Agenda PacketCITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
AGENDA
10350 Torre Avenue, Community Hall and via Teleconference
Thursday, March 2, 2023
7:00 PM
This meeting will be televised
IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue.
2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) Appear in person at Cupertino Community Hall. Members of the audience who address
the Commission must come to the lectern/microphone, and are requested to complete a
Speaker Card and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or provide comments .
2) E-mail comments by 5:00 p.m. on Thursday, March 2 to the Commission at
parksandrecreationcommission@cupertino.org. These e-mail comments will be received by
the commission members before the meeting and posted to the City’s website after the
meeting.
Members of the public may provide oral public comments during the meeting as follows :
Oral public comments will be accepted during the meeting. Comments may be made
during “oral communications” for matters not on the agenda, and during the public
comment period for each agenda item.
Teleconferencing Instructions
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Parks and Recreation Commission Agenda March 2, 2023
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_s2ZLYbjtR3ebveLFjavFOA
Phone
Dial: 669-900-6833 and enter Webinar ID: 943 6709 8106 (Type *9 to raise hand to speak, *6 to
unmute yourself). Unregistered participants will be called on by the last four digits of their
phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 943 6709 8106
SIP: 94367098106@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand,” or, if
you are calling in, press *9. Speakers will be notified shortly before they are called to speak .
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference Commission meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
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Parks and Recreation Commission Agenda March 2, 2023
408-777-3223, at least 48 hours in advance of the Commission meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability,
Commission meeting agendas and writings distributed for the meeting that are public
records will be made available in the appropriate alternative format.
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Update on Fiscal Year 2022-2023 City Work Program Item Senior Strategy
Recommended Action: Receive a presentation from Polco on the Fiscal Year 2022-2023
work program item Senior Strategy.
Staff Report
APPROVAL OF MINUTES
2.Subject: February 2, 2023 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the February 2, 2023 Parks and Recreation
Commission meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
3.Subject: Review Fiscal Year 2023-2024 Community Funding Grant Applications.
Recommended Action: Review Fiscal Year 2023-2024 Community Funding Grant
Applications.
Staff Report
A - Community Funding Policy
B - Community Funding Applications Summary
C - Community Funding Applications and Eligibility Criteria
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Parks and Recreation Commission Agenda March 2, 2023
4.Subject: Review Cupertino Community Funding Grant Policy Updates and Program
Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant Program.
Recommended Action: Review Cupertino Community Funding Grant Policy Updates
and Program Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant
Program.
Staff Report
A - Community Funding Grant Policy (Redlined)
B - Community Funding Grant Policy (Clean)
C - Commissioner Community Funding Evaluation Form (Redlined)
D - Commissioner Community Funding Evaluation Form (Clean)
E - Evaluation Totals Form
STAFF AND COMMISSION REPORTS
5.Subject: Monthly Update Reports
Recommended Action: Receive monthly update reports from the Director of Parks and
Recreation and commissioners.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
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Parks and Recreation Commission Agenda March 2, 2023
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
23-12076 Agenda Date: 3/2/2023
Agenda #: 1.
Subject: Update on Fiscal Year 2022-2023 City Work Program Item Senior Strategy
Receive a presentation from Polco on the Fiscal Year 2022-2023 work program item Senior Strategy.
CITY OF CUPERTINO Printed on 2/23/2023Page 1 of 1
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PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: March 2, 2023
Subject
Update on Fiscal Year 2022-2023 City Work Program Item Senior Strategy
Recommended Action
Receive a presentation from Polco on the Fiscal Year 2022-2023 work program item
Senior Strategy.
Discussion
History
In fiscal year (FY) 2021-2022, the City Work Program included an item titled “Senior
Strategy” with a stated objective to address the needs of seniors in collaboration with the
City Council and Commissions. Needs to address include technology resources,
housing, food supply, transportation, and mental and physical health and wellbeing.
A survey was developed to determine seniors’ awareness of existing available resources
which address the need areas listed in the project objective. This survey was brought to
the Senior Advisory Council for feedback on September 27, 2021 which was
incorporated prior to publishing. The survey was launched in October of 2021 and
closed in December of 2021 and received 459 responses. The survey results were
presented to the pertinent commissions including to the Parks and Recreation
Commission on June 2, 2022.
Discussion
In the FY 2022-2023 City Council rolled the “Senior Strategy” work program item over
with an addition to the objective. The additional direction in the objective was
“Administer a second in-depth senior survey to learn about senior needs (including
aging in place and elder financial abuse).” In discussions of this objective, Council
mentioned a nation-wide survey that is familiar to age friendly cities.
The City of Cupertino is an age friendly city and through that distinction was
introduced to The Community Assessment for Older Adults (CASOATM). CASOATM is
administered by Polco which was founded in 2015 and merged with the National
Research Center in 2019. Polco has a large database of comparative resident opinion
7
with over 700 comparison communities across the nation. Polco’s Performance Plan
includes comparisons to the national benchmarks and therefore the survey questions are
the same across all communities for the most effective results.
Following the Council direction from the City Work Program, staff has worked with
Polco to prepare the launch of the survey to Cupertino residents. The survey will be
mailed to randomly selected households in March and will be open online to all
residents early April. Following completion of the survey, Polco will process all surveys,
perform data analysis, and produce a draft report.
Sustainability Impact
No sustainability impact.
Fiscal Impact
The estimated budget for this item is $69,000.
_____________________________________
Prepared, Reviewed, and Approved for Submission by: Rachelle Sander, Director of
Parks and Recreation
8
CITY OF CUPERTINO
Agenda Item
23-12075 Agenda Date: 3/2/2023
Agenda #: 2.
Subject: February 2, 2023 Parks and Recreation Commission Meeting Minutes
Review and approve the February 2, 2023 Parks and Recreation Commission meeting minutes.
CITY OF CUPERTINO Printed on 2/23/2023Page 1 of 1
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CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
Televised Teleconference Meeting
Thursday, February 2, 2023
7:00 PM
DRAFT MINUTES
CALL TO ORDER
Rachelle Sander, Director of Parks and Recreation, called the meeting to order at
7:00 p.m. via remote teleconference.
ROLL CALL
Commissioners present: Sashikala Begur, Carol Stanek, Seema Swamy, Jennifer
Shearin, Hemant Buch
Commissioners absent: None
Staff present: Rachelle Sander, Jessica Javier, Susan Michael, Chad Mosely,
Ayano Hattori
Guest speakers: Casey Case, Michael Freitag
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Chair and Vice Chair Selection
Recommended Action: Conduct the selection of the Chair and Vice Chair.
Director Sander opened public comment.
Louise Saadati, Cupertino resident, supported Commissioner Stanek as Chair and
Jennifer Shearin as Vice Chair.
Deepa Mahendraker supported Commissioner Stanek as Chair.
Lisa Warren supported an existing Commissioner as Chair.
Judy Wilson, Cupertino resident, supported Commissioner Stanek as Chair and
Commissioner Shearin as Vice Chair.
Director Sander closed public comment.
Commissioner Swamy nominated Vice Chair Begur as Chair. Vice Chair Begur
seconded. Motion failed with 2 yes and 3 no.
10
Commissioner Shearin nominated Commissioner Stanek as Chair. Commissioner Buch
seconded. Motion carried with 3 yes and 2 no.
Commissioner Swamy nominated Vice Chair Begur to remain Vice Chair. Vice Chair
Begur seconded. Motion failed with 2 yes and 3 no.
Commissioner Buch nominated Commissioner Shearin as Vice Chair. Commissioner
Shearin seconded. Motion carried with 3 yes and 2 no.
APPROVAL OF MINUTES
2. Subject: November 17, 2022 Parks and Recreation Commission Special Meeting
Minutes
Recommended Action: Review and approve the November 17, 2022 Parks and
Recreation Commission special meeting minutes.
Vice Chair Shearin motioned to approve the November 17, 2022 Parks and Recreation
Commission special meeting minutes. Commissioner Begur seconded. Motion carried
with 4 yes and 1 abstain.
3. Subject: December 1, 2022 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the December 1, 2022 Parks and Recreation
Commission meeting minutes.
Vice Chair Shearin motioned to approve the December 1, 2022 Parks and Recreation
Commission meeting minutes. Commissioner Swamy seconded. Motion carried with 4
yes and 1 abstain.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Jennifer Griffin expressed support for restoring the Stocklmeir House.
Lisa Warren expressed concerns surrounding the unhoused at Lawrence-Mitty.
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
None
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NEW BUSINESS
4. Subject: Consider Memorial Park Specific Plan project update on the development of
the conceptual design and community input.
Recommended Action: Receive an update on the status of the Memorial Park Specific
Plan project and provide feedback on the community’s input and the development of
the conceptual design options.
Director Sander introduced Ayano Hattori, Project Manager, to present on the item.
Project Manager Hattori introduced the project and introduced Casey Case, from
GATES and Associates to present. Presented on the purpose of the project, planning
process, community engagement, design inputs, and the three park concepts (A –
Community Focus, B – Nature Focus, C – Civic Focus).
Commissioners asked clarifying questions.
Chair Stanek opened public comment on the item.
Deepa Mahendraker supported adding a Dog Off-Leash Area (DOLA) and concept A.
Jennifer Griffin supported keeping the Veteran’s Memorial untouched, open lawn
space, and consideration of the softball field.
Louise Saadati supported adding a DOLA and concept A.
Tessa Parish supported adding a DOLA and expressed concerns regarding the potential
removal of the softball field due to community usage.
Lisa Warren supported increased shade, sustainable improvements, inclusive
playground, and festival and event space. Expressed concerns regarding costs
associated.
Kwang supported adding a DOLA.
Nori, Cupertino resident, supported a combination of concept A and concept B, an all-
inclusive playground, bike garden, nature area, and keeping the amphitheater location.
Chair Stanek closed public comment and opened it up for Commissioner comments.
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Commissioner Begur expressed concerns regarding softball field usage and cost
estimates for the design plans.
Vice Chair Shearin expressed concerns regarding parking and the exit of the bike path
through the park into the parking lot.
Commissioner Swamy expressed concerns regarding costs associated between the three
concept designs.
Commissioner Buch supported increased open space, dedicated pickleball courts, bike
connection and multi-use for all ages, and an upgraded amphitheater.
Chair Stanek supported multi-use functionality, consideration of the softball field users,
bike garden, and gathering spaces.
Chair Stanek called for a six-minute break at 8:55 p.m. Chair Stanek resumed the
meeting at 9:01 p.m.
5. Subject: Receive an update on current Parks and Recreation focused Capital
Improvement Programs projects, and the staff proposal for Fiscal Year 2023-2028
Capital Improvement Programs projects.
Recommended Action: Accept an update on current Parks and Recreation focused
Capital Improvement Projects, and the staff proposal for Fiscal Year 2023-2028.
Susan Michael, Capital Improvement Programs (CIP) Manager, presented an overview
of CIP projects, CIP proposal process, status of existing projects, and the proposed
FY23-24 5-year CIP.
Commissioners asked clarifying questions.
Chair Stanek opened public comment on the item.
Louise Saadati supported park amenities for DOLAs.
Jennifer Griffin expressed concerns regarding the proposed northern connections for
Lawrence-Mitty Park and Trail.
Deepa Mahendraker supported park amenities for DOLAs.
13
Tessa Parish supported playgrounds, all-inclusive amenities, and park amenities for
DOLAs.
Lisa Warren expressed concerns for the proposed northern connections for Lawrence-
Mitty Park and Trail.
Chair Stanek closed public comment and opened it up for Commissioner comments.
Chair Stanek suggested some type of barrier for multi-use functionality to
accommodate both DOLAs and users of the parks.
STAFF AND COMMISSION REPORTS
6. Subject: Monthly Update Reports
Recommended Action: Receive monthly update reports from the Director of Parks and
Recreation and commissioners.
Chair Stanek reported on the City Council meeting to discuss the procedures manual,
ethics training, Library Foundation event with Valley Water, and the McClellan Ranch
Preserve labyrinth.
Director Sander provided the Director’s update on the following:
- Welcomed the new commissioners to the Parks and Recreation Commission.
- The City Clerk sent out an email on January 18 providing notice to
Commissioners that the emergency order expires on February 28, 2023 and that
Commissioners will need to resume attending Commission meetings in-person.
o This means our March Parks and Recreation Commission meeting will be
in-person at Community Hall. Staff will follow up with additional
information regarding training for the Dias.
o The Parks and Recreation Commission Meetings will have a hybrid option
for members of the public; however, all commissioners must attend in-
person to participate.
- Youth Activity Board Teen Movie Night (Minions) – Saturday, February 11 from
6:30 to 8:30 p.m. at the Quinlan Community Center
- Reminder – if you are traveling internationally this year, please make sure you
inform the IT Department in advance with your travel dates and locations so the
Security Team knows to not disable your account while you are traveling.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
February 8 – Chair Stanek
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March 8 – Commissioner Begur
April 12 – Commissioner Buch
May 10 – Vice Chair Shearin
FUTURE AGENDA SETTING
Chair Stanek requested a proposed Commission annual calendar.
ADJOURNMENT
Chair Stanek adjourned the meeting at 10:13 p.m. to the March 2, 2023 meeting at 7:00
p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the _____ regular meeting
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CITY OF CUPERTINO
Agenda Item
23-12077 Agenda Date: 3/2/2023
Agenda #: 3.
Subject: Review Fiscal Year 2023-2024 Community Funding Grant Applications.
Review Fiscal Year 2023-2024 Community Funding Grant Applications.
CITY OF CUPERTINO Printed on 2/23/2023Page 1 of 1
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PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: March 2, 2023
Subject
Review Fiscal Year 2023-2024 Community Funding Grant Applications.
Recommended Action
Review Fiscal Year 2023-2024 Community Funding Grant Applications.
Discussion
The Community Funding Grant application process opened on January 1, 2023 and
closed on February 1, 2023. The City received 12 applications for the FY 2023-2024
Community Funding Grant Program application cycle. Staff reviewed all submitted
applications for completeness and eligibility, determined by compliance with the
Community Funding Policy. Staff concluded that 12 applications fully met eligibility
requirements. A summary of the application project, funding requested, funding tier,
new or returning applicant, and prior funding is provided (Attachment B). All
submitted applications will be provided to the Commission for review , as well as
staff’s evaluation of each application’s eligibility (Attachment C). Applicants have
been notified of the Commission meeting and will have the opportunity to provide
any clarification regarding Commissioner’s questions.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact associated with reviewing Community Funding applications and
receiving staff’s presentation. In April, the Commission will review application
evaluations and provide a recommendation regarding funding to City Council for
final approval.
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Prepared by: Jacinta Liang, Management Analyst
Reviewed and approved by: Rachelle Sander, Director of Parks and Recreation
Attachments:
A – Community Funding Policy
B— Community Funding Applications Summary
C – Community Funding Applications and Eligibility Criteria
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Fiscal Policies – Community Funding Grant Policy
PURPOSE
The City of Cupertino currently provides funding to local non-profit organizations in the areas
of social services, fine arts, and other programs for the general public. The policy provides a
framework for the City's Community Funding Grant Program and guides the administration of
the program and decision-making process. It also provides guidance on key aspects of the City's
Community Funding Grant Program processes including Eligibility, Evaluation Criteria,
Restrictions/Guidelines, and Procedure.
SCOPE
All requests for funding must comply with this policy.
POLICY
The City has established the Community Funding Grant Program, subject to availability of funds,
with a range of $70,000 to $90,000 in total funding available. Community Funding Grants shall
not exceed $20,00 per applicant, per year. City Council will determine the organizations to be
awarded funds through the Community Funding Grant Program. City Staff shall review
applications for completeness and review the qualifications and accuracy based upon the
eligibility criteria set forth below. In all cases, the City reserves the right to reject any and all
applications in the event staff identifies a potential conflict of interest or the appearance of a
conflict of interest. Submission of an application in no way obligates the City to award a grant
and the City reserves the right to reject any or all applications, for any reason, at any time.
Eligibility
To receive consideration for a Community Funding Grant, grant requests must:
• Be a 501(c)(3) non-profit organization with experienced members capable of
implementing and managing the program/project/event.
• Identify how the funds will be used to benefit the Cupertino community.
• Be awarded only once per project
• For specific needs, not ongoing, operational costs, or endowment funds.
• Have more than 75% of the requested funds allocated for direct service costs versus
administrative costs.
• Be complete and submitted by the application deadline.
Evaluation Criteria
• Impact on and benefit to the Cupertino community
o Number of Cupertino residents served vs. number of non-Cupertino residents
served Revised due to November 15, 2022 City Council Meeting 19
o Availability of the program/project/event to the entire Cupertino community
• Community need for the program/project/event
• Alignment with Cupertino General Plan Principles
• Uniqueness of the program/project/event
o Lack of duplication in service in Cupertino
o Level of collaboration if a duplicated service
• Qualifications and experience of the organization and its members
• Reasonable cost
• Demonstrated effort to secure funding from other sources and/or establishing
partnerships with other community or city organizations
• Clarity, completeness, and accuracy of grant application
• Past performance and compliance with requirements if a recurring applicant
Applications will be sorted into two categories:
• New applicants
• Past recipients
Applications in each category will be evaluated using a tiered structure based on the dollar amount
requested for award as follows:
• < $999.99
• $1,000.00 - $4,999.99
• $5,000.00 – $9,999.99
• $10,000.00 - $20,000.00
Restrictions/Guidelines
• An organization that is applying for multiple grants shall only submit one application.
• If requested, recipients must provide full financial statements for the organization.
• Festivals currently receiving funding through Festival Fee waivers may not apply for
funding through the Community Funding Grant Process for the same festival
• Admission to or participation in the event must be "free of charge"
• If an applicant makes a grant request directly to a member of the City Council, whether
individually or as a group, the Council shall refer the applicant to the Parks and
Recreation Department for a Grant application to be reviewed in accordance with this
policy.
• Grant recipients shall acknowledge the City contribution in formal promotional
materials and efforts related to the funded activity. Any use of the City logo must be
approved by the City’s Communications Officer.
Revised due to November 15, 2022 City Council Meeting 20
Procedure
1. Applicants submit timely and complete grant applications by February 1.
2. City Staff reviews application for completeness and compliance eligibility.
3. Applications will then be forwarded to the Parks and Recreation Commission to be
evaluated and sorted into the tiered funding structure. All applicants will be notified
and invited to attend the Parks and Recreation Commission Meeting where their
applications will be discussed. This meeting typically takes place in Spring.
4. City Council will make the final decision on grant amounts for each applicant as part of
the budget adoption which typically happens in June. All applicants will be notified and
invited to attend the City Council Meeting where their applications will be discussed.
5. Grant recipients shall submit a written report to the Parks and Recreation Department to
show proof that the grant funds have been spent in the manner and for the purposes
stated on the application, including information about the number of persons served and
other results that benefit Cupertino.
o Due by the 15th business day of July following the Fiscal Year in which grant
funds are disbursed.
o Failure to submit a written report by the July deadline could result in the loss of
grant funding eligibility in the future.
o Applicants will be expected to reimburse the City any funding awarded and not
used for their program/project/event.
Revised due to November 15, 2022 City Council Meeting 21
Status Applicant Project Name
Cupertino
Residents
Served
Amount
Requested Tier Eligibility
New AINAK Eye Exams & Eyeglasses 20 $2,500.00 Tier 2 Eligible
New Asian American Parents Association 2024 Cupertino Multicultural Fair 300 $3,000.00 Tier 2 Eligible
New No Time to Waste 7/250 Feed the Need 10,560 $5,000.00 Tier 3 Eligible
New God's Promise Turn Food Waste into Garden Soil 58,622 $20,000.00 Tier 4 Eligible
Status Applicant Project Name
Cupertino
Residents
Served
Amount
Requested Tier Eligibility Last Funded
Amount
Funded Project Notes
Returning Cupertino Symphonic Band Band Equipment 500 $4,000.00 Tier 2 Eligible FY 2019-2020 $2,000 Percussion Equipment
Returning Omniware Networks Mental Health Program 60 $4,000.00 Tier 2 Eligible FY 2022-2023 $2,000 Peace Love Unity Youth Art Contest Exhibition
Returning STEMBoost Corporation Elementary Science Olympiad Fun Day/Night 500 $4,000.00 Tier 2 Eligible Did not receive funding STEMBoost Summer Workshop
Applied FY 22-23 but ineligible
because event was not free to
residents
Returning Valkyrie Robotics Valkyrie Robotics Program 15 $4,000.00 Tier 2 Eligible FY 2021-2022 $3,000 Mini-Robot Competition
Returning Monta Vista High School Speech Boosters Inc Monta Vista Speech Program 16,804 $10,000.00 Tier 4 Eligible FY 2021-2022 $3,000 Monta Vista Speech Program
Returning West Valley Community Services Gift of Hope 2023 350 $10,000.00 Tier 4 Eligible FY 2022-2023 $10,000 Gift of Hope 2022
Returning Rotary Club of Cupertino Silicon Valley Fall Festival 500 $12,000.00 Tier 4 Eligible FY 2021-2022 $12,000 Cupertino Fall Festival
Returning WomenSV Curriculum Development Project 10 $20,000.00 Tier 4 Eligible FY 2022-2023 $20,000 Technical Support for Domestic Abuse Survivors
TOTAL Community Funding Grants Requested $98,500.00
Tier 1 <$999.99
Tier 2 $1,000.00 - $4,999.99 Community Funding Approved Funding Range - $70,000 to $90,000
Tier 3 $5,000.00 - $9,999.99
Tier 4 $10,000.00 - $20,000.00
Tiers
22
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_____________________________ ____ _________ _______________________
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___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
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____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Poonam Goyal Founder/CEO
poonam@myainak.org 4086215419
2015
0
810860783
14
AINAK
www.myainak.org
13063 La Vista Dr
Saratoga CA 95070 4086215419
50000.00 4
20
23
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
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ϒ ϒ
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Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
Empowering the underserved to achieve 20/20 vision free of cost
AINAK provides free eye exams and prescription eyeglasses to underprivileged individuals
AINAK is a Bay Area nonprofit organization focused on helping under-resourced youth and underserved
communities receive free vision care and thereby enjoy an improved quality of life.
CDC reports that 62 million Americans lack vision insurance or access to eye care and eyeglasses.
AINAK's mission is to fill this gap and provide free eye exams and prescription eyeglasses.
In the US, 1 in 4 preschool aged children have an undiagnosed or vision problem, indicating the importance
of starting regular eye exams during preschool years. These statistics have been driven up digital learning
during Covid.
Several studies are being conducted on myopia management and nearly 90% of the practitioners say that
they speak about myopia management with parents when their children are between the ages of 5 and 8
years old. However, 33% of the practitioners said that those eligible for myopia management , defer
treatment, and 80% of those who defer it do so due to affordability.
Starting eye care at an early age is important for the overall development and learning ability of the children.
AINAK's mission is that no child should be left behind in the classroom just because the could not see what
was being written or projected on the board and their parent or guardian could afford eyeglasses. Such
children can easily lose interest in learning, perform poorly in the classroom, lose self-confidence, choose a
wrong path and become a burden on society. Same track can turn out for the youth. A 20/20 vision helps
under-resourced youth do well in school and pursue college degrees leading them to maintain a job, earn a
living wage and keep themselves from falling into the cycle of poverty.
January 1, 2023 to December 31, 2023
50000.00
2500.00 20
20
8
2020
AINAK (Eyeglasses)
24
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
The grant will be used to provide school students with eye exams and prescription
eyeglasses. If AINAK is successful in receiving the grant, 50 children will get the eyeglasses.
Your grant will allow us to extend eyeglasses in more California counties. Our name and
mission is spreading and we are receiving requests from schools with students from schools
from Vallejo to San Bernardino/ Bakersfield.
Cupertino is a high net worth city, but it has a community college where students from underprivileged families attend college and a members of a local
nonprofit West Valley Community Services are AINAK partners and many members are wearing AINAK eyeglasses.
Testimonial from a recent recipient of AINAK eyeglasses:
A 73 year old Saratoga resident who worked in the construction industry went to the DMV, he failed the vision test. He was referred to AINAK by the West
Valley Community. We made the appointment for him, he still thought his eyes were good and eyeglasses were not needed. After receiving his new
glasses, this is what he texted:
Got my drivers license thanks to you and your fellow workers.
You all are so helpful n professional..
I put them on last night and realized the importance.
How can i ever repay you ?
You guys rock.
Now that i can see so much better I'm now A repoblican?--
The program is available to people who are under-resourced and underprivileged, make $45K or less annually and have no vision insurance.
Medical and Medicare recipients who do not have vision insurance can register for AINAK eyeglasses
New refugees in need of eyeglasses immediately are also eligible. Farm and Migrant workers are eligible and then we go case by case basis.
The program is available to people who are under-resourced and underprivileged, make $45K or less annually and have no vision insurance.
Medical and Medicare recipients who do not have vision insurance can register for AINAK eyeglasses
New refugees in need of eyeglasses immediately are also eligible. Farm and Migrant workers are eligible and then we go case by case basis.
A two and half year old little girl was referred to us by a nonprofit where the mother went to get diapers and other items. She told them how her little girl needed eyeglasses immediately as she lost her eyeglasses she got through Medical. To get medical eyeglasses
she had to wait for 2 years. Santa Clara Sisters of Charities, asked to come to AINAK. The mom did not believe them and did not contact AINAK. Two weeks later when she went to get fresh supplies, they asked her again to call AINAK. She took the courage and
called me, I was on vacation in Iceland. I took her information and connected the mother to our Spanish Community Reach-out Manager, who took all the pertinent information, emailed it to me.
I called the Manager from our Optical shop and scheduled an appointment for eyeglasses fitting. The Optical shop did not take the eyeglasses cost from me. They did it from their heart. Their loving gesture made me tear up. Our mission is that every child should
have access to eye care.
Most eyeglasses recipients receive eyeglasses every two years, but things happen. One of our patrons who received AIANK eyeglasses in 2022, lost her eyeglasses and is currently working for West Valley Management, contacted us, she is diabetic too. We made
an appointment for a new eye exam and eyeglasses so that she is able to continue working for our partner West Valley.
30
20
25
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
Patrons do not pay for the eye exams and eyeglasses. AINAK makes payment directly to the
approved Optometrist and Optical teams we work with.
AINAK is one of the very few nonprofits in eye care which is a one stop shop for eye care where an
underprivileged patron gets free eye exams and eyeglasses.
AINAK has never received any financial support from the City of Cupertino.
AINAK has received a grant from Star One Credit Union
San Bruno Community Foundation, did not approve the grant for AINAK as we did provide
eyeglasses to individuals in San Mateo county but to anyone in the City of San Bruno. The
Program Manager love our mission and liked what we are doing. She has connected us to
the schools in the city where we can help under-resourced children receive eyeglasses
through AINAK. We will go back and apply again in 2023.
26
27
28
"Hello my name is Osmar Jaime and I just wanted to thank this nonprofit
organization for helping people like myself out here to get us a pair of
reading glasses, for me it was an awesome opportunity because I haven’t
worn glasses and my sight has gotten worse... thanks to you guys I was able
to get my eye exam after 15-16 years of not owning a pair of glasses now I
will receive not one but two and I’m very grateful. Thanks to this I can
move on forward to getting my drivers license... I failed my basic eye exam
at the DMV and was denied my license until I had my glasses and now I
will certainly do that and move one step forward, again thank you for
everything and may God bless you with triple."
-Osmar Jaime
www.myainak.org
Tax ID: 81-0860783
AINAK is a registered as a nonprofit under section 501 C3 of the Internal Revenue
Code
29
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Funds will be used to provide school students with eye exams and
prescription eyeglasses
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
AINAK (NEW) Eligibility Checklist (staff use only)
X
30
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Liyan Zhao, Co-President
ly_zhao@hotmail.com 408-667-0198
Jerry Liu, Board Member
837liu@gmail.com 4083149909
1996
Asian American Parents Association
P.O. Box 2275
Cupertino CA 95014 408-667-0198
77-0408511
0
Jerry Liu
http://www.aapa.net
21837 Lomita Avenue
Cupertino CA 95014 14083149909
6000 15
10
31
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
The Asian American Parents Association is a group of concerned Asian parents from the city of Cupertino and west San
Jose. AAPA developed Four Initiatives to Accomplish its Mission.
* Establish Dialogue with the two school districts;
* Develop Parent Awareness Programs;
* Promote Student Training and Leadership Programs;
* Encourage Community Involvement.
Here at Asian American Parents Association, we’re committed to investing our expertise and resources in order to further
achieve our cause. Since 2000, we’ve been supporting our community members in a variety of ways and measuring our
success not by monetary size, but by more qualitative measurements such as the scale and effectiveness of our efforts.
Organize educational seminars and cultural events to bring awareness and address the needs of
students and their parents in our community
May 2024, during Asian Pacific American Heritage Month
6000
3000 50
50
8
2024 Cupertino Multicultural Fair
32
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
We plan to organize a one-day multicultural festival during Asian Pacific American Heritage
Month in 2024 (May 2024). We envision artistic performances and booths for food sales, art,
and craft sale, cultural education, and promotion of organizations in line with our mission:
unifying the AAPI community and its allies and creating a more accepting community. We
will invite local groups to perform live dances, singing, music, comedy, and acting. We will
also provide a venue for the sale of cultural art products such as jewelry, ceramics, and
painting.
This request aligns with the Recreation, Parks and Community Services Element of the Cupertino General Plan, in particular,
RPC-6: "Create and maintain a broad range of recreation programs and services that meet the needs of a diverse population".
Our multicultural fair is an event to bring the community together in a day of celebrating and bringing awareness of the
diversity of cultures we have in the Cupertino community. Attendees will have an opportunity to learn about different cultures
through educational booths and a panel of speakers. The booths will cover topics such as the history of AAPI groups in
America. We will invite other cultural and ethnic organizations to educate on their histories as well. We seek to invite a panel
of influential AAPI and other people of color to share their views on topical AAPI issues with the community. Through these
methods, we want to highlight and recognize the uniqueness and beauty of each culture that exists here in Cupertino as well
as foster solidarity and a culture of learning among all residents.
We hope to reach all families in Cupertino. We will also build connections with local organizations that are similarly working towards social change and broader engagement. We would invite cultural performing groups looking for opportunities to express their art, cultural
restaurants, and food vendors, and through the festival reach those of diverse backgrounds who wish to see their own culture or identity represented.
The festival will be free, all-inclusive, and all-welcoming. we will invite non-English radio and TV shows, businesses, and language schools to our event. we wish to simply provide enjoyment for community members; create a space for individuals to engage in meaningful
conversation and provide a platform to showcase our community's diversity.
So far we have connected with the following AAPI communities: Chinese, Korean, Indian, Filipino, and Malaysian communities, and we will continue to reach out to other communities.
The event will be open to the public.
0
1250
750
0
0 0
Insurance, Certificate, refreshments for volunteer 500
500
300
33
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
There will be no fee charged for the event.
We have not received support from the City of Cupertino in the past.
We may apply for support from the County of Santa Clara for this program.
34
35
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Hold a multicultural fair in May 2024 unifying the AAPI
community
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
AAPA (NEW) Eligibility Checklist (staff use only)
X
36
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Paul DiMarco. Director
notime2waste.food@gmail.com 408-839-9732
11
Paul DiMarco
2237 Cheryl Way
San Jose Ca 95125 408-839-9732
27-4564722
3
No Time To Waste
https://www.notimetowaste.live
2237 Cheryl Way
San Jose Ca 95125 408-839-9732
107,400 3
24
37
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
Providing donated food and essential goods for those in need.
No Time To Waste was established in 2012. Our mission statement is “providing donated food for those in need”.
We recover donated surplus food and essential goods from local businesses and deliver these goods to our
charitable outreach partners.
We were a 2 days a week operation until 2019 when we expanded to 5 days a week. In response to Covid-19, we
became a 7 days a week operation due to need and impact. We have 24 full-time volunteers in place as we
continue to expand our operations. Since 2019, we have increased our impact by 65% each year. In 2022, our
impact increased by 110%. In 2023, we will have increased our impact by 238% since 2019.
We recover food from 25 primary food donors including Kaiser Hospital San Jose; Kaiser Hospital; Santa Clara;
Whole Foods; Walmart; Costco; McDonalds; Red Lobster; KFC; 5 caterers; and 6 local restaurants. We deliver our
donated food to our charitable partners: West Valley Community Services, Martha's Kitchen, Health Trust, and
Cathedral of Faith Church.
In total, we have rescued 220K lbs of food and provided 150K meals. We have reduced our CO2 footprint by 73
tons & saved 100 million gallons of H20. We recover essential goods from 9 National retailers throughout the year
and provide these goods exclusively for CA Wildfire Relief for those residents impacted from housing displacement.
In total, we have provided 37K essential goods for CA Wildfire Relief.
Our approach has proven to be replicable, scalable, and sustainable.
We keep detailed SMART metrics through our NTTW app (https://apps.apple.com/us/app/nttw/id1619455732) For
each food recovery, we weigh the total lbs of food recovered from each food donor; we record the # of meals and/or
# of sides recovered. With our built in Food Recovery Calculator on our app, we convert the lbs of food recovered
into the lbs of CO2 reduced and gallons of H20 saved for environmental impact.
1/1/2023-12/31/2023
58,000
5,000 12
5
8
2020
7/250: Feed the Need
38
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
7/250: Feed the Need is a 7 days a week/365 days a year program in which we feed
250 people per day. A 28% increase in impact from 2022. We recover food from 25 local food business donors with
24 full-time volunteers in place to recover & deliver food to our charitable outreach partners. We feed 1,750 people
per week; 7,500 people per month; and will feed 91,250 people in 2023. This program will positively effect our
environmental needs by recovering 57 tons of surplus food while reducing our CO2 footprint by 31 tons and saving
52 million gallons of H20.
We recover food from 25 primary food donors including Kaiser Hospital San Jose; Kaiser Hospital; Santa Clara;
Whole Foods; Walmart; Costco; McDonalds; Red Lobster; KFC; 5 caterers; and 6 local restaurants. We deliver our
donated food to our charitable partners: West Valley Community Services, Martha's Kitchen, Health Trust, and
Cathedral of Faith Church.
7/250: Feed the Need will serve 10.560+ Cupertino residents. We deliver surplus food to West Valley Community Services in
Cupertino four days a week. We provide an average of 275+ lbs of food per week. This is the equivalent of 220 meals per
week. We primarily provide nutritious surplus meals from Kaiser Hospital Santa Clara every M, W, F, as well as weekly
deliveries from local bakeries and restaurants. Through 7/250: Feed the Need, we will feed 220 residents per week; 880
residents per month; and 10,560 residents in one year. By programs end, we will reduce our carbon footprint by 3.58 tons and
save 6 million gallons of H20.
This program aligns with two General Plan Principles. #10: Preserve the Environment which encourages environmental
protection and minimizing waste. This program will reduce our CO2 waste by 31 tons and save 52 million gallons of H20. #2:
Improve Public Health and Safety by promoting public health by increasing community-wide access to health foods which our
program will do providing 220 meals per week and 10,560 by programs end to Cupertino residents.
Cupertino residents who are the at-risk community that are at or below the Federal Poverty Line including
homeless, seniors, disabled, and veterans. Our target population is 30% White; 33% Asian; 23% Latino; Mixed
12%; 30% Seniors; 20% Disabled; 15% Youth; and 15% Veterans.
This program is free of charge to low income and homeless families.
0
2950
0
0
Program Support 41,270
Gas/Utilities/Insurance/VehicleMaintenance 13780
10560
10560
39
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
No
No
We have secured $35K in funding through United Way; Intero Foundation; Farrington
Foundation; and Miller Electric Matching Fund. All four funders should provide these fund by
March 1.
40
41
No Time To Waste
Providing donated food & goods for those in need
To Whom It May Concern,
No Time To Waste (NTTW) is a 501(c)(3) charitable organization whose mission is to
provide donated food for those in need.
No Time To Waste was established in San Jose in 2013. We recover donated surplus
food and essential goods from local businesses and deliver these goods to our
charitable outreach partners.
NTTW was a 2 days a week operation until 2019. In 2020, in response to Covid-19,
NTTW became a 5 days a week program. In 2021, we expanded to a 7 days a week
operation. From 2019-2021, we increased our impact by 65% each year. In 2022, our
impact increased by 110%. In 2023, we project to increase our impact by 35%.Our
approach has proven to be replicable; scalable; and sustainable.
Our signature program in 2023 is 7/250: Feed the Need. This 7 days a week 365 days a
year program feeds 250 people per day; 1,750 people per week; 7,500 people per
month; and 91,250 people this year while recovering 57 tons of food and reducing our
CO2 by 31 tons and saving 52 million gallons of H20.
With 24 full time Volunteers in place weekly, 7/250: Feed the Need recovers food from
25 primary food donors including Kaiser Hospital San Jose & Santa Clara, Whole
Foods, Walmart, Costco, McDonalds, Red Lobster, KFC, as well as 17 local
neighborhood grocers, restaurants, bakeries, and caterers. We deliver these goods to 5
primary charitable outreach partners: Martha’s Kitchen, Health Trust, West Valley
Community Services, Cathedral of Faith Church; and Campbell United Church of Christ.
42
Monthly, we provide an average of 4,000 lbs of food to Martha’s Kitchen; 1,500 lbs of
food to Cathedral of Faith Church; 1,500 lbs of food to West Valley Community
Services; and 500 lbs of food to Health Trust.
Through daily use of our NTTW app,
(https://apps.apple.com/us/app/nttw/id1619455732),we use SMART metrics to record
the total lbs of food recovered from each food donor. We also record the # of meals
and/or # of sides recovered. With our built in Food Recovery Calculator on our app, we
convert the lbs of food recovered into the lbs of CO2 reduced and gallons of H20 saved
for environmental impact.
NTTW is a proud member of the Silicon Valley Food Recovery Council; Silicon Valley
Strong Covid-19 Relief; CalNonprofits; Willow Glen Business Association; and earned
the highest rating of Platinum from Guidestar for nonprofit transparency in strategy,
metrics and financials.We have 76 partners in four areas of support: Community (19),
Funding (28), Food Donors (21), & Essential Goods Donors (9).We recover essential
goods from 9 National retailers throughout the year and provide these goods exclusively
for CA Wildfire Relief for those residents impacted from housing displacement. In total,
we have provided 37K essential goods for CA Wildfire Relief.
Our longest-standing giving partner, Kaiser Permanente of San Jose, from whom we
have recovered 115K lbs of food, said “No Time To Waste is a professional and
well-organized organization. I am proud of the contribution that we are making in our
community”. Martha’s Kitchen, to whom we have delivered over 150,000 meals, said
“No Time To Waste team is always professional and courteous. They make a
tremendous impact in helping provide good healthy meals for our clients.”
I encourage you to review our website at https://www.notimetowaste.live for details on
our operations, as well as our social media Facebook & Instagram at
Notimetowaste_Food for up to date information.
Sincerely,
Paul DiMarco
Paul DiMarco, NTTW Director
EIN 27-4564722
43
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Program support in delivering surplus food low income and
homeless families
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
No Time to Waste (NEW) Eligibility Checklist (staff use only)
X
44
From:Yuko Shima
To:Jacinta Liang
Subject:Re: Community Funding Meeting PowerPoint Decks
Date:Wednesday, February 22, 2023 10:20:57 AM
Attachments:Turn Food Waste into Garden Soil Grant Application.xlsx
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Good morning Jacinta,
Thank you for your response.
Yes.
#10: Describe the purpose of requested funds and the services that will be provided?
Educate the community with how organic works.
Daily waste of food: vegetable scraps and fruit skins, etc, can successfully turn into organic soil that is good
for the environment.
Healthy soil is soft and fluffy, nutritious to living plants, and absorbs rain water fast.
Staying away from chemical fertilizers promotes the health of the earth's soil.
At this time of flash flood, learning to maintain a soil healthy enough to quickly absorb the rain water is a
knowledge beneficial for the community.
Good news spread fast.
Not just within Cupertino but also with the rest of the United States, we would like to spread the good news of
cultivating healthy soil.
Connecting with other people.
****************************************************************************************
Let me attach the updated Excel Worksheet.
I had forgotten to add the consultation cost that I received from a professional organic gardener.
Should I update the PowerPoint?
******************************************************************************************
Thank you!
Yuko
On Wed, Feb 22, 2023 at 9:27 AM Jacinta Liang <JacintaL@cupertino.org> wrote:
Good Morning Yuko,
With your $20,000 funding request for ‘Turn Food Waste into Garden Soil,’ can you provide an update to
question #10 on the application -- Describe the purpose of requested funds and the services that will be
provided?
Thank you,
Jacinta Liang
45
Management Analyst
Parks and Recreation
JacintaL@cupertino.org
(408) 777-3328
From: Yuko Shima <contact@godspromisehumanitarianoutreach.org>
Sent: Wednesday, February 22, 2023 7:59 AM
To: Jacinta Liang <JacintaL@cupertino.org>
Subject: Re: Community Funding Meeting PowerPoint Decks
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Jacinta,
Let me attach the updated flyer to give to the residents in Cupertino.
Let me also attach the flyer that we give to potentially participating businesses such as restaurants and
grocery stores.
Thank you!
Sincerely,
Yuko
Compost Free in the Backyard Program.pdf
Keeping Food Wastes Out Of Landfill Program.pdf
Why Organic Gardening is Good for the Environme...
On Tue, Feb 21, 2023 at 7:33 PM Yuko Shima <contact@godspromisehumanitarianoutreach.org> wrote:
Jacinta,
46
Thank you for your message.
I just updated the PowerPoint Presentation decs as well. Let me upload the new version.
The updated title: Turn Food Waste into Garden Soil
Original title was: Compose in the Backyard
The reason it changed is because when we originally submitted the application, we focused more on
working in the resident's backyard. But now, we are more focused on the educational aspect of turning
food waste into organic soil.
The amount: $20,000
Thank you very much!
Yuko Shima
On Tue, Feb 21, 2023 at 9:26 AM Jacinta Liang <JacintaL@cupertino.org> wrote:
Hi Yuko,
When you get a chance, can you let me know the updated request amount and title? Or if there are any
other changes to your original application.
Thank you,
Jacinta Liang
Management Analyst
Parks and Recreation
JacintaL@cupertino.org
(408) 777-3328
47
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Yuko Shima / President
contact@godspromisehumanitarianoutreach.org 5104618761
2022
none yet
0
921033770
2
God's Promise
https://www.godspromisehumanitarianoutreach.org/
10195 Park Circle West Apt 3
Cupertino California 95014 15104618761
0 3
5
48
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
Provide humanitarian support to people living on the street by offering temporary shelter, 24/7
bathroom, warm shower, meals, clothing, a daytime resting place, transportation services, and other
services to save lives and restore lives.
We offer humanitarian support to those who don't have housing and are sleeping on the street. We
offer food, shower at YMCA, new clothes, outreach to medical responders, connect them with the
shelters outside of Cupertino. We are not only "shelters' but also a restoration center. We offer
health and soul recovery programs through organic gardening programs and raise hens programs
not to mention religious workshop program. By interacting with the power of mother nature, once a
homeless individuals will restore their self in time.
year-round, continue, never ending
20,000
20,000 20
10
8
Compost In The Backyard Program
49
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
We want to encourage separating food wastes from going into landfills. For that, we suggest composting using vegetable wastes and fruit wastes from local grocery stores
and restaurants. In Cupertino.
The program cost will be used to purchase 43 Gallon Tumbling composer, each about $100, and compostable bags to give to the participating grocery stores and restaurants.
Residents who would like to bring in their compostables can contact the nonprofit to find out who is participating in the program and if the address is nearby. One Cupertino
resident who receives the free composter has obligation to accept up to 5 households to join in the effort to run the compost program.
Nonprofit will provide vegetable and fruit waste as well as commercial compost/organic soil to facilitate the composting process.
Nonprofit also provides one time workshop for each composter holding participant regarding how to compost inviting local composting specialist.
We advertise this program using nonprofit rate USPS mail service as well as announcing in public schools kindergartens and up.
Please see the two flyers created for this program.
Even though we are a homeless shelter, our shelter provides activities to promote the health of homeless individuals. And the same program is available for the public as well.
This program will not only reduce the organic waste from landfill but also promote the use of natural resources to create healthy soil on earth.
By promoting this program, residents of Cupertino will engage in organic gardening as well as socializing with other local residents who they may not have met before.
Renters will also find this opportunity to be in the stewardship for the environment and be involved in the sustainability activities by joining in the group that is working on the
composting.
This activity will be a rewarding experience for both homeowners and renters. And the community will be blessed to have this opportunities to meet others through
environmentally sustainable and horticultural activities.
Cupertino is a leader in environmental missions as well as community engagement
programs.
This program will foster both purposes. Environmentally and at community-level.
Renter, homeowners, students, singles, families, will all benefit from this program.
Cupertino residents
Yes, entire community.
36000
10000
400
0
composting workshops, phone, transportation10000
marketing, usps 5000
58622
58622
50
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
No.
No.
We are requesting funding from Valley Water. We have not completed the application yet as
of 1/29/2023.
51
52
53
54
55
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.
X
Encourage Cupertino residents to separating food waste from
going into landfills - tumbling composters, bags, hold composting
workshops
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
God's Promise (NEW) Eligibility Checklist (staff use only)
56
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Brigid Oram, President
brigid.oram@gmail.com 650-477-0144
Robert Ponce, board member
robert911s@netscape.net 408-992-1102
1989
N/A
0
93-1055362
1
Cupertino Symphonic Band
www.cupertinosymphonicband.org
PO Box 2692
Cupertino CA 95015 408-992-1102
$15,000.00 8
44
57
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
To foster the musical talent and education of its members and provide quality musical entertainment
to the community.
The Cupertino Symphonic Band (CSB) provides free concerts throughout the year for Cupertino and
other south bay communities.
used in all future rehearsals and concerts
15,000.00
4,000.00 27
27
8
Equipment
58
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
Funds would be used to purchase: 1) music stands for rehearsal site, 2) new percussion
instruments, 3) sheet music, 4) conductor podium. These items would be used at weekly
rehearsals and concert performances.
CSB performances allow the entire community to listen and enjoy all types of live music.
The concerts also allow the children in the community to see all the different wind and
percussion instruments up close. This in turn may spark interest in youth to begin learning
a musical instrument.
CSB members, residents of Cupertino, and residents of serveral south bay cities.
Yes
0
4,000.00
0
0
N/A 0
N/A 0
2000
500
59
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
All concerts and performances are free.
None
None
60
61
62
63
64
65
66
67
68
69
70
71
72
73
Update: 07/27/2022
INCOME Budgeted 21-22 YTD July August Sept.Oct.Nov.Dec.Jan.Feb.
Membership $5,500.00 $527.02 $0.00 $80.00 $0.00 $0.00 $0.00 $0.00 $0.00
Concert donations $1,800.00 $0.00
Bake sales $800.00 $0.00
CSB Masks Sold $400.00 $33.00 $33.00
Flat Donations $200.00 $60.00 $10.00 $50.00
Performance income $1,500.00 $0.00
Amazon,Benevity, Igive $1,700.00 $415.35 $68.90
Cupertino Grant $2,000.00 $0.00
Interest on CD $180.00 $0.00
Refunds $0.00 $0.00
Other income $0.00 $0.00
TOTAL INCOME $14,080.00 $1,035.37 $0.00 $0.00 $123.00 $0.00 $50.00 $68.90 $0.00 $0.00
EXPENSES
Assoc. of Bands -$275.00 $0.00
Concert rental -$1,080.00 -$105.00
Music purchase -$1,300.00 $0.00
Conductor gift -$2,600.00 -$800.00 -$400.00 -$400.00
4th July Donation -$300.00 -$300.00 -$300.00
Mailing/Printing Costs -$375.00 -$182.00
Rehearsal Rental Space -$4,885.00 -$1,200.00 -$300.00 -$200.00
Insurance -$977.00 -$1,177.00 -$1,177.00
Scholarship/School Gift -$1,000.00 $0.00
Masks Purchased -$400.00 $0.00
Other Expenses -$100.00 -$158.20 -$73.06 -$29.95
TOTAL EXPENSES -$13,292.00 -$4,638.84 $0.00 -$73.06 -$300.00 $0.00 -$1,877.00 -$200.00 $0.00 -$429.95
GRAND TOTAL $788.00 -$3,603.47 $0.00 -$73.06 -$177.00 $0.00 -$1,827.00 -$131.10 $0.00 -$429.95
2021-2022 CSB Budget
1 74
Update: 07/27/2022
INCOME Budgeted 21-22 YTD
Membership $5,500.00 $527.02
Concert donations $1,800.00 $0.00
Bake sales $800.00 $0.00
CSB Masks Sold $400.00 $33.00
Flat Donations $200.00 $60.00
Performance income $1,500.00 $0.00
Amazon,Benevity, Igive $1,700.00 $415.35
Cupertino Grant $2,000.00 $0.00
Interest on CD $180.00 $0.00
Refunds $0.00 $0.00
Other income $0.00 $0.00
TOTAL INCOME $14,080.00 $1,035.37
EXPENSES
Assoc. of Bands -$275.00 $0.00
Concert rental -$1,080.00 -$105.00
Music purchase -$1,300.00 $0.00
Conductor gift -$2,600.00 -$800.00
4th July Donation -$300.00 -$300.00
Mailing/Printing Costs -$375.00 -$182.00
Rehearsal Rental Space -$4,885.00 -$1,200.00
Insurance -$977.00 -$1,177.00
Scholarship/School Gift -$1,000.00 $0.00
Masks Purchased -$400.00 $0.00
Other Expenses -$100.00 -$158.20
TOTAL EXPENSES -$13,292.00 -$4,638.84
GRAND TOTAL $788.00 -$3,603.47
2021-2022 CSB Budget
March April May June
$148.51 $100.00 $198.51 $0.00
$289.63 $56.82
$438.14 $100.00 $255.33 $0.00
-$50.00 -$55.00
-$182.00
-$400.00 -$300.00
-$35.11
-$217.11 -$450.00 -$355.00 $0.00
$221.03 -$350.00 -$99.67 $0.00
2 75
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Funds used to purchase equipment for weekly rehearsals and
concert performances
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
Cupertino Symphonic Band (RETURNING) Eligibility Checklist (staff use only)
X
76
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Fengdi Xu
omniwarenetworks@gmail.com 6505398919
Judy Shen, Director
omniwarenetworks@gmail.com
2007
0
260319712
5
Omniware Networks
www.omniwarenetworks.com
656 Lytton Ave #G207
Palo Alto California 94301 6505398919
30000 3
60
77
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
to enhance community well-being, foster a sustainable and inclusive culture.
We have been focusing on organizing activities and providing services with four themes:
1.Art educational opportunities to children, and community art sharing
2.Support and develop girls’ Leadership
3.Mental well-being and social connections through difficult times with a focus on seniors and low-
income community
4.Social justice and inclusiveness
Q3 2023 to Q2 2024
5000
4000 80
12
8
Improve mental health for low-income seniors by organizing outing, recreational & social activities
78
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
Many low-income seniors have cognition and mobility limits. In addition, their limited means and physical abilities keep them from having access to
healthy recreation activities/ resources, and access to beautiful nature.
Many of them feel lonely, isolated, and anxious after three years of global pandemic. Between 25-30% seniors have reported these mental health
disorders since April 2020 (source: CDC). It can be as high as 60% among the low-income senior group. Memory problems, cognitive decline and a
growing loneliness epidemic, all make seniors especially vulnerable to mental health issues.
Our proposed program and activities are tailored to their needs, adeptive to their physical conditions, and appropriate for their cultural background.
For instance, we’ll organize outing or field trip to the bay wetlands or marina parks which are beyond their normal daily reach. We will select recreation
areas with paved roads / trails accessible to handicapped seniors. Our activities will include cultural elements, such as sharing music related to
participants’ cultural backgrounds, and organized group picnics with ethnic food.
Many researches found that recreational activities in nature can improve people’s mental health, boost their energy; and participating in group social
gathering will improve senior’s sense of belonging, and reduce their feeling of loneliness and isolation.
Our program is well aligned to Cupertino’s general plan principles to improve the sense of connection between neighborhoods and make it a better place for all residents.
Our program focuses on one of the most vulnerable groups of people to broaden their daily reach boundaries, to take them to enjoy California natural recreation assets to
improve their mental health. It improves the community equity and quality.
We have strong abilities to organize programs to serve the community because we are deeply rooted in the communities to have good understanding of the needs of the
community, engage community members to co-lead projects, co-develop plans and implement programs tailored to meet the community needs effectively.
We have a solid track record to serve low-income seniors and received very positive community feedback. For instance, we organized mini-gardening activities, social
gatherings and outing activities for low-income seniors for the past several years. The feedback from the participants was very positive and our partners gave us high
regards.
low-income seniors in Cupertino
Our program will serve 60 low-income seniors in Cupertino. We will focus on the low-
income seniors of color, seniors who use English as their second language, and seniors
who receive federal or state welfare benefits (ie. food stamp, Medicaid).
0
900
500
800
translation services, elder care specialist1800
60
60
79
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
Free to eligible low-income seniors in Cupertino
n/a
n/a
80
81
82
83
84
85
86
87
88
89
90
91
92
Cupertino Grant Report - Fiscal Year 2022-22023
By Omniware Networks
Interim report as of Jan 30, 2023 (project will be completed by 3/31/2023)
Description of the project completed / expected to be completed soon (before 6/30/2023):
We held one exhibition of the ‘Peace Love Unity’ youth artwork, with a purpose to increase the
awareness of and fight against hate and biased acts, in Cupertino for the month of July and
August 2022. We are going to organize the second exhibition, a community artists reception,
and a teaching program in Cupertino between July 2022 and June 2023.
-We held the first exhibition in the Cupertino Library, free to the public, for the months of
July and August 2022, which attracted about 3000 visitors.
-We are going to organize the second exhibition in Cupertino Senior Center, free to the
public, for the month of March, 2023, which is expected to attract several hundred
visitors.
-We are going to organize a youth artists reception during the Youth Art Month of March,
open to the community, free to the public, on March 6, 2023, which is expected to have
dozens of Cupertino participants.
-We are going to organize an art teaching class for Cupertino seniors, free of charge to
the participants during the month of March 2023, which will be provided to 20 to 30
Cupertino seniors.
Community Impacts:
Our activities/programs served more than 3000 Cupertino residents across different ages,
races, and cultural backgrounds,tripling the target presented to the City of Cupertino when
we applied for the grant in Q1 2022.
We have been serving Cupertino residents and generating positive impacts in multiple ways
- virtual art sharing, face to face community engagement, hand-on education, and awareness
and improvement of social justice and equity. The depth and breadth of our program’s
impacts to the community exceeded our target presented to the City of Cupertino when we
applied for the grant in Q1 2022.
We have received very positive community feedback. A few examples are below:
“'We are very thankful that Santa Clara county, and Omniware Network gave us the great
opportunity to stay on the theme “peace love unity”. We wish our people, our world, especially
our children to live in peace, love and unity."
"We put our hardwork and hearts in this art contest because we want to give our children a
community and world full of peace love unity, and keep away from hate and bias acts.'
93
"Peace Love Unity is not just an art contest theme. We shall all take actions in our daily lives to
enable and foster peace love and unity in our communities. We have many volunteers who
worked hard for this art contest and exhibitions because we all have the same faith in peace
love and unity .”
Grant expenditure (including expected expenses)
We spend and expect to spend all of the $2000 grant on program direct service/expenditures.
Our volunteers contributed nearly 60 hours to plan, prepare, coordinate and execute the project.
Please see breakdown below:
Key category Amount
Materials / Supplies (banner, frames, hardware, etc)$1468.52
Tool / equipment rental $310
Services (technology, financial, etc)$224.88
Total $2003.40
94
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Program will serve low-income seniors in Cupertino by organizing
outing, recreational & social activities
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
Omniware Networks (RETURNING) Eligibility Checklist (staff use only)
X
95
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Queenlee Foo, Board Director
queenleefoo@gmail.com 4088287879
5
0
82-2741857
27
STEMBoost Corporation
https://www.stemboost.org/
10170 Santa Clara Ave
Cupertino CA 95014 4088287879
100,000 3
24
96
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
STEMBoost is a 501(c) non-profit organization founded in 2017 by a group of STEM savvy high
school students to educate elementary and middle school students in the field of STEM so that they
can gain a better understanding of the field and perhaps even seek a career in STEM. STEMBoost
continues to support the Kennedy Science Olympiad team, the national champion in 2019 and 2021
(2020 was canceled), to ensure performance from year to year and maintain continuity between
teams by conducting Science Olympiad Invitationals, assembling materials, knowledge, and
experience for the Kennedy Science Olympiad teams. STEMBoost also fundraises for both the
Kennedy Science Olympiad team activities as well as STEMBoost activities to enhance STEM
interests in younger students residing in Cupertino and beyond.
Our team consists of founders, officers and board of directors. Our five co-founders are alumni of Monta Vista High School and have moved on to
colleges including Stanford, UCLA, Georgia Institute of Technology, and Occidental College. They have kept contributing to STEMBoost by offering
their expert advice to current officers, even being hands-on sometimes. Currently, we have 21 officers, all of whom are Monta Vista High School
students and alumni of the Kennedy Middle School Science Olympiad team. This team has won first place in Santa Clara County, Northern California,
and the National Science Olympiad competitions for the past two consecutive seasons, and has been recognized by the Cupertino Union School
District (https://www.cusdk8.org/Page/6241). All of our officers also serve as instructors to mentor younger students on STEM related topics. We have
three adult board of directors who are responsible for electing president of the organization. The vice presidents appointed by the president are in
charge of departments of operations, marketing, multimedia and communications. Our program manager is the liaison between different departments.
STEMBoost provides three major services to enhance STEM interests and improve performance of younger students in STEM. First, we have been
offering multiple workshop series during school year since 2018. The topics of the workshops will cover physics, chemistry, biology, math, computer
science, earth science and engineering. In addition, the depth of knowledge the workshops cover will vary depending on the topics so that both
beginner and advanced students can find topics that interest them. For example, will , Depending on the topic, each workshop spans 2-4 weeks with
one or multiple 60-90 minute in person or online sessions. Syllabus and instructor’s background is provided before registration to help students select
the right workshop that fits their interest. For example, a total of 31 workshops were offered during the 4th annual workshop series in 2021 summer by
STEMBoost instructors who collectively volunteered 117 hours. Second, STEMBoost supports six Kennedy Middle School Science Olympiad teams by
mentoring team members for specific events they compete on. STEMBoost also helps teams competing in Science Olympiad Division B from all over
the country to improve their performance by inviting them to annual STEMBoost invitational tournament. In particular, 72 teams from 10 states have
registered to compete in the third annual STEMBoost invitational, which will be held on 1/22/2022. Teams can take this opportunity to perfect their
devices and get a feel for the difficulty level of tests and labs, as well as prepare members to compete in regional, state or national tournaments.
Finally, STEMBoost supports focused projects such as cyber security and robotics. The Cyber Squad focuses on both basic cyber security skill
training and contributions to solving real world cyber security related challenges though holding weekly meetings and attending security related
competitions throughout the year. The robotics group creates and maintains robotics teams to compete in FLL (FIRST LEGO League) and FTC (FIRST
Tech Challenge) programs.
2023 Jun-Aug
4,000
4,000 100
0
8
Elementary Science Olympiad Fun Day/Night
97
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
The requested fund will support a series of in-person summer Elementary Science Olympiad (ESO) Fun
Day free-of-charge offered from June to August in 2023. Half of the fund will be used to pay facility rental,
facility services and utilities (~$200/day). The other half will be used to purchase supporting materials for
ESO events such as Elementary Science Olympiad In-A-Box ($380) and Elementary Science Olympiad
Signature Kits (from $13 to $130/kit). This series of fun days will include 50+ non-competitive activities
focusing on science exploration and fun. hands-on, inquiry-based activities (or as we like to call them,
Events) challenge students in grades K-6 to build their own understanding of basic scientific concepts, like
measurement, force, engineering design, and energy. We are confident that these ESO fund days will
have develop a feeder program for our middle and high school competitive Science Olympiad programs.
Our proposed program aligns to City mission and values perfectly, which is to provide exceptional
service, encourage all members of the community to take responsibility for one another, and
support the values of education, innovation and collaboration. Our program not only enhances the
exposure of elementary school students to STEM, but also help them build a unique interest in
STEM related topics. In addition, by offering these events in summer, we can effectively prevent
summer learning loss. The new skills and knowledge acquired will reinforce confidence of the
students and help them thrive in the coming school year.
All elementary school students residing in CIty of Cupertino.
The program will be available to the entire community.
0
2000
2000
500
500
98
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
The program is free of charge.
No
None
99
100
101
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Support a series of in-person summer Elementary Science
Olympiad Fun Day
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
STEMBoost (RETURNING) Eligibility Checklist (staff use only)
X
102
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Marcus Plutowski (CEO)
contact@valkyrierobotics.com 5108509695
2016
Valkyrie Robotics 501(c)(3)
2363 Pruneridge Ave
Santa Clara CA 95051 5108509695
81-3740265
7
Marcus Plutowski
https://www.valkyrierobotics.org/
2363 Pruneridge Ave
Santa Clara CA 95051 5108509695
$38,800 4
15
103
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
Valkyrie Robotics prepares the students of today for the careers of tomorrow, by providing real-world
experiences for students wanting to pursue STEAM or business careers throughout Cupertino.
Valkyrie Robotics is dedicated to providing a safe environment where students can feel free to push
the boundaries to their conventional education and explore their passions and career interests in the
real world. We accomplish this mainly by participating in the FIRST Robotics Competition, an
organization dedicated to robotics similar to a sporting event, filled with design and engineering
challenges for high school students from over 26 different countries. By competing as FRC Team
#299 (aka Valkyrie Robotics), our students learn about the principles of mechanical, electrical, and
software engineering through a robotics game that varies yearly.
Valkyrie Robotics 501(c)(3), established in 2016, has been serving primarily Cupertino Residents since its inception.
We recently moved from the heart of Cupertino from The Oaks Shopping Center into Santa Clara (which was also
recently as a result of financial difficulties due to Covid, but still provides a vast majority of our services to Cupertino
residents. Our organization works to provide several programs specializing in robotics and STEAM education in
several forms. Our primary program focuses on our competitive robotics team, in tandem with an organization
known as FRC (FIRST Robotics Competition). The program allows our students to focus their learning into
categories of their choices. Instead of a generalized, lecture based education, this program provides students with
an experience based education in the form of a competitive challenge.
Valkyrie Robotics 501(c)(3) has multiple programs, most of which specialize in STEAM education. Our primary
program is our FRC team, a competitive robotics team where robots play “sports” and students spend 16 weeks
designing, building, and competing with their robots. After that, our program continues by training and teaching
students how to pursue their own projects and revising other robot iterations.
However, a few months of time between those two points creates a space for younger kids participating in robotics.
Valkyrie Advance is a for-profit program in-which previous years of graduated students will return to teach
Elementary and Middle School students the basics of engineering. Many of our students from Valkyrie Advance
often return to work in our FRC program. The mentors of today were our students of yesterday.
Jan - November (repeating annually)
15,000
4000 27
8
8
2016
Valkyrie Robotics
104
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
While students make their way through the creative design process and approach the difficult engineering challenges of robotics, many different parts and
large machines are used. Oftentimes, parts can wear down and break during their use, which can lead to costly replacements being needed. Meanwhile,
the large equipment, which are oftentimes quite old, can require constant maintenance leading to a large financial burden on the team.
Motor and control systems in particular are robot parts that require a large amount of investment, as they not only need to be maintained, but often can
only be used on a robot once and can be special to wear and tear. An example of an expensive control system are sensors, which are necessary to help
our robot intake game pieces such as balls, shoot and launch game pieces, and also drive and see. These come in many different forms and we often
need to invest in more and more every year. These sensors allow students to explore electrical and software engineering while allowing our robot to
capture different types of data necessary for different robots, making them essential to our team both educationally and competitively.
Another large part of our expenses is maintenance on our equipment and general items that allow our students to remain safe while working on projects.
This would include new blades for our various saws, safety glasses, gloves, and general cleaning equipment; all of which reduce the chance of injury for
the students. Furthermore, much of our machinery is second-hand and uses older parts and therefore needs some new parts for reliability.
Cupertino’s general plan principals outline “Recreation Programs” as a key component of the Recreation, Parks, and Community Services outline, showing that these programs are growing in popularity. Valkyrie Robotics has
supported teens from the Cupertino area since its inception, with a majority of our students being from Cupertino schools such as Monta Vista, Cupertino High School, Warren E. Hyde Middle School, and Miller Middle School over
the years. This year, 65% of our competitive robotics students are from Cupertino Schools. A majority of our students were denied placement into their own school programs due to the limited supply of positions on the school teams.
Additionally, most middle schools do not have robotics teams available to them before high school.
In our community, there is a need for after-school robotics programs that allow students to learn and compete in engineering challenges. Our competitive robotics program provides that to all middle and high school students in the
Cupertino and South Bay area.
Valkyrie Robotics’ staff consists primarily of engineers working in the South Bay area, most of whom have worked in some of our programs as students, both leading projects and learning about others. This is something that tends to
be unique in FRC teams, where mentors from our team were previous students that return from college and other places to continue to expand the program.
We prepare our students for core tasks on the team, should they volunteer to help. This includes planning outreach events at Cupertino Farmers markets, creating team media (such as videos of our robot), and more. A majority of
this work is led by students who want to share their work in a creative and expressive way that isn’t limited to engineering. Many students love this aspect of our team, because it allows them to get experience in multiple fields at
once and express their creativity, rather than tying their interests down to a specialized field.
Recreational programs like ours are highly valued in the community, but generally tied to a specific school which prevents vast amounts of students from participating which is the problem we seek to prevent.
This grant primarily serves residents that attend Cupertino Schools or live in the general area from the ages of 12 - 18. These students can have a wide
variety of passions, ranging from mechanical, software, and electrical engineering to business operations, finance, and management. Valkyrie robotics is
open to and serves all students in cupertino, many of whom may feel unsafe, judged, uncomfortable, or unable to participate on other teams for many
different reasons. Our program is highly accepting of all human beings of all backgrounds, and funding would help us help the students of Cupertino.
There are no eligibility requirements for joining from the general public.
0
3500
0
0
0
Maintenance of existing equipment 500
39
15
105
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
There are no required fees for joining the program. Though we do ask for donations,
students who cannot pay for travel team events or supplies will be funded by the team to
ensure their ability to participate is guaranteed.
Valkyrie Robotics has not received support from the City of Cupertino outside of Community
Funding Grants.
We have been given funding by PG&E, Qualcomm, FIRST NorCal. We are still pending from
REV Robotics and Western Digital. We were denied funding from NASA, BAE Systems, and
Intuitive Surgical.
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108
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Material/equimement, maintenance of equipment
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
Valkyrie Robotics (RETURNING) Eligibility Checklist (staff use only)
X
109
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Rajeswari Mahalingam | President & CEO
mraji27@gmail.com (408) 838-6093
Michael Wang | Vice President
mvsboosters@gmail.com (650) 245-8731
2017
Monta Vista High School Speech Boosters Inc
21840 McClellan Road
Cupertino CA 95014 (669) 256-2025
82-2152635
9
Monta Vista High School Speech Boosters Inc
https://mvsd.team/
21840 McClellan Road
Cupertino CA 95014 (669) 256-2025
$82,859.37 4
5
110
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
We are a 501(c)(3) non-profit organization with the mission to support and strengthen the Speech
program and community at Monta Vista High School, Cupertino CA 95014. Our program priorities
are:
Support our students in their goal to continuously improve their public speaking and argumentation
skills
Increase team participation and success
Provide coaches and resources to inspire learning
Expand the reach of the Monta Vista Speech program
Brief Description of Organization:
To provide instruction, facilities, opportunities, equipment and resources for participants to engage in the promotion
and participation of the activity of Individual Speaking Events (Speech)
To sponsor, host and/or participate in events and activities that promote the activity of Individual Public Speaking
Events (Speech)
To support students in their journey to gain poise and confidence through competitive success
To channel resources to help the Monta Vista High School Speech team achieve top rankings at the regional and
national level
To build community among speech members, parents, alumni, and coaches to facilitate a strong team culture
Brief Description of Services Provided:
To create a long-term sustainable fund for the Monta Vista Speech program in order to sponsor the projects and
initiatives that benefit the cause of excellence in public speaking
To provide additional resources for the Monta Vista Speech program through educational curriculum and/or the
hiring of experienced personnel
To sponsor expenditures to tournaments at a significant distance from MVHS
To support Speech members in their journey to build excellence and rigor in public speaking through coaching
students at the high school, middle school and elementary school levels
To sponsor the Annual Speak Up! Summer Program, a speech program for incoming FUHSD freshmen
To build the Monta Vista Alumni Network
Fiscal year 2023 - 24 (July 2023 - June 2024)
82,859.37
10000 12
15
8
2017
Monta Vista Speech Program
111
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
Open to all incoming FUHSD freshmen.
[1] Broaden the summer camp to increase the level of professional coaching and encompass several branches of public speaking. Seeking
grant to sponsor “underprivileged” students who are unable to register in the Summer speech program. We would be using the grant funds
to match - every registration to a student in need. Overall Poverty Rate 6.86%.
[2] Strive to provide excellent public speaking education and competition opportunities for our growing student body despite declining
member donations during the COVID pandemic
[a] Hire and support additional coaches/instructors
[b] Hire additional tournament supervisors
[c] Invest in speech instructional materials
Note: Membership is expected to hit 120 students in 2022-23
MV Speech Boosters extends the mission of our city by providing support and opportunities
for our student community to take responsibility and leadership roles as well as sharpen their
public speaking and communication/collaboration skills.
Our successful feeder middle school program provides leadership and mentor-ship roles for
our speech members.
Our success in tournaments proves the effectiveness of our coaches. The Monta Vista
Speech team is ranked 6h in California and 45th nationwide.
All middle (Kennedy, Lawson) and high school (Monta Vista) students / children in the community served by the Monta Vista area of the city of Cupertino.
Monta Vista high school currently serves approximately 2,032 students in grades 9-12. Kennedy middle school currently serves approximately 1,050
students in grades 6-8. Lawson middle school currently serves approximately 1,100 students in grades 6-8.
All middle (Kennedy, Lawson) and high school (Monta Vista) students / children in the community served by the Monta Vista area of
the city of Cupertino.
Monta Vista high school currently serves approximately 2,032 students in grades 9-12. Kennedy middle school currently serves
approximately 1,050 students in grades 6-8. Lawson middle school currently serves approximately 1,100 students in grades 6-8.
We serve 25% of Cupertino.
4000
Scholarships 6000
4182
16804
112
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
There is no charge or fee for this program. We entirely rely on contributions from the parent
community to provide all our members a comprehensive speech curriculum, high-quality instruction
and tournament preparation. We encourage a voluntary donation from our members at the time of
registration.
Our organization has not received financial or in-kind support from the City of Cupertino
outside of Community Funding Grants.
Our organization has not requested funding from other agencies/organizations in regard to
this program/project/event request.
113
INTERNAL REVENUE SERVICE
DEPARTMENT OF THE TREASURY
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: AUG 2 12017
MONTA VISTA HIGH SCHOOL SPEECH
BOOSTERS INC
21840 MCCLELLAN ROAD
CUPERTINO, CA 95014-0000
Employer Identification Number:
82-2152635
DLN:
26053626001657
Contact Person:
CUSTOMER SERVICE ID# 31954
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
July 31
Public Charity Status:
509(a) (2)
Form 990/990-EZ/990-N Required:
Yes
Effective Date of Exemption:
July 5, 2017
Contribution Deductibility:
Yes
Addendum Applies:
No
Dear Applicant:
We're pleased to tell you we determined you're exempt from federal income tax
under Internal Revenue Code (IRC) Section 501(c) (3). Donors can deduct
contributions they make to you under IRC Section 170. You're also qualified
to receive tax deductible bequests, devises, transfers or gifts under
Section 2055, 2106, or 2522. This letter could help resolve questions on your
exempt status. Please keep it for your records.
Organizations exempt under IRC Section 501(c) (3) are further classified as
either public charities or private foundations. We determined you're a public
charity under the IRC Section listed at the top of this letter.
If we indicated at the top of this letter that you're required to file Form
990/990-EZ/990-N, our records show you're required to file an annual
information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N,
the e-Postcard). If you don't file a required return or notice for three
consecutive years, your exempt status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the
enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax-exempt
organization, go to www.irs.gov/charities . Enter 11 4221-PC" in the search bar
to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities,
which describes your re.cordkeeping, reporting, and disclosure requirements.
Letter 947
114
MONTA VISTA HIGH SCHOOL SPEECH
-2-
Sincerely,
Director, Exempt Organizations
Rulings and Agreements
Letter 947
115
Submission of Exemption Request U CALIFORNIA FORM
Exemption Based on Internal Revenue Code (IRC) Sections 501(c)(3), 501(c)(4), 501(c)(5),
501(c)(6), or 501(c)(7), Federal Determination Letter
Enclose a copy of the Federal Determination Letter.
Organization Information
California corporation number/California Secretary of State file number FEIN
C4042901 1822152635
Name of organization as shown in the creating document
Monta Vista High School Speech Boosters Inc.
Street address (suite, room, or PMB no.) Telephone
21840 McClellan Road 14083667600
City -- - State ZIP code - -
Cupertino CA 95014
Representative Information
Name of representative to contact regarding additional requirements or information Telephone
Ashwini Mahajan 40861 0009
Representative's mailing address (suite, room, or PMB no.)
22031 Rae Lane
City istate 1ZIP code
Cupertino LCA 1950146504
Part I - Entity Information
1 Entity type (check applicable box): R Corporation El Association El Trust El Foreign corporation (State of incorporation)
2 Does the IRS consider the organization a private foundation? ................................................. 2 El Yes W No
3 When did the organization establish, incorporate, organize, or conduct business in California'?....................... 3 / 05 / 2017
4 Provide gross receipts for the current year and the three immediately preceding taxable years in existence. Gross receipts
are defined as the total amounts the organization received from all sources during its annual account period without
subtracting any costs or expenses. If the organization has been in existence for less than one year, provide the projected
amount of gross receipts for the entire year. List the account period beginning to the account period ending. Example: mm/dd/yyyy
Current Year or Projected
Gross Receipts
Gross Receipts for the three immediately preceding taxable years:
From: 5/0112017 From: From: From:
To: 713112018 To: To: To:
25000
5 Has the IRS ever suspended, revoked, or audited the organization'? ............................................5 El Yes RJ No
If "Yes," explain
Part II - Group Exemption. See instructions. -
6 Is the organization applying for a group exemption? ........................................................ 6 El Yes 9 No
If "Yes," attach the federal group determination letter and a list of all California subordinates. Include each subordinate's name,
corporation number, Federal employer identification number (FEIN), and address.
Mail form FIB 3500A and a copy of the federal determination letter to:
EXEMPT ORGANIZATIONS UNIT, MS F120, FRANCHISE TAX BOARD, P0 BOX 1286, RANCHO CORDOVA CA 95741-1286.
Under penalties of perjury, I declare I have examined this submission to emption based on the IRC Sections 501(c)(3), 501(c)(4), 501(c)(5),
501(c)(6), or 501(c)(7), federal determination letter, and to the bes t knowledge and belief, it is true, correct, and complete.
9/15/2017 Board of Directors President
DATE S)3NTURO OFFICER OR REPRESENTATIVE TITLE
I — I 8091163 I FIB 3500A ci 2016 Side 1
116
U
Part III - Purpose and Activity
Exemption based on IRC 501(c)(3) Federal Determination Letter
Check the organization's primary purpose and activity:
LI Charitable 0 Educational LI Literary LI Prevent cruelty to animals LI Prevent cruelty to children
LI Testing for public safety LI Religious LI Scientific LI Church LI School
LI Hospital LI Health care center LI Qualified sports organization
2 Exemption based on IRC 501(c)(4) Federal Determination Letter
Check the organization's primary purpose and activity:
LI Civic league LI Local association of LI Social welfare LI Service clubs El Veterans
employees
LI Legislative activities LI Festival organizations LI Municipal building LI Police, sheriff, LI Quasi governmental
corporation volunteer firemen
association
3 Exemption based on IRC 501(c)(5) Federal Determination Letter
Check the organization's primary purpose and activity:
LI Agriculture LI Horticulture LI Labor LI Agriculture or horticulture county fair LI Public employees union
LI AFL-CIO LI Independent LI Transportation LI Teamsters
workers
4 Exemption based on IRC 501(c)(6) Federal Determination Letter
Check the organization's primary purpose and activity:
LI Board of trade LI Business league LI Chamber of commerce LI Real estate board LI Professional association or society
5 Exemption based on IRC 501(c)(7) Federal Determination Letter
Check the organization's primary purpose and activity:
LI Social and recreational LI Golf club LI Camps LI Fraternity or sorority LI Dog or horse club
LI Car, motorcycle, LI Hunting or LI Common recreational LI Flying or airplane club
trailer club fishing club area
ci 2016 Side I 8092163 1
117
Monta Vista Speech Boosters Inc
21840 McClellan Road
Cupertino
CA 95014 July 12, 2022
Our organization was approved for the Cupertino Community Funding grant and $3000 was
awarded to us in 2021. This is a report of how the grant was used.
This is how we had requested for the grant in 2021-22.Please provide a line item breakdown of
how the funds will be used in the categories below. If a category is not applicable, put $0:
a) Admin Staff $10,024
b) Materials/Equipment $0
c) Entertainment $0
d) Room/Venue Rental $0
e) Other Professional Services $0
f) Other Scholarships $3,000
Total $13,024
Out of the $13, 024 we had requested, we were awarded $3,000. We used the grant money for
hiring chaperones who specialize in the OO (Original Oratory) branch of speech. This served 26
students which is about 24% of our MV Speech club and enabled us to have approx 80 hours of
coaching.
The contract for the coaches are as follows:
●Compensation Rates:
○$30 per hour for synchronous coaching (working directly with students, either 1:1
or in groups)
○$25 per hour for asynchronous coaching (research, email follow-up, video
watching/feedback and other offline tasks)
●Billable hours:
○Regular Season:
■Regular Coaching: Maximum of 8 hours per week
●6 hours of synchronous coaching per week during scheduled
Monta Vista Speech practices
●2 hours of asynchronous coaching per week
■Variable hours to provide coaching support for a variety of
meetings/initiatives such as:
●Parent and/or student interest meetings and showcase events
●Parent Judging Night
Page 1 of 3 118
●Parent Coffees
●Video watching and feedback
●Administrative meetings with Head Coach, Speech captains and
Speech Boosters
Forecast for Academic year 2021-22
Weekly Practices and Emails
Day Coach D'Sa
Coach
Hadi
Coach
Ettinger
Coach for
OO Chaperone
# Monday Practice Hours 0 78 78 26 78
# Tuesday Practice Hours 93 102.5 96 96 102
Total Practice Hours 93 180.5 174 122 180
Asynchronous Hours 64 64 64 64 0
Total Annual Billing $4,390 $7,015 $6,820 $5,260 $3,600
Overall the grant was helpful to fund coaching (partial) that enabled our MV Speech students to
win several tournaments.
Assistant Speech Coaches update
●210 hours of 1:1 coach practices YTD (420+ sessions)
●57 sessions were “subbed”; students swap with another student (~15% of total slots)
●On a scale from 1-10, students gave our coaches a 9/10 that it would be helpful if they got
watched again!1
●There is a strong correlation between coach watch attendance and breaking to finals or
semis. The data is clear - attend your watches!
The table below shows how effective our coaches have been in enabling our students to
win/break at tournaments:
# of Coach Watches YTD2 # of Students Final/Semi
Break Ratio
0-2 37 16%
3-5 29 27%
6+34 41%
Page 2 of 3 119
Monta Vista Speech at-a-glance
●212 awards & 16 tournaments
●127 speeches & 544 entries
●8th in CA, 28th in the U.S.
●6 qualifying entries to CHSSA States
●2 qualifiers to NSDA Nationals
●21 qualifiers to UKToC and ToC
●1st in Speech at Berkeley (200+ schools), 5th Overall at Logan (100 schools)
All middle (Kennedy, Lawson) and high school (Monta Vista) students / children in the
community served by the Monta Vista area of the city of Cupertino. Monta Vista high
school currently serves approximately 2,350 students in grades 9-12. Kennedy middle
school currently serves approximately 1,198 students in grades 6-8. Lawson middle
school currently serves approximately 1,138 students in grades 6-8.
The funding of $ 3,000 received from the City of Cupertino is included in the account
"4100 Contributions Revenue". This funding is directly used to cover the coaching
expenses (account 6110 staff services ) and other direct administrative expenses. A total
of 110 students registered and benefitted from the program.Grant from the city and
corporate match of donations has helped us to maintain and provide all
registered students with a good quality speech program.
The Profit and Loss Account Statement for the Fiscal Year July 1 2021 to June 30 2022
is provided.The monthly timesheets/invoices of the two OO coaches (or all 5 coaches)
for the first semester can be provided if needed.
We are excited at this opportunity of our first successful grant and how it helped set up
the Monta Vista Speech team for success this coming year.
Sincerely,
------------------------------------------
Rajeswari Mahalingam
President and CEO, Monta Vista Speech Boosters Inc
408 838 6093
-------------------------
Date
Page 3 of 3 120
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Fund scholarships for underprivileged students; hire staff for
program
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
Monta Vista HS Speech Boosters (RETURNING) Eligibility Checklist (staff use only)
X
121
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Sujatha Venkatraman , Interim Executive Director
sujathav@wvcommunityservices.org 4083420550
50
0
94-2211685
33
West Valley Community Services
www.wvcommunityservices.org
10104 Vista Drive
Cupertino CA 95014 4083420550
4,676,735 19
278
122
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
Unite the community to fight hunger and homelessness
West Valley Community Services offers clients a range of safety net services, including a food
pantry, affordable housing, emergency financial assistance, a mobile food pantry, financial coaching,
family support, case management, and referral services. Our programs target families with children,
at-risk youth, seniors, individuals, and disabled adults who are extremely low-income, living on a
fixed income, homeless, or are at risk of becoming homeless. Eligibility for our services is based on
federal poverty determinations, and we serve individuals and families living at or below 275% of the
federal poverty line.
December 9th 2023
62,000
10,000 16
1
8
1973
Gift of Hope 2023
123
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
December holidays are challenging for many people, as the stress of shopping, cooking, and family get-togethers make for a busy and often draining six
weeks. However, the holiday season is particularly stressful for families living in poverty. Homeless and low-income families cannot afford to purchase
necessary items such as seasonally appropriate clothing, let alone holiday gifts - and often cannot take the time or pay the travel costs to celebrate the
holidays with family. This is particularly difficult for children, who do not understand why they cannot celebrate seasonal holidays the way their friends and
neighbors do. Since it began to impact our region in 2020, the disparate impact of the housing crisis, COVID-19, and inflation on low-income and minority
communities has added another layer of intense stress and anxiety on households already struggling to survive.
As a result, the holiday season adds even more stress to the lives of homeless and low-income families. Researchers have found that the stress
associated with living in poverty affects all household members, and extreme stress levels can negatively impact young people growing up in low-income
families. According to the American Psychological Association, poverty-induced stress can cause permanent changes to develop brains that negatively
impact, "children's working memory, problem-solving, and other executive function skills." (Farah).
The purpose of Gift of Hope is for families living in poverty to preserve household assets that would have been spent on holiday gifts so that they can be
spent on critical household needs such as rent, utilities, and food.
The requests align with the Cupertino General plan to bring hope and build a vibrant community that
supports an economically diverse population. The Gift of Hope program was started to combat the stress
and hopelessness families living in poverty face during the holidays and replace it with a sense of
hopefulness and possibilities. West Valley Community Services respectfully requests a grant of $10,000 to
support our Gift of Hope program. The Gift of Hope program provides clothing, household items, and food
to homeless and low-income families living in our service area during the December holiday season.
Participants receive a variety of items, including basic housewares and toys, as well as seasonally
appropriate clothing items that families cannot a?ord, such as jackets, gloves, hats, warm socks, and
blankets.
The target audience for the program is low-income and homeless Cupertino residents,
defined as individuals and families living at or below 250% of the federal poverty line.
To be eligible for this program, participants must live at or below 250% of the federal poverty line. For
an individual, that is an annual household income of $31,900 or less and for a family of four, that is an
annual household income of $65,500 or less. For this funding the participants registered will be from
the City of Cupertino or homeless.
0
Basic need items for low income families 10000
1000
350
124
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
N/A
WVCS has received funding outside of Community funding grants. WVCS has received
CDBG and Human services grants.
At this time, there are no other committed funding sources. Fundraising for this event starts
in July.
125
126
127
City of Cupertino Community Funding Grant
Annual Project Report
Program/Project/Event Name:
Agency/Organization
Project
Contact Person Title
Phone E-Mail
Grant Received:
A. Project Results:
Was your program/project/event affected by COVID-19? Yes No
Was the program/project/event successful? Please indicate how success was measured:
B. Clients Served:
Please report the number of clients served as a result of this grant:
Proposed in Application Actual from Event
Total Number of Individuals
Cupertino Residents
Particular community groups served:
Was the program/project/event available to the entire community/public or were there any eligibility criteria?
Was there a charge or fee for the program/project/event? Yes No
Gift of Hope
West Valley Community Services
Gift of Hope
Sujatha Venkatraman
4083420550
10,000
AED
sujathav@wvcommunityservices.org
900
300
1044
229
Low income
The program was availble to all low income residents of Cupertino. The eligibility criteria was they had to certify to become a client of WVCS.
128
What outreach methods did your organization use to promote the program/project/ event?
C. Budget:
Please enter your proposed budget from your application, and your actual expenses accrued from this grant:
Category Application Budget Actual Expenditures % of Total
Admin Staff
Materials/Equipment
Entertainment
Room/Venue Rental
Professional Services (describe)
Other:
Other:
Total 100%
Remaining Balance
Do you intend to apply for Community Funding next year? Yes No
If yes, how much to you intend to apply for?
Please list any additional funding received last year from other sources for this program:
Person who Prepared Form Title
Phone Number Date:
D. Upload Documents:
1. Financial Statements
2. Supporting Receipts
0
0
0
0
0
10,000
0
0
0
0
0
0
0
10,000
0
0
0
0
0
0
0
0
0
100
10,000
Sujatha Venkatraman AED
408-255-8033 7/19/2022
0
Gift of Hope purchases
0
129
3. Other
Signature Date
Sujatha V Jul 20, 2022
130
131
132
133
Community Funding Report
Final Audit Report 2022-07-21
Created:2022-07-21
By:PRe.G (preetig@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAA03qXv5ppw4ch5aico68TvtzojUW00_uw
"Community Funding Report" History
Web Form created by PRe.G (preetig@cupertino.org)
2022-06-09 - 6:26:57 PM GMT
Sujatha V (sujathav@wvcommunityservices.org) uploaded the following supporting documents:
File Attachment 1
File Attachment 2
File Attachment 3
2022-07-21 - 0:05:06 AM GMT
Web Form filled in by Sujatha V (sujathav@wvcommunityservices.org)
2022-07-21 - 0:05:06 AM GMT- IP address: 73.70.240.153
Document emailed to Sujatha V (sujathav@wvcommunityservices.org) for signature
2022-07-21 - 0:05:09 AM GMT
E-signature verified by Sujatha V (sujathav@wvcommunityservices.org)
2022-07-21 - 0:05:21 AM GMT- IP address: 73.70.240.153
Agreement completed.
2022-07-21 - 0:05:21 AM GMT
Email viewed by Sujatha V (sujathav@wvcommunityservices.org)
2022-07-21 - 0:05:21 AM GMT- IP address: 73.70.240.153
134
Organization Name West Valley Community Services
Project Gift of Hope: Holiday Gift Program
Project Budget
Expense Type Cost Cupertino Grant
Clothing (jackets, scarves, gloves, pants, shirts, etc)($13,000) ($5,000)
Toys ($18,000) ($2,000)
Household items, blankets ($12,000) ($3,000)
Food (grocery gift cards for families)($10,000)
Program supplies (tape, wrapping paper, AV, printing, etc)($3,000)
Direct staff ($6,000)
Total Expenses ($62,000) ($10,000)
135
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Clothing, household items, and food for Gift of Hope 2023
Program
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival NA
Admission to or participation in the event must be "free of charge"X
West Valley Community Services (RETURNING) Eligibility Checklist (staff use only)
X
136
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Steve Onishi, President
steve.onishi@gmail.com 408-621-4353
Orrin Mahoney, Fund Development Lead
orrinmahoney@comcast.net 408-621-0073
1991
Cupertino Rotary Endowment Foundation
PO Box 1101
Cupertino CA 95015 408-621-0073
77-0288042
0
Rotary Club of Cupertino
www.cupertinorotary.org
PO Box 237
Cupertino CA 95015 408-658-0077
$250,000 14
210
137
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
Rotary International Mission Statement-“Together, we see a world where people unite and take
action to create lasting change — across the globe, in our communities, and in ourselves.”
Cupertino Rotary is the local arm of Rotary International, the world's largest service organization. We provide charitable projects and
services in the local area including services for seniors, youth, and other needy members of the community. We have 210 members
representing a broad cross section of local business, professional, government, and community leaders.
Cupertino Rotary focuses on hands-on projects that connect us directly to with those in need. Our members volunteer over 12,000 hours
yearly working to make our community a better place
Our projects include:
COMMUNITY SERVICE- Last year, 800 hours of volunteer work and over $39,000 were devoted to over 20 projects that made repairs to
homes for autistic children, delivered turkey and trimmings to 110 community residents, sent care packages to our overseas troops,
purchased toys books and art supplies for foster youth, brought comfort animals to visit several senior facilities, and assembled over 60
volunteers to make individual homes safer, healthier, and aesthetically pleasing for low-income seniors. We also helped several local
nonprofits expand their services to the community.
Rotarians utilized their skills as pumpkin carvers, painters, wood workers, origami specialists, builders, planters, and cheer-givers to
make sure that our local community benefited. We supported young people and seniors, the disabled and the disadvantaged, our
veterans and the hungry and the homeless.
YOUTH SERVICE- Youth Service (YS) projects focus on young people in our community, with the goal of building their confidence, self-
esteem, and leadership skills. We supported four High School Interact Clubs in their efforts to raise money to support local and worldwide
causes. YS completed 13 projects last year including a special focus with our Interact clubs on increasing student cycling to school with
“Cycle for Change”. Operation Snowflake returned to a winter wonderland with our partner VIA services and our annual Speech and
Poetry contest also returned to in person activities. Dr. Seuss Reading Day was completed again last year using video recordings. We
continue to support programs such as Gifts of Hope and Back to School with WVCS, Summer Learning through the YMCA, student
leadership via RYLA and President’s winter retreat as well as Scouting (a new girl’s troop was chartered).
VOCATIONAL SERVICE- Vocational Services enables our Rotary Club to be a driving force for individual success by supporting Career
Technical Education Workforce Development, education grants to teachers, GED program support, and student scholarships.
9/9/23
60,000
12,000 20
5
8
2005
Silicon Valley Fall Festival
138
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
Besides the projects above, Rotary provides direct services to the City as follows
1)Years ago the City held a separate Health and Safety Fair. It entailed significant City employee
participation to execute. In 2005, the decision was made to incorporate it into the Fall Festival to reduce
the need for City resources. The City provided $5000 to offset Rotary’s costs.
2)The City presents an Earth Day festival every April, with significant resources provided by City
employees. Years ago, the Environmental Resources team decided to partner with Rotary to support a
second environmental event. The “Earth Zone” at the Fall Festival meets this need. Again the City provided
$5000 to offset costs.
3)Rotary provides eight free booth spaces and canopies for the Cupertino Library’s Gateway to Learning
Center at the event
See 10 above for a few specific details, but the Fall Festival aligns with the City's Public
Safety programs, Environmental Programs, Youth Programs, Diversity initiatives, and
general Community engagement programs.
Every dollar raised at the Fall Festival goes directly toward funding Cupertino Rotary’s charitable
projects in the local community. We do over 50 projects right here in the community every year.
This event is open and free to the entire community.
0
12,000
0
0
0
0
800
500
139
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
The event is free, including parking
Fee waivers for Memorial Park
No funding is requested from other agencies or organization. We do solicit sponsorships
from the private sector.
140
141
142
143
The list below shows the various
projects that were funded, in part,
by the proceeds from the Fall
Festival. Both $ and people served
are shown.
Recipient Project People served Cup Served
Grant
Amt
Girl Scouts of
Northern California Rebuild Campground after Fire 200 20 $15,000
Safeway Thanksgiving Dinners 300 200 $1,000
Rise Against Hunger 0 $1,500
WVCS Back To School Program 100 50 $3,000
Our Daily Bread Meals ‐Grant to feed homeless/disadvantaged 100 10 $1,500
WVCS Homeless Hygiene and First Aid Kits 30 30 $2,300
FHDA Foundation Emergency Assistance‐Low Income De Anza Studen 10 10 $2,000
SunnyView Retirement
Community
Puzzle Tables for sheltered seniors ‐
reimbursement to builder of the tables ($1,000
est.)
50 50 $1,208
Operation
Care/Comfort
Pay supplies for care pkgs/pay OCC for shipping. 50 0 $3,000
Amer. Legion Post
642
Wreaths Across America $1,500 NOTE: Total
cost of program paid with VETS Designated
Funds.$1,500
Our Daily Bread / Susan
Latshaw
Masks for clients (reimbursement of purchase by
Susan)
$450
Good Karma Bikes /27‐
1552370
Bikes and Repair Clinics (WVCS & Good Karma
Bikes) 30 5 $2,400
SunnyView
Retirement
Community
Fabric and supplies to make placemats and aprons
for the Memory Care unit
$147
Animal Assisted
Happiness Virtual visits with several senior communities $150
Jasper Ridge Farm Virtual visits with several senior communities $150
Uplift Family Services Therapy room renovation; original budget $3,500,
added $1,000
40 5 $4,500
VTA Bus Bench Decorated VTA Bus Bench $150
JW House Dinner Is Served 120 30 $1,000
Homefirst rvcs/94‐
2684272
COVID Relief 50 0 $3,626
JW House/20‐
2034560
Fence Staining
$0
JW House/20‐
2034560
COVID‐10 Emergency Lodging Funds
$600
Live Oak (77‐0069106)Animal Asstd Happiness/Animal Therapy (7.12.17) $0
Marine Sci Institute Boardwalk & Fence $2,000
Our Daily Bread Purchase warming oven $461
Our Daily Bread Meals ‐Grant to feed homeless/disadvantaged $1,500
144
Our Daily Bread/#46‐
2017835
Supplies needed due to COVID‐19 issues $3,108
PACE PACE Adopt a House Program (all ages) $174
Quilts Quilts for Kids‐payable to Indivd/Store (7.12.17) $600
Quilts Quilts for Kids‐payable to Natl $0
Rebuilding Together
(EIN 77‐0289381)October, 2019 4 4
$4,519
Rise Against Hunger Rise Against Hunger ‐ Area 8 Project 100 0 $0
Seniors Senior Holiday Lunch $331
Seniors Pumpkin Carving (Live Oak) (7.12.17) 50 50 $0
Seniors Pumpkin Carving (Forum) (7.12.17) 50 50 $0
Seniors Pumpkin Carving (Sunnyview) (7.12.17) 50 50 $0
Vet's B'Fast/MV HS/Vet's B/Fast & Bio at MVHS $1,300
WVCS Spring Clng Pantry/Vans (7.12.17)$0
WVCS Client Celebration $2,500
WVCS COVID 19 Response $4,971
YMCA Emergency Shelter $800
FUHS Foundation
BAYCO Future Entrepreneurship Challenge "Shark
Tank" $500
Foothill‐DeAnza
Foundation/Jim J/
Jackson‐DeAnza College Scholarships ($5,159
from Jackson Named Fund) 5 5 $7,000
Foothill‐DeAnza
Foundation
DeAnza College Workforce Scholarships
($5,033 from Uenaka Named Fund) 55$12,000
FUHSD Adult Ed Prin. Scholar. Fund (9.17)$4,000
Co. Santa Clara GED Female Prisoner‐Elmwood (9.17) 20 0 $2,000
FUHSD Teacher Mini Grants 40 40 $4,013
Goodwill of SV Backpacks for Homeless Veterans 50 0 $1,750
SV Comm. Untd/47‐
3621618 FUHSD Bsn Plan Competition $737
Parents Hlpg Parents/94‐
2814246 SibShops (joint proj w/ CSC)$1,250
WVCS
Back to School Backpack/Clothing Spree Cost
of program $3,000 from 2019‐2020 budget $0
WVCS Family Holiday Shopping (Gift of Hope) 10 10
$5,250
Boy Scout Troop 479 Eagle Scout Project (approved for $300) 1 1 $250
City of Cupertino Middle School Essay Competition ‐ for prizes $225
Interact District 5170
Interact President's Weekend Retreat (PWR)
(virtual this year) 9 participants @ $35 each.$315
Individuals/ FUHSD Speech Contest (1st‐3rd: $100, $50, $25)55$175
Dist 5170 /Ryla RYLA Camp (8 campers @ $200) 8 8 $1,600
Interact Dist 5170
Senior Pen Pals (Area 12 COVID Relief Proj) up
to $250 $212
Partners in Community
Service
Non‐profit(s) to be chosen by students;
decided all to go to Alliance For Smiles $1,000
Healing Grove Health
Center Foundation Learning Through Sports $1,000
CUSD Dr Seuss Reads 30 30 $302 145
WVCS Back to School Program 2021 $2,000
YMCA Summer Learning Loss Program 30 20 $3,000
Individuals (7) Poetry Contest Awards $500; plus expenses 7 7 $568
ACSA DeAnza Chapter
Every Student Succeeding (G/cards students
recognized in program)$200
Boy Scouts Tr479 St Jude's Rm Rental for Boy Scouts $600
AMASE/20‐5618066 Purchase Musical Instruments $3,000
Bridge Rd Intl/#83‐
1546050 YAPA Youth in Action Confernce $600
FUHSD Spring Art Show
$1,000
Interact Dist 5170 Interact Intl Night $500
SC Youth Tchr
Assessment/81‐
2361731 Classes for underprivileged youth $250
Uplift Fam Srvcs/94‐
2295953 COVID‐19 Relief 20 5 $1,000
Via Services/#94‐
1212130
Operation Snowflake‐Kids /Adults 50 10 $5,426
1615 710 $129,168
146
Fall Festival
2021 Actual
Revenue $40,469
Sponsorships (1) $37,250
Elect Retail Inc in booths
Bus and NP booths gross $1,919
Kids Zone (net) net $0
Soda, Beer, etc. $1,300
Expenses $22,255
Advertising/marketing $1,092 Insert
Sticker $0
Graphics $600
Printing $0
Program book our portion $1,543 Printing
Signs/banners $800
Sound System $2,000
Entertainment $100
Cultural Fair
Food
Beer,soda $500
Rental Equipment $11,000
Porta potties $1,100
Golf Carts $1,820
Sheriffs
ABC plus Foodpermit $700
Art show ??
Health permits
Misc $1,000
Net for charitable Giving $18,214
1/27/2022 11:39 AM
14
7
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X 12,000 for material/equipment
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival
X
Admission to or participation in the event must be "free of charge"X
Rotary Club (RETURNING) Eligibility Checklist (staff use only)
148
______________________________________________________
_____________________________ ____ _________ _______________________
___________________________
______________________
__________
__________________
____________________
_____________________________ ____ _________ _____________________
___________________________________________________________________________
_________________ _______________________
________________ __________________________
_______________________________________________________________________________________
________________________
__________________________
_______________________
____________________________________
____________________________
501(c)(3)?: Yes Year Established:
No (if different than above address information)
City: State: Zip: Phone:
Organization President/Executive Director Name and Title:
City: State: Zip: Phone:
Federal Tax ID:
Total Organization Budget: Total # of Board Members:
Total # of staff: Total # of Volunteers:
Email: Phone:
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
SECTION 1: CONTACT INFORMATION
Full Legal Organization Name:
Website:
Address:
Email: Phone:
Contact Name and Title:
(If different)
SECTION 2: NON-PROFIT INFORMATION
Sponsor Name:
Sponsor Address:
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Organization has an endowment fund?Yes No
Ruth Darlene, Founder & Executive Director
ruth@womensv.org 650-996-2200
Rebecca Hull, Grant Writer
rebeccalevy@live.com 831-331-3478
2011
0
81-5015102
3
WomenSV
www.womenSV.org
PO Box 3982
Los Altos CA 94024 833-966-3678
$442,294 6
30
149
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_____________
_________________________________
__________________ __________________ _____
_____________
ϒ
ϒ
ϒ ϒ
________
Mission Statement:
Brief Description of Organization and Services Provided:
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name:
2. Date(s) and/or duration of program/project/event (if applicable):
Total program/project/event budget: $
Requested Amount: $ Percent of total program/project/event budget: %
3.
4.
5.What percentage of your organization’s projected income does your funding request represent?
%
6.Type of Request:
Program Support
Event
One-time project
7.Existing program/event; established in (year)
New program/project/event
WomenSV’s mission is to empower survivors, train providers and educate the community to break the cycle of covert abuse and coercive control in intimate partner
relationships. Our vision is a world in which every woman and child can exercise their fundamental human right to live in peace, safety and freedom in their own home.
Not all abuse is physical. A perpetrator can exert control by tracking his partner’s whereabouts, isolating her from extended family members and friends, cutting off
access to joint finances, threatening to take the children away from her and attacking or undermining her accomplishments and capabilities. While WomenSV
addresses physical and sexual violence -- in fact about 40% of our survivors have experienced non-fatal strangulation -- our specific area of focus is coercive control,
including emotional, financial, legal and technological abuse.
While most domestic violence agencies are well-equipped to address physical and sexual violence, they often lack resources to serve survivors impacted by these
more subtle forms of abuse. WomenSV’s focus on coercive control and covert abuse is filling a much-needed gap in services - and not only in the San Francisco Bay
Area. Since receiving national exposure on the Megyn Kelly Today Show and Good Morning America in 2018, and most recently giving trainings to judicial officers
statewide and to all three of Google’s Global Security teams (Asia, Europe and the Americas), we have seen a steady increase in calls from around the country.
WomenSV helps victims of domestic violence and coercive control find the means to address domestic abuse more safely and effectively and build healthier lives for
themselves and their children. Last year (fiscal year 2021-22), WomenSV served a total of 210 women, 56% of whom were from Santa Clara County.
WomenSV is one of the only agencies in the country that specializes in serving women who are victims of coercive control as perpetrated
by a powerful, sophisticated abuser. Research reveals that in abusive relationships, coercive control is among the top three lethality risks
(along with gun ownership and ending the relationship). WomenSV’s focus on coercive control and covert abuse is fills a much-needed
gap for victims of domestic abuse by offering the following services:
1) Survivor Support – WomenSV offers long-term support of survivors as opposed to short-term, crisis-only interventions that traditional
domestic violence agencies offer. We establish a lasting relationship with each survivor and maintain it for as long as she chooses.
Program services include a domestic abuse helpline, one-on-one intake sessions and a follow up meeting to determine which of 3
different weekly support groups would be the best fit, plus ongoing safety planning and connection to resources (e.g., financial planning,
personal counseling, private investigators, etc.). Services are provided by WomenSV’s Domestic Abuse Advocates who help survivors
create a customized safety plan with specific strategies to address each form of abuse they have experienced.
2) Public Education – Public education and media outreach are key components of WomenSV’s mission. Raising awareness in the
general population helps to ensure that victims of covert abuse and coercive control are believed and supported. Recent outreach
includes a presentation to St Francis High School seniors, a 6-part series on coercive control in the Los Altos Town Crier newspaper, and
two interviews on KMVT.
3) Professional Trainings – WomenSV offers trainings for service providers (e.g., mental health, legal, medical and law enforcement
professionals), who encounter domestic abuse survivors in their fields. Through our workshops, we educate providers and suggest
strategies to help provide more effective care for the survivors they serve. Recent trainings include Google’s global security teams, a
state-wide training for California’s judicial officers and a seminar for the annual Santa Clara County Domestic Violence Council’s
Domestic Violence Conference (partial list).
We anticipate the project will be completed within 12 months
120000
20000 16
1
8
Curriculum Development Project
150
__________ _________ ____________ __________ ______________________ _______________ _____________________________________________________: ____________
_______
8. Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a) Staffing cost $ (ongoing operational cost)
b)Materials/Equipment $
c)Entertainment $
d)Room/Venue Rental $
e)Other Professional Services such as $
$f)Other
_______________ ____________ _________________
ϒ
ϒ No
___________________________________________________________________________________________
_______
9. More than 75% of the requested funds will go towards direct service costs versus administrative costs?
Yes
10.Describe the purpose of requested funds and the services that will be provided:
11.Explain how the request aligns to Cupertino's General Plan Principles. Describe how funds will be used
to benefit or im_________pact the ______ Cuper______tino_ comm_________unity:
____________________________________________________________
12.Who will be served by this grant?
a)Number of individuals total:
b)Number of Cupertino residents:
c)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
Funding from the City of Cupertino will support the development of new curriculum for WomenSV in order to meet the increasing demand for our services.
WomenSV continues to receive an increasing number of calls from women, not only in our local community, but from around the country. In order to serve as many women as possible, we have made the decision to take a new approach to the way we support survivors. Due to
our small staff, it is neither scalable nor sustainable to continue offering an unlimited number of individual follow-up appointments to an unlimited number of survivors.
In order to reach as many survivors as possible, we are in the process of developing 3 different curricula for 3 separate weekly support groups which will address each of the three main phases of a woman's journey in dealing with covert abuse. These 3 curricula are in the early
stages of development and our goal is to offer a complete education in coercive control to survivors in our community. This kind of education will help them deal more safely and effectively with the more subtle forms of abuse they may be experiencing. They can also pass on this
knowledge to their children to help them remain safer in dating relationships.
Funding from the City of Cupertino in the amount of $20,000.00 will help us achieve this goal of educating and protecting our community members from the lethality risk of coercive control by supporting the creation and implementation of these 3 separate curricula.
PHASE 1 CURRICULUM - In Phase 1, survivors will receive an introduction to coercive control. Members of this group may be:
•Questioning if they are in an abusive relationship
•Just beginning to identify signs of abuse
•Wondering how to escape if they want to leave
•Wondering how to survive if they can’t leave
•Recognizing in hindsight the warning signs or hallmarks of abuse without having language to put on it
They might even be further along and with the passage of time, memories of the dark times can fade and they may start wondering if it was abusive. If that is the case, they may want to attend this phase as a refresher.
This group will also help if survivors who are further along need a refresher on the threats or characteristics of what a covert abuser is. We will spend time on safety planning and learning about ways a survivor comes under attack and ways to defend herself.
PHASE 2 CURRICULUM - The focus of Phase 2 will be to build a supportive and educational community for women after escaping from--and often ending up in the court system with--their abuser. We aim to: 1) help survivors address all the many ways they have come under
attack and 2) serve as a continuing source of strength, knowledge, resources, validation, comfort and support for survivors. We will guide them through summarizing what they have gone through and communicating it to the audience of their choice. We will discuss justice,
litigation abuse, custody battles, myths of the court system, strategies that their abuser may use, and counterstrategies to help them begin to take their power back. We will also invite guest speakers related to these topics such as attorneys, trauma-informed therapists, private
investigators, Certified Divorce Financial Analysts, and more.
Each week we will start with a 15-20 minute lesson addressing a specific aspect of coercive control, followed by a discussion about the topic of the day, and then we will move into sharing.
PHASE 3 CURRICULUM - The focus of Phase 3 will be about each one of our survivors women moving into her new identity and discovering who she is as a result of everything she has experienced, suffered, and overcome. She will learn to give herself grace as she continues
to recover from a relationship that can have life-altering and even lifelong consequences. Is it hard to trust? Does she still startle easily? Does she find herself still sometimes missing her ex, or minimizing/forgetting/denying the extent of the abuse? Has there been damage done
to her children that may still take time to heal? What does her relationship with her children look like now and how is she doing at setting boundaries with them and with others? We will explore making new friendships and navigating new relationships, especially if some of them
have power and control issues similar to her ex. We will explore new interests and have guest speakers share new hobbies, skills, and resources. In Phase 1 and Phase 2, time is of the essence with so many decisions a survivor must make. Phase 3 is where a survivor gets to
slow down and practice patience, planning, dreaming, creating, and exploring what it feels like to be free.
In each of the 3 different support groups we will typically start with a 15-20 minute lesson, followed by some discussion about the topic of the day, and then we will move into sharing. We will also have guest speakers on topics related to the curriculum such as trauma-informed
therapists, attorneys, trauma-informed yoga instructors, financial planners, cybersecurity experts, etc.
WomenSV’s request aligns with Cupertino’s General Plan Guiding Principle of “Improving Public Health and Safety.”
The domestic violence crisis has been exacerbated by the pandemic. A statement released by the White House on 11/24/21, the International Day for the Elimination of Violence Against Women, states, “Around the world, including
in the United States, reports of domestic violence have increased during the pandemic, exacerbating a deeply entrenched human rights crisis, and women in public life continue to experience threats, attacks, and fears of reprisal,
both online and in daily life.” https://www.whitehouse.gov/briefing-room/statements-releases/2021/11/24/statement-by-president-joe-biden-on-the-occasion-of-international-day-for-the-elimination-of-violence-against-women/
WomenSV has found that the abuse that survivors are reporting is becoming more violent and dangerous since the pandemic and more survivors are reaching out to us than ever before. Currently we are the only non-profit in the
nation focused on survivors of coercive control who are trapped in a relationship with a powerful, sophisticated abuser who may use more subtle forms of abuse such as emotional, financial, legal and technological abuse which are
harder to prove but may still pose a lethality risk.
WomenSV’s success is illustrated in the results from our second annual Client Survey, which was administered in November 2022:
• 89% of survivors surveyed reported they have learned to identify and feel better equipped to address more subtle forms of abuse such as emotional, financial, legal, and technological.
• 89% reported they have been connected with resources and providers to help them deal more effectively with the abuse they experienced.
• 86% reported they can make more informed choices and decisions regarding their safety and the safety of their children.
• 82% reported feeling more empowered
Funding from the City of Cupertino will give survivors the support necessary to address domestic abuse by offering them curriculum-based support groups tailored to where they are in recognizing and addressing coercive control.
Last year (2021-22), WomenSV served 210 women; 56% of the women we served were from Santa Clara County; 15% from San Mateo County; 16% from other Bay Area locations; 7% from other locations in California and 6% from other locations across the U.S. and Canada.
A large percentage of the survivors WomenSV serves are living close to the poverty line and have no access to community assets, as their partners have taken total control of the community property. While on paper it may look like they are in the middle-to-upper income
bracket, in reality they are often struggling to pay the rent and put food on the table. WomenSV conducts an initial intake session with each woman we serve. Based on the responses from women served last year:
•79% either had no access or limited access to household funds
•89% experienced financial abuse
•95% experienced emotional abuse
•89% experienced physical abuse
•100% stated that they were afraid of their partner
WomenSV’s program is available to any woman who seeks our services. We offer long-term individual support of each survivor, establishing a lasting relationship that is maintained for as long as she chooses. Survivors typically find WomenSV via referrals, word of
mouth or by searching online.
A key part of WomenSV’s focus is education and outreach. As described above, we educate the community through presentations to the community and trainings to service providers. These educational services provide a means of outreach – service providers refer
clients to us for assistance and, as we do more community education, more people hear about us through word-of-mouth.
In addition, WomenSV is often used as a resource for media outlets who are interested in this issue, as it resonates with people across the country. WomenSV Founder and Executive Director Ruth Darlene has been featured in over a dozen print and media news
features, including national outlets such as the New York Times, the Wall Street Journal, Good Morning America, and the Today Show. Ruth also writes a column which appears periodically in a local newspaper, which has a distribution list of over 16,000 subscribers.
Some of those readers reach out to WomenSV after reading one of her articles. Since receiving national exposure on the Megyn Kelly Today Show and Good Morning America in 2018, WomenSV has seen a steady increase in calls from domestic abuse survivors
around the country looking for support.
New referrals also come to us from online searches, since we have established a strong online presence through Search Engine Optimization and through social media outreach through our Facebook page and website (www.womensv.org). After our trainings for
Google we are partnering with them in serving their staff members
0
0
0
0
Curriculum Development Consultant20000
0
150
10
151
d)Will there be a charge or fee for the program/project/event (if applicable)?
13. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
14. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending:
SECTION 6: CERTIFICATION
WomenSV does not charge a fee for any of our survivor support services.
However, we are working toward the long-term goal of becoming a training and resource center to train professionals and other DV organizations on strategies for
working with victims of covert abuse and coercive control. These trainings will all have fees associated with them. We are also recording many of our trainings and
working toward offering them for a fee as continuing education credits for police, attorneys, therapists, physicians and other providers.
In 2021, WomenSV received a generous donation from Mayor Darcy Paul’s discretionary
fund.
We have enough unrestricted funds in our current budget to cover the cost of curriculum
development that is not funded by the City of Cupertino.
152
153
154
In 2022, WomenSV received a Cuper�no Community Funding Grant in the amount of $20,000
for “Technical Support for Domes�c Abuse Survivors.”
The term for this grant, as per the grant agreement, is August 4, 2022 – June 30, 2023.
Because we have not yet reached the end of the grant term, we are not able to provide a
writen or financial report at this �me.
Please contact WomenSV’s Founder & Execu�ve Director Ruth Darlene at (650)996-2200 or
ruth@womensv.org with any ques�ons or concerns.
155
The following is a link to a video explaining the three phases of a
Survivors journey.
These phases correspond to the curriculum that will be developed
with the support of the City of Cuper�no.
htps://www.dropbox.com/s/jmydldub8dsyw9j/The 3 phases of a woman%27s journey at
WomenSV.mp4?dl=0
156
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding Grant
Process for the same festival
X
Admission to or participation in the event must be "free of charge"X
WomenSV (RETURNING) Eligibility Checklist (staff use only)
157
CITY OF CUPERTINO
Agenda Item
23-12078 Agenda Date: 3/2/2023
Agenda #: 4.
Subject:Review Cupertino Community Funding Grant Policy Updates and Program Evaluation
Process for the Fiscal Year 2023-24 Community Funding Grant Program.
Review Cupertino Community Funding Grant Policy Updates and Program Evaluation Process for
the Fiscal Year 2023-24 Community Funding Grant Program.
CITY OF CUPERTINO Printed on 2/23/2023Page 1 of 1
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PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: March 2, 2023
Subject
Review Cupertino Community Funding Grant Policy Updates and Program Evaluation
Process for the Fiscal Year 2023-24 Community Funding Grant Program.
Recommended Action
Review Cupertino Community Funding Grant Policy Updates and Program Evaluation
Process for the Fiscal Year 2023-24 Community Funding Grant Program.
Discussion
Policy Updates
On November 15, 2022, City Council received an update on the Cupertino
Community Funding Grant Program Policy. Proposed changes to the policy are
included in Attachments A and B. Specifically, the Community Funding
Subcommittee recommended the following changes to be incorporated into the
policy:
I. Eligibility:
• Verifying the organization applying is a 501(c)(3)
• Ensuring the funding is not going into an endowment fund
II. Evaluation criteria:
• Removing cost information
• Lack of duplication in Cupertino
III. Restrictions/Guidelines:
• Removing “Proceeds from the funded activity may only be used for the
conducted activity”
• Adding “Festivals currently receiving funding through Festival Fee Waivers
may not apply for funding through the Community Funding Grant Process for
the same festival”
• Confirming the admission to or participation in the event is free of charge
IV. Parks and Recreation Commissioner Evaluation Form (Attachment C and D): 159
• Replace alignment with city missions and values to alignment with general
plan principals
• Change Community Need max points to 15 and alignment with general plan
principles max points to 20
Evaluation Process
At the April 6th regular meeting, the Commission will facilitate the evaluation process
and will provide a funding recommendation to City Council. Prior to this meeting
the Commissioners should prepare their preliminary evaluation scoring for the
organizations. Commissioners will have the opportunity discuss organization
eligibility and to ask clarifying questions. After receiving public comment on the
item, the Commissioners will complete their evaluation form before providing their
total out of 100 for each application. Staff will take the totals from each
Commissioner and compile them into the evaluation totals form (Attachment E). The
Commission will continue the discussion of the data utilizing the evaluation totals
form, will have the opportunity to adjust rankings accordingly, and will determine a
funding recommendation for City Council.
Eligibility
Staff concluded that 12 applications fully met eligibility requirements which is
reflected in the Community Funding Applications Summary. Final eligibility of
applications will be determined by the Commission during the evaluation process.
When completing the evaluation form, Commissioners should give a score of zero to
any applicants they do not deem eligible. Any applicants deemed eligible should be
evaluated according to the given criteria. The Commission will be able to review the
scores during the evaluation process and discuss eligibility further as a group.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact associated with reviewing Community Funding applications and
receiving staff’s presentation. In April, the Commission will review application
evaluations and provide a recommendation regarding funding to City Council for
final approval.
Prepared by: Jacinta Liang, Management Analyst
Reviewed and approved by: Rachelle Sander, Director of Parks and Recreation
Attachments:
A – Community Funding Grant Policy (Redlined)
B – Community Funding Grant Policy (Clean) 160
C – Commissioner Community Funding Evaluation Form (Redlined)
D – Commissioner Community Funding Evaluation Form (Clean)
E— Evaluation Totals Form
161
Fiscal Policies – Community Funding Grant Policy
PURPOSE
The City of Cupertino currently provides funding to local non-profit organizations in the areas
of social services, fine arts, and other programs for the general public. The policy provides a
framework for the City's Community Funding Grant Program and guides the administration of
the program and decision-making process. It also provides guidance on key aspects of the City's
Community Funding Grant Program processes including Eligibility, Evaluation Criteria,
Restrictions/Guidelines, and Procedure.
SCOPE
All requests for funding must comply with this policy.
POLICY
The City has established the Community Funding Grant Program, subject to availability of funds,
with a range of $70,000 to $90,000 in total funding available. Community Funding Grants shall
not exceed $20,00 per applicant, per year. City Council will determine the organizations to be
awarded funds through the Community Funding Grant Program. City Staff shall review
applications for completeness and review the qualifications and accuracy based upon the
eligibility criteria set forth below. In all cases, the City reserves the right to reject any and all
applications in the event staff identifies a potential conflict of interest or the appearance of a
conflict of interest. Submission of an application in no way obligates the City to award a grant
and the City reserves the right to reject any or all applications, for any reason, at any time.
Eligibility
To receive consideration for a Community Funding Grant, grant requests must:
• Be made or sponsored by a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
• Identify how the funds will be used to benefit the Cupertino community.
• Be awarded only once per project
• For specific needs, not ongoing, operational costs, or endowment funds.
• Have more than 75% of the requested funds allocated for direct service costs versus
administrative costs.
• Be complete and submitted by the application deadline.
Evaluation Criteria
• Impact on and benefit to the Cupertino community
o Number of Cupertino residents served vs. number of non-Cupertino residents
served
162
o Cost per Cupertino resident served vs. cost per non-Cupertino resident served
o Availability of the program/project/event to the entire Cupertino community
• Community need for the program/project/event
• Alignment with City mission and values Cupertino General Plan Principles
• Uniqueness of the program/project/event
o Lack of duplication in service in Cupertino
o Level of collaboration if a duplicated service
• Qualifications and experience of the organization and its members
• Reasonable cost
• Demonstrated effort to secure funding from other sources and/or establishing
partnerships with other community or city organizations
• Clarity, completeness, and accuracy of grant application
• Past performance and compliance with requirements if a recurring applicant
Applications will be sorted into two categories:
• New applicants
• Past recipients
Applications in each category will be evaluated using a tiered structure based on the dollar amount
requested for award as follows:
• < $999.99
• $1,000.00 - $4,999.99
• $5,000.00 – $9,999.99
• $10,000.00 - $20,000.00
Restrictions/Guidelines
• An organization that is applying for multiple grants shall only submit one application.
• Proceeds generated from the funded activity may only be used for the conducted
activity.
• If requested, recipients must provide full financial statements for the organization.
• Festivals currently receiving funding through Festival Fee waivers may not apply for
funding through the Community Funding Grant Process for the same festival
• Admission to or participation in the event must be "free of charge" for Cupertino
residents unless stated in the application and approved by Parks & Recreation
Commission.
• If an applicant makes a grant request directly to a member of the City Council, whether
individually or as a group, the Council shall refer the applicant to the Parks and
Recreation Department for a Grant application to be reviewed in accordance with this
policy. 163
• Grant recipients shall acknowledge the City contribution in formal promotional
materials and efforts related to the funded activity. Any use of the City logo must be
approved by the City’s Communications Officer.
Procedure
1. Applicants submit timely and complete grant applications by February 1.
2. City Staff reviews application for completeness and compliance eligibility.
3. Applications will then be forwarded to the Parks and Recreation Commission to be
evaluated and sorted into the tiered funding structure. All applicants will be notified
and invited to attend the Parks and Recreation Commission Meeting where their
applications will be discussed. This meeting typically takes place in Spring.
4. City Council will make the final decision on grant amounts for each applicant as part of
the budget adoption which typically happens in June. All applicants will be notified and
invited to attend the City Council Meeting where their applications will be discussed.
5. Grant recipients shall submit a written report to the Parks and Recreation Department to
show proof that the grant funds have been spent in the manner and for the purposes
stated on the application, including information about the number of persons served and
other results that benefit Cupertino.
o Due by the 15th business day of July following the Fiscal Year in which grant
funds are disbursed.
o Failure to submit a written report by the July deadline could result in the loss of
grant funding eligibility in the future.
o Applicants will be expected to reimburse the City any funding awarded and not
used for their program/project/event.
164
Fiscal Policies – Community Funding Grant Policy
PURPOSE
The City of Cupertino currently provides funding to local non-profit organizations in the areas
of social services, fine arts, and other programs for the general public. The policy provides a
framework for the City's Community Funding Grant Program and guides the administration of
the program and decision-making process. It also provides guidance on key aspects of the City's
Community Funding Grant Program processes including Eligibility, Evaluation Criteria,
Restrictions/Guidelines, and Procedure.
SCOPE
All requests for funding must comply with this policy.
POLICY
The City has established the Community Funding Grant Program, subject to availability of funds,
with a range of $70,000 to $90,000 in total funding available. Community Funding Grants shall
not exceed $20,00 per applicant, per year. City Council will determine the organizations to be
awarded funds through the Community Funding Grant Program. City Staff shall review
applications for completeness and review the qualifications and accuracy based upon the
eligibility criteria set forth below. In all cases, the City reserves the right to reject any and all
applications in the event staff identifies a potential conflict of interest or the appearance of a
conflict of interest. Submission of an application in no way obligates the City to award a grant
and the City reserves the right to reject any or all applications, for any reason, at any time.
Eligibility
To receive consideration for a Community Funding Grant, grant requests must:
• Be a 501(c)(3) non-profit organization with experienced members capable of
implementing and managing the program/project/event.
• Identify how the funds will be used to benefit the Cupertino community.
• Be awarded only once per project
• For specific needs, not ongoing, operational costs, or endowment funds.
• Have more than 75% of the requested funds allocated for direct service costs versus
administrative costs.
• Be complete and submitted by the application deadline.
Evaluation Criteria
• Impact on and benefit to the Cupertino community
o Number of Cupertino residents served vs. number of non-Cupertino residents
served Revised due to November 15, 2022 City Council Meeting 165
o Availability of the program/project/event to the entire Cupertino community
• Community need for the program/project/event
• Alignment with Cupertino General Plan Principles
• Uniqueness of the program/project/event
o Lack of duplication in service in Cupertino
o Level of collaboration if a duplicated service
• Qualifications and experience of the organization and its members
• Reasonable cost
• Demonstrated effort to secure funding from other sources and/or establishing
partnerships with other community or city organizations
• Clarity, completeness, and accuracy of grant application
• Past performance and compliance with requirements if a recurring applicant
Applications will be sorted into two categories:
• New applicants
• Past recipients
Applications in each category will be evaluated using a tiered structure based on the dollar amount
requested for award as follows:
• < $999.99
• $1,000.00 - $4,999.99
• $5,000.00 – $9,999.99
• $10,000.00 - $20,000.00
Restrictions/Guidelines
• An organization that is applying for multiple grants shall only submit one application.
• If requested, recipients must provide full financial statements for the organization.
• Festivals currently receiving funding through Festival Fee waivers may not apply for
funding through the Community Funding Grant Process for the same festival
• Admission to or participation in the event must be "free of charge"
• If an applicant makes a grant request directly to a member of the City Council, whether
individually or as a group, the Council shall refer the applicant to the Parks and
Recreation Department for a Grant application to be reviewed in accordance with this
policy.
• Grant recipients shall acknowledge the City contribution in formal promotional
materials and efforts related to the funded activity. Any use of the City logo must be
approved by the City’s Communications Officer.
Revised due to November 15, 2022 City Council Meeting 166
Procedure
1. Applicants submit timely and complete grant applications by February 1.
2. City Staff reviews application for completeness and compliance eligibility.
3. Applications will then be forwarded to the Parks and Recreation Commission to be
evaluated and sorted into the tiered funding structure. All applicants will be notified
and invited to attend the Parks and Recreation Commission Meeting where their
applications will be discussed. This meeting typically takes place in Spring.
4. City Council will make the final decision on grant amounts for each applicant as part of
the budget adoption which typically happens in June. All applicants will be notified and
invited to attend the City Council Meeting where their applications will be discussed.
5. Grant recipients shall submit a written report to the Parks and Recreation Department to
show proof that the grant funds have been spent in the manner and for the purposes
stated on the application, including information about the number of persons served and
other results that benefit Cupertino.
o Due by the 15th business day of July following the Fiscal Year in which grant
funds are disbursed.
o Failure to submit a written report by the July deadline could result in the loss of
grant funding eligibility in the future.
o Applicants will be expected to reimburse the City any funding awarded and not
used for their program/project/event.
Revised due to November 15, 2022 City Council Meeting 167
Evaluation Criteria
Fu
n
d
i
n
g
f
r
o
m
p
r
i
o
r
y
e
a
r
(i
f
a
p
p
l
i
c
a
b
l
e
)
Impact on and benefit
to the Cupertino
Community
- Total # participants
- # of Cupertino part.
- Cost per resident
- Availability of event to
the Cupertino
Community
Alignment with City
Mission and Values
General Plan
Principles
- 12 Guiding
Principles
- Exceptional
Service
- Education
- Innovation
- Collaboration
Community
Need for the
program/
project/event
- Demonstrated
community
impact
Uniqueness of
the program/
project/event
- Unduplicated
service/
originality
- Level of
collaboration if a
duplicated service
Reasonable
Cost
- How will the
organization
use the grant
funds
Demonstrated effort
to secure funding
from other sources
- Non-City funding
sources or
- Established
partnerships with
other organizations
Qualifications
/experience
of the
organization/
members
NEW
APPLICANTS:
Application
Impact
- Originality
RETURNING
APPLICANTS:
Application
Impact
- Past
performance
and program
efficacies
Total
Score NOTES:
To
t
a
l
B
u
d
g
e
t
Am
o
u
n
t
R
e
q
u
e
s
t
e
d
Max Points 20 20 15 15 10 10 5 5 5 100
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event: Organization:
Organization:
Program/Project/Event:
Organization:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
168
Evaluation Criteria
Fu
n
d
i
n
g
f
r
o
m
p
r
i
o
r
y
e
a
r
(i
f
a
p
p
l
i
c
a
b
l
e
)
Impact on and benefit
to the Cupertino
Community
- Total # participants
- # of Cupertino part.
- Cost per resident
- Availability of event to
the Cupertino
Community
Alignment with
General Plan
Principles
- 12 Guiding
Principles
Community
Need for the
program/
project/event
- Demonstrated
community
impact
Uniqueness of the
program/
project/event
- Unduplicated
service/
originality
- Level of
collaboration if a
duplicated service
Reasonable
Cost
- How will the
organization
use the grant
funds
Demonstrated effort
to secure funding
from other sources
- Non-City funding
sources or
- Established
partnerships with
other organizations
Qualifications
/experience of
the
organization/
members
NEW
APPLICANTS:
Application
Impact
- Originality
RETURNING
APPLICANTS:
Application
Impact
- Past
performance
and program
efficacies
Total
Score NOTES:
To
t
a
l
B
u
d
g
e
t
Am
o
u
n
t
R
e
q
u
e
s
t
e
d
Max Points 20 20 15 15 10 10 5 5 5 100
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event: Organization:
Organization:
Program/Project/Event:
Organization:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
Organization:
Program/Project/Event:
169
Status Applicant Stanek Shearin Begur Swamy Buch
Commission
Average
Commission
Ranking
Amount
Requested Tier Project Name
Cupertino
Residents
Served Eligibility
New AINAK 0 $2,500.00 Tier 2 Eye Exams & Eyeglasses 20 Eligible
New Asian American Parents Association 0 $3,000.00 Tier 2 2024 Cupertino Multicultural Fair 300 Eligible
New No Time to Waste 0 $5,000.00 Tier 3 7/250 Feed the Need 10,560 Eligible
New God's Promise 0 $20,000.00 Tier 4 Turn Food Waste into Garden Soil 58,622 Eligible
Status Applicant Stanek Shearin Begur Swamy Buch
Commission
Average
Commission
Ranking
Amount
Requested Tier Project Name
Cupertino
Residents
Served Eligibility Last Funded
Amount
Funded Project
Returning Cupertino Symphonic Band 0 $4,000.00 Tier 2 Band Equipment 500 Eligible FY 2019-2020 $2,000 Percussion Equipment
Returning Omniware Networks 0 $4,000.00 Tier 2 Mental Health Program 60 Eligible FY 2022-2023 $2,000 Peace Love Unity Youth Art Contest Exhibition
Returning STEMBoost Corporation 0 $4,000.00 Tier 2 Elementary Science Olympiad Fun Day/Night 500 Eligible Did not receive funding STEMBoost Summer Workshop
Returning Valkyrie Robotics 0 $4,000.00 Tier 2 Valkyrie Robotics Program 15 Eligible FY 2021-2022 $3,000 Mini-Robot Competition
Returning Monta Vista High School Speech Boosters Inc 0 $10,000.00 Tier 4 Monta Vista Speech Program 16,804 Eligible FY 2021-2022 $3,000 Monta Vista Speech Program
Returning West Valley Community Services 0 $10,000.00 Tier 4 Gift of Hope 2023 350 Eligible FY 2022-2023 $10,000 Gift of Hope 2022
Returning Rotary Club of Cupertino 0 $12,000.00 Tier 4 Silicon Valley Fall Festival 500 Eligible FY 2021-2022 $12,000 Cupertino Fall Festival
Returning WomenSV 0 $20,000.00 Tier 4 Curriculum Development Project 10 Eligible FY 2022-2023 $20,000 Technical Support for Domestic Abuse Survivors
TOTAL Community Funding Grants Requested $98,500.00
Tier 1 <$999.99
Tier 2 $1,000.00 - $4,999.99
Tier 3 $5,000.00 - $9,999.99
Tier 4 $10,000.00 - $20,000.00
Tiers
*Maximum award $20,000
Community Funding Approved Funding Range - $70,000 to $90,000
170
Applicant
COMMISSION
AVERAGE
Amount
Requested
AINAK 0 2,500.00$
Asian American Parents Association 0 3,000.00$
No Time to Waste 0 5,000.00$
God's Promise 0 20,000.00$
Cupertino Symphonic Band 0 4,000.00$
Omniware Networks 0 4,000.00$
STEMBoost Corporation 0 4,000.00$
Valkyrie Robotics 0 4,000.00$
Monta Vista High School Speech Boosters Inc 0 10,000.00$
West Valley Community Services 0 10,000.00$
Rotary Club of Cupertino 0 12,000.00$
WomenSV 0 20,000.00$
171
Applicant Stanek Stanek Rank Shearin Shearin Rank Begur Begur Rank Swamy Swamy Rank Buch Buch Rank COMMISSION
AVERAGE
COMMISSION
RANKING
RANKING
AVERAGE
AMOUNT
REQUESTEDAINAK01010101010512,500.00$
Asian American Parents Association 0 1 0 1 0 1 0 1 0 1 0 5 1 3,000.00$
No Time to Waste 0 1 0 1 0 1 0 1 0 1 0 5 1 5,000.00$
God's Promise 0 1 0 1 0 1 0 1 0 1 0 5 1 20,000.00$
Cupertino Symphonic Band 0 1 0 1 0 1 0 1 0 1 0 5 1 4,000.00$
Omniware Networks 0 1 0 1 0 1 0 1 0 1 0 5 1 4,000.00$
STEMBoost Corporation 0 1 0 1 0 1 0 1 0 1 0 5 1 4,000.00$
Valkyrie Robotics 0 1 0 1 0 1 0 1 0 1 0 5 1 4,000.00$
Monta Vista High School Speech Boosters Inc 0 1 0 1 0 1 0 1 0 1 0 5 1 10,000.00$
West Valley Community Services 0 1 0 1 0 1 0 1 0 1 0 5 1 10,000.00$
Rotary Club of Cupertino 0 1 0 1 0 1 0 1 0 1 0 5 1 12,000.00$
WomenSV 0 1 0 1 0 1 0 1 0 1 0 5 1 20,000.00$
172
CITY OF CUPERTINO
Agenda Item
23-12079 Agenda Date: 3/2/2023
Agenda #: 5.
Subject: Monthly Update Reports
Receive monthly update reports from the Director of Parks and Recreation and commissioners.
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