Agenda PacketCITY OF CUPERTINO
LIBRARY COMMISSION
AGENDA
This will be a teleconference meeting without a physical location .
Wednesday, February 1, 2023
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, February 1, 2023 to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City’s website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair’s discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar :
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Library Commission Agenda February 1, 2023
https://cityofcupertino.zoom.us/webinar/register/WN_zO9uMWxiTeGEmnPzse08KQ
Phone
Dial 669-900-6833 and enter Webinar ID: 996 6789 9199
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 996 6789 9199
SIP: 99667899199@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
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Library Commission Agenda February 1, 2023
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Chair and Vice Chair Selection
Recommended Action: Conduct the selection of the Chair and Vice Chair.
APPROVAL OF MINUTES
2.Subject: December 7, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the December 7, 2022 Library Commission
meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
3.Subject: Cupertino Poet Laureate Subcommittee Update
Recommended Action: Receive an update from the Cupertino Poet Laureate
Subcommittee.
NEW BUSINESS
4.Subject: Update on Fiscal Year 2022-2023 City Work Program Item Community
Engagement on Alternative Transportation and Parking
Recommended Action: Receive an update on the Community Engagement on
Alternative Transportation and Parking Fiscal Year 2022-2023 work program item.
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Library Commission Agenda February 1, 2023
5.Subject: Consider Canceling the March 1, 2023 Library Commission Meeting
Recommended Action: Cancel the March 1, 2023 Library Commission meeting.
STAFF AND COMMISSION REPORTS
6.Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
-Cupertino Community Librarian
-County Librarian Monthly Update
-Friends of the Library
-Cupertino Library Foundation
-Commissioners
-Poet Laureate
-Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
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members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
23-11937 Agenda Date: 2/1/2023
Agenda #: 1.
Subject: Chair and Vice Chair Selection
Conduct the selection of the Chair and Vice Chair.
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CITY OF CUPERTINO
Agenda Item
23-11938 Agenda Date: 2/1/2023
Agenda #: 2.
Subject: December 7, 2022 Library Commission Meeting Minutes
Review and approve the December 7, 2022 Library Commission meeting minutes.
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DRAFT MINUTES
LIBRARY COMMISSION
Wednesday, December 7, 2022
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:01 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners present: Qin Pan, Liyan Zhao, Rahul Vasanth, Archana Panda, Sheela
Sreekanth (arrived at 7:15 p.m.)
Commissioners absent: None
City/County Staff present: Molly James, Kevin Khuu, Bryant Bao, Clare Varesio, Jennifer
Weeks
Guest Speakers: None
APPROVAL OF MINUTES
1. Subject: November 2, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the November 2, 2022 Library Commission
meeting minutes.
Vice Chair Zhao motioned to approve the minutes as submitted. Commissioner Vasanth
seconded. Motion carried with 3 yes, 1 absent, and 1 abstain.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
2. Subject: Cupertino Poet Laureate Subcommittee Update
Recommended Action: Receive an update from the Cupertino Poet Laureate Subcommittee.
Commissioner Panda and Vice Chair Zhao provided an overview of the Poet Laureate
Celebration Event on November 16. Incoming Poet Laureate, Keiko O’Leary, is shadowing the
current Poet Laureate, Jing Jing Yang, and the subcommittee will continue to help in the new
year. Chair Pan commented on the event and thanked Commissioner Panda and Vice Chair
Zhao for their work on the subcommittee.
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NEW BUSINESS
3. Subject: Consider Canceling the January 2023 Library Commission Meeting
Recommended Action: Discuss and cancel the January 2023 Library Commission meeting.
Molly James, Recreation Manager, proposed the item to the Commission, summarized what
was done in the past, and asked the Commissioners to consider canceling the January meeting.
Liana Crabtree, Cupertino Resident, commented on the item and reminded the Commissioners
that if the January meeting is canceled, then this would be the last meeting for the current
Commissioners.
Chair Pan thanked Commissioner Vasanth for his service on the Library Commission. Vice
Chair Zhao thanked Chair Pan and Commissioner Vasanth for their work and service on the
Library Commission. Commissioner Panda acknowledged Chair Pan’s work on the Donor Wall
at the Cupertino Library and thanked both Chair Pan and Commissioner Vasanth for their work
on the Commission.
Commissioner Vasanth motioned to cancel the January 2023 Library Commission meeting.
Commissioner Panda seconded. Motion carried with 4 yes and 1 absent.
STAFF AND COMMISSION REPORTS
4. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
Reported as submitted. Bryant Bao will be starting the week of December 12 as the
Acting Community Librarian in Cupertino.
- County Librarian Monthly Update
Reported as submitted.
- Friends of the Library
The Lobby Book Sale is still available during Library open hours. The 2023 Large Book
Sale dates can be found on the website. Book donations are still being accepted late
Tuesday morning to early Thursday afternoon.
- Cupertino Library Foundation
No updates.
- Commissioners
Commissioner Panda reported on the Commissioners Dinner and thanked City staff for
their efforts on the event. Chair Pan thanked current Commissioners for their services
during the pandemic.
- Poet Laureate
No updates.
- Staff
o Molly James announced her return from leave and will resume as the Library
Commission Liaison moving forward.
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o Council approved extending the resolution authorizing continued remote
teleconference meetings of the legislative bodies for the period December 6, 2022
through January 5, 2023.
Staff will update the commission on any changes for the February
meeting.
o Recapped the holiday events this past weekend, Tree Lighting and Breakfast
with Santa.
o Upcoming Holiday Events
Signing Santa – Saturday, December 10 from 2 to 4 p.m. at Quinlan
Community Center
Santa Visits – December 10, 11, 16, 17, and 18 (15-Minute Visits to your
home)
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meetings as follows:
December 14 – Chair Pan
January 11 – Commissioner Panda
FUTURE AGENDA SETTING
None
ADJOURNMENT
Chair Pan adjourned the meeting 7:48 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
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CITY OF CUPERTINO
Agenda Item
23-11939 Agenda Date: 2/1/2023
Agenda #: 3.
Subject: Cupertino Poet Laureate Subcommittee Update
Receive an update from the Cupertino Poet Laureate Subcommittee.
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CITY OF CUPERTINO
Agenda Item
23-11940 Agenda Date: 2/1/2023
Agenda #: 4.
Subject:Update on Fiscal Year 2022-2023 City Work Program Item Community Engagement on
Alternative Transportation and Parking
Receive an update on the Community Engagement on Alternative Transportation and Parking Fiscal
Year 2022-2023 work program item.
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CITY OF CUPERTINO
Agenda Item
23-11941 Agenda Date: 2/1/2023
Agenda #: 5.
Subject: Consider Canceling the March 1, 2023 Library Commission Meeting
Cancel the March 1, 2023 Library Commission meeting.
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CITY OF CUPERTINO
Agenda Item
23-11942 Agenda Date: 2/1/2023
Agenda #: 6.
Subject: Monthly Update Reports
Receive Monthly Update Reports from:
-Cupertino Community Librarian
-County Librarian Monthly Update
-Friends of the Library
-Cupertino Library Foundation
-Commissioners
-Poet Laureate
-Staff
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