Agenda PacketCITY OF CUPERTINO
TEEN COMMISSION
AGENDA
10185 N Stelling Rd, Quinlan Conference Room
Wednesday, March 8, 2023
6:00 PM
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Presentation on Student Leadership Conference at the Santa Clara Office of
Education
Recommended Action: Receive a presentation on Student Leadership Conference at
the Santa Clara Office of Education from Shreya Shetty, Outreach Director, Cupertino
High School.
A - Spring Conference Flyer
APPROVAL OF MINUTES
2.Subject: Approval of Minutes - February 8, 2023
Recommended Action: Review and approve the minutes from the Teen Commission
meeting on February 8, 2023.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
3.Subject: Update on McClellan Ranch Preserve and Facilities
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Teen Commission Agenda March 8, 2023
Recommended Action: Receive a presentation from Recreation Coordinator, D'Miles
Salmon, on McClellan Ranch Preserve Programs and Facilities and provide feedback on
future potential programs.
4.Subject: Update to the Youth Led Organization Process for Fiscal Year 2022/2023
Recommended Action: Receive an update on the Window Decorating for Youth Led
Organization Process for Fiscal Year 2022/2023 from Recreation Manager, Sonya Lee.
A - YLO Window Decoration Flyer
5.Subject: Mayor's Meeting Attendance
Recommended Action: Receive an update on Mayor's Meeting from Teen Commission
Liaison, Sonya Lee, and discuss Teen Commission Attendance .
STAFF AND COMMISSION REPORTS
6.Subject: Monthly Update Reports
Recommended Action: Receive monthly update reports from City Staff and Teen
Commissioners.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
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Teen Commission Agenda March 8, 2023
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
23-12097 Agenda Date: 3/8/2023
Agenda #: 1.
Subject: Presentation on Student Leadership Conference at the Santa Clara Office of Education
Receive a presentation on Student Leadership Conference at the Santa Clara Office of Education from
Shreya Shetty, Outreach Director, Cupertino High School.
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CITY OF CUPERTINO
Agenda Item
23-12098 Agenda Date: 3/8/2023
Agenda #: 2.
Subject: Approval of Minutes - February 8, 2023
Review and approve the minutes from the Teen Commission meeting on February 8, 2023.
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[DRAFT] MINUTES
CUPERTINO TEEN COMMISSION
Wednesday, February 8, 2023
REGULAR TEEN COMMISSION MEETING
CALL TO ORDER
At 6:11 p.m. Chair Kasamsetty called the Teen Commission meeting to order. This was a teleconference
meeting with no physical location.
ROLL CALL
Present: Cheung, Ding, Gupta(6:11), Kasamsetty(6:03), Kumar, Shah. Absent: Halambi, Luu. Qin, Tarra. Staff:
Sonya Lee, Robert Kaufman, Rachelle Sander, Alex Greer, Christina Lopez. All commissioners teleconferenced
for the meeting.
CEREMONIAL MATTERS & PRESENTATIONS
APPROVAL OF MINUTES
1. Subject: Approval of Minutes – January 11, 2023
Recommended Action: Review and approve the minutes from the Teen Commission meeting on
January 11, 2023.
Commissioner Gupta motioned to approve minutes. Commissioner Shah seconded the motion.
Minutes approved.
WRITTEN/ORAL COMMUNICATIONS
No written or oral communications received.
OLD BUSINESS
No old business.
NEW BUSINESS
2. Subject: Update to the Youth Led Organization Process for Fiscal Year 2022-23.
Recommended Action: Receive an update on the Window Decorating for the Youth Led Organizations
Process for Fiscal Year 22-23 from Recreation Manager, Sonya Lee.
Sonya Lee gave an update on the process for the Window Decorating event for Youth Led
Organizations. She clarified the application process, what materials would be provided, and the rules
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Cupertino Teen Commission Minutes February 8, 2023
for the artwork approval. The flyer was shared and the standards for the artwork were reviewed. She
stressed the desire for Commissioner’s to spread the word and to participate in the March 25 events
which will include not only window decorating, but also a summer job fair and teen activities.
3. Subject: Update on the Fiscal Year 2022-23 City Work Program Item Intergenerational Engagement
Recommended Action: Receive an update on the status of the Intergenerational Engagement Fiscal
Year 22-23 work program item from Recreation Supervisor, Alex Greer.
Alex Greer shared the flyer which calls for teen participation for the intergenerational event at the
Senior Center on March 13. He indicated that this a day that most high schools will have off from
school. He also shared the flyer for the actual event and reviewed some of the activities that would be
part of the day.
A commissioner asked how the event had been advertised.
Alex indicated that the event was in the spring guide, it would be given to a teen distribution list as
well as being emailed to schools.
4. Subject: Update on Citywide Special Events and working with Youth Led Organizations
Recommended Action: Receive an update Citywide Special Events and working with Youth Led
Organizations from Recreation Coordinator, Christina Lopez.
Christina Lopez shared information through a presentation on city-wide events and the desire to work
with YLO’s to provide volunteer support to the events. She showed the process of how YLO’s could get
involved with the events as organizations.
A commissioner asked if the YLO’s could choose which events they would work.
Christina indicated that there was a lot of flexibility about which events YLO’s could work.
STAFF & COMMISSION REPORTS
• Staff Updates
o Robert Kaufman, Teen Coordinator, provided a staff update.
Spelling Bee Recap
• Thank you to Commissioners Halambi, Shah, and Chueng
• First Movie Night Feb 11, Minions
• Spring Brochure is out
• LIT applications are open for volunteers ages 14-18
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Cupertino Teen Commission Minutes February 8, 2023
• Revitalize Memorial Park Project
o Current online survey
o Virtual webinar Feb 9
• Commissioner Updates
February 8 Mayor’s meeting was held at 6 p.m. and conflicted with Teen
Commission meeting, Commissioner Cheung will attend next month’s meeting if
it does not conflict with the Teen Commission meeting. Sonya will communicate
with Commissioner Cheung when Mayor’s meeting time is determined for
March.
Next meeting may be in person. Sonya Lee indicated that she will communicate
as soon as this is determined. If in person, meeting will be at Quinlan
Community Center, Conference Room.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
• Commissioner Cheung will attend the next Mayor’s Meeting.
FUTURE AGENDA SETTING
No future agenda items were added.
ADJOURNMENT
At 6:44 p.m., Chair Kasamsetty adjourned the meeting.
_______________________________
Sonya Lee, Staff Liaison
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CITY OF CUPERTINO
Agenda Item
23-12099 Agenda Date: 3/8/2023
Agenda #: 3.
Subject: Update on McClellan Ranch Preserve and Facilities
Receive a presentation from Recreation Coordinator,D'Miles Salmon,on McClellan Ranch Preserve
Programs and Facilities and provide feedback on future potential programs.
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CITY OF CUPERTINO
Agenda Item
23-12100 Agenda Date: 3/8/2023
Agenda #: 4.
Subject: Update to the Youth Led Organization Process for Fiscal Year 2022/2023
Receive an update on the Window Decorating for Youth Led Organization Process for Fiscal Year
2022/2023 from Recreation Manager, Sonya Lee.
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Youth LedOrganizationsNeeded
Your Youth Led Organization is
invited to create a spring-themed
window decoration highlighting
your organization's name at
Quinlan Community Center.
Who: Youth Led Organizations
(YLO's)
What: YLO's will decorate a window
with a spring theme and the
organization name
Where: Quinlan Community Center
(10185 North Stelling Road)
When: Painting will be done on
March 25 from 1 to 4 p.m.
How: Submit an application by
March 1
This teen event will be in conjunction with
the City of Cupertino Summer Job Fair
with some fun teen focused games and
tournaments at the event.
cu perti no.o rg /te e ncom missi o n
Apply at:
Questions?
sonyal@cupertino.org
bit.ly/3Hq6rsa
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This is a FREE event
All decorating shall be done by members of the Youth Led Organizations
One application per YLO's
Approved spring-themed designs only
Displays must not include adult, political, violent, or socially insensitive
artwork. Keep it family-friendly.
Windows will be assigned by City staff
Additional Information
Each organization will be provided the following by
City of Cupertino:
Paints (16 oz.): White, Yellow, Red, Blue, Green, Black
10 Cups for Paint (12 oz.)
Assortment of brushes
10 popsicle sticks for mixing
1 bucket of water
Step ladders must be provided by your
Youth Led Organization
Questions and copies of proposed window designs can be directed to
Sonya Lee
sonyal@cupertino.org or (408) 777-3121
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CITY OF CUPERTINO
Agenda Item
23-12101 Agenda Date: 3/8/2023
Agenda #: 5.
Subject: Mayor's Meeting Attendance
Receive an update on Mayor's Meeting from Teen Commission Liaison,Sonya Lee,and discuss Teen
Commission Attendance.
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CITY OF CUPERTINO
Agenda Item
23-12102 Agenda Date: 3/8/2023
Agenda #: 6.
Subject: Monthly Update Reports
Receive monthly update reports from City Staff and Teen Commissioners.
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