose and activity: LI Board of trade LI Business league LI Chamber of commerce LI Real estate board LI Professional association or society 5 Exemption based on IRC 501(c)(7) Federal Determination Letter Check the organization's primary purpose and activity: LI Social and recreational LI Golf club LI Camps LI Fraternity or sorority LI Dog or horse club LI Car, motorcycle, LI Hunting or LI Common recreational LI Flying or airplane club trailer club fishing club area ci 2016 Side I 8092163 1 118 Monta Vista Speech Boosters Inc 21840 McClellan Road Cupertino CA 95014 July 12, 2022 Our organization was approved for the Cupertino Community Funding grant and $3000 was awarded to us in 2021. This is a report of how the grant was used. This is how we had requested for the grant in 2021-22.Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Admin Staff $10,024 b) Materials/Equipment $0 c) Entertainment $0 d) Room/Venue Rental $0 e) Other Professional Services $0 f) Other Scholarships $3,000 Total $13,024 Out of the $13, 024 we had requested, we were awarded $3,000. We used the grant money for hiring chaperones who specialize in the OO (Original Oratory) branch of speech. This served 26 students which is about 24% of our MV Speech club and enabled us to have approx 80 hours of coaching. The contract for the coaches are as follows: ●Compensation Rates: ○$30 per hour for synchronous coaching (working directly with students, either 1:1 or in groups) ○$25 per hour for asynchronous coaching (research, email follow-up, video watching/feedback and other offline tasks) ●Billable hours: ○Regular Season: ■Regular Coaching: Maximum of 8 hours per week ●6 hours of synchronous coaching per week during scheduled Monta Vista Speech practices ●2 hours of asynchronous coaching per week ■Variable hours to provide coaching support for a variety of meetings/initiatives such as: ●Parent and/or student interest meetings and showcase events ●Parent Judging Night Page 1 of 3 119 ●Parent Coffees ●Video watching and feedback ●Administrative meetings with Head Coach, Speech captains and Speech Boosters Forecast for Academic year 2021-22 Weekly Practices and Emails Day Coach D'Sa Coach Hadi Coach Ettinger Coach for OO Chaperone # Monday Practice Hours 0 78 78 26 78 # Tuesday Practice Hours 93 102.5 96 96 102 Total Practice Hours 93 180.5 174 122 180 Asynchronous Hours 64 64 64 64 0 Total Annual Billing $4,390 $7,015 $6,820 $5,260 $3,600 Overall the grant was helpful to fund coaching (partial) that enabled our MV Speech students to win several tournaments. Assistant Speech Coaches update ●210 hours of 1:1 coach practices YTD (420+ sessions) ●57 sessions were “subbed”; students swap with another student (~15% of total slots) ●On a scale from 1-10, students gave our coaches a 9/10 that it would be helpful if they got watched again!1 ●There is a strong correlation between coach watch attendance and breaking to finals or semis. The data is clear - attend your watches! The table below shows how effective our coaches have been in enabling our students to win/break at tournaments: # of Coach Watches YTD2 # of Students Final/Semi Break Ratio 0-2 37 16% 3-5 29 27% 6+34 41% Page 2 of 3 120 Monta Vista Speech at-a-glance ●212 awards & 16 tournaments ●127 speeches & 544 entries ●8th in CA, 28th in the U.S. ●6 qualifying entries to CHSSA States ●2 qualifiers to NSDA Nationals ●21 qualifiers to UKToC and ToC ●1st in Speech at Berkeley (200+ schools), 5th Overall at Logan (100 schools) All middle (Kennedy, Lawson) and high school (Monta Vista) students / children in the community served by the Monta Vista area of the city of Cupertino. Monta Vista high school currently serves approximately 2,350 students in grades 9-12. Kennedy middle school currently serves approximately 1,198 students in grades 6-8. Lawson middle school currently serves approximately 1,138 students in grades 6-8. The funding of $ 3,000 received from the City of Cupertino is included in the account "4100 Contributions Revenue". This funding is directly used to cover the coaching expenses (account 6110 staff services ) and other direct administrative expenses. A total of 110 students registered and benefitted from the program.Grant from the city and corporate match of donations has helped us to maintain and provide all registered students with a good quality speech program. The Profit and Loss Account Statement for the Fiscal Year July 1 2021 to June 30 2022 is provided.The monthly timesheets/invoices of the two OO coaches (or all 5 coaches) for the first semester can be provided if needed. We are excited at this opportunity of our first successful grant and how it helped set up the Monta Vista Speech team for success this coming year. Sincerely, ------------------------------------------ Rajeswari Mahalingam President and CEO, Monta Vista Speech Boosters Inc 408 838 6093 ------------------------- Date Page 3 of 3 121 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Fund scholarships for underprivileged students; hire staff for program Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival NA Admission to or participation in the event must be "free of charge"X Monta Vista HS Speech Boosters (RETURNING) Eligibility Checklist (staff use only) X 122 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Sujatha Venkatraman , Interim Executive Director sujathav@wvcommunityservices.org 4083420550 50 0 94-2211685 33 West Valley Community Services www.wvcommunityservices.org 10104 Vista Drive Cupertino CA 95014 4083420550 4,676,735 19 278 123 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event Unite the community to fight hunger and homelessness West Valley Community Services offers clients a range of safety net services, including a food pantry, affordable housing, emergency financial assistance, a mobile food pantry, financial coaching, family support, case management, and referral services. Our programs target families with children, at-risk youth, seniors, individuals, and disabled adults who are extremely low-income, living on a fixed income, homeless, or are at risk of becoming homeless. Eligibility for our services is based on federal poverty determinations, and we serve individuals and families living at or below 275% of the federal poverty line. December 9th 2023 62,000 10,000 16 1 8 1973 Gift of Hope 2023 124 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? December holidays are challenging for many people, as the stress of shopping, cooking, and family get-togethers make for a busy and often draining six weeks. However, the holiday season is particularly stressful for families living in poverty. Homeless and low-income families cannot afford to purchase necessary items such as seasonally appropriate clothing, let alone holiday gifts - and often cannot take the time or pay the travel costs to celebrate the holidays with family. This is particularly difficult for children, who do not understand why they cannot celebrate seasonal holidays the way their friends and neighbors do. Since it began to impact our region in 2020, the disparate impact of the housing crisis, COVID-19, and inflation on low-income and minority communities has added another layer of intense stress and anxiety on households already struggling to survive. As a result, the holiday season adds even more stress to the lives of homeless and low-income families. Researchers have found that the stress associated with living in poverty affects all household members, and extreme stress levels can negatively impact young people growing up in low-income families. According to the American Psychological Association, poverty-induced stress can cause permanent changes to develop brains that negatively impact, "children's working memory, problem-solving, and other executive function skills." (Farah). The purpose of Gift of Hope is for families living in poverty to preserve household assets that would have been spent on holiday gifts so that they can be spent on critical household needs such as rent, utilities, and food. The requests align with the Cupertino General plan to bring hope and build a vibrant community that supports an economically diverse population. The Gift of Hope program was started to combat the stress and hopelessness families living in poverty face during the holidays and replace it with a sense of hopefulness and possibilities. West Valley Community Services respectfully requests a grant of $10,000 to support our Gift of Hope program. The Gift of Hope program provides clothing, household items, and food to homeless and low-income families living in our service area during the December holiday season. Participants receive a variety of items, including basic housewares and toys, as well as seasonally appropriate clothing items that families cannot a?ord, such as jackets, gloves, hats, warm socks, and blankets. The target audience for the program is low-income and homeless Cupertino residents, defined as individuals and families living at or below 250% of the federal poverty line. To be eligible for this program, participants must live at or below 250% of the federal poverty line. For an individual, that is an annual household income of $31,900 or less and for a family of four, that is an annual household income of $65,500 or less. For this funding the participants registered will be from the City of Cupertino or homeless. 0 Basic need items for low income families 10000 1000 350 125 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION N/A WVCS has received funding outside of Community funding grants. WVCS has received CDBG and Human services grants. At this time, there are no other committed funding sources. Fundraising for this event starts in July. 126 127 128 City of Cupertino Community Funding Grant Annual Project Report Program/Project/Event Name: Agency/Organization Project Contact Person Title Phone E-Mail Grant Received: A. Project Results: Was your program/project/event affected by COVID-19? Yes No Was the program/project/event successful? Please indicate how success was measured: B. Clients Served: Please report the number of clients served as a result of this grant: Proposed in Application Actual from Event Total Number of Individuals Cupertino Residents Particular community groups served: Was the program/project/event available to the entire community/public or were there any eligibility criteria? Was there a charge or fee for the program/project/event? Yes No Gift of Hope West Valley Community Services Gift of Hope Sujatha Venkatraman 4083420550 10,000 AED sujathav@wvcommunityservices.org 900 300 1044 229 Low income The program was availble to all low income residents of Cupertino. The eligibility criteria was they had to certify to become a client of WVCS. 129 What outreach methods did your organization use to promote the program/project/ event? C. Budget: Please enter your proposed budget from your application, and your actual expenses accrued from this grant: Category Application Budget Actual Expenditures % of Total Admin Staff Materials/Equipment Entertainment Room/Venue Rental Professional Services (describe) Other: Other: Total 100% Remaining Balance Do you intend to apply for Community Funding next year? Yes No If yes, how much to you intend to apply for? Please list any additional funding received last year from other sources for this program: Person who Prepared Form Title Phone Number Date: D. Upload Documents: 1. Financial Statements 2. Supporting Receipts 0 0 0 0 0 10,000 0 0 0 0 0 0 0 10,000 0 0 0 0 0 0 0 0 0 100 10,000 Sujatha Venkatraman AED 408-255-8033 7/19/2022 0 Gift of Hope purchases 0 130 3. Other Signature Date Sujatha V Jul 20, 2022 131 132 133 134 Community Funding Report Final Audit Report 2022-07-21 Created:2022-07-21 By:PRe.G (preetig@cupertino.org) Status:Signed Transaction ID:CBJCHBCAABAA03qXv5ppw4ch5aico68TvtzojUW00_uw "Community Funding Report" History Web Form created by PRe.G (preetig@cupertino.org) 2022-06-09 - 6:26:57 PM GMT Sujatha V (sujathav@wvcommunityservices.org) uploaded the following supporting documents: File Attachment 1 File Attachment 2 File Attachment 3 2022-07-21 - 0:05:06 AM GMT Web Form filled in by Sujatha V (sujathav@wvcommunityservices.org) 2022-07-21 - 0:05:06 AM GMT- IP address: 73.70.240.153 Document emailed to Sujatha V (sujathav@wvcommunityservices.org) for signature 2022-07-21 - 0:05:09 AM GMT E-signature verified by Sujatha V (sujathav@wvcommunityservices.org) 2022-07-21 - 0:05:21 AM GMT- IP address: 73.70.240.153 Agreement completed. 2022-07-21 - 0:05:21 AM GMT Email viewed by Sujatha V (sujathav@wvcommunityservices.org) 2022-07-21 - 0:05:21 AM GMT- IP address: 73.70.240.153 135 Organization Name West Valley Community Services Project Gift of Hope: Holiday Gift Program Project Budget Expense Type Cost Cupertino Grant Clothing (jackets, scarves, gloves, pants, shirts, etc)($13,000) ($5,000) Toys ($18,000) ($2,000) Household items, blankets ($12,000) ($3,000) Food (grocery gift cards for families)($10,000) Program supplies (tape, wrapping paper, AV, printing, etc)($3,000) Direct staff ($6,000) Total Expenses ($62,000) ($10,000) 136 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Clothing, household items, and food for Gift of Hope 2023 Program Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival NA Admission to or participation in the event must be "free of charge"X West Valley Community Services (RETURNING) Eligibility Checklist (staff use only) X 137 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Steve Onishi, President steve.onishi@gmail.com 408-621-4353 Orrin Mahoney, Fund Development Lead orrinmahoney@comcast.net 408-621-0073 1991 Cupertino Rotary Endowment Foundation PO Box 1101 Cupertino CA 95015 408-621-0073 77-0288042 0 Rotary Club of Cupertino www.cupertinorotary.org PO Box 237 Cupertino CA 95015 408-658-0077 $250,000 14 210 138 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event Rotary International Mission Statement-“Together, we see a world where people unite and take action to create lasting change — across the globe, in our communities, and in ourselves.” Cupertino Rotary is the local arm of Rotary International, the world's largest service organization. We provide charitable projects and services in the local area including services for seniors, youth, and other needy members of the community. We have 210 members representing a broad cross section of local business, professional, government, and community leaders. Cupertino Rotary focuses on hands-on projects that connect us directly to with those in need. Our members volunteer over 12,000 hours yearly working to make our community a better place Our projects include: COMMUNITY SERVICE- Last year, 800 hours of volunteer work and over $39,000 were devoted to over 20 projects that made repairs to homes for autistic children, delivered turkey and trimmings to 110 community residents, sent care packages to our overseas troops, purchased toys books and art supplies for foster youth, brought comfort animals to visit several senior facilities, and assembled over 60 volunteers to make individual homes safer, healthier, and aesthetically pleasing for low-income seniors. We also helped several local nonprofits expand their services to the community. Rotarians utilized their skills as pumpkin carvers, painters, wood workers, origami specialists, builders, planters, and cheer-givers to make sure that our local community benefited. We supported young people and seniors, the disabled and the disadvantaged, our veterans and the hungry and the homeless. YOUTH SERVICE- Youth Service (YS) projects focus on young people in our community, with the goal of building their confidence, self- esteem, and leadership skills. We supported four High School Interact Clubs in their efforts to raise money to support local and worldwide causes. YS completed 13 projects last year including a special focus with our Interact clubs on increasing student cycling to school with “Cycle for Change”. Operation Snowflake returned to a winter wonderland with our partner VIA services and our annual Speech and Poetry contest also returned to in person activities. Dr. Seuss Reading Day was completed again last year using video recordings. We continue to support programs such as Gifts of Hope and Back to School with WVCS, Summer Learning through the YMCA, student leadership via RYLA and President’s winter retreat as well as Scouting (a new girl’s troop was chartered). VOCATIONAL SERVICE- Vocational Services enables our Rotary Club to be a driving force for individual success by supporting Career Technical Education Workforce Development, education grants to teachers, GED program support, and student scholarships. 9/9/23 60,000 12,000 20 5 8 2005 Silicon Valley Fall Festival 139 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? Besides the projects above, Rotary provides direct services to the City as follows 1)Years ago the City held a separate Health and Safety Fair. It entailed significant City employee participation to execute. In 2005, the decision was made to incorporate it into the Fall Festival to reduce the need for City resources. The City provided $5000 to offset Rotary’s costs. 2)The City presents an Earth Day festival every April, with significant resources provided by City employees. Years ago, the Environmental Resources team decided to partner with Rotary to support a second environmental event. The “Earth Zone” at the Fall Festival meets this need. Again the City provided $5000 to offset costs. 3)Rotary provides eight free booth spaces and canopies for the Cupertino Library’s Gateway to Learning Center at the event See 10 above for a few specific details, but the Fall Festival aligns with the City's Public Safety programs, Environmental Programs, Youth Programs, Diversity initiatives, and general Community engagement programs. Every dollar raised at the Fall Festival goes directly toward funding Cupertino Rotary’s charitable projects in the local community. We do over 50 projects right here in the community every year. This event is open and free to the entire community. 0 12,000 0 0 0 0 800 500 140 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION The event is free, including parking Fee waivers for Memorial Park No funding is requested from other agencies or organization. We do solicit sponsorships from the private sector. 141 142 143 144 The list below shows the various projects that were funded, in part, by the proceeds from the Fall Festival. Both $ and people served are shown. Recipient Project People served Cup Served Grant Amt Girl Scouts of Northern California Rebuild Campground after Fire 200 20 $15,000 Safeway Thanksgiving Dinners 300 200 $1,000 Rise Against Hunger 0 $1,500 WVCS Back To School Program 100 50 $3,000 Our Daily Bread Meals ‐Grant to feed homeless/disadvantaged 100 10 $1,500 WVCS Homeless Hygiene and First Aid Kits 30 30 $2,300 FHDA Foundation Emergency Assistance‐Low Income De Anza Studen 10 10 $2,000 SunnyView Retirement Community Puzzle Tables for sheltered seniors ‐ reimbursement to builder of the tables ($1,000 est.) 50 50 $1,208 Operation Care/Comfort Pay supplies for care pkgs/pay OCC for shipping. 50 0 $3,000 Amer. Legion Post 642 Wreaths Across America $1,500 NOTE: Total cost of program paid with VETS Designated Funds.$1,500 Our Daily Bread / Susan Latshaw Masks for clients (reimbursement of purchase by Susan) $450 Good Karma Bikes /27‐ 1552370 Bikes and Repair Clinics (WVCS & Good Karma Bikes) 30 5 $2,400 SunnyView Retirement Community Fabric and supplies to make placemats and aprons for the Memory Care unit $147 Animal Assisted Happiness Virtual visits with several senior communities $150 Jasper Ridge Farm Virtual visits with several senior communities $150 Uplift Family Services Therapy room renovation; original budget $3,500, added $1,000 40 5 $4,500 VTA Bus Bench Decorated VTA Bus Bench $150 JW House Dinner Is Served 120 30 $1,000 Homefirst rvcs/94‐ 2684272 COVID Relief 50 0 $3,626 JW House/20‐ 2034560 Fence Staining $0 JW House/20‐ 2034560 COVID‐10 Emergency Lodging Funds $600 Live Oak (77‐0069106)Animal Asstd Happiness/Animal Therapy (7.12.17) $0 Marine Sci Institute Boardwalk & Fence $2,000 Our Daily Bread Purchase warming oven $461 Our Daily Bread Meals ‐Grant to feed homeless/disadvantaged $1,500 145 Our Daily Bread/#46‐ 2017835 Supplies needed due to COVID‐19 issues $3,108 PACE PACE Adopt a House Program (all ages) $174 Quilts Quilts for Kids‐payable to Indivd/Store (7.12.17) $600 Quilts Quilts for Kids‐payable to Natl $0 Rebuilding Together (EIN 77‐0289381)October, 2019 4 4 $4,519 Rise Against Hunger Rise Against Hunger ‐ Area 8 Project 100 0 $0 Seniors Senior Holiday Lunch $331 Seniors Pumpkin Carving (Live Oak) (7.12.17) 50 50 $0 Seniors Pumpkin Carving (Forum) (7.12.17) 50 50 $0 Seniors Pumpkin Carving (Sunnyview) (7.12.17) 50 50 $0 Vet's B'Fast/MV HS/Vet's B/Fast & Bio at MVHS $1,300 WVCS Spring Clng Pantry/Vans (7.12.17)$0 WVCS Client Celebration $2,500 WVCS COVID 19 Response $4,971 YMCA Emergency Shelter $800 FUHS Foundation BAYCO Future Entrepreneurship Challenge "Shark Tank" $500 Foothill‐DeAnza Foundation/Jim J/ Jackson‐DeAnza College Scholarships ($5,159 from Jackson Named Fund) 5 5 $7,000 Foothill‐DeAnza Foundation DeAnza College Workforce Scholarships ($5,033 from Uenaka Named Fund) 55$12,000 FUHSD Adult Ed Prin. Scholar. Fund (9.17)$4,000 Co. Santa Clara GED Female Prisoner‐Elmwood (9.17) 20 0 $2,000 FUHSD Teacher Mini Grants 40 40 $4,013 Goodwill of SV Backpacks for Homeless Veterans 50 0 $1,750 SV Comm. Untd/47‐ 3621618 FUHSD Bsn Plan Competition $737 Parents Hlpg Parents/94‐ 2814246 SibShops (joint proj w/ CSC)$1,250 WVCS Back to School Backpack/Clothing Spree Cost of program $3,000 from 2019‐2020 budget $0 WVCS Family Holiday Shopping (Gift of Hope) 10 10 $5,250 Boy Scout Troop 479 Eagle Scout Project (approved for $300) 1 1 $250 City of Cupertino Middle School Essay Competition ‐ for prizes $225 Interact District 5170 Interact President's Weekend Retreat (PWR) (virtual this year) 9 participants @ $35 each.$315 Individuals/ FUHSD Speech Contest (1st‐3rd: $100, $50, $25)55$175 Dist 5170 /Ryla RYLA Camp (8 campers @ $200) 8 8 $1,600 Interact Dist 5170 Senior Pen Pals (Area 12 COVID Relief Proj) up to $250 $212 Partners in Community Service Non‐profit(s) to be chosen by students; decided all to go to Alliance For Smiles $1,000 Healing Grove Health Center Foundation Learning Through Sports $1,000 CUSD Dr Seuss Reads 30 30 $302 146 WVCS Back to School Program 2021 $2,000 YMCA Summer Learning Loss Program 30 20 $3,000 Individuals (7) Poetry Contest Awards $500; plus expenses 7 7 $568 ACSA DeAnza Chapter Every Student Succeeding (G/cards students recognized in program)$200 Boy Scouts Tr479 St Jude's Rm Rental for Boy Scouts $600 AMASE/20‐5618066 Purchase Musical Instruments $3,000 Bridge Rd Intl/#83‐ 1546050 YAPA Youth in Action Confernce $600 FUHSD Spring Art Show $1,000 Interact Dist 5170 Interact Intl Night $500 SC Youth Tchr Assessment/81‐ 2361731 Classes for underprivileged youth $250 Uplift Fam Srvcs/94‐ 2295953 COVID‐19 Relief 20 5 $1,000 Via Services/#94‐ 1212130 Operation Snowflake‐Kids /Adults 50 10 $5,426 1615 710 $129,168 147 Fall Festival 2021 Actual Revenue $40,469 Sponsorships (1) $37,250 Elect Retail Inc in booths Bus and NP booths gross $1,919 Kids Zone (net) net $0 Soda, Beer, etc. $1,300 Expenses $22,255 Advertising/marketing $1,092 Insert Sticker $0 Graphics $600 Printing $0 Program book our portion $1,543 Printing Signs/banners $800 Sound System $2,000 Entertainment $100 Cultural Fair Food Beer,soda $500 Rental Equipment $11,000 Porta potties $1,100 Golf Carts $1,820 Sheriffs ABC plus Foodpermit $700 Art show ?? Health permits Misc $1,000 Net for charitable Giving $18,214 1/27/2022 11:39 AM 14 8 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X 12,000 for material/equipment Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival X Admission to or participation in the event must be "free of charge"X Rotary Club (RETURNING) Eligibility Checklist (staff use only) Withdrawing application due to the recent Community Funding Grant Policy update. 149 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund?Yes No Ruth Darlene, Founder & Executive Director ruth@womensv.org 650-996-2200 Rebecca Hull, Grant Writer rebeccalevy@live.com 831-331-3478 2011 0 81-5015102 3 WomenSV www.womenSV.org PO Box 3982 Los Altos CA 94024 833-966-3678 $442,294 6 30 150 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): Total program/project/event budget: $ Requested Amount: $ Percent of total program/project/event budget: % 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event WomenSV’s mission is to empower survivors, train providers and educate the community to break the cycle of covert abuse and coercive control in intimate partner relationships. Our vision is a world in which every woman and child can exercise their fundamental human right to live in peace, safety and freedom in their own home. Not all abuse is physical. A perpetrator can exert control by tracking his partner’s whereabouts, isolating her from extended family members and friends, cutting off access to joint finances, threatening to take the children away from her and attacking or undermining her accomplishments and capabilities. While WomenSV addresses physical and sexual violence -- in fact about 40% of our survivors have experienced non-fatal strangulation -- our specific area of focus is coercive control, including emotional, financial, legal and technological abuse. While most domestic violence agencies are well-equipped to address physical and sexual violence, they often lack resources to serve survivors impacted by these more subtle forms of abuse. WomenSV’s focus on coercive control and covert abuse is filling a much-needed gap in services - and not only in the San Francisco Bay Area. Since receiving national exposure on the Megyn Kelly Today Show and Good Morning America in 2018, and most recently giving trainings to judicial officers statewide and to all three of Google’s Global Security teams (Asia, Europe and the Americas), we have seen a steady increase in calls from around the country. WomenSV helps victims of domestic violence and coercive control find the means to address domestic abuse more safely and effectively and build healthier lives for themselves and their children. Last year (fiscal year 2021-22), WomenSV served a total of 210 women, 56% of whom were from Santa Clara County. WomenSV is one of the only agencies in the country that specializes in serving women who are victims of coercive control as perpetrated by a powerful, sophisticated abuser. Research reveals that in abusive relationships, coercive control is among the top three lethality risks (along with gun ownership and ending the relationship). WomenSV’s focus on coercive control and covert abuse is fills a much-needed gap for victims of domestic abuse by offering the following services: 1) Survivor Support – WomenSV offers long-term support of survivors as opposed to short-term, crisis-only interventions that traditional domestic violence agencies offer. We establish a lasting relationship with each survivor and maintain it for as long as she chooses. Program services include a domestic abuse helpline, one-on-one intake sessions and a follow up meeting to determine which of 3 different weekly support groups would be the best fit, plus ongoing safety planning and connection to resources (e.g., financial planning, personal counseling, private investigators, etc.). Services are provided by WomenSV’s Domestic Abuse Advocates who help survivors create a customized safety plan with specific strategies to address each form of abuse they have experienced. 2) Public Education – Public education and media outreach are key components of WomenSV’s mission. Raising awareness in the general population helps to ensure that victims of covert abuse and coercive control are believed and supported. Recent outreach includes a presentation to St Francis High School seniors, a 6-part series on coercive control in the Los Altos Town Crier newspaper, and two interviews on KMVT. 3) Professional Trainings – WomenSV offers trainings for service providers (e.g., mental health, legal, medical and law enforcement professionals), who encounter domestic abuse survivors in their fields. Through our workshops, we educate providers and suggest strategies to help provide more effective care for the survivors they serve. Recent trainings include Google’s global security teams, a state-wide training for California’s judicial officers and a seminar for the annual Santa Clara County Domestic Violence Council’s Domestic Violence Conference (partial list). We anticipate the project will be completed within 12 months 120000 20000 16 1 8 Curriculum Development Project 151 __________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________ _______ 8. Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ $f)Other _______________ ____________ _________________ ϒ ϒ No ___________________________________________________________________________________________ _______ 9. More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 10.Describe the purpose of requested funds and the services that will be provided: 11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used to benefit or im_________pact the ______ Cuper______tino_ comm_________unity: ____________________________________________________________ 12.Who will be served by this grant? a)Number of individuals total: b)Number of Cupertino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? Funding from the City of Cupertino will support the development of new curriculum for WomenSV in order to meet the increasing demand for our services. WomenSV continues to receive an increasing number of calls from women, not only in our local community, but from around the country. In order to serve as many women as possible, we have made the decision to take a new approach to the way we support survivors. Due to our small staff, it is neither scalable nor sustainable to continue offering an unlimited number of individual follow-up appointments to an unlimited number of survivors. In order to reach as many survivors as possible, we are in the process of developing 3 different curricula for 3 separate weekly support groups which will address each of the three main phases of a woman's journey in dealing with covert abuse. These 3 curricula are in the early stages of development and our goal is to offer a complete education in coercive control to survivors in our community. This kind of education will help them deal more safely and effectively with the more subtle forms of abuse they may be experiencing. They can also pass on this knowledge to their children to help them remain safer in dating relationships. Funding from the City of Cupertino in the amount of $20,000.00 will help us achieve this goal of educating and protecting our community members from the lethality risk of coercive control by supporting the creation and implementation of these 3 separate curricula. PHASE 1 CURRICULUM - In Phase 1, survivors will receive an introduction to coercive control. Members of this group may be: •Questioning if they are in an abusive relationship •Just beginning to identify signs of abuse •Wondering how to escape if they want to leave •Wondering how to survive if they can’t leave •Recognizing in hindsight the warning signs or hallmarks of abuse without having language to put on it They might even be further along and with the passage of time, memories of the dark times can fade and they may start wondering if it was abusive. If that is the case, they may want to attend this phase as a refresher. This group will also help if survivors who are further along need a refresher on the threats or characteristics of what a covert abuser is. We will spend time on safety planning and learning about ways a survivor comes under attack and ways to defend herself. PHASE 2 CURRICULUM - The focus of Phase 2 will be to build a supportive and educational community for women after escaping from--and often ending up in the court system with--their abuser. We aim to: 1) help survivors address all the many ways they have come under attack and 2) serve as a continuing source of strength, knowledge, resources, validation, comfort and support for survivors. We will guide them through summarizing what they have gone through and communicating it to the audience of their choice. We will discuss justice, litigation abuse, custody battles, myths of the court system, strategies that their abuser may use, and counterstrategies to help them begin to take their power back. We will also invite guest speakers related to these topics such as attorneys, trauma-informed therapists, private investigators, Certified Divorce Financial Analysts, and more. Each week we will start with a 15-20 minute lesson addressing a specific aspect of coercive control, followed by a discussion about the topic of the day, and then we will move into sharing. PHASE 3 CURRICULUM - The focus of Phase 3 will be about each one of our survivors women moving into her new identity and discovering who she is as a result of everything she has experienced, suffered, and overcome. She will learn to give herself grace as she continues to recover from a relationship that can have life-altering and even lifelong consequences. Is it hard to trust? Does she still startle easily? Does she find herself still sometimes missing her ex, or minimizing/forgetting/denying the extent of the abuse? Has there been damage done to her children that may still take time to heal? What does her relationship with her children look like now and how is she doing at setting boundaries with them and with others? We will explore making new friendships and navigating new relationships, especially if some of them have power and control issues similar to her ex. We will explore new interests and have guest speakers share new hobbies, skills, and resources. In Phase 1 and Phase 2, time is of the essence with so many decisions a survivor must make. Phase 3 is where a survivor gets to slow down and practice patience, planning, dreaming, creating, and exploring what it feels like to be free. In each of the 3 different support groups we will typically start with a 15-20 minute lesson, followed by some discussion about the topic of the day, and then we will move into sharing. We will also have guest speakers on topics related to the curriculum such as trauma-informed therapists, attorneys, trauma-informed yoga instructors, financial planners, cybersecurity experts, etc. WomenSV’s request aligns with Cupertino’s General Plan Guiding Principle of “Improving Public Health and Safety.” The domestic violence crisis has been exacerbated by the pandemic. A statement released by the White House on 11/24/21, the International Day for the Elimination of Violence Against Women, states, “Around the world, including in the United States, reports of domestic violence have increased during the pandemic, exacerbating a deeply entrenched human rights crisis, and women in public life continue to experience threats, attacks, and fears of reprisal, both online and in daily life.” https://www.whitehouse.gov/briefing-room/statements-releases/2021/11/24/statement-by-president-joe-biden-on-the-occasion-of-international-day-for-the-elimination-of-violence-against-women/ WomenSV has found that the abuse that survivors are reporting is becoming more violent and dangerous since the pandemic and more survivors are reaching out to us than ever before. Currently we are the only non-profit in the nation focused on survivors of coercive control who are trapped in a relationship with a powerful, sophisticated abuser who may use more subtle forms of abuse such as emotional, financial, legal and technological abuse which are harder to prove but may still pose a lethality risk. WomenSV’s success is illustrated in the results from our second annual Client Survey, which was administered in November 2022: • 89% of survivors surveyed reported they have learned to identify and feel better equipped to address more subtle forms of abuse such as emotional, financial, legal, and technological. • 89% reported they have been connected with resources and providers to help them deal more effectively with the abuse they experienced. • 86% reported they can make more informed choices and decisions regarding their safety and the safety of their children. • 82% reported feeling more empowered Funding from the City of Cupertino will give survivors the support necessary to address domestic abuse by offering them curriculum-based support groups tailored to where they are in recognizing and addressing coercive control. Last year (2021-22), WomenSV served 210 women; 56% of the women we served were from Santa Clara County; 15% from San Mateo County; 16% from other Bay Area locations; 7% from other locations in California and 6% from other locations across the U.S. and Canada. A large percentage of the survivors WomenSV serves are living close to the poverty line and have no access to community assets, as their partners have taken total control of the community property. While on paper it may look like they are in the middle-to-upper income bracket, in reality they are often struggling to pay the rent and put food on the table. WomenSV conducts an initial intake session with each woman we serve. Based on the responses from women served last year: •79% either had no access or limited access to household funds •89% experienced financial abuse •95% experienced emotional abuse •89% experienced physical abuse •100% stated that they were afraid of their partner WomenSV’s program is available to any woman who seeks our services. We offer long-term individual support of each survivor, establishing a lasting relationship that is maintained for as long as she chooses. Survivors typically find WomenSV via referrals, word of mouth or by searching online. A key part of WomenSV’s focus is education and outreach. As described above, we educate the community through presentations to the community and trainings to service providers. These educational services provide a means of outreach – service providers refer clients to us for assistance and, as we do more community education, more people hear about us through word-of-mouth. In addition, WomenSV is often used as a resource for media outlets who are interested in this issue, as it resonates with people across the country. WomenSV Founder and Executive Director Ruth Darlene has been featured in over a dozen print and media news features, including national outlets such as the New York Times, the Wall Street Journal, Good Morning America, and the Today Show. Ruth also writes a column which appears periodically in a local newspaper, which has a distribution list of over 16,000 subscribers. Some of those readers reach out to WomenSV after reading one of her articles. Since receiving national exposure on the Megyn Kelly Today Show and Good Morning America in 2018, WomenSV has seen a steady increase in calls from domestic abuse survivors around the country looking for support. New referrals also come to us from online searches, since we have established a strong online presence through Search Engine Optimization and through social media outreach through our Facebook page and website (www.womensv.org). After our trainings for Google we are partnering with them in serving their staff members 0 0 0 0 Curriculum Development Consultant20000 0 150 10 152 d)Will there be a charge or fee for the program/project/event (if applicable)? 13. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: 14. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: SECTION 6: CERTIFICATION WomenSV does not charge a fee for any of our survivor support services. However, we are working toward the long-term goal of becoming a training and resource center to train professionals and other DV organizations on strategies for working with victims of covert abuse and coercive control. These trainings will all have fees associated with them. We are also recording many of our trainings and working toward offering them for a fee as continuing education credits for police, attorneys, therapists, physicians and other providers. In 2021, WomenSV received a generous donation from Mayor Darcy Paul’s discretionary fund. We have enough unrestricted funds in our current budget to cover the cost of curriculum development that is not funded by the City of Cupertino. 153 154 155 In 2022, WomenSV received a Cuper�no Community Funding Grant in the amount of $20,000 for “Technical Support for Domes�c Abuse Survivors.” The term for this grant, as per the grant agreement, is August 4, 2022 – June 30, 2023. Because we have not yet reached the end of the grant term, we are not able to provide a writen or financial report at this �me. Please contact WomenSV’s Founder & Execu�ve Director Ruth Darlene at (650)996-2200 or ruth@womensv.org with any ques�ons or concerns. 156 The following is a link to a video explaining the three phases of a Survivors journey. These phases correspond to the curriculum that will be developed with the support of the City of Cuper�no. htps://www.dropbox.com/s/jmydldub8dsyw9j/The 3 phases of a woman%27s journey at WomenSV.mp4?dl=0 157 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X Identify how the funds will be used to benefit the Cupertino community.X Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.X Be complete and submitted by the application deadline.X Restrictions/Guidelines YES NO Notes: Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival X Admission to or participation in the event must be "free of charge"X WomenSV (RETURNING) Eligibility Checklist (staff use only) 158 Fu n d i n g f r o m p r i o r y e a r (i f a p p l i c a b l e ) Impact on and benefit to the Cupertino Community - Total # participants - # of Cupertino part. - Cost per resident - Availability of event to the Cupertino Community Alignment with General Plan Principles - 12 Guiding Principles Community Need for the program/ project/event - Demonstrated community impact Uniqueness of the program/ project/event - Unduplicated service/ originality - Level of collaboration if a duplicated service Reasonable Cost - How will the organization use the grant funds Demonstrated effort to secure funding from other sources - Non-City funding sources or - Established partnerships with other organizations Qualifications /experience of the organization/ members NEW APPLICANTS: Application Impact - Originality RETURNING APPLICANTS: Application Impact - Past performance and program efficacies Total Score NOTES: Max Points 20 20 15 15 10 10 5 5 5 100 0 0 0 0 0 0 0 0 0 0Organization: WomenSV Program/Project/Event: Curriculum Development Project Evaluation Criteria To t a l B u d g e t Am o u n t R e q u e s t e d Organization: West Valley Community Services Program/Project/Event: Gift of Hope 2023 Organization: AINAK Program/Project/Event: AINAK - Eye Exams & Eyeglasses Organization: Asian American Parents Association Program/Project/Event: 2024 Cupertino Multicultural Fair Organization: No Time to Waste Program/Project/Event: 7/250 Feed the Need Organization: God's Promise Program/Project/Event: Turn Food Waste into Garden Soil Organization: Cupertino Symphonic Band Program/Project/Event: Band Equipment Organization: Monta Vista High School Speech Boosters Inc Program/Project/Event: Monta Vista Speech Program Organization: Omniware Networks Program/Project/Event: Mental Health Program Organization: STEMBoost Corporation Program/Project/Event: Elementary Science Olympiad Fun Day/Night 159 Status Applicant Stanek Shearin Begur Swamy Buch Commission Average Commission Ranking Amount Requested Tier Project Name Cupertino Residents Served Eligibility New AINAK 0 1 $2,500.00 Tier 2 Eye Exams & Eyeglasses 20 Eligible New Asian American Parents Association 0 1 $3,000.00 Tier 2 2024 Cupertino Multicultural Fair 300 Eligible New No Time to Waste 0 1 $5,000.00 Tier 3 7/250 Feed the Need 10,560 Eligible New God's Promise 0 1 $20,000.00 Tier 4 Turn Food Waste into Garden Soil 58,622 Eligible Status Applicant Stanek Shearin Begur Swamy Buch Commission Average Commission Ranking Amount Requested Tier Project Name Cupertino Residents Served Eligibility Last Funded Amount Funded Project Returning Cupertino Symphonic Band 0 1 $4,000.00 Tier 2 Band Equipment 500 Eligible FY 2019-2020 $2,000 Percussion Equipment Returning Omniware Networks 0 1 $4,000.00 Tier 2 Mental Health Program 60 Eligible FY 2022-2023 $2,000 Peace Love Unity Youth Art Contest Exhibition Returning STEMBoost Corporation 0 1 $4,000.00 Tier 2 Elementary Science Olympiad Fun Day/Night 500 Eligible Did not receive funding STEMBoost Summer Workshop Returning Monta Vista High School Speech Boosters Inc 0 1 $10,000.00 Tier 4 Monta Vista Speech Program 16,804 Eligible FY 2021-2022 $3,000 Monta Vista Speech Program Returning West Valley Community Services 0 1 $10,000.00 Tier 4 Gift of Hope 2023 350 Eligible FY 2022-2023 $10,000 Gift of Hope 2022 Returning WomenSV 0 1 $20,000.00 Tier 4 Curriculum Development Project 10 Eligible FY 2022-2023 $20,000 Technical Support for Domestic Abuse Survivors TOTAL Community Funding Grants Requested $82,500.00 Tier 1 <$999.99 Tier 2 $1,000.00 - $4,999.99 Tier 3 $5,000.00 - $9,999.99 Tier 4 $10,000.00 - $20,000.00 Tiers *Maximum award $20,000 Community Funding Approved Funding Range - $70,000 to $90,000 160 Applicant COMMISSION AVERAGE Amount Requested Cumulative Total AINAK 0 2,500.00$ 2,500.00$ Asian American Parents Association 0 3,000.00$ 5,500.00$ No Time to Waste 0 5,000.00$ 10,500.00$ God's Promise 0 20,000.00$ 30,500.00$ Cupertino Symphonic Band 0 4,000.00$ 34,500.00$ Omniware Networks 0 4,000.00$ 38,500.00$ STEMBoost Corporation 0 4,000.00$ 42,500.00$ Monta Vista High School Speech Boosters Inc 0 10,000.00$ 52,500.00$ West Valley Community Services 0 10,000.00$ 62,500.00$ WomenSV 0 20,000.00$ 82,500.00$ 161 Applicant Stanek Stanek Rank Shearin Shearin Rank Begur Begur Rank Swamy Swamy Rank Buch Buch Rank COMMISSION AVERAGE COMMISSION RANKING RANKING AVERAGE AMOUNT REQUESTED CUMULATIVE TOTALAINAK01010101010512,500.00$ 2,500.00$ Asian American Parents Association 0 1 0 1 0 1 0 1 0 1 0 5 1 3,000.00$ 5,500.00$ No Time to Waste 0 1 0 1 0 1 0 1 0 1 0 5 1 5,000.00$ 10,500.00$ God's Promise 0 1 0 1 0 1 0 1 0 1 0 5 1 20,000.00$ 30,500.00$ Cupertino Symphonic Band 0 1 0 1 0 1 0 1 0 1 0 5 1 4,000.00$ 34,500.00$ Omniware Networks 0 1 0 1 0 1 0 1 0 1 0 5 1 4,000.00$ 38,500.00$ STEMBoost Corporation 0 1 0 1 0 1 0 1 0 1 0 5 1 4,000.00$ 42,500.00$ Monta Vista High School Speech Boosters Inc 0 1 0 1 0 1 0 1 0 1 0 5 1 10,000.00$ 52,500.00$ West Valley Community Services 0 1 0 1 0 1 0 1 0 1 0 5 1 10,000.00$ 62,500.00$ WomenSV 0 1 0 1 0 1 0 1 0 1 0 5 1 20,000.00$ 82,500.00$ 162 Organization FY 17-18 FY 18-19 FY 19-20 FY20-21 FY 21-22 FY 22-23 Total Funding Received Friends of Deer Hollow Farm $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 7,000 - 67,000$ Cupertino Rotary $ 12,000 $ 12,000 $ 12,000 $ 12,000 $ 12,000 - 60,000$ Euphrat Museum of Art $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 15,000 - 55,000$ Cupertino Historical Society $ 15,000 $ 15,000 20,000$ 20,000$ 20,000$ -90,000$ Iranian Federated Women's Club $400 $400 ----800$ Bay Area Chrysanthemum Show -- $ 1,300 ---1,300$ Cupertino Symphonic Band -- $ 2,000 ---2,000$ Santa Clara Valley Audubon Society -- $ 10,000 7,500$ 8,500$ -26,000$ Cupertino DeAnza Lion's Charities -- $ 10,000 ---10,000$ Heart of the Valley -- $ 7,000 --6,161$ 13,161$ West Valley Community Services -- $ 20,000 20,000$ 10,000$ 10,000$ 60,000$ Breathe CA -- $ 2,500 4,000$ -4,000$ 10,500$ Elevate the Future ---3,000$ --3,000$ Chinese American Coalition for Compassionate Care ---6,000$ 12,000$ 13,000$ 31,000$ Bhubaneswar Sister City ---7,500$ --7,500$ Silicon Valley Jewish Film Festival ---5,000$ --5,000$ Cupertino Library Foundation ----15,000$ -15,000$ Buddhist Tzu Chi Medical Foundation ----7,400$ 8,300$ 15,700$ Valkyrie Robotics ----3,000$ -3,000$ Tian Hong Foundation ----3,000$ -3,000$ Monta Vista High School Music Boosters ----3,000$ -3,000$ Women SV -----20,000$ 20,000$ American Cancer Society -----6,000$ 6,000$ Omniware Networks -----2,000$ 2,000$ Total 52,400$ 52,400$ 109,800$ 110,000$ 115,900$ 69,461$ 509,961$ Community Funding Historical Funding Report Fiscal Year 2018-2023 163 Status Applicant Project Name Cupertino Residents Served Amount Requested Tier Eligibility New AINAK Eye Exams & Eyeglasses 20 $2,500.00 Tier 2 Eligible New Asian American Parents Association 2024 Cupertino Multicultural Fair 300 $3,000.00 Tier 2 Eligible New No Time to Waste 7/250 Feed the Need 10,560 $5,000.00 Tier 3 Eligible New God's Promise Turn Food Waste into Garden Soil 58,622 $20,000.00 Tier 4 Eligible Status Applicant Project Name Cupertino Residents Served Amount Requested Tier Eligibility Last Funded Amount Funded Project Notes Returning Cupertino Symphonic Band Band Equipment 500 $4,000.00 Tier 2 Eligible FY 2019-2020 $2,000 Percussion Equipment Returning Omniware Networks Mental Health Program 60 $4,000.00 Tier 2 Eligible FY 2022-2023 $2,000 Peace Love Unity Youth Art Contest Exhibition Returning STEMBoost Corporation Elementary Science Olympiad Fun Day/Night 500 $4,000.00 Tier 2 Eligible Did not receive funding STEMBoost Summer Workshop Applied FY 22-23 but ineligible because event was not free to residents Returning Valkyrie Robotics Valkyrie Robotics Program 15 Tier 2 Ineligible FY 2021-2022 $3,000 Mini-Robot Competition Not eligible. Charging admissions for program Returning Monta Vista High School Speech Boosters Inc Monta Vista Speech Program 16,804 $10,000.00 Tier 4 Eligible FY 2021-2022 $3,000 Monta Vista Speech Program Returning West Valley Community Services Gift of Hope 2023 350 $10,000.00 Tier 4 Eligible FY 2022-2023 $10,000 Gift of Hope 2022 Returning Rotary Club of Cupertino Silicon Valley Fall Festival Eligible FY 2021-2022 $12,000 Cupertino Fall Festival Withdrawing FY 2023-24 application Returning WomenSV Curriculum Development Project 10 $20,000.00 Tier 4 Eligible FY 2022-2023 $20,000 Technical Support for Domestic Abuse Survivors TOTAL Community Funding Grants Requested $82,500.00 Tier 1 <$999.99 Tier 2 $1,000.00 - $4,999.99 Community Funding Approved Funding Range - $70,000 to $90,000 Tier 3 $5,000.00 - $9,999.99 Tier 4 $10,000.00 - $20,000.00 Tiers 164 CITY OF CUPERTINO Agenda Item 23-12161 Agenda Date: 4/6/2023 Agenda #: 4. Subject: Consider Canceling the July 6, 2023 Parks and Recreation Commission Meeting Cancel the July 6, 2023 Parks and Recreation Commission meeting. CITY OF CUPERTINO Printed on 3/29/2023Page 1 of 1 powered by Legistar™165