LIB 12-07-22MINUTES
LIBRARY COMMISSION
Wednesday, December 7, 2022
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:01 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners present: Qin Pan, Liyan Zhao, Rahul Vasanth, Archana Panda, Sheela
Sreekanth (arrived at 7:15 p.m.)
Commissioners absent: None
City/County Staff present: Molly James, Kevin Khuu, Bryant Bao, Clare Varesio, Jennifer
Weeks
Guest Speakers: None
APPROVAL OF MINUTES
1. Subject: November 2, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the November 2, 2022 Library Commission
meeting minutes.
Vice Chair Zhao motioned to approve the minutes as submitted. Commissioner Vasanth
seconded. Motion carried with 3 yes, 1 absent, and 1 abstain.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
2. Subject: Cupertino Poet Laureate Subcommittee Update
Recommended Action: Receive an update from the Cupertino Poet Laureate Subcommittee.
Commissioner Panda and Vice Chair Zhao provided an overview of the Poet Laureate
Celebration Event on November 16. Incoming Poet Laureate, Keiko O’Leary, is shadowing the
current Poet Laureate, Jing Jing Yang, and the subcommittee will continue to help in the new
year. Chair Pan commented on the event and thanked Commissioner Panda and Vice Chair
Zhao for their work on the subcommittee.
NEW BUSINESS
3. Subject: Consider Canceling the January 2023 Library Commission Meeting
Recommended Action: Discuss and cancel the January 2023 Library Commission meeting.
Molly James, Recreation Manager, proposed the item to the Commission, summarized what
was done in the past, and asked the Commissioners to consider canceling the January meeting.
Liana Crabtree, Cupertino Resident, commented on the item and reminded the Commissioners
that if the January meeting is canceled, then this would be the last meeting for the current
Commissioners.
Chair Pan thanked Commissioner Vasanth for his service on the Library Commission. Vice
Chair Zhao thanked Chair Pan and Commissioner Vasanth for their work and service on the
Library Commission. Commissioner Panda acknowledged Chair Pan’s work on the Donor Wall
at the Cupertino Library and thanked both Chair Pan and Commissioner Vasanth for their work
on the Commission.
Commissioner Vasanth motioned to cancel the January 2023 Library Commission meeting.
Commissioner Panda seconded. Motion carried with 4 yes and 1 absent.
STAFF AND COMMISSION REPORTS
4. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
Reported as submitted. Bryant Bao will be starting the week of December 12 as the
Acting Community Librarian in Cupertino.
- County Librarian Monthly Update
Reported as submitted.
- Friends of the Library
The Lobby Book Sale is still available during Library open hours. The 2023 Large Book
Sale dates can be found on the website. Book donations are still being accepted late
Tuesday morning to early Thursday afternoon.
- Cupertino Library Foundation
No updates.
- Commissioners
Commissioner Panda reported on the Commissioners Dinner and thanked City staff for
their efforts on the event. Chair Pan thanked current Commissioners for their services
during the pandemic.
- Poet Laureate
No updates.
- Staff
o Molly James announced her return from leave and will resume as the Library
Commission Liaison moving forward.
o Council approved extending the resolution authorizing continued remote
teleconference meetings of the legislative bodies for the period December 6, 2022
through January 5, 2023.
Staff will update the commission on any changes for the February
meeting.
o Recapped the holiday events this past weekend, Tree Lighting and Breakfast
with Santa.
o Upcoming Holiday Events
Signing Santa – Saturday, December 10 from 2 to 4 p.m. at Quinlan
Community Center
Santa Visits – December 10, 11, 16, 17, and 18 (15-Minute Visits to your
home)
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
December 14 – Chair Pan
January 11 – Commissioner Panda
FUTURE AGENDA SETTING
None
ADJOURNMENT
Chair Pan adjourned the meeting 7:48 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant